SETC of VT Pump Sets & Related Mechanical, Electrical & Instruments Equipment Work for New Magob Water Distribution Station (WDS) East Zone-A of Surat Municipal Corporation

TENDER NOTICE NO.: DMC / HYD / 27 /

SETC of VT Pump Sets & Related Mechanical, Electrical &

Instruments Equipment Work for

New Magob Water Distribution Station (WDS)

East Zone-AA of Surat Municipal Corporation

2. IMPORTANT INFORMATION OF TENDER:-.........................................................

3. IMPORTANT NOTES FOR ON LINE TENDER SUBMISSION ...........................10

9. DETAIL SPECIFICATION FOR MECHANICAL .....................................................95

 ITEM NO.:- 1(b) PREMIUM EFFICIENCY (IE-3) INDUCTION MOTORS ................................113

 ITEM NO.:- 5 DI REFLUX VALVE/NON RETURN VALVE ......................................................132

 ITEM NO.:- 11 E.O.T. CRANE WITH FULLY ELECTRICALLY OPERATED CHAIN/ WIRE ROPE

 ITEM NO.:- 13 PEIZO RESISITIVE TYPE PRESSURE MEASURING SYSTEM WITH

 ITEM NO.:- 17 FLOAT & BOARD TYPE LEVEL INDICATOR.................................................1532

 ITEM NO.:- 18 MS FABRICATION (STRUCTURAL STEEL)...................................................1532

 ITEM NO.:- 20 SUBMERCIBLE SEWAGE NON CLOG PUMP .................................................1565

 ITEM NO.:- 21 CHLORINATOR SYSTEM WITH PUMPS ETC. & RELATED ACCESSORIES16766

 DETAILED SPECIFICATIONS FOR ELECTRICAL ....................................................................194

 1. 22KV SWITCHYARD (TWO POLE/FOUR POLE STEEL STRUCTURE).............................202

 ITEM NO. 2 : 22 kV H. T. SWITCHGEAR PANEL / VCB PANEL .............................................206

 ITEM NO.: - 5 DISTRIBUTION TRANSFORMER, ONAN, 500 KVA .........................................224

 ITEM NO.: - 11 PROGRAMMABLE LOGIC CONTROLLERS SYSTEM ......................................267

 ITEM NO. : - 12 MODIFICATION IN PLC BASED CONTROL PANEL ....................................2766

DETAILED TENDER NOTICE:

SURAT MUNICIPAL CORPORATION

HYDRAULIC DEPARTMENT

NOTICE INVITING ee-TENDERS

TENDERS NO : DMC / HYD / 27 / 2025-26

Tenders are invited for the following works through online process on https://

www.smctender.nprocure.com for following schedule.

Sr. 1. Estimated

No 2. amt.(Rs.)(Ex.GST)

4. Tender Fee(Rs.)

Class of Contractor

1. Labour Work for Conveying, Lowering & Layin of Various Dimmeter 1.

pipeline of ESR-1616 DMA & Remaning Distribution Nwtwork in Dumas

Bhimpor-Sultanabed-Kadi Faliya Gamtal Area in South West9Ahwa) 3.

Zone, Surat Municipal Corporation.(2nd Attempt) 4. "D" Class &

2. Labour Work for Conveying, Lowering and Laying of Different DIA. 1.

M.S. Pipeline at Head Water Works (Varachha) in New East zone 2.

(Sarthana),Surat. 3.

4. "E-1" Class &

3. SETC of VT Pump Sets & Related Mechinical, Electrical & 1.

Instruments Equipment Work for New Magob Water Distribution 2.

Station (WDS) East Zone-AA of Surat Municipal Corporation. 3.

4. Experienced.

4. Supply of Chemicals on Annual Rate Contract for 160 MLD Capacity 1.

Water Treatment Plant Based on Membbrane Filtration at Rander for the 2.

4. Experienced.

5. Supply of 900 KG Capacity Empty Chlorine Tonners and 100 KG 1.

Capacity Empty Chlorine Cylinders at Head Water Works (East Zone

4. Experienced.

6. SETC of VT Pump Sets & Related Mechinical, Electrical Equipment & 1.

Instruments at New Kosad Booster in North Zone of Surat Municipal 2.

Corporation to 90 MLD Treated Water to New Variav Booster House. 3.

4. Experienced.

7. SETC of VT Pump Sets & Related Mechinical, Electrical Equipment etc. 1.

Under Augmentation Work of Umarwada WDS in East ZoneZone-A of Surat 2.

Municipal Corporation. 3.

4. Experienced.

8. All in All Operation and Maintenance Work for 60 Laks ltr. Booster 1.

House at Sarthana Water Works of Surat Municipal Corporation for 03 2.

(Three) Years. 3.

4. Experienced.

9. Supply, Installation, Testing and Commissioning of Level Transmitter 1.

and Flow meter for Elevated Service Reservoir (ESR) of different 2.

Zone(SWZ,EZ,WZ,SZ,CZ) of SMC. 3.

4. Experienced.

10. Supply of different types of spares for Filed Instruments on Rate 1.

Contract Basis for 03 (Three) Years at Head Water Works. (2nd 2.

Dealer/Supplier

11. Supply, Installation, Testing and Commissioning of Online Water 1.

Analyser for Kosad 90 MLD WTP, Motavarachha 32 MLD WTP & 2.

Valak Frenchwell 1&2 of SMC. 3.

4. Experienced.

12. Annual Maintenance Contract for 3 Years for different PLC based 1.

SCADA system of different Water Treatment Plant (WTP) under Surat 2.

Municipal Corporation.(2nd Attempt) 3.

4. Manufacturer /

Authorized Dealer/

Authorized Distributors

/ Authorized System

13. Supply of Spares for different PLC based SCADA System on Rate 1.

Contract Basis for 03(Three) Years at Head Water Works (2nd Attempt) 2.

4. Manufacturer/

Dealer/Authorised

Authorised System

Important Dates & Time: -

1. Downloading of tender documents From Dt. 11/03/2026 to Dt.02/04/2026 up to17.00 hrs.

2. Last date of Online Submission of the bid as

Dt.02/04/2026 up to 18.00 hrs.

per tender notice

3. Submission of Tender Fee, EMD in Hard

On or before Dt.13/04/2026 up to 17.00 hrs.

4. On line submission of queries on E-mail

On or before Dt.20/03/2026 up to 17.00 hrs.

[email protected]

5. On line submission of queries on E-mail

On or before Dt.20/03/2026 up to 17.00 hrs.

[email protected]

1. Downloading of tender documents From Dt. 11/03/2026 to Dt.20/03/2026 up to17.00 hrs.

2. Last date of Online Submission of the bid as

Dt.20/03/2026 up to 18.00 hrs.

per tender notice

3. Submission of Tender Fee, EMD in Hard

On or before Dt.02/04/2026 up to 17.00 hrs.

4. On line submission of queries on E-mail

address --------------

[email protected]

5. On line submission of queries on E-mail

On or before Dt.16/03/2026 up to 17.00 hrs.

[email protected]

 Bidders shall have to mention the name and address of tenderer, tender notice number and

name of work on the main cover. Surat Municipal Corporation shall not be responsible for any

postal delay / late delivery or loss of documents so mailed.

 The Competent Authority reserves right to accept or reject any or all the tender to be received

without assigning any reasons thereof.

 In case bidder needs any clarification or if training required for participating in online tender,

they can visit the www.smctender.nprocure.com which is a website of "(n) Code solutions -

A division GNFC Ltd.".

 No Joint venture application shall be considered

Deputy Municipal Commissioner(D.)

Surat Municipal Corporation

"Let's together We adopt Water Recharging Borewell System"

The detail tender notice will be made available on website www.suratmunicipal.gov.in

SURAT MUNICIPAL CORPORATION

HYDRAULIC DEPARTMENT

Tender (Online) invitation Notice No. DMC / HYD / 27 /

Tenders are invited for various Dept. works online on https://smctender.nprocure.com

smctender.nprocure.comfrom

Government Approved / Experienced Contractors with following Schedule.

Name Of the Department

tment Hydraulic

2. Total Estimated Cost of Tender

Rs. 111.62 Lacs Rs.1706.06 Lacs

No.PRO/ Deputy Municipal Commissioner(D.)

Surat Municipal Corporation

1. IMPORTANT INFORMATION OF TENDER:-

Tender Notice (Online) No. DMC/HYD/27/2025-26

Total estimated cost of the Rs. 5,79,17,700.00 (Excluding GST)

Name of work SETC Of VT Pump Set & Related Mechanical, Electrical &

Instruments Equipment Work For New Magob Water

Distribution Station (WDS) East Zone – A Of Surat Municipal

Geography The site is located in Surat city, very important commercial city

of Gujarat State located in south Gujarat region. The city is well

connected to west of India by both Rail and Road. The City

locate on bank of river Tapi and enjoy moderate climate having

minimum average temperature as 25 °C and extreme ranging

from 45 °C in summer and 13 °C in winter. The actual average

rainfall is approximately 80 cm distributing over three months

from mid-June to mid of September.

Tender documents fees per Rs. 12,000/- + 18 % GST = 14,160 /- per bid by demand

set draft or banker's cheque only, payable at Surat only.

Tender documents fees per In the form of Cross Demand Draft / Pay order of Nationalized

set is payable Bank drawn in favor of the “Commissioner, Surat Municipal

Corporation” payable at Surat.

Downloading of tender From 11-03-2026 to 02-04-2026

documents from website

smctender.nprocure.com

Last date to submit Queries Up to Dt. 20-03-2026 - up to 17.00 Hrs.

for Pre-Bid on E mail E-mail address [email protected]

(In Excel / Word format only)

Last date of online

Up to Dt. 02-04-2026 up to 18.00 Hrs.

submission of tender

Last date of Submission of

Tender Fees, EMD &Affidavit On or before Dt. 13-04-2026 up to 17.00 Hrs.

Opening of Tender (Online) If possible, on Dt.18-04-2025 from 10:30 Hrs. Onwards

Tender Fees and EMD in The Chief Accountant, SURAT MUNICIPAL CORPORATION

Hard copy to be submitted to HEAD QUARTER, Gordhandas Chokhawala Marg, Mugalisara,

By: Speed Post/ R.P.A.D. only

Tender Cover to be super Tender Notice No., Due Date, Name of Work, Name of Tenderer

scribed with: with Address.

Tender guarantee [Earnest Rs. 5,80,000/-as per IT

Money Deposit (EMD)]

Solvency Certificate 20% of Estimated Amount as mentioned elsewhere in tender.

Completion period 08 (Eight) months (i.e., 06 months for Supply of Materials and

02 months for ETC) including monsoon.

Signature & Seal of the Bidder

Date: Executive Engineer (HWW)

Place: Surat Municipal Corporation

2. IMPORTANT NOTES FOR ON LINE TENDER SUBMISSION

 PRICE BID shall be submitted in electronic format only.

 Price bid in physical form shall not be accepted in any case. In case of submitting price

bid in physical condition or in case of providing any type of indication of quoted price,

the bidder shall get disqualified.

 Similarly, soft copy As per IT-05 & IT-06 shall also be submitted online only.

Submission of technical bid in hard copy shall lead the bidder to disqualification.

However, bidders should fill all required details mentioned in technical bid before

 Further, all other supportive and qualifying documents shall also be submitted online

in soft copies. Affidavits and Undertaking are required to be submitted in hard copy as

well as upload online.

 Only E.M.D., Tender fees, affidavit and undertaking are required to be submitted in

sealed cover within the stipulated time limit. Indicate on the sealed envelope Tender

Notice no., Name of the Work, Name of the Department, Name and Address of the

tenderer and last date of submission.

 Primary assessment of the tenders shall be carriedon the basis of the qualifying and

other supportive documents submitted by the bidder online.

 Acceptance of the tender shall rest with the Competent Authority, who does not bind

himself to accept the lowest and reserves the right to reject any or all quotations /

tenders, and noreasons shall be given for acceptance or rejection thereof. The

Tenderer, whose tender is accepted shall have to enter intoa regular Contract and

abide by all the conditions of the tender.

 Surat Municipal Corporation shall not be responsible for any postal delay in

submission of hard copy of tender or slow working of the website for online

submission. Hence, bidders are advised to fill tender well in time.

Executive Engineer (HWW)

Surat Municipal Corporation

3. INSTRUCTIONS TO THE TENDERER

The Contract documents may be secured in accordance with the notice Inviting Tender for the

mentioned work. The work shall include various activities as depicted from the name and as

elaborated in the tender.

The intending tenderer shall be deemed to have visited site and familiarized themselves

thoroughly with the site conditions before submitting the tender. Non-familiarity with the site

conditions will not be considered a reason either for extra claims or for not carrying out the

work in strict conformity with the specification’s terms & conditions.

For site visit, the intending tenderer may contact Executive Engineer (HWW), Surat Municipal

Service roads are laid within and up to the site of the work. These will be available to the

tenderer subject to any limitations imposed by SMC. However, the tenderer shall visit the site

and acquaint him of the approaches to the sites before tendering.

The tenderer shall have to obtain tokens for himself and obtain gate passes for removing any

of his materials outside the premises. The tenderer’s people’s entry and exit will be by main

Non availability of access roads or railway siding or permits for entry of vehicles and

equipment at any specific area shall in no case be the cause to condone any delay in the

execution of the works or be the cause for any claims or extra compensations.

The entire work covered by this document shall be part of the contract. Tenderer shall quote

for this accordingly.

INCLUSION OF WORK

Any item of the equipment(s)/machineries or materials not shown in the specifications,

drawings of as specified elsewhere, but is clearly essential to make the system operational,

shall be supplied and installed by the tenderer as if it had been not shown or specified therein.

Subject, how're, to the above requirement, work that is not included in the Contract

Documents shall not be performed except when approved in writing by the Engineer-in-

charge / S.M.C.

IT-02 INVITATIONS TO TENDER:

The Surat Municipal Corporation hereinafter referred to as the Corporation has invited

tenders for the work mentioned in notice inviting the tender &Important Information of

Tender mentioned in the tender documents. The tenders shall be opened ONLINE in the office

of the Surat Municipal Corporation, Surat.

The Corporation reserves the right to reject the lowest or any other or all tenders or part of it

which in the opinion of the Corporation does not appear to be in its best interest, and the

tenderer shall have no cause of action or claim against the corporation or its officers,

employees, successors or assignees for rejection of his tender.

IT-03 PURCHASE OF TENDER DOCUMENTS:

Tender Documents can be downloaded from smctender.nprocure.com up to the date & time

mentioned in Important Information of Tender. Also, Tender documents fees as mentioned in

Important Information of Tender is to be submitted with tender towards the cost of tender

documents in cash, pay order or by demand draft of any Nationalized bank in favor of "The

Commissioner, Surat Municipal Corporation" payable at Surat and shall be submitted along

with EMD and other documents. The cost of the Tender Documents will not be refunded in

any circumstances. The Surat Municipal Corporation shall not be liable for any postal delay in

All intending tenderer will have to purchase digital Key of N procure in order to participate

in the online bidding process.

IT-04 LANGUAGE OF TENDER:

Tenders shall be submitted in English and all information in the tender shall also be in

English, Information in any other language shall be accompanies by its translation in English.

Failure to comply with this may make the tender liable to reject.

IT-05 QUALIFICATIONS OF TENDERERS:

The documents mentioned below and as per IT-06 constitute qualification criteria of this

work. All Documents must be colored scanned to be seen as original and shall be submitted

online. In case, original document is not available, a notarized copy shall be submitted. In such

case, notarized documents should clearly displaying stamp, number and name of the notary.

Submitted documents shall be valid and identical to the qualification criteria. Please note that

absence of following essential documents shall lead to the bidder to straight disqualification.

No relaxation shall be provided to the bidder at a later stage.

If the tenderer is ever terminated or banned for any work by Surat Municipal Corporation for

any reason, then the Price Bid of such tenderer shall not be opened.

Mainly tenderer shall fulfill following for pre-qualification,

Qualification Criteria

The applicant who is not capable of meeting the requirements listed below, shall not

be qualified for the work. Qualification shall be based on the Applicant satisfying all of

the following minimum criteria regarding their particular experience, financial

position, personnel and equipment capabilities and other relevant information as

demonstrated by the applicant’s responses in the statements. The qualifications,

capacity and resources of proposed subcontractors shall not be taken into account in

determining the applicant’s compliance with the qualifying criteria.

Following documents constitute qualification criteria of this work.

1. Turn over certificate.

Average annual financial Turnover during last 3 years, ending 31st March of the

previous financial year, should be at least 30% of estimated Cost.

An attested copy of annual turnover for the last 3 years should be enclosed.

Turnover shall be certified by Valid Chartered Accountant.

2. Solvency certificate: -

The Bidder should submit Solvency Certificate minimum value of 20% of the total

estimate cost (i.e.Rs.1,15,83,540.00)(If applicable) put to the tender issued by

scheduled bank/Nationalized bank (As per bank list mentioned in the tender) only

and should be effective and in force on the last date of online price bid submission. It

will be the responsibility of the bidder to get the extension of the effectiveness of

solvency certificate from corresponding bank, up to the tender validity period. If the

same is getting expired before that, the same should be produced with necessary

extension within 15 days of expiry of such solvency. Failing which will be liable for

rejection of bid without assigning any reason thereof. (Considering validity as 01 year

from date of issue of Solvency Certificate).

3. WORK COMPLETION CERTIFICATE AS PER FOLLOWING,

Experience of having successfully completed similar works during the last

years, ending on the last day of the monthprevious to the one, in which tenders

are invited, shall be either of the following:

i. 03(Three) similar completed work costing not less than the amount equal 40%

Of Rs.(Estimate Amount + GST)) (i.e. 2,73,37,154.00)OR

ii.02 (Two) similar completed work costing not less than the amount equal 50%

Of Rs.(Estimate Amount + GST)) (i.e. 3,41,71,443.00)

iii. 01 (One) similar completed work costing not less than the amount equal 80%

Of Rs.(Estimate Amount + GST)(i.e. 5,46,74,308.00)

Note for Capital work:

For ongoing projects, substantially completed work will be considered which means

those works which are at least 90% completed as on the date of submission (i.e.

gross value of work done up to the last date of submission is 90% or more of the

original contract price).

Similar work shall mean: Supplying, Erection, Testing and Commissioning

work of combined Mechanical and Electrical equipments including pumpsets

used in Water / drainage / sewage / Effluent project for Government / Semi

Government / Public Sector Unit / Urban Local Bodies.

If present tender consist of H.T. scope of work and BOQ then, if bidder has tenders

/ work done which satisfies financial requirement as defined in IT-05 excluding

H.T. scope, the bidder will be considered qualified if another work including H.T.

scope is produced as additional experience certificate.

However, in such cases, the bidder shall mandatorily submit a Work Completion

Certificate of any other project wherein the bidder has successfully executed and

completed the H.T. scope of work as a part of the contract.

Approved Schedule-B / approved item list, issued by an authority not below the

rank of Executive Engineer, indicating all items and scope related to H.T. work,

shall be mandatorily enclosed with the Technical Bid. In such cases, S.E.T.C. or

only E.T.C. work executed for the H.T. scope shall be deemed as completed

experience of H.T. work for the purpose of this tender.

The sole intent of insisting upon such Work Completion Certificate(s) for H.T.

work is only to verify and ensure the bidder’s capability to execute the H.T. scope

of work covered under this tender. It is specifically clarified that such Work

Completion Certificate(s) for H.T. work shall not be taken into account for any

pre-qualification, eligibility, experience or similar evaluation under this bid, and

their applicability shall be strictly limited to assessing the bidder’s capability to

complete the H.T. scope of work only.

The work completion certificate shall have to be issued not below rank of Executive

Engineer or Equivalent Post concerned for completion of the works.

If completion certificate covers “Similar work with other work” then bidders shall

have to submit copies of final bill/abstract sheet indicating similar work/items or

certificate of amount indicating “Similar work” from relevant authority (executive

engineer or higher)

Experience of Joint Venture /Subcontractor / Back-to-Back work shall not be

considered for evaluation of tender.

4. Bidder must have valid electrical contractor's license on firm’s name for the

execution of work under this tender.

5. Joint Venture not allowed for the above Work. And experience as a sub-contractor

shall not be considered.

6. The contractor shall have a valid GST registration.

7. The bidder should indicate actual figures of costs and amount for the work executed

in Annexure – I without accounting for the Multiplying factors.

(a) Only details/documents submitted as Work completion certificate shall be taken

into consideration for qualification purpose.

(b) List of the works already completed in last 7 years in prescribed Performa as per

Annexure-I and attested copies of certificates from head of the office (Min.

Executive Engineer or Equivalent Post) concerned for completion of the works.

(c) Declaration regarding the work on hand with the tenderer shall also be given in

prescribed Performa as per Annexure-II. Attested copies of work orders, if any

shall also be attached as supporting documents.

(d) Attested copy of partnership deed, power of attorney etc.

8. Even though the bidder meets the above criteria, they are subject to be disqualified if

i) Made misleading or false presentations in the forms, statements and

attachments submitted in proof of the qualification requirements; and / or

ii) During verification if it is found from client that of poor performance such

as abandoning the works, litigation history, or financial failure or

abnormal delay in work etc.

iii) Regarding Litigation in case where Bidder is involved in illegal practice

like any activities of corruption, coercive practice or debarred/blacklisted

in last 07 years by any Government / Semi Government / Public Sector Unit

/ Urban Local Bodies in respect of performance of Bidder, it is to state that

SMC authority requires that bidders under this contract, observe the

highest standard of ethics during the procurement and execution of such

contracts. In pursuance of this, SMC authority.

a. Will reject a proposal for award if it determines that the bidder has

engaged in any corrupt or fraudulent practices in competing for this

contract or in past history and

b. Will reject a proposal if it found debarred/blacklisted by any

Government / Semi Government / Public Sector Unit / Urban Local

The bidder shall not be under any Insolvency Bankruptcy code (IBC)

resolution process at National Company Law Tribunal (NCLT) or

undergone any Corporate Debt Restructuring (CDR) mode in the past

07 years in India from the date of the submission of the bid.

Following enhancement factors will be used for the cost of works executed and financial

figures to arrive at common base for the value of the works completed in India.

Financial Year Multiplying factor

2025-2026 (Base year of inviting tender)

i.e. *Financial Year 2025-2026 means 1 April 2025 to 31 March

Bidder should indicate actual figures of costs and amount for the work executed in Annexure –

I without accounting for the above-mentioned factors.

Please note that submission of all above essential documents are mandatory, else

bidder may be liable for rejection and no communication shall be made thereof.

IT-06. TENDER DOCUMENT:

Printed and online documents and set of drawings shall comprehensively be referred to as

Tender documents. The several sections forming the documents are the essential parts of the

contract and a requirement occurring in one shall be binding as though occurring in all. They

are to be taken as mutually explanatory and describe and provide for complete works.

NOTE: ALL Necessary Documents, Certificates etc. shall be scanned and uploaded.

Technical Bid and price Bid are not to be submitted in Physical Form. Please

note that Non submission of Technical Bid as well as price bid does not

absolve the bidders from any liability created from the bid condition and

bidding process. Technical-Bid (Along with Addendum Corrigendum, if Any) &

Price bid in Hard copy shall be submitted by Successful Bidders upon

intimation from SMC.”

Please note that only following documents shall be submitted to Chief Accountant of S.M.C. in

2. Earnest Money Deposit

3. Affidavit onNon Judicial Stamp Paper of Rs.

4. Undertaking on Non Judicial Stamp Paper of Rs.

List of documents to be furnished.

List of documents to be submitted along with the documents submitted in IT-05 online

on smctender.nprocure.com:

1) Scan Copy of following Annexure with all necessary supporting documents.

ANNEXURE-I Performa for list of works of similar nature already

ANNEXURE-II Performa for declaration regarding Works on Hand….

ANNEXURE-III AFFIDAVIT

ANNEXURE-IV Under Taking By The Tenderer For Not Black Listed….

ANNEXURE-B EMD & Tender Fee

ANNEXURE-C GST Clause

ANNEXURE E Instruction(s) to bidder

ANNEXURE-F Tenderer's/contractor's certificate

ANNEXURE-G Technical service profile pertaining to contractor…..

2) Scan copies of Work completion certificates issued from head of the office (Signed by

Min. Executive Engineer or Equivalent Post) as mentioned in IT-05.

Bidderneed to submit scan copy of the work completion certificate which include

minimum following details like name of contractor, name of work, date of starting the

work, date of completion of the work (as per contract agreement), actual date of the

completion of the work, amount of work done, satisfactory work completion remarks

and issuer details.

3) Scan copy of registered partnership deed, power of attorney etc.

4) Scan copy of Pan Card.

5) Scan copy of GST registration certificate.

6) Scan copy of Pump manufacture authorization certificate for this tender should be

7) Scan Copy of Performance Curve of the Pumps i.e. for Pump Flow v/s Head, Flow v/s

Efficiency, Head v/s Power etc. with suitable scale for reviewing the curve easily.

8) Filled Data sheets of individual pump sets (Pump & Motor) along with catalogue/

Cross sectional /GA drawing of Pump sets as per tender.

9) Scan Copy of valid electrical contractor's license on firms name.

10) Scan copy of All the Signed Addenda-Corrigendum, if any.

IT-07 EXAMINATIONS BY TENDERERS:

A. At his own expenses and prior to submitting his tender, each tenderer shall……

(a) Examine the contract Documents,

(b) Visit the site and determine local conditions which may affect the work including

the prevailing wages and other pertinent cost factors,

(c) Familiarize himself with all CENTRAL, State and local laws, ordinance, rules,

regulations and codes affecting the material supply including the cost of permits and

licenses required for the work and,

(d) Correlate his observations, investigations, and determinations with the

requirements of the Tender Documents.

B. The tender quantity is approximate and may increase or decrease or deleted from

the scope of the tender. Any increase or decrease or deleted in quantity will not

entitle tenderer to claim any extra over the quoted rate.

C. Tender Documents be completed by legible ink, checked in a responsible manner,

signed, stamped and returned together with the Tender Security Bond by the stipulated

date, which shall form the Tender.

The Tenderer is required to complete:

(i) The form of tender, including the Appendices there to Tender Security Bond

and the Tender summary duly signed and stamped.

All the pages, in which entries are required to be made by the Tenderer, are contained in

the Tender Document, and the Tenderer shall not take out or add to or amend the text of

any of the documents, except insofar as may be necessary to comply with any addenda

issued pursuant to relative clause hereof.

IT-08 EARNEST MONEY DEPOSIT:

A. Tender must be accompanied with Earnest Money as specified in memorandum in one

of the following manner.

(a) 100% of EMD amount shall be in the form of Cross Demand Draft / Pay order of Bank in

favor of Commissioner, Surat Municipal Corporation payable at Surat.

(b) Allowed only for tender value greater than 2 Crore: 50% amount of E.M.D. in form of

bank guarantee revocable at Surat as per enclosed prescribed format. In this case

remaining 50% amount shall be in the form of demand draft/pay order as mentioned

The tender bond shall comply with the requirements for Bond as stipulated in the

general conditions of contract. The tender guarantee bond (Earnest Money Deposit) will

be held by the Corporation as a guarantee that the tenderer, if awarded the contract, will

enter into the contract agreement in good faith and furnish the required bonds. Any

tenderer not accompanied by a Tender Guarantee in the form of earnest money deposit

as stated above for the sum stipulated in the Tender Document will be summarily

B. The Earnest Money Deposit will be refunded to the unsuccessful tenderers after the

award has been finalized.

C. The Earnest Money Deposit (Tender guarantee) will be forfeited in the event, the

successful tenderer fails to accept the contract and fails to submit the Performance

Guarantee Bond (Security Deposit) to the owner as stipulated in this tender documents

within fifteen days after receipt of notice of award of contract. In such case owner may

disqualify the tenderer from tendering for further works, under the jurisdiction of the

Corporation (SMC).

D. The Earnest Money Deposit of the successful tender shall be returned after the

performance guarantee bond, as required, is furnished by the contractor.

E. No interest shall be paid by the owner on any tender guarantee.

F. Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format

through online mode (by scanning) while uploading the bid. This submission shall mean

that E.M.D. & tender fee are received for purpose of openingof the bid. Accordingly offer

of those shall be opened whose E.M.D. & tender (bid) fee is received electronically.

However, for the purpose of realization of D.D. bidder shall send the D.D. in original

through RPAD / Speed post as per Clause as to reach to Chief Accountant, SMC within

prescribed date as per tender notice.

Penaltative action will be taken for not submitting original Demand Draft in the account

department of Surat Municipal Corporation within mentioned days as per tender notice

for the first time as mentioned below.

Tender Amount Penalty Amount in Rs.

1. Up to Rs. 1 Crore Rs. 10,000/-

2. More than Rs. 1 Crore and UptoRs. 10 Crore Rs. 20,000/-

3. More than Rs. 10 Crore and UptoRs. 50 Crore Rs. 30,000/-

4. More than Rs. 50 Crore and UptoRs. 100 Crore Rs. 70,000/-

5. More than Rs. 100 Crore Rs. 1,00,000/-

If bidder will not submit the penalty amount within 10 days to Surat Municipal

Corporation and/or bidder will not submit the demand draft in original for the second

time and after, Penaltative action shall be taken for abeyance of registration and

cancellation of E-tendering code for 6 (six) months.

Any documents in supporting of bid shall be in electronic format only through online (by

scanning) & hard copy will not be accepted separately.

G. APPROVED LIST OF BANKS

With reference to List of Banks declared by Government of Gujarat, Finance department

GR No- FD/MSM/e-file/4/2024/2859/D.M.O.Date: 01/05/2025Annexure I bank

guarantee issued by following bank shall be accepted.

(A) Guarantees issued by following banks will be accepted as SD/ EMD on permanent

basis. -All Nationalized Banks

(B) Guarantees issued by following Banks will be accepted as SD / EMD for period up to

March 31, 2026. The validity cut-off date in GR is with respect to date of issue of

Bank Guaranteed irrespective of date of termination of Bank Guarantee.

2. A U Small Finance Bank

3. Bandhan Bank

4. Barclays Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. ESAF Small Finance Bank

11. FEDERAL Bank

16. IDFC First Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

22. South Indian Bank

23. Standard Chartered Bank

24. Tamilnad Mercantile Bank

25. Utkarsh Small Finance Bank

27. Ahmedabad Mercantile Co-op. Bank

28. NutanNagrikSahakari Bank Ltd.

29. Rajkot NagarikSahakari Bank Ltd.

30. Saraswat Co-operative Bank Ltd.

31. SBPP Co-operative Bank Ltd.

32. SVC Co-operative Bank Limited

33. The Cosmos Co-op Bank Ltd.

34. The Gujarat State Co-operative Bank

35. The Mehsana Urban Co-op. Bank

36. The Surat District Co-op Bank

37. The Surat People’s Co-op. Bank Ltd.

38. The Kalupur Commercial Co-op, Bank

39. The Panchmahal District Co-operative Bank

40. The Baroda District Co-operative Bank

41. Baroda Gujarat Gramin Bank

42. Saurashtra Gramin Bank

IT-09 INCOME TAX CLEARANCE CERTIFICATE:

In view of the latest circular of IT Department, IT clearance certificate is not required.

However, the contractor shall give Photocopy of the PAN card.

IT-10 PREPARATIONS OF TENDER DOCUMENTS:

Tenderers are requested to note the following while preparing the Tender Documents:

A. Technical bid, EMD and Tender fees shall be submitted on the Tender Form bound

herein in English. All tender items and statements shall be properly filled in. Numbers

shall be stated both in words and in figures where so indicated, and signatures of all

persons signing shall be in longhand.

B. Technical Bid shall be accompanied by the prescribed tender security bond and other

required documents and drawings. All witnesses and sureties shall be persons of status

and probity and their full names, occupations and address shall be stated below their

signatures. All signatures in the Tender Documents shall be dated.

C. All corrections, additions or posted slips to be initialed by the tenderer.

D. The outer envelope show on the outside the reference of bid and thus get opened before

the due date of opening.

E. Price Bid shall be submitted online only.

IT-11 SUBMISSION OF TENDERER DOCUMENT: -

Following condition shall supersede relevant condition mentioned elsewhere in the

bidding document.

Technical bid and qualification documents mentioned in the tender and price bid are

not to be submitted in physical form. Please note that Non – Submission of Hard Copies

of technical Bid as well as price Bid does not absolve the bidders from any liability

created from the bid condition and bidding process.

Price bid shall have to be quoted strictly online only. Technical Bid in Hard copy

shall be submitted only by successful bidders upon intimation from SMC (If

1. Tenderer shall submit his tender as described under: -

Technical bid shall not be submitted in hard copy.

Sealed cover (EMD, Tender fee, Affidavit & Undertaking) duly super scribed with

name of work, name of tenderer, address, tender notice number, due date of the

tender etc. on the cover and to be submitted to the Chief Accountant, Surat

Municipal Corporation, Muglisara, Surat – 395 003 by regd. post or speed post

through postal authority only. Cover sent through Angadia / courier or hand

delivery shall not be accepted.

The corporation shall not be responsible for postal delay.

Only successful contractor shall submit the hard copy of technical bid after

awarding the contract.

Price bid for the aforesaid work must be submitted online only

2. Tenderer shall be required to submit the enlisted documents on line. If technical bid

founds insufficient documents, then the Price Bid of the tenderer shall not be opened.

i. The tender shall be accompanied by Earnest Money Deposit as mentioned in

clause No. IT-08.

ii. Tender Fees as per described in this tender.

iii. Documents as per IT – 05 & IT-06 of this tender documents.

3. Submission of a tender by a tenderer shall mean that he has read this notice and

contract documents and has made himself aware of the scope and specifications of

the work to be done and of conditions and nature of required quantities of materials

stores, tools and plants etc. that may be required by him in carrying out the work and

of local conditions and laws and bylaws of the Government, Surat Municipal

Corporation and other factors bearing influence on the execution and cost of the

4. Technical Bid, along with required documents shall be received by Registered Post

A.D. or by Speed Post through Postal Authority only by the "Chief Accountant, Surat

Municipal Corporation, GordhandasChokhawalamarg, Mugalisara, Surat - 395

between dates mentioned in Important Information of Tender.

Indicate on the sealed envelope Tender Notice no., Name of the Work, Name of the

Department, Name and Address of the tenderer and last date of submission.

Late tenders / delayed tenders shall not be considered at all. Tenders received by

Registered Post A.D. / Speed Post after the time and the date specified in the tender

notice shall not be received by the client from the postman. Such tenders if received

will not be opened and will stand rejected.

Important Note :

Acceptance of tenderer will rest with the competent authority of Surat Municipal

Corporation who does not bind himself to accept the lowest and reserves the right to

accept or to reject any or all tenders and no reasons will be given for acceptance or

rejection thereof.

Tender once accepted shall be binding on the contractor even if the formal agreement

Tender once offered cannot be withdrawn except with the permission of head of the

concerned department, Surat Municipal Corporation, Surat.

The successful tenderer shall be required to enter in to agreement with Surat

Municipal Corporation after placing the work order for the said work from SMC.

5. Tender shall stand rejected if:

a) The outer envelope does not show on the outside the reference of bid and thus

get opened before the due date of opening.

b) The tenderer shall submit the tender which satisfied each and every condition

laid down in the tender documents(as per article IT-05 – Qualifications of

tenderer), failing which the tender will be liable for rejection.

c) Tenderer’s tender /quotation containing conditions shall be liable for rejection

out rightly without assigning any reason for the same.

d) Stipulates the validity period less than what is stated in the form or tender.

e) Stipulates his own conditions.

f) The tenderer proposes any alteration in the work specified in the tender or in the

time limit allowed for carrying out the work or any other condition.

g) Does not disclose the full names and address of all his partners in the case of

partnership firm.

h) Does not pay the Earnest Money Deposit and Tender Fees and as specified in

tender with Technical Bid.

i) Does not submit Solvency Certificate as specified elsewhere in tender.

j) Does not submit the tender before the stipulated time and specified date in the

Account Office as directed.

k) Does not attached the document mentionedOnline.

l) The tender is in a language other than English & does not contain its English

m) The tender documents are not signed affixing the stamp by an authorized

signatory, tender documents submitted are incomplete &/or ambiguous in any

respect. Even noncompliance of provisions, requirement in tender will render it

n) The successful tenderer doesn’t agree to place Security Deposit as specified in the

tender elsewhere.

o) If technical bid founds insufficient document than the price of the tender shall not

p) The tender documents are not signed by an authorized person (as per Article IT –

13 i.e. Signing of tender documents).

q) The general performance data for qualification not submitted fully (As per Article

IT-05 qualifications of tenderers).

r) The tenderer does not agree to deposit security amount as specified (as per

Article IT-28 i.e. signing of Contract).

s) The tenderer does not agree to payment terms defined as per Article IT-26 i.e.

t) The tenderer proposes any alteration in the work specified in the tender or in the

time limit allowed for carrying out the work or any other condition. The tenderer

proposed any alteration in the work specified in the tender, as example;

alteration of such that the main aim of automation of operation of equipment,

technology other then as specified in the tender document, etc.

u) Scan Copy of Performance Curve of the Pumps i.e. for Pump Flow v/s Head,

Flow v/s Efficiency, Head v/s Power etc. not submitted.

v) Filled Data sheets of individual pump sets (Pump & Motor) not Submitted

w) The bidder shall be allowed to select and obtain authorization from only

one manufacturer for the pump and motor. Submission of two or more

manufacturers in the data sheet shall be considered a deviation, and the

bidder shall be disqualified outrightly.

IT-12 TENDER VALIDITY PERIOD:

The validity period of the tender submitted for this work shall be of one hundred

twenty (120) Calendar Day from the Last date of online submission of tenderand

that the tenderer shall not be allowed to withdraw or modify the tender offer on his

own during the validity period. The tenderer will not be allowed to withdraw the

tender or make any modifications or additions in the terms and conditions of his own

in his tender. If this is done then the owner shall, without prejudice to any right or

remedy, be at liberty to reject the tender and forfeit the Earnest Money Deposit in full.

IT-13 SIGNING OF TENDER DOCUMENTS:

 If the Tender is made by an individual, it shall be signed with his full name above his

current address.

 If he tenders is made by a Proprietary firm, it shall be signed by the proprietor above

his name and the name of his firm with his current address.

 If the tender is made by a firm in partnership it shall be signed by all the partners of

the firm above their full names and current addresses, or by a partner holding the

power of attorney for the firm signing the Tender in which case a certified copy of the

power of attorney shall accompany the Tender. A certified copy of the partnership

deed, current addresses of all the partners of the firm shall also accompany the tender.

 If the tender is made by a limited company or a limited corporation, it shall be by a

duly authorized person holding the power of attorney for signing the Tender in which

case a certified copy of the power of attorney shall accompany the Tender. Such

limited company or Corporation may be required to furnished satisfactory evidence of

its existence before the contract is award.

All witnesses and sureties shall be persons of status and probity and their full names,

occupations and addresses shall be stated below their signatures. All signatures in the

Tender document shall be dated.

IT-14 OPENING OF TENDERS:

The Price-bid will be opened only for Technically qualified bidder.

IT-15 WITHDRAWALS OF TENDERS:

If, during the Tender validity period, the Tenderer withdraws his Tender, the Tender Security

(Earnest Money) shall be forfeited, and the Tenderer may be disqualified from tendering for

further works under the jurisdiction of SURAT MUNICIPAL CORPORATION.

IT-16 INTERPRETATIONS OF TENDER DOCUMENT:

Tenderers shall carefully examine the tender documents and fully inform themselves as to all

the conditions and matters which may in any way affect the work or the cost thereof. Should a

tenderer find discrepancies or omission from the specifications or other documents, or should

be in doubt as to their meaning, he should at once address query to the concerned authority.

Any resulting interpretation of the Tender documents will be issued to all Tenderers as an

addenda corrigendum. Verbal clarification and / or information given by the SMC / Consulting

Engineer shall not be binding on the Surat Municipal Corporation.

IT-17 ERRORS AND DISCREPANCIES IN TENDERS:

In case of conflict between the figures and words in the rates, the rates expressed in words

shall prevail and apply in such cases. The contractor shall particularly note the units on which

the rates are based. In case the amount shown in the last column as worked out by the

tenderer differs from that worked out from the quantity & the rates, the amount based on the

rates will be taken as correct. In case the rate in word differs from that in figure, the former

will be taken as correct. No changes in units shall be allowed.

In case of any conflict between two conditions in the tender, most stringent condition shall be

made applicable and shall be acceptable to the bidders / contractors.

Discrepancies & Adjustments of Errors

shall be adjusted in accordance with the following rules ---

In the event of a discrepancy between description in words & figures quoted by a tenderer in

the `rates' column, the descriptions in words shall be prevailed.

In the event of an error occurring in the `amount' column of the schedule `B' showing items of

works, as a result of wrong multiplication of the unit rate and quantity, the unit rate shall be

regarded as firm and multiplications shall be amended on the basis of the rates.

a. All the errors in totaling in `amount’ column and in carrying forward totals shall be

b. Any rounding off of amounts against `items' or in `totals' shall be ignored.

The tendered sum so altered shall, for the purpose of the tenders be substituted for the sum

originally tendered and considered for acceptance.

Surat Municipal Corporation reserves the right to open or not to open any or all Price-bid

without assigning any reason thereof.

IT-18 MODIFICATIONS OF DOCUMENTS:

Modification of specifications and extension of the closing date of the tender, if required, will

be made by an addendum. Copies of each addendum will be published ONLINE to all

tenderers. These shall be signed and shall form a part of tender. The tenderer shall not add to

or amend the text of any of the documents except in so far as may be necessary to comply with

Addenda form part of the contract documents & full consideration shall be given to all

addenda in the preparation of tenders. Tenderers shall verify the number of addenda issued,

if, any and acknowledge the receipt of all Addenda in the Tender. Failure to acknowledge may

cause the Tender to be rejected.

A. The client may issue Addenda to advise Tenderers of changed requirements. Such

addenda may modify previously issued Addenda.

IT-20 TAXES AND DUTIES ON MATERIAL:

All the quoted rates must be Excluding GST (Goods and service Tax). The GST will be paid

extra. All the other conditions shall remain same as per ANNEXURE C.

IT-21 EVALUATIONS OF TENDERS:

SMC will evaluate the tender with overall rate of supply, erection, testing & commissioning.

However, Surat Municipal Corporation may evaluate the tender considering price of relevant

component & final decision of competent authority shall be final & binding to Bidder.

IT-22 TIMES REQUIRED FOR COMPLETION:

The job shall be completed in all respect within completion period mentioned in

memorandum of tender. The completion period shall be considered to commence after

15 days from the date of work order.

The tenderer shall quote accordingly. Any deviation in time of Completion specified above

shall not be accepted and the tender of such tenderer shall be liable for rejection.

IT-23 LIQUIDATED DAMAGES (LD):

As per MEMORANDUM.

IT-25 PRICES AND PAYMENTS:

The tenderer must understand clearly that the price quoted are for the total works or the part

of the total works quoted for and include all costs due to materials labour, equipment,

supervision. No claim for additional payment beyond the prices quoted will be entertained

and the tenderer will not be entitled subsequently to make any claim on any ground excepting

for the condition mentioned in this tender.

IT-26 PAYMENT TERMS:

The terms of payment shall be as under. The Municipal Corporation shall not under any

circumstances relax the terms of payment and will not consider any alternative terms of

payment. Tenderers should therefore in their own interest note this provision to avoid

rejection of their tender.

Payment condition:

Description of Items %

On successful Supply of equipment at site along with invoice 70%

On successful completion of Installation. 10%

On successful completion of commissioning Work. 10%

After one Month of successful Trial and Run & Energy Audit. 10%

Note: Payment shall be made as against successful completion each activity as mentioned

In case, if SMC require to execute ONLY SUPPLY SCOPE OR E.T.C. SCOPE, following will

 FOR ONLY SUPPLY: 90% amount of sanctioned rate of respective item shall be

considered as a payment of that item.

 FOR ONLY E.T.C. : 10% amount of sanctioned rate of respective item shall be

considered as a payment of that item.

 In case site access is not available within four months from the date of completion

of supply period then 05% of total value shall be released against submission of a

Bank Guarantee for equivalent amount.

 Further, if in another four months, site access is still not available further then

05% of total value shall be released against submission of a Bank Guarantee for

equivalent amount.

 This means that, in case Site is not clear within 8 months of completion of supply

period, prospective contractor will get 80% of Total value.

 After successful completion of Installation, If SMC fails to facilitate to commission

entire system within 45 days of installation of all individual equipment as a whole

due to site condition/non availability of water & power/network, the payment

part against commissioning (10%) shall be released on submission of Bank

guarantee of equal amount by the contractor.

IT-28 SIGNING OF CONTRACT:

The successful tender shall be required to pay the security deposit and to execute the contract

within 15days of receipt of intimation to execute the contract. The person to sign the contract

document shall be the person detailed in Article IT-13.

IT-29 DISQUALIFICATIONS:

A tender shall be disqualified and will not be taken for consideration if: -

1. The outer envelope does not show on the outside the reference of bid and thus get

opened before the due date of opening.

2. The tender Security Deposit is not deposited in full and in the manner as specified in

tender i.e. Earnest Money Deposit.

3. The tender is in a language other than English or does not contain its English Translation

in case of other language adopted for tender preparation.

4. The tender documents are not signed by an authorized person (as per Article IT – 13 i.e.

Signing of tender documents).

5. The general performance data for qualification not submitted fully (As per Article IT-05

qualifications of tenderers).

6. The tenderer does not agree to deposit security amount as specified (as per Article IT-28

i.e. signing of Contract).

7. The tenderer does not agree to payment terms defined as per Article IT-26 i.e. Payment

8. Conditional tender.

9. If the tenderer is ever terminated or banned for any work by Surat Municipal

Corporation for any reason.

A. Tenderer may further be disqualified if:

1. Price variation is proposed by the Tenderer on any principles other than provided

in the Tender Documents.

2. Completion schedule offered is not consistent with the completion schedule

defined and specified in tender documents.

3. The validity of tender is less than that mentioned in Article IT-12 i. e. Tender

Validity Period.

4. Any of the page or pages of tender is/are removed or replaced.

5. All corrections or pasted slips are not initialed by tenderer.

6. Any erasure is made in the tender.

7. In case of Information provided by bidder not matches with Technical

Requirement as specified in Technical Bid.

8. Does not upload Require Documents.

IT-32 NON-TRANSFERABLE:

Tender documents are not transferable.

IT-33 COST OF TENDERING:

The owner will not be responsible for defraying any expenses incurred by Tenderers during

the tendering process. All expenses related to the submission of tenders are to be borne by

the Tenderers themselves

IT-34 CHANGE IN A QUANTITY:

The Surat Municipal Corporation reserves the right to waive any informality in any tender and

to reject one or all tenders without assigning any reasons for such rejections and also to very

to quantities of items or group as specified in the Schedule of price as may be necessary. Claim

whatsoever by the contractor on the basis of variation of quantities shall not be entertained.

IT-35 MODE OF MEASUREMENT:

The measurement of work shall be taken in measurable units executed according to the

specifications and no proposals to adopt alternative methods shall be accepted. The decision

of the Engineer-in-charge shall be final and binding on contractor.

IT-36 NEW EQUIPMENT AND MATERIAL:

All materials, equipment and spare parts thereof shall be new, unused and originally coming

from manufacturer's plant to the Corporation. The rebuilt or overhauled equipment/materials

will not be allowed to be used on work.

IT-37 RIGHTS RESERVED:

The SMC reserves the right to reject any or all tenders, to waive any informality or irregularity

in any tender without assigning any reasons.

Without assigning any reason, The Surat Municipal Corporation reserves the right to reject

the lowest or any other or all tenders or part of its. To waive any informality or irregularity in

any tender, which in the opinion of the Surat Municipal Corporation does not appear to be in

its best interest and the tenderer shall have no cause of action or claim against the Surat

Municipal Corporation or its officers, employee, successors or assignees for rejection of this

The Surat Municipal Corporation further reserves the right to withhold issuance of the notice

to proceed, after execution of the contract agreement by the successful Tenderer. The Surat

Municipal Corporation is not obliged to give reasons for any such action.

IT-38 REGULATIONS

All the equipment and materials including their installation shall conform to the following

applicable latest codes and standards.

 Indian Electricity Rules

 The Indian Electricity Act

 Fire Insurance Regulations.

 Regulations lay down by the Electrical Inspector of the Government of Gujarat.

 Regulations laid down by the Factory Inspector of the Government of Gujarat

 Relevant Indian Standards Institution's specification

 Factory Acts.

 Provident Fund Acts.

 Profession Tax Acts.

 Any other Rules & regulations and condition of Supply lay down by the Electric

Energy supply provider.

In instances where two codes are at variance, the more restrictive requirements shall apply.

IT-39 WATER SUPPLY AND ELECTRICITY

Water and electricity required for the job shall be provide by SMC free of cost, if available at

site. Contractor shall make necessary arrangements like piping, Valves, cock, switches, wires

etc. required / necessary for the job at its own cost/expense.

Contractor shall make own arrangement for water supply, if it is to be used for large civil

construction works. The water to be used in such cases shall be fit for the construction

purposes to the satisfaction of the Engineer-in-charge.

Contractor shall make his own arrangements for drinking water for the labor employed by

him. Water and electricity charges shall not be deducted from contractor’s bills. Therefore, the

rate should be quoted accordingly.

The drawing attached with the Tender Document are for the sole purpose of tendering only,

giving the tenderer a general idea of the nature and the extent of works to be executed. The

rates quoted by the tenderer shall be deemed to be for the execution of the works taking into

account the ‘Design Aspect’ of the item.

The Contractor shall submit complete detailed drawings for exclusive use of the SMC and the

contractor shall also keep / display one set at the site. If any TPI or any other committee

constituted to oversee this project, then contractor shall have to submit each copy of detailed

drawings to TPI / Committee.

Contractor shall initially submit six sets (two set for client, two sets for consultants and two

sets (office & site copy) for contractor) of each of the design, detailed engineering drawings &

documents in hard copy for review and approval of client / consultants. In addition,

contractor shall also submit these drawings & documents in two sets in soft copy to client /

consultants in suitable format for review of client / consultants. Client / consultants shall

review and approve or else furnish their comments / observations, if any. Only the approved

drawings can be released for construction / manufacturing, subject to compliance of

comments, if any, furnished with the drawings or documents approved by client / consultants.

All revision number of the drawing / documents shall be revised for each re-submission (i.e.

initial submission shall be considered as Revision 0 and subsequent submission shall be

treated as Revision 1, 2, 3 and so on till the subject drawing or document is approved for

construction) and all the revisions shall be marked in the revised drawings.

Project Drawings

The Contractor shall have to submit the detailed drawings of each equipment covered in this

tender. Also, GA drawings of site indicating locations of equipment, inserts, anchors, motors,

panels, route of cables shall be prepared and approved. Contractor shall be responsible for

field verification of scaled dimensions on drawing. No extra charge will be allowed for field

adjustments, wiring changes, cable rerouting, or additions needed to complete the installation

and produce satisfactory operation of all equipment.

If there be a need to deviate from the Drawings and Specifications, the contractor shall submit

written details and reasons for all changes to the S.M.C. for approval. Approval may or may

not be given in such case, subject to financial implication.

After the award of the contract, the contractor shall submit, for the Engineer-in charge's

approval, the required manufacture’s Shop Drawing including complete schematic diagrams

for the equipment/machineries a complete descriptive materials list that includes all other

products intended or required for the installation, detailed installation drawings for all

materials and equipment.

The contractor shall check the shop Drawings for equipment requirements, dimensions,

weight and cable location, on the drawings, mark any correction, if required, for approval

before submitting to the engineer-in Charge.

It is required to submit Shop Drawings and materials lists for approval in 3 copies. It shall be

understood that this requirement specifically requires the submission of shop drawings for

conduit location which shall indicate any interferences with other work, should the contract

Drawing make such interference unavoidable.

As built drawings

On completion of the work in all respect, the Contractor shall supply to the SMC, Three (3)

complete sets of drawings, two sets in soft copy to client/Consultant, on approved scale,

indicating the plant as installed. These drawings shall clearly indicate the complete

installation equipment/panel layouts, showing the locations with reference to the permanent

structures, equipment layout& location, cabling layout, wiring and sequence of automatic

controls, exact location of all concealed valves, controls, and other services. The Contractor

shall also submit Four (4) sets of technical literature on all equipment, materials and

operation and maintenance manual.

Delivery Schedule of Documents and Drawings.

Prints during execution of works must be submitted for approval within the time schedule

specified. Drawings with modifications as per instructions of the Engineer-in-Charge should

be furnished within two weeks of release by Engineer-in-Charge. Reproducible drawings

should be submitted only on approval of printed drawing by Engineer-in- Charge.

IT-41 WORKS TO BE COVERED UP

In respect of works which are likely to be embedded or covered up by the other works, the

Contractor shall inform well in advance about these works for carrying out technical

inspection, measurement, duly signed, by the Engineer-in-Charge before letting such part of

the works, be embedded, covered or back filled.

IT-42 NECESSARY FITTINGS

Any fittings or accessories or structures, which may not be specifically mentioned but which

are usual and necessary are to be provided by the Contractor without any extra charge, for the

project to be completed in all respects/details.

IT-43 MANUFACTURER’S INSTRUCTIONS

Where manufacturers have furnished specific instructions, relating to the material and

equipment used for the works, covering points not specifically mentioned in above

documents, such instructions shall be followed in all cases and the Contractor shall inform the

Engineer-in-Charge accordingly.

IT-44 QUALITY ASSURANCE

The option for selection of the Make/product/Brand shall rest with Surat Municipal

Corporation, i.e. the contractor shall have to supply the materials, equipment plants of a make

as approved by the Surat Municipal Corporation.

All equipment and materials used shall comply with the relevant Indian

Standard/International Standards unless a more rigorous requirement is specifically

stipulated. If no applicable Indian Standard is available for any item of equipment of materials,

the corresponding International Standards dealing with the subject in question shall be

adopted. In every condition the latest specifications, standards etc. shall apply unless

otherwise stated. In instances where there is a conflict between two codes (the Indian

Standard accepted), the more restrictive of the two shall apply.

QUALITY STANDARDS

Where the name of one or more manufactures has been shown on the drawings or mentioned

in these specifications, it has been so done to indicate type and quality required and

acceptable. No restrictive choice is either implied or intended, and tenderer are bind to tender

makes of equipment or materials from vendor list mentioned in the tender documents only,

comply with these specifications and the requirements.

All equipment shall be procured from reputed manufacturers and shall bear ISI certification

mark whenever applicable. The equipment shall conform to the latest I.S. Standard

IT-45 EQUIPMENT DATA PLATE

As per Manufacturer standard

IT-46 INSPECTIONS OF EQUIPMENTS

The necessary all the expenses towards inspection shall have to be borne by the contractor,

including transportation, lodging, boarding, inspection cost etc. for maximum two

representatives of SMC.

a) All fabrication, manufactured items, equipment, motors, gears, switches etc. Shall be

subjected to inspection and tests as per the relevant standards at the manufacturer’s

works before dispatch. Tenderer shall give notice of two weeks to the Engineer- in-

charge. Who may depute his representatives at his option to witness such tests. It shall

however, be the tenderer's responsibility to supply all materials as per specifications,

standards mentioned herein and inspection by the clients does not relive the contractor

formhis all obligations.

b) All tests as required by the Engineer-in-charge either at site or at outside laboratories

concerning the execution of the work and supply of materials shall be carried out by the

tenderer at his own cost.

c) Tenderer shall ensure that all facilities are extended for inspection of works by the

Engineer-in-charge or his representatives at any time during the period of execution of

the works. The tenderer shall carry out all instructions given by the Engineer-in-charge

or his representative to the entire satisfaction of the Engineer-in-charge.

d) All materials to be used by the tenderer shall be of approved quality and make. The

tenderer shall submit the list and makes of materials he intends to use, unless otherwise

specified and obtain the prior approval of the Engineer-in-charge. Any material found to

be of inferior quality/make other than approved make or unsuitable for the purpose will

be rejected by the Engineer-in-charge and the tenderer shall replace at his own cost, the

decision of Engineer-in-charge in such event shall be final and binding.

e) Inspection and acceptance by the Engineer-in-charge shall not relieve the tenderer from

any of the responsibilities/obligations under the contract.

All the equipment and parts under Category A shall be inspected and tested at

manufacturer’s site in presence of representative of S.M.C. and Third-Party Inspection

(TPI) or Project Management Consultant (PMC) before shipment and/or dispatch for

the site. In addition, if felt necessary, certain critical equipment or parts thereof shall be

subjected to shop inspection and testing at manufacturer’s site by the S.M.C. and Third-Party

Inspection (TPI) or Project Management Consultant (PMC) or its authorized representative

before shipment/dispatch to ensure conformity with the accepted laid down specifications.

The contractor is responsible for providing all tools, instruments and other requirements for

conducting such inspection and testing by the Surat Municipal Corporation or its

representative. However, the shop floor inspection of equipment by the SMC or its authorized

representative before shipment shall not prejudice the SMC’s right for rejection of the

equipment on the final inspection at site and also does not relieve the Contractor from the

responsibility that all the equipment provided shall be free from defects and suited in all

respects for the purpose intended to. Testing charges and other relevant costs shall be borne

by the contractor and this matter is elaborate elsewhere in the tender document. Contractors

have to arrange for railway ticket minimum two tiers AC for indigenous equipment for

travelling time less than 14 hours and economy class Air fare for imported equipment as well

as travelling time is more than 14 hours. All the testing charges of equipment/machineries

and the transportation, lodging, boarding and any other relevant expense of the team of S.M.C.

representatives shall be borne by the contractor.

Only routine tests as per relevant B.I.S./IEC/ specifications for the various items of equipment

shall be performed at the Contractor’s works/equipment manufacture’s site in the presence of

Engineer-in-Charge and test certificates furnished. Where the bought out items/equipment

are such that it forms part of a system which is to be inspected, inspection shall be carried out

at Contractor’s works/ manufacture’s site as per the stipulation laid down in B.I.S./IEC

specification. However, where independent equipment is so involved that it does not concern

the assembly testing and can be directly dispatched to site, the test certificates shall be

produced by the contractor/subcontractor and inspection shall be carried out at SMC site.

However, during inspection if any defect found, the contractor at his risk& cost shall replace

the same and cost within specified time limit. In this case no time limit extension will be given

in the execution of the overall plant.

Acceptance of shall any material or equipment in no way relieve the Contractor of his

responsibility for meeting the requirements of the specifications, relevant standards and

successful testing and commissioning at site.

All test equipment, operating personnel and consumables, testing charges, etc., required for

carrying out tests at manufacture's work and at site shall be supplied by the Contractor at his

If required by the Corporation, the equipment shall be sent to recognized test lab for

ascertaining the guaranteed parameters. The Contractor should agree to the same. The test

results so obtained shall be binding to the Corporation and to the contractor. If the results are

found meeting test standards/certificates, the test charges shall be borne by the Surat

municipal corporation otherwise the test charges shall be borne by the Contractor. But at the

first instance the contractor to the concern institute/laboratory shall pay the charges.

The following inspection and test categories shall be applied prior to delivery of the

equipment, of various categories as indicated below for each type of the equipment.

Category A: - The drawing has to be approved by the Engineer in charge before manufacture

and testing. The material has to be inspected by the Engineer in charge or his authorized

representative and an inspecting agency approved by the Engineer in charge at the

manufacturer’s premise before packing and dispatching.

Category B: - The drawings of the equipment have to be submitted and approved by the

Engineer In Charge prior to manufacture. The materials have to be tested by the manufacturer

and the manufacturer’s test certificates are to be submitted to client for records. However, the

material can be dispatched.

Category C: - Samples of the materials and / or equipment shall be submitted to the Engineer

In Charge for pre-construction review and approval in accordance with the provisions of

Section. Following approval by the Engineer In Charge, the material may be manufactured as

per the approved standards and delivered to the Site.

For material / equipment under Category “A”, the Engineer In Charge will provide dispatch

Inspection Category Inspection Requirement

Mechanical/Piping Works:

Sr. Category of the

1. VT Pump set Category A

2. All Valves, Bellows > 150 mm dia. (with actuatorif applicable) Category A

3. All Valves,Bellow <= 150 mm dia. Category B

4. M.S/C.I. /D.I. Fittings . Category B

5. Dewatering pumps Category B

6. Electric Monorail Hoist / EOT Category A

7. Chlorination System Category A

8. Chlorine Scrubber System Category A

Category B or C

9. Misc. Items (as per direction

Electrical Works

Sr. Category of

1. Transformer Category A

2. Fixed capacitor for Transformer Category B

3. H.T. Cables (Length >= 100 Mtr.) Category A

Sr. Category of

4. L.T. Cables (Length >= 500 Mtr.) Category A

5. PMCC Category A

6. H.T. Panel Category A

7. PCC Panel Category A

8. MCC Panel Category A

9. APFC Panel Category A

10. Cable tray Category C

11. All Motors up to 30 kW Category B

12. All Motors above 30 kW Category A

LED indoor & outdoor Lighting (i.e. Street / Flood lights each

Lesser than 50 Nos.)

LED indoor & outdoor Lighting (i.e. Street / Flood lights each More

than or equal to 50 Nos.)

15. Poles (Lesser than 25 Nos.) Category B

16. Poles (More than or equal to 25 Nos.) Category A

17. Diesel Generator Set Category A

Category B or C

18. Misc. Items (as per direction

Instrument Works

Sr. Category of

1. PLC Category A

2. Ultrasonic Flow Meter Category B

3. Electro Magnetic flow meter Category A

4. Differential Pressure Type Flow Meter Category B

5. Pressure/ Differential Pressure Measuring System Category B

6. Instrumentation Cables (Length >= 500 Mtr.) Category A

7. Level Measuring System Category B

8. Transmitters Category B

9. Online Analysers Category B

10. Level Switch Category B

11. Control Valves Category B

Category B or C

12. Instrumentation Misc. Items (as per direction

The equipment as per Category A shall be subjected to inspection and tests in line with the

relevant standards at the manufacturer's works before dispatch. Tenderer shall give notice of

at least 15 days to the Engineer- in- charge who may depute his representatives at his option

to witness such tests. It shall however be the tenderer's responsibility to supply all materials

as per specifications, standards mentioned herein and inspection by the clients does not

relieve the contractor from his all obligations.

All tests as required by the Engineer-in-charge either at site or at outside laboratories

concerning the execution of the work and supply of materials shall be carried out by the

tenderer at his own cost.

Tenderer shall ensure that all facilities are extended for inspection of works by the Engineer-

in-charge or his representatives at any time during the period of execution of the works. The

tenderer shall carry out all instructions given by the Engineer-in-charge or his representative

to the entire satisfaction of the Engineer-in-charge.

All materials to be used by the tenderer shall be of approved quality and make. The tenderer

shall submit the list and makes of materials he intends to use, unless otherwise specified and

obtain the prior approval of the Engineer-in-charge. Any material found to be of inferior

quality/make other than approved make or unsuitable for the purpose will be rejected by the

Engineer-in-charge and the tenderer shall replace at his own cost, the decision of Engineer-

in-charge in such event shall be final and binding.

Inspection and acceptance by the Engineer-in-charge shall not relieve the tenderer from any

of the responsibilities/obligations under the contract.

IT-47 PLANTS AND EQUIPMENT

The tenderer shall make his own arrangements to procure all equipment and materials

necessary for timely execution of the works.

The Contractor shall deliver to the Engineer-in-Charge statement every month, showing the

machinery and equipment in the course of transportation or to be transported or to be

required during the ensuing month or months, and all such further information and

particulars as may be necessary or required to enable the Engineer-in-Charge to satisfy

himself that the Contractor has taken the necessary measures for the execution of the work in

accordance with the Contract to complete the work within time schedule.

All materials and equipment etc. once brought by the Contractor within the Project premises

are not be removed from there without the written permission from the Engineer-in-Charge.

All the equipments / machineries, etc. shall be painted with final coat of paint at site before

commissioning without any extra cost.

IT-48 GUARANTEE / DEFECT LIABILITY PERIOD

Entire work done shall come an Unconditional guarantee of One year.

Equipment / Machineries Guarantee

The Contractor shall guarantee for a period of one year from date of Commissioning against

defective performance of equipment/ instruments/mechanical items /electrical items, etc.,

under Contractor’s scope of supply. Any defect found whether in materials or workmanship

should be made rectified by the Contractor at his own expenses within the time specified by

the Engineer-in-Charge.

Manufacturer’s guarantee for design, workmanship and performance of all bought out items

shall be made available to the SMC and shall be valid at least for the entire defect liability

period. Which is one year after commissioning and completion of the project.

In the event of failure of any equipment for more than three times during the guarantee

period, the contractor shall replace the same at his cost. Manufacturer’s guarantee, as

mentioned above for such replaced equipment shall also be made available to the SMC and

should be kept valid at least for one year from the date of last replacement.

IT-51 No mobilization advance or advance on machinery will be given.

IT-53 Tenderer shall get acquainted with the site conditions sufficiently in advance of the

date fixed for submission of tender and shall have satisfied himself as to the nature of

work to be executed, all the existing roads and access to and from the site work and to

the sites, temporary shed etc. required for carrying out the work.

The tenderer shall be deemed to have full knowledge of all the relevant documents,

existing site conditions etc. whether he inspects them or not.

IT-60 The rates quoted should be firm and fix.

The equipment must comply with detailed tender specification.

In case of any miss-understanding due to interpretation of any terms, conditions and

specifications the decision of Divisional head of the department, Surat Municipal

Corporation, Surat shall be final and binding on the part of contractor.

The contract shall be constituted according to and subject to laws in India and State of

under the Jurisdiction of Court of Surat only.

Any other details if required can be head from the office of the Head Water Works

(HWW) Department, Surat Municipal Corporation, Kathodara WDS, Udhna Magdalla

Road, Surat.on request and prior to submitting the tender. No dispute at a later date

shall be entertained.

Signature & Seal of the Bidder

Executive Engineer (HWW)

Date: Surat Municipal Corporation

4. CONDITIONS OF CONTRACT

Clause 1. PERFORMANCE GUARANTEE (SECURITY DEPOSIT)

The total Security Deposit is 4% (Four) percent of contract value and shall be as under:

The successful tenderer shall have to pay initial security deposit at 2% (two) percent of the

tendered amount.

 Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay Order if

the Tender Amount of work is less than Rs. 2.00 crore.

 Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay Order /

bank Guarantee (encashable at Surat city)/ FDR if the tender Amount of work is more than

Rs. 2.00 crore.

The person/persons whose tender may be accepted [here-in after called the Contractor,

which expression shall unless excluded by or repugnant to the context include his heirs,

executors, administrators and assignees] shall [within 15 days of the receipt by him of the

notification of the acceptance of his tender] deposit with Municipal Commissioner cash or

Government securities endorsed to the Commissioner sum sufficient which will make up the

full security deposit specified in the tender.

If the amount of the security deposit to be paid in lump sum within the period specified above

is not paid the tender contract already accepted shall be considered as cancelled. The security

deposit lodged by Contractor shall be refunded after the expiry of the Defects Liability period

as shown in the attached Memorandum after deducting dues, if any, which become liable to be

recovered from the Contractor under the terms and conditions of this Agreement.

Such bank guarantee should be en-cashable at Surat.

Regarding remittance and release of Security Deposit (SD), Retention money deposit (RMD)

following clause will supersede over and above all the clauses depicted in the tender

(A) For Tender costing Less than Rs.2.00 Crore.

(a) Remittance of SD/RMD

1. The total security deposit shall be recovered at the rate of 4% from the contractor. Out

of which, 50% of amounts Initial Security Deposit shall be payable at the rate of 2% of

approved tender cost in form of Cash or Demand Draft/ Pay Order of any Nationalized

Bank (encashable at Surat city).

2. The remaining amount of the Security Deposit i.e. 2% to be deducted from each

running account bill.

3. 5% Retention money deposit (RMD) to be retained from each running account bill.

(b) Release of SD/RMD

1. The 2% Initial security deposit shall be released after clearance of Final bill by Audit

2. Whereas, the 2% security deposit recovered from the each running account bills Shall

be released only after clearance of Final bill by Audit Dept. & completion of defect

liability period / O&M Period.

3. 5% Retention money deposit (RMD) to be released along with final bill.

(B) For Tender costing Rs. 2.00 Crore. &more than Rs. 2.00 Crore.

(a) Remittance of SD/RMD

1. The total security deposit shall be recovered at the rate of 4% from contractor. Out of

which, 50% of amount as Initial Security Deposit shall be payable at the rate of 2% of

approved tender cost in form of in Cash or Demand Draft/ Pay Order / FDR / Bank

Guarantee of any Nationalized Bank (encashable at Surat city).

2. The remaining amount of the Security Deposit i.e. 2% to be deducted from each

running account bill.

3. 5% Retention money deposit (RMD) to be retained from each running account bill.

(b) Release of SD/RMD

1. The 2% Initial security deposit shall be released after clearance of Final bill by Audit

2. Whereas, the 2% security deposit recovered from the each running account bills Shall

be released only after clearance of Final bill by Audit Dept. & completion of defect

liability period / O&M Period.

3. 5% Retention money deposit (RMD) to be released along with final bill.

It is clarified that the amount of security deposit shall be collected on the basis of contract

price and not on the basis of Estimated Amount put to tender. As initial Security Deposit as

mentioned above, accepted by the competent Authority shall have to be paid toward Security

Deposit at the time of execution of agreement.

If the Security Deposit is not paid within 15 days from the date of L.O.I. / Work Order than

penalty at the rate of 0.065% per day of the amount of Security Deposit will charged. If the

Security Deposit is not paid within one month with interest, necessary actions as per

condition of contract will be taken.

Initial Security Deposit (i.e. 2% Of Tender Amount) in form of Bank Guarantee may be

accepted as per relevant tender provision, However BG shall be valid till final date of

completion of work+1year (Whether final bill is audited and paid or not). It shall be

contractor's responsibility to extent the BG On or Before expiry of time limit of BG. In

case of late renewal of BG, Penalty of security Deposit shall be levied at the rate of 4 %

per annum on the amount of BG, It shall be recovered from the contractor, as a penalty,

for the period during which BG remains invalid.

The successful tenderer shall have to enter into an agreement on a non-judicial stamp

paper of Rs. 300/- if initial Security Deposit paid in form Bank Guarantee or Demand

draft as per the form of the agreement approved by the Municipal Corporation, Surat.

If initial Security deposit is paid in form of Fixed Deposit, additional stamp paper

amounting @ 4.90% (OR as per government prevailing rules and regulations) of

Security Deposit shall be used to execute the agreement.

The undertaking shall be executed on stamp paper worth Rs. 300/-.

The Surety shall be executed on stamp paper worth Rs. 300/-.

 ACCOUNT NAME: SURAT MUNICIPAL CORPORATION

 Bank A/c No.:

 Bank Name with Branch Name & Address: Bank of Baroda, Bhagatalav,

 IFSC Code: BARB0BHAGAT

Clause 2. The time allowed for carrying out the work as entered in the tender shall be

strictly observed by the Contractor and shall be reckoned from the date on which

the order to commence work is given to the Contractor. The work shall throughout

the stipulated period of the contract be proceeded with, all due diligence (time

being deemed to be the essence of the contract on the part of the contractor) and

the Contractor shall pay as compensation a percentage amount (Shown in the

attached Memorandum) of the tendered cost of the whole work as shown by the

tender for every day that the work remains uncommented or unfinished after the

proper days. And further to ensure good progress during the execution of the work

the Contractor shall be bound, in all cases in which the allowed for any work

exceeds on month, to complete parts of the work during the period shown in the

attached Memorandum.

In the event of the contractor failing to comply with these conditions he shall be

liable to pay as compensation, the amount mentioned above for every day that the

due quantity of work remained incomplete, provided always that the total amount

due quantity of work remained incomplete, provided always that the total amount

of compensation to be paid under the provision of this clause shall not be exceed

10 percent of the tendered cost of the work as shown in the tender.

Clause 3. In any case in which under any clause of or clauses this contract the Contractor

shall have tendered himself liable to pay compensation amounting to the whole of

this security deposit (Whether paid in one sum or deducted by installments) or in

the case of abandonment of the work owing to serious illness or death of the

contractor or any other cause, the Commissioner on behalf or the Corporation shall

have power to adopt any of the following courses, as he may deem best suited to

the interest of the Municipal Corporation.

a) To rescind the contract (of which rescission notice in writing to the Contractor

under the hand of the Commissioner shall be conclusive evidence) and in that

case that security deposit of the Contractor shall stand forfeited and be

absolutely at the disposal of the Municipal Corporation.

b) To employ labour paid by the HWW Department and to supply material to

carry out the works, or any part of the work debiting the Contractor with

correctness of which cost and price the certificate of the Executive Engineer

shall be final and conclusive against the Contractor and crediting him with the

value of the work done, in all respects in the same manner and at the same

rates as if it had been carried out by the contractor under the terms of his

contract, and in that case the certificate of Executive Engineer as to the value of

the work done shall be final and conclusive against the Contractor.

c) To order that the work of the Contractor be in measured up and to take such

part thereof as shall be executed out of his hands and to give it to another

contractor to complete, in which case any expenses which may be incurred in

excess of the sum which would have been paid to the original contractor, If the

whole work had been executed by him (as to the amount of which excess

expenses the certificate in writing of the Executive Engineer (HWW) shall be

final and conclusive) be borne and paid by the original Contractor and shall be

deducted from any money due to him by the Municipal Corporations under the

Contract of otherwise from security deposit or the proceeds of sale thereof, or

a sufficient part thereof.

d) In the event of any of the above courses be adopted by the Commissioner the

Contractor shall have no claim to compensation for any loss sustained by him

by reason of his having purchases or procured any materials or entered into

any engagements, or made any advances on account of or with a view to the

execution of the work or the performance of the contract and in case the

contract shall be rescinded under provision aforesaid, the contractor shall not

be entitled to recover, or be paid any sum for any work thereto actually

performed by him under this contract unless and until the Executive Engineer

(HWW) shall have certified in writing the performance of such work and the

amount payable to him in respect thereof, and he shall only be entitled to be

paid the amount so certified.

Clause 4. If the progress of any particular portion of the work is unsatisfactory the

commissioner shall not be withstanding that the general progress of the work is

satisfactory in accordance with Clause 2, be entitled to take action under Clause

after giving the contractor 10 days’ notice in writing and the Contractor will have

no claim for compensation for any loss sustained by him owing to such action.

Clause 5. In any case in which any of the powers conferred upon the Commissioner by

Clause 3 and 4 hereof shall have become exercisable and the same shall not have

been exercised the non-exercise thereof shall not constitute a waiver of any of the

conditions hereof such powers shall not withstanding be exercisable in any future

case default by the Contractor for which by any clauses hereof he is declared liable

to pay compensation amounting to the whole of his security deposit and the

liability of the contractor for past and future compensation shall remain

In the event of the Commissioner taking, action under theclause 3, he may, be he so

desires to take possession of all or any tools; plant materials and stores in or upon

the works, or the site thereof or belonging to the Contractor, or procured by him

and intended to be used for the execution of the work of any part thereof, paying or

allowing for the same in account at the contract rates, or in the case of contract

rates not being applicable at current market rates, to be certified by the Executive

Engineer (HWW)whose certificate thereof shall be final. In the alternative the

Commissioner may, by notice in writing to the Contractor or his clerk of the works,

foremen or other authorized agent require him to remove such tools, plant,

materials or stores from the premises within a time to be specified in such notice

and in the event of the Contractor failing to comply with, any such requisition, the

commissioner may remove them at the Contractor's expense or sell them by

auction or private sale at the risk and account of the Contractor in all respects and

certificate of the Executive Engineer (HWW)as to the expense of any such removal

and the amount of the proceeds and expense of any sale shall be final and

conclusive against the contractor.

Clause 6. If the Contractor shall desire an extension of the time for completion of the work

on the ground of his having been unavoidably hindered in its execution or on any

other ground, he shall apply in writing to the Commissioner within 30 days from

the date on which he was hindered as aforesaid or on which the cause for asking

for extension occurred and the Commissioner may, if in his opinion, there are

reasonable grounds for granting as extension, grant such extension as he thinks

necessary or proper. The decision of the Competent Authority in this matter shall

Clause 7. On the completion of the work the contractor shall be furnished with a certificate

by the Executive Engineer (HWW)(hereinafter called the Engineer-in-charge) of

such completion, but no such certificate shall be given nor shall the work be

considered to complete until the contractor shall have removed from the premises

on which the work shall have been executed all scaffolding, surplus materials and

rubbish, and shall have cleaned of the dirt from all wood work, doors, windows,

walls, floors or other parts of any building, in or upon which the work has been

executed, or of which he may have had possession for the purpose of executing the

work, nor until the work shall have been measured by the Engineer-in-Charge or

where the measurement have been taken by his subordinates until they have

received the approval of the Engineer-in-Charge, the said measurement being

binding and conclusive against the Contractor. If the Contractor shall fail to comply

with the requirements of this clause as to the removal of scaffolding, surplus

materials and rubbish, and cleaning off dirt on or before the date fixed for the

completion of the work, the Engineer-in-Charge may, at the expense of the

Contractor remove such scaffolding surplus materials and rubbish, and dispose off

the same the Contractor shall forthwith pay the amount of all expenses so

incurred, but shall have no claim in respect of any such scaffolding or surplus

materials as aforesaid except for any sum actually realized by the sale thereof.

Clause 8. No payment shall be made for any work, estimated to cost less than Rupees one

thousand, till after the whole of the said work shall have been completed and a

certificate of completion given, But in the case of works estimated to cost more

than Rupees One thousand, the Contractor shall, on submitting a monthly bill

therefore be entitled to receive payment proportionate to the percentage shown in

the attached Memorandum of the part of the work than approved and passed by

the Engineer-in-Charge, whose certificate of such approval and passing of the sum

so payable shall be final and conclusive against the Contractor.

All such intermediate payments shall be regarded as payments by way or advance

against the final payments only and not as payments for work actually done and

completed and shall not preclude the Engineer-in-Charge from requiring bad,

unsound imperfect of unskillful work to be removed and taken away and

reconstructed, or re-erected, nor shall any such payments be considered as an

admission of the due performance of the contract or any part thereof in such

respect of the accruing of and claim nor shall it conclude, determine or affect in any

the powers of the Engineer-in-Charge as to the final settlement and adjustment of

the accounts or otherwise, or in any other way vary or affect the contract. The final

bill shall be submitted by the contractor within on month of the date fixed for the

completion of the work, otherwise the Engineer-in-Charge's certificate to the

measurement and of the total amount payable for the work shall be final and

measurement and of the total amount payable for the work shall be final and

binding on all parties.

Clause 9. The rates for several items of the work agreed to within, shall be valid only when

the item concerned is accepted as having been completed fully in accordance with

the sanctioned specifications. In cases where the items of works are not accepted

and so completed the Engineer-in-Charge may make payment on account of such

items at such reduced rates as he may consider reasonable in the preparation of

final or on account bills.

Clause 10. A bill may be submitted by the Contractor once in each month on or before the

date fixed by the Engineer-in-Charge for all works executed in the previous

months, and the Engineer-in-Charge shall take or cause to be taken the requisite

measurement for the purpose of having the same verified, and the claim, so far as it

is admissible shall be adjusted if possible within fifteen days from the presentation

of the bill. It the contractor does not submit the bill within the time fixed as

aforesaid, the Engineer-in-Charge may depute a subordinate to measure up the

said work in the presence of the Contractor or his duly authorized agent whose

counter signature to the measurement list shall be sufficient warrant, and the

Engineer-in-Charge may prepare a bill from such list which shall be binding on the

Contractor in all respects.

Clause 11. The Contractor shall submit all bills on the printed forms to be hand on application

at the office of the Engineer-in-Charge. The Charges to be made in the bills shall

always be entered at the rates specified in the tender or in the case of any extra

work ordered in pursuance of these conditions and not mentioned or provided for

in the tender at the rates hereinafter provided for in the tender at the rates

hereinafter provided for such work.

Clause 12. If the specification or estimate of the work provides for the use of any special

description of materials to be supplied from the S.M.C. store if it is required that

the contractor shall use certain stores to be provided by Engineer-in-Charge (Such

materials and stores and the prices to be charged thereof as hereinafter mentioned

being so far as practicable for the convenience of the contractor but not so as in

any way to control the meaning or effect of the contract specified in the schedule

or memorandum hereto annexed) the contractor shall be supplied with such

materials and stores as may be required from time to time to be used by him for

the purpose of the contract only and the value of the full quantity of materials and

stores so supplied shall be set off deducted from any sums then due, or thereafter

to become due to the contractor under the contract, or otherwise from the security

deposit or the proceeds of sale thereof shall be held in Government securities ; the

same or a sufficient portion thereof shall in that case be sold for the purpose. All

material supplied to the Contractor shall remain the absolute property of the

Municipal Corporation and shall on no account be removed from the site of the

work andshall at all times be opened to inspection by the Engineer-in-Charge. Any

such materials unused and in perfectly good condition at the time of completion or

determination of the contract shall be returned to the HWW Department Stores, if

the Engineer-in-Charge so requires by a notice in writing given under his hand, but

the Contractor shall not be entitled to return any such materials except with such

consent and he shall have no claim for compensation on account of any such

materials supplied to him as aforesaid but remaining unused by him or for any

wastage in or damage thereto.

Clause 13. The Contractor shall execute the whole any every part of the work in the most

substantial and workmanlike manner, and both as regards materials and in every

other respect in strict accordance with the specifications. The Contractor shall also

conform exactly, fully and faithfully to designs, drawings and instructions in

writing relating to the work signed by the Engineer-in-Charge and lodged in his

office and to which the Contractor shall be entitled to have access for the purpose

of inspection at such office, or on the site of the work during office hours, and the

contractor shall, if he so requires, be entitled at his own expenses to make or cause

to be made copies of the specifications and of all such designs, drawings and

instructions on aforesaid.

Clause 14. The Engineer-in-Charge shall have power to make any alterations in, or additions

to the original specifications, drawings, designs and instructions that may appear

to him to be necessary or advisable during the progress of the work, and the

Contractor shall be bound to carry out the work in accordance with any

instructions in this connection which may be given to him in writing signed by the

Engineer-in-Charge and such alteration shall not invalidate the contract, and any

additional work which the contractor may be directed to do in the manner above

specified as part of the work shall be carried out by the Contractor on the same

conditions in all respect on which he agreed to do the main work at the same rates

as are specified in the tender for the main work. And if the additional and altered

work includes any class of work for which on rates is specified in this contract,

then such class of work shall be carried out at the rates entered in the schedule of

rates of the Municipal Corporation or at the rates mutually agreed upon between

the Engineer-in-Charge and the Contractor whichever are lower if the additional or

altered work for which no rate is entered in the schedule of rates of the Municipal

Corporation is ordered to be carried out before the rates are agreed upon then the

Contractor shall, within seven days of the date of the receipt by him to the order to

carry out the work, inform the Engineer-in-Charge of the rate which it is his

intention to charge for such class of work and if the Engineer-in-Charge does not

agree to this rate he shall be notice in writing be at liberty to cancel his order to

carry out such class of work, and arrange to carry it out in such manner as he may

consider advisable provided always that if the contractor shall commence the work

or incur any expenditure in regards thereto before the rates, shall have been

determined as lastly herein before mentioned, then in such a case he shall only be

entitled to be paid in respect of the work carried out or expenditure incurred by

him prior to the date of the determination of the rate as aforesaid according to

such rate or rates as shall be fixed by the Engineer-in-Charge, In the event of a

dispute, the decision of the Commissioner will be final.

Where, however, the work shall have to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by the

competent authority the alteration above referred to shall within the scope of such

designs drawings and specification appended to the tender.

The time limit for the completion of work shall be extended in the proportion that

the increase in its cost occasioned by alterations or additions the cost of the

original contract work, and the certificate of the Engineer-in-Charge as to such

proportion shall be conclusive.

A. If at any time after the execution of the contract documents, the Engineer-in-Charge shall

for any reason whatsoever, require the whole or any part of the work as specified in the

tender, to be stopped for any period or shall not require the whole or part of the work to be

carried out at all or to be carried out by the Contractor, he shall give notice in writing of the

fact, to the Contractor who shall thereupon suspend or stop, the work totally or partially, as

the case may be. In any such case, except as provided herein under, the contractor shall

have no claim to any payment or compensation whatsoever on account of any profit or

advantage which he might have derived from the execution of the work in full but which he

did not so derive in consequence of the full amount of the work nor having been carried

out, or on account of any loss that he may be put to on account of materials purchased or

agreed to be purchased, or for unemployment of labour recruited by him. He shall not also

have any claim for compensation by reason of any alteration having been made in the

original specifications, drawings, designs and instructions may involve any curtailment of

the work as originals contemplated. Where which however, materials have already been

purchased or agreed to be purchased by the contractor, before receipt by him of the said

notice, the contractor shall be paid from such materials at the rate determined by the

Engineer-in-Charge, whose decision shall be final. If the contractor suffers any loss on

account of his having to pay labour charges during the period during which to stoppage of

work has been ordered under this clause the Contractor shall on application be entitled to

such compensation on account of labour charges as the Engineer-in-Charge, the labour

could have been employed by the contractor elsewhere for the whole or part of the period

during which the stoppage of the work has been ordered as aforesaid.

B. The Contractor shall not be entitled to claim any compensation from the Municipal

Corporation for the loss suffered by him on account of delay by the Municipal Corporation

in the supply of materials entered in schedule-A where such delay is caused by…

i) Difficulties relating to the supply of railway wagons and availability of Government

controlled materials.

ii) Force Majeure.

Force majeure shall mean and be limited to the following.

i) Any war or hostility.

ii) Any riot or civil commotion.

iii) Any earthquake, flood, lightening or other natural physical disaster.

iv) Any strike or lockout (only this exceeding 10 continuous days in duration)

affecting the work site.

vi) Act of God.

iii) Act of the Nation's enemies or any other reasonable cause beyond the control of the

Municipal Corporation.

In the cause of such delay in the supply of materials the Municipal Corporation shall grant

such extension of time for the completion of the work as shall appear to the commissioner to

be reasonable in accordance with the circumstance of the case. The decision of the

Commissioner as to the extension or item shall be accepted as final by the Contractor.

Clause 16. The contractor is to set out and Levi the work and will be responsible for the

accuracy of the same. He is to provide and maintain measuring instruments and

tools tackles etc. for the use of the Executive Engineer (HWW) and his

representatives including skilled attendance.

Clause 17. The contractor is to cover up and protect the works from the weather and is to

suspend all wet operations during such weather which, in the Executive Engineer

(HWW) opinion will be detrimental to the work.

Clause 18. Samples of each class of material and workmanship shall be submitted by the

contractor for the approval of the Executive Engineer (HWW)and after such

approval these samples shall be deposited at any place the Executive Engineer

(HWW)may appoint and contractor shall be required to perform all the works of

this contract in accordance with the samples.

Clause 19. On completion all work must be cleaned down; rubbish removed, and the works

and land cleaned of rubbish; surplus materials and other accumulations, and

everything left in a clean and ordinary condition.

Clause 20. The Contractor shall provide, erect and maintain proper sheds and temporary

buildings for the storage and protection of materials and goods and for the

execution of work which may be fabricated or brought on the site.

Clause 21. The Contractor is responsible for on-site works and for the equipments / items

manufactured by other parties/manufacturer as shown in the approved

drawings. He is responsible for the accuracy of dimensions, material,

workmanship, safety measures etc. for all equipment’s / items/works etc. under

contract as shown in the approved drawings. He shall also be responsible for the

correctness of the positions, levels, dimensions, leveling and alignment as shown

in the drawings supplied to him. If at any time any error shall appear during the

progress of any part of the work, the contractor shall at him own expense rectify

such error if called upon to the satisfaction of the Executive Engineer.

Clause 22. The Contractor shall permit the execution of the work notprovided for in the

tenderby artists; tradesman, or others engaged by the Municipal Corporation.

The Contractor shall allow all reasonable facilities and the use of his scaffolding

and water for the execution of such work, but is not required to provide any

special scaffolding for the execution of such work except by special arrangement

with the Municipal Corporation.

Clause 23. Under no circumstances whatsoever shall the contractor be entitled to any

compensation from the Municipal Corporation on any account unless the

contractor shall have submitted a claim in writing to the Engineer-in-Charge

within one month of cause of such claim occurring.

Clause 24. If at any time before the security deposit is refunded to the contractor, it shall

appear to the Engineer-in-Charge or his subordinate in charge of the work that

any work has been executed with unsound imperfect, or unskillful workmanship

or with materials of inferior quality, or that any materials or articles provided by

him for the execution of the work are unsound, or of a quality inferior to that

contracted for, or otherwise not in accordance with the contract, it shall be lawful

for Engineer-in-Charge to intimate this fact in writing to the contractor and then

notwithstanding the fact that the work, materials or articles complained of may

have been inadvertently passed, certified and paid for, the contractor shall be

bound forthwith to rectify, or remove and reconstruct the work so specified in

whole or in part as the case may require, or if so required, shall remove the

materials or articles so specified and provide other proper and suitable materials

or articles at his own charge and cost ; and in the event of his failing to do so

within a period to be specified by the Engineer-in-Charge in the written

intimation aforesaid, the contractor shall be liable to pay compensation at the

rate of one percent on the amount of the estimate for every day not exceeding ten

days, during which the failure so continues and in the event of any such failure as

aforesaid the Engineer-in-Charge may rectify or remove and re-execute the work

or remove and replace the materials or articles complained or as the case may be

at the risk and expense in all respects of the contractor, should the Engineer-in-

Charge consider that any such inferior work or materials as described above may

be accepted or made use of it; shall be within his discretion to accept the same at

such reduced rates along with the appropriate penalty as the commissioner may

deem fit. The period to be counted from that date of final completion and handing

over of the work to the Municipal Corporation during which the contractor is so

liable for any defects in the work shall be the defects liability period shown in the

attached memorandum.

Clause 25. All works under in cause of execution or executed in pursuance of the contract

shall at all time be open to the inspection and supervision of the Engineer-in-

Charge and his subordinates, and the contractor shall at all times during the usual

working hours, and at all other times at which reasonable notice of the intention

of the Engineer-in-Charge or his subordinate to visit the work shall have been

given to the contractor, either himself be present to receive orders and

instructions, or have a responsible agent duly accredited in writing present for

that purpose, orders given to the contractor's duly authorized agent shall be

considered to have the same force and effect as if they had been given to the

contractor himself.

Clause 26. The contractor shall give not less than five days’ notice in writing to the Engineer-

in-Charge or his subordinate in chart of the work before covering up or otherwise

placing beyond the reach or measurement any work in order that the same may

be measured; and correct dimensions thereof taken before the same is so covered

up or placed beyond the reach of measurement any work without the consent in

writing of the Engineer-in-Charge or his subordinate in charge of the work, and if

any work shall be covered up or placed beyond the reach of measurement such

notice having been given or consent obtained, the same shall be uncovered at the

contractor's expense, and in default thereof no payment or allowance shall be

made for such work or for the materials with which the same was executed.

Clause 27. If the Contractor or his workmen; or servants shall break, deface injure or

destroy any part of a building in which they may be working, or any building,

road, fence enclosure or grass land or cultivated ground continuous to the

premises on which the work of any part thereof is being executed, or if any

damage shall be done to the work for any cause whatever while it is in progress

of if any imperfection becomes apparent in it within the Defect liability period

mentioned above by the Engineer-in-Charge the contractor shall make good the

same at his own expense, or in default the Engineer-in-Charge may cause the

same to be made good by other workmen and deduct the expenses (of which

certificate of the Engineer-in-Charge shall be final) from any sum that may be due

or thereafter becomes due to the contractor, or from his security deposit or the

proceeds of sale thereof or of a sufficient portion thereof.

Clause 28. The Contractor shall supply at his own cost all materials (except such special

materials, if any, as may be supplied from the S.M.C. stores in accordance with the

contract). Plant tools, appliance implements, ladders, cordage, tackles,

scaffolding, safety tools/equipments/instruments and any temporary works,

which may be required for the proper execution of the work, in the original;

altered or substituted from, and whether included in these specification or, other

documents forming part of the contract or referred to in these conditions he is

entitled to be satisfied, or which he is entitled to require together with carriage

therefore, to and from the work, the contractor shall also supply without charge

the requisite number of persons with the means and materials necessary for the

purpose of setting out works and counting, weighing, and assisting in the

measurement of examination at any time and from time to time of the work or

materials, falling this the same may be provided by the Engineer-in-Charge at the

expense of the contractor and the expense may expense may be deducted from

any money due to the Contractor under the contract, or from his security deposit

or the proceeds of sale thereof or of a sufficient portion thereof. The Contractor

shall provide all necessary fencing and lights required to protect the public from

accident; and shall also be bound to bear the expenses of every suit, action or

other legal proceedings, at law, that may be brought by any person for injury

sustained owing to negligence of the above precautions, and to pay damages and

costs which may be awarded in any such suit, action or proceedings, to any such

persons, or which may with the consent of the Contractor be paid in

compromising any claim by any such person.

Clause 29. The Contractor shall make his own arrangements for drinking water for the

labour employed by him.

Clause 30. Compensation for all damage done intentionally or unintentionally or by the

Contractor's laborers whether in or beyond the limits of the Municipal Property

shall be estimated by the Engineer-in-Charge or such other office as he may

appoint and estimates of the Engineer-in-Charge subject to the decision of the

Commissioner on appeal be final and the contractor shall be bound to pay the

amount of the assessed compensation on demand failing which the same will be

recovered from the Contractor as damage from the security deposit or deducted

by the Engineer-in-Charge from any sum that may be due or become due from the

Municipal Corporation to the contractor under this contract of otherwise.

The contractor shall bear the expenses of defending any action or other legal

proceedings that may be brought by any person from injury sustained by him

owing to negligence of precautions to prevent the spread of fire and he shall also

pay any damages and cost that may be awarded by the court in consequence.

Clause 31. No work shall be done on Sunday/Holidays without the sanction in writing of the

Engineer-in-Charge.

Clause 32. The Contract shall not be assigned or subject without the written approval of the

Engineer-in-Charge, and if the Contractor shall assign or subject his contract or

attempt to do so, or become insolvent or commence any proceedings to be

adjudicated any insolvent or make any composition with his creditors, or

attempts or attempt to do the Engineer-in-Charge may, by notice in writing

rescind the contract. Also if any bribe, gratuity gift, load, perquisite, reward or

advantage, pecuniary or otherwise, shall either directly or indirectly be given,

promised, or offered by the contractor, or any of his servants or agents to any

public officer or person in the employ of the Municipal Corporation in any way

relating to his office or employment, or if any such officer or person shall become

in any way directly or indirectly interested in the contract the Engineer-in-Charge

may by notice in writing rescind the contact. In the event of contract being

rescinded, the security deposit of the contractor shall thereupon stand forfeited

and be absolutely at the deposit of the Municipal Corporation and the same

consequences shall ensue as if the contract had been rescinded under clause

hereof and in addition the contractor shall not be entitled to recover or be paid or

be paid for any work thereto for, actually performed under the contact.

Clause 33. All sums payable by a contractor by way of compensation under any of these

conditions shall be considered as reasonable compensation to be applied to the

use of the Municipal Corporation without reference to the actual loss or damage

sustained and whether any damage has or has not been sustained.

Clause 34. In the case of a tender by partners any change in the constitution of a firm shall

be forthwith notified by the contractor to the Engineer-in-Charge for his

Clause 35. All works to be executed under the contract shall be executed under the

directions and subject to the approval in all respects of the Executive Engineer

(HWW) who shall be entitled to direct at what point or points and in what

manner they are to be commenced and from time to time carried on.

Clause 36. Except where otherwise specified in the contact the decision of the commissioner

shall be final, conclusive and binding on all parties to the contact upon all

questions relating to the meaning of the specifications, drawings, designs and

instructions herein before mentioned and as to the quality of workmanship, or

materials used on the work, or as to any other question, claim, right, matter, or

thing whatsoever in any way arising aloof, or relating to the contact, designs,

drawings, specifications, estimates, instructions, orders or these conditions, or

otherwise concerning the works or the execution or failure to execute the same,

whether arising, during the progress of the work or after the completion or

abandonment thereof.

Clause 37. When the estimate on which a tender is made includes lump-sums in respect of

parts of the work the contractor shall be entitled to payment in respect of the

items of work involved or the part of the work in question at the same rates as

are payable under contact or such items or if the part of the work in question is

not the opinion of the Engineer-in-Charge capable of measurement the Engineer-

in-Charge may at his discretion pay the lump sum amount entered in the

estimate, and the certificate in writing of the Engineer-in-Charge shall be final

and conclusive under the provisions of the clause.

Clause 38. In the case of any class of work for which there are no such specifications as are

mentioned in Rule 1 such work shall be carried out in accordance with the

Municipal or Gujarat Government (GWSSB). specifications, and in the event of

there being no Municipal or Gujarat Government (GWSSB). specifications, then in

such a case the work shall be carried out in all respects in accordance with the

instructions and requirements of the Engineer-in-Charge.

Clause 39. The expression " Works " or " Work " where used in these conditions shall, unless

there be something in the subject or context repugnant to such construction be

construed to mean the work or works the contacted to be executed under or in

virtue of the contract, whether temporary or permanent and whether original,

altered, substituted or additional.

Clause 40. Deleted

Clause 41. The Contractor shall be responsible for and shall pay any compensation to his

workmen payable under the workman's compensation Act 1923 (VIII of 1923) of

any statutory modification thereof for injuries caused to workmen.

The tenderer shall be entirely responsible for labour regulations as per prevailing

labour laws and payment thereof as per Minimum Wages Act and other statutory

requirements, like provident fund, Gratuity, pension etc.

Tenderer shall comply with all labour, industrial laws including Contract Labour

(Regulation and Abolition) Act, 1970 and such other Acts and Statutes as may be

applicable to him for the employees employed by him in connection with the

work of this contract of the SMC.(if applicable)

Person below the age of 18 years shall not be employed for the work. Proof of age

must be submitted to this office before engaging any personnel for the work. The

workers engaged for these works must possess physical fitness.

During the execution of the work, the contractor should properly cover up and

protect the machinery/steel liable to damage or deterioration by exposure to the

weather and should also take every precaution against damage to the

machineries/steel from any cause.

Clause 42. Quantities shown in the tender are approximate and no claim shall be entertained

for quantities of work executed being either more or less then those entered in

the tender of estimate.

Clause 43. No compensation shall be allowed for any delay caused in the starting of the work

on account of any acquisition of site/land in the case of clearance work, for any

delay in accordance to estimate.

Clause 44. Deleted

Clause 45. The contractor shall not enter upon or commence any portion of work except

with the authority and instructions of the Engineer-in-Charge or of his

subordinate in charge of the work failing such authority the contractor shall have

no claim to ask for measurements of or payment for work.

Clause 46. i)If any contractor found employing person or persons under the age of 18 years,

during course of the construction at any stage, legal actions shall be taken

against him as stipulated in child labour (Prohibition & Regulation) Act 1986 and

also, a penalty of Rs.20,000/- (Rupees Twenty thousand) shall be imposed which

shall be deposited with District Collector in child labour Rehabilitation cum

ii) No contractor shall employ donkeys or other animals with breaching of string

or thin rope. The breaching must be at least three inches wide and should be of

iii) No animals suffering from sores, lameness or emaciation or which is

immature shall be employed on the work.

The Engineer-in-Charge or his agent is authorized to remove from work any

person or animal found working which does not satisfy these conditions and no

responsibility shall be accepted by the Municipal Corporation for any delay

caused in the completion of the work by such removal.

The contractor shall pay fair and reasonable wages to the workmen employed by

him in the contract undertaken by him in the event of any dispute arising

between the contractor and his workmen on the ground that the wages paid are

not fair reasonable, the dispute shall be referred without delay to the Executive

Engineer (HWW)who shall decide the same. The decision of the Executive

Engineer (HWW)shall be conclusive and binding on the contractor but such

decisions shall not in any way affect the condition in the contract regarding the

payment to be made by the Municipal Corporation at the sanctioned tender rates.

Clause 47. Payment to the contractors shall be made by Cheque drawn on any bank in Surat,

provided the amount exceeds Rs. 10. Amounts not exceeding Rs. 10 will be paid

Clause 48. Any contractor who does not accept these conditions shall not be allowed to

tender for works.

Clause 49. The clause headings in these conditions are for purpose of reference only and are

not to be deemed to form part of this contact.

Clause 50. Disputes if any, shall be discussed and mutually settled and in case of

disagreement the same shall be referred to Commissioner / Standing Committee.

After referring to Commissioner / Standing Committee if the said dispute is not

solved, the same be referred to the court subject to Surat jurisdiction only.

Clause 51. The following conditions being included in this tender and shall be considered

as a part of tender document.

In case the total amount of work done is 5% less than the

In case the total amount of work done is 5% less than the

contract value, prorate S.D. to that extentmay be refunded to the contractor

while releasing the payment of final bill. In short, the S.D. to be retained by the

Corporation after payment of final bill shall be equal to 2% of the amount of

final bill as per the prevailing norms or as per the norms decided from time to

If there is increase in amount of work more than 5% of the Contract value. The

Additional S.D. shall be recovered from the running bill. When thetotalofany of

work done by the Contractor to running bills under consideration is more than

5% of the contract value. However, such S.D. shall be recovered in the round

figure of Rs. 1000/- i.e. the amount of work done when it exceeds 5% of the

contract value it shallbe rounded to the nearest multiple of Rs.25000/- such

additional S.D. shall be recovered for the works amount to Rs. 5 Lacs or more at

the rate of 4% of the additional amount.

In many cases, the contractors are stopping the work half-way due to number

of reason and when the department hasto take actions in accordance to

clause 3(a) or (b) or (c) of the contract the remaining work has to be carried

out by advertising the tender for the remaining work and thewhole

administrativeprocess right from inviting tenders to finalizing the tender etc.

In such cases a fixed amount of Rs. 1000/- should berecovered from the

original contract towards the costof advertisement and other administrative

charges incurred by thedepartment infinalizing the contract for the remaining

In case a separate advertisement is issued for a single work actual cost of

advertisement shall be recovered such recovery shall be in addition to the

recovery to be made under clause-3 or such other relevant clauses.

Clause 52. Deleted

Clause 53. Deleted

Clause 54. The contractor should quote the percentage base rate, both in words and

figures. The final total as per the percentage base rate quoted above also be

given both in words and figures.

Clause 55. No alteration in the form of tender and in schedule of quantities and no

additions in the shape of special stipulation will be permitted. Tender which do

not fulfill all or any of the above conditions or are incomplete in any respect are

liable to be rejected.

Clause 56. Deleted

Clause 57. Deleted

Clause 58. Deleted

Clause 59. Deleted

Clause 60. Deleted

Clause 61. Deleted

Clause 62. Deleted

Clause 63. Deleted

Clause 64. No claim for any extra or compensation for damage will be entertained on

account of such variation, except where the quantity is increased by more than

30%. No claim for any extra or compensation for damages will be entertained

on account of such variation where the quantity is decreased to any percentage

or where the item is totally deleted.

Clause 65. Deleted

Clause 66. Deleted

Clause 67. (if Applicable) Before payment of final bill on completion of the work, total

amount of that work done at sanctioned rate shall be considered with the total

amount of work done, had it been executed at the rate of second tenderer. While

comparing total amount, quantity to be taken into consideration will be the

comparing total amount, quantity to be taken into consideration will be the

quantity executed and not the quantity put to tender and will also include

variation of quantity within the limits of quantity executed i.e. 30% of the

estimated quantity.

In case the latter is less than the total amount of work done at sanctioned rate;

In case the latter is less than the total amount of work done at sanctioned rate;

than the amount of difference the two shall be deducted from the final bill

before making payment. In other words the work when executed shall not

exceed as compared to the rate of second lowest tenderer. It may be noted that

extra items shall not be included in comparing the rates with the second lowest

Clause 68. The following additional information shall be forwarded by the tenderer along

with the submission of the tender:

a. Listofworksofcomparable nature executed, along with their value and

time of completion.

b. A list of works in hand showing the cost of the work to be completed

against each with the certificate from the Head of the office concerned.

c. A list of machinery in their possession and which they will bring for the

d. Solvency certificate without which such tenders are liable to be

rejected. The Solvency certificate shouldbe for the amount equal to 20%

of the tender value of the work.

e. Every contractor shall furnish along with the tender, information

regarding income-tax the circle of the district in which he is assessed for

income-tax the reference No. and year of assessment.

Clause 69. Acceptance of quotation will rest with the competent authority whodoes not

bind himself to accept the lowest and reserves the right to reject any or all

quotations/tenders and no reasons will be given for acceptance or

rejection thereof. The tenderers whose quotation is accepted will have to

enter into a regular contract and abide by all rules and regulations

embodied in the tender.

Clause 70. Deleted

Clause 71. Deleted

Clause 72. In case of any discrepancy with tender documents the contractor may contact

the Executive Engineer, Surat Municipal Corporation.

Clause 73. In view of the difficult position regarding the availability of foreign exchange

would be released by the department for the purchase of plant and machinery

required for the execution of the work contracted for.

Clause 74. The contractorShallhavetoconstruct shed for storing valuable materials at

works site having locking arrangement. The material will be taken for use in

the presence of the SMC person. No materials will be allowed to be removed

from the site of works.

Clause 75. Tender once accepted shall be binding on the contractor even if the formal

agreement is not signed.

Clause 76. Tender once offered cannot be withdrawn exceptwith the express permission of

the Municipal Corporation.

Clause 77. The successful tenderer may be required to furnish surety of10% of the contract

value on stamp paperifso desired by the Commissioner.

Clause 78. Deleted

Clause 79. Deleted

Clause 80. Deleted

Clause 81. [a]The civil work and the whole erection and installation work of electrical –

mechanical equipment shall be done in supervision of Civil/Electrical/Mechanical

Supervisor/Engineer-in-charge. No work including erection/installation shall be

between 8.00 to 17.00 hours with 1.00 hour of recess in between or on Sunday or

Government holidays, except with the special sanction of the Engineer in writing

previously obtained, and the withholding of such sanction shall be no ground of

complaint on the part of contractors of cause for compensation to them. The

period within which the work has to be carried on and completed has been fixed

in terms of this cause with the provision that the total number of hours of work

permissible shall not exceed48 hour in a week and in no case more than 8 hours

on any working day the actual times within which the said hour shall be worked

being subject to mutual arrangement with the contractors at the commencement

of the work or from time to time as may be required and provided that for the

one hour aboutmid-day exclusively of the permissible hours aforesaid for work,

all works shall be stopped for raft and mods though sanction may be accorded to

the contractor to work on days and at times otherwise, normally non-permissible

under this contract, the contractors shall be required to bear the cost of such

supervision as in the opening of the engineer-may be necessary at these times It

should be distinctly understood that the granting of permission to work extra

hours or to work on Sundays and Holidays will be entirely at the discretion of the

Engineer and cannot be claimed by the contractors as a matter of right and the

refusal to grant such permission will not be set up as a ground or for not

completing the work within the contract period.

[b] If on the other hand the Engineer requires that the work shall be proceeded with

on days and at times otherwise normally non-permissible under this contract the

contractors shall proceed with the work but they will not be required in such

cases to bear the cost of the Municipal establishment employed at the time. A six

hours work at night will be considered as equal to day’s work. Such number of

days and hours as may be worked under these exceptions will be takes into

account in determining the contract period fixed for completion of the works.The

contractors at all times during the continuance this contract shall in all their

declines with local labour for the time being employee on the works

contemplated by this contract have due regards to all local festivals and religious

or other customs and all disputes, matters and questions arising between the

contractors and any of their Agents on the hand and any local labour on the other

hand with respect of any matter or thing in any way connected with this contract

shall be decided by the Commissioner whose decision shall be final and binding

on all parties.

[c]The contractor shall take ‘All contract risk insurance policy” for the estimated

cost of work “Work’s man compensation policy” for all workers and labours of

contractor and clients working at site and “Third party insurance policy” to fully

cover all third party type risk. The insurance policy sotaken by the contractor for

such purpose shall be in the joint name of the contractor and the client and the

policy shall be deposited with the clients.

Clause 82. If the work executed is found to be of inferior quality OR of any substandard

quality not conforming to the specificationsat any point of time during the

inspection of by Engineer-in-charge or any Higher Authority, the contract

shall be terminated without assigning any reasons there off and no payment

shall be made towards the probable damages or loss caused to the contractor

and materials purchased by him for this work and no compensation whatsoever

either shall be paid to contract by Municipal Corporation.

Clause 83. Deleted

Clause 84. The contractor should note that the conditional tenders shall be out rightly

Clause 85. Outof the amount payable/creditable to contractor’s account, the Central

Government/State Government tax/taxes shall be deducted at source in

accordance with the relevant laws/rules from time to time prevailing.

Clause 86. Deleted

Clause 87. No price variation or escalation shall be paid to the contractor if mentioned

specifically in tender.

Clause 88. Deleted

Clause 89. Deleted

Clause 90. While preparing final bill on completion of the work, the total amount of work

Clause 90. While preparing final bill on completion of the work, the total amount of work

done as sanctioned shall be compared with the total amount of work done, had if

done as sanctioned shall be compared with the total amount of work done, had if

been executed at the rate of second lowest tenderer and if the latter is less than

the total amount of work executed by the successful contractor at sanctioned

the total amount of work executed by the successful contractor at sanctioned

rates, than the amount of difference between the two, shall be deducted before

making final payment. In short, the work when executed shall not cost more to

the corporation, if compared with the rates of the second lowest tenderer.

Clause 91. Contractor has to collect the necessary data and drawing from Highway

Authority/ Government Authority / Power supply Company / Factory inspector

and also prepare and submit the essential documents and drawings, apply for the

approvals, make necessary changes as proposed by Highway Authority/

Government Authority, follow up with Highway/ Government Authority / Power

supply Company / Factory inspector and get the final approval as per the norms

of Highway Authority/ Government Authority/ Power supply Company / Factory

inspector. Contractor has to fulfill all requirements of Highway Authority/

Government Authority / Power supply Company / Factory inspector for approval

of pushing & laying the line at his own cost. Surat Municipal Corporation will only

pay the statutory fees for approval of pushing and laying of pipeline parallel to

road/Highway given by Highway Authority/ Government Authority / Power

supply Company / Factory inspector.

Clause 92. STAMP DUTY: For formal agreement contractors have to submit the stamp paper

/ duty of Rs. 300.00 in case of SD deposit by cash / DD and 4.90% SD amount in

case of SD deposit by fixed deposit receipt (FDR) or other saving certificates.

However, the stamp duty at the prevailing rate shall be applicable if revised by

the Government.

Clause 93. OPERATING INSTRUCTIONS AND MANUALS

The Contractor shall submit to the SMC a draft copy of comprehensive operating

instructions and maintenance schedule for all the equipment included in the

Contract. This shall be supplemented but not substituted by the manufacturer’s

operating and maintenance manuals.

Operating and Maintenance manuals of equipment /machineries

Manufacturer’s operating and maintenance manuals shall be submitted to the

Engineer-in-charge with the receipt of equipment at SMC site.

The contractor shall submit in duplicate (soft copy and hard copy each in

duplicate) operational and maintenance manual for all the process units

including equipment and instruments. The manual shall include details such as

objectives, pre-commissioning instructions as well as detailed operational

aspects and instructions on startup, normal operation and shut down procedure

for various units including analytical methods to be adopted at various stages of

monitoring Pumping Station to achieve desired Output. The detailed

characteristics of various supplied equipment shall be part of manual. The

necessary detailed drawings such as WDS layout, Electrical Layout of Pumping

Station and P & I diagram shall be also enclosed.

The Instruction manuals shall contain, but not limited, to at least the following

information, where applicable.

General introduction and over all equipment description, purpose, functions,

simplified theory of operations etc.

 Specifications.

 Installation, instruction and precautions.

 Commissioning procedure.

 Short- and long-term inactivation procedures.

 Name and address of closet spare parts and repair facility.

 Details drawings set of all equipment.

Clause 94. TERMINATION/DETERMINATION OF THE CONTRACT

In any case, under any Clause/s of this tender, the contractor has rendered itself

liable to pay compensation if a breach of any of the terms, conditions,

specifications, etc. The SMC shall have power

If work is found unsatisfactory by Surat Municipal Corporation (SMC), SMC shall

terminate the contract after giving notice period of 15 days and in this case

decision of competent authority, for forfeiture of SD / EMD etc. and debarring /

blacklisting the agency shall be binding to the contractor.

If SMC will plan for future modification in existing WDS or due to some other

reasons, if SMC is intended to reduce/shorten/end of the running contract, then

SMC is entitled to do so after giving notice period of 45 days and in this case

decision of competent authority of Corporation will be binding to contractor

and No Compensation shall be paid for unilaterally.

This activity is under essential service, so contractor is not allowed to stop this

work at any point of time.

Notwithstanding, if contractor stop / leave the work by his own discretion SD /

EMD, Amount pending in running bill etc. shall be forfeited and additional

expenditure for execution of remaining work shall be recovered through, if be

needed, legal proceeding and Agency shall be debarred / blacklisted subject to

approval of competent authority.

To terminate the contract of which a notice in writing to the Contractor by the

SMC shall be conclusive and binding in which case the security deposit of the

contractor shall stand forfeited, at the absolute disposal of the SMC.

To take such part of the work as shall be un-executed and to give it to

another/other contractor to complete, in which case the expenses incurred, if

any, in excess of the sum which would have been paid to the original contractor,

if the whole work had been executed by him (the certificate of SMC for the

excess amount shall be final and conclusive) shall be borne and paid by the

original contractor and may be deducted from any money due to him by the

SMC under the contract or otherwise or from the security deposit or the

proceeds of sale thereof, or a sufficient part thereof.

In the event of any of the above courses being adopted by the SMC, the

Contractor shall have no claim for compensation for any loss sustained by him

by the reason of having purchased or procured any materials, or entered into

any engagements, or made any advances on account of, or with a view to the

execution of the work or the performance of the contract. And in case the

contract shall be terminated under the provisions aforesaid, the contractor shall

not be entitled to recover or be paid any sum for any work thereof or actually

performed under this contract, unless and until SMC certifies in writing the

performance of such work and the value payable in respect thereof, and the

contractor shall only be entitled to be paid the value as certified by the SMC.

In any case in which under any clause of or clauses of this contract, the

Contractor shall have tendered himself liable to pay compensation amounting to

the whole of this security deposit (Whether paid in one sum or deducted by

installments) or in the case of abandonment of the work owing to serious illness

or death of the contractor or any other cause, the Commissioner on behalf or the

Corporation shall have power to adopt any of the following courses, as he may

deem best suited to the interest of the Municipal Corporation.

To rescind the contract (of which rescission notice in writing to the Contractor

under the hand of the Commissioner shall be conclusive evidence) and in that

case that security deposit of the Contractor shall stand forfeited and be

absolutely at the disposal of the Municipal Corporation.

To employ labour paid by the HWW Department and to supply material to carry

out the works, or any part of the work debiting the Contractor with correctness

of which cost and price, the certificate of the Executive Engineer (HWW) shall be

final and conclusive against the Contractor and crediting him with the value of

the work done, in all respects in the same manner and at the same rates as if it

had been carried out by the contractor under the terms of his contract, and in

that case the certificate of Executive Engineer (HWW)as to the value of the work

done shall be final and conclusive against the Contractor.

To order that the work of the Contractor be in measured up and to take such

part thereof as shall be executed out of his hands and to give it to another

contractor to complete, in which case any expenses which may be incurred in

excess of the sum which would have been paid to the original contractor, If the

whole work had been executed by him (as to the amount of which excess

expenses the certificate in writing of the Executive Engineer (HWW) shall be

final and conclusive) be borne and paid by the original Contractor and shall be

deducted from any money due to him by the Municipal Corporations under the

Contract of otherwise from security deposit or the proceeds of sale thereof, or a

sufficient part thereof.

In the event of any of the above courses be adopted by the Commissioner the

Contractor shall have no claim to compensation for any loss sustained by him by

reason of his having purchases or procured any materials or entered into any

engagements, or made any advances on account of or with a view to the

execution of the work or the performance of the contract and in case the

contract shall be rescinded under provision aforesaid, the contractor shall not

be entitled to recover, or be paid any sum for any work thereto actually

performed by him under this contract unless and until the Executive Engineer

(HWW) shall have certified in writing the performance of such work and the

amount payable to him in respect thereof, and he shall only be entitled to be

paid the amount so certified.

In any case in which any of the powers conferred upon the Commissioner shall

have become exercisable and the same shall not have been exercised the non-

exercise thereof shall not constitute a waiver of any of the conditions hereof

such powers shall not withstanding be exercisable in any future case default by

the Contractor for which by any clauses hereof he is declared liable to pay

compensation amounting to the whole of his security deposit and the liability of

the contractor for past and future compensation shall remain unaffected.

In the event of the Commissioner taking, action under any of the clause

mentioned as above, he may, be he so desires to take possession of all or any

tools; plant materials and stores in or upon the works, or the site thereof or

belonging to the Contractor, or procured by him and intended to be used for the

execution of the work of any part thereof, paying or allowing for the same in

account at the contract rates, or in the case of contract rates not being

applicable at current market rates, to be certified by the Executive Engineer

(HWW) whose certificate thereof shall be final. In the alternative the

Commissioner may, by notice in writing to the Contractor or his clerk of the

works, foremen or other authorized agent require him to remove such tools,

plant, materials or stores from the premises within a time to be specified in such

notice and in the event of the Contractor failing to comply with, any such

requisition, the commissioner may remove them at the Contractor's expense or

sell them by auction or private sale at the risk and account of the Contractor in

all respects and certificate of the Executive Engineer (HWW) as to the expense

of any such removal and the amount of the proceeds and expense of any sale

shall be final and conclusive against the contractor.

The Contract shall not be assigned or subject without the written approval of

the Engineer-in-Charge, and if the Contractor shall assign or subject his contract

or attempt to do so, or become insolvent or commence any proceedings to be

adjudicated any insolvent or make any composition with his creditors, or

attempts or attempt to do the Engineer-in-Charge may, by notice in writing

rescind the contract. Also if any bribe, gratuity gift, load, perquisite, reward or

advantage, pecuniary or otherwise, shall either directly or indirectly be given,

promised, or offered by the contractor, or any of his servants or agents to any

public officer or person in the employ of the Municipal Corporation in any way

relating to his office or employment, or if any such officer or person shall

become in any way directly or indirectly interested in the contract the

Commissioner may by notice in writing rescind the contract. In the event of

contract being rescinded, the security deposit of the contractor shall thereupon

stand forfeited and be absolutely at the deposit of the Municipal Corporation

and the same consequences shall ensure as if the contract had been rescinded as

per above clauses here of and in addition the contractor shall not be entitled to

recover or be paid or be paid for any work thereto for, actually performed under

Clause 95. MONTHLY ASSESSMENT OF WORKS

a) All work shall be measured net by standard measure and according to

the rules and custom of the HWW Department of SURAT MUNICIPAL

CORPORATION without reference to any local custom. No proposals to

adopt alternative methods for measurement of work will be accepted.

b) The Commissioner’s decision as to what is the “Usual method in use in

the HWW Department will be final”.

c) Under no circumstance shall any contractor be entitled to claim

enhanced rates for any items in this Contract.

d) A bill may be submitted by the Contractor once in each month on or

before the date fixed by the Engineer-in-Charge for all works executed

in the previous months, and the Engineer-in-Charge shall take or cause

to be taken the requisite measurement for the purpose of having the

same verified, and the claim, so far as it is admissible shall be adjusted if

possible within 30 (thirty) days from the presentation of the bill. If the

contractor does not submit the bill within the time fixed as aforesaid,

the Engineer-in-Charge may depute a subordinate to measure up the

said work in the presence of the Contractor or his duly authorized agent

whose counter signature to the measurement list shall be sufficient

warrant, and the Engineer-in-Charge may prepare a bill from such list

which shall be binding on the Contractor in all respects. The payment

shall be made as per the decision of engineer in charge. No payment

shall be made for any work, estimated to cost less than Rupees one

e) The Contractor shall submit all bills on the printed forms to be hand on

application at the office of the Engineer-in-Charge. The Charges to be

made in the bills shall always be entered at the rates specified in the

tender or in the case of any extra work ordered in pursuance of these

conditions, and not mentioned or provided for in the tender at the rates

hereinafter provided for in the tender at the rates hereinafter provided

f) The rates for several items of the work agreed to within shall be valid

only when the item concerned is accepted as having been completed

fully in accordance with the sanctioned specifications. In cases where

the items of works are not accepted and not completed, the Engineer-in-

Charge may make payment on account of such items at such reduced

rates as he may consider reasonable in the preparation of final or on

g) Payment against bills for the work done, subject to the required

deductions, shall be made to the contractor based on detailed

measurements and certifications of bills by the Engineer-in-Charge and

on the recommendations of SMC as per the terms of payment mentioned

elsewhere in tender document.

h) All such intermediate payments shall be regarded as payments by way

or advance against the final payments only and not as payments for

work actually done and completed and shall not preclude the Engineer-

in-Charge from requiring bad, unsound imperfect of unskillful work to

be removed and taken away and reconstructed, or re-erected, nor shall

any such payments be considered as an admission of the due

performance of the contract or any part thereof in such respect of the

accruing of and claim nor shall it conclude, determine or affect in any

the powers of the Engineer-in-Charge as to the final settlement and

adjustment of the accounts or otherwise, or in any other way vary or

affect the contract. The final bill shall be submitted by the contractor

within on month of the date fixed from the completion of the work,

otherwise the Engineer-in-Charge's certificate to the measurement and

of the total amount payable for the work shall be final and binding to

of the total amount payable for the work shall be final and binding to

i) The final bill for the work will be assessed on the modified Tender,

wherever applicable, to give effect to the omissions, additions or

variations from the prescribed drawings, specifications, and

instruments and the detailed assessment of such omissions or

j) Provided always that no final or other certificate is to cover or relieve

the Contractor from its liability under the provisions of the following

k) “Any defects or other faults which may appear within 12 (Twelve)

months after successful trial runs and commissioning of the all

equipment and its accessories arising out of defective or improper

materials or workmanship, defective design, detail engineering, etc.,

shall, upon the directions of the SMC, be amended and made rectified by

the Contractor at its own risk and cost. In case of a default on part of the

Contractor, the SMC may recover the cost of making good the works, of

which the certificate of SMC shall be final, from any sum that may be

then, or at any time thereafter may become due, including the Security

Deposit or the proceeds thereof or of a sufficient portion thereof, the

Contractor under the contract or otherwise”

l) Whether or not the same may be notified by SMC at the time or

subsequent to the granting of the certificate.

m) All material supplied and work done by the Contractor shall remain the

absolute property of the Municipal Corporation, and shall on no account

be removed from the site of the work, and shall at all times be opened to

inspection by the Engineer-in-Charge.

n) When the estimate on which a tender is made includes lump-sums in

respect of parts of the work the contractor shall be entitled to payment

in respect of the items of work involved or the part of the work in

question at the same rates as are payable under contact or such items or

if the part of the work in question is not the opinion of the Engineer-in-

Charge capable of measurement the Engineer-in-Charge may at his

discretion pay the lump sum amount entered in the estimate, and the

certificate in writing of the Engineer-in-Charge shall be final and

conclusive under the provisions of the clause.

o) Under any circumstance any interest on any account whatsoever due to

incident of the contract shall not be payable to contractor.

p) All such intermediate payments shall be regarded as payments by way

or advance against the final payments only and not as payments for

work actually done and completed and shall not preclude the Engineer-

in-charge from requiring bad, unsound imperfect of unskillful work to

be removed and taken away and reconstructed, or re- erected, nor shall

any such payments be considered as an admission of the due

performance of the contract or any part thereof in such respect of the

accruing of and claim; nor shall it conclude, determine or affect in any

way the Powers of the Engineer-in-charge as to the final settlement and

adjustment of the accounts or otherwise, or in any other way vary or

affect the contract. The final bill shall be submitted by the Contractor

within one month of the date fixed for the completion of the work,

otherwise the Engineer-in-charge's certificate to the measurement and

of the total amount payable for the work shall be final and binding on all

of the total amount payable for the work shall be final and binding on all

q) If at any time before the security deposit is refunded to the Contractor, it

shall appear to the Engineer-in-charge of the work that any work has

been executed with unsound imperfect, or unskillful workmanship or

with materials of inferior quality; or that any materials or articles

provided by him for the execution of the work are unsound, or of a

quality inferior to that contracted for, or otherwise not in accordance

with the contract, it shall be lawful for the Engineer-in-charge to

intimate this fact in writing to the Contractor and then notwithstanding

the fact that the work, materials or articles complained of may have

been inadvertently passed, certified and paid for, the Contractor shall be

bound forthwith to rectify, or remove and reconstruct the work so

specified in whole or in part as the case may require, or if so required,

shall remove the materials or articles so specified and provide other

proper and suitable materials or articles at his own charge and cost; and

in the event of his failing to do so within a period to be specified by the

Engineer-in-charge in the written intimation aforesaid, the Contractor

shall be liable to pay compensation at the rate of one percent on the

amount of the estimate for every day not exceeding ten days, during

which the failure so continues and in the event of any such failure as

aforesaid the Engineer-in-charge may rectify or remove and re-

execute the work or remove and replace the materials or articles

complained or as the case may be at the risk and expense in all

respects of the contractor, should the Engineer-in-charge consider

that any such inferior work or

Materials as described above may be accepted or made use of it; shall be

within his discretion to accept the same at such reduced rates along

with the appropriate penalty as the Commissioner may deem fit. The

period to be counted from that date of final completion and handing

over of the work to the Municipal Corporation during which the

Contractor is so liable for any defects in the work shall be the Defects

Liability Period shown in the attached Memorandum.

Signature & Seal of the Bidder

Executive Engineer (HWW)

Date: Surat Municipal Corporation

5. SPECIAL CONDITIONS OF CONTRACT

1 GENERAL CONDITION

1.2 The tenderer must obtain himself on his own responsibility and at his own expense

all the information which may be necessary for the purpose of filling this tender and

for entering into a contract for the execution of the work from the office of the

Executive Engineer (HWW), Surat Municipal Corporation, Surat, during the office

hours between 11:00 A.M. to 6:00 P.M. on weekdays except Sunday & holidays and

examine the drawing and inspect site of the work and acquaint himself with all local

conditions and matters pertaining thereto.

1.3 The responsibility and liability to meet all financial obligations and for overall

project management in respect of this Contract shall be of the tenderer who submit

the bids. While the performance guarantee of the equipments/machineries including

other guarantee / warrantee of, design, process, manufacturing defects, etc. may be

submitted jointly by the tenderer and collaborator, if any.

1.4 Should any prospective tenderer be in doubt as to the interpretation of any part of

the tender document or any discrepancy with tender documents, the SMC or his

nominated officer shall endeavor to answer written enquiries prior to tenders being

1.5 Tenderer shall mail their queries ONLINE about the contents of this document on or

before date mentioned in Important Information of Tender.

1.6 Addenda and Corrigendum, if any after this date, shall be uploaded on net by the

SMC. All Addenda / Corrigendum issued by the SMC shall become a part of the

tender document.

1.8 The rates quoted by the contractor shall include all eventualities except terms

mentioned in Force Majure. Until the completion certificate is issued to the

contractors, S.M.C. shall not be responsible for such damage or wash out to the

construction work.

1.9 For the imported portion if any, tenderer shall quote in Indian Rupees by converting

the exchange rate and its fluctuation, if any during the contract period.

1.16 The SMC is not bound to either accept the lowest or any tender, in its sole discretion.

In case of rejection of all or any tender or scrapping of the entire invitation to bid,

none of the tenders shall be entitled to claim any loses, cost, compensation or

damages, which they may have incurred as a result of participating in the tender.

The Municipal Corporation shall have the right of rejecting all or any of the tender

without assigning any reasons.

1.17 The successful tenderer, in whose favor a letter of work order, has been issued by

the SMC will be required to execute a formal contract and until such execution, the

successful tender’s bid together with the letter of work order issued by the SMC shall

form a binding agreement in terms of the tender documents.

6.0 LIABILITY FOR COMPENSATION EVEN IF CONTRACT IS NOT TERMINATED.

In case any of the powers conferred upon the SMC by the above Clause become

exercisable and have not been exercised by the SMC, the non-exercise thereof shall

not constitute a waiver of any of the conditions hereof and such powers shall not

withstanding anything contained above, be exercisable in the event of any default by

the Contractor for any clause or clauses hereof and be liable to pay compensation as

per the terms of these presents. In the event of SMC putting in force either of the

powers vested in it under the mentioned above, it may, if it so desires, take

possession of all or any of the tools, plant, materials and stores, in or upon the works

or the site thereof or belonging to or procured by the Contractor for the execution of

the work or any part thereof, paying or allowing the same for the adjustment in

account at the contract rates, or in case of these not being applicable, at current

market rates as the case may be and certified by the SMC, whose certificate to that

effect shall be final. Otherwise the SMC may, by notice in writing, ask the contractor,

to remove such tools, plant, materials, or stores from the premises within a 15 days

and in the event the contractor fails for such compliance, the SMC may issue suitable

instructions to remove or sell them by auction or private sale on account of and at

the cost and risk of the contractor and the certificate of the SMC, as to that effect,

shall be final and conclusive for the contractor.

7.0 TIME EXTENSION

Provided nevertheless if in the opinion of SMC, the contractor is entitled to any

extension of time on account of the works being altered, varied or added or delay by

the reason of any inclement weather or due to the reasons not under the control of

the Contractor, the SMC is empowered to order in writing for the extension of the

aforesaid period for final completion, by such period(s) as it deems reasonable and

the Contractor shall complete the works within such extended period(s). However,

the Contractor shall not be entitled to any extension of the period unless requested

in writing for such extension for event, which the Contractor considers entitling for

requesting for any extension, to Engineer-in-Charge, SMC. The SMC may in its

absolute discretion, dispense with such notice and allow an extension of time.

Nevertheless, in case of any extension of time, the aforesaid provisions for damages

and compensation shall apply in case of non-completion of the works within the

extended time. Such time extension shall not become any base for compensation for

contractor under any circumstances whatsoever.

CO-ORDINATION OF WORK

The Engineer-in-charge shall co-ordinate the works of various agencies engaged at

site to ensure minimum disruption of work carried out by different agencies. It must

be the responsibility of the contractor to plan and execute the work strictly in

accordance with site instructions to avoid hindrance to the work being executed by

other agencies.

9.0 COMPLETION CERTIFICATE

The Work shall be deemed to have been completed in all respects on the day SMC

certifies that the Works have been completed in accordance with the Contract and

issues a Certificate to that effect.

The stage of work completion shall mean, the work completed by contractor with all

respect and according to terms, conditions and specifications.

14.0 WORK TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS, DRAWINGS

AND ORDERS OF SMC

14.1 The Contractor shall execute the entire work in the most productive, professional

and prudent manner both as regards usage of materials and time in every respect in

strict accordance with the approved design, specifications, drawings, etc.

14.2 The Contractor shall comply with the provisions of the contract and with due care

and diligence execute and maintain the works and provide all labour and materials,

tools and plants including for assessment and supervision of all works, structural

plans and other things of temporary or permanent nature, required for such

execution and maintenance in so far as the necessity for such provision is specified

or reasonably inferred from the contract. The contractor shall take full responsibility

for adequacy, suitability and safety of all the works and methods of erection /

14.3 All works under the contract shall be executed under the directions and subject to

the approval in all respects of the SMC which shallfor time to time direct at what

point(s) and in what manner the works to commence and carried on.

15.0 ACTION IN CASE WORK NOT DONE AS PER SPECIFICATIONS

15.1 All works in the course of execution or executed in pursuance of the contract shall,

at all times, be open and accessible to the inspection and supervision of the SMC or

its authorized representative and the contractor shall, at all times, during the usual

working hours and at all other times at which reasonable notice of the visit of such

representatives has been given to the contractor, either himself be present to

receive orders and instructions or has a responsible agent duly accredited in writing,

present for that purpose. Orders given to such agent shall be considered to have the

same force as if they had been given to the Contractor himself.

15.2 If at any time, it appears to the SMC or its authorized representative that any work

has been executed with unsound, imperfect, or unskillful manner, or with inferior or

grade of materials or articles or otherwise not in accordance with the contract for

the execution of the work, the contractor shall, on demand in writing, which shall be

made within the Project Completion Period from the SMC specifying such work,

materials or articles, notwithstanding that the same may have been passed, certified

and paid for forthwith rectify, or remove and reconstruct the work so specified in

whole or in part, as the case may be, and remove the materials or articles so

specified and provide materials or articles as per the terms and in accordance with

the spirit of the contract, at its own expense and cost. In the event of the Contractor

failing to do so within a period specified by the SMC in its demand as aforesaid, the

Contractor shall be liable to pay compensation at the same rate as for non-

completion of the work in time for the default on its past.

15.3 In such case the SMC may at its sole discretion, accept the item of work at reduced

rates as applicable under the contract during the preparation of on account bills or

final bill. Further, if the item is so acceptable, without detriment to the safety and

utility of the item and the structure the SMC may reject the work outright without

any payment and/or get it other connected and incidental items rectified, or

removed and re-executed at the risk and cost of the contractor. The decision of SMC

to be conveyed in writing in respect of the same will be final and binding on the

17.0 STATUTORY AND OTHER OBLIGATIONS REGARDING WORKMEN

17.1 The Contractor shall comply with all Central, State and Local Regulations, enactment

and laws pertaining to workmen labour compensation or otherwise and the

Engineer-in-Charge shall have the right to inquire into and decide all complaints in

17.2 The contractor shall work only during the daylight hours as approved by the SMC /

Engineer-in-Charge unless he obtains the prior written approval to do otherwise.

Even if such approval is given, no liability in respect of any excess cost arising there

from shall be borne by the Contractor.

17.3 The Contractor shall be solely liable for all the pecuniary and other consequences

arising on account of violation or default on its parts of any of the provisions of the

laws, Acts, Rules and Regulations or any other statutory obligations which may be in

force, from time to time, regarding the conditions of employment of workmen. In

addition, any such failure or violation or default on part of the Contractor will

constitute a breach of the conditions of the contract and liable for suitable actions in

terms of the relevant clauses thereof.

17.4 The contractor shall be liable to pay the wages directly to the workmen/workers

employed by him on the works without the intervention of any intermediaries and

shall ensure that no amount by way of commission or otherwise is deducted or

recovered by such intermediaries from the wages of workmen/ workers.

18.0 FORCE CLOSURE OF CONTRACT OR ABANDONMENT DUE TO REDUCTION IN

THE SCOPE OF WORK

18.1 If, at any time after the commencement of work, the SMC, for any reason whatsoever,

does not require the whole work as specified in the tender to be carried out, the SMC

or its authorized representative shall give a notice in writing, to that effect to the

Contractor and the Contractor shall have no claim to any payment or compensation

whatsoever on account of any profit or advantage which he might have derived from

the execution of the works in full but could not derive in consequence of such

decision of the SMC. He shall have no claim for the compensation by reason of any

alteration having been made in the original specifications, drawings and instructions

which may involve any curtailment, variation or increase of the work as originally

19.0 TEMPORARY SUSPENSION OF WORKS

19.1 If the work should be suspended by the reason of rain, strike, lock outs, or other

causes, the Contractor shall take all necessary precautions for the protection of the

Works and shall at his own cost and expense make good any damage arising from

any of these causes. No claim in this regard shall be entertained.

20.0 AMBIGUITIES OR DISCREPANCIES IN DRAWINGS AND SPECIFICATIONS

20.1 The Contractor shall from time to time check all Drawings and Specifications and

shall promptly notify the Engineer-in-Charge of any omission or discrepancies

therein. In case of ambiguities or discrepancies in Drawings, Specifications or

Schedule of Quantities and Rates/Prices or any of them, the same shall be referred to

the SMC in writing, and the decision of SMC shall be final and binding on the

21.0 GUARANTEE OF WORKS AND LIABILITY FOR DAMAGES, DEFECTS ETC.

21.1 The defect liability period in respect of the works shall 12 months after successful

completion of work. The Contractor shall guarantee that the equipment or parts

thereof provided under the contract are new and free from defects in design,

material and workmanship. The contractor shall also give guarantee for the

satisfactory performance of the equipment or parts thereof provided under the

contract and for the workmanship of the works executed as per the contract. This

guarantee shall be valid for the duration of the defect liability period. Any defects,

that may appear in the work within the defect liability period, which in the opinion

of SMC or the Engineer-in-Charge is due to defective or improper equipment or bad

workmanship or the work not being in accordance with the drawings, specifications

or instructions under the contract shall be made good and/or repairs by the

Contractor at his own cost and expense.

21.2 If it is found that the performance of the equipment or parts thereof are not

satisfactory and that any defect in design, material and/or workmanship is found

within the defect liability period, the Engineer-in-Charge shall intimate to the

Contractor to that defect in writing. The Contractor shall immediately but not later

than 7 days of the receipt of such intimation investigate the causes of such defects.

The Contractor shall arrange to provide within a reasonable period all the necessary

Engineering designs, materials for the rectification/replacement of the defective

equipment or parts thereof at site at his own cost and expense. If the Contractor fails

to take proper corrective action to repair the defects or otherwise to replace the

equipment or parts thereof to the satisfaction of the Engineer-in-Charge within a

reasonable period, the SMC may at its option after giving 15 days’ notice in writing,

take suitable action for such rectification or replacement, as it deems necessary, at

the risk and cost of the Contractor.

21.3 In the event of an emergency in the opinion of the Engineer-in-Charge, where the

delay would cause serious loss or damage or in the cases of minor defects found in

the designs, materials and/or workmanship, within the defect liability period, the

SMC shall however, have a sole right to take up immediately, suitable corrective

action for repair or rectification or replacement as deemed necessary, through a

third party chosen by the SMC without any advance intimation to the Contractor. In

such cases, the Contractor shall be intimated and shall assist and cooperate in

making the repairs/rectification.

21.4 In case the defects are of such nature that the equipment or parts thereof requires to

be taken to the workshop of the Contractor for rectification, the same shall be taken

by the Contractor at his cost and expense. In case the Contractor so desires the same

shall be so dispatched at the risk and cost of the Contractor. However, in both cases,

the Contractor shall furnish necessary Hypothecation Deed to the Engineer-in-

Charge in respect of such equipment or part thereof, and shall provide additional

bank guarantee of amount equal to the cost of equipment, as required by the

Engineer-in-Charge before the equipment, or parts thereof are removed from the

site. After the necessary rectification or replacement, the Contractor shall deliver

and duly install the equipment or parts thereof at site at his own expense to the

satisfaction of the Engineer-in-Charge. All risks in transit to and from the site shall

be borne by the Contractor.

21.5 If the repairs, replacement or modifications as referred above are of such nature as

may affect the efficiency of the equipment or parts thereof, the SMC shall have the

right to give to the Contractor a notice in writing within one month of such repair,

replacement, renewal to carry out the tests, as may be required, for the acceptance

of the equipment by the Engineer–in Charge.

21.6 When the defective equipment or parts thereof are not repairable at site and sent to

the workshop of the Contractor for necessary repairs or replacement but are

essential for the operation of the facility, the Contractor shall take all the necessary

steps to the satisfaction of the Engineer-in-Charge to minimize interruptions in the

operation of the facility till such time the repaired equipment or parts thereof are

returned back satisfactorily.

21.7 Equipment or parts thereof so repaired or replaced shall have further defect liability

period of 12 months from the date of acceptance, of such repair or replacement, by

the Engineer-in-Charge and the contractor shall immediately arrange to extend the

validity of the respective Bank Guarantee to adequately cover the extended period.

Failing to supply the repaired equipment with the mutually agreed time period, the

bank guarantee shall be forfeited to SMC and the equipment will be replaced by SMC

at risk and cost of contractor.

22.0 EQUIPMENT NEEDED FOR THE WORKS

22.1 The Contractor shall, at his own cost and expense, provide all the equipment,

machineries, tools etc. required for the works.

22.2 All equipment to be provided by the Contractor shall be in conformity with the

specifications laid down or referred to in the Contract and the Contractor shall on

the request of the Engineer-in-Charge, furnish proof, to the satisfaction of the

Engineer-in-Charge, that the equipment so comply.

22.3 The Engineer-in-Charge shall be entitled to have tests carried out as specified or

referred to in the contract for any equipment provided by the Contractor at the cost

and expense of the Contractor and the Contractor shall provide at its cost and

expense all facilities which the Engineer-in-Charge may require for such purpose. In

case of the tests not being specified in the Contract but are considered necessary by

the Engineer-in-Charge, the Contractor shall provide all facilities and assistance

required for the purpose and the charges for such tests shall be borne by the

22.4 All equipment and parts thereof shall be of such design as properly and satisfactorily

function under all condition’s operation. All the components or equipments shall

have proper factor of safety, maximum efficiency minimum wear and tear and ability

to withstand in the respective environmental conditions encountered at the specific

location, whether specifically mentioned in the specifications or not. Equipment

shall be new, free from defects and of best quality. All the equipment shall conform

to the latest revised relevant Indian / International Standards. Equipment which do

not conform to either Indian Standards or the International Standards accepted in

India, shall require approval of the SMC or Engineer-in-Charge by the Contractor

furnishing a sample with the test certificate and performance certificates from a duly

recognized test house in India.

23.0 SAFETY REGULATIONS

23.1 During the execution of the work, unless otherwise specified, the contractor shall at

its own cost and expense provide the materials for all shoring, timbering and

shuttering work necessary for the stability, safety and construction of all structures,

excavations and works and shall ensure that no damage, injury or loss is caused or is

likely to be caused to any person or property.

23.2 The Contractor shall be responsible to take all precautions to ensure the safety of the

person or property whether on public or works site during the period of contract

and shall post such look out personnel as may, in the opinion of the Engineer-in-

Charge, be required.

23.3 The Contractor shall assure the safety of the work and personnel and contractor

shall be entirely responsible for any damage or injuries to any property or person

resulting from any accident due to any reasons.

23.4 The Contractor must take sufficient care while moving, handling, and installing

equipment, so as not to cause any injury or damage to the persons or property of the

SMC or the public or other working in or around the works. In case of causing of any