Tender for Providing Sanitizing/Housekeeping Services with consumables at GPPC-GSEG Office premises

Estimated Cost of the tender Rs. 36 Lakhs for (2) Two

years (including GST)

Tender Fees Amount Rs.2360/- (including GST)

Earnest Money Deposit Amount Rs. 36,000/-

Online [e-tendering ] tender/offer submission 27th February,

last date up to 15:00 hrs only

Physical receipt of all the relevant documents 27th February,

last date up to 14:00 hrs

Date of opening of Envelope for Tender fee, 27th February,

EMD and technical BID physical as well as

on line opening at 16:00 Hrs.

Validity of rates 180 days from last date of BID

BIDDER need not to buy Tender from GPPC office. BIDDER can download

Tender Documents from the Web-Site and submit tender fee at the time of

submission of Tender. BIDDERs should be in touch with website

https://gppctender.nprocure.com for information regarding revision/

corrigendum/ amendment in tender till due date of on line submission and

thereafter. No separate correspondence/ advertisement will be done in this

Assistant General Manager (Commercial)

Tender for Sanitizing Services Page 1 of

GSPC PIPAVAV POWER COMPANY LTD GPPC

GSPC PIPAVAV POWER COMPANY

Providing Sanitizing/Housekeeping Services with

consumables at GPPC-GSEG Office premises

2nd Floor, Building no. A/78/3-8

Beside iGATE, GIDC Electronic Estate

Sector-25, Gandhinagar - 382

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GSPC PIPAVAV POWER COMPANY LTD GPPC

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GSPC PIPAVAV POWER COMPANY LTD GPPC

1. Introduction

GPPC (herein after referred to as Owner) is registered company under the

Company’s Act and is engaged in power generation by harnessing the eco-

friendly and economical natural gas in Gujarat. GPPC is inviting BIDs from

the qualified BIDDERs for Providing Sanitizing/Housekeeping Services with

consumables at GPPC office premises at Sector -25, Gandinagar-382016,

Gujarat, India for the period of (2) Two Years.

2. Scope of Enquiry

BIDs are solicited for Providing Sanitizing/Housekeeping Services with

consumables at GPPC office premises at Sector -25, Gandinagar-382016,

Gujarat, India for a period of two years.

3.1. This tender document and its contents are confidential. Accordingly,

this tender document and its contents, or any information, which shall

be made available in connection with any further queries, must be held

in complete confidence.

3.2. By accepting this tender document, the recipient acknowledges and

3.2.1. All of the information contained herein is of a highly confidential

nature and the recipient shall keep all such information and all other

information made available to the recipient in connection with any

3.2.2. None of such information shall be used by the recipient or any

employees or representatives of the recipient in any manner,

whatsoever, in whole or in part, other than in connection with its

submission of BID.

3.2.3. The recipient shall not reproduce this tender document or disclose any

particulars of this tender document in any trade or technical paper or

elsewhere, in whole or in part, and will not distribute all or any portion

of this tender document to any person other than the recipient’s

employees or representatives who have a need to know such

information for the purpose set above and who are informed by the

recipient of the confidential nature of such information.

3.2.4. Any proposed action by the recipient which shall be inconsistent in any

manner with the foregoing agreement shall require the prior written

consent of the Owner.

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3.2.5. The recipient shall indemnify the Owner in case of breach of the above.

If the confidential details relating to this Contract or its contents are

received by a third party from the recipient or its employees or its

representatives and the third party makes use of these details to cause

harm or monetary loss to the Owner or use this tender document for

their personal gain / monetary gain, the recipient shall compensate the

Owner for the loss suffered as well as for the value of gain derived by

the third party. The recipient shall not use the confidential details of

the tender document for any other purpose except for the strict purpose

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GSPC PIPAVAV POWER COMPANY LTD GPPC

1. About BID DOCUMENT

1.1. Definitions

“GPPC” shall mean M/s. GSPC Pipavav Power Company Ltd, having its

office at. 2nd Floor, Building no. A/78/3-8, Besides iGATE, GIDC Electronic

Estate, Sector-25, Gandhinagar - 382 016 and shall include all their legal

representatives and assignees.

“GSEG” shall mean M/s. Gujarat State Energy Generation Ltd, having its

office at. 2nd Floor, Building no. A/78/3-8, Besides iGATE, GIDC Electronic

Estate, Sector-25, Gandhinagar - 382 016 and shall include all their legal

representatives and assignees.

“BID DOCUMENT” includes the complete set of documents attached hereto

including all Annexure(s), forms, and BID Amendments, if any.

“BIDDER” shall mean an individual or firm or their legal representative who

has received the BID DOCUMENT and is submitting the BID as per the terms

& conditions herein.

“Contractor” shall mean the successful selected Bidder / person or persons,

firm or company or corporation, whose BID has been accepted by the Owner

and includes the Contractor’s legal representative, his successors and

permitted assignees.

1.2. Contents of BID DOCUMENT

The BID Invitation Document has been prepared for the purpose of inviting

BIDs for Providing Sanitizing/Housekeeping Services with consumables at

GPPC office premises at Sector -25, Gandinagar-382016, Gujarat, India for

a period of 2 years.

The BID DOCUMENT comprises of:

Section 1: Preamble

Section 2: Instruction to BIDDER

Section 3: BIDDER Qualification

Section 4: General Terms and Conditions

Section 5: Scope of Work

Annexure 1: Letter of Undertaking

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Annexure 2: Information and Documentary Evidence of the BIDDER’s

Annexure 3: CA Certificate for Turn Over and Profit

Annexure 4: Details of the Assignments in Previous Years

Annexure 5: Confirmation of Submission of Price BID/ Proposal

Appendix 1: Format of Performance Bank guarantee

1.3. Intent of Inquiry

1.3.1. The inquiry is invited from reputed BIDDER for Providing

Sanitizing/Housekeeping Services with consumables at GPPC office

premises at Sector -25, Gandinagar-382016, Gujarat, India.

1.3.2. The inquiry specification comprises of Introduction and Scope of

Inquiry, Instruction to BIDDER, Conditions of Contract, Project

Information, Technical information, Annexure(s) & Schedules.

1.3.3. The inquiry specification explains in detail the scope of the Contractor.

The statements and explanations contained in this regard shall be

intended to provide a proper understanding to BIDDER but shall not

be construed as limiting Contractor’s responsibilities and / or Owner’s

right to amend / change the scope or the terms. It shall be clearly

understood that the intent of the Owner shall be that the BIDDER shall

execute this Contract as specified and as required subject to the points

explicitly identified and consequently, any omissions, conflicts or

contradictions in these specifications shall be noted, interpreted and

applied appropriately to give effect to this intent. Claims or disputes on

account of wrong interpretation or willful misinterpretation of this

intent by BIDDER after award of Contract shall not be entertained by

Owner nor shall they be legally binding on Owner.

2. Location of Services

2.1. The work/ services are to be executed/ provided at GPPC’s and GSEG’s

office Premises 2nd Floor, Building no. A/78/3-8, Besides iGATE, GIDC

Electronic Estate, Sector-25, Gandhinagar - 382 016, India.

3. Instruction to BIDDER

3.1. The BIDDER shall bear all costs associated with the preparation and

submission of the BID and GPPC will, in no case be responsible or liable

for these costs regardless the conduct or outcome of the process. The

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BIDDER is expected to examine all instructions, forms, terms &

conditions in the BID DOCUMENT.

3.2. GPPC reserves the right to cancel any or all the BIDs as per its discretion

without assigning and giving any reason thereof. GPPC also reserves

right to rescind the process of this BID at any time before placement of

the order for the said scope of work herein.

3.3. The BIDDER shall prepare the BID based on the information furnished

and terms & conditions provided in the BID DOCUMENT. The

BIDDER shall undertake and shall be deemed to have undertaken a

thorough study of the proposed work, the job site(s) involved, the site

conditions, the labour, power, water, material and equipment

availability, transport and communication facilities and temporary

offices and accommodation quarters and all other factors, constraints and

facilities necessary for the formulation of the BID, supply of materials

and the performance of the work(s) as envisaged in this document. The

BID shall also contain all the information asked in the BID

DOCUMENT with supportive data wherever necessary.

3.4. BIDDER shall visit, inspect and examine the site(s) and its surroundings

and shall satisfy himself before submitting his BID as to the nature of

the ground present, physical conditions and all roads, approaches and

lands which may be used temporarily otherwise in connection with the

works, means of access to the site accommodation he may require and

in general shall himself obtain all necessary information as to risks,

contingencies and other circumstances which may influence or affect his

3.5. Failure to furnish all information required by the BID DOCUMENT(s)

or submission of a BID not substantially responsive to the BID

DOCUMENT(s) will be at the BIDDER’s risk and may result in the

rejection of the BID.

3.6. The BID submitted is to be signed by a person who is a duly authorized

by the company. A proof in this regard to be submitted in the Technical

3.7. This BID DOCUMENT is non-transferable. Each BIDDER shall submit

only one BID by himself. Joint Venture or Consortium BID is not

3.8. At any time prior to the deadline for submission of BID, for any reason,

whether at its sole initiative or any response to a clarification requested

by a BIDDER, GPPC may modify the BID DOCUMENT(s) by

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amendment(s) thereto. The amendment(s) will be notified on

https://gppctender.nprocure.com website. The BIDDERs are advised to

check website for the same.

3.9. The BID prepared by the BIDDER and all correspondence and

documents relating to the BID exchanged between the BIDDER and the

GPPC shall be written in English language only.

3.10. Bidder may visit at site to physical assessment of the work, if required

at its own cost and same shall not be reimbursed by the GPPC.

4. Tender Fee & Earnest Money Deposit (EMD

4.1. The BIDDER shall deposit nonrefundable Tender Fee of Rs. 2,380/-

(including 18% GST) in the form of an Account Payee DD or deposit

online the time of submission of the physical Technical BID.

4.2. The BIDDER shall deposit Earnest Money Deposit (EMD) for an

amount of Rs. 36,000/- (Rupees Thirty-Six Thousand only) in the form

of an Account Payee DD or deposit online.

Following are the bank details for submission of Tender Fee and EMD:

Name of Beneficiary: GSPC Pipavav Power Company Limited

Name of the Bank: Punjab National Bank

Name of the Branch: Large Corporate Branch, Ahmedabad

Types of Account: CC ACCOUNT

4.3. Bidder, registered with NSIC/MSME is not exempted from

payment of Tender fee and EMD.

4.4. Any BID not accompanied by Tender Fee, BID Security/ EMD shall be

rejected. Please furnish details of Tender Fee & EMD paid on the

4.5. EMD securities of the unsuccessful BIDDERs will be returned at the

earliest after expiry of the final BID validity and after the award of the

contract on request by the Bidders.

4.6. EMD of the successful BIDDER shall be released on receipt of

Performance Bank Guarantee.

4.7. EMD shall be forfeited if the BIDDER withdraws his BID during the

period of BID validity. EMD shall be forfeited, if the successful

BIDDER refuses or neglects to execute the contract within 15 days of

issuance of LOI.

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5. BID Clarification/ Amendment

5.1. The prospective BIDDER requiring any clarification shall write to

GPPC on or before the last date of BID Clarification so as to ensure

submission of BID on or before the Last Date of Submission of BID

and the GPPC will notify on https://gppctender.nprocure.com website.

The BIDDERs are advised to check website for the same. No separate

correspondence/ advertisement will be done in this regard.

5.2. At any time prior to the Last Date of Submission of BID, GPPC, for any

reason, whether at his sole initiative or any response to a clarification

requested by a prospective BIDDER, may modify the BID

DOCUMENT(s) by amendment(s) thereto. The amendment(s) will be

notified on https://gppctender.nprocure.com website. The BIDDERs

are advised to check website for the same. No separate correspondence/

advertisement will be done in this regard.

6. BID Validity

The BID shall be kept valid for at least 180 days from the Last Date of

BID Submission. A BID with validity for a shorter period than the above

may be rejected by GPPC. If required, GPPC may solicit the BIDDER’s

consent to an extension of the period of BID validity.

No deviations to be taken by the BIDDER to the BID Document(s). BIDs

with any deviation are liable for summarily rejection.

8.1. The price quoted by the BIDDER shall be all inclusive considering the

total scope of work as envisaged in the BID DOCUMENT.

8.2. The price should be quoted in Indian Rupees only, considering relevant

minimum wages act/ rules and all the prevailing applicable statutory

compliances. Price should be quoted online only.

9. Submission of BID

9.1. All the relevant documents as per requirement of the Bid document be

submitted online on OR before the due date and time. The Bid Security

/ EMD can be submitted in form of DD by the last date of submission

of the tender at the following address:

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GSPC PIPAVAV POWER COMPANY LTD GPPC

Shri Ketan Parekh

AGM (Commercial)

GSPC Pipavav Power Company Ltd.

2nd Floor, Building no. A/78/3-8

Beside iGATE, GIDC Electronic Estate

Sector-25, Gandhinagar - 382 016, India

9.2. BIDDERs are requested to submit price – BID on-line only. BIDDER

to confirm submission of online Price BID in Technical Bid (Annexure

5). This is mandatory. Only on-line submitted price BID will be

considered for evaluation.

9.3. It is mandatory for all the BIDDERs to submit their Technical BID

documents online in schedule time.

9.4. The Technical BID must contain following details / Documents. All the

documents must be stamped and self certified.

9.4.1. Tender Document with clarification/ amendments duly stamped and

9.4.2. Proof of EMD payment, in form of Account Payee DD, in Favour of

“GSPC Pipavav Power Company Ltd.” or online.

9.4.3. Annexure 1 – Letter of Confirmation with respect to understanding of

the complete scope of services as envisaged, No Deviation in the BID

9.4.4. Annexure- 1 - BIDDER shall confirm that they have understood the

complete Scope & specification of work as envisaged in the Bid

Document. BIDDER shall also confirm that they have visited the office

and are well acquainted with scope of supply and services along with

site and surrounding condition. For whatsoever reasons, BIDDER shall

not raise any further issues for the same in future.

9.4.5. Copy of power of Attorney / Authority to sign the BID Documents

along with Annexure-1.

9.4.6. Annexure 2 – Details of the Company along with supporting

documents for various registrations to Government Authority.

9.4.7. Annexure 3 – Certificate from Practicing Chartered Accountant for the

year wise turnover and profit of previous years.

9.4.8. The List of jobs carried out by the BIDDER for allied experience in

previous years and its Documentary evidences to substantiate the same

as per the bid qualification criteria. (Annexure 4)

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9.4.9. Confirmation by BIDDER for Online submission of Financial Proposal

9.5. If required the GPPC may ask for the additional information as well as

may invite the BIDDER for discussion on its BID. Failure to furnish all

information required by GPPC may result in the rejection of the BID.

10. BID Closing Dates

10.1. The prospective BIDDER requiring any clarification shall write/ mail

to GPPC on or before the last date of BID Clarification i.e. 18th

February, 2026 so as to ensure submission of BID on or before the Last

Date of Submission of BID. No queries shall be entertained thereafter.

10.2. The prospective BIDDER may send their queries seeking clarification

to: [email protected] with a copy to: [email protected];

10.3. GPPC will notify for clarification/ amendments on

https://gppctender.nprocure.com The BIDDERs are advised to check

website for the same.

10.4. Last date for submission of the Technical BIDs: by 15.00 hrs. of 27th

10.5. Date and time of Technical BID Opening: 16.00 hrs of 27th February,

10.6. The responsibility of ensuring on-time submission of their offers lies

entirely with the BIDDERs.

10.7. If there is any change in the dates, it will be notified on

https://gppctender.nprocure.com accordingly. The Bidders are advised

to check website for the same. No separate correspondence/

advertisement will be done in this regard.

11. BID Opening and Evaluation

11.1. The authorized representatives of the GPPC will first evaluate the

Technical BID of those BIDDERs who have submitted the EMD.

11.2. The BID of any BIDDER who has not complied with the conditions

prescribed herein or conditional BID is liable for rejection.

11.3. Price BID of only the technically qualified BIDDERs shall be

considered for opening and evaluation.

12.Right to Accept Any BID and to Reject Any or All BID

12.1. The right to accept in full or in part/parts the BID will rest with GPPC.

However, GPPC does not bind itself to accept the lowest BID and

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reserves the right to reject any or all the BIDs or any part of a BID so

received and no compensation shall be paid for the efforts made by the

12.2. The right to abandon bidding process without assigning any reason will

rest with GPPC. No compensation shall be paid for the efforts made by

12.3. GPPC may reject to BID of the BIDDERs, if it is found that the

BIDDER/ Contractor is black listed on previous occasions by the any

of the Departments/Institutions/Local Bodies/Municipalities/Public

Sector Undertakings, etc.

12.4. Bidder should not have filed Bankruptcy in last 3 years and no

insolvency case should be pending anywhere in India (Confirmation to

be submitted in Annexure -1).

13. Evaluation of BID

The BID shall be evaluated in two stages:

13.1. Stage-I: Review of EMD (BID Security)

13.1.1. On the date of BID opening as shown on above of this BID, envelope

containing EMD will be opened.

13.1.2. Those who have submitted EMD, their Technical BID shall be

13.1.3. Technical BIDs which are found deficient on general scrutiny will be

treated as non-responsive and may be rejected.

13.2. Stage-Il: Opening of Price BID

13.2.1. Price BIDs of Technically Qualified BIDDERs shall be opened.

13.2.2. The Price BIDs will be scrutinized for compliance with BID.

13.3. Evaluation methodology

13.3.1. The BIDDER is to submit online, rates for Providing

Sanitizing/Housekeeping Services with consumables, in Indian

Rupees only, and confirm in the format as mentioned in BID

document at Annexure 5. Price BID shall be online only. Based on

which the BID will be evaluated. Rates shall be inclusive of GST.

13.3.2. The BID with lowest quoted online rate shall be considered as L-1.

The BID second to lowest quote shall be considered as L-2 and so on.

13.3.3. In case of tie for L-1 position for qualified bidders. GPPC will select

the L1 bidder through lottery/draw system in presence of bidder.

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13.3.4. In Case, the L-1 BIDDER doesn’t agree to work as per the scope of

work mentioned in the tender document at the quoted rates inclusive

of GST; the BIDDER shall be disqualified and EMD shall be

forfeited. The BIDDER with next position shall be considered.

14. Award of Contract

14.1. GPPC will award the contract to the successful evaluated BIDDER

whose BID has been found to be responsive and who is eligible and

qualified to perform the contract satisfactorily as per the terms and

conditions incorporated in the BID DOCUMENT.

14.2. GPPC will communicate the successful BIDDER by a Work Order.

14.3. The successful Bidder shall furnish a performance security guarantee in

the form of a Bank Guarantee from a Scheduled Bank as per the format

given in Appendix 1, and shall be for an amount equal to 10% of the

value of the total Contract/Order value for the term of the contract/order

within 15 days of the issuance of Work Order. The Performance Bank

Guarantee shall remain valid for a period of Forty Five (45) days

beyond the date of completion of all contractual obligations.

14.4. Failure of the successful BIDDER to comply with the requirements of

above clauses shall constitute sufficient grounds or the annulment of the

award and forfeiture of EMD.

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1. Bidders Qualifying Criteria

1.1. The BIDDER shall deposit nonrefundable Tender Fee of Rs. 2,380/-

(including 18% GST) in the form of an Account Payee DD or deposit

online the time of submission of the physical Technical BID.

1.2. Bidder has paid Earnest Money Deposit (EMD) for an amount of Rs.

36,000/- (Rupees Thirty-Six Thousand only) in form of demand draft in

favour of “GSPC Pipavav Power Company Limited, Gandhinagar

(Gujarat).” Or online.

Details of Beneficiary:

Name of Beneficiary: GSPC Pipavav Power Company Limited

Name of the Bank: Punjab National Bank

Name of the Branch: Large Corporate Branch, Ahmedabad

Types of Account: CC ACCOUNT

IFSC Code: PUNB0444100

1.3. The Bidder must have experience of Providing

Sanitizing/Housekeeping Services with consumables at office premises

of industries/organisation units/plants/Corporate offices in India in last

seven years as follows:

One Such Job with order value not less than Rs.14.40 Lakhs

2 such jobs with order value not less than Rs.9.00 Lakhs each.

3 such jobs with order value not less than Rs. 7.20 Lakhs each.

Copy of order/contract or proof of the same is to be provided in the

1.4. In last three years, Bidder must have the annual turnover of more than

Rs.5.40 Lakhs (Rupees Five Lakhs Forty Thousand only) in each year.

Bidder must be a profit making company in each year with Certificate

of a practicing Chartered Accountant in this regard with UDIN.

1.5. Bidders shall have to provide the notarised copy of all the supporting

documents as required for qualification in the tender document.

1.6. Bidder must have PAN card. Copy of PAN card to be attached.

1.7. Bidder must have Registration Certificate of the Company

1.8. Bidder must have GST Registration.

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1.9. Bidder must have registration under EPFO.

1.10. Bidder must have registration under ESI.

1.11. Bidder must not be Black listed by any Government

Department/Autonomous bodies / PSU etc. An undertaking that the

Bidder has not been blacklisted by any Government

Department/Autonomous bodies / PSU etc. is required to be submitted

1.12. An Undertaking that the Bidder or its working employees are not

convicted by any court.

1.13. Bidder should have above stated requirements and the GPPC reserves

the right to request for any additional information and reserves the right

to reject the proposal of any Bidder, if in the opinion of the

GPPC, the qualification data is incomplete or the Bidder is found not

qualified to satisfactorily perform the works. Bidders have to submit the

supporting Documents /proofs etc., duly stamped and self-certified, for

all above qualifying criteria.

1.14. Bidder must have substantial Operating base in Gujarat and must have

Controlling Office/ Head Office/ Registered Office/ Regional Office in

1.15. Bidder should not have filed Bankruptcy in last 3 years and no

insolvency case should be pending anywhere in India.

1.16. Rates quoted are inclusive of GST, all taxes & duties, all other

overhead charges including Gratuity payable as per new Labour

Code or any other law and charges applicable as per new labour

code in quoting service charges and consumables and all other

additional charges.

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Bid Submission forms & check List

(Annexure 1 to Annexure 5)

Following checklist is intended to ensure that all information necessary to

evaluate your proposal has been included. Please indicate Yes / No or

Acceptable / Not Acceptable, whichever is not applicable.

Sr. Name of the Document Submitted Comments,

No. Yes/No If any

1 All the documents (including tender document

along with clarification/ amendments) must be

stamped and self certified

2 Proof of EMD payment, Demand Draft or

3 Letter of Confirmation with respect to

understanding of the complete scope of services

as envisaged, No Deviation in the Bid

Document (Annexure – 1)

4 Copy of power of Attorney / Authority to sign

the Bid Documents.

5 Details of the Company (Annexure – 2 )

6 Certificate from Practicing Chartered

Accountant for the year wise turnover of last

three years with UDIN (Annexure 3)

7 The List of jobs carried out by the Bidder in

previous years and its Documentary evidences

(notorised) to substantiate the same. (Annexure

8 Confirmation of submission of online Price Bid

as per Annexure

9 Copy of PAN Card

10 Copy of GST No.

11 Check whether Online Price submitted or not?

12 Copy of EPF Registration

13 Copy of ESI Registration

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(To be submitted on the Bidder‘s Organization Letterhead)

(To be included in the Envelope-2 of Technical Bid)

(Copy of the Power of Authority to sign to be submitted along with this

Assistant General Manager (Commercial)

GSPC Pipavav Power Company Limited

A/78/3-8, GIDC Electronic Estate,

Near Patni Computers (iGATE), Sector

Gandhinagar 382016, Gujarat, India

Subject: Technical Proposal – Submission / Confirmation on Providing

Sanitizing/Housekeeping Services with consumables at GPPC-

GSEG office premises at 2nd Floor, Building no. A/78/3-8,

Besides iGATE, GIDC Electronic Estate, Sector-25,

Gandhinagar - 382 016, India.

authorized person of _________________________, a __________

company, herewith enclose Technical Proposal for selection of my / our

firm / organization for the Providing Sanitizing/HousekeepingServices with

consumables at GPPC’s and GSEG’s office Premises 2nd Floor, Building

no. A/78/3-8, Besides iGATE, GIDC Electronic Estate, Sector-25,

Gandhinagar - 382 016, India

herewith confirm that we have understood the complete Scope &

specification of work as envisaged in the Bid Document. It is also

confirm that we have visited the office and are well acquainted with

scope of supply and services along with site and surrounding condition.

For whatsoever reasons, we shall not raise any further issues for the

same in future.

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It is also confirmed hereby that no deviation in accordance with the Bid

Document is taken and we shall comply the Bid Document in totality.

The Bid is valid up to 180 days from the last date of Bid submission.

I/we also confirm that my/our agency has not been blacklisted by any

Government Department or PSU of GOI/GOG as on the date of submission

I/we also confirm that Bankruptcy has not been filed within last 3years and

no insolvency case is pending anywhere in India.

I/We also confirm that my/our company/organisation or its working

employees are not convicted by any court or any other legal authority.

I/We here by agree to abide by and fulfil all the terms and provisions of the

Bid document and contract for work/supply as applicable and in case of

default thereof to forfeit and pay to the Company the sums of money due.

I/We hereby confirm that Price is submitted online on

https://gppctender.nprocure.com and are inclusive of GST.

Yours faithfully,

Name of the Bidder ____________________________

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Information and Documentary Evidence of Bidder’s Qualification

1. General Information of the Bidder

1.1 Bidder’s Legal Name

1.2 Bidder’s Legal address in Country of

1.3 Address of Bidders’ Regional Office/

Head Office/ Controlling office in

1.4 Bidder’s Legal status

(Proprietorship / Partnership /

Limited or Incorporated / Limited

Liability Concern / Others)

1.5 Bidder’s Business Status

1.6 Bidder’s Authorized Representative

Telephone / Fax Numbers

1.7 To mention registration no. and

attach copy of following Documents:

i. The notarized Power of

Attorney, authorizing a person

to sign the Proposal on behalf of

iv. Labour License

2. Bid Validity (Not less than 180 days from the date of Bid Closing)

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3. Bank Details Information of the Bidder (Copy of Cancelled Cheque to be

3.1 Bidder’s Account in the Bank

3.2 Bidder’s Account Type

3.3 Bidder’s Bank Account Number

3.4 Bidder’s Name & address of Bank

3.5 Bidder’s Bank Branch MICR code

3.6 Bidder’s Bank Branch IFSC code

Name of the Bidder _____________________________

Note : Attach all the documents as mentioned above.

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[On Chartered Accountant’s letter head]

This is to certify that M/s. [Name of the Bidder________________________]

having its office at [Address of the

No……. (Insert PAN no. of the Bidder) is in the business of …….. (Insert

briefly the nature of the business), has recorded the following Turnover and

Profit in last three financial years are as follows:

Year Turnover Rs. Profit Rs. Audited Statement

2022-23 Yes/ No

2023-24 Yes/ No

2024-25 Yes/ No

All figures indicated herein are arrived from the Audit Reports of the Bidders

duly submitted to the Income Tax Department.

[FOR MSME Bidders ONLY] This is to certify that based on financials

M/s. [Name of the Bidder________________________] is valid for

MSME under the Service Category [Service Category] as on << Date>>.

Round stamp of CA [Name and Registration No. of

Chartered Accountant]

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Assignments Undertaken /ongoing During Previous Years

1. Details of Company(ies) /organization where Providing Sanitizing/Housekeeping Services with consumables

are provided by the Bidder. (Including all ongoing Contracts)

Name of the Address and Date of Date of Name of the Amount of Phone No. Remarks

Sr. Company/ Location Commencement Completion Contact Work and e-mail

No. Organization where of the Services of the person of the order/ id of the

services are Services company/ Contract Contact

provided. organization Value person.

Location to whom (Rs.)

Name of the services were

Project provided

(Please. attach copy of each contract / agreement. Letter issued by respective organization may also be attached.)

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Confirmation by Bidder for submission of Financial Proposal online

Assistant General Manager (Commercial)

GSPC Pipavav Power Company Limited

A/78/3-8, GIDC Electronic Estate,

Near Patni Computers (iGATE), Sector

Gandhinagar 382016, Gujarat, India

Subject: Online Submission of Financial / Price Proposal for Providing

Sanitizing/Housekeeping Services with consumables at GPPC’s and

GSEG’s office Premises 2nd Floor, Building no. A/78/3-8, Besides

iGATE, GIDC Electronic Estate, Sector-25, Gandhinagar - 382

authorized person(s) of _________________________, a company, herewith

confirm that we have submitted Financial/Price Proposal, for selection of my / our

firm / organization for Providing Sanitizing/Housekeeping Services with

consumables at GPPC’s and GSEG’s office Premises 2nd Floor, Building no. A/78/3-

8, Besides iGATE, GIDC Electronic Estate, Sector-25, Gandhinagar - 382

India, online on https://gppctender.nprocure.com The rates quoted are inclusive of

GST, all taxes & duties, all other overhead charges and consumables and all

other additional charges.

We hereby confirm that, we have submitted break up of total bidded value (i.e.

Manpower cost, Administration cost, Material cost item wise & any other cost) in

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the given format in the Price bid. We understand that failing to submit the above in

the Price bid our bid will be rejected.

Yours faithfully

Signature ____________________

Designation ____________________

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Bifurcation of Price Bid

For Providing Sanitizing/Housekeeping Services at GPPC /GSEG Office at GIDC Electronic Estate,

Sector-25, Gandhinagar - 382

Description No. of Basic as per Amount of Total Total Amount Rs./ Month/

Description No. of Basic as per Amount of Total Total Amount Rs./ Month/

personnel minimum Statutory/Cons Amount Rs./

to be wages Act umable charges Month/

deployed in Rs./Month/ obligations * person

a day person# Rs./Month

1. Supervisor man-power for 01 13,585 4018 To be

HKS (skilled) including calculated

statutory charges (Rs. Per online

person per day) To be calculated online

2. Sweeping & Cleaning man- 05 13,013 3,849 To be

power for HKS (un-skilled) calculated

including statutory charges (Rs. online

Per person per day)

3. Cost of Consumable / 01 13,000 To be calculated online

Materials / Equipment charges

(Rs. Per Month)

Minimum Service Charge per Month on Sr. (1) and (2) (3.85%) To be submitted online

GST 18% To be submitted online

Total Monthly Amount Rs. (including Service Charge and GST )

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# Bidder to quote Service Charges minimum 3.85% for manpower supply. Any bidder quoting less than 3.85% for Manpower

Service Charges shall be disqualified. Bidder should consider all incidental cost, escalations, taxes and duties and all statutory

compliances including gratuity payable as per new labour code or any other law and charges applicable as per new labour

code in quoting service charges. For Consumables, GPPC shall pay atleast Rs. 13,000/- per month. If required, Bidder to

quote any price in addition to Rs. 13,000/- considering the rates shall remain fix for two years.

*As per Establishment / Company covered under Shops and Establishment Act Gujarat for Zone – I (All Amount in

Class of Basic DA P.F Bonus Leave ESI 3.25% Total Per Total

Employee 13% 8.33% 5% Day Monthly

1. The Price should be quoted in Indian Rupees only.

2. The Price quoted above must be inclusive of all incidental cost, taxes and duties and all statutory compliances like EPF, ESI,

Workman Compensation, Insurance etc.

3. For applicability of GST shall be based on HSN/SAC Code.

4. No Overtime shall be paid.

5. No conditions should be attached to the price proposal.

6. There shall be no change in the rates quoted above for the entire term of two years.

7. The Price calculated online shall be lumpsum and shall be considered for 2 years inclusive GST and all other additional

8. The manpower deployment as mentioned above is indicative and may vary on actual basis.

9. For Manpower, Bidder to quote Service Charges minimum 3.85% for manpower supply. Any bidder quoting less than

3.85% for Manpower Service Charges shall be disqualified. Bidder should consider all incidental cost, escalations,

taxes and duties and all statutory compliances including gratuity payable as per new labour code or any other law and

charges applicable as per new labour code in quoting service charges. Bidder to consider any other cost if any

considering the rates shall remain fix for two years.

10. For Consumables, GPPC shall pay atleast Rs. 13,000/- per month. If required, Bidder to quote any price in addition to

Rs. 13,000/- considering the rates shall remain fix for two years.

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11. The rates quoted are inclusive of GST, all taxes & duties, all other overhead charges and consumables and all other

additional charges.

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GENERAL TERMS AND

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1. General Conditions:

That it is expressly understood and agreed between the parties to this Contract

 The persons deployed by the contractor for the services mentioned herein shall

be the employees of the Contractor for all intents & purposes. Any person(s),

so deployed, shall remain under the control and supervision of the Contractor

and in no case, shall a relationship of employer and employee between the said

persons and the Owner shall accrue/arise implicitly or explicitly

 On taking over the responsibility of deploying Contractor’s Providing

Sanitizing/Housekeeping Services personals, the Contractor shall formulate

the mechanism and duty assignment/ deployment in consultation with

Representative from GPPC Admin department (Reporting Officer) of the

Owner or his nominee. Subsequently, the Contractor shall review work

arrangement from time to time and advise the Reporting Officer for further

streamlining the system. The Contractor shall further be bound by and carry

out the directions/instructions given to him by the Reporting Officer or the

officer designated by the Reporting Officer in this respect from time to time.

 The Reporting Officer or any other person authorized by him shall be at liberty

to carry out surprise check on the persons so deployed by the Contractor in

order to ensure that persons deployed by him are doing their duties.

 In case of the persons so deployed by the Contractor does not come up to the

mark or does not perform his duties properly or indulges in any unlawful

activities or riots or disorderly conduct, the Contractor shall immediately

withdraw and take suitable action against such persons on the report of the

Reporting Officer. Further, the contractor shall immediately replace the

particular person so deployed on the demand of the Reporting Officer, in case

of any of the aforesaid acts on the part of the said person.

 The requirement of Gardeners or posts identified is subject to change. The

Reporting Officer shall be under no obligation to hire a particular number of

supervisors/Gardeners.

2. Obligation of the Contractor

The scope of services includes following, but is not limited to:

 The scope of services as mentioned in section 5 of the BID DOCUMENT.

 The contractor shall deploy sufficient manpower for performing the defined

scope of work satisfactorily.

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 The Sanitizing/Housekeeping Services personnel deployed by the Agency

shall report to the designated official of the Owner. They shall be responsible

for Providing Sanitizing/Housekeeping Services with consumables at GPPC

office premises.

 The Sanitizing/Housekeeping Services Personnel provided by the Contractor

shall be physically fit with prior experience of performing such jobs, well

behaved and properly trained in the performance of the

Sanitizing/Housekeeping services. No trainee supervisors/Gardeners to be

deployed at GPPC office premises.

 The personnel provided by the Contractor shall be punctual in their duties. In

case of any complaint made by the Owner, the Contractor shall immediately

replace such personnel with new personnel.

 The Contractor shall provide the personnel should be issued with I Card which

should be displayed at all times.

 The Contractor shall ensure that all personnel maintain various records,

including their presence and absence of duty at any time, occurrence book, etc.

as deemed fit & relevant by the Contractor.

 The Contractor shall be responsible for the payment of minimum wages and

all statutory benefits including but not limited to provident fund, medical

expenses, leave salary, bonus, gratuity, workmen compensation, etc. to the

personnel engaged by them for the work at different plants specified by the

Owner and there shall be no liability to the Owner on these accounts.

 There may arise, a requirement for temporary deployment of

Sanitizing/Housekeeping Services personnel at Owner’s plant(s)/sites, etc. The

same shall be provided and deployed by the Contractor on immediate basis.

 The Contractor shall inform about the work to be carried out during the day to

the owner and shall take required work permit to do the work.

 Owner shall not be responsible for providing residential accommodation/

transportation/ Lunch/ Dinner/ Snacks to any of the employee of the

 Night stay inside the Owner’s premises is not permissible at any

circumstances. No night work shall also be allowed in the premises.

 The Contractor shall, at its own expense, provide for accommodation and

transportation facility to the Sanitizing/Housekeeping Services personnel.

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 The Sanitizing/Housekeeping Services personnel provided by the Contractor

shall ensure compliance with HSE Policy and Safety Rules & Regulations of

 The Contractor shall provide the personnel with the Personal Protective

Equipments (PPE) / Safety Gears for the purpose of the safety.

 The Contractor shall submit the photograph, ID to the Owner prior to its

deployment of personal at the Owner’s plant(s).

 The Contractor will fulfil all the requirements of statutory provision of the

Contract Labour (Regulation & Abolition) Act and Miscellaneous Provisions

Act, Minimum Wages Act, Workman Compensation Act, Industrial Disputes

Act, Bonus Act, ESI Act and other labour laws applicable or any other law and

charges applicable as per new labour code to his job at his own risk and cost in

respect of persons employed by him. The Contractor shall maintain the records

required to be maintained under various laws and Owner is indemnified against

all such risks.

 The Contractor shall discharge all his obligations under the any applicable /

labour / manpower related laws / rules / guidelines so far its affects personals

in his employment. The Contractor shall also be responsible for obtaining all

necessary work permit/ statutory licenses / permissions, if any, required for the

work / manpower.

 The Contractor will take comprehensive insurance policy for adequate

amounts to cover its employees against third party risks, workman’s

compensation etc. and will keep Owner indemnified against all such risks.

 The Contractor will keep Owner indemnified against all losses, damages,

claims, charges, etc. arising out of this Contract on account of any reason

 The Contractor shall provide an organogram of the Head office and Local

offices responsible for carrying out the assignment / deployment of

Sanitizing/Housekeeping personnel Owner’s plant(s) and shall inform about

any changes promptly to the Owner.

 The Contractor shall ensure that all relevant licences pertaining to provision of

Sanitizing/Housekeeping Services have been obtained from relevant

Government Authorities before deployment of Sanitizing/Housekeeping

personnel at respective sites. Owner will not be responsible for obtaining any

permission from any statutory/Government Authorities or any other law and

charges applicable as per new labour code.

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 The Contractor shall ensure that it has in place detailed

Sanitizing/Housekeeping services Standard Operating Procedure (SOP), if

any, in place and the same should cover actions required under various

exigencies. It should cover regular training required in combating various issue

of HSE. The Contractor must also specify as to how it would keep all

Sanitizing/Housekeeping service etc oriented/ updated with the SOP.

 All the Sanitizing/Housekeeping service personnel shall be Civilian and of the

age not less than 18 yrs. And not more than 50 years.

 The Contractor shall submit every month the proof of having deposited the

amount of contribution claimed by him on account of ESI & EPF towards the

persons deployed at Owner’s plant(s) in their respective names along with the

bill for the subsequent month. In case the contractor fails to do so, the bill will

not be process and paid by the Owner.

 The Contractor shall particularly abide by the provisions of Minimum Wages

Act, 1948 or any other law and charges applicable as per new labour code.

 The Contractor shall be required to maintain permanent attendance register/roll

at the Owner’s plant(s) premises which shall be open for inspection and

checking by the authorized officers of the Owner.

 The Contractor shall make the payment of wages, etc. to the persons so

deployed in the presence of representative of Owner and shall on demand

furnish copies of wage register/muster roll, etc.

 The contractor shall deploy his persons in such a way that they get weekly rest.

The working hours/leave, for which the work is taken from them, do not violate

relevant provision of shops and establishment Act. The contractor shall in all

dealings with the persons in his employment have due regard to all recognized

festivals, days of rest and religious or other customs. In the event of the

contractor committing a default or breach of any of the provisions of the

Labour Laws including the provisions of Contract Labour (Regulation

Abolition) Act, 1970 as amended form time to time or furnishing any

information, or submitting or filling any statement under the provisions of the

said regulations and rules which is materially incorrect, he shall without

prejudice to any other liability pay to the Owner a sum as may be claimed by

 Owner shall not be under any obligation for providing employment to any of

the worker of the contractor after the expiry of the Contract. Owner does not

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recognize any employee employer relationship with any of the workers of the

 The Contractor shall ensure full compliance with tax laws of India with regard

to this contract and shall be solely responsible for the same. The Contractor

shall submit copies of acknowledgements evidencing filing of returns every

year and shall keep the Owner fully indemnified against liability of tax,

interest, penalty etc. of the contractor in respect thereof, which may arise.

3. Other Terms and Conditions

The responsibility of all types of applicable and required insurance coverage

for the Bidder’s personnel and material/equipment etc. deployed for the scope

of services shall rest with the Bidder and in no way Owner shall be responsible

for any liability / damages, whatsoever it may be.

 Correspondence & language:

Bidder shall correspond in hard copies as well as through E-mail & fax etc. All

correspondence, reports Documents will in the English language only.

4. Submission of Invoice

The invoice shall be prepared as per the split modality mentioned in this clause

below between two companies –

(1) GSPC Pipavav Power Company (GPPC)

(2) Gujarat State Energy Generation (GSEG).

The invoice shall be submitted in triplicate along with all required documents

complete in all respects shall be submitted to the person designated by GPPC /

GSEG; respectively. Total work shall be final inspection and approval by

GPPC’s/ GSEG’s representative regarding quality and performance. Contractor

shall provide duly certified copies of work completion by our representative at

the time of submitting the bills.

Billing Split modality between GSEG and GPPC:

 3 Housekeeping personnel to be billed in GPPC and

 2 Housekeeping personnel & 1 Supervisor to billed in GSEG.

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5. Terms of Payment

The rate/ fees inclusive all taxes, duties, levy, etc shall be paid in accordance with

the online price quoted.

 The quoted Price/Rate/ Fees as quoted online, shall remain fixed for entire term

 Total work shall be final inspection and approval by GPPC’s/ GSEG’s

representative regarding quality and performance. Contractor shall provide

duly certified copies of work completion by our representative at the time of

submitting the bills.

 TDS or any other taxes, cess, duty, levy as applicable at the given point of time

will be deducted at source at actual at the prevailing rates at the time of release

of payment towards invoices.

 Payment shall be made by GPPC/ GSEG within 30 days after submission of

the monthly invoice by the Contractor. The payment shall be made in Indian

Rupees only. Payment to the Sweepers/Gardeners should be made by first

week of the month, irrespective of release of payment of the invoice, into the

Bank Account of the Sweepers/Gardeners.

 The Contractor is also required to submit their registration certificate with

Provident Fund in the first bill. Documents in support of the proof of deposit

of provident funds and other statutory dues, etc. of previous month will be

submitted along with the invoice.

 Amount of GST and applicable cess will be kept under retention till submission

of documentary proof of payment of GST or till reflection of payment of GST

pertain to respective bill amount in GST return after due verification.

 GST applicable towards forfeiting of EMD, Security Deposit and PBG and

charging of penalty including liquidated damages in accordance with the T&C

of the contract shall be in the scope of contractor / supplier.

 No additional payment in addition to the price/Fees as above shall be paid for

any visit to GPPC/ GSEG Corporate Office, Site, Police station, offices of

Statutory Authority etc.

6. Mode of Payment

Invoices complete in all respects, raised by the Bidder shall be paid online

through electronic transfer within Thirty (30) Days from the date of receipt of the

same by GPPC Corporate Office.

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7. Term of Work/ Contract Period

The Term for the work order of Providing Sanitizing/Housekeeping Services

with consumables at GPPC – GSEG office premises at Sector -25, Gandinagar-

382016 shall be initially for a period of one year from the date of the work order;

with a mid-review of performance at the end of six months. After successful

completion of one year, the work order may be reviewed and extended for a

further period of one year on the same terms and conditions.

8. Performance Bank Guarantee

The successful Bidder shall furnish a performance security guarantee in the form

of a Bank Guarantee from a Scheduled Bank as per the format given in Appendix

1, and shall be for an amount equal to 10% of the value of the total Contract/Order

value for the term of the contract/order (i.e. 2 years + 45 days) within 15 days of

the issuance of Work Order.

The SFMS copy of the same shall also be provided to GPPC. Details of

Name of Beneficiary: GSPC Pipavav Power Company Limited

Name of the Bank: Punjab National Bank

Name of the Branch: Large Corporate Branch, Ahmedabad

Types of Account: CC ACCOUNT

IFSC Code: PUNB0444100

Failure of the Contractor to comply with the requirements of the tender document

during the contract period shall constitute sufficient grounds for encashing the

performance bank guarantee.

Bidder shall hold in confidence this assignment and all activities relating to the

Project, plant and all Documents and other information etc.

10.Literature, drawings & Documents

All reports, Documents/ registers prepared in connection with the services

hereunder shall at all stages be and remain the properties of Owner and while in

the custody of the Bidder shall be fully available to Owner and its duly authorized

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representatives. On completion of the assignment, the entire

data/information/reports etc. mentioned here-in-above shall be delivered by the

Bidder to the Owner.

The English language will be used in all written communications between Owner

and the Bidder with respect to the services to be performed hereunder and with

respect to all Documents procured or prepared by the Bidder in connection with

This being a service(s) assignment, considering expertise, experience and

resourcefulness of the Bidder, all the services for the Providing

Sanitizing/Housekeeping Services with consumables at GPPC office premises at

Sector -25, Gandinagar-382016 shall be provided by the Bidder. The

obligations, rights and liabilities of the Bidder shall not be assigned or transferred

by them to any third party.

13.Additional Scope of Works

If contractor during the course of completion of scope of work as mentioned in

this tender, requires/ recommends the owner for addition in scope of works

related to existing scope; than Owner may accept/ reject the same for whatsoever

reason. If accepted, Owner may issue another work order for additional/

amendment in scope of works as per the mutual agreed rates and conditions.

The Bidder shall indemnify the Owner in all respect of all claims, damages or

injury or damage to any representative of Bidder and / or property deployed at

GPPC plants during the term of this contract/order.

 The Contractor shall make good all damages to the building, property,

equipments and articles, how so ever arising from the execution of the said

 The Contractor shall indemnify and hold harmless the client, its directors /

officials etc. against all claims in respect of injury to any person how so ever

arising out of the services provided by the contractor.

 The contractor shall further keep the Owner indemnified against any loss to

the Owner’s property and assets. The Owner shall have further right to adjust

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and/or deduct any of the amounts as aforesaid from the payments due to the

contractor under this contract.

15.Cancellation / Termination

The Owner at its discretion reserves the right to cancel / terminate the contract

partly or wholly or reduce the scope of services, at its discretion, by giving

(ten) days notice without assigning reasons during the tenure of the contract,

which shall be binding to the Bidder and the Bidder shall be paid fees only for

the services provided by the Bidder.

 Illegal Gratification: This contract can be terminated if any bribe, commission,

gift or advantage given, promised or offered by the contractor to any employee

 The Owner may terminate the contract if it is found that the contractor is black

listed on previous occasions by the any of the Departments/ Institutions/Local

Bodies/Municipalities/ Public Sector Undertakings, etc.

16.Governing Law

The Gandhinagar / Ahmedabad courts shall be the exclusive jurisdiction. In case

of the arbitration, the place of Arbitration shall be Gandhinagar/Ahmedabad.

17.Effective Date

The respective phases of this order will be effective only after receipt of

unconditional acceptance of the work order/ Letter of Intent and submission of

the Performance Bank guarantee.

18.Change in Law

Change in Law means, event of enactment, bringing into effect by any

Governmental Instrumentality or statutory authority for taxes, duties charges,

levies, etc. results in any change with respect to any tax or surcharge or cess

levied or similar charges on the final product/ service to be sold to GPPC.

In case of Change in Law as defined above, results change in the Seller's selling

price of final product/ service, to the Owner, it shall be accordingly increased or

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The Seller, shall provide with a certificate stating that the adjustment in the

selling price of the final product/ service, is directly as a result of the Change in

Law and shall provide supporting documents to substantiate the same and such

certificate shall correctly reflect all increases or decreases till the date of such

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1. Scope of work of a Contractor under contract of Providing Sanitizing/

Housekeeping Services with consumables at GPPC-GSEG office premises

The scope of services includes following, but is not limited to:

The scope of work for housekeeping includes office cabins / cubicles / work-

stations / conference / meeting rooms on each floor, all window & glass/wooden

doors, reception area, canteen, kitchen with stores, outdoor & parking,

maintenance area, common passage, staircases etc. including gardens & lawns

outside the main building, precincts & streets & any other area not mentioned

herewith, within the GPPC / GSEG at FF Shed Nos. A/78/3-8, GIDC

Electronic Estate, Near Patni Computers (iGATE), Sector – 25, Gandhinagar

– 382016, Gujarat India.

GENERAL SCOPE OF WORK TO BE DONE ON DAILY BASIS:

1. Cleaning and dusting of office cabins / cubicles / work-stations / conference /

meeting rooms/ furniture/Lifts partitions/ wooden cabin walls/ railings/ doors/

windows venetian blinds/ racks/ sofas/ printers/ computers/ telephones/ scanners/

keyboard etc. with dry/wet cloth, feather brush and duster.

2. Cleaning, dry & vacuum wet sweeping moping wet and wiping of floors on daily

basis. Cleaning activity shall start in the morning at 8.30 AM so as to complete

all the dusting/ cleaning/ moping work before 9.30 AM.

3. Cleaning of toilets at least minimum thrice daily (at 9.00 AM, 11:30, & 16:30

PM) or as required with walker brand or navy brand quality of phenol and

detergent etc. and maintain the toilets floors dry during office hours. Cleaning of

windows and window sills of all toilets to be done regularly. Naphthalene balls,

urinal fragrance screen, liquid soap of Dettol brand, paper rolls & napkin are to

be put in all urinals, wash basins and WC area continuously during the office

time in all the washrooms.

4. Flushing systems of all toilets are to be checked at regular interval every day.

5. Collection of waste paper from rooms, waste paper, baskets, lobbies and putting

in bags at the specified location.

6. Lifting, carrying and disposing the dead birds animals, rats, insects etc. if found

and around the office building.

7. Clearing of any choking’s in the drainages, manholes etc.

8. Removal of beehives and cobwebs/honey webs from the office building and its

9. Continuous moping to be done at each floor during office hours (10.30 AM to

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10.Cleaning and sweeping of open area including balconies and roof tops with

11.Cleaning of corridors staircases and common area with phenol in the morning

subsequently in a day as required.

12.Cleaning & moping of pantries and electrical rooms once in a day during office

13.To clean glass panes on doors, windows & partitions with soap/cleaning agent.

14.Cleaning of chokage in sewer and pumping lines within premises as and when

15.Cleaning of duct and shaft spaces, garbage, and removal and putting them in

dustbin kept outside the building.

16.Cleaning/removal of any type of stains of ink etc. from the building premises and

17.Cleaning of lift walls with silver/brass liquid cleaner and general cleaning of lift

area with walker Phenol.

18.Air freshener sprays bottles to be installed in all areas to ensure proper level of

fragrance. Air freshener brand must be approved by user.

19.Safe disposal of waste/papers etc. on daily basis.

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JOBS TO BE CARRIED OUT FORTNIGHTLY

1. Scheduled deep cleaning at all floors, i.e. Air conditioners grills, roof lights &

top, glass cleaning with chemicals etc. Cleaning of all open plot and terminal

areas, roads and terrace.

2. Heavy duty cleaner of reputed make or as Instructed by GPPC / GSEG Officer

IN Charge for cleaning of sanitary ware without damaging their shine, scrubbing

and cleaning of floors and walls in toilets/rooms, corridors with soap, detergents,

kerosene/petrol or any other chemicals, automatic mopper /scrubbing machine to

be used at least once in a week.

3. Washing and cleaning of driveways, parking areas and roads within office premises.

JOBS TO BE CARRIED OUT ON MONTHLY BASIS

1. All floors in common area floors including staircases shall be cleaned thoroughly

with cleaning agent with soap and water to remove all stains etc.,

2. Cleaning of fabric upholstered sofa sets with vacuum cleaners and leatherette

Upholstered sofa set and chairs.

3. Kitchen chimney to be cleaned with required chemical to remove any oil etc.

4. Dusting of false ceiling etc. with soft broom and cloth.

OTHER CLEANING AND MISCELLANEOUS JOBS:

1. Sweeping and cleaning of areas and roads in front of the entry and exit gates and

parking area in front of building/office every day.

2. Sweeping and cleaning of bi-pole electrical structure area and vehicle parking

area once in a week.

3. Other petty jobs given from time to time on daily basis.

4. Glass cleaning inside the building on various floors and cabins.

5. Any other cleaning and other miscellaneous jobs as per directions of from

concerned authority from time to time on daily basis.

Safety & Uniform:

Contractor shall provide all safety appliances for daily activity, 2 sets uniforms

bearing vendor logo and employee name, per year with safety shoes, 1 set of rain

wears per year to the contractor’s personnel working as approved by GPPC /

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The contractor will make his own arrangement for the movements of staff,

material to carry out purchase, conveyance, repairs and maintenance.

1. An experienced, competent and qualified in the field of facility management unit

supervisor, who shall be responsible and answerable for day to day activities,

should head the team.

2. Trained cleaners and utility workers for day-to-day cleaning.

3. Permanent management of areas shall be contractor’s responsibility and he shall

be fully responsible for the lapses, if any in service as per penalty clause table

4. The contractor shall provide a team of adequate number of personnel. In addition,

the Contractor shall be entitled to appoint a supervisor to supervise the

SERVICES under this agreement.

5. Minimum manpower requirement be as follows (Contractor may be required to

deploy addition manpower in case of requirement)

Sr. No. Location/site Category/services Total

1 GPPC / GSEG office, Sweeper-5 & Supervisor -

6. The contractor must employ adult and skilled labor only. Employment of child

labour will lead to the termination of the contract. The successful bidder shall

engage only such workers whose credentials have been thoroughly verified,

including character and police verification and other formalities and copy of the

same shall be submitted to the concerned office/location. In order to maintain and

ensure quality services and minimize operational problems due to irregulars poor

performance, the contractor must rotate the staff, and shall have all liberty to

replace / remove / terminate / relocate existing manpower and replace with

improved manpower failing which necessary penalty shall be imposed by GPPC

7. Proper registers/records for the jobs carried out on daily, weekly, fortnightly and

monthly basis will be maintained by the Supervisor of the bidder and will be

countersigned by the GPPC / GSEG officer-in-charge at regular intervals and

finally at the end of each month.

8. The staff deployed shall be trained in House Keeping Services, bear good conduct

and shall be physically fit and legally eligible for the job.

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EQUIPMENTS/CONSUMABLES:

1. Equipment’s / Gadgets required for cleaning and maintaining of the premises

shall be in the scope of contractor and shall also be responsible and liable for the

maintenance and replacement of the equipment.

2. Contractor shall provide all required consumables and associated materials as

required to carry out the job. All consumables are in the scope of contractor.

3. Contractor to ensure availability at his own cost, sufficient quantities of long

handled hard brushes, soft brushes, hard brooms, ceiling brooms, floor cleaning

mops, liquid cleaning and other items required effective cleaning. All items

should be of standard brand and approved by GPPC / GSEG. Wet & Dry vacuum

cleaners any specific equipment as may be required is in the scope of the

4. The contractor will maintain the equipment and other properties of GPPC /

GSEG in good condition. Damage to any equipment, appliances and other

properties both movable and immovable of GPPC / GSEG due to negligence,

commission/omission of the contractor or his employees or agents shall be

brought to the notice of the company for recovery of such damages from the

amounts payable to the contractor, including the security deposit.

Type of Equipments & Consumables to be supplied - Housekeeping

□ Bathroom Cleaner / Sanitizer - Taski R1 or Equivalent

□ Hygienic hard surface cleaner - Taski R2 or Equivalent

□ Furniture Maintainer / Polisher - Taski R4 or Equivalent

□ Air Freshener - Taski R5 , Air Wik or Equivalent

□ Toilet Cleaner - Taski R6 . Harpik or Equivalent

□ Floor Cleaner - Taski or Equivalent

□ Hand wash - Dettol OR Equivalent

□ Sanitary Cubes - Standard

□ Tissue Rolls - Standard

□ Face Tissues - Kimberley Clark Scott or Equivalent

□ Carpet Shampoo TR 101 or Equivalent

□ Carpet Spotting Detergent TR 103 or Equivalent

Urinal Screen As per Work in charge

WASTE DISPOSAL MANAGEMENT:

The bidder will ensure collection, mechanized screening / segregation of dry and wet

garbage in the earmarked area. Finally, the bidder will arrange for safe disposal of

garbage up to satisfaction of client.

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Note: GPPC / GSEG shall have the right from time to time during the course of the

work, to instruct in writing to Contractor any alteration, omission, addition or

variation in the Scope of Work. The difference in cost due to such variations shall

be added to or deducted from the contract price and if in the opinion of the

Contractor the variation would prevent it from meeting any of its obligation or

guarantees in the contract, it shall immediately intimate the same in writing to

GPPC / GSEG failing which Contractor shall not be entitled to any modifications

in the cost and will be required to carry out such obligation at its own cost.

GENERAL MAINTENANCE:

1. Cleaning and sweeping of open area including balconies and roof tops with

2. To pick up all the dirt, garbage, newspaper pieces, polythene bags, cardboards,

wooden pieces, cartons, packing materials, cloth pieces or rods, wires, plastic

bottles, wild grass, animal waste, cow dung and any other litter within the

complex and deposit the same in designated bins as per the instruction of the

concerned authority on a daily basis.

3. To keep clean the Sewage drainage lines in the respective area as per the

instruction and clearance of concerned authority. Job would involve clearing of

Solid waste and their disposal, cleaning of rain water harvesting wells (to be

intended) and spray of insecticides in affected areas. All necessary tools and

tackles required for such jobs will have to be arranged by the contractor.

Necessary permit and precaution may please be taken prior to carrying out the

work from concerned authority as well as respective authorized plant personnel.

4. Clearing of any choking’s in the drainages, manholes etc. Removal of cobwebs

from the office building and its Premises.

5. The contractor will have to maintain and upkeep all the equipment provided by

the Client, if any.

6. Co-ordination with site authorities for providing high standards of maintenance.

7. Repairs & maintenance of building will be attended by Client and contractor is

required to inform to officer-in-charge of repair work on day-to-day basis, if any.

8. The contractor at his own cost will do repairs / maintenance of all his equipments

and Co-ordination with outside agency for major jobs and repairs, if any.

9. Collecting dirt, waste papers, polythene bags cardboard, wooden pieces, packing

material, cable bits, cut grass and all other garbage from around the plant area

and depositing them in the designated garbage bins.

10.Cleaning work waste pit at -2 level and spraying chemicals.

FIRE SERVICE PUMP HOUSE, SUB-STATION AND DG ROOM:

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1. Sweeping, cleaning and mopping of entire floor areas on every day.

2. Dusting of DG sets, panels when not in operation on daily basis.

Thorough cleaning of DG engines, panels, diesel tanks once in a week when not in

OTHER CLEANING AND MISCELLANEOUS JOBS:

1. Sweeping and cleaning of areas and roads in front of the entry and exit gates and

50 Meter radius areas in front of building/office every day & any other area not

mentioned herewith, within the GPPC / GSEG office premises. .

2. Sweeping and cleaning of bi-pole electrical structure area and vehicle parking

area once in a week.

3. Thorough cleaning of all overhead tanks and underground sumps once in a six

4. Other petty jobs given from time to time on daily basis. Conveyance cost shall

be on contractor’s account.

5. Any other cleaning and other miscellaneous jobs as per directions from

concerned authority from time to time on daily basis.

List of activity detail: -

Details GPPC / GSEG office

Sr. Floor Washbasin Urinal Toilet AHU Store

1 Terrace Nil Nil

4 Ground floor with reception area with 0 1 1

entrance foyers

5 Parking area, with weather shades, and Nil Nil Nil Nil

surrounding areas

6 Garden area Nil Nil Nil Nil

 Store Room 3 Floor, Alamari and compactor cleaning is part of

housekeeping services

Scope of Work and Specifications of Services, Equipment’s, Chemical etc.

The scope of work for housekeeping includes office cabins / cubicles / work-stations

/ conference / meeting rooms on each floor, all window & glass/wooden doors,

reception area, canteen, kitchen with stores, outdoor parking, maintenance area,

common passage, staircases etc. including gardens & lawns outside the main

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building, precincts & streets & any other area not mentioned herewith, within the

GPPC / GSEG Office premises Types of Services, Frequency of Services &

Penalties for non-completion/unsatisfactory work, Equipment’s and

Chemicals/Cleaning materials to be used are as under:

A Works to be completed by 9.30 am on all working days (Except Sunday

Sr. Type of Services Frequency Method

1 Cleaning and dusting of office Daily Once Manually/

cabins / cubicles / work-stations /

conference / meeting rooms/ Mechanized

furniture/ partitions/ wooden cabin

walls/ railings/ doors/ windows

venetian blinds/ racks/ sofas/

printers/ computers/ telephones/

scanners/ keyboard Equipments etc.

with dry/wet cloth, feather brush

2 Cleaning, dry & vacuum wet Daily Once Manually

sweeping moping wet and wiping

of floors on daily basis. Cleaning

activity shall start in the morning at

8.00 AM so as to complete all the

dusting/ cleaning/ moping work

before 9.30 AM.

3 Cleaning of toilets at least Daily Manually

minimum thrice daily (at 9:00 AM, minimum 3 using dry &

11:30 am & 4,30 pm ) or as time and as wet cloth

required with walker brand or navy

brand quality of phenol and as per

detergent etc. and maintain the required

toilets floors dry during office

hours. Cleaning of windows and

window sills of all toilets to be done

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A Works to be completed by 9.30 am on all working days (Except Sunday

Sr. Type of Services Frequency Method

regularly. Naphthalene balls, urinal

fragrance screen ( every week

change ) , liquid soap of Dettol

brand, paper rolls & napkin are to be

put in all urinals, wash basins and

4 Flushing systems of all toilets are to Daily Once Manually

be checked at regular interval every using dry &

5 Collection of waste paper from Daily Once Manually/

rooms, waste paper, baskets,

lobbies and putting in bags at the Mechanized

specified location.

6 Lifting, carrying and disposing the Daily as & Manually

dead birds animals, rats, insects etc. when

if found in and around the office required

7 Clearing of any choking’s in the As per Manually

drainages, manholes etc. Requirement

8 Removal of beehives and As per Manually

cobwebs/honey webs from the Requirement

office building and its Premises.

9 Continuous moping to be done at Daily Twice Manually/

each floor during office hours

(10.30 AM to 18.30PM) Mechanized

10 Cleaning and sweeping of open area Daily Once Manually/

including balconies and roof tops

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A Works to be completed by 9.30 am on all working days (Except Sunday

Sr. Type of Services Frequency Method

11 Cleaning of corridors staircases and As per Manually/

common area with phenol in the Requirement

morning and subsequently in a day Mechanized

12 To clean glass panes on doors, Daily Once Manually/

windows & partitions with

soap/cleaning agent. Mechanized

13 Cleaning of chokage in sewer and As per Manually/

pumping lines within premises as Requirement

and when required. Mechanized

14 Cleaning of duct and shaft spaces, Daily Once Manually

garbage, and removal and putting

them in dustbin kept outside the

15 Cleaning/removal of any type of As per Manually/

stains of ink etc. from the building Requirement

premises and staircases. Mechanized

16 Cleaning of lift walls with D-7 Daily Twice Manually/

liquid cleaner and general cleaning

of lift area with Tasky Brand Mechanized

17 Air freshener sprays bottles to be As Per Manually

installed in all areas to ensure requirement

proper level of fragrance. Air

freshner brand must be Airwik or

approved by user.

18 Safe disposal of waste/papers etc. Daily Twice Manually

On daily basis.

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A Works to be completed by 9.30 am on all working days (Except Sunday

Sr. Type of Services Frequency Method

19 Washing and cleaning of driveways, Daily Once Manually/

parking areas and roads within office

premises. Mechanized

Penalty to be imposed for non-completion of work / non satisfactory of work /

complaint received form users

B Work to be carried out daily at different intervals (Excluding Sundays

Sr. Type of Services Frequency Method

1 Cleaning of Toilets Daily scrubbing/washing

along with toilet Thrice with appropriate

fixtures such as urinal, (before cleaning material, wet

washbasins, W.C., 9.00 & dry wiping

mirror, lights, Doors, AM, 11.30 manually/mechanically

dustbins, buckets, mugs Pm 4:30 with soap solution

in the toilet etc. PM) spray cologne

Removing of cobwebs In addition

from ceilings, scrubbing to

of all walls and floor in above as

the toilet thoroughly in and

the morning and when

thereafter every hour a instructed

check should be by

maintained to keep the Office-in-

toilet clean and dry. charge of

Soap containers fitted in GPPC /

the toilets should be GSEG

filled every day with

Homacol/any branded

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liquid soap like Dettol,

2 Cleaning/Sweeping & Daily scrubbing/washing

Wet mopping lift car Twice with appropriate

(Floor & Wall), Lift (before cleaning material/ma

lobbies, etc. 9.30 chines, wet & dry

AM, 01.30 wiping

PM) manually/mechanically

with soap solution

C Work to be carried out on Periodical Basis

Sr. Type of Services Frequency Method

1 Cleaning electrical rooms Weekly By using

once in a week during office Once appropriate

2 Polishing Brass items (loose Weekly By using

& fixed) by using Brasso on Once appropriate

all floor of GPPC / GSEG shining

building. material

3 Cleaning, sweeping of roof Weekly As per advise

of canopy, terraces, Shaft Once

areas, basement, pump

house, substation, DG Set,

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C Work to be carried out on Periodical Basis

Sr. Type of Services Frequency Method

4 Scrubbing and washing of Weekly Manually/Mechanically

stairs & removing pan stains Once as the circumstance

if any from the corners may demand

5 Removing of cobwebs from Weekly Manually/

the walls/ceiling etc. Once Mechanized

Daily check is to be as the

maintained. circumstance

6 Removal of stagnant water As per Manually/

from terrace and External Requirement Mechanized

drainage cleaning cleaning

7 Scheduled deep cleaning at Fortnightly Manually/

all floors, i.e. Air Mechanized

conditioners grills, roof lights cleaning

& top, glass cleaning with

chemicals etc. Cleaning of all

open plot and terminal areas,

roads and terrace.

8 Heavy duty cleaner of Weekly Manually/

reputed make or as Instructed Once Mechanized

by GPPC / GSEG Officer IN cleaning

Charge for cleaning of

sanitary ware without

damaging their shine,

scrubbing and cleaning of

floors and walls in

toilets/rooms, corridors with

soap, detergents,

kerosene/petrol or any other

chemicals, automatic

mopper/scrubbing machine

to be used at least once in a

9 Dusting of false ceiling etc. Twice a Manually

with soft broom and duster Month

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C Work to be carried out on Periodical Basis

Sr. Type of Services Frequency Method

10 All floors in common area Monthly Manually/

floors including staircases Mechanized

shall be cleaned thoroughly cleaning

with floor scrubbing machine

with soap and water to

remove all stains etc.

11 Cleaning of fabric Quarterly Manually/

upholstered sofa sets with Mechanized

vacuum cleaners and cleaning

leatherette Upholstered sofa

set and chairs.

12 Kitchen chimney to be Monthly Manually/

cleaned with required Mechanized

chemical to remove any oil Cleaning

13 Total office area floors to be As per Manually/

cleaned with floor cleaning requirement Mechanized

agents cleaning

14 Sweeping and cleaning of Daily once Manually/

areas and roads in front of the Mechanized

entry and exit gates in front cleaning

of building/office every day.

15 Sweeping and cleaning of bi- Weekly Manually/

pole electrical structure area Mechanized

and vehicle parking area once cleaning

1. Agency to carryout Sweeping & cleaning work at any of the premises on

Holidays as per requirement, which are part of daily routine works.

2. The Bidder(s) shall ensure quality work in planned and time bound manner.

The standard of cleaning material, tools and tackles, machinery/equipment

and deployment of manpower for carrying out Sweeping cleaning & other

incidental work shall be to the satisfaction of Office-in-Charge of GPPC /

GSEG supervising the work. Whenever the quality of the Sweeping &

cleaning Services /maintenance rendered are below standard, the GPPC /

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GSEG at its own discretion will impose penalties as mentioned in this

TENDER documents and Recover/adjust the amount from the monthly

bill/Security Deposit.

The Contractor shall ensure complete compliance to Labour Act including

compliance to Minimum Wages Act, ESIC, PF and other statutory requirements.

During routine audits by GPPC / GSEG or by respective statutory audit, the

Contractor will be required to present all the documents to the inspecting authority

and if any penalty is imposed or action taken by the statutory authority, the

Contractor shall be solely responsible for payment of penalties, fines etc. and ensure

the same is not repeated again. Company reserves the right to terminate the Contract

for non-compliance to the above and any other statutory requirements.

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 For reference, a detailed list for consumables is attached for kind reference.

However, contractor required to supply the consumables if additionally

required at no extra cost.

SR.NO HOUSEKEEPING MATERIAL

1. R -1 BATHROOM CLEANER (Taski)

2. R-2 FLOOR CLEANER (taski)

3. R-3 GLASS CLEANER (Taski)

4. R-4 FURNITURE MAINTAINER (Taski)

5. R-5 AIR-FRESHENER (Taski)

6. R-6 TOILET CLEANER (HARPIC/SANIFRESH)

7. D-7 STAINLESS STEEL POLISH

8. PHYNILE (WALKER)

9. BLICHING LIQUID

11. SCROTCH BRUSH

12. NYLON SCRUBBER

HAND WASH LIQUID - 250 ml ( DETTOL/

SAVLON/LIFEBOUY)

TOILET PAPER ROLL (Soft touch - 1 box = 50 pcs - Size

M FOLD TISSUE PAPER (Soft touch - 1 box =

16. GARBAGE BAG SMALL (Presto) (12 Nos. per Box)

17. GARBAGE BAG BIG (Presto) (25 Kgs per Box)

18. ROOM FRESHNER 220 ml (Godrej/AIRWIK/ODONIL)

20. ODONIL STICK - 75 gm

21. NEPTULLIN BALL

23. URINAL MATT

24. AIR POCKET – (GODREJ)

25. M-FOLD TOWEL SHEETS

26. RUBBER PUMP

27. GLASS WIPER

28. WIPER 2 FEET (Scotch Brite)

29. WIPER 1 FEET

30. YELLOW DUSTER

31. GLASS DUSTER

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32. FLOOR DUSTER

33. WET MOP SET

34. BUCKET SET (Twice in years)

35. BRUSH FOR CARPET

40. DRY MOP SET

41. COB WEB BRUSH FOR BAVA JALA

As per GPPC, Monthly estimated requirement is as follows:

Sr. No Name Requirement

1 Detol Hand wash 8 nos

2 Godrej Air pocket 24 nos

3 Phynile(Floor cleaner) 15 ltr

4 M-Fold towel sheets 240 nos

5 Odonil 24 nos

6 room frishner 20 nos

7 wet mop set 6 nos

8 Dry mop set 4 nos

9 Hard broom 6 nos

10 Soft broom 6 nos

11 Check duster 12 nos

12 Micro duster 10 nos

13 Hit spray 10 nos

14 All purpose cleaner(colin) 10 nos

15 Garbage bag 15 kg

16 Garbage bag (small) 15 kg

17 Urinal Screen 24 nos

18 R 1 (Taski) 5 ltr

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24 Drainage powder 24 nos

26 Bliching 10 ltr

27 Scraper 6 nos

28 Scotch brite 20 nos

29 Neptholin Ball 1 kg

30 Toilet brush 6 nos

31 All wiper (Big/small) 6 nos

32 Paper roll 50 nos

33 Bucket 3 nos

34 Dust pan 6 nos

35 Bawa zadu 3 nos

36 Toiletry kit 3 nos

37 Rubber pump 5 nos

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The area of GSPC Pipavav Power Company Ltd (GPPC) / Gujarat State Energy

Generation Ltd (GSEG) Head office, Gandhinagar complex are approximately

50,082 Sq. feet and includes the following:

Sr. Name of the Area (Sq. ft) Remarks

No Building / Location

1 Office building 8,820 Office building consists of

floors having sitting office for

employees on 2nd floors includes

workstation, cabins pantry, server

room, pantry and toilets

2 Store Room 4,347 Store room is on 3rd floors consist

File Cabinets, Iron / MS Racks,

Chrome Mild Steel Office File

Racks, Office Almirah, Safe

3 Open Space 26,195 Open Space consisting of garden,

approach road, internal roads,

open area surrounding premises

of the above said building,

drainage & gutter.

4 Trace Open Space 10,720 Trace Open Space consist of

china mosque tiles and lift room.

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Format of Performance Bank Guarantee

(To be stamped in accordance with Stamp Act)

Bank Guarantee No.............

[OWNER's Name & Address]

In consideration of the....... [OWNER's Name]........ (Hereinafter referred to as the

‘OWNER’ which expression shall unless repugnant to the context or meaning

thereof, include its successors, administrators and assigns) having awarded to

M/s...... [Contractor's Name]............ with its Registered /Head Office

at............................ (Hereinafter referred to as the ‘Contractor’, which expression

shall unless repugnant to the context or meaning thereof, include its successors

administrators, executors and assigns), a Contract by issue of OWNER’s

Notification of Award No. ................ dated........... and the same having been

unequivocally accepted by the Contractor, resulting into a Contract bearing

Contractor having agreed to provide a Contract Performance Guarantee for the

faithful performance of the entire Contract equivalent to 10% ( ten percent) of the

said value of the Contract to the OWNER.

We ................[Name & Address of the Bank]..........having its Head Office

at...........................(hereinafter referred to as the ‘Bank’, which expression shall,

unless repugnant to the context or meaning thereof, include its successors,

administrators, executors and assigns) do hereby guarantee and undertake to pay the

OWNER, on demand any and all monies payable by the Contractor to the extent of

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..................(*).................... as aforesaid at any time upto

.........................(@)...................... [days/month/year] without any demur,

reservation, contest, recourse or protest and/or without any reference to the

Contractor. Any such demand made by the OWNER on the Bank shall be conclusive

and binding notwithstanding any difference between the OWNER and the

Contractor or any dispute pending before any Court, Tribunal, Arbitrator or any

other authority. The Bank undertakes not to revoke this guarantee during its currency

without previous consent of the OWNER and further agrees that the guarantee

herein contained shall continue to be enforceable till the OWNER discharges this

The OWNER shall have the fullest liberty, without affecting in any way the liability

of the Bank under this guarantee, from time to time to extend the time for

performance of the Contract by the Contractor. The OWNER shall have the fullest

liberty, without affecting this guarantee, to postpone from time to time the exercise

of any powers vested in them or of any right which they might have against the

Contractor, and to exercise the same at any time in any manner, and either to enforce

or to forbear to enforce any covenants, contained or implied, in the Contract between

the OWNER and the Contractor or any other course or remedy or security available

to the OWNER. The Bank shall not be released of its obligations under these

presents by any exercise by the OWNER of its liberty with reference to the matters

aforesaid or any of them or by reason of any other act or forbearance or other acts of

omission or commission on the part of the OWNER or any other indulgence shown

by the OWNER or by any other matter or thing whatsoever which under law would,

but for this provision, have the effect of relieving the Bank.

The Bank also agrees that the OWNER at its option shall be entitled to enforce this

Guarantee against the Bank as a principal debtor, in the first instance without

proceeding against the Contractor and notwithstanding any security or other

guarantee that the OWNER may have in relation to the Contractor’s liabilities.

Notwithstanding anything contained hereinabove our liability under this guarantee

is restricted to .........................(*)......................... and it shall remain in force upto

and including .....................(@)...................... and shall be extended from time to

time for such period (not exceeding one year), as may be desired by M/s

.......[Contractor's Name]............ on whose behalf this guarantee has been given.

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Dated this ……………………. day of 20…… at…………………

(Signature) (Signature)

(Official Address) (Designation with Bank.. Stamp)

Attorney as per Power of Attorney

1. (*) This sum shall be ten percent (10%) of the total Contract Price for two

(@) This date will be forty five (45) days beyond the end of term of the

Contract as specified in the Contract.

2. The Bank Guarantee from a scheduled Bank in India is acceptable to the

3. The stamp papers of appropriate value shall be purchased in the name of

guarantee issuing Bank.

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