Karnataka

Active

Services

Consultancy Services for Digitization, Scanning, Indexing, Verification, Metadata Entry and Uploading of Documents available in the various locations of KSMCL

Karnataka State Minerals Corporation Limited

KSMCL Head Office Bangalore | Bangalore, Karnataka

Amount: Refer DocsCloses: 30 Oct 2026

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Eligibility, documents, scope, Go/No-Go checksEligibility, required documents, scope of work and Go/No-Go checks for this tender, in one click.

Timeline

Published1 Oct 2026
Pre-Bid Meeting15 Oct 2026
Closes30 Oct 2026
Bid Opening2 Nov 2026

Tender Value

Refer Docs

EMD Value

₹5.0 L

Closing Date

30 Oct 2026, 5:00 pm

Tender Inviting Authority

Office Inviting Bids

Karnataka State Minerals Corporation Limited

Contact Person

Shwetha L

Office Number

Mobile Number

Work Description

Consultancy Services for Digitization, Scanning, Indexing, Verification, Metadata Entry and Uploading of Documents available in the various locations of KSMCL

Tender Information

Tender ID

KSMCL/2026-27/SE0071

Reference Number

KSMCL/2026-27/SE0071

Tender Type

Open

Form of Contract

Two Tender Document System(Two Cover)

Location

KSMCL Head Office Bangalore

Source Website

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Documents Required

19 documents required · 18 mandatory · 1 optional

Technical Bid

RequiredAI-assisted metadata extraction tools, with valid license Documents attached

RequiredLicensed OCR software supporting English and Kannada for searchable PDFs

RequiredLicensed tools for clarity/accuracy/alignment checks, line/dot cleaning, de-skewing and noise removal

RequiredRegistration under GST and PAN GST Certificate must be attachedand pan

RequiredRegistration under Professional Tax

RequiredRegistration under the Employees State Insurance Act, 1948

RequiredRegistration under the Shops and Commercial Establishments Act, 1961

RequiredThe bidder is required to hold a valid ISO 27001 certification for Information Security Management System ISMS issued by accredited Certification Bodies CBs. A copy of the relevant certificate, provided by an accredited CB, must be submitted with the bid.

RequiredThe bidder is required to possess a valid Capability Maturity Model Integration CMMI Level 3 appraisal certificate, issued by a CMMI Institute that is licensed by ISACA.

RequiredThe bidder shall own at least 45 high-speed scanners for A4/A3 and large-format A0/A1/A2 sizes. These scanners should be capable of handling delicate or aged Documents and maps, enabling the project to start right away and finish within the 180 working-days deadline

RequiredThe Bidder should have already registered their firm with ESI and PF. The supporting Documents of the recent 6 months ESI and PF challan copies must be uploaded.

RequiredThe Tenderer must have a Registered or Branch Office in the Bangalore region. Personnel proposed for deployment must be proficient in Kannada. The registered office Document, along with the trade license, must be submitted.

RequiredThe Tenderer must have successfully executed, ongoing projects for the Scanning and Digitalization of records and files in any government departments, or similar public entities, with a total billed value of not less than Rs 5 crore in the last five financial years 2021-2026. Submission of work orders as proof is mandatory

RequiredThe Tenderer must not be insolvent, in receivership, bankrupt, or being wound up. Additionally, the Tenderer must not have its affairs administered by a court, have business activities suspended, or be subject to legal proceedings for such reasons.

RequiredThe Tenderer should be a Proprietorship Company, Partnership Firm, or Limited Liability Partnership Firm duly registered under relevant laws and operational for at least 10 years as on the date of publication of this Tender. Proof must be provided through a Certificate of Incorporation, GST registration, or other relevant Documents.

RequiredThe Tenderer should be ISO 9001 2015 Quality Management Certified

RequiredThe Tenderer should have an average financial turnover of not less than Rs 6 Crore over the last three financial years 2022-23, 2023-24, and 2024-25. Documentary evidence in the form of audited financial statements and a turnover certificate from a Chartered Accountant is required.

RequiredThe Tenderer should have an ISO 19005 1 2005 certificate, Portable Document Format PDF 1.4, for long-term preservation of electronic documents.

OptionalUdyam Registration for MSME, if applicable

Eligibility Criteria

Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka

It shall be the responsibility of the Bidder to ensure credit of Tender Processing Fee and EMD into the respective receiving bank accounts of e-Procurement on or before the last date and time of bid submission.

EMD Payments through e-Payment mode shall be made as one single transaction and payments made in part are liable for rejection.

All General Conditions of Eligibility as per the tender document.

Technical Criteria

Others

Relevant Government Scanning & Digitisation Project Experience as per tender document

Others -- Relevant Government Scanning & Digitisation Project Experience as per tender document

Scale, Infrastructure Readiness & Bangalore Presence

Others -- Trade License, ESI & PF Challans, Invoice Copy

Financial Capacity Average Annual Turnover 2022-23 2023-24 2024-25 as per tender document

Others -- Financial Capacity Average Annual Turnover 2022-23 2023-24 2024-25 as per tender document

Quality, Security Certifications & Statutory / Legal Compliance

Others -- Quality, Security Certifications & Statutory / Legal Compliance

Availability of DMS Workflow Software with Role-Based Logins

Others -- Availability of DMS Workflow Software with Role-Based Logins

PROOF OF CONCEPT PoC / LIVE DEMONSTRAT ION DMS Workflow & Scanning

Others -- PROOF OF CONCEPT PoC / LIVE DEMONSTRAT ION DMS Workflow & Scanning

Fee & Financial Details

Tender Fee Amount

₹5,000

EMD Fee Amount

₹5.0 L

Important Dates

Last Activity

1 Oct 2026

Published

1 Oct 2026

Bid Opening

2 Nov 2026

Download Ends

12 Oct 2026

Pre-Bid Meeting

15 Oct 2026

BOQ Preview

•

Cost of Metadata

•

Document Management System

•

File and Page Record Preparation

•

Post-scanning activities

•

Pre Scanning activities

•

Scanning and digitization Size A0 / A1 / A2

•

Scanning and digitization Size A4 / Legal

•

Scanning and digitization Size A3

•

Server with Xeon processor

Documents

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NIT Documents

Final KSMCL Digitization 01 10 26.pdf

Tender Document • 1.17 MB

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Karnataka

Active

Services

Consultancy Services for Digitization, Scanning, Indexing, Verification, Metadata Entry and Uploading of Documents available in the various locations of KSMCL

Karnataka State Minerals Corporation Limited

KSMCL Head Office Bangalore | Bangalore, Karnataka

Amount: Refer DocsCloses: 30 Oct 2026

Tenderkart AI

Reads all tender documents

Eligibility, documents, scope, Go/No-Go checksEligibility, required documents, scope of work and Go/No-Go checks for this tender, in one click.

Timeline

Published1 Oct 2026
Pre-Bid Meeting15 Oct 2026
Closes30 Oct 2026
Bid Opening2 Nov 2026