Empanelment Tender for annual rate contract of Design, Supply, Installation, Testing and Commissioning of Grid Tied 5 MWp Solar Systems at various locations of Ahmedabad Municipal Corporation Along with Remote Monitoring System including 5 Years Comprehensive O and M

Volume – I : Technical Bid

Volume – II : Price Bid

Tender documents available On web site https://tender.nprocure.com/ from

Last Date & Time of submitting the filled up Till 23/06/2026 up to 4.00 P.M. only on website

tender online https://tender.nprocure.com/

Last Date- Time and Place of submission of Till 25/06/2026 up to 5.00 p.m. only

Volume-I (Technical Bid only) of Tender in At the Office of Tender Officer, Central Record Office,

Physical form Mezzanine Floor, Block-B, Sardar Patel Bhavan,

Danapith, Ahmedabad-380 001, Gujarat, India

Pre-Bid Meeting Date-Time & Place 10/06/2026 at 02:00 p.m.

E-mail ID for pre bid queries– At the Office of Add. Chief Engineer (Electrical), Light

(1) [email protected] Department, 2nd Floor, Conference Hall, Riverfront

(2) [email protected] House, Riverfront, Ahmedabad-380 001, Gujarat,

(3) [email protected] India.

Tender Vol-I (Technical Bid only) Opening 25/06/2026 at 5:05 p.m.

Date-Time and Place Online Opening: - At the Office of Add. Chief

Engineer (Electrical), Light Department, 5th Floor “C”-

Block, Sardar Patel Bhavan, Danapith, Ahmedabad-

5 380 001, Gujarat, India.

Physical Opening: - At the Office of Tender Officer,

Central Record Office, Mezzanine Floor, Block-B,

Sardar Patel Bhavan, Danapith, Ahmedabad-380

Gujarat, India or at the above said office

Municipal Commissioner

Ahmedabad Municipal Corporation

Mahanagar Seva Sadan, Sardar Patel Bhavan,

Danapith, Ahmedabad - 380

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

VOLUME – I: TECHNICAL BID

1 NOTICE INVITING TENDER

2 SECTION-I INSTRUCTIONS TO BIDDERS

3 ELIGIBILITY CRITERIA

4 EVALUATION OF TENDERS

5 SECTION-II GENERAL CONDITIONS OF CONTRACT

6 SECTION-III SPECIAL CONDITIONS OF CONTRACT

7 SECTION-IV SCOPE OF WORK

8 SECTION-V TECHNICAL SPECIFICATIONS

9 Appendix I and II 73&74

10 Annexure 1 to18

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

General Specifications

NOTICE INVITING TENDER

The Municipal Commissioner, Ahmedabad Municipal Corporation, Ahmedabad (AMC)

invites tender in two bid system (volume – I: Technical Bid and Volume – II: Price Bid) from

the prosperous, experienced bidders and who qualify the eligibility criteria, as mentioned in

Section – I of Empanelment Tender for annual rate contract of Design, Supply, Installation,

Testing and Commissioning of Grid Tied 5 MWp Solar Systems at various locations of

Ahmedabad Municipal Corporation Along with Remote Monitoring System including 5 Years

Comprehensive O and M

1.1 Tender Background

Empanelment of Annual Rate Tender for installation of Grid Connected Solar Photovoltaic

System on Ahmedabad Municipal Corporation’s locations such as offices, schools, library,

community hall, auditorium, BRTS Depot, WDS, WTP, STP, SPS, Hospitals and

gymnasium, etc in the proud city of Ahmedabad. The salient features and key provisions of

the annual rate tender are as follows:

The Ahmedabad Municipal Corporation had collectively gathered consumption requirements

of the various locations across the city for installation of Grid tied Solar Photovoltaic system,

Empanelment of Annual rate tender is invited from the reputed and experienced contractors

for design, supply, installation, commissioning and 5 years comprehensive maintenance at

any given site in the city of Ahmedabad.

Tentative aggregate quantity of supplies of various ratings is 5000 KWp. The solar system’s

rating at proposed locations is envisaged in following ranges.:

A. Grid Tied Solar Power System: 1 - 6 kW (Single phase)

B. Grid Tied Solar Power System: 7 - 10 kW (3 - phase)

C. Grid Tied Solar Power System: 11 - 25 kW (3 - phase)

D. Grid Tied Solar Power System: 26 - 50 kW (3 - phase)

E. Grid Tied Solar Power System: 51 - 100 kW (3 - phase)

1.2 Volume – I : Technical Bid

Notice Inviting Tender

Section-I: - Instruction to Bidder

Section-II: - General Condition of Contract

Section-III: - Special Condition of Contract

Section-IV: - Scope of Work

Section-V: - Technical Specification

Appendix I,II and Annexure 1 to

1.3 Volume – II : Price Bid

Tender will be available on https://tender.nprocure.com/,

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

1.4 Tender along with conditions of contract will be available from the website

https://tender.nprocure.com/. Bidder shall have to present D.D. in favour of

Municipal Commissioner payable at Ahmedabad of Rs.18,000/- as tender fee

along with the tender submission.

1.5 The bidder is required to check the AMC website for Addendum if any before 48 hours

of tender submission date and time. The bidder who quotes the tender without

attaching the addendum will be rejected.

1.6 Earnest Money Deposit in the form of Demand Draft or Bank Guarantee of Bank (List

of Banks as mentioned in the tender document.), located at Ahmedabad branch only

and payable to Municipal Commissioner, Ahmedabad for INR 23,01,120/- (Validity of

DD/BG must be minimum of 6 months from last day of tender submission). All the

bidders have to submit the earnest money along with the tender document.

1.7 The Earnest Money Deposit of all the unsuccessful bidders can be envisaged to be

returned within 30 days after opening of price bid.

1.8 The successful bidder shall have to pay Security Deposit equivalent to five percent

(05%) amount of the order value for a period of 15 months from LOI/Work Order.

Security Deposit shall be extended suitably till submission of Performance Bank

Guarantee and its acceptance by AMC.

1.9 The successful bidder shall have to pay Performance Bank Guarantee (PBG)

equivalent to five percent (05%) amount of the total O&M order value. The PBG in

form of DD/Bank Guarantee (List of Banks as per Annexure -4A of the tender

document.) and Ahmedabad branch only and payable to Municipal Commissioner,

Ahmedabad valid for the period of sixty months from the date of commissioning or till

the work completion certificate issued by AMC whichever is later. The format of Bank

Guarantee as given at Annexure - 4 in the tender document.

1.10 The tender shall be accompanied with the Income tax return copy of the last three

financial years.

1.11 Three sets (One Original + Two photocopies) of tender documents (Volume I and

addendums if any), Physical submission of PRICE BID will disqualify the bidders,

Offers only in physical form will not be accepted in any case. The tender duly

completed in all respects shall be submitted as described further, so as to reach at the

following address on or before the date and time mentioned in tender notice.

Tender – Officer

Central Record Office,

Mezzanine foor, B Block

Ahmedabad Municipal Corporation

Sardar Patel Bhavan,

1.12 The bidder shall clearly state in the forwarding letter (in duplicate) to be enclosed

with the tender documents, the deviations from General Terms and Conditions, if

any with cross-references. If no such letter is received, it will be presumed that

the bidder agrees entirely with the General Terms and Conditions.

1.13 Tender Fee (D.D.) and Earnest Money Deposit in the form of Demand Draft/ Bank

Guarantee should be sealed in separate envelope and the same shall be enclosed

along with Three sets (One Original + Two photocopies) of tender documents duly

signed and sealed (Volume I with addendums if any).

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

1.14 Both envelop then be sealed in one large envelope. On all these envelopes, the

name of bidder, name of work shall be written invariably.

1.15 The technical bids from the bidders received, will be opened in the presence of the

bidder’s representatives; who choose to attend at the office of the tender officer, Block

– B, Central record office, Mezzanine floor, Ahmedabad Municipal Corporation,

Sardar Patel Bhavan, Khamasa Gate, Ahmedabad at the time and date mentioned in

tender notice and the technical bids will be scrutinized by AMC for satisfying various

eligibility criteria prescribed for the bidders for this work.

1.16 After this, the online financial bids – Volume – II of the technically responsive bidders

only will be opened. The actual date of opening of financial bids will be

communicated to technically responsive bidders at a later date.

1.17 Tenders received without Tender Fee & Earnest Money will be considered as non-

Responsive and will be rejected outright.

1.18 The conditional tender will not be accepted and will be rejected outright, unless,

the nature of condition(s) put up by the bidder is acceptable to AMC. Any suggestions

/ alterations from the tender, if suggested in specifications, must be mentioned

in the main forwarding letter.

1.19 Acceptance of the tenders will rest with the Municipal Commissioner, who does not

bind himself to accept the lowest tender and reserves the right to reject any or all

tenders without assigning any reason thereof. AMC also reserves to right to place

order on more than one bidder at lowest discovered price as per its discretion.

1.20 The tender for the work shall remain open for a period of One Hundred and Twenty

(120) Days from the date of opening of Price Bid. The tender and the bidder shall not

be allowed to withdraw or modify the offer on his own during this period any

modifications or additions in terms and conditions of his tender not acceptable to the

Addl. Chief Engineer (Light), Light Department Ahmedabad Municipal Corporation shall

without prejudice to any right or remedy, be at liberty to forfeit said earnest money

1.21 Incomplete tender that does not fulfil any of the above conditions will be liable for

rejection. Tender will also be liable to be rejected if –

i. The bidder proposes any alteration in the work specified or in the time

allowed in carrying out the works or make corrections in Schedule of Quantities.

ii. Any of the page or pages in the tender is / are removed or replaced.

iii. The bidder does not initial all corrections, additions or pasted slips.

iv. Any erasure is made in the tender.

v. The bidder or in the case of a firm, each partner or the person holding the

power of attorney thereof does not sign or the signature(s) is (are) not attested

by the witness, wherever it is required.

vi. Tender Fee & Earnest Money for required amount is not paid with the tender.

vii. The bidder returns the tender document without signing relevant pages of the

bid and amendments in duplicate copy, if any.

viii. Data sheet by the bidder in annexures must be furnished.

1.22 In the event of a discrepancy between description in words and figures in total offered

amount by the bidder, the description in words shall prevail.

1.23 In the event of any calculation error found in the bid of submission, the rate will be

considered as final and accordingly the amount will be corrected.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

1.24 The AMC reserves the right to reject all the tenders of the lowest or any other tender

which is the judgment of the AMC and also does not appear to be in its best interest

and the bidders shall have no cause of action or claim against the AMC of its officers,

employees, successors for assignees for rejection of its tender.

1.25 It must be clearly and distinctly understood that the conditions of contract and

specifications shall be rigidly enforced and no relaxation on the grounds of customs

prevailing shall be allowed.

1.26 The quoted rates in the Financial Bid (Volume – II) shall remain firm inclusive of all

taxes and binding till completion of the project in all respect. The rates shall not be

subject to escalation. Rates shall be deemed to include and cover all costs, expenses,

taxes, duties, levies, royalties, foreign exchange variation, etc. and liabilities of every

description and all risks associated in execution, completing and handing over the work

to the Owner by the Contractor. However, any increase in statutory taxes, levies / fees

or newly imposed taxes/change in law would be charged extra (with submission of

documentary proof). Similarly, due credit would be given to Owner in case of

withdrawal or reduction in applicable taxes / fees / duties.

1.27 It is considered that the bidder is fully acquainted himself with the local situations

regarding materials, labour and other factors pertaining to work and studied the

drawings, estimates and tender documents before submitting the tender. Further,

Bidders are to consider Ahmedabad city as project locations. Solar installations are to

be executed at space available at AMC’s offered locations.

1.28 Minimum size of solar installation at one location shall be difference capacities and

total solar installations shall be capped to 5000 KWp at multiple locations at similar or

different locations.

1.29 Bidder is advised to consider RCC roof, RCC slabs of underground water tank and

sheds as project locations and raise its concern during the pre-bid meeting. However,

Bidders may visit the project locations as per their convenience before or after pre bid

meeting. AMC reserves right to increase or decrease the locations based on suitability

for solar installations.

1.30 It will be the responsibility of the bidder to arrange for necessary import license and

clearance of Government of India in time, if required, so that the imported plant or

equipment could be utilized for the proposed work. The bidder has to assure AMC that

he is in a position to import the plant or equipment at the time of commencement of

proposed work. It is the responsibility of the successful bidder to arrange all necessary

approvals from the concern dept. and must possesses licence issued by competent

authority/Government so as to complete the work safely and satisfactorily.

1.31 The bidder shall carefully read the eligibility criteria, general conditions of

contract, special condition of contract, ITB, tender documents etc. and furnish

the details and satisfy the same; otherwise, the tender will be rejected without

assigning any reason.

1.32 This notice will form part of the Contract.

1.33 Tender documents can be downloaded from website https://tender.nprocure.com/

tender fees Rs. 18,000/- by Demand Draft in favour of Municipal Commissioner

payable at Ahmedabad submitted along with the tender submission.

Last date of tender online submission will be on 23/06/2026 up to 16.00 hours.

Tender (only technical bid) will be opened on date: 25/06/2026 at 17.05 hours at

the office of Addl. Chief Engineer (Light), Light Department, 5th Floor, “C”- Block,

Sardar Patel Bhavan, Danapith, Ahmedabad – 380 001, Gujarat, India.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

1.34 The Municipal Commissioner reserves the right to terminate the contract at any time

during the contract period if the work is not found satisfactory.

1.35 In case of any delay / deviation of our standard term of payment no interest or extra

charges will be paid to bidder by AMC.

1.36 On the occurrence of any accident on site while working, which results in death of

workman, employed by the contractor or any disability likely to be occurred, in respect

of which compensation may become payable under workmen’s compensation Act has

to be borne by the contractor.

Signature of Bidder: Addl. Chief Engineer:

Name: Ahmedabad Municipal Corporation:

Company’s seal:

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

MEMORANDUM OF WORK IN BRIEF

CLIENT : AHMEDABAD MUNICIPAL CORPORATION

NAME OF WORK:- Empanelment Tender for annual rate contract of Design,

Supply, Installation, Testing and Commissioning of Grid Tied 5 MWp Solar

Systems at various locations of Ahmedabad Municipal Corporation Along with

Remote Monitoring System including 5 Years Comprehensive O and M

ESTIMATED COST OF WORK :- RS.

S.N. DESCRIPTION DETAILS

1 Tender Documents to https://tender.nprocure.com/ from 02/06/2026

be downloaded from

2 Pre-Bid meeting Date- At the Office of Add. Chief Engineer (Electrical), Light Department, 2nd

Time and Place Floor, Conference Hall, Riverfront House, Riverfront, Ahmedabad-380

001, Gujarat, India.

3 Last date for submitting till 23/06/2026 up to 4.00 p.m only on website

filled up tender Online https://tender.nprocure.com/

Last Date- Time and till 25/06/2026 up to 5.00 p.m. only At the Office of Tender Officer,

Place of submission of Central Record Office, Mezzanine Floor, Block-B, Sardar Patel Bhavan,

4 Volume-I (Technical Bid Danapith, Ahmedabad-380 001, Gujarat, India

only) of Tender in

25/06/2026 at 5:05 p.m. onwards

Online Opening: -At the Office of Add. Chief Engineer (Electrical), Light

Tender Vol-I (Technical Department,5th Floor “C”-Block, Sardar Patel Bhavan, Danapith,

5 Bid only) Opening Ahmedabad-380 001, Gujarat, India.

Date-Time and Place Physical Opening: - At the Office of Tender Officer, Central Record

Office, Mezzanine Floor, Block-B, Sardar Patel Bhavan, Danapith,

Ahmedabad-380 001, Gujarat, India or at the above said office

Mode of sending In sealed envelope in (One Original + Two photo copies) by Registered

6 Physical tender Post A.D. or Speed Post or Hand delivery only.

documents, Vol-I Tender sent by ordinary post shall be rejected outright.

(Technical Bid only)

a) Name of Department

b) Name of Work

Description Essential to c) Tender No.,

7 be made on each d) Name of Contractor

sealed envelop e) Last date of receiving tender in Physical Form by the AMC.

f) Date of opening of Vol-I(Technical Bid only)

Mode of Quoting Rates

8 in As per format of N-procure web site https://tender.nprocure.com/.

Schedule of Rates/BOQ

At the time of opening of tender only Vol-I (Technical bid) of tenders will

9 be opened only if submitted in physical bid and Online bid both.

After scrutiny of Vol-I (Technical Bid), the Vol-II (Financial Bid) of those

tenders' who satisfying the eligibility criteria will be opened online

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

Only demand draft of Rs.18,000/- in favour of “Municipal

10 Tender Fee (Non - Commissioner, AMC” payable at Ahmedabad from Banks mentioned

refundable) in Annexure-4 only.

In form of Demand Draft / Bank guarantee in favour of ”Municipal

Commissioner , AMC” payable at Ahmedabad from banks

11 E.M.D. mentioned in Annexure-4A only of Rs. 23,01,120/-.

Validity of Bank guarantee shall be of minimum for period of

months from last day of tender submission

12 120 Calendar days from date of opening of Vol-II financial Bid online of

Tender Validity Period

5% amount of the Total Ordered value (or as per the latest circular of

AMC) to be submitted by the way of D.D. or Bank guarantee from the

banks mentioned in Annexure-4 only in favour of “Municipal

13 Security Deposit(S.D.) Commissioner, AMC” with requisite amount contract paper.

If security deposit submitted in the form of B.G. than validity of this

B.G. Shall be of 15 months from the date of LOI.

Date of Commencement

14 From Receiving date of Letter of Intent (L.O.I.) / Work Order

15 Work Completion Period 180 days from the location handover to bidder

After completion successful bidder must provide training for 2 officers

16 Training Period

from AMC concerned for minimum 2 days.

If not completed S.I.T.C. work in Time Limit then Liquidated

damages/penalty will be deducted of value 0.1% per day of remaining

17 Liquidated damages work subject to a maximum ceiling 10% on the value of remaining work

that not completed in Time Limit of S.I.T.C. work values

For Calculating Penalty period of delay caused by Force Majeure or any

reason from client site shall be excluded.

18 Price Escalation Not Allowed

19 Defect Liability Period Defect Liability Period Entire work shall be 12 months from date of

Not Envisaged, In case of extra work is required payment shall be made

20 Extra Item Work

as per Schedule of Rates (SoR 2025-26)

21 Excess Quantity work Not Envisaged

The following Performance guarantee required

The successful bidder shall have to pay Performance Bank Guarantee

(PBG) equivalent to five percent (05%) amount of the total O&M

order value. The PBG in form of DD/Bank Guarantee (List of Banks as

per Annexure -4A of the tender document.) and Ahmedabad branch

only and payable to Municipal Commissioner, Ahmedabad valid for the

Performance guarantee period of sixty months from the date of commissioning or till the work

and O & M Work completion certificate issued by AMC whichever is later. The format of

Bank Guarantee as given at Annexure - 4 in the tender document.

In the case of any Bid where quoted rate appear unrealistic, such Bid

will be considered as unbalanced and; in case the Bidder is unable to

provide satisfactory explanation, such a Bid is liable to be disqualified

and rejected. However, the Bidder may be asked; at the discretion of the

Authority only to submit the Additional Performance Security calculated

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

If the bid price offered by the Successful Bidder is lower than 15% but

up-to 20% of the Estimated Project Cost, then the Additional

Performance Security shall be calculated @20% of the difference in the

[(a) Estimated Project Cost (as mentioned in RFP)-10% of the Estimated

Project Cost] and [ (b) the Bid Price offered by the Selected Bidder]

ii. If the bid price offered by the Successful Bidder is lower than 20% of

the Estimated Project Cost, then the Additional Performance Security

shall be calculated @30% of the difference in the [(a) Estimated Project

Cost (as mentioned in RFP)-10% of the Estimated Project Cost] and [(b)

the Bid Price offered by the selected Bidder]

iii. The Additional Performance Security shall not be treated as part of

Performance Security

The Security Deposit will be released after submitting Performance

guarantee. Subject to satisfactorily completion of SITC and testing

within one month after commissioning

Contractor has to ensure timely performance testing and handed over

Starting time of

23 After successful performance testing within one month and trial period of

3 days after commissioning, Comprehensive operation and maintenance

period will be started for 60 months.

The contractor must possess solvency certificate of value not less than

24 Solvency Certificate Rs 4,60,22,400/- as mentioned in clause 15.4. Solvency Certificate

should not be prior to one year from last date of submission of tender

Tentative project locations are Ahmedabad Municipal Corporation’s

buildings such as offices, schools, library, community hall, auditorium,

BRTS Depot, WDS, WTP, STP, SPS, Hospitals and gymnasium, etc.

Locations may vary as per requirement of AMC.

25 Site Conditions The Contractor shall have to make himself acquainted with all conditions

and situations pertaining to site. The rates quoted and with all conditions

and situations pertaining to site. The rates quoted by contractor shall

take into account all site factors and no extra cost shall be payable on

any account especially on the plea that the contractor was not aware of

any particular situation or condition.

The following payment will be made after deducting applicable taxes

Payment for various item shall be made as follows.

26 Payment Terms

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

Based on the agreed contract prices rate per KWp will be calculated

and pro rate payment will be released as follows:

i) 45 % after inspection and delivery of material at site.

ii) 30% after installation and commissioning along with net

metering, as required.

iii) 15 % of total order value shall be released on submission

completion report and on-site verification/ inspection by AMC

and/or its authorized inspection agency(ies) as per norms of

AMC, for which completion is claimed

iv) 5% of total order value shall be released on successful

completion of performance testing.

v) 5% of total order value shall be released on completion of

O&M years. Payment towards v) shall be released as

a) 1% of total order value (Capex) shall be released on

completion of first O&M year.

b) 1% of total order value (Capex) shall be released on

For Capex Only completion of second O&M year.

c) 1% of total order value (Capex) shall be released on

completion of third O&M year.

d) 1% of total order value (Capex) shall be released on

completion of fourth O&M year.

e) 1% of total order value (Capex) shall be released on

completion of fifth O&M year.

Documents Required

A. Bills in triplicate copies in all cases

B. For (i) Material receipt Note and relevant inspection

C. For (ii) Joint Installation and testing, commissioning

Certificate by AMC/Consultant and Bidder.

D. For (iii) As built drawings, All Statuary approvals, O and

M Schedule and manuals etc.

E. For (iv) Certificate issued by AMC/ Consultant for

satisfactory completion of Performance test.

Opex (During O and Payment during O and M period will be released on quarterly basis at

Period) provided necessary documents.

Payment of extra item or services shall be paid as per pre-determined

Extra Item Work SoR. No escalation on SOR 2025-26 rates shall be paid.

In case any item not included in the SoR actual experience shall be

reimbursed on production of evidentiary document or receipts.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

If guaranteed generation is not achieved, a compensation shall be

27 levied @ energy charges plus FPPPA charges of respective discom

and as defined in GERC order in force during respective period,

relevant detailed para/ clause may please be referred

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

Online Bid Submission Last Date 23/06/2026 at 16:00 Hrs

Pre bid On 10/06/2026

Tender Fee Rs.18,000/-

Empanelment Tender for annual rate contract of

Design, Supply, Installation, Testing and

Commissioning of Grid Tied 5 MWp Solar

Bid Details Systems at various locations of Ahmedabad

Municipal Corporation Along with Remote

Monitoring System including 5 Years

Comprehensive O and M

Expected Solar Panel Capacity 5 MW / 5000 KWp

Estimated Cost Rs 23,01,12,000/-

Earnest Money Deposit Rs. 23,01,120/-

Tender Officer, Central record office,

Mezzanine floor, Block - B, Ahmedabad

Place of submission Municipal Corporation, Sardar Patel

Bhavan, Danapith, Ahmedabad – 380

Within 180 days from the date of location

Time of Completion

hand over to successful bidder

Validity of Offer 120 Days from the date of Price Bid opening

Various location, AMC’s buildings such as such

as offices, schools, library, community hall,

Project Locations auditorium, BRTS Depot, WDS, WTP, STP, SPS,

Hospitals and gymnasium, etc

Grid interactive Solar PV without battery but

System Type automatic switchover between grid and

solar with priority on solar for captive use

All system regarding online monitoring

system, that can be indicating real time

generation and also previous history of all

the generation data with sensors and

necessary accessories. The system should

be capable for monitoring at the specified

location of AMC. And reports on different

Remote Monitoring System

time frame can be generated during entire O

and M Five years period.

SIM card or any subscription or

arrangement pertaining to Remote

Monitoring System for entire O &M period

will be borne by contractor.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

Abbreviations used

AMC Ahmedabad Municipal Corporation

ABT Availability Based Tariff

AC Alternate Current

ALMM Approved List of Module Manufacturer

Commissioning of the project shall be considered in blocks of

1000 kWp, commencement of O&M period shall be considered

accordingly post successful completion of post commissioning

verification as per clause 1.12 of SCC

CUF Capacity Utilization Factor

DB Distribution Box

DC Direct Current

DLP Defect Liability Period

EPC Engineering, Procurement and Commissioning

GUVNL Gujarat Urja Vikas Nigam Ltd.

HT High Tension

IEC International Electro-technical Commission

IEEE Institute of Electronic and Electrical Engineers

IS Indian Standard

ITB Instructions to bidders

KWp (kilo) 1,000 Watts Peak

MCB Miniature Circuit Breaker

MNRE Ministry of New and renewable Energy, Government of India

O AND M Operation and Maintenance

PCU Power Conditioner Unit/Inverter

PR Performance ratio

PV Photovoltaic

PVC Poly Vinyl Chloride

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

RMS Remote Monitoring System

XLPE Cross linked polyethylene

12 Months i.e. 365 Days

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

INSTRUCTIONS TO BIDDERS

1.0 Introduction

1.1 Gujarat Government has encouraged use of solar energy within the state. Gujarat

Integrated Renewable Energy Policy-2025 includes lot of emphasis on solar PV

systems. Taking time to time the guidance from this policy, Ahmedabad Municipal

Corporation (AMC) intent to engage a reputed and experienced contractor for Design,

Supply, Installation, Testing and Commissioning of Grid Tied 5 MWp Rooftop/Ground

mounted Solar System at various buildings of Ahmedabad Municipal Corporation Along

with Remote Monitoring System including 5 Years Comprehensive O and M.

1.2 This is a bid to call for an offer for an Empanelment of Annual Rate Tender for

Engineering Procurement and Commissioning (EPC) Contract for supply of Grid

Interactive Rooftop/ground mounted Solar Power Plants including Remote Monitoring

System (RMS) of 5000 KWp (DC Side) capacity using Solar Photovoltaic Technology

including comprehensive Operation and Maintenance of the plant for a period of Five

1.3 The site is seismic zone IV category. The plant has to be designed accordingly.

1.4 Total project capacity shall be 5000 KWp, AC capacity of the project shall not be

less than 75% of DC capacity i.e. AC:DC ratio of 1:1.25 needs to be complied for

each project location. However, AMC reserve right to allow different but suitable

AC/DC ratio for the locations where the condition is difficult to comply with inverter

capacities available in the market or any other reasons.

1.5 All the project location under this project is in Ahmedabad city which is largest in State

of Gujarat. It is away from 32 km from Gandhinagar that is a state capital.

1.6 The city has an excellent connection by International and Domestic Airport, Rail link

and road transport.

1.7 AMC wish to use the generated electricity units as captive usage (or may be applicable

from time to time).

1.8 Bidder shall submit the GST registration certificate along with the technical bid.

1.9 Instruction to bidder is part of the tender and clauses mention in it shall be binding on

2.0 Invitation to Tender

2.1 The Additional chief engineer (Light), Light department AMC for and on behalf of the

Ahmedabad Municipal Corporation, Ahmedabad, hereinafter referred to as the AMC,

will receive empanelment tender for annual rate contract of Design, Supply, installation

and commissioning of rooftop/ground mounted solar system With Remote Monitoring

System (RMS) on various buildings of Ahmedabad Municipal Corporation having

aggregate capacity of 5000 KWp along with all accessories under net/gross metering

scheme with DISCOMs. With five years comprehensive operation and maintenance

2.2 Physical copy of Tenders will not be accepted after the hour and date fixed for

receiving of tenders. Telegraphic tenders will not be accepted under any circumstance.

Physical copy of Tenders received after the hour and date so fixed will not be

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

considered. Physical copy of Tenders will be received by RPAD/Speed Post/ Hand

delivery on or before due date and time as mentioned in tender notice. Bidder’s

authorized representatives may attend the tender opening. The tenders shall be

opened at the date and time as mentioned in tender notice.

2.3 The AMC does not bind himself to accept the lowest or any tender. If the bidder wishes

to offer discount in the event of the entire work, he shall state so in the tender. AMC

also reserves to right to place order on more than one bidder at lowest discovered

price as per its discretion for any part and complete tendered capacity.

After awarding contract and during contract implementation if govt. taxes increases or

any type of govt. taxes added then the same rise / addition will be payable to contractor

upon submission of necessary documents as mentioned below.

• Gazette of govt. indicating changes in taxes.

• Copy of challan of tax that has been submitted to income tax dept.

• Other docs. As demanded by client.

However, during implementation of work if any types of taxes reduces or any type of

govt. taxes is removed then the same will be recovered from the contractor. However,

it is contractors’ responsibility to inform the same to client with supporting docs.

Municipal commissioner, AMC reserves the right

i. To change, alter or to waive any technical or commercial terms, conditions, and

ii. To reject all the tenders or the lowest or any other tender in part or full without

assigning any reason whatsoever

iii. For making changes / relaxation in eligibility criteria at any time

iv. To split the tender in two or more agencies

The bidders shall have no cause of action or claim against the corporation or its

officers, employees, successors or assignee for rejection or split of tender.

2.4 Tender documents are not transferable.

3.0 Tender Validity Period

3.1 The tender shall be kept valid for acceptance for a period of One Hundred and

Twenty (120) Days from the date of Price bid opening.

4.0 Language of Tender

4.1 Tenders shall be submitted in English, and all information in the tender shall be in

English. Information in any other language shall be accompanied by its translation in

English. Failure to comply with this may disqualify a tender. Only English text shall be

5.0 Content of Tender Documents

5.1 The goods required, tendering procedures and contract terms are prescribed in the

Tender Document. In addition to the Invitation for Tenders, the Tender Document

(a) Instructions to Bidder

(b) General Conditions of Contract

(c) Special Conditions of Contract

(d) Scope of Works

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

(e) Technical Specifications

(f) Performance Security Form

The Bidder is expected to examine all instructions, forms, terms and specifications in

the Tender Document. Failure to furnish all information required by the Tender

Document or submission of a Tender not substantially responsive to the Tender

Document in every respect will be at the Bidder’s risk and may result in the rejection of

6.0 Earnest Money Deposit

6.1 Earnest Money Deposit in the form of Demand Draft or Bank Guarantee of Bank (List

of Banks as mentioned in the tender document.), located at Ahmedabad branch only

and payable to Municipal Commissioner, Ahmedabad for Rs. 23,01,120/-/- (Validity of

DD/BG must be minimum of 6 months (as applicable) from last day of tender

submission). All the bidders have to submit the earnest money along with the tender

6.2 Tender not accompanied by Earnest Money as required shall be rejected as non-

6.3 If during the tender validity period i.e. 120 days, the bidder withdraws his tender or the

successful bidder fails to accept the contract within Fifteen (15) calendar days after

receiving notice of the award of contract and fails to submit security deposit, the

earnest money shall be forfeited and the bidder may be disqualified from tendering for

further works with the Ahmedabad Municipal Corporation.

6.4 After the awarding of contract has been finalized, the Earnest Money will be returned to

the respective bidder.

6.5 No interest will be paid on any Earnest Money Deposit.

7.0 Income Tax Return

7.1 In case of domestic bidders, the tender must be accompanied by an Income-Tax

clearance Certificate for the last three financial years. In case it is not possible to

furnish such a certificate, the bidder should submit with the tender, information

regarding the Income-tax, circle or ward of the district in which he is assessed for

Income Tax, reference number of the assessment and the assessment year. If a tender

is submitted without complying with these requirements, it is liable to be rejected

8.0 Submission of Tenders

8.1 Tenders shall be submitted together with the other documents that form the tender. In

the event of a Contract, the tender and the documents attached thereto shall be

considered as forming part of the Contract Documents.

8.2 Three sets (One Original + Two photocopy) of tender documents (Volume I with

addendums if any), Physical submission of PRICE BID will disqualify the bidders,

Offers only in physical form will not be accepted in any case. The tender duly

completed in all respects shall be submitted as described further, so as to reach at the

following address on or before the date and time mentioned in tender notice.

The Tender Officer,

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

Block – B, Mezzanine floor,

Central Record Office,

Ahmedabad Municipal Corporation,

Sardar Patel Bhavan,

Danapith, Ahmedabad -380001.

8.3 The sealed envelopes tender document shall show on the outside, the name of the

bidder and his address.

8.4 The tender shall be considered non-responsive if not complete in all respect. Bidders

are requested to present the tenders well in time before stipulated date and time of

receipt; so as to avoid rush at the closing hours.

8.5 The tender document shall be accompanied by the following documents:

(a) DD for tender fee

(b) The tender in duplicate copy with duly signed. (Only Volume I including

addendums if any)

(c) A chart showing the estimated monthly progress proposed for the execution of

(d) The work completed by bidder during last three (3) years, he should submit

satisfactory completion certificate from the owner.

(e) A covering letter (in duplicate) stating any other matter in relation to this tender

which the bidder considers should be drawn to the particular notice of the AMC

or Consulting Engineers if any. In addition, the original tender shall be

accompanied by:

(f) DD or Bank Guarantee for EMD (AMC Accepted Banks of Ahmedabad

8.6 Erasures and other changes shall be noted over by the initials of the person signing the

9.0 General Performance Data

9.1 Bidder shall present the following information along with their tenders in duplicate:

(a) Evidence of financial capacity to execute a contract of this magnitude in terms of

solvency certificate, annual turnover and price of same magnitude jobs carried

(b) The bidders are requested to furnish requisite information to enable the

competent authority to decide the technical and financial capability of the bidder,

based on which, the bidder shall be evaluated.

(c) Experience of similar works and equal or required magnitude as asked in the

tender magnitude with names of authorities for which the works were executed

along with completion / performance certificate from the owner with specific

mention that work is completed in time and it is completed satisfactorily.

(d) List of current jobs of comparable nature along with starting date and likely

completion dates with their contract values.

(e) The extent of responsibilities carried by Contractors associated with the bidder.

(f) General detail of bidders’ organization, management, staff and personnel,

Facilities for design and execution.

9.2 Tenders will not be considered if the above information is not provided or is considered

to be unsatisfactory.

10.0 Signing of Tender Document

10.1 Bidders are requested to quote the total offered value of the tender.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

10.2 If the tender is submitted by a proprietary firm, it shall be signed by the proprietor

above his name and the name of his firm with its current address.

10.3 If the tender is made by a limited company or a limited corporation, it shall be signed by

a duly authorized person holding the power of attorney for signing the tender, in which

case, a certified copy of the power of attorney shall accompany the tender. Such

limited Company or Corporation may be required to furnish satisfactory evidence of its

existence before the contract is awarded.

10.4 The tender submitted by Joint Venture is not acceptable.

10.5 All signatures in the tender documents shall be dated.

11.0 Interpretation of Documents

11.1 Bidder shall carefully examine the Tender Documents and fully inform themselves as to

all the conditions and matters that may in any way affect the work or the cost thereof.

Should bidder find discrepancies in or omission from the specification or other

documents, or should be in doubt as to their meaning, he should at once address a

query to the Addl. Chief Engineer (Light), Light department AMC. Any resulting

interpretation of the Tender Documents will be issued to all bidder as an Addendum.

Verbal clarification and/or information given by the Addl. Chief Engineer (Light), Light

department shall not be binding on the AMC.

12.0 Errors and Discrepancies in Tenders

12.1 Should the Price Bid and Rates submitted with the tender be found to contain errors, or

discrepancies, the owner/engineer will not permit any bidder to change the substance

or price of his bid after the bid opening. In case of discrepancy in the quoted rate and

the corresponding amount the rate quoted in words in all cases shall govern. Also the

bidder will not be permitted to correct or withdraw material deviations or reservations

once bids have been opened.

13.0 Clarification of Tender Documents

13.1 A prospective Bidder requiring any clarification of the Tender Document may notify the

Purchaser in writing at the Purchaser’s mailing address as indicated.

14.0 Amendment of Tender Documents

14.1 Modifications of specifications and extension of the closing date of the tender, if

required, will be made by an Addendum which will be put up on

https://tender.nprocure.com/ website before 48 hours of tender submission date and

time. These shall be signed and returned by the bidder and shall form a part of the

tender document.

14.2 The bidder shall not add to or amend the text of any of the documents except in so far

as may be necessary to comply with the Addendum.

15.0 Eligible Criteria

This invitation for Tenders is open to all Contractors who must have the following

Eligible criteria:

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

15.1 Tender Eligibility Criteria

15.1.1 Qualification will be based on meeting all following minimum pass / fail criteria

regarding the bidder’s general and particular experience, personnel and equipment

capabilities and financial position. The bidder of solar system must be manufacturer

of solar PV panels or inverters or the EPC companies/System integrator (Not

manufacturer of solar panel and inverter) who are having experience of installation of

cumulative rooftop/Ground Mounted capacity of 4000 KWp in last seven financial

years shall be considered.

The AMC reserves the right to waive minor deviations, if they do not materially

affect the capability of a bidder to perform the contract. Sub-contractor’s

experience and resources shall not be taken into account in determining the

bidder’s compliance with the qualifying criteria.

The PV modules offered must be tested and approved by one of the IEC authorized

test centres. The IEC test certificate of the modules to be used shall be submitted.

The proposed Module type will be Mono PERC having module capacity not less than

500 Wp. Bidder shall share IEC certificate, data sheets along with the bid else

bid shall be treated as non-responsive.

ONLY INDIGENOUSLY manufactured solar modules and cells shall be eligible under

this tender, i.e. IMPORTED modules shall not be eligible. Products as per latest

ALMM list I & II shall only be considered. However, Solar Modules for which

application is filed with MNRE and approval/listing is awaited shall also be eligible

subject to furnishing satisfactory documents submission in this regard. By the actual

procurement of solar module, the module must be included in the ALMM list.

15.1.2 Bidder must submit the guaranteed annual performance ratio based on design

proposed. Bids with Performance Ratio (%) less than 78%, shall be considered as

non-Responsive and will be rejected outright. PR Should be calculated as follows:

R = Ereal / G tilt X (Apv x ɳSTC)

Ereal = Total Electrical Energy (KWh) injected into grid per year.

G tilt = Total global solar irradiation sums on tilted plane (KWh/m²)

Apv = Total Area of modules of plant

ɳSTC = Module efficiency at STC

Apv x ɳSTC = Total KWp of the Plant

15.1.3 The bidding company must be in operation for at last seven (07) years. The bidding

company must be registered in India and must be in solar business i.e. solar EPC

contractor/System integrator or module manufacturer or inverter manufacturer at

last for Seven (07) years prior to bid submission date.

15.1.4 The company or companies of a common group can submit only one bid. The

common group company means either having common directors or companies

holding more than 10% of other company’s share. Consortium or JV is not

15.1.5 Companies having more than 10% of the shareholder or the board of directors of

the employees or their blood relations from AMC or the consultants of this tender

are not eligible to take part in the tender.

15.1.6 Experience: -

(A) The bidding company must have completed one plant of similar type (grid

interactive rooftop or ground mounted solar photovoltaic system) of capacity not less than

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

100 KW peak. Also, the bidder must submit a completion / performance certificate from the

owner with specific mentioning that work is completed in time and it is working satisfactorily.

Sub-contractor’s experience and resources shall not be taken into account in determining

the bidder’s compliance with the qualifying criteria.

(B) Experience of having successfully completed similar work during last 7 years ending

last day of the month previous to the One in which applications are invited should be either

of the following.

Three similar works having work order capacity not less than 2000 KW each

Two similar works having work order capacity not less than 2500 KW each

One similar works completed having work order capacity not less than 4000 KW

Similar work means experience of Supply, Installation, Testing and Commissioning of

Grid Tied rooftop/Ground Mounted solar System Along with All Accessories and

Remote Monitoring System With at least 1 Years Comprehensive O and M. It is

desirable to submit past experience in the format indicated in Annexure

Average annual financial turnover during the last 3 years, ending 31 st march of the

previous financial year, should be at least Rs. 6,90,33,600/-.

15.3 Litigation History

The bidder should provide accurate information on any litigation history or

arbitration resulting from contracts completed or under execution by him over

the last five years. This should also include such cases, which are in

process/progress. A consistent history of awards against the bidder or any partner of a

joint venture may result in failure of the bid. In case the bidder has not provided such

information and has come to the notice of the Authority, the tender will be rejected at

whatsoever stage and in such case all the losses that will arise out of this issue

will be recovered from the bidder / contractor and he will not have any defence

15.4 Solvency Certificate: -

The tenderer must possess solvency certificate of value not less than Rs.

4,60,22,400/- from Nationalized / Scheduled Bank only. Solvency Certificate should

not prior to one year old from last date of tender submission.

16.0 Evaluation of Tenders:

If all the eligibility criteria meet with all the documentary evidence and other tender

terms are met then overall lowest (including SITC, O and M and others) bidder will be

17.0 Policy for tenders under consideration

17.1 Tenders shall be deemed to be under consideration from the opening of tenders, until

such time as an official announcement of award is made.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

17.2 While tenders are under consideration, bidder and their representatives, or other

interested parties, are advised to refrain from contacting by any means any AMC

personnel or representatives on matters relative to the tenders under study. The

Engineer’s Representative, if necessary, will obtain clarification of tenders by

requesting such information from any or all the bidder either in writing or through

personal contact, as may be necessary. The bidder will not be permitted to change the

substance of his tender after tenders have been opened. This includes any post tender

price revision or major modification as defined in Clause No. 13. Non-compliance with

this provision is a cause for disqualification.

18.0 Cost of Tendering

18.1 The Bidder shall bear all costs associated with the preparation and submission of its

Tender and Ahmedabad Municipal Corporation (AMC), hereinafter referred to as “the

Purchaser”, will in no case be responsible or liable for those costs, regardless of the

conduct or outcome of the Tendering process.

19.0 Award of Contract

19.1 AMC shall evaluate bids and identify L-1 bidder. Notification of award will be

made in writing to the two successful bidders (L-1 and L-2) subject to

acceptance to L-1 price discovered.

19.2 In case L-2 bidder is not aggregable to accept L-1 prices, works shall be offered

to L-3 and so on.

19.3 The contract will be awarded to two successful parties who found to be technically and

financially qualified and responsive bidder offering the lowest overall evaluated tender

or tenders in conformance with specifications. Evaluation of tenders and policy for

tenders under considerations, mentioned earlier.

19.4 A responsive tender is one which accepts all the terms and conditions of the Tender

Documents without any major modifications. A major modification is one which affects

in any way the price, quality, quantity or completion of works or which limits in any way,

any responsibilities or liabilities of the bidder or any rights of the AMC, as specified in

the Tender Documents. The AMC may waive any minor informality in a tender which

does not constitute a major modification. However, the failure of successful bidder to

pay ‘Security Deposit’ and signing the contract shall constitute sufficient grounds for

annulment of the award of contract and forfeiture of the earnest money deposit, in

which case the Owner/Engineer may award the contract to the next lowest evaluated

responsive bidder. In the event of not finding any such bidders, the employer is

empowered to call for new bids.

20.0 Signing of Contract

20.1 The successful bidders shall be required to execute the Contract within 15 days of

receipt of intimation to execute the Contract. If the contractor will not pay security

deposit and will not sign agreement within 15 days after issuing the first letter from the

authority of AMC, his EMD shall be forfeited and such bidder shall be disqualified for

getting further any work in AMC. Also, their registration will be kept in abeyance for

20.2 The person to sign the contract documents shall be the persons as detailed in tender

document i.e. signing of tender documents.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

21.0 Stamp Duty and Legal Charges

21.1 It shall be incumbent on the successful bidder to pay stamp duty on the contract and

legal charges for preparation of the contract agreement.

22.0 Tender Security (Earnest Money Deposit)

22.1 Bidder shall furnish, as part of its Tender, Tender security for the amount as indicated

in the form and it shall be submitted in cover with tender.

22.2 The Tender security is required to protect the Purchaser against the risk of Bidder’s

conduct which would warrant the security’s forfeiture

22.3 The Tender security shall be denominated in the currency of the Tender. A bank

guarantee issued by a bank acceptable to the Purchaser, in the form provided in the

Tender Document.

22.4 Any Tender not secured in accordance with above clause no: 22.1 to 22.3 will be

rejected by the Purchaser as nonresponsive, pursuant to Clause

22.5 Unsuccessful Bidder’s Tender security will be discharged / returned as promptly as

possible, tentatively Thirty (30) days after the expiration of the period of Tender

prescribed by the Purchaser

22.6 The successful Bidder’s Tender security will be discharged upon the Bidder executing

the Contract and furnishing the performance security

22.7 The Tender security may be forfeited:

a) if a Bidder withdraws its Tender during the period of Tender validity specified by

the Bidder on the Tender Form’ or

b) in the case of successful Bidder, if the Bidder fails:

c) to sign the Contract in accordance with Clause 25; or

d) to furnish performance security in accordance with Clause

22.8 No interest will be paid on Tender security.

23.0 Period of Validity of Tenders

23.1 Tenders shall remain valid for One Hundred and Twenty (120) Days from the date

of opening of Price Bid prescribed by the Purchaser, pursuant to Clause 3 of ITB. A

Tender valid for a shorter period i.e. less than 120 days may be rejected by the

Purchaser as non-responsive.

23.2 In exceptional circumstances, the Purchaser may solicit the Bidder’s consent to an

extension of the period of made in writing (or by fax / telex). The Tender security

provided under Clause 22 shall also be suitably extended. A Bidder may refuse the

request without forfeiting its Tender security. A Bidder granting the request will not be

required nor permitted to modify its Tender.

24.0 Security Deposit

24.1 Within 15 days after the issuance of Letter of Intent (LOI), the successful bidder shall

have to pay Security deposit @ five percent (05%) amount of order value. The security

deposit in form of DD/Bank Guarantee (List of Banks as mentioned in the tender

document.) and Ahmedabad branch only and payable to Municipal Commissioner,

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

Ahmedabad valid for the period of Fifteen (15) months from the date of LOI. The format

of Bank Guarantee as per Annexure -4 of the tender document.

24.2 The proceeds of the security deposit shall be payable to the Purchaser as per

compensation for any loss resulting from the Bidder’s failure to complete its obligations

under the Contract

24.3 The security deposit shall be denominated in Indian Rupees and shall be in the

prescribed format

24.4 The security deposit will be discharged by the Purchaser and returned to the Bidder

tentatively 30 days after the receipt of Performance Bank Guarantee.

25.0 Performance Bank Guarantees (PBGs)

25.1 Within 15 days after the commissioning of project, the successful bidder shall have to

pay BG equivalent to five percent (05%) amount of total O&M order value. The PBG in

form of DD/Bank Guarantee (List of Banks as mentioned in the tender document.) and

Ahmedabad branch only and payable to Municipal Commissioner, Ahmedabad valid

for the period of sixty (60) months from the date of commissioning of entire project or

till the work completion certificate issued by AMC whichever is later. The format of

Bank Guarantee as per Annexure -4 of the tender document.

25.2 In the case of any Bid where quoted rate appear unrealistic, such Bid will be

considered as unbalanced and; in case the Bidder is unable to provide satisfactory

explanation, such a Bid is liable to be disqualified and rejected. However, the Bidder

may be asked; at the discretion of the Authority only to submit the Additional

Performance Security calculated as under:

i. If the bid price offered by the Successful Bidder is lower than 15% but up-to 20% of

the Estimated Project Cost, then the Additional Performance Security shall be

calculated @20% of the difference in the [(a) Estimated Project Cost (as mentioned

in RFP)-10% of the Estimated Project Cost] and[ (b) the Bid Price offered by the

Selected Bidder]

ii. If the bid price offered by the Successful Bidder is lower than 20% of the Estimated

Project Cost, then the Additional Performance Security shall be calculated @30% of

the difference in the [(a) Estimated Project Cost (as mentioned in RFP)-10% of the

Estimated Project Cost] and [(b) the Bid Price offered by the selected Bidder]

iii. The Additional Performance Security shall not be treated as part of Performance

25.3 A bank guarantee issued by a bank acceptable to the Purchaser, in the form provided

in the Tender Documents or another form acceptable to the Purchaser.

The Security Deposit will be released after submitting the Performance guarantee.

Subject to satisfactorily completion of SITC and testing within one month after

commissioning and Trial period of 3 days including establishment of RMS

connectivity at AMC office.

26.0 Defect Liability Period

The Contractor shall be responsible to make good and remedy at his own expense

any defect which may develop or may be noticed before the period mentioned

hereunder from the certified date. The Engineer-in-charge shall give the Contractor a

notice in writing about the defects and the Contractor shall make good the same

within 15 days of receipt of the notice. In the case of failure on the part of the

Contractor, the Engineer-in-charge may rectify or remove or re-execute the work at

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

the risk and cost of the Contractor. The Engineer-in-charge shall be entitled to

appropriate the whole or any part of the amount of the security deposit towards the

expenses, if any, incurred by him in rectification, removal or re-execution. The Defect

Liability period shall be 12 months from the date of successful completion of

commissioning and performance testing. AMC shall consider minimum 1000 kWp

capacity for part commissioning.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

GENERAL CONDITIONS OF CONTRACT

B.2.1 Security Deposit –Performance Bond

a) The successful tenderer has to deposit 5% of the total Ordered value as security deposit

(with requisite amount contract paper) in the form of D.D. in favour of “Municipal

Commissioner, AMC-” Payable at Ahmedabad or Bank Guarantee of banks mentioned in

Annexure-4A within a period of 15 days from the date of receipt of L.O.I./Work Order. If

the security deposit is not paid within the above specified time, then this may lead to

cancellation of the contract, forfeit of E.M.D.

b) The Contractor has to submit Security Deposit and Performance guarantee Bond As

mentioned in Memorandum of Works.

B.2.2: Liquidated damages for delay

i) If the Contractor fails to complete the work under contract by the stipulated time

period (as mentioned in Memorandum of work), he shall pay liquidated damages of

0.1 % of the remaining work value per day from the date of delaying the said work up

to the date of completion and handing over to the AMC.

ii) The aggregate maximum of liquidated damages payable shall not exceed 0.1%of

remaining work value per day and shall be subject to the maximum amount of 10 %

of the remaining total value of work from the date of delaying the work.

B.2.3 Default by Contractor

If the Contractor shall neglect or fails to proceed with the work with due diligence or if

he violates any of the provision of the Contract, the Engineer-in-Charge shall give the

Contractor a notice, identifying deficiencies in performance and demanding corrective

action. Such notice shall clearly state that it is given under the provision of this

clause. After service of such notice, the Contractor shall not remove any plant,

equipment and material from the site. The AMC shall have a lien on all such plant,

equipment and material from the date of such notice till the said deficiencies have

been corrected as mentioned in the said notice. If the Contractor fails to take

satisfactory corrective action within 10 days after receipt of such notice, the

Engineer-in-charge on behalf of AMC shall terminate the contract in whole. In case,

the entire contract is terminated, the amount of security deposit and performance

bond if any together with the value of the work done but not paid for, shall stand

forfeited to the AMC and the remaining work shall be got executed by other

contractor at the full risk and at cost of the original contractor. The plants equipment

and material held under this clause shall then be at the disposal of the AMC to

recover the amount equivalent to the liquidated damages and registration of the

Contractor shall be kept in abeyance for three years from the date as fixed in all such

The Engineer-in-Charge if necessary shall direct that a part or the whole of such

plant, equipment and material be removed from the site within a stipulated period. If

the Contractor fails to do so, the Engineer-in-Charge shall cause them or any part of

them to be sold holding the net proceeds of such sale to the credit of the Contractor.

After settlement of accounts, the lien by the AMC on the Contractors remaining plant

equipment and balances of materials shall be released.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

Termination of the contract in whole shall be adequate authority for the Engineer-in-

Charge to demand discharge of the obligations from the guarantors of the security for

the performance.

B.2.4 If the progress of any particular portion of the work under Contract is unsatisfactory,

the Engineer-in-Charge shall, notwithstanding that the general progress of the work

is satisfactory, in accordance with clause 2(Liquidated damages), be entitled to

take necessary action under Clause 3(Default by Contractor), after giving the

Contractor 10day’s notice in writing and the Contractor shall have no claim

whatsoever for any compensation for any loss caused to him due to such

(Clause 1, 2, 3 and 4 are substituted vide GR No. TNC – 1091/IB-10/(11)-C, dated

15-10-91 & modified by GR dated 29-10-91& GR No. TNC – 1088/IB/18/(13)-C dated

B.2.5 In any case in which any of powers conferred upon the Engineer-in-Charge by clause

3 hereof shall have become exercisable and the same shall not have been

exercised, the non-exercise thereof shall not constitute a waiver of any of the

conditions hereof and such powers shall notwithstanding be exercisable at any future

B.2.5 In the event of the Engineer-in-Charge taking action under Clause 3, he may, if the

so desires, take possession of all or any tools, plants, machineries, materials and

stores in or upon the work or the site thereof or belonging to the Contractor or

procured by him and intended to be used for the execution of the work or any part

thereof, by paying or allowing for the same in account at the contract rate or in case

of contract rates not being applicable at such reasonable rates, as may be

comparable to current market rates where ascertainable of similar articles and

comparable condition, to be certified by the Engineer-in-Charge. In the alternative the

Engineer-in-Charge may by notice in writing to the Contractor or his clerk of the

works ,foreman or other authorized agent require him to remove such tools, plants,

machineries, materials or stores from the premises within a time to be specified in

such notice and in the event of the Contractor failing to comply with any such

requisition, the Engineer-in-Charge may remove them at the Contractor’s expense or

shall remove them by auction or private sale at the risk and cost of the Contractor in

all respect, and the Certificate of the Engineer-in-Charge as to the expenses of any

such removal and the amount of the proceeds and expenses of any such removal

shall be final and conclusive against the Contractor.

B.2.6 Extension of time : If the Contractor shall desire an extension of the time for

completion of the work on the ground of his having been unavoidably hindered in its

execution or any other ground, he shall apply in writing to the Engineer-in-charge

before the expiration of the period stipulated in the tender or before the expiration of

30 days from the date on which he was hindered whichever is earlier and the

Engineer-in-charge may, if in his opinion believe that there are reasonable grounds

for granting an extension, grant such extension, as he thinks necessary or proper.

The decision of Engineer-in-charge in this shall be final.

B.2.7: As soon as the work is completed, the Contractor shall give a notice of such

completion to the Engineer-in-Charge and on receipt of such notice, the Engineer-in-

Charge shall inspect the work, and if he is satisfied that the work is completed in all

respects then: –

i) For all works costing up to Rs. 50 lakhs (amount put to tender), the final

measurements shall be recorded within 45 days from the date of physical

completion of the work and the final bill shall be prepared within 45 days from

the date of recording final measurements. The completion certificate shall be

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

issued within one month from the date of final measurements subject to the

Contractor fulfilling his obligation as provided in the contract and subject to

the work being complete in all respect.

ii) In respect of works costing more than Rs. 50 lakhs (amount put to tender),

the final measurements shall be recorded within 75 days from the date of

physical completion of the work and the final bill shall be prepared within

days from the date of final measurements subject to the Contractor fulfilling

his obligation as provided in the contract and subject to the work being

complete in all respects.

When separate periods of completion have been specified for items or groups

of items, the Engineer-in-Charge shall issue separate completion certificate

for such items or groups of items.

No certificate of completion shall be issued nor shall the work be considered

to be complete till the contractor shall have removed from the premises, on

which the work has been executed, all scaffoldings, sheds and surplus

materials, except such, as are required for rectification of defects: rubbish and

all huts and sanitary arrangements required for his workmen on the site in

connection with the execution of the work, as shall have been erected by the

Contractor for the workmen and cleared all dirt from all parts of the building(s)

in, upon or around which the work has been executed and handed them over

to the Engineer-in-Charge or his representative and made the whole premises

fit for immediate occupation or use to the satisfaction of the Engineer-in-

Charge. If the Contractor shall fail to comply with any of the requirements of

these conditions as aforesaid, on or before the date of completion of the work,

the Engineer-in-Charge may, at the expense of the Contractor, fulfill such

requirements and dispose of the scaffolding, or surplus materials and rubbish

materials except for any sum actually realized by the sale thereof less the

cost of fulfilling the requirement and any other amount that may be due from

the Contractor. If the expenses of fulfilling such requirements more than the

amount realized such disposal as aforesaid the contract shall forthwith on

demand pay such excess. The Engineer-in-charge shall also have the rights

to adjust the amount of excess against any amounts that may be payable to

the contractor..

B.2.8: No payment shall be made for any work, estimated to cost less than rupees one

thousand till after the whole of the said work shall have been completed and a

certificate of completion given. But in the case of works estimated to cost more than

rupees one thousand, the Contractor shall, on submitting a bill as per tender clause

therefore, be entitled to receive payment proportionate to the part of the work then

approved and passed by the Engineer-in-Charge, whose certificate of such approval

and passing of the sum so payable shall be final and conclusive against the

Contractor. All such intermediate payments shall be regarded as payments by way of

advance against the final payments only and not as payments for work actually done

and completed and shall not preclude the Engineer-in-Charge from requiring bad,

unsound, imperfect or unskilled work to be removed and taken away and

reconstructed, or re-erected, nor shall any such payment be considered as an

admission of the due performance of the contract or any part thereof if any other way

very or effect the contract. The final bill shall be submitted by the Contractor within

one month of the completion of the work, otherwise the Engineer-in-Charge’s

certificate of the measurements and of the total amount payable for the work shall be

certificate of the measurements and of the total amount payable for the work shall be

final and binding on all parties.

B.2.9: The rates for items of works shall be valid only when the item concerned is accepted

as having been completed fully in accordance with the sanctioned specifications. In

cases where the items of work are accepted as not so completed, the Engineer-in-

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

Charge may make payment on account of such items at such reduced rates as he

may considered reasonable in preparation of final or on account bill.

B.2.10 : Bills to be submitted for payment: A bill shall be submitted by the contractor as per

tender terms for all work executed and the engineer in charge shall take or cause to

be taken the requisite measurement for the purpose of having the same verified and

the claim, so far as it is admissible shall be adjusted, if possible, within ten days from

the presentation of the bill. If the contractor does not submit the bill within the time

fixed as aforesaid, the engineer in charge may depute a subordinate to measure up

the said work in the presence of the contractor or his duly authorized agent whose

counter signature to the measurement list shall be sufficient warrant and the engineer

in charge may prepare a bill from such list which shall; be binding on the contractor in

B.2.11 : The Contractor shall submit all the bills on the printed forms to be had on

application at the office of the Engineer-in-Charge. The charges to be made in the

bills shall always be entered at the rates specified in the agreement or at the

part/reduced rates subject to the approval by the Engineer-in-Charge in the case of

items not completed/executed as per agreements or in the case of any extra work

ordered in pursuance of these conditions and not mentioned or provided for in the

tender, at the rate hereinafter provided for such work.

B.2.12: If the specification of the work provides for the use of any special description of

materials to be supplied from the Departmental Store or if it is required that the

Contractor shall use certain stores to be provided by the Engineer-in-Charge (such

materials and stores and the prices to be charged therefore as hereinafter mentioned

being so far as practicable for the convenience of the Contractor but not so as in any

way to control the meaning or effect of this contract specified in the schedule or

memorandum herein annexed) the Contractor shall be supplied with materials and

stores as may be required from time to time to be used by him for the purpose of the

contract only, and the value of the full quantity of materials and stores so supplied

shall be set off or deducted from any sum then deposit, or thereafter to become due

to the Contractor under the contract, or otherwise, or from the security deposit, or the

proceeds of sale thereof; if the deposit is held in AMC securities/Bank Guarantee/

Bank Draft the same or a sufficient portion thereof, shall, in that case be sold for the

purpose. All materials supplied to the Contractor shall remain the absolute properly of

AMC and shall, on no account, be removed from the site of the work, and shall at all

time, be open to inspection by the Engineer-in-Charge. Any such materials, unused

and in perfectly good condition at the time of completion or termination of the

contract, shall be returned to the Departmental store if the Engineer-in-Charge so

requires by a notice in writing given under his hand, but the Contractor shall not be

entitled to return any such materials except with the consent in writing of the

Engineer-in-Charge and he shall have no claim for compensation on account of any

such material supplied to him as aforesaid but remaining unused by him or for any

wastage in or damage thereto.

B.2.12A: The Contractor shall be entitled to use the materials supplied by the department

only to the extent of quantities of such materials required for execution of the work as

per theoretical calculations. The Engineer-in-Charge may, however, on being

satisfied that a large quantity of such materials is required for the execution of the

work, permit the Contractor to use such larger quantity of the materials. Such

permission shall be given in writing.

The Contractor is bound to return in good condition such materials issued in excess

of the requirements so worked out or in excess of the quantities so permitted to be

used by the Engineer-in-Charge. If the Contractor fails to return such extra materials

within a period of 15 days from the date of demand in writing of such materials being

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

made by the Engineer-in-Charge, he shall be changed for the excess materials at

double the issue rate for such materials

B.2.12B: -All stores and materials supplied to the contractor by AMC shall be kept by the

contractor in separate store provided with a double lock. The key of one of the lock

shall remain with the Engineer-in0charge or his agent. The store shall be accessible

to the Engineer-in-charge or his agent at all times. No materials shall be allowed to

be removed from the site of the work and any material required for the execution of

the work shall be taken out from the store only in the presence of a duly authorized

agent of the Engineer-in-charge.

(1) The Contractor shall execute the whole and every part of the work in the most

substantial and workman-like manner and both as regards materials and in other respect

in strict accordance with specifications.

The Contractor shall also conform exactly, fully and faithfully to the designs, drawings

and instructions in writing to the work signed by the Engineer-in-Charge. The design and

the drawings shall be lodged in the office of the Engineer-in-Charge to which the

Contractor shall be entitled to have access for the purpose of inspection at such office

during office hours.

Where the instructions referred to above are not contained in separate letters addressed

to the Contractor the same shall be recorded in the work order book, which shall be

maintained and kept on the site of the work. The Contractor shall be required to sign

such entries in the work-order book in token of having noted the instructions. However, if

the Contractor fails to sign the work-order book for any reason whatsoever, the entry of

the instructions in the work-order book shall be deemed to be due notice to him of the

said instructions. The work-order book shall be open for inspection to the Contractor on

the site of the work during office hours.

(2) The Contractor shall be entitled to receive one certified copy of the accepted tender

along with the work order free of cost and shall also be entitled to receive, on request,

three sets of contract and working drawings according to the progress of work, as and

when needed, free of cost.

(3) The several documents forming the contract are essential parts of the contract and a

requirement occurring in one is a binding as through occurring in all. They are intended

to be mutually explanatory and complementary and to describe and provide for a

In the event of any discrepancy in the several documents forming the contract or in any

one document, the following order of precedence should apply.

(a) Technical Description and Quantities

(i) Vol-II B.O.Q./Schedule of Rates

(iii) Technical specifications

In the case of defective description or ambiguity, the Engineer-in-Charge is entitled to

issue further instructions directing in what manner the work is to be carried out. The

Contractor cannot take any advantage of any apparent error or omission in drawings or

specifications and the Engineer-in-Charge shall be entitled to make corrections and

interpretations as necessary to fulfill the plans and specifications.

B.2.14.1: The Engineer in charge shall have power to make any alterations in or addition to

the tender schedule of quantities(BOQ),original specifications, drawings, designs and

instructions that may appear to him to be necessary or advisable during the progress

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

of the work and the Contractor shall be bound to carry out the work in accordance

with any instructions in this connection which may be given to him in writing signed

by the Engineer-in-Charge and such alteration shall not invalidate the contract and

additional work which the Contractor may be directed to do in the manner above

specified as part of the work shall be carried out by the Contractor on the same

conditions in all respect on which he agreed to do the main work and at the as are

specified in the tender for the main work

B.2.14.2 :- Qualification Criteria for Contractor

Bidder is to furnish past experience against the eligibility criteria specified in clause 15 of ITB

The copy of Work order, Completion certificate and TDS Certificate (in case of private work)

should be attached.

The Contractor will have to supply the items from the make-list provided in this specification

during execution of work. No Deviation shall be acceptable in this matter.

The Contractor is advised to provide technical datasheets and specification sheets for

approval for all items prior to initiating any supply. Any items having deviations, in absence

of specific approval from Client / Consultant shall be returned whether installed or uninstalled

at the risk, liability and expense of the Contractor.

The Contractor is advised to inform the Client / Consultant of any specific requirements for

equipment such as , earthing, ventilation etc. before supply so as to incorporate the same at

site by other agencies.

The ELV contractor is advised to specifically use items only from the make list and provide

information on compliance of performance specifications. Moreover, the contractor shall

submit the OEM test certificates for all items used for the project.

B.2.14.3 :-Not Applicable

B.2.14.4 : If the additional or alternation work includes any class of work for which no rate is

specified in this contract then such class of work shall be carried out at the lesser value of

(a) Current S.O.R.(of that year the extra work carried out)

(b) Tender S.O.R.(after effect of Tender Premium / Discount )

(c) Market Rate

Where, however, the work is to be executed according to the designs, drawings and

specifications recommended by the Contractor and accepted by the competent authority, the

alterations above referred to shall be within the scope of such designs and specifications

appended to the tenders.

The time limit for the completion of the work shall be extended in the proportion that the

increase in the cost occasioned by alteration bears to the cost of the original contract work,

and the certificate of the Engineer-in-charges as to such proportion shall be final and

B.2.14.5 : - Not Applicable

B.2.15 : No claim to any payment or compensation or for restriction of work : If any time after

the execution of the contract documents the Engineer-in-charge shall for any reason

whatsoever, require the whole or part of the work, as specified in the tender, be

stopped for any period or shall not require the whole or part of the work to be carried

out at all or to be carried out by the Contractor, he shall give notice in writing, stating

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

the fact to the Contractor who shall thereupon suspend or stop the work totally or

partially, as the case may be. In any such case, except as provided hereunder, the

Contractor shall have no claim to any payment or compensation whatsoever except

as provided hereunder on account of any profit or advantage which he might have

derived from the execution of the work in full but which he did not so derive in

consequence of the full amount of the work not having been carried out, or on

account of any loss that he may be put to on account of materials purchased or

agreed to be purchased or for unemployment of labour required by him. He shall not

have also any claim for compensation by reason of any alterations having been

made in the original specifications, drawings, designs and instructions which may

involve any containment of the work as originally contemplated.

B.2.15A :The Contractor shall not be entitled to claim any compensation from AMC on

account of delay by client in the supply of materials from client side if any. Where

such delay is caused by the (i) Non-supply due to short allotment of quota in case

materials available under quota regulations (ii) Difficulties relating to the supply of

railway wagons (iii) Force majeure (iv) Act of God (v) Act of the country’s enemies or

any other reasonable cause beyond the control of Corporation.

In the case of such delay in the supply of materials, AMC shall grant such extension

of time for the completion of the works as shall appear to the Engineer-in-Charge to

be reasonable to accordance with the circumstances of the case. The decision of the

Engineer-in-Charge as the extension of time shall be accepted as final by the

Contractors. (As modified Vide R & B D.G.R. No. TNC – 1096 – IB – 143 – (16) – C

dated 11 – 1 99)

B.2.16 : Time-Limit for unforeseen claims: The Contractor shall not be entitled to any

compensation from AMC on any account unless where allowed by the conditions of

this contract. In such case, the Contractor shall have to submit a claim in writing tothe

Engineer-in- charge within one month of the cause of such claim occurring.

B.2.17: Action and compensation in case of bad work : If, at any time before the expiry of

defects Liability period, as detailed in Clause 17-A, it shall appear to the Engineer-in-

charge or his sub-ordinate in charge of the work, that any work has been executed

with unsound, imperfect or unskilled workmanship or with materials or inferior quality

or that any materials or articles provided by him for the execution of the work are

unsound, or of a quality inferior to that contracted for or are otherwise not in

accordance with the contract, it shall be lawful for the Engineer-in-Charge to intimate

this fact in writing to the Contractor and then notwithstanding the fact that the work,

materials or articles complained of, may have been passed, certified and paid for, the

Contractor shall be bound forthwith to rectify, or remove and reconstruct the work so

specified in whole or in part as the case may require, or if so required shall remove

the materials or articles so specified in whole or in part and provide other proper and

suitable materials or articles at his own charge and cost, and in the event of his

failing to do so within a period to be specified by the Engineer-in-charge in the written

intimation aforesaid, the Contractor shall be liable to pay compensation at the rate of

one percent on the amount of the estimate of the rectification for every day not

exceeding ten days during which the failure so continues, and in the event of any

such failure as aforesaid continuing beyond ten days, the Engineer-in-charge may

rectify or remove, and re-execute the work or remove and replace the materials

complained of, as the case may be at the risk and expense in all respects of the

Contractor should the Engineer-in-charge consider that any such inferior work of

materials as described above may be accepted or made use of, it shall be within his

discretion to accept the same at such reduced rates as he may fix therefore,

However, the contractor shall be responsible for normal maintenance of the work till

the final bill for the work is prepared by the competent authority of the Corporation.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

B.2.17A: Defect Liability Period: It shall be as mentioned in section A 2:- Memorandum of

works. All spares, tools, consumables required for the installed Equipment during this

periods for satisfactory maintenance & repair shall be provided by the Contractor.

The Contractor shall be responsible to make good and remedy at his own expense

any defect which may develop or may be noticed before the period mentioned

hereunder from the certified date of F. The Engineer-in-charge shall give the

Contractor a notice in writing about the defects and the Contractor shall make good

the same within 15 days of receipt of the notice. In the case of failure on the part of

the Contractor, the Engineer-in-charge may rectify or remove or re-execute the work

at the risk & cost of the Contractor. The Engineer-in-charge shall be entitled to

appropriate the whole or any part of the amount of the security deposit/performance

guarantee bond towards the expenses, if any, incurred by him in rectification,

removal or re-execution.

B.2.17B : Not Applicable

B.2.18 : Work to be open to inspections- Contractor or responsible agent to be present All

works under or in course of execution or executed in pursuance of the contract shall

at all times, be open to the inspection and supervision of the Engineer-in-charge, his

subordinate/authorized representatives and the Contractor shall, at all times during

the usual working hours, and at all other times at which reasonable notice of the

intimation of the Engineer-in-charge or his subordinate to visit the works shall have

been given to the Contractor, either himself be present to receive orders and

instructions or have a responsible agent duly accredited in writing present for that

purpose. Orders given to the Contractor’s duly authorized agent shall be considered

to have the same force and effect as if they had been given to the Contractor himself.

B.2.19: Notice to be given before work is covered up : The Contractor shall give not less than

five days’ notice in writing to the Engineer-in-charge or his subordinate in charge of

the work before covering up or otherwise placing beyond the reach of measurement

any work, in order that the same may be measured and correct dimensions thereof

taken before the same is so covered up or placed beyond the reach of measurement

and shall not cover up or place beyond the reach of measurement any work without

the consent in writing of the Engineer-in-charge or his subordinate in charge of the

work and if any work shall be covered up or placed beyond the reach of

measurement without such notice having been given or consent obtained, the same

shall be uncovered at the Contractor’s expense and in default thereof, no payment or

allowance shall be made for such work or for the materials with which the same was

B.2.20 : If the Contractor or his workmen, or servants shall break, deface injure or destroy

any part of the building or work in question or work in question in/on which they may

be working or any building, road, fence, enclosure or grass-land or cultivated ground

contiguous to the premises on which the work or any part-thereof is being executed

or if any damage shall be done to the work from any cause whatever before

completion of the work or before the completion of the maintenance period whichever

is later or any damage occurred / caused due to normal flood or rain or if any

imperfections become apparent in it within three months from the grant of a

certificate of completion, final or otherwise by the Engineer-in-charge the Contractor

shall make good the same at own expenses or in default, the Engineer-in-charge

may cause the same to be made good by other contractor and deduct the expenses

(of which the certificate of the Engineer-in-charge shall be final) from any sums that

may thereafter become due to the contractor or from his security

deposit/performance bond or the proceeds of sale thereof or a sufficient portion

B.2.20A: Force Majeure : Neither party shall be to liable to the other for any loss or damage

occasioned by or arising out of acts of god, and in particular, unprecedented Floods,

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

volcanic eruption, earth quake or other convulsion of nature, and other acts such as

but not restricted to general strike, invasion, the act of foreign countries, hostilities or

war like operations before or after declaration of war, rebellion, military or usurped

power which prevent performance of the contract and which could not have been for

seen or avoided by a prudent person.

NOTE: “Unprecedented flood” means the flood crossing the high flood level of the

past 50 years which is on the available record. (Modified Vide R & B D.G.R. No. TNC

B.2.21 : Contractor to supply plant, ladders, scaffolding etc., and is liable for damage arising

from non-provision of lights, fencing etc. : The Contractor shall supply at his own cost

all materials (except such special materials if any, as may, in accordance with the

contract of be supplied from the AMC Stores), plant, tools, appliances, implements,

ladders, cordage, tackle, scaffolding and any temporary works which may be

required for the proper execution of the work whether in the original, altered or

substituted from and whether included in the specifications, or other documents

forming part of the contract or referred to in these conditions or not and which may be

necessary for the purpose of satisfying or complying with requirements of the

Engineer-in-charge as to any matter or to which under these conditions he is entitled

to be satisfied or which he is entitled to require together with carriage therefore to

and from the work. The Contractor shall also supply without charge the requisite

number of persons with the means and material necessary for the purpose of setting

out works and counting, weighing and assisting in the measurement or examination

at any time and from time to time, of the work or the materials. Failing this, the same

may be provided by the Engineer-in-Charge at the expense of the Contractor and the

expenses may be deducted from any money due to the Contractor under the contract

or from his security deposit, or proceeds of sale thereof, or of a sufficient portion

thereof. The contractor shall provide all necessary fencing and lights required to

protect the public form accident and shall also be bound to bear expenses of defense

of every suit, action or other legal proceeding at law that may be brought by any

person for injury sustained owing to neglect of the above precautions and to pay any

damages and costs which may be awarded in any such suit, action or proceedings to

any such person, or which may, with the consent of the Contractor, be paid in

compromising any claim by any such persons.

B.2.21A :-Not Applicable

B.2.21B: The Contractor shall comply with the following regulation as regards the Hoisting

Appliances to be used by him-

(a) Hoisting machines and tackle, including their attachments anchorages and supports

1. Be of good mechanical construction, sound material and adequate strength and free

from patent defect ; and

2. Be kept in good repair and in working order

(b) Every rope used in hoisting or lowering materials or as means of suspension shall be of

suitable quality and adequate strength and free from patent defect.

(c) Hoisting machines and tackle shall be examined and adequately tested after erection on

the site and before use and be re-examined in position at intervals to be prescribed by

Engineer-in-charge

(d) Every chain, ring, hock, shackle, swivel and pulley block used in hoisting or lowering

materials or as a means of suspension shall be periodically examined.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

(e) Every crane drive or hoisting –appliance –operator shall be properly qualified.

(f) No person who is below age of 15 years shall be in control of any hoisting machine,

including any scaffold, nor shall give signals to the operator.

(g) In the case of every hoisting machine and of every chain, ring hook, shackle, swivel and

pulley block used in hoisting or lowering or as a means or suspension, the safe working

load shall be Ascertained by adequate means.

(h) Every hosting machine and all gears referred to in proceeding regulation shall be plainly

marked with the safe working load.

(i) In the case of hoisting machine having variable safe working load, each safe working

load and conditions under which it is applicable shall be clearly indicated.

(j) No part of any hosting machine or any gear referred to in regulation ‘g’ above shall be

loaded beyond the safe working load except for the purpose of testing.

(k) Motors, gears, transmissions, electric wiring and other dangerous parts of hoisting

appliance shall be provided with sufficient safeguards.

(l) Hoisting appliances shall be provided with such means as will reduce to a minimum the

risk of the accidental descent of the load.

(m) Adequate precautions shall be taken to reduce to minimum the risk of any part of a

suspended load becoming accidentally displaced.

B.2.22 Measures for prevention of Fire : The contractor shall not set fire to any standing

jungle, trees, bush wood or grass without a written permit from the Engineer –in-

Charge. When, such permit is given, and also in all cases when destroying cut

or dug up tress, bush wood, grass etc,.by fire, the contractor shall take necessary

measures to prevent such fire spreading to or other-wise damaging surrounding

property. When such permit is given, and also in all cases when destroying cut or

dug up tress, bush wood, grass etc.. by fire, the contractor shall take necessary

measures to prevent such fire spreading to or other-wise damaging surrounding

B.2.23 Liability of Contractors for any damages done in or outside work area :

Compensation for all damage done intentionally or unintentionally by contractors

laborers whether in or beyond limits of AMC property including any damage caused

by the spreading of fire mentioned in the clause 22, shall be estimated by the

Engineer-in-charge, or such other officer as he may appoint, and the estimates of the

Engineer in charge, subject to the decision of the Municipal Commissioner ,AMC on

appeal, shall be final and the Contractor shall be bound to pay the amount of the

assessed compensation on demand, failing which the same shall be recovered

from the Contractor as damages in the manner prescribed in clause 1 or deducted by

the Engineer-in-Charge from any sums that may be due or become due from AMC to

the Contractor under this contract or otherwise.

The contractor shall bear the expenses of defending any action or other legal

proceeding that may be brought by any person for injury sustained by him owing to

neglect of precautions to prevent the spread of the fire and he shall also pay the

damages and cost that may be awarded by the court in consequences.

B.2.24 : Deleted

B.2.25 : Deleted

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

B.2.26 : Work not to be sublet. Contract may be rescinded, and security deposit forfeited for

subletting it without approval or for bribing a public officer or if contractor becomes

insolvent: The contract shall not be assigned or sublet any part of whole work without

the written approval of the Engineer-in-charge. And if the contractor shall assign or

sublet his contract or attempt to do so or become insolvent or commence any

proceeding to get himself be adjudicated an insolvent or make any legal compromise

with his creditors, or attempt of do so, the Engineer-in-charge may, by notice in

writing rescind the contract. Also if any bribe, gratuity, gift, loan, perquisite, reward or

advantage, pecuniary or otherwise, shall either directly or indirectly be given,

promised or offered by the contractor, or any of his servants or agents to any public

officer or person in the employ of AMC in any way relating to his office or

employment, or if any such officer or person shall become in any way directly or

indirectly interested in the contract, the Engineer-in-Charge may thereupon by notice

in writing rescind the contract. In the event of contract being rescinded, the security

deposit of the Contractor shall thereupon stand forfeited and be absolutely at the

disposal of AMC and the same consequences shall ensue as if the contract had been

rescinded under clause 3 hereof and in addition the Contractor shall not be entitled to

recover or be paid for any work thereof actually performed under the contract.

B.2.27 : Sum payable by way of compensation to be considered as reasonable

compensation without reference to actual loss: All sums payable by a Contractor by

way of compensation under any of these conditions shall be considered as a

reasonable compensation to be applied to the use of AMC without reference to the

actual loss or damage sustained and whether any damage has or had not been

B.2.28 : Changes in the constitution of firm to be notified: In the case of a tender by partners,

any changes in the constitution of a firm shall be forthwith notified by the contractor to

Engineer-in-Charge for his information.

B.2.29 : Works to be under directions of Engineer-in-Charge AMC:-All works to be executed

under the Contract shall be executed under the direction and subject to the approval

in all respects of the Engineer-in-Charge of AMC of the Circle for the time being, who

shall be entitled to direct at what point or points and in what manner they are to be

commenced and from time to time carried on.

1) Disputes to be referred to Tribunal: The disputes relating to this contract, so far as they

relate to any of the following matters, whether such disputes arise during the progress of

the work or after the completion or abandonment thereof, shall be referred to the court of

law and its jurisdiction shall be of Ahmedabad, Gujarat State.

(i) The rates of payment under clause 5 for any tools, materials and stores in or upon

the works of the site thereof or belonging to the contractor or procured by him and

intended to be use for execution of the work or any part thereof of which possession

may have been taken by the Engineer-in-Charge under the said clause-5.

(ii) The reduction in rates made by the Engineer-in-Charge, under clause 9 for the items

of work not accepted as completed fully in accordance with the sanctioned

specifications.

(iii) The rates of payment for any class of work which is included in the additional or

altered work carried out by the Contractor in accordance with the instructions of the

Engineer-in-Charge under clause 14 and the rate for which is to be determined under

the said clause

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

(iv) The rates of payment for materials already purchased or agreed to be purchased by

the Contractor before receipt of notice given by the Engineer-in-Charge under clause

15, and / or the amount of compensation payable to the Contractor under the said

clause for loss in respect of such materials.

(v) The amount of compensation which the contractor shall be liable to pay under clause

17 in the event of his failure to rectify, remove or reconstruct the work within the

period specified in the written intimation or the amount of expenses incurred by the

Engineer-in-Charge under the said clause 17 in rectifying, removing, or re-executing

the work or in removing and replacing the materials or articles complained of.

(vi) The reduction of rates as may be fixed by the Engineer-in-Charge under clause

for the inferior work or materials as accepted or made use of.

(vii)The amount of compensation payable by the Contractor for damages as estimated

and assessed under clause

(viii) The amount payable to the Contractor for the work carried out under clause

33 in accordance with the instruction and the requirement of the Engineer-in-Charge

in a case where there is no specification.

2) Not Applicable

3) Not Applicable

4) Not Applicable

4a) Any dispute/s arising out of contact shall be referred to court of law and its jurisdiction

shall be Ahmedabad.

5) In case of dispute leading to the contractor or Ahmedabad Municipal Corporation

approaching to Court of Law, it shall be within the jurisdiction where the site of work is

6) The reference to court proceeding under this clause shall not:

i) Affect the right of the Engineer in charge under clause 5 to take possession of all or

any tools, plants, materials and stores in or upon the works of site thereof belonging to

the contractor or procured by him and intended to be used for the execution of the

work or any part thereof.

ii) Preclude the Engineer in charge from utilizing the materials purchased by the

contractor in any work or from removing such materials to other places, during the

period the work is stopped or suspended in pursuance of notice given to the

contractor under clause

iii) Entitle the contractor to stop the progress of the work or carrying out the additional or

altered work in accordance with the provisions of clause 14 or as the case may be, of

B.2.31 :- Deleted

B.2.32 : Lump sums in estimates : When the estimate on which a tender is made includes

lump sum in respect of part of the work, the contractor shall be entitled to payment in

respect of the items of work involved or the part of the work in question at the same

rates as are payable under this contract for such items or if the part of the work in

question is not in the opinion of the Engineer-in-charge capable of measurement, the

Engineer-in-Charge may, as his discretion, pay the lump sum amount entered in the

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

estimate and the certificate in writing of the Engineer-in-charge shall be final and

conclusive against the Contractor with regard to any sum or sums payable to him,

under the provisions of this clause.

B.2.33 : Action where no specifications: In case of any class of work for which there is no

such specification, such work shall be carried out in accordance with the IS

specifications, and in the event of there being no IS Specifications, then, in such case

the work shall be carried out in all respects in accordance with the instructions and

requirements of the Engineer-in-Charge.

B.2.34 : Definition of work: The expression “work” or “works” where used in these conditions

shall, unless, there be something in the subject or context repugnant to such

construction, be construed to mean the work, or the works, contracted to be executed

under or in virtue of the contract, whether temporary or permanent and whether

original, altered, substituted or additional.

B.2.35:-Contractor’s percentage whether applied to net or gross amount of the bill

Percentage referred to in the tender shall be deducted from / added to the gross

amount of the bill before deducting the value of any stock issued.

B.2.36 Non-refund of quarry fees and Royalties: The contractor shall pay the royalty to the

competent authority/local body as per rules. The contractor shall furnish quarterly the

statement showing quantity of quarried materials from whom purchased (with full

address of the seller) and copies of bill for purchase to the district officer of the

Geology and Mining Department or authority competent to levy royalty in the area of

work. Copy of such statement shall be furnished to the Engineer in charge also.

Contractor shall also furnish such additional information as regards royalty payment

of the Engineer in charge and the Royalty authority. The royalty charges paid shall be

borne by the Contractor and shall not be reimbursed by the Ahmedabad Municipal

Corporation (Authority: - R & BD. Circular No. TNC-2286-UO-39 (19)-C dated 23-10-

B.2.37 Compensation under the Workmen’s Compensation Act : The Contractor shall be

responsible for and shall pay any compensation to his workman payable under the

Workmen’s Compensation Act, 1923 ( VIII of 1923) with latest amendment

(hereinafter called the said Act) for injuries caused to the workmen. If such

compensation is paid by AMC as principal under sub-section 12 (1) of the said Act,

on behalf of the Contractor, it shall be recoverable by the AMC from the Contractor

under sub-section 12 (2) of the said section. Such compensation shall be recovered

in the manner laid down in clause 1 above.

B.2.37A- The Contractor shall be responsible for and shall pay the expenses of providing

medical aid to any workmen who may suffer a bodily injury as a result of an accident.

If such expenses are incurred by AMC, the same shall be recoverable from the

Contractor forthwith and be deducted, without prejudice to any other remedy of AMC

from any amount due or that may become due to the Contractor.

B.2.37B: The Contractor shall provide all necessary personal safety equipment and first-aid

apparatus available for the use of the persons employed on the site and shall

maintain the same in suitable condition for immediate use at any time and shall

comply with the following regulations in connection therewith

(a) The workers shall be required to use the equipment so provided by the

Contractor and the Contractor shall take adequate steps to ensure proper use

of the equipment by those concerned.

(b) When work is carried out in proximity to any place where there is a risk of

drowning all necessary equipment’s shall be provided and kept for use and all

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

necessary steps shall be taken for the prompt rescue of any person in

(c) Adequate provision shall be made for prompt first-aid treatment of all injuries

likely to be sustained during the course of the work.

B.2.38 :- Execution Quantities

As mentioned in Memorandum of Works in Brief

B.2.39 Employment of famine or other labour The Contractor shall employ any famine,

convict or other labour of particular kind or class, if ordered in writing to do so by the

Engineer-in-charge.

B.2.40 No compensation shall be allowed for any delay caused in the staring of the work on

account of delay in making available the full site of land at a time.

B.2.41 Claim for compensation for delay in the execution of work No Claim for compensation

shall be allowed for any delay in execution of the work on account of water standing

in borrow-pits or compartments. The rates are inclusive of hard or cracked soil,

excavation in mud, sub-soil water or water standing in borrow-pits and no claim for

an extra rate shall be entertained unless otherwise expressly specified.

B.2.42 Entering upon or commencing any portion or work

The contractor shall not enter upon or commence any portion of work except with the

written authority and instructions of the Engineer-in-charge or of his subordinate in

charge of the work. Failing such authority, the contractor shall have no claim to ask

for measurements of or payment for work.

B.2.43 Minimum age of person employed

No contractor shall employ any person who is under the age of 15 years.

B.2.43A (I) (A) The employment of donkeys and/or other animals and the payment of fair

(i) For asphalt work(s), as far as possible only the adult persons should be

employed by Contractor OR the contracted work as the case may be. If the

adult persons are not available, then the children below the age of 15 (Fifteen

years) should not be employed under any circumstances.

(ii) No contractor shall employ donkeys or other animals with breaching of string

or thin rope. The breaching must be at least three inches wide and should be

of tape (Nawar).

(iii) No animal suffering from sores, lameness or emaciation or which is immature

shall be employed on the work.

(iv) The Engineer-in-Charge or his agent is authorized to remove from the work

any person or animal found working which does not satisfy these conditions

and no responsibility shall be accepted by AMC for any delay caused in the

completion work by such removal

(v) The Contractor shall pay fair and reasonable wages to the workmen

employed by him in the contract undertaken by him. In the event of any

dispute arising between the contractor and his workmen on the grounds that

the wages paid are not fair and reasonable, the dispute shall be referred

without delay to the Engineer – in – charge who shall decide the same. The

decision of the Engineer – in – charge shall be conclusive and binding on the

Contractor, but such decision shall not in any way affect the conditions in the

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

contract regarding the payment to be made by AMC at the sanctioned tender

(vi) Not Applicable

(vii) The Contractor shall provide the amenity of proper shade and shelter to the

workers / laborers and their children on AMC works as soon as the work

starts. If the Contractor fails to provide shed and shelter, the Engineer-in –

charge shall provide the same at the cost of Contractor.

B.2.44 Method of payment: As per AMC Account department standard terms and

B.2.44A: Any sum of money due and payable to the Contractor (including the security

deposit returnable to the Contractor) executing any AMC work under this contract

shall be appropriated by AMC and shall be set off against any claim of the AMC for

the payment of a sum of money arising out or under any other contract made by the

Contractor with the AMC. When no such amount for purpose of the recovery from

the Contractor against any claim of the AMC is available, such a recovery shall be

made from the Contractor as arrears of land revenue.

B.2.45 :-Deleted

B.2.46 :-Employment of scarcity labour If Government declares a state of scarcity or famine

to exist in any village situated within 16 kilometers of the work, the Contractor shall

employ upon such parts of the work, as are suitable for unskilled labour, any person

certified to him by the Engineer in charge or by any persons to whom, the Engineer

in charge may have delegated this duty in writing to be in need of relief and shall be

bound to pay to such persons, wages not below the minimum which Government

may have fixed in this behalf. Any disputes which may arise in connection with the

implementation of this clause shall be decided by the Engineer in charge whose

decision shall be final and binding on the Contractor.

B.2.47A :-Deleted

B.2.47B:-Deleted

B.2.48 :- As mentioned in section A:1 ,clause A.1.19

B.2.49 :-The Contractor should as far as possibly obtain his requirement of laborers skilled

and unskilled from the nearest Employment Exchange so as to utilize the local

employment potential. If there are no local Employment Exchange or such

Exchanges are not able to provide the required labour locally, suitable laborers

should be utilized to the maximum extent possible

B.2.50 Fair Wages If the Contractor fails to pay within 7 (Seven) days to the laborer(s) /

worker (s) the minimum wages prescribed by the Government under the minimum

wages Act, 1948 as in force from time to time, the Engineer in charge shall be at

liberty to deduct the amount payable to the laborer(s) worker(s) from his

(Contractor’s) bills or deposit(s) payable by the Contractor after making due inquiries

and establishing the claim(S) of the laborers(s) worker(s).

The Contractor shall not be entitled to any payment or compensation on account of

any loss that the Contractor may have to incur on account of the action as aforesaid.

Before the action as aforesaid, is enforced, a notice in writing to the Contractor shall

be issued by the Engineer-in-charge to pay the wages as per Minimum Wages Act in

force at the relevant time. If contractor does not act as aforesaid within seven days,

then the action contemplated as above shall be taken against him.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

B.2.51 :-Deleted

B.2.52 List of Machinery

The Contractor shall also give a list of machineries in his possession and which he proposes

to use on the work

B.2.53 :-Not Applicable

B.2.54 Local labour on normal rates

The Contractor shall have to engage local labour and person seeking employment where

available on normal rate.

B.2.55 :-Not Applicable

B.2.56 The Contractor shall employ only such labour who shall produce a valid certificate of

having been vaccinated against small pox within a period of last three years.

B.2.57 :- Not Applicable

B.2.58 :-Contractor have to arrange for the supply of gumboots, Hand gloves, mask etc

invariably to the laborers/workers engaged by the contractor on asphalt work

B.2.59 :- The Contractor shall not show any distinction between Harijan and other class of

laborer’s/ workers employed to carry out the AMC work.

B.2.60 Price Variation clause:- As mentioned in section A 2 Memorandum of works in Brief

B.2.60A Not Applicable

B.2.61 Fencing and Lighting

(a) The Contractor shall, unless otherwise specified, be responsible for the proper

fencing, lighting, grading and taking of the necessary safety measures for all works

comprised in the contract and for the proper provision of temporary road, way, foot-

ways, guards, fences, caution notices etc., as the same may be rendered necessary

by reasons of the work for the accommodation of workmen, foot passengers or other

traffic and of owners and occupiers of adjacent property and the public and shall

remain responsible for any accidents that may occur on account of his failure to take

proper & timely precautions.

(b) All the arrangements made for fencing and lighting shall be maintained by the

Contractor throughout the currency of the contract till the physical taking over of the

B.2.62 Liability of accidents to persons: Responsibilities and liabilities of the contractor under

Workmen’s Compensation Act are given in clause No 37.In addition following shall

(a) On the occurrence of an accident, which results in death of workmen

employed by the contractor or which is so serious as is likely to result in death

of any such workmen, the Contractor, shall within 24 hours of happening of

such accident(s) intimate, in writing, to the Engineer in charge the fact of such

accident(s). The contractor shall indemnify AMC against all loss or damage

sustained by the AMC resulting directly from his failure to give intimation in

the manner aforesaid including the penalties or fines, if any, payable by the

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

AMC as consequence of AMC’s failure to give notice under the Workmen’s

Compensation Act or otherwise to conform to the provisions of the said Act in

regard to such accidents(s).

(b) In the case of an accident, in respect of which compensation may become

payable under Workmen’s Compensation Act, whether by the Contractor or

by the AMC as principal Employer, it shall be lawful for the Engineer-in-

charge to retain out of money due and payable to the Contractor, such sum or

sum of money as may, in the opinion of the Engineer in charge, be sufficient

to meet such a liability. The opinion of the Engineer in charge shall be final in

regard to all matters arising under this clause.

B.2.63 Access to site and work on site

The Engineer in charge may, if he considers fit from time to time, enter upon any

land(s), which may be in possession of the Contractor for this contract for the

purpose of executing any work not included in this contract and may execute such

work not included in this contract by agent or by other Contractors, at his opinion

and the Contractor shall, in accordance with the requirements of the Engineer-in-

charge, afford all reasonable facilities for execution of the work including

occupation of lands by structure or otherwise for any other contractor employed by

the AMC and his workmen or for the workmen of the AMC who may be employed in

the execution on or near the site of the work not included in the contract or of any

contract in connection with or ancillary to the work and in default, the Contractor shall

be liable to the AMC for any delay or expense incurred by reason of such default.

Provided always that if the exercise of these powers shall cause any damage to the

contract, he may, within fifteen days of such damage arising, make a statement of

the same to the Engineer in charge who shall, from time to time, assess the value in

his judgment of such damage and the AMC shall form time to time pay to the

Contractor the amounts (if any) accepted as justified by the Engineer in charge.

B.2.64 Reports Regarding Labour The contractor shall submit the following reports to the

Engineer in charge.

(i) A daily report in the from as may be prescribed of the strength of labour both

skilled and unskilled employed by him on the work(s). The contractor shall

increase or decrease the strength, both skilled or unskilled, if directed by the

Engineer in charge. The submission of such report shall not, however, relieve

the contractor of his responsibilities and duties regarding progress or any

other obligations under the contract.

(ii) A classified weekly return in the prescribed form of the number of persons

employed on the works during the preceding week.

(iii) A weekly medical report in the prescribed form showing the health of the

Contractor’s camp, the number of persons ill or incapacitated and the nature

of their illness.

(iv) A report of any accident, which may have occurred, to be sent within 24 hours

of the occurrence

(v) Such other reports as may be prescribed.

B.2.65 Treasure trove

In the event of discovery by the Contractor or his employees, during the progress of

work of any gold, silver, oil or other minerals of any description and precious stones,

treasures, coils, antiquities, relic fossils or other articles or value of interest whether

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

geological, archaeological or any other such treasure & other things shall be

deemed to be absolute property of the AMC and the Contractor shall duly preserve

the same to the satisfaction the Engineer in charge, from time to time, and deliver

the same to such persons as the Engineer in charge may appoint.

The Contractor shall take all reasonable precautions to prevent his workmen or any

other person form removing or damaging any such articles or thins, immediately after

the discovery thereof and before removal acquaint Engineer in charge with such

discovery and carry out his orders for the disposal of the same.

B.2.66 Indemnity

The Contractor shall indemnify the AMC against all actions, suits claims & demands

through or made against the AMC in respect of work of this contract and against

any loss or damage to AMC in consequence of any action or suit being brought

against the contractor for anything done or omitted to be done in execution of the

work of this contract.

B.2.67 Insurance of Laborers:- The Contractor shall be responsible to arrange for insurance

of all laborer's either skilled or unskilled to secure against any accident as per labour

regulations of the state.

B.2.68 Setting out :- The Contractor shall be responsible for the true and proper setting out

of the works and the correctness of positions, levels, dimensions and alignments of

all parts of the work and for the provisions of all necessary instruments, appliance

and labour in connection therewith. If, at any time, during the progress of the work,

any errors, appear or arise in the positions, levels, dimensions or alignments of any

part of the work, the Contractor, on being required to rectify such errors by the

Engineer in charge shall at his own expense do so to the satisfaction of the Engineer

in charge, if however, such error is based on incorrect data supplied in writing by the

Engineer in charge, the expense of rectifying the same shall be borne by the

Corporation. The checking of and setting out of any line or level by the Engineer in

charge or his representative shall not in any way, relieve the contractor of his

responsibilities for the correctness of the error. The Contractor shall carefully protect

and observe all bench marks, site nails, pages and other thins used in setting out of

B.2.69 -Not Applicable

B.2.70 Not Applicable

B.2.71 Progress schedule

The Contractor shall furnish, within one month (unless extended by the Engineer in

charge) of the order to start the work, the progress schedule in duplicate indicating

the date of starting, the monthly progress expected to be achieved and the

anticipated completion date of each major item of work to be done by him, also

indicating dates of procurement and setting up the materials plants and machinery as

per instruction of Engineer-in-charge if demanded. The Schedule should include a

statement of proposed general and detailed arrangements for carrying out works and

of time, order and manner in which it is proposed that these shall be executed. The

schedule should be farmed keeping requirements of the clause 2 of Tender form in

view and be such as in practice to the achievement towards completion of the work in

the time limit and of the particular items on the dates specified in the contract and

shall have the approval of the Engineer in charge. Further, the dates for the

progress, as in this schedule shall be adhered to.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

a) In case it is found necessary, at any stage, to alter the schedule, the Contractor

shall submit in good time a revised schedule incorporating necessary

modifications proposed and get the same approved from the Engineer - in –

charge is further empowered to ask for more detailed schedule or schedules, say,

week by week, for any item or items and the Contractor shall supply the same as

and when asked for

b) The Engineer in charge shall have, at all times, the right, without in any way

violating this contract forming grounds for any claim, to alter the order of the work

or any part thereof and the Contractor shall also revise the progress schedules

accordingly and submit four copies of the revised schedule to the Engineer - in –

charge within seven days of the said Engineer’s direction to alter the order of

c) The Contractor shall furnish sufficient plant, equipment and labour and shall work

such hours and shifts as may be necessary to maintain the progress of the work

as per approved progress schedule. The working and shift hours shall comply

with all AMC regulations in force and shall be such, as may be approved by the

Engineer - in – charge and the same shall not be varied without the prior approval

of Engineer - in – charge.

d) The Contractor shall from time to time, as may be required by the Engineer - in –

charge, furnish the Engineer - in – charge with a statement in writing of the

arrangements he proposes to adopt for the execution of this contract and the

Engineer - in – charge may, if he considers necessary at any time advise

alteration in the same, which the Contractor shall adopt on notice thereof.

e) The progress schedule(s) shall be in the form of progress chart, forms,

statements and/or reports as may be approved by the Engineer - in – charge

f) The approval of the progress schedules by the Engineer - in – charge shall not

relieve the Contractor of any of his duties and responsibilities under the contract.

The adoption of any modification in the schedule required by the Engineer - in –

charge shall not entitle the Contractor to any extra payment.

B.2.72 Secured advance to contract:- Not Applicable

B.2.73 Advance payment: - Not Applicable

B.2.74 Advance against machineries:- Not Applicable

B.2.75 Mobilization advance: - Not Applicable

B.2.76 :-Before starting the work, the contractor will have to obtain the license from the

District Assistant Labour Commissioner under the Contract Labour (Regulation and

Abolition) Act,1970 and contract Labour (regulation and Abolition) Gujarat Rules

1972 after paying necessary fees and deposit on the basis of the number of laborers

to be employed on the work and will have to supply two true copies of the said

license to the Additional Chief Engineer(Electrical) before the work is started.

B.2.77 :-All the testing works shall be carried out as specified in specifications at the cost of

Annexure: The information in the following annexure specimens should be furnished on

separate letter pad

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

SPECIAL CONDITIONS OF CONTRACT

1.1 The following Special Conditions of Contract shall supplement the General

Conditions of Contract. Whenever there is a conflict, the provisions herein shall

prevail over those in the General Conditions of Contract.

1.2 The offered PV modules must be tested and approved by one of the IEC authorized

test centres. The IEC test certificate of the modules to be used shall be submitted.

ONLY INDIGENOUSLY manufactured solar modules shall be eligible under this

tender, i.e. IMPORTED modules shall not be eligible. Necessary documents in this

regard must be provided to AMC The proposed Module type shall be Mono PERC

having capacity not less than 500 Wp. Modules listed are as per latest ALMM list I

& II shall only be considered. However, Solar Modules for which application is filed

with MNRE and approval/listing is awaited shall also be eligible subject to furnishing

satisfactory documents submission in this regard.

In absence of the ALMM, the Shortlisted bidder shall have to submit self -

declaration regarding domestically manufactured Modules used in the SPV

System in this project. Whenever, the ALMM list published by the MNRE, the

Model and Manufactures of the Module shall be from the ALMM only used in the

SPV System in this project. However, Solar Modules for which application is filed

with MNRE and approval/listing is awaited shall also be eligible subject to furnishing

satisfactory documents submission in this regard before placing order to the module

1.3 The payment will be given as per the actual installed capacity on pro -rata

basis i.e., Rs. / KWp. All statutory charges namely GEDA Application fees, Solar

connectivity Charges, Meter connectivity Charges, Meter testing Charges and

system stability/strengthening charges to be paid additionally on producing

1.4 All approval required from GEDA/CEI office/ Discom/ Torrent power/Any organization

will be in scope of bidder. AMC will provide all necessary documents for same

required by the bidder from AMC.

1.5 After receiving the LOI, Bidders must submit a survey report on priority by putting

best efforts. The site survey report contains all the norms which impact the sites

during its constructions as well as operation period. Survey report format will be

provided to successful bidder only

1.6 Bidder will take care of all the existing constructions, water pipelines, Air

conditioner units and flag post on roof, advt. / hording and will provide adequate

protection of these units during construction. The Installation must be with

adequate strength for the long project life and also should not deteriorate

existing the aesthetic view of the utility.

1.7 Once the site is handed over, bidder will design and construct full plant. He will

use material as quoted in the offer and will complete commissioning on or before

the date of completion.

1.8 On handover of each site by AMC, bidder shall complete the works within 180 days

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

1.9 Bidder shall submit all design and documentation for the plant before starting

plant construction and only approved design can be constructed.

1.10 Bidder has to submit stability certificate for MMS from valid license holder

structure engineer as per format attached.

1.11 Once the plant is constructed, then it will be jointly tested, checked by bidder,

consultant/Electrical Engineer of AMC.

1.12 After commissioning of the project there will be trial run of 03 days where

performance of project shall be monitored through Remote Monitoring System, after

successful trial run project will be considered as Commissioned. In case if any

defects or abnormality appears during trial run should be rectify by the bidder. Once

the successful running of plant with full capacity during the trial run shall considered

as commissioned.

1.13 Post commissioning, completion of trial run of minimum 1000 kWp capacity shall be

considered as part commissioning. Defect liability and commencement of O&M shall

be considered accordingly for the part commissioning accomplished by the

successful contractor(s).

1.14 During operation and maintenance period bidder has to ensure the fourth nightly (15

Days) cleaning activity at site. For this purpose, bidder has to submit monthly report

duly signed by the authorized person /caretaker that cleaning cycle is done at

appropriate time with no deviation. The quarterly O&M payment will release after the

client confirmation letter only. For the purpose of payment, the quarterly O&M

payment shall be released considering the first day of the next calendar month.

1.15 During operation and maintenance period bidder must ensure smooth functioning of

Remote monitoring system of the project. Any top up recharge to keep the data

logger or any other connectively modem functioning is responsibility of the bidder for

competed contract period i.e. SITC + 5 Years O&M.

1.16 The bidder shall provide Timeline (PERT chart) for the project indicating

completion schedule for various items involved in work. The project completion

(successful commissioning) should be on or before date of completion.

1.17 Progress Report - The successful Bidder shall send a weekly progress report

covering, site activities etc. Periodical coordination meetings shall be held to

review the progress and take corrective action.

1.18 The general technical requirements mentioned are mainly for the guidance of

the Bidder. These requirements are not intended to preclude ingenuity of

designs or other improvements. If the Bidder proposes any deviation from these

requirements those shall be considered provided, they are necessary either to

improve the utility, performance and efficiency or to secure overall economy.

The Bidder shall give a separate list containing points of deviations in his offer

from the specifications asked for.

1.19 AMC may at any time by notice in writing to the Bidder either stop the work

altogether or reduce or cut it down. If the work is stopped altogether, the Bidder shall

only be paid for work done and expenses legitimately incurred by him as on

preparation of the execution of the work up to the date on which such notice is

received by him. Such expenses shall be assessed by AMC whose decision shall be

final and binding on the Bidder. If the work is cut down the Bidder shall not be paid

for the work as so cut down, but in neither case shall be paid any compensation

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

whatsoever for the loss or profit which he might have made if he had been allowed

to complete all the work included in the contract.

1.20 Conditional Tenders will be rejected.

1.21 In case of any type of misappropriations, cheating or intention of cheating, frauds,

irregularities, malpractice, etc. The AMC reserves the right to cancel the order

without giving reasons thereof and forfeit the security deposit.

1.22 Rates quoted by the Bidder will be inclusive of taxes, levies, duties, packing,

forwarding, freight, insurance, loading unloading, supply, installation,

commissioning, and any/ all charges for successful Supply and Installation of the

system at any locations in the State of Gujarat and all expenses of marketing,

commissions etc. as per the break-up asked for in the price bid.

1.23 The rates quoted by the Bidder will be excluding of GST, Work Contract Tax or any

other taxes applicable for such work. Any escalation in such taxes/ levies during the

tenure of the contract/order, will not be paid by AMC and Bidders are advised to

take into consideration any such escalations in the prevailing taxes/levies/duties.

However, any increase in statutory taxes, levies / fees or newly imposed

taxes/change in law would be charged extra (with submission of documentary

proof). Similarly, due credit would be given to Owner in case of withdrawal or

reduction in applicable taxes / fees / duties.

1.24 If the system is found uninstalled and false report of installation and commissioning

is submitted to AMC for claiming payment, Commissioner, AMC is empowered to

forfeit Security Cum Performance Guarantee Deposit up to 100% and to terminate

2.0 DEFINITIONS:

2.1 The Purchaser or Client is Ahmedabad Municipal Corporation (AMC)

2.2 Ahmedabad Municipal Corporation (AMC) shall mean the Purchaser.

2.3 ‘Contractor / Supplier’ shall mean individual or firm or company undertaking the work

and shall include their legal representative.

2.4 ‘Engineer’ shall mean the officer or representative of the Ahmedabad Municipal

Corporation (AMC) who may be authorized by Ahmedabad Municipal Corporation

(AMC) to carry out the work.

2.5 ‘The Engineer’s Representative’ shall mean any Engineer, Consulting Engineer, or

Assistant to the Engineer appointed from time to time by the Engineer to perform the

duties delegated.

3.0 COMPENSATION FOR GENERATION LOSS:

Please refer note given in Annexure -16.

1. Energy generation reading at inverter level shall be considered for calculation

of generation loss.

2. Non availability of grid hours, damage module and plant dismantle period

shall be suitably excluded for compensation calculations.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

4.0 O and M GUARANTEE and Sales after Services:

4.1 The successful bidder has to maintain the system for Five (5) years. The O and M

contract value will be paid quarterly. For the last month of annual O&M, last month

payment will be hold and after adjustment of compensation left amount will be

released. In case annual compensation amount is higher than last month O&M

invoice, compensation amount shall be deducted from payable amount against

clause 7.2 (V), as applicable.

4.2 Bidders should have well established network of service engineer and should have

adequately trained staff available at service stations for repair and maintenance of

Solar PV Systems.

4.3 Bidder will ensure that necessary spares are always available with their service

centres to provide necessary after sales service to the customers during the

warranty period.

4.4 The successful bidder has to submit O and M schedule and manuals for approval

of Consultant/AMC Engineers.

4.5 Solar plants must be in operational condition at the end of the O and M contract

period, before hand over to AMC.

4.6 Solar Modules shall be cleaned at the frequency of 15 days and more as required,

if water not available for some reason, dry cleaning shall be performed till

arrangement of water for wet cleaning of solar modules.

5.0 PERFORMANCE SECURITY:

5.1 The Performance Bank Guarantee (PBG) shall be in the amount of five percent

(05%) of the total O&M Order Value as specified at clause no. 25 of ITB section-I

6.0 DELIVERY AND DOCUMENTS :

6.1 The Supplier shall mail the following documents to the Purchaser on or before

clamming the Payment:

(a) Copies of the Supplier invoice showing Goods description, quantity, unit price,

(b) Delivery note / railway receipt / truck receipt;

(c) Manufacturer’s / Supplier’s guarantee certificate;

(d) Inspection Certificate issued by the nominated inspection agency and the

Supplier’s factory inspection report; and

(e) Certificate of origin.

7.1 Payment for Goods and Services shall be made in Indian Rupees.

7.2 Payment Scheduled (CAPEX ONLY)

Based on the agreed contract prices rate per KWp will be calculated and pro rate

payment will be released as follows:

i) 45 % after inspection and delivery of material at site.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

ii) 30% after installation and commissioning along with net metering, as required.

iii) 15 % of total order value shall be released on submission completion report

and on-site verification/ inspection by AMC and/or its authorized inspection

agency(ies) as per norms of AMC, for which completion is claimed.

iv) 5% of total order value shall be released on successful completion of

performance testing.

v) 5% of total order value shall be released on completion of O&M years.

Payment towards v) shall be released as follows:

a) 1% of total order value (Capex) shall be released on completion of first

b) 1% of total order value (Capex) shall be released on completion of

second O&M year.

c) 1% of total order value (Capex) shall be released on completion of third

d) 1% of total order value (Capex) shall be released on completion of fourth

e) 1% of total order value (Capex) shall be released on completion of fifth

Documents Required

A. Bills in triplicate copies in all cases

B. Copies of insurances taken for man and material as applicable.

C. For (i) Material receipt Note and relevant inspection documents

D. For (ii) Joint Installation and testing, commissioning Certificate by

AMC/Consultant and Bidder.

E. For (iii) As built drawings, All Statuary approvals, O and M Schedule and

F. For (iv) Certificate issued by AMC/ Consultant for satisfactory completion of

Performance test.

7.3 Payment Scheduled (During O and M)

Payment during O and M period will be released on quarterly basis. If the amount of

compensation works out to be more than total due amount, the same shall be

deducted from payable amount against clause 7.2 (V), as applicable.

Documents Required

A. Bills in triplicate copies

B. Copies of insurance taken for plant and manpower as applicable.

C. Certified copies/photos for O&M activities including cleaning of modules.

7.4 Payment for Extra Item Work

Payment towards extra item or services shall be disbursed as actual upon

submission of documents as follows:

A. Bills in triplicate copies

B. Copies of insurance taken for plant and manpower as applicable.

C. Proof of payment made towards statutory applications/extra work done.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

8.0 Liquidated damages for delay

In case the Contractor fails to commission the work within the period specified in the

tender form/contract/supply order, the AMC may at its discretion allow an extension

in time, subject to recovery from the Contractor at Liquidated Damages, and not by

way of penalty, a sum equal to 0.1 percentage of the contract value of remaining

work per day of the delay subject to a maximum of 10 percentage of remaining work

of contract value in line with AMC guidelines.

9.0 Other liabilities

The Contractor shall be fully and solely responsible for any damage or loss of life

(employee/outside person/animal).

a. The contractor shall be fully and solely responsible for any damage and/or

for loss of life of his own employee or any outsider/animal due to any

accident, electric shock, fire, hazards occurred related to solar system during

the work or after completion of work. AMC shall not be held responsible for

any unforeseen incidents, mis-haps, fatal accident to the employees

appointed or any outsider/animal and engaged during the period of contract

and they shall be covered by an adequate insurance by contractor. However

in case of any fatal accident which arises during the o&m work, it will entirely

be the responsibility of the contractor.

b. In case of any fatal or non-fatal accident occurs during anytime, then

responsible Principal Contractor /zonal engineer / zonal subcontractor/

Manager of Principal contractor have to immediately rush to the site and give

the factual report to the department from the concern site/place. Then after

contractor has to arrange/take necessary action in order to resolve the site

situation. This also includes intimation to the concern discom company

wherever necessary.

Special Note: - Over and above this is comprehensive contract of O & M of whole

solar system of AMC hence all components/part consist for smooth operation of

solar system are in the scope of O & M contractor. Hence Contractor is bound to

maintain whole solar systems in healthy condition. and laible in case of any

fatal/non-fatal accident. Contractor is solo responsible for fatal/non-fatal and

damages to third party properties, and liable to give compensation.

a. Minimum compensation for human life shall as per Govt. prevailing rules not

more than 20 Lakhs. Any animal casualty shall be settled by the contractor. If

contractor fails to pay compensation, AMC shall pay and recover from the

Contractor. 20% penalty on above said fix amount from running bill or SD shall

b. Maintaining safety of lives and systems shall be the utmost priority for the

Contractor involved in the O&M of the solar system. The Contractor

shall take and ensure adequate safety measures in the O&M of the street

lighting system. For this purpose, all safety equipment shall be provided to the

manpower engaged in O&M of the solar system.

It shall be in the scope of the Contractor to deal with any legal matter / any

compensation in case of power theft, material theft, fatal accident, damage,

procedure NOC required from Electrical Inspector, or any liaison work. In case of

power theft, an FIR shall be lodged by the Contractor.

The Contractor shall observe all provisions under various Acts such as the Labour

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

Contract Act, Minimum Wages Act, Workmen Compensation Act, R.P.F.C. Act,

Indian Electricity Act, etc., and the financial implications arising due to breach of

any Act shall be fully borne by the Contractor. The Contractor shall be responsible

/ liable to pay insurance of employees and materials, as well as third-party

insurance, income tax, sales tax, service tax, or any other taxes payable to

Government for carrying out the work.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

1. Solar PV system

A grid connected rooftop/ground mounted solar system is connected to a grid (typically

the public electricity grid) and feeds power into the grid. This is a form of decentralized

electricity generation. The feeding of electricity into the grid requires the transformation

of DC into AC by a special, grid-controlled inverter. The Solar photovoltaic panels

convert the solar energy into DC electrical energy and the DC electrical energy is

converted to AC power by the Inverter/GRID TIED INVERTER, which is connected to

the power grid. The Inverter is a special type of Inverter (electrical) that is used in a

renewable energy power system to convert direct current (DC) into alternating current

(AC) and fed it into the utility grid. The technical name for an inverter is "grid-interactive

inverter". They may also be called synchronous inverters. Grid-interactive inverters

typically cannot be used in standalone applications where utility power is not available.

The AC power output of the inverter is fed to the AC distribution board through

metering panel and isolation panel. The 415 V/230 V AC output Three/Single phase of

the system can be utilized or as an option it could be stepped up to the required

voltage level and after synchronizing with the grid, can be exported to the grid.

The system shall consist of (but not limited to) following equipment:

a. Suitable Nos. of Mono PERC Crystalline silicon Solar PV Modules, as per ALMM

b. Solar Panel Mounting Structures

c. DC Combiner Box /Array Junction boxes / DCDB

d. String Inverter/Power Conditioning Unit (Inverter) with Automatic Switching

between solar Power and Incoming Grid with priority on Solar

e. DC Cables, AC cable accessories and cable support system.

f. Earthing system with necessary earthing conductors for primary and secondary

g. Suitable Nos. of pyranometers and its installation

h. Lightening Arrestors

i. Inspection / Incidental Services

j. Pre and Post Commissioning Test – if required

k. Net Metering

l. Trial Run Test and Performance Guarantee (PG) test

m. De-commissioning and re-commissioning of the project.

n. To keep the roof accessible wherever required, bidder shall provide ladder(s) to

maintain accessibility during construction and O&M.

o. Tool kits for maintenance

p. Comprehensive O and M for Five years

q. Supply of iPad Pro with specification elaborated in technical specification

2. Scope of Work

Design, engineering, testing at manufacturers works, inspection, procurement, supply,

transportation to Site, unloading at site, supply of ladder (if required) handling, storage,

associated civil works, services, permits (material related), insurance at all stages,

construction, erection, installation, testing (pre-grid and post grid), completion,

commissioning, performance testing, trial run, training of AMC personnel and final

completion of Solar Power generation station. The Solar power station shall have

aggregate generating total capacity of 5000 kWp (the “Project”). This will be treated as

maximum DC side installed capacity of modules. The generated power shall be at

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

230/415 V AC 50 Hz voltage level in three (3) phases/single phase. The applicant shall

provide comprehensive operation and maintenance of the plant for a period of Five (5)

years from the date of successful completion of trial run including Remote Monitoring

System (RMS- All system regarding online monitoring system, that can be indicating

real time generation and also previous history of all the generation data with sensors

and necessary accessories. The system should be capable for monitoring at the

specified location of AMC. And reports on different time frame can be generated during

entire O and M Five year’s period).

The net metering arrangement shall be compliant to Gujarat Electricity Regulatory

Commission (GERC) regulations for grid-connected solar net/gross metering.

Permission, approvals and installation of bidirectional meter shall be in the scope of

successful bidder.

Supply of iPad Pro for online monitoring of proposed and existing solar project of

3. PLANT EQUIPMENT AND ASSOCIATED WORKS –

The equipment and materials for total capacity 5000 kWp Grid Interactive Solar PV

Power Project with associated system (Typical) shall include but not be limited to the

Supply, Erection, and Testing and Commissioning of the following:

3.1 CIVIL WORKS

a. Preparation of project area its access and its development. In case roof is not

accessible, suitable ladder needs to be provided for ease of construction and

b. Requisite foundation and structures wherever required. Anchoring with water

c. Requisite cable routings(s) through cable contours/ UV resistance Pipes

wherever required.

d. Civil and Electrical work for mounting the inverter etc.

e. Fabrication, supply and erection of cable holders, support, brackets and

f. Galvanized steel rigid/ UV resistance flexible conduits and accessories, cable

pipes, lugs, glands, terminal blocks, galvanized sheet steel junction boxes, cable

fixing clamps, nuts and bolts etc. as required.

g. Supply of necessary materials for field grounding system etc.

h. Suitable drainage arrangements wherever necessary.

i. Any other items not specifically mentioned in the specification but which are

required for erection, testing and commissioning and satisfactory operation of

the solar power plant are deemed to be included in the scope of the specification

unless specifically excluded.

3.2 ELECTRICAL WORKS

a. AC Distribution Board

b. Protective Relays and Control Panel (if needed)

c. AC and DC Power Cables with accessories

d. Earthing System

e. Metering System (ABT)

f. Circuit Breakers

g. Lighting /Surge Arrestor

h. Solar Inverter (Inverter must have display facility)

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

3.2.1 Grid interactive system including all equipment required for the same such as but

not limited to breakers, isolators, lightning arrestor, panels, protection equipment,

cables, proper earthing as per statutory requirements and comply to CERC/GERC

Grid code issued from time to time.

3.2.2 Net/Gross Metering arrangement under which Solar PV System installed at Eligible

Consumer’s premises delivers surplus electricity, if any, to the Distribution Licensee

after off-setting the electricity supplied by the distribution licensee to such Eligible

Consumer during the applicable billing period.

3.2.3 Fire protection and fire-fighting equipment of proper type as well as near the

inverter. Fire extinguisher shall be installed at every project location.

3.2.4 RMS system with facility to monitor the same from the office of AMC

3.2.5 Any other material and services (whether specifically mentioned in the document or

not) require to full fill the stated scope of work shall be deemed to be included in the

scope of the work on turnkey basis.

3.3 WEATHER MONITORING STATION (WMS) / PYRONOMETER

Requirement of weather monitoring stations are not envisaged, separate quote shall be

sought, if required.

Bidder for supply and install pyranometers at suitable locations, one pyranometer

needs to be considered for every 10 locations. The pyranometer shall be calibrated

before installation at site, installation shall be carried out in consultant with AMC.

SITC includes supply of iPad Pro to meeting monitoring requirement of the solar

4. ENGINEERING DATA AND DRAWINGS

Engineering drawing, data etc. of Each Solar Power Plant and its associated electrical

and mechanical auxiliary systems includes preparation of single line diagrams and

installation drawings electrically outs, erection key diagrams, electrical and physical

clearance diagrams, design calculations for structure load to be provided under this

contract, are covered under Bidders scope of work shall be prepared by the applicant

and got approved from the owner before start of the job and the same should be

submitted to owner in three copies.

Successful bidder shall furnish operation and maintenance manual in two (02) sets

prior to start of O and M period.

5. TRAINING OF EMPLOYERS PERSONNEL

The bidder shall provide training to at least two personnel of AMC for a minimum

period of Two days at site for erection, testing, commissioning and O and M as well as

Operate remote monitoring system.

6. TERMINAL POINTS AND EXCLUSIONS

The terminal point under the scope of this assignment shall be line isolator of 230/415V

three/single phase four wire 50 Hz outgoing feeder up to the incoming bus bar of AMC

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

All materials and services (whether specifically mentioned in this document or not)

required to full fill the stated scope of work shall be deemed to be included in the scope

During Construction

The contractor shall arrange insurance to cover all risks in respect of their personnel,

materials including transit. Bidder may take suitable insurance of equipment belonging

to the contractor or its subcontractor during the tenure of the construction till

commissioning. Bidder shall release AMC from all the potential liabilities from defects,

damages and accidents may occur till commissioning of the project.

Bidder shall assist AMC in opting suitable Insurance policy for Fire and allied perils

including earthquake, flood, storms, cyclone, tempest, theft and burglary including third

party liability and any other purpose, as deemed fit by AMC, shall be taken by AMC

regularly during O&M contract period. In case of any loss/ claim covered under the

owner policy, O&M contractor shall immediately inform the same to AMC & facilitate

AMC in filing the claim with Insurance Company. Thereafter, Contractor shall submit all

required documents to AMC for onward submission to Insurance Company for filing

claim and take all necessary measures required to protect the interest of AMC for

settlement of such claim.

In case of claim against fire (not attributable to Force Majeure), theft & burglary, AMC

shall only reimburse to the contractor to the extent claim received from the Insurance

Company and the differential cost of replacement / repair over and above the

insurance claim settled, if any, will be borne by the Contractor. In the event of rejection

of the above claim by Insurance Company, entire replacement / repair cost will be

borne by the Contractor.

If AMC decides not to opt for any insurance whatsoever suitable arrangement including

third party insurance for avoiding potential defects/loss shall be made by the

9.1 Testing, maintenance and condition monitoring of equipment.

9.2 Mandatory spares and supply for Five (5) years

9.3 Any other equipment / material required to complete the Solar Power Plants.

9.4 Receipt, unloading, storage, erection, testing and commissioning of all supplied

9.5 Materials and accessories, which are necessary or usual for satisfactory and

trouble-free operation and maintenance of the above equipment

9.1 Availability for everyday inspection by AMC as per requirement may be ensured,

failing which AMC shall have full right for alternate arrangement at the risk and cost

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

9.2 The Bidder shall arrange deployment of manpower and required consumable

during commissioning.

9.3 All equipment and item which are not specifically mentioned but are required for

completion of work including commissioning, operation and maintenance of Solar

Photovoltaic Power Plant with remote monitoring system, in every respect and for

safe and efficient operation and guaranteed performance.

9.4 Submission of following documents drawings data design and engineering

information to AMC or its authorized representative for review and approval.

(i) Detailed technical specification of all the equipment’s.

(ii) Design criteria.

(iii) Design calculations with details on structural load.

(iv) General arrangement an assembly drawing.

(v) Schematic diagram for entire electric system

(vi) Quality assurance plans.

9.5 All drawings shall be fully corrected to agree with the actual "as built" site

conditions and submitted to AMC (both in soft and hard copy) after commissioning

of the project for record purpose.

9.6 Preparation and supply of detailed Operation, System and Maintenance manual of

9.7 Adequate insurance coverage during EPC period up to commissioning. Including all

the worker’s accidental insurance must be obtained by the bidder.

9.8 The bidding company shall be responsible for all the required activities for the

successful running, optimum energy generation and maintenance of the Solar

Photovoltaic Power Plant for Five years with RMS covering:

(i) Deputation of Engineering and supporting personnel as required.

(ii) Successful running of Solar Power Plant for optimum energy generation.

(iii) Monitoring controlling, troubleshooting maintaining of records, registers.

(iv) Supply of all spares, consumables and fixing / application.

(v) Supply and use of consumables such as grease oil etc. throughout the

maintenance period as per recommendations of the equipment

(vi) Conducting periodical checking, testing over hauling and preventive action.

(vii) General up keeping of all equipment,

9.9 Submission of periodical reports to AMC on the energy generation and operating

conditions of the solar systems.

9.10 Continuous monitoring the performance of the Solar Power Plant and regular

maintenance of the whole system including Modules, inverters, cables are

necessary for extracting and maintaining the maximum energy output from the

Solar Power Plant. in case due variation to the site or its surroundings, like shadow

of nearby buildings after commissioning, shadow of tree and non-availability of grid

,not permitted access due to some administrative restrictions, long time water

unavailability etc,. accordingly, to be considered until resolved.

9.11 Any replacement required, for inverters, cables, junction boxes or any other

component during the entire course of Five years shall be on contractor’s account.

10. INSPECTION AND TESTING

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

10.1 Owner reserves the right to inspect any Equipment / Material to be supplied by the

contractor as part of his/her scope of work, at manufacturer’s works to confirm their

conformity to the Contract. The special conditions of contract and / or the Technical

Specification shall specify what inspections and tests the Client requires and where

they are to be conducted The Contractor shall provide and secure for the Client and

his Authorized Representative every reasonable access and facility at the

manufacturer works for inspection and testing.

10.2 All equipment shall be inspected and tested as per an agreed Quality Assurance

Plan before the same is packed and dispatched from the Manufacture’s Works. The

Contractor shall carry out tests as specified/directed by Client or his representatives.

10.3 All the expenses related to inspection at manufacturer’s works & at site viz. lodging &

boarding, all facilities other related commercial expanses as and where required shall

be borne by the Contractor. Mode of transportation is Air, Road Line only and for stay

minimum 3 star hotel. If Air lines facility not nearby city then through then through

1stclass Air conditioning train /Air Conditioning comfortable car

Contractor has to consider lodging, boarding with all facilities for 2 persons from

Client / Consultant and his authorized representatives for only Client inspection

Contractor has to consider lodging, boarding with all facilities for 2 persons from

Client / Consultant and his authorized representatives and other related commercial

expanses as and where required for inspection.

10.4 All major equipment’s inspections and tests may be conducted on the premises of

the Supplier at point of delivery and / or at the Good’s final destination. in presence

of Client and/or its representative.

10.5 Any inspected or tested Goods fail to confirm to the Specifications, the Client may

reject the same and the Contractor shall either replace the rejected Goods or make

all alterations necessary to meet specification requirements free of cost to the Client.

The tenderer shall be responsible for communication & co-ordination between all

supplier for the compatibility of the various electrical & mechanical equipment’s. If

some data or specification is missing/misleading then the on AMC’s request, the

tenderer shall provide the same in the good interest of the project without additional

10.6 The Client’s has right to inspect, test and, where necessary, reject the Goods after

the Good’s arrival at site and shall in no way be limited or waived by reason of the

Goods having previously been inspected, tested and passed by the Client or its

representative prior to the Goods’ shipment from the manufacturer Place/country of

10.7 Approvals or passing of any inspection by the owner or his authorized representative

shall not, however, prejudice the right of the Engineer-in-Charge to reject the material

if it does not comply with the specification when erected or give complete satisfaction

CLIENT/CONSULTANT INSPECTION ON: - Solar Module and Inverters Only.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

SCOPE OF WORK FOR OPERATION AND MAINTENANCE

Owner intends to entrust the operation and maintenance (O&M) of the 5 MW solar projects

on comprehensive basis to the Contractor on turnkey for 5 (five) years

Deployment of Engineering and supporting personnel of their Duties, as required.

Successful running of Solar Power Plant for optimum energy generation.

Monitoring controlling, troubleshooting maintaining of records, registers.

Cleaning cycle should be fortnightly (15 Days). After cleaning cycle must received a letter

from client/ nodal person for satisfactorily cleaning at site. Without client satisfactorily letter

no new payment shall be payable for respective month.

Supply of all spares, consumables and fixing/application, inverters indoor panels, MCCBs,

Bus bars, cables terminals kits, Isolators with earth switch, LAs, lights along with

replacements and all other associated equipment of solar plant etc., for a period of 5 (five)

years. Cost of these items (including Cost of spares) shall be included in the price quoted for

Supply & use of consumables throughout the maintenance period as per recommendations

of the equipment manufacturers.

Conducting periodical checking, testing, over hauling and preventive action.

Daily General up keeping including cleaning of all equipment, building, amenities roads,

Solar Photovoltaic land area etc.

Submission of periodical reports to AMC on the energy generation & Operating conditions of

the solar plant for every month

Taking care of the full security aspects of the Solar Power Plant.

Replacement of damaged modules if any, during period of 5(five) Years.

Replacement of damages equipment including Inverters and all type of Battery used in solar

plant time to time if used and required.

In case of expansion of building or facilities, de-commissioning of solar plant is necessary,

bidders to carry out de-commissioning, transportation to safe storage yard and re-

commissioning and all necessary liasioning works, maximum upto 5% of project

commissioning and if required more than it shall be chargeable on SOR basis or as per AMC

guidelines from time to time.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

To maintain at the facility accurate and up-to-date operating logs, records and monthly

reports regarding Operation & Maintenance of the facility.

To perform or contract for and oversee the Performance of periodic overhauls or

maintenance required for the facility in accordance with the recommendations of the

original equipment manufacturer.

To maintain and up-keep control room, all internal roads, tool room, stores, equipment,

etc. in workable conditions.

To discharge obligations relating to retirement/ Superannuating benefits to employees (of

the contractor) or any other benefit accruing to them in the nature of compensation,

bonus / in addition to salary, etc. for the period of service with the Contractor.

2. REPORTS OF OPERATION AND PERFORMANCE MONITORING

A daily report comprising energy generation, breakdowns, generation hours etc. shall be

sent through e-mail and /or made available through CRM to Owner.

Monthly performance of plant on the following parameters shall be prepared and

submitted to Owner on 10th of succeeding month

a. Daily generation data

b. Details of preventive maintenance activities carried out during the month

c. Breakdown details along with remedial actions taken

d. Break up of down times – Technical & Non-Technical

f. Component failure details

Annual report of Solar plant will also be prepared on above points shall be submitted in

the month of April every year.

OWNER at its discretion may get the performance checked from an independent

technical consultant.

3. PREVENTIVE MAINTENANCE

The Contractor shall draw the preventive maintenance schedules for daily, monthly and

yearly and attend to the breakdowns a copy of such Preventive Maintenance Schedule

shall be submitted to the Owner. The clause needs to read in conjunction with clause

The Contractor shall carry out the periodical/plant maintenance as given in the

manufacturer’s service manual and perform minimum two certified services per annum.

Such program for all the equipment shall be prepared as per operating manuals of

manufacturer’s and shall be implemented in letter and spirits.

Regular periodic checks of the inverter & modules shall be carried out as a part of

routine preventive maintenance. In order to meet the maintenance requirements stock of

consumables is to be maintained as well as various spares as recommended by the

manufacturer at least for one years are to be kept for usage.

Schedule maintenance shall be as per OEM schedule/instructions.

Maintenance record is to be maintained by the operator to record regular maintenance

work carried out as well as any breakdown maintenance along with the date of

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

maintenance, reasons for the breakdowns, steps taken for attending to the breakdown,

duration of the breakdown etc.

The Contractor shall deploy enough manpower at solar project site to carryout work

instructions and preventive maintenance schedules as specified.

The Contractor will attend to breakdown jobs immediately for repair / replacement /

adjustments and restore operations at the earliest during the currency of O&M Contract.

The Contractor shall immediately report the accidents, if any, to the Engineer In charge &

to all the concerned authorities as per prevailing law of the State showing the

circumstances under which it happened and the extent of damage and / or injury caused.

O&M Contractor would be solely & fully responsible / liable to pay for any

losses/damages/claims, etc. and Owner will be fully indemnified for such losses / claims.

The Contractor shall comply with the provision of all relevant Acts of Central or State

Governments including payment of Wages Act, 1936; Minimum Wages Act, 1948;

Employer's Liability Act, 1938; Workmen's Compensation Act, 1923; Industrial Disputes

Act, 1947; Employees State Insurance Act, 1948; Contract Labour (Regulations &

Abolishment), Act 1970 or any other law relating whereto and rules made there under

from time to time.

The Contractor shall at his own expense provide all amenities to his workmen as per

applicable laws and rules.

The Contractor shall ensure that all safety measures are taken at the site(s) to avoid

accidents to his or his Co-Contractor or Owner’s Workmen.

If in the event of negligence or mal operation by the Contractor's operator any failure of

equipment takes place such equipment should be repaired / replaced by Contractor free

of cost within a reasonable period of time.

4. STATUTORY & OTHER CHARGES

Statutory charges like CEIG annual charges or any other charges as may be required to

be paid to such statutory agencies shall be in the scope of the Owner & shall be paid by

the Owner from time-to-time post commissioning of project. For such payments

contractor has to inform one month in advance to the Owner. The contractor shall

facilitate for arranging invoices and proof of payment made to the authorities.

5. QUALITY SPARES & CONSUMABLES

In order to ensure longevity safety of the core equipment and optimum Performance of

the system the Contractor should use only genuine spares of high-quality standards as

recommended by manufacturers (OEM).

6. TOOLS AND TACKLES

The Contractor shall arrange for all the necessary tools and tackles including crane for

carrying out all the maintenance work covered under this contract.

7. SECURITY SERVICES

The Contractor shall develop proper security system at his own cost for the check/ vigil

of the solar plant.

8. ONSITE TRAINING

Providing a detailed training plan for all operation, maintenance procedures, which shall

after approval by Owner, form the basis of the training program. Contractor shall impart

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

training on site to 2 Owner engineers in O&M of solar plant and associated equipment for

2 days. Boarding and lodging expenses of the trainees shall be borne by contractor.

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

TECHNICAL SPECIFICATIONS

The proposed projects shall be commissioned as per the indicative technical

specifications given below. Any short comings will lead to cancelation of order in

full or part as decided by Purchaser.

A Grid Tied Solar Photo Voltaic (SPV) power plant consists of SPV array, Module

Mounting Structure, Power Conditioning Unit (PCU) consisting of Maximum Power

Point Tracker (MPPT), Inverter, and Controls and Protections, interconnect cables,

solar meter, bi- directional energy meter and switches. PV Array is mounted on a

suitable structure. Grid tied SPV system is without battery and shall be designed with

necessary features to supplement the grid power during daytime. Components and

parts used in the SPV power plants including the PV modules, metallic structures,

cables, junction box, switches, PCUs etc., shall confirm to the BIS or IEC or

international specifications, wherever such specifications are available and

Solar PV system shall consist of following equipment/components.

• Solar PV modules (Mono PERC) consisting of required number

• Grid interactive Power Conditioning Unit with Remote Monitoring System.

• Mounting structures.

• Junction Boxes.

• Earthing and lightening protections.

• IR/UV protected PVC Cables, pipes and accessories.

• Solar Meter and Bi-directional Energy Meter

2. SOLAR PHOTOVOLTAIC MODULES:

2.1 The PV modules used shall be made in India, as per latest MNRE requirements of

ALMM List I and II. Necessary documents in this regards must be provided to

2.2 The PV modules used must qualify to the latest edition of IEC PV module

qualification test or equivalent BIS standards Crystalline Silicon Solar Cell Modules

IEC 61215/IS14286. In addition, the modules must conform to IEC61730 Part-2-

requirements for construction and Part 2 – requirements for testing, for safety

qualification or equivalent IS.

a) For the PV modules to be used in a highly corrosive atmosphere

throughout their lifetime, they must qualify to IEC 61701/IS

b) The total solar PV array capacity shall not be less than allocated capacity

(kWp) and shall comprise of solar crystalline modules of minimum 500 Wp

and above wattage with module efficiency not less than 20%. Module

capacity less than 500 watts peak shall not be accepted

c) Protective devices against surges at the PV module shall be provided. Low

voltage drop bypass diodes shall be provided.

d) PV modules must be tested and approved by one of the IEC authorized test

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

e) The module frame shall be made of corrosion resistant materials, preferably

having anodized aluminum.

f) The bidder shall carefully design and accommodate requisite numbers of the

modules to achieve the rated power in his bid.

g) Other general requirement for the PV modules and sub systems shall be the

I. The rated output power of any supplied module can have tolerance of

II. The peak-power point voltage and the peak-power point current of any

supplied module and/or any module string (series connected modules)

shall not vary by more than 2 (two) per cent from the respective

arithmetic means for all modules and/or for all module strings, as the case

III. The module shall be provided with a junction box with either provision of

external screw terminal connection or sealed type and with arrangement

for provision of by-pass diode. The box shall have hinged, weather proof

lid with captive screws and cable gland entry points or may be of sealed

type and IP-65 rated.

IV. I-V curves at STC shall be provided by bidder.

2.3 The following information must be mentioned in the RFID used on each module (This

can be inside or outside the laminate, but must be able to withstand harsh

environmental conditions).

a) Name of the manufacturer of the PV module

b) Name of the manufacturer of Solar Cells.

c) Month and year of the manufacture (separate for solar cells and modules)

d) Country of origin (separately for solar cells and module)

e) I-V curve for the module Wattage, Im, Vm and FF for the module

f) Unique Serial No and Model No of the module

g) Date and year of obtaining IEC PV module qualification certificate.

h) Name of the test lab issuing IEC certificate.

i) Other relevant information on traceability of solar cells and module as per ISO

2.4 Warranties:

a. Material Warranty:

i. Material Warranty is defined as: The manufacturer shall warrant the Solar

Module(s) to be free from the defects and/or failures specified below for a

period not less than five (5) years from the date of sale to the original

customer ("Customer")

ii. Defects and/or failures due to manufacturing

iii. Defects and/or failures due to quality of materials

iv. Non conformity t o specifications due t o faulty manufacturing and/or

inspection processes. If the solar Module(s) fails to conform to this warranty,

the manufacturer will repair or replace the solar module(s), at the Owners sole

AHMEDABAD MUNICIPAL CORPORATION 5 MWp SOLAR POWER PROJECT

2.5 Performance Warranty:

The predicted electrical degradation of power generated not exceeding 20% of the

minimum rated power over the 25-year period and not more than 10% after ten years

period of the full rated original output.

3. ARRAY STRUCTURE

Module Mounting Structure: The mounting (Rectangular pipe / square pipe / circular

pipe) with requisite cross bars, nuts and bolts, etc. shall be Hot deep galvanized with

minimum 80micron coating. The Rectangular / square /circular hollow pipe section

used for the structure should have a minimum thickness of 2.0 mm. other than

above, the material thickness should be minimum 2.5 mm. A certificate of a

structural engineer certifying the strength and stability of the mounting structure to

withstand the weight and wind speed of 150 km/hour throughout the life span of

years of the system, shall be submitted by the vendors. Hot Dipped Galvanized steel

coils. suitable arrangement for base plate for foundation , solar panel mounting, the