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Tender Value
₹15 L
EMD Value
₹15,000
Closing Date
7 Feb 2026, 6:00 pmClosed
Similar tender results from the same govt authority in the past 3 years.
Dy. Commissioner, South Zone-B (Kanakpur)
To find Out Leakages & Contamination of Water in Water Distribution Pipelines by Using Camera System in Various Areas of South Zone-B(Kanakpur), Surat.
269704
DMC/SZ-B/19/2025-26,Work No.02
Open
Electronic Components And Devices
Surat
3 documents required · 3 mandatory
₹1,062
Commissioner, Surat Municipal Corporation
₹15,000
28 Jan 2026
28 Jan 2026
28 Jan 2026
7 Feb 2026
28 Jan 2026
Name of work: To find Out Leakages & Contamination of Water in Water
Distribution Pipelines by Using Camera System in Various
Areas of South Zone-B(Kanakpur), Surat.
Tender (On Line) Notice No. DMC /SZ-B/19/2025-26
Uploading of / Tender Document : Dt:- 27/01/2026
Downloading of / Tender From DT:- 27/01/2026 TO Dt:-07/02/2026
Document upto 18.00 hrs
Online submission (Last Date) : Upto Dt:- 07/02/2026, 18.00 hrs
Tender Fee, EMD, and other
Documents in soft Copy.
Submission of Tender Fee, EMD, Up to Dt:- 16/02/2026 ,18.00 hrs. To Chief
(Only Banker Cheque / D.D) and Accountant, SMC, Muglisara, Surat by
Affidavit in Hard Copy. R.P.A.D./Speed Post upto 18.00 hrs.
Opening of Online Technical Bid : On Dt:- 09/02/2026 , 11.00 hrs. (Probable
Opening of Tender Fee, EMD, and : On Dt:- 20/02/2026 , (Probable date)
other Documents in hard Copy.
Opening of Price Bid : After Scrutiny of Technical Bid
ESTIMATED AMOUNT : Rs.
DOCUMENT FEES : Rs.
Registration : E-2
TO BE SUBMITTED TO:
THE CHIEF ACCOUNTANT,
ACCOUNTS DEPARTMENT,
SURAT MUNICIPAL CORPORATION,
MUGLISARA, SURAT - 390
SURAT MUNICIPAL CORPORATION
SOUTH ZONE-B (KANAKPUR)
Tender (On Line) Notice No. DMC /SZ-B/19/2025-26 Work no -
Surat Municipal Corporation invites Tenders for below mentioned work from
reputed and experienced Contractor / Agency.
The tenders will be opened online in presence of bidders and opening authority
subject to receipt of Tender Fees, EMD in hard copy. The tenders will be opened in
two stages i.e Technical Bid and Price Bid. Tender Fees & EMD in hard copy in
account department (Main Office). But tenderer has to upload relevant
documents as required /mentioned in the technical bid in Soft Copy (By
Scanning) .The tenders will be opened in two stages i.e Technical Bid and Commercial
Executive Engineer
South Zone-B(Kanakpur)
Surat Municipal Corporation
SURAT MUNICIPAL CORPORATION
TENDER DOCUMENT
SR. PARTICULARS PAGE
1. NOTICE INVITING TENDER 03-06
2. ANNEXURE-I (Performa for list of works of similar nature already completed
by the Tenderer during last 7 years
3. ANNEXURE-II (Performa for declaration regarding work on hand with the
4. ANNEXURE-III
6. ANNEXURE-VIII
10. CONTRACTOR TO PLEASE READ THIS CAREFULLY 15-16
11. DECLARATION FORM
12. INSTRUCTION TO TENDERER 18-31
13. GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE FOR 32-34
14. GENERAL CONDITIONS OF CONTRACT 35-83
16. IMPORTANT INSTRUCTION-B TO THE CONTRACTOR
17. SPECIAL NOTE
18. DETAILED TECHNICAL SPECIFICATIONS
19. COVERING LETTER
20. CHECKLIST FOR BIDDER 89-90
1. NOTICE INVITING TENDER:
(A) RECEIPT AND OPENING OF TENDER:
Online Tenders will be received from the established and reliable contractors on or before
18.00 hours on 24/12/2025 on website smc.nprocure.com. The tender received after due
time and date specified will not be accepted.
(B) NAME OF WORK: - To find Out Leakages & Contamination of Water in Water
Distribution Pipelines by Using Camera System in Various
Areas of South Zone-B(Kanakpur), Surat.
1. ESTIMATED COST : Rs.15,00,000.00
2. EARNEST MONEY DEPOSIT : Rs.15,000.00
3. TIME LIMIT : 12 (Twelve) months (excluding Monsoon)
4. Document Fee : Rs.1062
5. Registration required : E-2
(C) OPENING OF TENDERS:
The tenders will be opened online in presence of bidders and opening authority subject
to receipt of Tender Fees, EMD and other Documents in hard copy electronic format
only through online (by scanning). The tenders will be opened in two stages i.e
Technical Bid and Commercial Bid.
(D) PURCHASE OF TENDER DOCUMENTS:
Tender Documents can be downloaded from smc.nprocure.com From Dt. 27/01/2026
to 07/02/2026 upto 18.00 hrs. Tender documents fees of Rs.1,062.00 per set which is
required for submission of tender towards the cost of tender documents in cash, pay
order or by demand draft of any nationalized bank, in favour of "The Commissioner,
Surat Municipal Corporation" payable at Surat and shall be submitted along with EMD
and other documents in electronic format only through online (by scanning). The cost
of the Tender Documents will not be refunded in any circumstances. The Surat
Municipal Corporation shall not be liable for any postal delay in any case.
As per City Engineer Shri Note No. 61, Dt. 05/02/2025
Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in
electronic format through online mode (by scanning) while uploading the bid. This
submission shall mean that E.M.D. & tender fee are received for purpose of
opening of the bid. Accordingly, offer of those shall be opened whose E.M.D. &
tender (bid) fee is received electronically. However, for the purpose of realization of
D.D. bidder shall send the D.D. in original through RPAD / Speed post as per to
reach to Chief Accountant, SMC within 7 days from the last date of online
submission of the bid as per tender notice.
Penaltative action will be taken for not submitting original Demand Draft in the
account department of Surat Municipal Corporation within 7 days from the last
date of online submission of the bid for the first time as mentioned below.
Sr. No. Tender Amount Penalty Amount in
1. Up to Rs. 1 Crore Rs. 10,000/-
2. More than Rs. 1 Crore and Upto Rs. 10 Crore Rs. 20,000/-
3. More than Rs. 10 Crore and Upto Rs. 50 Crore Rs. 30,000/-
4. More than Rs. 50 Crore and Upto Rs. 100 Crore Rs. 70,000/-
5. More than Rs. 100 Crore Rs. 1,00,000/-
If bidder will not submit the penalty amount within 10 days to Surat Municipal
Corporation and/or bidder will not submit the demand draft in original for the
second time and after, Penaltative action shall be taken for abeyance of registration
and cancellation of E-tendering code for 6 (six) months.
Any documents in supporting of bid shall be in electronic format only through
online (by scanning) & hard copy will not be accepted separately.
(E) CONTRACT PERIOD:
The total contract period is hereby fixed as 12 (Twelve) months (excluding monsoon)
from the 10th Day of issuance of work order OR till completion of tender amount which
ever is earlier.
(F) Tenderer must comply with and agree to all instructions & requirements in the Notice and in the
Instructions to Tenderers, including requirements in the Contract Documents.
(a) All tenders must be submitted in the prescribed Tender form.
(b) Each Tender must be accompanied by the completion Schedule.
(c) Each tender must be accompanied by the Tender Security (Earnest Money Deposit)
as specified in the tender notice
(d) The successful tenderer shall execute the Contract Agreement within fifteen days after the
date of Notice of award.
(e) The successful Tenderer will be required to furnish a performance bond (Security Deposit)
of an amount equal to (2%) Two percent of the tendered amount.
(f) The successful Tenderer shall furnish insurance in accordance with the contract
(g) The Surat Municipal Corporation may withhold issuance of the Notice of proceeds for a
period not exceeding fifteen days after the date of execution of the contract agreement.
h) The tender and tender guarantee bond (Earnest Money Deposit) shall be submitted by the
Agency in whose name tender has been issued. Transfer of tender documents to any other
party is prohibited.
(i) All intending tenderers will have to purchase digital signatures in order to participate in
the online bidding process..
(G) RECEIPT OF TENDER DOCUMENTS:
The following details are to be submitted online on smc.nprocure.com :
a. Document fees and EMD Details
b. Commercial Bid
c. Annexure I to II along with all necessary supporting documents
d. Bank solvency
f. GST Registration
g. Power of attorney
h. Partnership deed in case of Partnership firm.
i. Affidavit of Annexure III on Non Judicial Stamp Paper of Rs.300/-
j. Under taking by the tenderer for not black listed on Rs.300/-
government stamp paper. (ANNEXURE-IX)
k. Commitments on Letter head for provision of Camera required
(as stated in ANNEXURE-B)
The following details shall be submitted in hard copy at prescribed address :
a. Tender fees in prescribed format
b. Earnest Money Deposit in prescribed format
c. Affidavit of Annexure III on Non Judicial Stamp Paper of Rs.300/-Please
note that commercial bid shall not be submitted in hard copy under any
circumstances. This will hold the tender liable for rejection.
d. Under taking by the tenderer for not black listed on Rs.300/-
government stamp paper. (ANNEXURE-IX)
e. Commitments on Letter head for provision of Camera required
(as stated in ANNEXURE-B)
Demand Draft for E.M.D & Tender fee shall be submitted in electronic
format only through online (by scanning) while uploading the bid. This submission
shall mean that E.M.D. & tender fee are received for purpose of opening the bid.
Accordingly offer of those shall be opened whose E.M.D. & Tender fee is received
electronically. However for the purpose of relization of D.D bidder shall send the D.D
in original through RPAD/ speed post so as to reach to Account department (Main
Office) within 7 days from the last date of uploading. Penaltativeaction for not
submitting D.D in original to Account Department (Main Office) by bidder shall be
initiated and action shall be taken for abeyance of registration & cancellation of E-
Tendering code for 1 year. Any documents in supporting of bid shall be in electronic
format only through online (by scanning) and electronic format only through online
(by scanning) will not be accepted separately.
(G) Tender ValidityPeriod:
The validity period of the tender submitted for this work shall be of one hundred twenty
(120) calendar days from date of opening of the price bid for this work and the Tenderer
shall not be allowed to withdraw or modify the tender offer on his own during the
validity period.
(H) Rights Reserved:
Without assigning any reason, The Surat Municipal Corporation reserves the right to reject the
lowest or any other or all tenders or part of its. To waive any informality or irregularity in any
tender, which in the opinion of the Surat Municipal Corporation does not appear to be in its
best interest and the tenderer shall have no cause of action or claim against the Surat
Municipal Corporation or its officers, employee, successors or assignees for rejection of this
The Surat Municipal Corporation further reserves the right to withhold issuance of the notice
to proceed, after execution of the contract agreement by the successful Tenderer. The
Surat Municipal Corporation is not obliged to give reasons for any such action.
During Tender validity period, if any Tenderer withdraws or makes any modifications
or additions in the terms and conditions on his own in this tender, then The Surat Municipal
Corporation shall without prejudice to any right or remedy be at liberty to reject the tender and
forfeit the Earnest Money Deposit in full. Such Tenderer may be disqualified from tendering
for further works under the jurisdiction of The Surat Municipal Corporation.
The Surat Municipal Corporation reserves the right to increase or decrease the scope of work
and split the tender in two or more parts without assigning any reason even after the
award of contract.
Executive Engineer
South Zone-B(Kanakpur)
Surat Municipal Corporation,
SIGNATURE OF THE CONTRACTOR:
7. ANNEXURES FOR PRE-QUALIFICATION TO BE FILLED IN BY
Performa for list of works of similar nature already completed by the Tendered
During last 7 years
Sr. No Name of Cost on Time taken in Client Name Date of
work and Completion months to Completion
place complete the
It is mandatory to submit the supporting documents / certificates
through online (by scanning)
Note: Bidder shall give completion certificate from client. In absent of such completion
certificate, experience shall not be considered for evaluation. If completion certificate
covers “Similar work (as per IT-04) with other work” then bidders shall have to
submit copies of final bill indicating similar work or certificate of amount indicating
“Similar work” from relevant authority.
Signature of the Contractor with seal.
Performa for declaration regarding works on hand with the tenderer:
Sr. No. Name of Estimated Date of stipulated Amount Brief Name of
work Cost issue of period of of work details of Client
with work completion done delay, if
place order any
It is mandatory to submit the supporting documents / certificates
through online (by scanning)
Signature of the Contractor with seal.
(Note: Amount of work done in Column 6, should be given up to the month previous to
the month in which tenders are invited).
• I, the undersigned, do hereby certify that all the statements made in the required
attachments are ture and correct. I also understand that in case of wrongful/false
information, corporation is entitled to take any civil & criminal punitive action against
• The undersigned also hereby certifies that neither our firm M/s____________________
nor any of its constituent partners have abandoned any work in India nor any contract
awarded to us has been rescinded during last five years, prior to the date of this bid.
• The undersigned hereby authorize(s) and request(s) any bank, person, authorities,
government or public limited institutions, firm or corporation to urnish pertinent
information deemed necessary and requested by the SMC to verify our statements of
our competence and general requtation etc.
• The undersigned understands and agrees that further qualifying information may be
requested,and agrees to furnish any such information at the request of the SMC.
• The SMC and its authorized representatives are hereby authorized to conduct any
inquiries or investigations to verify the statements, documents, and information
submitted in connection with this bid and to seek clarification from our bankers and
clients regarding any financial and technical aspects. This Affidavit will also serve as
authorization to any individual or authorized representative to any institution referred to
in the supporting informantion, to provide such information deemed necessary and
requested by representative of Surat Municipal Corporation to verify statements and
information provided in the Tender or with regard to the resources, experience and
competence of the Applicant.
Signed by the Authorize signatory of the firm
Title of the office
Name of the firm
Note:- The affidavt format as indicated above to be furnished on non-judical stamp paper of Rs.300
and duly notarized
It is mandatory to submit the above Affidavit through online (by scanning)
and in hard copy.
Details of Technical staff with tenderer
Sr. Name of personnel Qualification Total Who is proposed to be
No. experience posted for this work
It is mandatory to submit the above list through online (by scanning)
Structure and Organization of the Company
1. Name of Applicant
2. Nationality of Applicant
3. Office Address
Telegraphic Address
Telephone No. (O) (M)
4. Year and location of establishment
5. The Applicant is
a) An individual
b) A proprietary firm
c) A firm in partnership
d) A limited company or Corp.
(if a firm in partnership)
6. For how many years has your organization
been in business of similar work under its
present name? What were your fields when
your organization was established?
Signature of Applicant.
UNDER TAKING BY THE TENDERER FOR NOT BLACK LISTED
ON RS. 300/- GOVERNMENT STAMP PAPER
Solemnly affirm and state that on oath that ……………………… (Name of Tenderer)
has not been black listed by any Government / Semi Government / Public
Sector Undertaking / Public limited and not has been banned/suspended business
dealings with the said firm. The information given above is true to the best of my
knowledge. I/We agree that if any notice in future, my/our bid/tender shall be
rejected/terminated.
SIGNATURE AND SEAL OF THE CONTRACTOR:
NAME AND ADDRESS:
It is mandatory to submit the above Affidavit through online
(by scanning)and in hard copy.
SURAT MUNICIPAL CORPORATION
SOUTH ZONE-B (KANAKPUR)
Name of Work: - To find Out Leakages & Contamination of Water in Water
Distribution Pipelines by Using Camera System in Various
Areas of South Zone-B (Kanakpur), Surat.
Details of Camera being use currently : -
Sr. No. Make Model No. Type Remarks
Details of Contractor’s work Experience: -
"To find Out Leakages & Contamination of Pipelines by Using Camera System OR
work completion
certificate Tender Amount
Name of Contractor : -
SIGNATURE AND SEAL OF THE CONTRACTOR:: -
It is mandatory to submit the above Affidavit through online
(by scanning) and in hard copy.
SURAT MUNICIPAL CORPORATION
SOUTH ZONE-B (KANAKPUR)
Technical Specification of Equipment (Camera)
Model of Camera to be deployed for this work should not be older than
01-01-2024 enclosed with all Given Technical Specification of Equipment as
given below with Tax invoice Bill (with GST)
Technical Specification of Equipment (Camera)
Video output :- HDMI upto 1080P
IP-66 waterproof
3-Axis Adjustment
Zoom in & Zoom out
Picture resolution 1080P
Maximum 16 Megapixel or Minimum 4 Megapixel Camera
Name of Contractor : -
SIGNATURE AND SEAL OF THE CONTRACTOR: -
It is mandatory to submit the above Affidavit through online
(by scanning) and in hard copy.
SURAT MUNICIPAL CORPORATION
SOUTH ZONE - B (KANAKPUR)
CONTRACTOR TO PLEASE READ THIS CAREFULLY
(1) If the tender is taken in favour of the company, a company of attorney in favour
of the person who may have signed the tender for the conpany, must accompany
(2) Solvency certificate of current year Bank or a Revenue Officer of an amount
upto 20% of the tender cost plus works on the hand still to be executed will have
to be produced by the contractor.
(3) Voucher for earnest money must accompany the tender. Tenderer may pay earnest
money in form of a crossed demand draft of a local Bank drawn in favour of the
Municipal Commissioner. Earnest Money by cheque shall not be accepted.
(4) The contractor shall have to furnish income tax clearance certificate before
his tender is accepted and intimate assessment No. and Ward under he is which
(5) Copies of certificate as regards previous experience, if any must accompany the
(6) Descripancies and adjustment of errors:-Any error in quantity or amount in
Schedule-`B' showing item of words to be carried out shall be adjusted in
accordance with the following rules:-
(a) In the event of a discrepancy between description in works and figures quoted by
a tenderer in the `rates' column, the descriptions in words shall prevail.
(b) In the event of and error occuring in the amount column of the Price Bid showing
items of works as a result of worng multiplication of the unit rate and quantity,
the units rate shall be regarded as firm and multiplication shall be amended on the
basis of the rate.
(c) All the errors in totalling in amount column and in carrying forwarded total shall
(d) Any rounding of amounts against item' or in totals' shall be ignored.
The tendered sum so altered shall, for the purpose of the tenders, be substitued
for the sum originally tendered and considered for accetpance.
(7) (i) It may please be noted that the tender shall be considered as invalid specially, if the
requirements as per insiruction No.1 to 6 above are not compleied with before
submitting the tender. Also please read carefully the face sheet and "General Rules
and Direction for the suidance of contractor" of his form.
(ii) Right is reserved to reject any or all tender (s) without assigning any person (s)
(8) In addition to the above the tender will also be liable to rejected outright if :-
(i) The tenderer proposes any alteration in the works specified or in the time
allowed for carryin out the work or any conditions or correction made in
any code or made of Schedule-`B' or specifications.
(ii) Any of the page or pages of the tender is removed or replaced.
(iii) All corrections, additions or pasted slips are not initaled by the tenderer.
(iv) Any erasures is made by him in the tender
(v) The tenderer or in the case of a firm, each partner or person holding the
power of attorny thereof does not signed or the signature/s is/are not attested
by awitness of ANNEXURE-IX of the tender in the space for the purpose.
(9) In respect of the tenders from the co-operative society, a solvency certificate of an
amount equal to 20% of the amount of the work put to tender will have to be produced
alongwith the tender or a certificate regarding the borrowing capacity if the society
issued by the leagal Assistant, Directorate of Cottage Industries will have to be
produced alongwith the tender.
(10) The serveral documents formining the contract are the essential part of the contract
and requirement occuring in one is as binding as through occuring in all, they are
intended to be mutually explantory and complementary and to described and provide for
a complete work.
(11) No with standing that all proper precautions may have been taken by contractor at all
the times during the progress of the work, the contract shall be held responsible for
all damages whether to the work under execution or to any other property or to lives
of persons during the progress of the work and the period of maintance.
(12) The contractor should appoint a qualified engineer and he must remain present on site
during working hours.
Executive Engineer
South Zone - B (Kanakpur)
Surat Municipal Corporation
Signature of the Contractor
DECLARATION FORM.
(1) I/We hereby declare that I/We have visited the site and fully acquainted myself/ourselves
with the local situation regarding materials, labour and other factors pertaining to the work
before submitting this tender.
(2) I/We hereby declare that I/We have carefully studied the conditions of contract,
specifications and other tender documents of this work and agree to execute the same
Executive Engineer
South Zone - B (Kanakpur)
Surat Municipal Corporation
Contractor Signature with
SURAT MUNICIPAL CORPORATION
SOUTH ZONE - B (KANAKPUR)
CONTRACTOR TO PLEASE READ THIS CAREFULLY
INSTRUCTION TO TENDERERS
The Contract documents may be secured in accordance with the notice Inviting Tender
for the work called. The work shall include supply of materials necessary for
construction of the work.
02 INVITATION TO TENDER:
1. The Surat Municipal Corporation hereinafter referred to as the Corporation will receive
tenders for the To find Out Leakages & Contamination of Water in Water Distribution
Pipelines by Using Camera System in Various Areas of South Zone-B (Kanakpur), Surat.
as per the specifications in the tender documents. The tenders shall be opened in presence
of opening authority Surat in the presence of tenderers or their representatives who are
present. The Corporation reserves the right to reject the lowest or any other or all tenders
or part of it which in the opinion of the Corporation does not appear to be in its best
interest, and the tenderer shall have no cause of action or claim against the corporation or
its officers, employees, successors or assignees for rejection of his tender.
03 LANGUAGE OF TENDER:
Tenders shall be submitted in English, and all information in the tender shall also be in
English, Information in any other language shall be accompanies by its translation in
English. Failure to comply with this may make the tender liable to reject.
2. QUALIFICATION OF TENDERER:
A. Tenderer shall be required to submit the enlisted documents in hard copy along with the
Qualification Bid. If documents are insufficient or it does not match the required
criteria mentioned below, then the Price Bid of the tenderer shall not be opened.
Mainly tenderer shall fulfill following for pre-qualification,
(A) Experience of having successfully completed similar works Of Find Out Leakages &
Contamination of Water in Water Distribution Pipelines by Using Camera System shall
be considered for 'similar works' for this special task work During last 7 years.
(B) Solvency certificate (20 % of Estimated Amount) from bankers of schedule
bank / Nationalized bank.
(C) An attested copy of registration with MES, various department of State
Government, Surat Municipal Corporation, CPWD etc.
if any Registration required: Not required.
(D) List of the similar works already completed in last 7 years in prescribed Performa
and attested copies of work completion certificate/Simmilar Work Order given
by any State Govt. /Govt. of India / Semi Government/ PSUs.
(E) Bidder should indicate actual figures of costs and amount for the work executed in
Annexure – I accounting to the above details
(F) Declaration regarding the work on hand with the tenderer shall also be given in
prescribed Performa as per Annexture-II. Attested copies of work orders, interim
certificates if any shall also be attach as supporting documents.
(G) Attested copy of partnership deed, power of attorney etc.
(H) For records reasons SMC shall have absolute powers to qualify the bidder for any
particular work irrespective of its monetary value.
B. Tenderer shall submit only one tender for the work put to this tender.
The tenderer shall furnish a written statement with details in Annexure enclosed.
C. Additional Eligibility Criteria for Bidders:
This invitation for bids is open to bidders who meet the following requirements:
3.1 Joint venture is not allowed for the work.
3.2 Bidders must own Camera as per all Given Technical Specification of Equipment as
given below (cluse- 3.7) for Camera.
3.4 The Contractor will have to work as per instruction issued by engineer in charge for finding
out lekages or contamination of water.
3.5 Any changes in location of work during the tenure of contract is right of Surat Municipal
Corporation and Surat Municipal Corporation will inform this to contractor in advance.
3.6 Follow other details of work as per given below.
1. For any required assistance regarding the work, the queries will be solved by Executive
Engineer, South Zone-B (Kanakpur), Surat Municipal Corporation, Surat during working
2. The work shall be executed as per the instruction issued by engineer in charge of this
3. Contractor is responsible to keep the Camera in well working condition. In case any
breakdowns in the Camera / Equipment during the execution of work will be considered
under the responsibility of the Owner and will be repaired by the Owner of the Camera /
Equipment at his own Risk and Cost.
4. Surat Municipal Corporation consern authority decision will be final if in case any
controversial matter arises during the execution of work.
5. Any disputed matter regarding the Agreement will be abided to the jurisdiction of Surat
6. Whether to accept the tender or reject the individual tender or reject all the Tenders or
whether to whom the work shall be given among all agencies will be solely under the
rights of Surat Municipal Corporation where no specific reason will be given.
7. While execution of work the contractor is abide by rules imposed by municipal
8 In case the Contractor stops the Camera / Equipment which is deployed for the work
without any valid reason then the amount of Security Deposit paid by the Contractor and
all payable amounts will be forfeited legally and will be Black Listed for similar types of
9 If the Execution of work does not found to be satisfactorily executed as per Terms &
Conditions of the work a notice of 30 days will be served by Surat Municipal Corporation
to the Contractor and will be debarred from the work. Further Security Deposit amount
will be forfeited and will be Black Listed for similar types of work.
3.7 Bidder shall submit commitments of Technical Specification on Letter head for
provision of Camera required for this work as stated in ANNEXURE-B to be
submited through online (by scanning) and in hard copy.
Executive Engineer
South Zone-B(Kanakpur)
Surat Municipal Corporation
SIGNATURE OF THE CONTRACTOR:
1. INFORMATION TO TENDERER:
1. Tender validity period 120 days (One hundred & Twenty days) from date of
opening of the price bid
2. Earnest Money Deposit Rs.
100% EMD amount shall be in form of crossed
Demand Draft/Pay order of the Listed Bank payable at
3. Security Deposit Two Percent (2%) of tendered Amount.
4. Time of Completion 12 (Twelve) months (excluding Monsoon)
5. Defect Liability Period Nil.
6. Penalty for delay Zero Point two percent (0.2%) of the
contract price per day maximum up
to ten percent of the contract price.
7. Last date of download of tender Date: - 07/02/2026 up to 18.00 hrs. from
smc.nprocure.com
8. Last date of submission
of online Tender Date: - 07/02/2026 up to 18.00 hrs.
9. Last date of submission of
Tender fees, EMD and other
Documents in Hard Copy From 20/02/2026 up to 18.00 hrs.
10. Pre-Bid: Bidders shall have to post their queries on e-mail
address [email protected] on or before
Executive Engineer
South Zone-B(Kanakpur)
Surat Municipal Corporation
SIGNATURE OF THE CONTRACTOR:
02 TENDER DOCUMENTS :
Printed and online documents and set of drawings shall comprehensively be referred to as
Tender documents. The several sections forming the documents are the essential parts of
the contract and a requirement occurring in one shall be binding as though occurring in all.
They are to be taken as mutually explanatory and describe and provide for complete works.
03 EXAMINATION BY TENDERERS :
A. At his own expenses and prior to submitting his tender, each tenderer shall (a) examine the
contract Documents, (b) visit the site and determine local conditions which may affect the
work including the prevailing wages and other pertinent cost factors, (c) familiarize himself
with all CENTRAL, State and local laws, ordinance, rules, regulations and codes affecting
the material supply including the cost of permits and licenses required for the work and (d)
correlate his observations, investigations, and determinations with the requirements of the
Tender Documents.
B. The tender quantity is approximate and may increase or decrease. Any increase or decrease
in quantity will not entitle tenderer to claim any extra over the quoted rate.
C. Tender Documents be completed by legible ink, checked in a responsible manner, signed,
stamped and returned together with the Tender Security Bond by the stipulated date, which
shall form the Tender.
The Tenderer is required to complete :
(i) The form of tender, including the Appendices thereto Tender Security Bond and the
Tender summary duly signed and stamped.
All the pages in which entries are required to be made by the tenderer are contained in
the tender documents and the tenderer shall not take out or add to or amend the text of
any of the documents except in so far as may be necessary to comply with any addenda
issued pursuant to Clause 17 hereof.
04 EARNEST MONEY DEPOSIT:
A. The Tender shall be accompanied by of Earnest Money Deposit Rs. 15,000.00/- The
tenderer shall pay Earnest Money Deposit by pay order/demand draft issued in favour of
Commissioner, Surat Municipal Corporation, Surat of below mentioned banks only. The
Earnest Money Deposit in the form of FDR or cheque shall not be accepted. The tenderer
shall have to mention details of Earnest Money Deposit on the seal cover of Earnest Money
Deposit. The tender received without Earnest Money Deposit shall be out rejected.
The instruments for Earnest Money Deposity shall be issued by or payable/encashable at
Surat Branch of the said banks only.
(A) Guarantees issued by following banks will be accepted as SD/EMD on permanent basis
All Nationalized Banks
(B) Gaurantees issued by following Banks will be accepted as SD/EMD for the period up to March
31, 2026 as per GR NO. FD/MSM/c-file/04/2024/2859/D.M.O. Dt. 01/05/2025. The Validity cut-off
date in the GR is with respect to the date of issue of Bank Guarantee irrespective of the date of
termination of Bank Guarantee.
1 AXIS Bank 22. South Indian Bank
2 AU Small Finance Bank 23 Standard Chartered Bank
3 Bandhan Bank 24 Tamilnadu Mercantile Bank
4 Barclays Bank 25 Utkarsh Small Finance Bank
5 City Union Bank 26 YES Bank
6 CSB Bank 27 Ahmedabad Mercantile Co.op.bank
7 DBS Bank India Limited 28 Nutan Nagarik Sahakari Bank Ltd.
8 DCB Bank 29 Rajkot Nagarik Sahakari Bank.Ltd.
9 Equitas Small Finance Bank 30 Saraswat Co-Operative Bank Ltd.
10 ESAF Small Finance Bank 31 SBPP Co-operative Bank Ltd.
11 FEDERAL Bank 32 SVC Co-Operative Bank LTD.
12 HDFC Bank 33 The Cosmos Co-op Bank Ltd.
13 HSBC Bank 34 The Gujarat State Co-operative Bank
14 ICICI Bank 35 The Mehsana Urban Co-op.Bank Ltd.
15 IDBI Bank 36 The Surat District Co-Operative Bank Ltd.
16 IDFC First Bank 37 The Surat People's Co-OP.Bank Ltd.
17 Jammu and Kashmir Bank 38 The Kalupur Commercial Co-op. Bank
18 Jana Small Finance Bank 39 The Panchmahal District Co.operative Bank
19 Karnataka Bank 40 The Baroda District Co-operative Bank
20 Karur Vysya Bank 41 Baroda Gujarat Gramin Bank
21 Kotak Mahindra Bank 42 Saurashtra Gramin Bank
B. The Earnest Money Deposit (Tender guarantee) will be forfeited in the event, the
successful tenderer fails to accept the contract and fails to submit the Performance
Guarantee Bond to the owner as stipulated in this tender documents within ten days after
receipt of notice of award of contract. In such case owner may disqualify the tenderer
from tendering for further works,under the jurisdictions of the Corporation (S.M.C.).
C. The Earnest Money Deposit of the successful tender shall be returned after the performance
guarantee bond, as required, if furnished by the contractor.
D. No interest shall be paid by the owner on any tender guarant
05 INCOME TAX CLEARANCE CERTIFICATE :
In view of the latest circular of IT Department IT clearance certificate is not required.
However the contractor shall give zerox copy of the PAN card
06 PREPARATION OF TENDER DOCUMENTS :
Tenderers are requested to note the following while preparing the Tender Documents:
A. Technical bid, EMD and Tender fees shall be submitted on the Tender Form bound
herein in English. All tender items and statements shall be properly filled in. Numbers
shall be stated both in words and in figures where so indicated, and signatures of all
persons signing shall be in longhand.
B. Technical Bid shall be accompanied by the prescribed tender security bond and other
required documents and drawings. All witnesses and sureties shall be persons of status
and probity and their full names, occupations and address shall be stated below their
signatures. All signatures in the Tender Documents shall be dated.
C. Variations to the Contract Documents requested by the tenderer may be affixed to the
Tender Document in the space available and duly signed and stamped. Such variations
may be approved or refused by the Engineer at the time of adjudications of Tenders, and
in either case the Engineer is not obliged to give reasons for his decisions.
D. Delivery of Tenders shall comply with Notice inviting tenders as to place, date and
E. Price Bid shall be submitted online. Tenderers are requested to quote for all four parts
07 SUBBMISSION OF TENDERER DOCUMENT :-
All documents of supporting of Bid shall be in electronic format only through
online (by scanning) during the bidding period & hard copy will not be accepted
• All Documents must be colored scanned to be seen as original. Scanning in Black and
White or gray shall not be acceptable.
• All the Documents must be notarized with clearly displaying stamp, number and name
• Price Bid shall have to be quoted strictly online only. No hard copy of price bid
shall be submitted.
• Addenda/corrigenda to these tender documents, if issued must be signed and submitted
"Following Documents shall only be submitted in HARD COPY to Surat
Municipal Corporation by all bidders."
• Earnest Money Deposit as mentioned in the Tender. (i.e.,D.D/Bank Guarantee)
• Tender Fees as mentioned in the tender.
• Affidavit on Non-Judicial Stamp Paper of Rs.300/- (Annexure-III)
• Under taking by the tenderer for not black listed on Rs.300/- government stamp
paper. (ANNEXURE-IX)
• Commitments on Letter head for provision of Camera required (as stated in
Technical bid and price bid are not to be submitted in physical form. Please note that
non submission of Technical Bid as well as price bid does not absolve the bidders from
any liability created from the bid condition and bidding process. Technical-Bid and
Price Bid in hard copy shall be submitted by Successful bidder upon intimation from
Surat Municipal Corporation.
As per City Engineer Shri Note No. 61, Dt. 05/02/2025
Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic
format through online mode (by scanning) while uploading the bid. This submission
shall mean that E.M.D. & tender fee are received for purpose of opening of the bid.
Accordingly, offer of those shall be opened whose E.M.D. & tender (bid) fee is received
electronically. However, for the purpose of realization of D.D. bidder shall send the D.D.
in original through RPAD / Speed post as per to reach to Chief Accountant, SMC within
7 days from the last date of online submission of the bid as per tender notice.
Penaltative action will be taken for not submitting original Demand Draft in the
account department of Surat Municipal Corporation within 7 days from the last date of
online submission of the bid for the first time as mentioned below.
Sr. No. Tender Amount Penalty Amount in
1. Up to Rs. 1 Crore Rs. 10,000/-
2. More than Rs. 1 Crore and Upto Rs. 10 Crore Rs. 20,000/-
3. More than Rs. 10 Crore and Upto Rs. 50 Crore Rs. 30,000/-
4. More than Rs. 50 Crore and Upto Rs. 100 Crore Rs. 70,000/-
5. More than Rs. 100 Crore Rs. 1,00,000/-
If bidder will not submit the penalty amount within 10 days to Surat Municipal
Corporation and/or bidder will not submit the demand draft in original for the second
time and after, Penaltative action shall be taken for abeyance of registration and
cancellation of E-tendering code for 6 (six) months.
Any documents in supporting of bid shall be in electronic format only through
online (by scanning) & hard copy will not be accepted separately.
(i) COVER-1 : Technical Bid
E.M.D and Tender Fees for the work of To find Out Leakages & Contamination of
Water in Water Distribution Pipelines by Using Camera System in Various Areas of
South Zone-B(Kanakpur), Surat along with other Documents in Hard Copy Upto Dt.
16/02/2026 18.00 hrs. Also mention the name of tenderer, address, tender notice number
etc. on the cover .
Price bid for the work of To find Out Leakages & Contamination of Water in Water
Distribution Pipelines by Using Camera System in Various Areas of South Zone-
B(Kanakpur), Surat shall be submitted online. The name of work to be written on cover shall
be To find Out Leakages & Contamination of Water in Water Distribution Pipelines by Using
Camera System in Various Areas of South Zone-B(Kanakpur), Surat. Also mention the name
and the address of tenderer, tender notice number on the cover and to be submitted to the
Chief Accountant, Surat Municipal Corporation, Muglisara, Surat – 395
2. Tenderer shall be required to submit the enlisted documents as mentioned below in Cover-1.If
necessary document founds insufficient then the Price Bid of the tenderer shall not be
(a) The tender shall be accompanied by Earnest Money Deposit of Rs.15,000.00 The
renderer will pay Earnest Money Deposit by Pay Order/Demand Draft issued in favour
of "Commissioner, Surat Municipal Corporation, Surat" by Nationalized Bank. In the
form of Demand Draft and Pay Order.
(b) A covering letter detailing various considerations considered in tender shall invariably be
(c) Passport size photographs of all the partners (in case of partnership firm) to be fixed
on relevant Page of the tender documents.
3. (a) List of tools, plants and equipments with tenderer in detail.
(b) Technical establishment/staff of the tenderer in required Performa with their names,
qualifications and experience.
(c) Tenderer shall furnish along with the tender, information regarding Income tax
circle of the district in which he is assessed for income tax with PAN No.
4. Submission of a tender by a tenderer shall mean that he has read this notice and contract
documents and has made himself aware of the scope and specifications of the work to
be done and of conditions and nature of required quantities of materials stores, tools and
plants etc. that may be required by him in carrying out the work and of local
conditions and laws and bylaws of the Government, Surat Municipal Corporation and
other factors bearing influence on the execution and cost of the works.
5. E.M.D., Tender Fee and other necessary document in electronic format only through
online (by scanning) shall be received till Dt.07/02/2026 upto 18.00 hrs.
The same will be opened on the 24/12/2025, 18.00 hrs. in the presence of the
tenderers, who shall remain present in the office of "Tender opening officer, Surat
Municipal Corporation, Surat. Late tenders (i.e. tenders received after the specified time of
opening), delayed tender (i.e. tenders received before the time of opening but after due
date and the time of receipt of tender) shall not be considered at all. Tenders received
by Registered Post A.D./ Speed Post after the time and the date specified in the tender
notice shall not be received by the client from the postman. Such tenders if received will
not be opened and will stand rejected.
6. Tender shall stand rejected if:
1. Any eraser is made in the tender unauthenticated or any page or pages is/are removed or
2. The tenderer shall submit the tender which satisfied each and every conditions laid down
in the notice tender documents, failing which the tender will be liable for rejection.
3. Tenderer's tender/quotation containing conditions shall be liable for rejection out rightly
without assigning any reason for the same.
4. Stipulates the validity period less than what is stated in the form or tender.
5. Stipulates his own conditions.
6. Does not quote his rates inclusive of Octroi duty and other terminal or sales tax or
CENTRAL taxes in his rates.
7. Does not disclose the full names and address of all his partners in the case of
partnership firm.
8. Does not pay the Earnest Money Deposit by Demand Draft/Pay order and Tender Fees
with Technical Bid (Cover-1).
9. Does not submit the tender before the stipulated time and specified date in the Account
Office as directed.
10. Does not attached the document mentioned.
11. The tenderer proposes any alteration in the work specified in the tender or in the time
limit allowed for carrying out the work or any other condition.
7. All corrections, additions or posted slips to be initialled by the tenderer.
8. All page of tender documents including specifications should be initialled by the contractor.
9. The tenderer shall submit the tender which satisfies each and every conditions laid
down in this notice and tender documents failing which the tender is liable for
10. Notice of inviting tenders shall be a part of the contract documents.
11. Acceptance of tenderer/quotation will rest with the competent authority of Surat
Municipal Corporation who does not bind himself to accept the lowest and reserves the
right to accept or to reject any or all quotations/tenders and no reasons will be given for
acceptance or rejection thereof.
12. The contractor shall also attach list of machineries, tools, plants, equipments which he
propose to deploy for this work.
13. All octroi duty and other taxes chargeable by the Municipal Corporation shall be
payable by the Contractor.
14. Tender once accepted shall be binding on the contractor even if the formal agreement is
15. Tender once offered can not be withdrawn except with the permission of head of the
concerned department, Surat Municipal Corporation, Surat.
16. The successful tenderer shall be required to enter in to agreement with Municipal
Corporation after placing the work order for the said work from SMC.
17. The successful tenderer may be required to furnish surety of 20% of the contract value
on stamp paper if so desired by the Municipal Commissioner.
18. The tenderers are requested to give complete specification of work quoted.
19. Unless specifically mentioned by the tenderer for the extra payment of taxes on price
quoted by them it will be presumed the prices quoted are inclusive of the all taxes and
no claim will be entertained for payment of extra taxes on the bills submitted by them.
20. The Price-bid will be opened only after technical clarifications are clarified.
21. Surat Municipal Corporation reserves the right to open or not to open any or all Price-
bid without assigning any reason thereof.
08 TENDER VALIDITY PERIOD :
The validity period of the tender submitted for this work shall be of one hundred twenty (120)
calendar days from date of opening of the price bid for this work and the Tenderer shall not
be allowed to withdraw or modify the tender offer on his own during the validity period
09 SIGNING OF TENDER DOCUMENTS :
If the Tender is made by an individual it shall be signed with his full name above his
current address. If he tender is made by a Proprietary firm it shall be signed by the proprietor
above his name and the name of his firm with his current address.
If the tender is made by a firm in partnership it shall be signed by all the partners of
the firm above their full names and current addresses, or by a partner holding the power of
attorney for the firm signing the Tender in which case a certified copy of the power of
attorney shall accompany the Tender. A certified copy of the partnership deed, current
addresses of all the partners of the firm shall also accompany the tender.
If the tender is made by a limited company or a limited Corporation, it shall be by a
duly authorised person holding the power of attorney for signing the Tender in which case a
certified copy of the power of attorney shall accompany the Tender. Such limited company
or Corporation may be required to furnished satisfactory evidence of its existence before the
contract is award.
All witnesses and sureties shall be persons of status and probity and their full names,
occupations and addresses shall be stated below their signatures. All signatures in the Tender
document shall be dated.
10 WITHDRAWAL OF TENDERS :
If, during the Tender validity period, the Tenderer withdraws his Tender, the Tender
Security (Earnest Money) shall be forfeited and the Tenderer may be disqualified from
tendering for further works under the jurisdiction of SURAT MUNICIPAL CORPORATION
11 INTERPRETATIONS OF TENDER DOCUMENT :
Tenderers shall carefully examine the tender documents and fully inform themselves as to all
the conditions and matters which may in any way effect the work or the cost thereof. Should
a tenderer find discrepancies or omission from the specifications or other documents, or
should be in doubt as to their meaning, he should at once address querry to the Divisional
Head provided for concerned authority as referred in the Tender Document in Clause GC-01
(Definitions and interpretations) of the (General Condition of Contract). Any resulting
interpretation of the Tender documents will be issued to all Tenderers as an addenda
corrigendum. Verbal clarification and / or information given by the SMC / Consulting
Engineer shall not be binding on the Municipal Corporation.
12 ERRORS AND DISCREPANCIES IN TENDERS :
In case of conflict between the figures and words in the rates, the rates expressed in words
shall prevail and apply in such cases.
13 MODIFICATION OF DOCUMENTS :
Modification of specifications and extension of the closing date of the tender, if required,
will be made by an addendum. Copies of each addendum will be sent to all tenderers. These
shall be Signed and shall form a part of tender. The tenderer shall not add to or amend the
text of any of the documents except in so far as may be necessary to comply with any
14 EVALUATION OF TENDERS :
As per IT (04), Experience of the Contractor shall be considered for Similar kind of works
15 POLICY FOR TENDER UNDER CONSIDERATION :
Tenders shall be termed to be under consideration from the opening of the tender until such
time an official announcement of award is made.
While tenders are under consideration, tenderers and their representative or other interested
parties are advised to refrain from connecting by any means Municipal Corporation or
representatives on matters related to the tenders under study. The Engineer's representative
if necessary will obtain clarification on tenders by requesting information from any or all the
tenderers either in writing or through personal contact, as may be necessary. The tenderers
will not be permitted to change the substance of his tender after price submission. Non-
compliance with this provision shall make the tender liable for rejection.
16 PRICES AND PAYMENTS :
The tenderer must understand clearly that the price quoted are for the total works or the part
of the total works quoted for and include all costs due to materials labour, equipment,
supervisions, other services, royalties and Octroi etc. and to include all extras to cover the
cost. No claim for additional payment beyond the prices quoted will be entertained and the
tenderer will not be entitled subsequently to make any claim on any ground excepting for
the condition laid down in GC-35 (Price Adjustment).
17 PAYMENT TERMS :
The terms of payment are defined in the General Conditions of Contract. The Municipal
Corporation shall not under any circumstances relax, their terms of payment and will not
consider any alternative payment terms. Tenderers should therefore in their own interest note
this provision to avoid rejection of their tenders.
Award of the Contract or the rejection of tenders will be made during the Tender validity
period stated in the Notice Inviting Tenders.
A. After all contract contingencies are satisfied and the Notice of Award is issued, the
successful Tenderer shall execute the Contract Agreement within the time stated in the
Notice Inviting Tenders and shall furnish the Bond as required herein. The Contract
Agreement shall be executed in the form stipulated by the owner. A copy of the required
form is included in the contract documents.
B. If the Tenderer receiving the Notice of Award fails or refuses to execute the Contract
Agreement within the stated time limit or fails or refuses to furnish the Bond as required
herein, the SMC may annul his award and declare the tender security forfeited.
C. A Corporation, Partnership firm or other consortium acting as the Tenderer and receiving
the Award shall furnish evidence of its existence and evidence that the officer signing the
Contract Agreement & Bonds for the Corporation, partnership firm or other consortium
acting as the Tenderer is duly authorised to do so.
19 SIGNING OF CONTRACT :
The successful tender shall be required to pay the security deposit and to execute the contract
within 10 days of receipt of intimation to execute the contract, failing which the Municipal
Corporation will be entitled to annul the award and forfeit the Earnest Money Deposit. The
person to sign the contract document shall be person detailed in Article
20 DISQUALIFICATION :
A tender shall be disqualified and will not be taken for consideration if :-
(a) The outer envelope does not show on the outside the reference of bid and thus get opened
before the due date of opening (as per Article IT-10 i.e. Submission of Tender Document).
(b) The tender Security Deposit is not deposited in full and in the manner i.e. Earnest Money
(c) The tender is in a language other than English or does not contain its English Translation in
case of other language adopted for tender preparation.
(d) The tender documents are not signed by an authorised person.
(e) The general performance data for qualification not submitted fully.
(f) The tenderer does not agree to deposit security amount as specified (as per Article IT-22 i.e.
Signing of Contract).
(g) The tenderer does not agree to payment terms defined as per Article IT-21 i.e. Payment
(h) Conditional tender.
A.Tenderer may further be disqualified if :
(a) Price variation is proposed by the Tenderer on any principles other than provided in the
Tender Documents.
(b) Completion schedule offered is not consistent with the completion schedule defined and
specified in tender documents.
(c) The validity of tender is less than that mentioned in Article IT-11 i. e. Tender Validity
(d) Any of the page or pages of tender is/are removed or replaced.
(e) All corrections or pasted slips are not initialed by tenderer.
(f) Any erasure is made in the tender.
21 PERFORMANCE GUARANTEE (SECURITY DEPOSIT) :
As a contract security the tenderer to whom the award is made shall furnish a
performanceguarantee (Security Deposit) for amount equal to Two percent (2%) of the
contract price to guarantee the faithful performance completion and maintenance of the works
of the contract in accordance with all the conditions and terms specified herein and to the
satisfaction of theEngineer and ensuring the discharge of all obligations arising from the
execution of contract, inone of the forms mentioned below.
(a) Initial Security Deposit of 2% (Shall be Released after completion of final bill as well as on
completion of audit related procedure)
(b) 7% Retention Money (2% SD + 5% Additional retention Money) deposit to be deducted from
running bills (Shall be released with final bills)
Note: 2% Initial Security deposit shall be deposited in the form of Cash/DD/Pay order only.
Security deposit shall be paid in time and if it is paid after ten (10) days from the date of
preliminary work order then the penalty of 0.065 % per day of the amount of security deposit
shall be recovered from the contractor while receiving the security deposit. On due
performance and completion of the contract in all respects, the performance guarantee
(security deposit) will be returned to the contractor after the defect liability period and on
completion of audit related procedure. It is clarified that the amount of security deposit shall
be collected on the basis of Contract Price and not on the basis of estimated amount put to
tender. As initial Security Deposit Two percent (2%) of the tendered amount accepted by the
competent authority shall have to be paid towards security deposit at the time of execution
of agreement. This will be known as initial security deposit which will be released after the
total completion of contract after completion of final bill as well as on completion of audit
related procedure.
Seven percent (7%) shall be deducted from running bills as retention money.
22 STAMP DUTY :
The successful tenderer shall have to enter into an agreement on a non-judicial stamp paper of
Rs.4.90% of S.D. Amount, if S.D. Amount in FDR and otherwise as per the form of the agreement
approved by the Municipal Corporation, Surat.
The agreement shall be executed on stamp paper worth Rs.4.90% of S.D. Amount.
The surety shall be executed on stamp paper worth Rs. 300/-
23 NON-TRANSFERABLE :
Tender documents are not transferable.
24 COST OF TENDERING :
The owner will not defray expenses incurred by Tenderers in tendering.
25 DEFECT OF TENDER :
The Tender for the work shall remain open for a period of 120 calendar days from the
date of receipt of the tenders for this work and that the tenderer shall not be allowed to
withdraw or modify the offer on his own during the period. If any tenderer withdraws or
makes any modifications or additions in the terms and conditions on his own, then the
Municipal Corporation, shall without prejudice to any right or remedy, be at liberty to reject
the tender and forfeit the earnest money in full.
26 CHANGE IN A QUANTITY :
The Surat Municipal Corporation reserves the right to waive any informality in any tender
and to reject one or all tenders without assigning any reasons for such rejections and also to
very to quantities of items or group as specified in the Schedule of price as may be necessary.
Claim what so ever by the contractor on the basis of variation of quantities shall not be
27 RIGHTS RESERVED ;
The SMC reserves the right to reject any or all tenders, to waive any informality or
irregularity in any tender without assigning any reasons. The SMC further reserves the right
to withhold issuance of the notice to proceed, after execution of the contract agreement, for
the period of time stated in the notice inviting tenders and no additional payment will be
made to the successful tenderer on account of such withholding. The SMC is not obliged to
give reasons for any such action.
28 Municipal Commissioner reserves the right to reduce the scope of work and split the tender in
two or more parts without assigning any reason even after the award of contract.
29 No mobilisation advance or advance on machinery will be given.
30 The scope of work is clearly mentioned in the tender documents. The contractor shall have to
carry out the work in accordance with the details specifications. No conditions will be
accepted. The conditional tender will be liable to be rejected.
Executive Engineer,
South Zone - B (Kanakpur)
Surat Municipal Corporation
SIGNATURE OF THE CONTRACTOR.
SURAT MUNICIPAL CORPORATION
ITEAM RATE TENDER & CONTRACT FOR WORKS
GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF
1. Prevailing Government Rules and Regulations are applicable for this work.
2. After receiving the order for deployment of Camera, the Contractor shall follow
the Terms & Conditions and accordingly arrange the Camera / Equipment as
mentioned in the Contract within stipulated time limit. If the Contractor fails to
do so, the deposited EMD / Security Deposit amount deposited by the
Contractor will be forfeited.
3. If the Camera which are deployed by the Contractor for the work does not
found to be as per the condition and found to be faulty, the Engineer In-charge
is empowered to reject the particular Camera / Equipment and the Contractor
shall have to replace the same Camera / Equipment with other Camera /
Equipment. The Camera / Equipment shall be filled with sufficient availibility of
gazzets and battery required.
4. The work schedule as decided by Engineer in charge for day to day work is
binding to the contractor.
5. The rates shall be quoted as per the details mentioned in price bid for the work
regarding the deployment of Camera. This shall be quoted in the price bid
only. Apart from that, Separate Rates / Discounts / Special Discounts /
Quantity Discounts / Conditional Discount will not be taken in to consideration.
Rates shall be quoted by considering the discounts.
6. The Contractor shall produce required bank solvency certificate, experience
certificate or required equivalent registration certificate, as applicable.
7. The Contractor shall be responsible for day to day labor law, Service Tax,
Income Tax, Sales Tax, etc. and other related taxes payable to central /state
govt. as applicable law.
8. During the work of to find contamination of water, damage done to equipment
of camera will not bear by SMC.
9. Contractor should have to provide stand by Camera in case of running work
interrupted by working Camera.
10. Other Accessory should be provide by contractor up to measure of 100 meter.
11. If company is not able to find-out defects/deformities as per the specification
demanded by site supervisor/engineer than Payment will not paid fot that work
12. Rates should be submitted in Running Meter.
13. An eligible company / Contractor cannot claim bill more than 50 running
meters in a single day for the same place.
13.1 GST CLAUSE FOR CONSTRUCTION / ERECTION
/COMMISSONING/ INSTALLATION/ REPAIRS / MAINTENANCE /
RENOVATION / FABRICATION OF STRUCTURE INCLUDING BUILDING
(MEANS ALL WORKS CONTRACT/TURN KEY PROJECTS/SUPPLY OF
MATERIAL/GOODS)
GST (Goods & Service Tax) has come in Existence from 1st July,
Contractor/Successful Bidder is bound to pay any amount of GST prescribed
by the Govt. of India as per the Terms of Contract agreed upon during the
course of execution of this contract.
During the course of execution of Contract, if there is any change in rate of
GST (Goods & Service Tax) by the Government, the same shall be
reimbursed/recovered separately by SMC. subject to the submission of
original receipt/proof for the amounts actually remitted by the Successful
Tenderer/Contractor to the Competent Authority along with a certificate from
chartered Accountant of Contractor/Successful Bidder certifying that the
amount of GST paid to the Government and the same shall be
intimated/submitted/claimed within 30 (Thirty) Days form the date of payment.
Remittance of GST within stipulated period shall be the sole responsibility of
the Successful Bidder/Contractor, failing which, SMC may recover the amount
due, from any other payable dues with SMC and decision of Municipal
Commissioner shall be final and binding on the Contractor/Successful Bidder
in this regard. Further, the non-payment of GST to the Government may lead
to the termination of contract and forfeiture of security Deposit/Performance
Guarantee Amount.
f imposition of any other new taxes/Duties/Levies/Cess or any other
incidentals etc. or any increase in the existing taxes/Duties/Levies/Cess or
any other incidentals etc. (Excluding GST) are imposed during the course of
the contract, the same shall be borne by the contractor/successful Bidder
only, in no case SMC shall be liable for the same.
14. The rate should be inclusive of all taxes, duties, levies, GST etc. complete.
15. No advance Payment shall be paid to Contractor. The payment of the bill will
be done after deducting all the relevant taxes. For the Payment to be made by
Demand Draft, Contractor shall pay the Bank charges for the same.
16. For irregularities and breaching of Terms & Conditions the penalty can be
levied by the Engineer In-Charge after preparing the reports and keeping in
consideration the rate of Contract as stated in Price Bid.
17. Along with Tender, the Contractor shall provide the details of the Camera
which are to be allocated for the work. Details like name of Model, Make,
Manufacturing / Model year, number of Camera, type of Camera should be
prepared in a separate sheet and should be submitted duly signed and
stamped by the Contractor / owner. No Camera / Equipment will be accepted if
the specific details are not provided.
18. If the execution of work by the Contractor / Agency does not found to be
satisfactory then Surat Municipal Corporation reserve the rights to reject the
Contract and the decision of Surat Municipal Corporation will be final.
19. The total amount of maximum penalty charged shall be 10 % of the total
19. The total amount of maximum penalty charged shall be 10 % of the total
Tender amount. Decision of the Deputy Commissioner in this regard will be
final and binding to the contractor.
20. All the applicant contractors are required to have their own employers code
number under EPF Act, 1952 and are required to comply the applicable
provisions of said statute regularly and totally. Further the contractors for
services are required to produce the certified copies of paid challans in respect
of employees/workers employed by said contractor in respect of work allotted
by Surat Municipal Corporation, along with copies of Pay Roll and muster roll.
If the same are not produced, the bills will not be released.
21. Since Water supply is Emergency services and dirty water is related to public
health & safty, work to be done on all days including holidays as per
instructions given by any engineer incharge . Also due to emergency service
the Contractor get massage or call above said work at multipal locations in
South zone (udhna)-A, contractor should arrange equipment and manpower
force for all works to be carried out on the same day .
Executive Engineer,
South Zone - B (Kanakpur)
Surat Municipal Corporation
Contractor Signature with
GENERAL CONDITION OF CONTRACT
Contractor should follow General condition of Contract (GC) whichever is
applicable for this particular work.
GC-01 DEFINITIONS AND INTERPRETATIONS
1.0 In the contract documents, as herein defined the following words and expression used
shall, unless, repugnant to the subject or context thereof, have the following meanings
assigned to them.
1.1 The "Owner/Municipal Corporation, Surat represen-ted by Municipal
Commissioner/Add.City Engineer, any officer authorised by the Municipal Corporation.
1.2 The "Contractor" shall mean the person or the persons, firm of company whose tender
has been accepted by the owner and includes his legal representative successors and
permitted assignes.
1.3 The "Engineer-in-charge" shall mean the person designated as such by the owner from
time to time and shall include those who are expressly authorised by the Municipal
Corporation to act for and on its behalf for the operation of this contract.
1.4 "Engineer - in - charge's Representative" shall mean any Engineer or Asstt. to the
Engineer-in-charge designated from time to time by the Engineer-in-charge to perform
duties set forth in the Tender documents whose authority shall be notified in writing to
the Contractor by the Engineer-in-charge.
1.5 "Tender" The offer or proposal of the Tenderer submitted in the prescribed form setting
forth the prices for the work to be performed, and the details thereof.
1.6 "Contract Price shall mean total money payable to the Contractor under the contract
1.7 "Addenda" shall mean the written or graphic notices prior to submission of tender which
modify or interpret the contract documents.
1.8 "Contract Time" - The number of consecultative calendar months for the completion of
work as stated in the executed contract agreement.
1.9 "Contract" shall mean agreements between the parties for the execution of works
including therein all contract documents.
1.10"Tender document" shall mean Designs, Drawings, specifica- tions, agreed variations, if
any, and such other documents constituting the tender and acceptance thereof.
1.11"The Sub-Contractor" means any person, firm or company (other than the contractor) to
whom any part of the work has been entrusted by the Contractor with the written
consent of the Engineer-in-charge and the legal personnel representative, successors and
permitted assigness of such person, firm or company.
1.12"The Specifications" shall mean all directions' the various technical specifications
provisions and requirements attached to the contract which pertain to the method and
manner or performing the work to the quality of the work and the Materials to be
furnished under the contract for the work and any order(s) or instruction (a) thereunder.
It shall also mean the latest Indian Standards Institution Specifications for or relative to
the particular work or part there of, so far as they are not contrary to the Tender
specifications or I.S.I. specifications, and in absence of any tender specifications, the
specifications of any other country applied in India as a matter of Standard Engineering
practice and apprroved in writing by the Engineer-in-charge with or without
1.13The "Drawing" shall include maps, plans, tracings or prints thereof with any modifications
approved in writing by the Engineer-in-charge and such other drawings, as may, from
time to time, be furnished or approved in writing by the Engineer-in-charge in connection
1.14The "Work" shall mean the works to be executed in accordance with the context or
the part thereof as the case may be and shall include extra, additional altered or
substituted works as required for the purpose of the Contract. It shall mean the
totally of the work by expression or implication envisaged in the contract and shall
include all material, equipment and labour required for or relative or incidental to or in
connection with the commencement, performance and completion of any work and/or for
incorporation in the work.
1.15The "Permanent work"means works which will be incorporation in and form part of the
work to be handed over to the owner by the contractor on completion of the contract.
1.16The "Temporary Work" shall mean all temporary works of every kind required in or
about the execution, completion and maintenance ofthe work.
1.17"Site shall mean the land and other place on, under, on or through which the work is to
be carried out and any other lands or places provided by the Municipal Corporation for the
purpose of the Contract together with any other places designated in the Contract as
forming part of the site.
1.18"The Construction Equipment" means all appliance/equipments of whatever nature required
in or for execution, completion or maintenance of work or temporary works (as hereinafter
defined) but does not include Materials or other things intended to form or forming part
of the permanent work.
1.19"Notice in Writing or Written Notice" means a notice written, types or printed form
delivered personally or sent by Regisgered post to the latest know private of business
address at Registered Office of the Contractor.
1.20The "Alteration/Variation order" means an orders given in writing by the Engineer-in-
charge to effect additions to or deletion from and alterations in the work.
1.21 "Final Test Certificate" shall mean the final test Certificate issued by the owner
within the provisions of the Contract.
1.22 The "Completion Certificate" shall mean a certificate to be issued by the Engineer-in-
charge when the work has been completed to his satisfaction.
1.23 The "Final Certificate" shall mean the final certificate issued by the Engineer-in-charge
after the work is finally accepted by the owner.
1.24 "Defect Liability Period" shall mean the specified period between the issue of completion
Certifi-cate and the final certificate as specificed in the tender.
1.25 "Approved" shall mean approved in writing including subsequent modification in
writing of previous verbal approval and "Approval" means approved in writing including
1.26 "Letter of Acceptance"shall mean an intimated by a letter to tenderer that the tender has
been accepted in accordance with provisions contained therein.
1.27 "Order" and "Instruction" shall respectively mean any written order or instruction
given by the Engineer-in- charge within the scope of his powers in terms of the
1.28 "Running Account Bill" shall mean a Bill for the payment of "On Account" money to the
contractor during the progress of work on the basis of work done and the non-perishable
Materials to be incorporated in the work supplied by the Contractor.
1.29 "Security Deposit" shall mean the deposit to be held by the owner as security for the due
performance of contractual obligations.
1.30 "The appointing authority" for the purpose of Arbitration shall be the Municipal
Commissioner, Surat Municipal Corporation, Surat.
1.31 Retention Money shall mean the money retained from R.A.Bill for due completion of
1.32 Unless otherwise specifically stated, the masculine gender shall include the faminine
and natural genders and viceversa and the singular shall include the plural and vice-
GC-02 LOCATION OF SITE AND ACCESSIBILITY
The site of works is within the limits of Surat Municipal Corporation. It is served by all
weather roads and Western Railway Broad Guage line, Government Irrigation Canal
Crossing. The intending Tenderer should inspect the site and make himself familier with site
conditions and available communication facilities. Non availability of access/roads shall in
no case be the cause to condon any delay in the execution of the work or be the cause for
any claims or extra compensation.
GC-03 SCOPE OF WORK
The scope of work is defined broadly in the specifications. The Contractor shall provide all
necessary Materials equipment and labour etc. for the execution and of the work till
completion. All Materials that go with the work shall be approved by the Engineer-in-charge
prior to procurement and use.
Owner at his discretion may endeavour to provide water to the Contractor at the owner's
source of supply at one point at the rate charged for such works.
The contractor shall make his own arrangement for the distribu- tion pipe net works from
the source of supply after getting prior permission for the same from the Engineer-in-
charge. Supply of water shall not be free and the necessary charges as fixed by the Local
Body shall have to be paid by the contractor.
However,owner does not guarantee the supply of water and this does not relieve the
contractor of his responsibility in making his own arrangements and for the timely
completion of the work as stipulated.
The Contractor shall have to make his own arrangement for power supply.
LAND FOR CONTRACTOR'S FIELD OFFICE, GODOWN & WORKSHOP
Owner will not be a position to provide land required for Contractors shall have to make
his own arrangement for the same. No land will be provided by S.M..C. to the contractor
for constructing his labour and supervisory comp and other service facilities.
GC-04 RULLING LANGUAGE
The language according to which the contractor shall be constructed and interpreted shall
be English. All entries in the contract documents and all correspon-dence between the
contractor and the Municipal Corporation or the Engineer shall be in English. All
dimensions for the Materials shall be given in metric units only.
GC-05 INTERPRETATION OF CONTRACT DOCUMENT
1. The provisions of the General Conditions of Contract shall prevail over those of any other
documents of the contract unless specifically provided otherwise. Should there be any
discrepancy, inconsistency error or ommission in the several documents forming the
contract, the matter may be referred to the Engineer-in-charge for his instructions and
decision. The Engineer-in-charge's decision in such case shall the final and binding to the
2. Works shown upon the drawings but not described in the specifications of described in
the specific specifications without showing on the drawings shall be taken as described in
the specifications and shown on the drawings.
3. The heading and the marginal notes to the clauses of those general conditions of contract
or to the specifications or to any other part of tender documents are solely for the purpose
of giving a concise indication and not a summary of contents thereof or be used in the
interpretation or construction thereof of the contract.
4. Unless otherwise stated specifically, in this contract documents the singular shall include
the plural and vice versa wherever the context so requires. Works implementing persons
shall include relevant corporated companies/ registered associations / body of
individual / firm of partnership.
5. Not with standing the sub-divisions of the documents into separate sections and volumes
every part of each shall be supplementary to and complementary of every other part and
shall be read with and into the context so far as it may be practicable to do so.
6. Where any portion of the General Conditions of contract is repugnant to or ar variance
with any provisions of the conditions of contract, then, unless a different intension
appears, the provisions of the conditions of contract shall be deemed to override the
provisions of General conditions of Contract and shall to the extent of such repugnancy or
variance prevail.
7. The Materials, Design and Workmanship shall satisfy the relevant I.S.S.and Codes
referred to. If Additional require- ments are shown in the specifications, the same shall be
satisfied over and above I.S.S. and Codes.
8. If the specification mention that the contract shall perform certain work or provide certain
facilities, it will mean that the contractor shall do so at his own cost.
9. The correctness of the details given in the tender documents is not guaranteed. The
contracotr shall independently obtain all necessary information for making the tender.
The contractor shall be deemed to have examined the Contract Documents, to have
generally obtained his own information in all matters that might affect the carrying out
of the work or the Tenderer rates. Any error in description of quantity or commission
there from shall not vitiate the contract or release the contractor from executing the work
comprised in the contract according to the Drawings and specifications at the tendered
rates. He is deemed to have known the scope, nature and magnitude of the work and the
requirements of Materials and labour involved and as to what all works he has to complete
in accordance with the contract what-soever be the defects, omissions, or errors that may be
found in the contract documents. The contractor shall be deemed to have visited the site
and the surroundings,to have satisfied himself to the nature of all existing structures, if
any, and also as to the nature and the conditions of railways, roads, bridges and culverts,
means of transport and communications, whether by land, air or water and as to possible
interceptions thereto and the access and agrees from the site, to have made inquires,
examined and satisfied himself as to the sites for obtaining sand, stones, bricks and other
Materials, the sites for disposal of surplus Materials, the available accommodation as
to whatever required, the depicts and such other buildings as may be necessary for
executing and completing the work, to have local independent inquiries as to the subsoil,
subsoil water and variation thereof, storms, prevailing winds, climatic conditions and all
other similar matters effecting the work. He is deemed to have acquinted himself as to his
liability for payment of Government taxes, custom duty and other charges.
Any neglect or failure on the part of the contractor in obtaining necessary and
reliable information upon the forgoing or any other matters affecting the contract shall not
relieve him from any risks or liabilities or the entire responsibility from completion of
the work at the tendered rates and time in strict accordance with the contract
No verbal agreement or inference from conversation with any officer or employee of the
worner either before or after the execution of the Contract Agreement shall in any way
effect or modify any of the terms of obligations herein contained..
GC-06 CONTRACTOR TO UNDERSTAND HIMSELF FULLY
The contractor by tendering shall be deemed to have satisfied himself, as to consideration
and cirucmstances affecting the tender price, as to the possibility of executing the works as
shown and described in the contract and to have fixed his prices accordingg to his own
view on these matters and to have understand that no additional allowances except as
otherwise expressely provided, will after words be made beyond the contract price. The
contractor shall be responsible for any misunder-standing or incorrect information given in
writting by the Engineer.
GC-07 ERROR IN SUBMISSION
The contractor shall be responsible for any errors or ommissions in the particulars
supplied by him. Whether such particulars have been approved by the Engineer or not,
provided that such discrepancies, errors or ommissions be not due to inaccurate
information or particular furnished in writing to the Contractor by the Municipal
Corporation or the Engineer.
GC-08 SUFFICIENCY OF TENDER
The Contractor shall be deemed to have satisfied himself before tendering as to the
correctness of the tender rates which rates shall, except as or other wise provided for, cover
all the Contractor's liabilities and obligation set forther or implied in the contract for the
proper execution of work for compliance with requirements of Article GC-19 thereof.
GC-09 DISCREPANCIES
The drawings and specifications are to be considered as mutually explanatory of each
other, detailed drawings being followed in preference to small scale drawings and figures
dimension in preference to scale and preference to general conditions. Special direction or
dimen- sions given in the specifications shall supersede all else. Should any discrepanies
however, appear or should any misunderstanding arise as to the meaning and intent of the
said specifications or drawings, or as to the dimensions or the quality of the Materials or
the due and proper execution of the works, or as to the measurement or quality and valuation
of the works executed under this contract or as extra there upon the same shall be
explained by the Engineer-in-charge and his explanation shall subject to the final
decision of the Additional City Engineer, in case reference be made to him, be binding
upon the contractor shall execute the work according to such explanation (subject to
aforesaid) and without addition to or deduction from the contract and shall also do all such
works and things necessary for the proper completion of the works as implied by the
Drawings and specifications, even though such works and things are not specially shown
and described in said specifications. In cases where not particular specifications are given for
any article to be used under the contract, relevant specifications of the Indian Standard
Institution shall apply.
GC-10 PERFORMANCE GUARANTEE : (Security Deposit)
The total Security Deposit is 4% (Four) percent of contract value and shall be as under:
The successful tenderer shall have to pay initial security deposit at 2% (two) percent of the
tendered amount.
Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay
Order if the Tender Amount of work is less than Rs. 2.00 crore.
Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay
Order / bank Guarantee (encashable at Surat city)/ FDR if the tender Amount of work
is more than Rs. 2.00 crore & 2.00 crore.
The person/persons whose tender may be accepted [here-in after called the Contractor, which
expression shall unless excluded by or repugnant to the context include his heirs, executors,
administrators and assignees shall (within 10 days of the receipt by him of the notification of
the acceptance of his tender) deposit with Municipal Commissioner cash or Government
securities endorsed to the Commissioner sum sufficient which will make up the full security
deposit specified in the tender.
If the amount of the security deposit to be paid in lump sum within the period specified above
is not paid the tender contract already accepted shall be considered as cancelled. The security
deposit lodged by Contractor shall be refunded after the expiry of the Defects Liability period
as shown in the attached Memorandum after deducting dues, if any, which become liable to
be recovered from the Contractor under the terms and conditions of this Agreement.
Regarding remittance and release of Security Deposit (SD), Retention money deposit
(RMD) following clause will supersede over and above all the clauses depicted in the
tender document.
Tender costing Less than Rs.2.00 Crore.
(a) Remittance of SD/RMD
(i) The total security deposit shall be recovered at the rate of 4% from contractor. Out
of which, 50% of amount as Initial Security Deposit shall be payable at the rate of 2%
of approved tender cost in form of Cash or Demand Draft/ Pay Order of any
Nationalised Bank (encashable at Surat city).
(ii) 7% Retention money (remaining 2% SD + 5% Additional retention Money)
deposit to be retained from each running account bill.
(b) Release of SD/RMD
(i) Initial Security Deposit of 2% (Shall be Released after completion of final bill as
well as on completion of audit related procedure)
(ii) 7% Retention money (2% SD + 5% Additional retention Money) deposit to be
deducted from running bills (Shall be released with final bills)
Tender costing Rs.2.00 Crore. & more than Rs.2.00 Crore.
(a) Remittance of SD/RMD
(i) The total security deposit shall be recovered at the rate of 4% from contractor. Out of
which, 50% of amount as Initial Security Deposit shall be payable at the rate of 2% of
approved tender cost in form of in Cash or Demand Draft/ Pay Order / FDR / Bank
Guarantee of any Nationalised Bank (encashable at Surat city).
(ii) The remaining amount of the Security Deposit i.e. 2% to be deducted from each
running account bill.
(iii) 5% Retention money deposit (RMD) to be retained from each running account bill.
(b) Release of SD/RMD
(i) The 2% Initial Security deposit Shall be released only after clearance of Final bill by
(ii) Whereas, the 2% Security deposit recovered from the each running account bills Shall
be released after clearance of Final bill by Audit Dept. & completion of defect
liability period.
(iii) 5% Retention money deposit (RMD) to be released along with final bill.
The amount recovered from the running bills as security deposit shall not be allowed to the
transferred in the form of Bank Guarantee. However, the remaining 50% (2% of Security
Deposit) of the amount so, deducted from running bills will be allowed for conversion in the
form of interest bearing fixed deposit receipt, (FDR) issued in favour of the Municipal
Commissioner, Surat Municipal Corporation, Surat by a Nationalized Bank located at Surat
only. Additional stamp duty payable as per government prevailing rule shall be paid by
contractor for remittance of this FDR.
It is clarified that the amount of security deposit shall be collected on the basis of contract
price and not on the basis of Estimated Amount put to tender. As initial Security Deposit as
mentioned above, accepted by the competent Authority shall have to be paid toward Security
Deposit at the time of execution of agreement.
Interest will be payable on FDR (that is deducted from Running Bill and converted in to FDR
for initial SD) for One year, after completion of work. After that no further interest shall be
paid for any extended period what so ever.
If the Security Deposit is not paid within 10 days from the date of L.O.I. / Work Order than
penalty at the rate of
0.065% per day of the amount of Security Deposit will charged. If the Security Deposit is not
paid within one month with interest, necessary actions as per condition of contract will be
If initial Security deposit is paid in form of Fixed Deposit, additional stamp paper
amounting As per government’s prevailing rule of Security Deposit shall be used to
execute the agreement.
The undertaking shall be executed on stamp paper worth Rs. 300/-.
The Surety shall be executed on stamp paper worth Rs. 300/-.
GC-11 INSPECTION OF WORK
1. The Engineer in charge will have full power and authority to inspect the work at any time
wherever in progress either on the site or at the contractor's any other manufacturers
workshops or factories wherever situated and the contractor shall afford for Engineer-in-
charge every facility and assistance to carry out such inspection. Contractor or his
authorised representative minimum ( B.E Civil ) shall, at all time during the usual working
hours and all other times when so notified or rehabilitation work in progress ,( no work
allowed without engineer from contracter and also without engineer from department)
contracter engineer remain present to receive orders and instructions, orders given to
Contractor's representative shall considered to have the same force as if they had been given
to the contractor himself. Contractor shall give not less than 7 days notice in writing to
the Engineer-in- charge before covering up or otherwise placing beyond reach of inspection
and measuring any work in order that the same may be inspected and measured. In the
event of breach of the above, the same shall be recovered at Contractor's expenses for
carrying out such inspection or measurment.
2. No material shall be despatched from contract store on site of work before obtaining
approval in writing of the Engineer-in-charge, Contractor shall provide at all time during
the progress of work and maintenance period proper means of access with ladders,
gangways, etc. and the necessary attendance to move and adopt as d irected for
inspection or measurement of work by Engineer-in-charge.
GC-12 DEFECT LIABILITY
1. Contractor shall guarantee the work for a period of 12 months from the date of issue of
completion certificate. Any damage or defect that may arise or that may remain undis-
covered at the time of issue of completion certificate connected in any way with the
equipment or Materials supplied by him or in the Workmanship be rectified or
replaced by contractor at his own expenses as desired by Engineer-in-charge or in default
may cause the same to be made good by other agency and deduct expenses of which the
certificate of Engineer-in-charge shall be final from any sums that may then or any time
thereafter become due to contractor of sale thereof or of a sufficient portion thereof.
2. From the commencencement to completion of work contractor shall take full
responsibility for the case of the work including all temporary works and in case any
damage, loss or injury shall happen to work or any part thereof or to any temporary works
from any cause whatsoever and shall at his own cost repair and make good the same so
that at completion work shall be in good order and in confirmity in every respect with
the requirements of contract and as per the instructions of the Engineer-in-charge.
3. If at any time before the work is taken over, the Engineer- in-charge shall -
(a) Decide that any work done or Materials used by the contractor are defective or not
in accordance with contract or that work of any portion thereof is defective or do not
fulfill the requirements of contract (all such Materials being hereinafter called defects in
this clause and (b) as soon as reasonably practicable given to contractor notice in writing
of the said defect specifying particulars of the defects alleged to exist or to have
occured, then contractor shall at his own expenses and with all speed make good the
defects so specified.
(b) In case contractor fails to do so, owner may take at the cost of the contractor, such
steps as may in all circumstances, be reasonable to make good such defects. The
expenditure so incurred by S.M.C. will be recovered from the amount due to
contractor. The decision of Engineer-in-charge with regard to the amount to be
recovered from contractor will be final and binding on the contractor.
GC-13 POWER OF ENGINEER TO GIVE FURTHER INSTRUCTIONS
The Engineer shall have the power and authority from time to time and at all times to
give further instructions and directions as may appear to him necessary or proper for the
guidance of contractor and the works and efficient execution of the works according to the
terms of the specifications, and the contractor shall receive, execute, obey and be bound by
the same, according to the true intent and meaning thereof, as fully and effectually as though
the same had accompanied or had been mentioned or referred to in the specifications. No
work which readically changes the original nature of the contract shall be ordered by the
Engineer and in the event of any deviation being ordered,which in the opinion of the
contractor changes the original nature of the contract, the shall nevertheless carry it out and
any disagreement as to the nature of the work & the rate to be paid thereof shall be
resolved.The time of completion of works, in the event of any deviations, resulting in
additional cost over the contract sum being ordered, then be extended or reduced reasonable
by the Engineer. The Engineer's decision in the case shall be final and binding.
GC-14 PROGRAMME
The time allowed for execution of works shall be essence of the contract. The contract period
shall commence from date of Notice of intimation to proceed. The tenderer at the time of
submitting his tender shall indicate the construction or pipeline schedule, the month-wise
programme, daily work schedule or bar chart required for the execution of the works and
shall confirm the same within fourteen (14) days of the acceptance of his Tender. The
contractor shall provide to the Engineer-in-charge a detailed programme of time schedule
for execution of the works in accordance with the specifications & the completion date.
The entire programme to be finalised by the Contractor,has to confirm to the execution
period mentioned alongwith the Bill of Quantities in the Tender Documents.The Engineer
upon scrutiny of such submitted programme by contractor,shall examine suitability of it to
the requirement of contract and suggest modifications, if found necessary.
GC-15 SUBLETTING OF WORKS
No part of the contract nor any share or interest thereon shall in any manner or degree be
transferred,assigned or sublet by the contractor directly or indirectly to any firm or
Corporation whatsoever except as provided for in the succeding subclause without the
consent in writing of the owner.
GC-16 SUB-CONTRACTORS FOR TEMPORARY WORKS ETC.
The owner may give written consent to sub-contractors for execution of any part of the
work at the site being entered upon by the contractors provided each individuals contractor
is submitted to the Engineer-in-charge before being entered into and in approved by him.
List of Sub-Contractors is to be supplied. Not with standing any subletting with such
approval as aforesaid and not with standing the Engineer-in-charge shall have received
copies of any sub-contractors, the contractors shall be and shall remain solely responsible
for the quality and proper expenditions and execution of the works and the performance
of all the conditions of contract in all respects as if such submitting or sub-contracting had not
taken place and as if such work had done directly by the Contractor.
GC-17 TIME FOR COMPLETION
1. The work covered under this contract shall be commenced from the date of contract is
served with a notice to proceed with the work and shall be completed before the date as
mentioned in the time schedule of work. The time is the essence of the contract and unless
the same is extended as mentioned in clause No. GC-18 (Extension of time) the contractor
will be panalised for the delay.
2. The general time schedule for work is given in the tender document. Contractor shall
prepare a detailed weekly or monthly programme of work in consultation with Engineer-
in-charge soon after the agreement and the work shall be strictly executed accordingly.
The time for as construction of compound wall given includes, the time required for
testing, rectification if any, retesting and completion in all respects to the entire satisfaction
of the Engineer- in-charge...
GC-18 EXTENSION OF TIME
Time shall be considered as the essence of the contract. If however, the failure of the
Contractor to complete the work as per the stipulated dates referred to above arises from
delays on the part of Municipal Corporation in supplying the Materials or equipment it has
undertaken to supply under the contract or from delays in handing over sites or from
increase in the quantity of work to be done under the contract, or force Majeure an
appropriate extension of time will be given. The Contractor shall request such extension
within one month of the cause of such delay and in any case before expiry of the contract
GC-19 CONTRACT AGREEMENT
The successful tenderer shall when called upon to do so, enter into and execute the Contract
Agreement within (10) ten days of the Notice of Award, in the form shown in tender
documents with such modifications as may be necessary in the opinion of the Municipal
Commissioner. It should be incumbent on the contract to pay the stamp duty and the legal
charges for the completion of the contract agreement.
GC-20 A. LIQUIDATED DAMAGE FOR DELAY
If the contractor fails to complete the work within the stipulated completion date for
the work or he shall pay liquidated damages at one tenth of Two percent of contract value
per day of delay in completion and handing over the work or part thereof as the case may
to the Municipal Commissioner. The amount of liquidated damages shall, however, be
subjected to a maximum of ten (10) percent of the contract value. Delays in excess of one
hundred days will be a cause for termination of the contract and forfeiture of all security for
The successful tenderer shall have to submit the progress bar-chart within ten days after
the contract, and the contractor should work as per the approved bar-chart, failing the
contractor shall have to pay the compensation for delay as per the decision of Municipal
GC-21 FORFEITURE OF SECURITY DEPOSIT
Whenever any claim arises against the contractor for the payment of a sum of money out of
or under the contract, the owner shall be entitled to recover such sum by appropriating in
part of whole, the security deposit of the contractor. In case the Security deposit is
insufficient the balance recoverable shall be deducted from any sum then due or which
at any time thereafter may become due to the contractor shall pay to the owner on demand
may balance remaining due.
GC-22 ACTION OF FORFEITURE OF SECURITY DEPOSIT
In any case in which under any clause or clauses of the contract, the contractor shall
have forfeited the whole of his Security deposit or have committed a breach of any of the
terms contained in this contract, the owner shall have power to adopt any of the
following courses as he may deem best suited to his interest -
(a) To rescind the contract (of which rescission notice in writing to the contractor under the
hand of the owner shall be conclusive evidence) in which case, the security deposit of the
contractor shall stand forfeited and be absolutely at the disposal of the owner.
(b) To employ labour and to supply Materials to carry out the balance work debiting
contractor with the cost of labour employed and the cost of Materials supplied for
which a certificate of the Engineer-in-charge shall be final and conclusive against the
contractor and 10% costs on above to cover all departmental charges and crediting him
with the value of work done at the same rates as if it has been carried out by the
contractor under the terms of his contract. The certificate of Engineer-in-charge as to
the value of the work done shall be final and conclusive against the contractor.
(c) To measure up the work of the contractor and to take such part hereof as shall be
unexecuted out of his hand to give it to another contractor to complete. In this case the
excess -expenditure incurred than what whole have been paid to the original contractor,
if the would work had been executed by him, shall be earnest and paid by the original
contractor and shall be deducted from any money due to him by the owner under the
contract or otherwise and for the excess expenditure, the certificate of the Engineer- in-
charge shall be final and conclusive.
In the event any of the above course being adopted by the owner, the contractor shall have
no claim to compensation for any less sustained by him by reason of his having
purchased or procured any Materials or entered into any agree-ment so or made by
advance on account of or with a view to the execution of the work of the performance of
the contract. In such case the contractor shall not be entitled to recover or be paid by sum
for any work actually performed under this contract unless the Engineer-in-charge will
certify in writing the performance of such work and the value payable in respect thereof
and the shall only be entitled to be paid the value so certified. In the event of the owner
putting in force the powers as stated in a, b, c, above vested in him under the preceeding
clause, he may, if he so desire, take possession of all or any tools and plant, Materials and
stores in or upon the work or the site thereof belonging to the contractor, or procured by
him and intended to be used for the execution of the work or any part thereof paying or
allowing for the same in account at the contract rates to be certified by the Engineer-in-
charge whose certificate thereof shall be final otherwise the Engineer-in-charge may give
notice in writing to the contractor or his representative requiring him to remove such
tools plant Materials or stores from the premises within the time specified in the notice
and in if the contractor fails to comply with any such notice, the Engineer-in-charge may
remove them at the Contractor's expenses or sell them by auction or private sale on account
of the contractor and his risks in all respects without any furhter notice as to the date,
time to place of the sale and the certificate of Engineer-in-charge as to the expenses of
any such removal and the amount of the proceeds and the expenses of any such sale
shall be final and conclusive against the contractor.
GC-23 NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORK
If at any time from the commencement of work, the owner shall for any reasons whatsoever
not require the whole or part thereof a specified in the tender to be carried out, the
Engineer-in- charge shall give notice in writing of the contractor, who shall have no claim
to any payment or compensation whatsoever on account of any profit or advantage which
he might have derived from execution of work in full, but which he did not derive in
consequence of the full amount of the work not having been carried neither shall be have
any claim for compensation by reason if any alternations having been made in
original specifications, drawings, designs and instructions which shall involve any
curtailment of the work as originally contemplated.
When the contractor is a partnership firm, the prior approval in writing of the S.M.C.shall be
obatined before any change is made in the constitution of the firm, where the contractor is
an individual or a Hindu Undivided Family business concern, such approval as aforesaid
shall, likewise be obtained before sub- contractor enters into any agreement with other
parties whereunder the reconstituted firm would have the right to carry out the work hereby
undertaken by the contractor. In either case if prior approval as aforesaid is not obtained,
the contract shall be deemed to have been allotted in contravention of sub- letting clause
hereof and the same action may be taken and the same consequence shall ensure as
provided in the sub-letting clause.
GC-24 IN EVENT OF DEATH OF CONTRACTOR
Without prejudice to any of the right or remdies under the contract, if the contractor
dies, the owner shall have the option of terminating the contract without compensation to
the contractor.
GC-25 MEMBER OF THE OWNER NOT INDIVIDUALLY LIABLE
No official or employee of the owner shall in any way be personally bound or liable for the
acts or obligations
of the owner under the contract or answerable for any default or ommission in the
observance or performance of the acts, matters or things which are herein contained.
GC-26 OWNER NOT BOUND BY PERSONAL REPRESENTATIONS
The contractor shall not be entitled to any incresse on the Schedule of rates or any other
rights or claims whatsoever by reason of representation, explanation or statement or alleged
representation, promise or guarantees given or alleged to have been given to him by any
GC-27 CONTRACTOR'S OFFICE AT SITE
The Contractor shall provide and maintain an office at the site for the accommodation of his
agent and staff and such office shall be opened at all reasonable hours to receive instruc-
tions, notice or other communications.
GC-28 CONTRACTOR'S SUBORDINATE STAFF AND THEIR CONDUCT
1. The contractor on award of the work shall name and depute a qualified Engineer , having
experience of carrying out work of similar nature, to whom equipments, Materials, if,
any, shall be issued and instructions for work given.The contractor shall also provide to
the satisfaction of Engineer in-charge sufficient and qualified staff to superintend the
execution of the work, competent sub- agents, foremen and leading hands including those
specially qualified by previous expeditions to a supervise the type of works comprised in the
contract in such manner as will ensure work of the best quality and expeditions working, it,
in the opinion of the Engineer-in-charge, additional properly qualified supervision staff is
considered necessary, if shall be employed by the contractor without additional charge on
account thereof. The contractor shall ensure to the satisfaction of the Engineer- in-charge that
sub - contractors, it any shall provide competent and efficient supervision over the work
entrusted to them.
2. If and whenever any of the contractor 's or sub-contractor agents, sub-agents, assistance,
formen or other employees shall, in the opinion of Engineer-in-charge, be guilty of any
misconduct or be incompetent or insufficiently qualified or inteligent in the performance of
their duties or that in opinion of the owner or Engineer-in-charge, it is undesirable for
administrative or any other reason for person or persons to be employed in the works, the
contractor, if so directed by the Engineer-in-charge, shall at once remove person or persons
from employment thereon. Any person or persons so removed shall not again be remployed
in connection with the works without the written permission of the Engineer-in- charge.
Any person so removed from the works shall be immediately replaced at the expenses
of the contractor by acqualified and competent substitute. Should the contractor be required
to repatriate any person removed from the works he shall do so and shall bear all costs in
connection therewith.
3. The contractor shall be responsible for the proper behaviour of all the staff, foremen,
workmen and others shall exercise proper control over them and in particular and without
prejudice to the same. Generally, the contractor shall be bound to prohi-bit,and prevent any
employee from trespassing or acting in any way detrimental or prejudicial to the interest
of the community or of the properties or occupiers of land and properties in the neigh-
bourhood and in the event of such employees so trespassing, the contractor shall be
responsible therefore and relieve the owner of all consequent claims, actions for
damages or injury or any other grounds whatsoever. The decision of the Engineer-in-
charge upon any matter arising under this clause shall be final.
4. If and required by the owner, the contractor's personnel entering upon the owner's
premises shall be properly identified by badges of a type acceptable to the S.M.C. which
must be worn at all times on owner's premises.
GC-29 TERMINATION OF SUB-CONTRACTOR BY OWNER
If any sub-contractor engaged upon the works at the site executes any work which in the
opinion ofEngineer-in-charge is not in accordance with the contract documents, the S.M.C.
may be give written notice to the contractor request his to terminate such sub-contract and
the contractor upon the receipt of such notice shall terminate such sub-contract and the letter
shall forthwith leave the works failing which the owner shall have the right to remove such
sub-contractors from the site.
No action taken by the owner under the above clause shall relieve the contractor of his
liabilities under the contract or give rise to any right to compensa-tion, extension of time or
GC-30 POWER OF ENTRY
If the contractor shall not commence the work in the manner previously described in the
contract documents or if he shall, at any time, in the opinion of Engineer-in-charge.
(i) Fail to carry out works in conformity with the documents or
(ii) Fail to carry out the works in accordance with the time schedule.
(iii) Substantially suspend work or the works for a period of fourteen days without
authority from Engineer-in-charge or
(iv) Fail to carry out and execute the work to the satisfaction of the Engineer-in-charge
(v) Fail to supply sufficient or suitable construc-tion plant temporary works, labour
Materials or things or
(vi) Commit breach of any other provisions of the contract on his part to be
performed or observed or persist in any of the above mentioned breached of the
contract for fourteen days after notice in writing shall have been given to the
contractor by the Engineer-in-charge requiring such breach to be remedied or
(vii) Abandon the work or
(viii) During the continuance of the contract becomes bankrupt, make any arrangement
or compromise with his creditors, or permit any execution to be levied or go into
liquidation whether compulsory or voluntary not being merly a voluntary
liquidation for the purpose of amalgamation or reconstruction then in any such
The owner shall have the power to enter upon the works and take possession thereof and of
the Materials, temporary works, constructional plant and stock therein, and to revoke the
contractor's licence to use the same and to complete the works by his agents, other
contractor or workman or to relate the same upon any terms and to such other person, firm or
corporation as the owner in his absolute discretion may think proper to employ, and for the
purpose aforesaid to use or authorise the use of any Materials, temporary works,
constructional plant, and stock as aforesaid, without making payment or allowance to the
Contractor for the said Materials other than such as may be certified in written by the
Engineer-in-charge to be reasonable and without making any payment or allowance to the
contractor for the use of said temporary works, constructional plant and stock or being
liable for any less or damage thereto. If the owner shall be reason of his taking
possession of the works or of the work being got completed by other contractor incur
excess certified by the Engineer-in-charge shall be deducted from any money which may be
due for the work done by the contractor under the contract and not paid for. Any
deficiency shall fortwith be made good and paid to the owner by the contractor and the owner
shall have power to sell in such manner and for such price as he may think fit all or any of
the constructional plant, Materials etc. constructed by or belonging to and recoup and retain
the said deficiency or any part thereof out of the proceeds of the sale.
GC-31 CONTRACTOR'S RESPONSIBLITY WITH THE OTHER CONTRACTOR &
Without repugnance to any other condition, it shall be the responsibility of the contractor
executing the work of civil construction to work in close co-operation and co-ordinate the
work with other contractors or their authorised represaentative and the contractor will put a
joint scheme with the concurrence of other contractors showing the arrange-ments for
carrying his portion of the work to the Engineer-in-charge and get the approval. The
Engineer-in-charge before approving the joint scheme will call the parties concerned and
modify the scheme if required. No claim will be entertained on account of the above. The
contractor shall conform in all respects with the provisions of any statutory regulations,
ordinances or by laws of any local or locally consitituted authorities or public bodies which
may be applicable from time to time to works or any temporary works. The contractor shall
keep the owner indemnified against all penalties and liabilities of every kind arising out of
non-adherence to such statutes, ordinanace, laws, rules, regulations, etc.
GC-32 OTHER AGENCIES AT SITE
The Contractor shall have to execute the work in such place and condition where other
agencies will also be engaged for other works, such as site grading, filling and levelling,
electrical and mechanical engineering works, etc. No claim shall be entertained for
works being executed in the above circumstances.
Any notice under this contract may be served on the contractor or his duly authorised
representative at the job site or may be served by registered post direct to the official
address of the contractor proof of issue of any such notice could be conclusive of the
contractor having been duly informed of all contents therein.
GC-34 RIGHT OF VARIOUS INTERESTS
The owner reserves the right to distribute the work between more than one contractor.
Contractor shall co-operate and afford reasonable opportunity to other contractors for
access to the works for the carriage and storage of Materials and execution of their works.
Wherever the work being done by any department of the owner or by other contractor
employed by the owner is contingent upon work covered by this contract, the respective
rights of the various interests shall be determined by Engineer-in-charge to secure the
completion of various portions of the work in general harmoney.
GC-35 PRICE ADJUSTMENT
No Price adjustment in price shall be paid.
GC-36 TERMS OF PAYMENT
The payment of Bills shall be made progressively according to the rules and practice
followed by the Municipal Corporation. The progressive payment unless otherwise
provided in the Contract Agreement or sub-sequently agreed to by the parties, shall be
made generally monthly on submission of a bill by the Contractor in prescribed form in an
amount according to the value of the work performed less the aggregate of previous
progressive payments and as required by clause GC-37 (Retention money) herein. All such
progressive payment shall be regarded as payment by way of advance against final payment.
Payment for the work done by the contractor will be based on the measurement at
various stages of the work, in accordance with the conditions at Clause GC-77
(Measurement of Work in Progress)
GC-37 RETENTION MONEY
Pursuant to Clause GC-36 Terms of Payment on all money due to the contractor for work
done, Municipal Corporation will hold retention money as per clause IT -27. The retention
money will not normally be due for payment until the completion of the entire work and
till such period the work has been finally accepted by the Municipal Corporation and
completion certificate issued by the Municipal Corporation in pursuant to Clause No.GC-83
(Completion Certificate).
However,after the assurance of completion certificate, and Municipal Commissioner may
at its own discreation and having considered the Contractor's performance and diligence
during the contract time allow the retention money to converted into a Bond as stipulated in
the Clause GC-10 (Performance Bond Security Deposit).
GC-38 PAYMENT DUE FROM THE CONTRACTOR
All costs, damages or expenses, for which under the Contract the Contractor is liable to
the Municipal Corporation deducted by the Municipal Corporation from any money due or
becoming due to the Contractor under the contract or from any other contract with the
Municipal Corporation or may be recovered by action at law or other-wise from the
GC-39 CONTINGENT FEE
1. The Contractor warrants that he has not employed any person to solicit or secure the
contract upon any agreement for a commission, percentage, brokerage or contingent fee.
Breach of this warranty shall give the Municipal Commissioner the right to cancel the
contract or to take any other measure as the Municipal Commissioner may deem fit. The
warranty does not apply to commissions payable by the contractor to establish commercial
or selling agent for the purpose of securing business.
2. No officer, employer of the Municipal Corporation be admitted to any share or part of this
contract or to any benefit that may rise therefrom.
GC-40 BREACH OF CONTRACT BY CONTRACTOR
If the contractor fails to perform the work under the contract with due diligence or shall
refuse or neglect to comply with instruction given to him by the Engineer-in-charge in
accordance with the contract, or shall contravence the provisions of the contract, the S.M.C.
may give notice in writing to the contractor to make good such failure, neglect or
contravention. Should the Contractor fail to comply with such written notice within twenty
eight (28) days of receipt, if the Municipal Commissioner shall think fit, it shall be lawful
for the Municipal Corporation, without prejudice to any other rights, the contractor may
have under the contract, to terminate the contract for all or part of the works, and to make
any other arrangements it shall deem necessary to complete the work outstanding under the
contract at the time of termination. In this event Article GC-15 (Subletting of work)and GC-
16 (Sub-Contracts for Temporary Works etc.)hereof shall be invoked and the performance
Bond shall immediately become due and payable to the Municipal Commissioner the value
of the work done on the date of termination and not paid for shall stand forfeited to the
Municipal Corporation and the Municipal Corporation shall have free use of any works
which the contractor may have at the site at the time of termination of the contract.
GC-41 DEFAULT OF CONTRACTOR
1. The Municipal Corporation may upon written notice of default to the contractor terminate
the contract in circumstance detailed hereunder :
(a) If in the judgement of the Municipal Corporation the contractor fails to make
completion of works within the time specified in the completion schedule or within the
period for which extension has been granted by the Municipal Corporation /Engineer to the
(b) If in the judgement of the Municipal Corporation the contractor fails to comply with any of
the provisions of this contract.
2. In the event the Municipal Commissioner terminates the contract inwhole or in part as
provided in Article GC-48 (Termination of Contract), the Municipal Corporation reserves
the right to perchase upon such terms and in such manner as it may deem appropriate, plant
similar to that terminated and the contractor will be liable to the Municipal Corporation for
any additional costs for such similar and / or for liquidated damaged for delay until such
resonable time as may be required for the final completion of works.
3. If this contract is terminated as provided in this paragraph GC - 30 (Power of entry) (1)
the Municipal Corporation in addition to any other rights provided in this clause, may
require the Contractor to transfer title and deliver to the Municipal Corporation under any of
the following cases in the manual and as directed by the Municipal Corporation. (a) Any
partially completed information and contract rights as the contractor has specifically
produced or acquired for the performance of the contract so termi-nated.
4. In the event the Municipal Corporation does not terminate the contract as provided in
the paragraph GC- 48 (Termination of Contract) the Contractor shall continue performance
of the contract, in which case the shall be liable to the Municipal Corporation for
liquidated damages for delay until the works are accepted.
GC-42 BANKRUPTCY
If the Contractor shall become bank rupt or insolvent or have a receiving order made
against him, or compound with the creditors, or being the Municipal Corporation
commence to be wound up, not being a member's Voluntary winding up for the purpose
of amalgamation or reconstruction, or carry on its business under a receiver for the benefit
of his creditors or any of them, the owner shall be at liberty to either (a) terminate the
contract forthwith by giving notice in writing to the contractor or to the receiver or
liquidator or to any person or organisation in whom the contract may become vested and
to act in the manner provided in Article GC-41 (Default of Contractor) as though the last
mentioned notice had been the notice referred to in such Article of (b) to give such receiver
liquidator or other person in work the contract may become vested the option of carrying
out the contract subject to his providing a satisfactory guarantee for the due and faithfully
performance of the contract subject to his providing a satisfactory guarantee for the due
and faithfull performance of the contract upto an amount to be agreed. In the event that the
Municipal Corporation terminates the Contract in accordance with this article, the
performance Bond shall immediately become due and payable on demand to Municipal
GC-43 OWNERSHIP
Works supplied pursuant to the Contract shall become the property of the Municipal
Corporation from whichever is the earlier of the following times, namely,
(a) When the works are completed pursuant to the Contract.
(b) When the Contractor has been paid any sum to which he may become entitled in respect
thereof pursuant to clause GC-36 (Terms of Payment).
GC-44 DECLARATION AGAINST WAIVER
The condonation by the Municipal Corporation of any breach of brenches by the
stipulations and conditions contained in the contract shall in no way prejudice or effect to the
constructed as a waiver of the Municipal Corporation rights, powers and remidies under
the contract in respect of any breach or breaches.
GC-45 LAWS GOVERNING THE CONTRACT
The contract shall be constitued according to and Subject to the laws of India and the
State of Gujarat and under the jurisdiction of the courts of Gujarat at Surat.
GC-46 OVERPAYMENT AND UNDERPAYMENT
Whenever any claim forths payment of a sum to the Municipal Corporation arises out of
or under this Contract against the contractor the same may be deducted by the Municipal
Corporation from any sum then due or which at any time thereafter may become due to the
contractor under this contract and failing that under any other contract with the Municipal
Corporation or from any sum due to the contractor with the Municipal Corporation (which
may be available with Municipal Corporation), or from his retention money, or he shall
pay the claim on demand. The Municipal Corporation reserves the right to carry out post
payment audit and technical examination of the final bill including all supporting vouchers,
abstracts, etc.
The Municipal Corporation further reserves the right to enforce recovery of any over
payment when detected no withstanding the fact that the amount of the final bill may be
included by the Contractor.
It as a result of such audit and technical examination any over payment is discovered in
respect of any work done by the Contractor or alleged to have been done by him
under the contract, it shall be recovered by the Municipal Corporation from the contractor
by way of all the means prescribed above or if any under payment is discovered by the
Municipal Corporation, any amount due to the contractor under this contract or under
payment may be adjusted against any amount then due or which may at any time thereafter
become due before payment is made to the contractor from him to the Municipal
Corporation on any other contract account whatsoever.
GC-47 SETTLEMENT OF DISPUTES
Except or otherwise specifically provided in the contract, all disputes concerning question of
fact arising under the contract shall be decided by the Engineer-in-charge, subjected to a
written appeal by the Contractor to the Engineer and these decisions shall be final and
binding on the parties hereto. Any disputes or difference including those considered as such
by only one of the parties arising out of or in connection with this contract shall be to the
extent possible settled amicably between the parties. If amicable settlement cannot be reached
then all dispute issues shall be settled as provided in (a).
(a)DISPUTES OR DIFFERENCE TO BE REFERRED TO:
If at any time, any question, disputes or differences of any kind whatsoever shall arises
between the Engineer-in-charge and the Contractor upon or in relation to or in connection
with this contract, either party may forthwith give to the other, notice in writing of the
existence of such question, dispute of difference as to any decision, opinion, instruction,
direction certificate or evaluation of the Engineer.
The question or difference shall be settled by the Municipal Commissioner, who shall state
his decision in writing and give notice of same to the Engineer and to the Contractor such
decision shall be final and binding upon both parties to the contract and work on contract if
not already breached or abandoned shall proceed normally unless and until the same shall be
revised (or upheld) due to any judicial proceeding.
Should the Municipal Commissioner fail to give a decision within three (3) calendar months
after issuance of notice of a question, dispute or difference or if the Contractor is dissatisfied
with any such decision of the Municipal Commissioner, then the matter may be referred to
Standing Committee. Then also, if the said question of difference or dispute remains
unsolved / unsettled and if the contractor is dissatisfied with any such decision of the
Standing Committee, then the matter may be referred to the court of law subject to SURAT
GC-48 RIGHT OF THE CORPORATION TO DETERMINE/TERMINATE CONTRACT
i The Corporation shall, at any time, be entitled to determine and terminate the contract,
if in the opinion of the Corporation the cessation of the work becomes necessary owing
to paucity of funds or for any other cause whatsoever, in which case the cost of
approved materials at the site as verified and approved by the Engineer-in-charge and
of the value of the work done to date by the contractor shall be paid for in full at the
rate specified in the contract. A notice in writing from the Corporation to the
Contractor of such determination and the reason, thereof shall be the conclusive proof
of the fact that the contract has been so determined and terminated by the
ii Should the contract be determined under sub-clause (I) of this clause and the
contractor claims payments to compensate expenditure incurred by him in the
expectation of completing the whole of the work, the Corporation shall consider and
admit such claims as are deemed fair and reasonable and are supported by vouchers to
the satisfaction of the Engineer-in-charge. The decision of the Commissioner on the
necessity and propriety of any such expenditure shall be final and conclusive and
binding on the contractor.
GC-49 CHANGES IN CONSTITUTION
Where the contractor is a partnership firm, the prior approval in writing of the Municipal
Commissioner shall be obtained any change is made in the constitution of the firm.
Where the contractor is an individual or an undivided family business concern such
approval as aforesaid shall like wise be obtained before the contractor enters into any
partnership agreement whereunder the partnership firm would have the right to carry out the
works hereby undertaken by the contractor. If prior approval as aforesaid is not obtained the
contract shall be deemed to have been assigned in contravention of Article thereof.
GC-50 SUB-CONTRACTUAL RELATIONS
All work performed for the contract by sub-contractor shall be pursuant to an appropriate
agreement between the contractor and sub-contractor which shall contain provisions to :
a) Protect and preserve the rights of the Municipal Corporation and the Engineer with
respect to the work to be performed under the sub-contract so that the sub-contractor thereof
will not prejudice such rights.
b) Require that such work be performed in accordance with requirements of the Contract
c) Require under such contract of which the contractor is a party, the submission to the
contractor of application for payment and claims for additional costs, extension of time,
damages for delay or otherwise with respect to the sub- contracted portions of the
work in sufficient time, that the contractor may apply for payment and comply in
accordance with the contract Documents for like claim by the Contractor upon the
Municipal Corporation.
d) Waive all rights the contracting parties may have against one another for damages caused by
fire or other perils covered by the property insurance except such rights as they may have to
the proceeds so such insurance held by the Municipal Corporation as trustee and,
e) Obligate each sub-contractor specifically to consent to the provisions of this Article.
If, at any time, there should be evidence of any lien or claim for which owner might have
become liable and which is chargeable to the contractor, the owner shall have the right to
retain out of any payment then due or thereafter to become due an amount sufficient to
completely indemnify the owner against such lien or claim or if such lien or claim be
valid the owner may be or become due and payable to the contractor. If any lien or claims
remaining, unsettled after all payments are made, the contractor shall refund or pay to the
owner all money that the latter may be compelled to pay in discharging such lien or claim
including all cost and reasonable expenses.
GC-52 EXECUTION OF WORK
The whole work shall be carried out in strict conformity with the provisions of the Contract
Documents, detailed drawings, specifications and the instructions of the Engineer-in-charge
from time to time. The Contractor shall ensure that the whole work is executed in the
most substantial, proper and best Workmanship using Materials of best quality in strict
accordance with the specifications to the entire satisfaction of the Engineer-in- charge.
GC-53 WORK IN MONSOON
When the work continues in monsoon, the contractor shall maintain minimum labour force
required, for the work and plan and execute the construction and erection work according to
the prescribed schedule. No extra rate will be considered for such work in monsoon.
During monsoon and entire constructing period the contractor shall keep the site free
from water at his own cost.
GC-54 WORK CLOSED ON SUNDAYS & HOLIDAYS & BETWEEN SUNSET AND
No work shall be carriedout on Sundays and Corporation Holidays and no work shall be
carried out between sunset and sunrise. Except with the special permission of Engineer-
in-charge in writing perviously obtained and with holding such permissions shall be no
ground of complaint on the part of contractor or cause for compensation to them.
Working period shall be maximum eight (8) hours per days.
GC-55 EXTRA SUPERVISION CHARGES TO BE BORNE BY CONTRACTOR
Further to clause No.GC-54 when Engineer-in-charge feels necessary to give permission to
contractor for carrying out work for period of more than Eight hours working period in a day
and/or to continue work on sunday and Corporation holidays. Extra Supervision charges
arising due to overtime working of Corporation's staff shall be borne by the contractor at
prevailing rates from time to time. Such extra supervision charges shall be deducted by
Corporation from the running bill/s of the contractor at Surat Municipal Corporation's
GC-56 DRAWING TO BE SUPPLIED BY THE OWNER
The drawings attached with the tender documents shall be for general guidance of the
contractor to enable him to visualize the type of work contemplated and scope of work
involved. Detailed working drawings according to which the work is to be done shall be
furnished from time to time as the work progresses. The contractor shall study the
drawings thoroughly in connection with other connected details and discrepancy if any
bring to the notice of the Engineer-in-charge before actually carrying out the work.
GC-57 DRAWINGS TO BE SUPPLIED BY THE CONTRACTOR
Where drawings, date are to be furnished by the contractor they shall be furnished within
the specified time. Where approval of drawings has been specified it shall be the
Contractor's responsibility to have these drawings got approved before any work is taken
up with regard to the same. Any changes becoming necessary in these drawings during the
execution of the work shall have to be carried out by the contractor at no extra cost. All final
drawings shall bear the certification stamp as indicated below duly signed by both the
contractor and Engineer- in-charge.
"Certified true for ___________________________________project Agreement
____________________ Contractor Engineer-in-charge Drawings will be approved within
three (3) weeks of the receipt of the same by the Engineer-in-charge.
GC-58 SETTING OUT WORK
The contractor shall set out the work on the site handed by the Engineer-in-charge and shall
be responsible for the correctness of the same. The work shall be carried out to the entire
satisfaction of Engineer-in-charge. The approval thereof or partaking by Engineer-in-charge
in setting out work shall not relieve contractor of any of his responsibilities.
The contractor shall provide at his own cost all necessary level posts, pegs, bamboos, flage,
ranging, rods, strings and other Materials and labourers required for proper setting out of
the work. The Contractor shall provide, fix and be responsible for the maintenance of all
stakes, temples level marks profiles and similar other things and shall take and necessary
precautions to prevent their removal or disturbance and shall be responsible for the conse-
quence for such removal or disturbance. The contractor shall also be responsible for the
maintenance of all existing Survey Marks, Boundary Marks, Distance Marks and Centre
line marks either existing or fixed by the Contractor. The Centre, longitudinal or face lines
and cross lines shall be marked by small masonary pillars. Each pillar shall have distance
mark at the centre for setting up the theodolite. The work shall not be started unless the
setting out is checked by Engineer-in-charge in writing but such approval shall not relive the
contractor of his responsibilities. The contractor shall provide all Materials, labour and other
facilities necessary for checking at his own cost.
Pillars bearing geodetic marks on site shall be protected by the Contractor. On completion of
the work the contractor shall submit the Geodetic documents according to which the work
has been carried out.
GC-59 RESPONSIBILITIES OF CONTRACTOR FOR CORRECTTNESS OF WORK
The contractor shall be entirely and exclusively responsible for the correctness of every
part of the work and shall rectify completely and errors thereon at his own cost when so
instructed by Engineer-in-charge.
1. Materials to be supplied by Contractor
Contractor shall procure and provide all the Materials required for the execution and
maintenance of work including M.S. rods, all tools, tackle, construction plant and equipment
except the Materials to be supplied by the owner detailed in the contract documents and for
the transport thereof, owner, shall made recommendations to the respective authorities if
designed by the contractor but assumes no responsibility or any nature. Owner shall insist
for procurement of Materials with ISI Marks supplied by reputed firms on the DGS & D
2. If however the Engineer-in-charge feels that work is likely to be delayed due to contractor's
inability to procure the Materials, the Engineer-in-charge shall have the right to procure
Materials from the market and the contractor will accept these Materials at the rates
decided by Engineer-in-charge
GC-60 MATERIALS TO BE SUPPLIED BY THE OWNER
1. If the contract provides certain Materials or stores to be supplied by the S.M.C. such
Materials and stores shall be transported by the contractor at his cost from S.M.C's stores or
Railway Station. The sum due from contractor for the value of Materials supplied by the
owner will be recovered from the R.A. Bill on the basis of actual consumption of Materials
in the work covered and for which R.A.Bill has been prepared. After completion of the work
contract has to account for the full quantity of Materials supplied to him.
2. The value of store Materials supplied by the S.M.C. to the contract shall be charged at
rates shown in the contract document and in case any other material not listed in the
schedule of Materials is supplied by the S.M.C., the same shall be charged at cost price
including carting and other expenses inclurred in procuring the smae. All Materials so
supplied shall remain the property of the owner and shall not be removed from the site on
any account.Any material remaining un-used at the time of completion of work or
termination of contract shall be returned to S.M.C.'s store or any other place as directed
by the Engineer-in-charge in perfectly good condition at contractor's cost. When Materials
are supplied free of cost for us in work and surplus and unaccounted balances thereof are
not returned to the Municipal Corporation, recovery in respect of such balance will be
effected at double the applicable issue rate of the Materials or the market rate whichever is
GC-61 CONDITIONS OF ISSUE OF MATERIALS BY THE S.M.C.
a) The Materials specified to be issued by the S.M.C. to the contractor shall be issued by
the S.M.C.'s store or at Railway Station and all expenses for its shifting to site shall be
borne by the contractor. The Materials will be issued during working hours and as per rules
of S.M.C. from time to time.
b) Contractor shall bear all expenses for storage and safe custody at site of Materials issued
to him before use in work.
c) Material shall be issued by the S.M.C.in Standard/non-standard sizes as obatined from
d) Contractor shall construct suitable godowns at site for storing the Materials to proect the
same from damage due to rain, dampness, fires, theft etc.
e) The contractor should take the delivery of the Materials issued by the S.M.C. after
satisfying himself that they are in good conditions. Once the Materials are issued, it will be
the responsibility of the Contractor to keep them in good condition and in safe custody. If
the Materials get damaged or if they are stolen, it shall be the responsibility of the
contractor to replace them at his according to the instruc- tions of the Engineer-in-charge.
f) For delay in supply or for non supply of Materials to be supplied by the S.M.C., on
account of natural calamities, act of enemies, other difficulties beyond the control of the
S.M.C., the S.M.C. carries non-responsibilities. In no case the contractor shall be entitled to
claim any compensation for loss suffered by him on this account.
g) None of the Materials issued to the contractor, shall be used by the Contractor for
manufacturing items which can be obtained from manufacturer. The Materials issued by
the owner shall be used for the work only and no other purpose.
h) Contractor shall be required to execute indemnity bond in the prescribed form for the same
custody and account of Materials issued by the owner.
i) Contractor shall furnish sufficiently in advance a Statement of his requirements of quantities
of Materials to be supplied by the S.M.C. and the time when the same will be required for
the work, so as to enable Engineer-in-charge to make arrange-ments to procure and supply
j) A daily account of Materials issued by the owner shall be maintained by the Contractor
showing receipt, consumption and balance in head in the form laid down by Engineer-in-
charge with all connected paper and shall be always available for inspection in the site office.
k) Contractor shall see that only the required quantities of Materials are got issued and no
more. The contractor shall be responsible to return the surplus Materials in good
condition at S.M.C.'s store at his own cost.
GC-62 MATERIALS PROCURED WITH ASSISTANCE OF THE OWNER
Notwithstanding anything contained to the contrary in any of the clauses of this contract,
where any Materials for the execution of the contract are procured with the assistance of
the S.M.C. either by issue from S.M.C. stock or purchase made under orders or permits or
licences issued by the Government, the contractor shall hold the same Materials as trustees
for owner and use such Materials economically and solely for the purpose of contract and not
dispose them off without the permission of S.M.C.and return, iif required by Engineer-in-
charge, all surplus or unserviceable Materials that may be left with him after the completion
of the contract or at its termination for any reason whatsoever on his being paid or credited
such prices as Engineer-in-charge shall determine having due regard to the conditions of
the Materials. The price allowed to contractor shall not exceed the amount charged to
him excluding the storage charges if any. The decision of Engineer-in-charge shall be
final and conclusive in such matters. In the event of breach of the aforesaid condition, the
contractor shall in terms of licence of permits and/or for criminal breach of trust be liable to
compensateS.M.C. at double rate or any higher rates.In the event of these Materials at that
time having higher rate or not being available in the market then any other rate to be
determined by the Engineer-in-charge and his decision shall be final and conclusive.
GC-63 MATERIALS OBTAINED FROM DISMANTLING
If the contractor, in the course of execution of work is called upon to dismantle any part for
reasons other than on account of bad or imperfect work, the Materials obtained from
dismantling will be the property of the S.M.C. and will be disposed of as per instruction of
Engineer-in-charge in the best interest of the S.M.C.
GC-64 ARTICLE OF VALUE OR TREASURE FOUND DURING CONSTRUCTION
All gold, silver and other minerals of any discription and all previous stones, coins,
treasures, relics, antiquities and other similar things which shall be found in under or upon
site shall be the property of the owner and the contractor shall property preserve the same
to the satisfaction of Engineer-in-charge and shall hand over the same to the owner.
GC-65 DISCREPANCIES BETWEEN INSTRUCTIONS
If there is any discrepancy between the various stipulations of the contract documents of
instructions to the contractor or his authorised representative or if any doubt arises as in
the meaning of such stipulation or instructions, the contractor shall immediately refer in
writing to the Engineer-in-charge whose decision shall be final and conclusive and no
claim for losses caused by such discrepancy,shall in any event be admissible.
Incase there is any descripancy in measurements shownin drawinge and specifications, the
same shown in drawing shall be considered as final and will be binding upon the contractor.
GC-66 SCHEDULE OF QUANTITIES AND EXTRA ITEMS
A. Schedule of Quantities
Variations in the quantities of work in schedule of quantities shall not vitiate the contract.
The rates quoted for the individual items shall apply for the quantities of work increased or
decreased by not more than twenty percent for each of the items,should the quantities of
work actually involved under any item very by more than twenty (20%) percent, the rate for
such item of work shall be revised in accordance with the procedures indicated under clause
"Extra Items". The payment for the items will, however, continue to be at the original rate till
the revised rate decided.
Extra Items of work shall not vitiate the contract. The contractor shall be bound to execute
extra items of work as directed by the Engineer-in-charge. The rates for extra items shall
be derived from the S.O.R.(R&B Division) Year 2023-2024 and quoted premium of tender. If
the rate of extra item is not available in S.O.R. it will be derived on prevailing market rate.
GC-67 ACTION WHEN NO SPECIFICATION IS ISSUED
In case of any class of work for which no specification is supplied by the S.M.C. in the
tender documents,such work shall be carried out in accordance with I.S.S. do not cover the
same, the work should be carried out as per standard Engineering practice subject to the
approval of Engineer-in- charge.
GC-68 ABNORMAL RATES
Contractor is expected to quote rate for each item after careful analysis of cost involved for
the performance of the completed item considering all specifications and conditions of
contract. This will avoid loss of profit or gain in case of curtailment or change or
specification for any item. In case it is notice that the rates quoted by a tenderer for any item
is usually high or unusually low, it will be sufficient cause for rejection of tender unless
the S.M.C. is convinced about the reasonableness of the rates on scrutiny of the analysis
for such rate to the furnish-ing by the tenderer or demand.
GC-69 ASSISTANCE TO ENGINEER-IN-CHARGE
Contractor shall make available to Engineer-in-charge free of cost all necessary instruments
and assistance in checking of any work made by the contractor for taking measurement of
GC-70 TEST OF QUALITY OF WORK
1. All Workmanship shall be of the best kind described in the contract document and in
accordance with the instructions of Engineer-in-charge and shall be subjected from time to
time to such test at contractor's cost as the Engineer-in-charge may directed at the place of
manufacture of fabrication or on site or at any such place.Contractor shall provide assistance,
instruments labour and Materials as are normally required for examining measuring and
testing any work Workmanship as may be selected and required by Engineer-in-charge.
2. All tests will be necessary in connection with the execution of work as decided by Engineer-
in-charge shall be carried out at an approved laboratory at contractor's cost.
3. The contractor shall furnish to Engineer - in - charge for approval when requested or if
required by the specification adequate samples of all Materials and finished goods to be
used in work and sufficiently in advance to permit test and examination thereof. All
Materials furnished and finished goods applied in work shall be exactly as per the
approved samples.
4. All the testing charges shall be borne by the Contractor.
GC-71 ACTION AND COMPENSATION IN CASE OF BAD WORKMANSHIP
If it shall appear to the Engineer-in-charge that any work has been executed with Materials
of inferior description, or quality or are unsound or with unsound imperfect or unskilled
Workmanship or otherwise not in accordance with the contractor shall, no demand in
writing from Engineer-in-charge or his authorised representative specifying the work,
Materials or articles compained of, not with standing that the same may have been
inadvertantly passed, certified and paid for forthwith rectify or remove and reconstruct the
work, specified and in the event of failure to do so within a period to be specified by
Engineer- in-charge in his aforesaid demand, contractor shall be liable to pay compensation at
the rate of one (1) percent of the tendered cost of work for every Ten (10) days limited to a
maximum of Ten (10%) Percent of the value of work while his failure to do so continue
and in the case of any such failure the Engineer-in- charge may on expiry of the notice
period rectify and remove and re-execut the work or remove and replace with other at the
risk and cost of the Contractor. The decision of the Engineer-in- charge as to any
question arising under this clause shall be final and conclusive.
GC-72 SUSPENSION OF WORK
Contractor shall, if ordered in writing by Engineer-in-charge or his representative
temporarily suspended the work or any part thereof for such time (not exceeding two
months) as ordered and shall not after receiving such written order proceed with the work
until he shall have received a written order to proceed therewith the contractor shall not be
entitled to claim compensa- tion for any loss or damage sustained by him by reason of
temporary suspension of work as aforesaid. An extention of time for completion of work
will be granted to the contractor corresponding to the delay caused by such suspension of
work if the applied for the same provided the suspension was not conse- quent upon any
default or failure on the part of the contractor.
GC-73 OWNER MAY DO PART OF THE WORK
When the contractor fails to comply with any instructions given in accordance with the
provisions of this contract,the S.M.C. has the right to carry out such parts of work as the
S.M.C. may designate whether by purchasing Materials and engaging labour or by the
agency of another contractor. In such case the S.M.C.shall deduct from the amount which
otherwise might become due to contractor the cost of such work and Materials with Ten
(10%) percent added to cover all departmental charges and should the total amount thereof
(10%) percent added to cover all departmental charges and should the total amount thereof
exceed the amount due to contractor, contractor shall pay the difference to S.M.C.
GC-74 POSSESSION PRIOR TO COMPLETION
The Engineer-in-charge shall have the right to take possession of or to use any completed
or partly completed work or part of work,such possession or use shall not be deemed to
be an acceptance of any work completed in accordance with the contractor. If such
prior possession or use by Engineer-in- charge delays the progress of work, equitable
adjustment in the time of completion will be made and the contract shall be deemed to be
modified accordingly.
GC-76 SCHEDULE OF RATES
1. The price/rates quoted by the contractor shall be remain firm till the issue of finalcertificate
and shall be subject to price ADJUSTMENT CLAUSE GC-35. Schedule of rates shall be
deemed to include and cover all costs expenses and liabilities of every description and all
risks of every kind to be taken in executing, completing and handling overwork to owner
by contractor. Contractor shall be deemed to have known the nature, scope, magnitude
and the extent of work and Materials required through contract documents may not fully
and precisely furnish them. He shall make such provision in the schedule of rates as he may
consider necessary to cover the cost of such items of work and Materials as may
bereasonable and necessary to completion work. The opinion of Engineer-in-charge as to
the item of work shall be final and binding on Contractor although the same may be not
shown on or described specifically in contract documents.
2. The Schedule of rates shall be deemed to include and cover the cost of all constructional
plant, temporary work, pumps, Materials, labour and all other Materials in connection with
each item in schedule of rates and the execution of work or any portion thereof furnished
complete in every respect and maintained as shown or described in the contract document
or as may be ordered in writing during the continuance of the contract.
3. The Schedule of rates shall be deemed to include and cover the cost of all royalties and free
for the articles and processes, protected by letters patent or otherwise incorporated in or used
in connection with work, also all royalities, and other payments in connection with Materials
of whatsoever kind for work and shall include an indemnity to-owner which contractor
hereby gives against all action, proceeding, claims, damages, costs and expenses arising from
the incorporation in use of work of any such articles, processes or Materials. Octroi of other
Municipal or Local Board charges if levied on Materials equipment of machineries to be
brought to site for use on work shall be borne by the contractor.
4. No exemption or reduction of custom duties excise duties, sales-tax or any other taxes or
charges of the Central or State Government any local body whatsoever will be granted to
obtained. All of such expenses shall be deemed to have been included in and covered by
schedule of rates. Contractor will also obtained and pay for all permits or other privileges
necessary to complete work.
5. The schedule of rates shall be deemed to include and cover risk on account of delay or
intereference with contractor's conduct of work which may occure from any cause
including orders of S.M.C. in the exercise of his power and no account of extension of time
granted due to various reasons.
6. For work under unit rate basis no alteration will be allowed in the schedule of rates by reason
of work or any part of them being field, altered extended, diminished or ommitted.
GC-77 PROCEDURE FOR MEASUREMENT OF WORK IN PROGRESS
1. All measurements shall be in metric system. All the work in progress will be jointly
measured by the representative of Engineer-in-charge and contractor's authorised agent.
Such measurements will be got recorded in the measurement book by the Engineer or his
authorised representative and signed by contractor or his authorised agent in token of
acceptance. If the contract or his authorised agent fails to be present when even required
by the Engineer-in-charge for taking measurements for any reasons whatsoever, the
measurement will be taken by the Engineer - in - charge or his authorised representative not
withstanding the absence of contract and these measurement will be deemed to be correct
and binding on contractor.
2. Contractor will submit a bill in approved proforma in duplicate to the Engineer - in -
charge of the work giving abstract and detailed measurements of various items executed
during a month as mutually agreed. The Engineer-in-charge shall verify the bill and the
claim, far as admissible, adjusted if possible, within 10 days of presentation of the bills.
3. In case of Tenders for completed items of work, contractor may be allowed 'Secured
Advance' on the Security of Materials brought to site for execution of the constructed items
of work the extent of 75% of the value of Materials of unperishable nature and an agreement
bedrawn up with contractor under which the owner secured a lien on these Materials and
is safe guarded against losses due to any reasons whatsoever. Recoveries of advance paid
would not be post-poned till the whole work is completed but shall be adjusted from his
work done or the Materials used, the necessary deductions being made when the items of
work in which they are used and are billed for. When the mode of measurement is not
covered by contract for any item of work it shall be as per latest I.S.I.
GC-78 RUNNING ACCOUNT PAYMENT TO BE RECOVERDED AS ADVANCES
1. All running account payments shall be regarded as payments by way of advance against the
final payment only and not as payment for work actually done and completed and shall
not preclude the requiring of bad, unsound and imperfect or unskilled work to be
removed and taken away and reconstructed or to be considered as an admission of the due
performance of contract or any part thereof.
GC-79 NOTICE FOR CLAIM FOR ADDITIONAL PAYMENT
If the contractor considers that he is entitled to extra payment or compensation or any claim
whatsoever in respect of work, he shall forthwith give notice in writing to the Engineer-in-
charge about his extra payment and/or compensation. Such notice shall be given to the
Engineer-in-charge within Ten (10) days from the happening of any event upon which
contractor basis such claims and such notice shall contain full particular of the nature of
such claim with full details and amount claimed. Failure on the part of the contractor to
put forward any claim with the necessary particulars as above within the time above
specifed shall be an absolute waiver thereof. No commission by S.M.C. to reject any such
claim and no delay in dealing therewith shall be waiver by S.M.C. of any rights in respect
GC-80 PAYMENT OF CONTRACTOR'S BILL
1. The price to be paid by the S.M.C. to contractor for the work to be done and for the
performance of all the obligations under taken by the contractor under contract shall be
based on the contract price and payment to be made accordingly for the work actually
executed and approved by the Engineer-in-charge.
2. No payment shall be made for work costing less than Rs.5,000/-till the work is completed
and a certificate of completion given. But in case of work estimated to cost more than
Rs.5,000/- contractor on submitting the bill thereof will be entitled to receive a monthly
payment, proportionate to the part thereof, approved and passed by Engineer-in-charge
whose certificate of such approval and passing of the sum so payable shall be final and
conclusive against contractor. This payment will be made after making necessary
deductions as stipulated elsewhere in the contract documents for Materials, security
deposit, etc. The payment shall be released to the contractor within Thirty (30) days of
submission of the bill in case of running bill and with in two (02) months in case of final
bill, contractor shall present the bill duly pre-receipted on proper revenue stamp.
Payment due to Contractor shall be made by the by crossed Accounts payee cheque in Indian
currency forwarding the same to the registered office of the contractor. Owner shall not be
responsible if the cheque is mislaid or misappropriated by unauthorised person.
GC-81 FINAL BILL
The final bill shall be submitted by Contractor within two (02) month of the date of physical
completion of work, Otherwise the Engineer-in-charge certificate of the measurement and of
total amount payable for work shall be finalised binding on all parties.
total amount payable for work shall be finalised binding on all parties.
GC-82 RECEIPT FOR PAYMENT
Receipt for payment made on account of work when executed by a firm must be signed by a
person holding power of attorney in this respect on behalf of contractor except when
described in the tender as a limited company in which case the receipt must be signed in
the name of the company by one of its principal officers or by some other person having
authority to give effectual receipt for the Company.
GC-83 COMPLETION CERTIFICATE
1. When the contractor fulfil his obligation as per terms of contract he shall be eligible to
apply for completion certificate. Contractor may apply for separate completion certificate
in respecf of each such portion of work by submitting the completion documents
alongwith such application for completion certificate.
The Engineer-in-charge shall normally issue to contractor the completion certificate within
(Two) month after receiving an application thereof from contractor after verifying from the
complete documents and satisfying himself that work has been completed in accordance with
and as set out in the construction and erection drawings and the contract document.
Contractor after obatining the completion certifi-cate is eligible to present the final bill for
work executed by him under the terms of contract.
2. Within 2 (Two) month of completion of work in all respect contractor shall be furnished with
a certificate by the Engineer-in-charge of such completion but no certificate shall be given
nor shall work be deemed to have been executed, until all (1) scaffolding, surplus Materials
and rubbish is clearing off site completely (2) until work shall have been measured by the
Engineer-in-charge whose measurement shall be binding and conclusive and (3) until all the
temporary works, labour and staff colonies etc.constructed are removed and the work site
cleaned to the satisfaction of the Engineer-in-charge. If contractors shall fail to comply with
the requirements as aforesaid or before date fixed for the completion of work,the Engineer-
in-charge may at the expenses of contractor remove such scaffolding, surplus Materials and
rubbish and dispose of the same he thinks fit.
3. The following documents will form the completion documents :
(a) Technical documents according to which work was carried out.
(b) Construction drawings showing therein the modifications and corrections made during
the course of execution signed by Engineer-in-charge.
(c) Completion certificate for "Embedded" or "Covered" up work.
(d) Certificate of final levels as set out for various works.
(e) Material appropriation statement for the Materials issued by owner for work and list of
surplus Materials returned to S.M.C.'s store duly supported by necessary documents.
4. Upon expiry of the period of defects liability and subject to Engineer-in-charge being
satisfied that work Has been duly maintained by contractor during the defects liability period
as fixed originally, or as external subsequently and the contractor has in all respects made
up by subsidence and performed all his obligations under contract, the Engineer- in-charge
shall (without prejudice to the rights of owner in any way) give final certificate to that
effect. The Contractor shall not be considered to have fulfilled the whole of his
obligation until final certificate shall have been given by the Engineer-in-charge
notwithstanding previous entry upon and taking possession, working or using of the same or
any part thereof by owner.
5. Final Certificate only Evidence of Completion
Except the final certificate no other certificate or payments against a certificate or an general
account shall be taken to be an admission by owner of the due performance of contract or
any part thereof or of occupancy validity of any claim by the contractor.
GC-84 TAXES, DUTIES, OCTROI, ETC.
The Contractor shall be liable to payment of all the Central/ State/Local Bodie's Levies,/
GST/ taxes or duties etc. The SMC shall neither bear it nor reimburse at any time but
will ensure deduction of Central/State/Local levies/GST and taxes at Source at the rate
provided under the relevant statutes from time to time inforce.
1% Construction Cess will be deducted from respective R.A. Bill and Final bill in
accordance with the prevailing norms of Govt. of Gujarat.
GC-85 INSURANCE
Contractor shall at his own expenses carry and maintain with reputable Insurance
Companies to the satisfaction of owner as follows :
1. Employees State Insurance Act
Contractor agrees to and does hereby accept full and exclusive liability for compliance with
all obliga-tions imposed by the Employees' State Insurance Act 1948, and Contractor further
agree to defend, indemnify and hold owner harmless from any liability or penalty which
may be imposed by the Central or State Government of Local authority by reasons of any
asserted violation by contractor or Sub-Contractor of the Employees' State Insurance Act,
1948 and also from all claims, suits or proceedings that may be brought against owner
arising tender, growing out of or by reasons of the work provided for by this contract
whether brought by employees of Contractor, by third parties or by Central or State
Government authority or any administrative Sub-division thereof. Contractor agrees to fill
in with the Employees State Insurance Corporation, the declaration from and all forms
which may be required in respect Contractor's or Sub-contractor's employees these aggregate
remuneration is Rs. 400/-p.m.or less and who are employed in work provided for or those
covered by E.S.I from time to time under the agreement. The Contractor shall deduct and
secure the agreement of the Sub-contractor to deduct the employees' contribution as per
the first Schedule of the Employees' State Insurance Act from wages. Contractor shall
remit and secure the agreement of Sub-contractor to remit to the State Bank of India
Employees' State Insurance Corporation Accounts, the employees contribution as required
by the Act Contractor agrees to maintain all cares and record as required under the Act in
respect of employees and payments and contractor shall secure the agreements of the sub-
contractors to maintain such records, any expenses incurred for the contributions or
maintaining records shall be to contractor's or sub- contractor' account. Owner shall retain
such sum as may be necessary from the contract value until contractor shall furnish
satisfactory proof that all contribution as required by the Employees' State Insurance Act
1948 have been paid.
2. Workman's Compensation And Employees Liability Insurance
Insurance shall be effected for all contractors employees engaged in the performance of
this contact. If any part of work is sublet, contractor shall require the sub-contractor to
provide workmans' compensation and employer's liability insurance which may be required
3. Other Insurance required under law or regulation by owner
Contractor shall also carry and maintain any and all other insurance which may be required
under any law or regulation from time to time. He shall also carry and maintain any other
insurance which may be required by owner.
GC-86 DAMAGE TO PROPERTY
1. Contractor shall be responsible for making good to the satisfaction of owner any loss of and
any damage to all structures and properties belonging to owner or being executed or Procured
by owner or of other Agencies within the premises of all work of owner, if such loss or
damage is due to fault and / or the negligence or will full act or ommission of contractor, his
employees, agent representatives or Sub- contractors.
2. Contractors shall indemnify and keep owner harmless of all claims for damage to properties
other than S.M.C's property arising under or by reasons of this agreement if such claims
result from the fault and / or negliance or wilful act of ommission of contractor,his
employees, agents, representatives or sub-contractors.
GC-87 OUR LAWS AND REGULATIONS
1. The contractor shall be reponsible for the strict compliance of and shall ensure strict
compliance by his sub contractor employees and agents of all labours and others laws,
rules or regulations having the force of law affecting the relationship of employer and
employee between the contractor/ sub-contractor and their respective employees.
2. No labour below the age of eighteen (18) year be employed on work.
3. Contractor shall pay to the labours engaged on work according the law.
4. The Contractor and sub-contractors o f the contractor shall obtain proper authority
disignated in this behalf under any application law, rules or regulations (including but not
restricted to the factories Act and Contract Labour Abolition and Regulation Act 1970,) in so
far as applicable) any and all such licences, consents, Registration and / or other
authorisation as shall from time to time be or become necessary for relatint to the
execution of work or any part of portion thereof or the storage or supply of any Materials or
otherwise in connection with the performance of the contract and shall at all times
observance by the sub- contractors, employees and agents of all terms and conditions of
the said licences,consents, regulation and other authorisa- tion and laws, rules and
regulations applicable thereto.
GC-88 CONTRACTOR TO INDEMNIFY OWNER
1. The Contractor shall indemnify and keep indemnified the owner and every member, officer
and employee of owner from and against all action, claims, demands and liabilities
whatsoever and in respect of the breach of any of the above clauses and/or against any
claim, action or demand by any workman/ employee of the contractor or any sub-
contractor and or from any liability and way to any workman / employee of the
contractor or any sub-contractor under any law, rule or regulations having the force of
law, including but not limited to claims against the owner under the workman
compensation Act 1923. The employees' Provident Funds Act 1952 and/or the Contract
Labour (Abolition and Regulations) Act,
2. Payment of claims and damages
If owner has to pay any money in respect of such claims or demands as aforesaid, the
amount so paid and the cost incurred by the owner shall be charged to and paid by
contractor without any dispute notwithstanding the same may have been paid without the
consent or authority of the Contractor.
3. In every case in which by virtue of any provision applicable in the workman's
Compensation Act 1923 or any other Act, be obliged to pay compensation to workman
employed by Contractor the amount of compensation so paid, and without prejudice to the
rights of S.M.C. under sec.(12) Sub-section (2) of the said Act, S.M.C. shall be at liberty
to recover such amount from any surplus due to the contractor or the security deposit.
S.M.C. will not be bound to contest any claim made under section (12) Sub-section (2) of
the said Act except or written request of Contractor and upon the contesting of such
4. The Contractor shall protect adjourning sites against structural decorative and other damages
that could be caused to adjourning premises by the execution of these works and made good
at his cost, any such damage, so caused.
GC-89 IMPLEMENTATION OF APPRENTICE ACT
Contractor shall comply with the provisions of the Apprentice Act 1964 and the orders
issued thereunder from time to time. If the fails to do so, it will be a breach of contract.
Contractor shall also be liable for any particular liability arising on account of any
violation of the provisions of the Act by him.
GC-90 HEALTH AND SANITARY ARRANGEMENTS FOR WORKERS
Contractor shall comply with all the rules and regulations of the local sanitary authorities or
as framed by owner from time to time for the protection of health and sanitary arrangements
of all labour directly or indirectly employed on the work of this contract.
GC-91 SAFETY CODE
Contractor shall adhere to safe construction practice and gurard against hazardous and unsafe
working conditions and shall comply with owner's safety rules and set fourth herein.
1. First Aid and Industrial Injuries
1.1 Contractor shall maintain first aid facilities for its employees and chose of his sub-
1.2 Contractor shall make outside arrangements for ambulance service and for the treatment
of industrial injuries. Name of those providing these services shall be furnished to
Engineer-in-charge prior to start of construction, and their telephone numbers shall be
prominently posted in contractor's field office.
1.3 All injuries shall be reported promptly to Engineer- in-charge, and a copy of
Contractor's report covering each personal injury requiring the attention of a
physician shall be furnished to owner.
2. General Rules
2.1Carrying, striking, matches, lighters inside the project area & smoking within the job site is
strictly probibited Violators of smoking rules shall be discharged immediately. Within the
operation area, not hot work shall be permitted without valid gas safety, fire permits. The
Contractor shall also be held liable and responsible for all lapses of his sub-contractors/
employees in this regards.
3.1 Suitable scaffolding shall be provided for workmen for all works that can not safely be
done from the ground or from solid construction except such short period work as can be
done safely from ladders. When a ladder is used, an extra mazdoor shall be engaged for
holding the ladder and if the latter is used for carrying Materials as well, suitable
foothold sand handholds shall be provided on the ladder and the same shall be given
inclination not steeper than 1 to 4 (1 horizontal and 4 vertical).
3.2 Scaffolding or stagging more than 3.6 M (12') above the ground or floor, swing or
suspended from an overhead support or erected with stationary support shall have a guard
rail properly attached, bolted, braced and otherwise fixed at least 1.0 M (3') high above the
floor or platform of scaffolding or staging and extending along the entire length of the
outside ends thereof with only such openings as may be necessary for the delivery of
Materials. Such scaffolfing or staging shall be so fastened as to prevent it from swaying
from the building or structure.
4. Maintenance of Safety Devices
4.1 All scaffolds,ladders and other safety devices mentioned or described herein shall be
maintained in some conditions and no scaffold, ladder or equipment shall be altered or
removed while it is in use. Adequate washing facilities should be provided at or near
5. Display or Safety Instructions
5.1 These safety provisions should be brought to the notice of all concerned by display on a
notice board at a prominent place at the work-spot. The person responsible for compliance
of the safety code shall be named therein by the Contractor.
6. Enforcement of Safety Regulations
6.1 To ensure effective enforcement of the rules and regula-tions relating safety precautions,
the arrangements made by the contractor shall be open to inspection by the welfare
Officer, Engineer-in-charge of safety Engineer of the owner or their representatives.
7. No Exemption
7.1 Notwithstanding the above clause 1.0 to 13.0 there is nothing to exempt the contractor
from the operations of any other Act or rules in force in the Republic of India.
7.2 In addition to the above, the Contractor shall abide by the safety code provision as per
C.P.W.D. Safety Code framed from time to time.
GC-92 ACCIDENTS
It shall be the contractor's responsibility to protect against accidents on the work. He shall
indemnify the Municipal Corporation against any claim for damage or for injury to persons or
property resulting from, and in the course of work and also under the provision of the
Workman's Compensation Act. On the occurance of an accident arising out of the works
which results in death or which is so serious as to be likely to result in death, the
contractor shall within twenty four hours of such accident, report in writing to the
Engineer-in-charge, the facts stating clearly and is sufficient details the circumstances of
such accident and the subsequent action. All other accidents on the works involving injuries
to persons or damage to property other than that of the contractors shall be promptly
reported to the Engineer-in-charge stating clarly and in sufficient details and facts and
circumstances of the accidents and the action taken. In all cases the contractor shall
indemnify the Municipal Corporation against all loss of damage resulting directly or
indirectly from the Contractor's failure to report in the manner aforesaid. This includes
panalties or fine consequency of failure to give notice under the workman's
compensation Act or failure to confirm to the provisions of the said. Act in regard to such
In the event of an accident in respect of which compensation may become payable under
the workmens compensation Act VIII of 1923 including all modification thereof whether
such compensation may become payable by the contractor or by the Municipal
Corporation as principal employer, the Engineer-in-charge may retain out of money due
and payable to the contractor such sum or sums of money as may, in the opinion of the
Engineer-in-charge be sufficient to meet such liability. On receipt of award from the labour
commission in regard to quantum of compensation, the difference in amount will be
GC-93 It is clarified that if the contractor makes his own arrangements for water required for
construction and labour camp etc. by drilling bore. No water charges will be recovered
from the contractor. On the otherhand, even if the contractor is not taking connection and
makes other arrangement to use Municipal water by tanker or tapping water from near
private connection even so water charges shall be recovered as per relevant condition of
the tender. As per City Engineer Note No.386, dtd.30/7/2012
GC-93 (A) PRICE VARIATION CLAUSE:
No Price Variation difference will be paid to the contractor for Labour, Materials, P.O.L.
(Fuel) or any other material for the work
GC-93 (B) STAR RATE & DIFFERENCE FOR REINFORCEMENT STEEL &
No star rate or basic rate difference will be paid to the contractor for cement , steel
reinforcement or any other material for the work.
GC-94 GOODS AND SERVICE TAX (GST)
GST CLAUSE FOR CONSTRUCTION / ERECTION / COMMISSIONING /
INSTALLATION / REPAIRS / MAINTENANCE / RENOVATION / FABRICATION OF
STRUCTURE INCLUDING BUILDING (MEANS ALL WORKS CONTACT / TURN
KEY PROJECTS / SUPLY OF MATERIAL / GOODS)
GST (Goods & Service Tax) has come in existence from 1 July 2017. Contract /
Successful Bidder is boundto pay any amount of GST prescribed by the Govt. of India
as per the Terms of Contract agreed upon during the course of execution of this
During the course of execution of contract. if there is any change in Rate of GST (Goods &
Service Tax) by the Government the same shall be reimbursed / recovered separately by SMC
subject to the submission of Original Receipt / proof for the amounts actually remitted by the
successful Tenderer / Contractor to the competent authority along with a certificate from
Chartered Accountant of Contractor / Successful Bidder certifying that the amount of GST
paid to the Government and the same shall be intimated / submitted /claimed within 30 Days
form the date of payment Remittance of GST within stipulated period shall be the sole
responsibility of the Successful Bidder / Contractor, failing which SMC and decision of
Municipal Commissioner shall be final and binding on the Contractor / Successful Bidder in
this regard Further the non-payment of GST to the Government may lead to the termination
of contact and forfeiture of security Deposit / Performance Guarantee Amount.
If imposition of any other new Taxes / Duties / Levies / Cess or any other incidentals etc. or
any increase in the existing Taxes / Duties / Levies / Cess or any other incidentals etc.
(Excluding GST ) are imposed during the course of the contract the same shall be borne by
the Contractor / Successful Bidder only in no case SMC shall be liable for the same.
The Contractor will submit the invoice to the SMC having GSTIN of SMC mentioned
therein and the taxes shall be shown separately on the face of the invoice so as to claim as
Note :- The Rates mentioned in BOQ are excluding GST. GST will be reimbursed separately
(if applicable as per the opinion of Account department of SMC / GST Consultant of SMC)
as per the prevailing GST Rates decided by the Government. The contractor is invariably
bound to any changes in GST Rates made during the course of the work. The payment (if
applicable) for GST will be only released only after the applicable Amount reflects on
Government portal. Decision of Account Department of SMC regarding applicable GST
Rates will be final.
GC-95 SECURED ADVANCES:
No Secured advances shall be paid.
GC-96 SUBMISSION / COMPULSION BY CONTRACTOR
The contractor registered with S.M.C. or any other Govt. organisation is required to employ
minimal technical staff as detailed in the certificate issued to him. If contractor does not
employ same technical staff over works entrusted to him, should submit photo-identity and
education qualification of technical staff appointed at site.
"The contractor shall have to keep the record of the labourers employed for the concerned
work. The contractor should provide attendance card, identification card, pay slip etc to the
labourers employed. Further, the amount of E.S.I. & Provident Fund should be deducted
from the salary of the labourers employed and such amount should invariably be deposited
to the concerned Government Departments. In addition, the amount of social security
under E.P.F. & M.P. act 1952 shall be recovered every month & such amount should
invariably be deposited directly to the concern Government Departments. In the same
context, the details regarding such amount deposited to the concern Govt. Deptt. and
labourers employed shall be furnished to the office of Traffic Cell Department of S.M.C.
every month.In case of failure, such amount shall be deducted/recovered from the running
bill directly in accordance with the details given by contractor regarding labourers employed
and as per the prevailing rules of Government.In absence of detail, an adhoc suitable
amount of the total amount of work done shall be recovered directly from the running bills.
amount of the total amount of work done shall be recovered directly from the running bills.
On submission of evidence of recovery of such amount, the amount recovered/deducted
shall be released in the next bill after due sanction of Competent Authority of S.M.C.”
GC-97 SPECIAL RISK
If during the contract, there shall be outbreak of war (whether war is declared or not), major
epidemic, earthquake, or similar occurrence in any part of the world beyond the control of
either party to the contract which whether financially or otherwise materially affects the
execution of the contract, the contractor shall unless and until, the contract is terminated
under the provisions of this article, use his best endeavors to complete the execution of the
contract, provided always that the Corporation shall be entitled at any time after the onset
of such special risks, to terminate the contract by giving written notice to the contractor and
upon such notice being given this contract shall terminate but without prejudice to the
rights of either party in respect of any antecedent breach thereof. If any of the works, or
materials to be deli subjected to damage or distribution by reasons for the special risks, the
contractor shall be entitled to payment for such damage or destroyed materials and to any
costs involved in making good damages or destroyed materials as may be required by the
Municipal Corporation.
The contractor shall not be liable for payment of compensation for delay or for failure to
perform the contract for reasons of Force Majeure such as acts of public enemy, acts of
Government fires, floods, cyclone, epidemics, quarantine restrictions, lockouts, strikes,
freight embargoes and provided that the contractor shall within Ten (10) days from the
beginning of such delay notify the Engineer-in-charge in writing the cause of delay. The
Municipal Commissioner shall verify the facts and grant such extension as the facts justify.
GC-98 SECURITY DEPOSIT
The person/persons whose tender may be accepted (hereinafter called the contractor,
which expression shall unless excluded by or repugant to the context include his heirs,
executors, administrators and assignees) shall (within 10 days of the receipt by him of the
notification of the acceptance of his tender otherwise 0.065% per day of S.D. amount will be
charged as penalty) deposit with Municipal Commissioner in cash or Government securities
endorsed to the Commissioner sum sufficient which will make up the security deposit
specified in the tender.
If the amount of the security deposit to be paid in lump sump within the period specified
above is not paid the tender contract already accepted shall be considered as cancelled.
The security deposit lodged by contractor shall be refunded after the expiry of the
Defects Liability period as shown in the attached Memorandum after deducting dues, ifany,
which become liable to be recovered from the contractor under the terms and
conditions of this Agreement.
GC-99 COMPENSATION OF THE DELAY
The time allowed for carrying out the work as entered in the ender shall be strictly
observed by the contractor and shall be reckoned from the date on which the order to
commence work is given to the contractor. The work shall through out the stipulated
period of the contract be proceeded with, all due diligence (time being deemed to be the
assence of the contract on the part of the contractor) and the contractor shall pay as
conpensation a percentage amount (shown in the attached Memorandum) of the
tendered cost of the whole work as shown by the tender for every day that the work
remains uncommenced or unfinished after the proper days, And further to ensure good
progress during the execution of the work the contractor shall be bound, in all cases in
which the time allowed for any work exceeds one month, to complete parts of the work
during the period shown in the attached Memorandum.
In the event of the contractor failing to comply with these conditions he shall be liable to
pay as compensation in form of liquidated damages, the amount mentioned above for
every day that the due quantity of work remained incomplete provided always that the total
amount of compensation to be paid under the provision of this clause shall not exceed
percent of the Tendered cost of the work as shown in the tender.
GC-100 ACTION WHEN WHOLE OF SECURITY DEPOSIT IS FOREFITED
In any case in which under any clause of or clauses this contract the contractor shall have
tendered himself liable to pay compensation amounting to the whole of this security
deposit (whether paid in one sum or deducted by instalments) or in the case of
abandonment of the work owing to serious illness or death of the contractor or any
other causes, the Commissioner on behalf of the Corporation shall have power to
adopt of the following courses, as he may deem best suited to the interest of
Municipal Corporation .
(a) To rescind the contract (of which rescission notice in writting to the contractor under the
hand of the Commissioner shall be conclusive evidence) and in that case that security
deposit of the contractor shall stand forefeited and be absolutely at the disposal of
Municipal Corporation .
(b) To employ labour paid by the related Zone and to supply material to carry out the works,
or any part of the work debitting, the contractor with errectness of which cost and
price the certificate of Executive Engineer shall be final and conclusive against the
contractor and crediting him with the value of the work done,in all respects in the same
manner and at the same rates as if it had been carried out by the contractor under the
terms of his contract, and in that case the certifate of the Executive Engineer as to the
value of the work done shall be final and conclusive agains the contractor
(c) To order that the work of the contractor be in measured up and to take such part
thereof as shall be unexecuted out of his hands, and to give it to another contractor to
complete, in which case any expenses which may be incurred in excess of the sum which
would have been paid to original ontractor, if the whole work had been executed by him
(as to the amount of which excess expenses the certificate in writing of the Executive
Engineer shall be finl and conclusive) be borne & paid by the original contractor shall be
deducted from any money due to him by Municipal Corporation under the contract or
otherwise from his security deposit or the proceeds of sale thereof, or a sufficient part
Action when the progress of any perticular portion of the work if unsatisfactory
In the event of any of the above courses be adopted by the Commissioner the contractor
shall have no claim to compensation for any loss sustained by him by reason of his
purchased or procured any materials or entered into any engagements, or made any
advances on account of or with a view to the execution of the work or the performance
of the contract.And in case the contract shall be reseinded under provision aforesaid, the
contractor shall not be entitled to recover, or be paid any sum for any work thereto actually
performed by him under this contract unless and until the Executive Engineer shall
have certified in writing the performance of such work and the amount payable to him in
respect thereof, and he shall only be entitled to paid the Particular amount so certified.
GC-101 COMPENSATION TO LOSS
Contractor remains liable to pay compensation if action not taken under GC-22. If the
progress of any particular portion of the work is unsatisfactory the Commissioner shall
notwithstanding that the general progress of the work is satisfactory in accordance with GC-
99, be entitled to take action under GC-22 (b) after giving the contractor 10 day's notice
in writing and contractor will have no claim for compensation for any loss sustaind by him
owing to such action.
GC-102 Power to take possession of require to removal of, or self contractor's plan
In any case in which any of the powers conferred upon the Commissioner by GC-22 and
GC-101 hereof shall have become exercisable and same shall not have been exercised the
non-exercise thereof shall not constitute a waiver of any of the conditions hereof such
powers shall notwithstanding be exercisable in any future case default by the contractor for
which by any cluase or clauses hereof he is declared liable to pay compensation mounting
to the whole of his security deposit require or and the liability of the contractor for past
and future compensation shall remain unaffected.
In the event of the Commissioner taking action under sub-caluse (a) or (c) of GC-22, he
may, be he so desire to take possession of all or any tools, plant materials and stores in or
upon the works, or the site thereof or belonging to the contractor, or procured by him and
intended to be used for the execution of the work of any part thereof, paying or allowing for
the same in account at the contract rates, or in the case of contract rates not being applicable,
at current market rates,to be cartified by the Executive Engineer whose certificate thereof
shall be final. In the alternative the Commissioner may by notice in writing to the
contractor or his clerk of the works. Foremen or other authorised agent require him to
remove such tools, plant, materials, or stores from the premises within a time specified in
such notice; & in the event of the contractor failing to comply with any such requisition, the
Commissioner may remove them at the contractor's expense or sell them by action or
private sale at the risk and account of the contractor in all respects, and certificate of the
Executive Engineer as to the expense of any such removal, and the amount of the proceeds
and expense of any of any sale shall be final and conclusive against the contractor.
GC-103 EXTENSION OF TIME
If the Contractor shall desire an extension of the time for completion of the work on the
ground of his having been unavoidably hindered in its execution or on any other ground,
he shall apply in writing to the Competent authority within 30 days from the date on which
he was hindered as aforesaid on or which the cause for asking for extension occurred and
the Competent authority may, if in his opinion, there are reasonable grounds for granting
an extension, grant such extension as he thinks necessary or proper. The decision of the
Competent authority in this matter shall be final and binding to all.
GC-104 FINAL CERTIFICATION
On completion of the work the contractor shall be furnished with a certificate by the
Executive Engineer (hereinafter called the Engineer- in- charge) of such completion, but no
such certificate shall be given nor shall the work be considered to complete until the
contactor shall have removed from the premises on which the work shall have been
executed all scaffolding, surplus materials and rubbish, and shall have cleaned of the dirt
from all woodwork, doors, windows,walls, floors or other parts of any building, in or upon
which the work has been executed,or of which he may have had possession for the purpose
of executing the work,nor until the work shall have been measured by the Engineer-in-
charge or w here the measurement have been taken by his subordinates until they have
received the approval of the Engineer-in- charge, the said measurement being binding
and conclusive against the contractor.
If the contractor shall fail to comply with the requirements of this clause as to the removal
of scaffolding, surplus materials and rubbish. And cleaning off dirt on or before the date
fixed for the completion of the work, the Engineer-in-charge may, at the expense of the
contractor remove such scaffolding surplus material and rubbish, and dispose off the
same as he thinks fit and clean off such dirt as aforesaid; and contractor shall forthwith pay
the amount off all expenses so incurred,but shall have no claim in respect of any such
scaffolding or surplus materials as aforesaid except for any sum actually realized by the sale
GC-105 PAYMENT ON INTERMEDIATE CERTIFICATE TO REGARDED AS
No payment shall be made for any work, on estimated to cost less than rupees one
thousand, till after the whole of the said work shall have been completed & a certificate of
completion given. But in the case of works estimated to cost more than rupees one
thousand, the contractor shall, on submiting a monthly bill therefore be entitled to received
payment proportionate to the percentage shown in the attached Memorandum of the part
of the works than approved and passed by the Engineer-in-charge, whose certificate of such
approval and passing of the sum so payable shall be final and conclusive against the
All such intermediate payment shall be regarded as payment by way of advance against the
final payments only & not as payments for work actually done and completed and shall not
preclude the Engineer-in-charge from requiring bad, unsound imperfect of unskilful work to
be removed & taken away & reconstructed, or re-erected. nor shall any such payment be
considered as an admission of the due performance of the contract or any part thereof in
any respect of the accruing of and claim; nor shall it conclude, determine or affect in any
way the Powers of the Engineer-in-charge as to the final settlement and adjustment of the
accounts or otherwise, or in any other way very or affect the contract. The final bill shall be
submitted by the contractor within one month of the date fixed for the completion of the
work, otherwise the Engineer-in-charge's certificate of the measurement and of the total
amount payable for the work shall be final and binding on all parties.
GC-106 PAYMENT AT REDUCED RATE ON ACCOUNT OF ITEM OF WORK NOT
ACCEPTED AS COMPLETED TO BE THE DISCRETION OF THE ENGINEER-IN-
The rates for serveral items of the work agreed to within, shall be valid only when the item
concerned is accepted as having been completed fully in accordance with the sanctioned
specifications. In cases where the items of works are not accepted at so completed the
Engineer-in-charge may make payment on account of such items at such reduced rates as
he may consider reasonable in the prepartion of final or on account bills.
A bill may be submitted by the contractor once in each month on or before the date fixed by
the Engineer-in-charge for all works executed in the previous months, and the Engineer -in-
charge shall take or cause to be taken the requisite measurement for the purpose of having
the same verified, and the claim, so far as it is admissible shall be adjusted if possible within
fifteen days from the presentation of the bill. If the contractor does not submit the bill
within the time fixed as aforesaid, Engineer-in-charge may depute a subordinate to measure
up the said work in the presence of the contractor or his duly authorised agent whose
counter signature to the measurement list shall be sufficient warrant, and the Engineer-in-
charge may prepare a bill from such list which shall be binding on the contractor in all
GC-107 BILLS TO BE ON PRINTED FORMS
The contractor shall submit all bills on the printed forms to be had on application at the
office of the Engineer-in-charge. The charges to be made in the bills shall always be entered at the
rates specified in the tender or in the case of any extra work ordered in pursuance of these
conditions, and not mentioned or provided for in the tender at the rates hereinafter provided for
GC-108 STORES SUPPLIED BY SMC
If the specification or estimate of the work provides for the use of any special description of
materials to be supplied from the Municipal Store or if it is required that the contractor shall
use certain stores to be provided by the Engineer-in-charge (such materials and stores and
the prices to be charged thereof as hereinafter mentioned being so far as practicable for the
convenience of the contractor but not so as in any way to control meaning or effect of the
contract specified in the schedule or memorandum hereto annexed) the contractor shall be
supplied with such materials and stores as may be required from time to time to be used by
him for the purpose of the contract only and the value of the full quantity of materials and
stores so supplied shall be set off deducted form any sums then due, or thereafter to
become due to the contractor under the contract, or otherwise or from the security deposit,
or the proceeds of sale thereof shall be deposit is held in Governement securities the same
or a sufficient portion there of shall in that case be sold for the purpose. All material
supplied to the contactor shall remain the absolute property of Municipal Corporation and
shall on no account be removed from the site of the work, and shall at all times be opened
to inspection by the Engineer-in-charge. Any such materials unused and in perfectly good
condition at the time of completion or determation of the contract shall be returned to the
related zone store, if the Engineer-in-charge so requires by a notice in writing given under
his hand, but the contractor shall not be entitled to return any such materials except with
such consent and he shall have no claim for compensation on account of any such materials
supplied to him as aforesaid but remaining unused by him or for any wastage in or damage
GC-109 WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS,
DRAWINGS ORDERS ETC.
The contractor shall execute the whole and every part of the work in the most substantial
and workman like manner, and both as regards materials and in every other respect in strict
accordance with the specifications. The contractor shall also conform exactly, fully and
faithfully to designs, drawings and instructions in writing relating to the work signed by the
Engineer-in-charge and lodged in his office and to which the contractor shall be entitled to
have access for the purpose of inspection at such office, or on the site of the work during
office hours, and the contractor shall, if he so requires, be entitled at his own expense to
make or cause to be made copies of the specifications and of all such designs, drawings and
instruction on aforesaid.
GC-110 ALTERNATION ON SPECIFICATIONS AND DESIGN NOT TO INVALIDATE
CONTRACTORS. RATES FOR WORKS NOT ENTERED IN ESTIMATE OR
SCHEDULE TO RATES OF THE SMC
The Engineer-in-charge shall have power to take any alteration in, or addition to the original
specifications, drawings, designs and instruction that may appear to him to be necessary or
advisable during the progress of the work, and the contractor shall be bound to carry out the work in
accordance with any instructions in this connection which may be given to him in writing signed by
the Engineer- in-charge and such alteration shall not invalidate the contract and any additional work
which the contractor may be directed to do in the manner above specified as part of the work shall
be carried out by the contractor on the same conditions in all respect on which he agreed to do the
main work and at the same rates as are specified in the tender for the main work. And if the
additional and altered work includes any class of work for which on rates is specified in this contract
than such class of work shall be carried out at the rates entered in the schedule of rates of Municipal
Corporation or at the rates mutually agreed upon between the Engineer-in-charge and the
contractor whichever are lower if the additional or altered work for which no rate is entered in the
schedule of Rates of Municipal Corporation is ordered to be carried out before the rates are agreed
upon then the contractor shall, within seven days of the date of receipt by him of the order to carry
out the work, inform the Engineer-in-charge of the rate which it is his intention to charge for such
class of work and if the Engineer-in-charge does not agree to this rate he shall by notice in writing be
at liberty to cancel his order to carry out such class of work, and arrange to carry it out in such
manner as he may consider advisable provided always that if the contractor shall commence the
work or incure any expenditure in regards thereto before the rates shall have been determined as
lastly herein before mentioned, then in such case he shall only be entitled to be paid in such case he
shall only be entitled to be paid in respect of the work carried out or expenditure incurred by him
prior to the date of the determination of the rate as aforesaid according to such rate or rates as shall
be fixed by the Engineer-in-charge. In the event of a dispute, the decision of the Commissioner will
Where, however, the work shall have to be executed according to the designs; drawings and
specifications recommended by the contractor and accepted by the competent authority
the alteration above referred to shall within the scope of such designs drawings and
specification appended to the tender.
Extension of time in consequence of additions or alterations. The time limit for the
completion of work shall be extended in the proportion that the increase in its cost
occasioned by alterations or addition the cost of the original contract work, and the
certificate of the Engineer-in-charge as to such proportion shall be conclusive.
GC-111 NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORKS
TO BE CARRIED OUT
If at any time after the execution of the contract documents the engineer-in-charge shall for
any reason whatsoever, require the whole or any part of the work as specified in the tender
to be stopped for any period or shall not require the whole or part of the work to be carried
out at all or to be carried out by the contractor, he shall give notice in writing of the fact to
the contractor who shall thereupon suspend or stop, the work totally or partially, as the
case may be. In any such case, except as provided hereunder, the contractor shall have no
claim to any payment or compensation whatsoever on account of any profit or advantage
which he might have derived from the execution of the work in full but which he did not so
derive in consequence of the full amount of the work nor having been carried out, or on
account of any loss that he may be put to on account of materials purchased or agreed to be
purchased, or for unemployment of labour recruited by him. He shall not also have any
claim for compensation by reason of any alteration having been made in the original
specifications, drawings, designs and instructions may involve any curtailment of the work
as originals contemplated. Where which however, materials have already been purchased
or agreed to be purchased by the contractor, before receipt by him of the said notice, the
contractor shall be paid for such materials at the rate determined by the Engineer-in-charge,
provided they are not in excess of requirements and are of approved quality and/or shall be
compensated for the loss, if any that he may be put to in respect of materials agreed to be
purchased by him, the amount of such compensation to be determined by the Engineer-in-
charge, whose decision shall be final. If the contractor suffers any loss on account of his
having to pay labour charges during the period during which to stoppage of work has been
ordered under this clause the contractor shall on application be entitled to such
compensation on account of labour charges as the Engineer-in-charge, whose decision shall
be final, may consider reasonable, provided that the contractor shall not be entitled to any
compensation on account of labour charges if, in the opinion of the Engineer-in-charge, the
labour could have been employed by the contractor elsewhere for the whole or part of the
period during which the stoppage of the work has been ordered as a foresaid.
GC-112 ON CLAIM TO COMPENSATION ON ACCOUNT OF LOSS DUE TO DELAY IN
SUPPLY OF MATERIALS BY SMC.
The contractor shall not be entitled to claim any compensation from Municipal Corporation
for the loss suffered by him on account of delay by Municipal Corporation in the supply of
materials entered in schedule A' where such delay is caused by
(1) Difficulties relating to the supply of Railway wagons & availability of Government controlled
(2) Force Majeure.
(3) Act of God.
(4) Act of the Nation's enemies or any other reasonable cause beyond the control of Municipal
In the case of such delay in the supply of material the Municipal Corporation shall grant such
extension of time for the completion of the work as shall appear to the Commissioner to be
reasonable in accordance with the circumstances of the case. The decision of the
Commissioner as to the extension of time shall be accepted as final by the contractor.
The contractor is to set out and levi the work & will be responsible for the accuracy of same.
He is to provide and maintain measuring and surveying instruments including steel tapes,
theodolite and dumpy level at all times for proper carrying of the work and for the use of
Executive Engineer and his representative including skilled attendance.
The Contractor is to cover up and protect the works from the weather, and is suspend all
`wet' operations during weather which, in the Executive Engineer opinion, will be
detrimental to the work.
Samples of each class of material and workmanship shall be submitted by the Contractor for
the approval of Executive Engineer and after such approval these samples shall be
deposited at any place the Executive Engineer may appoint and the Contractor shall be
required to perform all the works of this contract in accordance with the samples.
On completion, all work must be cleaned down; rubbish removed and the works and land
cleaned of rubbish; surplus materials and other accumulations, and everything left in a
clean and ordinary condition.
The contractor shall provide, erect and maintain proper sheds and temporary buildings for
the storage and protection of materials and goods and for the execution of work which may
be fabricated or brought on the site.
The contractor is to set out and level the works and will be responsible for the accuracy of
the same. He shall also be responsible for the correctness of the positions, levels, dimensions
and alignment of all parts of the structures as shown in the drawings supplied to him.If at
any time any error shall appear during the progress of any part of the work, the contractor
shall at his own expense rectify such error if called upon to the satisfaction of the
Executive Engineer.
The contractor shall permit the execution of the work not provided for in the tender by
artists; tradesman, or others engaged by the Municipal Corporation . The contractor shall
allow all reasonable facilities and the use of his scaffolding and water for the execution of
such work, but is not required to provide any special scaffolding for the execution of such
work except by special arrangement with Municipal Corporation .
GC-120 TIME LIMIT FOR UNFORESEEN CLAIM
Under no circumstance whatsoever shall the contractor be entitled to any compensation
from Municipal Corporation on any account unless the contractor shall have submitted a
claim in writing to the Engineer-in-charge within one month of cause of such claim
GC-121 ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK:
If at any time before the security deposit is refunded to the contactor, it shall appear to the
Engineer-in-charge or his subordinate in charge of the work that any work has been
executed with unsound imperfect, or unskilful workmanship or with materials of inferior
quality; or that any materials or articles provided by him for the execution of the work are
unsound, or of a quality inferior to that contracted for, or other- wise not in accordance
with the contract, it shall be lawful for the Engineer-in-charge to intimate this fact in writing
to the contractor and them not withstanding the fact that the work, materials or articles
complained of may have been inadvertently passed, certified and paid for, the contractor
shall be bound forthwith to rectify, or remove and reconstruct the work so specified in
whole or in part as the case may require, or if so required shall remove the materials or
articles so specified and provide other proper and suitable materials or articles at his own
charge and cost; and in the event of his failing to do so within a period to be specified by the
Engineer-in-charge in the written intimation aforesaid, the contractor shall be liable to pay
compensation at the rate of one percent on the amount of the tender for every day not
exceeding ten days, during which the failure so contimate and in the event of any such
failure as aforesaid the Engineer-in-charge may rectify or remove and execute the work or
remove and replace the materials or articles complained or as the case may be at the risk
and expense in all respects of the contractor, should the Engineer-in-charge consider that
any such inferior work or materials as described above may be accepted or made use of it;
shall be within his discretion to accept the same at such reduced rates along with the
appropriate penalty as the Commissioner may deem fit.
The period to be counted from that date of final completion and handing over of the work
to the Municipal Corporation during which the contractor is so liable for any defects in the
work shall be the Defects Liability Period shown in the attached Memorandum.
GC-122 WORK TO OPEN BE INSPECTION
Contractor is responsible agent to be present. All works under in course of execution or
executed in pursuance of the contract shall at all time be open to the inspection and
supervision of the Engineer-in- charge and his subordinates, and the contractor shall at all
times during the usual working hours, and at all other times at which reasonable notice of
the intention of the Engineer-in-charge or his subordinate to visit the work shall have been
given to the contractor, either himself be present to receive orders and instructions, or have
a responsible agent duly accredited in writing present for that purpose. Orders given to the
contractor's duly authorised agent shall be considered to have the same force and effect as
if they had been given to the contactor himself.
GC-123 NOTICE TO BE GIVEN BEFORE WORK IS CONVERED UP
The contactor shall give not less than five day's notice in writing to the Engineer-in- charge
or his subordinate in charge of the work before covering up or other wise placing beyond
the reach of measurement any work in order that the same may be measured; and correct
dimensions thereof taken before the same is so covered up or placed beyond the reach of
measurement any work without the consent in writing of the Engineer- in- charge or his
subordinate in charge of the work, and if any work shall be covered up or placed beyond the
reach of measurement without such notice having been given or consent obtained, the
same shall be uncovered at the contractor's expense, and in default thereof no payment or
allowance shall be made for such work or for the materials with which the same was
GC-124 Contractor Liable For Damage Done, And Or Imperfection For Three Months After
If the contactor or his workmen; or servants shall break, deface injure or destroy any part of a
building in which they may be working, or any building, road, fence enclosure or grass land
or cultivated ground continuous to the premises on which the work of any part thereof is
being executed; or if any damage shall be done to the work for any cause whatever while if is
in progress or if any imperfection become apparent in it within the Defect liability period
mentioned above by Engineer- in- charge the contactor shall make good the same at his own
expense, or in default the Engineer in charge may cause the same to be made good by other
workmen and deduct the expenses (of which certificate of Engineer-in- charge shall be final)
from any sum that may be due or thereafter became due to the contractor or from his security
deposit or the proceed of sale thereof or of a sufficient portion thereof.
GC-125 CONTRACTOR TO SUPPLY PLANT, SCAFFOLDING ETC
The contractor shall supply at his own cost all materials ( except such special materials,
if any, as may be supplied from the Pubub works department Stores in accordance with
the contract).plant tools, appliances implements, ladders, cordage, scaffolding and any
temporary works which may be required for the proper execution of the work, in the
original; altered or substituted from, and whether included in these specification or, other
documents forming part of the contract or referred to in these conditions or not and
which may be necessary for the purpose of satisfying or complying with the
requirements of the Engineer-in-charge as to any matter on which under these
conditions he is entitle to be satisfied, or which he is entitled to require together with
carriage thereof. To and from the work. The contractor shall also supply without charge
the requisite number of persons with the means and materials necessary for the purpose
of setting out works and counting, weighing and assisting in the measurement or
examination at any time and from time to time of the work or materials, Failing this
the same may be provided by the Engineer-in-charge at the expense of the contractor and
the expense may be deducted from any money due to the contractor under the
contract, or from his security deposit or the proceeds of sale thereof or of a sufficient
portion thereof. The contractor shall provide all necessary fencing and lights required to
protect the public from accident; and shall also be bound to bear the expenses of every
suit. Action or other legal proceedings, at law, that may be brought by any person for
Injury sustained owing to negligence of the above precautions, and to pay damages and
costs which may be awarded in any such suit action or proceedings, to any such person, or
which may with the consent of the contractor be paid in compromising any claim by any
The contractor shall make his own arrangement for drinking water for the labour
employed by him.
GC-127 LIABILITY OF CONTRACTOR FOR ANY DAMAGE DONE IN OR OUTSIDE
Compensation for all damage done intentionally or unintentionally or by contractor's
labourers whether in or beyond the limits of municipal property shall be estimated by
the Engineer-in-charge or such other office as he may appoint & estimates of Engineer-in-
charge subject to the decision of the Commissioner on appeal be final & the contractor shall
be bound to pay the amount of the assessed compensation of demand failing which the
same will be recovered from the contractor as damage from the security deposit or deducted
by the Engineer-in-charge from any sum that may by due or become due from Mahanagar
Seva Sadan to the contractor under this contract or otherwise.
The contractor shall bear the expenses of defending any action or other legal proceedings
that may be brought by any person from injury sustained by him owing to negligence of
precautions to prevent the spread of fire & he shall also pay any damages and cost that may
be awarded by the court in consequence.
GC-128 WORK ON SUNDAY
No work shall be done on Sunday without the sanction in writing of the Engineer-in -
Contract may be rescinded by and security deposit forfeited for subletting it without approval
or for be inging a public officer or if contractor becomes in solvent:
The contract shall not be assigned or subject without the written approval of the
Engineer- in-charge, and if the contactor shall assign or sublet his contract or attempt to do
so or become insolvent or commence any proceedings to be adjudicated an insolvent or make
any composition with his creditors, or attempt to do the Engineer-in-charge may, by notice in
writing rescind the contract. Also if any bribe, gratuity gift, loan, perquisite, reward or
directly advantage, pecuniary or otherwise, shall either or indirectly be given, promised, or
offered by the contractor, or any of his servants agents to any public officer or person in the
employ of Municipal Corporation in any way relating to his office or employment, or if any
such officer or person shall become in any way directly or indirectly interested in the
contract the Engineer- in-charge may be notice in writing rescind the contract. In the event
of contract being rescinded, the security deposit of the contractor shall thereupon stand
forfeited and be absolutely at the deposit of the Mahanagar Seva Sadan & the same
consequences shall ensue as if the contract had been rescinded under GC-22 hereof and
in addition the contactor, shall not be entitled to recover or be paid for any work thereto
for, actually performed under the contract.
GC-130 SUM PAYABLE BY WAY OF COMPENSATING TO BE CONSIDERED AS
REASONABLE COMPENSATION WITHOUT REFERENCE ACTUAL LOSS
All sums payable by a contractor by way of compensation under any of these conditions shall
be considered as a reasonable compensation to be applied to the use of Municipal
Corporation without reference to the actual loss
or damage sustained and whether any damage has or has not been sustained.
GC-131 CHANGES IN THE CONSTITUTION OF FIRM TO BE NOTIFIED.
In the case of a tender by partners any change in the constitution of a firm shall be
forthwith notified by the contractor to the Engineer-in-charge for his information.
GC-132 WORKS TO BE UNDER THE DIRECTION OF EXECUTIVE ENGINEER
All works to be executed under the control shall be executed under the directions and
subject to the approval in the respects of the Executive Engineer who shall be entitled to
direct at what point or points and in what manner they are to be commenced, and from time
to time carried on.
GC-133 DECISION OF THE COMMISSIONER TO BE FINAL
Except where otherwise specified in the contract decision of the Commissioner shall be
final conclusive and binding on all parties to the contract upon all questions relating to the
meaning of the specification designs, drawings and instructions here in before mentioned
and as to the quality of workmanship, or materials used on the work, or as to any ot her
question, claim, right, matter, or thing whatsoever in any way arising or relating to the
contract, designs, drawings, specifications, estimates, instructions, orders or these conditions,
or otherwise concerning the works or the execution or failure to execute the same, whether
arising, during the progress of the work or after the completion or abandonment thereof.
GC-134 LUMP SUM IN ESTIMATES:
When the estimate on which a tender is made includes lump sums in respect of parts of the
work the contractor shall be entitled to payment in respect of the item of work involved or
the part of the work in question at the same rates as are payable under this contract of such
items of if the part of the work in question is not in the opinion of the Engineer-in-charge
capable of measurement the Engineer-in-charge may at his discretion pay the lump sum
amount entered in the estimate, and the certificate in writing of the Engineer-in-charge shall
be final and conclusive under the provision of the clause.
GC-135 ACTION WHERE NO SPECIFICATION
In the case of any class of work of which there are on such specifications as are mentioned
in Rule 1 such work shall be carried out in accordance with the Municipal or Gujarat
Government P.W.D. specifications, and in event of there being no Municipal or
Government P.W.D. specifications, then in such case the work shall be carried out in all
respects in accordance with the instructions & requirement of the Engineer- in-charge.
GC-136 DEFINITION OF WORKS
The expression "works" or "Work" where used in these conditions shall, unless there be
something in the subject or context repugnant to such construction be constructed to mean
the work of works the contracted to be executed under or in virtue of the contract,
whether temporary or permanent, and whether original altered, substituted or additional.
GC-137 REFUND OF QUARRY FEES AND ROYALTIES
All quarry fees and royalties shall be paid by the contractor All octroi taxes shall also be
paid contractor according to the Municipal rules in force at the time and no refund shall
be given Certificate for refund of quarry fees and royalties in admissible under existing
rules shall be given by the Municipal to the contractor after successful completion of the
contract. For the levy of water charges for construction work, please see the attached
GC-138 COMPENSATION UNDER WORKMEN'S COMPENSATION ACT
The contactor shall be responsible for and shall pay any compensation to his workmen
payable under the workmen's Compensation Act 1923 ( VIII of 1923 ) or any statutory
modification thereof for injuries caused to workmen.
GC-139 CLAIM FOR QUANTITIES OF WORK ENTERED IN THE TENDER ESTIMATE
Quantities shown in the tender are approximate and no claim shall be entertained for
quantities of work executed being either more or less then those entered in the tender of
GC-140CLAIM FOR COMPENSATION DELAY IN STARTING THE WORK
No. compensation shall be allowed for any delay caused in the starting of the work on
account of any acquisition of land and in the case of clearence work, for any delay in
accordance to estimate.
GC-141CLAIM FOR COMPENSATION FOR DELAY IN THE EXCAVATION OF WORK
No compensation shall be allowed for any delay in execution of the work on account of water
standing in borrow pits or compartments. The rates are inclusive for hard or cracked soil,
excavation in mud, sub- soil water or water standing in borrow pits, and no claim for an
extra rate shall be entertained, unless otherwise expressly specified.
GC-142 ENTERING UPON OR COMMENCING ANY PORTION OF WORK
The contractor shall not enter upon or commence any portion of work except with the written
authority and instructions of the Engineer-in-charge or of his subordinate in charge of the
work failing such authority the contractor shall have no claim to ask for measurements for
payment of work,
GC-143 MINIMUM AGE OF PERSONS EMPLOYED THE EMPLOYMENT OF
DONKEYS AND OR OTHER ANIMALS & THE PAYMENT OF FAIR WAGES
(i) No contractor shall employ any person who is under the age of 12 years.
(ii) No contractor shall employ donkeys or other animals with breching of string or thin rope.
The breeching must be atleast three inches wide and should be of tape (Nawar).
(iii) No animals suffering from sores, lameness or emaciation or which isimmature shall be
employed on the work.
(iv) The Engineer-in-charge or his agent is authorised to remove from the work any person or
animal found working which does not satisfy these conditions and no responsibility
shall be accepted by Municipal Corporation for any delay caused in the completion of
the work by such removal.
(v) The contractor shall pay fair & reasonable wages to the workmen employed by him in the
contract undertaken by him in the event of any dispute arising between the
contractor and his workmen onthe grounds that the wages paid are not fair and
reasonable, the dispute shall be referred without delay to the Executive Engineer who
shall decide the same.
The decision of the Executive Engineer shall be conclusive and binding.
On the contractor but such decision shall not in any way affect the condition in
the contract regarding the payment to be made by Municipal Corporation at the sanctioned
GC-144 METHOD OF PAYMENT
Payment to contractors shall be made by cheques drawn on any Bank in Surat, provided
the amount exceeds Rs.10. Amounts not exceeding Rs.10 will be paid in cash.
GC-145 ACCEPTANCE OF CONDITION COMPULSORY BEFORE TENDERING FOR
Any contractor who does not accept these conditions shall not be allowed to tender for works.
GC-146 CLAUSE HEADINGS
The clause headings in these conditions are for purposes of reference only and are not to be
deemed to from part of this contract.
Disputes if any, shall be discussed and mutually settled and in case of disagreement the
same shall be referred to Commissioner/Standing Committee. After referring to
Commissioner/Standing Committee if the said dispute is not solved, the same shall be
referred to the court subject to Surat Jurisdiction only.
GC-148 THE FOLLOWING CONDITION ARE BEING INCLUDED IN THIS TENDER
AND SHALL BE CONSIDERED AS A PART OF TENDER DOCUMENT.
(i) In case the total amount of work done is less than 5% of the contract value, prorate S.D.
(i) In case the total amount of work done is less than 5% of the contract value, prorate S.D.
to that extent may be refunded to the contractor while releasing the payment of final bill. In
short, the S.D. to be retained by the Corporation after payment of final bill shall be equal to
2% of the amount of final bill as per the prevailing norms or as per the norms decided from
(ii) If there is increase in amount of work more than 5% of the Contract value. The
Additional S.D. shall be recovered from the running bill. When the total of any of work
done by the Contractor up to running bills under consideration is more than 5% of the
contract value. However, such S.D. shall be recovered in the round figure of Rs. 1000/- i.e.
the amount of work done when it exceeds 5% of the contract value it shall be refunded of to
the nearest multiple of Rs.25000/- such additional S.D. shall be recovered for the works
amount to Rs. 5 Lacs or more at the rate of 4% of the additional amount.
(iii) In many cases, the contractors are stopping the work half-way due to number of reason
and when the department has to take actions in accordance to GC-22(a) or (b) or (c) of
the contract the remaining work has to be carried out by advertising the tender for the
remaining work and the whole administrative process right from inviting tenders to
finalising the tender etc.
In such cases a fixed amount of Rs.1000/- should be reversal from the original contract
towards the cost of advertisement and other administrative charges incurred by the
department in finalising the contract for the remaining work. In case a separate advertisement
is issued for a single work actual cost of advertisement shall be recovered such recovery shall
be in addition to the recovery to be made under GC-22 or such other relevant clauses.
No Contractor shall employ any person who is under the age of 18 years. If any contractor
found employing person or persons under the age of 18 years, during course of the
construction at any stage, legal actions shall be taken against him as stipulated in Child
Labour (Prohibition & Regulation) Act 1986 and also, a penalty of Rs.20,000/-(Rupees
Twenty thousand) shall be imposed which shall be deposited with District Collector in Child
Labour Rehabilitation cum Welfare Fund.
No Contractor shall employ donkeys or other animals with breeching of string or thin rope.
The breeching must be at least three inches wide and should be of tape [Nawar].
No animals suffering from sores, lameness or emaciation or which is immature shall be
employed on the work.
The Engineer-in-charge or his agent is authorized to remove from work any person or animal
found working which does not satisfy these conditions and no responsibility shall be
accepted by the Municipal Corporation for any delay caused in the completion of the work
by such removal.
The Contractor shall pay fair and reasonable wages to the workmen employed by him in the
contract undertaken by him in the event of any dispute arising between the Contractor and
his workmen on the grounds that the wages paid are not fair and reasonable, the dispute
shall be referred without delay to the Executive Engineer who shall decide the same.
The decision of the Executive Engineer shall be conclusive and binding on the Contractor,
but such decisions shall not in any way affect the condition in the contract regarding the
payment to be made by the Municipal Corporation at the sanctioned tender rates.
GC-150 EVALUATION OF SUBMITTED QUALIFICATION OFFER BASED ON
SUBMISSIONSMADE BY THE TENDERER
The tenderer shall be fully responsible for correctness of submissions made whether same has
been examined and approved by employer or not. In the event of misrepresentation or
suppression of the matter/ fact by the tenderer, the action will be taken on the wrong tenderer
as per procedure/ provision outlined in the tender document. Price bid will be opened of those
tenderers, whose post qualification bids meet requirements of the qualifying criteria as laid
down in tender.
GC-151 AS PER STANDING COMMITTEE RESOLUTION NO . 811, DT. 13/07/1990
Before making payment of final bill to the tenderer of "Item rate type tender" on the
completion of the works, total amount of that work done at sanctioned rate shall be
completion of the works, total amount of that work done at sanctioned rate shall be
compared with the total amount of work done, had it been executed at the rate of the tenderer
compared with the total amount of work done, had it been executed at the rate of the tenderer
of the tender which one is next higher than sanctioned one i.e. second lowest. tenderer.
While comparing total amount, quantity to be taken into consideration will be the quantity
While comparing total amount, quantity to be taken into consideration will be the quantity
executed and not the quantity put to tender and will also include variation of quantity within
the limits of quantity executed i.e. 30% of the estimated quantity or as desired in a particular
In case the latter is less than the total amount of work done at sanctioned rate than the amount
In case the latter is less than the total amount of work done at sanctioned rate than the amount
of difference between the due shall be deducted from the final bill before making payment In
other words, the work when executed shall not to exceed as compared to rates of second
lowest tenderer.
Executive Engineer
South Zone - B (Kanakpur)
Surat Municipal Corporation
SIGNATURE OF THE CONTRACTOR.
: To find Out Leakages & Contamination of
Water in Water Distribution Pipelines by
1. General Description of work Using Camera System in Various Areas of
South Zone - B (Kanakpur) ,Surat.
2. Estimated Cost : Item rate tender
3. Earnest Money Deposity : Rs.15,000.00
Initial Security Deposit : Rs. 2% of Tender Amount.
4. (i) Cash/DD/Pay order (not less than the
amount of earnest money)
(ii) To be deducted from current bills : ----------
Total Deposit : Rs. 2% of Tender Amount.
: 12 (Twelve) months (including monsoon)
Time allowed for the completion of work
5. from date fixed in written order to from the 10th Day of issuance of work
commence order OR till completion of tender amount
which ever is earlier.
: Zero Point two percent (0.2%) of the
Compensation for delayed work under GC-
6. contract price per day maximum upto ten
percent (10%) of the contract price.
The progress of work should confirm to the
following schedule
10% of the work to be done in : ----------
40% of the work to be done in
70% of the work to be done in
100% of the work to be done in
Percentage to be retained from running : 7% Retention money
Account Bills (2% SD + 5% Additional retention Money)
9. Defect Liability Period : ---------
10. Water Charges : ---------
Construction Cess will be deducted from : 1% of Work Done Amount in R.A.Bill
respective R.A. Bill and Final bill in
accordance with the prevailing norms of
Govt. of Gujarat.
12 Goods and Service Tax (GST) : As per GC
Executive Engineer
South Zone - B (Kanakpur)
Surat Municipal Corporation
Contractor Signature with
IMPORTANT INSTRUCTION-B TO TENDERER
Affix Latest Passpost Size Photo of
Specimen Signature of the Bidder.
[2] AFFIX LATEST PASSPORT SIZE PHOTOGRAPH OF ALL PARTNERS IN CASE OF
PARTNERSHIP AGENCY.
Specimen Signature of all partners incase of partnership agency.
1. -------------------------- Submission of Registered Agreement
2. -------------------------- is compulsory in case of partnership
[3] Submission of sale tax certificate, with proof of residence is compulsory for renderer.
[4] In case of Government royalty applicable to renderer, it is compulsory to submit a receipt of
royalty payment with tender.
[5] The Photograph and specimen signature of bidder will be cross checked, whenever he
receives payment in account section of SMC.
[6] The specimen signature of contractor will be cross checked by Account Department of SMC,
in case of representative of Contractor along with letter of authority of a person who signed
an agreement, receives payment.
Executive Engineer,
South Zone - B (Kanakpur)
Surat Municipal Corporation
SIGNATURE OF THE CONTRACTOR
1) The work shall be carried out strictly according the specification given in Bombay Public
Works Department Hand Book Vol.1 and 2 (The Latest edition) whenever applicable as
direct by Executive Engineer.
2) The Work Shall have to be started by the contractor as many places as ordered by the
Executive Engineer.
3) If during excavation or carrying out of any item of the work, any electric pole, electric
cable, telephone cables, telegraph cable, gas line, drain connection pipline, water service
pipeline, sewer main, water mains, etc. is/are charges for the same (as the case may be)
decided by the electric company, gas Company, Government Authority or the Surat
Municipal Corporation which ever may be.
4) The work should be carried out in workman like manner, and best skilled worker should be
employed. If any defect in the work is found out the contractor shall have to rectify within
the time fixed by Executive Engineer. If he fails to rectify the defect after giving due
notice by Executive Engineer shall rectify the defect at the risk and cost of contractor.
5) All the work shall be done strictly according to the instruction of SMC Engineer in charge
6) No Compensation shall be paid if the work is stopped due to defective work or as per the
instruction from Engineer_in_charge due to an reason.
7) The rates given in the schedule shall hold good for all works done under this contract
without reference to quantities or location of work.
8) The contractors are particularly directly to observe from the specification of what is to be
included in the items and rates for the several portion of the work frame out all their rates
for items accordingly.
9) The date of starting of the work is considered to be the date specified in the final work
10) If any clause of Arbitration is there in tender document is deleted here with.
11) Contractor should follow General condition of Contract (GC) whichever is applicable
for this particular work.
Executive Engineer,
South Zone - B (Kanakpur)
Surat Municipal Corporation.
SEAL AND SIGNATURE OF BIDDER.
SURAT MUNICIPAL CORPORATION
SOUTH ZONE-B (KANAKPUR)
DETAILED TECHNICAL SPECIFICATIONS
Item No-1 :- To find Out Leakages & Contamination of Water in Water
Distribution Pipelines by Using Camera System in Various Areas of South Zone-B
(Kanakpur),Surat.
UNIT:- Per R.M. (one Running Meter)
Mode of measurements :-
1. Any Accessory should be provide by contractor up to measure of
2. If company is not able to find-out defects/deformities as per the
specification demanded by site supervisor/engineer than Payment will not
paid fot that work
3. An eligible company / Contractor cannot claim bill more than 50 running
meters in a single day for the same place.
4. The rate shall be for a unit of one Running Meter
Executive Engineer
South Zone - B (Kanakpur)
Surat Municipal Corporation
SEAL AND SIGNATURE OF BIDDER:
COVERING LETTER
Municipal Commissioner,
Surat Municipal Corporation
I/We have tendered for the work of ..................................
Earnest Money Deposit Amounting to Rs. ........................................ drawn by
dated ....................... by the Corporation is attached herewith. In case, my / our tender is not
accepted, therefore kindly arrange to refund the amount of Earnest Money Deposit paid by
me / us as per the details referred to above. Advance, stamped Receipt duly signed on
Revenue Stamp of Rs. 1.00 p. is also enclosed herewith. Signature of the Contractor
Encl : As Stated.
SURAT MUNICIPAL CORPORATION
SOUTH ZONE -B(KANAKPUR)
Tender (Online) Notice No. DMC /SZ-B/19/2025-26
To find Out Leakages & Contamination of Water in Water Distribution Pipelines
by Using Camera System in Various Areas of South Zone-B(Kanakpur), Surat.
Checklist for the Bidder
Sr. Please Mark as
To be Submitted with Tech-bid
No. for Submission
Particulars File to be
Earnest Money Deposit/Tender Fee as
1 specified elsewhere in the tender YES DD/PO
Certified copy of Registration/valid GST No.
registration and copy of Income tax PAN
Certified copy of Professional Tax No.
Registration (EC/RC)
Digitally Signed Parrtnership
Agreement/ Partnership Deed/ Power of
Attorney/ Board Resolution in case of
4 Semi Government/ Government YES
Organization for biding the Tender
Documents etc (If Applicable) (PDF file
to be uploaded with Tech Bid.)
Certified copies of Experience, namely
Certificates of satisfactory work
5 completion certificate/simmilar work YES
oder certificate from Respective
Latest Bank Solvency certificate of the
Current Year from Bankers of
Nationalized/ Scheduled bank (Valid for
Not less than 4 Months from date of No.
Tender Opening), having minimum
value equal to 20% of the total
estimated cost of Tender. (i.e.,20% of
Certificate from Chartered Accountant,
showing the average annual financial No
turnover of last three years. (PDF file to
be uploaded with Tech Bid.)
Last Three Years Income Tax Clearance No
8 Certificate YES
All the Documents Required as per the
9 Check list of Tech. bid/ Attached YES
Annexure with the tender
Affidavit of the Annexure-B, Non
Blacklist Contractor (To be given on the
authorized amount of stamp paper YES
approved by Government of Gujarat with
Applicable Article signed by authorized
11 List of Technical Personnel YES
Addenda Corrigendum (s) duly Sealed / YES
Signed (If Applicable)
Note:- All the above mentioned documents must be colored scanned and notarized with
clearly displaying stamp, number and name of the notary. Moreover, all of the above
mentioned documents along with supporting documents shall be submitted in electronic
format only. Only Documents [Earnest Money Deposit, Tender fees, Affidavit, Addenda
Corrigendum (s) duly Sealed / Signed (If Applicable)] shall only be submitted in HARD
COPY to Surat Municipal Corporation by all bidders.
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