The work of designing, implementation and monitoring of landscape plan, preparation of estimates, and structural designs for construction works with technical sanction, preparation of tender documents, implementation of special infrastructures including digital infrastructures for different components of Sanskrutik Van with planning of ceremonial events, at site of Sanskrutik Van, to be developed by Vadodara Social Forestry Division in Chhotaudepur District

EMD, technical bid and other documents

Pre-bid meeting Date and Time and venue Dt 23 /07 / 2026 at.12: 30 Hr

Venue of Pre-bid meeting

Deputy Conservator of forest

Social Forestry Division,

Vadodara, Vanbhavan, 1st Floor,

B/H Roupura Police Station,Vadodara

Date of technical bid opening and Dt. 30 /07 / 2026 at 12: 00 Hr

presentation on the conceptual and structural Venue of technical bid opening and

design along with implementation plan presentation

Deputy Conservator of forest

Social Forestry Division,

Vadodara, Vanbhavan, 1st Floor,

B/H Roupura Police Station,Vadodara

Date of financial bid opening Dt. 03 / 08 / 2026 at 12: 00 Hr

Tender Fees: Rs 1500/- (non-refundable)

In the form of DD only (DD in favor of Deputy Conservator of Forests,

Social Forestry Division, Vadodara)

Deputy Conservator of Forest,

Social Forestry Division, Vadodara

Vanbhavan, 1st Floor, B/H Roupura Police Station, Pin-390001

DETAILS OF WORK IN BRIEF

1. Name of Work The work of designing, implementation

and monitoring of landscape plan,

preparation of estimates, and structural

designs for construction works with

technical sanction, preparation of tender

documents, implementation of special

infrastructures including digital

infrastructures for different components

of Sanskrutik Van with planning of

ceremonial events, at site of Sanskrutik

Van, to be developed by Vadodara

Social Forestry Division in

Chhotaudepur District

2. Bid Validity period 180 days

3. Mode of sending the tender In sealed cover by register AD/speed post

Or at office time during office hours

Two bid system in separate sealed cover.

Envelope 1- Technical Bid Document.

Envelope 2- Price Bid Document.

Note: Both Envelopes Namely Envelope No. 1 and 2 shall be contained in on

enlarge cover with name of work written on each envelope.

4. Earnest Money Deposit: (Refundable)

Rs. 15,000/- In the form of DD (Demand Draft) Only (Bank

Instrument in favor of Deputy Conservator of Forests, Social Forestry

Division, Vadodara)

5. The Tender, as stated here under, and containing all two envelope

having Pre-Qualification, Technical Bid and the Price Bid Documents

duly filled in should be sent so as to reach the

Office of the Deputy Conservator of Forests,

Social Forestry Division Vadodara

Vanbhavan, 1st Floor, B/H Roupura Police Station,

The Envelope No.1 i.e. the first envelope shall contain Technical Bid and qualification

bid along with tender fee and EMD shall be marked as Envelope No.1.

a. The Envelope No.2 i.e. the second envelope shall contain price bid Document.

b. All the Two Envelopes shall be Sealed Separately and two sealed envelopes.

No.1 and 2 shall be placed in one main cover which should thereafter be also

sealed and superscripted as “The work of designing, implementation and

monitoring of landscape plan, preparation of estimates, and structural

designs for construction works with technical sanction, preparation of

tender documents, implementation of special infrastructures including

digital infrastructures for different components of Sanskrutik Van with

planning of ceremonial events, at site of Sanskrutik Van, to be developed by

Vadodara Social Forestry Division in Chhotaudepur District

The following details shall be submitted in hard copy at prescribed address:

a) Tender fees in prescribed format.

b) Earnest money deposit in prescribed format.

c) Signed Technical bid (Volume-I) documents along with all

necessary supporting documents in hard copy.

d) Signed Financial bid (Volume-II) documents along with all

necessary Supporting documents in hard copy.

6. This notice of inviting offers shall form part of the contract documents.

7. The Architect / Agency shall have to submit the information

3 BANK ACCOUNT DETAILS

5 COMMUNICATION ADDRESS

6 INCOME TAX RETURN OF LAST 3 FYs

7 SELF CERTIFIED GST REGISTRATION COPY

8 SOLVENCY CERTIFICATE OF MINIMUM 50 LAKHS

8. The architect / Agency shall submit the offer, which satisfies each and every

condition laid-down in this notice and offer documents, failing which, the offer will

be liable for rejection.

9. Architect / agency shall submit all soft copies in editable format and if at all

any security provision are made same shall be made available to DCF Social

Forestry Division Vadodara.

10. As this is a time bound work, Deputy Conservator of Forest Social Forestry

Division, Vadodara as competent authority may allot the part of works at the same

rate independently to other agencies for timely completion.

11. The work is time bound and has to be completed before 30 th June 2027 or the

celebration of Gujarat State level Van Mahotsav 2027,whichever is earlier .

12. The architect / agency can obtain the basic Survey details of sites if required

from the department for making the presentation/ plan.

13. Designs for the operation of the Sanskrutik van or any unit shall be submitted

within the stipulated time after communication, to the department/ DCF. It is

instructed that the design must be submitted within the stipulated time limit. If the

design is not submitted within the specified timeframe, a penalty of ₹5000/- per unit

per day will be charged as penalty.

14. If the L1 agency fails to perform the assigned work or designs or causes

unnecessary delay in the execution of work, then the work may be allotted to the

L2 agency at the same L1 rate. The decision of the Deputy conservator of forests

Social Forestry Division Vadodara shall be final in this case and in case of any

dispute over this, same shall be referred to CF Godhra and the decision of CF

Godhra shall be treated as final in this.”

15. Pre bid meeting by the architect / agency or authorized representative is

compulsory. Failure to attend pre bid will make the bid invalid / rejected and liable

to technically disqualified.

16. Site is situated in the remote rural and to understand the geography and terrain,

site by the architect / agency or authorized representative is compulsory and site

visit certificate attested by the respective Range Forest officers, must be submitted

(Annexure –A for each site). Failure to provide the site visit certificate shall make

the bid invalid / rejected.

Chhotaudepur District

Address of the Sankheda SF Range

Office of the Range Forest officer

Social Forestry Range, Sankheda,

Near S.T Depo, Sankheda Dist.Chhotaudepur

I agree to all the above listed terms and conditions including point 14 and

15 and shall work as per the above terms and conditions mentioned in this tender.

Signature of Architect :

Name and Address:

SOCIAL FORESTRY DIVISION,

The work of designing, implementation and monitoring of landscape plan,

preparation of estimates, and structural designs for construction works with

technical sanctions, preparation of tender documents, implementation of special

infrastructures including digital infrastructures for different components of

Sanskrutik Van with planning of ceremonial events, at site of Sanskrutik Van, to

be developed by Vadodara Social Forestry Division in Chhotaudepur District

VOLUME I – TECHNICAL BID

Deputy Conservator of Forest,

Social Forestry Division,

Vanbhavan, 1st Floor, B/H Roupura Police Station,

1. SCOPE OF WORK:

The scope of work in Sanskrutik Van includes:

Construction and civil works, water and irrigation related works, electricity &

electronic works, sculpture and other structure designs, mural designs, plantation

works, works related to interpretation center and other related works etc. The

architect cum master planner is expected to provide following services.

The work of designing, implementation and monitoring of landscape plan,

preparation of estimates, and structural designs for construction works with

technical sanction, preparation of tender documents, implementation of special

infrastructures including digital infrastructures for different components of

Sanskrutik Van with planning of ceremonial events.

The Architect / Agency is required to provide services in respect of the

1.1 Site appraisal and suitability.

1.2 Site planning.

1.3 Irrigation design.

1.4 Open space design - hard and soft areas.

1.5 Planting design

1.6 Landscape structures and features.

1.7 Garden Furniture design.

1.8 Illumination design.

1.9 Graphic design and signage.

1.10 Co-ordination of external services.

1.11 Periodic inspection and evaluation of works at site.

Also following technical aspects should be provided together with the

mentioned details as per Site Stage :

1. Pre-Planning Stage

A. DGPS / Total Station Topographical Survey

 Site boundary verification

 Contour mapping

 Existing roads, paths, drains

 Natural depressions and ridges

 Existing trees and vegetation

 Utility lines and structures

Output: Base map with contours (0.5 m or 1 m interval).

B. Drone Survey & Orthomosaic Mapping

 High-resolution aerial imagery

 Existing land use

 Slope analysis

 Visual documentation

Output: Orthophoto and Digital Elevation Model (DEM).

2. Site Investigation Stage

 Plantation zones

 Water harvesting structures

Parameters to consider :

 Soil depth, texture, pH, EC, Organic carbon, Water holding

Output: Soil suitability map.

E. Geological & Geotechnical Survey

 Entry gate, Amphitheatre, Viewing decks, Interpretation

 Temple plaza development

 Other required related Setups

 Bearing capacity, Rock strata, Foundation suitability

Output: Foundation recommendations.

F. Hydrogeological Survey

 Groundwater availability

 Recharge potential

 Borewell feasibility

 Water harvesting opportunities

Output: Water management plan.

3. Design Stage

G. Detailed Contour & Slope Survey

 Trail alignment

 Accessibility paths

 Amphitheatre location

Output: Cut-fill calculations and grading plan.

H. Drainage Survey

 Natural drainage lines

 Runoff pattern

 Flood-prone pockets

 Erosion-prone areas

Output: Stormwater management plan.

4. Cultural & Heritage Development Stage

I. Archaeological / Heritage Documentation Survey

 Temple precinct mapping

 Heritage buffer zone

 Connectivity between site and Temple

Output: Heritage conservation plan.

J. Tree Enumeration Survey

 Species-wise inventory

 Girth and height

 Trees requiring protection

Output: Tree conservation plan.

5. Execution Stage

K. Setting-Out Survey

 Marking roads

 Plantation blocks

Output: Ground reference points and coordinates.

L. Quantity Verification Survey

 Earthwork measurement

 Excavation quantities

 Embankment quantities

Output: Accurate BOQ verification.

6. Post-Execution Monitoring

M. As-Built Survey

 Verify actual work executed

 GIS database creation

 Asset inventory

2. SCHEDULE OF SERVICES:

After taking instructions from the officer-in-charge, render the following services:

[STAGE 1] CONCEPT DESIGN:

(a) Carry out site analysis and furnish a site appraisal report with regard

to the potential of the site vis-a-vis activities.

(b) Prepare drawings and documents and get done the detailed survey

and soil investigation at the site of the project.

(c) Furnish preliminary scheme for site planning.

(d) Prepare conceptual landscape design with reference to requirements

given and prepare rough estimate of cost on area basis.

[STAGE 2] PRELIMINARY DESIGN AND DRAWINGS:

(a) Modify the conceptual design incorporating required changes and prepare

the preliminary drawings, sketches, etc. for the officer-in-charge’s

approval along with preliminary estimate of cost on area basis.

[STAGE 3] DRAWINGS FOR STATUTORY APPROVALS:

(a) Prepare drawings necessary for statutory approvals and ensure

compliance with codes, standards and legislation, as applicable.

[STAGE 4] WORKING DRAWINGS AND TENDER DOCUMENTS:

(a) Prepare working drawings, specifications and schedule of quantities

sufficient to prepare estimate of cost and tender documents including code

of practice covering aspects like mode of measurement, method of

payments, quality control procedures on materials & works and other

conditions of contract. Also this will include getting all the necessary technical

sanctions from statutory authorities.

[STAGE 5] CONSTRUCTION:

(a) Prepare and issue working drawings and details for proper execution

of works during construction.

(b) Approve samples of various elements and components.

(c) Check and approve any drawings submitted by the contractor/ vendors.

(d) Visit the site of work, every week at least twice, to inspect and evaluate

the Construction Works and wherever necessary clarify any decision,

offer interpretation of the drawings/specifications, attend conferences

and meetings to ensure that the project proceeds generally in

accordance with the conditions of contract and keep the officer-in-

charge informed and render advice on actions, if required.

(e) In order to ensure that the work at site proceeds in accordance with the

contract documents/ drawings and to exercise time and quality

controls, the day-to-day supervision will be carried out by an Architect-

in-charge, who will work under the guidance and direction of the

Architect and shall be appointed and paid by the Architect.

(f) Issue Certificate of Completion of Civil Works and plantation works.

[STAGE 6] COMPLETION:

(a) Prepare and submit completion reports and drawings for the project as

required and assist the officer-in-charge in obtaining "Completion /

Occupancy Certificate" from statutory authorities, wherever required.

(b) Issue two sets of as-built drawings including services, structures and

3. Qualification / Experience of Applicant Firm / Agency

The Bidder’s competency and capability is proposed to be evaluated on the basis of

the following two-stage process;

St age I: Technical Evaluation:

This stage is divided into two sections:

o Technical Criteria

o Presentation to be made to the selection committee

Stage II: Financial Bid opening

Stage I: Technical Evaluation:

Sr Particulars Marks Remarks

To qualify in the Experience Minimum 50 marks

Criteria Firm/Agency/Design are required to

Consultants having experience For two or more qualify for the next

1 stage of selection.

should provide a certificate of work 5(five)

satisfactory completion marks

certificate of works completed

in last three FYs.

One completed work of

2 Architecture and Master For 20 Cr or more

planning costing not less work 5 (five)

than 20 Cr and built up marks

should be not less than

Sq Mtr (Both must be there)

Firm should be appointed as For one or more

3 Architectural consultant with government

minimum one government authorities 5 (five)

Authorities in last three FYs. marks

One International level

tourism related completed work For one

4 of Architecture and landscape international

5 The bidder must have

suitable qualified personnel

wherever required, to fill

following position.

The bidder will supply

information on a prime

candidate for each position who

will meet the experience

requirement specified below for

Chief Architect M.Tech

(Urban Planning) having

(four) years of experience

Senior Architect (Bachelor in

5.2 Architecture) having two

years’ experience

5.3 Experience of any related

conceptual projects completed

in forest department

5.4 BE Civil Engineer

5.5 Botanist (graduation in botany)

5.6 Technical Surveyor (For

Survey related works)

5.7 Landscape Designer

Signature of Architect

Name and Address:

4. The evaluation of the bids would be carried out as under:

1. The bidder will be selected as per Combined Quality Cum Cost Based

Selection (CQCCBS) procedure.

2. Weighting of technical evaluation score to financial evaluation score will

be 70:30, the total marks are 100. (70 for technical evaluation and and

for financial evaluation)

3. Financial Bid will not be opened until evaluation of technical qualification

bid has been completed and the result approved by the competent

authority. The Financial Bid shall be opened online in the presence of the

bidder’s representatives, who choose to attend. The name of the bidders,

the proposed financial quotes shall be read aloud and recorded when the

Financial Bids are opened online. Minimum technical qualification

required for opening of financial bid is 50 marks.

4. The price bid with lowest amount quoted in terms of percentage of net

estimate of work allotted will be allotted full marks i.e. 30 marks. Calculation

would be done as per the normalized marking system for rest of the bidders.

For example if party A has price bid of 2% , party B of 4% and party C of 6%

, then quote of party A being minimum will be taken as Fmin and party A

would be assigned full marks i.e. 30. Now for party B the normalized score

would be calculated by formula Fn=Fmin/Fb*30 . So in this case normalized

score in financial bid for party B is 2/4*30=15. Similarly normalized score

for party C will be 2/6*30=10.

5. Total score will be sum of technical score and financial score. Party with

highest total score would be selected.

5. SCOPE OF WORK WITH SPECIFICATION

Landscape design, Construction and civil works, water and irrigation related

works, electricity & electronic works, sculpture and other structure designs, mural

designs, plantation works, works related to interpretation center and other related

The work of designing, implementation and monitoring of landscape plan,

preparation of estimates, and structural designs for construction works with

technical sanction, preparation of tender documents, implementation of special

infrastructures including digital infrastructures for different components of

Sanskrutik Van with planning of ceremonial events, at site of Sanskrutik Van.

6. DECLARATION FORM/ UNDERTAKING

I/We agree that the decision of the DCF SF Vadodara in selection of applicants/

consultants, Phasing of work at any other projects related matter, will be final and

binding to me/us.

1. All the information and date finished herewith are correct to my/ our best of

2. I/We agree that we have no objection if inquiries are made about our work,

its areas and any other inquiries regarding all details, projects and work

listed by us in the pre-qualification documents.

3. I/We also understand that furnishing wrong self-information or hiding any

information shall be cause for disqualification.

4. I/We accept DCF, SF Vadodara will reserve the rights to reject any or all

application/offers without assigning any reasons.

5. I/We accept DCF, SF Vadodara will reserve the rights to Add or Delete any

terms & conditions even after issuing work order without assigning any

Important note:

1. The payment would be made only for those estimates which are finally

approved and for which the works are actually carried out on site.

2. No claim for payment shall be made by the party for the works that are not

executed. mere preparation of estimates and structural designs shall not

guarantee any claim for payment.

3. This is a government project and the payments are subject to the availability

of grants from time to time.

4. The professional fees and consultation charges shall not be applicable on the

work, activities and purchases for which consultation services are not

5. The payment of fees for each work shall be calculated at the rate of

percentage of the net estimate cost / actual work cost whichever is

Signature of Architect

Name and Address:

Additional note for presentation:

1. The proposed area is around 4 - 5 ha.

2. Tentative activities list : The site is situated in Chhotaudepur District in Handod

village near Pancheshwar Shiv Temple and architects are requested to make

plan and presentation taking into account historical, cultural , socio- economic

aspects. Vadodara being the Non tribal district with border of the state with its

unique tribal importance, ecological diversity, historical & cultural importance

with unique tribal traditions, architects / agencies are requested to include such

concepts with connectivity of Handod village with Sanskrutik Van Site from

forestry & environment aspects.

3. Presentation should include various components like: main gate, fencing,

walkways, plantations, landscaping activities, Public Facilities, water body, etc.

4. Innovative ideas for landscaping as well as civil structure. taking into

consideration the proximity of Handod Village .

5. Item wise cost estimation.

SOCIAL FORESTRY DIVISION, VADODARA

The work of designing, implementation and monitoring of landscape plan,

preparation of estimates, and structural designs for construction works with

technical sanctions, preparation of tender documents, implementation of special

infrastructures including digital infrastructures for different components of

Sanskrutik Van with planning of ceremonial events, at site of Sanskrutik Van, to

be developed by Vadodara Social Forestry Divison in Chhotaudepur District

VOLUME II – PRICE BID

Deputy Conservator of Forest,

Social Forestry Division,

Vanbhavan, 1st Floor, B/H Roupura Police Station,

I/We understand all terms and conditions and I / We agree to working

with consultancy fees % in words

of net estimate of Work allotted .The consultancy fees

quoted above is inclusive of all applicable taxes. And I am liable to pay all taxes

like GST, etc. on my own.

Signature of Architect

Name and Address:

Financial bid evaluation

Sr. Particulars Marks

01 Financial 30 The price bid with lowest

Bid Opening amount quoted in terms of

percentage of net estimate of

work allotted will be allotted full

marks i.e. 30 marks. Calculation

would be done as per the

normalized marking system for

rest of the bidders.

Percentage bid :

Name Of Work Biddiing

The work of designing,

implementation and monitoring of

landscape plan, preparation of estimates,

and structural designs for construction

works with technical sanction, preparation

of tender documents, implementation of

special infrastructures including digital

infrastructures for different components of

Sanskrutik Van with planning of

ceremonial events, at site of Sanskrutik

Van, to be developed by Vadodara SF

Division Chhotaudepur district

Important note:

1. The payment would be made only for those estimates which are

finally approved and for which the works are actually carried out.

2. No claim for payment shall be made by the party for the works that are

not executed. mere preparation of estimates and structural designs shall

not guarantee claim for payment.

3. This is a government project and the payments are subject to the availability

of grants from time to time.

4. The professional fees and consultation charges shall not be applicable on

the works, activities and purchases for which consultation services are

5. The payment of fees for each work shall be calculated at the

rate of percentage of the net estimate cost/actual work cost

whichever is less.

Signature of Architect

Name and Address:

Site Visit Certificate

This is to certify that Mr. /Ms. has

visited the construction site of Sanskrutik Van in Vadodara District on

This certificate is issued in acknowledgment of the said visit.

Signature of the tender party Signature of

RFO Sankheda Range / Authorized forest official