SELECTION OF CONSULTANT FOR PROJECT MANAGEMENT CONSULTANCY (PMC) SERVICES INCLUDING DESIGN REVIEW AND CONSTRUCTION SUPERVISION FOR PMAY 2.0 URBAN HOUSING PROJECT AT VARIOUS PLACES FOR GUJARAT HOUSING BOARD.

Technical Bid and Financial bid

SELECTION OF CONSULTANT FOR PROJECT MANAGEMENT

CONSULTANCY (PMC) SERVICES INCLUDING DESIGN REVIEW AND

CONSTRUCTION SUPERVISION FOR PMAY 2.0 URBAN HOUSING

PROJECT AT VARIOUS PLACES FOR GUJARAT HOUSING BOARD.

Estimated Cost: - Rs. 1148.58 LACS

OFFICE OF THE EXECUTIVE ENGINEER

GUJARAT HOUSING BOARD

PRAGATINAGAR, NARANPURA, AHMEDABAD: - 380 013, GUJARAT.

Phone No: 079-27447011

Signature of Bidder/s Executive Engineer, GHB. Page

No: Description Page

1 Tender Notice for RFP

Technical Bid with Pre-qualification criteria, terms

2 Conditions for comprehensive Project Management consultancy 09-100

Financial Bid contains charges for comprehensive

3 Project Management consultancy services 101-107

Signature of Bidder/s Executive Engineer, GHB. Page

Reputed and well-established Consultants/Individuals registered as legal entity who

dealt with Project Management consultancy services having experience of minimum Ten

Years in handling Projects and having permanent qualified Architects and Engineers in

related fields for construction activities can bid their proposal.

The final selection of Consultant would be based on the Quality and Cost Based

Selection (QCBS) procedure described in the RFP.

Joint Venture/Association is not allowed.

01. Project cost Rs. 11,48,58,431 /-

SELECTION OF CONSULTANT FOR

PROJECT MANAGEMENT CONSULTANCY

01 (PMC) SERVICES INCLUDING DESIGN

REVIEW AND CONSTRUCTION 02. E.M.D. Rs. 11,48,584/-

SUPERVISION FOR PMAY 2.0 URBAN

HOUSING PROJECT AT VARIOUS PLACES

FOR GUJARAT HOUSING BOARD.

03. Tender fee Rs 23,600 /-

Executive Engineer, Gujarat Housing Board, Ahmedabad

Signature of Bidder/s Executive Engineer, GHB. Page

Schedule of E- Tendering

01. Down loading of Pre-qualification From date : 20/05/2026 date:- 11/06/2026 up to

Bid, Technical Bid & Price Bid 18.00 hrs

Last date of online submission of

02. Pre-qualification Bid, Technical Bid On date: - 11/06/2026 up to 18.00 hrs.

On date: 02/06/2026 at 11:30 hrs. in the

03. Pre bid conference/meeting conference room, Gujarat Housing Board,

Pragatinagar, Naranpura, Ahmedabad –

The scan copies shall be submitted online,

However the physical submission of EMD,

Solvency Certificate, Tender Fee and other bank

Submission of tender fee, EMD, etc.

04. related documents (if any) shall be made by post

documents in Hard copy

or hand delivery to Superintending Engineer-II

6th Floor, Gujarat Housing Board, Ahmedabad

on date:-12/06/2026 up to 17.00 hrs.

05 Opening of Technical bid/ Pre-

On date:- /06/2026 @ 11.30 hrs

qualification Bid

06 Online opening of Financial bid / Will be intimated to technically qualified bidder.

Further details for these tenders are as under:-

DOWN LOADING TENDER DOCUMENT

1. Bid document will be available on website up to date shown above.

2. Bidders wishes to participate in this tender will have to register on web site https.//

www.tender.nprocure.com

DIGITAL CERTIFICATE

3. Bidders who wish to participate in online tender will have to procure /should have

legally valid digital certificate (class-III) as per Information Technology Act-2000

using which they can sign their electronic bids. Bidder can procure the same from any

of the license authority of India or can contact (n) Code Solution a division of GNFC

Ltd. who are license authority by Govt. of India.

4. All bids should be digitally signed, for details regarding digital signature certificate

and related training involved below mentioned address should be contacted.

(n) Code Solution, A division of GNFC, 301, GNFC info tower, Bodakdev,

E-mail:- [email protected].

Signature of Bidder/s Executive Engineer, GHB. Page

5. Bidders who already have a valid digital certificate need not procure a new digital

6. Bidder can prepare & edit their offers number of times before last date and time of

tender submission. After tender submission date & time bidder cannot edit offer

submitted in any case. No written or online request in this regard shall be granted.

7. Bidder shall submit their offer i.e. pre-qualification bid as well as technical bid & price

bid in electronic format only on web site http//www.tender.nprocure.com only up to

time and date shown above after digitally signing the same. Price bid submitted in any

form other than in electronic format online on web site

http//www.tender.nprocure.com must be out rightly rejected.

8. Employer will not be responsible for non-submission/uploading of offer in time due to

electronic/electrical or any other reason.

9. Offers submitted without digitally signed will not be accepted.

10. Tender fee Rs. 23.600.00 (Rupees Twenty Three Thousand Six Hundred only) (Not

refundable) by DD/Bankers cheque in favour of the “Executive Engineer, Gujarat

Housing board, AHMEDABAD.” payable at AHMEDABAD. DD/Bankers cheque

issued after the last date of submission of bid shall not be considered or accepted.

11. Bid security i.e. E.M.D. for Rs. 11,48,584/- (Rupees Eleven Lakhs Forty-Eight

Thousand Five HundredEighty-Four Only) shall be in the form of either DD/BG/FDR

in favour of the “Executive Engineer, Gujarat Housing board, AHMEDABAD.”

Payable at AHMEDABAD from any bank listed herewith and their overseas branches.

B.G. shall be valid up to at least 180 days. D.D. /F.D.R. / B.G. issued after the last date

of submission of bid shall not be considered or accepted in any case.

12. Any bidders fail to pay Tender fee, E.M.D. in Original and physical form as above

shall not be consider in any case.

13. Bidder shall have to submit DD/Bankers cheque of Tender fee, DD/FDR/BG against

EMD and other documents as mentioned above in physical form so as to reach on date

shown above during office hours to Superintending Engineer-II, 6th Floor, Gujarat

Housing Board, AHMEDABAD. by post/ courier / hand delivery only.

14. Any addition / alteration/ corrigendum issued by GHB till the last date of uploading

will have to consider by the bidder for quoting the rate in the offer. The bidder himself

will be held responsible in this matter.

15. Bidder shall have to submit unconditional offer without differing from any of the

tender condition. i. e. Conditional tender will not be accepted in any circumstances.

16. Online opening of pre-qualification bid will be held in the conference room, Gujarat

Housing Board, Pragatinagar, Naranpura, Ahmedabad on date and time shown above.

17. Intending bidder or their representative who wish to remain present at the time of

tender opening can do so.

18. After evaluation of pre-qualification bid/ technical bid, price bid of only those bidders

Signature of Bidder/s Executive Engineer, GHB. Page

would be opened online who are found to be successfully qualify.

19. The tender fee will not be refunded under any circumstances.

20. Bid proposal without tender fee and EMD also, which do not fulfill all or any of the

condition or submitted incomplete in any respect will be rejected.

21. This notice shall a part of tender document.

22. The bidder shall advice to read carefully the “INFORMATION AND

INSTRUCTION TO APPLICANT CONSULTANTS” and eligibility criteria

contained in the tender document.

23. The GHB reserves the rights to reject any or all tender without assigning any reason

Executive Engineer

Gujarat Housing Board,

Signature of Bidder/s Executive Engineer, GHB. Page

List of the Banks for EMD/SD.

(A) Tender Fee, EMD/SD has to be submitted in separate cover.

(B) All Nationalized Banks and their overseas branches including the Public Sector

Banks-IDBI Ltd.

(C) Private Sector Banks authorized by RBI to undertake State Government Business

(D) Guarantee issued by following Banks will be accepted as SD/EMD. The validity

cutoff date is with respect to date of issue of Bank Guarantee irrespective of date of

termination of Bank Guarantee.

(1) Commercial Banks

1. Kotak Mahindra Bank.

3. Induslnd Bank

(2) Regional Rural Banks of Gujarat

1. Saurashtra Gramin Bank

2. Baroda Gujarat Gramin Bank

3. Dena Gujarat gramin bank

(3) Co-operative Banks of Gujarat

1. The Kalupur Commercial Co-operative Bank Ltd.

2. AHMEDABAD Nagarik Sahakari Bank Ltd.

3. The Ahmedabad Mercantile Co-operative Bank Ltd.

4. The Mehsana Urban Co-operative Bank Ltd.

5. Nutan Nagrik Sahakari Bank Ltd.

(4) And overseas branches of above mentioned banks

Signature of Bidder/s Executive Engineer, GHB. Page

Sr. No. Description Page No.

1 Project Brief 09-13

2 Information and Instruction to Applicant Consultant 14-22

3 Eligibility criteria 23-37

4 Submission, receipt & opening of Bid

5 Proposal Evaluation 39 –

6 Data sheet 43-44

7 Forms 1 to 14 45-60

8 Broad scope & TOR for PMC 61-98

9 Performa for Articles of Agreement 99-100

Financial Proposal

1 Financial Bid 101-107

Signature of Bidder/s Executive Engineer, GHB. Page

1.0 PROJECT BRIEF

Gujarat Housing Board was established in 1961, for constructing affordable housing in

Gujarat, mainly in urban area. GHB has acquired land and developed the housing projects for

persons of various groups e. g. Economically Weaker Section (EWS), Lower Income Group

(LIG), Medium Income Group (MIG) and Higher Income Group (HIG).

For developing the affordable housing project at various places in Gujarat State as shown in

1.2 below, following consultancy services are needed.

➢ IDEATION, CREATION OF ARCHITECTURAL CONCEPT DESIGN Services:

CREATION and FINALIZATION of Architectural Concept Design of all housing blocks

and units, related commercial and retail buildings, in addition to MASTER PLANNING

of sites as per best design practices of affordable housing, assisting GHB to help share the

relevant aspects of design transparently to the beneficiaries as per intent and spirit of

various initiative under RERA guidelines.

➢ Finalization of contract for works contractor/ which may involve shortlisting and

selection based on agreed quality and cost criteria.

➢ REVIEW & APPROVE OF ARCHITECTURAL, ENGINEERING Drawings…..

REVIEW & APPROVE of drawings/ documents submitted by the contractor shall be

done in a time bound manner within 3 days after submission by contractor.

PMC has to prepare DCI, sequence of submission of DBR, drawings etc. & no. of DCI

to complete the project as a whole aspect including services, external services,

infrastructure development etc. complete. Inform contractor to submit DBR, drawings

etc. as per PMC DCI.

The approval of Architectural, engineering documents such as Schematics, Detail

Design, Design Basis reports, Drawings, specifications etc. shall be carried out as per

Index of drawings finalized. Engineering documents shall be REVIEWED &

APPROVED by PMC engineering specialists such as Architectural, General Civil,

Structural, Electrical, MEP, etc. in line with technical requirements spelt out in the

tender/ statutory requirements, finalized design basis reports, latest GDCR/NBC

norms and best engineering practices being followed in the industry and IS code

A dedicated team of Architects and Engineers consisting of Structural, Architectural,

General Civil, MEP and Electrical shall be deployed at Ahmedabad project office for

the above purpose. Approval of engineering may also be carried out from HQ. PMC

has to issue certificate of structural stability for 10 years after completion of the whole

work and life span of building structure for 50 years.

➢ Full Supervision of all construction activities, preparation & certification of bills.

Signature of Bidder/s Executive Engineer, GHB. Page

➢ Monitoring of progress of works, submission of periodical reports, monitoring of quality

assurance programs, inspection of materials and equipment at site of work as well as

factory site. Monitoring and progressive update of 3D BIM model up to As-built level.

➢ Satisfactory completion certificate of projects.

➢ Commissioning of projects with respect to external services.

➢ Monitoring of defect correction during execution and up to 24 months from the date of

issue of completion certificate.

➢ Guide GHB and confirm the drawings to submit local authorities for local/statutory

approval including necessary NOC’s.

➢ Suggest and implement remedial measures as a part of quality assurance if any test results

are found not as per require norms/specification/IS code. Full supervise remedial

➢ Full witness of all materials tests.

➢ Monitor project schedule & inform agency for mobilization of extra resources to

complete the work within time schedule.

➢ Prepare daily progress report with respect to construction schedule.

➢ Implement EHS policy at site.

➢ Prepare check lists for all activities before, during and after execution & implement at

Signature of Bidder/s Executive Engineer, GHB. Page

1.1 OBJECTIVES :-

In view of the above background, Gujarat Housing Board intends to appoint the consultant for

project management services including Architectural Concept design creation, Complete

Project Management and Construction Supervision, quality assurance for construction of the

below mentioned projects including all civil and infrastructure works like internal roads,

water supply, drainage and electrical works like street light, landscaping, gardening, lifts,

electric sub-stations, water pumps etc. and all other connected infrastructural development

works etc to complete the project & other facilities required in all aspects.

PMAY 2.0 Projects Vokra

Indicative Carpet

Sr. No. Location In months for

Division No. 01 (Ahmedabad Division)

01 Hathijan 14461 The time limit of PMC shall

02 Dholka 5185 be considered as below:

Time limit of Pre-Contract

work + Time limit for

execution of work as per

contractor’s work order

Note:- The work order to PMC of

individual site shall be released as

and when finalized by competent

Division No. 02 (Vadodara Division)

03 Padara, Vadodara

04 Mahemdabad, Vadodara

05 Gorwa,Vadodara,

06 Gorwa, Vadodara (Samta

Society) - Do -

07 Gotri, Vadodara

08 Atladra-(TP 20 FP 34),

Vadodara(Plot-B)

09 Atladra-(TP 20 FP 5),

Vadodara(Plot-A)

Division No. 03 (Surat Division)

Signature of Bidder/s Executive Engineer, GHB. Page

10 Chhaprabhatha, Surat 4924 - Do -

11 Kosad, Surat

12 Amroli, Surat

13 Chhaprabhata, Ganeshpura

Division No. 04 (Rajkot Division)

14 Shastrinagar, Bhavnagar 1205 - Do -

15 Jetpur, Rajkot

16 Mahuva, Bhavnagar

17 Tarsamiya, Bhavnagar(R-

18 Tarsamiya, Bhavnagar(R-

19 Tarsamiya, Bhavnagar(R-9),

Note: Above carpet area & Numbers of sites are indicative. This will change as per demand

survey and actual work order to contractor. PMC will get work order and payment

Signature of Bidder/s Executive Engineer, GHB. Page

1.3 INFRASTRUCTURE FACILITIES for GHB Projects:

1. Compound wall & gates.

2. Roads with kerb & pavements.

3. Internal and external water supply with bore wells with pump sets/Corporation

provided water supply distribution system

4. Internal and External Drainage and Sewer Mains with necessary treatment plant with

all machineries, STP or other facilities for recycled water.

5. Internal and External Electrical supply with all power distribution equipment.

6. Lift (Elevators) and Generator

7. Fire System with Detection, Fire Protection etc. as per local authorities’ norms.

8. Security Arrangements

9. Landscaping / Park Development

10. Solar energy for street lighting and Roof top solar system

11. Sub-station for electric power.

12. Any other infrastructure facilities required to complete the Project in all respects.

Signature of Bidder/s Executive Engineer, GHB. Page

2.0 INFORMATION AND INSTRUCTION TO APPLICANT

2.1.1 Letter of submission and information for selection shall be submitted as per

formats attached.

2.1.2 All information called for shall be furnished against the respective columns in

the enclosed form. If information is furnished in a separate document, reference

to the same should be given against the respective column(s). If information is

‘NIL’ it should also be mentioned as ‘NIL’ or ‘No such case’. If any particular

query is not applicable to the applicant Consultant it should be stated as ‘Not

applicable’. However, the applicant Consultants are cautioned that not giving

complete information called for in the application in the form required or not

giving it in clear terms or making any change in the prescribed forms may result

in summary disqualification of the applicant Consultant. Application made by

telegram, fax, e-mail or telex and those received late may not be considered.

2.1.3 All information shall be furnished in English.

2.1.4 The BID shall be filled up legibly. The BIDDER Consultant’s name shall appear

on each page of the application with authorized signature.

2.1.5 Reference information and Certificates from the respective clients certifying

suitability, technical know-how or capability of the BIDDER Consultant shall be

signed by the authorized signatory of client.

2.1.6 The eligible BIDDER Consultant is advised to furnish any additional

information, which they think is necessary in regard to its capabilities. No

further information will be entered after submission of documents unless it is

called for by the Client.

2.1.7 Bidder/s shall bear all costs associated with the preparation and submission of

their Proposals. Costs might include site visit, collection of information, and if

selected, attendance at contract negotiations.

2.1.8 The Employer is not bound to accept any Proposal and reserves the right to

annul the selection process at any time prior to contract award, without thereby

incurring any liability to the bidder/s.

2.1.9 In preparing their Proposals, Bidder/s is/are expected to examine in detail the

documents comprising the RFP. Material deficiencies in providing the

information requested may result in rejection of a Proposal.

2.1.10 The assignment mentioned herein is intended to be job and time oriented. The

consultant shall not be entitled to claim any compensation in Engineering

REVIEW & APPROVE. For Construction Supervision Services consultant shall

not be entitled to claim any compensation up to 30 months from the actual date

Signature of Bidder/s Executive Engineer, GHB. Page

of start of work for individual site. After those 30 months actual enumeration

will only be paid to the consultant on the bases of staff on site at that time and

cost of man month quoted in the tender document till only the physical

completion of the works. No other any compensation till completion in the event

of the time estimated for the completion of the work being extended for any

reason what so ever.

2.1.11 The Data Sheet indicates how long the Bidder/s’ Proposals must remain valid

after the submission date. During this period, the Bidder/s shall maintain the

availability of experts nominated in the Proposal. The Employer will make its

best effort to complete negotiations within this period. In case of need, the

Employer may request Bidder/s to extend the validity period of their Proposals.

Bidder/s has the right to refuse to extend the validity period of their Proposals

with valid reasons for which employer’s decision shall be final & binding to

2.1.12 The Employer named in the “Data Sheet” will select a Consultant from those

Consultants who submitted proposals, in accordance with the method of

selection indicated in the Data Sheet.

2.1.13 The Employer requires that Consultants provide professional, objective and

impartial advice and at all times hold the Employer’s interest paramount,

without any consideration for future work, and strictly avoid conflicts with other

assignments or their own corporate interests.

2.1.14 A Consultant (including its Personnel and Sub-Consultants if applicable) or any

of its affiliates shall not be hired for any assignment that, by its nature, may be in

conflict with another assignment of the Consultant to be executed for the same

or for another Employer.

2.1.15 The EMD is liable to be forfeited if successful Bidder fails to execute the

agreement within 15 Days from the date of Letter of Acceptance.

2.1.16 PMC cannot include current / retired employees of Central & State Government/

under taking body as their resource personnel/experts.

2.1.17 A Consultant (including its Personnel and Sub-Consultants if applicable) that

has a business or family relationship with a member of the Employer’s staff who

is directly or indirectly involved in any part of (i) the preparation of the Terms of

Reference of the assignment, (ii) the selection process for such assignment, or

(iii) supervision of the Contract, may not be awarded a Contract, unless the

conflict stemming from this relationship has been resolved in a manner

acceptable to the Employer throughout the selection process and the execution of

2.1.18 The Data Sheet indicates how long Consultants’ Proposals must remain valid

after the submission date. During this period, Consultants shall maintain the

availability of Professional staff nominated in the Proposal. The Employer will

Signature of Bidder/s Executive Engineer, GHB. Page

make its best effort to complete negotiations within this period. Should the need

arise, however, the Employer may request Consultants to extend the validity

period of their proposals. Consultants who agree to such extension shall confirm

that they maintain the availability of the Professional staff nominated in the

Proposal, or in their confirmation of extension of validity of the Proposal,

Consultants could submit new staff in replacement, who would be considered in

the final evaluation for contract award. Consultants who do not agree have the

right to refuse to extend the validity of their Proposals, with valid reasons for

which employer’s decision shall be final & binding to the contractor.

2.2 DEFINITIONS

Words and expressions not elsewhere defined in this contract or its

Schedules/Sections shall bear the following meanings, the singular including the plural

and vice versa.

1 Consultant/PMC The firm Selected for the Project Management consultancy

(PMC) SERVICES including SELECTION OF CONSULTANT FOR

PROJECT MANAGEMENT CONSULTANCY (PMC) SERVICES

INCLUDING DESIGN REVIEW AND CONSTRUCTION SUPERVISION

FOR PMAY 2.0 URBAN HOUSING PROJECT AT VARIOUS PLACES

FOR GUJARAT HOUSING BOARD. For the purpose of financials,

experience of the personnel for deployment and track record, the

firm’s parent or relevant experienced subsidiaries (meaning -

who has carried out similar quantum and value of PMC services

in housing and infrastructure sectors) are considered.

2 Sub-consultant Any person or entity/ Experts with whom the Consultant

subcontracts any part of the Services.

3 Client/Employer Gujarat Housing Board, Pragatinagar Naranpura, Ahmedabad -

380013 Gujarat.

4 Engineer-in-charge Executive Engineer of concerned division.

5 GoG Gujarat of Government

6 Service Means the work to be performed by Consultant selected for

Consultant, pursuant to the contract for the purpose of this

9 R & B Deptt. Roads & Building Department, of Gujarat.

10 Government/GoG Gujarat Government

11 ULB Urban Local Body

12 Currency Means the Indian Rupees

14 GHB Gujarat Housing Board

Signature of Bidder/s Executive Engineer, GHB. Page

15 RFP Request for Proposal prepared by the Employer for the selection

of Consultants.

16 GDCR General Development Control Regulations.

17 SSRB Standard Specification for Roads and Bridges in India

18 GERI Gujarat Engineering Research Institute.

19 PIU Project Implementation Unit

20 Contractor To whom the Contract for Construction Works to be awarded.

21 BIS Building Indian Standards

22 NBC National Building Code. (Latest Revision)

23 Data sheet Such part of the Instructions to Consultants used to reflect

specific assignment conditions.

24 Day Means calendar day.

25 Personnel Professionals and support staff provided by the Consultant or by

any Sub-Consultant (if applicable) and assigned to perform the

Services or any part thereof; “Foreign Personnel” means such

professionals and support staff who at the time of being so

provided had their domicile outside the Government’s country;

“Local Personnel” means such professionals and support staff

who at the time of being so provided had their domicile inside

the Government’s country.

26 Terms of The document included in the RFP as Section 5 which explains

Reference” (TOR) the objectives, of work, activities, tasks to be performed,

respective responsibilities of the Employer and the Consultant,

and expected results and deliverables of the assignment.

27 Proposal The Technical Proposal and the Financial Proposal.

28 BIM Model Building Information Models (using Revit) with LOD (Level of

Details) of 200 minimum

Signature of Bidder/s Executive Engineer, GHB. Page

2.3. CLARIFICATIONS AND AMENDMENTS TO RFP DOCUMENTS

2.3.1. Bidder/s may request a clarification of any of the RFP documents prior to pre-bid

meeting indicated in the Data Sheet. Any request for clarification must be sent in

writing to the Executive Engineer at address indicated in the Data Sheet so as to

reach three days prior to the meeting to the specified address. These would be

clarified with the pre-bid minutes without identifying its source.

2.3.2. A prospective bidder requiring any clarification of the bidding documents may

notify the Employer in writing or by fax (hereinafter, the term "fax" is deemed to

include electronic transmission such as facsimile, cable and telex) at the

Employer's address indicated in the Invitation for Bid.

2.3.3. The Employer will respond to any request for clarification about RFP. The purpose

of the meeting shall be to clarify issues and to answer questions on any matter that

may have been raised by the prospective bidders in writing and received by the

Employer’s office.

2.3.4. Non-attendance at the Pre-bid meeting will not be a cause for disqualification of

2.4. PREPARATION OF THE PROPOSAL

2.4.1. A Bidder’s Proposal (the Proposal) will consist of two (2) components

(i) The Technical Proposal, and

(ii) The Financial Proposal

2.4.2. All related correspondence exchanged by the Bidder/s would also form part of the

2.4.3. Technical and Financial Proposal should be online submission only.

2.4.4. The Technical Proposal should clearly demonstrate the Consultant’s understanding

of the assignment requirements and capability and approach for carrying out the

tasks set forth in the TOR through the nominated experts.

2.5 ELIGIBILITY AND METHOD OF SUBMISSION OF RFP

2.5.1 Reputed and well established Consultants/Individuals registered as legal entity

who dealt with Project Management consultancy Services having experience of

minimum Ten Years in handling high-rise (min. P+7) building Projects and

having permanent qualified Architects and Engineers like structural, civil,

Signature of Bidder/s Executive Engineer, GHB. Page

mechanical, electrical, services design engineers etc. in related fields for Design

and Construction activities.

2.5.2 The offers required to be uploaded through E-Tendering i.e. electronic form in

TWO BID system namely (1) Technical Bid & (2) Financial Bid which shall be

submitted in electronic format through online only. Employer will not be

responsible for non-submission/uploading of offer in time due to

electronic/electrical or any reason.

2.5.3 First Technical Bid giving Pre-qualification details and documents thereof (BID-

I). Second Bid contains the financial bid and relevant details thereof. (BID-II)

(i) Bidder shall have to upload their offer, i.e. Pre-qualification Bid as well as

Technical Bid & Price Bid and the document completed in all respects

should be submitted in Electronic formats only after having been digitally

signed, along with all necessary documents as mentioned.

(ii) Bids of only those bidders who have submitted all information, statistical

details as required in the bid document through E Tendering will be

(iii) Proposals not bearing digitally signature will not be accepted.

(iv) If the bidder desires any verification/ clarification on ambiguity found in the

bid document same shall be furnished within stipulated time limit.

(v) Pre-qualification bid of all proposals received within time limit as

mentioned in (2) above will be opened at The Office of the Superintending

Engineer (2), Gujarat Housing Board, Pragatinagar, Naranpura, and

Ahmedabad, in the presence of the Consultant or their authorized

Representative, as specified in the Notice.

(vi) Pre-Bid will be held in the Conference room of the Gujarat Housing Board,

Pragatinagar, Naranpura, Ahmedabad. Bidders may request a clarification

on any of the proposal document, but the same should be submitted in

writing to the client's address and should be submitted latest by three clear

days prior to the date of pre-proposal conference.

(vii) Requests received within stipulated time will be answered at the time of

Pre-proposal Conference/with Minutes of the pre-bid meeting. Copies of the

client's response will be uploaded online, including description of the

queries but without identifying the source. Please note that late submission

of request for clarification by any bidder shall not be responded to.

Signature of Bidder/s Executive Engineer, GHB. Page

2.6 SELECTION PROCESS.

(1) The selection process will be done in a transparent manner and carry out evaluation

of proposal on the basis of mandatory requirement for general and specific criteria

and scoring criteria specified in the section.

(i) Based on the information supplied in the RFP, Consultants would be qualified

& short-listed by the committee with reference to the eligibility criteria and

only the short listed (Technically Qualified) Consultants would be invited to be

present at the time of opening of financial proposal.

(ii) The final selection of Consultant would be based on the Quality and Cost Based

Selection (QCBS) procedure described in the RFP.

2.6.1 Negotiations/ Discussion, if any will be held in the office of the Housing

Commissioner, Gujarat Housing Board, Ahmedabad or Tender committee or by any

higher authority situated at Gandhinagar. Representatives conducting negotiations

on behalf of the Consultant must have written authority to negotiate technical,

financial, and other terms and conclude a legally binding agreement.

2.6.2 The technical negotiations cover the Consultant’s Technical Proposal, including the

proposed technical approach and methodology, work plan, staffing schedule,

organizational arrangements, and any suggestions made by the Consultant or the

employer to improve the implementation of the assignment. Negotiations will not

result in substantial modifications to either the Consultant’s Technical Proposal or

2.6.3 The financial negotiations will generally fine-tune duration of expert’s inputs and

quantities of out-of-pocket expenditure items may be increased or decreased from

the relevant amounts shown or agreed otherwise, in the Financial Proposal. Unless

exceptional circumstances exist, the details of experts’ remuneration and specified

unit rates for out-of pocket expenditures will not be subject to negotiations.

2.6.4 The consultant shall confirm the modifications made in his proposals in writing

within three days of conclusion of negotiations without changing the content of

technical proposal and requirements.

2.6.5 If contract negotiations are unable to be concluded for any reason, the employer

will, at its discretion, commence negotiations with the second lowest bidder.

Signature of Bidder/s Executive Engineer, GHB. Page

2.6.6 During negotiations the PMC's must be prepared to furnish the detailed cost

breakup and other clarifications to the proposals submitted by him, as may be

required. If the negotiations with this consultant are successful, the award will be

TENDER FEE AND EARNEST MONEY DEPOSIT.

2.6.7 RFPS documents are available at web site. Visit www.tender.nprocure.com.

Tender fee Rs. 23,600.00 (Rupees twenty thousand six hundred rupees only) (Not

refundable) by DD/Bankers cheque in favour of the “Executive Engineer, Gujarat

Housing board, AHMEDABAD.” payable at AHMEDABAD. DD/Bankers cheque

issued after the last date of submission of bid shall not be considered or accepted.

2.6.8 The tenderers are requested to furnish EMD amounting Rs. 11,48,584/- (Rupees

Eleven Lakhs Forty-Eight Thousand Five Hundred Eighty-Four Only), in form

of by B.G /FDR/DD. in favour of the “Executive Engineer, Gujarat Housing

board, AHMEDABAD.” Payable at AHMEDABAD from any bank listed. B.G.

shall be valid up to at least 180 days. And both will be submitted in electronic

format online (by scanning) while uploading the Bid.

2.6.9 Offers of only those bidders shall be opened whose Tender fee & EMD are

received electronically & physical, However for the purpose of realization of

both D.D. bidder shall send the same in physical form (in original) so as to reach

on the date shown in notice during the office hours at 6th Floor, Superintending

Engineer-II, Gujarat Housing Board, Ahmedabad by post or hand delivery.

2.6.10 The G.H.B. reserves the right to reject any or all the tenders without assigning

any reasons therefore.

2.6.11 Pre-Proposal meeting will be held on date: - 02/06/2026 at 11.30 hrs in the

Conference Room, Gujarat Housing Board, Pragatinagar, Naranpura,

Ahmedabad 380 013. Consultants may request a clarification on any of proposal

document but the same should be submitted in writing by R.P.A.D. Post only on

the client’s address and should be submitted latest before three days of Pre-Bid

meeting. Request received within stipulated time will be answered at the time of

pre-bid meeting/with Minutes of Pre-Bid Meeting.

2.6.12 Absent at the pre-bid meeting will not be a cause for disqualification of a bidder.

Signature of Bidder/s Executive Engineer, GHB. Page

2.6.13 Copies of client’s response will be uploaded online, including description of the

queries but without identifying the source. The clarifications and amendments if

any will be uploaded on the website www.nprocure.com. Please note that late

submission of request for clarification by any consultant shall not responded to.

Signature of Bidder/s Executive Engineer, GHB. Page

3.00 ELIGIBILITY CRITERIA FOR QUALIFICATION

To qualify, the consultant must have to satisfy the following Mandatory

(General & Specific) qualifying requirements.

General Requirement

i. Consultant must have an office in India, operating for minimum last 10 Years and

should be registered under Indian companies Act. 1956 and subsequence

amendments time to time. for last 10 years (certificate of incorporation and PAN

Card must be furnished with technical proposal). If Overseas Consultant, they

should open a project office in Ahmedabad in the event of not having an office in

India within 30 days of the award of contract. Additionally, Overseas Consultant

should be operating for minimum of last 10 Years and should be registered under

respective countries regulatory framework.(For Overseas Consultant too,

certificate of incorporation in respective country of registration and PAN Card/Tax

Resident Certificate must be furnished with technical proposal)

ii. Consultant must have an ISO 9001 certification from minimum 5 years from date

of acquiring and valid for the year of bidding. ISO 14001 certificate is desirable.

(A copy of the certificates must be furnished with Technical Proposal)

iii. Consultant should not have been blacklisted by any Government / Non-

Government / Private Agencies/organizations/Institutions and Funding Agencies in

the last 05 years.

iv. Consultants are not allowed to form Joint venture or Consortium with other

Consultants. Subletting or subcontracting of any part of work except survey and

soil investigations is not permitted.

v. Experience of key personnel working presently in consultancy organizations shall

only be considered.

Specific Requirement

i. Consultant shall have a minimum Annual Turnover in any one year over last five

years of the annual value of contract/contracts applied for. (Audited Balance sheet

from certified Chartered Accountant or reputed audit firm to be furnished)

ii. Consultant must have successfully implemented total 96,000 sqmt. carpet area

Signature of Bidder/s Executive Engineer, GHB. Page

projects with high rise buildings minimum (i.e. G+7 and higher) height as a PMC

including Architectural concept design services, Concept Master Planning of entire

site, construction supervision/Project management services & commissioning of the

system, structural design which including using alternative technology/pre-cast design

in affordable housing seismic zone for projects in India or abroad during last seven

years. For a multi-national consultant, the minimum relevant experience abroad (i.e.

affordable housing or public housing) should also meet this criterion in terms of size

and other requirements specified above (Furnish copy of performance certificate

issued by the Owner/Employer not below the rank of Executive Engineer or

iii. The Consultant should have experience as PMC and Construction Supervision

including Inspection services having minimum one work of high rise building

minimum (i.e. G+7 and higher) height with project cost not less than Rs. 100 crores or

two works of project cost not less than Rs. 50 crores during last seven years or five

works of project cost not less than Rs 30 crores. (Furnish copy of performance

certificate issued by the Owner/Employer not below the rank of Executive Engineer

iv. The Consultant should have experience in structural design/Design Review of at least

one high rise building of G+7 and above Project of the value of not less than Rs.

Crores in last 7 Years.

In case consultant fails to satisfy the above requirements, the bid shall be considered

non responsive and shall not be considered for further evaluation and the consultant

shall be disqualified at the stage.

v. The Consultant should have demonstrable in-house experience in Building

Information Management (BIM) for residential buildings; the same shall be used for

design reviews, QC checks and control, progress status reports in liaison with

Contractors as a minimum. The creation, update (till as-built), submission and

management of BIM models for each site with help of contractor (as a creator of

detailed BIM models) will be the responsibility of the consultant, The Consultant shall

guide Gujarat Housing Board with the publication of BIM guidelines, standards and

specifications.

This is in line with Digital India Programme, where Gujarat Housing Board has

embarked on creating future ready assets to compliment smart elements of assets

Signature of Bidder/s Executive Engineer, GHB. Page

under various programmes.

Scoring Criteria

The relevant experience of Consultant shall be evaluated based on the marking system

as under. The consultant shall have to satisfy the following criteria and as per the

performance, marking shall be given and accordingly evaluation shall be made.

Group Parameter Max. Criteria

1 Relevant 50 1. Experience in High rise Residential/Township projects

Experience of the

Consultant’s Firm A > 100.00 Crore projects. (10 marks per

in last ten years in Project) 5 Projects

India or abroad.

The Experience B > 50.00 Crore projects. (7.14 marks per

should include Project) 7 Projects

Master Planning C > 30.00 Crore projects. (5 marks per Project)

and Concept 10 projects

Engineering and

2 Experience in 10 A Conventional + material specified in SOR

structural design B Alternative technology in addition to

of high rise conventional (e.g. Pre-cast/alternative

building using technology design in residential)

alternative (a) 1 project having alternative

Technology Technology……… (3 Marks)

(other than (b) 2 project having alternative

Traditional) Technology……… (3+2 Marks)

3 Proposed 10 Understanding TOR

methodology and Quality of methodology

work plan, Approach and methodology for executing the

4 Relevant 70 Personal No. Min. Experience in total

experience of the mark High-rise marks

key personnel building,

graduation from

reputed institute

with good class.

Project manager 1 12 8

Resident Construction 4 12 8

Sr. Structure Engineer 1 6 4

Sr. Architect 1 6 4

MEP Engineer (1 for 3 4 2

Signature of Bidder/s Executive Engineer, GHB. Page

Environment Er. / 1 1 4

Sustainability Expert

5 Experience in green building & Energy Efficiently building having 4 or 5 star of

GRIHA or equivalent, will earn grace marks.

Note:- The consultant shall have to secure minimum 60% marks in each group

mentioned above and total of all the groups shall be minimum 80%.

Signature of Bidder/s Executive Engineer, GHB. Page

Engineering REVIEW & APPROVE and Project monitoring services cell with following

staff to be established at Ahmedabad/HQ/Consultant own office, but they have to travel as

per requirement of client for Engineering REVIEW & APPROVE and Project monitoring

services of the project.

(A) KEY PERSONAL

Sr. Position Nos. Minimum Minimum Experience field

No. qualification Experience

1 Project Manager 1 B.E/ B.Tech 15 yrs In design and Execution

(Team Leader) .(civil) with of high-rise residential

M.E, M Tech building projects

2 Sr. Structural 1 M.E. in 10 yrs In structural design of

Engineer structure high-rise building

Engineering projects, including pre-

cast/alternative

technology design in

3 Sr. Architect 1 B. Arch. or 10 yrs. In structural design of

equivalent high-rise building

4 Environment Er. 1 B. E. Civil 5 yrs In construction of high-

/ Sustainability rise building, worked as

Expert a Environment Engineer

5 MEP Engineer1 for B. E. in 5 yrs In design of high-rise

each relevant field building projects

(B) SUPPORTING STAFF

1 Structural 1 M.E. in 5 yrs In structural design of

Engineer structure high-rise building

Engineering projects

2 Architect 1 B. Arch. or 5 yrs In structural design of

equivalent high-rise building

PART - II FIELD LEVEL STAFF

(A) KEY PERSONNEL

1 Resident 4 B.E. in civil 10 yrs. In construction of high-

construction Engineering rise building

Signature of Bidder/s Executive Engineer, GHB. Page

(B) SUPPORTING STAFF

1 Site Engineer 38 B.E. in civil 5 yrs. In construction of high-

Engineering rise building

2 MEP Engineer 08 B.E. in 5 yrs. In construction of high-

Mechanical, rise building

3 Safety Engineer 04 B.E. in Civil/ 4 yrs. In construction

Mechanical supervision and worked

Engineering as a safety Engineer of

high-rise building

4 Public Health 04 B.E. in civil 5 yrs. In construction of High

Engineer engineering rise building.

5 Firefighting 04 Graduation 5 yrs In design and Execution

experts of high-rise building

Consultant has to ensure that minimum 1 site engineer should be well trained with 3D

BIM (Revit) per site to perform the task of BIM model management based on contractor’s

detailed BIM model submission.

Signature of Bidder/s Executive Engineer, GHB. Page

Team Composition Vokra

a) Key Personnel

All the key staff proposed shall be regular full time employees of Consultant for

not less than 12 months prior to date of submission of the proposal. Copy of the

TDS/PF statement (or equivalent) proposed staff shall be shall be attached as a

proof is essential.

b) Supporting staff

Details of supporting staff should be submitted immediately after award of the

Indicative field staff (Personal) required per Division as under

Indicative field staff required per Division

Sr. Resident PHE

Location constructi Engineer

No. Site MEP Safety

on Engineer Engineer Engineer

Division No. 01 (Ahmedabad Division)

Division No. 02 (Vadodara Division)

03 Padara, Vadodara

04 Mahemdabad, Vadodara

05 Gorwa,Vadodara,

06 Gorwa, Vadodara (Samta

Society) 01 14 02 01

07 Gotri, Vadodara

08 Atladra-(TP 20 FP 34),

Vadodara(Plot-B)

09 Atladra-(TP 20 FP 5),

Vadodara(Plot-A)

Division No. 03 (Surat Division)

10 Chhaprabhatha, Surat

11 Kosad, Surat

12 Amroli, Surat 01 08 02 01

13 Chhaprabhata, Ganeshpura

Signature of Bidder/s Executive Engineer, GHB. Page

Division No. 04 (Rajkot Division)

14 Shastrinagar, Bhavnagar

15 Jetpur, Rajkot

16 Mahuva, Bhavnagar

17 Tarsamiya, Bhavnagar(R-

18 Tarsamiya, Bhavnagar(R-

19 Tarsamiya, Bhavnagar(R-9),

Note: Minimum two site Engineer per site should be provided. More site Engineer

should be provided by PMC as per requirement in consultation with GHB.

Signature of Bidder/s Executive Engineer, GHB. Page

A. PREPARATION OF PROPOSALS :

Consultants are requested to submit a Proposal in two bids viz, Technical and

Technical Proposal:

▪ In preparing the Technical Proposal, consultants are expected to

examine the documents comprising this RFP in detail. Material

deficiencies in providing the information requested may result in

rejection of a Proposal.

▪ The technical proposal should clearly demonstrate the consultants

understanding of the assignment requirements and capability and

approach for carrying out the tasks set forth in the RFQ

▪ While preparing the Technical Proposal, consultants must give

particular attention to the following:

▪ The assignment carried out by individual staff member or any associates

prior to joining Consultant of consultant cannot be called as the

experience of Consultant but may be referred to in the curriculum vita of

staff proposed for the services.

▪ Key professional staff proposed shall be permanent employees of

Consultant or have an extended and stable working relation with it.

▪ Proposed professional staff must have at least the experience

indicated in the Data Sheet, preferably under conditions similar to

those prevailing in the country of the Assignment.

▪ Alternative professional staff shall not be proposed, and only one

curriculum vita (CV) may be submitted for each position along with

copy of educational qualification.

▪ Reports to be issued by the consultants as part of this assignment

must be in the language(s) specified in the Data Sheet. It is desirable

that Consultant's personnel have a working knowledge of the client's

national / local language.

▪ The Technical proposal should provide the following information

using the attached Standard Forms (Section-3):

▪ A brief description of Consultant's organization and an outline of

recent experience on assignments (in annexed Form) of a similar

Signature of Bidder/s Executive Engineer, GHB. Page

magnitude and nature and present workload.

▪ Any comments or suggestions on the Request for Proposal and on

the data, a list of services, and facilities to be provided by the Client

(in annexed Form).

▪ A description of the methodology and work plan for performing the

assignment (in annexed Form).

▪ The list of the proposed staff team by specialty, the tasks that would

be assigned to each staff team member, and their timing (in annexed

▪ CVs must be recently signed by the proposed professional staff on

Consultants letter pad and the authorized representative submitting

the proposal. Key information should include educational

qualification, educational Certificates, number of years working for

Consultant/ entity, and degree of responsibility held in various

assignments in the past 10 to 15 years (in annexed Form)

▪ Copy of TDS and PF statement (or equivalent) for each key staff to

be provided. (in annexed Form)

▪ Estimates of the total staff effort (professional and support staff; staff

time) to be provided to carry out the Assignment, supported by bar

chart diagrams showing the time proposed for each professional staff

▪ Forms for specific Project Experience Section.

▪ The Technical Proposal shall not include any financial information.

Financial Proposal:

▪ In preparing the Financial Proposal, consultants are expected to take

into account the requirements and conditions of the RFP documents.

The Financial Proposal should follow Standard Forms.

▪ It lists all costs associated with the Assignment are deemed to be

included in the financial offer, such costs could be (a) remuneration

for staff (foreign and local, in the field and at headquarters), and (b)

reimbursable such as subsistence (per diem, housing), transportation

(international and local, for mobilization and demobilization),

services and equipment (vehicles, office equipment, furniture, and

supplies), office rent, insurance, printing of documents, surveys; and

Signature of Bidder/s Executive Engineer, GHB. Page

training, if it is a major component of the assignment.

▪ The Financial Proposal shall be excluding of all the taxes (except

▪ Consultants may express the price of their services in the currency of

Indian Rupee only.

▪ Commissions and gratuities, if any, paid or to be paid by consultants

and related to the Assignment will be borne by the consultant.

▪ The Data Sheet indicates how long the proposals must remain valid

after the submission date. During this period, the consultant is

expected to keep available the professional staff proposed for the

assignment. The Client will make its best effort to complete

negotiations within this period. If the Client wishes to extend the

validity period of the proposals, the consultants who do not agree

have the right not to extend the validity of their proposals.

▪ The financial proposal shall be quoted on per sqm. basis of carpet

area SELECTION OF CONSULTANT FOR PROJECT

MANAGEMENT CONSULTANCY (PMC) SERVICES

INCLUDING DESIGN REVIEW AND CONSTRUCTION

SUPERVISION Services as given in the price bid. Payment shall be

paid as per payment schedule given in MODE AND STAGE OF

▪ The costs shall be given inclusive for phases of work, i.e.

Engineering REVIEW & APPROVE and Construction Supervision

Services, and Defects correction supervision

▪ The Period for the Pre-contract work is assumed at four to twelve

weeks and shall be used to ensure that all head (branch) office and

site staff to be involved fully understands The Contract Agreement

The construction contract documentation The activities and tasks

required under their proposed position

▪ The particular procedures and ways of interaction with the Employer

and the contractor Checking and approval of detailed designs of civil

( based on Architectural-Concept & structural designs) & electro-

mechanical equipment etc.

▪ The period shall also include for the consultant's mobilization prior

to the contractor entering the site. The consultant shall mobilize

immediately after entering the contract agreement. The time period

for completion of various projects is 18 months as shown below in

Signature of Bidder/s Executive Engineer, GHB. Page

Location In months for

03 Padara, Vadodara

04 Mahemdabad, Vadodara

05 Gorwa,Vadodara, (Laxmipura)

06 Gorwa, Vadodara (Samta Society)

07 Gotri, Vadodara The time limit of PMC

shall be considered as

08 Atladra-(TP 20 FP 34), Vadodara(Plot-B) below:

Time limit for execution of

09 Atladra-(TP 20 FP 5), Vadodara(Plot-A) work as per contractor’s

10 Chhaprabhatha, Surat work order

Note:- The work order to PMC

11 Kosad, Surat of individual site shall be

released as and when finalized by

12 Amroli, Surat competent authority.

13 Chhaprabhata, Ganeshpura Surat

14 Shastrinagar, Bhavnagar

15 Jetpur, Rajkot

16 Mahuva, Bhavnagar

17 Tarsamiya, Bhavnagar(R-31), Rajkot

18 Tarsamiya, Bhavnagar(R-10C), Rajkot

19 Tarsamiya, Bhavnagar(R-9), Rajkot

▪ The consultant shall be entitled to claim agreed milestone based payment as

indicated in this bid, for the Architectural Concept Design and Master Planning

of Site works upon completion of pre-contract works, but shall not be entitled

to claim variation in case of multiple revisions of the Architectural Concept

Design during pre-contract works

▪ The consultant shall not be entitled to claim any variation compensation in

Engineering REVIEW & APPROVE.

▪ For Construction Supervision Services consultant shall not be entitled to claim

any variation compensation up to 18 months from the stipulated date of the

completion of work for individual site. After those 18 months actual

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enumeration will only be paid to the consultant on the bases of staff approved

by GHB (maximum 2 engineers on per site) on site at that time and cost of man

month at Rs.1.5 lac per month per engineer till only the physical completion of

the works. No other any compensation till completion in the event of the time

estimated for the completion of the work being extended for any reason what

Following Works are envisaged during construction supervision period.

i. Inspection of materials and equipments.

ii. Over all supervision of Construction activities, taking

measurement & preparation of bill, certification of bills,

monitoring of progress of work, submission of periodical

progress report, monitoring of Quality Assurance Programme,

inspection of materials and equipment at site as well as factory

site (manufacturing unit), satisfactory certification of work and

satisfactory completion certificate of the project.

iii. Monitoring towards Commissioning of projects.

iv. Full Supervision of all construction activities, preparation &

certification of bills.

v. Monitoring of progress of works, submission of periodical reports,

monitoring of quality assurance programs, inspection of materials

and equipment at site of work as well as factory site.

vi. Satisfactory completion certificate of projects.

vii. Commissioning of projects with respect to external services.

viii. Periodical Monitoring of defect correction during execution and up

to 24 months from the date of issue of completion certificate without

any extra payment for it.

ix. Guide GHB and confirm the drawings to submit local authorities for

local/statutory approval.

x. Suggest and implement remedial measures as a part of quality

assurance if any test results are found not as per require

norms/specification/IS code. Full supervise remedial measures.

xi. Full witness of all materials tests.

xii. Monitor project schedule & inform agency for mobilization of extra

resources to complete the work within time schedule.

xiii. Prepare daily progress report with respect to construction schedule.

xiv. Implement EHS policy at site.

xv. Prepare check lists for all activities before, during and after

execution & implement at site.

Signature of Bidder/s Executive Engineer, GHB. Page

xvi. The “Defects Correction Supervision” will be of duration of

(twenty four) months from the date of issue of the certificate of

completion to the contractor. During this period, permanent presence

of Agency staff on site is not necessary. However, Agency Personnel

shall visit all site at least once in a month and submit report. Further

Agency personnel should be readily available for a site visit at any

time on 48 hours notice by the Client whenever required.

xvii. Engineering review services including design review.

B. Consultant’s price proposed shall include the followings.

Set up of Architectural Concept Design and Master Planning and Contract selection

stage, engineering approval and project monitoring cell, at Ahmedabad.

i. Professional staff at site office:

All decision making key personals shall be deployed by the

consultant at site office. The rates hereto shall be all inclusive per

staff member and month, and cover basic salary, social charges (incl.

pension fund and similar payments), overheads (incl. tax and

insurance liabilities, sickness, holiday and bonus payments, charges

for support staff office and backstopping, etc.) consultant's fees and

any other accountable and variables. The rate shall also include staff

required by consultant at head and branch office for their own general

administration and engineering REVIEW & APPROVE services

Charges for travel of staff from home base to site and field

allowances for boarding and lodging, etc. shall also be covered.

ii. Transportation

The rates hereto shall be all-inclusive per vehicle type per month and

cover rent/depreciation, running and maintenance, driver's wages,

charges and allowances, consumables & any other accountable and

iii. Site office and equipment

The rates hereto shall be all-inclusive per month and cover rent /

depreciation, operation, running and maintenance, internet facility,

costs for document reproduction, communication, support staff like

computer operator with AutoCAD/ Revit knowledge, draughtsman,

tracers, office staff, computer operator, etc. & any other accountable

iv. Other expenses (if any)

Signature of Bidder/s Executive Engineer, GHB. Page

(To be specified by consultant in his financial proposal) All costs and

rates quoted shall be fixed for the duration of the contract agreement,

except as otherwise provided for therein. Any costs not entered shall

not be payable, except as otherwise provided for in the contract

Signature of Bidder/s Executive Engineer, GHB. Page

4.0 SUBMISSION, RECEIPT, AND OPENING OF

4.1 The original Proposal (Technical Proposal and Financial Proposal)

shall be submitted electronically.

4.2 An authorized representative of Consultant initials all pages of the

Proposal submitted in hard copy. The representative's authorization is

confirmed by a written power of attorney accompanying the

4.3 Bid processing fees and earnest money deposit shall be submitted to

the client as shown in Data sheet

4.4 The technical proposal and financial proposal must be uploaded

online on or before the time and date stated in the data sheet. All

online submission shall be readable in PDF portable document format

or joint photographic experts group (JPG)

4.5 After the deadline for submission of proposals the technical proposal

shall be opened immediately by the Authorized representative of

GHB. The financial proposal shall remain encrypted with a

respectable public auditor or independent authority until all submitted

proposals are opened publicly, as decided by the client.

4.6 A consultant should submit only one proposal if a consultant submits

or participate in more than one proposal for the same project such a

consultant shall be disqualified.

4.7 The tenders shall be rejected outright if:

a) Tender is in the name of person or Consultant who is not a consulting

b) Tender fees and Earnest Money Deposit not received in the time

prescribed by GHB

c) Offer submitted in physical form.

d) If the consultant has quoted rates with additional condition and

counter conditions

e) In case of any deviation in the terms of reference, terms and

conditions of the tender.

f) If the tender is not digitally signed by the consulting firm.

g) If the “Technical Bid” of any Consultant is decided as non-responsive

the “Price Bid” of that Consultant shall not be opened

h) If the rate are not unworkable.

Signature of Bidder/s Executive Engineer, GHB. Page

5.0 PROPOSAL EVALUATION :

From the time the bids are opened to the time the contract is awarded

any effort made by Consultant to influence the Client in the Client's

proposal evaluation, proposal comparison or contract award

decisions may result in the rejection of the consultant's proposal.

5.2 Evaluation of Technical Proposals:

The individual member of the evaluation committee appointed by

the Client will carry out the evaluation of proposals on the basis of

mandatory requirement for general and specific criteria and scoring

criteria specified in the eligibility criteria for qualification. Each

responsive proposal shall be preliminarily evaluated to assess their

performance and their capability with respect to mandatory

requirement for general and specific criteria. Based on this evaluation

of responsiveness of bid shall be decided. The consultant do not

satisfy this mandatory requirement, their bid will be considered non

responsive. No further evaluation shall be made for such bid and the

consultant disqualifying for further evaluation. Each responsive

proposal shall be further evaluated for technical content and will be

given a technical score (St). Any proposal found unsuitable, shall be

rejected at this stage if it fails to achieve the minimum technical score

indicated in the eligibility criteria for qualification. The Client shall

notify consultants of the rejection of their Technical Proposal online

indicating that & their Financial Proposals shall remain unopened

after completing the selection process.

For technical scoring a weightage of 150 marks is assigned. To

qualify technically, it is required that a consultant should score

minimum 60% marks in the following six individual parameters

(group) and at least 80 marks overall.

5.3 First Stage Evaluation for qualification:

The qualification of the consultants offer shall be based on mandatory

qualifying requirement and further by marking system proposed as

Signature of Bidder/s Executive Engineer, GHB. Page

Relevant Experience of the Consultant’s Firm in last

ten years in India or equivalent experience abroad

Relevant Experience in structural design of high-rise

2. building using pre-cast/alternative technology (Other than

3. Proposed Methodology and Work Plan

4. Relevant Experience of the Key Personnel

5 Experience in green building & Energy Efficiently

building having 4 or 5 star of GRIHA or equivalent,

winning Environmental or Architectural Design

Competition Awards – shall be considered as added

qualification and will earn grace marks.

Any proposal not complying with the instructions or is poorly presented

or has omissions shall be liable to rejection at this stage.

5.4 The consultant who scores (Technical Stage ) 60 % marks in each group

and 80 % overall marks as stated here in above shall be post qualified

and included in the short list for opening and evaluation of their

financial proposals.

5.5 Public Opening and Evaluation of Financial Proposals:

After the completion of technical evaluation, The Client shall notify

the successful consultants that they have secured the minimum

qualifying mark, indicating the date and time set for opening the

Financial Proposals.

The Financial Proposals shall be opened publicly in the presence of

the consultants' representatives who choose to attend. The name of the

consultant, the quality scores, and the proposed prices shall be read

aloud when the Financial Proposals are opened.

For financial evaluation, the total lump sum fee indicated in the

Financial Proposal shall be considered. GHB will determine whether the

Financial Proposals are complete, qualified and unconditional. The cost

indicated in the Financial Proposal shall be deemed as final and

reflecting the total cost of services. Omissions, if any, in costing any

item shall not entitle Consultant to be compensated and the liability to

fulfill its obligations as per the RFP within the total quoted price shall

be that of the Consultant’ Firm.

Signature of Bidder/s Executive Engineer, GHB. Page

5.6 In order to allow comparison of financial proposal on a common basis,

each financial proposal will be carefully scrutinized and total price shall

be determined. The score for each financial proposal is inversely

proportional to its total price. The lowest financial proposal (Fm) will

be given a financial score (Sf) of 100 points. The financial score (Sf) of

other financial proposal will be computed as under.

5.7 Formula for determining the financial scores:

Sf = 100 x Fm / F, in which Sf is the financial score, Fm is the lowest

price and F the price of the proposal under consideration

The weights given to the Technical and Financial Proposals are:

5.8 Combined and final evaluation

Proposals of the post qualified applicant consultants during the

process of evaluation of the technical bid will finally be ranked

according to the total score (Technical Score + Financial Score).

For this QCBS (Quality & Cost Based Selection) evaluation, the

proposals will be ranked according to their combined technical (St) and

financial (Sf) scores using the weights (T = the weight given to the

Technical Proposal; P = the weight given to the Financial Proposal; T +

P = 1) as under.

Consultant achieving the highest combined technical and financial

will be ranked as first.

5.9 The Selected Applicant Consultant shall be the first ranked Applicant

Consultant .The second ranked Applicant Consultant shall be kept in

reserve and may be invited for negotiations in case the first ranked

Applicant Consultant withdraws, or fails to comply with the

requirements specified hereinabove.

5.10This evaluation procedure reflects the high importance attached to

quality and competence. Please note that the Client is not bound in any

manner to select any of Consultants submitting proposals or to select

Consultant offering the lower price.

Signature of Bidder/s Executive Engineer, GHB. Page

5.11 AWARD OF CONTRACT:

The allocation of the consultancy work will be decided by competent

authority of client without any prejudice to any consulting agency.

Information relating to evaluation of proposals and recommendations

concerning awards shall not be disclosed to the consultants who

submitted the proposals or to other persons not officially concerned

with the process, until the winning Consultant has been notified that it

has been awarded the contract.

5.13 Mode of execution

The works of High rise building are spread over entire Gujarat state.

A number of works are to be taken up simultaneously in the state.

Therefore , the online tenders for consultancy work is invited at the

level of head office of GHB The receipt of tenders, evaluation of the

bid, selection of consultant and award of work shall be processed at

head office of GHB The successful consultant shall execute the

agreement for consultancy work with the Executive Engineer, GHB,

Ahmedabad. However the actual work shall be performed with the

concerned Executive Engineer of the project. The Executive Engineer,

GHB, Ahmedabad shall issue the orders to the consultant stating the

name of the project, location along with the name of concerned

Executive Engineer in charge of the project. The consultant shall be

responsible to the concerned officers in charge of the work for the

implementation of consultancy work. The performance of the consultant

shall be monitored, REVIEW & APPROVED based on the report of

project in charge of officers.

Signature of Bidder/s Executive Engineer, GHB. Page

Information to Consultant

Sr. Name of work : SELECTION OF CONSULTANT FOR PROJECT

No. MANAGEMENT CONSULTANCY (PMC)

SERVICES INCLUDING DESIGN REVIEW

AND CONSTRUCTION SUPERVISION FOR

PMAY HOUSING PROJECT AT VARIOUS

PLACES FOR GUJARAT HOUSING BOARD.

1. Estimated Project Cost for : Rs. 1148.58 Lacs

2. Source of Funds : Gujarat Housing Board

The Employer/ Nodal

3. : Gujarat Housing Board

4. Representative/Contact : The Executive Engineer,

Person and Address of the Gujarat Housing Board, Pragatinagar, Naranpura,

Employer/ Communication Ahmedabad:380

5. Tender fee : Rs. 23,600.00 by Demand Draft of Nationalized

Bank or other banks as listed in Tender Notice,

payable at Ahmedabad in favor of Executive

Engineer, Gujarat Housing Board, and

6. Earnest Money Deposit : Rs. /-. Demand Draft/Bank Guarantee/FDR of

Nationalized Bank or other banks as listed in

Tender Notice, payable at Ahmedabad in favor of

Executive Engineer, Gujarat Housing Board,

Ahmedabad and balance Rsby B.G. in favor of the

“Executive Engineer, Gujarat Housing board,

AHMEDABAD.” Payable at AHMEDABAD.

from any bank listed. B.G. shall be valid up to at

least 180 days from the last date of submission.

7. Project Implementation : As per page no.34

8. Consultancy period : Pre-contract period + Project implementation

9. Bid Validity : (180) days from due date for submission of bid.

10. Pre-bid meeting : On date: 02/06/2026 at 11:30 a.m. in the

Conference Room, Gujarat Housing Board,

Pragatinagar, Naranpura, Ahmedabad –

11. Physical Submission of : Up to Dt. 12/06/2026 up to 17.00 hrs.

Signature of Bidder/s Executive Engineer, GHB. Page

Tender fee & EMD

12. Opening of the Technical : Dt. __.06.2026 at 11.30 hrs onwards (next

Bids (Date & time) working day)

13. Place of Opening of Bids : As per above Sr. No.

Evaluation of Technical

14. : As per Evaluation criteria

15. Security Deposit : 2.5% of Accepted Consultancy cost in form of

Bank Guarantee of any bank mentioned in this

tender at the time of Agreement & 2.5 % of

Accepted Consultancy cost will be recovered from

R.A. bill. The Security Deposit shall be submitted

site wise according to Contractor’s work order.

16. Performance : 5% of Accepted Consultancy cost in form of Bank

Security(Bond) Guarantee of any bank mentioned in this tender.

The Performance Security (Bond) shall be

submitted site wise according to Contractor’s work

17. Liquidated Damages for : If established delay in approval of drawings and

Delay delay in progress due to PMC then liquidated

damages will not exceed Rs. 0.1% of contract

value per day and will be subject to max amount of

5% of contract value.

Signature of Bidder/s Executive Engineer, GHB. Page

TECHNICAL PROPOSAL SUBMISSION FORM

(Location, Date)

From :( Name of Consultant) To: (Name & Address of Client)

Ladies/Gentlemen:

Subject: SELECTION OF CONSULTANT FOR PROJECT MANAGEMENT

CONSULTANCY (PMC) SERVICES INCLUDING DESIGN REVIEW AND

CONSTRUCTION SUPERVISION FOR PMAY HOUSING PROJECT AT VARIOUS

PLACES FOR GUJARAT HOUSING BOARD.

We, the undersigned, offer to provide the Consultancy services for the above in

accordance with your Request for Proposal dated ------,. We are hereby submitting our Proposal

which includes this Technical Proposal, and Financial Proposal submitted online.

We understand you are not bound to accept any proposal you receive.

Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

Name of Consultant:

Signature of Bidder/s Executive Engineer, GHB. Page

INFORMATION ON CONSULTANCY CONSULTANTS ORGANISATION

Sl. No. Information Details Remarks

1 Name of Consultant :

2 Year of incorporation : Certified copy of

incorporation to be

3 Place of incorporation :

4 Type of organization :

(Partnership/Privately

held/Publicly held)

5 No. of years of operation in :

6 Areas of business :

7 Number of technical employee :

8 PF Registration number :

9 PAN Detail : Certified copy to be

10 VAT Number : Certified copy to be

11 Brief profile of Consultant : Separate document

may be attached

Authorized Signature:

Name and Title of Signatory:

Name of Consultant:

Signature of Bidder/s Executive Engineer, GHB. Page

ISO 9001 CERTIFICATION

Sl. No. Information Details Remarks

1 Name of Consultant :

2 Year of receipt of ISO :

Certification for the first time

3 Name of ISO Auditor :

4 Latest re-certification audit :

held in the year

5 Certified copy of the latest : To be attached

Authorized Signature:

Name and Title of Signatory:

Name of Consultant:

Signature of Bidder/s Executive Engineer, GHB. Page

INFORMATION ON BLACKLISTING

Sl. No. Information Details Remarks

1 Was the consultant firm ever : Attached affidavit, in

blacklisted by any government case no history of

/ non-government / private blacklisting

agency/ organization/

institution / funding agency in

Authorized Signature:

Name and Title of Signatory:

Name of Consultant:

Signature of Bidder/s Executive Engineer, GHB. Page

KEY PERSONNELS’ EMPLOYMENT DETAILS

Sl. Proposed Name of Date of No. of Number of years Permanent/

No. Position the Person Joining of years of of Service with Contract

Consultant’s experience the Consultant’s Employee

Firm Organization

Note:- (1) Attach Copy of the TDS and PF statement for each of the proposed key staff as per the table

(2) Above information shall be given for project monitoring cell at Ahmedabad and for each site

Authorized Signature:

Name and Title of Signatory:

Name of Consultant:

Signature of Bidder/s Executive Engineer, GHB. Page

FINANCIAL INFORMATION OF CONSULTANT’S FIRM

Annual turnover

from professional

consultant ‘s firm

Note: Attach Copy of the audited Balance Sheet certified by Chartered Accountant or Audit Firm.

Authorized Signature:

Name and Title of Signatory

Name of Consultant:

Signature of Bidder/s Executive Engineer, GHB. Page

CONSULTANT’S EXPERIENCE IN

HIGH RISE BUILDING PROJECTS (i.e. G+7 and higher) IN LAST SEVEN YEARS

Sr. Name of Project Project Client Project cost No. of Total Commissioning / Type of

No Location in Rs. Cr. storey Carpet area Commencement Consultancy

With address of Operation Services

1. Only the works in which the consultant had offered their services for the consultancy work for project management services construction

supervision and inspection services, are to be listed.

2. Client certificate shall be enclosed for each work, without client’s certificate, the performance shall not be considered for evaluation.

3. Projects successfully implemented and commissioned between FY 2018-19 to FY 2024-25are to be mentioned, chronologically.

4. Details of each project to be provided in form 8 attached.

Authorized Signature:

Name and Title of Signatory:

Name of Consultant:

Signature of Bidder/s Executive Engineer, GHB. Page

CONSULTANT’S DETAILS OF WORKS ON HAND

Sr. Name of Project Project Client Project cost No. of Total Commissioning / Type of

No Location in Rs. Cr. storey Carpet area Commencement Consultancy

With address of Operation Services

1. Only the works in which the consultant had offered their services for the consultancy work for project management services construction supervision and inspection services,

are to be listed.

2. Client certificate shall be enclosed for each work, without client’s certificate, the performance shall not be considered for evaluation.

Authorized Signature:

Name and Title of Signatory:

Name of Consultant:

Signature of Bidder/s Executive Engineer, GHB. Page

CONSULTANT REFERENCE IN HIGH RISE BUILDING PROJECTS IN LAST

Assignment Name : Country :

Location within country : Professional Staff Provided by

Your Consultant/ Entity (profiles) :

Name of Client : No. of staff :

Address : No. of Staff -Months; duration of

Start Date Completion Date Value of consultancy

(Month/Year) : (Month/Year) : services:

Name of Associated Consultants, if No. of Months of professional Staff,

any : provided by Associated Consultants

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and

functions performed:

Narrative Description of Project:

Description of Actual Services* Provided by Your Staff:

Note. : Attached separate sheet for each work.

Authorized Signature:

Name and Title of Signatory:

Name of Consultant:

Signature of Bidder/s Executive Engineer, GHB. Page

CONSULTANT’S EXPERIENCE IN STRUCTURAL DESIGN OF HIGH RISE BUILDING WORKS

Sr.No. Name of Project Project No. of Client Commissioning Project Type Of

Project Location Cost Story / Duration structure

with address Name Client’s Commencement (Months)

Persons of Operation

1. The project in which size of G+7 and above shall be mentioned.

2. Projects successfully implemented and commissioned between FY 2018-19 to FY 2024-25 are to be mentioned, chronologically.

3. Attach Client certification

4. Building constructed with load bearing walls, R.C.C. frame structure, R.C.C. cast in situ walls and slab monolithic construction will be considered as conventional.

Authorized Signature:

Name and Title of Signatory:

Name of Consultant:

Signature of Bidder/s Executive Engineer, GHB. Page

CONSULTANT’S EXPERIENCE IN STRUCTURAL DESIGN OF HIGH RISE BUILDING

CONSTRUCTED WITH ALTERNATIVE TECHNOLOGY

Sr. Name Project Project No. of Client / Project Description

No of Location cost Story Duration Duration Of

Project with (Months) (Months) ALTERNATIVE

address Name Client’s TECHNOLOGY

1. The project in which size of (minimum G+7 and above) shall be mentioned.

2. Projects successfully implemented and commissioned between FY 2018-19 to FY 2024-25 are to be mentioned,

chronologically.

3. Attach Client certification

Authorized Signature:

Name and Title of Signatory:

Name of Consultant:

Signature of Bidder/s Executive Engineer, GHB. Page

CONSULTANT’S PROPOSED METHODOLOGY AND WORK PLAN

Consultant’s Technical approach, methodology and work plan for this assignment are to

be elaborated in this sections, broadly under following sections:

a) Understanding of the TOR

b) Technical Approach and Methodology,

c) Work Program

d) Organization and Staffing

• The write up should explain Consultant insight with respect to the objectives of the

assignment, approach to the services, methodology for carrying out the activities and

obtaining the expected output, and the degree of detail of such output. The Consultant

should also explain the methodologies propose to adopt and highlight the

compatibility of those methodologies for the project envisaged.

• Consultants should propose the main activities of the assignment, their content and

duration, phasing and interrelations, milestones (including interim approvals by the

Client), and deliverables. The proposed work plan should be consistent with the

technical approach and methodology, showing understanding of the TOR and ability

to translate them into a feasible working plan. The work plan should be consistent

with the suggested Work program of the consultant

• Consultants should also propose the structure and composition of the proposed team,

indicating main disciplines of the assignment, the key expert responsible, and

proposed technical and support staff.

Signature of Bidder/s Executive Engineer, GHB. Page

Team Composition and Task Assigned.

Number of years Assigned proposed

No. of Educational Number of years

Category Name employed with For

Staff Qualification of experience

Consultant service of the

Note:- (i) Information for project management cell at Ahmedabad and for each project site shall be given in separate sheet.

Signature of Bidder/s Executive Engineer, GHB. Page

FORMAT FOR CURRICULAM VITAE

1 Proposed Position :

3 Date of Birth :

4 Nationality :

(The years in which

various qualifications

were obtained must be

6 Other Training :

7 Languages and Degrees :

8 Membership of :

Professional Societies

9 Countries/State of work :

10 Employment Record : (Starting with present position. List in

reversed order employment held)

Dates : From to

Position Held and :

Description of Duties

11 Detailed Tasks Assigned : Work Undertaken Which Best Illustrates

(List of tasks one by one Capability To Handle The Tasks Pertaining

and support each task by To The Proposed Position

project experience on the

right hand side)

: (List project names, locations, years,

Positions held, i.e. supervision engineer,

site Inspector, etc. with exact duties

rendered and time spent on each project)

Signature of Bidder/s Executive Engineer, GHB Page

2 Certification : I, the undersigned, certify that, to the best

of my knowledge and belief, this bio-data

correctly describe myself, my qualifications

and my experience.

I/We understand that any willful mis-statement described herein may lead to disqualification.

Signature of Named Person :

Authorized Signature: :

Name and Title of Signatory: :

Name of Consultant: :

Note: Consultant presented in format other than this will be rejected

Signature of Bidder/s Executive Engineer, GHB Page

Comments and suggestions on the Request for Proposal and on data, services, and Facilities

to be provided by the Client

On the Request for Proposal:

On the data, services, and facilities to be provided by the Client

Consulting Firm's Name:

Authorized Signature:

Name and Title of Signatory:

Name of Consultant:

Signature of Bidder/s Executive Engineer, GHB Page

TERMS OF REFERENCE FOR PROJECT MANAGEMNET CONSULTANCY SERVICE

• The Consultant:

• The services of the PMC may be provided by a consulting firm (Consultant) with

adequate experience in the relevant field.

• The consultant will provide the staffing as indicated in TOR, though in preparing their

proposals the PMCs may propose alternative arrangements that, in their opinion, will

provide service of an equivalent quality.

• The final staffing would be adjusted to suit the actual work and implementation

• The Consultant will be engaged by the Gujarat Housing Board by inviting Technical

& Financial Offers.

• Procedure for Engaging Consultant:

Gujarat Housing Board shall engage the PMC by, Inviting Expressions of Interest. Technical

Evaluation by a Committee Selection by Quality and Cost Based Selection (QCBS)

• Implementation Arrangements:

The PMC would be attached to Gujarat Housing Board for co-ordination, reporting,

supervision of each activity to achieve quality at site and payment certification purposes.

Status of all the activities entrusted to the Consultant would be reviewed through Fortnightly

meetings at Gujarat Housing Board’s Office at Ahmedabad and weekly Regional review

Meetings at site. Corrective actions as identified during such meetings would be required to

be taken by the Consultant.

• Scope of Work

Gujarat Housing Board is desirous of appointing an Agency for Project Management

Consultancy (PMC) Services for the purpose of availing service / consultancy assistance to

Engineer-in-Charge of Projects by providing comprehensive services of complete day to day

supervision, monitoring and management of the works, project, quality assurance ,bill

certification and payments etc., for various functional facilities adhering to the respective

contracts execution of work as per the REVIEW & APPROVAL of drawings, specifications

duly following extant procedures of Employer/Architect / Consultant and also subject to such

further variations and modifications as the Employer may decide from time to time. The

Consultant has to provide all service assistance to Engineer-in-Charge/Employer of work with

respect to all activities for administering/management of the contract for the works of

The above services shall be provided by the PMC for all activities within Contractor’s Scope

of works for stipulated project. Majorly as;

i. Architectural and Engineering approval service

Signature of Bidder/s Executive Engineer, GHB Page

ii. Supervision of civil & Electrical Works & other infrastructure works

iii. Water Supply and drainage System

iv. Infrastructural Development like Roads, Pathways, and Street Lights

v. Landscape and Beautification Works

vi. Safety Operations like Fire Fighting Systems Development

vii. Environmental Aspects

viii. Detailed BIM model creation work

ix. Overall Testing of all Facilities/Materials

Signature of Bidder/s Executive Engineer, GHB Page

THE VARIOUS ACTIVITIES BROADLY INVOLVED IN THE ABOVE SAID SERVICES

Pre-Tender Scope for Select

ion of Contractor:

➢ Architectural Concept Design and Master Planning of EWS1, EWS2, LIG1, LIG2,

MIG1, MIG2, HIG and commercial as per GHB’s requirement

➢ Attending meetings and preparing minutes of meetings.

➢ Selection of Contractors

➢ Finalization of contract.

Monitoring, Planning, Progress Reviewing and Co-ordination

➢ Review & Approval of drawings/ documents submitted by the contractor shall be done in

a time bound manner. PMC has to prepare DCI, sequence of submission of DBR,

drawings etc. & no. of DCI to complete the project as a whole aspect including services,

external services, infrastructure development etc. complete. Inform contractor to submit

DBR, drawings etc. as per PMC DCI.

➢ The approval of engineering documents such as Design Basis reports (including proof

checking of structural design), Drawings etc. shall be carried out as per Index of

drawings finalized. Engineering documents shall be REVIEWED & APPROVED by

PMC engineering specialists such as Architectural, General Civil, Structural, Electrical

etc. in line with technical requirements spelt out in the tender/ statutory requirements,

finalized design basis reports and best engineering practices being followed in the

➢ A dedicated team of Engineers consisting of Structural, Architectural, General Civil and

Electrical & other services shall be deployed at Ahmedabad project office for the above

purpose and REVIEW & APPROVAL of all Architectural and engineering services shall

be carried out from there.

• To review & approve Planning, Scheduling and Implementing of detailed construction

programs with stipulated milestones framed by Turnkey bidder to complete the

project in time and indicate/scrutinize any works likely to be delayed or disrupted in

written to Employer/Engineer-In charge/Architect / Consultant after a careful study

and ensuring timely completion of project.

• To co-ordinate with the Engineer-in-charge / Employer / Architect /

Consultant/Contractor for all works related to Entire Project

• To Study & scrutinize APPROVED drawings and point out discrepancies if any, as

also to ensure incorporation by the Contractor.

• Documentation of all project related matters, including minutes of different meetings.

• To monitor complete implementation of detailed tender documents for each category

of works, like Civil works, Structural works, Electric works, Plumbing Services,

Material Testing requirement and other services completely within the Contractor’s

Signature of Bidder/s Executive Engineer, GHB Page

scope of work and as directed by Employer.

• Preparation of periodical reports relating to time, cost and quality as directed by

• Ensure that the Employer and the Contractor abide by the Conditions of Contract.

• Check all the stipulated items of Work by Contractor and estimation of BOQS.

• PMC should prepare cash flow charts and update budget estimate as per actual

execution and keep Employer informed on all changes prior to implementation and

execution of works if any.

• Scrutinizing, the construction methods proposed by the Contractor for carrying out the

works to ensure that these are satisfactory with particular reference to the technical

requirements and deployment of plant and machinery, project implementation

schedule and environment aspects as well as safety of works, personnel and the

general public.

• In case the work is held up for more than 7 days, the representative of the

PMC/Engineer will report and work for Liassoning and coordination from the office

of Gujarat Housing Board, for which no additional fee will be payable to the PMC.

Construction Supervision

• Physically verify all dimensions of site and ensure that they are as per APPROVED

drawings. Discrepancies shall be notified to the Employer/Engineer in

charge/Architect / Consultant immediately. Shall be responsible to maintain the

dimension at site as per the APPROVED drawings.

• Study all APPROVED drawings, Contract Agreements, Specifications etc. & ensure

implementation at site.

• Responsible for overall monitoring of the construction.

• Responsible for to deploy requisite number of qualified and experienced Engineers

(Civil, Water Supply and Sanitary, Structural, Mechanical and Electrical, Material

testing etc based on scope of works) at site on full time basis to supervise the day to

day works and also shall be responsible for monitoring of the progress of work as per

APPROVED drawings, construction procedures and practices and to ensure quality in

day to day work as per specifications and standards.

• Responsible for checking all the construction activities involved in project.

• Checking all the measurements recorded in the bill prepared by contractor at site with

respect to APPROVED drawings and to certify the accuracy. If in case, it is necessary

to take measurements at site and record and finalize, certify the bills, the PMC shall

also do so to make timely payment for the works done.

• The PMC check the bills submitted by the contractor and certify the accuracy within

maximum 5 days in Turnkey bid from the date of receipt of bill from Contractor by

the Engineer-in-charge/Employer.

Signature of Bidder/s Executive Engineer, GHB Page

• Contractor will take measurements of hidden items. PMC has to check all the hidden

measurement submitted by the contractor before covering up the work. PMC has to

certify detailed measurements dully signed and submitted by the contractor, then it

should be submitted to Engineer-in-charge for record purpose. On completion of

work, the PMC shall have the responsibility to finalize and certify the bills for work

as per actual execution.

• The PMC should settle the final bill immediately as per bid after completion of

Project after complete rectification of notified defects by Contractor.

• Responsible to verify day to day consumption of cement in the work and shall see that

the cement used in work is as per the theoretical requirement.

• Preserve field books and measurement books by completion of project or as advised

by Employer/Engineer-in-charge /Architect / Consultant.

• Ensure that Contractors have taken requisite “All Risk Insurance Policies” to cover

workman under Workman Compensation Act, loss / damage caused by natural

calamities / accident / accidental collapse of partially completed work, materials and

plant at site and for third party claims for injury / damages. PMC shall ensure that all

such policies remain in force throughout the execution of project as applicable and as

stipulated in Bid.

• Ensure safety of structure by taking all necessary precautions and by not allowing

excessive construction loads on floors and shall avoid such other factors, which will

endanger the safety of structure during construction.

• Take custody of objects of value and antiquity found on site during excavation or

otherwise and handover to Employer official.

• Keep a track of permissions required from local authorities and get revalidated

whenever necessary.

• Ensure the safety of personnel working at site/inspecting the site by taking

precautions by putting barricades, night lamps near trenches, pits, open shafts, lift

shafts, edge of floors, terraces and such other places and to insist on compliance of

safety code such as use of helmets, etc, on work site.

• The PMC make their own arrangements with the help of contractor at no extra cost to

the Employer for instruments / equipments such as total station/theodolites, leveling

instruments, prismatic compass, chain, measuring tapes, plain tables and ranging rods,

such other equipments.

• Suggest modification, if any, due to site conditions and advise reasoned justification

of cost variations on account of resultant extra items and excess supported by proper

• Check and REVIEW the test results/certificates of all construction material and or

Signature of Bidder/s Executive Engineer, GHB Page

sources of material and enforce the contractor to undertake additional tests as

necessary to assess the quality of works and shall monitor test reports and frequency

of testing as per tender stipulations and as per APPROVED by Architect / Consultant.

• Monitor the variations and deviations from the original designs, concept and work

order and keep the Employer informed including obtaining prior approvals from the

Employer whenever required.

• The PMC shall be also responsible for liaising with government agencies and

contractor for all permissions for project including Rajachitti , BU Permission, Fire

NOC, Lift NOC, Utility Connections

• The PMC should be ready to work in night shifts and holidays if required.

Quality Control

• Monitor the quality of the work, all material testing (including sampling and witness

of all the testing)– its reports & frequency and control the quality as per specification,

relevant codes and as per sound engineering practices.

• Maintain the registers for mandatory tests to be conducted for all materials before

incorporation in work. The guidelines may be taken from the Engineer in charge

regarding the registers to be maintained.

• Inspect and approve the materials at site as per specifications before they are used in

• Responsible for obtaining good workmanship with respect to lines, levels and plumb

at all stages of work with reference to working drawings and ensure correct

dimensions of all elements.

• Ensure that work proceeds as per tender conditions and specifications. All material

brought to site to be of approve quality and make, rejected material is removed from

site and work executed is of high standard, good workmanship and desired quality.

• Evolve and implement a system for the quality assurance of the works. The system of

control of quality of material and completed works shall also include sampling

method and acceptance criteria. The sampling method and the acceptance criteria

shall be based on statistical methods and the recommendations of the relevant IS

codes and State R&B specifications.

• To co-ordinate and ensure compliance of action on the reports of Quality monitoring.

• Maintain checklists of all items and keep record of checklists before start of each

activity and after completion of each activity.

Site Co-ordination

• Attend periodic site meetings / meetings in Employer office and discuss site

conditions bottlenecks faced likely hindrances, time overruns, cost overruns and any

Signature of Bidder/s Executive Engineer, GHB Page

other important matter along with solutions proposed. PMC will be required to submit

periodic reports concerning quality standard and progress of the project.

• To co-ordinate between the Employer and Contractors in all matters relating to

obtaining APPROVED construction drawings from Architect / Consultant of PMC

• To submit preliminary completion report, defect liability completion report, final job

completion report to the Employer.

• The PMC in accordance with and as required by the terms of Agreement or

agreements entered or to be entered into between Employer on one part, and the

contractor or contractors on the other part certify after the verification that the work

measured and stipulation in the specifications, drawings and Bill of Quantities

prescribed in the contract agreement entered into with the Contractor (s) are in order.

In the matter of approving such bills, the PMC shall confirm adherence to the rules

and instructions issued by Employer and intimate to the Employer, guarantee and

correctness of all such certificates and shall hold themselves responsible for the

correctness of all bills and certificates issued, scrutinized or checked by them, as to

the quality of the work concerned as well as the quantities of various items of works.

Before certifying any bill PMC ensure that the work being certified is, in general in

accordance with the designs.

• Check periodically the quantities recorded for various items and keep watch on excess

/ shortage. PMC shall account for all variations in tender quantities with respect to

execution drawings and submit a report. Shall assess impact of excessive quantities on

the cost of project and wherever felt necessary by Employer, prepare a Running

Summary of Cost for perusal of Employer/Engineer-in-Charge. PMC shall obtain

approval from Employer/Engineer-In-charge if the additional quantities outside the

scope put to tender are likely to arise prior to giving permission to Contractor to go

ahead with the work.

• The PMC will, on submission of Contractor’s bill, verify the measurements at site and

recommend for the bill certification. Verification and Recommendation of bill by

PMC shall be forwarded to the Gujarat Housing Board. Entire Bill Certification works

shall be carried out within stipulated time limit in Turnkey bid in accordance with

quality of work executed and in compliance with stipulated specifications.

• Co-ordinate with all agencies working at site, liaison with local authorities for proper

permissions / commencement certificate / completion certificate, etc.

• Submit detailed physical and financial progress reports once every month or as

desired by Employer in standard Performa APPROVED by Employer/ Engineer-in

• Detailed fortnightly reports will include physical progress, no. of test carried out

along with their results as well as summary of observations made during the fortnight.

It will list the audit points in respect to various activities & rectification required. It

shall also highlight the weaknesses observed, recommended remedial measures and

degree of compliance of the audit points raised in earlier visits. The consultant shall

prepare a separate report on the progress of work.

Signature of Bidder/s Executive Engineer, GHB Page

• Advise Employer with regard to extra claims / disputes / Chief Technical Examiner’s

observations / Arbitration cases between Institute and the Contractors, in any and

assist Employer in case of any dispute till the cases are resolved either by mutual

negotiation or through arbitration or court, as the case may be.

• Suggest modifications, if any, due to site conditions and advise reasoned justification

of cost variations on account of resultant extra items and excess supported by proper

• Provide full construction supervision to the works assigned.

• Scrutinize bills of agencies after recording measurements in MB’s and recommend

payment to agencies by preparing final bills, as per direction of Engineer-in

Charge/Employer.

• Keep a check on the operating staff so as to ensure that all the systems are operated to

the satisfactory level.

• Prepare a checklist to monitor satisfactory performance of all the services as defined

• Prepare list of shortcomings in day-to-day operation of each system & intimate daily

basis to Engineer-in-charge.

• Get the shortcomings rectified through the operating staff.

• Get the system functional to the optimal level for maximum energy saving.

• Monitor the implementation of any alteration / addition based on the inputs from

employer to optimize utilization.

• Maintain a record of all the preventive and routine maintenance so as to avoid

breakdown of the system.

• The Engineer ensures strict compliance of the Agreement by Contractor concerned

with their respective work.

• Prepare and present monthly progress reports to the Employer/Engineer-in-charge,

containing description of project activities.

• Assist the Employer/Engineer-in-charge in interpreting the Technical Specifications;

• Evolve a system of Quality Assurance of works;

• Assist the Employer in administering the Contract Maintenance System;

• Approve materials, and ensure that the quality of the works is in accordance with the

contractual specifications;

• Inform contractor to order the removal of improper/substandard works;

• Advise and assist the ‘Employer’ with respect to the arbitration, the appeal of

arbitration or litigation relating to the works, whenever required;

• Obtain integrated as built up drawings, incorporating the details of various works

actually executed.

• Obtain guarantee certificate, maintenance manuals from specialist agencies and

compile them in an easily understandable for future reference.

• Prepare an integrated housekeeping, operation and maintenance manual for proper

Signature of Bidder/s Executive Engineer, GHB Page

upkeep of the premises.

• Assist Employer in settlement of the Contractor’s account.

• Assist Employer in settlement of any extra/excess items if any.

Staffing and Other Inputs:

• The Consulting firm will be expected to provide the following personnel for the indicated

duration. The durations given are indicative and subject to variation by agreement between

the Consultant and the Gujarat Housing Board. The PMCs team composition and inputs are

• Staffing Schedule Actual requirement of the staff to be employed by the PMC would depend

upon the extent of the work. For example –

Designation Schedule

Team Leader should visit the site at least once

a month during construction period. He should

1. Team Leader – 1 Nos.

inspect the project once in three months during

defect liability period.

Project Engineer/Resident Engineer Should be available regularly During

(Civil, Structural,) execution.

3 Site Engineer (MEP) Should be available at site during execution of

4 Site Engineers (Civil ) including Should be available at site during execution of

Safty Engineers work

• After award of the contract the Employer expects all the proposed key personnel to be

available during implementation of the contract as per the agreed staffing schedule.

The Employer will not consider substitutions during contract implementation except

under exceptional circumstances (such as death and/or extreme nature of ailment for

which Medical Certificate shall be produced from Hospital/Nursing Home). Design

engineers & architect must have to station at Ahmedabad or HQ

Removal and/or Replacement of Personnel

• No changes shall be made in the Key Personnel. If, for any reason beyond the

reasonable control of the Consultant, such as retirement, death, medical incapacity,

among others, it becomes necessary to replace any of the Key Personnel, the

Consultant shall provide as a replacement a person of equivalent or better

qualifications.

• If the GHB finds that any of the Personnel have (i) committed serious misconduct or

Signature of Bidder/s Executive Engineer, GHB Page

have been charged with having committed a criminal action, or (ii) have reasonable

cause to be dissatisfied with the performance of any of the Personnel, then the

Consultant shall, at the GHB’s written request specifying the grounds thereof, provide

as a replacement a person with qualifications and experience acceptable to the GHB.

• The Consultant will have to make his own arrangements for office, utilities,

accommodation and transport and should include cost of all these elements in his

Financial Offer. It is necessary to set up site office in the vicinity of each project site.

• The consultant will prepare and submit the following reports (as given below) to the

Employer on the format prepared by the Consultants and as APPROVED by the

Employer /Engineer in charge.

Sr. Report Frequency Due Date/Time No. of

1. Inception Report One time 15 days after

commencement of

2. Detailed Progress Report Every month / Monthly-By 7th of the

(weekly) indicating Every 15 days following month.

details as mentioned and Fortnightly-by 21st of

Fortnight Report every month.

indicating details as

3. Quarterly Report Every Quarter By 10th of the Quarter

4. Final Report One time Within 15 days of

Services/contract.

• The Commencement Report shall contain the details of all meetings held with the

Employer/Engineer –in-charge and the Contractor and decisions taken therein, the

resources mobilized by the Consultants as well as the contractor and the Consultants’

perception in the management and supervision of the maintenance works. The Report

shall also include the Work Programme and Resource Mobilization for the Project.

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• The monthly Progress Report shall contain details of all meetings, decisions taken

therein, mobilization of resources (Consultants’ and the Contractor), detailed

compliance report of each activity, progress and the projected progress for the

forthcoming periods. The Report shall clearly bring out the delays, if any reasons for

such delay(s) and the recommendations for corrective measures.

• The Consultant will prepare a comprehensive final completion report with progressive

photograph after completion of the work. The report shall incorporate summary of the

method of maintenance supervision performed, problems encountered and solutions

undertaken thereon and recommendations for future projects of similar nature to be

undertaken by the Employer.

Additional Services:

• The PMCs shall, if so required by the Gujarat Housing Board, provide any additional

services at man month rates mutually agreed upon as a variation order.

Performance Bond:

• The Consultant shall be required to submit acceptable Bank Guarantee for an amount

equal to 5% of the accepted consultancy cost towards Performance Bond

proportionately in the currencies of payment asked for in the bid proposal within

days of signing the Agreement (please also refer next para applicable for this section)

The validity of the Bank Guarantee(s) shall cover the entire duration of the

Consultancy period plus 3 months or DLP of contractor whichever is greater. The

format of the Bank Guarantee(s) shall be got APPROVED by the consultant from the

Employer/Engineer In-Charge. The Bank Guarantee(s) shall be released after

satisfactory completion of the assignment.

• At the time of signing the Agreement, the Bank Guarantee shall be submitted by

selected PMC according to the work order released for execution of work as

mentioned above. Upon subsequent release of work order, the selected PMC shall

provide additional Bank Guarantee in proportion to the total consultancy fee of the

subsequent work order. This subsequent Bank Guarantee will be released upon

satisfactory completion of assignment of this subsequent site.

• Bank Guarantee, in the name of the Employer shall be from the banks as specified in

• The Gujarat Housing Board may conduct independent quality monitoring and

checking of works executed by the PMC Consultant. If such checks disclose that

works carried out by the Consultant do not meet the specified requirement, the

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Employer will not pay the Consultancy fees for the affected portion.

• If the service of a team member provided by the Consultant is not acceptable to the

Gujarat Housing Board, the Consultant shall immediately replace the team member on

request of Gujarat Housing Board. If the Consultant fails to quickly deploy/replace a

team member as instructed by the Employer, the Employer may make temporary

arrangement. The temporary deployment/replacement shall be paid by the Gujarat

Housing Board and same shall be recovered from PMC’s periodical bills after

adjusting reduction in the person month scope of the PMC Contract.

• This will however be a temporary arrangement and if the Consultant fails to deploy

the requisite personnel or replace any member as instructed, the Consultant shall be

liable for action for termination of Contract and or black listing.

• If the PMC fails to deploy the required staff as specified in the tender conditions, a

penalty shall be imposed same rate of salary quoted by the PMC for the respective

post, for each day of non-deployment.

Terms & Payment Schedule:

• For each of service in the scope of work, the Consultant shall be paid at the following

stages consistent with work. Payments made to the Consultant are ‘On account’ and

shall be adjusted against the final amount payable. The schedule of payment shall be

as per details given below. All payments shall be made by the Employer to the PMC

in Indian Rupees

Signature of Bidder/s Executive Engineer, GHB Page

MODE AND STAGE OF PAYMENT

(A) ARCHITECT CONCEPT DESIGN, MASTER PLANNING, CONTRACTOR

SELECTION, Engineering REVIEW & APPROVAL services

Sr. Description of Breakup in % of

On stage of completion

No. services offered rate

1 Pre-Contract 3% On completion of Pre-Contract

Stage(Master works (Master Planning of site,

Planning of Concept Architectural Design).

2 Contractor 1% Upon selection of Contractors

Selection (tendering phase).

Stage(tendering

3(a) Architectural 8% This shall be payable in pro-rata base in

and Engineering accordance with the actual progress of

REVIEW & Design & Drawing submission & approval.

APPROVAL For Architectural and Engineering

Services Design Review/Approval works

prorated progress payments up to 75%

of total amount of this stage shall be

of total amount of this stage shall be

paid upon achieving Code 2 approvals

of the drawings, balance payment shall

be made in line with milestone based

payment of Contractor work.

3(b) --do-- 4% On submission and approval of Code-1

& as build Drawings (Drawing &

(B) Project management services at site.

Sr. No. % of Remarks

1 PMC & 80 % This shall be payable in pro-rata base in

Supervision accordance with the actual physical

consultancy etc. progress of work as per milestone payment

to the contractor of the work.

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2 --do-- 5% This shall be payable on issue of

completion certificate of the work.

3 ---do--- 3% On completion of the defect liability period

i.e. as per TOR

TERMS OF PAYMENT:

• Payment to the Consultant shall be made proportionate to the completed cost.

• Deduction of Income tax at the time of payment shall be made from Consultant’s bill

as per the applicable law. However, GST as applicable shall be raised with the invoice

by the PMC under each part of running bill; the same shall be released by GHB along

with the payment of the invoice raised. But GHB can verify whether the same is paid

Signature of Bidder/s Executive Engineer, GHB Page

CONTRACT AGREEMENT AND GENERAL CONDITIONS OF CONTRACT

Agreement between Gujarat Housing Board And ………………… ……… …………

…………… ………………………………… for Multistoried Residential Buildings

including Development Works at various places for Gujarat Housing Board. This agreement

entered into at ……………………………………………………. On ……………

……………… ………… ……………. between Gujarat Housing Board., a Government of

Gujarat Organization registered under the Societies Act 1956 having its registered Office at

Gujarat Housing Board, Pragatinagar, Naranpura, Ahmedabad. Hereinafter called the

“Gujarat Housing Board” (which expression shall, unless repugnant to the context, include its

legal representative, successors and assigns), of the one part.

AND ………………………………………………………………., a Consultant (which term

shall include its executors, administrators, administrator, successors, legal representatives and

assigns) having its office:

WHEREAS ---------------------------intends to develop the project: Multistoried Residential

Buildings including Development Works at Various places for Gujarat Housing Board in the

state of Gujarat and hire professional Services of

………………………………………………….. for the said project.

AND WHEREAS …………………………………………………….. has offered and

willing to render its professional services as Project Management Consultant hereinafter

referred to as “PMC” for the said project.

NOW THIS PRESENTS WITNESS, it is hereby agreed by and between the parties here to

The Employer hereby appoint and engage the services of ………………………………. as

PMC in connection with selection of the consulate for architect concept design, master

planning, contractor selection, project management consultancy (PMC) services including

construction supervision for high-rise & low-rise housing project-phase-

IV& VI At various places for Gujarat Housing Board, the cost of which is approximately

Rs.5163.77 lac for stipulated scope of services as mentioned etc. The PMC having

represented to the Employer that they have the required professional skills, personnel, and

technical resources, have agreed to provide the services on the terms and conditions set forth

in the Contract. The PMC hereby accepts the said appointment as PMC -on the terms and

conditions set out in this agreement as well as Letter of intent No. …………………………

as part and parcel of this agreement.

Signature of Bidder/s Executive Engineer, GHB Page

NOW IT IS AGREED BETWEEN THE PARTIES AS UNDER:

1. The PMC is required to provide services in respect of monitoring, supervision,

implementation, execution of work of Contractor for the following activities in consultation

with Employer/Engineer –in-charge:

1.1 Architectural including Concept Design, Check and approval of Survey works,

Civil, Structural works.

1.2 External development and landscaping

1.3 Electrical, Mechanical and HVAC Installation works .

1.4 Security system

1.5 Safety operations like Fire Fighting Systems development.

1.6 Plumbing Services

1.7 Environment Aspects and Green Building requirements & Compliance

1.8 Interior works , Ambience and Furniture works

1.9 Material testing and all related installations.

2.0 BIM 3D Model creation (LOD200 minimum)

2. Any work/s related to completion of the project as assigned by Gujarat Housing Board or

by its Authorized representation as and when required.

The works mentioned in terms of reference are part of scope of work. All reports to be

furnished accordingly. The PMC shall carry out the services with the provisions of the

PAYMENT OF PROFFESSIONAL FEES AND MODE OF PAYMENT:

The Employer will make payments to the PMC in accordance with the provisions of

the Contract. The fee is also inclusive of to & fro transportation to visit site, boarding and

lodging and recruitment of technical Staffs / Engineers and other incidental expenses.

Payment made by, Gujarat Housing Board for all the services mentioned above are part

of comprehensive services which are planned to take up and no other claim whatsoever

shall lie against Employer in respect of services herein agreed.

OVERALL GENERAL TERMS

1 The PMC shall work and represent Gujarat Housing Board and get necessary

permission, interact all concerned authorities on behalf of Gujarat Housing Board.

2 PMC will declare the name of the team which will be on site with their address,

telephone no., qualification, experience, etc. The site in charge should be conversant

with English in writing and speaking.

3 PMC will prepare documentation in form of Video, Photographs, survey etc. before

execution/during the execution/ post execution and submit a copy to Gujarat Housing

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Board from time to time.

4 PMC will be required to attend personally all meetings called either by Government

or Gujarat Housing Board.

5 The PMC shall be responsible for the direction and integration-of the Architect /

Consultant & Contractors work. The PMC, shall be fully responsible for the

implementation of the detailed design, day to day inspection and evaluation of the

work entrusted work. The PMC shall not make any deviations, alterations or

omissions from the REVIEWED & APPROVED drawings, involving financial

implications without prior consent of the Gujarat Housing Board. The PMC shall

supervise and get the work implemented for structural soundness of the works by the

6 PMC shall, regularly, check the’ progress of the work and shall submit the progress

report to the Gujarat Housing Board, mentioning there in the progress of the work,

quality of the work, etc. PMC may also point out in the report as to whether the

Contractor has carried out the work, as per design and specification and materials of

APPROVED quality and quantity or not.

7 PMC shall not assign, sub-let or transfer their interest in this agreement

8 Drawing, plans and specification are the property and ownership of the Gujarat

Housing Board, irrespective of whether the work has been executed or not.

CLEARANCE OF BILLS:

The Gujarat Housing Board will endeavor to clear all the bills of PMC within Thirty (30)

days from the date of receipt of the bills/compliances necessary for clearances whichever

is applicable/later. PMC will comply with the queries / objections if any.

COMMISSION AND OMMISSION OF THE PROJECT:

The Gujarat Housing Board reserves the right to make changes in the project including

revision in the total value of the project.

In case of the discontinuation of the project, the payment would be made to PMC

according to the services rendered only.

DISPUTES AND ARBITRATION:

Where any difference or dispute arises out of these conditions of agreement or as to

interpretation of any terms of this agreement including scale of professional fees and

charges, the parties shall first Endeavour to co-operate to resolve the dispute or

controversy by mutually determined otherwise such difference or dispute shall be

referred to the sole arbitrator as provided in Arbitration and Conciliation Act, 1996 as

mentioned in contract.

Signature of Bidder/s Executive Engineer, GHB Page

SERVICEABILITY:

If any terms, clause or provision of this agreement shall be judged, to be invalid for any

reason whatsoever, such invalidity shall not affect the validity or operation of any other

term, clauses or provisions of this agreement and such invalid terms, clause or provision

shall be deemed to have been deleted from this agreement and a valid term, clause or

provision be substituted with retrospective effect, if necessary.

ENTIRE AGREEMENT:

This agreement together with the details of schedules, annexure/appendix, exhibits and

conditions executed by the parties hereto constitute the entire agreement between the

parties with respect to the subject matter.

No forbearance, indulgence or relaxations by any party at any time to require

performance of any provision of this agreement shall' in any way affect, diminish or

prejudice the right of such party to require performance of the provision and any waiver

by any party shall not be construed as a waiver or an amendment of the provisions itself,

or a waiver of any right under or arising out of this agreement.

The business or services PMC shall not affect the services agreed to be offered to the

Gujarat Housing Board and PMC shall not offer the same services of the project to any

NON-SOLICITATION:

Neither party shall directly or indirectly, offer employment or take on employment to the

employees of the other party, who were involved in the works under this agreement,

either during the subsistence of this agreement or after the termination of the agreement

for a period of one year thereafter.

COMMUNICATIONS:

All notices, requests, demands and other communications under this agreement or in

connection therewith shall be given to or made upon the respective parties as follows:

To, Gujarat Housing Board,

The Executive Engineer Pragatinagar, Naranpura,

Or to such other person or address as any of the parties shall have notified to the others. All

notices, request, demands and other communications given or made in accordance with the

provisions of this agreement shall be in writing.

Signature of Bidder/s Executive Engineer, GHB Page

SUSPENSION AND TERMINITATION OF CONTRACT:

▪ Owner may at any time, should Owner deem it necessary to do so for any valid

reason, suspend all or part of the Services giving not less than fourteen days

written notice to PMC. Such notice of suspension shall specify the part of

Services to be suspended and the effective date of suspension. PMC shall

suspend Services on the date or dates specified by Owner in any notice under

this clause and shall use every reasonable effort to recommence Services with

the least possible delay upon receipt of Owner's notice to resume.

GHB will not make any payment for such suspended services to consultant.

▪ PMC may, by giving not less than one month written notice to Owner, suspend

the Services, if Owner fails to fulfill its obligations under this Contract, and such

non-fulfillment persists even after giving the written notice of 45 days by PMC.

PMC will not claim any payment for suspended work.

▪ If all or part of the Services is suspended then the amounts due and payable to

PMC for services rendered shall be settled as mutually agreed to compensate

▪ Owner may, at any time, should Owner deem it necessary to do so, terminate

this Contract forthwith by giving one month written notice to PMC.

▪ In the event of termination, PMC shall carry out any reasonable instructions of

Owner in connection with such termination.

▪ Termination of this CONTRACT shall not relieve either PARTY of their

obligations imposed by this CONTRACT with respect to the SERVICES

performed by either PARTY prior to such termination.

▪ In the event of termination, OWNER shall pay to PMC for all the SERVICES

performed by PMC under this CONTRACT upto the date of termination such

compensation as may be mutually agreed upon and proportionate to the

percentage progress of Services as indicated in the latest progress report

Signature of Bidder/s Executive Engineer, GHB Page

SPECIAL CONDITIONS OF THE CONTRACT

GENERAL PROVISIONS

Unless the context otherwise requires, the following terms wherever used in this Contract

have following meanings:

a) "Applicable Law" means the laws and any other instruments having the force of law in

India as they may be issued and in force from time to time.

b) "Employer" means the Gujarat Housing Board.

c) "Consultants" means____________________________ (Name of the consultant)

d) "Contract" means the Contract signed by the Parties, together with all

documents/Appendices attached hereto and includes all modifications made in terms of the

provisions of Clause 2.2 hereof,

e) "Operator" means any person or entity who are employed by the Employer for

SELECTION OF CONSULTANT FOR PROJECT MANAGEMENT CONSULTANCY

(PMC) SERVICES INCLUDING DESIGN REVIEW AND CONSTRUCTION

SUPERVISION FOR PMAY HOUSING PROJECT AT VARIOUS PLACES FOR

GUJARAT HOUSING BOARD.

f) "Effective Date" means the date on which the Contract comes into force and effect

pursuant to Clause 2.1 hereof ;

g) "Government" means the Government of India /Gujarat

h) "Local Currency" means the Indian Rupees

i) "Personnel" means persons hired by the Consultants as employees and assigned to the

performance of the Services or any part thereof.

j) "Party" means the Employer or the Consultants, as the case may be, and "Parties" means

k) "Services" means the work to be performed by the Consultants pursuant to this Contract

for the purpose of operations & maintenance work and stipulated scope of works.

l) "Starting Date" means the date referred to in Clause 2.3 hereof;

m)“Architect / Consultant” shall mean the agency appointed by the Gujarat Housing Board

or its body to assist in preparing conceptual layout, tender site preparation, evaluation of the

agency, approval of all drawings and design. Inspection and assist in contractual matters

related to appointing the Contractor for said project and assist in any other contractual matters

arising during ongoing works as directed by the Employer.

n) “Engineer-in-Charge” shall mean person / official employed by Employer.

Signature of Bidder/s Executive Engineer, GHB Page

Law Governing Contract

This Contract, its meaning and interpretation, and the relation between the Parties shall be

governed by the Applicable Laws of the Government of India and State Government.

This Contract has been executed in English Language, which shall be the binding and

controlling language for all matters relating to the meaning of interpretation of this Contract.

The headings shall not limit, alter or affect the meaning of this Contract.

Deployment of staff for site supervision

It shall be done as per requirement of site and mutual understanding between and PMC.

Any notice, request or consent required or permitted to be given or made pursuant to this

Contract shall be in writing. Any such notice, request or consent shall be deemed to have

been given or made when delivered in person to an authorized representative of the Party to

whom the communication is addressed, or when sent by registered mail, telex, to such Party

at the addresses specified as under:

For the Employer :

THE EXECUTIVE ENGINEER

GUJARAT HOUSING BOARD

For the Consultants:

Attention: _____________________(Name of Authorized Representative)

Name and address of the consulting firm.

Notice will be deemed to be effective as follows:

a) In the case of personal delivery or registered mail, on delivery;

b) In the case of telexes, (24) hours following confirmed transmission;

The services shall be performed at such locations as are/to be specified in TOR hereto and as

the Employer may approve & inform.

Signature of Bidder/s Executive Engineer, GHB Page

Authorized Representatives

Any action required or permitted to be taken and any document required or permitted to be

executed under the Contract by the Employer or the Consultants be taken or executed by the

officials as under :

For the Employer : Executive Engineer or his designated representative

For the Consultants : Authorised Representative or his designated representative

Taxes and Duties

The consultant and the personnel shall pay the taxes and other impositions levied under the

existing amendment or enacted laws during life of this contract and the Employer shall

perform such duties in regard to the deduction of such taxes as may be lawfully imposed.

COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF

Effectiveness of Contract

This Contract shall come into force and effect on the date (The "Effective Date") of the

Employer's notice to this effect to the Consultants.

Termination of Contract for Failure to Become Effective

If this Contract has not become effective within Two (2) months of the date hereof, either

Party may, by not less than two (2) weeks written notice to other Party, declare this Contract

to be null and void, and in the event of such a declaration by GHB, no payment of PMC but

in case of PMC, EMD/SD shall be forfeited or Housing commissioner decision is final.

Commencement of Services

The Consultants shall commence the Services not later than on a date (Starting Date) three

(3) days after the signing of the Agreement.

Expiration of Contract

Unless terminated earlier pursuant to Clause hereof, the Contract shall expire when pursuant

to the provisions hereof, the services have been completed and payments of remuneration and

reimbursable expenditure have been made.

Entire Agreement

This Contract contains all covenants, stipulations and provisions agreed by the Parties. No

agent or representative of either Party has authority to make, and the Parties shall not be

bound by or be liable for, any statement, representation, promise or agreement not set forth

Signature of Bidder/s Executive Engineer, GHB Page

Modifications of the terms and conditions of this Contract, including any modification of the

scope of the services, may only be made by written agreement between the Parties. Pursuant

to 2.5 (iii) & forms & SC 6.2,7.2 hereof, however, each Party shall give due consideration to

any proposals for modifications made by the other Party.

Force Majeure shall mean in respect of any Party an event beyond the reasonable control of

such Party which prevents or delays such Party from performing its obligations under this

Agreement (except for the obligation to pay money) or which materially increases its costs of

performing those obligations. Examples include, to the extent they otherwise meet the

foregoing definition, the following: war, hostilities, civil disturbances, any kind of local or

national emergency, riot, fire, flood, hurricane, storm, earthquake, concealed or subterranean

conditions at the Site that could not be discovered by a reasonable inspection of the Site,

power failure or power surge, epidemic, explosion, sabotage, act of God, acts or failures to

act by Governmental Authorities (including failure to issue, delays in issuing beyond the

period provided by law (or if no such period is provided, beyond the customary period), or

revocation of Governmental Authorizations, except to the extent any such failure, delay or

revocation is due to the negligence or willful misconduct of Consultant or its Affiliates),

failure of the Expert consultants or Key personnel to perform or deliver on a timely basis, to

the extent such failure is due to a force majeure condition affecting the Consultant, strike,

slowdown or other lab our unrest (other than a localized strike against an individual

employer), delay of carriers, failure of the usual modes of transportation, embargo, change in

any applicable Law from that in effect on the date hereof, any condition at the Site that

requires remediation under any applicable Law related to the environment, or expropriation

or confiscation of facilities. Force Majeure shall not include breach of contract by Expert

Consultants. The rights and obligations of the Affected Party shall be suspended to the extent

they are affected by the Force Majeure. EMPLOYER shall not be liable to make any

payments to the Agency for it being affected on account of Force Majeure. EMPLOYER

reserves the right to terminate the contract if the Force Majeure continues for more than

(Fifteen) days at a stretch.

The Employer may, by written notice of suspension to the Consultants, suspend all payments

to the Consultants hereunder if the Consultants fail to perform any of their obligations under

this Contract, including the carrying out of the Services, provided that such notice of

suspension (i) shall specify the nature of the failure, and (ii) shall request the Consultants to

remedy such failure within a period not exceeding fifteen (15) days after receipt by the

Consultants of such notice of suspension.

Signature of Bidder/s Executive Engineer, GHB Page

By the Employer

The Employer may, by not less than fifteen (15) days written notice of termination to the

Consultants (except in the event listed in paragraph (f) below, for which there shall be written

notice of not less than thirty (30) days), such notice to be given after the occurrence of any of

the event specified in paragraphs (a) through (g) of this Clause, terminate this Contract.

a) If the Consultants fail to remedy a failure in the performance of their obligations

hereunder, as specified in a notice of suspension pursuant to Clause, hereinabove, within

fifteen (15) days of receipt of such notice of suspension or within such further period as the

Employer may have subsequently REVIEW & APPROVED in writing;

b) If the Consultants or if any of their members become insolvent or bankrupt or enter into

any agreement with their creditors for relief or debt or take advantage of any law for the

benefit of debtors or go into liquidation or receivership whether compulsory or voluntary;

c) If the Consultants fail to comply with any final decision reached as a result of arbitration

proceedings pursuant to Clause hereof;

d) If the Consultants submit to the Employer, a statement which has a material effect on the

rights, obligations or interests of the Employer and representation or statement,

made/submitted by the Consultants of any part thereof is found to be false;

e) If, as a result of Force Majeure, the Consultants are unable to perform a material portion of

the services for a period of not less than thirty (30) days;

f) If the Employer, in its sole discretion and for any reason whatsoever, decides to terminate

g) If the Consultants, in the judgment of the Employer has engaged in corrupt or fraudulent

practices in competing for or in executing the Contract.

For the purpose of this Clause :

Corrupt practice means the offering, giving, receiving or soliciting of anything of value to

influence the action of a public official in the selection process or in contract execution.

"Fraudulent practice" means a misrepresentation of facts in order to influence a selection

process or the execution of a contract to the detriment of the Employer, and includes

collusive practice among Consultants (prior to or after submission of proposals) designed to

establish prices at artificial noncompetitive levels and to deprive the Borrower of the benefits

of free and open completion.

By the Consultants

Consultants may, by not less than thirty (30) days written notice of termination to the

Employer (except in the event listed in the paragraph (e) below for which there shall be

written notice of not less than thirty (30) days), such notice to be given after the occurrence of

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any of the events specified in paragraphs (a) through (e) of this Clause terminate this

a) If the Employer fails to pay any money due to Consultants pursuant to this Contract and

not subject to dispute pursuant to Clause of Govt of contract hereof within thirty (30) days

after receiving written notice from the Consultants that such payment is overdue;

b) If the Employer is in material breach of its obligations pursuant to this Contract and has

not remedied the same within forty five (45) days (or such longer period as the Consultants

may have subsequently APPROVED in writing) following the receipt by the Employer of the

Consultants notice specifying such breach;

c) If as a result of Force Majeure, the Consultants are unable to perform a material portion of

the services for a period of not less than thirty (30) days; or

d) If the Employer fails to comply with any final decision reached as a result of arbitration

pursuant to Clause hereof

e) If the Consultants, in its sole discretion and for any reason whatsoever decides to terminate

Cessation of Rights and Obligations

Upon termination of this Contract, pursuant to Clauses hereof, or upon expiration of this

Contract pursuant to Clause hereof, all rights and obligations of the Parties hereunder shall

cease, except (i) such rights and obligations as may have accrued on the date of termination

or expiration (ii) the obligation of confidentiality set forth in Clause hereof, (iii) the

Consultants' obligations to permit inspection, copying and auditing of their accounts and

records set forth in Clause hereof, (iv) the Consultants' obligations regarding default in

performance of the service in accordance with the provisions of the Contract and for any loss

suffered by the Employer, whereof, as a result of such default, and (v) any right which a Party

may have under the Applicable Law.

Cessation of Services

Upon termination of this Contract, by notice of either Party to the other, pursuant to Clauses

hereof, the Consultants shall, immediately upon dispatch or receipt of such notice, take all

necessary steps to bring the services to a close in a prompt and orderly manner and shall

make every reasonable effort to keep expenditures for this purpose to a minimum. With

respect to documents prepared by the Consultants and equipment and materials furnished by

the Employer, the Consultants shall proceed as provided, respectively by Clauses hereof.

Payment under Termination

Upon termination of this Contract pursuant to Clauses hereof, the Employer shall make the

following payments to the Consultants (after offsetting against these payments any amount

that may be due from the Consultants to the Employer):

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i. Remuneration pursuant to Clause hereof for Services satisfactorily performed prior to the

effective date of termination:

ii. Reimbursable expenditures pursuant to Clause hereof for expenditure actually incurred

prior to the effective date of termination; and

iii. Except in the case of termination pursuant to paragraphs (a) through (d) of Clause hereof,

reimbursement of any reasonable cost incidental to the prompt and orderly termination of the

Contract including the cost of the return travel of the Consultants personnel and their eligible

Disputes about Events of Termination

If either Party whether an event specified in Clause hereof has occurred, such Party may,

within forty-five (45) days after receipt of notice of termination from the other Party, refer the

matter to arbitration, pursuant to Clausde hereof, and this Contract, shall not be terminated on

account of such event except in accordance with the terms of any resulting arbitral award.

OBLIGATIONS OF THE CONSULTANT

Standard of Performance

The Consultants shall perform the Services and carry out their obligations hereunder with all

due diligence, efficiency and economy, in accordance with generally accepted professional

techniques and practices, and shall observe sound management practices, and employ

appropriate advanced technology and safe and effective equipment, machinery, materials and

methods. The Consultants shall always act, in respect of any matter relating to this Contract,

or to the Services, as faithful advisers to the Employer, and shall at all times support and

safeguard the Employer's legitimate interests in any dealing with Engineer-in-charge and

Architect / Consultant.

Law Governing Services

The Consultants shall perform the Services in accordance with the Applicable Law and shall

take all practicable steps to ensure that any of the Personnel and agents of the Consultants,

comply with the Applicable Law.

Conflict of Interests

Jurisdiction of the court should be Ahmedabad only.

Consultants not to benefit from Commissions, Discounts, etc.

The remuneration of the Consultants pursuant to Clause hereof shall constitute the

Consultants' sole remuneration in connection with the contract or the services, and subject to

Clause hereof, the Consultants shall not accept for their own benefit any trade commission,

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discount or similar payment in connection with activities pursuant to this Contract or to the

Services or in the Discharge of their obligations hereunder, and the Consultants shall use their

best efforts to ensure that any of the Personnel and agents of either of them, similarly shall

not receive any such additional remuneration.

If the Consultants, as part of the Services, have the responsibility of advising the Employer,

on the procurement of goods, works or services, the Consultants shall comply with any

applicable procurement guidelines of the Employer and shall at all times exercise such

responsibility in the best interest of the Employer.

Consultants and Affiliates not to engage in certain activities.

The Consultants agree that during the term of this Contract and after its termination, the

Consultants and any entity affiliated with the Consultants, shall be disqualified from

providing goods, works or services (other than the Services and any continuation thereof) for

the project to the Services.

Prohibition of Conflicting Activities

Neither the Consultants nor their Sub-Consultants/Experts nor the personnel of either of them

shall engage, either directly or indirectly, during the term of this Contract, in any business or

professional activities in India which would conflict with the activities assigned to them

under this Contract.

The Consultants, their Sub-Consultants/Experts and the Personnel of either of them shall not,

either during the term or within two (2) years after the expiration of this Contract, disclose

any proprietary or confidential information relating to the Project, the Services, this Contract

or the Employer's business or operations without the prior written consent of the Employer.

Liability of the Consultants

Subject to additional provisions, as under, the Consultants liability under this Contract shall

be as provided by the Applicable law. a) Except in case of gross negligence or willful

misconduct on the part of the Consultants or on the part of any person or Consultant acting on

behalf of the Consultants in carrying out the services, the Consultants, with respect to damage

caused by the Consultants to the Employer's property, shall not be liable to the Employer:

i. For any indirect or consequential loss or damage; and

ii. For any direct loss or damage that exceeds (A) total payments for Professional Fees and

Reimbursable Expenditures made or expected to be made to the Consultants hereunder or (B)

the proceeds, the Consultants may be entitled to receive from any insurance maintained by

the Consultants to cover such a liability, whichever of (A) or (B) is higher.

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b) This limitation of liability shall not affect the Consultants liability, if any for damage to

Engineer –in-charge and Architect / Consultant caused by the Consultants or any person or

Consultant acting on behalf of the Consultants in carrying out the Services.

Accounting, Inspection and Auditing

The Consultants (i) shall keep accurate and systematic accounts and records of the Services

hereunder, in accordance with internationally accepted accounting principles and in such

form and detail as will clearly identify all relevant time charges and cost, and the basis

thereof (ii) shall permit the Employer or its designated representative periodically and up to

one year from the expiration or termination of this Contract, to inspect the same and make

copies thereof as well as to have them audited by auditors appointed by the Employer.

Consultants' Actions requiring Employer's prior Approval

The Consultants shall obtain the Employer's prior approval in writing before taking any of the

following actions:

a) Deployment of personnel as listed .

b) Appointing such number of Personnel as are not listed herewith. ("Consultants, Sub-

Consultants"/Experts and "Consultants Key Personnel");

c) Substitution of any personnel if required on grounds beyond reasonable Control of the

d) Purchase of equipment required for performing the services.

Reporting Obligations

The Consultants shall submit to the Employer reports and documents specified herewith

hereto in the form and the numbers and within the time period set forth in the stipulated

Documents prepared by the Consultants to be the Property of the Employer

All data /details related to plans, drawings, specifications, designs, reports and other

documents prepared, reviewed & APPROVED by the Consultants in performing the Services

shall become and remain the property of the Employer, and the Consultants shall, not later

than upon termination or expiration of this Contract, deliver all such documents to the

Employer, together with a detailed inventory thereof. The Consultants may retain a copy of

such documents but shall not use these documents for purposes unrelated to this Contract

without the prior written approval of the Employer.

Equipments and Materials to be retained by PMC.

i. Telephone for official use with STD facility.

ii. Office with tables, chairs, storage cabinets etc.

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iii. Computer, Printer, Fax, Photocopier.

CONSULTANTS' PERSONNEL

The Consultants shall employ and provide such qualified and experienced Personnel as are

required to carry out the Services.

Description of Personnel

a) The list of Consultants key personnel and their estimated periods of engagement have been

described herewith..

b) If additional work is required beyond the scope of the Services specified in TOR the

estimated periods of engagement of Key Personnel set forth in may be increased by

agreement in writing between the Employer and the Consultants.

Approval of Personnel

The Key Personnel listed by title as by name in Datasheets are hereby APPROVED by the

Employer. In respect of other personnel whom the Consultants propose to use in carrying out

of the Services, the Consultants shall submit to the Employer for REVIEW and approval of a

copy of their biographical data. If the Employer does not object in writing (stating the reasons

for the objection) within thirty (30) calendar days from the date of receipt of such

biographical data and (if applicable) such Personnel shall be deemed to have been

APPROVED by the Employer. The removal and/or replacement of personnel is covered

under Clause hereof.

Additional Clause-Timeline Review and approval

In case there is a delay in review & approval of drawings/documents submitted by contractor

beyond, 3 for days a penalty of Rs.100 per day per drawing will be deducted from the PMC

Working Hours, Overtime, Leave etc.

a) Working hours and holidays for the Consultants' Personnel shall match with that of the

Employer/ Contractor/Architect / Consultant/Engineer-in-charge. In case of any emergency,

the Consultants' Personnel will have to work on Saturdays, Sundays or any other holidays and

these leaves shall not be compensated by Employer by any means.

b) The Personnel shall not be entitled to be paid for overtime nor to take paid sick leave or

vacation leave. The Consultant's remuneration shall be deemed to cover these items. Any

taking of leave by personnel shall be subject to the prior approval by the Employer and the

Consultant shall ensure that absence for leave purposes will not delay the progress and

adequate supervision of the Services.

c) The man months shown against each personnel shall be exclusive of leave period. The

period for which the Consultant’s personnel will be on annual leave or on sick leave shall not

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be charged on the bill. The work of the personnel of the Consultants will have to be adjusted

within the regulatory working hours, without any overtime according to the requirement at

d) The PMC consultant shall have to match the duly working hours of their personal to

contractor working on site for which no extra payment shall be eligible.

Removal and/or Replacement of Personnel

a) No changes shall be made in the Key Personnel. If, for any reason beyond the reasonable

control of the Consultants, it becomes necessary to replace any of the Personnel, the

Consultants shall forthwith provide as a replacement a person of equivalent or better

qualifications and experience acceptable to the Employer. Such replaced person shall be

inducted only after approval by the Employer.

b) If the Employer (i) finds that any of the Personnel has committed serious misconduct or

has been charged with having committed a criminal action, or (ii) has reasonable cause to be

dissatisfied with the performance of any of the Personnel, then the Consultants shall, at the

Employer's written request specifying the grounds therefore, forthwith provide as a

replacement a person with qualifications and experience acceptable to the Employer. Such

person shall be inducted only after approval by the Employer.

c) Any of the Personnel provided as a replacement under Clauses (a) and (b) above, the rate

of remuneration applicable to such person as well as any reimbursable expenditures

(including expenditures due to the number of eligible dependents) the Consultants may wish

to claim as a result of such replacement, shall be subject to the prior written approval by the

Employer. Except as the Employer may otherwise agree, (i) the Consultants shall bear all

additional travel and other costs arising out of or incidental to any removal and/or

replacement, and (ii) the remuneration to be paid for any of the Personnel provided as a

replacement shall not exceed the remuneration which would have been payable to the

Personnel replaced.

OBLIGATIONS OF THE EMPLOYER

Assistance and Exemptions

Unless otherwise specified, the Employer shall use its best efforts to ensure that the

Government shall:

a) Provide the Consultants, and Personnel with work permits and such other documents as

shall be necessary to enable the Consultants, or Personnel to perform the Services;

b) assist for the Personnel and, if appropriate, their eligible dependents to be provided

promptly with all necessary entry and exit visas, residence permits, exchange permits and any

other documents required for their stay in Government’s country;

c) Advise on clearance through customs of any property required for the Services and of the

personal effects of the Personnel and their eligible dependents;

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d) Issue to officials, agents and representatives of the Government all such instructions as

may be necessary or appropriate for the prompt and effective implementation of the Services;

e) Assist the Consultants and the Personnel employed by the Consultants for the Services

from any requirement to register or obtain any permit to practice their profession or to

establish themselves either individually or as a corporate entity according to the Applicable

f) Grant to the Consultants, and the Personnel of either of them the privilege, pursuant to the

Applicable Law, of bringing into Government’s country reasonable amounts of foreign

currency for the purposes of the Services or for the personal use of the Personnel and their

dependents and of withdrawing any such amounts as may be earned therein by the Personnel

in the execution of the Services; and

g) Provide to the Consultants and Personnel any such other assistance as may be specified in

Access to Land and building

The Employer warrants that the Consultants shall have free and unimpeded access to all

portions of the land and building in respect of which access is required for the performance of

the Services and shall indemnify the Consultants and each their personnel in respect of

liability for such damage which is caused by the default or negligence of the Consultants or

the Personnel of either of them.

Change in the Applicable Law

If after the date of signing of agreement there is any change in the Applicable Law with

respect to taxes and duties which increases or decreases the cost of reimbursable expenses

incurred by the Consultants in performing the Services, then the remuneration and

reimbursable expenses otherwise payable to the Consultants under this Contract shall not be

increased or decreased accordingly for stipulated duration of the Project.

Facilities to be provided by the Employer

The Employer shall nominate an authorized representative to liaise with the Consultants on

all matters connected with this agreement. In turn, the Resident/Project engineer of the

Consultants for the work shall act as the Liaison Officer for the Consultants to liaise with the

representative of the Employer.

In consideration of the Services performed by the Consultants under this Contract the

Employer shall make to the Consultants such payments and in such manner as is provided in

Clause of the Contract.

PAYMENTS TO THE CONSULTANTS

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Payments to the Consultants

All payments shall be made by the Employer to the Consultants in Indian Rupees as per data

sheet and TOR ON MONTHLY BASIS within 30 days after submission and its subsequent

approval by the competent authority of Gujarat Housing Board for of project fees. For

Engineering review & approve and Project management services at site remaining 10% fees

shall be paid on issue of completion certificate.

Currency of Payment:

All payments shall be made in Indian Rupees.

Duties and Taxes:

The consultants, Sub-consultants /Experts and the Personnel shall pay the taxes, duties, fees,

levies and other impositions levied under the existing, amended or in acted laws during life of

this contract and the Employer shall perform such duties in regard to the deduction of such

taxes as may be lawfully imposed.

FAIRNESS AND GOOD FAITH

The Parties undertake to act in good faith in respect to each other's rights under this Contract

and to adopt all reasonable measures to ensure the realization of the objectives of this

Operation of the Contract:

The Parties recognize that it is impractical in this Contract to provide for every contingency

which may arise during the life of the Contract and the Parties hereby agree that it is their

intention that this contract shall operate fairly as between them and without detriment to the

interest of either of them and that if during the term of this Contract either Party believes that

this Contract is operating unfairly, the Parties will use their best efforts to agree on such

action as may be necessary to remove the cause or causes of such unfairness but on failure to

agree on any action pursuant to this Clause shall have the right of dispute subject to

arbitration in accordance with Clause thereof.

SETTLEMENT OF DISPUTES

Amicable Settlement

The Parties shall use their best efforts to settle amicably all disputes arising out of or in

connection with this Contract or the interpretation thereof.

Right to Arbitration and Rules of Procedure

Mutual Discussions

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If any dispute or difference of any kind whatsoever (a "Dispute") arises between the Parties in

connection with, or arising out of, this Agreement, the Parties within 30 days shall attempt to

settle such Dispute in the first instance by mutual discussions between Employer and

Further Procedures

If the Dispute cannot be settled within 7 days by mutual discussions, then the Dispute shall be

finally settled under the provisions of the Section. If the Parties fail to resolve any dispute

through discussions within 15 Business Days, either Party shall have the right to provide

written notice of the Dispute to the President or Chairman of the Committee of the other

Party. Upon a timely referral, the Senior Management of the Parties shall consider the

Dispute, REVIEW such relevant information as they may determine and issue their decision

(which decision shall be confirmed in writing) within 5 Business Days after receiving the

referral. If the Senior Management of the Parties cannot resolve the issue within the five

Business Day period, then the Parties shall have the rights set forth below in Contract

Subject as hereinafter provided, any Dispute arising out of or in connection with, this

Contract and not settled by above may (regardless of the nature of the Dispute) be submitted

by either Party to arbitration and finally settled in accordance with Indian Arbitration and

Conciliation Act, 1996 or any statutory amendment thereof.

Arbitration proceedings shall be held at Ahmedabad and the language of the arbitration

proceedings and that of all documents and communications between the parties shall be

The decision of the majority of arbitrators shall be final and binding upon both parties. The

expenses of the arbitrators as determined by the arbitrators shall be shared equally by the

Employer and the Contractor. However, the expenses incurred by each party in connection

with the preparation, presentation, etc., of its case prior to, during and after the arbitration

proceedings shall be borne by each party itself

During the conduct of dispute resolution procedures pursuant to the Clause the Parties shall

continue to perform their respective obligations under this Agreement, and no Party shall

exercise any other remedies hereunder arising by virtue of the matters in dispute.

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Form of Bank Guarantee for Performance Security

SELECTION OF CONSULTANT FOR PROJECT MANAGEMENT CONSULTANCY

(PMC) SERVICES INCLUDING DESIGN REVIEW AND CONSTRUCTION

SUPERVISION FOR PMAY HOUSING PROJECT AT VARIOUS PLACES FOR

GUJARAT HOUSING BOARD.

Ref: _______________ Bank Guarantee: ________________

The superintending Engineer,

Gujarat Housing Board,

Pragatinagar, Naranpura,

In consideration of “______________________” (hereinafter referred as the “Employer”,

which expression shall, unless repugnant to the context or meaning thereof include it

successors, administrators and assigns) having awarded to M/s. ____________________

(hereinafter referred to as the “PMC” which expression shall unless repugnant to the context

or meaning thereof, include its successors, administrators, executors and assigns), a contract

by issue of Employer’s Contract Agreement No. ________________ dated __________ and

the same having been unequivocally accepted by the PMC, resulting in a Contract valued at

___________________ for (name of the project)

_____________________________________ (hereinafter called the “Contract”) and the

PMC having agreed to furnish a Bank Guarantee to the Employer as Performance Security as

stipulated by the Employer in the said contract for performance of the above Contract

amounting to ____________________ (in words and figures).

We _____________ (Name of the Bank) having its Head Office at _______________

(hereinafter referred to as the Bank), which expression shall, unless repugnant to the context

or meaning thereof, include its successors, administrators executors and assigns) do hereby

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guarantee and undertake to pay the Employer immediately on demand any reservation,

contest, recourse or protest and/or without any reference to the PMC. Any such demand made

by the Employer on the Bank shall be conclusive and binding notwithstanding any difference

between the Employer and the PMC or any dispute pending before any Court, Tribunal,

Arbitrator or any other authority. We agree that the Guarantee herein contained shall be

irrevocable and shall continue to be enforceable till the Employer discharges this guarantee.

The Employer shall have the fullest liberty without affecting in any way the liability of the

Bank under this Guarantee, from time to time to vary the advance or to extend the time for

performance of the contract by the PMC. The Employer shall have the fullest liberty without

affecting this guarantee, to postpone from time to time the exercise of any powers vested in

them or of any right which they might have against the Employer and to exercise the same at

any time in any manner, and either to enforce or to forebear to enforce any covenants,

contained or implied, in the Contract between the Employer and the PMC any other course or

remedy or security available to the Employer. The bank shall not be relieved of its obligations

under these presents by any exercise by the Employer of its liberty with reference to the

matters aforesaid or any of them or by reason of any other act or forbearance or other acts of

omission or commission on the part of the Employer or any other indulgence shown by the

Employer or by any other matter or thing whatsoever which under law would but for this

provision have the effect of relieving the Bank. The Bank also agrees that the Employer at its

option shall be entitled to enforce this Guarantee against the Bank as a principal debtor, in the

first instance without proceeding against the PMC and notwithstanding any security or other

guarantee that the Employer may have in relation to the PMC’s liabilities.

Notwithstanding anything contained herein above our liability under this guarantee is limited

to _______ and it shall remain in force up to shall be extended from time to time for such

period (not exceeding one year), as may be desired by M/s. ________________ on whose

behalf this guarantee has been given.

(signature) (signature)

(Official Address) Designation (with Bank stamp)

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Attorney as per Power of

Attorney No. ______________

Strike out, whichever is not applicable. @ The date will be eighteen months after the date of

commencement of services.

Note 1: The stamp papers of appropriate value shall be purchased in the name of bank

who issues the “Bank Guarantee”.

Note 2: The Bank Guarantee will be accepted which is issued by State Bank of India

or its subsidiaries or any Indian Nationalized Bank. If the Bank Guarantee is

drawn on a foreign bank it will be accepted by MNIT only if such Guarantee

is also accepted either by State Bank of India or any of its subsidiaries or any