Provide Unskilled Manpower for Laboratory work to the Central Laboratory of Ahmedabad Municipal Corporation

A Volume I :- Technical Bid

MEMORANDUM OF WORK

GENERAL CONDITIONS

(A) Eligibility Criteria 3 to

(B) Instructions to Vendor

B Volume II :- Price Bid

ANNEXURES & OTHER DOCUMENTS 9 to

Municipal Commissioner

Ahmedabad Municipal Corporation

Sardar Patel Bhavan, Danapith,

AHMEDABAD - 380 001, GUJARAT, INDIA.

AHMEDABAD MUNICIPAL CORPORATION

MAHANAGR SEVA SADAN

CENTRAL LABORATORY

Tender for Provide unskilled manpower for Laboratory work

(An ISO 9001:2015 accredated Laboratory)

Short E-Tender Form

(To be returned with the Tender)

Condition of TENDER FOR Provide Unskilled Manpower for Laboratory work to the Central Laboratory of Ahmedabad Municipal Corporation.

(1) Name of the Firm :

(3) Earnest Money : Rs. 90,000/-

EMD shall be in the form of Demand Draft drawn on any Nationalized Bank, Public

Sector Bank: IDBI Bank, Private Sector Banks: ICICI Bank, HDFC Bank and Axis

bank or other banks acceptable to the Ahmedabad Municipal Corporation, as per

Annexure-IV terms and conditions / Bank Guarantee issued by any local branch of

Nationalized Bank, Public Sector Bank: IDBI Bank, Private Sector Banks: ICICI Bank,

HDFC Bank and Axis bank or other banks acceptable to the Ahmedabad Municipal

Corporation, as per Annexure-IV terms and conditions, favoring “Municipal

Commissioner, Ahmedabad” and Payable at Ahmedabad.

In case of B.G. Submitted by the bidder outside Ahmedabad then bidder shall have to

submit additional commitment/consent of local branch of the said bank liable to pay

the guaranteed amount or any part thereof under this bank guarantee. Ahmedabad

branch further agree that the guarantee here in contain shall remain in full force and

effect during the period that would be mentioned in the bid and that it shall continue to

be enforceable till all the dues of the corporation under or virtue of the said agreement

have been paid and its claim satisfied or discharge and till a certificate to the effect has

been received by the bank from the corporation. (EMD refund of rejected parties will

start only after finalization of selected parties for the Tender).

(4) Tender Fee : Rs. 1500/- (NON REFUNDABLE) by DD only.

(5) Tender Validity Period : 90 Days from the date of the opening of the Price bid.

(6) Security Deposit : If the tender is accepted, the amount of earnest money will be refunded after deposition

of Security Deposit (5% of Tender Amount) till the due performance of the contract.

(7) Delivery period : Not aaplicable.

(8) Contractors Details

I. Name & Address :

II. Contact No. :

(9) Details of Tenders : Technical Bid should be submitted in hardcopy only. Commercial Bid should be

submitted online only on Web-Site: www.amc.nprocure.com

(10) Address of sending Tender : Assistant Manager (Project) / PWA Office, 2nd Floor, Municipal Corporation Bank

Building, Ahmedabad Municipal Corporation, Sardar Patel Bhavan, Danapith,

Ahmedabad–380 001, Gujarat, India.

(11) Online Price-bid Submission Last Date : 05-11-2026 upto 6.00 pm

(12) Date on or before which Tender must : 06-11-2026, Before 11.30 pm

reach the office EMD & Tender Fee dt.

(13) Technical Bid Opening Date. : 06-11-2026, 12.30 PM

(14) Mode of sending the Tenders : Two-bid type tender. Vol-1 is to be put in sealed cover. The envelope shall indicate

the name and address of the Vendor to enable the Tender to be returned unopened in

case it is declared “Late Tender”. The envelope shall be addressed to the above address

by Regd. A. D. Post / Speed post / Hand delivery. Tender Sent by Ordinary Post will

(15) Description essential to be made to sealed : Tender No., Name of The Work, Vendor Name, and Address.

Vendor's Stamp & Signature: Date :

Tender for Provide unskilled manpower for Laboratory work

PART A_Volume I :- Technical Bid

Short e-tender for the Central Laboratory, Engineering Department of Ahmedabad Municipal

Corporation through a private agency for necessary manpower (multi-purpose workers) to assist

sample collection and clean the laboratory operations.

General Terms of the e-tender:

1. This e-tender will have two bids:

Part-A Technical Bid and Part-B Commercial Bid.

Part-A should be submitted in a separate sealed cover with the party's name, address,

contact number, tender fee, and EMD draft to the Manager (Project) PWA Office, Second

Floor, Municipal Corporation Bank Building, Sardar Patel Bhavan, Danapith, Ahmedabad-

380001, either in person or by registered AD/courier/speed post. The e-tender fee is Rs.

1500/- (non-refundable) and the EMD is Rs. 90,000/-.

Part-B Commercial Bid should be filled online only on the e-tender website

(www.nprocure.com/www.amc.nprocure.com) with the price details. If the price is

mentioned anywhere else, the tender will be cancelled. Tenders without the tender fee and

EMD will be considered void.

2. The Technical Bids received in sealed covers will be reviewed, and only those technically

qualified will be notified about the opening of the Commercial Bids.

3. 5% of the approved tender amount will be considered as a security deposit. The security deposit

amount must be deposited within 7 days from the date of notification. This amount should be

deposited through a demand draft/pay order from a nationalized/scheduled bank based in

Ahmedabad in favor of "Municipal Commissioner, Ahmedabad." If the security deposit is not

paid within the time limit, the EMD amount will be forfeited. The security deposit amount will

be refunded without interest after the contract is completed.

4. Tender Qualification Criteria:

- The tenderer must have at least three years of experience in cleaning operations/manpower

supply; tenders without this will be rejected. Preference will be given to those with experience

in laboratory operations. Necessary proof must be submitted with the tender.

- Experience letter of similar nature of work, duly certified by competent authority has to be

i. Average Annual financial turnover during the last 3 years, ending 31st March of the

previous financial year, should be at least 30% of the estimated cost.

ii. Experience of having successfully completed similar works during last 7 years ending last

day of month previous to the one in which applications are invited should be either of the

a. Three similar completed works costing not less than the amount equal to 40% of the

estimated cost. or

b. Two similar completed works costing not less than the amount equal to 50% of the

estimated cost. or

c. One similar completed work costing not less than the amount equal to 80% of the

estimated cost.

- As per rules & regulation of AMC, EPF registration, ESI certificate, labor license, and PAN

verified copies must be submitted with the form. If the labor license has been previously

obtained for cleaning contracts, it must be submitted. The successful tenderer must submit the

labor license for the work within one month. Experience or labor licenses other than for cleaning

operations/manpower supply will be considered invalid.

- Supporting documents and a certificate from a chartered accountant must be submitted. Annual

turnover from contracts other than cleaning operations/manpower supply will not be considered

- The tendering agency must be a company incorporated under the Companies Act 1956/2013

(Memorandum of Association and Articles of Association must be submitted), or a partnership

Tender for Provide unskilled manpower for Laboratory work

firm (copy of the partnership deed must be submitted), or proprietorship firms must submit GST

registration, Gumastadhara, and business tax registration certificates.

- The tendering organization must provide proof of registration as an employer under the

Apprentices Act

- The tenderer must submit an affidavit/certificate confirming that they have not been blacklisted

by any government/public sector entity in India on the submission date of the tender (as per

annexure attached herewith).

5. The contract duration will be one year from the date of the work order. After one year, if the

contractor's performance is satisfactory, the contract period can be extended for another year

with the approval of the Municipal Commissioner at the approved rates and conditions. Price

increases will be subject to AMC's policies.

6. Monthly bills for completed work must be submitted along with attendance details of the

workers as per the direction of AMC. Payments will be made within one month after

submission, considering budget provisions. If the work is unsatisfactory, the contract may be

canceled before the completion date with prior notice.

7. The approved tenderer must pay their workers the minimum wages + mandatory allowances as

per government standards. If complaints regarding this are received, legal actions will be taken

according to the rules, and the agency's security deposit may be forfeited, the contract canceled,

and the agency blacklisted.

8. The agency must make payments to their workers directly into their bank accounts through

ECS/NEFT. Attendance via bio-metric or AMC 311 application and payment registers must be

maintained, and computerized data should be kept. Payment statements must be submitted with

monthly bills. Necessary contributions like insurance/EPF, etc., as per government norms, must

be deposited in the respective government institutions, and copies of the challans/statements

must be submitted monthly.

9. Compensation for injuries or death of workers during work must be paid by the contractor as

per the Workmen Compensation Act 1923. If compensation is paid by the Ahmedabad

Municipal Corporation, it will be recovered from the contractor.

10. If salaries to workers are not paid for more than 7 days, the corporation may recover the amount

from the contractor's bills or security deposit and pay the workers. Breach of terms will lead to

action against the agency.

11. The contractor will be bound by and must comply with the prevailing rules and regulations of

the Ahmedabad Municipal Corporation as well as any new rules in the future.

12. Tender validity period: The tender will be valid for 90 days from the date of opening.

13. The tenderer whose tender is accepted must deposit 5% of the total value of the contract period

as a security deposit within 7 days from the date of notification of acceptance of their bid. They

must also sign the contract papers as per AMC's regulations. The contractor must bring the

contract papers. If the tenderer fails to deposit the security amount or sign the contract papers

within 7 days, the earnest money deposit will be forfeited. The Municipal Commissioner

reserves the right to award the work to another tenderer or party. The security deposit will be

refunded without interest after satisfactory completion of the contract period.

14. During the tender validity period, the tenderer cannot voluntarily withdraw their tender. If the

tenderer does not commence work within the stipulated time after the assignment, the EMD

will be forfeited. If the contractor's performance is unsatisfactory or if the contractor abandons

the work midway, the security deposit will be forfeited, and the organization will be blacklisted.

15. The contractor must comply with all applicable laws, rules, and regulations related to labour

laws for this work. The responsibility for obtaining the necessary registrations, licenses, and

related expenses lies solely with the contractor, and the Municipal Corporation will not be

responsible for any of it. Furthermore, the workers employed by the tenderer will not be entitled

to claim any rights or demands in the future against the AMC.

16. The contractor must take all necessary insurance to protect the workers based on the risks

involved in the work.

17. The contract period will expire for the unit mentioned in the tender. If there is a need for

additional manpower for the unit, it will be included in this tender, which the tenderer must

accept. No additional payment will be made for this. If there is a need for additional manpower

Tender for Provide unskilled manpower for Laboratory work

for the Central Laboratory of AMC, it must be provided at the approved rates with the approval

of the Municipal Commissioner.

18. The Municipal Commissioner reserves the full right to accept or reject the lowest tender or any

tender or its prices, and no reasons will be provided for this. During the contract period, any

disputes arising between AMC and the contractor will be resolved by the Municipal

Commissioner's final decision.

19. If, during the contract period, AMC finds the contractor's work unsatisfactory or for any other

reason deems the work unnecessary, AMC may cancel the contract midway with notice. The

contractor may also be blacklisted for poor performance. No disputes regarding this will be

entertained, and the contractor must accept this.

20. Any legal disputes related to this tender will be subject to the jurisdiction of the courts in

Ahmedabad city.

21. The responsibility for paying service tax, income tax, works contract tax, necessary licenses,

and any government/semi-government taxes or duties, including obtaining registrations, will be

borne entirely by the agency.

22. Details of manpower operations:

a. The operations of the Central Laboratory of AMC include daily basic laboratory work like

washing of glassware, cleaning of equipment, and tools. This also includes the cleaning of the

laboratory and the collection and segregation of samples as per the instructions of the Senior

Scientific Assistant of the department.

b. The duties will be performed as per the instructions of the head officer of the Central

Laboratory department, Scientist In-Charge, and the duty hours will be 8 hours. Additionally,

the work will be performed according to the laboratory time/shift as instructed by the Scientist

In-Charge of the Central Laboratory.

c. The workers of the agency must perform the complete operations as per the instructions of the

head officer, Scientist In-Charge. The Senior Scientific Assistant will supervise the work of the

respective workers and coordinate with the department officers to perform duties as per their

23. Currently, there is a requirement for 13 (thirteen) manpower (workers) in the Central

Laboratory at the following address:

Central Laboratory, Dudheshwar Water Works Compound, Ahmedabad Municipal

Corporation, Dudheshwar, Ahmedabad-380 004, Gujarat.

24. The estimated annual expenditure for this work is Rs. 30 lakhs including all type of taxes.

25. For payment purposes, it is mandatory to provide bank account details such as the bank's name,

branch, account number, MICR number, IFSC number, and Permanent Account Number (as

per annexure attached herewith).

26. As per the implementation from time to time by the Municipal Corporation, salaries will be

paid according to the Minimum Wages Act along with other mandatory allowances. A positive

amount (minimum 3% mandatory or more) must be shown as the service charge for providing

the service in the commercial bid. The L-1 party will be determined based on the service charge

or the prices considered appropriate for providing the service by the competent authority. No

disputes regarding this will be entertained, and the contractor must accept this.

27. The tenderer must submit their daily operations report to the department officer, Senior

Scientific Assistant, on a weekly basis. Attendance of workers and all types of records must be

maintained according to government and municipal corporation regulations.

28. All responsibilities related to the insurance of workers will be borne by the tenderer.

29. Workers must perform their duties as required by the department on all public holidays.

Workers must be given one weekly off day.

30. The tenderer must comply with all government regulations for employing workers.

31. The tenderer will be paid the approved wages for the workers as per the approved salary. No

other charges or payments will be made by AMC to the workers.

32. The prices for workers must be filled online in Part-B of the commercial bid only. The lowest

service charge party will be determined based on the minimum wages and other mandatory

allowances such as EPF, ESIC, Leave, Bonus, etc. According to the circular number 19, dated

21/10/26 from the finance department of AMC, the minimum wage for 8 hours of work is

Tender for Provide unskilled manpower for Laboratory work

determined as Rs. 524.50/-. The approved agency will be paid the wages monthly based on the

attendance days as per the annexure (as per attached Annexure).

33. Terms Regarding Penalties:

- No worker should be absent or go on leave without prior approval from the department officer.

If this happens, a penalty of Rs. 100/- per day per worker will be recovered from the tenderer

from that month's bill amount. In such cases, the tenderer must immediately arrange for

another worker. If such incidents occur more than 5 times in a month, the tenderer must

remove that worker from duty and arrange for another suitable worker.

- The tenderer's workers must maintain proper quality of work and behave appropriately with

officers, employees, and colleagues. There should be no compromise on this, and if the work

quality is poor or the behaviour is inappropriate, a penalty of up to 20% of the bill amount

will be recovered based on the department officer's report/certificate. If necessary, the tenderer

must remove that worker and arrange for another suitable worker.

- Workers may be assigned duties in other departments of AMC as required by the department

officer, Scientist InCharge. Additionally, if there is a need for double shifts under any

circumstances, the workers must accept this. The responsibility for paying the wages for this

will lie with the tenderer.

34. Even though the Applicants meet the required criteria, they are subject to be disqualified if

Applicant or any of its constituent partner/s, director/s have:

• Made misleading or false representation in the forms, statements, and attachments

• Been debarred or terminated or blacklisted by Central Govt. organization / State Govt.

organization / AMC / Any Municipal Corporation / ULBs etc.

• If, any of the directors, partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offenses under any Indian laws.

• If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into conviction.

• The vendor should submit an undertaking on a stamp paper of value rupees 300/-,

his/her blamelessness/virtuousness, the same duly notarized. Refer Annexure.

35. Opening of Tenders:

1) The tender will be opened in the office of the Assistant Manager (Project) / PWA

Office, 2nd Floor, Ahmedabad Municipal Corporation, Sardar Patel Bhavan,

Danapith, Ahmedabad – 380 001. by Tender Officer on due date at 5.00 p.m. hrs.

in the following manner.

2) At the time of bid opening first tender fee and EMD cover will be opened. Then

after only technical bid of all the Bidders having EMD and tender fee will be

opened. After scrutiny of technical bids, the price bid of only those Bidders will be

opened who will satisfy the eligibility criteria at a later date online.

3) The Bidder’s representatives who are present shall sign a register or paper

evidencing their attendance.

36. The tenderer shall strictly adhere to the circular issued by the Industrial Relations

Department of AMC, Circular No. 3, dated 26/02/2024 (Attached herewith).

37. The Tenderer shall strictly comply with the circular issued by the Deputy Municipal

Commissioner, Gumasta Dhara Department, AMC, vide Circular No. 01/2026-27, regarding

compliance with the provisions of The Gujarat Shops and Establishments (Regulation of

Employment and Conditions of Services) Act, 2019, and the rules made thereunder, as

applicable.The Tenderer shall ensure strict adherence to all applicable statutory provisions,

employment conditions, working hours, wages, leave, records, registration requirements, and

other obligations prescribed under the said Act and relevant rules (Attached herewith).

I have carefully read the above terms and I accept and agree to them. I will not dispute

or appeal against them in any manner. I provide this assurance.

Signature and Seal of the Tenderer

Tender for Provide unskilled manpower for Laboratory work

Details of Work Experience:

Work orders/experience certificates of the work contract must be attached. The contract period and

the exact amount of the contract cost must be clearly mentioned; otherwise, the experience will

not be considered.

Sr. No. Details of Work Experience (Year/Month) Contarct amount in Rs. Location of Work

(Additional information can be provided separately in the annexure to demonstrate

Year-wise Turnover Information for the Work Contract over the Last Three Years:

(This must be submitted on a Chartered Accountant's letterhead with signature and seal)

Only the annual turnover of the work contract will be considered valid. Therefore, the amount in

the experience column will be compared with the contract amount. This should be accurately noted.

Sr. Amount of Year Amount of Year Amount of Year

Other Specific Information:

We certify that all the details mentioned above are true, and we have read, understood, and accept

all the rules and conditions regarding the tender. We are committed to adhering to them.

Signature and Seal of the Tenderer

Tender for Provide unskilled manpower for Laboratory work

PART B_Volume II :- Commercial Bid

Short E-tender Notice No. 03/2026-27

Rates for tender related work to be submitted in commercial bid of e-tender only, if it is anywhere

else the tenderer will be disqualified.

E-tender for procuring Man Power (Multi-Purpose Worker) through private agency as required for

laboratory works like washing glassware, equipment cleaning and helping in sample collection and

analysis work of Central Laboratory of Ahmedabad Municipal Corporation.

Work type: laboratory works like washing glassware, equipment cleaning and helping in sample

collection and analysis work of Central Laboratory of Ahmedabad Municipal Corporation.

No. Details Rate Rate for supply of per worker per day (Rs) INR

A. Minimum wage*

B. Leave (5% of A)

C. ESIC (3.25% of A)

Per person Rates to D. EPF (13% of A)

1 supply Manpower E. Bonus (8.33% of A)

(Workers) F. Total (A+B+C+D+E)

G. Service Charge in percentage

(not less than 3% of F)

1A. Service Charge in Rs.

*With reference to Finance Department of AMC, Finance Circular No. 19, Dt 21/10/26

Manimum wages for Dt. 01/10/26 to 31/03/2027.

Other Specific Information:

- The current prevailing daily minimum wage will be eligible for revision as per the amendments

from time to time in the circular issued by the finance department of AMC.

- In case the lowest rates quoted by different parties for providing manpower are identical, the

decision of the Hon. Municipal Commissioner Shri will be considered final.

- Special Note: In the above table, for column 4, the party with the lowest rate mentioned in 1(A)

will be paid the amount in 1(A) + mandatory payments as per government regulations (based

on the current daily prevailing rate of minimum wages) + any additional compulsory amounts

for EPF/ESIC/Leave/Bonus, etc. The approved agency will be paid for the manpower based on

attendance days each month.

- Tenderers must fill the service charge rates for the work mentioned in the online Part B

commercial bid in percentage terms (column 4G) as a positive figure. These rates should not be

less than 3% and can be more. Rates less than 3% will be considered invalid. The agency

offering the lowest acceptable rate in 1(A) or the most suitable rate to provide services to the

competent authority will be considered the lowest and the tender will be awarded to them.

- If the rates written are invisible or unclear, the tenderer will be disqualified.

- Tenderers who quote below minimum wages will be disqualified.

- The approximate manpower requirement may vary upward or downward by up to 25%.

Tender for Provide unskilled manpower for Laboratory work

• BANK DETAIL REQUIRED FOR THE RELEASE OF E.M.D.

(AMC vendor code if available)

3. Telephone / Mobile Number

5. E-Mail Address

7. Name Of Bank

8. Branch Name & Address

9. Type of Account

10. Account Number

11. MICR Number

12. I.F.S.E Code Number (Bank)

13. Vendor’s Sign & Stamp

NOTE : Please submit THREE copies of the form.

Vendor's Stamp & Signature:

Tender for Provide unskilled manpower for Laboratory work

UNDERTAKING ON RS. 300/- STAMP PAPER

Tender Reference Number: ___________ Date: _________

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . by religion, Director/Proprietor/Partner of M/s.

NAME OF THE FIRM., situated at ADDRESS, do hereby give this undertaking that:

• Not made misleading or false representation in the forms, statements, and

attachments submitted; or

• Not been debarred or terminated or blacklisted by Central Govt. organization / State

Govt. organization / AMC / Any Municipal Corporation / ULBs etc.

• Not, any of the directors, partners or the proprietor has a criminal history or has

been convicted by any court of law for any of the offenses under any Indian laws.

• No criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

Solemnly declared at Ahmedabad, on this _____ , day of__________,

Tender for Provide unskilled manpower for Laboratory work

Tender for Provide unskilled manpower for Laboratory work

Tender for Provide unskilled manpower for Laboratory work

Tender for Provide unskilled manpower for Laboratory work