For Selection of Agency for arrangement of Exhibitions, Workshops/Seminar, and Training Seminaron Disaster Management Awareness within DangDistrict

Name of Work : Selection of Agency for arrangement of Exhibitions,

Workshops/Seminars, and Training Seminars on

Disaster Management Awareness within Dang District

Event Implementation Period : March

Tender Currency Type : Single

Tender Currency Settings : Indian Rupee (INR)

Joint Venture \ Consortium : Not Applicable

Bid Document Fee : Rs.5000 /- in form of Demand Draft.

Bid Document Fee Payable to : Non-refundable by Demand Draft in favor of “District

Collector, Dang”Payable at Ahwa in form of Demand

Bid Security /EMD (INR) : Rs. 3,00,000/-(Rupees Three Lakh Only)

Bid Security/ EMD in favour of : “District Collector, Dang” Payable at Ahwa in form

of Demand Draft.

Bid Document Downloading Start Date : 11/03/26 at 11.00 hrs.

Bid Document Downloading and Online : 16/03/26 at 18.00 hrs.

submission End Date

Last Date & Time for Receipt : 16/03/26 at 18.00 hrs.

(Submission) of Technical Bid

Date of Tender opening : 16/03/26 at 18.30 hrs.

Bid Validity Period : 180 days from opening of price bid

Submission of certain documents, etc. : Submission of EMD, Tender fee, Technical Bid and

other Documents from 11/03/26at 11.00 hrs.

Upto16/03/26 at 18.00 hrs. in the office of District

Collector, Ahwa

General Terms and Conditions

(1) Bidders can download the tender document free of cost from the website.

(2) Bidders have to submit Price bid in electronic form only on nProcure website till the last

date & time for submission.

(3) Price bid offers in physical form will not be accepted in any case.

Bidders who wish to participate in online tenders will have to procure/ should have legally valid

Digital Certificate as per Information Technology Act-2000 using which they can sign their

electronic bids. Bidders can procure the same from any of license certifying Authority of India or

can contact (n)Code Solutions – A division of GNFC Ltd., who are licensed Certifying Authority

by Govt. of India.

All bids should be digitally signed. The bidder should contact at below mentioned address for Free

vendor training camp will be organized every Saturday between 4.00 to 5.00 PM at (n) Code

Solutions – A Division of GNFC Ltd. Bidders are requested to take benefit of the same.

(n) Code Solutions

A Division of GNFC

301, GNFC Info tower, Bodakdev, Ahmedabad –380 054 (India),

General Instructions for Bid Submission

1.0 Technical Bid: Bidders shall submit physically their bids in TWO SEPARATE PARTS (stated

herewith as part – I and Part – II) in sealed envelopes super-scribed with due date, time, project

and nature of bid). Bidder has to submit hard bound/Spiral document duly numbered. Loose

documents may be outrightly rejected.

PART-I: EMD and Price of the Tender document in a separate sealed envelope superscripted

with the Tender Document number. Please enclose EMD of Rs.3 Lakh and Price of one copy of

the Tender Document of Rs 5000/- in form of Demand Draft drawn in favour of “District

Collector, Dang” payable atAhwa.

The Tender fee/EMD should be in the name of the bidder’s firm only. Tender fee/EMD in

the name of the other firm shall not be accepted.

PART-II: Original and one copy of TECHNICAL BID complete with all technical and

commercial details except the prices in financial bid. Original printed document shall be

considered as authentic.

Note: Filling up prices in Part II will render the Bidder disqualified.

2.0 Financial Bid:

Bidder shall submit the FINANCIAL BID online throughhttps://tender.nprocure.com/only.

3.0 Services offered should be strictly as per specifications mentioned in this Tender Document.

Please spell out any unavoidable deviations, article-wise, in your bid under the heading

4.0 Once quoted, the Bidder shall not make any subsequent price changes, whether resulting or

arising out of any technical/commercial clarifications sought regarding the bid, even if any

deviation or exclusion may be specifically stated in the bid. Such price changes shall render the

bid liable for rejection.

Tender Authority,

District Collector Office,Ahwa

Government of Gujarat,

To be pasted on the outer envelope containing Bid Security,

Tender Fees, Technical bid and Main Cover.

DO NOT OPEN – THIS IS A BID

Bid Security/Tender Fees/Technical Bid/Main Cover

To Name of Tender:For Selection of Agency for arrangement of Exhibitions,

Workshops, and Training Seminar on Disaster Management Awareness

within Dang District

Issue of Tender

From 11/03/26 at 11.00 hrs to 16/03/26 Upto 18.00 hrs.

Technical Bid Due Date: 16/03/26upto 18.00 hrs.

Technical Bid/Document Submission Address:

Collector Office, Jilla Seva Sadan, Dang-Ahwa, Gujarat –

Technical Bid Opening Date & Time:16/03/26upto 18.30 hrs

Financial bid opening: To be communicated later

ELIGIBILITY CRITERIA FOR BIDDERS

(A) EligibilityCriteriaforthebidder:

SrNo. Description SupportingDocuments

 Agency registration certificate / Gumasta Dhara /

CompanyRegistration

Shop Establishment documents / Partnership Deed

/ Any Other GovtCertificate

2 MSMECertificate  Submission of MSME Certificate

3 PAN  Submission of PAN

 GST registration certificate

4 GST Registration  GSTR 3B return copy forApril 25 to Jan

5 Financial Turnover  Submission of CA Certificate- The average

turnover of last 3 Financial Years (FYs) must be at

least Rs. 2 crore(FY 2022-23, 2023-24 & 2024-

Financial Capability (Min. 80  Submission of Bank Solvency / CA

Lakhs) FinancialCapacity Report

 The bidder should submit past experience of

7 ExperienceCertificateoforder organizing/executingDisaster Awareness Seminar /

Workshop / Training / Public Awareness Activity

Exhibition under Government Schemes

inGujarat.The submitted experience must include

at least two work order executed within the last

two FY years, with a minimum contract value

of ₹ 80 lakhs and involving outreach to at least

4,500 participants or beneficiaries.

The bidder must submit the following:

• Work Order and Work Completion Certificate

• Chartered Accountant (CA) Certificate

confirming receipt of payment against the

submitted work order

• Documentary evidence of past similar work

(e.g., photographs)

8 Work Experience  The bidder should submit past experience of

organizing/executingminimum 10 Disaster

Awareness Seminar / Workshop / Public

Awareness Activity Exhibition under Government

Schemes inGujarat in a single work order.

The bidder must submit the following:

• Work Order and Work Completion Certificate

 Submission of ISO 9001:2015 QMS, ISO

9 ISO Certificates 45001:2018 OHSAS, ISO 14001:2015 EMS,ISO

10 Company Credentials  Due Diligence Report from an RBI-Approved or

Nationalized Bank-Approved Agency

11 Bidder must be registered in Gujarat  Government registration copies such as GST

registration, Gumasta Dhara/ Shop Establishment

12 The bidder shall have Positive Net  The Certificate of Positive net worth must be

Worth during financial year 2024-25. certified by the Charted Accountant and the copy

of the net worth certificate must be attached to the

13 Key Human Resource Requirement:  The bidder must have key human resources such

as at least 1 Project Manager with at least 3 Years

of experience, 3 Management Related Trainers

with at least 3 Years of experience. The CV of

these key human resources shall be attached to the

Bidder should not be under a  Affidavit mentioning that the Bidder is not

declaration for Affidavit of blacklisted by Government of India or by

ineligibility for corrupt or fraudulent Government of any State in India or by

practices issued by Government of Government of Gujarat or any of the PSUs in the

India or by Government of any other state of Gujarat due to engagement in any

14 State in India or by Government of fraudulent practices. (Notarized non judicial stamp

Gujarat or any of the PSU in the state paper on 300 Rs.)

of Gujarat at the time of

15 Physical copy of Tender fees and  Tender fees Of Rs 5000/- in form of DD and

Earnest Money Deposit Earnest Money Deposit of Rs. 3 Lakhs. BID

SECURITY shall be in the form of DD in the

name of District Collector Dang, Payable at

16 Submission of work detail as Per  Bidder should submit and offer technical detail of

scope of work and similar past work work with unique concept creativity and module,

research based innovative idea. Technical work

detail should be containing past similar work AV

films and photographs.

17 Company Details & Strength of  Company profile, team Experience & Back-up

Bidder Support, Creative and Innovative past experience

of designing team (Skilled Manpower) And

overall management

 The bidder shall be required to submit all the necessary documentary evidence in

support of fulfillment of qualification criteria. The authority reserves the right to verify

the qualification claims and ask for additional information from the bidder.

 Only those bidders fulfilling Technical Qualification Stage-Eligibility Criteria for the

bidder (A) shall be shortlisted for financial bid opening.

 The financial bids of the eligible bidders shall be opened. The bidder having quoted lowest

amount (L1) shall be awarded the work

 The bidder should submit self-attested photocopies of all the documents mention in the bid

(A) Technical Qualification Stage-Eligibility Criteria of the bidder through courier or

physical before tender due date and time.

PARTA- TECHNICALBID

SECTION–I BidSchedule

SECTION–II GeneralInformation

SECTION–III Instructionstobidders

SECTION–IV AdditionalConditions

SECTION–V Technical bid Formats

DANG Collector Office,

Government of Gujarat,

NAMEOFWORK:“For Selection of Agency for arrangement of Exhibitions,

Workshops/ Seminars, and Training Seminars on Disaster Management Awareness

within Dang District”

PLACE OF OPENING OF TECHNICAL BIDS: Office ofthe Collector, DANG,

OFFICERINVITINGBIDS:Tender Authority, Tender Department, Collector office DANG.

Tender Fees:Rs 5000/- In favour Of District Collector, Dangand Payable

EMD for Bid:Rs 3,00,000/- in Favor of District Collector, DANGand

Payable at DANG.

PLACE OF SUBMISSION: Collector Office,DANG before the end date of the bid

and uploaded through Nprocure Portal only on the

websitehttps://tender.nprocure.com/ along with the technical bid documents

Tender Authority,

Collector Office,DANG

Government of Gujarat,

GENERALINFORMATION

Tenders are invited by the Collector Office, DANG District, DANG, Gujarat from eligible bidders for

“Selection of Agency for arrangement of Exhibitions, Workshops/Seminars, and Training

Seminars on Disaster Management Awareness within Dang District” Bidding is open to Gujarat

state bidders only. The bid document can be downloaded from https://tender.nprocure.com/

1. The bidders are required to submit their technical and financial bids throughNprocure portal only before the

stipulated date, time specified in Nprocure bid.

2. The Collector Office, DANGGovernment of Gujarat, DANG, Gujarat. reserves the right to accept or

reject any bid, and to cancel the bidding process and reject

allbidsatanytimepriortocontractaward,withouttherebyincurringanyliability to Bidders.

3. In the event of the specified date of bid opening being declared a holiday for the TheCollector Office,DANG

Government of Gujarat, DANG, Gujaratthebidswillbeopened at the appointed time and location on the

next working day.

4. Thecontactaddressforcommunicationisasbelow:

Tender Authority, Collector Office, DANG.Government of Gujarat, DANG, Gujarat.

Tender Authority,

DANG District Collector Office,

Government of Gujarat,

Instruction TO Bidder

1. Introduction

1.1 “The Contract” means the agreement that will be entered into between the Tender Authority,

DANG District Collector Office, Government of Gujarat, DANG, Gujarat and the Contractor

as recorded in the Contract or a Nprocure generated contract between both the parties to contract.

1.2 “The Contract Price” means the price payable in Indian currency to the Contractor under the

1.3 “The Personnel” means all of the persons/staff mentioned in the technical requirement (as

1.4 “The Services” means those services required to be provided under the Contract.

1.5 “TheCentralGovernment”meanstheGovt.of India.

1.6 “TheGovernmentorStateGovernment”meanstheGovt.ofGujarat

1.7 “The Contractor” means the firm or individual who has entered into contract with the District

Collector Office, DANG,Government of Gujarat

2. CostofBidding:

TheBiddershallbearallcostsassociatedwiththepreparationandsubmissionof his/her bid, andtheTender

Authority,will inno case be responsible orliable for thosecosts.

3. AmendmentofBiddingDocument:

3.1 At any time prior to the deadline for submission of bids, the Tender Authority may amend the

Bidding Documents by issuing addenda/ corrigendum. The addendum/ corrigendum will appear on

the Nprocure portal under “Latest Corrigendum”

3.2 Amendment in bid document will be placed on the Nprocure website which will be binding on them.

3.3 In order to allow reasonable time in which to take the amendment into account by the prospective

Bidders in preparing their bids, Tender Authority, at its discretion, may extend the deadline for the

submission of bids.

3.4 The bid as well as all supporting literature, testimonials, correspondence and documents relating to

the bid shall be in English. The bid, supporting literature, testimonials, correspondence and

documents in any other language must be

accompaniedbyanaccuratetranslationinEnglish,inwhichcase,forpurposesof interpretation of the bid,

the translation in English shall govern.

4. Documents Constituting the Bid:

Thebidshallcompriseoftwocomponentsviz.TechnicalBidandFinancial Bid:

(a) Technicalproposalintheprescribed format.

(b) Supporting documents.

Financial Bid:As per Nprocure.

duties etc. levied outside India and the price for inland transportation, insurance and other local costs

associated with delivery of the equipment, personnel&goods totheirfinal destination and shall also

includeall taxes/duties/levies/charges levied in India. Prices quoted by the Bidder shall remain fixed

during the Bidder’s performance of the contract and not subject to variation on any account, unless

otherwise specified in this contract.

6. Taxes & Duties:

All taxes, duties and / or any other charges levied in India by either Central / State Government, such as

but not limited to, customs duties, entry tax, GSTetc., shall be paid by the successful bidder and it shall

be included in the unit price.

7. Prices: Bid Currencies:PricesshallbequotedinIndianRupees only.

8. Earnest Money Deposit (BID SECURITY):

8.1 The Biddershallfurnishrequisite amountofBID SECURITY intheformprescribed by Nprocure.

8.2 Any Bid not secured by BID SECURITY as specified above will be rejected as non- qualified and

will be returned to the bidder.

9. Period of validity of Bids:

(a) In exceptional circumstances, the Tender Authority, may solicit the Bidder’s consent to an

extension of the period of validity of bids. The requestand responses thereto shall be made in

writing. A Bidder may choose to refuse the request without forfeiting his/her BID SECURITY.

10. Format for Signing of Bid:

(a) The bidders shall offer the technical bid and financial bid through Nprocure portal only. The hard

copies of these bids shall be made available to Tender Authority when demanded. Technical &

Financial bids shall be signed by the Bidder persons duly authorized to bind the Bidder to the

contract. All pages of the bid, except for un- amended printed literature, if any, shall be initiated by

the person or persons signing the bid along with company’s seal.

(b) Any interlineations, erasures or overwriting shall be valid only if the person or persons signing the

bid signs them as mark of attestation.

A. Submission of Bids:

11. Deadline for Submission of Bids:

Bids will be received by the Tender Authority, through Nprocure portal only before the submission date

and time published. The bidder shall ensure submission of bids well within the stipulated time. Tender

Authority is not responsible for any problems in server / difficulty experienced while submission of

bids on Nprocure portal.

12. Modifications and Withdrawal of Bids:

No modifications and withdrawal of Bids will be entertained. If the bidder withdraws the offer within

the bid validity period.

B. Opening and Evaluation of Bids:

13. Opening of Technical Bids:

a) Technical bid will be opened after the end date of the bid.

14. Preliminary Examination of technical bid:

14.1 ThebidsnotaccompaniedbyconfirmedBIDSECURITY (EMD)willbe rejected.

14.2 Prior to the detailed evaluation of the technical bid, the substantial responsiveness of each

technical bid to the bidding documents will be determined. For purposes of these Clauses,

asubstantially responsive bid isone, which conforms to all the terms and conditions of the bidding

documents without material deviations. Deviations from, or objection or reservations to critical

provisions, such as those concerning technical conformity, Applicable Law, Taxes and Duties &

Force Majeure. The determination of a Technical Bid’s qualification is to be based on the contents

of the technical bid itself without recourse to extrinsic evidence.

15. Clarification of Technical Bids:

Duringevaluation ofthe bids theTender Authority, may, at his discretion, ask the Bidder for a

clarification of his/her bid, if required. The request for clarification and the response shall be in writing.

16. Evaluation and Qualification of Technical Bids:

In addition, to technical specifications and specified qualification criteria, the committee constituted by

Tender Authority shall evaluate the Technical Bids and make suitable recommendations and on the

basis of those recommendationstechnically qualified bidders’ financial bid will be opened.

17. Preliminary Examination of financial Bids:

(a) Tender Authority will examine the bids to determine whether they are complete, free from

computational errors etc.

(b) Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the

unit price and the total price that is obtained by multiplying the unit price, the unit price shall

prevail and the total price shall be corrected accordingly.

(c) Tender Authority may waive any minor infirmity in the financial bid, which does not constitute a

material deviation, provided such waiver, does not prejudice or affect the relative ranking of any

18. Comparison and Evaluation of Financial Bids:

Tender Authority will open and compare the Financial Bids, which have been determined to

betechnically qualified.The committee constituted by Tender Authority shall evaluate the Financial

Bids based on prices as quoted on Nprocure and make suitable recommendations.

C. Award of Contract:

19. Award Criteria:

The appropriate competent authority will award the contract to the bidder whose bid has been evaluated

to be suitable and accepted by competent authority.

20. Notification of Award and Contract:

As soon as the successful Bidder’sbid has been accepted through Nprocure, the bidder/bidder’s

authorized representative (with power of attorney to sign) shall attend the office of the Tender

Authority to submit the Nprocure generated signed copy of the contract documents within 30 days of

such notification of award.

D. Corrupt or Fraudulent Practices

21. The Tender Authority requires that the successful Bidder under this contract observe the highest

standard of ethics during this process. In pursuance of this policy, Tender Authority Defines for the

purposes of this provision, the terms set forth below as follows:

a “Corrupt practice” meansthe offering, giving, receiving or soliciting ofanythingof value to influence

the action of a Members of Tender scrutiny/sub-Committee / Tender inviting authority in the

contract process.

b “Fraudulent practice” means Misrepresentation of facts to Tender Authority, Government or any

legal entity in India, in order to influence the award or execution of a contract, detriment to the

interests of the State Government.Collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive levels and to deprive the

Government of the benefits of free and open competition.

22. The competent authority will reject the proposal for award if it determines that the Bidder

recommended for award has/had engaged in corrupt or fraudulent practices in competing for the

contract in question.

23. The competent authority will declare a firm ineligible for award of the contract, either indefinitely or

for a notified period of time, if it at any time determines that the firm had engaged in fraudulent

practices in competing for, or in executing, a contract in the State of Gujarat.

24. Delivery: All the work must be completed within 1 year from the award of contract.In some

circumstances department will extend the delivery period on requirement basis.

Thelistofthelocationforsupplyshallbeshared to successful bidder after the issue of work order. The

bidder shall quote their rates considering the same.

ADDITIONALCONDITIONS

1. Servicestoberendered.

1.1For Selection of Agency for arrangement of Exhibitions, Workshops/Seminar, and

Training Seminar on Disaster Management Awareness within Dang Districtasper

technicalspecificationsmentionedintheTenderdocument.

1.2 Validityof contract1year

The information, property and materials produced, created or supplied under the

contract,includingpreliminarytechnicalreportsandstudies,shallnotbedisclosed to any third party

without the prior consent of Tender Authority.

3. Recordcopies:

The Contractor shall retain a record, or copies of all work developed in the course of performing the

work under this contract to the tender authority. after expiration or termination of the contract. Such

record shall not be used by the contractor for any purpose without prior permission from the

Government of Gujarat.

Awarded bidder has to submit invoice after successful completion of the programme. Payment will

be done accordingly after the submission of the Photos, Videos and a detailed report along with

work completion certificate by the concerned Officer.

5. Prices quoted shall be firm and not subject to adjustments during performance of the contract. The

currency of the payment shall be in Indian Rupees only.

6. DelaydeliveryofWork:

If the selected bidder fails to deliver any or all of the Goods/Services within the original/re-fixed

Delivery/Time period(s) specified in the Contract, the Purchaser will be also entitled to

deduct/recover the Liquidated Damages for the delay,

unlesscoveredunderForceMajeureconditionsaforesaid,@0.5%perweekor part of the week of delayed

products for the period as pre-estimated damages not exceeding 5% of the contract value without any

controversy/dispute of any sort whatsoever.

7. Delayinsupplyofproducts:

(a) The Contractor shall supply the products as per the specifications and as per the contract specified

locations (The list of locations will be shared to successfulbidder alongwith work order). The

Contractor shall commence the work immediately after issuance of contract agreement through

(b) Delivery of the goods and performance of Services shall be made by the Supplierin accordance with

the time schedule specified by the Purchaser in its schedule of Requirements and specifications.

(c) Anunexpected delay by the Supplier in theperformance ofits delivery obligations shall render the

Supplier liable to any or all of the following actions, forfeiture of its performance security/ Penalties or

termination of the Contract for default.

(d) If at any time during performance of the Contract, the Supplier or itssubcontractor (s) should encounter

conditions impeding timely delivery of the goods and performance of services, the Supplier shall

promptly notify the Purchaser in writing of the fact of the delay its likely duration and its cause (s). As

soon as practicable after receipt of the Supplier’s notice, the Purchaser shall evaluate the situation and

may at its discretion extend the supplier’s time for performance, in which case the extension shall be

Ratified by the parties by amendment of the contract.

TerminationofthisContractforbreachshallbegovernedbythetermsofthe contract.

6. ForceMajeure:

(a) Notwithstanding the provisions of this contract, the Contractor shall not be liable

forforfeitureofitssecuritydeposit,liquidateddamages,orterminationfordefault if and to the extent, that its

delay in performance or other failure to perform its obligations under the Contract if it is the result of

an event of Force Majeure.

(b) For purposes of this Clause, “Force Majeure” means an event beyond the control of the Contractor and

not involving the Contractor’s fault or negligence and not

foreseeable.Sucheventsmayinclude,butarenotrestrictedto,actsoftheTender Authorityin his sovereign

capacity, wars or revolutions, cyber piracy or hacking, terrorism, fires, floods, epidemics, earthquakes,

other natural calamities, quarantine restrictions and freight embargoes.

(c) If a Force Majeure situation arises, the Contractor shall promptly notify the Tender Authority in

writing of such condition and the cause thereof. Unless otherwise directed by the competent

authority/Tender Authority, in writing the Contractor shall continue to perform its obligations under

the Contract as far as is reasonably practical and shall seek all reasonable alternative means for

performance not prevented by the Force Majeure event.

7. Extensionofcontract/deliveryperiod:

The competent Authority/Tender Authority or a contractor by written communication shall request the

extension of contract period. The contractor or Department shall have right to either accept or decline

the request for extension of contract period.

8. ApplicableLaw:

Interpretation of the entire tender process and the subsequent contract will be in accordance with the

Indian laws and all legal actions shall be within thejurisdiction ofthe District Court of DANG.

Any notice given by one party to the other pursuant to this Contract shall be in writing and may be sent

to the other party by personal service or by electronic mail or by speed post or by internationally

recognized courier service and confirmed in writing to the other party’s address. The address of Tender

Authority is same as in SectionII, GeneralInformation. A notice shall be effective whendeliveredor on

the notice’s effective date, whichever is later.

10. AssumptionofRiskandIndemnification:

(a) Each party should agree to indemnify and hold the other, including its officers, directors, agents

andemployees, harmless fromandagainst allloss, cost, expense and liability (including legal expenses)

arising out of any claim or cause of action for loss of damage to person or property, and injury or death

of third parties, caused by, resulting from, growing out of or incidental to the services provided or to

be provided by each party under the Contract and all weather modification

operationscontemplatedbytheContract.Eachpartyshouldacknowledgethatthe indemnity obligation to

each other does not include damage to or loss of their respective property or injury or death to each

party’s respective employees,

(b) Contractor shall be responsible for the safety of the Government officers/staff during delivery and

shall be liable for payment of compensation for any eventuality / untoward incidents.

11. The bidder shall quote their rates for entire quantity as per this Nprocure Tender. Partial quantity or

any conditional offers will be rejected outrightly.

12. All the documents uploaded by bidder will be scrutinized by Tender Authority and if any

discrepancies are found in it, it will be intimated to the bidder in Nprocure portal and

biddershallsubmitrelevantdocumentswithintwodays.Ifbidderfailstosubmit the documents in

specifiedtime his bid will be treated as non- responsive, andhis commercial bid will not be opened.

13. No deviation in the technical specifications in this tender shall be allowed. Whenever the Brand

names mentioned in the specification, please read the brand name along with "or equivalent" word.

LetterofBidTechnicalPart

(Ontheletterheadhavingself-declarationforbidvalidityandternsofthetender.)

[Address and Contact Details]

Bidder’sReferenceNo.

Tender Authority,

District Collector Office,DANG

Government of Gujarat,

With reference to the tender invited by you for the above service, we are pleased to offer our best

rates mentioned in the Schedule.

We have understood the scope of work, studied the actual site work, read the Conditions of

tender, and we agree to complete the work to the specifications and satisfaction of the Employer.

We hereby agree that this sum shall be forfeited by the department if we fail to execute the

contract when called upon to do so in the event of your accepting our tender.

We hereby also agree that you reserve the right to accept or reject any or all tender without

assigning any reasons.

Rights of the Procuring Entity to Reject bid(s):

We further understand that you are not bound to accept the lowest or any bid you may receive

against your above-referred Tender Document.

(Signaturewithdate)

(Nameand designation)

Dulyauthorizedtosignbidforandonbehalfof [name &

address of Bidder and seal of company]

Bidder’sInformationSheet

Invitation for Bid No.:

1.Bidder’sLegal Name

2.Bidder’sYearofRegistration:

3.Bidder’sLegalAddressinCountryofRegistration:

4.Bidder’sAuthorizedRepresentativeInformation Name:

Telephone/Faxnumbers:

5.Attachedarecopiesoforiginaldocumentsof:

6.ArticlesofIncorporationorRegistrationoffirmnamedin1,above.

Pleasenotethatawrittenauthorizationneedstobeattachedtothissheet

(Self-DeclarationonLetterHead)

Compliancesheetforpre-qualificationcriteria

Basicrequirement( Provided Reference&Page number

As pertheTermsof (Yes/No)

DeclarationforCorrectnessofBid

Letterno.…. Date: …

Tender Authority,

District Collector Office,DANG

Government of Gujarat

Subject:<<Tenderdetails>>

We, <<Bidder Firm name>>, hereby submit our proposal in response to notice

invitingtender <<Tender details>> and confirm that:

1. Allinformationprovidedinthisproposalandintheattachmentsistrueand correct to the

best of our knowledge and belief.

2. Weshallmakeavailableanyadditionalinformationifrequiredtoverifythe correctness of

the above statement.

3. Certifiedthattheperiodofvalidityofbidsis120daysfromthelastdateof submission of

4. Wearequotingforalltheservicesmentionedinthetender.

5. Tender Authoritymaycontactthefollowingpersonforfurtherinformation regarding

Yoursfaithfully

For{Bidderfirmname}

(AuthorizedSignatory)

Declarationfornon-blacklisting

<<OnStamppaperworthRs.300dulynotarized>>

Letterno.….. Date:…

We hereby declare that to the best of our knowledge and belief that {Bidder firm name}

registeredunderthe{Actdetails}andhavingitsprincipalofficeat{BidderFirmaddresswithPin Code}

has not been debarred/black listed by any Government / Semi Government/ Quasi Government

organizations in India for non-satisfactory past performance, or corrupt, fraudulent, unethical

business practices.

Yoursfaithfully,

For{Bidderfirm name}

(AuthorizedSignatory)

TenderFor Selection of Agency for Arrangement of Exhibitions, Workshops/ Seminars, and

Training Seminars on Disaster Management Awareness within Dang District

Total Rate with

Item/Category Description AllTaxesandOtherA

(Included existing GST rate)

Organizing Exhibitions, Planning, organizing, and executing disaster

Workshops, and management awareness activities including

Training Seminars for Exhibitions (each of 3 days duration),

Schedule Disaster Management Workshops/Seminars (1 day each), and 3 RateToBeQuote

Awareness Training Seminars (1 day each). The scope

includes venue setup, exhibition panels, audio-

visual arrangements, resource persons, branding,

documentation and all necessary logistics

required for successful execution of the events.

Tender for Selection of Agency for Arrangement of Exhibitions, Workshops and

Training Seminars on Disaster Management Awareness within Dang District

The selected agency shall be responsible for the planning, designing, coordination,

execution, and reporting of various awareness activities related to Disaster

Management across Dang District. The activities shall include public awareness

exhibitions, workshops, and training seminars aimed at educating citizens,

community representatives, and local stakeholders regarding disaster preparedness,

response mechanisms, and safety measures.

All activities shall be conducted under the supervision and guidance of the District

Administration, Dang (Collector Office).

(A) Public Awareness Exhibitions

1. The selected agency shall organize Disaster Management Awareness Exhibitions of

three (03) days duration at designated locations within Dang District.

2. A total of seven (07) exhibition events shall be conducted at locations identified and

approved by the Dang Collector Office.

3. Each exhibition shall include live demonstrations, interactive displays, and informative

presentations related to disaster preparedness, risk mitigation, emergency response, and

safety practices.

4. The bidder shall submit a tentative implementation plan, exhibition design concept,

activity schedule, and resource deployment plan as part of the Technical Bid.

5. The exhibition shall be designed in a manner that ensures maximum public participation

and effective dissemination of disaster management awareness.

6. The daily operational timing of the exhibition shall be from 11:00 AM to 6:00 PM.

7. The agency shall ensure compliance with all Government of Gujarat guidelines, safety

protocols, and any public health advisories (including COVID-19 guidelines, if

8. The agency shall develop and display informational panels, banners, and visual

communication materials in the local language, supported by photographs,

infographics, and illustrative content related to disaster awareness.

9. Each exhibition venue shall include a minimum covered area of 50 square meters,

equipped with appropriate infrastructure including display panels, standees, thematic

installations, seating arrangements, lighting, and audio-visual equipment as required.

10. The agency shall arrange for qualified Disaster Management Experts / Trainers to

deliver briefing sessions and demonstrations during the exhibitions.

11. Each exhibition shall include interactive engagement activities with the public, including

demonstrations, simulations, and educational sessions.

12. A Question & Answer session shall be conducted at the conclusion of each awareness

session to address queries from participants and encourage community participation.

13. The agency shall ensure proper branding and thematic presentation of disaster

awareness materials, aligned with the guidelines provided by the District Administration.

14. Upon completion of each exhibition event, the agency shall submit detailed

documentation including photographs, activity reports, attendance records, and

media documentation, which shall form part of the deliverables for payment

15. The agency shall ensure proper crowd management, safety arrangements, and smooth

execution of the exhibition activities.

16. The venue/location for each exhibition shall be finalized by the Dang Collector Office,

and the selected agency shall coordinate with local authorities for smooth implementation.

(B) Workshops / Seminars

1. The selected agency shall organize One-Day Workshops/Seminars on Disaster

Management Awareness, including live demonstration sessions related to disaster

preparedness and response.

2. A total of three (03) Workshops/Seminars shall be conducted within the Dang District

limits, with a target participation of approximately 400 participants per

Workshop/Seminar, amounting to 1,200 participants in total across all three events.

3. The bidder shall submit a tentative schedule, detailed implementation plan and

program outline for the Workshops/Seminars.

4. The scope of work shall include complete event management and logistical

arrangements, including but not limited to:

o Suitable Auditorium / Hall Venue

o Expert Speakers / Resource Persons

o Stage Setup and Decoration

o Lighting and Sound System

o Banners, Backdrops, and Informational Displays

o Food & Beverages arrangements for participants, speakers, and invited guests

All such arrangements shall be the sole responsibility of the selected agency.

5. The agency shall undertake professional documentation of the event, including high-

resolution photographs, banners/posters, and short video clips (quickies/reels)

suitable for social media dissemination.

6. Participants may include social workers, industry representatives, teachers, health

workers, government officials, members of the general public, students, and youth.

The Collector Office shall be responsible for inviting participants and providing the

participant list in advance, with approximately 400 participants per

Workshop/Seminar.

7. The agency shall ensure that subject matter experts from relevant fields of Disaster

Management are invited to deliver lectures, presentations, and live demonstrations during

the Workshops/Seminars.

8. The selected agency shall strictly adhere to all guidelines, safety protocols, and public

health advisories issued by the Government of Gujarat, including COVID-19 related

guidelines, if applicable at the time of the event.

9. Upon completion of each Workshop/Seminar, the agency shall submit high-resolution

photographs, short video clips/quickies/reels for social media usage, and a detailed

event report as part of the project documentation.

10. Each Workshop/Seminar shall conclude with an interactive Question and Answer

(Q&A) session to address queries from participants and promote engagement.

11. All invited speakers and resource persons must possess relevant academic

qualifications and professional experience in Disaster Management or related fields.

(C) Training Seminars

1. The selected agency shall organize One-Day Training Seminars on Disaster Management

Awareness within the jurisdiction of Dang District.

2. A total of three (03) Training Seminars shall be conducted within the Dang Collector, with a

target participation of approximately 400 participants per seminar, resulting in a total

participation of 1,200 participants across all three seminars.

3. The bidder shall submit a tentative seminar schedule, detailed program outline, and

implementation plan.

4. The scope of work shall include complete planning, coordination, and execution of the

seminars, including arrangements for:

o Auditorium / Seminar Hall

o Invited Speakers and Resource Persons

o Stage Setup and Decoration

o Lighting and Sound System

o Banners, Backdrops, and Informational Displays

o Food and Beverages for participants, speakers, and invited guests

All such arrangements shall be the sole responsibility of the selected agency.

5. The agency shall undertake professional event documentation, including high-resolution

photographs, banners/posters, and short video clips (quickies/reels) suitable for social media

6. Participants may include social workers, industry representatives, teachers, health workers,

government officials, members of the general public, students, and youth.

The Dang Collector Office shall be responsible for inviting participants and providing the list

of participants in advance, with approximately 400 participants per seminar.

7. The agency shall ensure that subject matter experts from relevant fields of Disaster

Management are invited to deliver lectures and technical briefings during the seminars.

8. The selected agency shall strictly adhere to all guidelines and safety protocols issued by the

Government of Gujarat, including COVID-19 related guidelines, if applicable at the time of

9. Upon completion of each seminar, the agency shall submit high-resolution photographs, short

video clips/quickies/reels for social media usage, and a detailed seminar report as part of the

10. Each seminar shall conclude with an interactive Question and Answer (Q&A) session to address

participant queries and enhance knowledge sharing.

11. All invited speakers and resource persons must possess relevant qualifications and

professional expertise in Disaster Management or related disciplines.