Tender Document For Purchase of Medical Cyclotron

Estimated Cost: 70,00,00,000/- (Rupees Seventy Crore)

Duration of Downloading and Submission of Tender Document (On-Line):

From Date: 12/01/2026 up to Date 02/02/2026 17:00 hours

Pre-Bid Meeting: 16/01/2026 and will be held in The Board Room, GCRI, Ahmedabad-16 at 03:00

Import Note: The queries regarding Pre-Bid Meeting will be accepted till 17:00 hrs up to Next Day

on Pre-Bid . After that it will not be considered.

Date of opening of Preliminary Stage: 03/02/2026 11:00 am

Envelopes containing the “Tender Supporting Documents”, inclusive of the “Tender Fee”, “EMD Fee”

to be submitted physically on or before up to 02/02 /2026 17:00 hrs at the below mentioned

The Gujarat Cancer & Research Institute,

Civil Hospital Campus, Asarwa,

Ahmedabad-380016

Online Tenders are invited for the purchase of Medical Equipments as mentioned in the tender from

reputed manufacturers / Authorized dealers / Traders / direct importers or subsidiary of original

foreign manufacturer / online (internet)

INSTRUCTION TO BIDDERS FOR ONLINE TENDER PARTICIPATION

1 All tender documents can be downloaded free from the website https://Tender.nprocure.com.

2 The user can get a copy of instructions of online participation from the website

https://Tender.nprocure.com

3. All bids must be submitted online through website https://Tender.nprocure.com.

All bids should be digitally signed, for details regarding digital signature certificate and related

training involved the below mentioned address should be contacted.

(n)Code solutions

A division of GNFC

301, GNFC Infotower, Bodakdev,

Ahmedabad- 380 054 ( India )

https:// Tender.nprocure.com

4 The suppliers should register on the website through the “New Supplier” link provided at the

home page, the registration on the site should not be taken as registration or empanelment

or any other form of registration with the tendering authority.

5 The application for training and issue of digital signature certificates should be made at least

72 hours in advance to the due date and time of tender submission.

6 Queries regarding use of digital signature certificate should be addressed to personnel in

M/s.(n) Code Solutions.

7 For all queries regarding tender specifications and any other clauses of tender document,

please contact our store department on the address provided below.

CONTACT DETAILS

The Gujarat Cancer & Research Institute,

Civil Hospital Campus,

Email: [email protected]

The Gujarat Cancer Research Institute, GCRI, is a leading institute excelling in providing

comprehensive care to cancer patients. The GCRI is constantly working to improve its service

levels. A brief history and the activities of GCRI are described hereunder:

GCRI Brief history:

Gujarat Cancer & Research Institute (GCRI) established in the year 1972, is a functional

autonomous body jointly managed by Government of Gujarat and Gujarat Cancer Society.

Over years, GCRI has evolved into an institution of national repute and provider of largest

number of skilled human resources to fight the dreadful disease of cancer. At present, the

campus is spread over about nine acres (41,882 Sq. Mt.) of land, carved out of the Civil

Hospital Premise. Since its foundation stone of its first building laid on 26 Jan 1962, new

buildings are constructed and old one is modified or extended continuously, in order to

upgrade existing facilities, add newer modern facilities and expand services to the ever

increasing patient pool. On a conservative count, during its journey of 50 years, the GCRI

campus crossed at least two milestones every year, requiring addition or modification of

buildings. Today, the campus consists of a total of 19 buildings, with a combined built-up

area of 60,568 Sq. Mt. It is clear that GCRI is on a mission…‘To excel in serving patients,

suffering from Cancer’. This reflects very clearly in their Mission statement.

General Terms and Conditions

The Bidder should read this document very carefully and comply with the instructions/ terms/

conditions therein. Any tender which does not confirm with the instructions / terms / conditions

therein is liable to be rejected without any reference.

The bidder should invariably submit his tender in three sealed envelopes duly super scribed as

[1] Tender fees envelope: Group No., Tender ID No.,

[2] E.M.D. envelope: Group No., Tender ID No.,

[3] Tender Supporting Documents envelope: Group No., Tender ID No.,

1. Tender Fee envelope:

a. Tender fee will be Rs. 17,700/- (Including GST 18%) Non Refundable.

b. Payment should be paid by Demand Draft/NEFT/RTGS in favor of, “THE GUJARAT CANCER &

RESEARCH INSTITUTE” payable at AHMEDABAD, Gujarat, India. Drawn on any scheduled

bank. Payment by digitally shall be encouraged. Payment made towards tender fee will not

2. E.M.D. envelope:

a. The E.M.D. must be paid by Demand Draft / Bank Guarantee / NEFT, RTGS in favor of “THE

GUJARAT CANCER & RESEARCH INSTITUTE”, payable at AHMEDABAD drawn on any

scheduled bank. The EMD will be Rs. 2,10,000,00/-(Rupees Two Crore Ten Lakh). Payment

by digitally shall be encouraged.

b. Wrong/ Fraudulent data submission may lead to disqualification / debar. Please ensure that

you furnish correct data.

b. Non- payment of the EMD will make the bidder liable for disqualifications.

c. All the bidders shall be required to pay EMD, except those who are exempted as per Gujarat

State Purchase Policy-2016, vide Industries & Mines Department, GoG Resolutions No:

SPO/102015/691093/CH dated 03/06/2016 further amended time by time.

Further, over, and above mentioned, bidders who are exempted as per Gujarat State

Purchase Policy -2016 will be eligible for exemption from payment of EMD.

Any Basic document with regards to EMD will not be acceptable after closing time of tender.

d. Bank Details for Bank Guarantee/Digital Payment purpose only.

Name: THE GUJARAT CANCER AND RESEARCH INSTITUTE

NAME OF BANK: ICICI BANK

BRANCH ADDRESS: JMC HOUSE, OPPOSITE PARIMAL GARDEN,

AHMEDABAD-380006

IFSC CODE OF BANK: ICIC0000024

e. For getting exemption from paying Tender processing fees and EMD, bidder have to submit

Valid and certified documents like SSI/MSE/Udhyog Aadhar/Udaym Registration and valid

CSPO/NSIC/DGS&D registration certificate.

f. Traders/Resellers/Distributor/ Authorized Agents will not be considered for availing benefit

(like exemption from payment of EMD) under public procurement policy 2012 for MSEs as

per MSE guidelines issued by MOMSME and further issued all amendment applicable.

g. Those firms registered under SSI/MSE/Udyog aadhar/Udyam Registration and holding valid

subsequent registration with CSPO/NSIC/DGS&D for the item under e-tender will be eligible

for exemption from payment of E- Tender Processing Fees and EMD on submission of

attested copies of their SSI/MSE/Udyog aadhar/Udyam Registration and CSPO/NSIC/DGS&D

registration certificates. Bidders are requested to upload Scan Copy of SSI/MSE/Udyog

aadhar/ Udyam Registration and valid CSPO/NSIC/DGS&D registration certificates online on

www.nprocure.com in Preliminary Stage - Tender Fees / EMD section.

h. Participants not covered under this category (SSI/MSE/Udyog aadhar/Udyam Registration

and valid CSPO/NSIC/DGS&D registration certificates) shall have to pay E- Tender Processing

Fees and EMD compulsorily as prescribed, failing to which the e-tender will be treated as

rejected at the time of opening of Bid. In such cases, Technical Bid as well as Price Bid will be

ignored. Any basic document with regards to E- Tender Processing Fees and EMD will not be

acceptable after closing time of e-tender.

Forfeiture of the E.M.D.

If for any reason whatsoever any bidder withdraws his bid at any time prior to expiry of the

validity period or after issue purchase Order, refuses to execute the Purchase Order or

furnish the Security Deposit and Performance Guarantee for faithful performance of the

contract within the stipulated time, an Agreement of E.M.D. is liable to be forfeited.

Refund of E.M.D.

The EMD will be refunded in full only on finalization of the tender. The original E.M.D receipt

along with written request letter to The Gujarat Cancer & Research Institute, Ahmedabad

and it need to be submitted in the Store Department, GCRI for Refund E.M.D.

3. Tender Supporting Documents envelope:

a. The envelope should be marked as "Tender Supporting Documents". It should be noted that

no physical submission of technical bid and Commercial bid should be done. Only technical

supporting documents should be submitted physically.

b. If the suppliers fail to submit the supporting documents offline within time limit, the bidder

is entitled for immediate disqualification.

c. The bids should be submitted on or before the time stipulated in Tender notice at the

website https://www.nprocure.com

d. The legible and certified copies of the following Tender Supporting Documents MUST be

For Manufacturers directly participating in tender enquiry: (Except specify all document

must be self-attested)

1. Turn Over certificate of financial year 2023-24 by Chartered Accountant.

2. Manufacturing license (P.M.T. SSI No. / Industrial license / I.S.I. Certificate / Factory

Inspectors license) / Product permission. {If applicable}/ Registration certificate with

C.S.P.O./ S.S.I. /K.V.I.C. /N.S.I.C./D.G.S.&D {whichever is applicable}; If not applicable , not

3. US FDA/European CE certified in case of foreign manufacturer.

4. List of installations/Users/Customers in India.

5. Purchase order copy of last Ten supply of quoted item in India.

6. Valid Constitution certificate (Partnership deed / Memorandum of Articles/Shop &

Establishment Certificate)

7. Higher/ lower price certificate.

8. Import-export license/IEC Certificate (if applicable in case of imported items);

9. Original Product literature / catalogue mentioning all technical specifications.

10. List of essential accessories required to operate the equipment hospital materials/

consumables (if any).

12. Confirmation of place of Delivery

13. Warranty as per GCRI terms

14. Copy of GST Registration Certificate

15. Copy of PAN

16. MSME Certificate

For Dealers/Agents/Distributers participating in tender enquiry: (Except specify all document

must be self-attested)

1. USFDA or CE or ISO certified

2. Turn Over certificate of financial year 2023-24 by Chartered Accountant.

3. P.M.T. SSI No. / Industrial license / I.S.I. Certificate / Factory Inspectors license) / Product

permission. {If applicable}/ Registration certificate with C.S.P.O./ S.S.I. /K.V.I.C. /N.S.I.C./

D.G.S.&D {whichever is applicable)

4. Marketing Data for manufacturing for the quoted item (Financial Year: 2023-24.

5. Valid Constitution certificate (Partnership deed / Memorandum of Articles/Shop &

Establishment Certificate)

6. List of installations/Users/Customers in India.

7. Copy of GST Registration Certificate

8. Notarized letter of authority from principal or its subsidiary if bidder is dealer or agent of

9. Import-Export License/IEC Certificate (if applicable in case of imported items)

10. Original Product literature / catalogue mentioning all technical specifications.

11. List of essential accessories required to operate the equipment hospital materials/

consumables (if any).

13. Confirmation of place of Delivery

14. Warranty as per GCRI terms

15. Copy of PAN

16. MSME Certificate

All above documents must be submitted duly stamped and signed on each page by the bidder.

(self-attested) , if applicable, if not applicable not required.

e. The Tender Supporting Documents in physical form must be submitted at the following

The Gujarat Cancer & Research Institute,

Civil Hospital Campus,

Email: [email protected]

f. Vendor must submit certain declarations as per the given format as Annexure A, B, C, D, E,

Any envelopes as required in Para 1, 2, and 3 will not be accepted after prescribed closing time for

submission of the same. The delay will not be condoned for any reason whatsoever including

postal/transit delay. However, if the last date of submission of tenders is declared as a holiday by the

Government, the last date of submission of tenders will be extended to the next working day.

4. TECHNICAL & COMMERCIAL OFFERS IN PARTS I & II

1. Part - 1 Technical Bid should be submitted online only. Hard copy of technical bid will not be

2. The tenders will be opened online on the date, time specified in tender notice.

a) All tenders will be scrutinized primarily for the necessary documents.

Technical bid will be considered only for those who qualify in primary scrutiny.

Subsequently, the "commercial bid" will be opened online only of those vendors who qualify

the technical bid.

(b) Back out from tender at any interim level during tender processing:

Once the tenders are submitted it will be the responsibility of the vendor not to escape

halfway directly or indirectly by way of raising any problems.

3. The eligibility of Bidders and their Technical Bids will be evaluated by the Technical Evaluation

Committee on the basis of documents submitted by the Bidders with the Technical Bid. The

Financial Bids will only be considered of those Bidders who qualify the eligibility criteria and

other terms and conditions lay in the tender.

4. Technical evaluation committee of THE GUJARAT CANCER & RESEARCH INSTITUTE,

AHMEDABAD may also ask for clarifications and explanations. The report of the scrutiny

committee shall be final and binding upon the vendor. The vendor should also note the

terms & conditions particularly those relating to the E.M.D., Payment terms, Penalty,

Contract terms in which no relaxation will be given.

5. No modification should be done by the bidder in the name of item, and in the specifications /

grade / quality standards given in the enquiry document. In Part-I (Technical Bid) all

information asked / required including specifications/Brand/manufacturer etc. available in

offered items should be mentioned clearly. Additional specifications / features if any

available in the offered models shall be provided in the column of remarks. In Part-II, the

rates, with break up shown in the formats provided with the tender documents to be quoted.

Rates are to be quoted strictly in prescribed format of Commercial Bid Part-II. Nothing else

should be written or filled in either Part I/II.

6. The details shown against each specification along with name of manufacturers, Brand

/Model/Grade only in the format provided in technical bid. Please note that bidder should

not write 'As per Literature enclosed'. In such a case, offer shall not be considered. Offers

with minor deviation in non-critical specification shall be considered subject to overall

acceptability of products in terms of its utility. The Bidder should have to arrange for the

consumable required for the demonstration/Installation at their expense failing which tender

shall liable to be rejected.

7. (i) The Tender should be submitted only by manufactures.

(ii) (a) If manufacture is not participating directly as bidder in the tendering process then

the authorized representative or dealer shall be allowed to quote the tender. But

such authorized representative or dealer should be a regular supplier of quoted

product of that manufacturer for last two years preceding the date of Technical Bid.

AND also, the authority letter should be submitted by manufacture or its subsidiary

company duly filled in prescribed format (As per Annexure F) with tender documents

otherwise tender will be ignored.

Bidders are requested to mention the Name of their manufacturer and submit

authority letter from manufacturers in variably, otherwise tender will be liable for

rejection. The year in which the quoted model of the machine was introduced by

the manufacturer should be mentioned. Literature with complete technical data

from the principal manufacturer whose products offered should be attached. If

literature is not available, blue-print of drawing should be attached with the

(b) In case when the authority letter is submitted by subsidiary company of their foreign

manufacturer, the subsidiary company will have to submit affidavit that they are not

participating in the tendering process with other institute directly.

(c) Such subsidiary company will have to produce documents that they are 100%

subsidiary company of their foreign manufacture whose items is quoted.

(iii) The manufactures quoting items should have experience of manufacturing and

selling of quoted products for preceding the date of opening of technical bid. For

this purpose, they have to submit Chartered Accountant’s certificate in original

showing production and sales for quoted product for (Financial Year: 2023-24.

8. In no case the certificate should be dated earlier than one year {unless otherwise specified}

and should be in force and valid on the last date of the submission of the tender / signing of

the agreement {as the case may be}. In case, the certificates / licenses / permission are

outdated or the validity period is over, the proof of applying for renewal should also be

attached. Such certificates will be considered if the renewal has been applied for within the

time limit prescribed for the renewal of that permission / license / certificate under the

relevant rules and further if such application for renewal is not specifically rejected by the

competent authorities. In case any certificate is still awaited from the competent authority,

the proof of making the application should also be attached which will be considered if the

application is not specifically rejected by the competent authorities.

9. The bidder must satisfy that they are in possession of the requisite permissions / licenses /

permits required for the supply of the items for which the offer is made. FAILURE TO EXECUTE

THE PURCHASE ORDERS AFTER ACCEPTANCE OF TENDER FOR WANT OF PERMISSION /

LICENSE OR DUE TO NON-SYUPPLY OF CERTIFICATES / DOCUMENTS WILL BE VIEWED

SERIOUSLY AND WILL INVITE FOREITURE OF E.M.D. / DISQUALIFICATION FOR APPROPRIATE

PERIOD WITHOUT ANY FURTHER REFERENCE.

10. The tenders will be opened online on the date, time specified in tender notice.

(a) In the first instance, only "Technical bid" will be opened online on the date of opening the

tender and taken into consideration for finalization. Subsequently, the "commercial bid" will

be opened online only of those bidders whose quotations satisfy the technical requirement of

the indenter and are otherwise acceptable.

(b) Back out from tender at any interim level during tender processing:

Once the tenders are submitted it will be the responsibility of the bidder not to escape

halfway directly or indirectly by way of raising any problems.

11. The technical scrutiny of the items will be carried out by a committee of experts nominated

by THE GUJARAT CANCER & RESEARCH INSTITUTE, AHMEDABAD which may also include

Demonstration/Inspection and the report of the scrutiny committee shall be final and binding

upon the bidder. In case there is a discrepancy in the claim made by the bidder and the

specifications shown in the product literature / catalogue will be placed on the specifications

shown in the product literature / circuit diagram photograph, ignoring the claim of the

bidder. Any change or alteration in the product literature /photograph must be

authenticated by the manufacturer and an affidavit from the manufacturer for supplying the

item as altered or changed should also be submitted failing which such changes / alterations

will be ignored.

12. The Bidder should confirm that the specifications of equipment offered are strictly in

accordance with the specifications shown in the Schedule. The bidder must also mention the

name of manufacturer in case of direct importers in Commercial.

(i) Discontinuance of production of quoted item after a single supply or no production

thereafter will be considered as insufficient experience & the product will be

(ii) GCRI reserves the right to disqualify any offer if the total manufactured quantity shown

in the affidavit is apparently insufficient in relation to the approximate purchases in

previous years.

13. Discount offered after price bid opening shall also be not considered for evaluation.

However, in a case bidder happens to be selected bidder (without considering discount) such

discount shall be considered while placing the order.

14. The GCRI may seek any clarification / explanation / documentary evidence related to offer at

any stage from bidders if required. However, any clarification / explanation or documentary

evidence leads to implication on quoted price shall be considered only for placing the order

but not for price evaluation.

15. THE GUJARAT CANCER & RESEARCH INSTITUTE, AHMEDABAD reserves the right to consider

or reject any or all tenders or close the tender enquiry without assigning any reason at any

time at any stage.

16. THE GUJARAT CANCER & RESEARCH INSTITUTE, AHMEDABAD does not pledge himself to

accept the lowest or any tender and also reserves the right to accept the whole or any part of

the tender against any item at his discretion. The tender will be accepted if GCRI is satisfied

about the production, sale, quoted price, technical details, and utility of products and past

performances of bidder.

17. Successful bidders have to pay 5% of the total value of the purchase order as security deposit

in the form of Demand Draft in the name of THE GUJARAT CANCER & RESEARCH INSTITUTE,

payable at AHMEDABAD drawn on any scheduled bank or irrevocable bank guarantee valid

for a period not less than 60 months required at the time of purchase order given. Failure to

pay security deposit or to execute the order within stipulated period shall invite

disqualification of the bidder for future bid apart from forfeiture of E.M.D. and being liable

for penalty as deemed fit by GCRI in relation to the tender under process. Security deposit is

payable by all the parties. The security deposit shall be refunded only after satisfactory

working condition of the equipment and recovery of dues, if any.

18. Amendment of Bidding Documents

o At any time prior to the deadline for submission of bids, GCRI may, for any reason,

whether its own initiative or in response to the clarification request by a prospective

bidder, modify the bidding documents.

o All prospective bidders who have received the bidding documents will be notified of the

amendment in writing and will be binding on them.

o In order to allow prospective bidders reasonable time to take into consideration the

amendments while preparing their bids GCRI, at its discretion, may extend the deadline

for the submission of bids.

1. The commercial bid submission should be done online on the website only

https://Tender.nprocure.com.

2. The bids should be submitted on or before the time stipulated in tender notice at the

website https://Tender.nprocure.com

3. IN NO CASE, RATES SHOULD BE QUOTED IN ANYWHERE EXCEPT ONLINE IN PART-II i.e

COMMERCIAL BID. Taxes paid at actual at the time of commercial invoice.

4. Bid Currency: Prices shall be quoted as per commercial format.

5. In no case, rates should be quoted anywhere except in commercial bid. The tender will be

summarily rejected without any further processing or reference if the rates are quoted or

written at any place except at the relevant place in commercial bid. In no case rates for any

services should be quoted in commercial bid for which the services are not asked in the

6. The Bidder has to quote rate exclusive of GST. GST has to be mentioned separately with

applicable HSN code. GST paid at actual at the time of raising invoice/availing service. For L1

consideration only basic rate will consider. Basic price will include all charges namely

packing, Freight, Collie, hire incidental or any other name excluding GST.

7. No conditional offer / quotation will be accepted. No variation in the terms and conditions of

the tender will be accepted.

8. Please quote for the services required and do not quote alternatives.

9. The Contract will be awarded to Overall L1 bidder.

10. Price, EMD and bid terms and condition validity will be of 120 days from the Technical Bid

opening date of the tender.

11. The successful vendor will be required to enter into agreement as per the given format by

this institute. The agreement form sent by this office should be made on Rs. 300/- stamp

paper and signed before any executive / officer of this office and notary public.

12. The tender will be valid till one year. The Institute can place an order within one year from

the date of issuing the Purchase Order to the bidder.

13. The equipment must be a newly manufactured one and not a refurbished item. Certificate

from the manufacturer must be enclosed depicting that the equipment supplied is a New

One with manufacturing date mentioned in certificate.

14. The Company will maintain the Equipment for a period of five Years; any cost of

maintenance within the stipulated time will be borne by the successful Bidder.

15. The institute will not pay for maintenance, repairs, services any other charges. Bidder will be

responsible for the maintenance of their equipment. Institute will not pay for any Preventive

maintenance kit charges, filters or any consumables for the maintenance.

16. Failure to pay security deposit and to execute the agreement in the time specified will invite

disqualification of the vendor for future offers apart from forfeiture of E.M.D. and being

liable for penalty as deemed fit by GCRI in relation to the tender under process.

17. The successful vendor will be required to enter into agreement for due performance of the

contract. The agreement form sent by this office should be stamped with the adhesive

stamp / Govt. Stamp paper for the requisite amount and signed before any executive /

officer of this office or notary public.

18. If the tender is accepted but the contractor fails to execute the contract, then the amount of

E.M.D. will be forfeited.

19. The GCRI reserves the right to terminate the contract at any stage without assigning any

20. In the matter of any dispute whatsoever decision of The Gujarat Cancer & Research Institute

and Ahmedabad will be final and binding to supplier. The legal justification for any dispute

will be Ahmedabad only.

21. The above terms & conditions of tender are to be accepted by the bidder. The vendors who

will not fulfill the above-mentioned terms & conditions their tenders will be rejected.

5. REJECTION OF TENDER

The tender is liable for rejection due to any of the reasons mentioned below:

1 Non-Submission of tender within stipulated time online.

2 Tender documents are unsigned OR not initialed on each page or with

unauthenticated corrections.

3 Submission of tender documents in unsealed envelops.

4 Tender documents not submitted in separate envelopes as per conditions and the

envelopes are not super scribed with details of the tender enquiry and part

5 Non-payment of Earnest Money Deposit / Tender Fee

6 Non-submission of required documents as required.

7 Conditional and / or vague offers

Example: If custom duty percentage mentioned nil and custom duty amount shown

as Rs. 1000/- considered as a mismatch/vague.

Amount/percentage of respective taxes must be mentioned against respective

columns indicated in tender bid/document. If it is mentioned other than their

specified space, it will not be considered.

8 Unsatisfactory past performance of the bidder.

9 Rates have been shown elsewhere than Part-II.

10 Items with major changes / deviations in the specifications / standard / are offered

11 Offering a cheaper accessory not approved / recommended by the manufacturer.

12 Offering an accessory as optional even though it is required to operate the

13 Submission of misleading / contradictory / false statement or information and

fabricated / invalid documents.

14 Tenders not filled up properly.

15 Non-submission of notarized authority letter in prescribed format for imported

16 Non-submission of IEC Certificate for imported items.

17 Non-submission of C.A. Certificate in case of Indian manufacturer.

18 Non-submission of AMC/CMC Rates in prescribed format (in Commercial Bid).

19 Non-submission of MSME and benefit claimed.

6. PRICE BID EVALUATION OF TENDER:

The purchaser’s evaluation of a tender will include and taken into account.

1. In the case of goods manufactured indigenously goods of foreign origin already located in

India, Only Basic price Consider-Taxes paid at actual at the time of raising commercial

invoice. If Contract is awarded to the bidder.

2. In the case of goods of foreign origin and import from abroad, all applicable duties/taxes

payable on the goods by the supplier/bidder if the contract is awarded to the bidder except

Indian law taxes. Indian taxes will be paid by GCRI at actual and will not be considered for

price comparison. The comparison shall be on Free Delivery at site basis and commissioned

at consignee’s end.

3. For consideration of Lowest One (L1), Basic Cost of the Equipment, Basic Cost of AMC/CMC,

Basic Cost of Turnkey Project for Installation of the equipment, Decommissioning,

Dismantling and Buy Back Offer if asked in the tender will be taken into the consideration.

Taxes paid at actual at the time of raising commercial invoice.

4. Optional items are to be quoted separately and will not be considered for L1 price of

purchase of the equipment and CMC. Bidder will have to guarantee the price bid quoted for

optional items for 10 years and supply these items at the fixed price as and when ordered by

1. The approved bidder should have to supply the equipment in the Original Company’s

packing which shall indicate packing details and other particulars as required under the

statutory provisions.

2. In the event of breakages or loss of equipment during transit against requisition order the

said equipment will have to be replaced by the bidder. The purchaser will not pay separately

for transit insurance and the supplier will be responsible for the supply as soon as possible,

but not later than 15 days from the date of arrival of equipment at destinations notify by the

bidder of any loss or damages to the equipment that might / should have occurred during

3. The GCRI does not accept part supplies or delayed supplies. In case of delays, the GCRI shall

impose liquidated damages to the extent of 0.5% of the order value per week or part thereof

subject to a maximum of 10% of the value of the order. The GCRI may at its sole discretion

waive the imposition of liquidated damages.

4. In case of failure of supplies within the stipulated time, the GCRI at its sole discretion will

purchase the same from any other source. The additional amount paid for such purchases

along with additional 15% of the value of the order, towards administrative costs as Risk

Purchase cost shall be debited to the account of the bidder. In Case of Failure to supply

bidder will be Blacklisted and disqualify for next 3 year for participated in Tenders.

5. The amount(s) debited to the bidder's account shall be recovered from the EMD/Security

Deposit/ pending bills/ future bills of the bidder. This is without prejudice to any other legal

remedies that the GCRI may resort to against the supplier for recovery of dues.

6. In case of failure to supply the goods or equipment within the stipulated delivery period the

GCRI also reserves the right to enforce forfeiture of the entire security deposit. This is

without prejudice to any other legal remedies that the GCRI may resort to against the

7. Short Shipment of any of the parts, Third Party items, Modules, Accessories etc will not be

allowed. All the Certificates/Licensees if required must be handed over to the consignee

after commissioning/Installation.

8. During the breakdown of the Equipment, if the Equipment or any of its accessories require

long time for repairs/replacement then the bidder has to provide a standby for the same

during the warranty and CMC Period as per user request.

9. Installation qualification (IQ), Operational qualification (OQ) Performance Qualification (PQ)

must be provided for quoted machine.

10. Certificate of calibration and inspection should be supplied.

Inspection shall normally be carried out in the premises of the consignee. If goods are

offered for inspection in the factory premises all expenditure shall be borne by the bidder.

The equipment ordered shall have to be offered for inspection in open condition if required

and the same shall be repacked in presence of inspecting team. All packing should be sealed

and signed by inspecting authority and sent to the consignee without any extra cost within

three days from the date of receipt of inspection note. Inspection charges, including the

expenses for the experts, will be payable by the party.

9. DELIVERY PERIOD:

The maximum delivery period will be six to nine weeks from the date of receipt of order by

you or your principal in case of ordinary purchases and two weeks in case of the emergency

purchase. After finalization of tender, In case of the goods to be imported, Performa invoice

with CIF value AHMEDABAD only from the original manufacturer addressed to The Gujarat

Cancer & Research Institute (M.P. Shah Cancer Hospital), Civil Hospital Campus, Asarwa,

Ahmedabad-16 and agency certificate will have to be provided by the bidder. The complete

unit & parts damaged during transportation if any will have to be replaced free of cost by

the bidder within 30 days.

The installation of equipment should be done within 4 to 6 weeks after consignment reaches

user’s site. If the bidder fails to supply the goods specified in the purchase order and/ or

installation within the stipulated period, an amount equivalent to ½ % {subject to maximum

of 10%} of the value of the stores not supplied/installed within the stipulated period per

week shall be recovered as liquidated damages unless the penalty is waived by the GCRI

Such recovery of the liquidated damages will not stop the GCRI from carrying out risk

purchase described elsewhere and the amount recovered will be in addition to the

difference of the risk purchase.

Acceptance of goods after delivery period will be at discretion of GCRI.

10. WARRANTY CLAUSE:

1. Equipments will be supplied with 2 years warranty. CMC price will not be more than

9.99% of cost of the equipment. If CMC quoted for more than 9.99% of cost of

equipment, offer will be out rightly rejected. The CMC will include cost of labour,

accessories, any consumables required as a part of maintenance, any 3rd party items,

kits require for preventive maintenance, spares of entire equipment. The CMC cost will

be taken into consideration for price comparison. The CMC price should be mentioned

in commercial bid only.

2. During the warranty period, company will be responsible for providing all accessories,

consumables required for maintenance, any 3rd party item supplied with the

equipment, preventive maintenance kits required for routine maintenance and spares

of the equipment. There will be no exclusion during entire period of 10 years i.e.

during warranty and CMC for any part of the original equipment, 3rd party items

supplied with the equipment, any consumable and preventive maintenance kits

required for the maintenance of the equipments.

3. The successful bidder Shall be subjected to the following warranty clause that the

goods/ stores/articles sold to the buyer under this tender shall be of the best quality and

workmanship and shall be strictly in with the specifications and particulars contained

/mentioned in the acceptance of tender notwithstanding the fact that the purchaser

may have inspected and / or approved the said goods / stores / articles a priori and shall

operate and function as specified for a period not less than 60 months from the date of

installation. The decision of the purchaser in that behalf will be final and conclusive and

he will be entitled to reject the said goods / stores / articles or such portion there as may

be discovered not to confirm to the said description and quality. On such rejections the

goods / stores / articles will be at the seller’s risk and all the provisions here in contained

relating rejection of goods etc. shall apply. The contractor / seller shall if, so called upon

to do replace within a period of agreed month of such further period as may be

extended from time to time by the purchaser in its discretion on an application made

thereof by the contractor / seller the goods / stores / articles or such portion thereof is

its rejected in by the purchaser and it such on even above mentioned warranty period

shall be pay to purchaser such damages as may arise by reasons for the breach of the

conditions herein contained. Nothing herein contained shall prejudice any other right of

the purchaser in that behalf under this contract or otherwise.

4. Bidders will have to provide four free preventive maintenance services at Interval of

months per year during the warranty and CMC period. In addition to provide services,

supplier has to attend the complaint, if any, for any defects, within 24 hours including

replacement of any defective part, failing which liquidated damages, as decided shall be

recovered and similarly, period of breakdown of equipment shall be excluded from the

warranty period. In such a case period of warranty shall be extended accordingly. After

completion of warranty period, if THE GUJARAT CANCER & RESEARCH INSTITUTE,

AHMEDABAD. desires, supplier will have to enter into a comprehensive maintenance

contract for five years at the rate per annum not exceeding 9.99% of the total cost

would include free replacement of any part / component, if required, during the period

of the contract. Any offer for service contract contrary to this condition will not be

accepted. Bidder will also have to guarantee regular and timely supply of all the spare

parts required for the normal working of the item at a cost not exceeding the cost of

such a part charged to any other Government organization.

5. The period of non-functioning of the equipment during warrantee will be extended as

6. Any up gradation of software in the Equipment will be done free of Cost during the

warranty and CMC Period.

7. The relevant Hardware and Software and its full and long-term valid licenses should be

provided and time to time upgrades during warranty and CMC period.

8. Installation of the cabling of Networking of the Equipment to the destination and vice

versa and also its maintenance throughout the warranty and CMC period will be bidder’s

responsibility.

9. Bidder is required to impart training to operate equipment/use material/ etc. at the

place of installation/supply within seven days of its installation/supply.

10. All questions, disputes or differences arising under out of and in connection with the

tender if concluded shall be subject to the exclusively of jurisdiction of the court within

the local limit of whose jurisdiction to place from which acceptance of tenders issued

11. Terms & conditions are to be signed by the approved bidder on stamp paper as an

agreement & the dispute whatsoever, will be settled based on law that are existing at

the time of dispute, in India, and at place of court’s jurisdiction under which user’s site

comes under (AHMEDABAD).

12. Company should ensure spares availability for 10 years after the commencement of

warranty and CMC Period and the Latest Model quoted by the vendor should not be

discontinued for at least 10 years during the tender process.

13. Warranty shall be comprehensive.

(i) Warranty shall start only after satisfactory installation & completion of short

shipment & start of clinical application & submission of the Installation Report

from the bidder duly signed by the company’s Installation Engineer and Head of

the Department of the Institute.

(ii) Company must ensure minimum warranty for five years. During warranty period

Institute will report to engineer/Company by phone or email for any break down

and company has to response within 24 hours of failing which compensation of

Rs.40,000/- per day or part there of the lost period will payable to GCRI.

(iii) Year means all 365 days of a year & day means 24 hours of a day.

(iv) Bidder has to submit the list of consumables items along with the Tender

Supporting Documents

14. The bidder shall guarantee regular and timely supply of all the spares, kits, reagents

consumables & allied products required for the normal working of the machinery and

required for the Installation of the Equipment. The bidder shall further guarantee that

after sales service shall be made available as and when required.

15. Uptime Guarantee (98%) Penalty Clause: Uptime of at least 365 days per year

(9 am to 9pm) excluding Sundays and Holidays during warranty and CMC Period. The

time will be calculated 2 hours after the reporting to Service Engineer/Company by

phone or email till Engineers hand over the machine for treatment. In case of failure, the

compensation of Rs.40,000/- per day or part thereof of the lost period will be payable to

16. INSTALLATION, SHIFTING & TRAINING:

Installation and training is to be done at our institute as per our tender terms free of

cost and transportation charges for equipment to Ahmedabad will not be paid by the

institute. Any items, consumables etc. required for installation and commissioning of

equipment to be arrange by the bidder. All the concerned staff & and our Bio-Medical

Engineers has to be trained. You will impart training to operate equipment/use material

/ etc. at the place of installation/supply within seven days of its installation/supply. The

supplier will have to undertake the shifting of instrument from the location of

installation to another location within the premises of GCRI should the situation arise.

11. PAYMENT TERMS:

1. Payment by 100% irrevocable letter of credit in which 80% to be paid after the delivery

of acceptable equipment as site i.e. GCRI premises and after GCRI issues the

confirmation for the same and balance 20% of the payment will be made after the

satisfactory and successful installation, working, commissioning and clinical start of the

treatment and after GCRI issues the confirmation of the same. No interest will be

chargeable by the bidder if the payment is delayed.

2. The payment of the bill shall be made after deducting dues, if any.

3. The payment of the bills shall be withheld in the following circumstances:

a The goods are found sub-standard or in non-acceptable condition.

b Breach of condition of any of tender/purchase order by the bidder.

c Previous dues of bidder.

d. Installation not carried out properly.

4. The price escalation clause will not be allowed under any circumstances except statutory

taxes / duties imposed / withdrawn / Increased / decreased on quoted items by the

State or Central Govt. during the period between opening of technical bid and stipulated

date of delivery. The statutory price variation will not be allowed in the cases where:

{i} Goods offered on ex-stock basis.

{ii} Goods to be purchased on emergency basis.

{iii} Statutory variation not communicated in time its announcement by the contractor

{iv} Price break up and prevailing rate as well as Agreement of taxes / duties not clearly

mentioned in Commercial Bid.

{v} Duties / Taxes applicable due to mere crossing the limit of production / sales.

{vi} Duties / Taxes imposed / increased by the Govt. after stipulated delivery period

shown in the contract.

5. The bills / invoices are required to be submitted by bidders specifying the following

details in the appropriate place of the invoices:

a No. and date of bills or invoice.

b No. and date of acceptance letter

c No. and date of order.

d Name and specification of item.

e Name of manufacturer & Model / Make / Brand

f Quantity; and

h Warranty period

6. No interest will be paid on earnest money deposit or security deposit.

7. The offer will be accepted only if the GCRI is satisfied about the product, after sales

service and past performance of the bidder.

12. STANDARD BREACH CLAUSE:

1. The Gujarat Cancer & Research Institute, Ahmedabad reserves all rights to accept or

reject any tender without assigning any reason in addition to his powers under other

2. The GCRI, Ahmedabad does not pledge himself to accept the lowest or any tender and

also reserves the right to accept the whole or any part of the tender against any item at

his discretion. The tender will be accepted if GCRI is fully satisfied about the production,

sale, quoted price, technical details, utility of products and past performance of bidder.

3. In the matter of any dispute whatsoever decision of The Gujarat Cancer & Research

Institute and Ahmedabad will be final and binding to supplier. The legal justification for

any dispute will be Ahmedabad only.

13. FORCE D’MAJEURE:

The Bidder shall not be liable for forfeiture of its performance security, liquidated damage

or termination for default, if and to the extent that it’s delay in performance or other

failure to perform its obligations under the AGREEMENT is the result of an event of Force

D'Majeure. For the purpose of this clause "Force D'Majeure" means an event beyond the

control of the Bidder and not involving the Bidder's fault or negligence and not

foreseeable. Such events shall mean and limited to, war or revolution, riot, earthquake,

fires, floods, epidemic, quarantine restrictions, freight embargo and terrorist attack, strike

or lock-out (only those exceeding 10 continuous days). If a "Force d' Majeure" situation

arises, the Bidder shall promptly notify University in writing of such condition and the

clause thereof. Bidder shall notify GCRI by registered letter duly certified by Local Chamber

of Commerce of Statuary Authorities, the beginning and end of the above causes of delay

within 7(seven) days for occurrence and cessations of such conditions, in the event of delay

lasting over one month, if arising of causes of Force d’ majeure, GCRI reserves the right to

cancel the order and the provisions/articles governing termination of order shall apply.

Unless otherwise directed by the GCRI in writing the Bidder shall continue to perform their

obligations under the AGREEMENT as far as reasonably practical and shall adopt all

reasonable alternative means for performance not prevented by "Force d' Majeure" clause.

For delays arising out of Force d’ majeure, the Bidder shall not claim extension in

completion date for a period exceeding the period of delay attributable to the causes of

force d’ majeure and neither GCRI nor the seller shall be liable to pay extra costs provided

it is mutually established that Fore d’ majeure conditions did actually exist.

14. Restrictions on Public Procurement from certain countries

As per the Order any bidder from such countries sharing a land border with India will be eligible

to bid in any procurement whether of goods, services (including consultancy services and non-

consultancy services) or works (including turnkey projects) only if the bidder is registered with

the Competent Authority. The Competent Authority for registration will be the Registration

Committee constituted by the Department for Promotion of Industry and Internal Trade (DPIIT).

Political and security clearance from the Ministries of External and Home Affairs respectively will

The above terms & conditions of tender are to be accepted by the bidder / firm.

The bidder who will not fulfill the above mentioned terms & conditions their tender will be

ACCEPTANCE OF THE TERMS & CONDITIONS MENTIONED IN TENDER DOCUMENT

All the clauses of tender document and terms and conditions enumerated in this form have been

read by me/ us and are acceptable to me/us.

PLACE: SIGNATURE OF BIDDER

DATE: NAME OF SINGNATURY:

Bidder’s Full Name & Address:

Contact Person: (1)

Telephone No. :

Fax No. : E-mail ID: Website:

Sr. No Document/Certificate Attached Yours page

1 C.A. Certificate for the manufacturing showing production sell of the Yes / No

quoted item for Indian Manufacturers only. (Financial Year: 2023-

2 Manufacturing license/product permission/registration certificate Yes / No

with CSPO/CMSO/DGS&D

3 Turn over certificate of Chartered Accountant for (Financial Year : Yes / No

4 Audited and Signed Balance sheet of (Financial Year : 2023-24)

5 List of Installations/Users/Customers Yes / No

6 Purchase order copy of Last Ten supply of quoted item in India. Yes/NO

7 Higher / Lower price Certificate Yes / No

8 Copy of GST Registration Certificate Yes / No

9 Notarized letter of Authority from Principal or its subsidiary with Yes / No

copy of agreement if bidder is dealer or agent of the firm

10 Import Export license/IEC Certificate Yes / No

11 Copy of Partnership deed / Memorandum of Articles Yes / No.

12 Documents and affidavit for 100% subsidiary Company. Yes / No.

13 Original Product Literature / Catalogue Yes / No.

14 Copy of PAN NO. Yes / No

15 Whether Page No. is given on each page of tender documents Yes / No

16 EMD Yes / No

17 Confirmation of place of Delivery Yes / No

18 Warranty as per GCRI terms Yes / No

19 USFDA/ CE/ ISO certified Yes / No

20 Marketing Data for manufacturing of quoted items (Financial Year : Yes/No

21 MSME / If applicable Yes/No

22 List of essential accessories required to operate the equipment hospital Yes/No

materials/ consumables (if any).

VERFICATION, UNDERTAKING, CHECK LIST & DOCUMENTS

The Gujarat Cancer & Research Institute,

Civil Hospital Campus, Ahmedabad-16

Email: [email protected]

Sub: Supply of Medical Equipments

Ref: Tender Enquiry #____________________

I/We enclose the required tender documents duly signed as shown in Annexure “A” are enclosed

herewith (in order in which they are mentioned). I/We have carefully read and understood the

terms and the conditions stated in the tender documents and I/We shall abide by all these

conditions. I/We further endorse that in particular, the terms and conditions of Delivery Period,

Payment Terms, Place of Delivery, etc. are acceptable to me/us and no representation will be made

by me/us afterwards for altering the same. I/We further undertake to supply the goods to you as

per the terms of the tender.

I/We verify that the copies of the certificates / documents attached herewith are authentic true

copies of the original certificates / documents for verification on demand. I/We undertake to supply

the attested copies of certificates / documents required at the time of signing the letter of

agreement if my/our offer is accepted.

I/We verify that I/We are in possession of the requisite licenses / permits required for the

manufacture / supply / sale / distribution of the items and further verify that the said licenses /

permits have not been revoked / cancelled by the issuing authorities and are valid as on date.

I/We also verify that I/We have not been declared defaulter, black-listed or debarred by any state or

Central Government or Constitutional authority or financial institution or Judicial Court or any

Government undertakings.

I/We also take cognizance of the fact that providing misleading or questionable information or

failure to furnish correct or true information to you or any other users at your Organization or failure

to comply with any contractual requirement laid down by you will be considered as a serious breach

of the terms and conditions of the tender and will invite disqualification and other penal action as

deemed fit by the Government / Purchase Committee, of your Organization.

Yours faithfully

Date:_____________ SIGNATURE & STAMP OF TENDERER

It is verified that all the certificates / permissions / documents are valid and current as on date and

have not been withdrawn / cancelled by the issuing authority. It is further verified that the

certificates are as per the format prescribed by the GCRI and it is clearly and distinctly understood by

me / us that the tender is liable to be rejected if on scrutiny and of these certificates is found to be

not as per the prescribed format of GCRI.

I/We further undertake to produce on demand the original certificate / permission / document for

verification at any stage during the processing of the tender.

Place: SIGNATURE & STAMP OF TENDERER

BIDDING SCHEDULE

Tender Fees (Non-Refundable)

Furnish the payment details of tender documents

Sr. No. Description Supplier Response

3 DD No. / UTR No. (NEFT/RTGS)

4 Branch Address

• Payment by digitally shall be encouraged.

• Payment should be made in favor of “The Gujarat Cancer & Research Institute”, payable at

Ahmedabad, Gujarat, India.

Furnish the payment details of EMD

Sr. Description Supplier Response

3 DD No./ BG No. / NEFT/ RTGS

4 Branch Address

5 DD Date / BG Date

6 BG Expiry Date

• Payment by digitally shall be encouraged.

• Payment should be made in favor of “The Gujarat Cancer & Research Institute”, payable at

Ahmedabad, Gujarat, India.

SIGNATURE & STAMP OF TENDERER

DECLARATION OF OWNERSHIP

1. I/We certify that the vendor is sole proprietorship / partnership firm / private limited

company / public limited company of which the registered office is located

2. The name, designation and address of the authorized signatory who is authorized to

negotiate / sign / execute on behalf of the tenderer is as under:

3. The name, address and telephone numbers of the sole proprietor / all the partners / all the

directors of the tenderer are as under:

No. Name Address Telephone No. Fax No. Email

Date: SIGNATURE & STAMP OF TENDERER

DECLARATION OF I.S.O./CE/FDA Certification MARKED GOODS

{1} The following items which are in Group No. ________________ and tender ID

Plant/s which has been awarded ISO/CE/USFDA___________________*certificate vide

{2} The following items which form part of Tender Enquiry #______________above are

manufactured by us / licenses at_________________________plant/s which has not been

awarded any ISO certificate:

* Mention the category of I.S.O. certificate {i.e. 9000 / 14000, etc.} with expiry Date.

SIGNATURE & STAMP OF TENDERER

HIGHER PRICE / LOWER PRICE CERTIFICATE

certify that the prices quoted by us in Tender Enquiry #________are not higher than the

{a} Charged by us to wholesalers or for institutional supplies:

2. I/We further certify that I/We have not supplied or quoted for any item in Tender Enquiry #

______at prices lower than those quoted for the relevant items to any Government / Semi

Government / Public / Charitable Trust Organization / Institution within the period of

days preceding the last date of submission of the tender.

3. I/We hereby undertake that I/We will not supply or quote for any item in Tender Enquiry #

______at prices lower than those quoted for the relevant items to any Government / Semi

Government / Public / Charitable Trust Organization / Institution within the period of validity

of the offer / rate contract.

4. I/We also undertake to bring to the attention of the GCRI any incidence of breach of any of

the above paras within 30 days from the occurrence of the breach and further undertake to

refund / reimburse the difference which may arise due to breach of any of the above paras

and I/We also understand that the decision of the GCRI with regards to the determination of

quantum payable shall be final.

SIGNATURE & STAMP OF TENDERER

(FORMAT OF AUTHORIZATION LETER FOR AUTHORIZED DISTRIBUTOR)

1. M/s.______________________________________ is our authorized distributor for

our products / products of our foreign manufacture in Gujarat from date and they

are authorized to quote and follow up on our behalf and the said agreement is valid

in force as on date:

2 I/We undertake to supply the drugs / items for which the quotations are submitted

our behalf in respect of Tender Enquiry # ________________ : and

3 I / We have read all the terms and conditions of the tender enquiry and the same

are irrevocably binding upon us till the expiry of the contract signed & executed on

4 I/We shall notify the GCRI immediately if there is any change in the agreement

between M/s. _____________________________________and me/us regarding

authorized distributorship of our products and further undertake to supply the

items quoted by the distributor on my / our behalf at the quoted in the tender

enquiry in case of such a change of agreement.

5 This authority is applicable only for Tender Enquiry #__________

SIGNATURE & STAMP Of vendor

COMPREHENSIVE MAINTENANCE CONTRACT

1 QUOTED CMC PRICE NOT MORE THAN 9.99% COST OF THE EQUIPMENT,

OTHERWISE OFFER WILL BE OUT RIGHTLY REJECTED.

2 All terms and conditions of supply shall be applicable as per tender terms. Any

terms and condition enclosed with Commercial Bid shall be ignored or in such a

case offer is liable to be rejected.

3 The Rates of CMC should be quoted as per commercial Format.

4 CMC Will be Calculate as per GeM Formula.