Tender for Rate Contract for Scaffolding Supply, Erection and Dismantling services At 148-A Village: Mora, Post Bhatha, Opp. L&T, Surat-Hazira Road, Surat-394517 Gujarat, India

Estimated Cost of the tender items. Rs. 17 lacs (including GST)

Tender Fees Amount Rs.2,360/- (including 18% GST)

Earnest Money Deposit Amount By D.D. Rs. 17,000/-

Online [e-tendering ] tender/offer submission 11th June,

last date up to 15:00 hrs only

Physical receipt of all the relevant documents 11th June,

last date up to 14:00 hrs

Date of opening of Envelope for Tender fee, 11th June,

EMD and technical BID physical as well as on

line opening at 16:00 Hrs.

Time allowed for the said Work Rates shall be applicable for the

Bid Validity 180 days from last date of BID

BIDDER need not to buy Tender from GSEG office. BIDDER can download Tender

Documents from the Web-Site and submit tender fee at the time of submission of

Physical Tender. BIDDERs should be in touch with website

https://gsegtender.nprocure.com for information regarding revision/corrigendum/

amendment in tender till due date of on line submission and thereafter. No separate

correspondence/ advertisement will be done in this regard.

Assistant General Manager (Commercial)

GSEG, Gandhinagar

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Gujarat State Energy Generation Limited

GUJARAT STATE ENERGY

GENERATION LTD.

Rate Contract for Scaffolding Supply, Erection and Dismantling

148-A Village: Mora, Post Bhatha, Opp. L&T,

Surat-Hazira Road, Surat-394517

Corporate Office:

Gujarat State Energy Generation Ltd.

2nd Floor, Building no. A/78/3-8

Beside iGATE, GIDC Electronic Estate

Sector-25, Gandhinagar - 382

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Gujarat State Energy Generation Limited

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Gujarat State Energy Generation Limited

1. Introduction

GSEG (herein after referred to as Owner) is registered company under the

Company’s Act and is engaged in power generation by harnessing the eco-

friendly and economical natural gas in Gujarat. GSEG is inviting BIDs from the

qualified BIDDERs for Rate Contract for Scaffolding Supply, Erection and

Dismantling services at GSEG’s 351 MW Combined Cycle Power Plant at Hazira

Surat for two years.

2. Scope of Enquiry

The scope of work covered in this specification, in general, comprises of

Rate Contract for Scaffolding Supply, Erection and Dismantling services at

GSEG’s 351 MW Combined Cycle Power Plant at Hazira Surat for two years.

3.1. This tender document and its contents are confidential. Accordingly, this

tender document and its contents, or any information, which shall be made

available in connection with any further queries, must be held in complete

3.2. By accepting this tender document, the recipient acknowledges and agrees that:

3.2.1. All of the information contained herein is of a highly confidential nature and

the recipient shall keep all such information and all other information made

available to the recipient in connection with any further investigation

3.2.2. None of such information shall be used by the recipient or any employees or

representatives of the recipient in any manner, whatsoever, in whole or in part,

other than in connection with its submission of BID.

3.2.3. The recipient shall not reproduce this tender document or disclose any

particulars of this tender document in any trade or technical paper or

elsewhere, in whole or in part, and will not distribute all or any portion of this

tender document to any person other than the recipient’s employees or

representatives who have a need to know such information for the purpose set

above and who are informed by the recipient of the confidential nature of such

3.2.4. Any proposed action by the recipient which shall be inconsistent in any

manner with the foregoing agreement shall require the prior written consent

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3.2.5. The recipient shall indemnify the Owner in case of breach of the above. If the

confidential details relating to this Contract or its contents are received by a

third party from the recipient or its employees or its representatives and the

third party makes use of these details to cause harm or monetary loss to the

Owner or use this tender document for their personal gain / monetary gain,

the recipient shall compensate the Owner for the loss suffered as well as for

the value of gain derived by the third party. The recipient shall not use the

confidential details of the tender document for any other purpose except for

the strict purpose of Biding.

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Gujarat State Energy Generation Limited

INSTRUCTION TO BIDDER

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Gujarat State Energy Generation Limited

1. About BID DOCUMENT

1.1. Definitions

“GSEG” shall mean M/s. Gujarat State Energy Generation Ltd, having its office at.

2nd Floor, Building no. A/78/3-8, Besides iGATE, GIDC Electronic Estate, Sector-

25, Gandhinagar - 382 016 and shall include all their legal representatives and

“BID DOCUMENT” includes the complete set of documents attached hereto

including all Annexure(s), forms, and BID Amendments, if any.

“BIDDER” shall mean an individual or firm or their legal representative who has

received the BID DOCUMENT and is submitting the BID as per the terms &

conditions herein.

“Contractor” shall mean the successful selected Bidder / person or persons, firm or

company or corporation, whose BID has been accepted by the Owner and includes

the Contractor’s legal representative, his successors and permitted assignees.

1.2. Contents of BID DOCUMENT

The BID Invitation Document has been prepared for the purpose of inviting BIDs

for Rate Contract for Scaffolding Supply, Erection and Dismantling services at

GSEG’s 351 MW Combined Cycle Power Plant at Hazira Surat for two years. The

BID DOCUMENT comprises of:

Section 1: Preamble

Section 2: Instruction to BIDDER

Section 3: BIDDER Qualifying Criteria

Annexure 1: Letter of Undertaking

Annexure 2: Information and Documentary Evidence of the BIDDER’s

Annexure 3: CA Certificate for Turn Over

Annexure 4: Details of the Assignments in Last Three Years

Annexure 5: Confirmation of Submission of Price BID/ Proposal

Annexure 6: Format for online submission of price proposal

Section 4: General Terms and Conditions

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Section 5: Scope of Work/ Technical Specifications

1.3. Intent of Inquiry

1.3.1. The enquiry is invited from reputed BIDDER for Scaffolding Supply,

Erection and Dismantling services at GSEG’s 351 MW Combined Cycle

Power Plant at Hazira Surat for two years.

1.3.2. The enquiry specification comprises of Introduction and Scope of Enquiry,

Instruction to BIDDER, Conditions of Contract, Project Information,

Technical information, Annexure(s) & Schedules.

1.3.3. The enquiry specification explains in detail the scope of the Contractor. The

statements and explanations contained in this regard shall be intended to

provide a proper understanding to BIDDER but shall not be construed as

limiting Contractor’s responsibilities and / or Owner’s right to amend / change

the scope or the terms. It shall be clearly understood that the intent of the

Owner shall be that the BIDDER shall execute this Contract as specified and

as required subject to the points explicitly identified and consequently, any

omissions, conflicts or contradictions in these specifications shall be noted,

interpreted and applied appropriately to give effect to this intent. Claims or

disputes on account of wrong interpretation or willful misinterpretation of this

intent by BIDDER after award of Contract shall not be entertained by Owner

nor shall they be legally binding on Owner.

2. Location of Work/ Supply

The work/ services are to be executed/ provided at GSEG’s Combined Cycle

Power Plant at 148-A Village: Mora, Post Bhatha, Opp. L&T, Surat-Hazira

Road, Surat-394510, Gujarat, India.

3. Instruction to BIDDER

3.1. The BIDDER shall bear all costs associated with the preparation and

submission of the BID and GSEG will, in no case be responsible or liable for

these costs regardless the conduct or outcome of the process. The BIDDER is

expected to examine all instructions, forms, terms & conditions in the BID

3.2. GSEG reserves the right to cancel any or all the BIDs as per its discretion

without assigning and giving any reason thereof. GSEG also reserves right to

rescind the process of this BID at any time before placement of the order for

the said scope of work herein.

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3.3. The BIDDER shall prepare the BID based on the information furnished and

terms & conditions provided in the BID DOCUMENT. The BIDDER shall

undertake and shall be deemed to have undertaken a thorough study of the

proposed work, the job site(s) involved, the site conditions, the labour, power,

water, material and equipment availability, transport and communication

facilities and temporary offices and accommodation quarters and all other

factors, constraints and facilities necessary for the formulation of the BID,

supply of materials and the performance of the work(s) as envisaged in this

document. The BID shall also contain all the information asked in the BID

DOCUMENT with supportive data wherever necessary.

3.4. BIDDER shall visit, inspect and examine the site(s) and its surroundings and

shall satisfy himself before submitting his BID as to the nature of the ground

present, physical conditions and all roads, approaches and lands which may be

used temporarily otherwise in connection with the works, means of access to

the site accommodation he may require and in general shall himself obtain all

necessary information as to risks, contingencies and other circumstances which

may influence or affect his BID.

3.5. Failure to furnish all information required by the BID DOCUMENT(s) or

submission of a BID not substantially responsive to the BID DOCUMENT(s)

will be at the BIDDER’s risk and may result in the rejection of the BID.

3.6. The BID submitted is to be signed by a person who is a duly authorized by the

company. A proof in this regard to be submitted in the Technical BID.

3.7. This BID DOCUMENT is non-transferable. Each BIDDER shall submit only

one BID by himself. Joint Venture or Consortium BID is not allowed.

3.8. At any time prior to the deadline for submission of BID, for any reason, whether

at its sole initiative or any response to a clarification requested by a BIDDER,

GSEG may modify the BID DOCUMENT(s) by amendment(s) thereto. The

amendment(s) will be notified on https://gsegtender.nprocure.com website. The

BIDDERs are advised to check website for the same.

3.9. The BID prepared by the BIDDER and all correspondence and documents

relating to the BID exchanged between the BIDDER and the GSEG shall be

written in English language only.

4. Tender Fee & Earnest Money Deposit (EMD)

4.1. The BIDDER shall deposit non-refundable Tender Fee of Rs.2,360/-

(including GST @18%) in the form of an Account Payee Demand Draft from

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a scheduled bank payable at Gandhinagar/ Ahmedabad at the time of

submission of the physical Technical BID or deposit online.

4.2. The BIDDER shall deposit Earnest Money Deposit for an amount of

Rs.17,000/- (Rupees Seventeen Thousand only) in the form of an Account

Payee DD or deposit online. No interest shall be paid on EMD.

4.3. Following are the bank details for submission of Tender fees and EMD:

Name of Beneficiary: GUJARAT STATE ENERGY GENERATION LTD

Name of the Bank: BANK OF BARODA

Name of the Branch: MID CORP BRANCH, AHMEDABAD

Types of Account: CC ACCOUNT

IFSC Code: BARB0MIDAHD

4.4. On online submission of tender fees/ EMD, you are kindly requested to share

the GST details of your company on the same day of amount transfer to

[email protected] with a copy to: [email protected].

4.5. Any BID not accompanied by Tender Fee, BID Security/ EMD shall be

rejected. Please furnish details of Tender Fee & EMD paid on the envelope.

4.6. EMD securities of the unsuccessful BIDDERs will be returned after expiry of

the final BID validity and after award of contract to the successful Bidder. In

case of non-receipt of the such amount, kindly send the request to:

[email protected] with a copy to: [email protected].

4.7. EMD of the successful BIDDER shall be released along with the payment of

services done on request by the contractor. If required, validity of the EMD of

the successful BIDDER shall be extended further.

4.8. EMD shall be forfeited if the BIDDER withdraws his BID during the period

of BID validity. EMD shall be forfeited, if the successful BIDDER doesn’t

respond/ refuses or neglects to execute the contract on issuance of LOI/ Work

5. BID Clarification/ Amendment

5.1. The prospective BIDDER requiring any clarification shall write to GSEG on

or before the last date of BID Clarification so as to ensure submission of BID

on or before the Last Date of Submission of BID and the GSEG will notify on

https://gsegtender.nprocure.com website. The BIDDERs are advised to check

website for the same.

5.2. At any time prior to the Last Date Of Submission of BID, GSEG, for any

reason, whether at his sole initiative or any response to a clarification requested

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by a prospective BIDDER, may modify the BID DOCUMENT(s) by

amendment(s) thereto. The amendment(s) will be notified on

https://gsegtender.nprocure.com website. The BIDDERs are advised to check

website for the same.

6. BID Validity

The BID shall be kept valid for at least 180 days from the Last Date of BID

Submission. A BID with validity for a shorter period than the above may be

rejected by GSEG. If required, GSEG may solicit the BIDDER’s consent to an

extension of the period of BID validity.

No deviations to be taken by the BIDDER to the BID Document(s). BIDs with

any deviation are liable for summarily rejection.

8.1. The price quoted by the BIDDER shall be all inclusive considering the total

scope of work as envisaged in the BID DOCUMENT.

8.2. The price should be quoted in Indian Rupees only.

9. Submission of BID

9.1. All the relevant documents as per requirement of the Bid document must be

submitted physically along with the Tender Fee & EMD in sealed cover so that

the same is received in this office on OR before the due date and time.

9.2. BIDDERs are requested to submit price – BID on-line only and not to submit

the price BID in physical form. BIDDER to confirm submission of online Price

BID in Annexure 5. This is mandatory. Only on-line submitted price BID will

be considered for evaluation. Format for online price bid is at Annexure

9.3. It is mandatory for all the BIDDERs to submit their Technical BID documents

physically in schedule time.

9.4. The Technical BID along with Tender Fee and EMD, prepared by the BIDDER

shall be in One Original and two copies in separate envelopes. The envelope

should be marked as “Original”, “Copy 1” & “Copy 2” respectively.

9.5. The Technical BID must contain following details / Documents. All the

documents must be stamped and self-certified.

9.5.1. Proof of Tender Fee in form of Account Payee DD. EMD payment, either in

form of Account Payee DD, in Favour of GSEG, in separate envelope super

scribing “Tender Fee and EMD”.

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9.5.2. Annexure 1 – Letter of Confirmation with respect to understanding of the

complete scope of services as envisaged, No Deviation in the BID Document.

9.5.3. Copy of power of Attorney / Authority to sign the BID Documents.

9.5.4. Annexure 2 – Details of the Company

9.5.5. Annexure 3 – Certificate from Practicing Chartered Accountant for the year

9.5.6. The List of jobs carried out by the BIDDER for Similar Work in Previous

years and its Documentary evidences to substantiate the same. (Annexure 4).

9.5.7. Confirmation by BIDDER for Online submission of Financial Proposal

9.6. If required the GSEG may ask for the additional information as well as may

invite the BIDDER for discussion on its BID.

9.7. The Envelopes containing information as per above instructions, must be

sealed individually with super scribed as follows:

Envelop 1 containing Tender Fee and EMD: “Tender Fee and EMD”

Envelope 2 containing Original of Technical BID: “Original: Technical

Envelope 3 containing Copy 1 of Technical BID: “Copy 1: Technical BID”

Envelope 4 containing Copy 2 of Technical BID: “Copy 2: Technical BID”

All the above mentioned four envelopes are to be placed in another bigger

envelope which is to be super scribed as “BID for Scaffolding Supply, Erection

and Dismantling services at GSEG’s 351 MW Combined Cycle Power Plant

at Hazira Surat for two years”.

10. BID Closing Dates

10.1. The prospective BIDDER requiring any clarification shall write/ mail to GSEG

on or before the last date of BID Clarification i.e. 5th June, 2026 so as to ensure

submission of BID on or before the Last Date of Submission of BID. No

queries shall be entertained thereafter.

10.2. The prospective BIDDER may send their queries seeking clarification to:

[email protected] with a copy to: [email protected]

10.3. GSEG will notify for clarification/ amendments on

https://gsegtender.nprocure.com. The BIDDERs are advised to check website

10.4. Last date for submission of the Technical BIDs: by 15.00 hrs. of 11th June,

10.5. Date and time of Technical BID Opening: 16.00 hrs of 11th June,

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10.6. Any BID received by GSEG after the deadline for submission of BID

prescribed by GSEG may be rejected. GSEG will not be responsible if BID is

not delivered in time by the Post or Courier or any other reason what so ever.

The responsibility of ensuring on-time submission of their offers lies entirely

with the BIDDERs.

10.7. If there is any change in the dates, it will be notified on

https://gsegtender.nprocure.com website accordingly. The Bidders are advised

to check website for the same.

10.8. The Technical BID may be submitted to the Asst. General Manager

(Commercial) at following address:

Shri Ketan Parekh

Assistant General Manager (Commercial)

Gujarat State Energy Generation Ltd.

2nd Floor, Building no. A/78/3-8

Beside iGATE, GIDC Electronic Estate

Sector-25, Gandhinagar - 382

11. BID Opening and Evaluation

11.1. The authorized representatives of the GSEG will first open envelope

containing Tender Fee and EMD.

11.2. Then the authorized representatives of the GSEG will open envelope

containing Technical BID of those BIDDERs who have submitted Tender Fee

11.3. The BID of any BIDDER who has not complied with the conditions prescribed

herein or conditional BID is liable for rejection.

11.4. Price BID of only the technically qualified BIDDERs shall be considered for

opening and evaluation.

12. Right to Accept Any BID and to Reject Any or All BID

12.1. The right to accept in full or in part/parts the BID will rest with GSEG.

However, GSEG does not bind itself to accept the lowest BID and reserves the

right to reject any or all the BIDs or any part of a BID so received and no

compensation shall be paid for the efforts made by the BIDDER.

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12.2. The right to abandon Bidding process without assigning any reason will rest

with GSEG. No compensation shall be paid for the efforts made by the

12.3. GSEG may reject to BID of the BIDDERs, if it is found that the BIDDER/

Contractor is black listed on previous occasions by the any of the

Departments/Institutions/Local Bodies/Municipalities/Public Sector

Undertakings, etc.

13. Evaluation of BID

The BID shall be evaluated in two stages:

13.1. Stage-I: Review of Tender Fee and EMD (BID Security)

13.1.1. On the date of BID opening as shown on above of this BID, envelope

containing Tender Fee and EMD will be opened.

13.1.2. Those who have submitted Tender Fee and EMD, their Technical BID shall

13.1.3. Technical BIDs which are found deficient on general scrutiny will be treated

as non-responsive and may be rejected.

13.2. Stage-Il: Opening of Price BID

13.2.1. Price BIDs of Technically Qualified BIDDERs shall be opened.

13.2.2. The Price BIDs will be scrutinized for compliance with BID.

13.3. Evaluation methodology

13.3.1. The BIDDER is to submit online, rates for the work item, in Indian Rupees

only, and confirm in the format as mentioned in BID document at Annexure

5. Price BID shall be online only. Based on which the BID will be evaluated.

13.3.2. The BID with overall lowest quoted Online shall be considered as L-1. The

BID second to overall lowest quote shall be considered as L-2 and so on.

13.3.3. In case of tie for L-1 position for qualified bids (technical as well as

financial), L-1 bidder shall be selected through lottery system (either on

nprocure or offline). In that case, Bidder to unconditionally agree for

selection of L-1 Bidder and shall not raise any issue thereafter in this regards.

14. Award of Contract

14.1. GSEG will award the contract to the successful evaluated BIDDER whose BID

has been found to be responsive and who is eligible and qualified to perform

the contract satisfactorily as per the terms and conditions incorporated in the

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14.2. GSEG will communicate the successful BIDDER by a Work Order.

14.3. Failure of the successful BIDDER to comply with the requirements of above

clauses shall constitute sufficient grounds or the annulment of the award and

forfeiture of EMD.

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BIDDER QUALIFICATION

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1. Bidders Qualifying Criteria

1.1. Bidder has paid Tender Fee of Rs. 2,360/- (including GST) in form of demand

draft in favour of “Gujarat State Energy Generation Limited,

Gandhinagar (Gujarat).” Or Online.

Details of Beneficiary:

Name of Beneficiary: GUJARAT STATE ENERGY GENERATION LTD

Name of the Bank: BANK OF BARODA

Name of the Branch: MID CORP BRANCH, AHMEDABAD

Types of Account: CC ACCOUNT

IFSC Code: BARB0MIDAHD

1.2. Bidder has paid EMD of Rs. 17,000/- (Rupees Seventeen Thousand only) in

form of demand draft in favour of “Gujarat State Energy Generation

Limited, Gandhinagar (Gujarat).” Or Online.

Details of Beneficiary:

Name of Beneficiary: GUJARAT STATE ENERGY GENERATION LTD

Name of the Bank: BANK OF BARODA

Name of the Branch: MID CORP BRANCH, AHMEDABAD

Types of Account: CC ACCOUNT

IFSC Code: BARB0MIDAHD

1.3. Bidder must have similar experience of scaffolding work carried out under any

order for maintenance jobs in Power Plant/ Industries in India during last seven

years as follows:

One identical job of amount Rs. 6.8 Lakhs

Two identical jobs of amount Rs. 4.25 Lakhs

Three identical jobs of amount Rs. 3.4 Lakhs

(Experience in GE 9FA Gas Turbine overhauling & other maintenance jobs

and for BHEL make Steam Turbine will be preferable.)

1.4. Bidder must have successfully completed similar nature of job (Minimum

2000 cubic. mtrs total in single order) during last Seven years.

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1.5. Bidder must provide performance certificates from clients where they have

successfully completed similar scaffolding jobs.

1.6. Bidder must have PAN card. Copy of PAN card to be attached.

1.7. Bidder must have GST Number. Copy of GST No. to be attached.

1.8. In last three years, Bidder must have the annual turnover of Rs. 2,55,000/- in

each year. Bidders to submit Certificate of a practicing Chartered Accountant

in this regards as per Annexure –

1.9. Bidder must not be Black listed by any Government Department/Autonomous

bodies / PSU etc. An undertaking that the Bidder has not been blacklisted by

any Government Department/Autonomous bodies / PSU etc. is required to be

submitted by the Bidder.

1.10. Bidder must have a regional office in Gujarat and site office in Surat. Bidder

shall have office/warehouse (scaffolding material storage) in Surat, Gujarat so

that, immediate service can be provided in minimum notice time.

1.11. Bidder should have above stated requirements and the GSEG reserves the right

to request for any additional information and reserves the right to reject the

proposal of any Bidder, if in the opinion of the GSEG, the qualification data is

incomplete or the Bidder is found not qualified to satisfactorily perform the

works. Bidders have to submit the supporting Documents /proofs etc., duly

stamped and self-certified, for all above qualifying criteria.

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Bid Submission forms & check List

(Annexure 1 to Annexure 6)

Following checklist is intended to ensure that all information necessary to evaluate

your proposal has been included. Please indicate Yes / No or Acceptable / Not

Acceptable, whichever is not applicable.

Sr. Name of the Document Submitted Comments, If any

1 All the documents must be stamped and

self certified, in Original and two copies.

2 Proof of Tender Fee & EMD payment,

Demand Draft in Favour of GSEG.

3 Letter of Confirmation with respect to

understanding of the complete scope of

services as envisaged, No Deviation in

the Bid Document (Annexure – 1)

4 Copy of power of Attorney / Authority

to sign the Bid Documents.

5 Details of the Company (Annexure – 2 )

6 Certificate from Practicing Chartered

Accountant for the year wise turnover of

last three years (Annexure 3)

7 The List of similar jobs carried out by

the Bidder in previous years and its

Documentary evidences to substantiate

the same. (Annexure –4)

8 Confirmation of submission of online

Price Bid as per Annexure 5 &

9 Copy of PAN Card

10 Copy of GST No.

11. Check whether Online Price submitted

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(To be submitted on the Bidder‘s Organization Letterhead)

(To be included in the Envelope-2 of Technical Bid)

(Copy of the Power of Authority to sign to be submitted along with this letter)

Assistant General Manager (Commercial)

Gujarat State Energy Generation Limited.

2nd Floor, Building no. A/78/3-8

Beside iGATE, GIDC Electronic Estate

Sector-25, Gandhinagar - 382

Subject: Technical Proposal – Submission / Confirmation on Rate Contract for

Scaffolding Supply, Erection and Dismantling services for two years.

authorized person of _________________________, a __________ company,

herewith enclose Technical Proposal for selection of my / our firm / organization

for Rate Contract for Scaffolding Supply, Erection and Dismantling services at

GSEG’s 351 MW Combined Cycle Power Plant at Hazira Surat for two years.

herewith confirm that we have understood the complete Scope & specification of

work as envisaged in the Bid Document. It is also confirm that we have visited the

site and are well acquainted with scope of supply and services along with site and

surrounding condition. For whatsoever reasons, we shall not raise any further

issues for the same in future.

It is also confirmed hereby that no deviation in accordance with the Bid Document

is taken and we shall comply the Bid Document in totality.

The Bid is valid up to 180 days from the last date of Bid submission.

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I/we also confirm that my/our agency has not been blacklisted by any Government

Department or PSU of GOI/GOG as on the date of submission of the Bid.

I/we also confirm that Bankruptcy has not been filed within last 3years and no

insolvency case is pending anywhere in India.

I/We also confirm that my/our company/organisation or its working employees are

not convicted by any court or any other legal authority.

I/We here by agree to abide by and fulfil all the terms and provisions of the Bid

document and contract for work/supply as applicable and in case of default thereof

to forfeit and pay to the Company the sums of money due.

I/We hereby confirm that Price is submitted online on “nProcure” website.

Yours faithfully,

Name of the Bidder ____________________________

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Information and Documentary Evidence of Bidder’s Qualification

1. General Information of the Bidder

1.1 Bidder’s Legal Name

1.2 Bidder’s Legal address in Country of

1.3 Address of Bidders’ Regional Office/

Head Office/ Controlling office in

1.4 Bidder’s Legal status

(Proprietorship / Partnership /

Limited or Incorporated / Limited

Liability Concern / Others)

1.5 Bidder’s Business Status

1.6 Bidder’s Authorized Representative

Telephone / Fax Numbers

1.7 To attach copies of following

i. Copy of the notarized Power of

Attorney, authorizing a person

to sign the Proposal on behalf of

ii. Copy of the PAN Card

iii. Copy of the GST no.

2. Bid Validity (Not less than 180 days from the date of Bid Closing)

Note : Attach all the documents as mentioned above.

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3. Bank Details Information of the Bidder (Copy of Cancelled Cheque to be

3.1 Bidder’s Account in the Bank

3.2 Bidder’s Account Type

3.3 Bidder’s Bank Account Number

3.4 Bidder’s Name & address of Bank

3.5 Bidder’s Bank Branch MICR code

3.6 Bidder’s Bank Branch IFSC code

Name of the Bidder _____________________________

Note : Attach all the documents as mentioned above.

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Gujarat State Energy Generation Limited

[On Chartered Accountant’s letter head]

This is to certify that M/s. [Name of the Bidder________________________]

having its office at [Address of the

(Insert PAN no. of the Bidder) is in the business of …….. (Insert briefly the nature

of the business), has recorded the following Turnover and Profit in last three

financial years are as follows:

Year Turnover Rs. Profit Rs.

All figures indicated herein are arrived from the Audit Reports of the Bidders duly

submitted to the Income Tax Department.

[FOR MSME Bidders ONLY] This is to certify that based on financials M/s.

[Name of the Bidder________________________] is valid for MSME under the

Service Category [Service Category].

Round stamp of CA [Name and Registration No. of

Chartered Accountant]

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GUJARAT STATE ENERGY GENERATION LTD

Assignments Undertaken/ ongoing During Previous Years

1. Details of Company(ies) /organization for experience of work (Including all ongoing Contracts)

Sr. Name of Address and Type/descripti Date of Amount of Name of the Phone No. Remar

No. the Location where on of the Commencem Job/Work Contact person and e-mail ks

Company/ Work Completed. Job/Work ent of the provided in of the company/ id of the

Organizatio Location Name of Job/Work Rs. Lacs organization to Contact

n the Project whom services person.

for verification.

(Please. attach copy of each contract / agreement. Letter issued by respective organization for work completion may also

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GUJARAT STATE ENERGY GENERATION LTD

Confirmation by Bidder for submission of Financial Proposal online

Assistant General Manager (Commercial)

Gujarat State Energy Generation Ltd.

2nd Floor, Building no. A/78/3-8

Beside iGATE, GIDC Electronic Estate

Sector-25, Gandhinagar - 382

Subject: Online Submission of Financial / Price Proposal for Rate Contract for

Scaffolding Supply, Erection and Dismantling services at GSEG’s

MW Combined Cycle Power Plant at Hazira Surat for two years.

authorized person(s) of _________________________, a company, herewith

confirm that we have submitted Financial/Price Proposal, for selection of my / our

firm / organization for Rate Contract for Scaffolding Supply, Erection and

Dismantling services at GSEG’s 351 MW Combined Cycle Power Plant at Hazira

Surat for two years, online on “nProcure” website.

Yours faithfully

Signature ____________________

Designation ____________________

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Gujarat State Energy Generation Limited

Format for submission of Financial Proposal, Online Submission

Sr. Height of scaffolding Quantity Unit Rate (Rs./ Total Amount

Sr. Height of scaffolding Quantity Unit Rate (Rs./ Total Amount

No. (Cubic Cubic Metres) (Rs.)

1 Up to 6 meters 5000 To be submitted Calculated

online only online

2 Above 6 meters to 50 meters 3000 To be submitted Calculated

online only online

3 GST (% age) To be

4 Total Amount with GST (Rs.) Calculated

4 Total Amount with GST (Rs.) Calculated

1. The Price quoted above must be inclusive of all scope of work as per the

tender document and including taxes and duties but excluding GST, if any.

2. For applicability of GST shall be based on HSN/SAC Code. GST to be quoted

separately in percentage only.

3. GSEG shall deduct all necessary taxes from source before making the

payment and no further payment / compensation shall be made for such

4. No conditions should be attached to the price proposal.

5. The quoted Price shall be firm and fixed throughout the term of this Order.

There shall not be any increase in price due to change in any applicable taxes

and duties or any other reasons except GST during the term of order.

6. The quantity mentioned is only tentative and not firm. It may vary subject to

the site condition and plant operation. The Engineer can at his discretion may

decide not to execute quantity of item mentioned there in and no payment for

such work shall be paid to the Contractor for his services that are not availed.

Decision of the Engineer shall be final and binding on the consultant in this

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Gujarat State Energy Generation Limited

GENERAL TERMS AND

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Gujarat State Energy Generation Limited

1.1. As used in this Order, the following terms when capitalized and used shall have

the following meanings:

"Order" means this order along with appendices, as the same may be amended,

supplemented or modified from time to time.

"Contract Schedule" means the schedule set forth in Section 5, hereto, as such

schedule may be adjusted from time to time in accordance with this Order.

company registered and existing under the laws of ________and having its

and its successors and permitted assigns.

"Contractor's Equipment" means all materials, equipment, appliances and

items of whatsoever nature required by Contractor and brought to the site by

Contractor or any of its subcontractors for the obligation of supplies, Services,

works, etc. but not including materials, equipment, appliances or items

intended to form or forming part supply, service or works.

"Owner" means, GUJARAT STATE ENERGY LIMITED (GSEG) a company

registered and existing under, the laws of India and having its Gujarat State

Energy Generation Limited, 2nd Floor, Besides Patni Computers

(iGATE),Shed Nos. A/78/3-8, GIDC Electronic Estate, Sector

Gandhinagar. 382016, India, and its successors and assigns.

“Engineer” means Chief Executive Officer (CEO) of GSEG or any other

person designated by the Owner from time to time.

"Party" means Owner or Contractor, as the case may be.

1.2. Rules of Usage

In the interpretation of this Order, unless the context otherwise requires:

1.2.1. the singular includes the plural and vice versa, and in particular (but without

limiting the generality of the foregoing) any word or expression defined in the

singular has the corresponding meaning used in the plural and vice versa;

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Gujarat State Energy Generation Limited

1.2.2. a reference to any gender includes the other genders;

1.2.3. a reference to statutes shall be construed as including all statutory provisions

consolidating, amending, modifying, supplementing or replacing the statute

1.2.4. any reference to a person or entity shall include such person's and such entity's

successors and assigns, and shall include all natural persons, corporations,

companies, limited liability companies, partnerships and other legal entities.

1.3. Order of Priority

In the event of any conflict, variation or inconsistency between the provision

of this Order, as it may be amended modified or supplemented from time to

time and any other provisions of this Order, the most stringent provision in

favor of the Owner shall be applicable.

2. Billing And Payment

2.1. Contract Price

As full consideration to Contractor for the full and complete performance of

the services for the complete scope of work as defined in the tender document,

Owner shall pay for the work as per the schedule of rate as mentioned in the

final work order as accepted by the contractor.

2.2. The foregoing Contract Rate/ Price shall be firm and fixed throughout the term

2.3.1. The Contractor shall maintain an independent estimate & billing section.

2.3.2. Payment will be processed after submission of invoices by Contractor after

certification by technical Department/Engineer for successful completion of

2.3.3. Bills shall be submitted on the basis of work completed against these

approved reports. Payment will be released by the Owner on verification of

work completed against these approved reports. No other method for billing

shall be accepted by the Owner.

2.3.4. The bill shall be raised in computerized format. The bill shall be error free

and accompany all the relevant documents like completion report, receipted

delivery receipts, acceptance by owner etc. The payment of the bill amount

shall be released within 30 working days from the date of receipt of

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undisputed bill duly certified invoices by the Engineer. No interest shall be

paid on delayed payments.

2.3.5. The Contractor shall submit all bills in printed forms and the charges in the

bills shall always be entered at the rates specified in the tender/bid submitted

and contract/work order issued thereafter or in the case of any extra work

ordered in pursuance of these conditions and not mentioned or provided for

in the tender/bid/contract/work order at the rates subsequently accepted by

the Owner for such work. This acceptance of rates shall be obtained by the

Contractor from the Owner’s competent authority in writing before taking up

2.3.6. In case work is nearly suspended, or in case only unimportant progress is

being made, or in case it is apparent that the Contractor is about to forfeit his

Contract or that the money yet due to him will not complete his Contract, the

Owner may, at his discretion, withhold any payment which may be due to the

2.3.7. The Contractor shall not demand, nor be entitled to receive payment for the

work any portion thereof except, in the manner set forth in this Order and

only after the Engineer shall have given a certificate for such payment.

2.4. Extra Items

2.4.1. Any extra items if added to the scope of work shall be approved by Owner

along with the rate and shall also be certified by the Engineer.

2.5.1. Corporate Taxes:

The Contract Price includes all Taxes and duties such as Sales Tax, Work

Contract Tax, Customs and Excise Duty, GST, VAT, Statutory duties &

levies, etc for the entire Contract Period. Any additions, variations or

introduction of new statutory imposition shall be to the account of the

Except GST, Contractor shall bear all income, corporate, property, VAT,

work contract taxes and all other taxes, duties, levies, surcharges, imposts

and similar taxes and duties duly levied or imposed or to be levied on

imposed on Contractor on account of Services rendered by the Contractor

under this Contract or the payments received or to be received by Contractor

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from Company for the Services. GST, if any applicable, shall be separately

charged in the invoice by the Contractor and shall be paid by Company along

with the service fees on receiving declaration confirming payment of such

GST to the Govt. treasury.

In accordance with the provisions of the Income Tax Act, 1961 and its

subsequent amendments, Company shall withhold from the payments to

Contractor such amounts as determined by the prevailing taxation laws in

respect of Contractor’s Services. Company shall deposit these tax

withholdings at source with the Indian revenue authorities and provide

Contractor all appropriate tax receipts and forms evidencing the deposit of

these tax withholdings. Contractor shall be responsible for filing returns of

income to Indian revenue authorities for payments made by the Company

pursuant to this Contract in accordance with the prevailing taxation laws.

2.5.2. Personnel Taxes:

All employment taxes and contributions imposed by any law, regulations or

by trade unions with respect to or measured by the compensation, wages,

salaries or other compensation paid to employees of the Contractor, including

without limitation, taxes and contribution or unemployment compensation

insurance, medical and health insurance, welfare funds, pensions and

annuities and disability insurance. In the event that Contractor fails to do so

and Company is liable to any interest or any penalty arising out of such

personnel taxes, Company shall have the right to recover all such amounts

from Contractor.

3. Mode of Payment

Invoices complete in all respects, raised by the Bidder shall be paid online

through electronic transfer within Thirty (30) Days from the date of receipt of

the same by GSEG Corporate Office.

4. Dispute Resolution

4.1. Informal Dispute Resolution

By mutual agreement between the Managing Directors of both the Parties.

4.2. Arbitration

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In the event the Parties are unable to resolve any dispute in accordance with

this Section, such Dispute shall be referred to and exclusively and finally be

resolved by arbitration in accordance with the Arbitration and Conciliation

Act, 1996 and the rules framed there under.

4.3. The arbitration shall be conducted in Gandhinagar/Ahmedabad.

4.4. The language to be used in the arbitration shall be the English language

exclusively and any award shall be made in the English language only.

4.5. The existence of any such disputed and/or proceedings shall not constitute a

reason for the suspension or stoppage of work under the Contract and the

Contractor shall proceed diligently and in a manner as if no such dispute/

proceedings have been taken place. Simultaneously, no undisputed payments

due or payable by the Owner shall be withheld on account of such proceedings.

5. Miscellaneous

5.1. Additional Scope of Works

If contractor during the course of completion of scope of work as mentioned

in this tender, requires/ recommends the owner for addition in scope of works

related to existing scope; than Owner may accept/ reject the same for

whatsoever reason. If accepted, Owner may issue another work order for

additional/ amendment in scope of works as per the mutual agreed rates and

5.2. Ownership of Documents

Contractor agrees that all documents/ Reports prepared by Consultant/

Contractor used in obligations for Supplies or for the performance of the

Services hereunder (other than any Design Documents or other documents

pertaining exclusively to Contractor's machinery, equipment other proprietary

processes incorporated into the Facilities) shall be the exclusive property of

Owner. Contractor agrees that all such documents, as well as any drawings,

tracings, specifications, calculations, memoranda, data, notes and other

materials that are supplied by Owner and come into the possession of

Contractor, shall be delivered to Owner at the earlier of Acceptance or

termination of the Supplies or Services hereunder.

5.2.1. Use of Reports by Contractor

Contractor shall be entitled to retain and use solely and specifically in

connection with the Supplies or Services hereunder a reproducible set of all

documents delivered to Owner by Contractor.

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5.2.2. Ownership Of Reports

All reports, specification and copies thereof furnished directly by the Owner

are the exclusive property of the Owner. They are not to be used on other

work, and with the exception of the signed contract set, are to be returned to

the Owner on completion of the work.

5.3. Delay not Waiver

It is understood and agreed that any delay, failure or omission by Owner or

Contractor to exercise any right or power arising from any breach or default

by Contractor or Owner in any of the terms, provisions or covenants of this

Order shall not be construed to be a waiver by Owner or Contractor of any

subsequent breach or default of the same or other terms, provisions or

covenants on the part of Contract it or Owner.

5.4. Title to all the Services to be incorporated shall pass to Owner upon receipt of

the amount claimed as progress payments for such portions of the

supplies/Services/works. Said transfer of title shall in no way affect Owner's

rights as set forth in any other provision of this Order. For the purpose of

protecting Owner's interest in all materials, equipment, tools and supplies with

respect to which title has passed to Owner pursuant to this section but which

remain in possession of Contractor or any Subcontractors, Contractor shall take

or cause to be taken an steps necessary under the laws of the appropriate

jurisdiction(s) to protect Owner's title and to protect Owner against claims by

other parties with respect thereto in accordance with the, terms of this Order.

5.5. All notices, reports, documents and other writings and communication

required pursuant to this Order shall be in the English language.

5.6. This Order shall become effective on the date this Order has been

unconditionally accepted by the Contractor.

This being a turnkey contract considering expertise, experience and

resourcefulness of the Contractor, all the services for the comprehensive

Services shall be provided by the Contractor. The rights and liabilities of the

Contractor shall not be assigned or transferred by them.

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Gujarat State Energy Generation Limited

7. Governing Law

The Order shall be governed by Law of India. The Gandhinagar / Ahmedabad

courts shall be the exclusive jurisdiction. In case of the arbitration, the place of

Arbitration shall be Gandhinagar/ Ahmedabad.

8. Effective Date

This order will be effective only after receipt of unconditional acceptance of the

9. Term of the Contract/ Order

The contract for said works/ supplies shall be initially for a period of one year

commencing from date of signing of the contract or as mutually agreed; with a

mid-review of your performance at the end of six months. After successful

completion of one year, the contract may be reviewed and extended for a further

period of one year on the same terms and conditions.

10. Work Permit

The Contractor shall work in the plant premises only after taking written work

permit form GSEG or their representatives available at plant site.

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1. Scope of work

1.1. Erection and dismantling of scaffolding.

1.2. Required material for scaffolding shall be arranged by the contractor. All

Tools & Tackles required for the Job will be in vendor scope

1.3. Only standard material (IS, BS, ANSI standard,) shall be used.

1.4. Bidder has to follow the IS standard for material & services. Indian Standards

1.5. Bidder should complete erection and dismantling of scaffolding work within

3 days (Mobilisation time), if asked to perform & shall have the experience of

working at height of up to 20 meters.

1.6. Provision of safety net wherever required and provision of platforms for

scaffolding being erected for a particular job.

1.7. For installation of safety net temporary hook/ anchor shall be provided by the

contractor. It can be fabricated/ bolted type.

1.8. Base plates shall be installed at the bottom of each pipe during scaffolding.

1.9. For each landing platform, access and egress, Aluminium ladders shall be

provided by the contractor. The ladders are to be provided if the height of

scaffolding is more than 6 meters.

1.10. All scaffolding jobs to be carried out under personal supervision of certified

scaffolding supervisor only.

1.11. Erection and dismantling of scaffolding shall be carried out by certified

scaffolders only.

1.12. Before starting the scaffolding work, Scaffolders are to be medically

examined by site OHC and certified for starting the scaffolding work.

1.13. Required scaffolding job shall be started only after receiving of necessary

1.14. Daily log of scaffolds shall be maintained by the contractor.

1.15. Contractor shall carry out the inspection and fill the checklist (as per

Company’s standard check list F_EHS_69_Scaffolding Checklist attached

in Appendix 1) of scaffolds being used. However, in case if any

modification/change is done, inspection for the same shall be carried out and

the records for the same shall be maintained by the contractor.

1.16. All scaffolds shall be tagged for various stages, e.g., in progress, completed

and ready to use. Intermediate inspections shall be carried out as per the

Company’s standard guidelines.

1.17. All the scaffold material lifting and shifting from one site to another shall be

in Contractor’s scope.

1.18. Contractor must follow GSEG Safety rules and regulation. All PPE’s required

for execution of job shall remain in Contractor’s scope. Contractor must use

PPEs like Safety belt, Safety shoes, safety helmet, fall arrestor, hand gloves,

reflective jacket etc.

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1.19. Contractor must follow GSEG Gate pass procedure for manpower and

1.20. During preparation of scaffolding and dismantling, Contractor must take care

for protecting all equipment, instrument & pipe line, Valves in the vicinity for

any damage due to scaffolding work negligence. If any such damage takes

place due to scaffolding work negligence, Contractor shall either carry out

necessary rectification job at no extra cost or shall bear the cost of such

damage at actuals (decided by GSEG).

1.21. Vendor must provide the barricading around the working area before starting

1.22. Contractor must deploy certified/skilled and fit person for execution &

supervision of scaffolding job. Necessary valid competency certificated for all

supervisors & scaffolders to be submitted to GSEG safety officer at th3 start

of this contract. Scaffolders must have scaffolding erection & dismantling

experience up to 50 meters height.

1.23. Standard 40 mm diameter MS pipes shall be used for scaffolding. The material

to be used for the scaffolding shall be new & free of rust and the integrity of

the material shall be checked by Contractor followed by approval of GSEG

safety officer. The material rejected by them is to be replaced by the

1.24. Scaffolding material like pipe, clamp to be inspected before taking into use.

Any damaged or rusted material shall not be used in scaffolding.

1.25. Scaffolding to be certified by GSEG safety officer before putting into use.

1.26. Contractor has to arrange for required scaffolders & scaffolding material at

specified location with 3 days advance notice.

1.27. The scaffolding shall be installed in any location inside the plant premises of

1.28. Scaffolding materials should be strictly MS pipe (tube) conforming to IS-1161

and couplers (Cup lock /Right Angle couplers/Swivel couplers) conforming

to IS-1570. The Platform for Scaffolding should be provided with toe boards

(150 mm minimum) in order to prevent falling.

1.29. Portable/movable earthing (as per electrical guidelines) shall be provided to

the scaffolding if scaffolding is being erected in the vicinity of live power

supply. This earthing shall be kept connected to scaffolding till the scaffolding

1.30. Contractor shall mobilize scaffolding material and scaffolders, with 3 days

advance notice. However, in case of urgency, Contractor shall be able to

provide scaffolding material and scaffolders as early as possible.

1.31. If required, the contractor must be prepared to carry out work during extended

hours to meet Plant requirements. In such cases, the contractor shall ensure

that additional manpower is mobilized accordingly.

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1.32. After work completion, scaffolding to be removed safely within reasonably

practicable time so as the scaffolding material does not create any obstacle to

Plant operation in the vicinity.

1.33. Contractor shall take care of all housekeeping activity during and after

completion of scaffolding work.

1.34. Concerned department HOD or his representative will certify the scaffolding

for billing purpose.

Requirement of scaffolding for two years will be as under:

Approximately, 8,000 Cubic Meter scaffolding erection & dismantling (with

material) considered.

Sr. No. Volume of scaffolding Height of scaffolding

1 5,000 Cubic Metres Up to 6 meters

2 3,000 Cubic Metres Above 6 meters to 50 meters

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Check List Scaffolding Erection and Dismantling procedure

Area:- F/EHS/156.1/69 Issue-01

Sr. Check Points Yes / Remarks

Erection procedure

1 Decide the load to be taken up per unit area of

scaffold, according to its category decide bay

length as follows

1.1 Distribution load on platform

KN/sq.m.Light duty (max bay length – 2.7 m)

1.2 Distribution load on platform1.50 KN/sq.m

Medium duty(max bay length– 2.4 m)

1.3 Distribution load on platforms 3.00KN/sq.m

Heavy duty(max bay lengths – 1.8 m)

2 Erect scaffolding by competent riggers /

scaffolders under supervision of experienced &

competent supervisor only.

3 Use all scaffolding pipes & accessories after

inspected only.

4 Considering the possible fire hazard and work

interruption, no wooden/ bamboo scaffold will

be permitted at GSEG site.

5 Display scaffolding status board at prominent

location all the time.

6 The height of scaffold should not be more than

four times of its minimum base dimension

unless guy ropes, ties or braces are used.

7 Scaffold having more than 10 m height shall be

secured with fixed structure for stability at first

& than at every 8 m.

8 Provide landing platforms with standard hand

railing at every 9 mtr. of height.

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9 Provide base plate :size: 6x6 inches, thickness:

6 mm at bottom most of each scaffolding pipe.

10 The footing of scaffold shall be placed on

leveled & sound ground(with use of base

plates) capable enough of carrying max.

Intended load without settling or displacement.

11 Don’t use concrete blocks, barrels, boxes, loose

bricks etc. for support of scaffolds

13 Provide guard rail (1200 mm), mid rail (600

mm) & toe guard (100 mm).on all open sides

and end of the platform above 2 m height.

13 Scaffold shall be braced at all four sides

14 Safe & convenient means of access to be

provided: portable ladder, fixed ladder, ramp or

runway. It is the duty of supervisor to provide

safe access and safe work location through the

use of permanent platforms, temporary

platforms and lifelines

15 No worker should be expected to expose

himself to an unprotected fall while getting to

the work location or while

16 Always keep more than 3 mtr. distance from

overhead high tension line. Use portable

earthing for scaffolding.

17 Take care of wind velocity & wind direction.

18 Scaffold should be vertical & checked with

plumb. So that bracing will fit without forcing.

19 Platform shall be made of min. 2 gratings (at

least 46 cm) fastened securely. & grating shall

not extend above 6” from the end.

20 Ladder shall be installed immediately after

completion of second horizontal plane or 6 mtr.

21 Ladder shall extend at least 3 rungs from the

22 Scaffolding shall be erected with a factor of

safety not less than

23 Use of full body harness with double lanyard

with scaffolding hook by all riggers after

completing first horizontal plane

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24 Vertical member shall be connected with

horizontal member by using fix clamp (right

25 Only bracing can be connected with vertical

member by using swivel clamp at ground end.

Other end of bracing shall also be connected

with horizontal member by using fix clamp so

far as possible

26 The completed scaffolding must be certified by

scaffolding supervisor and site engineer

Dismantling procedure

27 Scaffolding to be dismantled by the scaffolders

in presence of competent / experienced

28 Display scaffolding status board at prominent

location all the time.

29 Scaffolding removal shall be from top to

bottom plane wise.

30 First remove bracing and than remove all

horizontal members in one plane

31 After reaching to second last horizontal plane,

first install bracing of 3 m for ground level

plane & then only remove the horizontal

members at second level.

32 Loose scaffolding member shall be lowered

down by rope & not by using man chain or

33 The area of dismantling should be barricaded &

no movement of personnel underneath the

34 Loose member shall be segregated and stacked

35 Removal of ladder may be done after reaching

to the second horizontal plane from ground

36 While erection or dismantling of scaffold the

spanner shall be used with proper string in hand

so that it will not fell down.

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