Request for Proposal (RFP) for the Selection of an Event Management Agency (EMA) for conduct of Rajasthan DigiFest at Jaipur, Rajasthan

Total cost of completed entire event management (As per the Scope of Work)

Description of Work / Item(s)

Aluminum Hanger water proof Complete wooding flooring, Carpeting, Decorative cloth ceiling, side wall masking, Ari-Conditioning sufficient lighting

Water proof Iron Dome Structure setup with all sides fencing with 5' height Iron Zali with wooden flooring

Truss Structure with coloured cloth draping covering

Water Proof Truss structure of 14' height with masking

Iron /Truss Structure Large Welcome Gates on entry/exit roads

Glass Door setup at entry/exit gates [8x8 ft]

Queue Manager

Set up of Mozo barricading with Iron Chain

Two Octonum enclosures each having individual door (lock and Key) and to store Distribution material safely

Pathways and double pipe barricading across seating area for controlled crowed movement

D-setup of approx 40 ft radius with barricading

VIP Dinning Area (1 nos.)

Registration Cum Help Desk Counter

Water Proof Canopy 20'x20'

New Carpet Red/Grey

Old Carpet

Green Net Carpet

Flex printing with (pasting on wooden wall/Iron Frame) in different sizes (3x6, 4x8, 12x8,16x10, 24x12 10x20, 10x40 etc)

Vinyl Print pasted on sun board in different sizes (3x6, 4x8, 12x8,16x10,24x12 etc)

Design, Printing & Deployment of Satin cloth Flags 4’ X 3’ on 13’ pole height

Design, Printing & Deployment of Vertical Flag sets ( 2 nos of size 6’X3’)

Printing & Distribution of Badges - Name/Details/QR Code printed with good quality Jackets

Placards for seating plan and name plates

Car Pass Sticker

Minute to Minute Program

Seating arrangement signage

Invitation Card with Envelope

Pocket Folder

Round Neck T-Shirt with printed Logo and Message (Front & Back)

Bluetooth headphones

Drawing Tablet, 10x6 Inch Graphics pen Tablet with 8 shortcut keys

Thermo-Steel Water Bottle (Milton/Cello) 1 ltr.

Painting Kit

Pen Drives (64GB)

Pen Drives (32GB)

Activity Tracker Band

Tablet (Android 11.0 or Higher)

Laptop (intel Core i3-115G4)

Memento

Air Conditioning [approx. 1 ton per 100 sq ft]

3 Ton Tower AC at stage

Spike Busters (15 amp/5 amp) with min. 4 socket

Crane for video recording Jimmy Jib

LED TV size 42” with masking and stand

LFD TV Size 42' (for 3x3 and 2x2) (Seamless Plasma) with masking and stand

Plasma/LED TV 50 inch or higher with masking and stand

LED TV - Touch - 47 inch with masking/stand

LED/Plasma TV of size 75” with masking and stand

LED Screen Hang System/diagonal setup for dais of 6x24 ft screen size

Indoor LED Wall 3.0 P in various sizes with riser, masking on wooden structure as required (6x8, 8x10, 12x10, 14x8, 16x9, 20x12, 12x48, 6x24, etc.)

Large size LED wall of size approx 12x48' managed by watch-out with switcher and necessary cable connectors, laptop, 4’ Riser/ Wooden riser with flex/ cloth masking

Outdoor LED Wall 3.0 P (6x8, 8x10, 12x10, 20x12, 12x48, 6x24, etc.) with riser, masking/ wooden structure as required

Riser for Operating Audio/Video Console with masking

Laptops Wi-Fi enabled

Multi-Function Printer

Walky Talky along with chargers and earphones (covering entire event area)

Exhaust Fan Setup of 15’’ to 18’’

Sufficient Lighting on Poles (Height 12')

Wooden flooring (height 6 inches) with Carpet (with plastic covering)

D shaped Stage Setup 12'X24' of approx 18" height with Carpet & stairs on one side

Stage Setup24'X60' Approx 5' Height with Carpeting

Side Wall Wooden Panelling (12 ft. Height)

Wooden flooring with Old Carpet

Head-Table setup for 12 persons at stage

Wooden Structures with special shapes/ 3 D with vinyl pasting eco solvent (Slanter for TV, Standee Box etc.)

One VVIP lounge area within Aluminum hanger with sufficient Lighting and Air Conditioning

Wooden flooring with Carpet for VVIP Lounge area

Special Pavilion Setup

Acrylic signages with backlight effect

Flower Vase

Fresh Bouquet

Planters for Decoration

Fresh Flower Decoration

Garland Decoration

Exhibition tables of size – 3’x2’ with Cover

Exhibition tables of size – 6’x2’ with cover

Small Exhibition tables (2'x1')

Center Table

Coffee Table setup for 12 person at stage

White board (4x8) with stand along with marker and duster

Round Table [with covers] with 8 chairs each for VIP Area

Table of size (2x6) with cover for inauguration back stage

Banquet chairs with cover

2 seater sofa

Plastic Chairs

Dias Chairs

High Tea (17 to 18 August) as per Menu (a)

Lunch and Dinner (17 to 18 August) as per Menu (b)

Refreshment (19th August) as per Menu (c)

Refreshment (20 August) as per Menu (d)

Food Packet for School/College Students as per Menu (e)

Set up of Water Station with disposable glasses across event venue

Setup of Tea,Coffee Counter

Cycle tea vendor 4 setup across event area (19-20 August) Tea in earthen cups

Hotel Room A Category Single Occupancy

Hotel Room A Category Double Occupancy

Hotel Room B Category Single Occupancy

Hotel Room B Category Double Occupancy

Hotel Room C Category Single Occupancy

Hotel Room C Category Double Occupancy

Bowls for collection of visiting cards

Printing Stationery A4 Size

Printing Stationery Legal

Large size Dustbins [Green and Blue ]

Small size Dustbins [Green and Blue ]

Soot ki Mala

Flying Insect Killer

Jute Mat / Foot mat

Fire Extinguisher -A, B, C Class

Fire Extinguisher -K Class

Fire Extinguisher -Foam Based

First Aid Kit

Auto Hand Sanitizers Machine with Sanitizer/Sanitizers

3 Ply Mask

Emergency Light

Chemical toilets with toiletries and good quality towels with proper arrangements of water

Big Size umbrella

Support Staff - Supervisor

Support Staff - Executives - Male

Support Staff - Executives - Female

Female Ushers

Bouncers - Male

Bouncers - Female

Security Guard - Male

Security Guard - Female

House Keeping & Cleaning Staff 24x7 basis

Serving / Attending Staff for VIP lounge and delegates/ guests/ candidates

Volunteers

Anchore (Hindi/English)

Podium with Goose neck Mic necessary cable connectors with three side Vinyl/Flex branding

1 Set Consists (4 Monitor 15", 1 Amplifier, 1 Mike, 2 Cordless Mike

Set2 ( 12 Pairs of Line Array on 10 T Truss Stand equally distribute in a 50000 Sq Feet area , 2 Pairs of Bass Speaker, 6 Stage Monitor, 8 Mike, 4 Cordless Mic., Amplifiers, 8 DI Box, Venue Sound craft of equivalent 32 input and 16 Aux out digital Mike Mixer with Perfect operator, Sound Boosters, Media Box, 2 Goose mike, 2 Sound Engineers

Set 3 ( 2 Speakers 12" on Stand with amplifier)

Cordless mic

Deluxe Buses 45 Seater from Different Districts of Rajasthan (Min 250 Km per day) incl. Toll Taxes & Night Charges

Deluxe Buses 45 Seater for Local Jaipur transportation min. 10 hrs. 100 Km. Basis

Etios/ DeZire

Innova

Pic-up Mini truck (packing, loading & unloading) to transport equipment material

Photographer

Videographer

Drone Camera

82.5 KVA DG Set (with Diesel & Operator)

LAN Cable (CAT-6)

OFC (one Pair)

UPS 1 KVA

Impressive Events Hub Pvt. Ltd.

Chandra Entrepreneurs Pvt. Ltd

M/S Deepali Designs & Exhibits Pvt Ltd

Impressive Events Hub Pvt. Ltd.

Chandra Entrepreneurs Pvt. Ltd

M/S Deepali Designs & Exhibits Pvt Ltd