Appointment of Event Management Agency to execute three events namely National Women Parliament,National Youth Parliament andNational Sarpanch Parliament to be held from 07th November to 11th November 2022 at Dr Shyama Prasad Mukherjee Indoor Stadium

Amount

To manage the seating arrangements inside Indoor Stadium (As Per Clause 2.1)

Comfortable chair with arm rest & clothing

2-seater executive comfortable sofas

Stage Arrangement (As Per Clause 2.2)

Head mount revolving executive chairs

Executive laminated table

Masking and skirting on the stage and steps

Flower decoration

Appropriate lighting for the dias

Stage Podium & Lamp (Samaee)

125 kvA Gensets

Name Plates for the dias

Cooler on the stage

Sound: 2PA sound with 6 cordless mikes, stand mike, podium mike, Sound of JBL or similar quality

Making necessary arrangements for Opening & Closing Ceremonies of each of the three events with host and Overall lighting and decoration (As Per Clause 2.3)

Mementos for Speakers / Invitees

Setting up around stalls for Departments of (3Mtr. * 3Mtr. in size) as per details mentioned in scope of work (As Per Clause 2.4)

Carpet for walkways

Department Name Signages

Media Briefing room & VIP / Speakers Room set up (As Per Clause 2.5)

Rectangle laminate table

2-Seater Sofa with clothing

Comfortable chair with arm rest & cloting

LED Tv of 40 inches with live streaming to be provided in VIP and Media room

Decorative gate (As Per Clause 2.6)

Pole Branding on the road

Self Standees

Signages

Red carpet from Entry gate to reception area (As Per Clause 2.7)

Setup fresh synthetic carpet on the Main Stage and inside the Venue

Dining arrangement at Food Court area (As Per Clause 2.8)

Set up of Mandap (Shamiyana) for Food Serving area

Table counter setup with clothing for serving of approximate 4000 persons lunch

Providing Buffet Lunch & High Tea for Speakers and Invitees

Providing Buffet Lunch for Officials & High Tea to Event Staff /Volunteers

Providing Buffet lunch & packed snacks for participants

Circular table for lunch seating arrangment

Standing table for lunch seating arrangement

Comfortable banquet chairs with clothing for lunch seating arrangement

Rectangle laminate table in VIP dining area

Comfortable executive chairs in VIP dining area

Setup for information desk/help desk/registration/ etc. (As Per Clause 2.9)

Octonorm structures of size 3mtr.*3mtr. with required facilities as mentioned in the scope of work

Set up of First aid/Medical lounges as per scope of work ((As Per Clause 2.10))

Videography, Audio recording, Photography(As Per Clause 2.11)

Live Webcast on Zoom and you tube channels

LED TV 40 Inch with Live streaming

Wifi enabled High Speed Internet connection at the Venue

Videography and photography for all sessions/entire event

Videography and photography for Opening & Closing Ceremonies

Design and printing of various items (As per Annexure)(As Per Clause 2.12)

Participants Cards with Suitable transparent pouch and lace

Programme Schedule (Booklet)

Overview Map

Signboards (A1 to A5 sizes)

Security Instruction Sheet (A1 to A5 sizes)

Parking Labels (A1 to A5 sizes)

Banner

Invitation Cards with Envelops for VIP

Event Posters with Stand

Welcome kits (As Per Clause 2.13)

Writing Pad with event Logo

Pen with event Logo

Providing Human Resources for event (As Per Clause 2.14)

Deploy volunteers for the event management

Deploy clerical staff

Deploy skilled persons for logistic works and technical person

Providing Housekeeping Services at the Venue (As Per Clause 2.15)

Provision of big size of dustbins

Provision of small size of dustbins

SEAN ADEVENT

MIRCHI REPUBLIC MEDIA PRODUCTION