Supply, Delivery, Testing, Commissioning & Comprehensive Operation and Maintenance Contract for 5 (Five) Years of Truck Mounted Mist Machine (With Appx.8000 Ltr. Tank Capacity) 03 Nos. as per RMC tender specifications, scope of work & terms - conditions under 15th Finance Commission Grant.

(Technical bid)

4 Name of the work Supply, Delivery, Testing, Commissioning & Comprehensive

Operation and Maintenance contract for 5 (Five) Years of Truck

Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity)

Nos. As per RMC tender specifications, scope of work & terms -

conditions under 15th Finance Commission Grant.

5 Tender fees Rs. 15000/- to be submitted in the form of D.D. favour of

(Non Refundable) Municipal Commissioner, Rajkot of any Nationalized

Bank/Schedule bank/Banks mentioned in RMC circular and

payable at Rajkot; as per milestone date to be submitted to the

Office of "Solid Waste Management Department, Rajkot

Municipal Corporation, “Dr.Ambedkar Bhavan” Dhebarbhai

Road, Rajkot – 360 001".

6 E.M.D. Rs. 7,35,850/- (Rs. Seven Lakh Thirty Five Thousand Eight

Hundred Fifty Only); to be submitted in the form of D.D. in

favour of Municipal Commissioner, Rajkot of any Nationalized

Bank/Schedule bank/Banks mentioned in RMC circular and

payable at Rajkot ; as per milestone date to the Office of "Solid

Waste Management Department, Rajkot Municipal

Corporation, “Dr.Ambedkar Bhavan” Dhebarbhai Road, Rajkot

7 Pre bid meeting As Per Milestone Dates

8 Time Limit For Supply As per tender documents.

9 General Condition As per tender documents.

10 Performance Security As per tender documents.

11 Mode of Sending The By Registered A.D. or Speed Post addressed to, Office of

Tender Fee, EMD etc. Environment Engineer, Solid Waste Management Department,

Relevant Documents Third Floor, Room No.03, Rajkot Municipal Corporation,

“Dr.Ambedkar Bhavan” Dhebarbhai Road, Rajkot – 360 001".

1.0 TENDER NOTICE Supply, Delivery, Testing, Commissioning &

Comprehensive Operation and Maintenance contract for 5 (Five) Years of

Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity)‐03 Nos.

As per RMC tender specification, scope of work & terms ‐ conditions under

15th Finance Commission Grant.

1. The Municipal Commissioner, RAJKOT Municipal Corporation, invites

detailed bid from interested parties for the Supply, Delivery, Testing,

Commissioning & Comprehensive Operation and Maintenance contract

for 5 (Five) Years of Truck Mounted Mist Machine (with appx. 8000 Ltr.

Tank Capacity) ‐ 03 Nos. As per RMC tender specification, scope of work

& terms ‐ conditions under 15th Finance Commission Grant.

2. Sealed tenders, for the above work are invited from the bidders. The

bidders shall be a single entity bidding for the Project. Detailed PQ criteria

are mentioned in tender. All necessary documentary evidence shall be

submitted along with the tender.

GENERAL DETAILS OF WORKS

Name of work: Supply, Delivery, Testing, Commissioning &

Comprehensive Operation and Maintenance contract for 5 (Five) Years of

Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐

Nos. As per RMC tender specification, scope of work & terms ‐

conditions under 15th Finance Commission Grant.

Tender Fee (Non‐refundable) and EMD :‐

Sr. Name Of Tender Tender Fee EMD Rs.

1 Supply, Delivery, Testing, Commissioning & 15000/- 7,35,850/-

Comprehensive Operation and Maintenance contract

for 5 (Five) Years of Truck Mounted Mist Machine

(with appx. 8000 Ltr. Tank Capacity) ‐ 03 Nos. As per

RMC tender specification, scope of work & terms ‐

conditions under 15th Finance Commission Grant.

Last date of submission of online bid as per milestone date through E

tendering only,

Address for submission of the Tender fee, EMD and supporting tender

Environment Engineer

Solid Waste Management

3rd Floor, Room No.03,

Rajkot Municipal Corporation,

“Dr.Ambedkar Bhavan” Dhebarbhai Road,

DOWNLOAD OF TENDER DOCUMENT

The tender document for these work are available on website

www.rmc.gov.in or https://tender.nprocure.com

The bidder shall pay the Tender Fee to the Rajkot Municipal Corporation

and shall have to attach the Demand draft/Pay order issued by any

Nationalized Bank/Schedule bank/Banks mentioned in RMC circular, in

favour of Municipal Commissioner, payable at Rajkot shall be attached

with the Pre-qualification Document.

EARNEST MONEY DEPOSIT

The aforesaid BID must be accompanied by the EARNEST MONEY

DEPOSIT as specified in ‘General Details of Work’ section above. The Bid

Security shall be in form of a crossed demand draft/pay orders in favour of

“The Municipal Commissioner; Rajkot Municipal Corporation of any

Nationalized Bank/Schedule bank/Banks mentioned in RMC circular and

payable at Rajkot

SUBMISSION OF TENDER

The completed Tender document shall be submitted at the following

address & price bid through online only.

Tender copy must be accompanied by EMD in the form of Demand draft/

Pay order of Nationalized Bank/Schedule bank/Banks mentioned in RMC

circular only in favour of Municipal Commissioner, Rajkot. The tenders not

submitted in line with the tender clauses and without Tender fee and EMD

in the form specified, will be out rightly rejected. The Technical bid of only

those bidders will be evaluated who have remitted tender fees and

OPENING OF TENDER

The Technical bid of package will be opened as mentioned in ‘General

Detail of Work’ Section above, if there is any change, same will be

conveyed to tenderers. Intending bidders or their authorized

representative who wish to participate in tender opening can remain

present on the due date and time. Price Bids / Financial bids of only those

bidders will be opened, who are successful in the qualification Criteria and

the Technical Evaluation. The date for price bid opening shall be informed

to the successful bidders at a later date after evaluation of technical bids.

- Tender (a complete set of bidding document) fee shall be Rs.15,000/- in the form of

Demand Draft/ Pay Order from any Nationalized Bank/Schedule bank/Banks

mentioned in RMC circular in favour of MUNICIPAL COMMISSIONER,

Rajkot, payable at Rajkot, which shall be non refundable. The fees shall be paid on as

per milestone dates to the Office of Environment Engineer, Solid Waste Management

Department, Third Floor, Room No.03, Rajkot Municipal Corporation,

“Dr.Ambedkar Bhavan” Dhebarbhai Road, Rajkot – 360

- The tenders are uploaded on RMC’s website www.rmc.gov.in or

https://rmctender.nprocure.com.

- Interested Bidders fulfilling the qualifying criteria shall fill online tender on https : //

rmc.tender.nprocure.com up to as per milestone dates of tender document to Office

of Environment Engineer, Solid Waste Management Department, Third Floor, Room

No.03, Rajkot Municipal Corporation, “Dr.Ambedkar Bhavan” Dhebarbhai Road,

- All bids must be accompanied by Bid Security of the amount specified for

the Works in the above Table payable at Rajkot and drawn in favour of

RAJKOT MUNICIPAL CORPORATION, Rajkot. Bid Security will have to

be in any one of the forms as specified in the tender documents.

- All Relevant supporting Documents of Bids must be delivered to Office of

Environment Engineer, Solid Waste Management Department, Third Floor, Room

No.03, Rajkot Municipal Corporation, “Dr.Ambedkar Bhavan” Dhebarbhai Road,

‐ Information for online participation

Internet site address for e-Tendering activities will be

https://rmc.tender.nprocure.com

Interested bidders can view detailed tender notice and download tender

documents from the above mentioned website.

Bidders who wish to participate in online tender have to register with the

website through the “New User Registration” link provided on the home

page. Bidder will create login id & password on their own in registration

Bidders who wish to participate in this tender need to procure Digital

Certificate as per Information Technology Act-2000 using that they can

digitally sign their electronic bids. Bidders can procure the same from any

of the CCA approved certifying agencies, or they may contact (n) code

Solution at below mentioned address and they will assist them in

procuring the same. Bidders who already have a valid Digital Certificate

need not to procure the same. In case bidders need any clarification

regarding online participation, they can contact

URL: https://tender.nprocure.com.

Bidders who wish to participate in e-Tender need to fill data in predefined

forms of tender fee, EMD, PQ (Technical) or experience details and Price

Bidder should upload scan copies of reference documents in support of

their eligibility of the bid.

After filling data in predefined forms bidders need to click on final

submission link to submit their encrypted bid. Bidder should also submit

Document Fees, EMD, Technical bid document (those which are not

uploaded) & Reference Documents in hard copy to the department.

GENERAL INSTRUCTIONS

1. The cost of Bid document i.e. tender fees will not be refunded under any

2. EMD in the form specified in Bid document only shall be accepted.

3. The offer shall be valid for 120 days from the date of opening of Technical

4. Tender offers without tender fees, Earnest Money Deposit (EMD) and

which do not fulfil all or any of the condition or submitted incomplete in

any respect will be rejected.

5. Conditional tender shall not be accepted. Municipal Commissioner, Rajkot

reserves the right to accept or reject such tenders without assigning any

reason thereof.

6. Tenderers should carefully fill in the rates against the items mentioned in

the schedule and scrutinize them before submitting the tender. Any

variation in rates etc. will not be allowed on any ground such as mistake or

misunderstanding etc. after the tender has been recommended or accepted.

7. The tenderers shall have to necessarily quote the rate for supply, services

&/or work asked for in the tender and in E price bid only On (n)procure

8. Tenderers shall have his registered office with telephone. Tenderer having

experience in similar works and good track record shall be given

preference while considering the tenders. Tenderers shall furnish the date

on which the firm was established, the names of all the partners

constituting the firm with their residential addresses and experience in

similar works. Tenderers having telephones at the residence of the

proprietor shall state the same in the tender.

9. Municipal Commissioner decision will be final and abiding to all for

accepting or rejecting and any interpretation of terms of the tender.

10 In case the tenderers will try to do any type of corrupt procedure like

writing letters/ e-mails/phone calls/Personal visits to the officers of the

Municipal Corporation or any one after prize bid open will be liable for

punishment procedure

11. As per the Bombay Stamp Rules Act 1958, Appendix 1, Article 5, the

successful bidder shall enter in to an Agreement with the Corporation on

Rs. 300 Stamp Paper/Value as per new norms.

12. Bidders shall submit necessary registration certificate like GST number

registration copy & any other if required for execution of such work as per

government rules along with tender document.

13. Municipal Commissioner, Rajkot reserves the right to accept or reject any

or all tenders without assigning any reason thereof. This Tender notice

shall form a part of contract document. The tenderers are advised to read

carefully the “Instructions to suppliers” and “Qualification Criteria”

contained in the tender documents.

Contractor’s Sign ENVIRONMENT ENGINEER

With seal SOLID WASTE MANAGEMENT

RAJKOT MUNICIPAL CORPORATION

INSTRUCTIONS TO SUPPLIERS

1.0 Rajkot municipal corporation invites tender for Supply, Delivery, Testing,

Commissioning & Comprehensive Operation and Maintenance contract for

5 (Five) Years of Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank

Capacity) - 03 Nos. As per RMC tender specification, scope of work &

terms - conditions under 15th Finance Commission Grant.

2.0 The requirement of Supply, Delivery, Testing, Commissioning & Comprehensive

Operation and Maintenance contract for 5 (Five) Years of Truck Mounted

Mist Machine (with appx. 8000 Ltr. Tank Capacity)-03 Nos. As per RMC

tender specification, scope of work & terms - conditions and their detailed

technical specifications, scope of work etc are set out in Appendix

Interested and qualified parties, based on qualification criteria set out in

Appendix 2, (Online) are requested to submit information about bidder

and a financial Quotation / price bid in a manner prescribed in Appendix

& 4 (Online only). Tenderer has to submit various other details as per

format / details asked for in the Annexure 1 to

3.0 Each tenderer shall submit only one (1) Bid for each of the item, in response

to this Tender Document (TD). Any tenderer who submits more than one

Bid for the item will be disqualified.

4.0 At any time prior 72 hours to the last date and time of submission of Bids

RMC may, for any reason, whether at its own initiative or in response to

clarifications requested by any supplier, modify the TD by the issuance of

Addenda. All interested tenderer shall have to check the RMC / n procure

website. The Bidder shall not transfer the TD to another interested party.

Any reply/changes (if required), will also be declared on above website

5.0 Prebid Meeting: online queries Should be Sent via Email before Date:

All interested parties are advised to send their query for any clarifications

if they desire on E mail or by letter up to pre-bid date. All interested

bidder/s must have to submit their queries/ details for which they seek

clarifications, on or before pre-bid date up to 18.00 hrs through email or

letter on [email protected]. Any query/letter/verbal communication etc

received after pre-bid date that will not be considered.

6.0 Perpetrations of tender document: Tenderer shall carefully examine the

tender documents and fully inform themselves as to all the conditions and

matters, which may in any way effect the work or the cost Should a

Tenderer find discrepancies, error or omission from the specifications or

other documents or should he be in doubt as to their meaning, he should

address query to the concerned authority. Any resulting interpretation of

the tender documents (if required) will be issued to all Tenderers as an

addenda corrigendum. Verbal clarification and/or information given by the

Tenderer shall not be binding on the Corporation.

7.0 Modification of Documents: Modification of specifications and extension of

the closing date of the tender will be published on website only. These shall

be signed by tenderer and shall form a part of tender. If required will be

made by an addendum / corrigendum.

8.0 Addenda: Addenda form part of the contract documents and full

consideration shall be given to all addenda in the preparation, evaluation

etc. of tender. Tenderer shall verify the number of addenda issued, if, any

and acknowledge the receipt of all Addenda in the Tender. Failure to do so

may cause the Tender to be rejected.

9.0 The Bid shall remain valid for a period not less than 120 days from the date of

opening of tender i.e. technical bid (bid validity period). RMC reserves the

right to reject any Bid, which does not meet this requirement. In

exceptional circumstances, prior to expiry of the original Application

Validity Period, RMC may request Applicants to extend the Application

Validity Period for a specified additional period. Applicants not extending

the Application Validity Period when so requested would automatically be

10.0 Earnest Money Deposit (EMD)

11.0 Each Bid shall be accompanied by EMD as Under :

Sr. Name Of Tender EMD Rs.

1 Supply, Delivery, Testing, Commissioning & 7,35,850/-

Comprehensive Operation and Maintenance contract for 5 (Five)

Years of Truck Mounted Mist Machine (with appx. 8000 Ltr.

Tank Capacity) - 03 Nos. As per RMC tender specifications,

scope of work & terms - conditions under 15th Finance

Commission grant.

12.0 The EMD shall be in the form of a crossed demand draft/Pay Order/Bank

Guarantee in favour of The banks as per RMC circular, Municipal

Commissioner, Rajkot on any Nationalised/Schedule bank/Bank as per

RMC circular, Municipal Commissioner, Rajkot on any

Nationalised/Schedule bank/Bank as only, payable at Rajkot.

13.0 The EMD shall be forfeited in the following cases:

(a) If the Tenderer withdraws itʹs Bid during the interval between the Bid Due

Date and expiration of the Bid Validity Period.

(b) If the successful Tenderer fails to provide the Performance Security deposit

within the stipulated time or any extension thereof provided by RMC;

14.0 Performance Security Deposit :

15.0 On award of contract, the successful bidder (Service Provider) will have to

produce an F.D.R. or irrevocable Bank Guarantee of any Scheduled or

Nationalized Bank of 5 % of the supply cost of the work, towards the

security deposit, in favour of Rajkot Municipal Corporation, must be

submitted in the S.W.M. Branch. In case of F.D.R. submission, an agreement

deed in favour of Rajkot Municipal Corporation on the Stamp Paper of

4.90% of FDR amount must be submitted.

16.0 In case of Bank Guarantee submission, an agreement deed in favour of

Rajkot Municipal Corporation on the Stamp Paper of Rs.300/- must be

submitted and if the contractor fails to submit the agreement deed in the

stipulated time limit, the E.M.D. for this contract will be forfeited and the

contractor will be black listed for this work of RMC. This will be returned

only after successful completion of warranty period.

17.0 Formats and Signing of Bid

17.1 The Tenderer would provide all the information as per this TD. RMC

would evaluate only those Bids that are received in the required format

and are complete in all respects. Each Bid shall comprise the following:

(a) Details of the Tenderer in the format set out in Appendix 3‐ Online

(b) Qualification Criteria /Technical bid in the format set out in Appendix 2‐

(c) Financial Quotation/price bid for Supply, Delivery, Testing, Commissioning

& Comprehensive Operation and Maintenance contract for 5 (Five) Years of

Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) -

Nos. As per RMC tender specification, scope of work & terms - conditions

the format set out in Appendix 4 in online format only.

(d) Tenderer has to submit various other details and formats duly self attested

and signed as per Annexure 1 to

(f) The Bidder shall duly sign all the sheets of the Tender Document

submitted in support of their online tender.

(h) All bidders are requested to submit technical bid documents, physical with

tender technical bid (EMD, Tender fee etc) supporting documents.

18.0 The bidder shall seal the Tender fee, EMD and relevant Tender Document

submitted in support of their online tender in envelopes, which shall be

clearly marked as Supply, Delivery, Testing, Commissioning &

Comprehensive Operation and Maintenance contract for 5 (Five) Years of

Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) -

Nos. As per RMC tender specifications, scope of work & terms - conditions

along with tender number, due date of tender etc.

19.0 The Tender Document submitted in support of their online tender shall be

initialled by an authorized signatory of the Bidder or an Individual, as

20.0 Sealing and Marking of Bid for submission of Physical Tender

supporting documents:

21.0 The envelope for EMD -Tender fee and relevant supporting documents

must be super scribed with the following information:

(a) Name and Address of Tenderer;

Tender due date and time;

22.0 If the envelope is not sealed and marked as instructed above, RMC assumes

no responsibility for the misplacement or premature opening of the

contents of the Bid submitted and such Bid, may, at the sole discretion of

RMC, be rejected.

Tender shall be submitted through physical only. (On line price Bid is

23.0 RMC reserves the right not to respond to any/all queries raised or

clarifications sought if, in their opinion and at their sole discretion, they

consider that it would be inappropriate to do so or do not find any merit in

it. The response to the queries shall be uploaded only (if found appropriate

and required) on www.tender.nprocure.com & RMC website.

24.0 Bid Due Date: As mentioned in tender.

25.0 Bids should be submitted online as per milestone dates, in the manner and

form as detailed in this PD. Bid submitted by either Hard copy (not as per

format in TD), facsimile transmission or telex or email or in person will not

be accepted and such tender/s will be rejected.

26.0 RMC may, in exceptional circumstances, and at its sole discretion, extend the above

Bid Due Date by issuing an Addendum/corrigendum.

27.0 Opening of Bids and Clarifications

All information must be typed or hand written legibly in English language.

All pages of the pre-qualification document must be initialled by the

applicant. All corrections, erasures or overwriting, therein, must be

initialled by Applicant.

28.0 Technical bid will be opened as per milestone dates. RMC would open the

Bids possibly on Bid Opening Date as mentioned above in the ‘General

Description of Work’ for the purpose of evaluation, if there is any change,

same will be intimated to tenderer.

29.0 RMC reserves the right to reject any or all Bids not submitted on time and

which does not contain the information/documents as set out in tender .

30.0 To facilitate evaluation of Bids, RMC may, at its sole discretion, seek

clarifications in writing from any Tenderer regarding its Bid, and can take

information from past purchasers / customers etc as may be required.

31.0 Evaluation

The details given by the applicants in the pre qualification documents will

be evaluated as per qualifying criteria, given in tender. Rajkot Municipal

Corporation reserves the right to restrict the list of pre-qualified applicant

to any number deemed suitable by it. Rajkot Municipal Corporation’s

decision for interpretation of any term of pre qualification criteria, pre-

qualifying the applicants etc. shall be final and binding to all.

32.0 As part of the evaluation, the Bids shall be checked for responsiveness with

the requirements of the TD and only those Bids, which are found to be

responsive, would be further evaluated in accordance with the criteria, set

out in this TD.

33.0 The Bid would be considered to be responsive if it meets the following conditions:

(a) It is received /deemed to be received by the Bid Due Date including any

extension thereof.

(b) It is signed, sealed and marked as stipulated in tender.

(c) It contains all the information and documents as requested in the TD.

(d) It contains information in formats specified in this TD.

(e) It mentions the validity period as set out intender.

(f) It provides information in reasonable detail. (“Reasonable Detail” means

that, but for minor deviations, the information can be reviewed and

evaluated by RMC without communication with the Supplier). RMC

reserves the right to determine whether the information has been provided

in reasonable detail.

(g) There are no inconsistencies between the Bid and the supporting

documents. A Bid that is substantially responsive is one that conforms to

the preceding requirements without material deviation or reservation. A

material deviation or reservation is one (i.) which affects in any substantial

way, the scope, quality, or performance of the project, or (ii.) which would

affect unfairly the competitive position of other Tenderer/s presenting

substantially responsive Bids.

34.0 RMC reserves the right to reject any Bid, if:

(a) If the tender is incomplete; or

(b) At any time, a material misrepresentation is made or discovered; or

(c) The Supplier does not respond promptly and diligently to requests for

supplemental information required for the evaluation of the Bid.

35.0 In case the Bid is found to be responsive, the Bid would be evaluated in

accordance with the Qualification Criteria as set out in Appendix

36.0 In case the Bid is found to be inadequate, RMC may request the Tenderer

for supplementary information to the Bid submitted. As part of the

evaluation of the Bid, RMC may also request the Supplier to submit

clarifications.

37.0 The Financial Quotations/ Bid of only those Tenderer/s, who meet the

Qualification Criteria, would be opened.

38.0 The Tenderer offering the lowest quotation for the Supply, Delivery,

Testing, Commissioning & Comprehensive Operation and Maintenance

contract for 5 (Five) Years of Truck Mounted Mist Machine (with appx.

8000 Ltr. Tank Capacity) - 03 Nos. As per RMC tender specifications, scope

of work & terms - conditions as per formula given in tender would be

declared as the Preferred Tenderer for the same.

39.0 Tenderer has to submit the technical presentation in support of their

technical bid (if asked by RMC) with all the credentials and salient features

of their Vehicles & proposal to enable the more technical evaluation of the

available proposal, if required RMC can ask the tenderer to show the live

working of the Vehicles and based on the performance, RMC can take the

decision for technical evaluation. This will be binding to the entire bidder.

40.0 Even though agency is qualifying all the above criteria but found to be

poor in performance, in the opinion of Municipal Commissioner of RMC

and above cadre, his price bid will not be opened. It is the discretion of

Municipal Commissioner or the Tender Scrutiny Committee to

qualify/disqualify the agency or to open/not to open the price bid of

41.0 RMC may either choose to accept the Quotation of the Preferred Tenderer

or invite him for negotiations.

42.0 In case there are two or more Tenderer quoting the same price, RMC may

in such case call all such Tenderer for negotiations and select the Preferred

Tenderer on the outcome of the negotiations. The selection in such cases

shall be at the sole discretion of RMC.

43.0 In the event of acceptance of the Preferred Tenderer with or without

negotiations, RMC shall declare the Preferred Tenderer as the Successful

Tenderer. RMC will notify the Successful Tenderer through a Letter of

Award (LoA) / order that its Bid has been accepted.

44.0 This tender / order will be considered as rate contract for one Year for SITC

cum O & M of Truck Mounted Mist Machine from the date of work order

as per tender requirements and technical specifications of RMC as per

tender conditions; as per PD. Rate sanctioned will be fixed for entire one

year RC (Rate Contract) period from the date of work order. During this RC

period if RMC needs more Truck Mounted Mist Machine with O & M

contract; successful bidder has to carry out both SITC & O & M work at the

same approved rates & terms. No price escalation will be given during RC

period. Only change in taxes, duties, govt. levies will be accepted by RMC

& consider for payment. RC period may be extended for further period of

One year by mutual confirmation. Decision of The Municipal

Commissioner Shri, RMC will be final & binding to all. RMC can order for

further / extra quantity, if required during entire RC period.

45.0 Notwithstanding anything contained in this TD, Municipal Commissioner,

RMC reserves the right to accept or reject any quotation, or to annul the

bidding process or reject all quotations, at any time without any liability or

any obligation for such rejection or annulment, without assigning any

reasons thereof.

46.0 Notwithstanding above, the Municipal Commissioner of RMC, at his

discretion, may also split the contract, if require for timely execution of the

work among two of more qualified bidders. Municipal Commissioner of

RMC’s decision in this regard shall be final. Municipal Commissioner of

RMC also reserves right to award the Contract to any of the eligible and

qualified suitable Bidder. Splitting of work will be carried out based

manufacturing capacity, past work experience of the bidder, time frame for

execution of work etc and this shall be binding to all bidders. Parallel

contract, if required, can also be awarded on above basis and will be

binding to all.

47.0 However, if the RMC decide to put an end to the business relations on

breach of any conditions of the contract no such notice shall be necessary

and on event of RMC decided to put an end to the business relations on

breach of any conditions of the contract no such notice shall be necessary

and on event of RMC deciding to terminate the business, and the R.C. shall

stand terminated with immediate effect.

The R.C. can also be terminated by the Municipal Commissioner of RMC

in the following circumstances:

1) If the firm is debarred or disqualified or ceases to exist or convicted of

2) If the quality of the item to be supplied is found not up to the ISI

standard /RMC Specifications (as applicable) and found to be not of

standard quality.

3) If supply position of the firm is not satisfactory.

48.0 Whenever under this contract any sum of money is recoverable from the

RC Holder and payable to the Municipal Commissioner of RMC, Rajkot, or

an officer empowered by him shall be entitled to recover such sum by

appropriating in part of whole the Security Deposit paid by the Contractor,

if a security being insufficient or if no security has been taken from

contractor, then the balance of the total sum recoverable as the case may be

deducted from the sum due to the contractor under this or any other

49.0 If any dispute arises about the contract or any terms of contract, Municipal

Commissioner, RMC shall be the sole arbitration and his decision would be

final and binding to all the parties.

50.0 Vehicles shall be inspected / verified by Environment Engineer-SWM & / or

authorized representative/s of RMC with the specification of RMC (if

required) & on approval same shall be put in working.

51.0 The price escalation or variation clause will not be accepted. Tenderer has

to quote the total price, net including of all taxes & duties etc. and for

evaluation and finalization purpose, the total price will be taken in to

consideration. Transportation, Packing, Forwarding, Insurance charges are

included in the indicated price. However any change in the GST, Govt.

statutory levies and taxes etc. will be considered for payment at actual (for

supply and O & M work both) for which contractor will have to submit

necessary documentary proofs as required by department. No other

change will be accepted. For O & M work fuel rate change will be

considered as per the condition and formula given in the tender O & M

52.0 The technical specification and scope of work for Supply, Delivery, Testing,

Commissioning & Comprehensive Operation and Maintenance contract for

5 (Five) Years of Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank

Capacity) - 03 Nos. As per RMC tender specifications, scope of work &

terms - conditions is given in Appendix

53.0 EXTENSION FOR DELAY.

If the supply is delayed by:

a) Force Majeure.

b) Abnormally bad weather, or

c) Serious loss or damage by fire

d) Civil commotion or strike or lock out of their principal workshop.

Any other cause which is beyond the contractorʹs control then upon the

happening of any such event causing delay, the contractor shall

immediately inform in writing to the Dy. M.C. (SWM) but at the same time

his best endeavours to make good the delay. The Dy. M.C. (SWM) in such

event can take the final decision regarding the late delivery penalty for

54.0 The contractor must follow all the rules and regulations pertaining to the

work, labour etc. Contractor shall have to produce Employee labor license

and P. F. license and must follow rules and regulations as amended in law.

The expense of having the license shall be borne by contractor. Contractor

has to maintain PF, ESIC, Professional tax account of their staff. RMC shall

not be responsible for the same.

55.0 PAYMENTS DUE FROM CONTRACTOR.

The Municipal Commissioner shall be entitled to recover costs, damages,

or expenses for which under the contract, the contractor is liable to the

Rajkot Municipal Corporation from any money due or becoming due to

the contractor under the contract or Municipal Commissioner will have the

liberty to recover the amount from the contractor.

56.0 Payment Terms: ‐

As mentioned in Appendix-1

57.0 PQ criteria are mentioned in Appendix-2.

58.0 The Municipal Commissioner of RMC shall, in addition to his powers

under other clauses to terminate the contract, have powers to terminate his

liability there under of the time by giving one month’s (or such shorter

period as may be mutually agreed) notice in writing to R.C. holder of his

desire to do so and upon expiry of the notice, the contract shall be

terminated without prejudice to the right accrued to the date of the

59.0 Successful bidder has to use all virgin material for fabrication/

manufacturing of the ordered item/material and has to submit all necessary

proofs like Invoice copies of material purchased, test reports etc as per

RMC requirements.

60.0 Contractor shall make payment to their employee/ workers through bank system

61.0 RMC based on prevailing practice of controlling air pollution in the city,

can increase/decrease the work quantum even after award of work & from

the running contract at any time. No compensation for reduction in work

will be given in any way. This shall be binding to the contractor/s.

62.0 No Compensation for Alteration in or Restriction of Work If at any time

after the commencement of the work, the Rajkot Municipal Corporation

shall for any reason whatsoever not require the whole or part of

work/supply thereof as specified in the tender to be carried out, the RMC

shall give notice in writing of the fact to the contractor, who shall have no

claim to any payment or compensation whatsoever on account of any

profit or advantage which he might have derived from the execution of the

work/supply in full, but which he did not derive in consequence of the full

amount of the work/supply not having been by reason of any alterations

having been made in the original specifications, drawings, designs and

instruction which shall not involve any curtailment of the works as

originally contemplated.

63.0 The Municipal Commissioner, Rajkot Municipal Corporation reserves the

right to reject all or any of the tender including the lowest tender or part of

the tender which in the judgment of the Municipal Commissioner, Rajkot

Municipal Corporation does not appear to be in the best interest of Rajkot

Municipal Corporation and the contractor shall have no cause of action or

claim against the Rajkot Municipal Corporation, its officers, employees,

successors, or assignees for rejection of his tender

64.0 The activity is under essential service, contractor is not allowed to stop this

work at any point of time. If the contractor fails to start the work on time

after issue of work order, then EMD of the contractor shall be forfeited and

if the agency is found to be poor in performance for carrying out awarded

work or Notwithstanding, if contractor stop/leave the work by his own

discretion then performance Security Deposit of the contractor shall be

forfeited and additional expenditure for execution of remaining work shall

be recovered through, if be needed, legal proceeding and Agency shall be

debarred / blacklisted subject to approval of competent authority.

65.0 Tenderer has to submit all the relevant information likes;

 Company & Model details for Vehicles quoted

 Availability of local service point.

 Warranty conditions

 Detailed client list to which such type of Vehicles / Vehicles have

been supplied by them.

 Details of Technical experience of tenderer (Supply and O & M

 Performance certificates as per tender requirements.

66.0 Special Conditions

a) The bidder has to make the invoices in the name of RMC.

b) Bidder has to instruct the dealers/ O & M work contractor to

render after sale service for the supplies made, and copy of the

same to be enclosed with bid if service will be provided through

dealer network. Even in such circumstances all liabilities will rest

on supplier only.

c) The tenderer shall be fully responsible for taking delivery of

Vehicles from the manufacturer/dealer of Vehicles and in no way

any kind of relaxation will be given if there is any problem with

the Vehicles received. The tenderer should see that the design of

equipment should be such that which comply all prevailing

RTO/any other Govt authority norms (if any) in Rajkot city for

such type of Vehicles

d) The tenderer must quote for complete job (Supply and O & M).

The tenderer that does not include the complete job as specified in

schedule of tender (specification, scope of work etc.) will be

rejected. The successful bidder shall be responsible for taking

timely delivery of Vehicles from Vehicles supplier if quoted by

service provider. The successful bidder shall be responsible for

any fault, shortfall in the Vehicles proposed in the tender etc or

any other requirement which is mandatory for the completion of

successful equipment manufacturing.

e) It will be the responsibility of the tenderer to collect the

Vehicles/chassis from the regional sales office/ depot / port / doc

etc of the manufacturer & / or their authorized dealer and

transport the same to delivery location. Any charges applicable for

the same shall be included in the tender offer. Chassis shall be

billed on name of Municipal Commissinor, RMC by chassis

manufacturer for which successful tender has to complete

necessary procedure.

f) Tenderer has to design the Vehicles as per the requirements of

RMC; keeping in mind the RTO / other Govt. agencies norms

applicable in City of Rajkot for such type of Vehicles and according

to the same they have to supply the fully built unit to RMC, SWM.

Failure at any part will be contractorʹs responsibility and will have

to bear the cost.

g) The successful tenderer will be fully responsible for the safety and

security of the Vehicles when in their possession during the

delivery, testing, commissioning stage and even during the entire

O & M contract period.

h) Tenderer has to quote for Model having latest emission norms

BS-VI (min). Only those Model will be consider for evaluation for

which any Indian (as per prevailing norms in India for such

Vehicles) approval certificates attached with tender. Decision for

selection of model will be taken by RMC as per the requirements

and will be final and binding to all bidders.

i) Necessary design and final approval from RTO / other govt.

agencies (as required) as per latest norms and rules is tenderʹs

responsibility. If tenderer is failed to comply the rules of RTO

/other govt. agencies (if any) and submit the required documents

for their supplied Vehicles, same will be rejected by RMC.

j) If tenderer is/are company who is operating through authorised

service dealer/ service provider then they have to clearly mention

the order and payment modus of operandi for the tender if

awarded to them ,later on subletting of the work will not be

allowed. Necessary documentary proof/s shall be attached with

k) The contractor shall ensure that the supervisors and cleaners are

all mentally stable, and are able to communicate properly. They

should not pose any hazard to the general public. Contractor must

have to pay the salary through banks to the workers, drivers and

other workforce regularly and contractor shall be fully responsible

l) This is subject to the jurisdiction of the competent court of Rajkot

only. In case of any claim, dispute of difference arising in respect of

a contract, the cause action thereof shall be deemed to have arisen

in Rajkot and all legal proceedings in respect or any such claim,

dispute or difference shall be instituted in a competent court in

jurisdiction of Rajkot city only.

Contractor’s Sign ENVIRONMENT ENGINEER

With seal SOLID WASTE MANAGEMENT

RAJKOT MUNICIPAL CORPORATION

Rajkot Municipal Corporation

Supply, Delivery, Testing, Commissioning & Comprehensive Operation and

Maintenance contract for 5 (Five) Years of Truck Mounted Mist Machine (with

appx. 8000 Ltr. Tank Capacity) ‐ 03 Nos. As per RMC tender specifications, scope

of work & terms ‐ conditions under 15th Finance Commission.

The number of Supply, Delivery, Testing, Commissioning & Comprehensive

Maintenance contract for 5 (Five) Years of Truck Mounted Mist Machine (with

appx. 8000 Ltr. Tank Capacity)-03 Nos. As per RMC tender specification, scope of

work & terms - conditions. However, actual number which will be ordered will be

at the sole discretion of RMC.

Tender Validity period

The Validity period is 120 days from the date of technical bid opening.

Tenderer has to carry out Design of Vehicles on Minimum BS - VI chassis/ as per

the latest applicable norms of RTO at the time of delivery of completed Vehicles

and other govt. agencies (as required) in Rajkot and Gujarat, keeping in mind the

requirements- specifications of RMC; otherwise it will not be accepted.

Procurement period (i.e. Delivery Period)

The total procurement period is 90 (or as per delivery schedule mentioned in

supply order) days. However, delivery period will commence from the date of

invoice of chassis to the unit (rear Mist Machine unit) manufacturer by chassis

supplier. However unit manufacturer must have to issue complete procurement

order (as per the requirement of chassis supplier) to the chassis supplier

immediately within 7 days from the date of receipt of RMC order. Otherwise late

delivery will be considered for such delay period.

Delivery Schedule

As per requirement, RMC will give delivery schedule (if delivery required in

staggered manner/delay) to the successful bidder. The price quoted as per

Appendix 4, will be valid for the entire rate contract period, which will be binding

to the Tenderer.

Delivery location: Rajkot, Gujarat at site specified by RMC

For Supply part:

(1) For Chassis: 100% of the Chassis payment as per the invoice (as per the

approved rate in the tender) of Chassis manufacturer / debit note of dealer

will be issued to successful tenderer on receipt of chassis at fabricatorʹs

Factory premise against debit note / invoice and all supporting documents

submission by contractor. (chassis shall be directly procured on name of

Municipal Commissioner, RMC) Tenderer has to submit necessary

documents as required by department. Chassis Invoice shall be on name of

Municipal Commissioner, RMC, Rajkot only.

(2) For supply of equipment (for rear Mist Machine unit); preferably after

Delivery at our SWM Store; RMC, preferably within 45 days.

For Operation and Maintenance contract :

Every monthly against satisfactory work, as per certificates of various

authorities as mentioned in the tender.

The Security Deposit for supply part will be paid back only after the

completion of supply warranty period and O & M contract part after successful

completion of contract period without any interest.

Transit Insurance

The Supplier is responsible for transit and all other insurances (as / if required) till

the tools/ Vehicles and equipment are delivered at the location mentioned in the

Procurement Order.

The Supplier warrants that the Goods supplied under this Contract are new,

unused, of the most recent or current models and those they incorporate all recent

improvements in design and materials unless provided otherwise in the Contract.

The Supplier further warrants that all Goods supplied under this Contract shall

have no defect arising from design, materials or workmanship (except when the

design and/or material is required by the Purchaserʹs Specifications) of from any

act or omission of the Supplier, that may develop under normal use of the supplied

Goods in the conditions prevailing in the country of final destination.

This supply warranty shall remain valid for 12 months after the Goods or any

portion thereof as the case may be, have been delivered to and accepted at the final

destination indicated in the Contract or as specifically mentioned in the work order.

The Purchaser shall promptly notify the Supplier in writing of any claims arising

under this warranty. Upon receipt of such notice, the Supplier shall, within 15 days

and with all reasonable speed, repair or replace the defective Goods or parts

thereof, without cost to the Purchaser.

If the Supplier, having been notified, fails to remedy the defect(s) within the period

specified above, the Purchaser may proceed to take such remedial action as may be

necessary, at the Supplierʹs risk and expense and without prejudice to any other

rights which the Purchaser may have against the Supplier under the Contract.

Items supplied by contractor must have minimum warranty of 12 months from the

date of delivery against any manufacturing defects etc.

Tender Evaluation for Lowest Bidder:

The decision of lowest rate will be on the basis of sum of rates quoted for Supply

part A and O & M work Part B for all 03 (Three) Machines.

Total Cost A=Net cost of each machine X 03 machines

Cost of O & M work will be calculated on the basis of total 365 days working for

(Five) years contract period with following formula:

Per Shift (8 Hours Rate of tenderer)

Total Cost B=Per Shift Rate per machine of tenderer X 365 days X 5 (Five) years x

COMBINE COST OF A + B =…………..

The tenderer whose total cost/Combine cost (A+B) (based on above formula) will

be lowest will be considered as first lowest tenderer.

PERFORMANCE SECUTRITY GUARANTEE

for Supply of Vehicles:

As a contract performance security, the contractor shall furnish performance

guarantee for supply part in the form of Bank Guarantee (as per RMC rules) or by

Demand draft/ pay order within 15 days from the date of order for the amount at

least 5 % of the ordered amount from any Nationalized Bank/Schedule bank/Banks

mentioned in RMC circular and made payable to the ʺMunicipal Commissioner,

Rajkot Municipal Corporationʺ payable at Rajkot. If any delay, necessary action will

be taken by RMC and will be binding to successful tenderer.

The performance guarantee shall be returned to the contractor without any interest

on the successful completion of the warranty period, when the contract ceases to be

under any obligation.

Vehicles supplied by contractor must have warranty of 12 months from the date of

delivery against any manufacturing defects etc.

For O & M contract work:

For Operation and maintenance contract work, Contractor has to submit

performance security deposit which shall be 5% of the one year O & M contract

work amount based on daily 8 hrs working shift approved rate as a contract

performance security. This guarantee (BG) shall be renewed timely (every yearly)

till expiry of contract. The contractor shall furnish performance guarantee in the

form of Bank Guarantee (as per RMC rules) or by 5% of the one year O & M

contract work amount based on daily 8 hrs working shift approved rate as a

contract performance security in form of FDR for 5 (Five) Years within 15 days from

the date of order from any Nationalized Bank/Schedule bank/Banks mentioned in

RMC circular and made payable to the ʺMunicipal Commissioner, Rajkot

Municipal Corporationʺ. Payable at Rajkot which shall be released after the

successful completion of the contract period, subject to no due certificate from the

Corporation, if any amount is due from the contractor even after adjusting from

monthly bills, the same will be recovered from this amount. If any delay, necessary

action will be taken by RMC and will be binding to successful tenderer.

‐ Forfeiture of Security money: ‐ Security amount in full or part may be forfeited

in the following cases:‐

When any terms and conditions of the contract are breached

When tenderer fails to make complete supply, installation, commissioning and

testing of the equipments/Vehicles and carry out o & m work satisfactorily as

per scope of work and conditions.

The decision of the Municipal Commissioner, RMC in this regard shall be final.

Notwithstanding the provisions of tender, the Supplier shall not be liable for

forfeiture of its performance security, liquidated damages or termination for

default, if and to the extent that, its delay in performance or other failure to

perform its obligations under the Contract is the result of an event of Force

For purposes of this Clause, ʺForce Majeureʺ means an event beyond the control of

the Supplier and not involving the Supplierʹs fault or negligence and not

foreseeable. Such events may include, but are not limited to, acts of the Purchaser

either in its sovereign or contractual capacity, wars or revolutions, fires, floods,

epidemics, quarantine restrictions and freight embargoes.

If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser

in writing of such conditions and the cause thereof. Unless otherwise directed by

the Purchaser in writing, the Supplier shall continue to perform its obligations

under the Contract as far as is reasonably practical, and shall seek all reasonable

alternative means for performance not prevented by the Force Majeure event.

TAXES AND DUTIES: ‐

Prices quoted must be inclusive of all & all taxes.

GST (Goods & Service Tax) has come in existence from 1st July, 2017. Contractor/

successful bidder is bound to pay any amount of GST prescribed by the Govt. Of

India as per the terms of contract agreed upon during the course of execution of

During the course of execution of contract, if there is any change in rate of GST

(Goods and Service tax) by the government, the same shall be

reimbursed/recovered separately by RMC, subject to the submission of original

receipt /proof for the amount actually remitted by the successful Tenderer/

Contractor to the competent authority along with the certificate from Chartered

Accountant of contractor/successful bidder certifying that the amount of GST paid

to the government and the same shall be intimated/ submitted/ claimed within

(thirty) days from the date of payment.

Remittance of GST within stipulated period shall be the sole responsibility of the

successful bidder/contractor, failing which, RMC may recover the amount due,

from any payable dues with RMC and decision of Municipal Commissioner shall

be final and binding on the contractor/successful bidder in this regards.

Further, the non‐payment of GST to the government may lead to the termination of

contract and forfeiture of Security deposit/performance guarantee amount.

2% TDS will also be deducted as GST TDS, as per prevailing rules/norms.

If imposition of any new taxes/ duties/levies/cess or any other incidentals etc or any

change in the existing taxes/ duties/levies/cess or any other incidentals etc

(Including GST) and imposed during the course of the contract, the same shall be

considered at actuals for payment purpose. Necessary documents shall be

submitted by tenderer as required by RMC.

Taxes and duties

Shall be included in the indicated price. Tenderer has to quote the one unit price,

net including of all taxes, GST & duties etc. and Per Shift Per Machine Rate for O &

M including G.S.T (If Applicable) for evaluation and finalization purpose, the total

price will be taken in to consideration. Transportation, Packing, Forwarding,

Insurance charges, third party inspection fee (0.45 % of total supply cost+ G.S.T.)

and RTO Charges are included in the indicated price. However any change in the

GST, govt. statutory levies will be considered at actual for which contractor will

have to submit necessary documentary proofs as required by department.

The bidder will have to make arrangement including lodging, boarding,

Transportation for inspection of the Vehicles by Third Party along with RMC

Official, before delivery, at factory site as required. Inspection of the Vehicles

system will also be carried out at RAJKOT at delivery site specified by RMC. If any

discrepancy is found in the material supplied and technical specifications

approved, the same lot shall be rejected and bidder will collect rejected material

within seven days. No claim for the rejected material shall be entertained.

Truck Mounted Mist Machine‐will also be carried out at Rajkot at site specified by

RMC (if required). If any discrepancy is found in the material supplied and

technical specifications approved, the same lot shall be rejected and bidder will

collect rejected material within seven days. No claim for the rejected material shall

be entertained.

Liquidated damages for delay

Supplier in accordance with the schedule specified in the tender shall make

delivery of the equipments.

An unexcused delay by the supplier in the supply of its delivery obligations,

supplier will be hold liable and RMC can take actions to forfeit of his performance

security, imposition of liquidated damages and/or termination of the contract by

If the supplier fails to deliver any or all of the equipments within the said period,

RMC shall deduct from the contract price as liquidated damages (Late delivery

penalty) will be calculated on the basis of delayed days for delayed quantum

(delayed work amount) of work and rate of calculation will be 2% per month of

delivery price will be recovered from the supplier without any reference to the

supplier. The amount of Liquidated damages will be however subject to the

maximum of 10% of the total contract sum.

However, Delay in excess of one hundred (100) days after completion of delivery

period may be cause for termination of contract and forfeiture of all security for

performance. Decision of Municipal Commissioner, RMC in this regard will be

final and binding to successful tender/ contractor.

Contractor’s Sign ENVIRONMENT ENGINEER

With seal SOLID WASTE MANAGEMENT

RAJKOT MUNICIPAL CORPORATION

Rajkot Municipal Corporation

Technical specifications

Truck Mounted Mist Machine

Truck Mounted Mist Machine (Mist Spraying) for Dust Suppression & other

Municipal utility like Air Quality Control, Public Health, C & D Waste

Management & Sanitation related work having – Appx. 8000 Ltr. tank Capacity

& other attachments.

The equipment shall be designed, fabricated, mounted and integrated to the chassis

EURO VI/BS‐ VI norms & matching all requirements of various govt. agencies/RTO

rules/ norms & the following technical specification as the minimum requirement

Functional Requirements: The Vehicle shall be rugged and shall incorporate latest

technological features offered by the manufacturer. The vehicle shall be suitable for

use as Mist spraying unit at various sites conveniently.

Working Principle

Mist sprayer is required for spraying mist in Large area, trees, plants etc for

controlling the dust in air & there by prevention of air pollution. High pressure

water fogging which creates an ultra‐fine fog consisting of very fine water droplets

(less than 20 to 25 micron size), with the rotation system left to right (0° ‐ 360°

automatic) and raising (0° ‐ 60° automatic). Wireless remote control for automatic

operation which can adjust the throw angle, oscillation, and start/stop. Electric

control panel with on/off command of the blower, emergency stop, overload

protection, phase protection, dry run controller.

All steel fully forward control driverʹs cab. Cabin should have minimum two nos.

foam padded adjustable seats with seat belts. Cab should have all standard

accessories provided by truck chassis manufacturer and shall confirm to

requirements of Latest Motor Vehicles Act.

The truck chassis shall be suitable to handle the specified load, provide satisfactory

service envisaged and shall comply with all provisions of latest Motor Vehicles Act.

The equipment shall confirm to the following minimum

requirements/specifications

Specifications for driver cabin (If cabin not provided by chassis manufacturer,

otherwise as per the standard dimensions, materials and design of chassis

Driver Cabin: All steel welded full forward driversʹ cabin with steel structure and

M.S. Panelling should be provided. It should be dust and water sealed and with

sound and heatproof treatment.

For clear visibility both side wind screen glass with wiper motor/s should be

provided, wind up type front door on both sides should be provided with heavy

duty hinges and locking arrangements. It should be fully painted with glass finish,

All‐steel full‐forward control driver’s cab having easy maintenance facility and

provision for maintenance of various engine, electric, chassis related parts.

Necessary controls and other provisions as per latest RTO rules must be provided

inside the driver cabin. Proper lighting and seating arrangements for driver and co

driver with metallic pouch for keeping log diary should be provided. The chassis

must have following minimum technical specification:

1. ENGINE: Six cylinder, water cooled diesel engine having

engine capacity minimum of 180 PS @ 2400 rpm

or as per CMVR/ARAI approval with turbo

charger with intercooler. It must have EURO‐ VI

/ BS‐VI emission norms.

2. MIN.TORQUE: 700 N‐m at Rated RPM as per CMVR / ARAI Approval.

3. AIR FILTER: Oil bath type, remote mounted or dry type its equivalent / as per

CMVR / ARAI Approval.

4. CLUTCH: Single plate, dry friction type and outside diameter of clutch lining

350 MM minimum.

5. GEAR BOX: Synchromesh Min. 5 forward and 1 reverse.

6. FRONT AXLE: Heavy duty, forged I beam, Reverse Elliot type or semielliptical / as

per CMVR / ARAI Approval.

7. REAR AXLE: Single reduction, hypoid gears, and fully floating

axle shafts / as per CMVR / ARAI Approval.

8. STEERING: Power assisted – Hydraulic type

9. BRAKES: Pneumatic foot operated. Parking brake‐spring

actuated parking brake acting on rear wheels /

as per CMVR / ARAI Approval.

10. FRAME: Ladder type frame with riveted/bolted cross

members side members are of channel section /

as per CMVR / ARAI Approval.

11. SUSPENSION: Semi elliptical leaf spring at front and rear / as per CMVR /

12. WHEEL & TYRES: Min. Tyres‐11.00 X 20 ‐ 16 PR Number Of wheels:

Front: 2, Rear: 4; Spare: 1 / as per CMVR / ARAI

13. FUEL TANK: 150 litres capacity minimum.

14. CAB: All‐steel full‐forward control driverʹs cab

15. ELECTRICAL SYSTEM: System voltage‐12 Volts / 24‐ Volts.

16. WHEEL BASE: Suitable with system design

17. GVW: more than 16,000 Kg

Water Sprinkler (Mist spraying) Unit :‐

Water Sprinkler (Mist Spraying) unit on above Cab ‐ Chassis is required to design

& install for Spraying water / Mist as per site requirement for Dust Suppression in

the air. It shall have throw capacity of > 30 meter for 20 to 25 micron size droplet (In

no wind condition). Following are the minimum requirements.

Running Time Water : Full Flow 55LPM

(Appx. Requirement ‐ not more than) Low Flow 15LPM Misting Option 8LPM

Control Panel Following operations shall be controlled from control

panel for ease of operation & better control. Start/Stop,

Tilt Up/Dn, Left/Right, On/Off Auto turn

Automatic turning rotation system left to right ( 0° ‐ 360° automatic) and

raising (0° ‐ 60° automatic)

Operation Temperature : +10C to + 500 C

No.of Nozzles (Appx.) : 20 / as per system design.

 Special Features shall be required in the unit.

Booster Pump of reputed make with 4 to 6 Bar pressure shall be provided.

Automatic water valve Between Tank & Cannon shall be provided

Automatic Turning System shall be provided for cannon.

Water Drain Valve also shall be provided.

Filter System with 500 micron filtration capacity shall be provided between

tank and system to avoid dust , waste etc. entering in to the system.

Pressure Gauges shall also be provided to monitor system pressure etc.

 Water Tank &Generator :‐

Robust tank with appx. 8 CuM Capacity (for 8000Ltr ) shall be designed, fabricated

& mounted. Truck Mounted Water Tanker shall be fabricated from minimum 4mm

Thickness with 2 Baffles and 3 Filling Points on the Top. All necessary support etc

for the tank shall be provided for proper mounting. The Water Tank shall be

designed According to Truck Chassis & rest system requirements & designed.

STANDARD FITMENTS IN VEHICLE :‐

- A) FOOT STEP (OUT SIDE)

- B) LADDER PIPE ON THE SIDE WALL (LEFT).

- C) TAIL LAMP GUARD

- E) RADIUM TAPE AT SIDE AND REAR FOR SAFETY.

Suitable hook at front & rear shall be provided for toeing purpose.

Painting: The body should be sand blasted prior to coating/painting. The body

shall be coated with one coat of zinc rich primer & then with two coats of synthetic

enamel paint to ensure long lasting structure suitable for use under hostile

conditions. Colour shade shall be as specified by the RMC. The logo/ message of,

capacity of equipment and any other information asked by the RMC shall be

painted on the body. The paint shall be of good quality and of ICI / Asian / Johnson

& Nicholson / Burger / Nerolac make.

The supplier should paint/ provide number and messages on the body as per RMC

o All welding work must be MIG welding only. All necessary finishing shall

be carried out prior painting. Welding wire shall be of ESAB/ADOR/L&T

o All angle and channels and other raw materials are as per Indian standard.

o All MS material shall be of Tata / SAIL/ Indalco / Jindal / Vishakhapatnam

steel/ Essar /Ispat/ (for angle/ channel if not available of above brand then it

shall be of IS/ISO approved make) only.

Inspection of the fully built unit will be done by Exen. mechanical

department or his representative and during inspection if any minor

modification/suggestion recommended for better working of the system,

same shall be implemented by contractor.

All required safety & warning control system & mechanism should be provided in built.

 Party has to submit the latest test certificate/report for quoted model of

ARAI / CMVR / approved authority confirming BS‐VI / BS‐VI as

applicable, along with its technical bid.

Tenderer has to furnish the following details.

 Engine H.P. at RATED R.P.M.

 Transmission details.

 Specification & details of Generator / Prime Mover / Suitable system which

shall be provided by tenderer for Mist spray operation.

 Gross and net load capacity.

 Party has to submit the list of their authorised service centres in the Rajkot,

 Any other relevant technical details.

OTHER INSTRUCTIONS:

The tenderer shall offer the Model which is current standard model of

production, also which is substantially the same as one proved in

successful use.

A standard and recommended tool kit shall be supplied along with the Truck for

regular maintenance of the vehicle and all fittings and attachments.

INSTRUCTION MANUAL:

Copies of each operation instructions manual, service manual and spare

parts list shall be supplied with each Vehicle.

The successful tenderer shall make arrangement for testing/

demonstration of the Truck Mounted Mist Machine both at the works of

manufacturer (if required) and at the Municipal site (as may be required).

The tenderer shall issue a test certificate for the performance of the Truck

Mounted Mist Machine.

Contractor’s Sign ENVIRONMENT ENGINEER

With seal SOLID WASTE MANAGEMENT

RAJKOT MUNICIPAL CORPORATION

Rajkot Municipal Corporation

APPENDIX ‐ 1 (Continue)

Scope of Work For O & M Contract

The scope of work is Comprehensive, Operation & Maintenance Contract of Truck

Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) - 03 Nos. of RMC for

the period of 5 years as per specification and conditions mentioned in the tender

document. The contractor shall have to commence the work within 7 days from the

date of issuance of Vehicles to them by RMC and shall have to scale it up to the

expected level within 15 days. The O & M Contract will be for a period of 5 years

from the date of commencement of work subject to annual renewal as mentioned in

the document. The same can be extended for a further period of 2 (Two Years)

Years by the corporation and on the terms and conditions mutually agreed upon in

Contractor has to every day provide vehicles to SWM dept. in various zone / area

of RMC. These Vehicles will be deployed with staff of SWM dept for and other

garden work related activities as informed by officer of SWM dept of RMC timely

and efficiently on 24 x 7 basis throughout the year as per the RMC requirement

during the contract period. These vehicles will be provided either at SWM

department or will be distributed through Zone of RMC based on work

requirement. Contractor has to shuttle the vehicles between various locations/

gardens/ parks / areas as defined by officer of SWM dept. of RMC timely and

efficiently. Contractor has to operate the all vehicles for water spray/mist spray to

control the dust in the air promptly and with necessary care. All instructions given

by officer in charge of SWM dept. for proper recording of work done in each

shift/trip etc. shall be implemented by contractor. Every day vehicles shall be

cleaned by contractor, so that no bad smell or odour should come out from the unit.

He has to keep vehicles neat and clean. Contractor has to provide one skilled driver

and one labour with each Vehicle during the entire working time.

The operation of vehicles shall be confirming to Operation manual of the Vehicles

manufacturer. The repairs & maintenance shall be carried out, as per the practice

prescribed by manufacturer/instructed by RMC.

The Contactor shall ensure that his personnel report work every day at designated

time and continue working throughout the day. The contractor shall make

provision for presence of requisite manpower during national holidays and

festivals so that the work is not affected at any site in the Rajkot city. The

corporation for working on holidays, national holidays and festivals will make no

separate payments. The Contractor should ensure presence of his workforce at the

specified time. The contractor shall not be paid for any overtime charges for

working at late hours so as to complete the scope of work and maintain the

cleanliness at various locations.

The corporation has the right to charge the contractor for any damage caused to

corporation assets and the same shall be recovered from the contractor with

immediate effect. Contractor has to keep enough spare/stand by units for

preventive and breakdown maintenance of all the equipments as per the

unit/equipment manufacturer’s guideline and this will be verified by the Engineers

of SWM, at any time for smooth and uninterrupted working of machines.

It is unlawful for the contractor to dump/Spray Water upon any street, alley or

other publicly owned property unless expressly authorized by the corporation for

special collection programs.

Contractor has to submit daily/weekly/monthly report of their work to the

respective RMC department

• Providing 03 Nos. Truck Mounted Mist Machine as per the specifications &

requirement given in the tender document and daily operation and

maintenance of these vehicles for complete duration of the contract period.

• Procure, provide, and maintain necessary tools, equipment machinery,

manpower, fuel etc. for Truck Mounted Mist Machine.

• Water/Mist Spray work related work through these Vehicles shall be done

on Designated site as instructed by RMC officials.

• The monitoring of the complete system will be done by SWM Dept. of

RMC. The GPS system shall be integrated with central command centre

other location (As per RMC requirement) as instructed by RMC.

• The work with Truck Mounted Mist Machine shall be done at least 8 hours

a day by each Vehicle. However the actual timing may be reduced or

extended by RMC as per the requirement site conditions and need of work.

• Contractor should procure/maintain/keep in stock, necessary tools,

equipment, machinery, manpower, fuel, spares etc for the Truck Mounted

Mist Machine in use. NO extra payment for these shall be made.

The scope of work shall consist of operation and maintenance of Truck

Mounted Mist Machine owned by Rajkot Municipal Corporation including

supply of all spares and include the following;

1. Services of an operator cum driver - labour (one each on vehicle) and other

manpower if required for O & M including technical support of service

engineer / technical person from successful bidder’s office as per

requirements and to carry out operation of Vehicle and related activities in

RMC as per the direction of Rajkot Municipal Corporation on a normally

Hours shift which may be in day or as per the RMC’s requirement.

2. The quoted rate are based on a 8 hours operation of the Vehicle, which

a. The time taken for spraying water/mist at the site,

b. Moving the vehicle from one place to another,

c. Moving the vehicle from parking place to other areas and back,

d. Lunch break of operation (not included) - time will be decided &

Communicated by Zonal SWM dept. officer as per work and route

e. Water/Mist spray work &/or other official activity on road/on site.

Successful bidder shall make the arrangement of Operator, Cleaner per

machine & 1- Supervisor for 3 machines accordingly.

3. The bidder shall have to submit schedule of maintenance and carry out the

general daily preventative maintenance as recommended by OEM in

addition to minor break downs as per the schedule of maintenance. Major/

Break down maintenance, if required/incises will be permitted on written

instruction to SWM-RMC. Daily preventative maintenance shall also

include oiling, greasing, etc of all movable parts.

4. Routine maintenance and servicing of Vehicle including replacement of

Hydraulic oil, engine oil, other oil and coolant liquid etc. Same shall in the

scope of Contractor and remains to be kept in stock according to the

requirement and maintenance schedule as recommended by OEM.

5. Vehicle shall be cleaned daily and service once in a month.

6. Routine consumable spares inventory shall be provided by bidder and

maintain minimum inventory to avoid any hassle in operation of Vehicle.

The list of routine consumable spares shall be submitted along with this

7. All running/major repairs and break down repairs of entire Vehicle shall be

in scope of work including all necessary spares/accessories etc required for

smooth and uninterrupted operation of Vehicle.

8. The equipments (Vehicle) shall be parked at any locations suggested by

Zonal SWM dept on day-to-day basis and shall be operated under the

supervision of SWM dept. User department. Parking facility shall be

provided by the RMC Zonal SWM dept. The Vehicle shall be parked

during the non-working hours at the place directed by Zonal SWM dept or

Officer-in-charge. Safety & Security of Vehicle at non operative hours shall

be ensured by contractor at their own cost.

9. All safety equipments required on Vehicle like Fire extinguishers,

emergency rechargeable torch, anchor etc shall be provided by supplier

before starting of contract and kept on Vehicle during operation and

maintenance period.

10. Day to day report/log sheet/computer record of operation and maintenance

shall be filled in by the bidder staff and same shall be submitted to Zonal

SWM Dept operation in charge on next day. The design of report shall be

given by RMC operation in charge and same shall be followed by bidder.

11. Bidder shall depute one person between all Vehicle as supervision to

synchronize day to day routine work management, repairing of Vehicle

and follow up the instructions given by user department. Further, bidder

must visit as per as per requirements of RMC for synchronies the O & M

activity at his own cost.

12. The bidder shall also maintain register/ record for consumable, spare

maintenance in appropriate formats.

13. The bidder shall make every effort for complete safety of the RMC’s

equipments while performing the operation and maintenance at site.

14. Corporation will not be responsible for any accident/hazard during

operation and maintenance of the equipments. All responsibility shall rest

with the contractor. Contractor must take all precautionary/safety

measures to avoid accident/ hazards etc.

15. During maintenance of Vehicle, for repairing of any parts/spares,

equipments installed in Vehicle, necessary machinery such as extra man

power, etc shall be arranged by the successful bidder at his own cost and

included in the scope of work.

16. During contract period, if Vehicle fails to work because of Vehicle is under

maintenance or lack of man power, the cost being paid towards operation

and maintenance will not be paid (in short” No work done- no payment”

shall be given). In addition to that necessary penalty as mentioned in

tender towards minor & major repair work time period for additional time

taken for repairing in addition to the no work-no payment will be

recovered as penalty.

17. The bidder shall submit GPS data to the Zonal SWM dept Officer in charge

at zonal level for work carried out certification.

18. All required statutory & Govt. formalities (if any) for carrying out such

type of work shall be complied by contractor & it is their responsibility.

Contractor has to submit daily/weekly/monthly report of their work to the

respective RMC department as required & asked by RMC.

RMC reserves the rights to terminate the Contract for Deficiency of Service.

Contractor has to carry out washing of all the Vehicles and equipments at

least once a week.

(A) Comprehensive Operation:

i) As the operation of the Vehicle on everyday basis is required, it would be

the responsibility of the successful bidder to provide 1 skilled operator

having valid driving license known to all operational activities of the

Vehicle and one Labour on each Vehicle per shift (8) hours or as may be

required on all the 365 days of the calendar year. There would not be any

services to be rendered on national holidays i.e. 26th January, 15th August

& 2nd October. Further each Vehicle’s operation shall be stalled for 2 days

in a month for routine maintenance or as per the work requirements and

instructions by SWM dept., RMC.

ii) Planning of rendering the services shall be based on 8 hours operational

shift. However based on SWM department requirement contactor has to

provide Vehicle for actual work requirement. Daily route plan will be

given by SWM dept of respective Zone / Officer in charge of work.

iii) During situations such as visits of VIPs successful bidder will be require to

render operational service even on National holidays. No extra payment

(Other than one which is approved) would be payable to the contractor

form rendering operational services on these events which is required to be

noted by the successful bidder.

iii) Successful bidder will have to ensure that each and every Vehicle must be

covered with their comprehensive insurance per year and that the next

year’s insurance shall be done before the expiry of the earlier year’s

insurance. It may be noted that the successful bidder will be paid as per the

tendered offer sanctioned only. Necessary documents shall be submitted

iv) To maintain the disciplined and efficient services, it would be necessary to

appoint at least one supervisor for this tender work better coordination in

addition to operators and provide them uniforms, safety gears & mobile

v) As far as parking arrangement of the Vehicles are concerned, the parking

place shall be made available by RMC, in respective zone by SWM dept.

officer incharge.

vi) If due to less work &/or for any reason, RMC do wish to run the vehicle/s

for more than 8 hrs. shift then contractor will be paid on pro-rata basis for

actual working hours on that day. RMC decision & rate calculation in such

event/s will be final & binding to all.

vii) Shift timing will be calculated (started) from start of Vehicle from parking

area & end will be when vehicle come back again to parking area which is

provided / identified by SWM dept. officer in charge. However; contractor

has to ensure fast & efficient movement of Vehicle/s in all the case. If RMC

finds any inefficiency; can take necessary actions including payment

deduction for such time & will be binding to contractor.

xi) A successful bidder shall maintain log sheet/Computer Record to enter the

information about the day to day works allotted to them by the

representative of their concerned SWM dept of the zone / Officer in charge

xii) For any default of service performance a penalty of amount equivalent or

not more than to the O & M cost of the specific vehicle and the length of

the default area (at the rate approved by RMC) shall be deducted /charged

from the running bills. The details of the events of default and the exact

rate of penalties shall be as specified in tender terms.

xiii) As a disciplinary measure, following penalties would be liveable so that

the defaults are not recurred as per the penalty shown in the penalty table.

Notwithstanding the provisions of tender, the contractor shall not be liable for

forfeiture of its performance security, liquidated damages or termination for

default, if and to the extent that, its delay in performance or other failure to

perform its obligations under the Contract is the result of an event of Force

For purposes of this Clause, ʺForce Majeureʺ means an event beyond the control of

the contractor and not involving the contractorʹs fault or negligence and not

foreseeable. Such events may include, but are not limited to, acts of the Purchaser

either in its sovereign or contractual capacity, wars or revolutions, fires, floods,

epidemics, quarantine restrictions and freight embargoes.

If a Force Majeure situation arises, the contractor shall promptly notify the

Purchaser in writing of such conditions and the cause thereof. Unless otherwise

directed by the Purchaser in writing, the contractor shall continue to perform its

obligations under the Contract as far as is reasonably practical, and shall seek all

reasonable alternative means for performance not prevented by the Force Majeure

Taxes and duties

It shall be included in the indicated price. Tenderer has to quote the total price, net

including of all taxes & duties , GST (if applicable) etc. and for evaluation and

finalisation purpose, the total price will be taken in to consideration. However any

change in the GST tax, govt. statutory levies will be considered at actual for

payment purpose for which contractor will have to submit necessary documentary

proofs as required by department.

TOOLS & TACKLES

The successful tenderer shall provide all the required tools and tackles for the

operation maintenance of the equipments. SWM department time and again during

contract period will verify this.

WORKS TO BE CARRIED OUT

The works to be carried out under this contract shall except or otherwise provided

in these conditions include all labour, materials, tools, plant, equipment and

transport which may be required for preparation of and for the full and entire

execution and completion of the works. The description given in the

schedule/scope of works shall unless otherwise stated be held to in and for the

entire execution and completion as aforesaid in accordance with good practice and

recognized principles.

CONTRACTOR’S SUPERVISION

The contractor shall himself supervise the execution of works or shall appoint a

competent person to actin his stead. If in the opinion of the Corporation the

contractor has himself not sufficient knowledge and experience to be capable of

receiving instructions or cannot give his full attention to the works, the contractor

shall at his own expense employ or his accredited person, having experience in

the field of Operation and Maintenance of Truck Mounted Mist Machine deployed

for such activities. Orders given to the contractor’s person shall be considered to

have the same force or if these had been given to the contractor himself. At least

one common supervisor for all the Vehicles shall be deployed by contractor for

better coordination of work.

SAFETY PROVISIONS

The contractor shall at his own expenses arrange for the safety and security

precautions as required by the Corporation/necessary for such services, in respect

of all labor directly or indirectly employed for performance of the works and shall

provide all facilities in connection therewith. In case the contractor fails to provide

such facilities, the Corporation shall be entitled to do so and recover the costs

thereof from the contractor. Contractor has to manage for his own security (if he

require) for safety of the Vehicle &/or its any part thereof, even if parked at RMC

MATERIAL AND WORKMANSHIP

The tenderer shall at his cost provide all materials required for the works. All

materials to be provided by the tenderer shall be in conformity with the

specifications laid down in the tender/as per the Vehicle manufacturerʹs

specification/instruction, the contractor shall if requested by the Head, SWM

Department or his authorized representative furnish proof to the satisfaction of the

Engineer or his authorized representative that the materials so comply. All charges

on account of outcry, terminal or GST (If Applicable) and other duties on material

obtained for the works from any source shall be borne by the tenderer.

The RMC or his authorized representative shall be entitled to have tests carried out

for any material supplied/used by the contractor other than those for which as

stated above, satisfactory proof has already been produced, at the cost of the

contractor and the contractor shall provide at his expense all facilities which the

Corporation may required for this purpose.

If no tests are specified in the Contract and the Corporation requires such tests, the

tenderer shall provide all facilities required for the purpose and the charges for

these tests shall be borne by the contractor.

In order to maintain high standard of workmanship, the successful tenderer shall

fix a schedule for cleanliness and maintenance of the equipments. Sanitary

conditions shall be maintained throughout the period, with hygiene and

environment getting the top priority.

The successful tenderer shall provide small size plantations wherever possible

inside the area allotted for Parking/ maintenance under O & M work to them.

OPERATION AND MAINTENANCE INCLUDING VEHICLES AND

EQUIPMENT/MACHINARIES:

The contractor shall be responsible for smooth and satisfactory operation and

maintenance of the Vehicles for 365 days round the year for a period of 5 (Five)

Years from the date of start of work.

More specifically, the contractor shall be responsible for the following: ‐

(1) To operate and maintain the Vehicles in accordance with manufacturerʹs

(Truck Mounted Mist Machine) guideline. The Vehicles attended to, by the

contractor including any ʺTrouble shootingʺ to ensure smooth and trouble

free operation.

(2) The contractor shall prepare and implement, an effective operation and

maintenance programme in consultation with SWM Department, RMC.

RMC will not provide any skilled or unskilled work force, machinery or

equipment other than that specified in the tender document. It is absolute

responsibility of contractor to look after all sorts of maintenance whether

preventive or breakdown.

(3) The contractor shall determine operating parameters for work

mentioned above in scope of work.

(4) For the smooth operation of the Vehicles all the required equipment,

machineries, units, accessories, consumables including Fuel (Diesel),

grease, lubricating oils, cleaning agents, all types of epoxy paint, material

required for housekeeping and cleaning etc. are to be brought by the

contractor. The quality of all consumable and spare as per manufacture

recommendation shall be made available at site/workshop all the time and

will be verified by SWM department.

(5) The contractor shall be responsible for keeping up‐to‐date record of

documents including day to day log sheet of all the Vehicles. The

contractor shall maintain and update logbook / computer record in which

details of operational parameters are recorded in every shift and at

regular interval or as decided mutually.

The Contractor shall maintain separate checklist register for daily, weekly,

fortnightly, monthly, quarter yearly, half yearly and yearly activities.

(6) The contractor shall be responsible to carry out day‐to‐day as well as

periodic maintenance, necessary to ensure smooth and efficient

performance/running of all equipments as per manufacturer’s specification

and maintaining the record of the same. This will be verified by SWM

Department official, RMC.

(7) The contractor shall have to issue identity cards with photographs,

the staff employed for Operation and maintenance contract work.

It will be the responsibility of the successful tenderer to have

comprehensive insurance coverage of all Vehicles, equipments etc along

with their operating staff at their cost. They are requested to note that there

will not be any reimbursement in this regard by RMC. In case any

mishap/accident occurs on the road or at site, the successful tenderer will

have to shoulder the complete responsibility of the same, right from

registration of Police complaint, lodging/follow up of the insurance claim

and facing the court trials etc. It shall be the responsibility of successful

tenderer to set right the Vehicle without raising any extra bills/claim

against the same for reimbursing the same from RMC. However, they shall

be liable to receive all the payments received by RMC (if claim amount

issued to RMC by insurance company.) against the settlement of insurance

claims from the Insurance Institutions/it can be directly reimbursed to the

contractor by Insurance company. RMC authorities shall give the full

cooperation to the successful tenderer by signing the requisite documents

necessary for raising the insurance claim up to settlement of the same.

PROVISION OF GPS MECHANISM

Contractor as per the requirements of RMC, for effective communication shall

provide like communication system/equipments including GPS system with

suggested software, latest computer systems with multifunctional printer at his

cost, as per the RMC policy.

IMPORTANT NOTE:

The contractor shall employ all required staff including operation Supervisor,

technical experts, skilled and unskilled labours, drivers etc. required for such

Contractor shall comply with all safety rules and regulations and all inter

disciplinary measures as followed by the RMC and required for such services

The RMC shall not be responsible for any accident /injury to the staff of the

contractor. It is contractor’s responsibility to take insurance of his employee,

medical facility, work compensation etc. as per workman compensation act and all

other relevant laws. Further the RMC will not provide any insurance, medical

facility, workman compensation, etc. to the staff of contractor.

Due to strike by the contractorʹs employees, the operation and maintenance of

Vehicles must not be affected and the property of RMC should not be damaged. In

such case any dispute/discrepancy occurs the decision of Dy. Municipal

Commissioner (SWM) will be final and will be binding to the contractor. Also if any

expense is required to be made on this account by RMC, it will be deducted from

Contractorʹs bill/SD.

All Central/State Government/Semi‐Government/Local Bodyʹs Rules and

Regulations pertaining to this contract & / or services shall be strictly followed

and observed by the contractor without any extra cost to the RMC.

Payment will be made every monthly against satisfactory work, as per certificates

of various authorities as mentioned in the tender.

The Security Deposit will be paid back only after the completion of entire Contract

period without any interest after deducting dues if any to be recovered from

The duration of the contract shall be for 5 years from the date of commencement of

O & M work. However RMC reserves the right to terminate the contract at any

time by giving 1 months (30 days) notice to the contractor.

At the end of O & M contract period, contractor shall hand over Truck Mounted

Mist Machine in satisfactory working conditions acceptable to Municipal

Commissioner &/or SWM Department / their authorized representative. Otherwise

penalty equivalent to the cost of repairs will be imposed by RMC at the discretion

of Municipal Commissioner & shall be binding to the contractor. This will be even

recovered from the contractor from any of his dues &/or security deposit with

AGREEMENT WITH MANUFACTURER FOR TECHNICAL BACKUP.

In case the tenderer is not the manufacturer/authorized

dealer/agent/distributor/autho. service dealer/ provider as mentioned in the tender,

then the tenderer shall have proper tieup agreement with the

manufacturer/authorized dealer/agent/distributor for such Vehicles duly registered

in India for the entire contract period, clearly stating that the

manufacturer/authorized dealer/agent/distributor will supply the spare parts,

provide technical support and services and with backup guarantee of the

manufacturer/authorized dealer/agent/distributor to RMC during the entire

contract period.

This work is also inclusive of painting of Vehicles at the regular interval of two year

(if Vehicle found dirty) in normal case and as and when required in

accidental/repairing situation. The SWM department will verify this. However, if

any unit/mechanism will found to have some defect in paintwork at any time, the

Contractor has to repaint the same under the instruction of SWM Engineer.

The contractor shall not employ guilty person or indiscipline person.

The Contractor shall have to take valid labour license & any other relevant license

from statutory bodies as required for this type of contract / services.

Successful bidder will have to follow all the provisions of, Labour laws, P.F. Act,

E.S.I. Act, Minimum Wages Act, workman compensation act etc. & have to

incorporate changes made if any during contract period also.

Contractor will have to strictly follow the provisions of Factory Act 1947, wages

Payment Act1936, Bonus Act 1965, Employees Provident Fund & Miscellaneous

Provisions Act 1952 & other Industrial & Labour Laws with latest amendments in

act / rules related to this Operation & Maintenance Work. Contractor will not be

given any relaxation regarding these provisions.

Routine / preventive / break‐down maintenance of Vehicles including all work that

has to be perform with such Vehicles are in the scope of Contract

Upon failure of the Contractor to comply with any instructions given in accordance

with the provisions of this contract, the RMC has the alternative right, instead of

assuming charge of entire work, to place additional labour force, tools, equipments

and materials on such parts of the works, as the RMC may designate or also engage

another Contractor to carry out the work. In such cases, the RMC shall deduct from

the amount which otherwise becomes due to the Contractor, the cost of such work

and materials with 10% added to overall departmental charges and should the total

amount thereof exceed the amount due to the Contractor, the Contractor shall pay

the difference to the RMC. It should be specifically noted that wherever bank

guarantee is required to be submitted, it should be from Nationalized

Banks/scheduled bank / RMC approved bank list only.

CONTRACT PERIOD

The successful tenderer on award of contract shall have to commence the O & M

work within 7 days from the receipt of Vehicles.

The Contract will be for a period of Five years from the date of commencement of

O & M work subject to annual renewal as under. The same can be extended for a

further period of 2 (Two Years) Years by the corporation and on the terms and

conditions mutually agreed upon in writing.

The Contract will be renewed automatically at the end of each year subject to the

Contractor scoring at least a score of 75 under the following heads

PERFORMANCE POINT CERTIFICATE TABLE: =

Sr. Head Maximum Score of the

No Score Contractor

1 Punctuality in providing Truck Mounted Mist

Machine and overall efficiency of working

2 Behavior and discipline of the staff with RMC

officers and employee during working

3 Maintenance of Truck Mounted Mist Machine

4 Maintenance of GPS system with

related infrastructure

5 Maintenance of Other infrastructure /facility for

repair and maintenance of Truck Mounted Mist

Machine as per scope of work

6 Maintenance of extra fast moving spares and

consumable spares

The above score will be calculated at the end of each year. The performance shall be

reviewed and reported by SWM Department (for Sr.no.3, 5 and 6) and Zonal SWM

dept (Sr.no.1, 2 & 4) of RMC (based on service requirement certification method can

be changed by RMC ‐ even can be judged based on monthly penalty statement) and

at the end of the year it will be reviewed by Environment Engineer (SWM) (even

from monthly penalty statement it will be concluded). If the average monthly score

is above 75, the Contract will get automatically renewed.

For O & M Contract Price will be as per the bid in the Annexure 4 and will be

inclusive of all expenses necessary for the continuance of the O & M services under

the contract. Such expenses shall include but not restricted to payments to RTA,

Labor Authorities, Local and Municipal Authorities, Semi Govt., or any charges,

deposits, fuels, taxes, oil, lubricants, levies, toll taxes, GST tax (if any) etc.,

connected with the service. The all‐inclusive rate should be filled up in the

respective column.

Rates quoted by tenderer shall be inclusive of GST and other terminal or tax etc. as

may be applicable and will be fixed for entire contract period. Only fuel price

variation/change will be applicable as per the condition and formula given in the

tender document.

The corporation reserves the right to increase or decrease the scope of work by

25%. Contractor shall have to carry out 25% extra work at the same rate, terms and

conditions if asked to do so.

On specific occasions, the corporation reserves the right to ask the contractor to

provide additional services. The Contractor is bound to provide the same at a short

notice of few hours. The rates for additional services requested by the

commissioner will be mutually agreed upon between the Contractor and the

The contractor shall provide well‐trained, disciplined, honest and sincere

workforce, throughout the contract period and supervise their work regularly.

They should not pose any problem, nuisance to the general public. The contractor

shall be solely responsible for the behaviors and honesty of its workforce.

The contractor shall appoint one supervisor to ensure that services are rendered

effectively. He must be available on site/at office during the working hours. At least

one common supervisor for the entire 3 Vehicle shall be deployed by contractor for

better coordination of work in the field.

The maintenance supervisor shall be qualified person, and with experience and

competent and authorized by the contractor to take decisions at site. Such

supervisor shall be deemed to have full authority of the contractor and any

instructions given to him by the corporation officers shall be deemed to have been

given to the contractor. The supervisor should be easily accessible at all times and

should have a mobile phone with them at all times. The Contractor shall ensure

that the supervisor or any other authorized representative shall invariably be

available either in person or over the telephone within the city every day for taking

necessary instruction and for proper co‐ordination.

The tenderer shall indicate the manpower including supervisor & their labors he

proposes to deploy and the methodology to be adopted. No decrease in the

workforce shall be done once notified without prior written approval of the

Municipal Commissioner / officer incharge of work. The commissioner may

deduct suitable payments to the contractor if it is noticed that the workforce is

reduced without prior approval.

Contractor shall provide suitable uniform to all their staff including shoes and

photo identity card.

The contractor must verify antecedents of the employees to be provided by the

contractor before deployment. The contractor shall engage no person having

criminal record or who is not the citizen of India.

The contractor may, at his own cost and responsibility, consider increasing his

workforce, equipments, and materials in order to discharge contractual obligation.

The Municipal commissioner reserves the right to ask for the replacement of the

personnel not found fit or suitable for undertaking the task assigned. The

contractor shall do replacement without any extra cost to the corporation within

one week of the order.

Contractor shall pay salaries /wages etc. through bank to his workforce adhering to

the laws in force & all liabilities and responsibilities in respect of persons engaged

by him shall lie with the contractor.

To avoid mishap or accident during the operation, the Contractor shall ensure that

only skilled staff / drivers with sufficient experience in their respective trade and

physical fitness are deployed on the job and are not put to over exertion as per

prevailing labor laws of the State and / or Central Governments.

The staff/drivers deputed by the contractor during the course of contract must

behave decently with the corporation’s officer and staff. The Contractor shall

withdraw such person who is found to be indiscipline, misbehaving, under or the

influence of any intoxicant or whose services are considered detrimental to the

corporation’s Interest. On giving intimation to do so by the Municipal

Commissioner or his authorized representative. The corporation will serve a Notice

to the contractor if he fails to comply. Failure to replace the personnel after

issuance of notice by the corporation will be considered to be is sufficient ground

for termination of the contract. It will not be binding to the corporation to justify

the reasons to the Contractor for advising such withdrawal of staff.

The Drivers/operators of the contractor must be in possession of a valid

professional driving license and the driving license should be at least three years

The contractor shall ensure that his personnel report to work every day at

designated time and work sincerely throughout the period prescribed in the

contract with RMC. The staff so deployed shall be given the statutory weekly off.

The contractor shall make provision for substitute manpower during weekly off of

the staff and statutory holidays so that the work is not affected at any site in the

City. The corporation will not pay any extra payment for making substitute

arrangements on weekly off and other holidays.

The contractor shall not be paid or reimbursed by the RMC for any overtime work

done by his staff to complete the task and for maintaining the cleanliness at various

locations. The Contractor, through his supervisor, shall submit a report to

corporation about number of workforce which have reported to work as against the

agreed workforce (if asked by RMC).

OPERATIONS AND USE OF VEHICLES & EQUIPMENTS

The Contractor shall be fully conversant with all the laws applicable to the work

under the contract including Motor Transport Work’s Act 1961 and even any

amendment thereof.

The contractor shall submit a detailed Operations and Maintenance schedule at the

time of starting of work. The Contractor shall submit within four weeks of award of

work. All Preventive Maintenance procedures and Corrective Maintenance

procedures described in the Operations and Maintenance Manual shall be followed

by the contractor.

The corporation shall have a right to charge the contractor for any damage caused

to corporation assets during the performance of contract by the contractor and the

same shall be recovered from the contractor in a month or from the amount

payable to him.

Contractor shall keep enough spares for units for replacement during breakdown

or preventive maintenance.

Materials used for Hydraulic units should be of standard make & as per instruction

/ specifications of SWM of RMC.

It shall not be permissible for the contractor to dump or dispose of solid waste,

garbage, or recyclables waste on any street, alley or other publicly owned property

unless expressly authorized by the corporation.

Contractor shall submit daily/weekly/monthly report of the work done to the

officer of concern deptt. and SWM department; RMC from time to time in the

Performa that may be prescribed.

The contractor shall be liable for penalty as under if he fails to perform his

contractual obligations besides any other action; the Municipal Commissioner may

decide to take as per the terms of the contract.

‐ All minor repairing & preventive maintenance shall be carried out within 24 Hrs.

otherwise penalty will be imposed as per penalty shown in penalty table below,

which will be deducted from the monthly bill of the contractor. Preventive

maintenance schedule shall be prepared in coordination with SWM department.

All major repairing shall be carried out within 7 days (however shall be confirmed

by Engineer of SWM, RMC) otherwise penalty will be imposed as per penalty shown

in penalty table, which will be deducted from the monthly bill of the contractor.

The penalty will be deducted from the monthly bill of the contractor. Further in

above circumstances RMC will be at liberty to use vehicles with an alternate

arrangement. During such circumstances if any damage occurs to the vehicle, same

also must be set right by the contractor for which no extra payment / claim will be

reimbursed to the contractor by RMC. This shall be binding on the contractor.

Sr. Type of default Penalty to be impost

1 If Mist Spraying etc is not done properly (i.e. Entire shift work will be deducted

Vehicle does not work properly) on road. for such event.

2 In case the contractor fails to paint the Vehicle at RS.200/‐ per vehicle per day till the

every 24 months (if original color found same are painted.

3 The vehicle shall be exclusively used for RMC Rs. 5000/‐ for first such incidence

service only. Any deviation from this shall and then after Rs. 10,000/‐ for such

attract penalty incidence.

4 Non use of mobile by any of Rs. 50/‐ for each of such event.

Supervisor/Manager &/Or Operator.

5 Not keeping valid driving license Rs. 200/‐ for each such event.

6 If any of the contractorʹs staff at the Vehicle is Rs. 100/‐ per person for that

found to be working without the prescribed Shift/event.

safety gear, uniform etc.

7 If contractor fails to provide the driver/operator Rs. 500/‐ per person for that

as per the requirement of RMC shift/event.

8 If contractor fails to provide the Labour as per Rs. 400/‐ per person for that

the requirement of RMC Shift/event.

9 If the supervisor is not found on the work Rs. 500/‐ per such incidence

during the prescribed working hours (At site /

at their office)

10 If Water Tanker of vehicle found open / leakage Rs. 100/‐ per such event

during transportation

11 If the minor and major repairing work is not Rs. 500/‐ per such vehicle per day.

carried out as per the schedule given in tender

12 If the Vehicle bodywork is found damaged and Rs. 100/‐ per day till it is repaired

13 If GPS system is found not working Rs. 100/‐per day till it starts

The penalty will be deducted from the monthly bill of the contractor. Further in

above circumstances (Sr.No. 7) RMC will be at liberty to use Vehicle/s by an

alternate arrangement and during such circumstances if any damage occurs to the

Vehicle same also must be set right by the contractor for which no extra payment /

claim will be reimbursed to the contractor by RMC. This shall be binding on the

The tenderer / contractor shall keep the Vehicles in perfect working condition to the

satisfaction of SWM Dept. RMC.

PAYMENTS FOR O & M WORK

The contractor shall raise monthly bills to the Solid Waste Management for O & M

contract work at the rate agreed and approved under the contract.

Contractor shall submit his monthly bill in the 1st week of every month to the Solid

Waste Managaement From time to time along with duly certified work certificates

as by respective department and work done certificate as per the format given by

RMC, from Director (SWM dept) &/or his autho. Representative / concern deptt.

Officer in charge of work

For O & M contract payment will be made only for those shifts/ working for which

work has been carried out by contractor and approved by zonal concern deptt

officer incharge of work on the basis of per 8 hour shift rate approved in tender.

Contractor will be paid on a monthly basis subject to his producing satisfactory

performance certificate for work carried out from various departments as

mentioned in the tender.

Income Tax as per statutory provision shall be borne by the Contractor. The

corporation shall deduct all statutory taxes like advance Income Tax, GST ‐ TDS etc

from monthly payments being made to the Contractor.

Corporate Tax / any tax assessed on the income of the Contractor, GST (if any) shall

be the responsibility and payable by the Contractor

In case the contractor decides to stop the work during the continuance of the

contract or withdraws from the work without at least 60 days prior notice or if

services are terminated by the RMC on account of Deficiency in Service, the 5%

Security Deposit (performance security) amount shall be forfeited and the

contractor shall have no claim on the same. Further, the corporation reserves the

right to make alternative arrangements until new agency takes over. The additional

cost incurred on the same shall have to be borne by the contractor

The Contractor shall ensure timely payments to his workforce and meet all the

contractual commitments in terms of payments, insurance, safety of its workforce.

All statutory payments to the workforce shall be done immediately upon becoming

due. The proof of payments made and any statutory deductions from the wages of

the workforce shall be submitted within one week of making payments as and

when required by RMC.

If due to less work &/or for any reason, RMC do not wish to run the Vehicle/s for

hrs. shift then contractor will be paid on prorate basis for actual working hours on

that day. RMC decision & rate calculation in such event/s will be final & binding to

Shift timing will be calculated (started) from start of Vehicle from parking area &

end will be when Vehicle come back again to parking area which is

provided/identified by Director SWM dept. officer incharge of work However;

contractor has to ensure fast & efficient movement of Vehicle/s in all the case. If

RMC finds any inefficiency; can take necessary actions including payment

deduction & will be binding to contractor

ACCIDENT / DAMAGES / CLAIMS / LIABILITIES

In the event of any accident/damage to third party by any the Vehicle of the

corporation operated by the contractor, the corporation shall be completely free

from any liability of any nature occurred on account of the accident. The

Contractor will be fully and exclusively responsible for the liabilities arise on

account of accident and damage to the vehicle, manpower or to the third party.

The Contractor will be fully and solely responsible for any death or bodily injury to

his staff member or any other person in the employment of the contractor or to any

other person during the performance of the contractual services to the RMC. This

includes any third party claims also.

The Contractor will be solely responsible for any consequences under various laws,

arising out of any accident caused by Vehicles, equipments or his employees to the

property or personnel of the corporation.

The corporation shall not be responsible for any claim / compensation that may

arise due to death / injury / damage caused by municipal vehicle used by the

contractor to any third party or his own staff while providing services to RMC

under the Contract.

INDEMNIFICATION

The Contractor shall bear responsibility for loss of or damage to the property,

suffered by RMC, death or injury to person (or any claim against RMC in respect

thereof and all expenses relating thereto) in connection with the services provided

under the Contract resulting from any negligent act or omission of the Contractor.

The Contractor will hold the RMC fully indemnified in respect thereof.

The indemnified party shall have the right, but not the obligation, to contest,

defend, and liquidate any claim, action, suit or proceeding by any third party

alleged or asserted against RMC in respect of, resulting from, related to or arising

out of any matter for which the RMC is entitled to be indemnified there under, and

the reasonable costs and expenses thereof shall be subject to the indemnification

obligations of the Contractor there under. The Contractor shall be liable for all

payments, proceedings, and liabilities including payment of counsel fees.

The Contractor shall at all times indemnify the Municipal Corporation against all

claims, damages or compensation under the provisions of Payment of Wages Act

1936, Minimum Wages Act 1948, and Departments Liability Act 1938, The

Workmen’s Compensation Act 1923, Industrial Dispute Act 1947, Indian Factories

Act 1948 and Maternity Benefit Act 1951 or any modifications thereof and rules

made there under from time to time or as a consequence or any accident or injury

to any workmen or other persons in or about the works, whether in the

employment of the contractor or not, save and except where such accident or injury

have resulted from any act of the Municipal Corporation, their agents or servants

and also against all costs, charges and expenses of any suit, Action or proceedings

arising out of such accident or injury and against all sum or sums which may

with the consent of the contractor be paid to his obligations and liabilities as

above provided. The Contractor shall insure against all claims, damages or

compensation payable under the various acts mentioned above or any

modifications thereof or any other law relating thereto.

Income Tax as per statutory provision shall be borne by the Contractor. The

corporation shall deduct all statutory taxes like advance Income Tax, GST TDS (if

any) etc from monthly payments being made to the Contractor.

Corporate Tax / any tax assessed on the income of the Contractor, GST tax (if any)

shall be the responsibility and payable by the Contractor.

In case the contractor decides to stop the work during the continuance of the

contract or withdraws from the work without at least 60 days prior notice or if

services are terminated by the RMC on account of Deficiency in Service, the 5%

Performance Security deposit amount shall be forfeited and the contractor shall

have no claim on the same. Further, the corporation reserves the right to make

alternative arrangements until new agency takes over. The additional cost incurred

on the same shall have to be borne by the contractor.

LIABILITY FOR DAMAGES AND RISKS

The Contractor shall be responsible for all risks to the work and shall make good at

his own cost, all loss or damage, whether to the works themselves or to any other

Municipal property, or third party or to the lives, persons, or property of others,

from whatsoever cause, arising out of, or in connection with the works, either

during their progress or during the defects liability period, and this although all

reasonable and proper precautions may have been taken by the Contractor, and

in case the Commissioner or the Corporation shall be called upon to make good

any such costs, loss or damages, or to pay compensation (including that payable

under the provisions of Workmen’s Compensation Act ) to any person or persons

sustaining damage as aforesaid by reason of any act or of any negligence or

omissions on the part of the Contractor, the amount which the

Commissioner may pay in respect thereof and the amount of any costs or charges

(including law costs and charges ) in connection with legal proceedings which he

may incur in reference thereto, shall be charged to the Contractor. The

Commissioner shall have full power and right at his own discretion to pay or to

defend or compromise any claim which may be made against the Corporation for

damage or in case of threatened legal proceedings, or in anticipation of legal

proceedings being instituted, consequent on the action or default of the Contractor,

to take such steps as he may consider necessary or desirable to ward off or

mitigate the effect of such proceedings charging to the Contractor, as aforesaid, any

sum or sums of money which he may pay and any expenses, whether for

reinstatement or otherwise which he may incur and the propriety of any payment,

defense or compromise, or of the incurrence of any such expense shall not be

called inquestion by the Contractor and will be recovered from the contractor.

The Contractor shall be held responsible for any obligations, damages and fines

etc. arising out of or in connection with the works either during their progress

or during the defects liability period and shall indemnify the MUNICIPAL

CORPORATION or the Commissioner against them and make good any such

damages, fines and dues arising out of noncompliance of any regulation by the

Contractor which may develop on the Corporation or the Commissioner.

The Contractor shall ensure timely payments to his workforce and meet all the

contractual commitments in terms of payments, insurance, safety of its workforce.

All statutory payments to the workforce shall be done immediately upon becoming

due. The proof of payments made and any statutory deductions from the wages of

the workforce shall be submitted within one week of making payments.

The commissioner reserves the right to carry out inspection, as and when required

without intimating the contractor, of the various locations where work is in

progress. Any shortcoming found during inspection will be intimated to the

contractor or his supervisor orally or in written which shall have to be attended

immediately by the contractor or his supervisor. The penalties imposed on the

contractor from time to time, shall be recovered from the Monthly Bill or adjusted

against the 5% SD amount. The corporation reserves the right to treat continuous

shortcomings as “Deficiency of Service” and terminate the Contract after giving

one month notice.

i) Notwithstanding the provisions of above, the contractor shall not be liable for

forfeiture of its Performance Security/ Contract Deposit, liquidated damages or

termination or other failure to perform its obligations under the contract is

result of an event of force Majeure.

ii) For purposes of this clause, “Force Majeure” means an event beyond the

control of the Contractor and not involving the Contractor’s fault or negligence

and not foreseeable. Such events may include, but are not restricted to, acts of

the Purchaser either in its sovereign or contractual capacity, wars or

revolutions, fires, floods, epidemics, quarantine restrictions and freight

iii) If a force Majeure situation arises, the Contractor shall promptly notify the

Purchaser in writing of such condition and the cause thereof. Unless otherwise

directed by the Purchaser in writing, supplier shall continue to perform its

obligations under the contract as far as is reasonably practical, and shall seek

all reasonable alternative means for performance not prevented by the Force

Force Majeure shall mean such an Event or Circumstance or combination of Events

and Circumstances which are beyond the reasonable control of the Affected Party

and which the affected party could not have prevented by Good Industry Practice

or by the exercise of reasonable skills and care for the purpose of discharging its

obligations under the Contract. The Force Majeure will tend to have material

adverse effect on the performance of such affected party.

Following shall be the events and circumstances of Force Majeure:

Act of War (whether declared or undeclared), invasion, armed conflict or act of

foreign enemy, blockade, revolution, riots, insurrection, civil commotion, act of

terrorism, or sabotage

The expropriation or Compulsory acquisition or seizure of the assets of The

Contractor by any Governmental Instrumentality, provided that this clause shall

not apply where such Act constitutes a remedy or sanction lawfully exercised as a

result of a breach by the Contractor of any Indian law or Indian Directive but

excluding any change in law.

Act of God epidemic, lightning, earthquake, cyclone, whirlwind, flood, tempest,

storm, drought, lack of water or other unusual or extreme adverse weather or

environmental conditions, action of the elements, meteorites, fire or explosion to

the extent generated from the source external to the Contractor or his assets due to

reasons other than, those caused by negligence of the Parties, chemical or

radioactive contamination or ionizing radiation.

Procedure for Calling Force Majeure: The affected party shall notify to the other

party in writing of the occurrence of the Force Majeure as soon as reasonably

practicable, and in any event within 24 hours (Twenty Four hours) after the

Affected Party knew, or ought reasonably to have known, of its occurrence and that

the Force Majeure would be likely to have a material impact on the performance of

its obligations under the Contract.

The notice shall include full particulars of the nature of Force Majeure event, the

effect it is likely to have on the Affected Party’s performance of its obligations and

the measures, which the Affected Party is taking, or proposes to take, to alleviate

the impact of the Force Majeure Event and restore the performance of its

obligations. When the affected Party is able to resume performance of its

obligations under this Contract, it shall promptly give the other party written

notice to that effect provided that in no event shall the suspension of performance

be of greater scope and of longer duration than is necessitated by Force Majeure.

The rights and obligations of the Affected Party shall be suspended to the extent

they are affected by the Force Majeure. RMC shall not be liable to make any

payments to the contractor for it being affected on account of Force Majeure.

RMC reserves the right to terminate the contract if the Force Majeure continues for

more than 15 (Fifteen) days at a stretch.

CANCELLATION OF CONTRACT IN FULL OR IN PART

a. If the Contractor at any time makes default in proceeding with the work

with due diligence and continues to do so after notice in writing of

fourteen days from the Dy. Municipal commissioner (SWM dept / Garden);

b. Commits default in complying with any of the terms and conditions of

contract and does not remedy it within fourteen days after a notice in

writing is given to him in that behalf by the Dy. Municipal commissioner

(SWM dept / Garden);, or

c. Fails to complete the works or items with individual dates completion, on

or before the date(s) of completion and does not complete them within the

period specified in a notice given in writing in that behalf by the Dy.

Municipal commissioner (SWM Dept.), or

d. Shall offer or give or agree to give to any person in MUNICIPAL

CORPORATION service or to any person on his behalf any gift or

consideration of any kind as an inducement or reward for doing or

forbearing to do or for having done or forborne to any other contract for

the MUNICIPAL CORPORATION, or

e. Shall obtain a contract with the MUNICIPAL CORPORATION as a result

of ring tendering or other non bonafide methods of competitive

f. Being an individual or a firm, any partner thereof, shall at any time be

adjudged insolvent or have a receiving order or order for administration

of his estate made against him or shall take any proceedings for

liquidation or composition (other than voluntary liquidation for the

purpose of amalgamation or reconstruction) under any Insolvency Act

for the time being in force or make any conveyance of assignment of his

effects or composition or arrangement for the benefit of his creditors or

purport so to do, or if any application be made under any insolvency

Act for the tile being in force for the sequestration of his estate or if a trust

deed be executed by him for his creditors; or

g. Being a company, shall pass a resolution or the court shall make an order

for the liquidation of his affairs, or a receiver or a manager on behalf of

the debenture holders shall be appointed or circumstances shall arise

which entitle the court of debenture holders to appoint a receiver or a

h. Shall suffer an execution being levied on his goods and allow it to be

continued for a period of 15 days, or

i. Assigns, transfers, sublets (engagement of labour on a piece work basis or

labour with materials not to be incorporated in the work, shall not be

deemed to be subletting) or attempts to assign, transfer or sublet, the

entire works or any portion thereof without the prior written approval of

the Commissioner; the Commissioner may without prejudice to any other

right or remedy which shall have accrued or shall accrue thereafter to

the MUNCIPAL CORPORATION by written notice cancel the contract as

a whole or only such items of work in default from the contract.

The Commissioner shall on such cancellation have powers to;

(a) Take possession of site and any materials, constructional plant,

implements, stores, etc., thereon and/or

(b) Carry out the work by any means at the risk and cost of the contractor.

On cancellation of the contract in full or in part the RMC shall

determine what amount, if any, is recoverable from the contractor for

completion of works or in case the works or part of works is not

completed, the loss or damage suffered by the MUNICIPAL

CORPORATION, in determining the amount, credit shall be given to the

contractor for the value of the work executed by him up to the time of

Any excess expenditure incurred or to be incurred by the

MUNICIPAL CORPORATION in completing the works or part of the

works or excess loss or damages suffered or may be suffered by the

MUNICIPAL CORPORATION as aforesaid after allowing such credit shall

be recovered from any money due to the Contractor on any account and if

such moneys are not sufficient the Contractor shall be called upon in

writing to pay the same within thirty days. If the Contractor shall fail to

pay the required sum within the aforesaid period of thirty days, the RMC

shall have right to sell any or all of the Contractor’s unused materials,

constructional plant, implements, temporary buildings etc. And apply the

proceeds of sale thereof towards the satisfaction of any sums due from

the Contractor under the contract, and if thereafter there be any balance

outstanding from the Contractor it shall be recovered in accordance with

provision of the contract.

Any sums in excess of the amounts due to the MUNICIPAL

CORPORATION and unsold materials, constructional plant etc. shall be

returned to the Contractor, provided always that if cost or anticipated cost

of completion by the MUNICIPAL CORPORATION of the works or part

of the works is less than the amount of which the Contractor would have

been paid had he completed the works or part of the works, such benefit

shall not accrue to the Contractor.

Without prejudice to the generality of the foregoing, the Contractor shall

deposit the amount, as security deposit shall be absolutely forfeited to the

MUNICIPAL CORPORATION for such failure, or breach or determination

FORECLOSURE OF CONTRACT IN FULL OR IN PART

If at any time after acceptance of the tender the Commissioner shall decide

to abandon or reduce the scope of the works for any reasons whatsoever

and hence not require the whole or any parts of the works to be carried out,

he shall inform the Contractor in writing to that effect and the Contractor

shall have no claim to any payment or compensation or otherwise

whatsoever, on account of any profit or advantage which he might have

derived from the execution of the works in full but which he did not

derive in consequence of the foreclosure of the whole or part of the works.

Provided always that nothing herein contained shall be deemed to render

the Contractor liable for or in respect of or to indemnify the Municipal

Corporation against any compensation or damage causes by the Excepted

TERMINATION OF CONTRACT

The Contract shall stand terminated at the end of the Contract period unless

extended by the corporation in writing. However RMC reserves the right to

terminate the contract at any time by giving 1 month (30 days) notice to the

GENERAL CONDITIONS OF CONTRACT

The Vehicles shall be operated & maintained by the successful contractor with his

personnel for a period of three years from the date of initial execution of the work,

SEVEN days a week for one shift and if required for two or three shifts. The tenderer

has to quote for one shift of 8 hour per day as per price format. The contractor shall

employ required supervisor, mechanics, technicians, one driver cum operator, and

skilled / unskilled labour per Vehicle. The contractor shall arrange for fuel, lubricant,

tools, spares and all consumables and all other related materials & expenditures for

smooth and uninterrupted working of Truck Mounted Mist Machine during the

period of contract.

‐ The contractor shall have to maintain logbooks & shift register, present register of

the staff / has to show certificate for work done. Contractor has to get work done

certificate from the concerned deptt./officers of RMC where/ under whom Vehicle/s

put in use in the Vehicle Log diary / certificate & copy of same must be enclosed

along with monthly bill submitted to Solid Waste Managaement deptt ; (as per RMC

instruction) RMC for payment procedure.

‐ For operating contract payment will be made only for those shifts for which work has

been carried out by contractor on the basis of rate quoted &/or sanctioned in tender.

‐ For comprehensive maintenance contract penalty will be imposed on the contractor

for delay work &off road period of the Vehicle if it is delayed beyond reasonable

time as mentioned below;

‐ All minor repairing & preventive maintenance work shall be carried out within

Hrs. otherwise penalty will be imposed & will be deducted from the monthly bill of

the contractor for the days for which Vehicle remain out of order as mentioned in

‐ All major repairing shall be carried out within 7 days otherwise penalty will be

imposed will be deducted from the monthly bill of the contractor for the days for

which Vehicle remain out of order as mentioned in penalty table.

‐ Minor work Includes: Routine service, Hose replacement, electrical work, external

leakages (oil/water/diesel), mechanical / hydraulic settings, radiator work, general

bodywork, clutch repairing, gear /transmission repairing minor work, filter repair /

replacement, tank repairing, Generator repairing etc. These shall be carried out at

site or at RMC’s parking place or as the case may be and allowed by RMC.

Major work Includes: Structural damages, Engine o/h related , Gearbox / clutch

related major work , major hydraulic repairing like Cannon damage, major

body work / chassis (structure) repairing work, Blower unit work for

Truck Mounted Mist Machine etc.

‐ If contractor fails to provide the driver cum operator as per the requirement of RMC

penalty will be imposed as mentioned in the penalty table & which will be deducted from

the monthly bill of the contractor. Further in such circumstances RMC is at liberty to use

the Vehicle with alternate arrangement & if any damages occur to the Vehicle, same also

must be set right by the contractor for which no extra payment / claim will be reimbursed

to the contractor by RMC and this shall be binding on the contractor.

The contractor shall be required to take comprehensive insurance for all the Vehicles

during the contract period. It will be the responsibility of the successful tenderer to have

insurance coverage of their operating staff also. They are requested to note that there will

not be any reimbursement in this regard by RMC. As regards any mishap / accident

happened on the road or at site, the successful tenderer will have to shoulder the

complete responsibility of the same, right from registration of Police complaint, lodging /

follow up of the insurance claim and facing the court trials etc. It shall be the

responsibility of successful tenderer to set right the Vehicle without raising any extra bills

/ claim against the same to RMC. However, they shall be liable to receive all the payments

received by RMC (if issued to RMC by insurance company) against the settlement of

insurance claims from the Insurance Institutions as per rules / they can get reimbursement

directly from the insurance company. RMC authorities shall give the full cooperation to

the successful tenderer by signing the requisite documents necessary for raising the

insurance claim up to settlement of the same.

The work force provided by the contractor shall have to be properly dressed in uniform

and shoes, safety gears for work requirement all the time. Each person provided by the

contractor shall have to display the Identity Card on the uniform, with photo.

‐ Contractor has to arrange for all drivers, Mechanics, labour, etc. & incur their salaries,

wages, etc. as per the prevailing rules and regulations & all liabilities and responsibilities

also lies with him.

‐ The Contractor shall ensure that his personnel report to works everyday at designated

time and continue working throughout the day. The Contractor shall make provision for

presence of requisite manpower during national holidays and festivals etc. as per RMC

requirement. The corporation for working on holidays, national holidays and festivals

will make no separate payments. The Contractor shall ensure presence of his workforce at

the specified time and place.

‐ The Contractor will be solely responsible for any consequences under laws, arising out of

any accident caused by his Vehicles, equipments &/or his employees to the property or

personnel of the corporation &/or third party under this contract.

‐ The corporation shall not be responsible for any claim / compensation that may arise due

to damages / injury / death pilferage to the Contractor’s Vehicles, equipments, property,

staff and any third party or the property, under any circumstances while providing

services under the Contract.

‐ Force Majeure shall mean such an Event or Circumstance or combination of Events and

Circumstances which are beyond the reasonable control of the Affected Party and which

the affected party could not have prevented by Good Industry Practice or by the exercise

of reasonable skills and care for the purpose of discharging its obligations under the

Contract. The Force Majeure will tend to have material adverse effect on the performance

of such affected party.

The Contract shall stand terminated at the end of the Contract period unless extended by

the corporation in writing. In case if R.M.C. found continuous shortcomings in the

services of the contractor, which will be treated as “Deficiency of Service” and RMC in

such event can terminate the Contract with prior notice of 30 days.

‐ The contractor shall obtain all necessary approvals, permits and licenses to operate the

said service. The corporation shall in no way be responsible for the loss occurring to the

contractor on this count.

‐ The commissioner reserves the right to impose additional financial penalty not exceeding

10% of the monthly bill in a month in case the work is not found up to the mark, during

the routine inspection carried out by the corporation’s staff ( if required, in case of

continuous lapses). The decision on amount of penalty within the above limit is at sole

discretion of the Municipal Commissioner and shall be binding on the contractor. This

penalty will be over and above the routine penalties as mentioned earlier for

non‐performance as per the conditions.

The Contractor shall indemnify the corporation and its employees against any penalties as

PRINCIPAL EMPLOYEER, for any failure of the Contractor to honor various State Laws /

Enactments / Contract Labour (R&A) Act 1970 (C) / Minimum wages Act / Bonus Act /

EPF & MP Act etc. and any other law prevailing during the entire contract period.

The operation & maintenance contract rate quoted by tenderer will be fixed for entire

years contract period. Only diesel price variation during the contract period will be

considered for which tenderer must have to clearly specify the % loading towards diesel

part in the operation contract without fail , which will be considered for diesel price

variation. Fuel cost increase or decrease will be allowed every quarterly & rate applicable

in the first week of new quarter will be taken in to consideration. Base rate will be the rate

applicable on the date of commencement of work. The formula for determining the

increase or decrease in the rate from the base rate will be as under;

Change in Diesel Part (E) Rs. = A x B (C÷D-1)

New Rate of operation contract for quarter = A± E

A = current rate of operation contract

B = % age loading of diesel part in operation contract

C = Rate of diesel in this quarter

D = Rate of diesel in previous quarter

E = Change in diesel part

New rate will be sum of Maintenance contract rate and new rate of op. contract for the

- During the contract period, necessary infrastructure like parking / repairing

plot/area, water, drainage, electricity will be provided by RMC. However if any

temporary storage / repairing facility required to be created, same will be carried out

by contractor at their own cost with prior approval of concerned RMC authority. At

the end of / as per the direction of RMC even during the contract period, contractor

has to vacate the place allotted to them & remove the facilities if any created by them

without any delay.

- The Contractor has to arrange for O & M of Vehicles outside of Rajkot city as and

when required by RMC.

- Mobile phone and other communication equipments shall have to be provided for

each Vehicle and to the supervisors for effective communication. Contractor has to

arrange for 24 hrs. Complain register phone No. For effective communication.

- At the end of O & M contract period, tenderer has to hand over the Vehicles in

satisfactory working conditions acceptable to Municipal Commissioner &/or his

authorized representative/s of SWM deptt. Otherwise penalty will be imposed by

RMC at the discretion of Municipal Commissioner & shall be binding to the

- All financial arrangement for this work shall be arranged by the Contractor. RMC

shall not be responsible for the financial constraints of the contractor.

- Contractor shall provide labor, semi skilled and skilled staff for operating the project

during the period of contract. The salary of staff and all other expenses shall be

borne by the contractor.

- Contractor shall have to depute sufficient staff for monitoring / reporting of various

activities related to contract.

- The Contractor shall be responsible for any damage occurring to the corporation’s

property and general public, in case the cause is attributed to the

cleaners/supervisors. The contractor shall have to get the same rectified at his own

cost and risk, or

otherwise, the corporation at the risk and cost of the contractor shall attend

- The Contractor shall ensure, at all times that his supervisors/cleaners do not

misbehave with the corporationʹs staff or general public while on duty. The

personnel found misbehaving shall be immediately removed from the work at the

risk of the contractor.

- The corporation shall not be responsible for any injury/death to the any staff of

contractor including drivers, supervisors, cleaners etc deployed by them. It is the

responsibility of the contractor to ensure that his personnel follow the safety

regulations strictly, which is in force from time to time.

- The Contractor shall obtain all necessary approvals, permits and licenses to operate

the said service. The corporation shall in no way be responsible for the loss occurring

to the contractor on this count.

- Contractor shall take all necessary insurances for the said work and workforce.

Insurance for Third Party Liability arising out of Contractorʹs vehicle, equipment,

cleaning agents or workforce shall also be taken from the first day of operation.

Corporation shall not be responsible for any losses occurring to the Contractor or

third party on this count.

- The commissioner reserves the right to impose financial penalty not exceeding 10%

of the monthly bill over and above the penalty mentioned for various defaults in

penalty clause in a month in case the work is not found up to the mark during the

routine inspection carried out by the Municipal Commissioner or corporation’s staff.

The decision on amount of penalty within the above limit is sole discretion of the

commissioner and shall be binding on the contractor.

- The Contractor shall maintain a First Aid Kit and other necessary medicines

including bandages, antiseptic creams/liquid, anti burn cream/powder as required to

attend to any emergency situations.

- The Contractor shall indemnify the corporation and its employees against any

penalties as PRINCIPAL EMPLOYEER, for any failure of the Contractor to honors

various State Laws / Enactments / Contract Labor (R&A) Act 1970 (C) / Minimum

wages Act / Bonus Act / EPF & MP Act / any laws affecting such services etc.

- The tenderershall note that MUNICIPAL COMMISSIONER OF RAJKOT shall not

be responsible for any mishap or accident to workmen of the contractor or

MUNICIPAL CORPORATION OF AHMEDABADʹs employee working at site,

while performing these jobs and no compensation shall be payable by

MUNICIPAL CORPORATION OF RAJKOT. In case of mishap or accident, the

amount of compensation decided by the concerned authorities will be kept in

deposit from contractor’s bills/ will be paid by contractor. The successful tenderer

shall take all the precautions to avoid any damages to municipal property while

working. If any damage is noticed, the charges for setting right the same will be

recovered from their bills.

i) In case the successful bidder fails to deliver the services as stipulated in the

tender, the Commissioner reserves right to get it done from alternate

sources at risk, cost and responsibility of successful bidder.

ii) If it is observed that the Contractor carrying out the work fail to comply

with instructions given by the authorities at the Dy. Municipal

Commissioners/Municipal Commissioner’s level during execution of work

thrice, the work will be terminated and will be carried out at the risk and

cost of the contract & penal action will be taken against them. This decision

will not be arbitrable at all.

iii) The above condition will be in addition to the relevant condition in General

Conditions of Contract regarding cancellation of full or part of the work,

finality of the decision of the disputes, differences or claims raised by the

contractors relating to any matter arising out of the contract

The successful Contractor shall have to enter in to an Agreement with Rajkot

Municipal Corporation.

This is subject to the jurisdiction of the competent court of Rajkot only.

Tenderer’s Sign ENVIRONMENT ENGINEER

With seal SOLID WASTE MANAGEMENT

RAJKOT MUNICIPAL CORPORATION

INFRASTRUCTURE & UTILITIES

The corporation shall provide locations for parking, minor repair and maintaining

the Vehicles. Necessary energy charges, water charges, property tax (if any, when

separate plot for regular parking and repair ‐ maintenance is given to contractor

by RMC, based on RMC policy‐ norms) and other govt. levies etc will be borne by

All necessary infrastructure shall be developed by contractor at their own cost after

permission from the RMC, zonal SWM dept for O & M contract work, (when

separate plot for regular parking and repair ‐ maintenance is given to contractor

by RMC) and such infrastructure shall be a removed at the end of contract / as per

the direction of RMC even during the contract period by contractor and contractor

has to vacate the place allotted to them & remove the facilities if any created by

them without any delay.

Contractor’s Sign ENVIRONMENT ENGINEER

With seal SOLID WASTE MANAGEMENT

RAJKOT MUNICIPAL CORPORATION

QUALIFICATION/ELIGIBILITY CRITERIA

• Similar Contract Work means : Manufacturer &/or Supplier of such & / or other

type of mist canon related vehicles or its authorized dealer / distributor or service

provider of liquid management based chassis mounted vehicles for Municipal

Utility work either on rental basis by providing his own Vehicles & / or under O &

M contract basis by using department / authorityʹs Vehicles & / or under integrated

waste management work by using such Vehicles can take part in the tender for

which necessary documentary proof should be enclosed with tender. If the tenderer

is Authorized dealer/ Distributor of the manufacturer, a latest Authority letter

should be submitted. If tender is quoted by Municipal utility service provider then

he has to submit the details of Truck Mounted Mist Machine he quote along with

latest agreement for this tender with its original Vehicle manufacturer &/or supplier

as per tender requirements to qualify in the tender. However original Vehicle

manufacturer/ supplier must possesses requisite quantity and other criteria for

Vehicle supply and performance as mentioned in the experience clause. Necessary

documentary proof shall be attached with the tender.

• Note: No JV will be Allowed.

Financial Criteria

A. Turn Over: The minimum annual Turnover of the Truck Mounted Mist Machine

Manufacturer/OEM/Supplier should be 340.77 Lakhs in any one year over last 7 years.

Separate Chartered Accountant’s certificate shall be attached along with the Bid by

B. Working Capital: The bidder should have to undertake that he has access to or has

available, liquid assets (aggregate of working capital, cash in hand and uncommitted

bank guarantees) and /or credit facility more than or equal to Rs. 85 Lakh. Separate

Chartered Accountant’s certificate shall be attached along with the Bid by Tenderer.

Experience Criteria:

A. Only duly registered firm/company can submit bids.

B. Provide certificate of GSTIN Registration.

C. Registration

The bidder shall have the following registrations and details of the same be

provided in the Technical Bid :

i) PF registration.

ii) Labor Licence/ESIC Registration

D. The tenderer shall furnish a satisfactory performance certificate from Government or

semi-government or ULB in India from any one similar contract work as mentioned

above of Rs. 136.30 Lakhs of Truck Mounted Mist Machine 8000 Liters capacity for

machine supply & its O & M in last seven financial years, with self-attested copies of

purchase orders received from those clients.

E. Non‐Black Listing Bond:

The Tenderer ( both Supplier and Service Provider) has to furnish the undertaking

on the non-judicial stamp paper of Rs.300/- duly Notarized regarding his firm is not

black listed in anywhere in India at the time of e-tendering. This undertaking should

be submitted during the physical submission of Qualification documents.

(A) Disqualification

Even though the Applicants meet the above criteria, they are subject to be

disqualified and forfeiture of EMD (with approval of competent authority)

and agency will be debarred from RMC, if Applicant or any of its

constituent partners/consortium members has:

Made misleading or false representation in the forms, statements, and

attachments submitted; or

Been debarred by Central govt. organization/State govt.

organization/RMC or any other Agency of Government of India or any of

the State Governments/ULBs.

In case of a proprietary firm, partnership firm the following are the

disqualification criteria:

(i) If, any of the member/partner or the proprietor is debarred by Central

govt. organization/

State govt. organization /RMC or any other Agency of Government of

India or any of the State Governments/ULBs.

(ii) If, any of the partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offenses under any Indian

iii) If, any criminal proceeding is pending in any court of law in India against

any of the partner or a proprietor and if any such proceeding culminates

into conviction in last seven years.

Note: The experience as sub contractor shall not be considered

Contractor’s Sign ENVIRONMENT ENGINEER

With seal SOLID WASTE MANAGEMENT

RAJKOT MUNICIPAL CORPORATION

Details of Tenderer

Submit details of all members of association partners)

1. (a) Name of firm :

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

Brief description of the Tenderer.

2. Details of individual(s) who will serve as the point of

contact/communication for RMC with the Tenderer / contractor:

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E-mail address:

(g) Fax number:

(h) Mobile number:

4. Name, Designation, Address and Phone Numbers of Authorized Signatory

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E-mail address:

(g) Fax number:

(h) Mobile number:

5. Details of Principal Manufacturer/supplier

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E-mail address:

6. Details of the equipment supplied as per Clause 1.0, Appendix

• Specification

• Brief description

• Delivery Schedule

S.No Details Action Remarks

1 Whether tendering firm/company is duly Say Yes/No

registered? Name of the registering

authority.(attach certificate)

2 Whether the tenderer is the Manufacturer Put ‘X’ or ‘V’

of the Vehicles/ Equipment proposed to Manufacturer

be supplied or is he the Authorized • Authorised dealer.

dealer/ Distributor of the manufacturer? • Distributor

(Attach certificates)

3 Details of Vehicles /Equipment (as Say Yes / No.

mentioned in the tender) supplied in the

preceding five years Attach separate sheet

4 Attach performance certificates from the Say Yes / No.

past purchasers together with attested Attach Certificate

copies of purchaser order received from

those clients as mentioned in the

qualification criteria.

5 Whether the tenderer and / or his Say Yes / No.

authorized dealer / service provider have

been black listed / work terminated by

any civic authority/department / any

govt. or semi govt. authority?

6 Details of / O & M contract basis /

integrated project basis work for Garden

work related / Municipal utility

FINANCIAL QUOTATION

COMPULSORY ONLINE

Financial Quotation for the Tender for Supply, Delivery, Testing, Commissioning

& Comprehensive Operation and Maintenance contract for 5 (Five) Years of

Truck Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 03 Nos. As

per RMC tender specifications, scope of work & terms ‐ conditions.

The Municipal Commissioner

Rajkot Municipal Corporation.

. Rajkot -390001

Sub: Financial Quote for Tender for Supply, Delivery, Testing, Commissioning &

Comprehensive Operation and Maintenance contract for 5 (Five) Years of Truck

Mounted Mist Machine (with appx. 8000 Ltr. Tank Capacity) ‐ 03 Nos. As per

RMC tender specifications, scope of work & terms ‐ conditions.

Dear Sir/Madam,

We, hereby, having reviewed and fully understood all the terms and conditions of

this Tender Document, submit our financial quote for the supply of following

equipment and its O & M work as per the tender terms and scope of work for your

evaluation. The price quoted includes packing, forwarding charges, insurance, all

taxes and duties etc. Delivery will be made at Rajkot, Gujarat at site specified by

RMC and will be as per Appendix 1 of the Tender Document.

Notwithstanding any qualifications or conditions, whether implied or otherwise,

contained in our Quotation we hereby represent and confirm that our Quotation is

unconditional in all respects and we agree to the terms of this Tender Document.

RAJKOT MUNICIPAL CORPORATION

SCHEDULE OF PRICE (A)

OF 03 NOS. TRUCK MOUNTED MIST MACHINE UNDER 15TH FINANCE

COMMISSION AS PER TECHNICAL SPECIFICATIONS & TERMS.”

Sr. Quantity in

Description of Item (In Rupees)

SUPPLY, DELIVERY, TESTING &

COMMISSIONING OF 03 NOS.

TRUCK MOUNTED MIST

MACHINE UNDER 15TH

FINANCE COMMISSION AS PER

TECHNICAL SPECIFICATIONS &

Quoted price (CAB Chassis with

1 PTO + Equipment) should be Price to be

inclusive of all taxes and duties

like GST, To & Fro, Transportation Online

charges, Transits Insurance, entry

taxes, other applicable levies, third

party insurance, TPI fee, RTO

passing charges and F.O.R. at

SWM Store RAJKOT MUNICIPAL

CORPORATION, RAJKOT.

Sign of e-Tenderer

SCHEDULE OF PRICE (B)

contract of TRUCK MOUNTED MIST MA CH IN E S - 0 3 N OS . as

per specification, scope of work and conditions mentioned in

Sr. working per

Particulars Qty.

No. machine per

CO M PRE H E NS I VE O PE R A T I O N

1 M A CH I NE S- 03 NO S. AS P E R 03 Nos. Quoted

SPE C IF I C AT IO N, S CO PE OF Online

WORK A ND C O N DI T I O N S

Please provide information on applicable fields.

Yours faithfully,

For and on behalf of (Name of Supplier)

Duly signed by the Authorized Signatory of the Supplier

(Name, Title and Address of the Authorized Signatory)

Sign of e-Tenderer

I / We agree that all the clause, information mentioned in this tender document are correct as

per my knowledge and I / We have read and understood all the terms and conditions

mentioned in document carefully. I / We abide to agree and follow to the terms and

conditions stated in the tender.

I/We agree that we have no objection if inquiries are made about our works, its related areas

and any other inquiry regarding all details, projects and works listed by us in the

prequalification document at any state.

Date:- Name of Tenderer:-

Place:- Sign / Stamp

General Information:

All individual firms are requested to complete the information in this form. Individual

information should be provided for all owners, directors or applicants that are partnerships

public / Pvt. Ltd. or individually owned firms.

1 Name of firm:

2 Type of firm: Proprietary/ Partnership/ Pvt. Ltd./Public Ltd/NGO

3 Head office address:

4 Local office address (if any):

5 Authorised Person :

6 Mobile: Contact:

7 Landline: Contact:

8 Facsimile: Fax:

10 Place of incorporation / registration: Year of incorporation / registration:

11 Main lines of business:

Financial statements:

‐ Bidder shall furnish Turnover certificate for Last Seven financial years

separate CA certificate shall be submitted.

History of litigation & Black listing ,Debarring :

Applicant should provide information on any history of litigation or arbitration & Black

listing, Debarring resulting from contracts with Any Municipal corporation, ULBs, Central

Govt, State Govt, Govt Authority etc..

Year Award for / or Name of Client, cause Disputed Validity Period

Against applicant of Litigation and amount in

matter of dispute & Rupees

Note: If the information to be furnished in this schedule is not given and come to the

knowledge of RMC subsequently it will result in disqualification of the bidder.

Also submit latest status along with documentary evidences.

Photographs of Partners / Managing Director / Proprietor / Directors / Power of attorney

1 I/We agree that the decision of the Rajkot Municipal Corporation in pre-

qualification/selection of applicants/contractor, Phasing of work and in any other

project related matter, will be final and binding to the me/us.

2 All the information and date furnished herewith are correct to my/our best of

3 I/We agree that I/we have no objection if inquiries are made about our works, its

related areas and any other inquiry regarding all details, projects and works listed

by us in the pre-qualification document at any state.

Signature with seal of the company

DECLARATION OF THE CONTRACTOR :

I / We hereby declare that I / We have made myself /ourselves thoroughly conversant with

the local conditions regarding scope of work, all materials and labour on which I / We have

based my / our rates for this tender. The specifications and leads on this work have been

carefully studied and understood before submitting this tender. I / We undertake to use only

the best materials approved by the Engineer in charge or his duly authorized representative

during execution of the work and to abide by the decision of RMC.

Signature of Applicant

AFFIDAVIT * Rs. 300 Stamp / Value as per new norms :

DECLARATION OF THE CONTRACTOR:

1.0 I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful/false

information, corporation is entitled to take any civil & criminal punitive action

2.0 The undersigned also hereby certifies that neither our firm M/s

_______________________ _____________________ nor any of its constituent

partners, directors etc have abandoned any work in India nor any contract awarded

to us for such works has been rescinded. Our firm is also not black listed by any

Central govt. organization / State Govt. organization / ULB / Any Municipal

Corporation / RMC or any other Agency of Government of India or any of the State

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

Government, or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the RMC to verify our statements

or our competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the RMC.

5.0 The RMC and its authorized representatives are hereby authorized to conduct any

inquiries or investigations to verify the statements, documents, and information

submitted in connection with this application and to seek clarification from our

bankers and clients regarding any financial and technical aspects. This Affidavit will

also serve as authorization to any individual or Authorized representative of any

institution referred to in the supporting information, to provide such information

deemed necessary and requested by you to verify statements and information

provided in the Tender or with regard to the resources, experience and competence

of the Applicant.

I / We hereby declare that I / We have made myself / ourselves thoroughly conversant with

the local conditions regarding scope of work, all materials and labour on which I / We have

based my / our rates for this tender. The specifications and leads on this work have been

carefully studied and understood before submitting this tender. I / We undertake to use only

the best materials approved by the Engineer in charge or his duly authorized representative

during execution of the work and to abide by the decision of RMC.

Signed by the Authorized signatory of the firm

Title of the office

Name of the firm

Note: The affidavit format as indicated above to be furnished on non-judicial stamp Paper of

amount as per latest rules and duly notarized.

Format for Bank Guarantee

B.G. No. Dated:

1. In consideration of you, *****, having its office at *****, (hereinafter referred to as the

“Authority”, which expression shall unless it be repugnant to the subject or context

thereof include its, successors and assigns) having agreed to receive the Bid of

…………………… (a company registered under the Companies Act, 1956) and

having its registered office at……………………… (hereinafter referred to as the

“Bidder” which expression shall unless it be repugnant to the subject or context

thereof include its/their executors, administrators, successors and assigns), for the

***** Project on basis (hereinafter referred to as “the Project”) pursuant to the

Document dated …………… issued in respect of the Project and other related

documents including without limitation the draft concession agreement (hereinafter

collectively referred to as “Bidding Documents”), we (Name of the Bank) having our

registered office at……………………… and one of its branches at ……………………..

referred to as the “Bank”), at the request of the Bidder, do hereby in terms of Clause

of the Tender Document, irrevocably, unconditionally and without reservation

guarantee the due and faithful fulfilment and compliance of the terms and

conditions of the Bidding Documents (including the entire tender Document) by the

said Bidder and unconditionally and irrevocably undertake to pay forthwith to the

Authority an amount of Rs. ***** (Rupees ***** only) (hereinafter referred to as the

“Guarantee”) as our primary obligation without any demur, reservation, recourse,

contest or protest and without reference to the Bidder if the Bidder shall fail to fulfil

or comply with all or any of the terms and conditions contained in the said Bidding

2. Any such written demand made by the Authority stating that the Bidder is in default

of the due and faithful fulfilment and compliance with the terms and conditions

contained in the Bidding Documents shall be final, conclusive and binding on the

3. We, the Bank, do hereby unconditionally undertake to pay the amounts due and

payable under this Guarantee without any demur, reservation, recourse, contest or

protest and without any reference to the Bidder or any other person and irrespective

of whether the claim of the Authority is disputed by the Bidder or not, merely on the

first demand from the Authority stating that the amount claimed is due to the

Authority by reason of failure of the Bidder to fulfil and comply with the terms and

conditions contained in the Bidding Bid Document - for . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . .Tender Name . . . . . . . . . . . . . . . . Documents including failure

of the said Bidder to keep its Bid open during the Bid validity period as set forth in

the said Bidding Documents for any reason whatsoever. Any such demand made on

the Bank shall be conclusive as regards amount due and payable by the Bank under

this Guarantee. However, our liability under this Guarantee shall be restricted to an

amount not exceeding Rs. ***** (Rupees ***** only).

4. This Guarantee shall be irrevocable and remain in full force for a period of 180 (One

Hundred eighty days) days from the Bid Due Date inclusive of a claim period of

(sixty) days or for such extended period as may be mutually agreed between the

Authority and the Bidder, and agreed to by the Bank, and shall continue to be

enforceable till all amounts under this Guarantee have been paid.

5. We, the Bank, further agree that the Authority shall be the sole judge to decide as to

whether the Bidder is in default of due and faithful fulfilment and compliance with

the terms and conditions contained in the Bidding Documents including, inter alia,

the failure of the Bidder to keep its Bid open during the Bid validity period set forth

in the said Bidding Documents, and the decision of the Authority that the Bidder is

in default as aforesaid shall be final and binding on us, notwithstanding any

differences between the Authority and the Bidder or any dispute pending before any

Court, Tribunal, Arbitrator or any other Authority.

6. The Guarantee shall not be affected by any change in the constitution or winding up

of the Bidder or the Bank or any absorption, merger or amalgamation of the Bidder

or the Bank with any other person.

7. In order to give full effect to this Guarantee, the Authority shall be entitled to treat

the Bank as the principal debtor. The Authority shall have the fullest liberty without

affecting in any way the liability of the Bank under this Guarantee from time to time

to vary any of the terms and conditions contained in the said Bidding Documents or

to extend time for submission of the Bids or the Bid validity period or the period for

conveying acceptance of Letter of Award by the Bidder or the period for fulfilment

and compliance with all or any of the terms and conditions contained in the said

Bidding Documents by the said Bidder or to postpone for any time and from time to

time any of the powers exercisable by it against the said Bidder and either to enforce

or forbear from enforcing any of the terms and conditions contained in the said

Bidding Documents or the securities available to the Authority, and the Bank shall

not be released from its liability under these presents by any exercise by the

Authority of the liberty with reference to the matters aforesaid or by reason of time

being given to the said Bidder or any other forbearance, act or omission on the part

of the Authority or any indulgence by the Authority to the said Bidder or by any

change in the constitution of the Authority or its absorption, merger or

amalgamation with any other Bid Document- for . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . .Tender Name . . . . . . . . . . . . . . . .in the State of Gujarat person or any

other matter or thing whatsoever which under the law relating to sureties would but

for this provision have the effect of releasing the Bank from its such liability.

8. Any notice by way of request, demand or otherwise hereunder shall be sufficiently

given or made if addressed to the Bank and sent by courier or by registered mail to

the Bank at the address set forth herein.

9. We undertake to make the payment on receipt of your notice of claim on us

addressed to [name of Bank along with branch address] and delivered at our above

branch which shall be deemed to have been duly authorised to receive the said

notice of claim.

10. It shall not be necessary for the Authority to proceed against the said Bidder before

proceeding against the Bank and the guarantee herein contained shall be enforceable

against the Bank, notwithstanding any other security which the Authority may have

obtained from the said Bidder or any other person and which shall, at the time when

proceedings are taken against the Bank hereunder, be outstanding or unrealised.

11. We, the Bank, further undertake not to revoke this Guarantee during its currency

except with the previous express consent of the Authority in writing.

12. The Bank declares that it has power to issue this Guarantee and discharge the

obligations contemplated herein, the undersigned is duly authorised and has full

power to execute this Guarantee for and on behalf of the Bank.

13. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be

restricted to Rs. *** (Rupees ***** only). The Bank shall be liable to pay the said

amount or any part thereof only if the Authority serves a written claim on the Bank

in accordance with paragraph 9 hereof, on or before [*** (indicate date falling

days after the Bid Due Date)].

Signed and Delivered by ………………………. Bank

By the hand of Mr./Ms. …………………….., its ………………….. and authorised official.

(Signature of the Authorised Signatory)

(Official Seal)