ANNUAL SERVICE CONTRACT FOR GENERAL CLEANING & OFFICE KEEPING WORK IN NEW PALANPUR CIRCLE OFFICE, GEKC TRAINING CENTER, RSO OFFICE & PALANPUR DIVISION-2 BUILDING AT UGVCL CAMPUS PALANPUR

Name of work :- Annual service contract for General cleaning & office keeping Work in NEW

Palanpur Circle Office, GEKC Training Center, RSO office & Palanpur Division-2 building at UGVCL

Campus palanpur.

Sr. Description QTY. RATE UNIT AMOUNT

Engaging Un-skilled man-power for general cleaning for item

No 01 to 03 for Cleaning of office buildings, open area, Toilets,

bath room etc., for house keeping related all works that are

conversant with such all work in New palanpur circle office

campus premises for entire buildings/person as per

requirement & instruction. Labor engaged should be remains

present as per working Hrs fixed i.e. 8.00 hrs to 13.00 hrs and

14:30 hrs to 16.00 hrs. In morning session all labor should work

in respective blocks but in afternoon session they have to work

in team as decided by EIC. The work includes cleaning office

floor area, open areas as well as monsoon gutters for all

working days in a month.--all work done as per Annexure B

1 For Ground & first floor of Circle office, Jan seva Kendra office, 576.00 303.63 Nos(Half

conference hall, GEKC Training Center, RSO office including Day)

toilet blocks, floors and stairs [If any] and dry cleaning work,

open area of store section etc. (Morning Session)

As per Annexure A

2 1)For Ground & first floor of Circle office and second floor of 864.00 607.26 Nos(Full

palanpur division 2 office , Jan seva Kendra office, conference Day)

hall including toilet blocks, floors and stairs [If any] and dry &

wet cleaning work, open area of store section etc. (Morning

Session) 2) For cleaning parking stand & terrace

cleaning of all building of campus, jala bava, drainage line

cleaning, of Circle & Division office building, Modular furniture,

low height & all kind of partitions cleaning , frame of Door,

window, Glass [both side] of door & window cleaning and other

house keeping related activities such as Dumping waste in

dumping pits, etc.- also available on GF & FF & SF for general

office used sweeper when suddenly requirement (Full Day)-all

work done as per Annexure B, Labor engaged should be

remains present as per working Hrs fixed i.e. 8.00 hrs to

hrs and 13:30 hrs to 16.00 hrs

As per Annexure A

Supervisor to take responsbility & manage all labours work 288.00 619.39 Nos(Full

related monitaring and maintaining work schedule of labors & Day)

daily register of labors. Also he has to cleaning work in full day

3 team as decided by E.I.C.(Full Day)-all work done as per

Annexure B, Labor engaged should be remains present as per

working Hrs fixed i.e. 8.00 hrs to 13.00 hrs and 13:30 hrs to

As per Annexure A

Save Energy for Benefit of Self and Nation

Circle Office,Near Aroma Circle,Abu High way,Palanpur-385001

4 Supply of good quality of office keeping material as per 12.00 7351.69 Month

annexure C PLN CO & PLN DO

Rate Earlier approved in UGVCL Palanpur CO vide PR

5 Transportation of swept waste, debris/unwanted materials like 12.00 800.00 Trip

brickbat debris, branches of trees, broken tiles etc. as directed

by EIC including loading and throwing away all materials at

suitable place outside the premises up to 10.00 Kms lead by

tractor trips/as directed by EIC

Rate approved in line of previously approved (PR No:-644535)

6 Hiring Of Mason/Carpenter/Painter & Other Worker For 70 633.95 NO

Campus & Other Office Work.

7 Purchase of all kinds of material Over & Above As instructed 1 200000.00 NO

By Competent Authority.

Total Estimated amount Rs.

Welfare Cess 1% on A = B

Total (A+B) = C

(on RCM)GST Add 18% of Estimate cost on C = D

Total Including Welfare and GST (C+D) =E

Successful bidder has to pay all dues to workers as per prevailing

labour laws &produce original documents as and when demanded by

authorities. Ignorance of labour laws or failure to consider them while

quoting his rate will not absolve party towards complying prevailing

labor laws. The contractor shall at his own expense comply with all

labour laws & keep MGVCL indemnified in respect thereof.

Payment shall be released in RA bills at rates shown against actual

laborers utilized.The contractor shall have to produce documents for

having paid, the statutory & labour laws dues amount to Govt. in

subsequently monthly basis. At time of final bill the contractor has to

make payment to Govt. authorities & produce the receipts/challans

along with the Bill against which the final payment shall be released.

In final bill the contractor has to submit details of payment received

3 from UGVCL & same should reconcile with amount actually paid to

Laborer’s/Govt.

Labour wages are revised by labour department every year w.e.f 1st

April & 1st October. Price variation due to such increase/decrease

4 shall be payable considering basic rate as on 01.04.2023 for un-

skilledcategory Rs.452.00+35.00=487.00 & Semi-skilled

462.00+35.00=497.00 as applicable from time to time.

The % rate quoted & accepted by UGVCL shall apply on price variation

Tenders are invited on % claim by contractor & bidder who offers

6 minimum % will be considered as L-1.

Party has to quote on % basis on total amount of order.

Party has to quote on % basis on total amount of order.

As & when additional manpower/quantity is required, bidder shall

8 provide at the same rate & terms of tender mentioned in schedule B

Save Energy for Benefit of Self and Nation

Circle Office,Near Aroma Circle,Abu High way,Palanpur-385001

Rates are excluding GST. GST shall be reimbursed on submission of all

9 original challans / as per Govt.prevailing rules

In furture as and when additional manpower required or required to

10 be discontinue you have to provided/discontinue the same with same

terms and condtion.

For absent of person, recevory of 15% amount per day per person

shall be levied from bill as penalty amount, if labour failed to do work

as per annexure B and complained rasied from sectiona head of

respective office than Rs 100.00 per occasion will be recovered as fine

If contract is awarded to contractor, he has to obtained Group

Insurance Policy from suitable insurance agency or they are registered

12 under ESI Act. In addition, whenever, ESI Act is applicable and

contractor has obtained ESI registration, no need to obtain Group

Insurance Policy separately.

If a firm quoted NIL service charge/consideration or quotes below

13 (negative) the estimast, such bids shall be treated as un responsive

and will not be considered.

Signature of the Contractor Superintending Engineer

(With rubber stamp/seal of the company) Circle Office, Palanpur