Tender ID

CPPP

Active

Services

Info. Tech. Services

RATE CONTRACT FOR SUPPLY OF EXAMINATION ANSWER BOOKS, SCANNING, DIGITAL ARCHIVING AND ON-SCREEN /AI-ASSISTED EVALUATION OF ANSWER BOOKS

Banaras Hindu University

Controller of Examinations, BHU | Varanasi, Uttar Pradesh

Amount: ₹1.8 CrCloses: 20 Nov 2026

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Timeline

Published30 Oct 2026
Pre-Bid Meeting7 Nov 2026
Submission Opens9 Nov 2026
Closes20 Nov 2026
Bid Opening21 Nov 2026

Corrigenda

Corrigendum

1 updatesLatest on 4 Nov 2026

Tender Value

₹1.8 Cr

EMD Value

₹8.8 L

Closing Date

20 Nov 2026, 5:00 pm

Tender Inviting Organisation

Name

Ajay Kumar Ray Assistant Registrar (Exam I)

Address

Office of the of the Controller of Examinations, Banaras Hindu University, Varanasi . Mobile No 9415624821,Email id [email protected]

Work Description

RATE CONTRACT FOR SUPPLY OF EXAMINATION ANSWER BOOKS, SCANNING, DIGITAL ARCHIVING AND ON-SCREEN /AI-ASSISTED EVALUATION OF ANSWER BOOKS

Tender Information

Tender ID

2026_BHU_932477_1

Reference Number

BHU/CE/2026-27/344

Tender Type

Open Tender

Product Category

Info. Tech. Services

Form of Contract

Supply

Period of Work

365 days

Location

Controller of Examinations, BHU

Source Website

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Eligibility / Pre-Qualification

Please refer Tender documents.

Documents Required

18 documents required · 18 mandatory

Fee/PreQual/Technical

RequiredEarnest Money Deposit in the form of DD/FDR (.pdf)

RequiredSelf-attested copy of Registration certificates etc. of the firm,PAN,GSTIN (.pdf)

RequiredSelf-attested copy of Start-up registration/ status (.pdf)

RequiredCompliance regarding Scope of services to be provided by the service provider (.pdf)

RequiredCompliance regarding Activities and Responsibilities of the service provider (.pdf)

RequiredCompliance regarding Ownership Data,Exit Management, Payment Schedule, Mode of Payment, Taxes and Du (.pdf)

RequiredCompliance regarding Limitation of Liability towards the University, Liquidated damages, Conflict of (.pdf)

RequiredCompliance regarding Handover Clause Applicable Clause Penalty (.pdf)

RequiredCompliance regarding Termination Resolution of Disputes No Price Alteration Others (.pdf)

RequiredDocument attached as stated in the section Q Minimum Eligibility Requirement section from Sl. No. 1 (.pdf)

RequiredDocument attached supporting to the Technical Marking Format from Sl. No. 1 to 11 (.pdf)

RequiredAnnexure A to E (.pdf)

RequiredAnnexure H to N (.pdf)

RequiredAnnexure P to U (.pdf)

RequiredAny other requirements, if stipulated in bid document or if considered relevant by the Bidder (.pdf)

Finance

RequiredFinancial Bid (BOQ) (.xls)

RequiredAnnexure F Financial Cover letter (.pdf)

RequiredPricebrekup (.pdf)

Fee & Financial Details

Tender Fee Amount

₹0

EMD Fee Amount

₹8.8 L

EMD Fee Exemption Allowed

Yes

Pre-Bid Meeting

Meeting Place

Controller of Examinations

Important Dates

Last Activity

30 Oct 2026

Published

30 Oct 2026

Bid Opening

21 Nov 2026

Download Starts

30 Oct 2026

Download Ends

20 Nov 2026

Submission Starts

9 Nov 2026

Clarification Period

30 Oct 2026 - 4 Nov 2026

Pre-Bid Meeting

7 Nov 2026

Bill of Quantities

Item WiseBoQ_Ver3.0INR

BoQ1 (4 items)

Sl No	Description	Qty	Unit	Est. Rate	Est. Amount
1RATE CONTRACT FOR SUPPLY OF EXAMINATION ANSWER BOOKS,SCANNING, DIGITAL ARCHIVING AND ON-SCREEN / AI-ASSISTED EVALUATION OF ANSWER BOOKS
1.1	Supply of complete 40-page Examination Answer Book, (with barcode/QR code, OMR/ICR-compatible candidate information panel, 70 GSM inner pages with 2 coloured cover pages and prescribed features including security features), including design, printing, serialization, binding, packing, transportation, etc. as approved by the University.(As Per Tender)	1	Per Answer Book	-	-
1.2	Printing and Supply of 12 page (with 2 coloured cover pages) Supplementary Answer Book as detailed above in description at Point No.1. (As Per Tender)	1	Per Answer Book	-	-
1.3	Scanning, Digitization, Image Processing, Indexing, Secure Digital Archival, Retrieval, Hosting and Operation of the On-Screen Evaluation (OSE) Platform, Workflow Management, Examiner/User Management, Audit Trail, Reports, Dashboards, Technical Support, System Maintenance, Data Backup, Disaster Recovery and all associated services required for digital evaluation of examination answer books as per the University's requirements. The quoted rate shall also include support for re-evaluation, scrutiny, challenge evaluation, retrieval of archived answer books, reassignment of answer books to evaluators, generation of revised reports/results along with the various requirements specified in the Bid under scope of work, responsibility of the Bidder as well as other terms and conditions(As Per Tender)	1	Per Answer Book Processed	-	-
1.4	Scanning, Digitization, Image Processing, Indexing, Secure Digital Archival, Retrieval, Hosting and Operation of the AI-Assisted Evaluation (OSE) Platform, Workflow Management, Examiner/User Management, Audit Trail, Reports, Dashboards, Technical Support, System Maintenance, Data Backup, Disaster Recovery and all associated services required for digital evaluation of examination answer books as per the University's requirements. The quoted rate shall also include support for re-evaluation, scrutiny, challenge evaluation, retrieval of archived answer books, reassignment of answer books to evaluators, generation of revised reports/results along with the various requirements specified in the Bid under scope of work, responsibility of the Bidder as well as other terms and conditions(As Per Tender)	1	Per Answer Book Processed	-	-

Documents

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Tender Page Snapshot

details.html

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NIT Documents

Tendernotice_1.pdf

PDF • 0.38 MB

Work Item Documents

BOQ_979950.xls

BOQ • 0.28 MB

Bid_Document.pdf

Tender Documents • 2.41 MB

Corrigendum Documents

corri_ce.pdf

PDF • 0.39 MB

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Sl No	Description	Qty	Unit	Est. Rate	Est. Amount
1RATE CONTRACT FOR SUPPLY OF EXAMINATION ANSWER BOOKS,SCANNING, DIGITAL ARCHIVING AND ON-SCREEN / AI-ASSISTED EVALUATION OF ANSWER BOOKS
1.1	Supply of complete 40-page Examination Answer Book, (with barcode/QR code, OMR/ICR-compatible candidate information panel, 70 GSM inner pages with 2 coloured cover pages and prescribed features including security features), including design, printing, serialization, binding, packing, transportation, etc. as approved by the University.(As Per Tender)	1	Per Answer Book	-	-
1.2	Printing and Supply of 12 page (with 2 coloured cover pages) Supplementary Answer Book as detailed above in description at Point No.1. (As Per Tender)	1	Per Answer Book	-	-
1.3	Scanning, Digitization, Image Processing, Indexing, Secure Digital Archival, Retrieval, Hosting and Operation of the On-Screen Evaluation (OSE) Platform, Workflow Management, Examiner/User Management, Audit Trail, Reports, Dashboards, Technical Support, System Maintenance, Data Backup, Disaster Recovery and all associated services required for digital evaluation of examination answer books as per the University's requirements. The quoted rate shall also include support for re-evaluation, scrutiny, challenge evaluation, retrieval of archived answer books, reassignment of answer books to evaluators, generation of revised reports/results along with the various requirements specified in the Bid under scope of work, responsibility of the Bidder as well as other terms and conditions(As Per Tender)	1	Per Answer Book Processed	-	-
1.4	Scanning, Digitization, Image Processing, Indexing, Secure Digital Archival, Retrieval, Hosting and Operation of the AI-Assisted Evaluation (OSE) Platform, Workflow Management, Examiner/User Management, Audit Trail, Reports, Dashboards, Technical Support, System Maintenance, Data Backup, Disaster Recovery and all associated services required for digital evaluation of examination answer books as per the University's requirements. The quoted rate shall also include support for re-evaluation, scrutiny, challenge evaluation, retrieval of archived answer books, reassignment of answer books to evaluators, generation of revised reports/results along with the various requirements specified in the Bid under scope of work, responsibility of the Bidder as well as other terms and conditions(As Per Tender)	1	Per Answer Book Processed	-	-

Sl No

Description

Qty

Unit

Est. Rate

Est. Amount

1RATE CONTRACT FOR SUPPLY OF EXAMINATION ANSWER BOOKS,SCANNING, DIGITAL ARCHIVING AND ON-SCREEN / AI-ASSISTED EVALUATION OF ANSWER BOOKS

1.1

Supply of complete 40-page Examination Answer Book, (with barcode/QR code, OMR/ICR-compatible candidate information panel, 70 GSM inner pages with 2 coloured cover pages and prescribed features including security features), including design, printing, serialization, binding, packing, transportation, etc. as approved by the University.(As Per Tender)

Per Answer Book

1.2

Printing and Supply of 12 page (with 2 coloured cover pages) Supplementary Answer Book as detailed above in description at Point No.1. (As Per Tender)

Per Answer Book

1.3

Scanning, Digitization, Image Processing, Indexing, Secure Digital Archival, Retrieval, Hosting and Operation of the On-Screen Evaluation (OSE) Platform, Workflow Management, Examiner/User Management, Audit Trail, Reports, Dashboards, Technical Support, System Maintenance, Data Backup, Disaster Recovery and all associated services required for digital evaluation of examination answer books as per the University's requirements. The quoted rate shall also include support for re-evaluation, scrutiny, challenge evaluation, retrieval of archived answer books, reassignment of answer books to evaluators, generation of revised reports/results along with the various requirements specified in the Bid under scope of work, responsibility of the Bidder as well as other terms and conditions(As Per Tender)

Per Answer Book Processed

1.4

Scanning, Digitization, Image Processing, Indexing, Secure Digital Archival, Retrieval, Hosting and Operation of the AI-Assisted Evaluation (OSE) Platform, Workflow Management, Examiner/User Management, Audit Trail, Reports, Dashboards, Technical Support, System Maintenance, Data Backup, Disaster Recovery and all associated services required for digital evaluation of examination answer books as per the University's requirements. The quoted rate shall also include support for re-evaluation, scrutiny, challenge evaluation, retrieval of archived answer books, reassignment of answer books to evaluators, generation of revised reports/results along with the various requirements specified in the Bid under scope of work, responsibility of the Bidder as well as other terms and conditions(As Per Tender)

Per Answer Book Processed