Bi-Annual Rate Contract (Bi-ARC) for Transportation of structure material ,Tower material ,steel, power/control cable, conductor, earth wire and sub-stations various equipment’s from GETCOs nearest/any store centre/sub-station/any destination to another destination/ store/sub-station /lines and location including loading and unloading under Circle office Amreli , GETCO- for 02(Two) Years

1 Technical Bid

2 Tender Notice

3 Special Instruction to the bidders

4 Check List of Documents for Online Bid Submission by Bidder

5 Qualifying requirements for bidders QR

6 Scope of Work

7 Safety Clause (Penalty Clause)

8 Work & Safety Regulations.

9 Annexure –A, Safety a habit

10 General commercial condition GCC

11 Special commercial condition

12 Terms & condition regarding industrial laws and other related matters.

13 General Technical condition

15 Integrity pact

16 Annexure-I ,II & III

17 Schedule 1 to

18 Safety Cum Indemnity Bond

19 Indemnity Bond

20 Performa for contract agreement

21 Bank Guaranty format

22 LOI/AT acceptance format

23 EMD refund application format

24 Price Bid (Schedule-B)

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Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 3/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

E-Tender Notice No. AMR/CO/CMC-AM/28/2025-26

Superintending Engineer, Transmission Circle GETCO Amreli invites “On line Tenders” (e-

tendering) for the work of “Bi-Annual Rate Contract (Bi-ARC) for Transportation of structure

material ,Tower material ,steel, power/control cable, conductor, earth wire and sub-stations various

equipment’s from GETCO’s nearest/any store centre/sub-station/any destination to another

destination/ store/sub-station /lines and location including loading and unloading under Circle

office Amreli , GETCO- for 02(Two) Years” from registered contractors in appropriate class with

GETCO and who has executed similar nature of work successfully as mentioned in Qualification

requirement criteria given in the tender document. Bidders should fulfill all the qualification

criteria. Otherwise their bids will not be considered & price bid will not be opened. All the bidders

should have valid e-tender vender registration.

Tender papers & specifications may be down loaded from web site https://getco.nprocure.com (for

view, download and online submission) and GUVNL/ GETCO websites www.getcogujarat.com (for

view & download only).

Payment of Tender Fee as well as EMD Shall be accepted through RTGS/NEFT/Online mode Only. “All

the relevant documents of tender to be submitted online only’’

Name of work Estimated Total Tender EMD Amount Appropria

Cost in Rs. Time fee Rs. for MSME /Non te class

(Including limit (Non- MSME unit in

GST @ 18% ) refunda Rs.

Bi-Annual Rate Contract (Bi-

ARC) for Transportation of

structure material ,Tower

material ,steel,

power/control cable, EMD

conductor, earth wire and

sub-stations various (Rs.

5000.00 For MSME unit is GETCO

equipment’s from GETCO’s Rs.70000

82,60,000.00 + CGST @ registered

nearest/any store 24 Month and

9% Rs. contractor

centre/sub-station/any (Bi-ARC)

450.00 + For Non- MSME of any

destination to another SGST @ unit is Rs.80000 class

destination/ store/sub- 9% Rs.

station /lines and location 450.00)

including loading and

unloading under Circle

office Amreli , GETCO- for

On line (e-tendering) tender/offer submission last date up to 16:00 hours

only (This is mandatory)

Date of opening of online technical bid (Preliminary stage) – online opening at

16:30 hrs. (if possible)

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Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

After evaluation of

3 Tentative Date of on – line opening of Price bid

Note : Payment of Tender Fee as well as EMD Shall be accepted through RTGS/NEFT /Online Only.No

any physical submission require.

1. All the relevant documents as per requirement of the tender to be submitted online i.e.

Technical bid, Qualification requirement data, detail specification Tender Fee plus GST as

applicable and EMD. Otherwise the offer will not be considered and no any further

communication in the matter will be entertained.

2. It is mandatory for all the bidders to submit their all require tender documents, Tender

Fees and EMD by on-line (e-tendering) .

3. The bidders are required to fill up all the online appendices (annexure)/forms. This is intended

for transparency and speedy evaluation of the bids. Instead of simply confirming, the bidder

shall fill in the particulars against appropriate place in respect of each line appearing in each

online annexure.

(In the absence of required details in the online annexure, the corporation has every right to

evaluate the bids accordingly and bidder cannot raise any objection against any point during

4. Bidders are requested to remain in touch with the web site for any amendment/ corrigendum

or extension of due date etc.

5. In case short submission of documents with bid and / or clarification if any required from the

bidder the required details / documents may be asked from bidder by E-mail/ physical form.

6. Tender Fee and EMD in form of DD/Banker’s Cheque/Pay Order/ Bank Guarantee are not

allowed. If bidder submit the DD/ Banker’s Cheque/Pay Order/ Bank Guarantee for Tender

Fee and EMD, in that case the same tender will be not considered.

7. The Earnest Money Deposit and tender fee plus GST as applicable will be accepted only by

RTGS/NEFT/online only in favour of “GUJARAT ENERGY TRANSMISSION CORPORATION

LTD.AMRELI” As per given bank detail. Tender without EMD and tender fees shall be rejected.

8. payment through RTGS/NEFT bidder has to mail following details:

Sr. Required Details Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee / EMD)

After payment of Tender fees and EMD through RTGS/NEFT bidder has mail detail To:

[email protected] , [email protected] and

[email protected]

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Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Bidder has to provide all above details on the same date of payment so that receipt can

 Bank Detail for RTGS/NEFT payment

Sr. Particulars Requisite Details

1 Name of Bank State Bank of India

2 Name of Branch Library Chowk - Amreli

4 IFSC Code SBIN0060030

5 Name of Account The Superintending Engineer, TR GETCO,Amreli

9. Bidder has to upload scanned copies of original (Notarized / self-attested copies of

original –as specified in tender document) documents with bid and no physical

documents to be submitted by bidder. All the online Annexures and price bid, other

tender documents must be submitted/attached online only.

10. The GETCO reserves the right to award the work to one or more bidders, considering

their technical and financial capacity OR to reject any or all tenders or accept any tender

without assigning any reason thereof.

Any technical questions, information and clarification that may be required pertaining to this enquiry should

be referred to: The Superintending Engineer , Gujarat Energy Transmission Corporation Limited.

Circle office Amreli.

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer,

GETCO,Circle office-Amreli

To view the PDF file please use “Acrobat Reader” software which can be downloaded from ‘Adobe” website.

To view the PDF file please use “Acrobat reader” software which can be downloaded from “Adobe” website.

In case bidder needs any difficulty in accessing/submission of on line bid/ clarification or if training

required for participating in online tender, they can contact the following office:

(n) Procure Cell, (n) code solutions-A division of GNFC Ltd.,

403, GNFC Infotower, S.G.Road,

Bodakdev Ahmedabad-380054 (Gujarat)

Fax: 079-26857321/ 40007533, Email: [email protected]

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 6/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

SPACIAL INSTRUCTIONS TO THE BIDDERS

1. Payment of Tender Fee: (Non-Refundable)

1. Payment of Tender Fees will be accepted online i.e. by RTGS/NEFT/Online only.

2. Tender Fee in form of DD/ Banker’s Cheque/Pay Order/Bank Guarantee/Cheque are not allowed. If

bidder submit the DD/ Banker’s Cheque/Pay Order/Bank Guarantee/Cheque for Tender Fee and

EMD, in that case the same tender

will not be considered

2. Payment of Earnest Money Deposit (EMD):

1. Payment of Earnest Money Deposit (EMD) will be accepted online i.e. by RTGS/NEFT/Online only.

2. Earnest Money Deposit (EMD) in form of DD/Banker’s Cheque/Pay Order/ Bank

Guarantee/cheque are not allowed. If bidder submit the DD/Banker’s Cheque/Pay Order/

Bank Guarantee/Cheque for Tender Fee and EMD, in that case the same tender will not be

3. Documents with Bid submission:

 Bidder has to upload scanned copies of original (Notarized/ Self attested copies of original –

as specified in tender document) documents with bid and no physical documents to be called

 In case of short submission of documents with bid and/ or clarification if any required from the

bidder, the required details/ documents may be asked from bidder in physical for n-procure invited

 It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF form)

remain legible (readable) and should not be password protected.

 All online bid Annexures & Tender Evaluation Checklist (QR) should be clearly filled. For any

differences or wrong entry bidder shall be sole responsible for that documents.

 The bidders are required to fill up all the online appendices (annexure)/forms. This is intended for

transparency and speedy evaluation of the bids. Instead of simply confirming, the bidder shall fill in

the particulars against appropriate place in respect of each line appearing in each online annexure.

 In the absence of required details in the online annexure, the corporation has every right to evaluate

the bids accordingly and bidder cannot raise any objection against any point during evaluation.

 All others Terms & Conditions of the original tender will remain unchanged.

 It is, therefore, requested to follow above amendment guidelines scrupulously for all tenders invited

through online, please.

 By bidding online, the bidder is deemed to have read, understood and accepted all the terms

and conditions mentioned in the tender.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 7/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Check List of minimum documents require for Online bid Submission by Bidder

Name of require Documents Name of PDF file

Scan copy of online payment receipt of Tender 1.Tender fee

Scan copy of online payment receipt of Tender 2.Tender EMD

3. GETCO registered

3 GETCO registered contractor certificate

Copy of GST Registration. GST No. must be 5. GST Registration

5 Copy of PAN Card 6. PAN Card

Latest Bank Solvency Certificate of any 7. Bank Solvency Certificate

6 Scheduled Bank of a sum of minimum 20% of

Copy of last three years ITR, balance sheet 8. ITR, balance sheet and

7 profit loss statement

and profit loss statement

8 Copy of PF Registration 9. PF Registration

9 Copy of latest EPF paid challan. 10. EPF paid challan

10 Integrity Pact 11.Integrity Pact

11 Annexure-I 12. Annexure-I

12 Annexure-II and III 13. Annexure-II and III

Schedule 1 to 7 14. Schedule 1 to

13 ( submit on firms letter-head with stamped &

15. Details of partners/

Details of partners/ Directors of the

Directors of the

14 Firm/Company. Partnership Deed if

Firm/Company. Partnership

Deed if applicable

Copy of Notarized Power of Attorney as the 16. Power of Attorney

Duly attested copy of MSME registration (If 17. MSME registration

Copy of Work Orders for relevant work 18. Work Orders

experience including Schedule-B

Work Completion Certificates) for the Work 19. Work Completion

Orders of relevant work experience Certificates

Scan copy of Self-attested Tender document 20. Tender signed copy

19 i.e. signed on each pages (preferably digitally

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Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Technical Qualification Requirement Criteria

The bidder should satisfy following minimum technical requirements….

1. Registration: The bidder shall be strictly a GETCO registered contractor of any class.

2. Technical criteria:

A)Experience : Contractor should produce evidence of having experience in executing similar nature of

jobs in last 05 financial year along with the documentary evidence, preferably photo copy of orders

secured from GETCO / Central / State Government / Railway / Semi- Government and satisfactory

completion certificate from respective departments. Sub Contract experience will not be permitted/

1) Based on the Hon’ble Supreme Court judgment date.9/11/2005 directing all the State Government

to ensure that the motor vehicles carry only the specified weight and if any excess weight is carried,

the same should be off loaded.

2) In view of above directions, it is mandatory that the transporter should place trailer having

appropriate registered laden weight as per the weight of the equipment and materials etc.

3) In any case articulated semi-mechanical trailer can be placed for equipment and materials etc

where the gross vehicle weight does not exceed than as required = weight of equipment and

materials plus weight of articulated semi-mechanical trailer.

4) And where the gross vehicle weight as required, only hydraulic axle modular platform trailer should

be placed depending upon the weight of the equipment and materials etc.

Financial Qualification Requirement Criteria

1. Payment of Tender fee and EMD through Online mode of Payment only.

2. Copy of GST Registration. GST No. must be online active

3. Copy of PAN Card

4. Latest Bank Solvency Certificate of any Scheduled Bank of a sum of minimum 20% of Bid Value.

5. Details of partners/ Directors of the Firm/Company. Partnership Deed (If applicable).

6. Copy of Notarized Power of Attorney as the case may be.

7. Duly attested copy of MSME registration (If applicable)

8. Copy of last three years’ ITR

9. Copy of balance sheet and profit loss statement of last three years

10. Under taking in respect of reference to NCLT under Insolvency & Bankruptcy Code.

HR Qualification Requirement Criteria :

1. Copy of PF Registration

2. Copy of latest EPF paid challan.

Above qualification criteria is for techno-commercial-HR scrutiny after opening the technical bid. However, the

GETCO reserves the right to award the work to one or more bidders, considering their technical and financial

capacity OR to reject any or all tenders or accept any tender without assigning any reason thereof.

NOTE:- Along with above QUALIFICATION requirement, bidder should submit,

1. Filled Annexure-I, Annexure-II, Annexure-II, Integrity pact, and Schedule 1 to 7 on company’s letter

pad and attached on line in n-procure.

2. EMD refund application on company’s letter pad with stamp and sign as per given in tender

3. All documents should be submitted duly self-attested by the bidder in online through n-Procure

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 9/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

GENERAL CONDITION FOR WORK.

1. The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely covering

all the services specified under the accompanying Technical Specifications.

2. The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, technical Data

Sheets and specified elsewhere.

3. The scope of work is “Bi-Annual Rate Contract (Bi-ARC) for Transportation of structure material

,Tower material ,steel, power/control cable, conductor, earth wire and sub-stations various

equipment’s from GETCO’s nearest/any store centre/sub-station/any destination to another

destination/ store/sub-station /lines and location including loading and unloading under Circle

office Amreli , GETCO- for 02(Two) Years.” as per standard specification and standard practice of

GETCO and as per EIC.

4. The above work shall be done as per GETCO’s approved drawing/layout.

5. Necessary field quality plan of GETCO shall be implemented and necessary documentation shall also

be maintained as per GETCO’s norms and instruction of EIC. If required field quality plan shall be

available at field offices.

6. During the work of safety check list shall be followed. Necessary check list will be available at our

7. Successful bidder has to appoint site Engineer to maintained site register & FQP as per ISO.

8. All work should be done accordingly to ISO & FQP and all require documents including Filled FQP,

testing results etc. should be submitted while handing over the completed work.

9. The quantity mentioned in price bid is tentative and may vary in actual work order.

10. Execution of the Work As per schedule-B

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Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Safety Clause - (Penalty clause)

1. The Contractor shall follow and comply with all GETCO Safety Rules, relevant provisions of applicable

laws pertaining to the safety of workmen, employees, plant and equipment as may be prescribed from

time to time without any demur, protest or contest or reservations. In case of any discrepancy between

statutory requirement and GETCO Safety Rules referred above, the latter shall be binding on the

Contractor unless the statutory provisions are more stringent.

1. In case if any safety related fatal Elect. / Mech. accident occurred to any employee of agency

or outsider due to negligence or non-compliance of GETCO safety norms then in addition to

the compensation and liability as per statutory requirement, contractor / agency shall be

penalized as under:

Sr. No Amount of Contract in Rs. Penalty amount per person

1 Up to Rs. 1 Lac Rs. 5000/- plus GST as applicable

2 Above1 Lac to Rs. 10 Lacs Rs. 40000/- plus GST as applicable

3 10 to Rs. 100 Lacs Rs. 100,000/- plus GST as applicable

1.0 % of contract value plus GST as

1. The contractor shall inform concerned Ex. Engineer Const/TR in writing within 24 hours of

fatal/Non-fatal accident occurred to human being.

2. The GETCO investigating officer findings in to accident shall be final and binding to the contractor

3. Safety Requirement:

i) Kick off Meeting exclusively for safety shall be done in each contract in presence of contractor’s

site in charge and supervisor. Safety document shall be handed over and vital safety norms and

key points of safety related to project shall be explained and recorded for commitment by erection

contractor. Such records are mandatory for clearing first erection bill.

ii) During site visit by GETCO official of Executive Engineer and above rank, the following checks

during execution of work shall be covered.

I. Safety equipment available and utilize.

(b) Safety belt.

(c)Safety shoes.

(d) Live line Voltage detector

II. Safety procedure adopted.

(a) Permit to work

(b) Earthing at the place of work.

(c) Adequate supervision.

III. T & P physical Check. (Healthiness and Quality)

(a) P. P. rope.

(b) Wire rope and sling.

(c) Earthing rod

IV. If above-mentioned safety requirements found violated in any of the above three

conditions shall attract penalty of Rs.1000/-per occasion. (Max.Rs.3000/--for violation of

three conditions)

V. During subsequent visit, if violation is found, then double penalty shall be deducted from

the bill of the Contractor/Agency.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 11/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

WORK & SAFETY REGULATIONS:

1. The contractor shall ensure proper safety of all the workmen, materials, equipment & plant &

belonging to him or to GETCO or to others, working at the site. The contractor shall also be

responsible for provision of all safety notices and safety equipment required both by the relevant

legislations and Engineer, as he may deem necessary.

2. All equipment used in construction and erection by contractor shall meet Indian/International

Standards and where such standards do not exist, the contractor shall ensure these to be absolutely

safe. All equipment shall be strictly operated and maintained by the contractor in accordance with

manufacturer’s operation manual and safety instructions and as per guidelines/ rules of GETCO in

3. Periodical examinations and all tests for all lifting/ hoisting equipment & tackles shall be carried –

out in accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act

and associated Laws/Rules in force from time to time. A register of such examinations and tests

shall be property maintained by the contractor and will be promptly produces as and when desired

by Engineer or by the person authorized.

4. The contractor shall provide suitable safety equipment of prescribed standard to all employees and

workmen according to the need.

5. The contractor shall provide safe working conditions to all workmen and employees at the site

including safe means of access, railings, stairs, ladders, scaffoldings etc. the scaffoldings shall be

erected under the control and supervision of an experienced and competent person. The contractor

only shall use good and standard quality of material.

6. The contractor shall not interfere or disturb electric fuses, wiring and other electrical equipment

belonging to the owner / other contractors under any circumstances, whatsoever, unless expressly

permitted in writing to handle such fuses, wiring or electrical equipment.

7. Before the contractor connects any electrical appliances to any plug or socket belonging to the other

contractor or owner, he shall:

a. Satisfy the Engineer that the appliance is in good working condition;

b. Inform the Engineer of the max. current rating & voltage of the appliances;

c. Obtain permission of the Engineer detailing the sockets to which the appliances may be

8. The Engineer will not grant permission to connect until he is satisfied that;

a. The appliance is in good condition and is fitted with suitable plug

b. The appliance is fitted with a suitable cable having two earth conductors, ones of which shall

be an earthed metal sheath surrounding the cores.

9. No electric cable in use by the contractor/ Owner will be disturbed without prior permission. No

weight of any description will be imposed on any cable and no ladder or similar equipment will rest

against or attached to it.

10. No repair work shall be carried out on any live equipment. The equipment must be declared safe

by the Engineer and a permit to work shall be issued by the Engineer before any repair work is

carried out by the contractor. While working on electric lines/ equipment, whether live or dead,

suitable type and sufficiently quantity of tools will have to he provided by the contractor to

electricians/ workmen/ officers.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 12/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

11. In case any accident occurs during the construction/ erection or other associated activities

undertaken by the contractor thereby causing any minor or major fatal injury to his employees due

to any reason, whatsoever, it shall be the responsibility of the contractor provide medical facility /

treatment & to promptly inform the same to the Engineer in prescribed form and to also to all the

authorities envisaged under the applicable laws.

12. The Engineer shall have the right at his sole discretion to stop the work, if in his opinion the work

is being carried out in such a way that it may cause accidents and endanger the safety of the persons

and/or property and/or equipment. In such cases, the contractor shall be informed in writing about

the nature of hazards and possible injury/ accident and he shall comply to remove shortcomings

promptly. The contractor after stopping the specific work can, if felt necessary, appeal against the

order of stoppage of work to the Engineer within 3 days of such stoppage of work and decision of

the Engineer in this respect shall be conclusive and binding on the contractor.

13. The contractor shall not be entitled for any damages/ compensation for stoppage of work due to

safety reasons and the period of such stoppage of work will not be taken as an extension of time for

completion of work and will not be the ground for waiver of levy of liquidated damages.

14. it is mandatory for the contractor to observe during the execution of the works, requirements of

safety rules which would generally include but not limited to following;

a. Each employee shall be provided with initial indoctrination regarding safety by the contractor,

so as to enable him to conduct his work in a safe manner.

b. No employee shall be given a new assignment of work unfamiliar to him without proper

introduction as to the hazards incident thereto, both himself & his fellow employees.

c. Employee must not leave naked fires unattended, smoking shall not be permitted around fire

prone areas and adequate firefighting equipment shall be provided at crucial location.

d. There shall be a suitable arrangement at every work site for rendering prompt and sufficient first

aid to the injured.

e. Requirements of ventilation in underwater working to licensed and experienced divers, use of

gumboots for working in slushy or in inundated conditions are essential requirements to be fulfilled.

15. The contractor shall follow and comply with all GETCO safety Rules, relevant provisions of

applicable laws pertaining to the safety of workmen, employees, plant and equipment as may be

prescribed from time to time without any demur, protest or contest or reservations. In case of any

discrepancy between statutory requirement and GETCO safety rules referred above the latter shall

be binding on the contractor unless the statutory provisions are more stringent.

a. Fatal injury or accident Rs. 1,00,000/- per These are

Causing death person for death/ applicable

b. Major injuries or accident causing Rs. 20,000/- injury to any

25% or more permanent disablement per person person,

To workmen or employees

Permanent disablement shall have same meaning as indicated in workmen’s compensation Act. The

compensation mentioned above shall be in addition to the compensation payable to the workmen/

employees under the relevant provisions of the laws as applicable from time to time. In case the

owner is made to pay such compensation then the contractor is liable to reimburse the owner such

amount in addition to the compensation indicated above.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 13/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

OUR ENDEVOUR - Safety a habit

To create environment where Business Confidence is built through Best Business Practices and is fostered in

an atmosphere of trust and respect between providers of goods and services and their users for the ultimate

benefit of society a the nation, safety guidelines are agreed upon by the agency as under.

Safety is our prime concern and zero accident is our goal. In order to prevent the Accident, while execution

of works in indoor and outdoor systems of GETCO, the Following guideline and preventive measures are

Indoor safety precaution Outdoor safety precaution

The method of work required T&P and The method of work required T&P and

manpower should be discussed between manpower should be discussed between

GETCO supervisor, contractor’s supervisor GETCO supervisor, contractor’s supervisor

and gang leaders. and gang leaders.

Prior to execution of work a joint survey Prior to execution of work a joint survey

must be conducted by GETCO supervisor must be conducted by GETCO supervisor,

and contractor’s supervisor for risk contractor’s supervisor and DISCOM line

assessment. man in order to identify the following :

• Clearly identify the work location, to a. HT/LT line or tap line crossing under

distinguish between the equipment each span of line of the work.

that is dead and other equipment / b. Isolation point of each line crossing.

part that may be live. c. Each line crossing & isolation point

• Disconnect equipment from supply. under each span must be discussed and

• Protect against other live noted in maintenance register with

• Take special precautions when close to

bareconductors /Busbar.

Following safety guidelines are mandatory Contractor’s supervisor and GETCO

for all contractors operating in GETCO Supervisor must ensure all isolations

premises for Electrical, non-electrical & physically with adequate earthing

civil works. technically prior to give clearance to gang

1. The contractors must provide advance leader for taking up job.

planning of work to concerned in-charge

of substation in writing. While execution of stringing work, the

2. Before starting any work whether switch identified line crossing must be isolated

yard, “permit toallow to work” must be / de-energized and written clearance

taken from control room in-charge. should be obtained from concerned

3. Utilizing Electrical/non-electrical DISCOM supervisor.

Equipment, safety rules must be

implemented. The isolation of Tap line must be physically

4. If the work is to be carried out on seen and verified by Contractor and GETCO

day or public holiday, the necessary supervisor.

permission must be taken in advance,

requesting in writing. At D.O. fuse junction contractors person

5. Unwanted person including children of should be posted to ensure that no person

labours will not be allowed at working restore D.O. supply while work is under

site/ in the switchyard and in the execution

prohibited area.

6. Any electrical work or electrical Contractor’s supervisor must ensure that

connections to equipment for any other concern officer take LCP for EHV line and

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 14/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

work must be carried out by certified power line crossing.

electrician/wiremen with adequate size of

Wire through MCB as per I.E. Rule.

- Live penal area / bus bar must be

isolated and sealed / bifurcated with

red colour tape for visible warning.

- Display Board must hang on LCP

- Transformer must be switched off

whenever and wherever contractor and line

workers are not satisfied with isolation,

earthing or any equipment performance of

GETCO, it will be pointed out and work shall

begin only after resolution. Contractor shall

not take up job in absence of GETCO

authorized person. All wire temporary

connection & material whenever erection

activity has any connection and

disconnection work of bus bar, string bus.

All workers / labour of contractor & All workers / labour of contractor &

supervisors must use personal protective supervisors must use personal protective

equipment (PPE) during the work like equipment (PPE) during the work like

gloves, safety belt, Safety shoes, Helmet, gloves, safety belt, Safety shoes, Helmet,

earthing rods, etc, duly approved by GETCO. earthing rods, Live line detector etc, duly

approved by GETCO.

The local earthing must be done at the The local earthing must be done at the place

place of work before execution of any work. of work before execution of any work.

11 kV breaker in panel must be switched Circuit breaker opening is not an isolation

off and racked out only after ensuring no and isolator on either side must be opened.

voltage in breaker and without door No work during rains and cloudy weather

opening. condition.

Transmission line activities.

1) Used of Voltage detector to

2) Earthing at three point, local, left &

right side of bus bar / string bus.

3) Match line colour code with colour of

Local earthing of electrical equipments like

filter M/c, welding machine, testing kits etc.

Crane shall only be used for material

handling and erection. Working platform

shall only be used for work in switchyard.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 15/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

GENERAL COMMERCIAL CONDITIONS :-

1. Definition of Terms: “Owner” shall mean the Gujarat Energy Transmission Corporation Ltd, Vadodara or

any of its group companies i.e. GUVNL, GSECL, MGVCL, DGVCL, PGVCL, UGVCL and shall include its legal

representatives, successors and assigns.

2. The Gujarat Energy Transmission Corporation Ltd., Amreli hereinafter called ‘GETCO’/ ‘OWNER’

intends to receive bids for “Bi-Annual Rate Contract (Bi-ARC) for Transportation of structure

material ,Tower material ,steel, power/control cable, conductor, earth wire and sub-stations

various equipment’s from GETCO’s nearest/any store centre/sub-station/any destination to

another destination/ store/sub-station /lines and location including loading and unloading

under Circle office Amreli , GETCO- for 02(Two) Years” detailed in the accompanying specifications

in accordance with Terms and Conditions herein. The bids shall be prepared and furnished as per these

3. The validity of tender is 180 days from the date of opening of technical bid.

4. Earnest Money Deposit:

a. Bidders are requested to pay an earnest money deposit for Work (As per GUVNL Purchase Policy

2016) by RTGS/ NEFT/ Online mode for the amount as specified in the tender notice

b. Payment of Earnest Money Deposit (EMD) can be accepted by RTGS/NEFT/Online only.

c. Earnest Money Deposit (EMD) in form of DD/Banker’s Cheque/Pay Order/ Bank Guarantee are not

allowed. If bidder submit the DD/Banker’s Cheque/Pay Order/ Bank Guarantee for Tender Fee and

EMD, in that case the same tender will not be considered.

d. Tenders not accompanied by EMD shall be rejected.

e. If during the tender validity period, i.e. 180 days, the tenderer withdraws his tender, the EMD

shall be forfeited and the tenderer may be disqualified from tendering for future works of

f. The EMD will be returned promptly to the unsuccessful tenderer on receipt of EMD refund

application from the bidder. The EMD will be returned to the successful tenderer after he furnishes

the Security Deposit for performance and duly enters into the contract. If he fails to furnish the SD

or to execute the contract for the work offered to him, his EMD plus GST shall be forfeited and the

tenderer may be disqualified from tendering for further works for GETCO.

g. All the Bidders shall be required to pay EMD, except those who are exempted as per Industries &

Mines Department, GoG New Purchase Policy Resolution No. SPO/1095/2636(97) /CH dated

23.09.1997 for Small and Micro Scale Industries.

h. In cases, where EMD need not to be paid, valid exemption Certificates duly Notarized has to

be produced / attached in place of EMD documents as per the Tender Terms and Conditions.

i. The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries

of Gujarat State and holding subsequent registration with CSPO / NSIC / DGS&D, Registration

Certificates for the item under Tender will be eligible for exemption from payment of EMD on

submission of attested copies of their SSI (SSI/ MSME Part-II) & CSPO / NSIC / DGS&D Registration

Certificates in EMD Cover. This benefit of exemption will not be admissible if they take part in the

tender indirectly either through their dealers, agents, distributors or other intermediators.

j. The Certificates should indicate the manufacture of items offered.

k. Government or Semi-Government Organizations, which are being run departmentally & are not

Limited Companies, will be eligible for exemption from payment of EMD.

l. Participants not covered under these categories mentioned at Clause No. 4.9.3 will have to pay EMD

compulsory, as prescribed in tender notice, failing which the “Bid” will be treated as “Disqualified

Bid” and automatically stand as “Rejected Bid” at the time of opening of Preliminary / Technical Bid.

5. All commercial terms and conditions except rates shall be indicated in the technical & commercial bid

6. The Tenderers shall specifically note that the Tenders are invited on percentage basis only.

7. The tenderers will ensure submission of the Tenders duly filled in before the due date and time.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 16/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

8. Arithmetical error will be rectified on the following basis:

a. If there is a discrepancy between the unit price and the total price that is obtained by multiplying

the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If there

is a discrepancy between the total bid amount and the sum of total costs, the latter shall prevail and

the total bid amount will be corrected accordingly. If there is a discrepancy between work and

figures, the amount advantageous to the Owner will prevail. If the bidder does not accept the

correction of the errors as above, his bid will be rejected and the amount of EMD will be forfeited.

b. In the case of any inconsistency in the prices furnished in the specified prices schedules to be

identified in Bid Form, the Owner shall be entitled to consider the highest price for the purpose of

evaluation and for the purpose of award of Contract use the lowest of the prices in these schedules.

c. Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each

bid to the Bidding Document. For purpose of these Clauses, a substantially responsive bid is one

which conforms to all the terms and conditions of the Bidding Document without material

deviations. A material deviation is one which affects in any way the prices, quality, quantity or

delivery period of the equipment, completion of works or which limits in any way the

responsibilities or liabilities of the Bidder of any right of the Owner as required in these

specifications and documents. The Owner’s determination of a bid’s responsiveness shall be based

on the contents of the bid itself without resource to extrinsic evidence.

d. A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

9. Security deposit: - The contractor will have to pay the Security Deposit at 5% of the order value on

placing the LOI. The contractor will have to pay entire S.D i.e 5% by demand draft/ RTGS/NEFT/

BG of any Nationalized/Scheduled Bank as per approved format’ within 10 days from the date of

the issue of LOI. higher percentage of security deposit may be fixed at the direction of The

Superintending Engineer. DD/B.G. issued by some co-operative bank is acceptable as per listed under

a. Guarantees issued by following Banks will be accepted as SD on permanent basis;

1. All Nationalized Banks.

b) Guarantees issued by following Banks listed in the latest GR . No.: FD/MSM/e-

file/4/2024/2859/D.M.O date:01.05.2025. GETCO circular No. 1/ 2025-26. L.

No:GETCO/GM(F&A)/Bank Guarantee 25-26/173 Date: 05.05.2025, will be accepted as SD for the

period up to 31/03/2026. The validity cut-off date in the GR is with respect to the date of issue of

Bank Guarantee irrespective of the date of termination of Bank Guarantee.

2. A U Small Finance Bank

3. Bandhan Bank

4. Barclays Bank

5. City union Bank

7. DBS Bank india limited

9. Equitas Small Finance Bank

10. ESAF small finance Bank

11. Federal Bank

16. IDFC First Bank

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Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

17. Jammu and Kashmir Bank

18. Jana Small finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

22. South Indian Bank

23. Standard Chartered Bank

24. Tamilnadu Mercantile Bank

25. Utkarsh Small Finance Bank

27. Ahmedabad Mercantile Co-Operative Bank

28. Nutan Nagrik Sahakari Bank Ltd.

29. Rajkot Nagrik Sahakari Bank Ltd.

30. Saraswat Co-operative Bank Ltd.

31. SBPP Co-Operative Bank Ltd

32. SVC Co-operative Bank

33. The Cosmo Co-Op Bank Ltd

34. The Gujarat state Co-operative Bank

35. The Mehsana Urban Co-Operative Bank

36. The Surat District Co-Operative Bank

37. The Surat People’s Co-Operative Bank Ltd.

38. The Kalupur Commercial Co-Operative Bank

39. The Panchmahal District Co-Operative Bank

40. The Baroda District Co-Operative Bank

41. Baroda Gujarat Garmin Bank

42. Saurashtra Garmin Bank

SD will be refundable after completion of work or finalization of final bill whichever is later .

Earnest money will be liable to be forfeited if (1) If Tender is withdrawn during validity of the offer

and (2) The tenderer fails to deposit the security deposit.

2) Contract Period: - The time allowed for completion the whole work is 24 Month (Bi-Annual ARC) from

the date of issuing of work order , failing which the penalty @½% per week (+ GST applicable) or

part thereof on delayed portion of work and / or supply value subject to ceiling of 10% (+ GST

applicable) of the total contract value will be imposed.

3) The time limit for the work may be reduced and contractor should make all his efforts to complete the

work within stipulated time limit as may be given by the Engineer in charge depending upon emergency

of work, GETCO reserves the right to reduce the time limit without giving any notice.

4) Goods and Service Tax (GST): -

The amount and % of GST and Cess as applicable should clearly be indicated separately. (GST/Cess

means all applicable Tax/Cess under GST Laws. GST Laws means IGST Act, GST (Compensation to the

State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017and all related ancillary

legislations). Contractor should charge GST in Invoice at the rate as agreed to / mentioned in acceptance

of tender only and any deviation in the same shall not be accepted. Further, any additional liability of

GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and

above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund received

by the supplier / contractor on account of GST charged from the company; such refund shall have to be

passed on to the company, along with interest if any. Such refund along with interest needs to be passed

on suo-moto by the supplier / contractor.

Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 18%

per annum if GST charged is not paid / short paid to the government or fail to upload the details or uploads

inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 18/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

1% SGST TDS and 1% CGST TDS or 2% IGST TDS on principal amount is applicable with effect from

All royalties, toll tax, local tax, development charges, Goods & Service Tax (GST), Cess & any other taxes as

applicable. in respect of this contract shall be payable by the contractor & Gujarat Energy Transmission

Corporation will not entertain any claims whatsoever in this aspect.

(i) Contractor has to submit the GST Registration certificate.

(II) Contractor should be registered under GST laws which they shall pay the GST for this contract.

(iii) Contractor has to submit invoice/Challan as documentary proof with each RA bill & Final Bill and in

which it shall be specifically mention the nature of service & SAC code under which the amount of GST

payable by contractor and payable by GETCO (if any) without fail.

(iv) GETCO will be withheld the GST x amount of contractor and it shall be reimbursed on production of

documents evidences of payment made by contractor.

(V) The Contractor has to submit invoice to GETCO indicating following.

Name, address and GST registration no. of the service provider Name and address of person receiving

the service i.e. GETCO Description and value of taxable service provided

The total GST payable thereon with bifurcation of service tax GST payable by service provider and service

Contractor has to also supply tax invoice as described under GST rules and Regulation r indicating GSTIN

No. Contractor has to submit notarized undertaking regarding applicability of E-invoice and if provision

of E-invoice will be applicable to the contractor then payment of the bill will be done only on submission

of e-invoice as per GST Act. Format of E-invoice undertaking is attached herewith for ready reference.

(VI) “GST may be paid along with the RA Bills and you have to submit the CA Certificate and Undertaking

signed by authorized signatory of the contractor along with the last RA bill / final bill to ensure that GST

charged and collected from GETCO is paid to Government treasury and the accurate & correct details of

invoices are also uploaded on the GST portal within the stipulated time. The Copy of CA Certificate and

Undertaking is attached herewith.

However, final bill shall be paid and SD / BG shall be released only if the contractor has duly discharged

its GST liability related to the said contract and submit necessary documentary evidences as mentioned

On forfeiture of EMD, SD or guarantee under the terms and condition of this tender, applicable GST will

also be recovered from the bidder/ contractor and GETCO reserves all rights of such recovery of such

forfeited amount along with GST

In case, Contractor fails to submit the above mentioned documentary evidences, the GST shall be

recovered along with Interest @ 18 % from the payable amount of the contractor for said contract or

any other contract.

5) STATUTORY VARIATION:

Any statutory increase or decrease in the taxes and duties including GST and Cess as applicable or in the

event of introduction of new tax/cess or cessation of existing tax/cess subsequent to suppliers offer if it

takes place within the original contractual delivery date will be to COMPANY’s account subject to the

claim being supported by documentary evidence. However, if any decrease takes place after the

contractual delivery date, the advantage will have to be passed on to COMPANY. Statutory Variation

clause will not be applicable in case of Supplier / Contractor has opted for Composition Scheme under

6) WELFARE CESS: -

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 19/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

a) On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and submit

the documentary evidence to the concern office. Copy of Registration certificate shall be submitted

before submission of 1st RA bill

b) As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items for

supply, erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects,

and civil works.

c) Contractor shall get registered under Welfare Cess Act before commencement of work in

required head as per nature of work. Office of the Factory Inspector is authorized at present

as a registering authority.

d) GETCO shall pay the welfare cess by way of reimbursing to contractors on production of documentary

evidence of payment. Registration charges will not be reimbursed.

e) The contracts for which supply or part supply of material are in the scope of GETCO, then contractors

shall deposit welfare cess on estimated cost of supplied items to GETCO on progressive basis of

utilization. As this part of welfare cess is on GETCO account, the same shall be reimbursed to the

contractor on receipt of request letter along with documentary evidence of payment. For calculation

of welfare cess on supply part, valuation as per MR shall be taken and informed to the contractor for

payment. This will be over and above the A/T value. The modality of payment/ reimbursement of

welfare cess will be as under.

f) Before release of payment of first R. A. Bill, the contractor has to submit the documentary evidence of

registration. Only thereafter, the bill will be processed for payment.

g) Before release of payment of subsequent R.A. Bill, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A. Bill.

h) Welfarecess shall be reimbursed on production of proof of such payments made by the

contractor to the appropriate department as per rules. Payment should be made through

cheque only and afterward for 10 Days Bank statement should be produce at the time of

reimbursement of welfare cess.

i) If the R.A. Bill happens to be first and final bill, then before release of payment, contractor has to

submit documentary evidence of registration under Welfare Cess Act and evidence of payment of

7) The contractor will have to give indemnity bond for material on Non-judicial Stamp paper of value

Rs. 300/- to GETCO as per attached format. The cost of stamp paper will be borne by the

8) The contractor will have to give safety cum indemnity on Non-judicial Stamp paper of value Rs.

300/- to GETCO against any possible claim of compensation for damage to contractor’s staff or any

of third party during the execution of work. The cost of stamp paper will be borne by the

9) Also, the successful bidder will have to execute Agreement on stamp paper of value Rs.300/- at our

Transmission Circle, GETCO, Amreli before commencement of works as per GETCO’s prescribed

Performa. The cost of stamp paper will be borne by the contractor.

10) Guarantee: - It is the responsibility of the contractor to handover the complete work free of all

defects. If within a period of one year from the date of handing over the work it is noticed that any

defects occur due to bad workmanship, it is the duty of the contractor to rectify / replace the same

at his own cost. If within seven days from the date of receipt of such notice, the contractor does

not take up the work, same will be carried out at his risk and cost.

11) As regard damage the materials, equipment and worker of the contractor, he himself will be responsible.

If there is any compensation to be paid in respect of “WORKMAN” compensation act of any other statutory

provisions, the same will have to be paid by the contractor direct. If he thinks fit he may take necessary

insurance cover, at his cost.

12) The quantum of the work as mentioned in estimate/ schedule –‘B’ is tentative and it can be vary or differ

as per site condition. The payment shall be made only on actual work executed or order quantity,

whichever is less.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 20/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

13) The tenderer will be abided by and fulfill all the terms and provisions of the “Tender & Contract”

for works as applicable and incase of any default there to the GETCO shall forfeit the S.D. or any

other action as may be decided by Superintending Engineer (AM), GETCO, Amreli/Competent

14) The cost of damages, if any will be recovered from the Contractor’s bill. The assessment of which will be

done by field Engineer at his sole discretion and his decision shall be binding to the contractor and shall

be considered as final and unchallengeable.

15) No part rate or reduced rate shall be allowed in final bill.

16) The contractor has to follow all labor laws, safety rules and regulations. The GETCO does not take any

responsibility in case of accident or injury to the workers. The safety/ security of men, materials and

equipment shall be sole responsibility of the contractor.

17) The compliances of all Central/ State Govt. rules, safety and insurance rules etc. and that of local body, is

a must condition for the agency.

18) The Gujarat Energy Transmission Corporation Limited does not bind itself to accept the lowest or any

tender. GETCO reserves the right to reject any or all tender without signing any reasons whatsoever.

19) The work should be commenced immediately from the date of receipt of instructions from office and

should be completed within stipulated time limit thereafter.

20) The tender includes all minor accessories and items of work which have not been specifically mentioned

in the specification schedule etc. but are essential for completion of work. The contractor will not be

eligible for any extra payment in respect of such minor accessories and items of work.

21) Tenderer will be qualified only who have submitted all the required documents as mentioned in tender

22) No higher rate or revised rate will be applicable for the work, if work is held up/ closed due to

whatever so reasons.

23) GETCO will not pay any idle charge for any site conditions or any circumstances.

24) In case of any dispute/ doubt, the decision of Superintending Engineer , GETCO, Amreli. shall be

unchallengeable, final and binding to the contractor.

25) The contractor has to remain in close day to day contact with Engineer in charge of work i.e. concern of

Executive Engineer of AM Division who will issue detailed instruction for the commencement of the

26) Contractor will abide by and fulfill all the terms and conditions and general terms and condition of the

contract for works available in the office.

27) All other general terms and conditions as prevailing in the GETCO shall be applicable to the contract.

28) The contractor will have to complete entire job as per directive and instruction of Engineer in

charge. If he fails to do so entire work will be carried out at contractor’s risk and cost.

29) The contractor must engage sufficient knowledgeable persons round the clock, exclusively for oil filter

machine provided by GETCO for oil filtration work. No loss of oil should occur and in case if occurs; its

cost will be recovered from contractor’s bill. The contractor has to apply sufficient nos. of cycles for oil

filtration works as decided by the Engineer in charge.

30) The tender shall be issued to only the experienced contractor who has completed such job of similar

nature and magnitude satisfactorily in time. However, filling of on line tender, does not qualifies the

tenderer to offer the bid.

31) Tender offer without payment of EMD will be rightly rejected without assigning any reason

thereof and decision of Superintending Engineer,GETCO, Amreli will be final and unchallengeable.

32) The Contractor will be governed by The GETCO’s general conditions of works contract. The Booklet will

be available in the concerned office in any working days. In the event of placing order, the contractor will

have to sign this booklet along with other document and agreement. All the usual terms and conditions

of the GETCO, through the same might have not been mentioned in this specification or contractor booklet

will applicable to this contract, and the decision of the Superintending Engineer shall be binding on the

33) Specification in any items mentioned in tender are subject to change without any prior notice and binding

to the contractor.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 21/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

34) The contractor shall not refuse to execute the work order at any time and it will be his sole

responsibility to execute and complete this work as per the instruction of Engineer in charge.

35) No subcontractor, Power of Attorney shall be allowed without prior approval of competent authority

36) No tools, tackles, manpower, crane facilities etc. will be provided by the GETCO.

37) The contractor has to submit the list of tools, tackles, equipments with him along with his tender offer.

The tender without this list and other required documents (as mentioned above herein the tender)

should be rejected out rightly.

38) The bidder shall specifically note that GETCO will not pay any extra amount towards any type of

claim except for the description indicated in Schedule – ‘B’. The party has to carry out all other/

additional required activities/ works as directed by Engineer in charge which is not mentioned in

Schedule but required to be completed as per site condition and for this work no extra payment

shall be made by GETCO.

a) The interpretation of specifications doubts etc.:-In case of any doubts about what is mentioned

in specification or schedule or elsewhere, the tenderer should get all doubts cleared from the

Department in writing and in advance of filling in the Tender. In case of difference of opinion about

interpretation of specification etc. the decision of Superintending Engineer, GETCO,Circle office-

Amreli will be final and shall be binding to the contractor.

b) Accounts of Materials issued: -The contractor shall have to maintain accurate day to day and item

wise account of use of issued materials which shall be got checked from time to time by the

representative of the GETCO. The contractor will be responsible for custody and preserving the

issued materials till the work is handed over by the contractor after completion.

c) The contractor has to maintain site register, covering all the daily details of material receipt and

utilization, progress of work etc. This register shall be checked and signed by Engineer in charge and

Executive Engineer during the site visit. Any bill without site register shall not be passed.

40) The contractor will be responsible for the loss, distribution of deterioration of the materials, stores or

articles supplied to him by the GETCO, even if such a loss distribution or deterioration has occurred under

any circumstances whatsoever beyond his control as if the materials, stores or articles so supplied were

41) The contractor shall co-operate with the GETCO in recording measurement etc. as expeditiously as

possible and he shall fulfill all the requirements which are necessary to finalize the accounts on the basis

of its records and pay him such amount as if found due to him together with the amount of security

deposit. If any remaining payable to him after deduction, there from the amount due by him to the GETCO.

The GETCO shall not entertain further claim from thereafter.

42) The competent authority can delete any item in schedule of the tender, if he feels that the rate quoted by

the contractor for that item is abnormally high when compared to the estimated rates.

43) Billing and Payment Terms

(a) The contractor shall have to submit the RA bill of order to the concerned Executive Engineer/Deputy

Engineer/In-charge engineer of sub-division of concerned division for payment once in a month period.

Final bill will be processed, recorded and payment done by Executive Engineer of AM division

of which will be utilized Maximum quantity .

(b) 90% payment of amount claimed as per invoice by party as per schedule-B/scope of the work covering

various activities and as per terms and conditions of tender work against R.A. bills duly certified by EIC

within 60 days from the date of R.A.Bill.

(c) Balance 10% of erection value shall be paid within 60 days against completion of work only after

settlement of material account statement of items supplied, used, and credited the balance material

,erected and successful completion of work the same amount will be release in final bill only and

payment will be made only after passing of final bill.

(d) If net payable amount is more than Rs 10 Lacs, payment will be released from circle office/corporate

office. All the payment shall be made through RTGS/NEFT only.

(e) The payment will be released within 60 days. However, in case of any delay due to any eventuality no

interest charges shall be paid.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 22/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

(f) 10% amount of bill will be retained from each RA bill for the work executed after the scheduled date of

completion and on finalization of time limit extension by competent authority.This amount will be

released after deducting amount towards the time limit penalty if any.

(g) All the bills in accordance with the above clauses must be submitted with the following information:

1) Item wise work done during billing period.

2) Item wise cumulative work done.

3) Account for material consumed and balance stock.

4) For non-submission or part submission of above information, an additional 5% amount of the

respective RA bill shall be withheld and shall only be released at the time of final bill

(h) GETCO shall deduct the Income-Tax and other taxes as per prevailing rules from each and every bill.

(I) Any outstanding recoveries of GETCO for any other than this transaction or anywhere done in GETCO

can be recovered from this Contractor’s /Suppliers’ payment which is authentically approved by

competent authority.

Vendor Management System(VMS)

“To streamline and enhance the effectiveness of the invoice submission process by the Vendors, GUVNL

has introduced Vendor Management System(VMS) for both material supply bills and work-related bills

at the Circle/Division/Sub-division level.

All the Supplier/Contractor have to use this portal (www.vms.guvnl.com) to upload the Invoice of any of

the GUVNL group company including GETCO along with relevant documents like Tax Invoice, Commercial

Invoice, Proper Dispatch Certificate, Lorry Receipt, Test Certificate, Advanced Stamp Receipt etc. for

supply bills and Tax Invoice, PF documents, GST Challans, Welfare cess challans, Insurance copies etc. in

one file as per the AT / PO/ Work Order Terms and Conditions. Supplier/ Contractor login / password

will be provided on request by respective company, one login credential for all GUVNL group companies

for uploading of invoices.”

PAYMENT TERMS UNDER MSME ACT:

(1) You have to update your MSME detail on GETCO’s website by following link https://getco.co.in/msme/ (and

intimate to concern bill submitting office with copy to this office).

(2) The payment will be made within 45 days from the *date of acceptance or the **date of deemed

acceptance of goods or Services i.e. After submission of all required documents as per AT Terms & time to

time circular issued by GETCO’s Corporate Office as well as statutory requirement to process the Bill.

* Date of acceptance means –

(a) The day of actual delivery of goods or the rendering of services; or

(b)Where any objection is made in writing by the buyer regarding acceptance of goods or services, the day on

which such objection is removed by the supplier;

** “Date of deemed acceptance”

means, where no objection is made in writing by the buyer regarding acceptance of goods or services within

fifteen days of the delivery of the goods or the rendering of services, the day of the actual delivery of goods

or the rendering of services;

44) PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

The Contractor shall be responsible for any damage resulting from his operations. He shall also be responsible

for protection of all persons including members of public and employees of the Owner and the employees of

other Contractors and Sub-Contractors and all public and private property.

45) Quantities given in the Schedule of work in price Bid are to be executed by the contractor at the rates accepted

by the GETCO in the A/T. In case of any deviation in tower quantity / type of tower / length of line, excavation

/ concreting/OTHER WORK resulting into an increase in which event the field officer shall obtain prior

approval of the COMPETENT AUTHORITY and excess quantity shall be paid only at the accepted rate of the A

/ T. No any Excess work / amount to be executed without prior approval of competent authority.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 23/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

46) The erection work beyond contractual ceiling amount shall be done only after approval from the GETCO

47) CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the Contract.

Any written order or instruction of the Engineer or his duly authorized representative shall be communicated

to the said authorized resident representative of the Contractor and the representative shall be available at a

stated address for this purpose.

48) CO-OPERATION WITH OTHER CONTRACTORS

Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may be performing

other works on behalf of the Owner and the workmen who may be employed by the Owner and doing work in

the vicinity of the Works under the Contract. The Contractor shall also so arrange to perform his work as to

minimize, to the maximum extent possible, interference with the work of other Contractors and their workmen.

Any injury or damage that may be sustained by the employees of the other Contractors and the Owner, due to

the Contractor’s work shall promptly be made good at the Contractor’s own expense.

49) PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by GETCO. No

claim will be entertained by the Owner or by the Engineer for any damage or loss to the Contractor’s works and

the Contractor shall be responsible for complete restoration of the damaged works to original conditions to

comply with the specification and drawings.

50) The laws applicable by the contract shall be the laws in force in India. The courts of Amreli shall have exclusive

jurisdiction in all the matters arising under this contract.

51) The contractor will have to deploy minimum skill labours/ fitters as per requirement of the work at site on

daily basis, failing to which GETCO shall deduct 1,000/- per day plus GST from the bill.

52) FORCE MAJEURE

1.Force majeure is herein defined as anycausewhich is beyond the control of the Contractor or the Owner

as the case may be, which they could not foresee or with a reasonable amount of diligence could not have

foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and epidemics;

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or undeclared,

priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the other

in writing of such causes.

2. The Contractor or the Owner shall not be liable for delays in performing his obligations resulting from

any force majeure cause as referred to and/or defined above:

The date of completion will, subject to hereinafter provided, be extended by a reasonable time even

though such cause may occur after Contractor’s performance of obligation has been delayed due to

53) SUSPENSION OF WORK

1. The Owner reserves the right to suspend and reinstate execution of the whole or any part of the Works

without invalidating the provisions of the Contract. Orders for suspension or reinstatement of the Works

will be issued by the Engineer to the Contractor in writing. The time for completion of the works will be

extended for a period equal to duration of the suspension.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 24/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

2. Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension of the

works will be paid by the Owner, provided such costs are substantiated to the satisfaction of the

Engineer. The Owner shall not be responsible for any liabilities if suspension or delay is due to some

default on the part of the Contractor or his Sub-Contractor.

54) CONTRACTOR`S DEFAULT

1. If the Contractor shall neglect to execute the works with due diligence and expedition or shall refuse or

neglect to comply with any reasonable order given to him, in writing by the Engineer in connection with

the works or shall contravene the provisions of the Contract, the Owner may give notice in writing to the

Contractor to make good the failure, neglect or contravention complained of. Should the Contractor fail

to comply with the notice within thirty (30) days from the date of serving the notice, then and in such

case the Owner shall be at liberty to employ other workmen and forthwith execute such part of the works

as the Contractor may have neglected to do or if the Owner shall think fit, without prejudice to any other

right he may have under the Contract to take the work wholly or in part out of the Contractor’s hands

and re-contract with any other person or persons to complete the works or any part thereof and in that

event the Owner shall have free use of all Contractor’s equipment that may have been at the time on the

Site in connection with the works without being responsible to the Contractor for fair wear and tear

thereof and to the exclusion of any right of the Contractor over the same, If the sum that the contractor

is entitled to be paid plus the costs incurred by the Owner in completing the works, exceeds the Contract

Price or the entire works if entire works have been completed or the price for part of the work if part of

the works have been completed, the Contractor shall be liable for such excess.

If such excess is greater than the sums due to the Contractor, the Contractor shall pay the balance to the

Owner and if such excess is less than the sums due to the Contractor, Owner shall pay the balance to the

Contractor. For facilitating such payment, Owner shall pay the balance to the contractor. For facilitating

such payment, Owner shall encash the Bank Guarantees of Contactor available with Owner/s and retain

such other payment due to the Contractor under the Contract in question or any other Contract that the

Owner/s may have with the Contractor. Such payment of excess amount shall be independent of the

liquidated damages for delay which the Contractor shall have to pay if the completion of works is

2. In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability to pay

liquidated damages for delay in completion of Works as defined in Clause 14.0 of this Section.

3. Such action by the Owner as aforesaid the termination of the Contract under this clause shall not entitle

the Contractor to reduce the value of the Contract Performance Guarantee nor the time thereof. The

Contract Performance Guarantee shall be valid for the full value and for the full period of the Contract

including guarantee period.

65. TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

1. The Owner reserves the right to terminate the Contract either in part or in full due to reasons other than

those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such an event give

fifteen (15) days notice in writing to the Contractor of his decision to do so.

2. The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to

the extent they are related to the work terminated and terms satisfactory to the Owner, stop all further

sub-contracting or purchasing activity related to the work terminated, and assist Owner in maintenance,

protection, and disposition of the works acquired under the Contract by the Owner.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 25/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

In the event of such a termination the Contractor shall be paid compensation, equitable and reasonable,

dictated by the circumstances prevalent at the time of termination.

3. If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and

if the Contractor is a partnership concern and one of the partners dies then unless the Owner is satisfied

that the legal representatives of the individual Contractor or of the proprietor of the propriety concern

and in the case of partnership, the surviving partners, are capable of carrying out and completing the

Contract the Owner shall be entitled to cancel the Contract as to its incomplete part without being in any

way liable to payment of any compensation to the estate of deceased Contractor and/or to the surviving

partners of the Contractor’s firm on account of the cancellation of the Contract. The decision of the

Owner that the legal representatives of the deceased Contractor or surviving partners of the Contractor’s

firm cannot carry out and complete the Contract shall be final and binding on the parties. In the event of

such cancellation the Owner shall not hold the estate of the deceased Contractor and/or the surviving

partners of the estate of the deceased Contractor and/or the surviving partners of the Contractor’s firm

liable to damages for not completing the Contract.

66. FRUSTRATION OF CONTRACT

1. In the event of frustration of the Contract because of supervening impossibility in terms of Section

of the Indian Contract Act, parties shall be absolved of their responsibility to perform the balance

portion of the Contract, subject to provisions contained in sub-clause 45.3 below.

2. In the event of non-availability or suspension of funds for any reasons, whatsoever (except for reason

of willful or flagrant breach by the Owner) and/or Contractor then the works under the Contract shall

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing to

the Contractor in accordance with the terms of the Contract within three months of the event, the

parties hereto shall be relieved from carrying out further obligations under the Contract treating it as

frustration of the Contract.

3. In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss to arrive

at reasonable settlement on all issues including amounts due to either party for the work already

done on quantum merit_ basis which shall be determined by mutual agreement between the parties.

67. GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the Contractor

or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one on his or their

behalf in relation to the obtaining or to the execution of this or any other Contract with the Owner,

shall in addition to any criminal liability which it may incur, subject the Contractor to the cancellation

of this and all other Contracts and also to payment of any loss or damage to the Owner resulting from

any cancellation. The Owner shall then be entitled to deduct the amount so payable from any monies

otherwise due to Contractor under the Contract.

68. SETTLEMENT OF DISPUTES

1. Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent

possible, be settled amicably between the parties.

2. If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the progress

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 26/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

of the Works or after its completion or whether before or after the termination, abandonment or

breach of the Contract, it shall, in the first place, be referred to and settled by the Engineer, who,

within a period of thirty (30) days after being requested by either party to do so, shall give written

notice of his decision to the Owner and the Contractor.

3. Save as hereinafter provided, such decision in respect of every matters so referred shall be final and

binding upon the parties until the completion of the Works and shall forthwith be given effect to by

the Contractor who shall proceed with the Works with all due diligence, whether he or the Owner

requires arbitration as hereinafter provided or not.

4. If after the Engineer has given written notice of his decision to the parties, no claim to arbitration has

been communicated to him by either party within thirty (30) days from the receipt of such notice, the

said decision shall become final and binding on the parties.

5. In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after

being requested as aforesaid, or in the event of either the Owner or the Contractor being dissatisfied

with any such decision, or within thirty (30) days after the expiry of the first mentioned period of

thirty days, as the case may be, either party may require that the matters in dispute be referred to

arbitration as hereinafter provided.

69. ARBITRATION

(1) Amicable Settlement

Any dispute, difference, controversy or claim between the Parties arising out of or relating to this

contract with reference to the construction, interpretation, breach, termination or validity

thereof (hereinafter referred as "the Dispute") shall, upon the written request of either Party be

referred to the authorized representatives of the Disputing Parties for resolution. The authorized

representatives shall promptly meet and attempt to negotiate in good faith a resolution of the

Dispute within thirty days of the service of the request.

(2) Arbitration

If the parties fail to amicably resolve the disputes or differences or contrary claims as indicated

herewith in sub clause (1) of Clause, arising under or in connection with the present works

contracts, whether pertaining to works contracts alone or works and procurement both, the same

shall be referred to arbitration under the Gujarat Public Works Contracts Disputes Arbitration

Tribunal Act, 1992."

70. RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every two months, a statement covering payments claimed

and the payments received vis-a-vis the works executed, for reconciliation of accounts with the

Owner. The Contractor shall also prepare and submit a detailed account of Owner Issue materials

received and utilized by him for reconciliation purpose in a format to be discussed & finalized with

the Owner before the award of Contract.

71. RELATIONSHIP WITH EMPLOYEE :

Every bidder should, at the time of submission of bid. Give a declaration as under

“If any bidder company/firm, the interest (i.e. Shareholding in Company and share in partnership

firm) of any employee of the tendering company or his/her relative as defined in Section 2(77) of the

Company’s act 2013 is 10% or more, the tendering Company will not deal with such Company/Firm

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 27/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Tendered therefore, must specifically disclose this fact in his technical bid. Non-disclosure of such

facts would immediately disqualify the tenderer for further dealing with the tendering company.

72. CONFLICT OF INTEREST AMONG BIDDERS/AGENTS :

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict

of interest can lead to anti-competitive practices to the detriment of Procuring Entity’s interests. The

bidder found to have a conflict of interest shall be disqualified. A bidder may be considered to have a

conflict of interest with one or more parties in this bidding process for particular quoted item, if:

a) they have proprietor/ partner(s)/ Director(s) in common; or

b) they receive or have received any direct or indirect subsidy/ financial stake from any of them;

c) they have the same legal representative/ agent for purposes of this bid; or

d) they have relationship with each other, directly or through common third parties, that puts them

in a position to have access to information about or influence on the bid of another bidder; or

e) bidder participates in more than one bid in this bidding process. Participation by a bidder in more

than one Bid will result in the disqualification of all bids in which the parties are involved .

However, this does not limit the inclusion of the components/ sub-assembly/ assemblies from one

bidding manufacturer in more than one bid.

f) in cases of agents quoting in offshore procurements, on behalf of their principal manufacturers,

one agent cannot represent two manufacturers or quote on their behalf in a particular tender

enquiry. One manufacturer can also authorise only one agent/ dealer. There can be only one bid

from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf and

2. Indian/ foreign agent on behalf of only one principal.

g) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or

technical specifications of the contract that is the subject of the Bid;

h) in case of a holding company having more than one independently manufacturing units, or more

than one unit having common business ownership/ management, only one unit should

quote.Similar restrictions would apply to closely related sister companies. Bidders must

proactively declare such sister/ common business/ management units in same/ similar line of

i) Bidder shall not act in contravention/ violation to the provisions of competition act, as amended

from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not have

conflict of interest with other bidders, as above.

Responsibility for correctness of the information submitted in the bid lies with bidder. If any

information furnished in the bid is proved to be false at a later date, GETCO reserve right to

reject the bid and the bid will not only be rejected but the bidder will be BLACKLISTED as per

73. POWER TO VARY OR OMIT WORK

1. No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter referred

to as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made by the

Contractor except as directed in writing by the Engineer, but the Engineer shall have full powers

subject to the provisions hereinafter contained, from time to time during the execution of the

Contract, by notice in writing to instruct the Contractor to make such variation without prejudice to

the Contract. The Contractor shall carry out such variation and be bound by the same conditions as

far as applicable as though the said variations occurred in the Contract Documents. If any suggested

variations would, in the opinion of the Contractor, if carried out, prevent him from fulfilling any of his

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 28/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

obligations or guarantees under the Contract, he shall notify the Engineer thereof in writing and the

Engineer shall decide forthwith whether or not, the same shall be carried out and if the Engineer

confirms his instructions, the Contractor’s obligations and guarantees shall be modified to such an

extent as may be mutually agreed. Any agreed difference in cost occasioned by any such variation

shall be added to or deducted from the Contract Price as the case may be.

2. In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to the

Contractor to enable him to work his arrangement accordingly, and in cases where goods or materials

are already prepared or any design, drawings or pattern made or work done as per the contract

requires to be altered, a reasonable and agreed sum in respect thereof shall be paid to the Contractor.

3. In any case in which the Contractor has received instructions from the Engineer as to the requirement

of carrying out the alterations or additional or substituted work which either then or later on, will in

the opinion of the Contractor, involve a claim for additional payment, the Contractor shall

immediately and in no case later than thirty (30) days, after receipt of the instructions aforesaid and

before carrying out the instructions, advise the Engineer to that effect. But the Engineer shall not

become liable for payment of any charges in respect of any such variations, unless the instructions

for the performance of the same shall be confirmed in writing by the Engineer.

4. If any variation in the Works results in reduction of Contract Price, the parties shall agree, in writing,

so to the extent of any change in the price, before the Contractor proceeds with the change.

5. In all the above cases, in the event of a disagreement as to the reasonableness of the said sum, the

decision of the Engineer shall prevail.

6. Notwithstanding anything stated above in this clause, the Engineer shall have the full power to

instruct the Contractor, in writing, during the execution of the Contract to vary the quantities of the

items or groups of items in accordance with the provisions of clause entitled ‘Change of Quantity’ in

section GCC of this Volume-I. The Contractor shall carry out such variations and be bound by the

same conditions as though the said variations occurred in the Contract Documents. However, the

Contract Price shall be adjusted at the rates and the prices provided for the original quantities in the

74. CHANGE OF QUANTITY

1. During the execution of the Contract, the Owner reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms &

conditions. Such variations unless otherwise specified in the accompanying Special Conditions of

Contract and/or Technical Specifications, shall not be subjected to any limitation for the individual

items but the total variations in all such items under the Contract shall be limited to a percentage of

the Contract price as specified in the Special Conditions of Contract.

2. The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for

the change in quantities as above. The base unit rates, as identified in the Contract shall however

remain constant during the currency of the Contract, except as provided for in Clause 33.0 below. In

case the unit rates are not available for the change in quantity, the same shall be subjected to mutual

75. COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting Engineers

and freely exchange with them such technical information as is necessary to obtain the most efficient

and economical design and to avoid unnecessary duplication of efforts. The Engineer shall be

provided with three copies of all correspondence addressed by the Contractor to other Contractors

and Consulting Engineers of the Owner in respect of such exchange of technical information,

wherever needed.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 29/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

SPECIAL COMMERCIAL CONDITION FOR TENDERER

1. TAKING DELIVARY AND INSURANCE: -

The contractor has keep S/S materials in safe custody and transport to the respective sites and will be

reasonable for any damages to or loss of all materials at any stage during transportation or erection or taking

over of the line by GETCO.

The Contractor has to open site store and ensure for safe custody of all the stored materials at his own cost.

The Contractor shall have total responsibility for the entire materials stored loose, semi assembled and/or

erected by him at site in his custody. The Contractor shall make suitable security arrangements is at own cost

to ensure the protection of all materials, equipment’s and works from theft, fire pilferage

and any other damages and loss, it shall be the responsibility of the contractor to arrange for security till

the works are finally taken over by the Corporation.

On completion of the work all surplus materials shall be returned by the contractor to the nearest

respective stores of the GETCO as per the instructions of the Engineer-in-charge of the works at no extra

cost to the GETCO.

2. STORAGE-CUM-ERECTION INSURANCE: -

In the event of any damage, theft, loss, pilferage, fire etc, Contractor will be responsible to lodge, pursue

and settle all the claims with the insurance company for all items, materials and the corporation shall

be kept informed about it. Contractor shall replace the lost/damaged materials/items promptly

irrespective of the settlement of the claims by underwriter and ensure that the work progress is as per

agreed schedule. The loss, if any, such replacement will have to be borne by the contractor and GETCO

will not entertain any claim/representation in this regard. However it will be contractor’s

responsibility to insure the entire project till the line / sub-station or any other project / works is taken

over by the GETCO.

3.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the

Works and obligatory in terms of law to protect his interest and interests of the Owner against all

perils detailed herein. The form and the limit of such insurance as defined herein together with the

under-writer in each case shall be acceptable to the Owner. However, irrespective of such acceptance,

the responsibility to maintain adequate insurance coverage at all time during the period of Contract

shall be of Contractor alone. The Contractor’s failure in this regard shall not relieve him of any of his

contractual responsibilities and obligations. The insurance covers to be taken by the Contractor shall

be in the joint name of the Owner and the Contractor. The Contractor shall, however, be authorized

to deal directly with Insurance Company or Companies and shall be responsible in regard to

maintenance of all insurance covers. Further the insurance should be in freely convertible currency.

3.2 Any loss or damage to the material during handling, transportation, storage, erection, and all activities

to be performed till the successful completion of commissioning of the line shall be to the account of

the Contractor. The Contractor shall be responsible for preference of all claims and make good the

damages or loss by way of repairs and/or replacement of the equipment, damaged or lost. The

transfer of title shall not in any way relieve the Contractor of the above responsibilities during the

period of Contract. The Contractor shall provide the Owner with copy of all insurance policies and

documents taken out by him in pursuance of the Contract. Such copies of documents shall be

submitted to the Owner immediately after such insurance coverage. The Contractor shall also inform

the Owner in writing at least sixty (60) days in advance regarding the expiry/cancellation and/or

change in any of such documents and ensure revalidation, renewal etc., as may be necessary well in

3.3 The perils required to be covered under the insurance shall include, but not be limited to fire and

allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in

transit, theft, pilferage, riot and strikes and malicious damages, civil commotion, weather conditions,

accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 30/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods

and other costs till the equipment is delivered at Site. The insurance policies to be taken should be

on replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of

insurance cover and the amount of claim available from the underwriters, the Contractor shall be

liable to make good the full replacement/rectification value of all equipment/materials and to ensure

their availability as per project requirements.

3.4 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against

claims for injury, disability, disease or death of his or his SubContractor’s employee, which for any

reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall not be less

Workmen’s Compensation : As per statutory Provisions

Employee’s liability : As per statutory Provisions

3.5 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities, disease

or death of members of public or damage to property of others, due to any act of omission on the part

of the Contractor, his agents, his employees, his representatives and Sub-Contractors or from riots,

strikes and civil commotion.

3.6 The hazards to be covered will pertain to all the works and areas where the Contractor, his agents and

his employees have to perform work pursuant to the Contract.

3.7 The above are only illustrative list of insurance covers normally required and it will be the responsibility

of the Contractors to maintain all necessary insurance coverage to the extent both in time and amount

to take care of all his liabilities either direct or indirect, in pursuance of the Contract.

4.0 PENALTY FOR DELAY:-

1. The bidder should note that the completion time allowed for carrying out the work should be

strictly observed. Any delay that may take place in supply and work beyond contractual cutoff

date stated as per stipulated delivery period shall be subject to the penalty @½% per week plus

GST as applicable or part thereof on delayed portion of work and / or supply value subject to

ceiling of 10% of the total contract value plus GST as applicable will be imposed.

2. In event of failure of the Contractor to pay the amount of Penalty as demanded the Owner shall be

entitled to deduct the amount of Penalty for delay from the amounts payable to the Contractors

under any bills raised under this contract of any other amount payable under any other contract

with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL, GSECL, MGVCL, DGVCL, PGVCL,

UGVCL. It is permissible for the Owner to adjust the amount of Penalty of delay against any Bank

Guarantee furnished by the Contractor under this contract or any other contract with GUVNL and / or its

subsidiary companies.

3. If it is found that the work is unsatisfactory or not progressing as per the program / BARCHART / Target

period, any action taken by the GETCO, as may be deemed fit, to see that work is completed as required

by the GETCO, would be at the risk and cost of the contractor.

4. Any delay causing extension of outages shall be contractor’s responsibility and appropriate amount

(in term of Rupees) as decided by Ex. Engineer (TR), Amreli shall be recovered from Contractor’s bill

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 31/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

5.0 Taxes and Duties:

3.5.1 As regards the income Tax, surcharge on income tax and any other corporate tax, Excluding

GST and excluding welfare cess at prevailing rate the owner shall not bear any tax liability

whatsoever. The bidder shall be liable and responsible for payment of such taxes as attracted under

the provisions of the law.

3.5.2 Not with standing the tax liabilities as per the sub-clause14.1 above the owner shall have the

right to make deduction at source from the amounts payable to the contractor in respect of Income

Tax (on the cost of items of supply included in the works contract) as may be mandatory in terms

of the law. The owner shall not bear any liability in this regard but shall issue necessary certificate

in respect of such deduction made.

3.5.3 In case any tax or duty is newly introduced by the Government applicable for this contract

with effect from the next day of the date submission of the bid and if the contractor is required

to pay additional tax or duty, then the owner shall reimburse the contractor the additional tax

or duty so paid by the contractor against submission by the

contractor of documentary evidence to the satisfaction of the owner. This provision will not be

applicable to transaction between the contractor and his sub-contractors. Besides the said

statutory variation, no other statutory variation shall be payable by the owner.

3.5.4 The owner’s liability for all taxes and duties under the contract shall be limited to those

indicated by the Bidder in the Sign & Seal of Contractor Page 8 Bid Proposal Sheets, subject to the

statutory variations and variations as per Clause No. 14.3. If the cost to the Contractor during the

performance of the ‘Contract’ shall be increased or reduced by reasons of the making, passing or

promulgation of any law after the date of submission of bid or by any order, regulation or bye-law

having the force of law the amount of such increase or reduction shall be added to or deducted

from the “Contract Price” as the case may be for direct transactions between contactor & owner, and

not for bought out items. It is the Bidders responsibility to furnish details of taxes, duties, levies

etc. applicable as on the date of submission of the bid.

3.5.5 No claim for any increase towards the statutory variation regarding enhancement of

existing tax or duty or introduction of a new tax or duty applicable shall be entertained by the

Owner during the extended period of contract, if any, provided the extension of the contract is

required by causes attributable to the contractor.

3.5.6 The provision of statutory variation regarding enhancement of existing tax or duty or

introduction of a new tax or duty will be applicable only to the direct transaction between the

contractor and the owner.

3.5.7 Before quoting, the bidder may ascertain from the concerned tax authorities of Government

of Gujarat the applicability of Work Contract Tax. Entry Tax, GST etc. in respect of this work and

include the same in the quoted price. No separate claim in this regard will be entertained by

the Owner, as it is the responsibility of the Bidder to pay all these taxes.

5. LIQUIDATION DAMAGES :

The date stipulated for completion of work shall be strictly adhered. Above If the work is not complete

by the schedule date of completion, the GETCO recover amount of Liquidated Damages at the rate of

½% per every week’s delay in completion of the line based on the value of the order amount of the work

with a ceiling on such recoveries at 10% of order value.

The contractor has to return all surplus material after reconciliation of material account in good &

useable condition. The contractor shall settle the final bill including signature on all relevant papers

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 32/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

required of passing of final bill, excess/saving statement & time limit extension proposal if any, within

three (3) months from the date of charging/commissioning or taking over by GETCO of line.

5.0 “RIGHTS OF THE OWNER”

Whenever any claim of claims for payment of a sum of money arises out of or under the contract

against the Contractor, the Owner shall be entitled to withhold and also have a lien to retain such sum

or sums in whole or in part from the security if any deposited by the Contractor and for the purpose

aforesaid the Owner shall be entitled to encash and withhold the amount of performance Bank

Guarantee or other security if any furnished as the case may be. The Owner shall also have a lien over

the same pending finalization or adjudication of any such claim in the event of the security is

insufficient to cover the claimed amount of amounts the Owner shall be entitled to withhold and have

lien to retain to the extent of the such claimed amount of amounts referred to above from any sum of

sums found payable or which at any time thereafter may become payable to the Contractor under the

same contract or any other contract with the Owner of GUVNL or its subsidiary companies pending

finalization of adjudication of any such claim.

Lien in respect of Claims in other Contract.

ii. Any sum of money due and payable to the contractor (including the security deposit) under the

contract may be withheld or retained by way of lien by the Owner against any of its claim in respect

of payment of a sum of money arising out of or under any other contract made by the contractor

with the Owner of GUVNL or any of its subsidiary companies.

iii. It is and agreed that the sum of money so withheld or retained under this clause by the Owner will

be kept withheld re retained as such by the Owner till its claim arising out of the same contract or

any other contract is wither mutually settled or determined by the arbitrator or competent court as

the case may be and the contractor shall have no claim for interest or damages whatsoever on this

account or on any other ground in respect of any sum of money withheld or retained under this

clause and as may be duly notified to the contractor.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 33/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS

1) Wages to be paid at time of payment etc. by the contractor.

a. The contractor shall pay minimum prevailing rates per day or as may be specified hereafter or rates

fixed under the minimum wages Act, whichever is higher. The wages or very contract labour

employed by him under this contact shall be paid by him before the expiry of 7 th day of the month

in respective of which the wages are payable (i.e. wages of a month have to be paid by him in the

first week of the next month). The payment shall be disbursed in the presence of management

representative during the working hours in factory premises and the contractor shall get the entries

certified in the register of wages by the representative of the GETCO. Any default will result in

cancellation of contract forthwith or also the contractor shall be paid punishable to the extent of

Rs.100/- fine per each day.

b. The contractor shall give his telephone number and address to the GETCO so that in case of labour

troubles etc. the contractor can be contacted. The contractor shall arrange to have his office outside

the factory premises and the contractor shall keep himself present throughout the working hours.

(A) Person below the age of 18 years shall not be employed for the work.

(B) No. female worker shall be employed in the night shift between 7 p.m. to 6 a.m.

(C) Contractor shall maintain a valid labor license under the contract labour (Regulation and

Abolition) Act for employing necessary manpower to be required by him. In the absence of such

license the contract shall be liable to be terminated without assigning any reason thereof.

(D) The contractor shall at his own expenses comply with all labour laws and keep the GETCO

indemnified in respective thereof. Some of the major liabilities under various labour and

industrial laws which the contractor shall comply with are as under: -

(i) Payment of contribution by way of employer’s contribution towards provident fund, family

pension scheme, Deposit linked insurance scheme, Administrative charge etc. at the rates make

applicable from time to time by Government of Gujarat/Government of India or other statutory

(ii) Payment of deposit in respect of each contract labour at the rate as per admissible with the office

of commissioner of Labour as per the contract Labour (Regulation and abolition Act.).

(iii) License fee as prescribed under the contract labour (Regulation and abolition Act) and rules

framed there under depending upon the number of workmen employed by the contractor.

(iv) Paid leave facility and wages as per the provision of the factories Act at the rate of one day for

every 20 days of working.

(v) Identify cards as prescribed under the factories Act with photo at fixe there to the same

identification. Liabilities as per industrial Disputes Act any payment to the contractor’s

employees arising out of any claim or disputes under the industrial Disputes Act, 1947 or any

other labour laws.

(vi) Payment of compensation in case of accidental injury.

(vii) Maternity leave as per the provisions of the maternity Benefit Act. The above are some of the

major liabilities of the contractor in addition to other liabilities. Prescribed under the various

labour laws in force from time to time from statutory authorities like State Government/

Government of India which the contractor shall have to comply with.

3) Provident fund & Family pension Scheme: -

The contractor shall submit along with his bill (month wise) a statement regarding deduction

against employees’ provident fund and family pension scheme in respective of each concerned

employee, provident fund and family pension scheme at the rate at admissible (or at the rate made

applicable by the Government from time to time) of the wages. The contractor’s contribution and

his workers’ contribution towards provident fund and family pension scheme shall be deposited

by the contractor with concern regional Provident Fund Commissioner office.

4) Deposit Linked Insurance Scheme: -

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 34/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

The contractor shall have to deposit ½ % of the wage in respect of employees who is a member of the

Provident Fund as the contribution to the deposit.

Linked insurance Scheme with concern regional Provident Fund Commissioner office.

5) Administrative Charges: -

Administrative charges for maintaining provident fund A/C shall be deposited by the contractor with

concern regional Provident Fund Commissioner office at the rates applicable.

6) Paid Leave Facility: -

Paid leave facility at the rate of one day for every twenty days worked by the contract labour shall be

provided by the contractor to his workers. He shall maintain leave Records/leave cards for individual

laborer which shall be duly verified and approved/certified by the authorized officer of the GETCO.

7) Workmen’s compensation fund & Employer’s Liability Insurance: -

The contractor shall cover all his employees under workmen’s compensation fund and under the

liability insurance. Insurance shall be affected for the entire contractor’s employee engaged in the

performance of this contract. If any of the work is subject the contractor shall require the sub-

contractor to provide workmen’s compensation and employer’s liability insurance for the latter’s

employees unless such employees are covered under the contractor’s insurance.

8) The contractor shall employ adequate number of experienced staff at site for dial supervision and for

maintenance of various register and records required under the law and contract No. payment for

supervision shall be admissible.

9) Contractor to Identify GETCO: -

The contractor shall indemnify GETCO and every member officer and employees of GETCO also,

Engineer-in-charge and his staff against all actions, proceeding, claims demands, costs and expenses

which may be made against GETCO or Government for or in respective of performance of his

obligation under the contract documents. The GETCO shall not liable for or in respective of or in

consequence of any accident or injury to any workman or other person in the employment of the

contractor or his sub-contractor and the contractor shall indemnify and keep indemnified the GETCO

against all such damage and compensation and against all claims, demands, proceedings costs,

charges and expenses whatever in respective thereof in relation thereto.

10) The GETCO reserves the right to terminate this rate contract at any time during its tendency without

giving notice of termination or any reasons thereof.

11) The GETCO will be entitled to deduct directly from the bills, to be paid to the contractor any sum or

payable by you and which sum/sums the GETCO is required to pay as principal employer on account

of your default in respect of all liabilities referred to in above clauses.

12) The contractor will be required to produce a solvency certificate for an amount minimum of 20% of

estimated cost of the tender and also to produce his Income-Tax clearance certificate

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 35/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

GENERAL TECHNICAL CONDITIONS FOR BIDDER

1) The successful Bidder will have to make arrangement for transportation of the same on his own or third

party transport trolley of the required adequate capacity. If Contractor provide third party’s vehicle,

the contractor has to submit duly Notarized Undertaking cum Indemnity Bond on Rs.300 Non-Judicial

Stamp Paper to indemnifies GETCO against any responsibility toward loss/accidents, damages, to the

contractor’s staff/equipment or any other person/vehicle, due to non-observance of safety measure or

non-compliance of any other statutory or non-statutory liabilities.

2) The contractor undertakes that in case he/she sub-lets the contract to any third party or provide the

vehicle to GETCO wherein he is not the owner of that vehicle/s, then also, the contractor shall be

responsible to comply all statutory/non-statutory liabilities, safety measures & other liabilities of such

third party owners of vehicle, indemnifies GETCO that incase of any financial or non-financial

implications onto GETCO, the contractor shall make good for it and will bear all the implications,

burdens (financial or non-financial liabilities) to its effect, throughout the contract period.

3) The contractor must have valid R.C. book and all RTO documents in original should be produce with

insurance policy of transportation Truck to the Executive engineer of AM division of under Amreli

Circle , before commencing the work.

4) No tools & tackles or any short will be provided by the GETCO.

5) The contractor will be fully responsible for any shortage, breakage of damages to the

materials/equipment that may occur during the time of transporting, it is to be properly transported

and handed over to the GETCO after completion of the job in a satisfactory manner. The cost of any such

shortages/ breakages or damages if any will be recovered from the contractor, the assessment of which

will be done by our field officer at his sole discretion and his decision will be binding on the contractor.

6) The insurance of the job will be arranged by bidder. Reimbursement by GETCO as per rules.

7) The contractor shall be responsible for any incident or damage to privilege, public properties etc. during

the time of transporting etc.

8) The GETCO will not be responsible for any accident, injury etc. to the contractor’s labourer or

equipment’s, during the execution of the job, which will be the sole responsibility of the contractor.

Agency will be responsible to any type of court case or compensation.

9) The successful bidder will have to give indemnity the GETCO against any possible claim of

compensation for damage to his equipment or for injury to him, or fatal/non-fatal Accident to human

life, his staff or any other person during execution of the above job. If for any reasons the GETCO is

called upon to pay such claim or compensation the same will be recovered from him or his bills.

10) The contractor or his authorized person should always be present at the time of transportation of

materials/equipments.

11) If, at any stage the contractor fails to carry out the job, the work will be get done at his risk and cost

without giving any notice or formalities required as per rules as the time is the essence of the contractor.

Contractor will not be entertained for any dispute in this regard.

12) The contractor will have to make his own arrangements for PWD road permit, R.T.O. permission or any

other permission from local or other authorities or Gujarat State Government or other state Govt. which

may be required for movement of trailer in Gujarat State and for the transport of the heavy packages

stated above. If necessary the GETCO will extend all possible assistance to the contractor by way of

writing recommendation, letters for issue of such permission to the various authorities if required

excreta but without any commitment and without prejudice to the other terms and conditions of this

tender. The transportation inside Railway premises, P.W.D. or Local authorities Roads, will have to be

done in such a manner that prescribe and in such periods (nights or day) they permit. Toll tax will be

reimbursed on production of proof of payment.

13) All taxes will have to be paid by the contractor, our sub-stations are situated outside Municipal limits

and necessary exemption certificate for Octroi duty is acceptable by the Municipal Authorities will be

issued. Otherwise Octroi duty will have to be paid by GETCO.

14) The bidder should quote his rate correctly taking into consideration all points mentioned in the

Schedule ‘B’ attached. The rates should be quoted without any conditions and should be quoted in ink

both in words and figures in legible hand.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 36/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

15) The successful bidder will be governed by the ‘General Terms & Conditions’ of the GETCO and the

Tender and Contract for Works’ booklet of the GETCO which can be issued from this office.

16) The successful bidder will have to enter into agreement with the GETCO on a stamp paper of

appropriate value at his own cost.

17) The successful bidder will have to take out insurance for his equipment, compensation for his labour

and third party risk etc. During transportation of materials/equipments.

18) The successful bidder shall abide by & fulfill and the terms and provisions of the GETCO’s General Terms

and conditions of contract and the ‘Contract for Works’ booklet as applicable unless modified in the

above specification, and in default thereof to forfeit and pay to the GETCO the same of money due.

19) The tenderer shall have to complete the job immediately on receipt of the intimation from concerned

Engineer and the same will be given for necessary arrangement in advance. Contractor has to mobilize

their gang within 12 hrs.

20) The period of order is Two years (24 Months) from the Date of issued of work order and if required

it will be extended for another six months by mutual understanding. The transportation of

materials/equipments will have to be carried out mostly under the live line in the sub-station yard for

that skill superior is to be engaged to avoid any electrical accident. GETCO is not responsible for any

electrical accident.

21) Monthly statement for execution of work should have to be submitted to The SE GETCO Circle

Office, Amreli showing detailed work carried out for monitoring of order quantity/value.

22) No payment will be made for empty trailer.

23) Based on the Hon’ble Supreme Court judgment dt. 9.11.2005 directing all the State Governments to

ensure that the motor vehicles carry only the specified weight and if any excess weight is carried, the

same should be off loaded. In view of above directions, it is mandatory that the transporter should place

trailer having appropriate registered laden weight as per the weight of the materials.

24) As per RTO rules the specified height of goods for carrying out up to meter and width feet is allowable.

If any penalty may be occurred by you due to carry out the exceed height than the allowable height in

such circumstances, you have to produce the proof of penalty payment for reimbursement. In no other

case penalty of RTO will be entertained.

25) Driver shall qualified and be preferably the age of 40 years and never above 55 years. The lodging and

boarding of driver shall be borne by owner.

26) The contractor shall also make his own arrangement for refueling, repairs and maintenance of his

vehicle and provide other vehicle during maintenance or repair period with all above mentioned

27) The truck/transport trolley to be offered for hiring should be up-to-date condition including tyre-tube,

engine as well as body of vehicle.

28) GETCO shall have right to hire vehicle from other agency at the risk and cost of contractor in case of

29) Vehicle driver should be local & submit his mobile / phone number for contact in emergency

requirement. Transportation of material only one side trip (km) from store to destination will be

30) The vehicle should be with good shock absorber at the front & rear wheel to minimize impacts in rough

road condition, the vehicle should be get inspected by concerned engineer in charge before putting it

for hire & concerned engineer in charge should submit his inspection report before placing of work to

31) The GETCO will give advance intimation for requirement of vehicle in emergency during odd hours also.

The contractor shall have to provide the vehicle within two hours of intimation, failing which vehicle

shall be hired from other vendor and excess expenditure if any will be recovered from the contractor.

32) Contractor will be fully & solely responsible for any shortage, damage, leakages, to the

equipment and materials or any of its accessories that may occurs during dragging, loading,

transporting and un loading up to the destination and wheels are fixed i.e. during execution

and completion of whole entire job.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 37/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

33) The cost of damages, shortages, breakages of which will be done by the contractor’s bill. The

assessment of which will be done by field Engineer at his sole discretion and his decision shall

be binding to the contractor and shall be considered as final and unchangeable.

34) The GETCO will be not be responsible for any accident, injury etc. to the contractors. Labour

or any disability to those persons during executing of whole job. Any damage to the contractor

equipment during execution of whole job. Any damage to the Contractor’s equipment during

execution of work will be liability of the contractor.

35) For stating above work the transportation contractor will be informed in advance, so as to keep

ready skilled laboures, trailer, tools, tackles, and other required materials. the GETCO will not

be in any case responsible for any delay in arranging loading / un- loading and transportation

up to destination. No extra charge for any short any delay will be paid to the contractor. All

extra charges incurred will have to be born by the contractor in any case GETCO is to execute

the job it will be solely done at contractors risk and cost and all pending bills / extra /additional

expenditure as per GETCO’s rules will be levied upon and all pending bills/ deposits etc. will

be forfeited. reserving the right of the GETCO to recover balanced dues by ways as deemed fit.

36) No crane nor any facilities will be provided by the GETCO at any place contractor will arrange

everything required for completion on the job.

37) Contractor or his authorized representative should constantly remain present while execution of whole

job to avoid complication.

38) Contractor must engage sufficient skilled lab ours and competent experienced supervisory staff in

executing the job, so as to avoid unnecessary delay and to complete the work timely.

39) Contractor will have complete entire job as per directives if he falls to do so entire work will be carried

out at contractors risk and cost. Due intimation for starting the job will be given by the GETCO.

40) Contractor will have to engage, labours for keeping away telegraph wires, live electric wire away from

the equipment and materials, tree cutting if required and for removing other obstacles during transit.

Necessary guidance permission form any Government authority, Railway Authority., R.T.O / P.W.D.

Deptt. Etc. will be arranged by contractor well in time at his own cost.

41) Wherever necessary , arrangement for smooth road at diversion will have to be arranged by the

contractor at his own cost.

42) In case of trailer truck to be provided the contractor will have to arrange for all permits, such as road

permission from RTO/PWD or other authorities of Gujarat State for movement of his trailer truck etc.

Contractor has to comply all updated R.T.O/ safety rules, Railway laws , Lamoure Laws, I.T. act. , I.E.

rules, Insurance Rules & R&B dept laws etc. and has to bear all such clearing permission / Insurance

and all other incidentals charges required there of. The contractor shall have to furnish attested Xerox

copies of the document of RTO etc. for Truck/ Trailer along with original document for verification.

43) Any other items activities which is not conveniently included in the in the Schedule- “B” but required

for transportation / Shifting work should be carried out by the contractor without any extra charges.

44) All the general terms and condition of the GETCO’s Contract booklet shall be applicable in this

45) The GETCO reserves the right to terminate this rate contract at any time without giving notice of

termination or any reasons thereof.

46) If the contractor will fail to arrange for sufficient capacity of the Trailer in time and due to this any

revenue loss occurs, the same will have to be born by the contractor.

47) Extra charges for transportation of empty trailer shall not be given.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 38/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Illustrative Examples against Sr. No. 1 of Schedule-B :

Weight: 4.5 MT, Distance transported: 52 KM

Total Payment = Rate as per (i) up to 70KMs = Rs. 16,848/-

Weight: 10.5 MT, Distance transported: 65 KM

= Rate as per (ii) up to 70KMs X Unit per MT Rate

Weight: 3 MT, Distance transported: 95 KM

= (Rate as per (i) up to 70KMs) + {As per (iii)KM transported beyond 70 KM x Unit Rate of 3 MT}

= Rs. 16, 848 + {25 KM x 3 MT x Rs. 22.00 per MT/KM)

Weight: 14 MT, Distance transported: 105 KM

= Rate as per (ii) up to 70KMs X Unit per MT Rate + {As per (iii)KM transported beyond 70 KM x Unit

= 14 MT X Rs. 2808 per MT + {35 KM x 14 MT x Rs. 22.00 per MT/KM)

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 39/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

 Arrange kick off meeting with all stake holders including workers and fix up safe working area and

safety instructions / boards.

 Waste material like packing paper, wood, steel cuts are to be cleared from site on daily basis.

 Children, unauthorized person and animal shall not be allowed to enter sub-station premises.

 Demarcation of working area must be done by providing red tape with mandatory sign boards.

 Ensure availability of PPE equipments like helmet, safety belt, safety shoes etc. and must be used

during execution of work.

 One engineer from GETCO and executing agency to be nominated as safety officer who shall ensure

overall safety at site.

 First aid kit and availability of medicine shall be ensured by safety officers of GETCO and executing

 Winch machine, pulley and rope must be checked visually and tested prior to utilize them.

 Ensure earthing after isolation in case working area is close to charged switchyard.

 Standard earthing rods shall be available in sufficient quantity and its healthiness must be ensured by

site engineer-in-charge.

 No smoking, cooking and fire are allowed in the working area.

 Cement, steel, oil drums etc. shall be stacked outside the switchyard

 Water pipe line and water taps inside bay area must be avoided.

No water leakage shall be left unattended during execution and later after charging, water pipeline

must be buried.

 Ensure proper double earthing of welding machine, filter machine and any

other electrical equipment.Supply wire of these machines shall be jointless and of adequate

 Adequate illumination of 50 lux must be available in case of night work in yard.

 It shall be ensured everyday that no worker is missing after the day’s work in the evening.

 Important telephone and cell no. must be readily available at site.

 Working methodology and procedure must be clear before using and loading existing structures of

 Any standing derrick pole, crane etc. must be removed and kept away once work is over.

 Procedure and isolation must be clear before AC and DC panel work and relay, protection and SCADA

 Don’t leave any work of bolting and tightening half done in structure and equipment erection. Take

clearance before stringing.

 Ensure electrical license of contractors.

 During passing through live area / yard, no equipment shall be carried overhead.

 During removal of jumpers, both side earthing must be provided.

 Arrange safety audit at site on monthly basis. Follow up on action point after such audit is must and

safety officer of GETCO and executing agency to ensure.

 Any excavated foundation should not be left open for long time, particularly before monsoon.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 40/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 41/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Details of the Firm

Name of the Firm

1 Address of registered office

2 Contact personnel

4 Residential Address

7 Telegraphic code

8 E-mail address

1 Address of WORK

2 Contact personnel

4 Residential Address

7 Telegraphic code

8 E-mail address

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 42/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Details of experience in last Three years from the due date of tender

Order Nos. of sub- Actual Date

Sr. Name of Order Due date of fully order

reference no. stations/feeder of

No. s/s value completion executed under

& Date bays completion

A Gujarat Energy Transmission Corporation Ltd.

B Other state electricity board

C Private Firms

List of work completion certificate submitted with technical bid

Name of the authority by whom the

Sr.No. Name of work Reference No. & Date

work completion certificate issued

Contractor’s Representative legible signature: ______________________

Seal of the company

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 43/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Confirmation Regarding Site Verification

(On the letter pad of the Company / Firm)

The Superintending Engineer,

GETCOI,Circle Office,Amreli

Sub: Confirmation Regarding Site Verification.

Ref: Tender No. AMR/CO/CMC-AM/28/2025-26

In context to above reference tender, I hereby confirmed that I have visited the site/sites as mentioned

in tender. And after keeping familiar myself completely about site & situation I am applying in tender and

accepting all terms and condition mentioned in tender in to.

Yours faithfully

Authorized signatory Name & signature

Seal of the Firm

Signature of the Tenderer

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 44/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

(To be submitted on firms letter-head. Duly stamped & signed)

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR USED BUSINESS DEALING /BLACK LIST

Sub: UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR USED BUSINESS DEALING /BLACK LIST

Ref:-1) Tender No.______________

All bidders will have to furnish the following undertaking duly filled in, signed and stamped for each quoted

item of the tender along with technical bid.

proprietor/any partner/any director of the firm is not stop deal and /or banned for business dealing and

/or black listed by GUVNL/or their any subsidiary company viz. GSECL/GETCO/MGVCL/PGVCL.

Signature of tenderer

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 45/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

(To be submitted on firms letter-head. Duly stamped & signed)

No deviation certificate

Tender No. AMR/CO/CMC-AM/28/2025-26

Sub. : Bi-Annual Rate Contract (Bi-ARC) for Transportation of structure material ,Tower

material ,steel, power/control cable, conductor, earth wire and sub-stations various

equipment’s from GETCO’s nearest/any store centre/sub-station/any destination to another

destination/ store/sub-station /lines and location including loading and unloading under

Circle office Amreli , GETCO- for 02(Two) Years

In connection with above subject, I / we confirm the following:

a) I/ we, the undersigned, have read and understand the Tender Specification No. AMR/CO/CMC-

AM/28/2025-26For Bi-Annual Rate Contract (Bi-ARC) for Transportation of structure

material ,Tower material ,steel, power/control cable, conductor, earth wire and sub-stations

various equipment’s from GETCO’s nearest/any store centre/sub-station/any destination to

another destination/ store/sub-station /lines and location including loading and unloading

under Circle office Amreli , GETCO- for 02(Two) Years Complete with the entire Tender Terms

and Conditions.

b) The price in the bid is firm prices in line with Tender Specifications and shall stand valid till

completion of the Contract, if awarded.

c) I/We declares that our bid is strictly in line with Tender Specifications and there is no deviation.

Further, I / we also agree that additional conditions / deviations, if any found in bid, the offer shall

be out rightly rejected without assigning any reason thereof.

Signature of Authorized representative of company/Agency

of Company / Agency Name : _______________________

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 46/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Declaration of Conflict On Interest

The Superintending Engineer,

GETCOI,Circle Office,Amreli

Ref: Tender Notice No…………………………………

With reference to above your tender Notice No……………………………………………..

For the work of………………………………………………………………

We do not have any conflict of interest with any other bidder who has submitted the bid in this tender.

Yours Faithfully,

(Signature of the Tenderer)

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 47/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Declaration of Relationship with employee

The Superintending Engineer,

GETCOI,Circle Office,Amreli

Ref: Tender Notice No…………………………………

With reference to above your tender Notice No……………………………………………..

For the work of………………………………………………………………

We do not have any type of relationship with any current employees of GETCO.

Yours Faithfully,

(Signature of the Tenderer)

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 48/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Tender for work of ________________________

Tender No. Date :

CERTIFICATE – “A”

I / We__________________________________ authorized signatory of

not related with other firms who have submitted tenders for the same items under this inquiry /

Seal of the Firm Signature of the Tenderer

Place: With Designation.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 49/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

TENDERER’S DETAILS OF MACHINERY

The List of Technical Personnel intended to be placed at the Work by the Contractor.

(Tenderer shall submit in the Format detailed here under)

Contractor’s Representative legible signature: ______________________

Seal of the company

Sr. Description & Capacity Numbers Make Remarks

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 50/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

SAFETY CUM INDEMNITY BOND

(On Non-Judicial Stamp paper of value not less than Rs. 300.00)

KNOW ALL MEN BY THESE PRESENTS that we, _____________________________________________________By this SAFETY

CUM INDEMNITY BOND Executed on this_________Day of_______________2026. I/We having Registered Office

(herein after called “THE CONTRACTOR” which expression shall mean and includes my /our heirs, executors,

administrators and legal representatives, successors and permitted assigns) do hereby binds

myself/ourselves and also our company/firms after having the power to bind by this promise and

undertaking in favor of the Gujarat Energy Transmission Corporation Limited (GETCO), Vadodara a State

Transmission Utility under The Electricity Act, 2003 having its registered office at Sardar Patel Vidyut

Bhavan, Race course, Vadodara.( hereinafter called as GETCO, which expression shall mean and include its

legal representative, administrators assigns) has agreed under the terms and conditions of the contract no.

Rs.______________________________________interlaid on Production of Safety cum Indemnity Bond.

We do hereby undertake and agree to Indemnify and keep Indemnified GETCO from time to time to the extent

any losses or damages, costs, charges and expenses caused to or suffered by reason of the CONTRACTOR

while Project, R&M, O&M work including work carried out by outsourcing agency, failing to take proper care

or not complying the guidelines given hereunder as per Annexure-A and instructions which may be given

from time to time during the continuance of the contract and we further undertake to unconditionally pay

the amount claimed by the GETCO on demand and without demur to the extent aforesaid.

Whereas the CONTRACTOR has/have been awarded to execute the job/works under order no.

after having observing necessary formalities, the details of which is described in the order no. dated

and whereas the said job/works will be /likely to be done in places covered under Employees’ State

Insurance Act,1948 (ESI) and /or the Workmen Compensation Act,1923 and /or other laws relating to the

Labour Management and Welfare Act. (Respective Amendments)

And whereas according to the condition of the Contract the CONTRACTOR is under obligation to execute this

Safety cum Indemnity Bond before the commencement of actual execution of work

Now the indenture witnesses that I/We the CONTRACTOR do hereby undertake to follow the guidelines as

per Annexure-A prepared by the GETCO.

Further we the CONTRACTOR agree that the GETCO shall be sole judge of and as to whether there has been

any breach of the guidelines as per Annexure-A of this bond and as to the extent of the loss, damages, costs,

charges and expenses caused to or suffered by the GETCO.

We the CONTRACTOR further agree that our liability under this bond shall not be discharged because of the

change in the constitution of the GETCO or for the extension of the time limit or for any other reason.

We the CONTRACTOR further agrees to the given terms and conditions:

a. That the CONTRACTOR undertakes /undertake to indemnify and keep harmless the GETCO from all

claims, actions, proceedings and risk, damage danger to any person whether belonging or not

belonging to the. CONTRACTOR.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 51/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

b. That the CONTRACTOR shall keep harmless the GETCO from all claims, compensation, damages any

proceedings in respect of any of its employee / workmen under the Workmen Compensation Act or

any other laws for the time being in force.

c. That, if during the course of execution of work as stated in the contract order mentioned hereinabove

issued by the OBLIGEE, it is found that the CONTRACTOR has not complied with guidelines as per

Annexure-A or terms and conditions / formalities within the meaning of Employees’ State Insurance

Act,1948 (ESI) or Workmen Compensation Act 1923 or any other laws relating to the Labour Welfare

for the time being in force, and also has not observed the safety norms in accordance with the law

prevailing at the place of work/job to the satisfaction of the GETCO, the GETCO shall have the right to

stop the execution of work/job and the period of such stoppage shall not be taken into account for the

calculation of the total period of completion of work for which the CONTRACTOR is responsible to

complete the work/job and it will be deemed that discontinuance was due to default of the

d. That, if any time, due to exigency, GETCO as the Principle Employer, becomes liable to pay any such

compensation mentioned hereinabove, whether on failure of the CONTRACTOR or for any other

reason, the GETCO shall have the right to recover the said amount from any amount receivable by

GETCO or any bank guarantee deposited or anything payable whether in connection with this contract

or other contract by the CONTRACTOR to the OBLIGEE.

e. That the CONTRACTOR is/are aware and accept that for the persistent or repeated violation of any

guidelines as per Annexure-A and terms and conditions mentioned in this Safety cum Indemnity Bond,

GETCO shall have right to terminate the contract of work issued to the CONTRACTOR.

f. In case if any safety related fatal Electrical / Mechanical accident occurred to any employee of agency

or outsider due to negligence or non-compliance of GETCO safety norms then in addition to the

compensation and liability as per statutory requirement, contractor / agency is hereby agreed to pay

the penalty amount as given below:

Sr. No Amount of Contract in Rs. Penalty amount

1 Up to Rs. 1 Lac Rs. 5000/- plus GST as applicable

2 Above1 Lac to Rs. 10 Lacs Rs. 40000/- plus GST as applicable

3 10 to Rs. 100 Lacs Rs. 100,000/- plus GST as applicable

4 > 100 Lacs 1.0 % of contract value plus GST as applicable

g. I/We the CONTRACTOR hereby confirm that in case of any dispute/difference for settlement of claims

under this Safety Cum Indemnity bond the courts in Gujarat State wherever job/work is performed or

as per GETCO norms shall have the jurisdiction to decide the rights & liabilities of the parties while

adjudicating the matter of claims under this Safety Cum Indemnity Bond.

h. This Safety cum Indemnity Bond shall continue and hold good until it is released by the GETCO in

Writing on the CONTRACTOR’s application after the Contractor has discharged all his obligations

under the order mentioned hereinabove and submitted a “NO DEMAND CERTIFICATE” from the

GETCO under the said order. The Safety cum Indemnity Bond shall be valid for a CONTRACT PERIOD

and renewable thereof (Claim Period).

i. This Safety cum Indemnity Bond and the guidelines as per Annexure-A herein contained are in

addition to and not by way of limitation or substitution for any other guarantee, indemnities Hereto

before given to the GETCO by the CONTRACTOR and this indemnity does not Revoke or limit

such indemnities or guarantees. IN WITNESS WHEREOF the Parties hereto have executed this

indenture the day the year First hereinabove written.

(Signature with seal of The CONTRACTOR)

In the presence of:

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 52/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

(Non-Judicial Stamp Paper of Rs. 300/-)

KNOW ALL MEN BY THESE PRESENTS that we, Messer’s

________________________________________________________________________ (hereinafter called “the Contractor” which

expression shall, where the context so admits, include their heirs, executors, administrators and legal

representatives, successors and permitted assigns) are hereby held and firmly bind unto the Gujarat Energy

Transmission Corporation Ltd (hereinafter called “the GETCO” which expression shall, where the context so

admits, include its successors and assigns) to refund the full amount of materials supplied by the GETCO

under the terms and conditions of A/T No. _________________

deterioration of whatsoever nature occurs to said materials supplied by the GETCO and which are in the

custody of the contractor at their works site, on behalf of the GETCO, at

if any of the said materials, when inspected by any officer authorized by the GETCO in this behalf, is found

to be damaged, lost, deteriorated in quality or quantity, the contractor hereby agrees to bind himself to

indemnity and at all times keep indemnified the GETCO against all loss, damage and deterioration to the any

material supplied by the GETCO during his custody and shall pay in cash on demand from the GETCO within

30 days the market value of such materials which is lost, damaged or deteriorated in full to the GETCO and

shall also hereby authorize the GETCO to deduct the said sum from any sum due to the contractor or any sum

which may at any time become due to the contractor under the above referred contract or any other contract

entered into by the contractor with the GETCO.

AND WHEREAS the contractors do hereby agree to be responsible for the safe custody and protection and

preservation of the said materials against all risks (excluding war risks) and against loss, damage and

deterioration of whatsoever nature in respect of the said materials while it remains in the custody and

possession of the contractor.

AND WHEREAS the said materials shall at all times be open for inspection by any officer authorized by the

Now the conditions of the above written bond are such that the contractor shall pay the full amount forthwith

to the GETCO in the event of loss, damage or deterioration or whatsoever except due to circumstances arising

out of war in respect of the materials supplied by the GETCO and shall fully and effectually indemnify and

keep indemnified to the GETCO against such loss, damage and deterioration.

The contractor shall keep the said materials open at all times for inspection by the officers authorized by the

GETCO and produce at any time when demanded.

THE WITNESS WHERE OF: We the

(Signature of contractor)

hereto signed at ___________________

In the presence of

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 53/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

PROFORMA FOR CONTRACT AGREEMENT

(Non-Judicial Stamp Paper of Rs. 300/-)

This Agreement is made at _________________on the_____________ day of ________________in the Christian Year Two

thousand twenty-six between M/s. _________________________________________________ (address of office)

__________________________________ (hereinafter referred to as “THE CONTRACTOR” which expression shall

unless excluded by or repugnant to the contract include its successors or permitted assigns) of the ONE

PART and the Gujarat Energy Transmission Corporation Ltd, having their Head office at Vidyut Bhavan,

Race Course, Baroda 390 007 (hereinafter called “The GETCO” which expression shall unless excluded by or

repugnant to the context include its successors or assigns) of the other part.

WHEREAS the aforesaid GETCO has accepted the tender of the aforesaid contractors for

works” and more particularly described and enumerated or referred to in the specification, terms and

conditions prescribed in the order letter, covering letter and other letters and schedule of price which for the

purpose of identification have been signed by Shri ________________________________________ on behalf of the

contractors and by _________________________________________ on behalf of the GETCO, a list whereof is made out

in the Schedule hereunder written and all of which said documents are deemed to form part of this contract

and included in the expression “The works” wherever herein used, upon the terms and subject to the

conditions hereinafter mentioned.

AND WHEREAS THE GETCO has accepted the tender of contractors for the construction of the said works for

____________________________________________) upon the terms and subject to the conditions herein mentioned.

NOW THIS AGREEMENT WITNESSESS AND IT IS HEREBY AGREED AND DECLARED THAT.

1. The contractors shall do and perform all works and things in this contract mentioned and described or

which are implied therein or there from respectively or are reasonably necessary for the completion of

the works as mentioned and at the times, in the manner and subject to the terms and conditions and

stipulations contained in this contract, and in consideration of the due provision, executions, supply and

completion of the works agreed to by the contractor as aforesaid the Board doth hereby covenant with the

contractor to pay all the sums of moneys as and when they become due and payable to the contractors

under the provisions of the contract. Such payment to be made at such times and in such manner as is

provided by the contract.

2. The conditions and covenants stipulated here-in-before in this contract are subject to and without

prejudice to the rights of the Board to enforce penalty for delays and / or any other rights whatsoever

including the right to reject and cancel on default or breach by the contractor of the conditions and the

covenants as stipulated in the general conditions, specifications, forms or tender schedule etc. attached

The contract value, extent of supply & erection works, delivery dates, specifications and other relevant

matters may be altered by mutual agreement and if so altered shall not be deemed or construed to mean or

apply to affect or alter other terms and conditions of the contract and the general conditions and the contract

so altered or revised shall be and shall always be deemed to have been subject to and without prejudice to

said stipulation.

List of documents forming part of the contract:

1) GETCO’s Tender Specification No. ____________ and contractor’s offer opened on dated ____/____/2026

3) Contractor’s acceptance of order vide letter no. ________________________________________________.

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 54/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

5) Contractor’s Power of Attorney / Board Resolution authorizing person to sign on behalf of Firm.

In witness whereof the parties here to have set their hands and seals this day and month, year first above

1) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

For and behalf of M/s. _______________________________________ (Signature)

In the presence of (Full Name, Address and Signatures)

2) Signed, sealed and delivered by

(Signature with name, Designation and official seal)

For and on behalf of Gujarat Energy Transmission Corporation Ltd.,

In the presence of name, Full address and Signature:

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 55/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

BANK GUARANTEE FORMAT

NON JUDICIAL STAMP PAPER OF RS. 300/ - (Stamp Paper Validity Six months)

FORM OF BANKER’S UNDERTAKING

[ For Performing Guarantee (PBG) towards execution / supply Period

As per Commercial Terms and Condition of Tender]

The Superintending Engineer, BG. No.________________________________

Gujarat Energy Transmission Corporation Ltd, Issue Date______________________________

Circle office, Expiry Date______________________________

We, ____________________________________ (Name of the Bank and Address of the parson giving the Bank Guarantee)

having our registered office at _______________________________(Address of Bank’s registered office) hereby give

this Bank Guarantee No._____________________ Dated______________and hereby agree Unequivocally and

Unconditionally to pay immediately on demand on writing from the beneficiary Company GETCO or any

officer authorized by it in this behalf any amount up to and not exceeding Rs. ______________________ (Amount of

performance Guarantee toward execution / supply period), (Rupees_______________________________________ (in

words)) to the said GETCO on behalf of M/s ________________________________ who have entered into a contract for

the supply/works specified below

This agreement shall and valid and binding on this Bank up to and inclusive of ___________________ (Date of

validity of the Bank Guarantee) and shall not be terminable by notice or by change in the constitution of the

Bank or the firm of Contractors / Suppliers or by any other reasons whatsoever and our liability hereunder

shall not be impaired or discharged by any extension of time or variations or alteration made, given conceded

or agreed, with or without our knowledge or consent. By or between parties to the said within written

Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the Beneficiary GETCO. Notice or invocation by any person

such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any invocation of

the Guarantee can be made only by the beneficiary directly.

NOTWITHSTANDING anything contained herein before, our liability under this guarantee is restricted to Rs.

remain in force until ______________ (Date of validity of the Bank Guarantee). Unless demands or claims under

this Bank Guarantee are made to us in writing on or before________________ (Date of validity of the Bank

Guarantee), all rights of Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and

discharged from all liabilities there under.

Please Mention Here Complete Postal Signature of the

Address of the Bank with Branch Code, Bank’s Authorized Signatory

Telephone and Fax nos With Official Round Seal

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 56/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Format for LOI / AT Acceptance Letter

(To be submitted on firms letter-head. Duly stamped & signed)

The Superintending Engineer,

Gujarat Energy Transmission Corporation Ltd,

Near 66KV Amreli A SS, Keriay raoad,

Circle office-Amreli

Sub: Latter of acceptance of LOI /AT

1.Tender NO: AMR/CO/CMC-AM/28/2025-26

We hereby acknowledge, agree and accept your LOI/ AT under reference above with terms and

conditions mentioned therein for the Bi-Annual Rate Contract (Bi-ARC) for Transportation of

structure material ,Tower material ,steel, power/control cable, conductor, earth wire and

sub-stations various equipment’s from GETCO’s nearest/any store centre/sub-station/any

destination to another destination/ store/sub-station /lines and location including loading

and unloading under Circle office Amreli , GETCO- for 02(Two) Years.

Yours faithfully,

(Authorized Signature)

Designation _________________

(Official Stamp)

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 57/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Application for refund of EMD

(This Performa should be submitted by party on letter Pad)

The Superintending Engineer

GETCO, Circle office, Amreli

Sub: - Application for refund of EMD

I request your good self to refund my EMD for the tender mentioned below as soon as the price bids are

opened and if I/We am/are not the L1 for the same The details are asunder...

Sr. No. Description Detail to be submitted by party.

3 Name of Work/Subject

5 Date of EMD &

6 Name of Bidder

8 E-mail address

Faithfully yours,

(Name & Seal of Bidder)

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 58/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 59/60

Gujarat Energy Transmission Corporation Ltd.

Transmission Circle Office, Amreli.

Add.: Near 66kV Sub-station, Keriya Road, Amreli – 365

e-mail : [email protected] [email protected]

Regd. Corporate Office: Sardar Patel Vidyut Bhavan, Race Course, Vadodara-390

Corporate Identity No. (CIN): U40100GJ1999SGC036018

Name of work : Bi-Annual Rate Contract (Bi-ARC) for Transportation of structure material ,Tower

material ,steel, power/control cable, conductor, earth wire and sub-stations various equipment’s from

GETCO’s nearest/any store centre/sub-station/any destination to another destination/ store/sub-

station /lines and location including loading and unloading under Circle office Amreli , GETCO- for

Schedule of Rates for the Year : 2025 – 2026.(Dtd.30.05.2025)

DESCRIPTION UNIT RATE

Transportation of Girder,rail ,all types of Substation/Tower

structure, conductor, Insulator, cables, Hardware, G.I. Strip

,Earthwire , Stay wire, Furniture, Transformer Oil, Breaker, CT , PT

1 LA, Panels, Battery Set, Battery Charger, PLCC equipment, Isolator,

Testing equipment etc from GETCO's nearest /any store centre /

sub station to another destination including loading and

unloading. SOR (2025-26) PART-L (01).

(i) up to 70 KMs (Up to 6 MT) - Lumsum

(To be executed / considered for a particular Job / Lot while

weight is not increasing 6 MT per Trip like transportation of

Nos. of 66kV CT)

(ii) up to 70KMs (Beyond 6 MT) - proportionate Per MT

(iii) Beyond 70KMs

Estimate Total Amount of Schedule - B in Rs.

Estimate Total Amount of Schedule - B in Rs.

Grand Total Estimated Amount in Rs.

Grand Total Estimated Amount in Rs.

In Words : Rupees Eighty two lacs sixty thousand Only.

1) Quantity of works will be as per actual work executed for transportation of Substation & line materials.

2) GST retention will be released after submission of documentary evidence by the contractor for the amount

which shall be lower of

1. the Amt. supported by the documentary proof of GST paid;

2. GST payable on the Amt. passed for payment as per terms and conditions of the order of Government &

GETCO’s rules if applicable for schedule B only.

3) GST & Welfare tax will be reimbursed on production of proof of such payments made by the contractor to the

appropriate department.

4) All transportation of material work is to be carried out strictly as per the company manual and instruction of

5) Contractor has to ensure safe shifting dragging work for Annual Rate Contract of transportation of material

purpose to comply with labour laws I.E. rules etc.

6) All the required tools and tackles like various tools tackles, Crain are to be arranged by the contractor at his

Superintending Engineer

GETCO, Circle Office, Amreli

Sign & Seal of Agency / Bidder with address

Seal & Sign of Bidder I/We have read and clearly understood all the above terms & conditions and accept here with Page 60/60