Providing fourteen nos (14) of jeep/4-wheel drive vehicle/Equivalent vehicle service to Madikeri O&M Division of Chamarajanagara-Kodagu circle, CESC on monthly rental basis for a period of FOUR Months

CHAMUNDESHWARI ELECTRICITY SUPPLY CORPORATION LIMITED

COMMERCIAL TERMS AND CONDITIONS

ENQUIRY NO. CESCOM/2026-27/SE0273 Dtd: 28-05-2025

“Providing fourteen nos (14) of jeep/4-wheel drive vehicle/Equivalent vehicle service to Madikeri O&M Division of Chamarajanagara-Kodagu circle, CESC on monthly rental basis for a period of FOUR Months.”

Please fill Only in the Light Blue Couloured Box

The bidder must upload relevant documents in support of qualifying requirements while uploading bid.

This Sheet would be opened at the time of Techno-Commercial Bid opening

Sl. No. Commercial Terms and Conditions as per tender Bidder's Comment

1 i. The bidder must be a Registered Transport Agency. Document to be uploaded: Valid registration under the Karnataka Shops & Commercial Establishments Act, 1961 (issued by the Department of Labour, GoK).

2 ii. The bidder may be an MSME. Document to be uploaded: Valid Udyam Registration Certificate. Mandatory Validation: The certificate must list NIC Code 4922 (Other land passenger transport) or 4923 (Freight transport by road).

3 The bidder must have a registered office/place of business in Karnataka. Document to be uploaded Valid GST Registration with Karnataka State Code (29).

4 The bidder must have successfully executed at least one similar contract (Vehicle Hiring) for any Govt/PSU/Board/Reputed Firm in any one of the last three financial years (2022-23 to 2024-25). The value of the single work order must not be less than 100% of the amount put to tender (50% if, the bidder is MSME) in any one of the preceding three financial years (2022-23 to 2024-25). Document to be uploaded: A Satisfactory Performance Certificate must be uploaded in the format Annexure attached in RFP. This certificate must explicitly relate to the specific work order claimed for the experience requirement.

5 The bidder should not have been Black-Listed by any Government department / Power Utility or other reputed firms in Karnataka or any other state. The bidder should submit a self-declaration in Rs 500 Non Judicial stamp paper.

6 The bidder shall adhere to prevailing Tax & Labour rules. Documents to be uploaded: i. Valid EPF and ESI Registration Certificates. ii. Professional Tax (PT) Registration in Karnataka. iii. Registered PAN in the name of the firm.

7 i. The annual turnover in any one of the previous three financial years shall not be less than 100 % of the amount put to tender. (50 % is the bidder is MSME) (2022-23, 2023-24 & 2024-25). Document to be uploaded: Copies of the audited annual accounts and P&L statements certified by a Chartered Accountant with a valid Unique Documents Identification No (UDIN) shall be uploaded.

8 ii. The bidder should have liquid asset (cash at bank and Term Deposits) or availability of credit facilities of not less than 25% of the amount put to tender. (12.5 % is the bidder is MSME). This must be supported by credit lines, letter of credit certificate from nationalized/ scheduled/commercial banks for meeting the fund requirement. The certificate of bank shall not be dated earlier than 30 Days prior to the last date of submission of the tender.

9 The agency must own at least ONE vehicle in the name of the firm/proprietor, with the balance provided via registered lease agreements. Document to be uploaded: The bidder must submit a self-declaration on a Rs. 500/- Non-Judicial Stamp Paper, duly notarized, confirming that:

Date NAME, Contact Number & ADDRESS OF THE FIRM

CHAMUNDESHWARI ELECTRICITY SUPPLY CORPORATION LIMITED

COMMERCIAL DEVIATION

ENQUIRY NO. CESCOM/2026-27/SE0273 Dtd: 28-05-2025

“Providing fourteen nos (14) of jeep/4-wheel drive vehicle/Equivalent vehicle service to Madikeri O&M Division of Chamarajanagara-Kodagu circle, CESC on monthly rental basis for a period of FOUR Months.”

Please fill Only in the Light Blue Couloured Box

Please key in the SlNo., Section, Clause, Description as given in Tender Document and finally your Statement of Deviation/Variations.

This Sheet would be opened at the time of Techno-Commercial Bid opening

We agree to provide all original Documents in support of the information provided for verification upon request. (Key in as YES in the space provided)

We understand that the electonic bid submitted by us is a valid offer in accordance with IT Act. (Key in as YES in the space provided)

We are fully aware of the electronic bid formalities and abide by the same. (Key in as YES in the space provided)

If you are not deviating from any of the clauses mentioned please key in as 'NO DEVIATION' in the space provided.

TO, The General Manager(Procurement) CESC, MYSORE - 570 017

I have read each of the Clauses mentioned in INSTRUCTION TO BIDDERS and GENERAL CONDITIONS OF CONTRACT.

The following are the Commercial Deviations and Variations from and exceptions to the conditions and documents for “Providing fourteen nos (14) of jeep/4-wheel drive vehicle/Equivalent vehicle service to Madikeri O&M Division of Chamarajanagara-Kodagu circle, CESC on monthly rental basis for a period of FOUR Months.”. These deviations and variations are exhaustive. Except these deiviations and variations, the material shall be supplied as per specification and documents.

Sl No SECTION CLAUSE NO DESCRIPTION AS PER SPECIFICATION STATEMENT OF DEVIATIONS/ VARIATIONS

Note : Deviations specified elsewhere in the document will not be considered.

Date NAME & ADDRESS OF THE FIRM

Ref No :- Dated :-

General Manager(Procurement), Corporate Office, CESC, No.29,Vijayanagara 2nd Stage, Hinkal Mysuru -570 017.

“Providing fourteen nos (14) of jeep/4-wheel drive vehicle/Equivalent vehicle service to Madikeri O&M Division of Chamarajanagara-Kodagu circle, CESC on monthly rental basis for a period of FOUR Months.”

ENQUIRY NO. CESCOM/2026-27/SE0273 Dtd: 28-05-2025

a) Documents in support of Qualifying requirements b) Technical and Commercial details, and c) Price Bids, for the said Materials

We hereby agree to provide insurance in confirmity with the conditions enumerated in the Bidding Documents for the sum stated and quoted in the Bid or such other sums as may be ascertained. Accordingly, if our Bid is accepted we undertake to execute the contract with in the stipulated time with the Schedule of Prices.

We note that the prices offered are firm as per the Bid stipulation throughout the period of contract including extended period if any as per the commercial terms and conditions. We agree to keep this Bid valid for a period of 90 days from the date fixed for Bid opening and it shall remain binding upon us and may be accepted at any time before expiry of that period.

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Until a formal contract is prepared & executed, this Bid together with your written acceptance thereof in your Notification of Award shall constitute a binding contract between us.

Dated this day of 2026

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Duly authorised to sign Bid for and on behalf of :

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