Provision of IP based CCTV System at Electronic in motion Weight Bridge at DDU,SEB,JPL & GYA of DDU Division.

No Financial credentials are required for tenders having value up to Rs 50 lakh.

No Technical credentials are required for tenders having value up to Rs 50 lakh

Verification of Tender's credentials:- The tenderers shallsubmit a copy of certificate stating that they are not liable to bedisqualified and all their statements/documents submittedalong with bid are true and factual. Standard format of thecertificate to be submitted by the bidder is enclosed asAnnexure-V. Non submission of a copy of certificate by thebidder shall result in summarily rejection of his/their bid. It shallbe mandatorily incumbent upon the tenderer to identify, stateand submit the supporting documents duly self attested /digitally signed by which they/he are/is qualifying theQualifying Criteria mentioned in the Tender Document.

The tenderer shall clearly specify whether the tender issubmitted on his own (Proprietary Firm) or on behalf of aPartnership Firm / Company / Joint Venture (JV) / RegisteredSociety / Registered Trust / Hindu Undivided Family (HUF) /Limited Liability Partnership (LLP) etc. The tenderer(s) shallenclose the attested copies of the constitution of their concern,and copy of PAN Card along with their tender. TenderDocuments in such cases are to be signed by such persons asmay be legally competent to sign them on behalf of the firm,company, association, trust or society, as the case may be.

If it is NOT mentioned in the submitted tender that tender isbeing submitted on behalf of a Sole Proprietorship firm /Partnership firm / Joint Venture / Registered Company etc.,then the tender shall be treated as having been submitted bythe individual who has signed the tender.

The tenderer whether sole proprietor / a company or apartnership firm / joint venture (JV) / registered society /registered trust / HUF / LLP etc if they want to act throughagent or individual partner(s), should submit along with thetender, a copy of power of attorney duly stamped andauthenticated by a Notary Public or by Magistrate in favour ofthe specific person whether he/they be partner(s) of the firmor any other person, specifically authorizing him/them to signthe tender, submit the tender and further to deal with theTender/ Contract up to the stage of signing the agreementexcept in case where such specific person is authorized forabove purposes through a provision made in the partnershipdeed / Memorandum of Understanding / Article of Association/Board resolution, failing which tender shall be summarilyrejected.

A separate power of attorney duly stamped and authenticatedby a Notary Public or by Magistrate in favour of the specificperson whether he/they be partner(s) of the firm or any otherperson, shall be submitted after award of work, specificallyauthorizing him/them to deal with all other contractual activitiessubsequent to signing of agreement, if required. Note: APower of Attorney executed and issued overseas, thedocument will also have to be legalized by the Indian Embassyand notarized in the jurisdiction where the Power of Attorney isbeing issued. However, the Power of Attorney provided byBidders from countries that have signed the Hague LegislationConvention 1961 are not required to be legalized by the IndianEmbassy if it carries a conforming Appostille certificate.

The tenderer shall clearly specify whether the tender issubmitted on his own (Proprietary Firm) or on behalf of aPartnership Firm / Company / Joint Venture (JV) / RegisteredSociety / Registered Trust / Hindu Undivided Family (HUF) /Limited Liability Partnership (LLP) etc. The tenderer(s) shallenclose the attested copies of the constitution of their concern,and copy of PAN Card along with their tender. TenderDocuments in such cases are to be signed by such persons asmay be legally competent to sign them on behalf of the firm,company, association, trust or society, as the case may be.

Following documents shall be submitted by the tenderer incase of Sole Proprietorship Firm: Sole Proprietorship Firm: (i)An undertaking that he is not blacklisted or debarred byRailways or any other Ministry / Department of Govt. of Indiafrom participation in tender on the date of opening of bids,either in individual capacity or as a member of the partnershipfirm or JV in which he was / is a partner/member.Concealment / wrong information in regard to above shallmake the contract liable for determination under Clause 62 ofthe General Conditions of Contract. (ii) All other documents interms of explanatory notes in clause 10 of GCC 2022.

Following documents shall be submitted by the tenderer incase of HUF: A copy of notarized affidavit on Stamp Paperdeclaring that his Concern is a proprietary Concern and he issole proprietor of the Concern OR he who is signing theaffidavit on behalf of HUF is in the position of 'Karta' of HinduUndivided Family (HUF) and he has the authority, power andconsent given by other members to act on behalf of HUF. (ii)An undertaking that the HUF is not blacklisted or debarred byRailways or any other Ministry / Department of Govt. of Indiafrom participation in tender on the date of opening of bids,either in individual capacity or as a member of the partnershipfirm or JV in which HUF was / is a partner/member.Concealment /wrong information in regard to above shallmake the contract liable for determination under Clause 62 ofthe General Conditions of Contract. (iii) All other documents interms of explanatory notes in clause 10 of GCC 2022.

Following documents shall be submitted by the tenderer incase of Partnership Firm: The tenderer shall clearly specifythat the tender is submitted on behalf of a partnership firm. (i)A notarized copy of partnership deed. (ii) A notarized orregistered copy of Power of Attorney in favour of the individualto tender for the work, sign the agreement etc. and createliability against the firm. Note :- One or more of the partners ofthe firm or any other person (s) shall be designated as theauthorized person (s) on behalf of the firm, who will beauthorized by all the partners to act on behalf of the firmthrough a "Power of Attorney", specially authorizing him / themto submit & sign the tender, sign the agreement, receivepayment, witness measurements, sign measurement books,make correspondences, compromise / settle / relinquish anyclaim (s) preferred by the firm, sign "No Claim Certificate",refer all or any dispute to arbitration and to take similar suchaction in respect of the "said tender" / contract. Such "Powerof Attorney" shall be notarized / registered and submittedalong with the tender.

Following documents shall be submitted by the tenderer incase of Company registered under Companies Act 2013: (i)The copies of MOA (Memorandum of Association) / AOA(Articles of Association) of the company (ii) A copy ofCertificate of Incorporation (iii) A copy of Authorization/Powerof Attorney issued by the Company (backed by the resolutionof Board of Directors) in favour of the individual to sign thetender on behalf of the company and create liability againstthe company. (iv) An undertaking that the Company is notblacklisted or debarred by Railways or any other Ministry /Department of Govt. of India from participation in tender onthe date of opening of bids, either in individual capacity or as amember of the partnership firm or JV in which the Companywas / is a partner/member. Concealment / wrong informationin regard to above shall make the contract liable fordetermination under Clause 62 of the General Conditions ofContract. (v) All other documents in terms of explanatorynotes in clause 10 of GCC 202

Following documents shall be submitted by the tenderer incase of LLP (Limited Liability Partnership): If the tender issubmitted on behalf of a LLP registered under LLP Act- 2008,the tenderer shall submit along with the tender: A copy of LLPAgreement.(i)A copy of Certificate of Incorporation(ii)A copy ofPower of Attorney/Authorization issued by the LLP in favour ofthe individual to sign the tender on behalf of the LLP andcreate liability against the LLP.(iii)An undertaking by allpartners of the LLP that they are not blacklisted or debarredby Railways or any other Ministry / Department of the Govt. ofIndia from participation in tenders / contracts as on the date ofsubmission of bids, either in their individual capacity or in anyfirm/LLP or JV in which they were / are partners/members.Concealment / wrong information in regard to above shallmake the contract liable for determination under Clause 62 ofthe Standard General Conditions of Contract. (iv)All otherdocuments in terms of Para 10 of the Tender Form (SecondSheet). (v) All other documents in terms of explanatory notesin clause 10 of GCC 20

The Railway reserves the right to verify all statements,information and documents submitted by the bidder in histender offer, and the bidder shall, when so required by theRailway, make available all such information, evidence anddocuments as may be necessary for such verification. Anysuch verification or lack of such verification, by the Railwayshall not relieve the bidder of its obligations or liabilitieshereunder nor will it affect any rights of the Railway thereunder.

In case of any information submitted by tenderer is found tobe false forged or incorrect at any time during process forevaluation of tenders, it shall lead to forfeiture of the tenderEarnest Money Deposit besides banning of business for aperiod of upto five years.

In case of any information submitted by tenderer is found tobe false forged or incorrect after the award of contract, thecontract shall be terminated. Earnest Money Deposit (EMD),Performance Guarantee and Security Deposit available withthe railway shall be forfeited. In addition, other dues of thecontractor, if any, under this contract shall be forfeited andagency shall be banned for doing business for a period of uptofive years.

Non-compliance with any of the conditions set forth therein above is liable to result in the tender being rejected.

Certificates which may be an attested Certificate from the client, Audited Balance Sheet duly certified by the Chartered Accountant etc regarding contractual payments received in the past.

The list of personnel / organization on hand and proposed to be engaged for the tendered work. Similarly list of Plant &Machinery available on hand and proposed to be inducted and hired for the tendered work.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

GCC -2022 with latest amendments and instructions is anintegral part of the contract document. All terms andconditions mentioned therein to be followed.

Rates are inclusive of all taxes/octroi, license fee, royalty charges etc. legally leviable by State, Central Govt. and/or any other local authority.

In addition to GCC 2022 and Indian Railway Unfiled standard specification works materials volume I II 2010, revised up to date, special condition attached shall also apply.

Taxes as per GST (1st july2017), Income tax, TDS, Sales tax/Business tax, Royalty etc Royalty etc. will be recovered asper extant instruction on the subject.

Certificates from private individuals for whom such works are executed being executed is not acceptable.

Eligibility criteria for works tender in respect of partner ship firms to be dealt as per GCC -2022.

In case the tenderer is a partnership firm s , the experience, solvency and turn over shall be in the name and style of the firm only.

If the tenderer is a partnership firm, all the partners shall be jointly and severally liable for successful completion of the work and no request for change on the certification of the firm shall be entertained.

During the currency of the contract, no partner of the firm shall be permitted to withdraw from partnership business and in such and event it shall be treated as breach of trust and abandonment of the contract.

Any Conditional offer will be summarily rejected.

For Standard Financial criteria and Standard Technical criteria- Tenderers are required to submitted authenticated certificate along with the tenders from officers of government or semi government/public sector undertakings under whom the work has been executed indicating there in the name of work executed, value of works/payment details and period during which completed. Such certificates should have signature and seal of the concerned officer. In the absence of such certificate the tender may not be considered. Certificates from private individuals for whom such works are executed being executed is not acceptable.

BOOKS OF REFERENCE: These tender documents are to be read with the followings books with version supdated/corrected/modified up to the date of tender opening:1) Standard General Conditions of Contract 2022 as amended by updated correction slips termed GCC 2022. 2) Eastern Railway L&M Sch 87 as amended by updated correction slips.3)E.C. Railway Engineering department unified standard schedule or rates 2012 as amended by updated correction slips (termed USSOR, 2012) up to the date of tender dropping. 4) Standard specifications contained in Indian Railways Hand Book Specifications (works and materials)2010. These four books are where-in-after called the "Books of reference" and shall govern this tender as well as the contract resulting from the acceptance from this tender ,to the extent that these contents do not conflict with the contains of the various chapters of these documents.

For those conditions for which standard formats have been given in the uploaded document titled-Formats for up loading of various format. The information should only be submitted in these standard formats.

Railway administration will not be responsible for any delay/difficulties/inaccessibility of the downloading facility for any reason whatsoever. In case of any discrepancy between the tender document downloaded from the internet and the master copy available in the office mentioned above, later shall prevail and will be binding on the tenderer. No claim on this account will be entertained.

If working through contract Labour, the contractor must register with Labour Commissioner necessary license to be submitted with tender or to be produced before signing of contract agreement.

The contractor will be permitted to make use of the service roads already existing within the Railway possession. If additional service roads are required within Railway premises the contractor may be allowed to make them at his own cost with the prior approval of the Railway's Engineer. All service roads required outside Railway boundary shall be constructed by the contractor at his own risk and cost. These roads shall be maintained by the contractor at his own cost. The Railway reserves the right to make use of these service roads as and when necessary without any payment to the contractor.

The Tenderer/Contractor may be required to engage surplus/retrenched casual labours of the Railway, if found suitable up to the extent as deemed fit by the Railway during the currency of the contract. The terms of employment between such labour and the Tenderer/Contractor may be on mutually agreed terms subject to the statutory provisions contained in the Labour Regulations and enactments. The Contractor shall indentify the Railway against any claim arising out of employment of such labour and the Railway shall not be party to any disputes etc. arising out of the employment of such labour by the Tenderer/Contractor.

The intending tenderer should study with General Conditions of Contract, Special Conditions of Contract, and Instructions to Tenderer, Technical Specification, Drawings, Documents ,Schedules etc. enclosed and also the General Conditions of Contract, 2022 of the Engg. Department with up to date modifications and IRS Conditions of Contract for the Stores department with up to date modifications all herein after collectively referred to as Tender Specification

Provision in the instructions, General Conditions of Contract and Special Conditions of the Contract in the tender documents will override any overlapping provisions of General Conditions of contract 2022 of the Engg with up to date modifications and IRS Conditions of Contract for the Stores department with up to date modifications. When there is conflict between General Conditions of contract 2022 and special conditions of the contract, the special conditions shall prevail.

SCHEDULE COVERING DELIVERY OF MATERIALS ANDTHE EXECUTION OF THE WORK AT SITE: The tenderer shall attach to his offer a time schedule showing the guaranteed time (i) schedule for the supply of materials, the progress and completion of the works at site. (ii) The time Schedule shall be as referred to in Para - 4 of Instruction to tenderer. (iii) The tenderer should offer the time schedule for supply of materials, the duration of erection and completion period for the work and it should be kept the barest minimum. This aspect will be particularly taken into account while examining the offer. In any case this period shall not be more than the time specified in the tender documents, reckoning from the of date of issue of Letter of Acceptance.

GENERAL REQUIREMENT :(a)All documents to be submitted in connection with this tender will be written in English. (b)Dimensions, weights etc. shall be in Metric System/British Standard Equivalents. The technical terms and symbols to be used will be as per General and Subsidiary Rules/Signal Engineering Manual/Extant Practice of East Central Railway

ADVICE OF CANCELLATION OF DOCUMENTS BYTENDERER :The Cancellation of any document such as Power of Attorney/Partnership deed etc. should be forth with communicated by the contractor to the Rly. Administration inwriting failing which the Rly. Administration shall have no responsibility or liability for an action taken on the strength of the said document.

Any individuals signing the tender or other documents Connected there with should specify whether he is signing :(a)As sole proprietor of the concern or his attorney. (b)As partner or Partners of the Firm. (c) For the Firm per procure, or as a Director, Manager or Secretary in the case of a Limited Company.

THE RAILWAY NOT BOUND TO ACCEPT ANY TENDER: The Railway shall not be bound to accept the Lowest or any Tender or to assign any reason for non-acceptance or rejection of a Tender. No Tender shall be deemed to have been accepted unless such acceptance shall have been notified in writing to the successful tenderer by the Railway. he Railway reserves the right to accept any tender in respect of the whole or any portion of the work specified in the tender or to divide or reduce the work or to accept any tender for less than the tendered quantity without assigning any reason whatsoever

The General Instructions and Special Instructions mentioned in various para to be read in conjunction with uploaded tender document which contains important formats/Annexures and Technical bindings and schedule of work etc.

Letter of credit as mode of payment in works tenders or service tenders is available. If is an option for the contractor to take payment from Railways through a letter of credit (LC)arrangement. The details letter of credit is as under:- Option for Letter of Credit (V) In case tender opts for payment through LC, following shall be the procedure to deal release of payment through LC: (a) The LC shall be a sight LC. (b) The27contractor shall select his Advising/Negotiating bank for LC. The incidental cost forward issue of LC and its operation thereof shall be borne by the contractor.(c) SBI, New Delhi ,Main Branch will be the nodal branch for issue of LCs based on online requests received from Railway Accounts Units for tenders opened in financial year 2018-19. SBI branches where the respective Railway Accounts Office has its Account(local SBI branch) will be the issuance/reimbursing branch for LC issued under this arrangement. The Bank shall remain same for this tender till completion of contract. The incidental cost @ 0.15% per annum of LC value, towards issue of LC and operation thereof shall be borne by the contractor andshall be recovered from his bills. (d) The LC shall be opened initially for duration of 180 to 365 days in consultation with contractor. The LC shall be extended time to time as per progress of the contract, on the request of the contractor. The value of LC to be opened initially as well as extended there after shall be finalized by the engineer in consultation with the contractor on the basis of expected progress of work.(e) The LC terms and conditions shall interalia indemnify and save harmless the Railway from and against all losses, claim sand demands of every nature and description brought orrecovered against the Railways by reason of any act oromission of the contractor, his agents or employees, inrelation to the Letter of Credit(LC). As sums payable/borne by Railways on this account shall be considered as reasonablecompensation and paid by contractor. (f) The LC terms andconditions shall inter-aliaprovided that Railways will issue aDocument of Authorization (format enclosed as Annexure 2)after passing the bill for completed work, to enable contractorto claim the authorized amount from their bank. (g) Theacceptable, agreed upon document for payments to bereleased under the LC shall bethe Document of Authorization.Option for Letter of Credit (VI) In case tende opts for paymentthrough LC, following shall be the procedure to deal release ofpayment through LC: (h) The Document of Authorization shallbe issued by Railway Accounts Office against each billpasserby Railways. (i) On issuance of Document ofAuthorization, acopy of Document of Authorization shall beposted on IREPSfor download by the contractor. A digitallysigned copy of Document of Authorization shall also be sentby Railway Account Officer to Railway's bank (Local SBIBranch). (j) The contractor shall take print out of theDocument of Authorization available on IREPS and present hisclaim to his bank (advisingBank) for necessary payments asper LC terms and conditions. The claim shall comprise of copyof Document of Authorization, Bill of Exchange and Bill. (k)The payment against LC shall be subject to verification fromRailway's Bank(Local SBI Branch). (l) The contractor's bank(advising bank) shall submit the documents to the Railway'sBank (Local SBIBranch). (m) The railway's bank (issuing bank)

Other Local Taxes levied either by Governmental agency o rby Municipal agency shall not be paid by the Railway. These are deemed to be included in the F.O.R. price, unless specifically brought out in the offer.

For the service rendered by the RITES for inspection of materials supplied by the contractor in works contract, inspection charges @ 1% of the cost of materials including all taxes, excise duty etc. are to be borne by the contractor& no inspection charges are payable to RDSO by contractor for RDSO Inspected materials.

Provision of latest labour laws must be followed as per applicable.