ANNUAL RATE CONTRACT MAINTENANCE AND REPAIRING WORK OF VARIOUS MUNICIPAL SCHOOL BUILDINGS IN TPS. NO. 04(ASHWINIKUMAR-NAVAGAM), TPS. NO.15(FULPADA) ,TPS. NO.17(FULPADA) & FULPADA GAMTAL IN EAST (VARACHHA) ZONE-A, SURAT.

NAME OF WORK : ANNUAL RATE CONTRACT MAINTENANCE AND REPAIRING WORK OF

VARIOUS MUNICIPAL SCHOOL BUILDINGS IN TPS. NO.

04(ASHWINIKUMAR-NAVAGAM), TPS. NO.15(FULPADA) ,TPS.

NO.17(FULPADA) & FULPADA GAMTAL IN EAST (VARACHHA) ZONE-A,

Tender (On Line) Notice No. DMC(D)/EZ-A /20/2025-2026

VOLUME-I: TECHNICAL BID

START DATE OF DOWNLOAD OF : From Dt.09/03/2026 to 24/03/2026, upto

TENDER DOCUMENTS FROM website 18:00 hrs.

smc.nprocure.com

On line Query Submission Work No.10 : -

LAST DATE OF SUBMISSION OF ONLINE : Upto Dt. 24/03/2026 up to 18.00 hrs

TENDER (TENDER FEES, EMD AND

OTHER DOCUMENTS IN SOFT COPY)

LAST DATE OF SUBMISSION OF TENDER : During Up to Dt. 08/04/2026 up to 18.00 hrs.

FEES, EMD AND OTHER DOCUMENTS IN in sealed envelop by R.P.A.D./ Speed Post to

HARD COPY Chief Accountant, SMC, Muglisara, Surat-

ON LINE SUBMISIION OF PRICE BID : On or before upto Dt.24/03/2026 18.00hrs.

OPENING OF TECHNICAL BID ALONG : On Dt.25/03/2026 10.00 hrs onwards

WITH OTHER DOCUMENT SUBMITTED (Probable)

TENTATIVE PRICE BID OPENING : Dt.13/04/2026 10.00 hrs onwards (Probable)

ESTIMATED AMOUNT : Rs. 35,49,609.30/- ( Excluding GST )

EARNEST MONEY DEPOSIT. : Rs.35,500.00/-

DOCUMENT FEES : Rs.1,770.00 (including CGST 9% + SGST 9%)

CLASS : “E-1" Class with experience

TENDER TO BE SUBMITTED TO:

THE CHIEF ACCOUNTANT,

SURAT MUNICIPAL CORPORATION, MUGLISARA

SURAT MUNICIPAL CORPORATION

TENDER DOCUMENT

SR. NO. PARTICULARS PAGE NO.

1. NOTICE INVITING TENDER

INFORMATION TO TENDERER

ANNEXURE-A (AFFIDAVIT)

ANTI-BLACKLISTING CERTIFICATE

DECLARATION FORM

2. CONTRACTOR TO PLEASE READ THIS CAREFULLY

3. INSTRUCTION TO TENDERER

4. GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE FOR

5. GENERAL CONDITIONS OF CONTRACT

8. CONDITION FOR THE WATER SUPPLY AND ELECTRIC SUPPLY

9. IMPORTANT INSTRUCTION-A TO THE CONTRACTOR

10. SPECIAL NOTE

11. SPECIAL CONDITION OF CONTRACT

12. IMPORTANT INSTRUCTION-B TO THE CONTRACTOR

13. DETAILED SPECIFICATION OF MATERIALS

14. GENERAL TECHNICAL SPECIFICATION FOR THE BUILDING WORKS

15. SCHEDULE FOR TESTING OF MATERIALS

16. ITEMWISE DETAILED TECHNICAL SPECIFICATIONS

17. APPROVED VENDOR LIST

18. COVERING LETTER

SURAT MUNICIPAL CORPORATION

EAST (VARACHHA) ZONE -A

1.0 NOTICE INVITING TENDER

(A) RECEIPT AND OPENING OF TENDER:

Online Tenders will be received from the established and reliable contractors on or before

24.00 hours from Dt.09/03/2026 to 24/03/2026 up to 18.00 hrs. on website

smc.nprocure.com. The tender received after due time and date specified will not be accepted.

ANNUAL RATE CONTRACT MAINTENANCE AND REPAIRING WORK OF VARIOUS

MUNICIPAL SCHOOL BUILDINGS IN TPS. NO. 04(ASHWINIKUMAR-NAVAGAM), TPS.

NO.15(FULPADA) ,TPS. NO.17(FULPADA) & FULPADA GAMTAL IN EAST (VARACHHA)

1. ESTIMATED COST : Rs. 35,49,609.30/- ( Excluding GST )

2. EARNEST MONEY DEPOSIT : Rs. 35,500.00/-

3. TIME LIMIT : 12 (Twelve) months (Including monsoon)

4. DOCUMENT FEE : Rs. 1,770.00 (including CGST 9% + SGST 9%)

5. REGISTRATION REQUIRED : “E1" Class with experience

(C) OPENING OF TENDERS:

The tenders will be opened online in presence of bidders and opening authority subject to

receipt of Tender Fees & EMD & ANNEXURE- A (Affidavit) in hard copy in account

department (Main Office). But tenderer has to upload relevant documents as required

/mentioned in the technical bid in Soft Copy (By Scanning) .The tenders will be opened in

two stages i.e. Technical Bid and Commercial Bid.

(D) PURCHASE OF TENDER DOCUMENTS:

Tender Documents can be downloaded from smctender.nprocure.com from Dt.09/03/2026

to 24/03/2026 upto 18.00 hrs.

Tender documents fees of Rs.1,770.00 (including CGST 9% + SGST 9%) per set which is

required for submission of tender towards the cost of tender documents in cash, pay order or

by demand draft of any nationalized bank, in favour of "The Commissioner, Surat Municipal

Corporation" payable at Surat and shall be submitted alongwith EMD and other documents.

The cost of the Tender Documents will not be refunded in any circumstances. The Surat

Municipal Corporation shall not be liable for any postal delay in any case.

 Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format through online

mode (by scanning) while uploading the bid. This submission shall mean that E.M.D. & tender fee

are received for purpose of opening of the bid. Accordingly offer of those shall be opened whose

E.M.D. & tender (bid) fee is received electronically. However, for the purpose of realization of D.D.

bidder shall send the D.D. in original through RPAD / Speed post so as to reach to Chief

Accountant, SMC as per schedule from the last date of online submission of the bid as per tender

 Following Penalty based actions for not submitting D.D.in original shall be initiated by SMC.

biding If Situation arise Relaxation /Punitive action

Relaxation : Bidder shall pay Penalty as per

If bidder fails to submit following table within 10 Days from the last date of

the original D.D. (For the hard bid submission as mentioned in published

tender fee and E.M.D.) tender notice.

within stipulated time If bidder fails to deposite the penalty amount (as

mentioned in published per following table) Punitive action will be taken as

Tendere's First Time tender notice for this below. Punitive action : Abeyance of registration

work, in this situation….. for 06 (six) months with cancelation of E-

tendering code for 06 (six) months

If bidder fails to submit

the original D.D. (For

tender fee and E.M.D.) Punitive action : Abeyance of registration for

Tendere's Second

within stipulated time (six) months with cancelation of E- tendering code

mentioned in published for 06 (six) months

tender notice for this

work, in this situation…..

Tabel for Penalty

Sr.No. Tender Amount in Rs. Penalty Amount in Rs.

2 More Than 1.00 Cr. And Up to 10.00Cr 20,000/-

3 More Than 10.00Cr.And Up to 50.00Cr 59,000/-

4 More Than 50.00Cr.And Up to 100.00Cr 70,000/-

5 More Than 100.00Cr 1,00,000/-

 Any documents in supporting of bid shall be in electronic format only through online

(by scanning) & hard copy will not be accepted separately.

 All documents must be coloured scanned to be seen as original. Scanning in black and

white or gray shall not be acceptable.

 All the documents must be notarized with clearly displaying stamp, number and name

(E) CONTRACT PERIOD:

The total contract period is hereby fixed as 12 (Twelve) months (Including monsoon) from

the 10th Day of issuance of work order..

(F) Tenderer must comply with and agree to all instructions & requirements in the Notice and in

the Instructions to Tenderers, including requirements in the Contract Documents.

(a) All tenders must be submitted in the prescribed Tender form.

(b) Each Tender must be accompanied by the completion Schedule.

(c) Each tender must be accompanied by the Tender Security (EMD) Rs. 35,500.00 as

specified in IT-07.

(d) The successful tenderer shall execute the Contract Agreement within fifteen days after

the date of Notice of award.

(e) The successful Tenderer will be required to furnish a performance bond (Security

Deposit) of and amount equal to (2%) Two percent of the tendered amount. As per

clause no. IT-27.

(f) The successful Tenderer shall furnish insurance in accordance with the contract

(g) The Surat Municipal Corporation may withhold issuance of the Notice of proceed for a

period not exceeding fifteen days after the date of execution of the contract

(h) The tender and tender guarantee bond (Earnest Money Deposit) shall be submitted by

the Agency in whose name tender has been issued. Transfer of tender documents to

any other party is prohibited.

(i) All intending tenderers will have to purchase digital signatures in order to participate

in the online bidding process.

(j) All the applicant contractors are required to have their own employers code

number under EPF Act, 1952 and are required to comply the applicable

provisions of said statute regularly and totally.

(k) Further the contractors for services are required to produce the certified copies

of paid challans in respect of employees/workers employed by said contractor

in respect of work allotted by Surat Municipal Corporation, along with copies

of Pay Roll and Muster Roll. If the same are not produced, the bills will not be

(G) RECEIPT OF TENDER DOCUMENTS:

The following details are to be submitted online on smctender.nprocure.com :

a. Document fees and EMD Details

b. Commercial Bid

c. Statement A to B along with all necessary supporting documents

d. Bank solvency

e.Ternover Certificate and Income-Tax Return certificate.

g. GST Registration & P.F. Registration

h. Power of attorney

i. Partnership deed in case of Partnership firm.

j. Affidavit of Annexure A on Non Judicial Stamp Paper of Rs.50/-

k. Anti-Blacklist Certificate on Non Judicial Stamp Paper of Rs.50/-

l. Addenda-Corrigendum (if any) duly signed by Contractor

The following details shall be submitted in hard copy at prescribed address :

a. Tender fees in prescribed format

b. Earnest Money Deposit in prescribed format

c. Affidavit of Annexure A on Non Judicial Stamp Paper of Rs.50/-

d. Anti-Blacklist Certificate on Non Judicial Stamp Paper of Rs.50/-

e.Addenda-Corrigendum (if any) duly signed by Contractor.

f. Other necessary documents mentioned in Technical Bid (if any)

Please note that commercial bid shall not be submitted in hard copy under any

circumstances. This will hold the tender liable for rejection.

(H) Tender Validity Period:

The validity period of the tender submitted for this work shall be of one hundred twenty

(120) calendar days from date of opening of the price bid for this work and the Tenderer shall

not be allowed to withdraw or modify the tender offer on his own during the validity period.

(I) Rights Reserved:

Without assigning any reason, The Surat Municipal Corporation reserves the right to reject

the lowest or any other or all tenders or part of its. To waive any informality or irregularity in

any tender, which in the opinion of the Surat Municipal Corporation does not appear to be in

its best interest and the tenderer shall have no cause of action or claim against the Surat

Municipal Corporation or its officers, employee, successors or assigners for rejection of this

The Surat Municipal Corporation further reserves the right to withhold issuance of the notice

to proceed, after execution of the contract agreement by the successful Tenderer. The Surat

Municipal Corporation is not obliged to give reasons for any such action.

During Tender validity period, if any Tenderer withdraws or makes any modifications or

additions in the terms and conditions on his own in this tender, then The Surat Municipal

Corporation shall without prejudice to any right or remedy be at liberty to reject the tender

and forfeit the Earnest Money Deposit in full. Such Tenderer may be disqualified from

tendering for further works under the jurisdiction of The Surat Municipal Corporation.

The Surat Municipal Corporation reserves the right to increase or decrease the scope of work

and split the tender in two or more parts without assigning any reason even after the award

EXECUTIVE ENGINEER,

EAST (VARACHHA)ZONE - A

SIGNATURE OF CONTRACTOR SURAT MUNICIPAL CORPORATION

2.0 INFORMATION TO TENDERER:

[1] Tender validity period 120 days (One hundred & Twenty days) from the date of

opening of price bid

[2] Earnest Money Deposit RS.35,500.00/- as per IT-07

[3] Security Deposit 2% of Tender value after issuing Work Order & 2% from

the running bills.

[4] Time of Completion 12 (Twelve) months (Including monsoon)

[5] Period of liability for work. 12 (Twelve Months) from the date of issuing final

completion certificate.

[6] Penalty for delay Zero Point two percent (0.20 %) of the contract price per

day maximum up to ten percent of the contract price.

[7] Retention Money Deposit 5.00% (Five percent) of work done and to be deducted

from R.A. bill as per GC-37.

[8] Work Order Main work order shall be for Capital work

[9] Date of download of tender Between Dt.09/03/2026 to 24/03/2026up to 18.00 hrs

from smc.nprocure.com

[10] Last date of submission of Dt. 24/03/2026 up to 18.00 hrs

[11] Last date of submission of During Up to Dt. 08/04/2026 up to 18.00 hrs..

Tender fees, EMD and

Necessary Documents,

Certificates etc. in Hard

EXECUTIVE ENGINEER,

EAST (VARACHHA)ZONE -A

SIGNATURE OF CONTRACTOR SURAT MUNICIPAL CORPORATION

SURAT MUNICIPAL CORPORATION

Statement showing the similar works completed in the last seven years, i.e. for a period starting from

Sr.N Name of Nam Estimate Tendere Date of Target date of Actual Time limit in Percenta Reasons Remark

o. Departme e of d cost of d award completion of Amount year and months ge rate for delay s

nt / Client wor work Amount of work as per of work and in

with k put to contra contract and date complete amount completio

Address tender ct of completion of d of n of work

work if Penalty

Targe Completio Origin Extende

t n Date al Y dY M

Signature of contractor

Statement showing the similar works on hand / in progress.

Sr.No. Name of Name Estimated Tendered Date of Target date of Actual Time limit in year Reasons Remarks

Department of cost of Amount award completion of Amount and months for delay in

/ Client work work put of work as per of work completion

with to tender contract contract and date done of work

Address of completion of

Target % Original Extended

Date Progress Y M (if any)

Signature of the contractor

NAME OF WORK:- ANNUAL RATE CONTRACT MAINTENANCE AND REPAIRING

WORK OF VARIOUS MUNICIPAL SCHOOL BUILDINGS IN

TPS. NO. 04(ASHWINIKUMAR-NAVAGAM), TPS.

NO.15(FULPADA) ,TPS. NO.17(FULPADA) & FULPADA

GAMTAL IN EAST (VARACHHA) ZONE-A, SURAT.

1.0 I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct. I also understand that in case of wrongful/false

information, corporation is entitled to take any civil & criminal punitive action against

2.0 The undersigned also hereby certifies that neither our firm M/s _________ _____________________

nor any of its constituent partners have abandoned any work in India nor any contract

awarded to us for such works has been rescinded during last five years, prior to the date of

3.0 The undersigned hereby authorize(s) and request(s) any bank, person, authorities,

government or public limited institutions, firm or corporation to furnish pertinent

information deemed necessary and requested by the SMC to verify our statements or our

competence and general reputation.

4.0 The undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the SMC.

5.0 The SMC and its authorised representatives are hereby authorised to conduct any

inquiries or investigations to verify the statements, documents, and information submitted

in connection with this application and to seek clarification from our bankers and clients

regarding any financial and technical aspects. This Affidavit will also serve as authorisation

to any individual or authorised representative of any institution referred to in the

supporting information, to provide such information deemed necessary and requested by

yourselves to verify statements and information provided in the Tender or with regard to

the resources, experience and competence of the Applicant.

Signed by the authorised signatory of the firm

Title of the office

Name of the firm

It is mandatory to submit the above Affidavit through online (by scanning) and in hard

*Note:- To be given on Non-judicial stamp paper of Rs 50/- duly signed by the authorized

ANTI-BLACKLISTING CERTIFICATE

(on Non Judicial Stamp Paper of Rs.50/-)

(To be provided by Bidder)

NAME OF WORK:- ANNUAL RATE CONTRACT MAINTENANCE AND REPAIRING

WORK OF VARIOUS MUNICIPAL SCHOOL BUILDINGS IN TPS.

NO. 04(ASHWINIKUMAR-NAVAGAM), TPS. NO.15(FULPADA)

,TPS. NO.17(FULPADA) & FULPADA GAMTAL IN EAST

(VARACHHA) ZONE-A, SURAT.

I M/s. __________________________________________ (Name of the Bidder along with name

and address of registered office) hereby certify and confirm that we or any of our

promoter/s/ director/s are not barred by Government of Gujarat (GoG)/ any other entity

of GoG or blacklisted by any state government or central government/ department/

agency/local self Government/Surat Municipal Corporation in India from participating in

Project/s, either individually or as member of a Consortium as on _______ (Bid Submission

We further confirm that we are aware that our Bid for the captioned Project would be

liable for rejection in case any material misrepresentation is made or discovered with

regard to the requirements of this Tender at any stage of the Bidding Process or thereafter

during the agreement period. Dated this ____ day of ___________

To be signed by:

Authorised Signatory with name & designation

Name of the Bidder

It is mandatory to submit the above Affidavit through online (by scanning) and in hard

*Note:- To be given on Non-judicial stamp paper of Rs 50/- duly signed by the

authorized notary.

DECLARATION FORM

(1) I/We hereby declare that I/We have visited the site and fully acquainted

myself/ourselves with the local situation regarding materials, labour and other factors

pertaining to the work before submitting this tender.

(2) I/We hereby declare that I/We have carefully studied the conditions of contract,

specifications and other tender documents of this work and agree to execute the same

EXECUTIVE ENGINEER

EAST (VARACHHA)ZONE -A

SURAT MUNICIPAL CORPORATION

Contractor Signature with

Seal & Address:

 Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format through

online mode (by scanning) while uploading the bid. This submission shall mean that E.M.D. &

tender fee are received for purpose of opening of the bid. Accordingly offer of those shall be

opened whose E.M.D. & tender (bid) fee is received electronically. However, for the purpose of

realization of D.D. bidder shall send the D.D. in original through RPAD / Speed post so as to reach

to Chief Accountant, SMC as per schedule from the last date of online submission of the bid asper

 Following Penalty based actions for not submitting D.D.in original shall be initiated by SMC.

biding If Situation arise Relaxation /Punitive action

Relaxation : Bidder shall pay Penalty as

If bidder fails to submit the per following table within 10 Days from

original D.D. (For tender fee the last date of the hard bid submission

and E.M.D.) within stipulated as mentioned in published tender notice.

time mentioned in published If bidder fails to deposite the penalty

tender notice for this work, amount (as per following table)

Tendere's First Time in this situation….. Punitive action will be taken as below.

Punitive action : Abeyance of

registration for 06 (six) months with

cancelation of E- tendering code for

If bidder fails to submit the Punitive action : Abeyance of

original D.D. (For tender fee registration for 06 (six) months with

and E.M.D.) within stipulated cancelation of E- tendering code for

Tendere's Second

time mentioned in published (six) months

tender notice for this work,

in this situation…..

Tabel for Penalty

Sr.No. Tender Amount in Rs. Penalty Amount inRs.

2 More Than 1.00 Cr. And Up to 10.00Cr 20,000/-

3 More Than 10.00Cr.And Up to 50.00Cr 59,000/-

4 More Than 50.00Cr.And Up to 100.00Cr 70,000/-

5 More Than 100.00Cr 1,00,000/-

 Any documents in supporting of bid shall be in electronic format only through online (by

scanning) & hard copy will not be accepted separately.

 All documents must be colored scanned to be seen as original, Scanning in black and white

or gray shall not be acceptable.

 All the documents must be notarized with clearly displaying stamp, number and name of

"Following Documents shall be submitted in HARD COPY to Surat Municipal Corporation by all

 Earnest Money Deposit as mentioned in the tender. (i.e. D.D./Pay Order)

 Tender Fees as mentioned in the tender.

 Affidavit on Non Judicial Stamp Paper of Rs.50/-

 Anti-Blacklist Certificate on Non Judicial Stamp Paper of Rs.50/-

 Addenda-Corrigendum (if any) duly signed by Contractor.

 Other necessary documents mentioned in Technical Bid (if any)

SURAT MUNICIPAL CORPORATION

EAST (VARACHHA) ZONE -A

CONTRACTOR TO PLEASE READ THIS CAREFULLY

(1) If the tender is taken in favour of the company, a copy of attorney in favour of the

person who may have signed the tender for the company, must accompany the

(2) Solvency certificate of current year Bank or a Revenue Officer of an amount upto

20% of the tender cost plus works on the hand still to be executed will have to be

produced by the contractor.

(3) Voucher for earnest money must accompany the tender. Tenderer may pay earnest

money in form of a crossed demand draft of a local Bank drawn in favour of the

Municipal Commissioner. Earnest Money by cheque shall not be accepted.

(4) The contractor shall have to furnish income tax clearance certificate before his

tender is accepted and intimate assessment No. and Ward under he is which

(5) Copies of certificate as regards previous experience of Govt. or Semi Govt.

Dept., if any must accompany the tender. An attested copy of registration with

MES, Various department of State Govt., Surat Municipal Corporation, CPWD

(6) Declaration showing all works on hand with the contractor and the value of works

that remains to be executed in each case must accompany the tender.

(7) All pages of Schedule: `A & B' & specification should be initiated by the contractor.

(8) All corrections, erasures & over writing should be initialed by the contractor.

(9) Discrepancies and adjustment of errors:-Any error in quantity or amount in

Schedule-`B' showing item of words to be carried out shall be adjusted in

accordance with the following rules:-

(a) In the event of a discrepancy between description in works and figures quoted by a

tenderer in the `rates' column, the descriptions in words shall prevail.

(b) In the event of an error occurring in the amount column of the Schedule- `B'

showing items of works as a result of wrong multiplication of the unit rate and

quantity, the units rate shall be regarded as firm and multiplication shall be

amended on the basis of the rate.

(c) All the errors in totaling in amount column and in carrying forwarded total shall be

(d) Any rounding of amounts against item' or in totals’ shall be ignored.

The tendered sum so altered shall, for the purpose of the tenders, be substituted

for the sum originally tendered and considered for acceptance.

(10) (i) It may please be noted that the tender shall be considered as invalid specially, if

the requirements as per instruction No.1 to 9 above are not complied with before

submitting the tender. Also please read carefully the face sheet and "General Rules

and Direction for the guidance of contractor" of his form.

(ii)Right is reserved to reject any or all tender (s) without assigning any person (s)

(11) In addition to the above the tender will also b e liable to rejected outright if :-

(i) The tenderer proposes any alteration in the works specified or in the time allowed

for carrying out the work or any conditions or correction made in any code or

made of Schedule-`B' or specifications.

(ii) Any of the page or pages of the tender is removed or replaced.

(iii) All corrections, additions or pasted slips are not initialed by the tenderer.

(iv) Any erasures is made by him in the tender

(v) The tenderer or in the case of a firm, each partner or person holding the power of

attorney thereof does not signed or the signature/s is/are not attested by a

witness on page-9 of the tender in the space for the purpose.

(12) In respect of the tenders from the co-operative society, a solvency certificate of

an amount equal to 20% of the amount of the work put to tender will have to be

produced alongwith the tender or a certificate regarding the borrowing capacity if

the society issued by the legal Assistant, Directorate of Cottage Industries will

have to be produced alongwith the tender.

(13) (1) The several documents forming the contract are the essential part of the

contract and requirement occurring in one is as binding as through occurring in all,

they are intended to be mutually explanatory and complementary and to described

and provide for a complete work.

(2) In the event of any discrepancy, the several documents forming the contract or

in any the document, the following order or precedence should apply:-

(a) Dimension & quantities:-

(ii) Schedule-B of the tender form.

(iii) Specification.

On drawings, figures, dimensions, unless obviously incorrect will followed in

preference to sealed dimensions.

(b) Description:

(i) Schedule-B of the tender form.

(ii ) Drawings.

(iii) Specifications.

In case of defective description or ambiguity, the Engineer- in-charge should issue

further instructions direction in what manner the work is to be carried out it being

understood that the best modern practice is too followed. The contractor should

forthwith comply with such instructions.

(3) The contractor should take no advantage of any apparent error or omission in

drawings or specification and the Engineer in charge shall make such corrections

and interpretation as necessary to fulfil the intent of the Plans and specifications.

(4) No withstanding that all proper precautions may have been taken by contractor at

all the times during the progress of the work, the contract shall be held

responsible for all damages whether to the work under execution or to any other

property or to lives of persons during the progress of the work and the period of

(5) Plans are for rough guidance only when detailed plans are received from the

Architect of corporation during the course of execution the same will supersede

14. The contractor should appoint a qualified engineer and he must remain present on

site during working hours.

15. The Quantity mentioned in the scheduled "B" is Tentative (indicative) for each

item. Tender shall have to execute the concerned work/item as per the site

condition and payment shall be made accordingly as per the actual measurement of

the particular item.

16 As per Commissioner Note No.C.N.61, dtd. 05/02/2025

 Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format

through online mode (by scanning) while uploading the bid. This submission shall mean

that E.M.D. & tender fee are received for purpose of opening of the bid. Accordingly

offer of those shall be opened whose E.M.D. & tender (bid) fee is received electronically.

However, for the purpose of realization of D.D. bidder shall send the D.D. in original

through RPAD / Speed post so as to reach to Chief Accountant, SMC as per schedule

from the last date of online submission of the bid as per tender notice.

 Following Penalty based actions for not submitting D.D.in original shall be initiated by SMC.

biding If Situation arise Relaxation /Punitive action

Relaxation : Bidder shall pay Penalty as

If bidder fails to submit the per following table within 10 Days from

original D.D. (For tender fee the last date of the hard bid submission as

and E.M.D.) within stipulated mentioned in published tender notice.

time mentioned in published If bidder fails to deposite the penalty

tender notice for this work, in amount (as per following table) Punitive

Tendere's First this situation….. action will be taken as below. Punitive

Time action : Abeyance of registration for

(six) months with cancelation of E-

tendering code for 06 (six) months

If bidder fails to submit the

original D.D. (For tender fee

and E.M.D.) within stipulated Punitive action : Abeyance of

time mentioned in published registration for 06 (six) months with

tender notice for this cancelation of E- tendering code for

work, in this situation….. (six) months

Tabel for Penalty

Sr.No. Tender Amount in Rs. Penalty Amount in Rs.

2 More Than 1.00 Cr. And Up to 10.00Cr 20,000/-

3 More Than 10.00Cr.And Up to 50.00Cr 59,000/-

4 More Than 50.00Cr.And Up to 100.00Cr 70,000/-

5 More Than 100.00Cr 1,00,000/-

 Any documents in supporting of bid shall be in electronic format only

through online (by scanning) & hard copy will not be accepted separately.

 All documents must be coloured scanned to be seen as original.

Scanning in black and white or gray shall not be acceptable.

 All the documents must be notarized with clearly displaying stamp,

number and name of the notary.

EXECUTIVE ENGINEER,

EAST (VARACHHA)ZONE - A

SURAT MUNICIPAL CORPORATION

SIGNATURE OF CONTRACTOR

INSTRUCTION TO TENDERERS

The Contract documents may be secured in accordance with the notice Inviting

Tender for the work called. The work shall include supply of materials necessary

for construction of the work.

IT-02 INVITATION TO TENDER:

The Surat Municipal Corporation hereinafter referred to as the Corporation will

receive tenders for the work of ANNUAL RATE CONTRACT MAINTENANCE AND

REPAIRING WORK OF VARIOUS MUNICIPAL SCHOOL BUILDINGS IN TPS. NO.

04(ASHWINIKUMAR-NAVAGAM), TPS. NO.15(FULPADA) ,TPS.

NO.17(FULPADA) & FULPADA GAMTAL IN EAST (VARACHHA) ZONE-A, SURAT

As per the specifications in the tender documents. The tenders shall be opened in

presence of opening authority, smc in the presence of tenderers or their

representatives who are present. The Corporation reserves the right to reject the

lowest or any other or all tenders or part of it which in the opinion of the

Corporation does not appear to be in its best interest, and the tenderer shall have no

cause of action or claim against the corporation or its officers, employees,

successors or assignees for rejection of his tender.

IT-03 LANGUAGE OF TENDER:

Tenders shall be submitted in English, and all information in the tender shall also be

in English, Information in any other language shall be accompanies by its translation

in English. Failure to comply with this may make the tender liable to reject.

IT-04 QUALIFICATIONS OF TENDERERS:-

(A) Tenderer shall be required to submit the enlisted documents along with E.M.D.

and tender fees in soft copy (By Scanning). EMD and Tender fee shall be submitted

in hard copy also and in prescribed form for realization. If documents are

insufficient or it does not match the required criteria mentioned below, then the

Price Bid of the tenderer shall not be opened.

Mainly tenderer shall fulfill following for the pre-qualification.

(A) Tenderer shall be required to submit the enlisted documents along with E.M.D.

and tender fees online. If documents are insufficient or it does not match the

required criteria mentioned below, then the Price Bid of the tenderer shall not be

Mainly tenderer shall fulfill following for pre-qualification,

(B) QUALIFYING CRITERIA OF BIDDER

Sr. No. Criteria

1.1 Average Annual financial turnover during the last 3 Copy of certificate

years, ending 31/03/2025, should be at least 30% of from Chartered

the estimated cost. An attested copy of annual turnover Accountant along

for last 3 years should be enclosed (i.e. 30% of 35.49 with copy of

Lakh) Balance sheets.

1.2 Solvency Certificate from bankers of

Fresh Solvency certificate from bankers of schedule schedule bank /

bank / nationalized bank. Minimum value of solvency nationalized bank

shall be 20% of estimated cost of the Tender (Solvency

certificate should not be older than One year from

Last date of online Tender submission.) (i.e. 20% of

2.0 Registration

2.1 Minimum “E-1” Class WITH EXPERIENCE . Registration

Registration Class with any government, semi Certificate

government organization

2.2 Power of attorney, Partnership deed or Registration Attested copy

deed. should be

3.0 Relevant Experience

3.1 Similar works during last 7 years.

3.1.1 Three similar completed works, each costing not less Attested copies of

than amount equal to 40% of the estimated cost put to certificates from

the tender(i.e. 40% of 35.49 Lakh) head of the office

Or concerned for

3.1.2 Two similar completed works, each costing not less the completion of the

amount equal to 50% of the estimated cost put to the works.

tender(i.e. 50% of 35.49 Lakh) Only Govt. or Semi

Or Govt. Works shall

3.1.3 One similar completed works, each costing not less the be considered for

amount equal to 80% of the estimated cost put to the Similar Works

tender. (i.e. 80%of 35.49 Lakh)

4.0 Other details

The Bidders certify that all the statements made in the AFFIDAVIT

required attachments are true and correct.and also on non-judical

understand that in case of wrongful/false information, stamp paper of

corporation is entitled to take any civil & criminal Rs.50/-

punitive action against him.

4.2 The Bidders shall note that in case the Bidder is

blacklisted / stated as defaulter / barred participating ANTI

in tenders by any of government agencies / semi BALCKLISTING

government agencies or any other equivalent agencies CERTIFICATE

during last 5 years then in that case, the Bidders will be on non-judical

disqualified and will not be allowed to participate in the stamp paper of

bidding process, though bidder satisfies all the Rs.50/-

qualification conditions mentioned above. In this

regard, the decision of the Surat Municipal Corporation

will be final and binding to Bidder.

4.3 Works on hand & Litigation

The Bidder including any Member shall provide details

of all their on-going projects along with stage of STATEMENT-A & B

litigation, if so, against the Employer / Governments.

NOTE:- SIMILAR WORK MEANS CONSTRUCTION OF R.C.C. FRAME STRUCTURE

BUILDINGS WORKS ONLY.

(a) Turnover during last 3 years, ending 31st March of previous financial year

should be atleast 30% of Estimated Cost. An attested copy of annual turnover

for last 3 years should be enclosed.

(b) Solvency certificate from bankers of schedule bank / nationalized bank for the

20% of tender amount. Tenderer has to submit higher amount of bank solvency

if so desired by Commissioner, SMC (Solvency certificate should not be older

than One year from Last date of online Tender submission.)

(c) An attested copy of registration with MES, Various department of State Govt.,

Surat Municipal Corporation, CPWD etc.

(d) List of the works already completed in last 7 years in prescribed proforma

as per STATEMENT-A and attested copies of certificates from head of the

office concerned for completion of the works.

Following enhancement factors will be used for the cost of works executed and

financial figures to amount base for the value of the works completed in India.

Financial Year Multiplying factor

Three (2022-23)

Seven (2018-19)

Bidder should indicate actual figures of cost and the amount for the work executed

in Statement-A without accounting for the above mentioned factors.

(e) Declaration regarding the work on hand with the tenderer should also be given

in prescribed performa as per Statement-B. Attested copies of work orders, interim

certificates if any shall also be attached as supporting documents.

(f) Attested copy of partnership deed, power of attorney etc.

(g) Attested copy of last 3(three) years IT return should be enclosed.

(h) Attested copy of machinery and tools,staff list should be enclosed.

(i) Application Received from joint venture / consortium shall not be

 attested copy of partnership deed, power of attoney etc.

 passport size photographs of partner / all partners on relevant page of technical bid.

 Tenderer shall submit only one tender for the work put to this tender.

 Tenderer shall submit the certificate of Employers code number under EPF Act.

IT-05 TENDER DOCUMENTS :

Printed and online documents and set of drawings shall comprehensively be

referred to as Tender documents. The several sections forming the documents are

the essential parts of the contract and a requirement occurring in one shall be

binding as though occurring in all. They are to be taken as mutually explanatory and

describe and provide for complete works.

IT-06 EXAMINATION BY TENDERERS:

A. At his own expenses and prior to submitting his tender, each tenderer shall (a)

examine the contract Documents, (b) visit the site and determine local

conditions which may affect the work including the prevailing wages and other

pertinent cost factors, (c) familiarize himself with all CENTRAL, State and local

laws, ordinance, rules, regulations and codes affecting the material supply

including the cost of permits and licenses required for the work and (d)

correlate his observations, investigations, and determinations with the

requirements of the Tender Documents.

B. The tender quantity is approximate and may increase or decrease. Any increase

or decrease in quantity will not entitle tenderer to claim any extra over the

C. Tender Documents be completed by legible ink, checked in a responsible manner,

signed, stamped and returned together with the Tender Security Bond by the

stipulated date, which shall form the Tender.

The Tenderer is required to complete:

(I) The form of tender, including the Appendices thereto Tender Security Bond

and the Tender summary duly signed and stamped.

All the pages in which entries are required to be made by the tenderer are

contained in the tender documents and the tenderer shall not take out or add to

or amend the text of any of the documents except in so far as may be necessary

to comply with any addenda issued pursuant to Clause IT-17 hereof

IT-07 EARNEST MONEY DEPOSIT:

A.The Tender shall be accompanied by of Earnest Money Deposit Rs. 67,000.00/-

The tenderer shall pay Earnest Money Deposit to be deposited by pay

order/demand draft issued in favour of Commissioner, Surat Municipal

Corporation, Surat through Nationalised/Schedule Bank only. The Earnest Money

Deposit in the form of FDR or cheque shall not be accepted. The tenderer shall have

to mention details of Earnest Money Deposit on the seal cover of Earnest Money

Deposit. The tender received without Earnest Money Deposit shall be out rightly

Finance Department, GR. No: FD/MSM/e-file/4/2024/2859/D.M.O.

(A) Gautantees issued by the following bank will be accepted as SD/EMD on permanent

All Nationalized Banks

(B) Guarantees issued by the following Banks will be accepted as SD/EMD for the period up

to March 31, 2026. The validity cut-off date in the GR is with respect to the date of issue of

Bank Guarantee irrespective of the date of termination of Bank Guarante

 Axis Bank  South Indian Bank

 AU Small Finance Bank  Standard Chartered Bank

 Bandhan Bank  Tamilnadu Mercantile Bank

 Barclays Bank  Utkarsh Small Finance bank

 City Union Bank  YES Bank

 CSB Bank  Ahmedabad Mercantile Co.op. bank

 DBS Bank India Limited  Nutan Nagrik Sahakari Bank Limited

 DCB Bank  Rajkot Nagarik Sahakari Bank Limited RBL Bank

 Equitas Small Finance Bank  Saraswat Co-Operative Bank Ltd.

 ESAF Small Finance Bank  SBPP Co-Operative Bank Ltd.

 HDFC Bank  SVC Co.operative bank Ltd.

 HSBC bank  The Cosmos Co-op Bank Ltd.

 ICICI Bank  The Gujarat State Co-Operative Bank

 IDBI Bank  The Mehsana Urban Co-operative bank Limited

 IDFC First Bank  The Surat District Co-operative Bank

 Induslnd Bank  The Surat Peoples Co-Operative Bank

 jammu and Kashmir Bank  The Kalupur COmmercial Co.op. Bank

 Jana Small Finance Bank  The Panchmahal District Co-operative Bank

 Karnataka Bank  The Baroda District Co-operative Bank

 Karur Vysya Bank  Baroda Gujarat Gramin Bank

 Kotak Mahindra Bank  Saurashtra Gramin Bank

All the eligible banks are instruted to collect the original documents/papers of

guarantee from the concerned tendering authority.

B. The Earnest Money Deposit(Tender guarantee) will be forfeited in the event, the

successful tenderer fails to accept the contract and fails to submit the

Performance Guarantee Bond to the owner as stipulated in this tender documents

within ten days after receipt of notice of award of contract. In such case owner

may disqualify the tenderer from tendering for further works, under the

jurisdictions of the Corporation (S.M.C.).

C. The Earnest Money Deposit of the successful tender shall be returned after the

performance guarantee bond, as required, if furnished by the contractor.

D. No interest shall be paid by the owner on any tender guarantee.

IT-08 REMOVAL OF CONSTRUCTION DEBRIES :

The Contractor has to clear the site incl. removal of dusts, stones, excess excavated

soils and other materials from all parts, left out concrete, brick bats, and wastage of

tiles, granite etc., plaster residues, Color residue and any other debris before

handing over site to the Municipal Corporation. No additional payment for the same

will be made from corporation regarding cleaning of site and carting of debris from

the site to the disposal area.

Conditions should be followed as per GC-151 (C & D waste).

IT-09 PREPARATION OF TENDER DOCUMENTS:

Tenderers are requested to note the following while preparing the Tender

A. Technical bid, EMD and Tender fees shall be submitted on the Tender Form

bound herein in English. All tender items and statements shall be properly filled

in. Numbers shall be stated both in words and in figures where so indicated, and

signatures of all persons signing shall be in longhand.

B. Technical Bid shall be accompanied by the prescribed tender security bond and

other required documents and drawings. All witnesses and sureties shall be

persons of status and probity and their full names, occupations and address shall

be stated below their signatures. All signatures in the Tender Documents shall

C. Variations to the Contract Documents requested by the tenderer may be affixed

to the Tender Document in the space available and duly signed and stamped.

Such variations may be approved or refused by the Engineer at the time of

adjudications of Tenders, and in either case the Engineer is not obliged to give

reasons for his decisions.

D. Delivery of Tenders shall comply with Notice inviting tenders as to place, date

E. Price Bid shall be submitted online. Tenderers are requested to quote for all

parts of the tender.

IT 10 SUBBMISSION OF TENDERER DOCUMENT:-

SUBBMISSION OF TENDERER DOCUMENT:-

Technical bid and price bid are not to be submitted in physical form. Please

note that non submission of Technical Bid as well as price bid does not

absolve the bidders from any liability created from the bid condition and

bidding process. Technical-Bid and Price Bid in hard copy shall be submitted

by Successful bidder upon intimation from Surat Municipal Corporation.

 As per Commissioner Note No.C.N.61, dtd. 05/02/2025

 Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format

through online mode (by scanning) while uploading the bid. This submission shall

mean that E.M.D. & tender fee are received for purpose of opening of the bid.

Accordingly offer of those shall be opened whose E.M.D. & tender (bid) fee is

received electronically. However, for the purpose of realization of D.D. bidder shall

send the D.D. in original through RPAD / Speed post so as to reach to Chief

Accountant, SMC as per schedule from the last date of online submission of the bid

as per tender notice.

 Following Penalty based actions for not submitting D.D.in original shall be initiated by SMC.

biding If Situation arise Relaxation /Punitive action

Relaxation : Bidder shall pay

If bidder fails to submit the Penalty as per following table within

original D.D. (For tender fee 10 Days from the last date of the

and E.M.D.) within stipulated hard bid submission as mentioned

time mentioned in published in published tender notice.

tender notice for this work, in If bidder fails to deposite the

Tendere's First Time this situation….. penalty amount (as per following

table) Punitive action will be taken

as below. Punitive action :

Abeyance of registration for 06 (six)

months with cancelation of E-

tendering code for 06 (six) months

If bidder fails to submit the

original D.D. (For tender fee

and E.M.D.) within stipulated Punitive action : Abeyance of

Tendere's Second Time

time mentioned in published registration for 06 (six) months with

tender notice for this cancelation of E- tendering code for

work, in this situation….. 06 (six) months

Tabel for Penalty

Sr.No. Tender Amount in Rs. Penalty Amount in

2 More Than 1.00 Cr. And Up to 10.00Cr 20,000/-

3 More Than 10.00Cr.And Up to 50.00Cr 30,000/-

4 More Than 50.00Cr.And Up to 100.00Cr 70,000/-

5 More Than 100.00Cr 1,00,000/-

 Any documents in supporting of bid shall be in electronic format only through

online (by scanning) & hard copy will not be accepted separately.

 All documents must be colored scanned to be seen as original. Scanning in

black and white or gray shall not be acceptable.

 All the documents must be notarized with clearly displaying stamp, number

and name of the notary

 Following documents shall be submitted in HARD COPY TO Surat Municipal

 Earnest Money Deposit as mentioned in the Tender.

 Tender Fees as mentioned in the tender

 Affidavit of Annexure A on Non Judicial Stamp Paper of Rs.50/-

 Anti-Blacklist Certificate on Non Judicial Stamp Paper of Rs.50/-

 Addenda-Corrigendum (if any) duly signed by Contractor.

 Other necessary documents mentioned in Technical Bid (if any)

All necessary documents mentioned in Technical bid (if any). shall be

submitted online.

(i) COVER-1: Technical Bid

E.M.D and Tender Fees for the work of : ANNUAL RATE CONTRACT

MAINTENANCE AND REPAIRING WORK OF VARIOUS MUNICIPAL SCHOOL

BUILDINGS IN TPS. NO. 04(ASHWINIKUMAR-NAVAGAM), TPS.

NO.15(FULPADA) ,TPS. NO.17(FULPADA) & FULPADA GAMTAL IN EAST

(VARACHHA) ZONE-A, SURAT along with other Documents in Hard Copy Up to Dt.

08/04/2026 up to 18.00 hrs. Also mention the name of tenderer, address, tender

notice number etc. on the cover .

Price bid for the work : ANNUAL RATE CONTRACT MAINTENANCE AND

REPAIRING WORK OF VARIOUS MUNICIPAL SCHOOL BUILDINGS IN TPS. NO.

04(ASHWINIKUMAR-NAVAGAM), TPS. NO.15(FULPADA) ,TPS.

NO.17(FULPADA) & FULPADA GAMTAL IN EAST (VARACHHA) ZONE-A, SURAT

shall be submitted online.

The name of work to be written on cover shall be work : ANNUAL RATE

CONTRACT MAINTENANCE AND REPAIRING WORK OF VARIOUS MUNICIPAL

SCHOOL BUILDINGS IN TPS. NO. 04(ASHWINIKUMAR-NAVAGAM), TPS.

NO.15(FULPADA) ,TPS. NO.17(FULPADA) & FULPADA GAMTAL IN EAST

(VARACHHA) ZONE-A, SURAT Also mention the name and the address of tenderer,

tender notice number on the cover and to be submitted to the Chief Accountant,

Surat Municipal Corporation, Muglisara, Surat – 395

2. Tenderer shall be required to submit the enlisted documents as mentioned below in

Cover-1. If necessary document founds insufficient then the Price Bid of the

tenderer shall not be opened.

(a) The tender shall be accompanied by Earnest Money Deposit of 35,500.00 The

tenderer will pay Earnest Money Deposit by Pay Order/Demand Draft issued

in favour of "Commissioner, Surat Municipal Corporation, Surat" by

Nationalized Bank. In the form of Demand Draft and Pay Order

(b) A covering letter detailing various considerations considered in tender shall

invariably be given.

(c) Passport size photographs of all the partners (incase of partnership firm) to

be fixed on relevant Page of the tender documents.

3. (a) List of tools, plants and equipments with tenderer in detail.

(b) Technical establishment/staff of the tenderer in required Performa with

their names, qualifications and experience.

(c) Tenderer shall furnish along with the tender, information regarding

Income tax circle of the district in which he is assessed for income tax with

4. Submission of a tender by a tenderer shall mean that he has read this notice and

contract documents and has made himself aware of the scope and specifications

of the work to be done and of conditions and nature of required quantities of

materials stores, tools and plants etc. that may be required by him in carrying out

the work and of local conditions and laws and bylaws of the Government, Surat

Municipal Corporation and other factors bearing influence on the execution and

cost of the works.

5. E.M.D., Tender Fee and other necessary document in hard copy shall be received by

Registered Post A.D. or by Speed Post through Postal Authority only by the "Chief

Accountant, Surat Municipal Corporation, Muglisara, Surat-395003 Up to Dt.

The same will be opened on the Dt. 25/03/2026, 10.00 hrs. (Technical Bid)

onwards (Probable) in the presence of the tenderers, who shall remain present in

the office of "Tender opening officer, Surat Municipal Corporation, Surat. Late

tenders (i.e. tenders received after the specified time of opening), delayed tender

(i.e. tenders received before the time of opening but after due date and the time of

receipt of tender) shall not be considered at all. Tenders received by Registered

Post A.D./ Speed Post after the time and the date specified in the tender notice

shall not be received by the client from the postman. Such tenders if received will

not be opened and will stand rejected.

6. Tender shall stand rejected if:

1. Any eraser is made in the tender unauthenticated or any page or pages is/are

removed or replaced.

2. The tenderer shall submit the tender which satisfied each and every

conditions laid down in the notice tender documents, failing which the tender

will be liable for rejection.

3. Tenderer's tender/quotation containing conditions shall be liable for

rejection out rightly without assigning any reason for the same.

4. Stipulates the validity period less than what is stated in the form or tender.

5. Stipulates his own conditions.

6. Does not quote his rates inclusive of Octroi duty and other terminal or sales

tax or Central taxes in his rates.

7. Does not disclose the full names and address of all his partners in the case of

partnership firm.

8. Does not pay the Earnest Money Deposit by Demand Draft/Pay order or as

mentioned in the tender and Tender Fees with Technical Bid (Cover-1).

9. Does not submit the tender before the stipulated time and specified date in

the Account Office as directed.

10. Does not attach the document mentioned/ does not submit documents

required in soft copy (By scanning)

11. The tenderer proposes any alteration in the work specified in the tender or

in the time limit allowed for carrying out the work or any other condition.

7. All corrections, additions or posted slips to be initialed by the tenderer.

8. All page of tender documents including specifications should be initialed by the

9. The tenderer shall submit the tender which satisfies each and every conditions

laid down in this notice and tender documents failing which the tender is liable for

10. Notice of inviting tenders shall be a part of the contract documents.

11. Acceptance of tenderer/quotation will rest with the competent authority of Surat

Municipal Corporation who does not bind himself to accept the lowest and reserves

the right to accept or to reject any or all quotations/tenders and no reasons will be

given for acceptance or rejection thereof.

12. The contractor shall also attach list of machineries, tools, plants, equipment s

which he propose to deploy for this work.

13. All octroi duty and other taxes chargeable by the Municipal Corporation shall be

payable by the Contractor.

14. Tender once accepted shall be binding on the contractor even if the formal

agreement is not signed.

15. Tender once offered can not be withdrawn except with the permission of head of

the concerned department, Surat Municipal Corporation, Surat.

16. The successful tenderer shall be required to enter in to agreement with Municipal

Corporation after placing the work order for the said work from SMC.

17. The successful tenderer may be required to furnish surety of 20% of the contract

value on stamp paper if so desired by the Municipal Commissioner.

18. The tenderer s are requested to give complete specification of work quoted.

19. Unless specifically mentioned by the tenderer for the extra payment of taxes on

price quoted by them it will be presumed the prices quoted are inclusive of the all

taxes and no claim will be entertained for payment of extra taxes on the bills

submitted by them.

20. The Price-bid will be opened only after technical clarifications are clarified.

21. Surat Municipal Corporation reserves the right to open or not to open any or all

Price-bid without assigning any reason thereof.

IT-11 TENDER VALIDITY PERIOD :

The validity period of the tender submitted for this work shall be of one hundred

twenty (120) Calendar day from the date of opening of price bid and that the

tenderer shall not be allowed to withdraw or modify the tender offer on his own

during the validity period. The tenderer will not be allowed to withdraw the tender

or make any modifications or additions in the terms and conditions of his own in

his tender. If this is done then the owner shall, without prejudice to any right or

remedy, be at liberty to reject the tender and forfeit the Earnest Money Deposit in

IT-12 SIGNING OF TENDER DOCUMENTS :

If the Tender is made by an individual it shall be signed with his full name above his

current address. If he tender is made by a Proprietary firm it shall be signed by the

proprietor above his name and the name of his firm with his current address.

If the tender is made by a firm in partnership it shall be signed by all the partners of

the firm above their full names and current addresses, or by a partner holding the

power of attorney for the firm signing the Tender in which case a certified copy of

the power of attorney shall accompany the Tender. A certified copy of the

partnership deed, current addresses of all the partners of the firm shall also

accompany the tender.

If the tender is made by a limited company or a limited Corporation, it shall be by a

duly authorized person holding the power of attorney for signing the Tender in

which case a certified copy of the power of attorney shall accompany the Tender.

Such limited company or Corporation may be required to furnished satisfactory

evidence of its existence before the contract is award.

All witnesses and sureties shall be persons of status and probity and their full

names, occupations and addresses shall be stated below their signatures. All

signatures in the Tender document shall be dated.

IT-13 WITHDRAWAL OF TENDERS :

If, during the Tender validity period, the Tenderer withdraws his Tender, the

Tender Security (Earnest Money) shall be forfeited and the Tenderer may be

disqualified from tendering for further works under the jurisdiction of SURAT

MUNICIPAL CORPORATION

IT-14 INTERPRETATIONS OF TENDER DOCUMENT :

Tenderers shall carefully examine the tender documents and fully inform

themselves as to all the conditions and matters which may in any way effect the

work or the cost thereof. Should a tenderer find discrepancies or omission from the

specifications or other documents, or should be in doubt as to their meaning, he

should at once address query to the Divisional Head provided for concerned

authority as referred in the Tender Document in Clause GC-01 (Definitions and

interpretations) of the (General Condition of Contract). Any resulting interpretation

of the Tender documents will be issued to all Tenderers as an addenda

corrigendum. Verbal clarification and / or information given by the SMC /

Consulting Engineer shall not be binding on the Municipal Corporation.

IT-15 ERRORS AND DISCREPANCIES IN TENDERS :

In case of conflict between the figures and words in the rates, the rates expressed in

words shall prevail and apply in such cases.

IT-16 MODIFICATION OF DOCUMENTS :

Modification of specifications and extension of the closing date of the tender, if

required, will be made by an addendum. Copies of each addendum will be sent to all

tenderers. These shall be Signed and shall form a part of tender. The tenderer shall

not add to or amend the text of any of the documents except in so far as may be

necessary to comply with any addenda.

Addenda form part of the contract documents & full consideration shall be given to

all addenda in the preparation of tenders. Tenderers shall verify the number of

addenda issued, if, any and acknowledge the receipt of all Addenda in the Tender.

Failure to acknowledge may cause the Tender to be rejected.

A. The Engineer of the owner may issue Addenda to advise Tenderers of changed

requirements. Such addenda may modify previously issued Addenda.

B. No Addendum may be issued after the time stated in Notice Inviting Tenders.

IT-18 TAXES AND DUTIES ON MATERIAL :

GST (Goods & Service Tax) has come in existence from 1st July,

Contractor/ Successful Bidder is bound to pay any amount of GST proscribed by the

govt. of India as per the Terms of Contract agreed upon during the course of

execution of this contract.

During the course of execution of Contract, if there is any change in Rate of

GST (Goods & Service Tax) by the Government, the same shall be reimbursed/

recovered separately by SMC, subject to the submission of Original Receipt/ Proof

for the amounts actually remitted by the successful Tenderer/ Contractor to the

competent Authority along with a Certificate from Chartered Accountant of

Contactor/ Successful Bidder certifying that the amount of GST paid to the

Government and the same shall be intimated/ submitted/ claimed within 30 (thirty)

Days from the date of payment Remittance of GST within stipulated period shall

be the sole responsibility of the successful Bidder/ Contractor, failing which, SMC

may recover the amount due, from any other payable dues with SMC and decision of

Municipal Commissioner shall be final and binding on the Contractor / Successful

Bidder in this regard Further, non-payment of GST to the Government may lead to

the termination of contract and forfeiture of Security Deposit/ Performance

Guarantee Amount.

If imposition of any other new Taxes/ Duties/ Levies/ Cess or any other incidentals

etc. or any increase in the existing Taxes/ Duties/ Levies/ Cess or any other

incidentals etc. (Excluding GST ) are imposed during the course of the contract,

the same shall be borne by the Contractor/ Successful Bidder only, in no case SMC

shall be liable for the same.

As per the central goods and Service Tax Act-2017 Any Goverment department,

local bodies and government undertaking public adventures published tenders

amounting more then Rs. 2,50,000 & which commodities/ servies are comes under

taxation than 2% TDS (1% for SGST & 1% for CGST) should be deducted. And if

commodities/Servies are provided from interstate then 2% TDS should be deducted

NOTE:- The Rates mentioned in Tender BOQ/Schedule-B are excluding GST. GST will

be reimbursed separately (if applicable as per the opinion of Account

department of SMC / GST Consultant of SMC) as per the prevailing GST

Rates decided by the Government. The contractor is invariably bound to

any changes in GST Rates made during the course of the work. The

payment (if applicable) for GST will be only released only after the

applicable Amount reflects on Government portal. Decision of Account

Department of SMC regarding applicable GST Rates will be final.

1% Construction Cess will be deducted from respective R.A. Bill and Final bill in

accordance with the prevailing norms of Govt. of Gujarat.

IT-19 EVALUATION OF TENDERS :

As per IT (04), Experience of the Contractor shall be considered for Similar kind of

IT-20 EVALUATION OF TIME REQUIRED FOR COMPLETION :

The time required for completion of work shall be considered as indicated by the

tenderer in the completion schedule attached with the tender. The completion

period mentioned in this schedule is to be reckoned from 10th day from the date of

work order to proceed. Total completion period is calendar months from 10th day

from date of issue of work order and tenderer s should adhere to this delivery time.

IT-21 POLICY FOR TENDER UNDER CONSIDERATION :

Tenders shall be termed to be under consideration from the opening of the tender

until such time an official announcement of award is made.

While tenders are under consideration, tenderer s and their representative or other

interested parties are advised to refrain from connecting by any means Municipal

Corporation or representatives on matters related to the tenders under study. The

Engineer's representative if necessary will obtain clarification on tenders by

requesting information from any or all the tenderer s either in writing or through

personal contact, as may be necessary. The tenderers will not be permitted to

change the substance of his tender after price submission. Non-compliance with

this provision shall make the tender liable for rejection.

IT-22 PRICES AND PAYMENTS :

The tenderer must understand clearly that the price quoted are for the total works

or the part of the total works quoted for and include all costs due to materials

labour, equipment, supervisions, other services, royalties and Octroi etc. and to

include all extras to cover the cost. No claim for additional payment beyond the

prices quoted will be entertained and the tenderer will not be entitled subsequently

to make any claim on any ground excepting for the condition laid down in GC-35

(Price Adjustment).

IT-23 PAYMENT TERMS :

The terms of payment are defined in the General Conditions of Contract. The

Municipal Corporation shall not under any circumstances relax, their terms of

payment and will not consider any alternative payment terms. Tenderer s should

therefore in their own interest note this provision to avoid rejection of their

Award of the Contract or the rejection of tenders will be made during the Tender

validity period stated in the Notice Inviting Tenders.

A. After all contract contingencies are satisfied and the Notice of Award is issued,

the successful Tenderer shall execute the Contract Agreement within the time

stated in the Notice Inviting Tenders and shall furnish the Bond as required

herein. The Contract Agreement shall be executed in the form stipulated by the

owner. A copy of the required form is included in the contract documents.

B. If the Tenderer receiving the Notice of Award fails or refuses to execute the

Contract Agreement within the stated time limit or fails or refuses to furnish the

Bond as required herein, the SMC may annul his award and declare the tender

security forfeited.

C. A Corporation, Partnership firm or other consortium acting as the Tenderer and

receiving the Award shall furnish evidence of its existence and evidence that the

officer signing the Contract Agreement & Bonds for the Corporation,

partnership firm or other consortium acting as the Tenderer is duly authorized

IT-25 SIGNING OF CONTRACT :

The successful tender shall be required to pay the security deposit and to execute

the contract within 10 days of receipt of intimation to execute the contract, failing

which the Municipal Corporation will be entitled to annul the award and forfeit the

Earnest Money Deposit. The person to sign the contract document shall be person

detailed in Article IT-12.

IT-26 DISQUALIFICATION :

A tender shall be disqualified and will not be taken for consideration if :-

(a) The outer envelope does not show on the outside the reference of bid

and thus get opened before the due date of opening (as per Article IT-

10 i.e. Submission of Tender Document).

(b) The tender Security Deposit is not deposited in full and in the manner

i.e. Earnest Money Deposit.

(c) The tender is in a language other than English or does not contain its

English Translation in case of other language adopted for tender

(d) The tender documents are not signed by an authorized person.

(e) The general performance data for qualification not submitted fully.

(f) The tenderer does not agree to deposit security amount as specified

(as per Article IT-25 i.e. Signing of Contract).

(g) The tenderer does not agree to payment terms defined as per Article

IT-23 i.e. Payment Terms.)

(h) Conditional tender.

A. Tenderer may further be disqualified if :

(a) Price variation is proposed by the Tenderer on any principles other

than provided in the Tender Documents.

(b) Completion schedule offered is not consistent with the completion

schedule defined and specified in tender documents.

(c) The validity of tender is less than that mentioned in Article IT-11 i. e.

Tender Validity Period.

(d) Any of the page or pages of tender is/are removed or replaced.

(e) All corrections or pasted slips are not initialed by tenderer.

(f) Any erasure is made in the tender.

IT-27 PERFORMANCE GUARANTEE (SECURITY DEPOSIT) :

The total Security Deposit is 4% (Four) percent of contract value and shall be as under:

The successful tenderer shall have to pay initial security deposit at 2% (two) percent of

the tendered amount.

 Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay

Order if the Tender Amount of work is less than Rs. 2.00 crore.

 Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay

Order / bank Guarantee (encashable at Surat city)/ FDR if the tender Amount of

work is more than Rs. 2.00 crore & 2.00 crore.

The person/persons whose tender may be accepted [here-in after called the Contractor,

which expression shall unless excluded by or repugnant to the context include his heirs,

executors, administrators and assignees shall (within 15 days of the receipt by him of the

notification of the acceptance of his tender) deposit with Municipal Commissioner cash or

Government securities endorsed to the Commissioner sum sufficient which will make up

the full security deposit specified in the tender.

If the amount of the security deposit to be paid in lump sum within the period specified

above is not paid the tender contract already accepted shall be considered as cancelled.

The security deposit lodged by Contractor shall be refunded after the expiry of the Defects

Liability period as shown in the attached Memorandum after deducting dues, if any, which

become liable to be recovered from the Contractor under the terms and conditions of this

Regarding remittance and release of Security Deposit (SD), Retention money deposit

(RMD) following clause will supersede over and above all the clauses depicted in the

tender document.

Tender costing Less than Rs.2.00 Crore.

(a) Remittance of SD/RMD

(i) The total security deposit shall be recovered at the rate of 4% from contractor.

Out of which, 50% of amount as Initial Security Deposit shall be payable at the

rate of 2% of approved tender cost in form of Cash or Demand Draft/ Pay Order

of any Nationalised Bank (encashable at Surat city).

(ii) The remaining amount of the Security Deposit i.e. 2% to be deducted from each

running account bill.

(iii) 5% Retention money deposit (RMD) to be retained from each running account

(b) Release of SD/RMD

(i) The 2% Initial security deposit shall be released after clearance of Final bill by

Audit Dept and completion of defect liability period.

(ii) Whereas, the 2% security deposit recovered from the each running account bills

Shall be released along with Final Bills according to Work Quality..

(iii) 5% Retention money deposit (RMD) to be released along with final bill.

Tender costing Rs.2.00 Crore. & more than Rs.2.00 Crore.

(a) Remittance of SD/RMD

(i) The total security deposit shall be recovered at the rate of 4% from contractor.

Out of which, 50% of amount as Initial Security Deposit shall be payable at the

rate of 2% of approved tender cost in form of in Cash or Demand Draft/ Pay

Order / FDR / Bank Guarantee of any Nationalised Bank (encashable at Surat

(ii) The remaining amount of the Security Deposit i.e. 2% to be deducted from each

running account bill.

(iii) 5% Retention money deposit (RMD) to be retained from each running account

(b 1) Release of SD/RMD

(i) The 2% Initial security deposit in form Demand Draft /Pay order / FDR shall

be released after clearance of Final bill by Audit Dept & completion of defect

liability period.

(ii) Whereas, the 2% security deposit recovered from the each running account bills

Shall be released along with Final Bills according to Work Quality.

(iii) 5% Retention money deposit (RMD) to be released along with final bill.

(b 2) Release of SD/RMD

(i) The 2% Initial security deposit in form Bank Guarantee shall be released along

with Final Bills according to Work Quality.

(ii) Whereas, the 2% security deposit recovered from the each running account bills

Shall be released after clearance of Final bill by Audit Dept & completion of

defect liability period.

(iii) 5% Retention money deposit (RMD) to be released along with final bill.

The amount recovered from the running bills as security deposit shall not be allowed

to the transferred in the form of Bank Guarantee. However, the remaining 50% (2% of

Security Deposit) of the amount so, deducted from running bills will be allowed for

conversion in the form of interest bearing fixed deposit receipt, (FDR) issued in favour

of the Municipal Commissioner, Surat Municipal Corporation, Surat by a Nationalized

Bank located at Surat only. Additional stamp duty payable as per government

prevailing rule shall be paid by contractor for remittance of this FDR.

It is clarified that the amount of security deposit shall be collected on the basis of

contract price and not on the basis of Estimated Amount put to tender. As initial

Security Deposit as mentioned above, accepted by the competent Authority shall have

to be paid toward Security Deposit at the time of execution of agreement.

Interest will be payable on FDR (that is deducted from Running Bill and

converted in to FDR for initial SD) for One year, after completion of work. After that

no further interest shall be paid for any extended period what so ever.

If the Security Deposit is not paid within 15 days from the date of L.O.I. /

Work Order than penalty at the rate of 0.065% per day of the amount of Security

Deposit will charged. If the Security Deposit is not paid within one month with

interest, necessary actions as per condition of contract will be taken.Initial Security

Deposit ( i.e. 2% Of Tender Amount) in form of Bank Guarantee may be

accepted as per relevant tender provision, However BG shall be valid till final

date of completion of work+1year (Whether final bill is audited and paid or

It shall be contractor's responsibility to extent the BG On Or Before

expiry of time limit of BG. In case of late renewal of BG, penalty of security

deposit shall be levied interest at the rate of 4.00% per year of BG amount.(As

per City Engineer note No.626,Dt.04/07/2022)

The successful tenderer shall have to enter into an agreement on a non-

judicial stamp paper of Rs. 300/- if initial Security Deposite paid in form Bank

Guarantee or Demand draft as per the form of the agreement approved by the

Municipal Corporation, Surat.

If initial Security deposit is paid in form of Fixed Deposit, additional

stamp paper amounting As per government’s prevailing rule of Security

Deposit shall be used to execute the agreement.

The undertaking shall be executed on stamp paper worth Rs. 300/-.

The Surety shall be executed on stamp paper worth Rs. 300/-.

IT-28 STAMP DUTY :

The successful tenderer shall have to enter into an agreement on a non-judicial

stamp paper of Rs.4.90% of S.D. Amount, if S.D. Amount in FDR and otherwise as

per the form of the agreement approved by the Municipal Corporation, Surat.

The agreement shall be executed on stamp paper worth Rs.4.90% of S.D. Amount.

The Undertaking and Surety shall be executed on stamp paper worth Rs.300/- +

Specific references in the specifications to any materials by tender's name, or

catalogue number shall be construed as establishing a standard or quality and

performance and not as limiting competition and the tenderer in such cases, may at

their option freely use any other product, provided that it ensures and equal or

higher quality than the standard mentioned and meets Municipal Corporation

All Stamp Duty consider as per Urban Development & Urban Housing

Development Dept, Gandhinagar Letter no.PRC/802021/567/P, Dt.

IT-30 NON-TRANSFERABLE :

Tender documents are not transferable.

IT-31 COST OF TENDERING :

The owner will not defray expenses incurred by Tenderer s in tendering.

IT-32 DEFECT OF TENDER :

The Tender for the work shall remain open for a period of 120 calendar days from

the date of receipt of the tenders for this work and that the tenderer shall not be

allowed to withdraw or modify the offer on his own during the period. If any

tenderer withdraws or makes any modifications or additions in the terms and

conditions on his own, then the Municipal Corporation, shall without prejudice to

any right or remedy, be at liberty to reject the tender and forfeit the earnest money

IT-33 CHANGE IN A QUANTITY :

The Surat Municipal Corporation reserves the right to waive any informality in any

tender and to reject one or all tenders without assigning any reasons for such

rejections and also to very to quantities of items or group as specified in the

Schedule of price as may be necessary. Claim what so ever by the contractor on the

basis of variation of quantities shall not be entertained.

IT-34 NEW EQUIPMENT AND MATERIAL ;

All materials, equipment and spare parts thereof shall be new, unused and originally

coming from manufacturer's plant to the Corporation. The rebuilt or overhauled

equipment/materials will not be allowed to be used on work.

IT-35 RIGHTS RESERVED ;

The SMC reserves the right to reject any or all tenders, to waive any informality or

irregularity in any tender without assigning any reasons. The SMC further reserves

the right to withhold issuance of the notice to proceed, after execution of the

contract agreement, for the period of time stated in the notice inviting tenders and

no additional payment will be made to the successful tenderer on account of such

withholding. The SMC is not obliged to give reasons for any such action.

IT-36 Municipal Commissioner reserves the right to reduce the scope of work and split the

tender in two or more parts without assigning any reason even after the award of

IT-37 No mobilization advance or advance on machinery will be given.

IT-38 The scope of work is clearly mentioned in the tender documents. The contractor

shall have to carry out the work in accordance with the details specifications. No

conditions will be accepted. The conditional tender will be liable to be rejected.

IT-39 The surplus excavated earth, after back-filling the trenches shall have to be removed

from the site as directed.

After compaction and consolidation, if any short fall of earth is found then

contractor has to bring the same to the required quantity in order to meet shortfall

at his own cost. More over, if any settlement of road after reinstatement is

oobserved during the defect liability period of the work. Contractor shall be fully

responsible for the defective work and patches/ depression / settlement shall be

repaired with quarry spoil or metal at contractor's own cost. If contractor fails to

repair the patches / depression / settlement in time, corporation will repair it at all

risk and cost of contractor.

Surplus earth shall not be disposed off in a way that leads to nuisance to the public

IT-41 No escalation charge/rates shall be paid by SMC in anycase.

IT-42 Contractor must be submitted The cement/steel (Zerox copy) billwise.

IT-43 Contractor must be submitted royalty pass(zerox).

IT-44 All the taxes should be bear by agency & it should be applicable as per government

resolution (of change periodically) & No compensation/Reimbersion should be

given to theagency.

IT-45 TAX INVOICE FOR PAYMENT OF WORK (AS PER GST RULES)

The contractor shall submit all bills on the Prescribed format, include in Tender for

purpose of payment of the work to the office of the Engineer-in-charge.

IT-46 TESTING OF CEMENT AND STEEL

It should be specifically noted that the cement and steel brought by the contractor at

site of work shall be used only after the same is tested at the approved laboratory as

per the direction of the Engineer-in-charge. Such approved laboratory may be

located at Surat, Baroda, and Ahmedabad or Mumbai.

All the charge for the transport and testing of the samples shall have to be borne by

the contractor. The frequency of testing such material shall be in accordance to the

relevant Indian Standards as directed by Engineer-in-charge

IT-47 : GIS DATA

"The Contractor/Agency shall prepare and submit accurate GIS-ready spatial and

non-spatial (attribute) data of the infrastructure work as per the SMC GIS Project

Data Model for integration into the City GIS Project. The Contractor may use

DGPS/GNSS survey, Total Station/ETS survey, mobile GPS survey, preparation.of.

AutoCAD/As-Built Drawings, Google Earth KML/KMZ method - for. GIS data

preparation. (select appropriate method) GIS data shall be integrated into the City

GIS Project in two stages: (1) after issuance of the Work Order and before release of

the First RA Bill, by submitting the Proposed Drawing of the work; and (2) after

completion of the work and before release of the Final Bill, by submitting the As-

Built Drawing prepared as per the actual executed site conditions. All costs towards

accurate survey and data preparation shall be borne by the Contractor, and

payments shall be released only after verification and successful integration of the

submitted data into the City GIS Project.

EXECUTIVE ENGINEER,

EAST (VARACHHA)ZONE - A

SURAT MUNICIPAL CORPORATION

SIGNATURE OF THE CONTRACTOR.

SURAT MUNICIPAL CORPORATION

PERCENTAGE RATE TENDER & CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS :-

(1) All work proposed to be executed by contract shall be notified in a form of

invitation to tender pasted on a board hung up in the office of the Engineer &

signed by the Engineer.

This form will state the work to be carried out as well as the date/or

submitting and opening tenders and the time allowed for carrying out work,

also the amount of earnest money to be deposited with the tender and the

amount of the Security Deposit to be paid by the successful tenderer and the

percentage, if any, to be deducted from bills. It will also state whether a refund of

quarry fees, royalties, octroi dues and ground rent will be granted. Copies of

the specifications, designs and drawings and estimated rated scheduled rates

and any other documents required in connection with the work which shall be

signed by the Engineer- in-charge for the purpose of identification shall also be

open for inspection by contractors at the office of the Engineer-in- charge during

Where the work are proposed to be executed according to the

specifications recommended by a contractor and approved by a competent

authority on behalf of the corporation, such specifications with designs and

drawings shall form part of the accepted tender.

(2) In the event of the tender being submitted by a firm, it must be signed

separately by each partner thereof, or in the event of the absence of any

partner, it shall be signed on his behalf by a person holding a power of attorney

authorizing him to do so.

(3) Receipts for payments made on account of any work, when executed by a firm,

shall also be signed by all the partners, except where the contractor are described

in their tender as a firm, in which case the receipts shall be signed in the name of

the firm by one of the partners or by some other persons having authority to give

effectual receipts for the firm.

(4) Any persons, who submit tender shall fill up the usual printed form including

the `Column' total according to estimated quantities, stating at what rate he is

willing to undertake the each item of the works, Tenders which proposal any

alterations in the work specified in the said form of invitation to tender or in the

time allowed for carrying out the work or which contain any other conditions

of any short, will liable to be rejection No.signle tender include more than one

will liable to be rejection No. single tender include more then one work but

contractors who wishes to tender for each. Tender shall have (to which they

refer) written outside the envelope.

(5) The Commissioner or his duly authorized assistant shall open tender in the

presence of any intending contractors who have submitted tender or their

representatives who may be present at the time.In the event of a tender being

accepted, the contractor shall there upon for the purpose of identification, sign

the copies of the specifications and other documents mentioned in this tender.

In the event of the tender being rejected, the divisional officer shall authorized

the accountant to refund the amount of earnest money deposited to the

contractor making the tender on his giving a receipt for the returned of the

(6) The officer competent to dispose of the tender shall have the right of rejecting

all or any of the tenders.

(7) No receipts for any payment alleged to have been made by a contractor in

regard to any matter to this tender shall be valid and binding on corporation

unless it is signed by the Engineer-in- charge.

(8) The memorandum of work to be tendered for and the schedule of materials to

be supplied by the concern department and their rates shall be filled in and

completed by the officer of the Engineer- in-charge before the tender form is

issued. If a form issued an intending tenderer has not been so filled in and

completed, he shall request the said officer to have this done before he

completes and delivers his tender.

(9) All works shall be measured net by standard measure and according to the rules

and customs of the Public Works Department without reference to any local

(10) Under no circumstances shall any contractor be entitled to claim enhanced rates

for any items in this contract.

(11) Every contractor shall unless excepted in writing by the Additional City

Engineer concerned, produced along with the tender, a solvency certificate of

his financial stability from the Collector of the District within which he resides

or a Bankers certificates. If he fails to produce such a certificate, his tender may

not be considered.

(12) All corrections and additions or pasted slips should be initiated.

(13) The measurement of work will be taken according to the usual method in use

in the public works department and no proposals to adopt alternative methods

will be accepted. The Engineer-in-charge decision as to what is "the usual method

in use in the public works department" will be final.

(14) A.The Insurance Company's bond will not be accepted against the Security

(15) The contractor shall have to attach to his tender Income Tax Clearance

Certificate to be obtained from the Income Tax Officer.

(16) The Contractor will have to construct a shed for storing control and valuable

materials issued to him under Schedule-`A' of the agreement at work site

having double locking arrangement. The materials will then be taken for use

in the presence of the department person. No materials will be allowed to be

removed from the site of work except with the written permission from Engineer-

(17) No foreign exchange will be released by the Corporation for the purpose of plant

and machines required for the execution of the work contracted for.

(18) Controlled materials (Essentiality certificate)

(i) As regard controlled materials the Corporation will help to arrange for

the permit as far as possible and help the contractor in securing for the permit

as far as possible and help the contractor in securing the same. All incidental

charges met with in procuring these materials shall be borne by the contractor

himself. Though the Corporation will help to arrange for the permit as far as

possible and help the contractor in obtaining the materials it shall not accept

any responsibility for any delay or loss on account of delay caused to the

contractor while obtaining the same.

(ii) The contractor shall submit to Engineer-in-charge on Close of every

calendar months, the monthly returns in the prescribed forms as to the receipt

and actual use of the controlled materials during the month.

(iii) The contractor shall permit the Engineer- in- charge or his

representatives to inspect the stock of the controlled materials stored by him

at any time, whenever the Engineer-in- charge or his representatives so desired

(19) The tender for work shall remain open for a period of 120 days from the date of

opening of the price bid for this works and that the tenderer shall not be

allowed to withdraws or modify the offer on his own during this period. If any

tenderer withdraws or makes any modifications or addition/s in the terms and

conditions of his tender, not acceptable to the corporation them the corporation

shall without prejudice to any right or remedy be at liberty in full the said

earnest money absolutely (in figures as well as in words). This Blank Space

should be filled in while preparing the draft tender papers.

(20) The contractor shall employ only such laborers who shall produce a valid

certificate of having been vaccinated against small pox within a period of last

(21) Tenderer should submit True Copy of the Certificate of Registration along-

with the tender without which the tender will not be considered.

(22) The contractor shall have to give in writing the date completion of the work

within a fortnight from the date of work completed by him. Otherwise the date

noted on the record by the department shall be reawakened as final and no

excuse or representation in that behalf shall be entertained at later date.

(23) "What ever sales tax is levied by the Government on works contract and if paid by

the contractor in the first instance, shall be refunded to the concerned

contractor by Corporation.

EXECUTIVE ENGINEER,

EAST (VARACHHA)ZONE-A

SURAT MUNICIPAL CORPORATION

SIGNATURE OF CONTRACTOR

GENERAL CONDITION OF CONTRACT

GC-01 DEFINITIONS AND INTERPRETATIONS :

1.0 In the contract documents, as herein defined the following words and expression

used shall, unless, repugnant to the subject or context thereof, have the following

meanings assigned to them.

1.1 The "Owner/Municipal Corporation, Surat represented by Municipal

Commissioner/Add. City Engineer, any officer authorised by the Municipal Corporation.

1.2 The "Contractor" shall mean the person or the persons, firm of company whose

tender has been accepted by the owner and includes his legal representative

successors and permitted assigns.

1.3 The "Engineer-in-charge" shall mean the person designated as such by the owner

from time to time and shall include those who are expressly authorised by the

Municipal Corporation to act for and on its behalf for the operation of this contract.

1.4 "Engineer - in - charge's Representative” shall mean any Engineer or Asstt. to the

Engineer-in-charge designated from time to time by the Engineer-in-charge to

perform duties set forth in the Tender documents whose authority shall be notified in

writing to the Contractor by the Engineer-in-charge.

1.5 "Tender” The offer or proposal of the Tenderer submitted in the prescribed form

setting forth the prices for the work to be performed, and the details thereof.

1.6 "Contract Price shall mean total money payable to the Contractor under the

contract documents.

1.7 "Addenda" shall mean the written or graphic notices prior to submission of

tender which modify or interpret the contract documents.

1.8 "Contract Time" - The number of consecutive calendar months for the

completion of work as stated in the executed contract agreement.

1.9 "Contract" shall mean agreements between the parties for the execution of works

including therein all contract documents.

1.10 "Tender document” shall mean Designs, Drawings, specifications, agreed

variations, if any, and such other documents constituting the tender and acceptance

1.11 "The Sub-Contractor" means any person, firm or company (other than the

contractor) to whom any part of the work has been entrusted by the Contractor with

the written consent of the Engineer-in-charge and the legal personnel representative,

successors and permitted assigns of such person, firm or company.

1.12 "The Specifications" shall mean all directions' the various technical

specifications provisions and requirements attached to the contract which pertain to

the method and manner or performing the work to the quality of the work and the

materials to be furnished under the contract for the work and any order(s) or

instruction (a) thereunder. It shall also mean the latest Indian Standards Institution

Specifications for or relative to the particular work or part thereof, so far as they are

not contrary to the Tender specifications or I.S.I. specifications, and in absence of any

tender specifications, the specifications of any other country applied in India as a

matter of Standard Engineering practice and approved in writing by the Engineer-in-

charge with or without modifications.

1.13 The "Drawing" shall include maps, plans, tracings or prints thereof with any

modifications approved in writing by the Engineer-in-charge and such other drawings,

as may, from time to time, be furnished or approved in writing by the Engineer-in-

charge in connection with the work.

1.14 The "Work" shall mean the works to be executed in accordance with the

context or the part thereof as the case may be and shall include extra, additional

altered or substituted works as required for the purpose of the Contract. It shall

mean the totally of the work by expression or implication envisaged in the contract

and shall include all material, equipment and labour required for or relative or

incidental to or in connection with the commencement, performance and completion

of any work and/or for incorporation in the work.

1.15 The "Permanent work “means works which will be incorporation in and form

part of the work to be handed over to the owner by the contractor on completion of

1.16 The "Temporary Work" shall mean all temporary works of every kind

required in or about the execution, completion and maintenance of the work.

1.17 "Site shall mean the land and other place on, under, on or through which

the work is to be carried out and any other lands or places provided by the Municipal

Corporation for the purpose of the Contract together with any other places designated

in the Contract as forming part of the site.

1.18 "The Construction Equipment" means all appliance/equipment’s of whatever

nature required in or for execution, completion or maintenance of work or temporary

works (as hereinafter defined) but does not include materials or other things

intended to form or forming part of the permanent work.

1.19 "Notice in Writing or Written Notice" means a notice written, types or

printed form delivered personally or sent by Registered post to the latest know

private of business address at Registered Office of the Contractor.

1.20 The "Alteration/Variation order" means an orders given in writing by the

Engineer-in-charge to effect additions to or deletion from and alterations in the work.

1.21 "Final Test Certificate" shall mean the final test Certificate issued by the

owner within the provisions of the Contract.

1.22 The "Completion Certificate" shall mean a certificate to be issued by the

Engineer-in-charge when the work has been completed to his satisfaction.

1.23 The "Final Certificate" shall mean the final certificate issued by the

Engineer-in-charge after the work is finally accepted by the owner.

1.24 "Defect Liability Period" shall mean the specified period between the issue

of completion Certificate and the final certificate as specified in the tender.

1.25 "Approved" shall mean approved in writing including subsequent

modification in writing of previous verbal approval and "Approval" means approved

in writing including as aforesaid.

1.26 "Letter of Acceptance “shall mean an intimated by a letter to tenderer that

the tender has been accepted in accordance with provisions contained therein.

1.27 "Order" and "Instruction" shall respectively mean any written order or

instruction given by the Engineer-in- charge within the scope of his powers in terms

of the Contract.

1.28 "Running Account Bill" shall mean a Bill for the payment of "On Account"

money to the contractor during the progress of work on the basis of work done and the

non-perishable materials to be incorporated in the work supplied by the Contractor.

1.29 "Security Deposit" shall mean the deposit to be held by the owner as security

for the due performance of contractual obligations.

1.30 "The appointing authority" for the purpose of Arbitration shall be the

Municipal Commissioner, Surat Municipal Corporation, Surat.

1.31 Retention Money shall mean the money retained from R.A.Bill for due

completion of "NET WORK'.

1.32 Unless otherwise specifically stated, the masculine gender shall include the

faminine and natural genders and vice versa and the singular shall include the

plural and vice-versa. 1.0 In the contract documents, as herein defined the

following words and expression used shall, unless, repugnant to the subject or

context thereof, have the following meanings assigned to them.

1.1 The "Owner/Municipal Corporation, Surat represented by Municipal

Commissioner/Add. City Engineer, any officer authorised by the Municipal Corporation.

1.2 The "Contractor" shall mean the person or the persons, firm of company whose

tender has been accepted by the owner and includes his legal representative

successors and permitted assigns.

1.3 The "Engineer-in-charge" shall mean the person designated as such by the owner

from time to time and shall include those who are expressly authorised by the

Municipal Corporation to act for and on its behalf for the operation of this contract.

1.4 "Engineer - in - charge's Representative” shall mean any Engineer or Asstt. to the

Engineer-in-charge designated from time to time by the Engineer-in-charge to

perform duties set forth in the Tender documents whose authority shall be notified in

writing to the Contractor by the Engineer-in-charge.

1.5 "Tender” The offer or proposal of the Tenderer submitted in the prescribed form

setting forth the prices for the work to be performed, and the details thereof.

1.6 "Contract Price shall mean total money payable to the Contractor under the

contract documents.

1.7 "Addenda" shall mean the written or graphic notices prior to submission of

tender which modify or interpret the contract documents.

1.8 "Contract Time" - The number of consecutive calendar months for the

completion of work as stated in the executed contract agreement.

1.9 "Contract" shall mean agreements between the parties for the execution of works

including therein all contract documents.

1.10 "Tender document” shall mean Designs, Drawings, specifications, agreed

variations, if any, and such other documents constituting the tender and acceptance

1.11 "The Sub-Contractor" means any person, firm or company (other than the

contractor) to whom any part of the work has been entrusted by the Contractor with

the written consent of the Engineer-in-charge and the legal personnel representative,

successors and permitted assigns of such person, firm or company.

1.12 "The Specifications" shall mean all directions' the various technical

specifications provisions and requirements attached to the contract which pertain to

the method and manner or performing the work to the quality of the work and the

materials to be furnished under the contract for the work and any order(s) or

instruction (a) thereunder. It shall also mean the latest Indian Standards Institution

Specifications for or relative to the particular work or part thereof, so far as they are

not contrary to the Tender specifications or I.S.I. specifications, and in absence of any

tender specifications, the specifications of any other country applied in India as a

matter of Standard Engineering practice and approved in writing by the Engineer-in-

charge with or without modifications.

1.13 The "Drawing" shall include maps, plans, tracings or prints thereof with any

modifications approved in writing by the Engineer-in-charge and such other drawings,

as may, from time to time, be furnished or approved in writing by the Engineer-in-

charge in connection with the work.

1.14 The "Work" shall mean the works to be executed in accordance with the

context or the part thereof as the case may be and shall include extra, additional

altered or substituted works as required for the purpose of the Contract. It shall

mean the totally of the work by expression or implication envisaged in the contract

and shall include all material, equipment and labour required for or relative or

incidental to or in connection with the commencement, performance and completion

of any work and/or for incorporation in the work.

1.15 The "Permanent work “means works which will be incorporation in and form

part of the work to be handed over to the owner by the contractor on completion of

1.16 The "Temporary Work" shall mean all temporary works of every kind

required in or about the execution, completion and maintenance of the work.

1.17 "Site shall mean the land and other place on, under, on or through which

the work is to be carried out and any other lands or places provided by the Municipal

Corporation for the purpose of the Contract together with any other places designated

in the Contract as forming part of the site.

1.18 "The Construction Equipment" means all appliance/equipment’s of whatever

nature required in or for execution, completion or maintenance of work or temporary

works (as hereinafter defined) but does not include materials or other things

intended to form or forming part of the permanent work.

1.19 "Notice in Writing or Written Notice" means a notice written, types or

printed form delivered personally or sent by Registered post to the latest know

private of business address at Registered Office of the Contractor.

1.20 The "Alteration/Variation order" means an orders given in writing by the

Engineer-in-charge to effect additions to or deletion from and alterations in the work.

1.21 "Final Test Certificate" shall mean the final test Certificate issued by the

owner within the provisions of the Contract.

1.22 The "Completion Certificate" shall mean a certificate to be issued by the

Engineer-in-charge when the work has been completed to his satisfaction.

1.23 The "Final Certificate" shall mean the final certificate issued by the

Engineer-in-charge after the work is finally accepted by the owner.

1.24 "Defect Liability Period" shall mean the specified period between the issue

of completion Certificate and the final certificate as specified in the tender.

1.25 "Approved" shall mean approved in writing including subsequent

modification in writing of previous verbal approval and "Approval" means approved

in writing including as aforesaid.

1.26 "Letter of Acceptance “shall mean an intimated by a letter to tenderer that

the tender has been accepted in accordance with provisions contained therein.

1.27 "Order" and "Instruction" shall respectively mean any written order or

instruction given by the Engineer-in- charge within the scope of his powers in terms

of the Contract.

1.28 "Running Account Bill" shall mean a Bill for the payment of "On Account"

money to the contractor during the progress of work on the basis of work done and the

non-perishable materials to be incorporated in the work supplied by the Contractor.

1.29 "Security Deposit" shall mean the deposit to be held by the owner as security

for the due performance of contractual obligations.

1.30 "The appointing authority" for the purpose of Arbitration shall be the

Municipal Commissioner, Surat Municipal Corporation, Surat.

1.31 Retention Money shall mean the money retained from R.A.Bill for due

completion of "NET WORK'.

1.32 Unless otherwise specifically stated, the masculine gender shall include the

faminine and natural genders and vice versa and the singular shall include the

plural and vice-versa.

GC-02 LOCATION OF SITE AND ACCESSIBILITY :

The site of works is within the limits of Surat Municipal Corporation. It is served

by all weather roads and Western Railway Broad Gauge line, Government Irrigation

Canal Crossing. The intending Tenderer should inspect the site and make himself

familiar with site conditions and available communication facilities. Non availability

of access/roads shall in no case be the cause to Condon any delay in the execution of

the work or be the cause for any claims or extra compensation.

GC-03 SCOPE OF WORK :

The scope of work is defined broadly in the special conditions of Contract and

specifications. The Contractor shall provide all necessary materials equipment and

labour etc. for the execution and of the work till completion. All materials that go with

the work shall be approved by the Engineer-in-charge prior to procurement and use.

Owner at his discretion may endeavor to provide water to the Contractor at the

owner's source of supply at one point at the rate charged for such works.

The contractor shall make his own arrangement for the distribution pipe net works

from the source of supply after getting prior permission for the same from the

Engineer-in-charge. Supply of water shall not be free and the necessary charges as fixed

by the Local Body shall have to be paid by the contractor.

However, owner does not guarantee the supply of water and this does not relieve the

contractor of his responsibility in making his own arrangements and for the timely

completion of the work as stipulated.

The Contractor shall have to make his own arrangement for power supply.

LAND FOR CONTRACTOR'S FIELD OFFICE, GODOWN & WORKSHOP:

Owner will not be a position to provide land required for Contractors shall have

to make his own arrangement for the same. No land will be provided by S.M..C. to the

contractor for constructing his labour and supervisory comp and other service

GC-04 RULLING LANGUAGE :

The language according to which the contractor shall be constructed and

interpreted shall be English. All entries in the contract documents and all

correspondence between the contractor and the Municipal Corporation or the

Engineer shall be in English. All dimensions for the materials shall be given in metric

GC-05 INTERPRETATION OF CONTRACT DOCUMENT :

1. The provisions of the General Conditions of Contract and special conditions

of contract shall prevail over those of any other documents of the contract unless

specifically provided otherwise. Should there be any discrepancy, inconsistency

error or omission in the several documents forming the contract, the matter may be

referred to the Engineer-in-charge for his instructions and decision. The Engineer-in-

charge's decision in such case shall the final and binding to the contractor.

2. Works shown upon the drawings but not described in the specifications of

described in the specific specifications without showing on the drawings shall be taken

as described in the specifications and shown on the drawings.

3. The heading and the marginal notes to the clauses of those general conditions of

contract or to the specifications or to any other part of tender documents are solely

for the purpose of giving a concise indication and not a summary of contents thereof or

be used in the interpretation or construction thereof of the contract.

4. Unless otherwise stated specifically, in this contract documents the singular shall

include the plural and vice versa wherever the context so requires. Works

implementing persons shall include relevant corporate companies/ registered

associations / body of individual / firm of partnership.

5. Notwithstanding the sub-divisions of the documents into separate sections and

volumes every part of each shall be supplementary to and complementary of every

other part and shall be read with and into the context so far as it may be practicable to

6. Where any portion of the General Conditions of contract is repugnant to or are

variance with any provisions of the special conditions of contract, then, unless a

different intension appears, the provisions of the special conditions of contract shall be

deemed to override the provisions of General conditions of Contract and shall to the

extent of such repugnancy or variance prevail.

7. The materials, Design and Workmanship shall satisfy the relevant I.S.S.and Codes

referred to. If Additional require- ments are shown in the specifications, the same shall

be satisfied over and above I.S.S. and Codes.

8. If the specification mention that the contract shall perform certain work or provide

certain facilities, it will mean that the contractor shall do so at his own cost.

9. The correctness of the details given in the tender documents is not guaranteed. The

contractor shall independently obtain all necessary information for making the

tender. The contractor shall be deemed to have examined the Contract Documents, to

have generally obtained his own information in all matters that might affect the

carrying out of the work or the Tenderer rates. Any error in description of quantity or

commission there from shall not vitiate the contract or release the contractor from

executing the work comprised in the contract according to the Drawings and

specifications at the tendered rates. He is deemed to have known the scope, nature

and magnitude of the work and the requirements of materials and labour involved and

as to what all works he has to complete in accordance with the contract what-so ever be

the defects, omissions, or errors that may be found in the contract documents. The

contractor shall be deemed to have visited the site and the surroundings, to have

satisfied himself to the nature of all existing structures, if any, and also as to the

nature and the conditions of railways, roads, bridges and culverts, means of transport

and communications, whether by land, air or water and as to possible interceptions

thereto and the access and agrees from the site, to have made inquires, examined and

satisfied himself as to the sites for obtaining sand, stones, bricks and other materials,

the sites for disposal of surplus materials, the available accommodation as to

whatever required, the depicts and such other buildings as may be necessary for

executing and completing the work, to have local independent inquiries as to the

subsoil, subsoil water and variation thereof, storms, prevailing winds, climatic

conditions and all other similar matters effecting the work. He is deemed to have

acquainted himself as to his liability for payment of Government taxes, custom duty

and other charges.

Any neglect or failure on the part of the contractor in obtaining necessary and

reliable information upon the forgoing or any other matters affecting the contract shall

not relieve him from any risks or liabilities or the entire responsibility from

completion of the work at the tendered rates and time in strict accordance with the

contract documents.

No verbal agreement or inference from conversation with any officer or employee of the

wormer either before or after the execution of the Contract Agreement shall in any way

effect or modify any of the terms of obligations herein contained.

GC-06 CONTRACTOR TO UNDERSTAND HIMSELF FULLY ;

The contractor by tendering shall be deemed to have satisfied himself, as to

consideration and circumstances affecting the tender price, as to the possibility of

executing the works as shown and described in the contract and to have fixed his

prices according to his own view on these matters and to have understand that no

additional allowances except as otherwise expressly provided, will after words be

made beyond the contract price. The contractor shall be responsible for any

misunderstanding or incorrect information given in writing by the Engineer.

GC-07 ERROR IN SUBMISSION ;

The contractor shall be responsible for any errors or omissions in the

particulars supplied by him. Whether such particulars have been approved by the

Engineer or not, provided that such discrepancies, errors or omissions be not due to

inaccurate information or particular furnished in writing to the Contractor by the

Municipal Corporation or the Engineer.

GC-08 SUFFICIENCY OF TENDER :

The Contractor shall be deemed to have satisfied himself before tendering as to the

correctness of the tender rates which rates shall, except as or other wise provided

for, cover all the Contractor's liabilities and obligation set further or implied in the

contract for the proper execution of work for compliance with requirements of Article

GC-09 DISCREPANCIES :

The drawings and specifications are to be considered as mutually explanatory of

each other, detailed drawings being followed in preference to small scale drawings

and figures dimension in preference to scale and special conditions in preference to

general conditions. Special direction or dimensions given in the specifications shall

supersede all else. Should any discrepancies however, appear or should any

misunderstanding arise as to the meaning and intent of the said specifications or

drawings, or as to the dimensions or the quality of the materials or the due and proper

execution of the works, or as to the measurement or quality and valuation of the works

executed under this contract or as extra there upon the same shall be explained by

the Engineer-in-charge and his explanation shall subject to the final decision of the

Additional City Engineer, in case reference be made to him, be binding upon the

contractor shall execute the work according to such explanation (subject to aforesaid)

and without addition to or deduction from the contract and shall also do all such works

and things necessary for the proper completion of the works as implied by the

Drawings and specifications, even though such works and things are not specially

shown and described in said specifications. In cases where not particular specifications

are given for any article to be used under the contract, relevant specifications of the

Indian Standard Institution shall apply.

GC-10 PERFORMANCE GUARANTEE : (Security Deposit)

The total Security Deposit is 4% (Four) percent of contract value and shall be as under:

The successful tenderer shall have to pay initial security deposit at 2% (two) percent of

the tendered amount.

 Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay

Order if the Tender Amount of work is less than Rs. 2.00 crore.

 Initial Security Deposit (2%) shall be paid in form of Cash or Demand Draft/ Pay

Order / bank Guarantee (encashable at Surat city)/ FDR if the tender Amount of work is

more than Rs. 2.00 crore & 2.00 crore.

The person/persons whose tender may be accepted [here-in after called the Contractor,

which expression shall unless excluded by or repugnant to the context include his heirs,

executors, administrators and assignees shall (within 15 days of the receipt by him of

the notification of the acceptance of his tender) deposit with Municipal Commissioner

cash or Government securities endorsed to the Commissioner sum sufficient which will

make up the full security deposit specified in the tender.

If the amount of the security deposit to be paid in lump sum within the period specified

above is not paid the tender contract already accepted shall be considered as cancelled.

The security deposit lodged by Contractor shall be refunded after the expiry of the

Defects Liability period as shown in the attached Memorandum after deducting dues, if

any, which become liable to be recovered from the Contractor under the terms and

conditions of this Agreement.

Regarding remittance and release of Security Deposit (SD), Retention money

deposit (RMD) following clause will supersede over and above all the clauses

depicted in the tender document.

Tender costing Less than Rs.2.00 Crore.

(a) Remittance of SD/RMD

(i) The total security deposit shall be recovered at the rate of 4% from contractor. Out of

which, 50% of amount as Initial Security Deposit shall be payable at the rate of 2% of

approved tender cost in form of Cash or Demand Draft/ Pay Order of any Nationalised

Bank (encashable at Surat city).

(ii) The remaining amount of the Security Deposit i.e. 2% to be deducted from each

running account bill.

(iii) 5% Retention money deposit (RMD) to be retained from each running account bill.

(b) Release of SD/RMD

(i) The 2% Initial security deposit shall be released after clearance of Final bill by Audit

Dept and completion of defect liability period.

(ii) Whereas, the 2% security deposit recovered from the each running account bills

Shall be released along with Final Bills according to Work Quality..

(iii) 5% Retention money deposit (RMD) to be released along with final bill.

Tender costing Rs.2.00 Crore. & more than Rs.2.00 Crore.

(a) Remittance of SD/RMD

(i) The total security deposit shall be recovered at the rate of 4% from contractor. Out of

which, 50% of amount as Initial Security Deposit shall be payable at the rate of 2% of

approved tender cost in form of in Cash or Demand Draft/ Pay Order / FDR / Bank

Guarantee of any Nationalised Bank (encashable at Surat city).

(ii) The remaining amount of the Security Deposit i.e. 2% to be deducted from each

running account bill.

(iii) 5% Retention money deposit (RMD) to be retained from each running account bill.

(b 1) Release of SD/RMD

(i)The 2% Initial security deposit in form Demand Draft /Pay order / FDR shall be

released after clearance of Final bill by Audit Dept & completion of defect liability

(ii) Whereas, the 2% security deposit recovered from the each running account bills

Shall be released along with Final Bills according to Work Quality.

(iii) 5% Retention money deposit (RMD) to be released along with final bill.

(b 2) Release of SD/RMD

(i)The 2% Initial security deposit in form Bank Guarantee shall be released along with

Final Bills according to Work Quality.

(ii) Whereas, the 2% security deposit recovered from the each running account bills

Shall be released after clearance of Final bill by Audit Dept & completion of defect

liability period.

(iii) 5% Retention money deposit (RMD) to be released along with final bill.

The amount recovered from the running bills as security deposit shall not be allowed to

the transferred in the form of Bank Guarantee. However, the remaining 50% (2% of

Security Deposit) of the amount so, deducted from running bills will be allowed for

conversion in the form of interest bearing fixed deposit receipt, (FDR) issued in favour of

the Municipal Commissioner, Surat Municipal Corporation, Surat by a Nationalized Bank

located at Surat only. Additional stamp duty payable as per government prevailing rule

shall be paid by contractor for remittance of this FDR.

It is clarified that the amount of security deposit shall be collected on the basis of

contract price and not on the basis of Estimated Amount put to tender. As initial Security

Deposit as mentioned above, accepted by the competent Authority shall have to be paid

toward Security Deposit at the time of execution of agreement.

Interest will be payable on FDR (that is deducted from Running Bill and converted in to

FDR for initial SD) for One year, after completion of work. After that no further interest

shall be paid for any extended period what so ever.

If the Security Deposit is not paid within 15 days from the date of L.O.I. / Work Order

than penalty at the rate of 0.065% per day of the amount of Security Deposit will

charged. If the Security Deposit is not paid within one month with interest, necessary

actions as per condition of contract will be taken.

Initial Security Deposit ( i.e. 2% Of Tender Amount) in form of Bank Guarantee

may be accepted as per relevant tender provision, However BG shall be valid till

final date of completion of work+1year (Whether final bill is audited and paid or

It shall be contractor's responsibility to extent the BG On Or Before expiry of time

limit of BG. In case of late renewal of BG, penalty of security deposit shall be levied

interest at the rate of 4.00% per year of BG amount.(As per City Engineer note

The successful tenderer shall have to enter into an agreement on a non-judicial

stamp paper of Rs. 300/- if initial Security Deposite paid in form Bank Guarantee

or Demand draft as per the form of the agreement approved by the Municipal

Corporation, Surat.

If initial Security deposit is paid in form of Fixed Deposit, additional stamp paper

amounting As per government’s prevailing rule of Security Deposit shall be used

to execute the agreement.

The undertaking shall be executed on stamp paper worth Rs. 300/-.

The Surety shall be executed on stamp paper worth Rs. 300/-.

GC-11 INSPECTION OF WORK :

1. The Engineer in charge will have full power and authority to inspect the work at

any time wherever in progress either on the site or at the contractor's any other

manufacturers workshops or factories wherever situated and the contractor shall

afford for Engineer-in-charge every facility and assistance to carry out such

inspection. Contractor or his authorized representative shall, at all time during the

usual working hours and all other times when so notified, remain present to receive

orders and instructions, orders given to Contractor's representative shall considered

to have the same force as if they had been given to the contractor himself. Contractor

shall give not less than 7 days notice in writing to the Engineer-in- charge before

covering up or otherwise placing beyond reach of inspection and measuring any work

in order that the same may be inspected and measured. In the event of breach of the

above, the same shall be recovered at Contractor's expenses for carrying out such

inspection or measurement.

2. No material shall be dispatched from contract store on site of work before

obtaining approval in writing of the Engineer-in-charge, Contractor shall provide at

all time during the progress of work and maintenance period proper means of access

with ladders, gangways, etc. and the necessary attendance to move and adopt as

directed for inspection or measurement of work by Engineer-in-charge.

GC-12 DEFECT LIABILITY :

1. Contractor shall guarantee the work for a period of 12 months from the date of

actual completion of work as per completion certificate. Any damage or defect that may

arise or that may remain undiscovered at the time of issue of completion certificate

connected in any way with the equipment or materials supplied by him or in the

workmanship be rectified or replaced by contractor at his own expenses as desired

by Engineer-in-charge or in default may cause the same to be made good by other

agency and deduct expenses of which the certificate of Engineer-in-charge shall be

final from any sums that may then or any time thereafter become due to contractor of

sale thereof or of a sufficient portion thereof.

2. From the commencement to completion of work contractor shall take full

responsibility for the case of the work including all temporary works and in case any

damage, loss or injury shall happen to work or any part thereof or to any temporary

works from any cause whatsoever and shall at his own cost repair and make good the

same so that at completion work shall be in good order and in conformity in every

respect with the requirements of contract and as per the instructions of the Engineer-

3. If at any time before the work is taken over, the Engineer- in-charge shall -

(a) Decide that any work done or materials used by the contractor are defective

or not in accordance with contract or that work of any portion thereof is defective

or do not fulfill the requirements of contract (all such materials being hereinafter called

defects in this clause and (b) as soon as reasonably practicable given to

contractor notice in writing of the said defect specifying particulars of the defects

alleged to exist or to have occurred, then contractor shall at his own expenses and

with all speed make good the defects so specified.

(b) In case contractor fails to do so, owner may take at the cost of the contractor,

such steps as may in all circumstances, be reasonable to make good such defects. The

expenditure so incurred by S.M.C. will be recovered from the amount due to

contractor. The decision of Engineer-in-charge with regard to the amount to be

recovered from contractor will be final and binding on the contractor.

GC-13 POWER OF ENGINEER TO GIVE FURTHER INSTRUCTIONS :

The Engineer shall have the power and authority from time to time and at all times

to give further instructions and directions as may appear to him necessary or

proper for the guidance of contractor and the works and efficient execution of the

works according to the terms of the specifications, and the contractor shall receive,

execute, obey and be bound by the same, according to the true intent and meaning

thereof, as fully and effectually as though the same had accompanied or had been

mentioned or referred to in the specifications. No work which radically changes the

original nature of the contract shall be ordered by the Engineer and in the event of

any deviation being ordered, which in the opinion of the contractor changes the original

nature of the contract, the shall nevertheless carry it out and any disagreement as to the

nature of the work & the rate to be paid thereof shall be resolved. The time of

completion of works, in the event of any deviations, resulting in additional cost over the

contract sum being ordered, then be extended or reduced reasonable by the Engineer.

The Engineer's decision in the case shall be final and binding.

GC-14 PROGRAMME :

The time allowed for execution of works shall be essence of the contract. The contract

period shall commence from date of Notice of intimation to proceed. The tenderer at the

time of submitting his tender shall indicate the construction or pipeline schedule, the

month-wise programme required for the execution of the works and shall confirm the

same within fourteen (14) days of the acceptance of his Tender. The contractor

shall provide to the Engineer-in-charge a detailed programme of time schedule for

execution of the works in accordance with the specifications & the completion date.

The entire programme to be finalized by the Contractor, has to confirm to the

execution period mentioned along with the Bill of Quantities in the Tender Documents.

The Engineer upon scrutiny of such submitted programme by contractor, shall examine

suitability of it to the requirement of contract and suggest modifications, if found

GC-15 SUBLETTING OF WORKS :

No part of the contract nor any share or interest thereon shall in any manner or degree

be transferred, assigned or sublet by the contractor directly or indirectly to any firm

or Corporation whatsoever except as provided for in the succeeding sub clause without

the consent in writing of the owner.

GC-16 SUB-CONTRACTORS FOR TEMPORARY WORKS ETC. :

The owner may give written consent to sub-contractors for execution of any part of

the work at the site being entered upon by the contractors provided each individuals

contractor is submitted to the Engineer-in-charge before being entered into and in

approved by him. List of Sub-Contractors is to be supplied. Not with standing any

subletting with such approval as aforesaid and not with standing the Engineer-in-

charge shall have received copies of any sub-contractors, the contractors shall be and

shall remain solely responsible for the quality and proper expeditions and execution

of the works and the performance of all the conditions of contract in all respects as if

such submitting or sub-contracting had not taken place and as if such work had done

directly by the Contractor.

GC-17 TIME FOR COMPLETION:

1. The work covered under this contract shall be commenced from the date of

contract is served with a notice to proceed with the work and shall be completed

before the date as mentioned in the time schedule of work. The time is the essence of

the contract and unless the same is extended as mentioned in clause No. GC-18

(Extension of time) the contractor will be penalized for the delay.

2. The general time schedule for work is given in the tender document. Contractor

shall prepare a detailed weekly or monthly programme of work in consultation with

Engineer-in-charge soon after the agreement and the work shall be strictly

executed accordingly. The time for as construction of road given includes, the time

required for testing, rectification if any, retesting and completion in all respects to the

entire satisfaction of the Engineer- in-charge.

GC-18 EXTENSION OF TIME :

Time shall be considered as the essence of the contract. If however, the failure of

the Contractor to complete the work as per the stipulated dates referred to above

arises from delays on the part of Municipal Corporation in supplying the materials of

equipment it has undertaken to supply under the contract or from delays in handing

over sites or from increase in the quantity of work to be done under the contract, or

force Majeure an appropriate extension of time will be given. The Contractor shall

request such extension within one month of the cause of such delay and in any case

before expiry of the contract period.

GC-19 CONTRACT AGREEMENT :

The successful tenderer shall when called upon to do so, enter into and execute

the Contract Agreement within (10) Ten days of the Notice of Award, in the form

shown in tender documents with such modifications as may be necessary in the

opinion of the Municipal Commissioner. It should be incumbent on the contract to pay

the stamp duty and the legal charges for the completion of the contract agreement.

GC-20 A. PENALTY FOR DELAY :

If the contractor fails to complete the work within the stipulated completion date

for the work or he shall pay liquidated damages at one tenth of Two percent of

contract value per day of delay in completion and handing over the work or part

thereof as the case may to the Municipal Commissioner. The amount of liquidated

damages shall, however, be subjected to a maximum of ten (10) percent of the

contract value. Delays in excess of one hundred days will be a cause for termination of

the contract and forfeiture of all security for performance.

The successful tenderer shall have to submit the progress bar-chart within fifteen days

after the contract, and the contractor should work as per the approved bar-chart,

failing which the contractor shall have to pay the compensation for delay as per the

decision of Municipal Commissioner.

GC-21 FORFEITURE OF SECURITY DEPOSIT :

Whenever any claim arises against the contractor for the payment of a sum of money

out of or under the contract, the owner shall be entitled to recover such sum by

appropriating in part of whole, the security deposit of the contractor. In case the

Security deposit is insufficient the balance recoverable shall be deducted from any

sum then due or which at any time thereafter may become due to the contractor

shall pay to the owner on demand may balance remaining due.

GC-22 ACTION OF FORFEITURE OF SECURITY DEPOSIT :

In any case in which under any clause or clauses of the contract, the contractor

shall have forfeited the whole of his Security deposit or have committed a breach of any

of the terms contained in this contract, the owner shall have power to adopt any of

the following courses as he may deem best suited to his interest -

(a) To rescind the contract (of which rescission notice in writing to the contractor

under the hand of the owner shall be conclusive evidence) in which case, the security

deposit of the contractor shall stand forfeited and be absolutely at the disposal of the

(b) To employ labour and to supply materials to carry out the balance work debiting

contractor with the cost of labour employed and the cost of materials supplied for

which a certificate of the Engineer-in-charge shall be final and conclusive against the

contractor and 10% costs on above to cover all departmental charges and crediting

him with the value of work done at the same rates as if it has been carried out by

the contractor under the terms of his contract. The certificate of Engineer-in-charge

as to the value of the work done shall be final and conclusive against the contractor.

(c) To measure up the work of the contractor and to take such part hereof as shall be

unexecuted out of his hand to give it to another contractor to complete. In this case

the excess -expenditure incurred than what whole have been paid to the original

contractor, if the would work had been executed by him, shall be earnest and paid

by the original contractor and shall be deducted from any money due to him by the

owner under the contract or otherwise and for the excess expenditure, the certificate of

the Engineer- in-charge shall be final and conclusive.

In the event any of the above course being adopted by the owner, the contractor shall

have no claim to compensation for any less sustained by him by reason of his having

purchased or procured any materials or entered into any agreement so or made by

advance on account of or with a view to the execution of the work of the performance

of the contract. In such case the contractor shall not be entitled to recover or be paid

by sum for any work actually performed under this contract unless the Engineer-in-

charge will certify in writing the performance of such work and the value payable in

respect thereof and the shall only be entitled to be paid the value so certified. In the

event of the owner putting in force the powers as stated in a, b, c, above vested in him

under the preceding clause, he may, if he so desire, take possession of all or any tools

and plant, materials and stores in or upon the work or the site thereof belonging to

the contractor, or procured by him and intended to be used for the execution of the

work or any part thereof paying or allowing for the same in account at the contract

rates to be certified by the Engineer-in-charge whose certificate thereof shall be final

otherwise the Engineer-in-charge may give notice in writing to the contractor or his

representative requiring him to remove such tools plant materials or stores from the

premises within the time specified in the notice and in if the contractor fails to

comply with any such notice, the Engineer-in-charge may remove them at the

Contractor's expenses or sell them by auction or private sale on account of the

contractor and his risks in all respects without any further notice as to the date, time

to place of the sale and the certificate of Engineer-in-charge as to the expenses of

any such removal and the amount of the proceeds and the expenses of any such sale

shall be final and conclusive against the contractor.

GC-23 NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORK :

If at any time from the commencement of work, the owner shall for any reasons

whatsoever not require the whole or part thereof a specified in the tender to be carried

out, the Engineer-in- charge shall give notice in writing of the contractor, who shall

have no claim to any payment or compensation whatsoever on account of any profit

or advantage which he might have derived from execution of work in full, but which he

did not derive in consequence of the full amount of the work not having been carried

neither shall be have any claim for compensation by reason if any alternations

having been made in original specifications, drawings, designs and instructions

which shall involve any curtailment of the work as originally contemplated.

When the contractor is a partnership firm, the prior approval in writing of the

S.M.C.shall be obtained before any change is made in the constitution of the firm,

where the contractor is an individual or a Hindu Undivided Family business concern,

such approval as aforesaid shall, likewise be obtained before sub- contractor enters

into any agreement with other parties where under the reconstituted firm would

have the right to carry out the work hereby undertaken by the contractor. In either case

if prior approval as aforesaid is not obtained, the contract shall be deemed to have

been allotted in contravention of sub- letting clause hereof and the same action may be

taken and the same consequence shall ensure as provided in the sub-letting clause.

GC-24 IN EVENT OF DEATH OF CONTRACTOR :

Without prejudice to any of the right or remedies under the contract, if the

contractor dies, the owner shall have the option of terminating the contract without

compensation to the contractor.

GC-25 MEMBER OF THE OWNER NOT INDIVIDUALLY LIABLE :

No official or employee of the owner shall in any way be personally bound or liable

for the acts or obligations of the owner under the contract or answerable for any

default or omission in the observance or performance of the acts, matters or things

which are herein contained.

GC-26 OWNER NOT BOUND BY PERSONAL REPRESENTATIONS :

The contractor shall not be entitled to any increase on the Schedule of rates or any

other rights or claims whatsoever by reason of representation, explanation or

statement or alleged representation, promise or guarantees given or alleged to have

been given to him by any person.

GC-27 CONTRACTOR'S OFFICE AT SITE :

The Contractor shall provide and maintain an office at the site for the accommodation

of his agent and staff and such office shall be opened at all reasonable hours to

receive instructions, notice or other communications.

GC-28 CONTRACTOR'S SUBORDINATE STAFF AND THEIR CONDUCT :

1. The contractor on award of the work shall name and depute a qualified Engineer,

having experience of carrying out work of similar nature, to whom equipment’s,

materials, if, any, shall be issued and instructions for work given. The contractor shall

also provide to the satisfaction of Engineer in-charge sufficient and qualified staff

to superintend the execution of the work, competent sub- agents, foremen and

leading hands including those specially qualified by previous expeditions to a supervise

the type of works comprised in the contract in such manner as will ensure work of the

best quality and expeditions working, it, in the opinion of the Engineer-in-charge,

additional properly qualified supervision staff is considered necessary, if shall be

employed by the contractor without additional charge on account thereof. The

contractor shall ensure to the satisfaction of the Engineer- in-charge that sub -

contractors, it any shall provide competent and efficient supervision over the work

entrusted to them.

2. If and whenever any of the contractor 's or sub-contractor agents, sub-agents,

assistance, foremen or other employees shall, in the opinion of Engineer-in-charge, be

guilty of any misconduct or be incompetent or insufficiently qualified or intelligent in

the performance of their duties or that in opinion of the owner or Engineer-in-charge, it

is undesirable for administrative or any other reason for person or persons to be

employed in the works, the contractor, if so directed by the Engineer-in-charge, shall at

once remove person or persons from employment thereon. Any person or persons so

removed shall not again be reemployed in connection with the works without the

written permission of the Engineer-in- charge. Any person so removed from the

works shall be immediately replaced at the expenses of the contractor by acqualified

and competent substitute. Should the contractor be required to repatriate any person

removed from the works he shall do so and shall bear all costs in connection

3. The contractor shall be responsible for the proper behavior of all the staff, foremen,

workmen and others shall exercise proper control over them and in particular and

without prejudice to the same. Generally, the contractor shall be bound to prohibit, and

prevent any employee from trespassing or acting in any way detrimental or

prejudicial to the interest of the community or of the properties or occupiers of land and

properties in the neighborhood and in the event of such employees so trespassing, the

contractor shall be responsible therefore and relieve the owner of all consequent

claims, actions for damages or injury or any other grounds whatsoever. The decision

of the Engineer-in- charge upon any matter arising under this clause shall be final.

4. If and required by the owner, the contractor's personnel entering upon the

owner's premises shall be properly identified by badges of a type acceptable to the

S.M.C. which must be worn at all times on owner's premises.

GC-29 TERMINATION OF SUB-CONTRACTOR BY OWNER :

If any sub-contractor engaged upon the works at the site executes any work which in

the opinion of Engineer-in-charge is not in accordance with the contract documents,

the S.M.C. may be give written notice to the contractor request his to terminate such

sub-contract and the contractor upon the receipt of such notice shall terminate such

sub-contract and the letter shall forthwith leave the works failing which the owner

shall have the right to remove such sub-contractors from the site.

No action taken by the owner under the above clause shall relieve the contractor of

his liabilities under the contract or give rise to any right to compensation, extension of

time or otherwise.

GC-30 POWER OF ENTRY :

If the contractor shall not commence the work in the manner previously described in

the contract documents or if he shall, at any time, in the opinion of Engineer-in-

(i) Fail to carry out works in conformity with the documents or

(ii) Fail to carry out the works in accordance with the time schedule.

(iii) Substantially suspend work or the works for a period of fourteen days without

authority from Engineer-in-charge or

(iv) Fail to carry out and execute the work to the satisfaction of the Engineer-in-charge

(v) Fail to supply sufficient or suitable construction plant, temporary works, labour,

materials or things or

(vi) Commit breach of any other provisions of the contract on his part to be performed

or observed or persist in any of the above mentioned breaches of the contract for

fourteen days after notice in writing shall have been given to the contractor by the

Engineer-in-charge requiring such breach to be remedied or

(vii) Abandon the work or

(viii) During the continuance of the contract becomes bankrupt, make any arrangement

or compromise with his creditors, or permit any execution to be levied or go into

liquidation whether compulsory or voluntary not being merely a voluntary

liquidation for the purpose of amalgamation or reconstruction then in any such case.

The owner shall have the power to enter upon the works and take possession thereof

and of the materials, temporary works, constructional plant and stock therein, and

to revoke the contractor's license to use the same and to complete the works by his

agents, other contractor or workman or to relate the same upon any terms and to such

other person, firm or corporation as the owner in his absolute discretion may think

proper to employ, and for the purpose aforesaid to use or authorize the use of any

materials, temporary works, constructional plant, and stock as aforesaid, without

making payment or allowance to the Contractor for the said materials other than such as

may be certified in written by the Engineer-in-charge to be reasonable and without

making any payment or allowance to the contractor for the use of said temporary

works, constructional plant and stock or being liable for any less or damage thereto. If

the owner shall be reason of his taking possession of the works or of the work being

got completed by other contractor incur excess certified by the Engineer-in-charge

shall be deducted from any money which may be due for the work done by the

contractor under the contract and not paid for. Any deficiency shall forthwith be made

good and paid to the owner by the contractor and the owner shall have power to sell in

such manner and for such price as he may think fit all or any of the constructional plant,

materials etc. constructed by or belonging to and recoup and retain the said deficiency

or any part thereof out of the proceeds of the sale.

GC-31 CONTRACTOR'S RESPONSIBLITY WITH THE OTHER CONTRACTOR &

Without repugnance to any other condition, it shall be the responsibility of the

contractor executing the work of civil construction to work in close co-operation and

co-ordinate the work with other contractors or their authorised representative and the

contractor will put a joint scheme with the concurrence of other contractors showing

the arrange-ments for carrying his portion of the work to the Engineer-in-charge

and get the approval. The Engineer-in-charge before approving the joint scheme will

call the parties concerned and modify the scheme if required. No claim will be

entertained on account of the above. The contractor shall conform in all respects

with the provisions of any statutory regulations, ordinances or by laws of any local or

locally constituted authorities or public bodies which may be applicable from time to

time to works or any temporary works. The contractor shall keep the owner

indemnified against all penalties and liabilities of every kind arising out of non-

adherence to such statutes, ordinance, laws, rules, regulations, etc.

GC-32 OTHER AGENCIES AT SITE :

The Contractor shall have to execute the work in such place and condition where other

agencies will also be engaged for other works, such as site grading, filling and levelling,

electrical and mechanical engineering works, etc. No claim shall be entertained for

works being executed in the above circumstances.

GC-33 NOTICES :

Any notice under this contract may be served on the contractor or his duly authorised

representative at the job site or may be served by registered post direct to the official

address of the contractor proof of issue of any such notice could be conclusive of the

contractor having been duly informed of all contents therein.

GC-34 RIGHT OF VARIOUS INTERESTS :

The owner reserves the right to distribute the work between more than one contractor.

Contractor shall co-operate and afford reasonable opportunity to other contractors for

access to the works for the carriage and storage of materials and execution of their

Wherever the work being done by any department of the owner or by other contractor

employed by the owner is contingent upon work covered by this contract, the

respective rights of the various interests shall be determined by Engineer-in-charge to

secure the completion of various portions of the work in general harmony.

GC-35 PRICE ADJUSTMENT :

No adjustment in price shall be allowed as the time limit for completion of the project is

less than One year.

GC-36 TERMS OF PAYMENT :

The payment of Bills shall be made progressively according to the rules and practice

followed by the Municipal Corporation. The progressive payment unless otherwise

provided in the Contract Agreement or subsequently agreed to by the parties, shall be

made generally monthly on submission of a bill by the Contractor in prescribed form

in an amount according to the value of the work performed less the aggregate of

previous progressive payments and as required by clause GC-37 (Retention money)

herein. All such progressive payment shall be regarded as payment by way of advance

against final payment.

Payment for the work done by the contractor will be based on the measurement at

various stages of the work, in accordance with the conditions at Clause GC-77

(Measurement of Work in Progress)

GC-37 RETENTION MONEY :

Pursuant to Clause GC-36 Terms of Payment) on all money due to the contractor for

work done, Municipal Corporation will hold as retention money of Seven percent

(5% + 2%) of the value of work. The retention money will not normally be due for

payment until the completion of the entire work and till such period the work has been

finally accepted by the Municipal Corporation and completion certificate issued by the

Municipal Corporation in pursuant to Clause No.GC-83 (Completion Certificate).

However, after the assurance of completion certificate, and Municipal Commissioner

may at its own discretion and having considered the Contractor's performance and

diligence during the contract time allow the retention money to converted into a Bond as

stipulated in the Clause GC-10 (Performance Bond Security Deposit).

GC-38 PAYMENT DUE FROM THE CONTRACTOR :

All costs, damages or expenses, for which under the Contract the Contractor is liable

to the Municipal Corporation deducted by the Municipal Corporation from any money

due or becoming due to the Contractor under the contract or from any other contract

with the Municipal Corporation or may be recovered by action at law or other-wise

from the Contractor.

GC-39 CONTINGENT FEE :

1. The Contractor warrants that he has not employed any person to solicit or secure

the contract upon any agreement for a commission, percentage, brokerage or

contingent fee. Breach of this warranty shall give the Municipal Commissioner the right

to cancel the contract or to take any other measure as the Municipal Commissioner may

deem fit. The warranty does not apply to commissions payable by the contractor to

establish commercial or selling agent for the purpose of securing business.

2. No officer, employer of the Municipal Corporation be admitted to any share or part of

this contract or to any benefit that may rise therefrom.

GC-40 BREACH OF CONTRACT BY CONTRACTOR :

If the contractor fails to perform the work under the contract with due diligence or

shall refuse or neglect to comply with instruction given to him in by the Engineer-in-

charge accordance with the contract, or shall contravene the provisions of the contract,

the S.M.C. may give notice in writing to the contractor to make good such failure, neglect

or contravention. Should the Contractor fail to comply with such written notice within

twenty eight (28) days or receipt, if the Municipal Commissioner shall think fit, it shall

be lawful for the Municipal Corporation, without prejudice to any other rights, the

contractor may have under the contract, to terminate the contract for all or part of the

works, and to make any other arrangements it shall deem necessary to complete the

work outstanding under the contract at the time of termination. In this event Article GC-

15 (Subletting of work)and GC-16 (Sub-Contracts for Temporary Works etc.)hereof shall

be invoked and the performance Bond shall immediately become due and payable to

the Municipal Commissioner the value of the work done on the date of termination

and not paid for shall stand forfeited to the Municipal Corporation and the Municipal

Corporation shall have free use of any works which the contractor may have at the site

at the time of termination of the contract.

GC-41 DEFAULT OF CONTRACTOR :

1. The Municipal Corporation may upon written notice of default to the contractor

terminate the contract in circumstance detailed hereunder :

(a) If in the judgement of the Municipal Corporation the contractor fails to make

completion of works within the time specified in the completion schedule or within the

period for which extension has been granted by the Municipal Corporation /Engineer

to the Contractor.

(b) If in the judgement of the Municipal Corporation the contractor fails to comply with

any of the provisions of this contract.

2. In the event the Municipal Commissioner terminates the contract in whole or in

part as provided in Article GC-48 (Termination of Contract), the Municipal Corporation

reserves the right to purchase upon such terms and in such manner as it may deem

appropriate, plant similar to that terminated and the contractor will be liable to the

Municipal Corporation for any additional costs for such similar and / or for

liquidated damaged for delay until such reasonable time as may be required for the final

completion of works.

3. If this contract is terminated as provided in this paragraph GC - 30 (Power of

entry) (1) the Municipal Corporation in addition to any other rights provided in

this clause, may require the Contractor to transfer title and deliver to the Municipal

Corporation under any of the following cases in the manual and as directed by the

Municipal Corporation. (a) Any partially completed information and contract rights as

the contractor has specifically produced or acquired for the performance of the contract

4. In the event the Municipal Corporation does not terminate the contract as

provided in the paragraph GC- 48 (Termination of Contract) the Contractor shall

continue performance of the contract, in which case the shall be liable to the

Municipal Corporation for liquidated damages for delay until the works are

GC-42 BANKRUPTCY :

If the Contractor shall become bankrupt or insolvent or have a receiving order made

against him, or compound with the creditors, or being the Municipal Corporation

commence to be wound up, not being a member's Voluntary winding up for the

purpose of amalgamation or reconstruction, or carry on its business under a

receiver for the benefit of his creditors or any of them, the owner shall be at liberty

to either (a) terminate the contract forthwith by giving notice in writing to the

contractor or to the receiver or liquidator or to any person or organization in whom

the contract may become vested and to act in the manner provided in Article GC-41

(Default of Contractor) as though the last mentioned notice had been the notice

referred to in such Article of (b) to give such receiver liquidator or other person in

work the contract may become vested the option of carrying out the contract subject

to his providing a satisfactory guarantee for the due and faithfully performance of the

contract subject to his providing a satisfactory guarantee for the due and faithful

performance of the contract upto an amount to be agreed. In the event that the

Municipal Corporation terminates the Contract in accordance with this article, the

performance Bond shall immediately become due and payable on demand to

Municipal Corporation.

GC-43 OWNERSHIP :

Works supplied pursuant to the Contract shall become the property of the

Municipal Corporation from whichever is the earlier of the following times, namely,

(a) When the works are completed pursuant to the Contract.

(b) When the Contractor has been paid any sum to which he may become entitled in

respect thereof pursuant to clause GC-36 (Terms of Payment).

GC-44 DECLARATION AGAINST WAIVER :

The condonation by the Municipal Corporation of any breach of breaches by the

stipulations and conditions contained in the contract shall in no way prejudice or effect

to the constructed as a waiver of the Municipal Corporation rights, powers and

remedies under the contract in respect of any breach or breaches.

GC-45 LAWS GOVERNING THE CONTRACT :

The contract shall be constituted according to and Subject to the laws of India and

the State of Gujarat and under the jurisdiction of the courts of Gujarat at Surat.

GC-46 OVERPAYMENT AND UNDERPAYMENT :

Whenever any claim forth payment of a sum to the Municipal Corporation arises out

of or under this Contract against the contractor the same may be deducted by the

Municipal Corporation from any sum then due or which at any time thereafter may

become due to the contractor under this contract and failing that under any other

contract with the Municipal Corporation or from any sum due to the contractor with

the Municipal Corporation (which may be available with Municipal Corporation), or

from his retention money, or he shall pay the claim on demand. The Municipal

Corporation reserves the right to carry out post payment audit and technical

examination of the final bill including all supporting vouchers, abstracts, etc.

The Municipal Corporation further reserves the right to enforce recovery of any over

payment when detected no withstanding the fact that the amount of the final bill may be

included by the Contractor.

It as a result of such audit and technical examination any over payment is discovered

in respect of any work done by the Contractor or alleged to have been done by

him under the contract, it shall be recovered by the Municipal Corporation from the

contractor by way of all the means prescribed above or if any under payment is

discovered by the Municipal Corporation, any amount due to the contractor under this

contract or under payment may be adjusted against any amount then due or which may

at any time thereafter become due before payment is made to the contractor from him

to the Municipal Corporation on any other contract account whatsoever.

GC-47 SETTLEMENT OF DISPUTES :

Except or otherwise specifically provided in the contract, all disputes concerning

questions of fact arising under the contract shall be decided by the Commissioner,

subject to a written appear by the Contractor to the Commissioner, and these

decisions shall be final and binding to the contractor.

GC-48 TERMINATION OF THE CONTRACT:

1. If the Contractor finds it impracticable to continue operation owing to Force Majeure

reasons or for any reason beyond his and/or the Municipal Commissioner find site

impossible to continue operation when prompt notification in writing shall be given by

the party affected to the other.

2. If the delay or difficulties so caused can not be expected to cease or become

unavoidable or if operations can not be resumed within six(6) months the party shall

have the right to terminate the contract upon Ten (10) days written notice to the other.

In the event of such termination of the contract, payment to the Contractor will be

made as follows :

a) The Contractor shall be paid for all works approved by the Engineer and for any

other legitimate expenses due to him.

b) If the Municipal Commissioner terminates the contract owing to Force Majeure or

due to any cause beyond its control, the contractor shall additionally be paid for any

work done during the said Six (6) months period including any financial

commitment made for the proper performance of the Contract and which are not

reasonable defrayed by payment under (a) above;

c) The Municipal Commissioner also release all bonds and guarantees at its disposal

except is cause where the total amount of payments made to the contractor exceeds the

except is cause where the total amount of payments made to the contractor exceeds the

final amount due to him in which case the contractor shall refund the excess amount

within Sixty (60) days after termination and the Municipal Commissioner thereafter

shall release all bonds and guarantees, should the contractor fail to refund the amount

received in excess within the said period such amounts shall be deducted from the

bonds or guarantees provided.

3. On the termination of the contract for any cause the contractor shall see the

orderly suspension and termination of operations, with due consideration to the

interests of the Municipal Corporation with respect to completion, safeguarding or

storing of materials procured for the performance of the contract and the salvage and

resale thereof.

GC-49 CHANGES IN CONSTITUTION :

Where the contractor is a partnership firm, the prior approval in writing of the

Municipal Commissioner shall be obtained any change is made in the constitution of

the firm. Where the contractor is an individual or an undivided family business

concern such approval as aforesaid shall like wise be obtained before the contractor

enters into any partnership agreement where under the partnership firm would have

the right to carry out the works hereby undertaken by the contractor. If prior approval

as aforesaid is not obtained the contract shall be deemed to have been assigned in

contravention of Article thereof.

GC-50 SUB-CONTRACTUAL RELATIONS :

All work performed for the contract by sub-contractor shall be pursuant to an

appropriate agreement between the contractor and sub-contractor which shall contain

provisions to :

a) Protect and preserve the rights of the Municipal Corporation and the Engineer

with respect to the work to be performed under the sub-contract so that the sub-

contractor thereof will not prejudice such rights.

b) Require that such work be performed in accordance with requirements of the

Contract documents.

c) Require under such contract of which the contractor is a party, the submission

to the contractor of application for payment and claims for additional costs, extension

of time, damages for delay or otherwise with respect to the sub- contracted portions

of the work in sufficient time, that the contractor may apply for payment and comply in

accordance with the contract Documents for like claim by the Contractor upon the

Municipal Corporation.

d) Waive all rights the contracting parties may have against one another for damages

caused by fire or other perils covered by the property insurance except such rights as

they may have to the proceeds so such insurance held by the Municipal Corporation

as trustee and,

e) Obligate each sub-contractor specifically to consent to the provisions of this

If, at any time, there should be evidence of any lien or claim for which owner might have

become liable and which is chargeable to the contractor, the owner shall have the right

to retain out of any payment then due or thereafter to become due an amount

sufficient to completely indemnify the owner against such lien or claim or if such lien

or claim be valid the owner may be or become due and payable to the contractor. If any

lien or claims remaining, unsettled after all payments are made, the contractor shall

refund or pay to the owner all money that the latter may be compelled to pay in

discharging such lien or claim including all cost and reasonable expenses.

GC-52 EXECUTION OF WORK :

The whole work shall be carried out in strict conformity with the provisions of the

Contract Documents, detailed drawings, specifications and the instructions of the

Engineer-in-charge from time to time. The Contractor shall ensure that the whole

work is executed in the most substantial, proper and best workmanship using

materials of best quality in strict accordance with the specifications to the entire

satisfaction of the Engineer-in- charge.

GC-53 WORK IN MONSOON :

When the work continues in monsoon, the contractor shall maintain minimum labour

force required, for the work and plan and execute the construction and erection work

according to the prescribed schedule. No extra rate will be considered for such work

in monsoon. During monsoon and entire constructing period the contractor shall

keep the site free from water at his own cost.

GC-54 WORK CLOSED ON SUNDAYS & HOLIDAYS & BETWEEN SUNSET AND

No work shall be carried out on Sundays and Corporation Holidays and no work shall

be carried out between sunset and sunrise. Except with the special permission of

Engineer-in-charge in writing previously obtained and with holding such permissions

shall be no ground of complaint on the part of contractor or cause for compensation

to them. Working period shall be maximum eight (8) hours per days.

GC-55 EXTRA SUPERVISION CHARGES TO BE BORNE BY CONTRACTOR :

Further to clause No.GC-54 when Engineer-in-charge feels necessary to give

permission to contractor for carrying out work for period of more than Eight hours

working period in a day and/or to continue work on Sunday and Corporation holidays.

Extra Supervision charges arising due to overtime working of Corporation's staff shall

be borne by the contractor at prevailing rates from time to time. Such extra

supervision charges shall be deducted by Corporation from the running bill/s of the

contractor at Surat Municipal Corporation's description.

GC-56 DRAWING TO BE SUPPLIED BY THE OWNER :

The drawings attached with the tender documents shall be for general guidance of the

contractor to enable him to visualize the type of work contemplated and scope of work

involved. Detailed working drawings according to which the work is to be done shall be

furnished from time to time as the work progresses. The contractor shall study the

drawings thoroughly in connection with other connected details and discrepancy if

any bring to the notice of the Engineer-in-charge before actually carrying out the work.

GC-57 DRAWINGS TO BE SUPPLIED BY THE CONTRACTOR :

Where drawings, date are to be furnished by the contractor they shall be as

enumerated in special condition of contract and shall be furnished within the specified

time. Where approval of drawings has been specified it shall be the Contractor's

responsibility to have these drawings got approved before any work is taken up with

regard to the same. Any changes becoming necessary in these drawings during the

execution of the work shall have to be carried out by the contractor at no extra cost. All

final drawings shall bear the certification stamp as indicated below duly signed by both

the contractor and Engineer- in-charge.

"Certified true for ___________________________________project Agreement

Engineer-in-charge Drawings will be approved within three (3) weeks of the receipt of

the same by the Engineer-in-charge.

GC-58 SETTING OUT WORK :

The contractor shall set out the work on the site handed by the Engineer-in-charge and

shall be responsible for the correctness of the same. The work shall be carried out to

the entire satisfaction of Engineer-in-charge. The approval thereof or partaking by

Engineer-in-charge in setting out work shall not relieve contractor of any of his

responsibilities.

The contractor shall provide at his own cost all necessary level posts, pegs, bamboos,

flage, ranging, rods, strings and other materials and labourers required for proper

setting out of the work. The Contractor shall provide, fix and be responsible for the

maintenance of all stakes, temples level marks profiles and similar other things and

shall take and necessary precautions to prevent their removal or disturbance and shall

be responsible for the consequence for such removal or disturbance. The contractor

shall also be responsible for the maintenance of all existing Survey Marks, Boundary

Marks, Distance Marks and Centre line marks either existing or fixed by the

Contractor. The Centre, longitudinal or face lines and cross lines shall be marked by

small masonry pillars. Each pillar shall have distance mark at the centre for setting up

the theodolite. The work shall not be started unless the setting out is checked by

Engineer-in-charge in writing but such approval shall not relive the contractor of his

responsibilities. The contractor shall provide all materials, labour and other facilities

necessary for checking at his own cost.

Pillars bearing geodetic marks on site shall be protected by the Contractor. On

completion of the work the contractor shall submit the Geodetic documents according

to which the work has been carried out.

GC-59 RESPONSIBILITIES OF CONTRACTOR FOR CORRECTTNESS OF WORK:

The contractor shall be entirely and exclusively responsible for the correctness of

every part of the work and shall rectify completely and errors thereon at his own cost

when so instructed by Engineer-in-charge.

1. Materials to be supplied by Contractor :

Contractor shall procure and provide all the materials required for the execution and

maintenance of work including M.S. rods, all tools, tackle, construction plant and

equipment except the materials to be supplied by the owner detailed in the contract

documents and for the transport thereof, owner, shall made recommendations to the

respective authorities if designed by the contractor but assumes no responsibility or

any nature. Owner shall insist for procurement of materials with ISI Marks supplied by

reputed firms on the DGS & D List. 2. If however the Engineer-in-charge feels that work

is likely to be delayed due to contractor's inability to procure the materials, the

Engineer-in-charge shall have the right to procure materials from the market and the

contractor will accept these materials at the rates decided by Engineer-in-charge

GC-60 MATERIALS TO BE SUPPLIED BY THE OWNER :

1. If the contract provides certain materials or stores to be supplied by the S.M.C.

such materials and stores shall be transported by the contractor at his cost from S.M.C's

stores or Railway Station. The sum due from contractor for the value of materials

supplied by the owner will be recovered from the R.A.Bill on the basis of actual

consumption of materials in the work covered and for which R.A.Bill has been prepared.

After completion of the work contract has to account for the full quantity of materials

supplied to him.

2. The value of store materials supplied by the S.M.C. to the contract shall be

charged at rates shown in the contract document and in case any other material not

listed in the schedule of materials is supplied by the S.M.C., the same shall be charged

at cost price including carting and other expenses incurred in procuring the same. All

materials so supplied shall remain the property of the owner and shall not be removed

from the site on any account. Any material remaining un-used at the time of completion

of work or termination of contract shall be returned to S.M.C.'s store or any other

place as directed by the Engineer-in-charge in perfectly good condition at contractor's

cost. When materials are supplied free of cost for us in work and surplus and

unaccounted balances thereof are not returned to the Municipal Corporation,

recovery in respect of such balance will be effected at double the applicable issue rate

of the materials or the market rate whichever is higher.

GC-61 CONDITIONS OF ISSUE OF MATERIALS BY THE S.M.C.:

a) The materials specified to be issued by the S.M.C. to the contractor shall be issued

by the S.M.C.'s store or at Railway Station and all expenses for its shifting to site shall

be borne by the contractor. The materials will be issued during working hours and as

per rules of S.M.C. from time to time.

b) Contractor shall bear all expenses for storage and safe custody at site of

materials issued to him before use in work.

c) Material shall be issued by the S.M.C.in Standard/non-standard sizes as obtained

from manufacturer.

d) Contractor shall construct suitable godowns at site for storing the materials to

protect the same from damage due to rain, dampness, fires, theft etc.

e) The contractor should take the delivery of the materials issued by the S.M.C. after

satisfying himself that they are in good conditions. Once the materials are issued, it will

be the responsibility of the Contractor to keep them in good condition and in safe

custody. If the materials get damaged or if they are stolen, it shall be the responsibility

of the contractor to replace them at his according to the instructions of the Engineer-

f) For delay in supply or for non supply of materials to be supplied by the S.M.C., on

account of natural calamities, act of enemies, other difficulties beyond the control of

the S.M.C., the S.M.C. carries non-responsibilities. In no case the contractor shall be

entitled to claim any compensation for loss suffered by him on this account.

g) None of the materials issued to the contractor, shall be used by the Contractor for

manufacturing items which can be obtained from manufacturer. The materials issued

by the owner shall be used for the work only and no other purpose.

h) Contractor shall be required to execute indemnity bond in the prescribed form for

the same custody and account of materials issued by the owner.

i) Contractor shall furnish sufficiently in advance a Statement of his requirements of

quantities of materials to be supplied by the S.M.C. and the time when the same will be

required for the work, so as to enable Engineer-in-charge to make arrangements to

procure and supply the materials.

j) A daily account of materials issued by the owner shall be maintained by the

Contractor showing receipt, consumption and balance in head in the form laid down

by Engineer-in-charge with all connected paper and shall be always available for

inspection in the site office. k) Contractor shall see that only the required quantities

of materials are got issued and no more. The contractor shall be responsible to return

the surplus materials in good condition at S.M.C.'s store at his own cost.

GC-62 MATERIALS PROCURED WITH ASSISTANCE OF THE OWNER :

Notwithstanding anything contained to the contrary in any of the clauses of this

contract, where any materials for the execution of the contract are procured with the

assistance of the S.M.C. either by issue from S.M.C. stock or purchase made under

orders or permits or licenses issued by the Government, the contractor shall hold the

same materials as trustees for owner and use such materials economically and solely for

the purpose of contract and not dispose them off without the permission of S.M.C.and

return, if required by Engineer-in-charge, all surplus or unserviceable materials that

may be left with him after the completion of the contract or at its termination for any

reason whatsoever on his being paid or credited such prices as Engineer-in-charge

shall determine having due regard to the conditions of the materials. The price allowed

to contractor shall not exceed the amount charged to him excluding the storage

charges if any. The decision of Engineer-in-charge shall be final and conclusive in such

matters. In the event of breach of the aforesaid condition, the contractor shall in terms of

license of permits and/or for criminal breach of trust be liable to compensate S.M.C. at

double rate or any higher rates. In the event of these materials at that time having

higher rate or not being available in the market then any other rate to be determined by

the Engineer-in-charge and his decision shall be final and conclusive.

GC-63 MATERIALS OBTAINED FROM DISMANTLING :

If the contractor, in the course of execution of work is called upon to dismantle any part

for reasons other than on account of bad or imperfect work, the materials obtained

from dismantling will be the property of the S.M.C. and will be disposed of as per

instruction of Engineer-in-charge in the best interest of the S.M.C.

GC-64 ARTICLE OF VALUE OR TREASURE FOUND DURING CONSTRUCTION:

All gold, silver and other minerals of any description and all previous stones, coins,

treasures, relics, antiquities and other similar things which shall be found in under or

upon site shall be the property of the owner and the contractor shall property

preserve the same to the satisfaction of Engineer-in-charge and shall hand over the

same to the owner.

GC-65 DISCREPANCIES BETWEEN INSTRUCTIONS :

If there is any discrepancy between the various stipulations of the contract documents

of instructions to the contractor or his authorised representative or if any doubt

arises as in the meaning of such stipulation or instructions, the contractor shall

immediately refer in writing to the Engineer-in-charge whose decision shall be final

and conclusive and no claim for losses caused by such discrepancy, shall in any event be

Incase there is any discrepancy in measurements showing drawing and specifications,

the same shown in drawing shall be considered as final and will be binding upon the

GC-66 SCHEDULE OF QUANTITIES AND EXTRA ITEMS :

A. Schedule of Quantities :

Variations in the quantities of work in schedule of quantities shall not vitiate the

contract. The rates quoted for the individual items shall apply for the quantities of

work increased or decreased by not more than twenty percent for each of the items,

should the quantities of work actually involved under any item vary by more than

thirty (30%)percent, the rate for such item of work shall be revised in accordance with

the procedures indicated under clause "Extra Items". The payment for the items will,

however, continue to be at the original rate till the revised rate decided.

B. Extra Items :

Extra Items of work shall not vitiate the contract. The contractor shall be bound

to execute extra items of work as directed by the Engineer-in-charge. The rates

for extra items shall be derived from the S.O.R.(R&B Division) Year 2024-2025

and quoted premium of tender. If the rate of extra item is not available in S.O.R. it

will be derived on prevailing market rate.

GC-67 ACTION WHEN NO SPECIFICATION IS ISSUED :

In case of any class of work for which no specification is supplied by the S.M.C. in

the tender documents, such work shall be carried out in accordance with I.S.S. do not

cover the same, the work should be carried out as per standard Engineering practice

subject to the approval of Engineer-in- charge.

GC-68 ABNORMAL RATES :

Contractor is expected to quote rate for each item after careful analysis of cost involved

for the performance of the completed item considering all specifications and

conditions of contract. This will avoid loss of profit or gain in case of curtailment or

change or specification for any item. In case it is notice that the rates quoted by a

tenderer for any item is usually high or unusually low, it will be sufficient cause for

rejection of tender unless the S.M.C. is convinced about the reasonableness of the

rates on scrutiny of the analysis for such rate to the furnishing by the tenderer or

GC-69 ASSISTANCE TO ENGINEER-IN-CHARGE :

Contractor shall make available to Engineer-in-charge free of cost all necessary

instruments and assistance in checking of any work made by the contractor for

taking measurement of work.

GC-70 TEST OF QUALITY OF WORK :

1. All workmanship shall be of the best kind described in the contract document and

in accordance with the instructions of Engineer-in-charge and shall be subjected from

time to time to such test at contractor's cost as the Engineer-in-charge may directed at

the place of manufacture of fabrication or on site or at any such place. Contractor shall

provide assistance, instruments labour and materials as are normally required for

examining measuring and testing any work workmanship as may be selected and

required by Engineer-in-charge.

2. All tests will be necessary in connection with the execution of work as decided by

Engineer-in-charge shall be carried out at an approved laboratory at contractor's cost.

3. The contractor shall furnish to Engineer - in - charge for approval when requested

or if required by the specification adequate samples of all materials and finished

goods to be used in work and sufficiently in advance to permit test and examination

thereof. All materials furnished and finished goods applied in work shall be exactly

as per the approved samples.

4. All the testing charges shall be borne by the Contractor.

GC-71 ACTION AND COMPENSATION IN CASE OF BAD WORKMANSHIP :

If it shall appear to the Engineer-in-charge that any work has been executed with

materials of inferior description, or quality or are unsound or with unsound imperfect