Tender For Hiring of vehicle Diesel driven Utility type Open Body jeep model of not more than 3 months old with maxi/taxi passing with Driver for 12 Hrs for Three years, Maintenance, Consumer Complains, Survey, Checking and Power Restoration Works etc. work for New Proposed Italwa Sub-Division Under the jurisdiction of Navsari city division and anywhere in GUVNL and its Subsidiary company.

TECHNICAL BID FOR PROVIDING VEHICLES FOR DGVCL-Navsari City Division.

1. Scope of Work

1. Tenders are invited for three years rate Contract for Tender For Hiring of vehicle Diesel

driven Utility type Open Body jeep model of not more than 3 months old with maxi/taxi

passing with Driver for 12 Hrs for Three years, Maintenance, Consumer Complains,

Survey, Checking and Power Restoration Works etc. work for New Proposed Italwa

Sub-Division Under the jurisdiction of Navsari city division and anywhere in GUVNL

and its Subsidiary company. of the model shall have not been registered before more

than three month as on the date of tender opening (with taxi/Maxi passing) and onwards

for 12 Hrs. per day duty for DGVCL Navsari City division & its sub division.

2. The touring journey covers the areas within Gujarat State and as per the instructions of the

Officer-in-charge.

3. Vehicle will have to be sent along with well experienced driver having valid driving

license with necessary tools and tackles to meet the normal break -down.

4. The Contractor shall provide stand by vehicle(s) to ensure prompt substitute

5. No CNG fitted vehicles will be allowed. Only Diesel Driven vehicles are to be

2. Detail of operation

1. Vehicles will be required as per Schedule -A and Rates should be quoted in Schedule-B.

2. The rates quoted shall be on three year rate Contract. Thus, rates quoted shall

remain valid for complete period of 36 months of execution of order. Without obtaining

any confirmation, further 12 months or the period decided by the competent authority

can be extended by accepting authority in case required by the DGVCL at the same rates

terms and conditions of the existing contract . The DGVCL reserves the right to terminate

the contract at any time without assigning any reason by giving 30 days’ notice in writing.

The contractor(s) shall not be entitled to any compensation by reasons of such termination

3. Duration of the Contract will start from the date of receipt of order and the contract will be for

36 months and further extension as decided by DGVCL authority.

4. Normally duty time is for 12 Hours.

5. The contractor will have to fulfil the conditions of contract of Labor Regulations

Abolition Act – 1970 and furnish the records failing to which payment will not be made.

6. No tools, tackles and manpower for execution of order will be provided by the

DAKSHIN GUJARAT VIJ COMPANY LTD.

7. The vehicle should be up to date and Diesel Driven only with good clean covers and shall

be washed regularly once a week.

8. The Driver of the Vehicle shall be well dressed as per RTO Rules and behave

respectfully with Officers and staff of the company.

9. The DAKSHIN GUJARAT VIJ COMPANY LTD. reserves all rights to extend the contract

for the period of 12 months or the period decided by the competent authority if required

at the same accepted rate.

10. The Driver should be provided with enough money to cover the cost of fuel, toll taxes,

bridge taxes, Repairs and incidental expenditures while in journey.

11. Opening and closing Kilometres and Kilometres travelled should be got certified and duly

signed by the Officer traveling the vehicles day to day. In absence of such requirements,

the bill will not be paid.

12. The Driver should be instructed for the good behaviour and to drive the vehicle only in

accordance to the clear directives of the Officer-in-charge. In case, if driving found rough,

contractor will have to replace the Driver with good one.

13. The quantities shown in the Schedule-A and journey Kilometres will be considered

from Head Quarter to Head Quarter.

14. Head Quarter of the Vehicle will be DGVCL, [Office name Mention in Tender Notice Page]

a n d journey kilometres will be considered from Head Quarter to Head Quarter.

15. It is the whole and sole responsibility of the Vehicle Owner during accident to pay

compensation or damages to the persons involved as per law or Govt. Act.

16. Valid Insurance of the vehicle along with 6 persons travelling will be provided by the

contractor at his own cost during the contractual period.

17. During the journey, all the RTO rules and regulations should be followed scrupulously, and

contractor will be responsible for any court matter arise for not observing RTO Rules.

1. Please note that “The rate” quoted by bidder in tender in schedule – “B” will be

exclusive of GST Rate. So it means GST will be applicable as per Government rules.

DGVCL shall pay the bill every month as per agreed rate plus Government taxes

applicable from time to time.

1. Income tax and other taxes, if any in respect of Contractor income arising from this

contract, shall be deducted at source as applicable.

2. GST shall be applicable as per prevailing tax structure from time to time.

5. Terms of Payment

1. The contractor shall submit the bills with Certify logbook within 5 days on completion of each

2. No advance for hiring of vehicle shall be paid. The Bill in duplicate should be forwarded to

Executive Engineer Navsari City division DGVCL. Payment will be made by RTGS/NEFT

only. Income tax (if any) will be deducted at source from the R.A. Bill.

6. Price variation

1. The rates quoted by the contractor shall be based on the fuel (DIESEL) price of Rs.

90.44 per litre of Diesel.

2. Formula for considering Price Variation: - No price variation will be payable on cost of

Oil/Tyres, tubes etc. For every 10 paisa (Ten paisa) rise/fall in price of Diesel per litre,

adjustment of 01 paisa (one Paisa) (increase/decrease) in rate per Kilometre will be given

on production of Govt. GR or Dealer. This Price variation will be applicable to the actual

KM travelled during the month.

7. Security Deposit

1. The successful bidder must pay Security Deposit @ 5% of the order value on

acceptance of tender, within 15 days from the issuance of LOA and it is to be paid in Cash

(upto Rs.10,000) or by Demand Draft in favour of DAKSHIN GUJARAT VIJ COMPANY

LTD., Surat. Cheque will not be accepted.

2. In case of any liability arising to the DGVCL on account of the default on your part in

carrying out various functions, the same will be deducted while refunding security

3. No interest shall be paid by the DGVCL on Security Deposit.

4. The S.D. shall be refunded after satisfactory completion of the contract. The DGVCL

reserves the right to recover any dues outstanding against the Tenderer from the S.D. or

towards any loss caused to the DGVCL owing to negligence or fault of the Tenderer, his

servants or agents. The refund shall be done only on production of No Objection Certificate

from the concerned officers, after completion of successful order.

1. If service of the contractor found unsatisfactory, DAKSHIN GUJARAT VIJ

COMPANY LTD. shall exercise its discretionary power to cancel the order.

2. If contractor fails to execute the order successfully or fails to supply the vehicle at

any incidence, the requirement will be got completed through other agency and if

required to pay higher rate, in that case, difference of rates will be recovered

from the contractor.

3. If Tenderer fails to provide the vehicle on any day, as per contract, penalty of

(1) Rs. 1500/- per day per Vehicle plus applicable taxes (2) Actual Expanse bare

by company for hiring another vehicle for same day which ever higher from (1) or (2),

if any is applicable will be recovered from the current R.A. Bill.

9. Legal aspects

1. Agreement: As per company rules, contractor will have to enter into an work contract

agreement on notarized Stamp Paper of Rs. 300.00 with the company in prescribed

format before execution of work with Notarized. The cost of stamp fees shall be borne by

the Successful Tenderer.

2. The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs. 300/- at his

cost before commencement of order stating that for any accidents or damages to

the contractor's staff / equipment’s or any other persons/vehicle due to non-

observance of safety measures, DGVCL shall not be responsible.

3. The vehicle supplied should be comprehensively insured. Xerox copy of insurance

Policy should be submitted to this office before placement of order. Insurance for Driver

should also be arranged by the contractor and Xerox copy of the same should be submitted

to this office.

4. In case of any dispute or any discrepancy, the decision of the E.E (O&M) DGVCL,

Navsari City Division will be final and binding to the Tenderer.

5. The Tenderer must follow all the rules, regulations and orders of the Labour Laws

relating to engagement of persons by him.

6. The tenderer shall keep all vehicles in operational condition and duly registered with

concerned RTO and copy of each document shall be maintained in the vehicle al time. Copy

must be submitted to DGVCL.

7. The contractor shall obtain comprehensive insurance policies for all vehicles in respect of

all the insurable liabilities under the MOTOR VEHICLES ACT, The workman

Compensation Act (For Drivers and Conductors), Fatal Accident, Personal Injuries Act,

Natural Hazardous, Riots/arson etc copy must be submitted to DGVCL.

8. The contractor shall obtain necessary license, registrations as legally required.

9. DGVCL shall entitle to recover full amount from contractor for expenses incurred on

account of compliance of any statutory provision or breach of contract.

10. The contractor shall not sublet the contract to any other party. If it is found, subletting the

contract, then S.D. will be forfeited, and party will be blacklisted.

11. All disputes in connection with the Tender/Contract shall be subject to the jurisdiction of

the court situated at Surat.

1. The E.E (O&M) DGVCL, Navsari City Division reserves the right to reject any OR all the

tenders without assigning any reasons thereof.

2. One weekly off will be allowed per week, generally on Sunday or as decided by the

concerned officer or Transport Dept. For any extra absence, penalty will be levied as per

Clause No. 8 sub clause 3 per vehicle. If any vehicle is called on Sunday, the weekly

off of the driver will be adjusted on any other working day.

3. PAN No. and GST may be shown separately (Xerox copy attached with technical bid of

4. The Tenderer shall make his own arrangement for the Boarding and lodging of his

Drivers, Agents and Servants.

5. The Vehicle when in service, shall have to parked at the DGVCL premise or as near as the

work site, if possible.

6. The Tenderer shall ensure that representative on his behalf deputed by him should be in

touch with the D.E Tech Navsari City Division regarding detailing of vehicle, providing

arrangement for substitutes in case of any vehicles going off road and looking after to

general need of vehicle.

7. The Tenderer shall also make his own arrangements for refuelling, repairs and

maintenance of his vehicle and provide other vehicle during maintenance or repair

8. The vehicle once inspected and approved by the E.E.(O&M) for hire shall not be changed

or substituted by the contractor except on orders or on becoming defective / off road

due to accident break-down etc. In such an event, the contractor shall give immediate

intimation to the concerned officer. Where a change of vehicle is likely to last for more than

one- w e e k prior approval of the Transport Manager shall have to be taken.

9. The speedometer of the vehicle must be maintained with full accuracy and in always

working condition order. Any defect noticed therein must be rectified at the earliest in a

period not exceeding two days. Till such time, the meter starts the Kms. of journeys

for various places shall be decided by the user Engineers.

10. Tender Fee is non-refundable.

11. The rates quoted by the Tender, the schedule of rates must include all charges of every

type such as Fuel, Levies, Maintenance, Repairs, Driver or contractor’s servant / agent

12. Actual payable Toll tax (excluding penalty or other charges) during the official journey, shall

be reimbursed to the contractor on production of proof of payment along with the monthly

13. The DAKSHIN GUJARAT VIJ COMPANY LTD. shall have right to hire the vehicle from

other Agency at the risk and cost of the contractor, in case of default.

14. Price bid shall be evaluated on end cost basis.

11. Validity of Price Bid

The tenderers shall have to keep the tender open and valid for a period of 180 days from

the technical bid opening date or extended date and shall be bound by

Communication of acceptance dispatched by DGVCL within the above prescribed time

12.Goods and Service Tax (GST) :

The F.O.R. Destination prices are excluding GST and Cess as applicable which will be paid

extra on a given taxable goods and/or services within the original contractual delivery period. The

amount of GST and Cess as applicable should clearly be indicated separately. (GST/Cess means

all applicable Tax/Cess under GST Laws. GST Laws means IGST Act,

GST(Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT

Act, 2017and all related ancillary legislations).

You shall have to submit a C.A Certificate & duly authorized Signatory of successful bidder,

certifying that you have not claimed Refund of any applicable GST and Cess, charged to

DGVCL or shall not claim any such Refund, on a future date, from the concerned Authorities and

if, any Refund, in respect of such GST/ and Cess, is claimed by you, it will be immediately

passed on to the COMPANY, without making any specific Claim, for the same, either from the

Department or from you.

The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and

Cess is not mentioned clearly unless the bidder has opted for Composition Sch eme under GST act

which be should be clearly indicated in the price bid. Company may at its discretion consider such

offer with presumption of highest applicable rate of GST/Cess prevailing when the price quoted is

inclusive of GST and Cess.

If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be clearly

specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate mentioned in the price bid shall be final and any additional GST will have to be

borne by the tenderer. In no case additional amount towards tax or otherwise will be paid /

reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in

case of Supplier / Contractor has opted for Composition Scheme under GST.

Supplier/Contractor should charge GST in Invoice at the rate as agreed to / mentioned in

acceptance of tender only and any deviation in the same shall not be accepted. Further, any

additional liability of GST (later on due to wrong mentioning of GST rate, misinterpretation of

HSN/SAC Code, etc.) over and above as charged in the invoice shall be borne by the

Supplier/Contractor. However, any refund received by the supplier / contractor on account of GST

charged from the company; such refund shall have to be passed on to the company, along with

interest if any. Such refund along with interest needs to be passed on suo-moto by the supplier /

Further, the Company has a right to recover the amount of GST along with penal interest at the

rate of 15% per annum if GST charged is not paid / short paid to the government or fail to upload

the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within

the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the

provision of GUVNL’s statutory variation clause shall apply.

GST – TDS as applicable shall be deducted from the bill amount.

INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any

other additional item of their inputs / input services under the ambit of the Input Tax Credit

provisions under the GST Act, subsequent to the date of submission of the offer, the same should

be passed on to COMPANY and you should inform such changes to COMPANY from time to

Place: Sign and Seal of the Tenderer

Qualifying criteria for opening the price bid:

The tenderer should submit the following documents without which their price bid will not be

opened, and the tender will not be considered and disqualified.

1. Tender fee and EMD should be paid, otherwise tender will not be considered.

2. P.F. code & ESI Registration is must unless the driving is done by the owner.

3. Cars papers like RTO registration, RTO Tax paid receipt, Taxi-Maxi passing

certificate, first party Insurance etc. OR Bidder desires to purchase new vehicle,

must provide quotation of vehicle and relevant documents.

4. Copy of PAN Card.

5. GST registration certificate if applicable.

6. Driving License copy.

The L-1 shall be decided on the basis of the end cost of Sr. No 1 of Schedule-B.

All above documents should be submitted online only. No physical documents will be

Any information and clarifications that may be required pertaining to this enquiry should be

referred to the E.E (O&M) Navsari City Division Office , Near Banatwala School, Navsari

396445, Dakshin Gujarat Vij Company Ltd. reserves the right to reject any OR all Tenders without

assigning any reasons thereof.

12. Document with bid submission

1. Bidder has to upload scanned copies of original (Notarized/Self attested copies of

original- as specified in tender document) documents with bid and no physical

documents will be accepted.

2. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF

form) remain legible and should not be password protected.

3. In case of short submission of documents with bid and/ or clarification if any required from

the bidder the required details/documents may be asked from bidder in physical form.

13. Tender Fee:

Tender fee (Non-refundable) plus GST as applicable notified in the tender notice should

invariably be paid by below mentioned way otherwise offer will be ignored out rightly. (This is

 Bidder should pay Tender Fee by RTGS/NEFT/Online. If tender fee amount paid by RTGS

or NEFT in that case receipt of payment transfer through RTGS/NEFT must be uploaded

in preliminary stage.

Bank Details and amount of Tender Fee mentioned in Tender Page.

The Tender Fees is Non-refundable under normal circumstances. However, if DGVCL decides

to scrap/ cancel the tender, by one or another reason, in which bidders are not responsible

for cancellation/ scrap of tender, in such case tender fee without GST may be refunded to

bidder(s), at sole discretion of the DGVCL.

Note: Bidders have to upload Goods and Service Tax (GST) registration certificate

in preliminary stage compulsory.

14. Earnest Money Deposit (EMD)

A) Bidders should pay E.M.D. amount by below mentioned way

Bidder should pay EMD Compulsory by RTGS/NEFT/online. EMD amount paid by RTGS

or NEFT in that case receipt of payment transfer through RTGS/NEFT must be uploaded

in preliminary stage. Details of RTGS/NEFT are shown below.

Bank Details and amount of Tender Fee mentioned in Tender Page.

First the Tender fee & EMD stage will be opened & only if the documents towards payment

of Tender fee & EMD are found in order as per tender requirements specified above, then

only the technical bid will be opened which may please be noted.

Bidders shall submit Technical Bid & Price Bid On-Line only and not in physical form.

Executive Engineer (O&M),

DGVCL, NAVSARI CITY DIVISION.

Articulated Hydraulic Elevating Platform mounted on Vehicle રોજના 12 (બાર) કલાક તથા માિસક