The work of designing, implementation and monitoring of landscape plan, preparation of estimates, and structural designs for construction works with technical sanction, preparation of tender documents, implementation of special infrastructures including digital infrastructures for different components of “Sanskrutik Van / Cultural Forest / Park” and planning of ceremonial events, at site of “Sanskrutik Van / Cultural Forest / Park” to be developed by forest department in Morbi District

VOLUME I – TECHNICAL BID

Deputy Conservator of Forest,

Social Forestry Division, RAJKOT

5/5 Bahumalibhavan, Race course Ring Road, Rajkot -

Phone No.0281-2476497

Tender No.3/2026-27

The work of designing, implementation and monitoring of landscape plan, preparation of

estimates, and structural designs for construction works with technical sanction, preparation

of tender documents, implementation of specialinfrastructures including digital

infrastructures for different components of “Sanskrutik Van / Cultural Forest / Park” and

planning of ceremonial events, at site of “Sanskrutik Van / Cultural Forest / Park” to be

developed by forest department in Morbi District

Milestone Dates

Date of tender document available from Dt.23/09/2026 at 12:00 hrs

( online) https://tender.nprocure.com

Last date for downloading tender Dt.08/10/2026 at 18:00 hrs

Last Date of Online Uploading of Tender Dt.08/10/2026 at 18:00 hrs

Last date for submission of physical Dt.12/10/2026 at 18:00 hrs

copy of tender including tender fees, EMD,

technical bid and other documents

Pre-bid meeting Date and Time and venue Dt.28/09/2026 at.16:00 hrs

(Pre-bid meeting is optional) Venue of Pre-bid meeting

Office o f the Dep uty Conservato r o f forest

So cial Forestry Divisio n, Raj ko t

5 t h Floor,3 r d block, Bahumali Bhavan

Race course Ring road, Raj kot

Date of Presentation on the conceptual and structural Dt.14/10/2026 at.12:00 hrs

design along with implementation plan. Venue of technical bid opening and

Conservator of forest

Social Forestry Circle, Raj kot

5 t h Floor, Bahumali Bhavan Raj kot

`Date of Technical and financial bid opening Dt.16/10/2026 at.12:00 hrs

Tender Fees: Rs 1500/- (non-refundable)

In the form of DD (DD in favor of DeputyConservator of Forests, Social Forestry Division, RAJKOT)

Deputy Conservator of Forest

Social Forestry Division, RAJKOT

5/5 Bahumalibhavan, Race course Ring Road, Rajkot –

DETAILS OF WORK IN BRIEF

1 Name of Work The work of designing, implementation and

monitoring of landscape plan, preparation of

estimates, and structural designs for construction

works with technical sanction, preparation of

tender documents, implementation of special

infrastructures including digital infrastructures for

different components of “ Sanskrutik Van /

Cultural Forest / Park and planning of ceremonial

events, at site of Sanskrutik Van /Cultural Forest /

Park, to be developed by forest department in

2 Bid Validity period 180 days

3 Mode of sending the tender In sealed cover by register AD/speed post or at

office time during office hours

4 Earnest Money Deposit: (Refundable)

Rs. 15,000/- In the form of DD/FD/Bank Guarantee. (DD in favor of DeputyConservator of

Forests, Social Forestry Division, RAJKOT)

5 The applicant has to fill the application on online portal (https://tender.nprocure.com) for,

both technical bid and financial bid. Apart from this The Tender, as stated here under, and

containing all documents having Pre-Qualification and Technical Bid duly filled in hard copy

should be Sent so as to reach the office of the Deputy Conservator of Forests, Social Forestry

Division, RAJKOT 5/5 Bahumali Bhavan, Race Course Ring Road, Rajkot Pin-360001

Signature of Architect

Name and Address:

The Envelope shall contain Technical Bid and qualification bid along with tender fee,

EMD, contain price bid Document.

The Envelope should be sealed and superscripted as The work of designing, implementation and

monitoring of landscape plan, preparation of estimates, and structural designs for

construction works with technical sanction, preparation of tender documents, implementation

of special infrastructures including digital infrastructures for different components of

“Sanskrutik Van / Cultural Forest / Park” and planning of ceremonial events, at site of

“Sanskrutik Van / Cultural Forest / Park" to be developed by forest department in Morbi

The following details shall be submitted in hard copy at prescribed address:

a) Tender fees in prescribed format.

b) Earnest money deposit in prescribed format.

c) Signed Technical bid documents along with all necessary supporting documents in hard

6. This notice of inviting offers shall form part of the contract documents.

7. The Architect shall have to submit the information

3 BANK ACCOUNT DETAILS

5 COMMUNICATION ADDRESS (Including mobile no. and email

6 INCOME TAX RETURN OF LAST 3 YEARS

7 SELF CERTIFIED GST RAGISTRATION COPY

8 SOLVANCY CERTIFICATE OF 10 LAKHS AND ABOVE

9 DOCUMENT RELATED TO TECHNICAL EVALUTION

Signature of Architect

Name and Address:

8. The architect shall submit the offer, which satisfies each and every condition

laid-down in this notice and offer documents, failing which, the offer will be liable for

9. Architect shall submit all soft copies in editable format and if at all any security

provision are made same shall be made available to DCF SF RAJKOT

10. As this is a time bound work, Deputy Conservator of Forest Social Forestry

Division, Rajkot competent authority may allot work at the same rate independently

to other agencies.

11. The work is time bound and has to be completed within the stipulated time.

12. Designs for the operation of the Sanskrutik van or any unit shall be submitted by

architect within the stipulated time after receiving communication, from department/

DCF. It is instructed that the design be submitted within the stipulated time limit. If

the design is not submitted within the specified timeframe, a penalty of ₹5000/- per

unit per day will be levied.

13. If the L1 agency fails to perform the assigned work or designs or causes

unnecessary delay in the execution of work, then the work may be allotted to the L2

agency at the same L1 rate. The decision of the Deputy conservator of forests – Rajkot

Social Forestry shall be final in this case and in case of any dispute over this, same

shall be referred to CF Rajkot and the decision of CF Rajkot shall be treated as final.

14. To attend Pre bid meeting by the architect or authorized representative is optional.

Signature of Architect

Name and Address:

15. Site is situated on island near water body and to understand the geography and

terrain, site visit by the architect or authorized representative is compulsory and site

visit certificate shall be attested by the RFO Morbi SF/ assigned forester by RFO.

(Annexure -A). Failure to provide the site visit certificate shall make the bid invalid /

Address of the Morbi SF Range

Office of the Range Forest officer

Social Forestry Range- Morbi, Taluka Seva

Sadan 151, Lal Baug , Morbi

Contact No. 99251 51051 /

I agree to all the above listed terms and condition and shall work as per the above

terms and condition as mentioned in this tender.

Signature of Architect

Name and Address:

1. SCOPE OF WORK:

The scope of work in Sanskrutik Van includes:

Construction and civil works, water and irrigation related works, electricity &

electronic works, sculpture and other structure designs, mural designs, plantation

works, works related to interpretation center and other related works etc. the

architect cum master planner is expected to provide following services The work of

designing, implementation and monitoring of landscape plan, preparation of

estimates, and structural designs for construction works with technical sanction,

preparation of tender documents, implementation of special infrastructures

including digital infrastructures for different components of Sanskrutik Van /

Cultural Forest / Park and planning of ceremonial events.

The Architect is required to provide services in respect of the following:

1.1 Site appraisal and suitability.

1.2 Site planning.

1.3 Landform and grading.

1.4 Surface drainage design and water management.

1.5 Irrigation design.

1.6 Open space design - hard and soft areas.

1.7 Planting design.

Signature of Architect

Name and Address:

1.8 Landscape structures and features.

1.9 Garden Furniture design.

1.10 Illumination design.

1.11 Graphic design and signage.

1.12 Co-ordination of external services.

1.13 Periodic inspection and evaluation of works at site.

2. SCHEDULE OF SERVICES:

After taking instructions from the officer-in-charge, render the following services:

[STAGE 1] CONCEPT DESIGN:

2.01 Carry out site analysis and furnish a site appraisal report with regard to the

potential of the site vis-a-vis activities.

2.02 Prepare drawings and documents and get done the detailed survey and soil

investigation at the site of the project.

2.03 Furnish preliminary scheme for site planning.

2.04 Prepare conceptual landscape design with reference to requirements given and

prepare rough estimate of cost on area basis.

[STAGE 2] PRELIMINARY DESIGN AND DRAWINGS:

2.05 Modify the conceptual design incorporating required changes and prepare the

preliminary drawings, sketches, etc. for the officer-in-charge’s approval along with

preliminary estimate of cost on area basis.

[STAGE 3] DRAWINGS FOR STATUTORY APPROVALS:

2.06 Prepare drawings necessary for statutory approvals and ensure compliance with

codes, standards and legislation, as applicable.

Signature of Architect

Name and Address:

[STAGE 4] WORKING DRAWINGS AND TENDER DOCUMENTS:

2.07 Prepare working drawings, specifications and schedule of quantities sufficient to

prepare estimate of cost and tender documents including code of practice covering

aspects like mode of measurement, method of payments, quality control procedures

on materials & works and other conditions of contract. getting the necessary technical

sanctions from statutory authorities.

[STAGE 5] CONSTRUCTION:

2.08 Prepare and issue working drawings and details for proper execution of works

during construction.

2.9 Approve samples of various elements and components.

2.10 Check and approve any drawings submitted by the contractor/ vendors.

2.11 Visit the site of work, every week at least once, to inspect and evaluate the

Construction Works and where necessary clarify any decision, offer interpretation of the

drawings/specifications, attend conferences and meetings to ensure that the project proceeds

generally in accordance with the conditions of contract and keepthe officer-in-charge informed

and render advice on actions, if required.

2.12 In order to ensure that the work at site proceeds in accordance with the contract documents/

drawings and to exercise time and quality controls, the day-to-day supervision will be carried out by

an Architect-in-charge, who will work under the guidance and direction of the Architect and shall

be appointed and paid by the Architect.

2.13 Issue Certificate of Completion of Civil Works and plantation.

[STAGE 6] COMPLETION:

2.14 Prepare and submit completion reports and drawings for the project as required

and assist the officer-in-charge in obtaining "Completion / Occupancy Certificate"

from statutory authorities, wherever required.

2.15 Issue two sets of as built drawings including services, structures and plantation.

Signature of Architect

Name and Address:

3. QUALIFICATION/ EXPERIENCE OF APPLICANT FIRM

The Bidder’s competency and capability is proposed to be evaluated on the basis

of t he following t wo-st age process;

St age I: Technical Evaluation:

This stage is divided int o t wo sect ions:

● Technical Criteria

● Presentation to be made to the selection committee

St age II: Financial Bid opening:

Stage I: Technical Evaluation:

Sr. No Particulars Marks Remarks

To qualify in the Experience Criteria Minimum 50 marks

Firm/Agency/Design Consultants are required to

having experience should provide a For two or more work qualify for the next

certificate of satisfactory completion 5(five) marks stage of selection.

certificate of works completed in

last three years.

One completed work of Architecture

2 and Master planning costing not less For 20 Cr or more

than 20 Cr and built up should be (five) marks

not less than 16000 sq.mt.

Firm should be appointed as

For one or more

Architectural consultant with

minimum one government

authorities 5 (five)

Authorities in last three years.

One International level tourism

related completed work of For one international

Architecture and Landscape work 5 (Five)marks

5 The bidder must have suitably

qualified personnel, to fill the following

position. The bidder will supply

information on a prime candidate for

each position whom should meet the

experience requirement specified

below for work involved

Chief Architect M.Tech (Urban

5.1 Planning) having 4 (four) years

Signature of Architect

Name and Address:

Senior Architect (Bachelor in

5.2 Architecture) having two

years’ experience

5.3 Experience of any projects

completed in and around the water

5.4 BE civil engineer

5.5 Botanist (graduation in botany)

5.6 Landscape designer

Signature of Architect

Name and Address:

4. The evaluation of the bids would be carried out as under:

1. The bidder will be selected as per Combined Quality Cum Cost Based Selection (CQCCBS)

2. Weighting of technical evaluation score to financial evaluation score will be 70:30, the

total marks are 100. (70 for technical evaluation; and 30 for financial evaluation)

3. Financial Bid will not be opened until evaluation of technical qualification bid has been

completed and the result approved by the competent authority. The Financial Bid shall be

opened online in the presence of the bidder’s representatives, who choose to attend. The

name of the bidders, the proposed financial quotes shall be read aloud and recorded when

the Financial Bids are opened online. Minimum technical qualification required for opening

of financial bid is 50 marks.

4. The price bid with lowest amount quoted in terms of percentage of net estimate of work

allotted will be allotted full marks i.e. 30 marks. Calculation would be done as per the

normalized marking system for rest of the bidders. For example if party A has price bid of

2% , party B of 4% and party C of 6% , then quote of party A being minimum will be taken

as Fmin and party A would be assigned full marks i.e. 30. Now for party B the normalized

score would be calculated by formula Fn=Fmin/Fb*30 . so in this case normalized score in

financial bid for party B is 2/4*30=15. Similarly normalized score for party C will be

5. Total score will be sum of technical score and financial score. Party with highest total score

would be selected.

Signature of Architect

Name and Address:

5. SCOPE OF WORK WITH SPECIFICATION

Landscape design, Construction and civil works, water and irrigation related works,

electricity & electronic works, sculpture and other structure designs, mural designs,

plantation works, works related to interpretation center and other related works

etc. The work of designing, implementation and monitoring of landscape plan,

preparation of estimates, and structural designs for construction works with

technical sanction, preparation of tender documents, implementation of special

infrastructures including digital infrastructures for different components of

Sanskrutik Van / Cultural Forest / Park and planning of ceremonial events, at site of

Sanskrutik Van / Cultural Forest / Park.

6. DECLARATION FORM/ UNDERTAKING

I/We agree that the decision of the DCF SF RAJKOT in selection of applicants/

consultants, Phasing of work at any other projects related matter, will be final and

binding to me/us.

1. All the information and date finished herewith are correct to my/ our best of

2. I/We agree that we have no objection if inquiry are made about our works, its

areas and any other inquiries regarding all details, projects and work listed by

us in the pre-qualification documents.

3. I/We also understand that finishing of wrong information or hiding any

information shall be cause for disqualification.

4. I/We accept DCF, SF RAJKOT reserved the rights to reject any or all

application/offers without assigning any reasons.

5. I/We accept DCF, SF RAJKOT reserved the rights to Add or Delete any terms

& conditions even after issuing work order without assigning any reasons.

Signature of Architect

Name and Address:

Important note:

1. The payment would be made only for those estimates which are finally approved

and for which the works are actually carried out.

2. No claim for payment shall be made by the party for the works that are not

executed. Mere preparation of estimates and structural designs shall not guarantee

any claim for payment.

3. This is a government project and the payments are subject to the availability of

grants from time to time.

4. The professional fees and consultation charges shall not be applicable on the

works, activities and purchases for which consultation services are not utilized.

5. The payment of fees for each work shall be calculated at the rate of percentage of

the net estimate cost/actual work cost whichever is less.

Additional note for presentation:

1. The proposed area is around 10 ha.

2. Tentative activities list : The site is situated in Morbi district on island among water body

and architects are requested to make plan and presentation taking into account historical,

cultural , socio- economic aspects of Morbi including concept of Macchhu Dam, Ceramic

Industries along with other relevant themes with forestry / environment concepts .

3. Presentation should include various components like: main gate, fencing,

walkways, plantations, landscaping activities, Public Facilities , cultural forests,

4. Innovative ideas for landscaping as well as civil structure taking into

consideration the project site.

5. Item wise cost estimation.

Signature of Architect

Name and Address:

Site Visit Certificate

This is to certify that Mr. /Ms. __________________________ has visited the

construction site of Sanskrutik Van in Morbi District on dated: ______________. This

certificate is issued in acknowledgment of the said visit.

Signature of the tender party Signature of the

RFO / Round Forester

(Morbi SF Range)