PROCUREMENT OF LED LIGHT SOURCE FOR LG GENERAL HOSPITAL

PLACE OF SUBMISSION OF TECHNICAL BID OF THE TENDER

Tender Officer – Record Office

Sardar Patel Bhavan

Ahmedabad Municipal Corporation

Mahanagar Seva Sadan, Danapith,

TE 09: 2627LN-049 LED LIGHT SOURCE

TENDER NO. & NAME

(PLASTIC DEPT.)

TENDER FLOATING DATE 08-07-2026

DUE DATE AND TIME OF ONLINE

SUBMISSION OF TECHNICAL BID (ITEM 30-07-2026 UPTO 12.00 Hrs.

DETAILS) AND COMMERCIAL BID

DUE DATE AND TIME OF PHYSICAL

SUBMISSION OF TECHNICAL BID (TENDER

FEE, EMD,SUPPORTING 30-07-2026 UPTO 14.00 Hrs.

DOCUMENTS,TERMS AND CONDITION)

TIME OF OPENING OF PHYSICAL

SUBMISSION OF TECHNICAL BID (PART-A)

TENDER FEE 900/-

E.M.D. 18,000/- REFUNDABLE

SPECIAL IMPORTANT NOTES: -

THIS CONTRACT IS QUANTITY BASED CONTRACT AND VALID FOR QUANTITY MENTIONED IN

ALL PHOTO COPIES MUST BE SUBMITTED DULY CERTIFIED TRUE COPIES.

NO DOCUMENT WILL BE ACCEPTED AFTER OPENING OF TECHNICAL BID

(TENDER FEE, EMD, SUPPORTING DOCUMENTS, TERMS AND CONDITION).

MUNICIPAL COMMISSIONER, AHMEDABAD RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR

ALL TENDERS IN PART OR FULL OR CLOSE THE TENDER ENQUIRY WITHOUT ASSIGNING ANY

REASON, AT ANY TIME, AT ANY STAGE.

THE SPECIFICATIONS AVAILABLE IN THE EQUIPMENT OFFERED SHALL BE CLEARLY MENTIONED

AGAINST EACH TENDER SPECIFICATION.

FOR ANY IMPORTED EQUIPMENT/PART OF EQUIPMENT, VALID DOCUMENTARY EVIDENCE

REGARDING FOREIGN MAKE AS WELL AS IMPORT OF GOODS IS TO BE PROVIDED BY THE

TENDERER ALONG WITH CONSIGNMENT.

ANY ITEM MATERIAL, MATERIAL, CONSUMABLE REQUIRED FOR INSTALLATION AND

COMMISSIONING OF EQUIPMENT TO BE BROUGHT BY SUPPLIER AT THE TIME OF INSTALLATION

BIDDER MUST HAVE TO SUBMITTED PART-III TECH BID PHYSICALLY IN TENDER ALONG WITH

SIGN AND STAMPED. FAILING IN WHICH, WILL BE STRAIGHTWAY REJECTED.

{Signature & Stamp of Bidder}

AHMEDABAD MUNICIPAL CORPORATION

CENTRAL MEDICAL STORES

Old Pilot Dairy Building Kankaria

Ahmedabad. -380022

Telephone No. 079-29666387

Email : [email protected]

IMPORTANT INSTRUCTIONS / TERMS / CONDITIONS TO BIDDERS

FORMING PART & PARCEL OF ENQUIRY DOCUMENT:

(INST) (PART-I)

1. Technical Bid (Part – A):

Technical Bid (Part – A) should be submitted in Hard copy which includes following

a) Part I: Terms / Conditions & Important Instructions to the Bidders regarding

tender / supply of various items in one envelope marked with “Terms/Conditions”

b) Part II: Supporting documents of Technical Bid in one envelope (As per Check

list, Summary of the offer, and also contains the format of certificates (as

applicable); marked with “Technical Documents”(Part II). :

c) Part III: Demand draft of E.M.D., Demand draft of Tender Fee & Bank details (as

per annexure- V) to be submitted in one Envelope another envelope marked with

“E.M.D.”(Part III).

Note : 1) All Three Envelops of Part I, II and III should be Submitted in one Single

Envelop marked with “Technical Bid (Part – A)” on which the tender

enquiry, name of Bidder and date of opening of tender should be clearly

2) If suppliers fail to submit Hard copy of “Technical Bid (Part – A)” within

time limit, the bidder is entitled for immediate disqualification.

Technical Bid (Part – B) :

a) Technical Bid (Part – B) should be submitted online only which includes Item Details or

b) Online submission is to be done on website: www.tender.nprocure.com

Note: 1) Technical Bid (Part – B) should not be submitted in hard copy.

2. Commercial Bid:

a) Commercial bid should be submitted online only.

b) The bids should be submitted on or before the time stipulated in tender notice at the

website: www.tender.nprocure.com.

1) All bids (Commercial Bid) should be digitally signed, for details regarding digital signature

certificate and related training involved the below mentioned address should be contacted

{Signature & Stamp of Bidder}

(N)CODE SOLUTIONS (A DIVISION OF GNFC)

301, GNFC INFOTOWER, BODAKDEV,

AHMEDABAD- 380 054 ( INDIA )

WWW.NCODESOLUTIONS.COM

2) The application for training and issue of digital signature certificates should be made at

least 72 hours in advance to the due date and time of tender submission. For all queries

regarding use of digital signature certificate should be addressed to personnel in M/s (n) Code

3. No tender will be accepted after prescribed closing time for submission of the same. The

delay will not be condoned for any reason whatsoever including postal/transit delay.

However, if the last date of submission of tenders is declared as a holiday by the AMC /

Government, the last date of submission of tenders will be extended to the next working day

with the same time and venue specified in the tender.

4. Each page & all submitted documents must be signed and stamped by authorized signatory.

5. Bidder is not allowed to make any changes in given format of technical bid and commercial

bid. If any change/mischief is found in given format, may attract whole/partial rejection of

6. Bidder should read this document very carefully and comply with the instructions / terms /

conditions therein. Any tender who does not confirm with the instructions / terms / conditions

therein is liable to be rejected without any clarification.

7. Bidder should confirm that the detail specifications of the item offered is strictly in

accordance with the specifications shown in the Schedule. Variation in the terms and

conditions of the tender, including deviation from standards / specifications / terms of supply,

payment will not be accepted. No conditional offer / quotation will be accepted.

8. During submission of Technical Bid, only quoted items are to be shown and During

Submission of Online Commercial Bid the rates, applicable taxes should be filled in along

9. The rates should be distinctly stated. The tax viz. GST or any other taxes should be clearly

mentioned, if nothing is stated the rate will be treated inclusive of all taxes and treated as final

rate, but bidder has to give split of rate if demanded from Central Medical stores, Ahmadabad.

10. In no case, rates should be quoted anywhere except Online Commercial Bid. The tender will

be summarily rejected without any further processing or reference.

11. In no case, rates for any item should be quoted in commercial bid for which the technical

details are not given or the items not quoted with details. In that case, rate quoted for that item

will not be considered.

12. E.M.D. & TENDER FEE:

Individual Demand draft to be paid for Tender Fee and EMD in favor of “Municipal

Commissioner, Ahmedabad”. Tender Fee is non refundable and EMD Would be refunded

under following conditions:

1) Tender is closed at any stage of procurement

2) Rejection of bid at primary or technical scrutiny level

3) After issuance of A.T or RC

Information regarding Name of Bidder & Tender No. should be written on back side of D.D.

Any Tender without E.M.D. and Tender fee would be outright rejected.

{Signature & Stamp of Bidder}

As per purchase policy of Ahmedabad Municipal Corporation party who has

participated without EMD and Tender Fees will be straightway rejected

D.D. Issued by following banks (Ahmedabad Branch only ) will be accepted as

1) All national banks including the Public Sector Bank: - IDBI LTD.

2) Commercial Banks: RBL Bank, AXIS Bank, ICICI Bank, HDFC Bank. Kotak

Mahindra Bank ,IndusInd Bank , DCB Bank , Tamilnadu Mercantile Bank, Ujjivan Small

Finance Bank , A U Small Finance Bank , Federal Bank , Equitas Small Finance Bank

Bandhan Bank ,Standard Chartere d Bank , City Union Bank

3)Co operative and Rural Banks of Gujarat : The Mehsana Urban Co-operative Bank Ltd

The Ahmedabad Mercantile Co-Operative Bank Ltd , Nutan nagrik Sahakari Bank Ltd

The Kalupur Commerical Co-operative Bank Ltd, Rajkot Nagarik Sahakari Bank Limited

The Gujarat State Co-Operative Bank , Sarswat Bank , Saurashtra Gramin Bank

SECURITY DEPOSIT:

1) Successful bidder must pay security deposit as 5% Sanctioned Tender Gross amount in

form of D.D (Demand Draft) of above mentioned banks. Successful bidder shall furnish

within 10 days of acceptance of Tender.

2) Security deposit (S.D.) valid for a period not less than warranty and CMC period combined

is required at the time of entering into agreement for the performance of the contract.

3) Security deposit (S.D.) will be refunded after the satisfactory completion of work of the

contract including CMC period (if applicable) on production of no objection certificate

from the direct indenting officer.

Bidder will have to inform to Central Medical stores, Ahmedabad if their Bank details

changed after submission of bid. Otherwise in case of E.M.D. or Security Deposit return,

payment would be done on the basis of bank details they had submitted with bid.

13. The E.M.D./Security Deposit shall liable to be forfeited in the following circumstances

(a) Bidder fails to sign the agreement for entering into contract in case the offer is accepted,

due to any reason whatsoever.

(b) Bidder fails to replace the goods within given stipulated time, declared not of standard

quality or not conforming to acceptable standards or found to be decayed / infected / spoiled

before the date of expiry.

(c) Bidder withdraws his bid at any time prior to expiry of the validity period or after issue

purchase order, refuses to execute the purchase order or furnish the security deposit for

faithful performance of the contract within the stipulated time.

14. Bidder will have to submit customer’s list &Product literature of all quoted products.

15. The rates quoted must be F.O.R. destination at C.M.S. Ahmedabad and Ahmedabad

Municipal Corporation’s Hospitals with installation per unit basis mentioned in the enquiry

document and should be comprehensive incorporating the cost of the instrument / equipment

and accessories required as part of the equipment and shown as such in the enquiry document.

In case any item is required as an essential accessory for operating the equipment, it must be

mentioned clearly and included in the rates for the equipment. If not mention of such essential

accessories, it will be presumed that the cost of essential accessories is included and no

separate payment for the same will be made thereafter under any circumstances. If any

accessory is demanded as mandatory in the tender enquiry, under no circumstances it should

{Signature & Stamp of Bidder}

be shown as an optional accessory and quoted separately.

16. Tenders will be opened on the date, time & venue specified in tender notice and the Bidder or

his authorized agent has the liberty to be present at the time. However, in unavoidable

circumstances, the Municipal commissioner or Demanding officer appointed by him can

change the date / time / venue of opening or open the tenders in the absence of Bidders or his

agent at his discretion. In case the Government/A.M.C. declares the specified date as holiday,

the tenders will be opened on the next working day at the same time and venue specified in

17. (a) In the first instance only the “Technical Bid (Part – A)” envelope containing Parts I/II/III

will be opened on the date of opening of the tender and taken into consideration for further

process. Subsequently Online Technical Bid (Part-B) will be opened and “Commercial Bid”

will be opened only of those Bidders who’s technical Bid satisfy the technical requirements of

the tender and are otherwise acceptable. No intimation for commercial bid would be given to

Bidder whose technical bid disqualified.

(b) Once the tender is submitted it will be the responsibility of the Bidder not to escape half

way directly or indirectly by way of raising any problems.

18. Municipal Commissioner reserves the right to accept similar tender quoted item equivalent to

specification or other than the specified one, may be accepted.

19. TERMS OF SUPPLY

RISK PURCHASE: If the contractor fail to deliver the stock or any part thereof within the

period prescribed for delivery to the Municipal Commissioner or the Direct Demanding

officer or any officer authorized by Municipal Commissioner in his behalf, may take any of or

more of the following steps:

(a) Recover from the contractor as liquidated damages a sum equivalent to one half percent of

the price of the undelivered stock at the stipulated rate for each week or part thereof during

which the delivery of stock delayed, subject to a maximum limit of 10%.

(b) To purchase undelivered stock or others of a similar description where others are exactly

complying with the particulars in the opinion of Municipal Commissioner or Demanding

officer or any officer authorized by him on his behalf (which shall be final) on contractors

account and at contractor's risk.

(c) To cancel the contract on the event of action being taken under a) and b) above and

contractor shall be liable to make payment for any loss Municipal corporation sustain by

reason of higher price of the stocks so purchased.

20. On the event of order being placed with the contractor against this tender, if contractor fails to

supply any stocks as per terms and conditions of acceptance of tender or fails to replace any

stock rejected by the direct demanding officer or Any person authorized by Municipal

Commissioner on his behalf they are entitled to purchase from elsewhere such stocks from

any other source at such price at his discretion without notice to the contractor and if such

price shall exceed the rate set out in the schedule of acceptance of tender, the contractor shall

be responsible to pay the difference between the price at which such stocks have been

purchased by the direct demanding officer and the price calculated at the rate set out in the

21. In the event of breakages or loss of stocks during transit against requisition order the said

quantity will have to be replaced by the R.C. Holder.

22. Delivery Period: Unless specified in the tender or instructed by municipal commissioner,

Ahmedabad or Direct demanding officer maximum delivery period shall be of 60 days.

23. The payment of the bills shall be withheld in the following circumstances:

a) The goods are found sub-standard or in non-acceptable conditions:

b) Breach of any condition of contract by the R.C. Holder

24. The claim of price revision of finished goods will not be allowed under any reason, in

{Signature & Stamp of Bidder}

ordinary circumstances except government taxes, justification with Govt.order.

25. Replacement Clause: If any equipment supplied to Municipal General Hospitals or Central

Medical Stores, Ahmedabad against the order are found to be event non standard quality/

refurbished/second hand equipment on inspection and / or analysis/event of breakages /

loss of equipment during transit then the entire quantity has to be replaced within three weeks

or make full payment of the entire consignment against the particular invoice. In case of

failure to supply the goods within the stipulated delivery period entire security deposit will be

26. In the event of breakages during transit against requisition order the said quantity will have to

replace by the A.T. holder.

27. Bidders should see that the words “A.M.C." are either printed or rubber stamped on the labels

pasted on each container by the manufacturing firms or the suppliers.

28. Bidders should submit the tender duly sealed (by sealing wax) and super scribed properly,

failing which the tender will be rejected.

29. Validity: Bidders are requested to give 180-calendar days validity period for their offers from

the date of opening of the tenders.

30. Bidder whose tender is accepted will have to execute an agreement on stamp paper at his cost.

31. In case of a partnership firm and a joint Stock company the contract must be signed by the

Directors or by a person duly authorized to sign the contract for the company or firm.

32. Bidder shall have to supply goods to different medical institutions in the Municipal

Corporation limits. The invoice of supplies to such institutions must be sent in four copies, of

which three copies to the indenting officer and one to the Asst. Manager, Central Medical

Stores, Municipal corporation, Ahmedabad.

33. The payment against complete supply of stocks shall be made within 30 to 45 days from the

date of receipt of the goods in good and acceptable conditions at the destination (in case of

surgical instrument after successful installation). However, no interest will be chargeable by

the R.C. Holder, if the payment is delayed.

34. Direct Demanding Officers: All Superintendents of the general hospital of Municipal

corporation and Asst. Manager/ OMS, Central Medical Stores, Ahmedabad declared as

Direct demanding officers.

35. The issue of this contract is a rate contract unless otherwise mentioned as quantity contract.

Each and every order received during the currency of the contract from the direct demanding

officer should be executed by the contractor, who shall hold an adequate stock for the

36. Even though the Applicants meet the required criteria, they are subject to be disqualified if

Applicant or any of its constituent partner/s, director/s have: ‐ Made misleading or false

representation in the forms, statements, and attachments submitted; or ‐ Been debarred or

terminated or blacklisted by Central Govt. organization / State Govt. organization / AMC /

Any Municipal Corporation / ULBs etc..

37. If, any of the directors, partners or the proprietor has a criminal history or has been convicted

by any court of law for any of the offenses under any Indian laws.

38. If, any criminal proceeding is pending in any court of law in India against any of the directors,

partners or a proprietor and if any such proceeding culminates into conviction.

39. The rate contract can be terminated or disqualification in participation with AMC or

debarment of said bidder with AMC in the following circumstances:

a) fabricated/misleading information/non communication about debarment/back out from

{Signature & Stamp of Bidder}

tender/supply of equipment not conforming to tender specification / supply of non-genuine

spares would lead to department/providing poor services with related to equipments/non

entering in to CMC(comprehensive maintenance contract)/not signing the agreement for

entering in to contract within given time limits by the department.

40. Bidders should quote product of one company only in each column, failing which tender may

41. Addressing Complaints :

 For any clarification Bidders may contact Asst. Manager/O.M.S., Central Medical

Stores during 3 p.m. – 4 p.m. on any working day at Central Medical Stores,

 Persons/agencies/firm/any legal entity, ONLY who has participated in the bid process

through online submission and tender fee, may complain in writing after opening of

technical bids and before opening of price bids only. Any type of complaint received

after opening of price bid will be treated as a pressure technique on the authority and

fraudulent practice, which attracts debarment for 5 years or blacklisting (which also

includes straight away filing of complaint without any investigation). If Complaints is

A) In written with proper address and details.

B) By any other entity who has participated in the bid process

The complaint will be straight away filed/discarded without any investigation and

42. This contract is subject to Ahmedabad jurisdiction only.

43. The certificate should be in force and valid on the last date of the tender / signing of the

agreement {as the case maybe}. In case, the certificates / licenses / permission are outdated or

the validity period is over, the proof of applying for renewal should also be attached. Such

certificates will be considered if the renewal has been applied for within the time limit

prescribed for the renewal of that permission / license / certificate under the relevant rules and

further if such application for renewal is not specifically rejected by the competent authorities.

In case any certificate is still awaited from the competent authority, the proof of making the

application should also be attached which will be considered if the application is not

specifically rejected by the competent authorities.

44. In case, tender quoted by Distributor than authorized letter should be submitted by

manufacturer. In case when the authority letter is submitted by subsidiary company of their

foreign manufacturer, the subsidiary company will have to produce documents that they are

100% subsidiary company of their foreign manufacture whose items / instruments is quoted.

45. In case where item is required with ISI Mark, manufacturing and selling experience of

product having ISI mark will only be considered. But, in such a case, certified copies of

licenses to use ISI mark for last one year as well as latest and valid license are to be submitted

with tender. The license should be valid during the period of rate contract. It will be the sole

responsibility of R.C. Holder to ensure that necessary certificate and permission must be valid

till the expiry of the Rate Contract

46. (i) The detailed required specifications of the equipment to be purchased are shown in

technical Bid. The tenderer should either confirm whether the items offered are conforming to

these specifications clearly OR specifications available in offered product should shown

against each specification along with name of manufacturers. Brand / Model only in the

format provided in technical bid. Please note that tenderer should not write ‘As per Literature

enclosed ’. In such a case, offer shall not be considered.

{Signature & Stamp of Bidder}

(ii) The technical scrutiny of items will be carried out by a committee of experts nominated by

the commissionr of AMC which may include demonstration/sample testing and report of the

scrutinity committee shall be final & binding upon the tenderer.

(iii) The Tenderer should have to arranged demonstration of equipment offered as and when

desired at their expense failing which tender shall liable to be ignored. In case where samples

are required to be submitted, it should be kept ready and submitted as and when demanded in

duly sealed pack super scribed with details of tender enquiry No, due Date, Name and address

of tenderer, make / model etc. failing which offer shall liable to be rejected.

47. The installation of equipment is to also to be completed within 30 days of delivery and

tenderer are required to impart training, to operate equipment at the place of installation

within 7 days of its installation.

48. Warranty Clause:

1) Warranty Period: 3 years of warranty period.

Tenderer will have to provide four free services for maintenance during the warranty

period. In addition to provide services, supplier has to attend the complaint, if any, for any

defects, within 48 hours including replacement of any defective part, failing which

Rs.100/day (in case of item value is less than 5 lac) and Rs.300/day (in case of item value

is more than 5 lac) will be recovered and period of breakdown of equipment shall be

excluded from the warranty period. In such a case period of warranty shall be extended

2) CMC period: After completion of warranty period, if the Municipal commissioner,

Ahmedabad or Direct demanding officer on his behalf desires, supplier will have to

enter in to a comprehensive maintenance contract for 5 years at the rate per annum not

exceeding 10 % of the total contract would include free replacement of any part /

component, if required, during the period of the contract. Tenderers will also have to

guarantee regular and timely supply of all the spare parts required for the normal

working of the item at a cost not exceeding the cost of such a part charged to any other

Government organization.

3) Any up gradation of software in the equipment will be done free of cost during

warranty and CMC period.

4) The bidder will be responsible for the installation, maintenance and connectivity of

networking during the warranty and CMC period

49. Suppliers are required to impart training to operate equipment at the place of installation

within seven days of its installation.

50. Any kind of change in the dept. like dismantling & re fixing of the fall ceiling, fixing of plate

on ceiling/strong part of any horizontal beam, etc. Must be done by the tenderer, without

disturbing the look of the dept.

51. Municipal Commissioner reserves the right to terminate the contract at any time at any stage

without assigning any reason by giving one-month notice.

52. WARRANTY FOR 3 YEAR & CMC PRICE (NOT MORE THAN 10% COST OF THE

EQUIPMENT ,OTHERWISE OFFER WILL BE OUT RIGHT REJECTED)FOR NEXT

YEARS ,WHICH SHOULD INCLUDE COST OF LABOUR & SPARES FOR ENTIRE

EQUIPMENT.THE CMC COST WILL BE TAKEN INTO CONSIDERATION FOR PRICE

COMPARISON.THE CMC PRICE SHOULD BE FILLED IN COMMERCIAL BID –B ONLY.

{Signature & Stamp of Bidder}

ACCEPTANCE OF TENDER:

The Bid will be rejected due to any reason or reasons mentioned below:

1) Non-submission of tender within stipulated time.

2) Submission of tender without tender fee and E.M.D.

3) Bid unsigned or unstamped or not initialed on each page or with unauthenticated

4) Submission of tender documents in unsealed envelope.

5) Bid not submitted in separate envelopes as per conditions and the envelopes are not

super scribed with details of the tender enquiry and part enclosed.

6) Non-submission of required documents.

7) Conditional and / or vague offers.

8) Unsatisfactory past performance of the Bidder.

9) Rates have been shown elsewhere than Commercial Bid.

10) Items with changes / deviations in the specifications / standard / grade / packing /

11) Submission of misleading / contradictory / false statement or information and

fabricated / invalid documents.

12) Tender not filled up properly/hand written tender.

13) Non-submission of authority letter in prescribed format in case of

suppliers/authorizes distributor.

14) Offering a cheaper accessory not approved / recommended by the manufacturer.

15) Offering an accessory as optional item even though it is required to operate the

16) Non submission of required certificates I.S.O/I.S.I./C.E./USFDA etc.

17) Non submission of Manufacturing experience & marketing data in given format.

18) Non submission of higher/lower price certificate in given format.

19) Even though the Applicants meet the required criteria, they are subject to be

disqualified if Applicant or any of its constituent partner/s, director/s have: ‐ Made

misleading or false representation in the forms, statements, and attachments

submitted; or ‐ Been debarred or terminated or blacklisted by Central Govt.

organization / State Govt. organization / AMC / Any Municipal Corporation / ULBs

20) If, any of the directors, partners or the proprietor has a criminal history or has been

convicted by any court of law for any of the offenses under any Indian laws.

21) If, any criminal proceeding is pending in any court of law in India against any of the

directors, partners or a proprietor and if any such proceeding culminates into

{Signature & Stamp of Bidder}

(INST) (PART-II)

Verification, Undertaking & Documents

To: Asst. Manager/O.M.S.

Old Pilot Dairy Building Kankaria

Ahmedabad. -380022

Telephone No. 079-29666387

Sub: Supply of Drugs / Medicine / Surgical goods/Medical Instruments etc.

Ref: Tender Enquiry // ----------------------------

I / we enclose the priced tender from duly signed & stamped. Necessary documents are

enclosed herewith. The Final rates quoted against each item are inclusive of all taxes and other

charges. I/We shall abide by all these conditions. I/We hereby undertake to supply the goods to

the consignees as per the terms of the A.T./R.C Mentioned in the Bid documents.

I/We certify that the copies of the certificates / documents attached herewith are authentic

true copies of the original certificates / documents and I/We undertake to produce the original

certificates / documents for verification on demand. I/We undertake to supply the attested copies

of certificate / documents required at the time of signing the letter of agreement if my/our offer is

I/We certify that I/We are in possession of the requisite licenses / permits required for the

manufacturer / supply / sale / distribution of the items and further certify that the said licenses /

permits have not been revoked / cancelled by the issuing authorities and are valid as on date.

I/We also certify that I/We have not been blacklisted / debarred / stopped form supply of the

items quoted in the Tender Enquiry by any Government Department / Organization / undertaking

I/We also take cognizance of the fact that providing misleading or questionable

information or failure to furnish correct or true information to you or any other Direct

Demanding Officer or failure to comply with any contractual requirement laid down by you /

them will be considered as a serious breach of the terms and conditions of the tender and will

invite disqualification and other penal action as deemed fit by the Authority.

Yours faithfully,

{Signature & Stamp of Bidder}

(INST) (PART-II)

Manufacturing Experience Certificate for last Three Years

(For Quoted Product)

(On letterhead of Charted Accountant for indigenous items / on letter head of

manufacturer for imported items with notarization)

The Production and Sales of _______________________________ (Name of quoted product) of

M/s______________________________________ for the last three years are given below and

certified that the statement is true and correct.

Production Sales

Name & Signature of

Chartered Accountant / manufacturer (As applicable)

{Signature & Stamp of Bidder}

(INST) (PART-II)

(FORMAT OF AUTHORIZATION LETTER FOR AUTHORIZED DISTRIBUTOR)

our authorized distributor for our products from date _____________________ and they are

authorized to quote and follow up on our behalf and the said agreement is valid in force as on

2. I / We undertake to supply the drugs / items for which the quotations of following items are

______________ on our behalf in respect of Tender Enquiry # __________________

Sr. No. Item No. Name of Item

3. I / We have read all the terms and conditions of the enquiry and the same are irrevocably

binding upon us till the expiry of the contract signed & executed on our behalf;

4. I / We shall notify the Municipal commissioner, Ahmedabad immediately if there is any

change in the agreement between M/s.

_______________________________________________and me/us regarding authorized

distributorship of our products and further undertake to supply the items quoted by the

distributor on my / our behalf at the quoted in the tender enquiry in case of such a change of

5. This authority is applicable only for Tender Enquiry #______________

{Signature & Stamp of Bidder}

(INST) (PART-II)

HIGHER PRICE / LOWER PRICE CERTIFICATE

certify that the prices quoted by us in Tender Enquiry #___________are not

higher than the prices:

(a) Charged by us to wholesalers or for institutional supplies;

2. I/We further certify that I/We have not supplied or quoted for any item in

Tender Enquiry # ______________ at prices lower than those quoted for the

relevant items to any Government / Semi Government / Public / Charitable

Trust Organization / Institution within the period of 180 days preceding the

last date of submission of the tender.

3. I/We hereby undertake that I/We will not supply or quote for any item in

Tender Enquiry # _____________ at prices lower than those quoted for the

relevant items to any Government / Semi Government / Public / Charitable

Trust Organization / Institution within the period of validity of the offer / rate

4. I/We also undertake to bring to the attention of the Director any incidence of

breach of any of the above paras within 30 days from the occurrence of the

breach and further undertake to refund / reimburse the difference which may

arise due to breach of any of the above paras and I/We also understand that the

decision of the Municipal Commissioner, Ahmedabad with regards to the

determination of quantum payable shall be final.

{Signature & Stamp of Bidder}

(INST) (PART-II)

BANK ACCOUNT DETAILS

1 Name of the party

3 Telephone No./ Mobile No.

6 Name of the Bank

7 Branch & Address of Bank

9 Bank Account No.

11 I.F.C.E. Code No. (Bank)

12 Amount Payable

My above bank details are true and correct.

# Bank details shall be providing on bidder’s letter pad and to be submit in E.M.D. Envelope

{Signature & Stamp of Bidder}

(INST) (PART-II)

Yes/No N.A. Page

1. Bid stamped and initialed on each page.

Submission of envelope of Technical Bid (Part- A) contains

2. three separate envelopes with documents duly stamped and

signed by the bidder as given below

A. Separate envelope of Terms and Condition.(Part I)

B. Separate envelope of EMD which contains D.D.of Tender fee

as well as D.D. of E.M.D.(Part III)

C. Separate envelope of Supporting documents for Technical

Bid as mentioned below (Part II)

 Authority letter as per format(Annexure III )

Part-III tech bid physically in tender along with Sign and

 List of installations/Users/Customers

 I.S.O./CE/USFDA certificate (If applicable)

 Import- export certificate / IEC certificate (If applicable)

 Valid I.S.I. certificate (If applicable)

 Manufacturing experience & marketing data(Annexure II )

 Higher/Lower price certificate(Annexure IV )

Note: Each envelope super scribed with details of tender inquiry

and part enclosed.

{Signature & Stamp of Bidder}

SPECIAL TERMS & CONDITIONS FOR EACH EQUIPMENT :

 BIDDER WILL HAVE TO PROVIDE AT LEAST 3 YEARS WARRANTY ON

 THE CMC COST WILL BE TAKEN INTO CONSIDERATION FOR PRICE

COMPARISION.THE CMC PRICE SHOULD BE FILLED IN COMMERCIAL BID –B

 QUOTED CMC PRICE NOT MORE THAN 10% COST OF THE EQUIPMENT,

OTHERWISE OFFER WILL BE OUT RIGHTLY REJECTED.

 RATES SHOULD BE QUOTED IN PRESCRIBED FORMAT ONLY

 NO ADVANCE MONEY WOULD BE GIVEN FOR THE PURCHASE OF REQUIRED

SPARES/CONSUMABLES DURING THE LIFESPAN OF THE EQUIPMENT.

 NO VISITING CHARGE WOULD BE GIVEN FOR INSPECTION/CHECKING/VISIT

OF THE EQUIPMENT AFTER THE WARRANTY/FREE SERVICE PERIOD.

 PRE INSTALLATION REQUIREMENTS SHOULD BE PROVIDED.

 INSTRUMENT SHOULD BE SUPPLIED WITH ALL NECESSARY ACCESSORIES TO

PUT IT IN READY TO USE CONDITION.

 5 YEARS C.M.C. AFTER WARRANTY PERIOD, CHARGES OF C.M.C. SHOULD BE

QUOTED SEPARATELY.

 LIST WITH NAME AND ADDRESS OF TECHNICAL SERVICE PROVIDERS IN

 SERVICE ENGINEER SHOULD BE AVAILABLE, ON CALL FOR ALL EMERGENCY

 BIDDER MUST HAVE TO SUBMITTED PART-III TECH BID PHYSICALLY IN

TENDER ALONG WITH SIGN AND STAMPED. FAILING IN WHICH, WILL BE

STRAIGHTWAY REJECTED.

{Signature & Stamp of Bidder}