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Tender Value
₹52.1 L
EMD Value
₹1.6 L
Closing Date
10 Feb 2026, 6:00 pmClosed
Chief Executive Authority, Surat Urban Development Authority, Surat.
Selection of Concessionaire for Repair/Retrofit, Develop, Operate & Transfer (RDOT) by converting existing 81 unallotted vacant houses Under Mukhya Mantri Awas Yojana (MMGY) into Affordable Rental Housing (ARHs) for a period of 25 years by Surat Urban Development Authority. (Phase-II)
267315
SUDA /CB/15/2025-26
Open
Civil - All
Surat
3 documents required · 3 mandatory
₹2,832
Chief Executive Authority, Surat Urban Development Authority, Surat.
₹1.6 L
20 Jan 2026
20 Jan 2026
20 Jan 2026
10 Feb 2026
20 Jan 2026
Name of Work: Selection of Concessionaire for Repair/Retrofit, Develop, Operate &
Transfer (RDOT) by converting existing 81 unallotted vacant houses Under Mukhya
Mantri Awas Yojana (MMGY) into Affordable Rental Housing (ARHs) for a period of
25 years by Surat Urban Development Authority. (Phase-II)
SURAT URBAN DEVELOPMENT AUTHORITY
vesu-Abhva road,
Email: - [email protected]
Sl. Description Page
1. Letter of Invitation
Section 01 – General Instructions to the Bidders
2. Introduction
3. Clarification and Amendment of RFP Documents
4. Conflict of Interest
5. Unfair Advantage
8. Proposal Validity
9. Preparation of Proposals
10. Financial Proposals
12. Earnest Money Deposit (EMD)
13. submission and opening of proposal
14. Evaluation of proposal
15. Evaluation of Technical proposals
16. Public opening & evaluation of the Financial Proposals
17. Award of Contract
18. Confidentiality
19. Conditions for Bidder
20. Pre- Bid Meeting
21. List of Documents to be uploaded for bid submission
Section 02 - Terms of Reference
2. ARH Scheme Brief
3. Project details
4. Scope of Work
5. Payment Schedule
6. Viability Gap Funding (VGF)
7. Implementation Methodology
8. Incentives/ Benefits to the Concessionaire
9. Requirement of Professionals
Section 03 - Technical Bid
1. Technical Evaluation Criteria
2. Financial Evaluation Criteria
3. Letter of transmittal
4. Financial information
5. Form of Bankers’ Solvency Certificate from a scheduled
6. Details of eligible similar nature of works completed in last
seven years ending previous day of last date of submission
7. Performance Report of Works referred in Form-C
8. Structure & Organization
9. EMD receipt format
10. Form of Earnest Money Deposit (Bank Guarantee Bond)
12. GST Registration Details of Agency
13. EPC & Contract for Works
SECTION 04 -Financial Bid
1. Financial Proposal Submission Form
2. Financial Bid Format
3. Acceptance of Bid
5. Performa for Joint Venture Agreement (JVA)
6. Establishing site laboratory and testing of materials
7. A suggestive list of plant and equipment at site
Section 05 - Design & Drawings and Conditions & Specifications 64-78
of Civil and E&M Works
Section 06 -Project development and management agreement 79-
between Concessionaire and Project Authority
NOTICE INVITING ON - LINE TENDER
CHIEF EXECUTIVE AUTHORITY'S OFFICE,
SURAT URBAN DEVELOPMENT AUTHOIRTY (SUDA), SURAT
1.0 ONLINE E- TENDER NOTICE NO: SUDA /CB/15/2025-26
Chief Executive Authority, Surat Urban Development Authority, "SUDA" Bhavan, vesu-Abhva road, Vesu,
Surat-395007, invites on-line e-tender for works mentioned below from the eligible contractors. The details of
these works are available on Website:https://suda.nprocure.com and :https://www.nprocure.com up to
(A) Details of Tender item:
Sr. Name of Work Estimated EMD Tender fee O & M Period
No. Tender Value (Rs. In Rs.) + G.S.T. of Work
1 Selection of Concessionaire for 52,10,000.00 1,56,300.00 2832.00 25 YEAR.
Repair/ Retrofit, Develop,
Operate & Transfer (RDOT) by
converting existing existing
unallotted vacant houses Under
Mukhy Mantri Awas Yojana
(MMGY) into Affordable Rental
Housing es (ARHs) for a period of
25 years. (Phase-II)
(B) Schedule for e-tendering is fixed as under:
(i) Downloading of tender documents Up to Dt. 10/02/2026
(ii) On line submission of price-bid Dt. 10/02/2026 up to 18.00 hrs
(iii) Physical Submission of EMD, tender fee From Dt. 11/02/2026 To Dt. 18/02/2026 up to
Technical Bid and other documents during hours in the office of Chief Executive Authority, Surat
office hours Urban Development Authority, Surat by RPAD / Speed
(iv) Online opening of price Bid Will be intimated letter ( On-Line)
(v) Pre-bid Meeting Bidder may send all their queries by Email, before
Dt. 03/02/2026 latest by 16:00 Hrs. on to the office of
the SUDA, (Telephone No: 0261-2500057, e-mail:
Further Details of this tender are as under:
1.0 Selection of Concessionaire for Repair/ Retrofit, Develop, Operate & Transfer (RDOT) by
converting existing existing 81 unallotted vacant houses Under Mukhy Mantri Awas Yojana
(MMGY) into Affordable Rental Housing es (ARHs) for a period of 25 years. (Phase-II)
2.0 Down loading Tender Document:
2.1 Bid documents will be available on web site www.suda.nprocure.com.
2.2 Bidders wishes to participate in this tender will have to register on web site
Sr No Name of Certifying Agency Website Address
1. Safes crypt www.safescrypt.com
2. TCS www.tcs.-ca.tcs.co.in
3. MTNL www.mtnlturstline.com
4 (n)Code Solutions(GNFC) www.gnvfc.com
3.0 Digital Certificate:
3.1 Bidders who wish to participate in online tenders will have to procure / should have legally valid
Digital Certificate (Class III) as per Information Technology Act-2000 using which they can sign their
electronic bids. Bidders can procure the same from any of the license certifying Authority of India or
can contact (n)code solutions- a division of GNFC Ltd, who are licensed Certifying Authority by Govt.
3.2 All bids should be digitally signed, for details regarding digital signature certificate and related training
involved the below mentioned address should be contacted:
(n)Code solutions
A division of GNFC
301, GNFC Info tower, Bodakdev,
Ahmedabad- 380 054 ( India )
E-mail: [email protected]
Mobile: 9327084190,
3.3 Bidders who already have a valid Digital certificate need not procure a new Digital certificate.
4.0 On line Submission of Price Bid.
4.1 Bidders can prepare & edit their offers number of times before tender submission date & time. After
tender submission date & time, bidder cannot edit their submitted offer in any case. No written or
online request in this regard shall be granted.
4.2 Tenderer shall submit their offer i.e. price bid in Electronic format on above mentioned website&
Date shown above after Digitally signing the same.
4.3. Offers submitted without digitally signed will not be accepted.
4.4 Offers in physical form will not be accepted in any case.
5.0 Submission of Tender Fees, Bid Security and other valid Documents:
5.1 Tender Fee: Rs. 2832.00 (Twenty Thousand Eight Hundred Thirty-two Rupees and Zero Paisa Only)
by Demand Draft in favour of "Chief Executive Authority, Surat Urban Development Authority, Surat”,
payable at Surat from any Nationalized/Scheduled Bank except Co-operative Bank. Demand draft got
issued after the last date of submission of Bids will not be considered or accepted.
5.2 Bid Security i.e. EMD: Rs. 1,56,300.00 (One Lakh Fifty-Six Thousand Three Hundred Rupees and Zero
Paisa Only) in the form of BG/DD in favour of "Chief Executive Authority, Surat Urban Development
Authority, Surat" from any Nationalized / Scheduled Bank except Co-operative Bank. FDR issued after
the last date of submission of tender will not be considered as valid or accepted in any case.
5.3 Other valid Documents required to be submitted:
A Registration Certificate of Approved Contractor “C” Class and above special category in Building
B Valid income tax returns filed with Income tax Department for last three years.
C Bank Solvency (20% of the project cost)
D Valid Power of Attorney.
E List of Work on hand. (Form-E2)
F Affidavit - Before the Notary Public (Form-O2)
G Income Tax Returns of last 3 years – Attach true copy (Form-F2)
H Audited Financial Statement of last 3 years – Attach true copy (Form-F3)
I Partnership Deed (if applicable)
5.4 Bidder shall have to submit DD for Tender Fee, DD against EMD and other Documents as mentioned
above in 5.2 physical form so as to reach Deputy collector, SUDA office as per date shown in schedule
during Office Hours at Chief Executive Authority, Surat Urban Development Authority, SUDA
BHAVAN, vesu-Abhva road, vesu, Surat. - 395007.Ph: 0261-2500050., by RPAD / Speed Post only.
Tender fee, EMD and other documents received early or later than the time & date specified in
schedule will not be accepted in any case and the bid of that bidder shall be considered non-
5.5 Bidder has to submit the documents as said in 5.3 above and no other condition in any form shall be
considered at all, at the time of evaluation of the tender i.e. The bidder shall have to submit
unconditional offer without differing from any of the tender condition. If the documents as
mentioned above in 5.3 are not submitted, Price Bid will not be opened.
6.0 Opening of Tender:
6.1 Opening of bid documents will be held on Date & time shown above in the office OF Chief Executive
Authority, Surat Urban Development Authority, SUDA BHAVAN, vesu-Abhva road, vesu, Surat. -
6.2 Intending bidders or their duly authorized representative who wish to remain present at SUDA
premises at the time of tender opening can do so.
6.3 The technical evaluation of the tenders received on or before last date of submission would be done.
6.4 After successful completion of Technical Evaluation, price bid of only those bidders would be opened
online who are found to be responsive.
7.0 Contacting Officer:
7.1 Further details/clarification if any required will be available from Executive Engineer, Surat Urban
Development Authority, SUDA BHAVAN, vesu-Abhva road,vesu, Surat. - 395007.Ph: 0261-2500057
8.0 General instructions:
8.1 The fees for on line tender document will not be refunded under any circumstances.
8.2 EMD in the form specified in tender document only shall be accepted.
8.3 Tenders without Tender fees, Earnest Money Deposit (EMD) and other required documents which do
not fulfill all or any of the condition or submitted incomplete in any respect will be rejected.
8.4 Conditional tender shall not be accepted.
8.5 This tender notice shall form a part of tender document.
8.6 The Internet site address for E-Tender is :https://www.suda.nprocure.com and that of corporate web
site is :https://www.nprocure.com
8.7 Free training camp for bidders is organized on every Saturday between 1.00 to 5.00 P.M. at (n)Code
solutions, A division of GNFC, 301, GNFC Info tower, Bodakdev, Ahmadabad- 380 054 (India). Bidders
are requested to take benefit of the same.
8.8 SUDA reserves the rights to reject any or all tenders without assigning any reason thereof.
Chief Executive Authority,
Surat Urban Development Authority,
SECTION - 1: GENERAL INSTRUCTIONS TO THE BIDDERS
a. Affordable Rental Housing” shall mean-
i. A complex of vacant EWS/ LIG houses constructed with Govt. funded
schemes and consisting of atleast one bed room, one living room,
kitchen, bathroom and toilet, room dimensions conforming to relevant
NBC norms with all basic infrastructure facilities such as water,
sanitation, sewerage/ septage, road, electricity along with necessary
social/ commercial infrastructure.
ii. Initial affordable rent to be fixed by Local Authority based on local
survey of surrounding area, where the project is situated and shall be
operated and maintained for a period of 25 years.
b. “Project Authority” means the concerned Urban Local Body, Government
of ………who have invited the Technical and Financial bids forconverting
existing Government funded vacant houses into ARHsRepair/Retrofit,
Develop, Operate and Transfer (RDOT) for a period of 25 years through
Public Private Partnership (PPP) or by public agency as per the terms and
conditions of the RFP.
c. “Concessionaire” means any agency selectedfor Repair/Retrofit,
Develop, Operate and Transfer(RDOT) by converting existing
Government funded vacant houses into ARHs for a period of 25 years.
d. “Contract” means the concession agreement signed between Project
Authority and selected agency.
e. “Project specific information” means such part of the Instructions to
agencies used to reflect specific project and assignment conditions.
f. “Day” means calendar day.
g. “Government” means the Government of ………
h. “Instructions to agencies” means the document which provides Agencies
with all information needed to prepare their proposals.
i. “Proposal” means the Technical Proposal and the Financial Proposal.
j. “RFP” means the Request for Proposal prepared by the Project Authority
for selection of Concessionaire.
k. “Assignment/ Job” means the work to be performed by the
concessionaire pursuant to the Contract.
l. “Terms of Reference” (TOR) means the document included in the RFP
which explains the objectives, scope of work, activities, tasks to be
performed, respective responsibilities of the Project Authority and the
agencies, and expected results and deliverables of the Assignment/Job.
2. Introduction
2.1 Project Authority will select a Concessionaire (the Agency, in accordance
with the method of selection specified in the RFP).
2.2 The name of assignment/ job has been mentioned in Section- I Data
Sheet. Detailed scope of the assignment/ job/services has been described
in the Terms of Reference.
2.3 The date, time and address for submission of the proposals have been
given in Section- I Data Sheet.
2.4 Agencies are invited to submit their Proposal, for the Assignment/ Job
named in Section- I Data Sheet. The Proposal will be the basis for contract
negotiations and ultimately for a signed contract with the selected
“Agency” as Concessionaire.
2.5 The participating agencies should familiarize themselves with the local
conditions and take them into account in preparing their Proposals. To
obtain first-hand information on the Assignment/Job and local
conditions, agencies are encouraged to meet the Project Authority’s
representative named in Section- I Data Sheet before submitting a
proposal and to attend a pre-bid meeting, if such a meeting is specified
in the Section- I Data Sheet. Attending the pre-bid meeting is optional.
Agencies should contact the Project Authority’s representative to arrange
for their visit or to obtain additional information on the pre-bid meeting.
Agencies should ensure that these representatives are advised to visit in
adequate time to allow them to make appropriate arrangements.
2.6 The Project Authority will provide to the Agencies the inputs and facilities
specified in the Section- I Data Sheet, assist the Agencies in obtaining
licenses/permits/approvals/NOCs needed to carry out the
Assignment/Job, and make available relevant data and reports, if
2.7 Agencies shall bear all costs associated with the preparation and
submission of their proposals and contract negotiation. The Project
Authority is not bound to accept any conditional proposal and reserves
the right to annul the selection process at any time prior to Contract
award, without thereby incurring any liability to the Agencies.
3. Clarification and Amendment of RFP Documents
3.1 Participating Agencies may request a clarification on any clause of the
RFP documents up to the number of days indicated in the RFP before the
proposal submission date. Any request for clarification must be sent in
writing in English, or by standard electronic means to the Project
Authority’s address indicated in the Section-I Data Sheet. The Project
Authority will respond in writing, or by standard electronic means and
will send written copies of the response (including an explanation of the
query but without identifying the source of inquiry) to all Agencies.
Should the Project Authority deem it necessary to amend the RFP as a
result of a clarification, it shall do so following the procedure under para
3.2 At any time before the submission of Proposals, the Project Authority may
amend the RFP by issuing an Addendum online. To give Agencies
reasonable time in which to take an amendment into account in their
Proposals, the Project Authority may, if the amendment is substantial,
extend the deadline for the submission of Proposals.
3.3. The Participating Agency may modify or withdraw his bid after
submission, provided that the written notice of modification or
withdrawal is received by the Project Authority prior to deadline
prescribed for submission of bids, if permissible in ……………portal. No
bid shall be modified after the deadline for submission of bids. No bid
may be withdrawn in the interval between the deadline for submission of
bids and expiration of the period of bid validity specified. Withdrawal of a
bid during this period will result in Participating Agency’s forfeiture of
Earnest Money Deposit (EMD).
3.4. During evaluation and comparison of bids, the Project Authority may, at
its discretion, ask the Participating Agency for clarification of his bid. The
request for clarification will be given in writing and no change in prices
or substance of the bid will be sought, offered or permitted. No post-bid
clarification on the initiative of the Participating Agency will be
3.5 All participating Agencies have to mandatorily upload all requisite
documents along with necessary documentary support serially by
indicating the page no. in the index, otherwise bids will be rejected
without assigning any reason.
3.6 Rejection of Bids: Canvassing by the Participating Agency in any form,
unsolicited letter and post-tender correction may invoke summary
rejection with forfeiture of EMD. Conditional Proposals will be rejected.
4. Conflict of Interest
4.1 Project Authority requires the Agencies to provide professional, objective,
and impartial advice and at all times hold the Project Authority’s interest’s
paramount, strictly avoid conflicts with other Assignment/Jobs or their own
corporate interests and act without any consideration for future work.
4.2 Without limitation on the generality of the foregoing, Agencies and any of
their affiliates, shall be considered to have a conflict of interest and shall
not be recruited, under any of the circumstances set forth below:
i. Conflicting Assignment/Job: TheAgency shall not be contracted for
any Assignment/Job that, by its nature, may be in conflict with another
Assignment/Job of the Agencies to be executed for the same or for
another Project Authority.
ii. Conflicting relationships: (a) TheAgency that has a business or family
relationship with a member of the Project Authority’s staff who is directly
or indirectly involved in any part of (b) preparation of the Terms of
Reference of the Assignment/Job, (c) the selection process for such
Assignment/Job, or (d) supervision of the Contract, may not be awarded
a Contract, unless the conflict stemming from this relationship has been
resolved in a manner acceptable to the Project Authority throughout the
selection process and the execution of the Contract.
4.3 Agencies have an obligation to disclose any situation of actual or potential
conflict that impacts their capacity to serve the best interest of their Project
Authority, or that may reasonably be perceived as having this effect. Any
such disclosure shall be made as per the Standard forms of technical
proposal provided herewith in the RFP. If the Agency fails to disclose said
situations and if the Project Authority comes to know about any such
situation at any time, it may lead to the disqualification of the Agency during
bidding process or the termination of its Contract/Agreement during
execution of assignment.
4.4 Work not to be sublet. Action in case of insolvency
The contract shall not be assigned or sublet without the written approval of
the Competent Authority. And if the selected agency shall assign or sublet
his contract, or attempt to do so, or become insolvent or any insolvency
proceedings commenced or make any composition with his creditors or
attempt to do so, or if any bribe, gratuity, gift, loan, perquisite, reward or
advantage pecuniary or otherwise, shall either directly or indirectly, be
given, promised or offered by the participating agency, or any of his servants
or agent to any public officer or person in the employ of Government in any
way relating to his office or employment, or if any such officer or person
shall become in any way directly or indirectly interested in the contract, the
Competent Authority on behalf of the Governor/Administrator of
………….(State/UT name) shall have power to adopt the course specified in
Clause 3 hereof in the interest of Government and in the event of such
course being adopted, the consequences specified in the said Clause 3 shall
If the selected agency assigns, (excluding part(s) of work assigned to other
agency(s) by the selected agency as per terms of contract), transfers, sublets
(engagement of labour on a piece-work basis or of labour with materials not
to be incorporated in the work, shall not be deemed to be subletting) or
otherwise parts with or attempts to assign, transfer, sublet or otherwise
parts with the entire works or any portion thereof without the prior written
approval of the Competent Authority.
No tenant/aggregators shall sublet whole or part of ARHs except entering
into supplementary agreement to existing tenancy agreement. In case, any
of the tenant found be indulged in subletting activities, suitable action shall
be taken including but not limited to eviction of such tenant and recovery
5. Unfair Advantage
5.1 Penalty for use of undue influence: -The Agency undertakes that it has
not given, offered or promised to give, directly or indirectly, any gift,
consideration, reward, commission, fees, brokerage or inducement to any
person in service of the Project Authority or otherwise in procuring the
Contracts or forbearing to do or for having done or forborne to do any act in
relation to the obtaining or execution of the present Contract or any other
Contract with the Government of ……. for showing or forbearing to show
favour or disfavor to any person in relation to the present Contract or any
other Contract with the Government of ……... Any breach of the aforesaid
undertaking by the Agencies or any one employed by him or acting on his
behalf (whether with or without the knowledge of the Agencies) or the
commission of any offers by the Agencies or anyone employed by him or
acting on his behalf, as defined in Chapter IX of the Indian Penal Code,
or the Prevention of Corruption Act,1986 or any other Act enacted for the
prevention of corruption shall entitle the Project Authority to cancel the
contract and all or any other contracts with the Agencies and recover from
the Agencies the amount of any loss arising from such cancellation. A
decision of the Project Authority or his nominee to the effect that a breach
of the undertaking had been committed shall be final and binding on the
Agencies. Giving or offering of any gift, bribe or inducement or any attempt
at any such act on behalf of the Agencies towards any officer/employee of
the Project Authority or to any other person in a position to influence any
officer/employee of the Project Authority for showing any favour in relation
to this or any other contract, shall render the Agencies to such liability/
penalty as the Project Authority may deem proper, including but not limited
to termination of the contract, imposition of penal damages, forfeiture of the
Bank Guarantee and refund of the amounts paid by the Project Authority.
5.2 If a Agency could derive a competitive advantage from having provided
Assignment/Job related to the Assignment/Job in question and which is
not defined as conflict of interest as per above, the Project Authority shall
make available to all Agencies together with this RFP, all information that
would in that respect give such Agencies any competitive advantage over
competing Agencies.
5.3 DISPUTE RESOLUTION
In case, any dispute, difference, conflict or question of whatever nature
(the "Dispute") arises between the Entity/Concessionaire and States/UTs/
ULBs/Parastatals in terms of implementation, operation, maintenance etc.
of ARHs, the same shall in the first instance be attempted to be settled
amicably through mutual discussion. If such Dispute does not get settled
through mutual discussions, the same shall be referred to an independent
mediator to be appointed by the DistrictCollector/ District Magistrate or
an officer of equivalent rank, within his jurisdiction.
Further, if any Dispute which is not settled amicably and/ or through
mediation, same shall be resolved under the provisions of the Arbitration
and Conciliation Act, 1996. The place of Arbitration proceedings shall be
place of execution of Agreement between the Parties, unless otherwise
agreed between the parties. During the pendency of mediation and
arbitration proceedings, until the arbitral award is published; the Parties
shall continue to perform their respective obligations under terms of
Agreement without prejudice to a final adjustment in accordance with
Any party aggrieved by the order of arbitrator may approach to the Civil
Court having territorial jurisdiction, under provisions of the aforesaid Act,
6. Eligibility Criteria
6.1 Agency’s Incorporation:
a) Participating Agencies eligible for participating in the bidding process shall
be any one of the following two categories, otherwise bids will be considered
as non-responsive:
i. Category 1:Single Business Entity (Private/Public Agency)
ii. Category 2:A consortium of Business Entities (hereinafter referred to
as “Consortium”)
The term Participating Agency would herein after apply to both the above-
mentioned categories.
b) For the purpose of this RFP, the participating agency shall mean a business
Entity incorporated under the Indian Companies Act 1956/2013 or
incorporated under such equivalent laws. Participating Agency should
submit Registration/Incorporation Certificates & GST Registration under
the governing legislations. The Agency shall be required to submit a true
copy of its Registration/ Incorporation Certificate along with the Proposal.
c) A Consortium of a maximum of three (3) members of above such entities,
comprising one Lead Member with two other members, who may get
associated for arrangement of project finance, project implementation and
managementetc. shall be allowed and shall hereinafter be referred as
d) The Participating Agency should submit a Power of Attorney authorizing
the signatory of the Bids in case of Consortium.
e) Bids submitted by a Consortium should comply with the following
additional requirements:
1. The number of members in the Consortium would be limited to three
2. The application should contain the information required from each
3. The application should include a description of clearly defined roles and
responsibilities of all members;
4. Members of the Consortium shall nominate one member as the Lead
5. A Participating Agency who has participated in this Bid in its individual
capacity or as part of a Consortium cannot participate as a separate
Agency of any other Consortium participating in this tender;
6. The members of the Consortium shall execute a Power of Attorney for
Lead Member of Consortium.
7. The members of the Consortium shall enter into a Memorandum of
Understanding (MoU), for the purpose of submission of the bids. The
MoU should, inter alia,
i. Clearly outline the proposed roles and responsibilities of each
member of the Consortium; and
ii. Include a statement to the effect that all members of the
Consortium shall be liable jointly and severally for the assignments
arising out of the States/Union Territories (UTs), as the case may
be and in accordance with the terms of the contract agreement
iii. A copy of MoU signed by all members should be submitted along
with the Technical Bid. MoU entered between the members of the
Consortium should contain the above requirements, failing which
the Application shall be considered non-responsive and MoU will
not be changed later on.
f) The Participating Agency or Consortium which has earlier been barred by
Project Authority or blacklisted by any State/UT Government or Central
Government/department/agency/Central or State Public Sector
Undertakings in India from participating in Bidding Process, shall not be
eligible to submit bids, either individually or as member of a Consortium,
if such bar subsists as on the submission due date. The Participating
Agency or Consortium shall be required to furnish an affidavit that there
is no such bar imposed and existing as on date.
g) The Participating Agencies declared ineligible by multilateral agencies or
Government of India or State/UT Governments and debarred from such
type activities in India shall be ineligible to submit bids. In case the
Participating agency or any member of Consortium is declared ineligible by
multilateral agencies or Government of India or State/UT Governments
during the evaluation period, then such bids shall be excluded from the
evaluation process.
h) A Participating agency or member of Consortium should have, during the
last three years, neither failed to perform on any agreement/contract, as
evidenced by imposition of a penalty or a judicial pronouncement or
arbitration award against the Participating Agency or member of
Consortium, nor been expelled from any project or agreement, nor have
had any agreement terminated for breach by such Participating Agencies
or member of Consortium. In case the Participating Agencies or member of
Consortium during period of Empanelment/contract, fails to perform on
any agreement, as evidenced by imposition of a penalty or a judicial
pronouncement or arbitration award against the Participating Agency or
member of Consortium, or been expelled from any project or agreement or
have had any agreement terminated for breach by such Participating
Agency or member of Consortium, such Participating Agency shall cease to
be selected with Project Authority.
i) Each participating Agency/Consortium shall submit only one proposal for
the project. Any participating Agency/Consortium, who submits or
participates in more than one proposal for the same project will be
j) The bid and all related correspondence and documents should be
furnished by the participating agency with the bid may be in any other
language provided that these are accompanied by appropriate translations
of the pertinent passages in the English language by
approved/authorized/licensed translator. Supporting material, which are
not translated into English, may not be considered. For the purpose of
interpretation and evaluation of the bid, English language translation shall
k) Participating Agency/Consortium should be profit making organization.
Audited balance sheet for the last five years may be attached with the
technical bids, otherwise bids will be rejected.
l) Any change in the composition of a Consortium during the term of
evaluation process shall not be permitted after submission of bids and
during the contract period.
6.2 Work Experience:
a. Experience of having successfully completed similar works during the
last 5 years ending previousday of last date of submission of bids:
i. Three similar works each costing not less than 40% of the estimated cost
ii. Two similar works each costing not less than 60% of the estimated cost of
iii. One similar work costing not less than 80% of the estimated cost of project
“Similar works” here means Construction/Repair/Retrofit/Development &
Maintenance and Management of the housing complexes/social
housing/residential societies/hostels/hotels by Agency/Consortium
themselves in last five years.
b. Previous experience in similar nature of work should be supported by
certificates issued by the client’s organization. In case the work experience
is of Private sector the certificate shall be supported with copies of Letter of
Award and copies of corresponding TDS certificates.
c. The value of executed works shall be brought to the current level by
enhancing the actual value of work done at a simple rate of 7% per annum,
calculated from the date of completion to previous day of last day of
submission of bids.
6.3 Financial Strength:
a. The average annual financial turnover of the Agency of last 5 consecutive
financial years shall be at least 50% of the estimated project cost in the
RFP. The requisite Turnover shall be duly certified by a Chartered
Accountant with his Seal/ signatures and registration number.
b. Net Worth of the Agency as on 31st March of previous Financial Year
should be positive. In case due to COVID-19, the audited balance sheet
for the year 2019-20 is not available, the balance sheet of the previous
year i.e. 2018-19 will be considered.
c. In case the annual accounts for the latest financial year are not audited
and therefore the Agency could not make available the same, the Agency
shall give an undertaking to that effect and the statutory auditor shall
certify the same. In such case, the Agency may provide the unaudited
Annual Account (with Schedules) for the latest financial year. In any case,
the Audited Annual Financial Statements for the year proceeding the
latest financial year would have to provided, failing which the Proposal
will be rejected as non responsive.
d. In case of a Partnership agency or any other, if the audited annual
financial statements of the Agency for the financial year immediately
preceding the Proposal Due Date are not available, a certificate from the
Chartered Accountant certifying the Net worth along with the certificate
from the valuator with regard to the Land and Building is required to be
submitted. Failure to do so would be considered as a non-responsive
e. Agency should not have incurred any loss in more than two years during
available last five consecutive balance sheets. Agencies are required to
upload and submit page of summarized Balance Sheet (Audited) and also
page of summarized Profit & Loss Account (Audited) for last five years.
f. In case the Agency is a Consortium, the Financial Capacity of both the
lead Member as well as the other Members shall be considered for the
purpose of evaluation of financial capacity.
g. Financial Capacity of parent/subsidiary/associated company (ies) of the
bidder would not be considered for evaluation.
h. Self certified copy of Bank Solvency Certificate issued from Nationalized
or any Schedule Bank should be at least 20% of estimated project cost in
this bid. The certificate should have been issued within 6 months from
original last date of the submission of the bid.
7.1 E-tenders are invited under two bid systems i.e. Technical Bid and
Financial Bid. Interested agencies are advised to submit their bids “by
visiting Bids will be accepted as e-tender only. The details of these works
are available on Website: https://suda.nprocure.com and
https://www.nprocure.com up to 10/02/2026
8. Proposal Validity
8.1 Section 01 Data Sheet indicates on how long Agencies Proposals must
remain valid after the submission date. The Project Authority will make its
best effort to complete negotiations within this period. Should the need
arise, however, the Project Authority may request Agencies to extend the
validity period of their proposals. Agencies who agree to such extension
shall confirm that their financial proposal remain unchanged, or in their
confirmation of extension of validity of the Proposal. Agencies who do not
agree have the right to refuse to extend the validity of their proposals; under
such circumstance the Project Authority shall not consider such proposal
for further evaluation.
9. Preparation of Proposals
9.1 While preparing the proposal, Agencies are expected to examine in detail
the documents comprising the RFP. Material deficiencies in providing the
information requested may result in rejection of a Proposal.
9.2 While preparing the Technical Proposal, Agencies are required to give
particular attention to the following:
a) The participating agencies/consortium shall not be permitted to
associate with other Agencies.
b) Submission of the wrong type of Technical Proposal will result in the
Proposal being deemed non-responsive. Form Tech – I in Section-II is a
sample letter of technical proposal which is to be submitted along with
the technical proposal.
9.3 Depending on the nature of the Assignment/Job, Agencies are required to
submit a Technical Proposal (TP) as per forms provided in Section-II.
Section-II indicates the formats of the Technical Proposal to be submitted.
Submission of the wrong type of Technical Proposal will result in the
Proposal being deemed non-responsive. The Technical Proposal shall
provide the information indicated in the following para from (a) to (g) using
the attached Standard Forms (Section II).
(a) A brief description of Agencies will be provided in Form Tech-2 (Section
II). In the same Form, Agencies and in the case of a consortium/ joint
venture, each partner will provide details of experience of assignments
which are similar to the proposed assignment/ Job as per the Terms of
Reference (ToR). For each Assignment/Job, the outline should indicate
the names of Agencies/ Professional staff who participated, duration of
the Assignment/Job, contract amount and Agencies involvement.
Information should be provided only for those Assignment/Jobs for
which the Agencies were legally not contracted by the Project Authority
as a corporation or as one of the major agencies within a consortium/
joint venture. Assignment/Jobs completed by individual working
privately or through other agencies cannot be claimed as the experience
of the Agencies, or that of the Agencies associates, but can be claimed by
the individual themselves in their CVs. Agencies should be prepared to
substantiate the claimed experience along with the proposal and must
submit letter of award/ copy of contract for all the assignments
mentioned in the proposal.
9.4 The Technical Proposal shall not include any financial information
otherwise the proposal will be declared as non responsive.
10. Financial Proposals:
10.1 Project Period:
The project period will commence from the date of signing of contract
agreement and would continue for a project period of 25 years, after
completion of Repair/Retrofit and infrastructure development with
respect of the project. The period may also be further extended on the
basis of same terms and conditions after approval of competent
authority. SURAT URBAN DEVELOPMENT AUTHORITY however,
reserves the right to terminate the initial contract at any time after
giving one week notice to the awardee agencies.
10.2 Performance Bank Guarantee: The Participating Agency will be required
to furnish a Performance Guarantee by way of Bank Guarantee through a
public sector bank or a private sector scheduled bank authorized to conduct
government business for a sum equal to 10% of the contract value within
60 days of receipt of the conformed order/contract as per format.
Performance Bank Guarantee should be valid up to 60 days beyond the
contract period. No interest will be payable on Performance Bank
10.3 Tolerance Clause - To take care of any change in the requirement during
the contract period, Project Authority reserves the right to increase or
decrease number of vacant houses up to 100% without any change in
the terms & conditions and prices quoted by the Agencies.
10.4 Liquidated Damages: In the event of the Agency’s failure to submit the
bonds, guarantees, and documents or complete the Repair/Retrofit,
Develop, Operate & Maintenance the ARHs for a period of 25 years etc.,
as specified in this contract. The Project Authority shall deduct from the
Performance Bank Guarantee (PBG) of the Agencies as agreed, liquidated
damages to the sum of 0.5% of the Annual Positive premium amount
for week of delay or part of a week, subject to the maximum value of the
Liquidated Damages being not higher than 10% of the value of contract.
11.1 Agencies shall fully familiarize themselves about the applicable Domestic
taxes (such as GST and other applicable taxes) on amounts payable by the
Project Authority under the Contract. All such taxes must be included by
the Agencies in the financial proposal.
12. Earnest Money Deposit (EMD)
12.1 Earnest Money Deposit
i. An EMD of Rs. 1,56,300.00 (One Lakh Fifty-Six Thousand Three Hundred
Rupees and Zero Paisa Only) in the form of BG or DD drawn in favour of
“Chief Executive Authority, SUDA” payable at Surat must be submitted
along with the Proposal.
ii. Participating agency has to mandatorily submit EMD, otherwise bids will
be considered as non-responsive and no exemption will be granted to any
iii. No interest shall be payable by the Project Authority for the sum
deposited as EMD.
iv. EMD of unsuccessful Participating Agencies would be returned back by
the Project Authority within one month of signing of the contract with
successful Participating Agency.
12.2 EMD shall be forfeited by the Project Authority in the following events:
i. If Proposal is withdrawn during the validity period or any extension
agreed by the Agencies thereof.
ii. If the Proposal is varied or modified in a manner not acceptable to the
Project Authority after opening of Proposal during the validity period or
any extension thereof.
iii. If the Agencies tries to influence the evaluation process.
iv. If the first ranked agency withdraws his proposal during negotiations
(failure to arrive at consensus by both the parties shall not be
construed as withdrawal of proposal by the Agency).
13. Submission and Opening of Proposals
13.1 Bid along with all copies of documents should be submitted in the electronic
form only through the e-tendering system. Before the bid is uploaded, bid
comprising of all attached documents should be digitally signed using
digital signatures issued by an acceptable Certifying Authority (CA) in
accordance with the Indian IT Act
13.2 Bid shall be opened online as per the date & time mentioned in RFP.
13.3 Price Bids of only those Participating Agencies shall be considered for
electronic opening & evaluation, whose bid is determined to be technically
acceptable to the Project Authority.
14. Evaluation of Proposal
14.1 From the time the Proposals are opened to the time the Contract is awarded,
the Agencies should not contact the Project Authority officials on any matter
related to its Technical and/or Financial Proposal. Any effort by the
Agencies to influence the Project Authority officials in the examination,
evaluation, ranking of Proposals, and recommendation for award of
Contract may result in the rejection of the Agencies Proposal.
14.2 Evaluation of Technical and Financial bids will be carried out by the Tender
Evaluation Committee (TEC) constituted by the SUDA.
15. Evaluation of Technical Proposals:
15.1 TEC while evaluating the Technical Proposals shall have no access to the
Financial Proposals until the technical evaluation is concluded, and the
competent authority accepts the recommendation of TEC.
15.2 The TEC shall evaluate the Technical Proposals on the basis of their
responsiveness to the Terms of Reference (ToR) and by applying the
evaluation criteria, sub-criteria specified in the Section –IData sheet. In the
first stage of evaluation, a Proposal shall be rejected if it is found deficient
as per the requirement indicated in the Section –I Data sheet for
responsiveness of the proposal. Only responsive proposals shall be further
taken up for evaluation. Evaluation of technical proposal will start first and
at this stage and the financial bid (proposal) will remain unopened.
Qualification of the Agencies and the evaluation criteria for the technical
proposal shall be as defined in the Section –I Data sheet.
16. Public opening & evaluation of the Financial Proposals:
16.1 Financial bids of only those agencies who are technically qualified shall be
opened publicly on the date & time specified, in the presence of the Agencies
representatives who choose to attend. The name of the Agencies and their
financial bids shall be read aloud.
16.2 The Agencies shall fully familiarize themselves about the applicable
Domestic taxes (such as GST etc.) on amounts payable by the Project
Authority under the Contract. All such taxes must be included by the
Agencies in their financial bids.
16.4 Only those offers shall be evaluated which are found to be fulfilling all the
eligibility and qualifying requirements of the tender, both technically and
16.5 Financial Evaluation Criteria:
i. Bidder who shall quote the most competitive financial bid (in terms of
highest positive premium in the form of revenue share to Surat Urban
Development Authority), will be considered for award of work. In case of
negative premium, bidder who quotes lowest requirement of Viability
Gap Funding (VGF) from SUDA and offers maximum revenue share to
SUDAwill be considered for award of work. However, Bidder should not
quote more than 20% of the total project cost as Viability Gap Funding
(VGF). In both situations, contract will be awarded to that Bidder who
will offer Highest Net Revenue Share to the SUDA.
a) VGF amount will be released by ULB against the submission of
Bank Guarantee (BG) by Concessionaire as per payment terms.
Interest on BG amount will not be paid in this situation. The quoted
rates shall remain agency and fixed during the period of the
b) Total quoted occupancy shall not be considered less than 80% of
the total vacant houses of the ARHs.
ii. Concessionaire has to return the VGF amount within a period of 3 years
from the date of operation of ARHs along with applicable interest rates.
17. Award of Contract
17.1 After completing the evaluation process, the Project Authority shall issue a
Letter of Intent(LoI) to the selected agency and promptly notify all other
agencies who have submitted proposals about the decision taken.
17.2 The selected agency will sign the contract after fulfilling all the
formalities/pre-conditions mentioned in the standard form of contract in
Section-6, within 15 days of issuance of the letter of intent.
17.3 The Agency is expected to commence the Assignment/Job after signing of
the contract or on the date specified in the Section –I of Data Sheet which
18.1 Information relating to evaluation of Proposals and recommendations
concerning awards shall not be disclosed to the Agencies who submitted the
Proposals or to other persons not officially concerned with the process, until
the publication of the award of Contract. The undue use by any Agencies of
confidential information related to the process may result in the rejection of
its Proposal and may be subject to the provisions of the Project Authority’s
antifraud and corruption policy.
19. Conditions for Bidder
19.1 The agencies are required to quote strictly as per terms and conditions,
specifications, and standards.
19.2 The highest positive premium shall constitute the sole criteria for evaluation
of the financial proposal.
19.3 The agencies are advised to submit complete details with their bids as
Technical Bid Evaluation will be done on the basis of documents uploaded
on website by the Bidder with the bids. The information should be
submitted in the prescribed Performa. Bids with Incomplete/Ambiguous
information will be rejected.
19.4 The Bank Guarantee for EMD submitted by the Bidder shall be strictly in
the format prescribed in Form-G. In case, EMD is not found verbatim in the
prescribed format, the bid will be liable for rejection.
19.5 The agencies are advised in their own interest to submit their bid documents
well in advance from last date/ time of submission of bids so as to avoid
problems which the Bidder may face in submission at last moment/during
19.6 When it is desired by Project Authority of State/UT Government to submit
revised financial bid within the validity period then it shall be mandatory to
submit revised financial bid. If not submitted, then the bid submitted earlier
shall become invalid and EMD will be forfeited.
19.7 Notwithstanding anything stated above, Project Authority of State/UT
Government reserves the right to assess the capabilities and capacity of the
Bidder to perform the contract, in the overall interest of Project Authority of
State/UT Government. In case, Participating Agency’s capabilities and
capacities are not found satisfactory, Project Authority of State/UT
Government reserves the right to reject the bid.
19.8 Canvassing in connection with the bid are strictly prohibited, and such
canvassed bids submitted by the Bidder will be liable to be rejected and his
earnest money shall be absolutely forfeited.
20. Pre- Bid Meting
20.1 Pre-bid meeting shall be held with the eligible and intending Bidder in the
suda at 16:00 Hrs. on to clear the doubt of intending Bidder, if any. Bidder
may send all their queries by Email, before date / /2025 latest by
16:00 Hrs. on to the office of the SUDA, (Telephone No: 0261-2500057, e-
mail: [email protected]). As a result of pre-bid meeting, certain
modifications may be issued to all eligible Bidder by Project Authority of
State/UT Government corrigendum, if felt necessary. All modifications
/addendums/corrigendum issued regarding this bidding process, shall be
uploaded on website only and shall not be published in any Newspaper.
20.2 Attending the pre-bid meeting is optional. Bidder should contact Project
Authority of State Government to arrange for their visit or to obtain
additional information on the pre-bid meeting. Agencies should ensure that
these representatives are advised of the visit in adequate time to allow them
to make appropriate arrangements. The Pre-Bid meeting shall be attended
by the intending Bidder only and not by vendors/manufacturers. Further,
the intending Bidder should depute their authorized person with
authorization letter in original to attend the pre-bid meeting.
21. List of Documents for bid submission:
21.1 Bank Guarantee/DD of any Nationalized or all Commercial Scheduled Bank
21.2 Memorandum Annex-I.
21.3 Unconditional Letter of Acceptance of Bid Conditions (in original) (Annex-II
of Contract Conditions) (On Letter Head of the Applicant/ Bidder).
21.4 Details of Work Experience Certificates - FORM-A.
21.5 Details of Similar Works - FORM-B.
21.6 Financial Details- FORM-C.
21.7 TDS details for Private Sector Projects - FORM-D.
21.8 Self-certified copy of Bank Solvency Certificate- FORM-E.
21.9 Documents regarding Net Worth of the Company/Agency.
21.10 Form-H of Contract Conditions -Affidavit duly notarized by Notary Public on
Non Judicial Stamp Paper of Rs. 300 for correctness of Documents
21.11 Power of Attorney of the person authorized for signing/submitting the bid.
21.12 Valid GST registration/EPF registration/PAN NO.
21.13 All pages of the entire Corrigendum (if any) duly signed by the authorized
21.14 Pre-bid clarifications, if any.
21.15 General Information Form-F
21.16 Work Experience Certificates consisting of details as mentioned in Form-G
21.17 Registration Details of the Bidder in the GST Act in the State at the location
of the Project– Form-I
NOTE: All uploaded documents should be in readable, printable and legible form,
failing which the Bids shall not be considered for evaluation. The relevant Annexure
may be tabled with proper indexing with paging.
Sl. Parameters Details
1 Bid Document No. SUDA/ARHs/RDOT/Bidder/2025/00
2 Name of the Work Construction of L.I.G. Houses at plot No. –
To 22 of Sector No. – 3 at Sachin (Resi. – CUM
– COMM. High – Rise Building, P + 7) Under
Chief Minister Gruh Yojana, Surat
3 Project Constructed under MMGY
4 Project Location and Address Plot No. – 18 To 22 of Sector No. – 3 At
5 Name of Implementing Agency/ Surat Urban Development Authority
Urban Local body
6 No of houses to be provided on
7 Year of completion 25 Years
8 Estimated Project Cost for Repair Rs
/Retrofitting / Development, if
9 Period of Completion of repair/ 12 Months
10 Earnest Money Deposit (EMD Rs
should be 2% to 5% of estimated
cost and it should be predefined
11 Last date & time of submission of Up to Dt. 10/02/2026
12 Period during which hard copy in From Dt. 11/02/2026 To Dt.
original of EMD, Cost of Bid 18/02/2026 up to 18.00 hours in the
Document to be submitted office of Chief Executive Authority, Surat
Urban Development Authority, Surat by
RPAD / Speed Post only.
13 Date & Time of Opening of After Dt. 19/02/2026
14 Pre-Bid Meeting & Venue Bidder may send all their queries by
Email, before Dt. 03/02/2026 latest by
16:00 Hrs. on to the office of the SUDA,
(Telephone No: 0261-2500057, e-mail:
15 Date & Time of Opening of In validity of tender period of 120 days
16 Validity of offer 120 days
17 Evaluation Criteria: Criteria, Sub As per RFP
criteria, for evaluation of
Technical Proposal have been
18 Method of selection As per RFP
19 Concession period 25 years
INFORMATION AND GUIDELINES FOR BIDDER
1.1 Letter of transmittal and forms for deciding eligibility are given in Section
1.2 All information called for, in the enclosed forms should be furnished against
the relevant columns in the forms. If for any reason, information is
furnished on a separate sheet, this fact should be mentioned against the
relevant column. Even, if no information is to be provided in a column, a
‘nil’ or ‘no such case’ entry should be made in that column. If any
particulars/query is not applicable in case of the Bidder, it should be stated
as ‘Not applicable’. The Bidder are cautioned that not giving complete
information called for in the application forms or not giving it in clear terms
or making any change in the prescribed forms (or) deliberately suppressing
the information may result in the bid being summarily disqualified. Bid
made by telegram or telex and those received late will not be entertained.
1.3 Technical bid should be written in English. The participating Agency should
sign on each page of application, forms and documents before scanning &
uploading and to ensure proper numbering and indexing.
1.4 Corrections if any should be made by neatly crossing out, initialing, dating
and rewriting. Pages of the eligibility criteria document are numbered.
Additional Sheets if any added by the Agency should also be numbered by
him. They should be submitted as a package with signed letter of
transmittal. Over writing should be avoided.
1.5 References, information and certificate from the respective clients certifying
suitability, technical knowledge or capability of the Agency should be signed
by an authorized officer.
1.6 The Agency may furnish any additional information which is necessary to
establish their capabilities to successfully complete envisaged work. The
Agency is, however advised not to furnish superfluous information. No
information shall be entertained after submission of eligibility criteria
document unless it is called for by the SUDA.
1.7 If private works are shown in support of eligibility, certified copy of the TDS
shall be submitted along with the experience certificate and the TDS
amount shall tally with the actual amount of work done.
2. Final Decision Making Authority
2.1 SUDA reserves the right to accept or reject any bid and to annul the process
and reject all bids at any time without assigning any reason or incurring
any liability to the participating agencies.
3. Addendum/ Corrigendum
3.1 Addendum/Corrigendum to the bid documents may be issued prior to the
date of submission of the bid to clarify or effect modification in specification
and/or contract terms included in various bid documents. The Agency shall
suitably take into consideration such Addendum/Corrigendum while
submitting his bid. The Agency shall return such Addendum/Corrigendum
duly signed and stamped as confirmation of its receipt & acceptance and
submit along with the bid document. All Addendum/Corrigendum shall be
signed and stamped on each page by the Agency and shall become part of
the bid and contract documents.
4.1 It is incumbent upon the Agency to visit at his own cost, and examine it and
its surroundings to himself collect all information that is considered
necessary for proper assessment. It is expected that while bidding, the
Agency will take utmost care and diligence by visiting the sites and
collecting the required parameters necessary. In case of any discrepancies
later, Project Authority will not be held responsible.
5. Financial Information
5.1 Agency should furnish the following financial information:
i. Annual financial statement for the last five years in Form ‘A’ and
ii. Solvency certificate in Form ’B’
6. Agency should furnish the following:
6.1 List of all works of similar nature successfully undertaken during last
Seven years in Form ‘C’
6.2 Performance reports (corresponding to work mentioned in (Form-C) in
Form-D. If needed, the Bidder may attach a separate certificate in this
regard from performance report issuing authority.
7. Organization Information:
7.1 Agency is required to submit the information in respect of his/her/their
organization in Form- ‘E’.
7.1.1 The Agency should have sufficient number of Technical and
Administrative employees for proper execution of the contract. The
Agency should have to submit a list of these employees stating clearly
how these would be involved in this work within 15 days of award of
8. Construction Plant and Equipment:
8.1 The Agency should furnish the list of construction plant and equipment
required to be used in carrying out the work.
9. Testing Equipment
9.1 The Agencyshall furnish list of testing equipment to be placed at site for
routine testing of materials
10. Letter of Transmittal:
10.1 The Agency should submit the letter of transmittal attached with the
Terms of Reference
1. There has been reverse migration of workers/ poor in the country due to
COVID-19 pandemic. Urban migrants/ poor consisting of workers in
manufacturing industries, domestic/ commercial establishments, health
sector, service providers, hospitality industry, construction or other such
sectors play an important role in urban economy. They come from rural
areas or small towns for seeking better employment opportunities in urban
areas. In order to maximize savings, they often compromise with living
conditions to send remittances to families left behind at their native places.
Usually, they live in slums, informal/ unauthorized colonies or peri-urban
areas to save on high rental charges. They spend lot of time on roads by
walking/ cycling to workplaces, risking their lives to cut on expenses. It also
causes drudgery/ anxiety/ psychological breakdown and health problems
because they compromise on rest, recuperation and hygiene conditions.
Provision of rental housing options closer to workplace will improve their
productivity. Therefore, providing ease of living through access to dignified
affordable housing close to their workplace is an imperative.
2. Housing is one of the basic necessities of life and the same is also espoused
in Directive Principles of State Policy enshrined in Constitution of India.
A large proportion of urban migrants/ poor from all categories may already
have a house or own a piece of land in their respective place of domicile.
They may not be interested in ownership housing in urban areas
and generally look for affordable rental accommodation to save on
expenses. The affordable rental housing will promote inclusive urban
development and planned growth of slums.
3. Government of India aims to promote economic activities aligned with the
vision of ‘AatmaNirbhar Bharat’. Moving forward, Ministry of Housing and
Urban Affairs has initiated a scheme for development of Affordable Rental
Housing es (ARHs) for urban migrants/ poor under Pradhan
MantriAwasYojana -Urban (PMAY -U).
4. ARHs aim at creating vibrant, sustainable and inclusive affordable rental
housing avenues for urban migrants/ poor by ‘aggregation of their demand
at a given site’. These ARHs will provide them dignified living with all civic
amenities in proximity to their work place by utilizing existing Government
funded vacant houses in cities by converting them into ARHs under Public
Private Partnership (PPP) mode or by Public agencies.
5. Targetedtenants for ARHs will be urban migrants/ poor from Economically
Weaker Section (EWS)/ Low Income Group (LIG). They include labour, urban
poor (street vendors, rickshaw pullers, other service providers etc.),
industrial workers, and migrants working with market/ trade associations,
educational / health institutions, hospitality sector, long term tourists /
visitors, students or any other persons of such category.Preference under
the Scheme shall be given to persons belonging to Scheduled
Castes/Scheduled Tribes/Other Backward Classes, Widows and working
Women, Divyang, Minorities, subject to tenants being from EWS/LIG
segments as provisioned by the Government.
B. ARH scheme brief
1. Agency selected (to be called as Concessionaire) will Repair/Retrofit the
existing building and ensure all civic infrastructure gapslike water, sewer/
septage, sanitation, internal road etcto make these livable. Thereafter, these
will be Developedas ARHs and Operated for concession period of 25 years
and on completion of the agreement period, the complexes will be
Transferred back to concerned ULB in the livable condition.
2. Necessary Social Infrastructure (e.g. health centre, anganwadi, creche,
community centres etc.) and Neighbourhood Commercial facilities (e.g.
shops, grocery store, Medical shops, milk booths, ATM etc.) within the
campus may also be developed by Concessionaire as per the prescribed
norms/requirement of States/UTs/ULBs.
3. The local authority (to be called as ULB/Parastatals) will fix the initial
affordable rent of ARHs, based on local survey. Subsequently, rent may be
enhanced biennially by maximum of 8%, subject to maximum increase of
20% in aggregate over a period of 5 years effective from the date of signing
the contract. Same mechanism shall be followed over the entire concession
period i.e. 25 years.
4. Concessionaire and tenants (including institutions) will sign a rent
agreement abiding to applicable rules and regulations. Tenants will abide
by the contract terms and vacate premises without any dispute. In the event
that Tenant is found indulging in any unlawful activities and fails to abide
to the terms and conditions of rent agreement, Concessionaire can evict the
tenants during the contract period.
5. In order to safeguard the interest of stakeholders and avoid
conflict/complication, ARHs will be kept outside the purview of existing
State Rental Laws by States/UTs. ARHs shall be governed by Model Tenancy
Act (MTA) or modification of their existing laws in the line of MTA for speedy
6. Suitable grievance redressal mechanism will be set up by Concessionaire to
address the grievances in implementing this scheme from various
7. ARHs will be exclusively used for rental housing for the eligible tenants for
a minimum period of 25 years. In case, ARHs are found being used for any
other purposes than rental, appropriate action will be taken against the
Concessionaire, as per applicable provisions/ Acts of State/UT Govt.
ofxxxxxx. Further, all incentives/benefits already availed by Concessionaire
will be recovered with applicable interest.
C. Project details
a. Details of project assessed by ULB are as follows:
Sl. No. Item Details
1. Name of the State/UT Gujarat
2. Name of the City Surat
3. Project Location Construction of L.I.G. Houses at
plot No. – 18 To 22 of Sector No.
– 3 at Sachin (Resi. – CUM –
COMM. High – Rise Building, P
+7) Under chief Minister
GruhYojana, Surat
4. Physical Details
4.1 No. of Blocks 140-05
4.2 No. of Floors in each Block 140-P+7
4.3 No. of Houses in each Floor 140-C1-28, C2-28 &
4.4 Area of DU (in Sqm) Carpet Area- 140 =
Built up Area-140 =
5. Physical Status of Infrastructure Status
5.1 Water Supply YES
5.2 Sewerage YES
5.4 Strom Water Drain YES
5.5 External Electrification YES
5.6 Solid Waste Management YES
5.7 Any Other, Specify YES
6. Housing Details:
6.1 No. of Vacant Houses proposed
6.2 No. of Vacant Houses need for
Repair/ Retrofitting (list out
items), if needed
6.2.1 Plaster YES
6.2.2 Painting YES
6.2.3 Doors/ windows YES
6.2.4 Plumbing/ Hardware/ Sanitary YES
6.2.5 Electricity YES
6.2.6 Flooring/Tiling YES
6.2.7 Any Other, Specify YES
7. Infrastructure Details:
7.1 Internal Infrastructure –
new/gap filling
7.1.1 Roads YES
7.1.2 Drainage YES
7.1.3 Electricity YES
7.1.4 Storm Water Drains YES
7.1.5 Any Other, Specify YES
7.2 Social Infrastructure – new/gap
7.2.1 Health center NO
7.2.2 Anganwadi NO
7.2.3 Creche NO
Sl. No. Item Details
7.2.4 Community Centre NO
7.2.5 Any Other, Specify (if needed) NO
7.3 External Infrastructure and its
connectivity with internal
7.3.1 Water Supply YES
7.3.2 Sewerage YES
7.3.4 Storm Water Drainage YES
7.3.5 External Electrification YES
7.3.6 Solid Waste Management YES
7.3.7 Any Other, Specify YES
D. Scope of Work
i. Work details assessed by ULB
Following activities needs to be completed by the Concessionaire:
Component Details of work required
Housing Repair/Retrofitting of existing houses including
(a) Repair/ replacement of brickwork,
(b) Repair of Plasters
(c) Making openings in B/W as per directions or as
(d) Removing of old putty and replacing with new or
repairing as decided by ULB
(e) Renewing of glass panes
(f) Fixing of tiles on floor, wall, dado, Kota Stone
(g) Renewing of M.S work
(h) Cleaning and desilting of gully trap chamber
(i) Cleaning of choked sewer line
(j) Fixing of Water Closet Squatting Pan along with
its traps (‘S’ or ‘P’)
(k) Repair/ replacement of door shutters,
(l) Fixing of kitchen slab, sink dado as required.
(m) Repair/ replacement & Maintenance of Lift & Fire
(n) Fixing / replacement of hinges, L drop and other
(o) Providing Water proofing treatment (from the
specialized agency) in wet areas of building
including roof and below the water tanks.
(p) Repair of staircase, Repair of parapet
(q) Fixing of Hardware, C.I. Fittings, G.I. fittings as
per instructions from ULB
(r) Internal and external white washing,
distempering, painting as per requirement of the
building and also instructions from the ULB
(s) Repair/ replacement of Aluminium Section with
(t) Any other as may be required by ULB
Infrastructure Repair/ replacement /retrofitting of the following
Components infrastructure (within campus) components as per
given specification:
a) Water Supply
b) Sewerage/ Septage
c) Storm Water Drains
d) Repairing or constructing of internal roads
e) Mechanical Work, DG set
f) Rain water harvesting
g) Development of external area which is damaged
h) Repairing or constructing of boundary wall
i) External Electrical work
j) Using power saving street lights/lights is
k) Redevelopment of parks and other amenities
l) Any other as may be required by ULB
Development a) Health Centre
of Social/ b) Creche
Neighborhood c) Anganwadi
commercial d) Shops
Amenities (as e) Milk booth
per norms f) ATM
/requirement) g) Others, (ULB to specify)
NOTE: Above details are suggestive works only. However, State/UT/
Parasatals may include or exclude any work as per project requirement.
Developing and submitting Architectural and structural design for the additional
amenities based on the local soil condition, geo-climatic condition, natural hazard
condition, design parameters as per relevant Indian Standards & National
Building Code or given by Project Authority; taking all approvals as required and
construction of the amenities as per approved plan and specifications and taking
completion certificate. The location plan, site layout and other related
Architectural drawings of existing vacant houses is attached for reference in this
document as Section-D.
ii. Operation and Maintenance of ARHs
a) Regular Operation & Maintenance (O&M), repair, operation etc. of ARH shall be
done by the Concessionaire as per the standard practice followed for housing
and infrastructure projects. Concessionaire shall ensure that the complexes
remain in good condition.
b) The Concessionaire shall jointly pay the shared bill/Maintenance of the 81 ARH
Beneficiaries with the Non-ARH Beneficiaries. Suda shall not be liable for any
future shared expenses.
c) The Concessionaire shall produce the details of O&M Cost to be incurred during
the contract period of 25 Years. The necessary evidence or bills shall be
produced as an evidence quaterly in support of work can be justified. If any
discrepency is found in the document/bill during verification or if any complain
is made by thr surviving occupant regarding the maintenance during the
contract period, SUDA has all the rights of rejection of the contract.
d) O & M may include the following components:
Component Details of work required
1. Preventive 1. Cleanliness of roofs, inlet of rain water pipes, Khurra,
Maintenance Chhajja/sunshade top, outlet of rain water pipes, plinth
protection and drains minimum twice a year and particularly
before monsoon.
a. Cracks on gola and top of parapet
b. Cleanliness and waterproofing of mumty roof
c. Leakage from terrace tanks
2. Damage of water proofing due to installation of various services
on roof like Dish antenna, solar panels, etc or weed/vegetation.
3. Cracks on grit plaster, spilling of concrete, cladding stone
coming out of substrate etc
4. Leakages/seepages
5. Rusting of GI pipes and fittings showing seepage
6. Shafts for the leakage/seepage
7. Sagging false ceiling
8. Termite affected areas and wooden members
9. The cleaning of manholes and sewer line and checking for rain
water getting mixed in sewer lines.
10. Damaged cables & other abandoned service lines
11. Electrical systems like main boards etc. should be checked
12. Fire services particularly during hot weather and assessment of
electric load due to additional services installed
13. Whether unprotected heaters in use likely to cause fire inside
14. Annual Maintenance
2. Day to Day a) Removing Chokage of drainage pipes,
maintenance: b) Manholes, restoration of water supply,
c) Repairs to faulty switches,
d) Watering of plants,
e) Lawn mowing, hedge cutting,
f) Street Sweeping
3. Annual Repair Annual maintenance including White washing, Colour washing,
and Maintenance Distempering, painting etc.
NOTE: Above details are not exhaustive. However, State/UT/ULBs/Parasatals may
include or exclude any work as per project requirement.
E. Payment Schedule
a. The required investment for development, operation and maintenance of ARHs
will be made by Concessionaire which would be recovered through rental
income during the Concession period i.e. 25 years.
b. Concession Fee:
i. In case, Concessionaire offers positive premium, it will be shared with the
ULBs as per the quoted rates. The Concessionaire will pay the Concession Fee
on a monthly basis to ULB on or before 10th day of that particular month.
The Concessionaire will not be entitled to any revision of Concession Fee
during the entire contract period. The Concession Fee paid by the
Concessionaire to ULB shall be exclusive of Taxes and all Taxes shall be
paid over and above the Concession Fee. The payment of Taxes in respect
of the Concession Fee, the usage of the Location, operations of the ARHs
shall be the obligation of the Concessionaire and shall be borne by the
Concessionaire at its own risk and costs.
ii. All payments towards Concession Fee, payable by the Concessionaire to
ULB, shall be by way of electronic fund transfer system to provide for real
times inter- bank payment in favour of such account as may be prescribed
by ULB from time to time. All payments towards Concession Fee, payable
by the Concessionaire to Authority, shall be in INR.
iii. Under any circumstances, Concessionaire fails to provide Concession Fee
to ULBs for consecutive three months, Concessionaire will vacate the
premises without any further delay and handover the project to ULB after
clearing all dues. In this case, PBG will be forfeited by ULB without any
prior intimation.
iv. Independent Audit Authority appointed by ULB shall conduct an
independent audit of the accounts of the Concessionaire pertaining to any
one or more of the Location(s). The Concessionaire will co-operate with the
Audit Authority and its agents in the conduct of the independent audit, and
for such purpose to provide access to the officials of Authority or its agents
to all location(s)/ Service Area(s), to allow Authority or its agents to inspect
and have access, at any time, to the books of accounts, audited/ unaudited
statements, the gross sales/itemized sales reports/statements, audit rolls
maintained by the Concessionaire, receipts generated at the electronic point
of sale terminals as maintained by the Concessionaire and any other
information as may be required by Authority or its auditors for the purpose
of such independent audit.
F. Viability Gap Funding (VGF)
a. In case VGF is required, payment will be released by SUDA on receipt of
Bank Guarantee to Concessionaire in two installments as follows:
i. 1st instalment of 80% will be released afterdevelopment of ARHs with all
housing and infrastructure component, in all respect.
ii. 2nd and final instalment of 20% will be released after operational of ARHs
in all respect along with utilisation certificates of all earlier releases with
project completion report.
b. However, Concessionaire will share the Concession Fees with the ULB as
per the quoted rates.
G. Implementation Methodology
a. A dedicated Escrow account shall be opened by Concessionaire for all
financial transaction of this project. Income accrued as rent from these
projects will be kept in a separate account maintained by concerned
Concessionaire. The account shall be managed as per the prescribed
accounting system of xxxxxxx.
b. All major maintenance along with other routine and daily maintenance
issues arising out of normal wear and tear of items used in ARHs will be
responsibility of concerned Concessionaire and expenditure shall be met
from revenue generated through rent.
c. All projects under this scheme will be listed as ‘ARH Projects’ by State/UT
Govt. of xxxxxx after selection of Concessionaire and SUDA will award the
contract after approval of State Level Sanctioning and Monitoring Committee
(hereinafter referred as SLSMC). Details of listed ARH project will be
uploaded by the SUDA on ARH Website i.e.
https://www.ARH.mohua.gov.infor monitoring, information and record of
d. Once the project is Listed as ARHs, Concessionaire will be eligible to receive
the incentives/benefits in ToR.
e. For sustained occupancy and continued revenue, Concessionaire shall tie
up with otherEntities/Organizations/local industry/ manufacturers/
service providers/ educational/ health institutions/ market associations/
others employing urban migrants/ poor to provide accommodation in-block
andremit rental by deducting directly from their salary/ fees/ any kind of
remuneration, as feasible. These rental housing complexes may also be run
through partnership with Aggregators.
f. In-block allotment of ARHs on rent to tenants will be the responsibility of
Concessionaire through an appropriate and transparent mechanism. Use of
Aadhaar or any other Govt. approved identification document of tenants will
be mandatory for allotment.
g. After completion of contract period i.e. 25 years from the date of signing of
contract, Concessionaire will hand over the ARHs in functional and livable
condition (as it was during the initial rent) to SURAT URBAN
DEVELOPMENT AUTHORITY either for renewal of contract or by running
through SUDA on its own.
h. Concessionaire shall enter into an agreement as per Annex- with SURAT
URBAN DEVELOPMENT AUTHORITY to Repair, Retrofit, Develop, Maintain
and Operate the ARHs for 25 years from the date of signing of contract.
i. Concessionaire shall submit an annual Schedule of works in advance for
Operation and Maintenance of work related to Housing and Infrastructure
activities of ARHs.
j. The flowchart showing steps for implementation of ARHs is as under:
Utilizing Existing Government Funded Vacant Houses
Creation of Inventory of vacant
Projects/ Houses by
States/UTs/ULBs
Project wise estimation for
repair/retrofit, infrastructure
development by States/UTs/ULBs
Fixation of affordable rent through
Local Survey for State/UTs/ULBs
Issuance of Request for
Proposal (RFP) by ULB
Concessionaire based Selection of
on highest positive Concessionaire with
premium lowest negative premium
Repair/Retrofit & Gap filling of SLSMC Approval& presentation to
Infrastructure by CSMC for information and record
Operation and Maintenance by
Listing of Project by State as
Concessionaire for 25 years &
ARH for providing incentives
to Concessionaire
Handover the project to
State/UT/ULB after contract State/UT/ULB to utilize funds
Projects details to be already released under JnNURM/
entered on ARH Website RAY projects including their
corresponding share as VGF.
States/ UTs to bear additional VGF, if
ULB to restart next cycle like
earlier or operate the complexes Repair /Retrofit & Gap filling of
on their own Infrastructure by Concessionaire
H. Incentives/ Benefits to the Concessionaire
a) Concessionaire shall be eligible for following incentives through
Government of India:
i. Exemption of Income Tax on any profits and gains derived from operation of
ARHs on similar lines as that of ‘Affordable Housing’ under section 80-IBA of
Income Tax Act,
ii. Exemption of GST on any profits and gains derived from operation of ARHs,
at par with rental services of residential premises, vide Notification number
12 of 2017- Central Tax (Rate) dated 28th June
iii. Project finance/loan at lower interest rate through concessional window
under Affordable Housing Fund (AHF) by Housing Finance Companies
(HFCs) and Priority Sector Lending (PSL) by Commercials Banks, upon
inclusion of ARHs in Harmonized Master List (HML) on the same lines of
‘Affordable Housing’.
b) Additionally, Concessionaire shall receive following benefits through
States/UTs/ULBs/Parastatals:
i. Approval of design/ drawings and other statutory approvals within 30 days
through single window system, after which proposed project will be
considered as deemed approved for construction.
ii. Necessary trunk infrastructure facilities like road, sanitation services, water,
sewerage/septage, drainage, electricity etc. up to project site without any
additional cost to Concessionaire.
iii. Municipal services such as water supply, electricity, house/ property tax,
sewerage/ septage charge etc. for operation of ARHs will be levied at par with
residential projects.
I. Requirement of Professionals:
a. Illustrative lists of professionalsto be deployed by the Concessionaire at the
project site during the construction (repair/retrofit/development) period are
detailed below. ULB may revise the details as per requirement.
Sl. Key Experience Required Required
No. Professionals man
1. Manager Over 7 to 10 years of working experience in
construction of residential /commercial/
institutional building / Infrastructure
2. MEP 05 to 07 years of working experience as
Engineer Mechanical Electrical and Plumbing (MEP)
3. Civil Engineer 03 to 05 years of working experience in
residential/commercial/institutional
building/Infrastructure Management.
b. The Concessionaire shall submit a certificate of employment of the technical
representative(s)
c. Concessionaire shall place a team for O&M of ARHs for the contract period
with following key professionals with required experience.
Sl. Key Min. Qualifications and Experience Required
No. Professionals man
1. ARH Manager Over 07 years in leading/ supporting/building/
Infrastructure Management.
Preference will be given to persons with experience
of leading in monitoring and implementation of
large infrastructure projects funded by the
public/private agency.
2. Account Over 03 years’ experience of working in
Officer accounting/ financial management. Preference
will be given to those having experience in
accounting package (like Tally, Quickbooks etc.).
3. Electrician 10th Pass with diploma in electro-technical
services/ITI in electrical with at least 03 years of
working experience.
4. Civil Engineer 03 to 05 years of working experience in
residential/commercial/institutional
building/Infrastructure Management.
5. Plumbers 10th pass with diploma or ITI in plumbing services.
With at least 03 years of working experience.
6. Security Staff Based on requirement 06 (At
Note: The technical manpower required stated above are indicative only, State/UT/ULB may like to
revise as per the requirement of the project before issuance of RFP and above indicated manpower will
be deployed by Concessionaire after start of Operation & Maintenance of ARH project.
1. Technical Evaluation Criteria
The details submitted by the Agencies will be evaluated in the following manner: -
1.1 After opening of Technical bids, a test of responsiveness will be carried out.
Only those bids, which aresubmittedwith the required documents/details,
as per stipulated time, will be considered responsive for further evaluation.
1.2 In the next stage, Agency’s eligibility for the project will be determined on
the basis of initial criteria prescribed in the RFP in respect of experience of
similar work experience, eligibility, solvency and financial strength etc.
.3Agencies qualifying the initial criteria as mentioned above, will be further
evaluated as per the criteria mentioned below by scoring method on the
basis of details furnished by the Agencies (s)-
Sl. Attributes Maximum Evaluation Criteria
1 Financial Strength 30 Marks
a Average annual turnover 20 Marks i. 60% marks for minimum eligibility
criteria- 12 Marks
ii. 100% marks for twice the minimum
eligibility criteria- 20 Marks
In between (i) & (ii) - on pro-rata basis
b Solvency 10 Marks i. 60% marks for minimum eligibility
criteria- 06 Marks
ii. 100% marks for twice the minimum
eligibility criteria- 10 Marks
In between (i) & (ii) - on pro-rata basis
2. Past Experience in 20 Marks (i) 60% marks for minimum eligibility
similar work criteria- 12 Marks
(ii) (ii) 100% marks for twice the minimum
eligibility criteria or more - 20 Marks
In between (i) & (ii) - on pro-rata basis
3 Previous Experience 35 Marks
a No of years of 15 Marks i. Operation & Maintenance of one
operation similar work for minimum 5 years–
ii. Operation & Maintenance of one
similar work for minimum 5 years
and other similar works for a total
minimum of 10 or more years–
In between (i) & (ii) - on pro-rata basis
b Performance of similar 10 marks
Parameter Calculation Score Maximum
for points Marks
(i) Without levy of compensation 10 7.5 5
(ii) With levy of compensation 10 2.5 0
(iii) Levy of compensation not
TOR = AT/ST, where AT =Actual Time; ST= Stipulated Time.
Note: Marks for value in between the stages indicated above is to be determined
by straight line variation basis.
c Performance of works ( overall Quality): Maximum 10 Marks
(i) Outstanding 10 Marks
(ii) Very Good 07 Marks
(iii) Good 05 Marks
(iv) Poor 0 Marks
4 Assessment in terms of Work Plan and Methodology for Project
Implementation, Operation and Maintenance consulting capabilities:
a Work Plan and Methodology for
project implementation
b Technical and operating staffs,
existing consultation partners
c Capacity of Operation and
Maintenance of projects
Grand Total 100 Marks
Grand Total 100 Marks
1.4 To become eligible for shortlisting and for opening the Financial Bid, the
Bidder must secure at least 50% (Fifty percent) marks in each category
and 60% (Sixty percent) marks in aggregate.
2. Financial Evaluation Criteria
Bidder who shall quote the most competitive financial bid (in terms of highest
positive premium in the form of revenue share to SUDA), will be considered for
award of work. In case of negative premium, bidder who quotes lowest
requirement of Viability Gap Funding (VGF) from SUDA and offers maximum
revenue share to SUDA will be considered for award of work. However, Bidder
should not quote more than 20% of the total project cost as Viability Gap Funding
(VGF). In both situations, contract will be awarded to that Bidder who will offer
Highest Net Revenue Share to the SUDA.
a) VGF amount will be released by SUDA against the submission of Bank
Guarantee (BG) by Concessionaire as per payment terms. Interest on BG
amount will not be paid in this situation. The quoted rates shall remain
agency and fixed during the period of the contract.
b) Total quoted occupancy shall not be considered less than 80% of the total
vacant houses of the ARHs.
c) Concessionaire has to return the VGF amount within a period of 3 years
from the date of operation of ARHs along with applicable interest rates.
LETTER OF TRANSMITTAL
Having examined details given in the RFP for the above work, I/we hereby submit the
relevant information.
1. I/We hereby certify that all the statements made and information supplied in the
enclosed Forms A to ……. and accompanying statement are true and correct.
2. I/we have furnished all information and details necessary for eligibility and have
no further pertinent information to supply.
3. I/we submit the requisite certified solvency certificate and authorize the
……………….to approach the Bank issuing the solvency certificate to conagency
the correctness thereof. I/ We also authorize ………………………………to approach
individuals, Project Authority of State/UT Government, agencies and corporation
to verify our competence, work experience, and general reputation.
I/we submit the following certificates in support of our suitability, technical
knowledge and capability for having successfully completed the following works:
It is certified that the information given in the enclosed eligibility bid are correct. It
is also certified that I/We shall be liable to be debarred, disqualified/cancellation of
enlistment in case any information furnished by me/us found to be incorrect.
Date of submission
Seal of Agency&
FINANCIAL INFORMATION
Name of the agency ……………………………….:
I. Financial Analysis-Details to be furnished duly supported by figures in balance
sheet/profit & loss account for the last five years duly certified and audited by the
Chartered Accountants, as submitted by the applicant to the Income Tax
Department (Copies to be attached). If latest is not available due to COVID-19
unaudited balance sheet may be considered duly signed by Chartered Accountant.
In case, in special circumstances preceding 5 years’ financial statement may be
Sl. Particulars Indicative Financial Years
ii) Profit/ Loss
II. Financial arrangements for carrying out the proposed work.
III. Solvency Certificate from Bankers of Agency in the prescribed Form “B”
SIGNATURE OF AGENCY(S)
Signature of Chartered Accountant with Seal
FORM OF BANKERS’ SOLVENCY CERTIFICATE FROM A SCHEDULED BANK
This is to certify that to the best of our knowledge and information that Ms./ Shri
……………………………………… having marginally noted address, a customer of our
bank are/is respectable and can be treated as good for any engagement up to a limit
This certificate is issued without any guarantee or responsibility on the bank or any
of the officers.
(Signature) For the Bank
i. Bankers’ certificate should be on letter head of the Bank, addressed to Project
Authority of State Government ……………….
ii. In case of partnership agency, certificate should include names of all partners
as recorded with the Bank.
DETAILS OF ELIGIBLE SIMILAR NATURE OF WORKS COMPLETED IN LAST
SEVEN YEARS ENDING PREVIOUS DAY OF LAST DATE OF SUBMISSION OF
Name of the agency…………………………….
1. Name of work/project and location
2. Type of project: housing complexes, guest house, hotel/ hostels/any other
3. Size of project: no of rooms / houses/ dormitories/ guest rooms
4. Owner or sponsoring organization
5. Cost of work in Rs. in Lakh
6. No of Occupants
7. Date of commencement as per contract
8. Period of Operation and maintenance
9. Stipulated date of completion of repair/retrofitting/ repair/construction
10. Actual date of completion of repair/retrofitting / construction
11. *Litigation/arbitration cases pending/in progress with details
12. Name and Address (Postal & E-mail)/telephone number of officer to whom
reference may be made
13. Whether the work was done on back to back basis
Certified that the above list of works is complete and no work has been left out and
that the information given is correct to my/our knowledge and belief.
SIGNATURE OF AGENCY(S)
*indicate gross amount claimed and amount awarded by the Arbitrator
PERFORMANCE REPORT OF WORKS REFERRED IN FORM-C
1. Name of work/Project & Location
2. Client name and address
3. Agreement No.
4. Housing Complex/ Hostel/Guest House/any other
5. Size of project: No of Rooms / dormitories
6. Estimated Cost of repair/retrofit/ construction/
8. Date of Start of repair/ retrofitting/Construction /
9. Date of completion of repair/retrofit/Construction /
i) Stipulated Date of Completion
(as mentioned in work order)
ii) Actual Date of Completion
10. i) Whether case of levy of compensation for delay Yes/ No.
has been decided or not
ii) If decided, amount of compensation levied for
delayed completion, if any.
11. Period of Maintenance &operation
12. Details scope of work undertaken with regard to its
operation and Management
13. Performance Report
1) Overall Quality of Work Outstanding/Very
2) Financial Soundness Outstanding/Very
Good/ Good/Poor
3) Technical Proficiency Outstanding/Very
Good/ Good/Poor
4) Resourcefulness Outstanding/Very
Good/ Good/Poor
5) General Behavior Outstanding/Very
Good/ Good/ Poor
Dated: Competent Authority
Note: This certificate should be issued by the owner of the project. However, the quality
and performance shall be established by the committee constituted by Project
Authority of State/UT Government by conducting site visits to the selected project sites
as felt necessary.
STRUCTURE & ORGANIZATION
1. Name & Address of the Agency
2. Telephone No. /
Email id /Telex No./Fax No.
3. Legal status of the Agency (attach copies of original
document defining the legal status).
a) A Business Entity
b) A Proprietary Agency
c) A Agency in Partnership
d) A Limited Company or Corporation
e) Organization
f) Industrial Body
g) Associations
i) Central Govt. Organization
j) State Parastatals
4. Particulars of registration with various Government bodies (attach attested
ORGANIZATION/PLACE OF REGISTRATION REGISTRATION No.
5. Names and Titles of Directors & Officers with
designation to be concerned with this work.
6. Designation of individuals authorized to act for
the organization.
7. Has the Agency or any constituent partner in case
of partnership agency, ever abandoned the
awarded work before its completion? If so, give
name of the project and reasons for abandonment.
8. Details of supporting Staff to be employed
9. Has the Agency or any constituent partner in case
of partnership agency/limited company/ joint
venture, ever been convicted by the court of law?
If so, give details.
10. In which field of Civil Engineering Construction,
the Agency has specialization and interest?
11. Any other information considered necessary but
not included above.
In case of Consortium
a) The information above (1-6) should be provided for all the members of the
b) Information regarding role of each member should be provided as per table below:
Sl. No. Name of Member Role (specify whether lead
Member or other Member)
The following information shall also be provided for all Member of Consortium
S. No Criteria Yes No
1 Has the Applicant/ Constituent of the Consortium
been barred by [Central /State/UT] Government
or any entity controlled by it, from participating in
any project ( BOT or otherwise)
2 If the answer to 1 is yes , does the bar exist as on
date of application
3 Has the Applicant/ constituent of the Consortium
paid liquidated damages of more than 5% (five per
cent) of the contract value in a contract due to delay
or has been penalized due to any other reason in
relation to execution of a contract, in the last three
A statement by the Applicant and each of the Members of its Consortium (where
applicable) disclosing material non-performance or contractual non-compliance in
past projects, contractual disputes and litigation/ arbitration in the recent past are
given below (Attach extra sheets, ifnecessary):
Signature of Agency(s) with stamp
EMD RECEIPT FORMAT
Receipt of deposition of original Bank Guarantee as EMD
Receipt No…………*……………. /date………*……….
2. Amount of Earnest Money Deposit:
i) In the form of Bank Guarantee Rs………issued by……. …. Date…. (as per
3. Last date of submission of bid:
1. Name of Agency: …………………………….
2. Total EMD Deposited: …………………………………………………. #
3. Amount of EMD: …………………………………. #
i) In the form of Bank Guarantee Rs………issued by…….…. Date…. (as per
4. Date of submission of EMD………………………………….
Signature, Name and Designation of EMD receiving officer
(Along with Office stamp)
FORM OF EARNEST MONEY DEPOSIT (BANK GUARANTEE BOND)
WHEREAS, Agency.................. (Name of Agency) (Herein after called "the Agency")
has submitted his bid dated............. (Date) for the construction
of.............................................. (Name of work) (Herein after called "the bid")
KNOW ALL PEOPLE by these presents that we......................................... (Name of
bank) having our registered office at................................... (Herein after called "the
Bank") are bound unto ………. (name of office) in the sum of Rs. .........................
(Rs. in words .................................................) for which payment well and truly to be
made to the said ………... (Name of beneficiary), the Bank binds itself, his successors
and assigns by these presents.
SEALED with the Common Seal of the said Bank this................. Day of.................
2.... THE CONDITIONS of this obligation are:
(1) If after bid opening …………. of bid; the Agency withdraws, his bid during the
period of validity of bid (including extended validity of bid) specified in the Form
(2) If the Agency having been notified of the acceptance of his bid by the
(a) Fails or refuses to execute the Form of Agreement in accordance with the
Instructions to Bidder, if required;
(b) Fails or refuses to furnish the Performance Guarantee, in accordance with
the provisions of bid document and Instructions to Agency,
We undertake to pay to the either up to the above amount or part thereof upon receipt
of his first written demand, without the ………………… having to substantiates his
demand, provided that in his demand …………………...will note that the amount
claimed by him is due to him owing to the occurrence of one or any of the above
conditions, specifying the occurred condition or conditions.
This Guarantee will remain in force up to and including the date * after the deadline
for submission of bid as such deadline is stated in the Instructions to Agency or as it
may be extended by the ……………………………………, notice of which extension(s) to
the Bank is hereby waived. Any demand in respect of this Guarantee should reach
the Bank not later than the above date.
DATE ............. SIGNATURE OF THE BANK
WITNESS .................. SEAL
(SIGNATURE, NAME AND ADDRESS)
*Date to be worked out on the basis of validity period of 6 months from the last date
of uploading the bid.
(To be submitted by bidder on non-judicial stamp paper of Rs.300/(Rupees
Hundred only) duly attested by Notary Public)
I, the deponent above named do hereby solemnly afagency and declare as under:
1. That I am the Proprietor/Authorized signatory of M/s …………Having its Head
Office/Regd. Office at …………………
2. That the information/documents/Experience certificates submitted by
M/s……………along with the tender for ………… (Name of work as Per Above
Mentioned) To Project Authority are genuine and true and nothing has been
3. I shall have no objection in case Project authority verifies them from issuing
authority (ies). I shall also have no objection in providing the original copy of the
document(s), in case Project Authority demands so for verification.
4. I hereby conagency that in case, any document, information & / or certificate
submitted by me found to be incorrect / false / fabricated, Project Authority at its
discretion may disqualify / reject / terminate the bid/contract and also forfeit the
EMD / All dues.
5. I shall have no objection in case Project Authority verifies any or all Bank
Guarantee(s) under any of the clause(s) of Contract including those issued towards
EMD and Performance Guarantee from the Zonal / Branch office of issuing Bank
and I/We shall have no right or claim on my submitted EMD before Project
Authority receives said verification.
6. That the Bank Guarantee issued against the EMD issued by (name and address of
the Bank) is genuine and if found at any stage to be incorrect / false / fabricated,
Project Authority shall reject my bid, cancel pre-qualification and debar me from
participating in any future tender for three years.
7. I hereby conagency that our agency /company is not blacklisted/ barred /banned
from tendering by Project Authority/ Central Govt./ State Govt./ UT/ ULB/ PSUs.
If this information is found incorrect, Project Authority at its discretion may
disqualify / reject / terminate the bid/contract.
8. The person who has signed the tender documents is our authorized representative.
The Company is responsible for all of his acts and omissions in the tender.
I..............the Proprietor / Authorized signatory of M/s................. do hereby
conagency that the contents of the above Affidavit are true to my knowledge and
nothing has been concealed there from.................... and that no part of it is false.
Verified at ...........this.................day of.........
ATTESTED BY (NOTARY PUBLIC)
GST Registration Details of Agency
Sl.No. Particulars Details
2. Address (As per registration with GST)
5. Region/State (Complete State Name)
6. Permanent Account Number
GSTIN ID/Provisional ID No.:
(copy of Acknowledgement required)
8. Type of Business (As per registration with
9. Service Accounting Code/HSN Code:
10. Contact Person
11. Phone Number and Mobile Number
13. Compliance Rating (if updated by GSTN)
URBAN LOCAL BODY/ STATE/UT GOVERNMENT
Contract for Works
a) To be uploaded up to……………on website: www…………
b) To be opened in the presence of agencies who may be present in the office
I/We have read and examined the notice inviting bid, including all documents and
amendments up to the last date of submission of bids, clauses of contract, special
conditions, bill of quantities & other documents and rules referred to in the conditions
of contract and all other contents in the bid document for the work.
I/We hereby bid for the execution of the work specified for Project Authority of
State/UT Government within the time specified in ……... viz., schedule of quantities
and in accordance in all respect with the specifications, designs, drawing and
instructions and conditions of contract given in this document.
We agree to keep the bid open for one hundred twenty (120) days from the date of
opening of technical bid and not to make any modification in its terms and conditions.
A copy of receipt of deposition of earnest money Rs…... Lakh in receipt Treasury
Challan/ Deposit at call Receipt of scheduled bank/Fixed Deposit receipt of
scheduled bank/Demand Draft or pay order or Banker’s cheque of scheduled
bank/bank guarantee issued by a scheduled bank is scanned and uploaded. If I/We,
fail furnish to the prescribed performance guarantee within prescribed period, I/We
agree that the said President of India or his successors, in office shall without
prejudice to any other right or remedy, be at liberty to forfeit the said Earnest Money
absolutely. Further, if I/We fail to commence work as specified, I/We agree that
President of India or the successors in office shall without prejudice to any other right
or remedy available in law, be at liberty to forfeit the said performance guarantee
absolutely, the said performance guarantee shall be a guarantee to execute all the
works referred to in the bid documents upon the terms and conditions contained or
referred to those in excess of that limit at the rates to be determined in accordance
with the provision contained in RFP.
Further, I/We agree that in case of forfeiture of Earnest Money or Performance
Guarantee as aforesaid, I/We shall be debarred for participation in the re-bidding
process of the work.
I/we undertake and conagency that eligible similar work(s) has/have not been got
executed through another agency on back to back basis. Further that, if such a
violation comes to the notice of Department, then I/we shall be debarred for bidding
in Project Authority of State Government in future forever. Also, if such a violation
comes to the notice of Department before date of start of work, the Competent
Authority shall be free to forfeit the entire amount of Earnest Money
Deposited/Performance Guarantee.
I/ We hereby declare that I/ We shall treat the bid documents drawings and other
records connected with the work as secret/ confidential documents and shall not
communicate information/ derived there from to any person other than a person to
whom I/ We am/ are authorized to communicate the same or use the information in
any manner prejudicial to the safety of the State/UT.
Signature of Agency**
Address: ** Postal Address **
[** to be filled by Agency]
SECTION - 04: FINANCIAL BID (Standard Forms)
FINANCIAL PROPOSAL SUBMISSION FORM
[Location, Date]
[Name and address of State Government of …………… ]
We, the undersigned, offer to provide the services for Repair/Retrofit, Develop,
Operate & Transfer (RDOT) by converting existing Government funded vacant houses
into Affordable Rental Housing es (ARHs) for a period of 25 years in ………………..
(City Name and project location address) for State/UT Government of
…………………. (Name of State/UT) in accordance with your Request for Proposal
dated …………. 2020 and our Technical Proposal. Our attached Financial Proposal is
for the sum of [Insert amount(s) in words and figures1]. This amount is inclusive of
the applicable taxes. We hereby confirm that the financial proposal is unconditional,
and we acknowledge that any condition attached to financial proposal shall result in
reject of our financial proposal. If the project is awarded to us, we agree to make the
following payments to State/UT Govt. of …………... (State/UT Name) as per the terms
given in the Request for Proposal (RFP) Document & Concession Agreement.
Our Financial Proposal shall be binding upon us up to expiration of the validity
period of the Proposal, i.e. before the date indicated in clause 7 of the Section -1 Data
Yours sincerely,
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Agency:
NAME OF WORK: Requestfor Proposal for Selection of Concessionaire for Repair/Retrofit, Develop, Operate & Transfer (RDOT) by
converting existing 81 unallotted vacant houses Under Mukhy Mantri Awas Yojana (MMGY) into Affordable Rental Housing es
(ARHs) for a period of 25 years by Surat Urban Development Authority. (Phase-II)
Name of Agency:…………………………..
A. Construction Phase
Indicator No. Occupancy Per unit Cost Total Amount Rent Cost Total Net Revenue
s of ratio per of Investment in Required per of Rental Income Sharing
unit year Retrofitting (Rs. in crore) as VGF month O&M Income with ULB
Unit) month years (Rs.
Total in crore)
B. Operation & Maintenance (O&M) for 25 years
a) Model Format in Excel is available at ARH website i.ewww.ARH.mohua.gov.in.
b) Figure mentioned in above table is illustrative and remaining columns shall be filled by the Bidders.
We are submitting this bid after taking into consideration all the terms and conditions stated in the RFP document, and after
careful assessment of the site, all risks and contingencies and all other conditions that may affect the financial proposal.
Yours sincerely,
Authorized Signature [In full and initials]:
Name and Title of Signatory:
Name of Agency:
ACCEPTANCE OF BID
The above bid (as modified by you as provided in the letters mentioned hereunder)
is accepted by me for an on behalf of Project Authority of State Government for a
The letters referred to below shall form part of this contract agreement: -
For & on behalf of Project Authority of State Government
Signature ………………………………………
Designation …………………………………...
Sl. No. Description Values/Description to be
Applicable for Relevant Clause(s)
1. Name of Work Selection of Concessionaire for
Repair/Retrofit, Develop, Operate &
Transfer (RDOT) by converting existing
81 unallotted vacant houses Under
Mukhya Mantri Awas Yojana (MMGY)
into Affordable Rental Housing es
(ARHs) for a period of 25 years by
Surat Urban Development
Authority.(Phase-II)
2. Client/Owner Surat Urban Development Authority
3. Type of Bid -
4. Earnest Money Deposit Rs 1,56,300.00 (One Lakh Fifty-Six
Thousand Three Hundred Rupees
and Zero Paisa Only)
5. Estimated Cost Rs 52,10,000.00 (Rupees Fifty Two
Lakh Ten Thousand Rupees And Zero
6. Time allowed for Completion of Work Within 12 Months from the date of
handing over the site and approvals.
7. Performance Guarantee 10% of contract value
8. Security Deposit / Retention Money 5.00% (Five Percent Only) of the
contract amount.
9. Time allowed for starting the work The date of start of contract shall be
15 days from the date of handing over
the site and approvals.
10. Defect Liability Period 5 Years after issuance of date of
Completion Certificate by SUDA
15. Technical representatives required As per Appendix-IV
to be engaged at site
Performa for JOINT VENTURE AGREEMENT (JVA)
JOINT VENTURE AGREEMENT (ON NON-JUDICIAL STAMP PAPER OF
APPROPRIATE VALUE)
JOINT VENTURE AGREEMENT BETWEEN M/S …… AND M/S …….. FOR
SUCCESSFUL PERFORMANCE OF THE CONTRACT FOR …… (INSERT NAME OF
CONTRACT, BRIEF DESCRIPTION OF WORKS AND NAME OF CLIENT)
This Joint Venture Agreement executed on this …………. day of ………… two
thousand and ……………… between M/s………………. …… a Company
incorporated under the law of ………………. And having its Registered Office at
………. (Member-1 having more than 51% of share interest in the JV,
Herein after called the “Lead member” Which expression shall include its
successors, administrators, executors and permitted assigns) and M/s
…………………. a Company incorporated under the law of ………………… and
having its Registered Office at…………………. (hereinafter called the “Member-2”
which expression shall include its successor, administrators Executors and
permitted assigns) for the purpose of submitting a bid and entering into a Contract
(in case of award) against Bid Document No…………………………………
……..invited by PROJECT
The Bidding Documents stipulates that the Agencyfor participation in the
Selection Process may be a single entity or a Joint Venture (JV) of two entities.
AND WHERAS the bid is being submitted to the Project Authority on behalf of the
JV in accordance with the requirements of the Joint Venture criteria as stipulated
in the Bid documents. NOW THEREFORE, THIS DEED WITNESSETH AS UNDER:
1. That All the responsibilities and obligations of each of the Members delineated
in this agreement are expressly understood and agreed between the Members. The
share of Lead Member shall be ………% and share of other Member shall be
…………% in the JV.
2. That in consideration of the Award of Contract by Project Authority to the
Member-1 on behalf of JV, we the members to the JVA do hereby agree that
Member-1 shall act as lead member of the JV. The lead member is authorized to
deal with the bid, make all correspondence with Project Authority and further to
sign the agreement, enter into contract and similar such actions in respect of the
3. The lead member which shall represent the JV in all the dealings with Project
Authority shall be solely and severally responsible for performance of the entire
contract for and on behalf of any or both the members of the JV.
4. JVA shall be valid during the entire currency of the contract including the
period of extension, if any. Both the members of the JV shall remain associated
with the project till completion of the project. There shall be significant technical
contribution of both the members for the project. However, after completion of the
project, lead member shall be solely responsible for all responsibilities and
liabilities of JV.
5. Once the bid is submitted, the JVA shall not be modified/altered/terminated
during the validity of the bid. In case any member of the JV fails to observe
/comply with this stipulation, the full Earnest Money Deposit (EMD) shall be
liable to be forfeited. Similarly, after the contract is awarded, the constitution of
JV shall not be allowed to be altered during the currency of contract. Failure to
observe this stipulation shall be deemed to be the breach of contract with all
contractual consequences.
6. No member of the JV shall have the right to assign or transfer the interest right
or liability in respect of contract without the written consent of the other member
and that of Project Authority.
7. In case of any breach of this Contract committed by any of the Members of the
JVA, both the Members do hereby undertake, declare and Conagency that both
the members shall be solely and severally responsible for Performance of the
works in accordance with the terms and conditions of the NIT, for the work of
_______________________________________Bid Document and/or Contract and
undertake to carry out all the obligations and responsibilities under this JVA.
8. If the owner sustains any loss or damage on account of any breach of the
contract, the lead member of JV undertakes to pay such loss/damages, caused
to the Project Authority on its written demand without any demur, reservation,
contest or protest in any manner whatsoever. This is without prejudice to any
rights of the Project Authority against the JV/lead member under the contract
and/or guarantees.
9. We agree that this Agreement shall be without any prejudice to the various
liabilities of the JV Members including the performance security as well as other
obligations of Joint Venture members in terms of the contract.
10. The JV members will be fully governed by the terms and conditions of the
contract and shall be responsible for the quality of all the works and timely
execution thereof to meet the completion schedule under the contract.
11. This Agreement shall be construed and interpreted in accordance with the
Laws of India and the respective courts of India shall have exclusive jurisdiction
to adjudicate upon the disputes between the parties.
12. We, the JV members agree that this Agreement shall be irrevocable and shall
form an integral part of the Contract. We further agree that this agreement shall
continue to be enforceable till the successful completion of contract and till the
Project Authority discharges it.
13. On award of contract, a single Performance Bank Guarantee shall be
submitted by the lead member on behalf of JV as per bid conditions.
14. This Agreement shall not be construed as establishing or giving effect to any
legal entity such as, a company, a partnership, etc. It shall relate solely towards
Project Authority/the Project Authority for submission of Bid/Bid and related
execution of works to be performed pursuant to the contract and shall not extend
to any other activities.
15. That this Agreement shall be operative from the effective date of the contract.
IN WITNESS WHEREOF, the JV members through their authorized
Representatives have executed these presents and affixed common seal of their
respective companies, on the day, month and year first mentioned above.
For M/s ………… (JV - Lead Member)
For M/s ………… (JV - Member-2)
ESTABLISHING SITE LABORATORY AND TESTING OF MATERIALS
Equipments for conducting necessary tests shall be provided and installed at site
in the well-furnished site laboratory by the agency at its own cost to establish that
the work is being done as per contract specifications and standards.
A SUGGESTIVE LIST OF PLANT AND EQUIPMENT AT SITE
to be provided by the Agency
The plant and equipment as required for repair/ retrofit/ construction to be
provided by Agencyhere.
Section 05 - Design & Drawings and Conditions & Specifications of Civil and
1. General Conditions for Civil Works
1.1 The work in general shall be carried out in accordance with the CPWD
Specifications Agency(s) shall provide permanent bench marks, flag tops
and other reference points for the proper execution of work and these shall
be preserved till the end of the work. All such reference points shall be in
relation to the levels and locations, given in the Architectural and plumbing
drawings. On completion of work, the Agency(s) shall submit four prints of
“as built” drawings to the Competent Authority.
1.2 The Agency(s) should engage approved, licensed plumbers for the work and
get the materials (fixtures/fittings) tested, by the ULB wherever required.
The Agency(s) shall submit for the approval of the Competent Authority, the
name of the plumbing Agency proposed to be engaged by him.
1.3 The Agency shall give performance test of the entire installation(s) as per
the specifications in the presence of the Competent Authority or his
authorized representative before the work is finally accepted.
1.4 The work shall be carried out in accordance with the Architectural drawings
and structural drawings approved by the Competent Authority.
1.5 Before commencement of any item of work the Concessionaire shall
correlate all the relevant architectural and structural drawings, and
specifications etc. and satisfy him that the information available is complete
and unambiguous. The Concessionaire alone shall be responsible for any
loss or damage occurring by the commencement of work he works of
services will be executed simultaneously.
1.6 If the work is carried out in more than one shift or during night, the Agency
must take permission from the police authorities etc. The Agency shall be
responsible for the watch and ward/guard of the buildings safety, fittings
and fixtures provided by him against pilferage and breakage during the
period of installations and thereafter till the building is physically handed
over to the department. Sample of building materials, fittings and other
articles required for execution of work shall be got approved from the
Competent Authority before use in the work. The quality of samples brought
by the agency shall be judged by standards laid down in the relevant
CPWD/BIS specifications. All materials and articles brought by the agency
to the site for use shall conform to the samples approved by the Competent
Authority which shall be preserved till the completion of the work.
1.7 BIS marked materials except otherwise specified shall be subjected to
quality test at the discretion of the Competent Authority besides testing of
other materials as per the specifications described for the item/material.
Wherever BIS marked materials are brought to the site of work, the agency
shall, if required, by the Competent Authority, furnish manufacturer’s test
certificate or test certificate from approved testing laboratory to establish
that the material/procured by the agency for incorporation in the work
satisfies the provisions of specifications/BIS codes relevant to the material
and/or the work done.
1.8 The Concessionaire shall procure the required materials in advance so that
there is sufficient time to testing of the materials and clearance of the same
before use in the work. The Concessionaire shall provide at his own cost
suitable weighing and measuring arrangements at site for checking the
weight/dimensions as may be necessary for execution of work.
1.9 Regarding testing of civil & electrical materials, the testing of materials shall
be conducted in Govt. Laboratory/Govt. colleges/IITs/NITs or from the
laboratory approved by Competent Authority, as required. The charges of
testing of materials in approved laboratory shall be borne by the agency.
1.10 Agency shall submit minimum “Quality Assurance” plan within 45 days
after award of work which shall be consisting of:
1.10.1Lot size, number of required tests and frequency of testing. While
deciding these criteria CPWD specifications &provisions of BIS
Code and standard practices may be referred. Volume of work,
practical difficulties and site conditions etc. may also be kept in
view. The lot size, number of tests and frequencies of testing can
be altered or modified by the Competent Authority from the
prescribed limits.
1.10.2 Should clearly indicate the machinery and other Tool & plants
required to be deployed at site by the Receipt of Material, testing of
the same &maintenance of Register of Tests.
1.10.3All the registers of tests carried out at construction site or in
outside laboratories shall be maintained by the Concessionaire,
which may be inspected by Competent Authority or his/her
designee at any point of time.
1.10.4 All the test in field lab setup at construction site shall be carried
out by the Quality control team to be engaged by the agency which
can be witnessed by Competent Authority or his/her design. All the
entries in the registers will be made by the designated Engineering
Staff of the agency.
1.10.5Agency shall be responsible for safe custody of all the test registers.
1.15 Method Statement
1.15.1 The Agency shall submit a 'Methods statement' for each important
activity for the approval of the Competent Authority soon after the
award of work to him. The 'Methods statement' is a statement by
which the construction procedures for any activity of construction are
formulated and stated in chronological order. The 'Methods
statement', should have a description of the item with elaborate
procedures in steps to implement the same, the specifications of the
materials involved, their testing and acceptance criteria, equipment
to be used, Precautions to be taken, steps of measurement, etc.
Further ULB has the right to modify or change the ‘Method statement’
as per theirown requirement and need of the Project at any stage of
1.16 Conditions for environment protection
1.16.1 The Agency shall not store/dump construction material or debris on
the metal road.
1.16.2 The Agency shall get prior approval from Competent Authority for the
area where the construction material or debris can be stored beyond
the metal road. This area shall not cause any obstruction to the free
flow of traffic/inconvenience to the pedestrians. It should be ensured
by the agency that no accidents occur because such permissible
1.16.3 The Agency shall ensure that all the trucks or vehicles of any kind
which are used for construction purposes/or are carrying
construction material like material like cement, sand and other allied
material are fully covered. The agency shall take every necessary
precaution that the vehicles are properly cleaned and dust free to
ensure that enroute their destination, the dust, sand or any other
particles are not released in air/contaminate air.
1.16.4 The Agency shall provide mask to every worker working on the
construction site and involved in loading, unloading and carriage of
construction material and construction debris to prevent inhalation
of dust particles.
1.16.5 The Agency shall comply all the preventive and protective
environmental steps as stated in the MoEF&CC guidelines 2010 and/
or any other guidelines issued later on.
1.16.6 The Agency shall carry out on- road-inspection for black smoke
generating machinery. The agency shall use cleaner fuel.
1.16.7 The Agency shall ensure that all DG set comply emission norms
notified by MoEF&CC.
1.16.8 The Agency shall use vehicles having pollution under control
certificate. The emissions can be reduced by a large extent by
reducing the speed of a vehicle to 20Kmph. Speed bumps shall be
used to ensure speed reduction. In case where reduction speeds
cannot effectively reduce fugitive dust, the agency shall divert traffic
to nearby paved areas.
1.16.9 The Agency shall ensure that the construction material is covered by
tarpaulin. The Agency shall take all other precaution to ensure that
no dust particles are permitted to pollute air quality because of such
1.16.10 The paving of the path for plying of vehicles carrying construction
material is more permanent solution to dust control and suitable for
longer duration projects.
1.16.11 It is mandatory to use of wet jet in grinding and stone cutting.
1.16.12 The Agency shall take appropriate protection measures like raising
wind breakers of appropriate height on all sides of the plot/area using
CGI sheets or plastic and / or other similar material to ensure that
no construction material dust fly outside the plot area.
1.16.13 Any violation of orders of MoEF&CC including guidelines of State
Government, SPCB or any officer of any department shall lead to
stoppage of work for which Agency shall be responsible and no
hindrance shall be accounted in this regard.
2. Specifications for Civil Works
2.1 The broad specifications for Repair/Retrofitting of Dwelling Unit including
infrastructure of JnNURM& RAY projects are as per RFP and need to be followed
wherever applicable. As regards material cement, steel reinforcement, design mix
concrete from batching plant, RMC, water proofing, etc. and any other required
material shall be as per CPWD specifications.
3. Approved Makes
The following specification/brands names of materials to be used as listed below
wherever required or equivalent or as per the requirement of State/ULB. However,
wherever possible only approved Makes to be used. The efforts should be made by
the agency to use indigenous products. The Agency should also consider the
availability of spares parts/components for maintenance purposes while proposing
any brand/manufacturer. The materials of any other brand/manufacturer may be
proposed for use by the agency in case the brands specified below are not available
in the market and/or agency intends to use some other brand better than the brands
mentioned in this list. The alternate brand can be used only after the approval of
Competent Authority.
Note: The list given below is suggestive makes of materials and components that can
be used in RDOT model. However, State/UT Government may finalize their own list
based on availability and requirement.
Sl. Materials Approved make
For Civil Works
1. PPC / OPC Cement ACC / ULTRATECH / AMBUJA / JK
2. White Cement J.K. WHITE / BIRLA WHITE /
3. Reinforcement Steel TATA / SAIL / JINDAL STEEL / RINL
4. Structural steel sections SAIL / TATA STEEL Ltd. /RINL AND
JINDAL STEEL & POWER Ltd
5. AAC block BUILTECH / MAGICRETE BUILDING
SOLUTION / AEROCON/INDO BHUTAN
CONSTRUCTION SOLUTION
6. AAC Block Adhesive ULTRATECH / FERROUSCRETE / BAL
7. Polymer Modified BAL ENDURA / WEBBER / MYK
Cementitious Grout LATICRETE
8. Epoxy mortar FOSROC / SIKA / CICO / LATICRETE
9. Flush doors GREEN / DURO / MERINO / MAYUR /
10. UPVC windows/ doors / ENCRAFT / ALUPLAST / REHAU /
ventilators DUROPLAST
11. Wooden / metal / glaze- fire NAVAIR / SUKRI / PROMAT / KUTTY
rated door shutters /BHAWANI / PACIFIC
12. Hinges & brassware SHALIMAR/ INDO-BRASS / AMARBHOY
DOSSAJI / EARL BIHARI /
13. All types of glass AIS / MODIGUARD / PILKINGTON /
GLAVERBEL / SAINT GOBBIN
14. Fire-rated glass (two-hour GLAVERBEL / SAINT GOBBIN /
fire rating) transparent clear PYROGUARD / SHOTT
15. All hardware and fittings for DORMA / HAFELE / GEZEI / KICH /
all types of glazing / doors / GODREJ / ASSA-ABLOY
16. Adhesives ANCHOR / DUNLOP / PIDILITE-FEVICOL
17. Stainless steel door handles DORMA / HAFELE / GEZE / GODREJ /
/ locks and fittings KICH / IPSA / ASSA-ABLOY
18. SS mesh GKD / WMW
19. Commercial ply / board DURO / CENTURY / ARCHID / DURIAN
20. Hardware accessories for INDERSOLL ROND / DORMA/ GEZE /
fire doors / panic bar / HAFELE / ASSA-ABLOY / KICH
panic trim / door closer /
hinges / mortise lock
21. Vitreous China Ware HINDWARE / PARRYWARE / CERA /
JOHNSON / KEROVIT
22. RCC pipes PRAGATI / LAKSHMI / SOOD & SOOD /
23. UPVC / CPVC pipes & SUPREME / PRINCE / ASTRAL /
fittings FINOLEX / SURYA ROSHNI / ASHIRWAD
24. Stainless steel sinks NEELKANTH / NIRALI / CERA
25. Spun cast iron pipes & JAISWAL NECO/ RIF / SKF / BIC
fittings (is:3989)
26. Stoneware pipes and gully PERFECT / BURN / ANAND / PARRY
27. Gunmetal valves (full way ZOLOTO / CASTLE/ KARTAR
28. CI double flanged sluice KIRLOSKAR / IVC / SONDHI /
29. CI manhole frame & covers NECO / RIF / SKF / BIC
30. sanitary CP fittings & ORIENTAL SERIES OF MARC OR
accessories EQUIVALENT SERIES OF JAQUAR /
PARRYWARE / GROHE / KOHLER
31. Floor traps JAYNA / CHILLY / NIRALI
32. PVC water tank SINTEX / POLYCON / SPL.
33. Ceramic tiles / H & R JOHNSON / SOMANY / KAJARIA
Vitrified Tiles / ASIAN (AGL)
34. Synthetic enamel paint / 1st QUALITY PRODUCTS OF: ASIAN /
primer / distemper / BERGER / ICI (DULUX) / NEROLAC
exterior decorative paint
35. Wall putty / course putty 1st QUALITY PRODUCTS OF: BIRLA
WHITE / J.K WHITE / FERROUS CRETE
36. Tile adhesive / epoxy grouts FERROUS CRETE / BALLL ENDURA /
PIDILITE / LATI CRETE
37. Pavers / grass pavers / kerb UNISTONE / ULTRA / HINDUSTAN /
38. Building Signage HINDUSTAN SIGNAGE PVT.LTD / PR
GRAPHICS / MOTIVATTE SOLUTION /
GALAXY SIGNAGE, SIGNSUTRA
For Electrical Works
1. FRLS PVC insulated copper L&T / HAVEL’S / POLYCAB / FINOLEX /
wire /Power cable / XLPE SKY TONE.
Cable / Telephone cable
2. Co-axial TV cable L&T / HAVEL’S / POLYCAB / FINOLEX /
3. Steel Conduit RM CON / AKG / BEC ISI MARKED.
4. PVC Conduit AKG / POLYCAB / PRINCE ISI MARKED.
5. L. T. Panel / Meter Board ADLECMUNDKA / ASSOCIATED
SWITCHGEARS AND PROJECT LTD. /
SUDHIR GENSET LTD. / CONTROL AND
SWITCHGEARS PVT. LTD / KEPL
6. MCB/MCB DB, prewired LEGRAND / SIEMENS / L&T / ABB /
MCB DB and sheet steel SCHNEIDER
Metal enclosed industrial
socket, plug top and
7. Modular type LEGRAND (MYLINC / HAVEL’S
switch/Socket, Telephone (PICCADILLY) / HONEYWELL (MIDAS)
socket, cable TV Antenna /NORTH WEST (NOVA)
socket, Electronic fan
regulator and GI Boxes
8. LED fitting PHILIPS / CROMPTON / WIPRO / GE /
ZUMPOBEL / TRILUX
9. Ceiling Fan / Exhaust fan CROMPTON GREAVES / ALMONARD /
HAVELLS / USHA.
10. Octagonal steel pole BAJAJ/ TWINKLE / VALMART
11. Air Circuit Breaker / MCCB. L&T-U POWER / SIEMENS-3WL / ABB-
EMAX / SCHNEIDER-MASTERPACT-NW
12. Fire Extinguishers SAFEX/ MINIMEX / SUPEREX /
13. Diesel operated Power CUMMINS INDIA / CATERPILLAR /
Generating Engine PERKINS / KOEL GREEN
14. Alternator STAMFORD / LEROY SOMER /
CATERPILLAR / KOEL GREEN
15. LIFTS 1. M/S OTIS
3. M/S MITSUBISHI
4. M/S SCHINDLER
5. M/S JOHNSON LIFTS PVT. LTD.
16. Copper Conductor Control BONTON / LAPP CABLE / HAVELLS /
Cable RR KABEL / L&T / RAJNIGANDHA
17. Communication Cable / LAPP CABLE / FUSION POLYMER /
Signal Cable BELDON
18. Fire / Sprinkler Main Pump MATHER & PLATT INDIA LIMITED /
/ Jockey Pump GRUNDFOS / KIRLOSKAR / KSB
19. Diesel Engine CUMMINS / KIRLOSKAR / CATEPILLAR
20. Motor ABB/ SIEMENS/ KIRLOSKAR /
CROMPTON GREAVES
21. Anti Vibration Mounting KANWAL INDUSTRIAL CORPORATION/
RESISTOFLEX / EWREN
22. Starter L&T/ SIEMENS / CROMPTON/ GE / ABB
23. Addressable Multi criteria NOTIFIER / SIEMENS / BOSCH /
Smoke Detectors With base EDWARD.
/ Addressable Duct Type
Smoke Detectors With
base/ Fault Isolator with
base/ Addressable Heat
Detectors with base/
Addressable Manual Call
points / Addressable
Control Module /
Addressable Monitor
Module / Sounder/ Hooter
cum Strobe/ Fire Alarm
Control Panel/ PA System
Panel/ Telephone Jack /
Hand Set/ Software/
24. Fireman Axe/ Installation SAFEX/ PADMINI / GETECH
25. 2-way/4-way FBC SAFEX/ NEWAGE (MUMBAI) / GETECH
26. Window Sprinkler TYCO / HD
27. Deluge Valve SAFEX/ TYCO / HD
28. Air release valve SUPEREX/ GETECH / NEWAGE / SAFEX
a. Internal Roads: The internal roads feeding the houses will be of 100 mm
thick RCC of not less than M25 grade over a base course of PCC not less
than M7.5 grade (100mm thick).
b. Peripheral Roads and pathways. “Providing and laying factory made
chamfered edge Rubber Moulded concrete colored paver blocks of required
strength, thickness & size/shape, made by table vibratory method, to attain
superior smooth finish using PU or equivalent moulds, laid in required mix
of colour& pattern over 50mm thick compacted bed of coarse sand,
compacting and proper embedding / laying of inter locking paver blocks into
the sand bedding layer through vibratory compaction by using plate
vibrator, filling the joints with fine sand and cutting of paver blocks as per
required size and pattern, finishing and sweeping extra sand in footpath,
parks, lawns, drive ways or light traffic parking etc. all complete as per
manufacturer’s specifications & direction of Competent Authority: 80 mm
thick c.c. paver block of M-30 grade with approved colour design”.
The peripheral road, pathways and internal roads should be as per the
CPWD specifications.
3.2 WATER SUPPLY
50 mm Dia 6 Kg/cm2 UPVC including all required fitting etc. as required
including connection with existing line.
3.3 SEVERAGE SYSTEM
150 mm Dia. PVC pipe as per IS: 14333 and IS: 10910 with required size of
Manholes etc. to be provided.
3.4 RAIN WATER HARVESTING TANK
Rain Water Harvesting will be constructed as per the CPWD specifications.
3.5 EXTERNAL ELECTRIFICATION WORK
Electric Panel: As necessary for the layout Feeder Pillar Floor mounting
totally enclosed compartmentalized cubical, dust vermin proof and outdoor
type with required earthling plate and bus bar complete including
connections etc.
Providing and Laying require Electrical cable for providing electrical
supply to units, as approved.
Providing and fixing street solar Lights as required including fixture
and ESL, as per CPWD specifications.
Making required connections to Building and flats.
Providing and fixing solar light connection in stair case and common
area and wherever possible.
P/Laying XLPE insulated / P.V.C. sheathed cable of 1.1 KV grade
with armoured aluminum conductor of IS:7098-I/1554-1 approved
make in ground as per IS:1255 including excavation of 30cmx75cm
size trench, 25 cm thick under layer of sand, 2 nd class bricks covering,
refilling earth, compaction of earth, making necessary connection,
testing etc. as required of size.
a. 35.0 Sq.mm 3.5 core
b. 6.0 Sq.mm 2 core
c. 4.0 Sq.mm 2 Core
3.6 BOUNDARY WALL with gates
The selected agency may like to use prefabricated technology for construction of
boundary walls. Its height shall be minimum 2.1 m high and 0.6 m fencing with
proper water proofing and drainage.
Brick / Block Masonry with R.C.C intermittent columns having grill of approved
pattern and coping of CC 1:2:4 (1 cement: 2 Coarse sand: 4 graded stone
aggregate) on top of wall with pointing as per approved drawing. Height of
boundary wall shall be minimum 2.1 Mtr. height solid walls and 0.6 Mtr fencing
above solid wall to make area secured.
4. EXTERNAL DEVELOPMENT WORKS
A. SPECIFICATIONS FOR WATER SUPPLY:
1. Scope: It includes excavation for pipes, laying of Ductile Iron Pipes K-9
with necessary fittings, sluice valves, fire hydrants, air valves with
necessary brick chambers, jointing of pipes and fittings, accessories,
refilling of trenches and testing for leakage disinfection etc. complete to the
satisfaction of Competent Authority as per approved scheme in the specified
boundary / area.
2. The water line system shall be laid as per the scheme approved by local
authority. The sluice valves, fire-hydrants and air valves shall be IS
marked. Any modification in this scheme approved by the Competent
Authority shall not violate terms of contract. The work shall be executed as
per latest CPWD Specification with upto date correction slips and the
relevant IS Codes shall be followed.
3. Excavation: The work includes excavation in all types of strata. For proper
jointing of pipes and fittings the bottom of the trench and sides at the
relevant places should be sufficient for doing proper lead caulking of joints.
The top of the pipes would have at least cushion of 60 cm from the finished
surface under road beams and 1.2 M under roads or as per direction of
Competent Authority.
4. Ductile Iron Pipes K-9 pipes duly approved by the Competent Authority
shall be used in the work. All collar jointed/flanged/ socketed fittings shall
be of heavy class.
5. Laying: The Ductile Iron Pipes K-9 shall be laid as per alignment shown in
the approved drawings. In case it is considered necessary by the Competent
Authority to alter the alignment as per site situations, so as to accommodate
laying of other services viz. storm water drain, sewerage, horticulture pipes,
and electric cables, no extra claims for the same would be entertained.
While laying the pipes, it may be ensured that these water supply pipes
have a horizontal and vertical separation of 3 meters and 0.5meter
respectively from the sewer pipes. The water line should in no case run
below sewer line.
6. Jointing: Water supply pipes, fittings and specials shall be jointed together
with pig lead or flanged joints where necessary as per direction of
Competent Authority. The pig lead brought at site shall be got tested from
laboratory and only after the results are found to be satisfactory the same
would be allowed to be used in the work and shall remain in joint custody.
The day to day consumption of lead shall be maintained by the Junior
Competent Authority and the same would be signed by the participating
agency as well. The quantity of lead to be used in joints of pipes, fittings
and specials would be as per CPWD Specifications / IS Codes.
7. Chambers: Suitable fly ash brick chambers for housing the fire hydrants
and sluice valves shall be constructed in brick masonry with bricks of class
designation 75 in CM 1:5. The brick chambers shall have leveling course of
CC 1:5:10, the chamber shall be plastered with CM 1:3, 12mm thick with a
floating coat of neat cement. The chambers shall have RCC slab on top with
required opening for operation of valves as per MS Specifications, indicating
plate showing the positions of fire hydrants, and sluice valves also be
8. Cement Concrete 1:2:4, thrusts blocks shall be provided as per CPWD
Specifications for the various fittings/accessories.
9. Disinfection/Testing: After the work has been completed the lines shall
be flushed with water containing bleaching powder @ 0.5gms/ litre of water
and cleaned with fresh water and the operation repeated 3 times till the
sample of water is approved by Municipal Laboratory.
Pipes laid shall be tested at twice the maximum allowable pressure to check
water tightness of the joints and to detect any hair cracks in the pipes. After
satisfactory completion of the work, 5 sets of completion plans, showing the
alignment of lines, location of air valves, sluice valves, fire hydrants along
10. The work may be inspected by officials of local municipal/statutory
authority or any other agency designated by Project Authority during
11. UGR of required capacity with boosting arrangement in pump house i/c
necessary installation for supply of water in the houses as per approval
accorded. The design of UGR along with its capacity and pump house
details such as power, motor details and others shall be as per the CPWD
specifications.
12. The work shall be executed as per approval accorded by local authority and
the design and drawings by Competent Authority, shall be final and binding
on the participating agency and will not be open to questions.
B. SPECIFICATION FOR SEWERAGE:
The work shall be executed as per approval accorded by local authority and the
design and drawings by Competent Authority, shall be final and binding on the
participating agency and will not be open to questions. This work shall include
excavation in all stratas, laying stone ware, RCC, NP2/NP3, S&S pipes,
construction of manholes, providing SFRC manhole covers, frames, heavy duty,
foot rests with necessary brick work in cement mortar, plaster, bed concrete and
concrete up to haunches and around the pipes wherever required.
1. Circular Manholes:
a) Manholes shall be provided:
(i) At starting point of each line,
(ii) At all change points,
b) Gradient, size of the pipe, alignment)
(i) At all junction points of two or more lines. Manholes should be so
spaced that each properly discharged in the direction of flow, and
maximum centre to centre spacing of manholes will be as per
prevailing Bye-laws.
2. Sizes of manholes:
S. No. For depth of manhole Bottom diameter of
between manhole
c) For depth less than 0.914 m, rectangular manholes of size 90x80 cm
shall be provided.
3. All manholes to be plastered both inside and outside with cement mortar
1:4 (1 cement: 4 coarse sand) with a floating coat of neat cement inside.
4. When sewer is being laid under sub-soil water 15cm thick stone soiling
shall be provided under concrete bedding and 23cm thick under manholes.
5. Heavy duty SFRC manhole frames and covers 560mm internal dia. will be
provided weighing 182 Kg. and to be tested as per IS: 1726 (Part-I) for heavy
duty loads. The covers shall be embossed with its year of manufacture and
work ‘SEWER’ and IS Mark.
6. Drop Connection: Normally, no sewer line shall have a drop of more than
0.610 Mtr. in any case. Wherever, the drop is more, a drop connection
arrangement shall be provided as per sketch in CPWD Specification
with amendments till date.
7. Pipes: Laying of sewerage lines shall include excavation in all types of soils,
providing and laying of RCC, S&S pipes, NP2/NP3 as specified with rubber
ring joints, testing and refilling etc., the completion of job to the satisfaction
of Competent Authority and according to the specifications prescribed.
(i) The S&S, RCC, NP-2/NP-3 pipes as per requirement / approved
scheme IS marked will be used, with rubber ring and cement mortar
(ii) Pipes laid at a depth less than 0.910m under road berms and green
belts, and more than 4.57m shall be encased with 1:4:8 (1 cement:
fine sand: 8 graded stone agg. 40mm nominal size) cement concrete
15cm thick on all sides including under the pipes.
(iii) Extra excavation of at least 0.23m width in each side will be done for
proper jointing of pipes at the location of sockets.
(iv) No sewer line shall be laid within a distance of 3.25m from building
line - in case of roads. In case of service lanes / roads the sewer line
shall be laid at centre of the lanes.
(v) The minimum size of pipe to be used shall be as per approved scheme.
(vi) In case the pipe is laid under sub-soil water level, the encasement
shall be done with 1:3:6 (1 cement: 3 coarse sand: 6 graded stone
agg. 40mm nominal size) instead of CC 1:4:8.
(vii) In other cases 0.15m bed encasement with 1:4:8 (1 cement: 4 fine
sand: 8 graded stone agg. 40mm nominal size) cement concrete upto
haunches of pipes shall be provided, the stone ballast shall be of
40mm nominal size for bed concrete and 20mm nominal size for
around encasement of pipe. Where cushion is less than 0.90m
around encasement of pipe with same mix will be done.
(i) Where the invert level of the manhole is 1.22m or more below the
subsoil water level, 0.115m thick core of CC 1:2:4 (1 cement: 2 coarse
sand: 4 graded stone ballast 20mm nominal size) shall be provided in
the walls of the manhole upto 0.61m above sub-soil water level in
order to prevent in-filtration of sub-soil water level, from the sides of
the manhole shall be provided with 15cm thick 1:2:4 (1 cement:
coarse sand: 4 stone agg. 20mm nominal size) RCC slab,
monolithically with the core of the wall of the manhole lean concrete
of 1:5:10 (1 cement: 5 fine sand: 10 graded stone agg. 40mm nominal
size) of 0.075m thick shall be provided under the slab.
8. The sewer line laid will be subject of following three tests:
a) Smoke Test: To check the air tightness of joints.
b) Mirror Test: To check the straight alignment of pipes.
c) Disc Test: To see that lines are free of dead/set concrete/
mortar/other blockages and lines laid are in straight line from
manhole to manhole.
9. Any other tests, if required during course of execution will be decided by
the Competent Authority and will be binding on the participating agency.
10. The participating agency will submit to Competent Authority adequate sets
of completion plan of sewerage system laid showing position of manholes
with its centre to centre distance dia. of lines, gradients, location of drop
connections, connecting point with ground levels and invert levels at each
point within 10 days of completion of the sewerage work. The service plan
(in original) approved by the local body along with their forwarding letter be
also submitted to the Competent Authority.
11. The following gradient shall be maintained while laying the pipes:
S. No. Dia. of Pipe Slope
12. Crossing over Nallahs shall be done by C.I. pipe with necessary support.
13. The conditions mentioned in the approved scheme of local authority shall
be followed strictly.
C. SPECIFICATIONS FOR STORM WATER DRAINAGE:
Storm water drainage shall include excavating in all types of soils, providing and
laying brick work with FPS bricks of CD-75 in CM 1:4 (1 cement: 4 coarse sand.
Plastering of inside and top of both walls of drain shall be in CM 1:3 (1 cement:
fine sand) with floating coat of neat cement and outside plastering 6” in depth
both side, CC 1:5:10 (with coarse sand) in bottom & CC 1:2:4 in channel of drain
then covering of all drains with SFRC covers of design mix M-25.
Following specifications will be used for providing underground pipe drainage in
1. The work will be executed as per the design and layout approved by the local
municipal authority.
2. FPS bricks of CD-75 shall be used.
3. Minimum width of the drains shall be 230mm or as per CPWD specifications.
4. SFRC covers of design mix M-25 shall be provided on all the drains.
5. Any other details, if required during course of execution will be decided by
the Competent Authority and will be binding on the participating agency.
D.SPECIFICATIONS FOR ROADS, PARKINGS & PATHWAYS:
1. Construction of internal approach roads and parkings will be done as per
layout plan and standard laid down by local municipal authority. The
participating Agency will ensure that roads are developed to the dull right
of way. The required metalled width will be provided to the exact crust
thickness as per norms. The participating agency will ensure that nowhere
the right of way of roads reduces. The roads will be laid to camber
longitudinal as well as cross-section wise.
The job of construction of roads consists of preparation of sub-grade,
consolidation of the same, filling and compacting the earth work in
embankment under optimum moisture conditions to give at least 95% of
the maximum dry density (proctor density), supplying locally available
stone and screening of blue texture of the required laying of base and sub-
base courses using binding and blinding material and necessary rolling as
per specification, brick on edge and pre-mixing etc. The surface dressing
of the berms of roads will be done in such a fashion so as to discharge the
rain water of the open areas to the storm water pipe drainage. MORTH
guidelines will be followed in case of any omissions.
2. Surface dressing of the berms with slope towards drainage system.
3. CC 1:2:4 (1 cement: 2 coarse sand: 4 graded stone agg. 20mm nominal size)
pre-cast kerb stone fair face finish in uniform colour, of 0.30m long and
0.20m x 0.20m section as per CPWD Specifications / direction of Competent
Authority jointed with the mix 1:2 (1 cement: 2 fine sand) to be provided as
per architectural drawings.
4. Toe walls in brick masonry with bricks of class designation 75 in cement
mix 1:4 for pavements/footpaths wherever necessary.
5. RCC NP2 S&S pipe joints in rubber rings and cement mortar 1:2 (1 cement:
2 fine sand) for cross drainage with gully chambers of size 50x45x60cms
with M.S. grating of size 500x450mm wherever necessary as per decision of
the Competent Authority.
6. Any other details that crop up depending upon site conditions will be
decided by the Competent Authority and will be binding on the participating
7. The specifications of CC pavement/footpath shall be as under:
a) 100mm thick CC 1:5:10 (1Cement: 5 find sand: 10 graded stone agg.
40mm nominal size)
b) 100mm thick CC 1:2:4 (1 cement: 2 coarse sand: 4 graded stone agg.
20mm nominal size) over under layer of CC 1:5:10 as per para ‘a’
c) Toe wall brick masonry with FPS bricks of class designation 75 in
cement mortar 1:4 (1 cement: 4 coarse sand) to retain the edge of
8. The work will be done as per latest CPWD Specifications with upto date
corrections. Any other width of road as per approved development plan shall
be as per prevailing norms.
9. The participating Agency shall submit to the Competent Authority,
adequate sets of completion plan for roads, paths after its completion
showing right of way of each road/path and their respective cross section
within 10 days of completion of road/path work.
PROJECT DEVELOPMENT AND MANAGEMENT AGREEMENT BETWEEN
CONCESSIONAIRE AND PROJECT AUTHORITY
PROJECT DEVELOPMENT AND MANGEMENT AGREEMENT
The Project Development and Management Agreement (“PDMA” or Agreement)
mutually agreed and entered into on this the __________ day of
____________________________________Location and address
Project Authority (Address) (hereinafter referred to as the “Authority” or which
expression shall unless repugnant to the context include the administrators,
successors, successors and assigns on the First Part.
___________a company incorporated under the Companies Act, 1956/a
partnership agency registered under the Partnership Act, 1932 / or a sole
proprietorship agency registered under the Proprietorship Act 1908 having its
office at _______________________________ (hereinafter referred to as the
“Concessionaire”) which expression shall repugnant to the context include the
successor and permitted assigns, on the Other Part.
The Authority and Concessionaire are collectively referred to as “Parties” and
individually as “Party”
A. Pursuant thereto, the Authority through an open, transparent and competitive
bidding process invited proposals from interested parties for the Projects by
issuing Request for Proposal (RPF) documents dated _______________________2020
containing inter-alia the minimum qualification criteria and the terms and
conditions for implementing the Projects
B. After Evaluating the proposals, the Authority has accepted the proposal
submitted ________________[insert the name of the successful Agency/Consortium],
as the Successful Agency(the “Successful Agency”) and issued Letter of Award
(“LOA”) No _________________dated _________________[ insert the number and date
issue of LOA and the same has been acknowledged by the Successful Agency]
C. TheSuccessful Agencyhas requested the Authority to accept the Concessionaire
as the Concessionaire which shall undertake and perform the obligations and
exercise the rights of the successful agencyunder the LOA, including the
obligations to enter into this Agreement pursuant to the LOA for executing the
D. The Authority acknowledges that the Concessionaire has submitted the
following to the Authority:
i. An irrevocable Bank Guarantee for Rs__________________(Rupees
______Only) towards Performance Security Deposit.
(Rupees___________________Only) exclusive of GST if applicable being non
– refundable Success Fee by means of a demand draft bearing No
(Rupees___________________Only) exclusive of GST if any being non –
refundable Project Development Expense by means of a demand draft
bearing No _______________date___________________ from
E. The Parties hereto are required to enter into an Agreement, being these
presents, to record the terms, conditions and covenants set forth hereunder.
NOW THEREFORE THIS AGREEMENT WITNESSETH AND IT IS HEREBY
AGREED BY AND BETWEEN THE PARTIES HERETO AS FOLLOWS:
ARTICLE 1- DEFINITIONS
In this Agreement, the following words and expressions shall, unless repugnant
to the context or meaning thereof, have the meaning hereinafter respectively
ascribed to them hereunder:
“Affected Party” shall mean the Party claiming to be affected by a Force Majeure
“Agreement” means this Agreement, the schedules, annexure hereto and includes
any amendmentshereto made in accordance with the provisionshereof.
“Agreement Period” shall have the meaning that the period of contract i.e.
“Applicable Law” means all laws in force and effect as of the date hereof and
which may be promulgatedor brought into force and effect hereinafter in India
including judgments’, decrees, injunctions, writs or orders of any court of record,
as may be in force and effect during the subsistence of this Agreement and
applicable to the Project / the Parties in relation to theProject.
“Applicable Permits” means all clearances, permits, authorizations, consentsand
approvals required to be obtained or maintained by the respective Parties under
the Applicable Laws in connection with the repair/ retrofitting, operation,
maintenance &management of the Project during the subsistence of this
“Appointed Date” means the date of signing of this Agreement.
“Arbitration Act” means the Arbitration and Conciliation Act, 1996 and shall
include any amendment to or any re-enactment thereof as in force from time to
“Book Value” shall mean the expenditure incurred for repair/retrofitting of Project
Facilities as per the books of the Developer, net of depreciation charged on the
basis of straight line method and amortized equally over the operations period,
duly verified and certified by an independent auditor in accordance with IGAAP
(Indian Generally Accepted Accounting Principles). Revaluation of the land and
building shall not be included for calculation of book value during the Agreement
Period and at the end of Agreement Period by the Developer. For the purpose of
calculation of the Book Value only the cost incurred on the repair/retrofitting of
Project Facilities upto the Commercial Operation Date shall beconsidered.
“Consortium “shallmean the consortium consisting of (i) ___________ , (ii)
and (iii) formed pursuant to the Joint
BiddingAgreementdated for the purpose of undertaking theProject.]
[“Consortium Member(s)” shall mean any or all of the members of Consortium
and in the event of reconstitution of the Consortium; it shall include members of
such reconstituted Consortium.]
“Due Date” means the due date for payment of Fee as set out.
“Emergency” shall mean a condition or situation that is likely to endanger the
safety of the individuals on or about the Project including the safety of the users
thereof or which poses an immediate threat of material damage to theProject.
“Encumbrance” means any encumbrance such as mortgage, charge, pledge,
lien, hypothecation, security interest, assignment, privilege or priority of any kind
having the effect of security or other such obligations and shall include without
limitation any designation of loss payees or tenantsor any similar arrangement
under any insurance policy pertaining to the Project, physical encumbrances,
claims for any amounts due on account of taxes, cesses, electricity, water and other
utility charges and encroachments on the Project Site or ProjectFacilities.
"Expiry" means expiry of this Agreement by efflux of time “Expiry Date” means
the date on which Expiry occurs.
“Financing Documents” means collectively the documents evidencing Lenders’
commitment to finance the Project.
“Financial Year” means the period commencing from April 1 of any given year to
March 31 of the succeeding year.
“Fee” means the fee payable by the Developer to the Authority in accordance with
Article 7 and Schedule 1 of thisAgreement.
“Force Majeure” or “Force Majeure Event” means an act, event, condition or
occurrence as specified in Article8.
“Good Industry Practice” means the exercise of that degree of skill, diligence,
prudence and foresight in compliance with the undertakings and obligations under
this Agreement which would reasonably and ordinarily be expected of a skilled and
an experienced person engaged in the implementation, operation &management or
supervision or monitoring thereof of any of them of a project similar to that of the
“Government Agency” shall mean Government of ……., Any State/UT
Government or governmental department, commission, board, body, bureau,
agency, authority, instrumentality, court or other judicial or administrative body,
central, state, or local, having jurisdiction over the Developer, the Project or any
portion thereof, or the performance of all or any of the services or obligations of
the Developer under or pursuant to this Agreement.
“Lenders” means financial institutions, banks, funds and trustees for bond
holders or debenture holders, who have provided financial assistance to the
Developer for financing any part of the Project.
“Material Adverse Effect” means a material adverse effect on (a) the ability of the
Developer to exercise any of its rights or perform/discharge any of its
duties/obligations under and in accordance with the provisions of this Agreement
and/or (b) the legality, validity, binding nature or enforceability of this Agreement.
“Material Breach” means a breach by either Party of any of its obligations under
this Agreement which has or is likely to have a Material Adverse Effect on the
Project and which such Party shall have failed to cure.
"Performance Security" shall mean the Bank Guarantee submitted to the
Authorityby theDeveloperfor due performance of its obligations under this
Agreement, in accordance with Article5.1.
“Person” shall mean (unless otherwise specified or required by the context), any
individual, company, corporation, partnership, joint venture, trust, society, sole
proprietorship, unincorporated organization, government or Government Agency
or any other legal entity.
“Preliminary Notice” means the notice of intended Termination by the Party
entitled to terminate this Agreement to the other Party setting out, inter alia, the
underlying Event of Default.
“Project” means and includes repair/retrofitting of the Project Facilities,
operation, maintenance & management thereof and transfer of the Project
Facilities in accordance with the terms and conditions of thisAgreement.
“Project Facilities” means the Project Site, the existing Project Facilities on the
Project Site more fully described in the Schedule 4 and includes all the structures,
fittings & fixtures, common areas, infrastructure, all amenities/ facilities proposed
to be build, provided or procured within the Project Site by the Developer,
consistent with Good Industry Practice and the terms of thisPDMA.
“Project Site means the property belonging to the Authority more fully described
“Project Implementation Plan” shall mean the detail plan submitted by the
Developer with regard to repair/retrofitting of Project Facilities and its operation
and management thereof as per Schedule 6 of this Agreement.
“Rights” shall have the meaning ascribed thereto in Article 3.1 of this Agreement.
“Repair/ Retrofitting Period” shall mean 12 months from the date of approval of
Project Implementation Plan by theAuthority.
“Tax” shall mean and includes all taxes including service tax, fees, cesses, duties
(including stamp duties), levies that may be payable by the Concessionaire for
execution of this Agreement and during the Agreement Period under
“Termination” means early termination of this Agreement pursuant to
Termination Notice or otherwisein accordance with the provisions of this
Agreement but shall not, unless the context otherwise requires, include Expiry.
“Termination Date” means the date specified in the Termination Notice as the
date on which Terminationoccurs.
“Termination Notice” means the notice of Termination by either Party to the
other Party, in accordance with the applicable provisions of this Agreement.
“User Fee” means all charges, costs, fees, tariff and other amounts by whatever
name called, collected by the Developer from the users, pursuant to this
Agreement, for usage of the Project.
ARTICLE 2- SCOPE OF THEPROJECT
2.1 Scope of theProject
i. Work details
Following activities needs to be complete by the Concessionaire:
Component Details of work required
Housing Repair/Retrofit of existing houses including following:
(a) Repair/ replacement of brickwork,
(b) Repair of Plasters
(c) Making openings in B/W as per directions or as
(d) Removing of old putty and replacing with new or
repairing as decided by ULB
(e) Renewing of glass panes
(f) Fixing of tiles on floor, wall, dado
(g) Renewing of M.S work
(h) Cleaning and desilting of gully trap chamber
(i) Cleaning of choked sewer line
(j) Fixing of Water Closet Squatting Pan along with its
traps (‘S’ or ‘P’)
(k) Repair/ replacement of door shutters, Chowkhats
(l) Fixing of kitchen slab, sink dado as required.
(m) Repair/ replacement and Maintenance of Lift & Fire
(n) Fixing / replacement of hinges, L drop and other
(o) Providing Water proofing treatment (from the
specialized agency) in wet areas of building including
roof and below the water tanks.
(p) Repair of staircase, Repair of parapet
(q) Fixing of Hardware, C.I. Fittings, G.I. fittings as per
instructions from ULB
(r) Internal and external white washing, distempering,
painting as per requirement of the building and also
instructions from the ULB
Infrastructure Repair/ replacement /retrofitting of the following
Components infrastructure (within campus) components as per given
a) Water Supply
b) Sewerage/ Septage
c) Storm Water Drains
d) Repairing or constructing of internal roads
e) Mechanical Work, DG set
f) Rain water harvesting
g) Development of external area which is damaged or not
h) Repairing or constructing of boundary wall
i) External Electrical work
j) Using power saving street lights/lights is mandatory
k) Redevelopment of parks and other amenities
Development of a) Health Centre
Social/ b) Creche
Neighborhood c) Anganwadi
commercial d) Shops
Amenities e) Milk booth
f) ATM g) Others, (ULB to specify)
NOTE: Above details are suggestive works only. However, State/UT/ Parasatals
may include or exclude any work as per project requirement.
Developing and submitting Architectural and structural design for the
additional amenities based on the local soil condition, geo-climatic condition,
natural hazard condition, design parameters as per relevant Indian
Standards & National Building Code or given by Project Authority; taking all
approvals as required and construction of the amenities as per approved plan
and specifications and taking completion certificate. The location plan, site
layout and other related Architectural drawings of existing vacant houses is
attached for reference in this document as Section-D.
ii. Operation and Maintenance of ARHs
a) Regular Operation & Maintenance (O&M), repair, operation etc. of ARH
shall be done by the Concessionaire as per the standard practice followed
for housing and infrastructure projects. Concessionaire shall ensure that
the complexes remain in good condition.
b) The Concessionaire shall jointly pay the shared bill/Maintenance of
the 81 ARH Beneficiaries with the Non-ARH Beneficiaries. Suda shall
not be liable for any future shared expenses.
c) The Concessionaire shall produce the details of O&M Cost to be
incurred during the contract period of 25 Years. The necessary
evidence or bills shall be produced as an evidence quaterly in support
of work can be justified. If any discrepency is found in the
document/bill during verification or if any complain is made by thr
surviving occupant regarding the maintenance during the contract
period, SUDA has all the rights of rejection of the contract.
d) O & M may include the following components:
Component Details of work required
1. Preventive 1. Cleanliness of roofs, inlet of rain water pipes, Khurra,
Maintenance Chhajja/sunshade top, outlet of rain water pipes, plinth
protection and drains minimum twice a year and particularly
before monsoon.
a. Cracks on gola and top of parapet
b. Cleanliness and waterproofing of mumty roof
c. Leakage from terrace tanks
2. Damage of water proofing due to installation of various
services on roof like Dish antenna, solar panels, etc or
weed/vegetation.
3. Cracks on grit plaster, spilling of concrete, cladding stone
coming out of substrate etc
4. Leakages/seepages
5. Rusting of GI pipes and fittings showing seepage
6. Shafts for the leakage/seepage
7. Sagging false ceiling
8. Termite affected areas and wooden members
9. The cleaning of manholes and sewer line and checking for
rain water getting mixed in sewer lines.
10. Damaged cables & other abandoned service lines
11. Electrical systems like main boards etc. should be checked
12. Fire services particularly during hot weather and
assessment of electric load due to additional services
13. Whether unprotected heaters in use likely to cause fire
14. Annual Maintenance
2. Day to Day a) Removing Chokage of drainage pipes,
maintenance: b) Manholes, restoration of water supply,
c) Repairs to faulty switches,
d) Watering of plants,
e) Lawn mowing, hedge cutting,
f) Street Sweeping
3. Annual Repair Annual maintenance including White washing, Colour washing,
and Maintenance Distempering, painting etc.
ARTICLE 3- RIGHTS
3.1 Grant ofRights
3.1.1 Subject to and in accordance with the terms and conditions set forth in
this Agreement, the Authority hereby grants the following rights (the
“Rights”) and authorizes theConcessionaire:
i. To carry out surveys, for Repair/Retrofit, Develop, Operate &
Transfer (RDOT) by converting existing Government funded vacant
houses into Affordable Rental Housing es (ARHs)in accordance with
this Agreementand for this purpose itmay regulate the entry into and
use of the same by 3rd partiesand
ii. To exercise and/ or enjoy the rights, powers, benefits, privileges,
authorizations and entitlements as set forth in this Agreement
including the right to collect, retain and appropriate refund fee as fixed
by Project Authority from the users of the ARHs during the
AgreementPeriod.
3.1.2 The Concessionaire shall not lease, mortgage, assign, transfer or create
any lien or Encumbrance on the whole or any part of the Project Site or
Project Facilities, save and except as expressly permitted by
3.2 Agreement Period
3.2.1 The tenure of the Agreement shall be for a period of 25 (Twenty-five) years
commencing from the Appointed Date and ending on the Expiry Date (the
“AgreementPeriod”).
Provided that in the event of Termination, the Agreement Period shall
mean and be limited to the period commencing from the Appointed Date
and ending with the Termination Date.
3.3 Acceptance of Rights
3.3.1 In consideration of the rights, privileges and benefits conferred upon by
the Authority and other good and valuable consideration expressed
herein, the ARHs hereby accepts the Rights and agrees and undertakes
to perform/discharge all of its obligations in accordance with the
provisions of this Agreement.
3.4 Access rights to the Authority andothers
3.4.1 The Concessionaire shall allow free access to the Project Site and Project
Facilities at all times for the authorized representatives and vehicles of
the Authority and for the persons and vehicles duly authorized by any
Government Instrumentality upon reasonable notice to inspect the
Project Site and the Project Facilities and investigate any matter within
their authority
3.4.2 Provided further, that to the extent such access and use allowed by the
Concessionaire affects the performance of any of its obligations
hereunder, the Concessionaireshall not be deemed or construed to be in
breach of its obligations nor shall it incur/ suffer any liability on
accountthereof.
ARTICLE 4 – PROJECT SITE
4.1 Handover of Project Site
4.1.1 Prior to the handover of Project Site to the Concessionaire, the
Authority and the Concessionaire shall within 15 (fifteen) days from
the Appointed Date conduct joint inspection of the Project Site and
agree to the exact area and inventory of the existing facilities therein
and jointly prepare and sign a joint inspection report. The joint
inspection report shall form part of Schedule3.
4.1.2 The Authority shall, within 15 (fifteen) days from the date of signing
of the joint inspectionreport by both the Parties handover to the
Concessionaire, onas-is-where-is basis, vacant and peaceful physical
possession of the Project Site, free from Encumbrance and
encroachment, for the purpose of implementing theProject.
4.1.3 Upon handover of the Project Site, the Concessionaire shall have the
right to enter upon, use and make at its own costs such investigation
necessary or appropriate to prepare the Project Implementation Plan
for repair/retrofitting of Project Facilities on the Project Site and
operation and managementthereof in accordance with the provisions
of this Agreement and the Approved Project ImplementationPlan.
4.2 Peaceful Possession
4.1.4 The Authority hereby warrants that:
A. The Project Site has been acquired through the due process of law and
belongs to and is vested with the Authority and that the Authority has
full powers to hold, dispose of and deal with the same consistent, inter
alia, with the provisions of this Agreement.
B. In the event the Concessionaire is obstructed by any Person claiming
any right, title or interest in or over the Project Site and Project
Facilities or any part thereof, or in the event of any enforcement action
including any attachment, distrait, appointment of receiver or
liquidator being initiated by any Person claiming to have any interest
in/charge or the Project Site and Project Facilities or any part thereof,
the Authority shall, if called upon by the Concessionaire, defend such
claims and proceedings and also keep the Concessionaire indemnified
against any consequential loss or damages which the Concessionaire
may suffer, on account of any such right, title, interest or charge.
ARTICLE 5 - OBLIGATIONS OF THE CONCESSIONAIRE
In addition to and not in derogation or substitution of any of its other obligations
under this Agreement, the Concessionaire shall have the following obligations:
5.1 PerformanceSecurity
5.1.1 The Concessionaireshall, for due and punctual performance of its
obligations relating to the Project, simultaneously to the execution of this
Agreement has submitted to the Authority, an irrevocable and revolving
bank guarantee from a nationalized bank acceptable to the Authority, for
a sum of Rs. /-(Rupees only) in the form set forth in
Schedule 2(the “Performance Security”). The Performance Security shall
be kept valid throughout the AgreementPeriod.
5.1.2 In case of ConcessionaireEvent of Default, the Authority shall, without
prejudice to its other rights and remedies hereunder or in law, are
entitled to in cash and appropriate the relevant amounts from the
Performance Security as damages for such Concessionairedefault. Upon
such encashment and appropriation from the Performance Security, the
Concessionaireshall, within 30 (thirty) days thereof, replenish, in case of
partial appropriation, to its original level of the Performance Security,
and in case of appropriation of the entire Performance Security provide a
fresh Performance Security, as the case may be, and the Concessionaire
shall, within the time so granted, replenish or furnish fresh Performance
Security as aforesaid failing which the Authority shall be entitled to
terminate this Agreement in accordance with Article9.
5.2 Submission of Project Implementation Plan
5.2.1 The Concessionaire shall within 2 (two) months from the date of handover
of Project Site submit to the Authority a detailed project implementation
plan detailing out the repair/retrofitting plan, proposed facilities,
provision for appropriate and adequate lighting and ventilation devices,
rain water harvesting, landscaping, appropriate security system, waste
management system, etc operation and management of Project Facilities
in conformity to the Applicable Laws and Good Industry Practices and
deployment of resources, personnel etc(“Project Implementation Plan”)
and make a presentation on the same to theAuthority.
5.2.2 The Authority shall review the Project Implementation Plan for
compliance with applicable provisions of the Agreement and either
approve or convey its comments/observations, if any within 30 (thirty)
days from the date of receipt of the Project Implementation Plan by the
Concessionaire. On receipt of such comments/observation from the
Authority, the Concessionaireshall within 15 (fifteen) days submit a
revised Project Implementation Plan to the Authority for its approval. After
approval by the Authority, the Project Implementation Plan (“Approved
Project Implementation Plan”) shall be signed by the Parties and
appended to this Agreement as Schedule7.
5.2.3 If the Concessionaire is unable to submit the Project Implementation Plan
within the period of 60 (sixty) days from the date of handover of the
Project Site, it should in writing convey the reasons for non submissionof
the same within the said period of 60 (sixty) days. Upon such request, the
Authority may for valid reasons and for reasons beyond the control of
Parties, waive the delay to submit the Approved Project Implementation
Plan and extend the date for submission of Project Implementation Plan
but not later than for a further period of 30 (thirty) days, subject to
payment of penalty amount calculated at the rate of 0.2% (zero point two
per cent) of the Performance Security for each day's delay until the
submission of the same to the Authority. In case the Project
Implementation Plan is not submitted within the extended period of
(thirty) days, the Authority shall, subject to the provisions of Article 9.2,
be entitled to terminate this Agreement. The said penalty amount should
be submitted by the Concessionaire to the Authority in the form of
Demand Draft (DD) from any nationalized or scheduled bank in favourof
5.2.4 Not with standing any review or failure to review or the
comments/observations of the Authority, the Concessionaire shall be
solely responsible for the adequacy of the Approved Project
Implementation Plan and shall not be relieved or absolved in any manner
whatsoever of any of its obligations set forth in this Agreement. The
Approved Project Implementation Plan shall besigned by the Parties and
appended to this Agreement as Schedule7.
5.3 Repair/Retrofit Obligations of the Concessionaire
5.3.1 The Concessionaire has the right to use the existing Project Site and
Project Facilities for repair, retrofitting and development of ARHs
5.3.2 The Concessionaire shall complete the Repair/Retrofit of the Project
Facilities within 12 (Twelve) months from the date of approval of the
Project Implementation Plan by the Authority. Except for reasons of a
Force Majeure Event and reasons attributable to the Authority, the
Concessionaire shall not be entitled to any extension of time in the
Repair/retrofittingPeriod.
5.3.3 The Concessionaireshall undertake repair/retrofitting of Project
Facilities in accordance with the Approved Project Implementation
Plan, other Applicable Laws and as per Good IndustryPractices.
5.3.4 If the Concessionaire fails to complete the repair/retrofitting of Project
Facilities within 12 month (Twelve) months as stated above, unless
such failure has occurred due to Force Majeure or for reasons solely
attributable to the Authority, the Concessionaire should in writing
convey the reasons for non completion of the same within the said
period of 12 month (Twelve) months from the date of signing of
contract.Upon such request, the Authority may waive the delay and
extend the date for completion of repair/retrofitting of Project Facilities
but not later than for a further period of 60 (sixty) days, subject to
payment of penalty amount calculated at the rate of 0.2% (zero point
two per cent) of the Performance Security for each day's delay until the
completion of repair/retrofitting of Project Facilities. In case the
repair/retrofitting of Project Facilities is not completed within the
extended period of 60 (sixty) days, the Authority shall, subject to the
provisions of Article 9.2, be entitled to terminate this Agreement. The
said penalty amount should be submitted by the Concessionaire to the
Authority in the form of Demand Draft (DD) from any nationalized or
scheduled bank in favour of project authority.
5.3.5 Upon completion of repair/retrofitting work, the Concessionaire shall
request the Authority to issue the Completion Certificate.
5.3.6 The Concessionaire shall be entitled to operate the Project Facilities
only after Completion Certificate is obtained from the Authority. The
date of issuance of Completion Certificate shall be the commercial
operation date (“OperationDate/OD”).
5.4 Operation andManagementObligations
5.4.1 The Concessionaire shall ensure that the Project Facilities are opened
for usage within 7 (seven) days from the Operation Date and operate
and manage thesame tillthe Expiry Date or the Termination Date as
the case maybe.
5.4.2 The Concessionaire shall operate, manage & maintain the Project Site
and the Project Facilities entirely at its own cost in accordance with
the Good IndustryPractice.
5.4.3 The Concessionaire shall from the OD and till the Expiry Date have
the sole and exclusive right to determine, revise, charge, demand,
collect, recover, retain and appropriate the User Charges at market
driven rates from Users of the Project and for the goods, services,
facilities and amenities etc. relating to the Project Facilities that are
provided, arranged or procured by the Concessionaire by itself.
5.4.4 The Concessionaire shall, during the Agreement Period have requisite
organization and designate and appoint suitable officers/
representatives as it may deem appropriate to or operate the Project
Facilities, to deal with the Authority and be responsible for all
necessary exchange of information required pursuant to
5.5 Repair/Retrofitand Operation &ManagementReport
5.5.1 The Concessionaire shall, no later than 7 (seven) days after the close
of each month, furnish to the Authority a monthly repair/retrofit
report on progress of the repair/retrofit of the Project Facilities. The
Concessionaire shall also promptly give such other relevant
information as may be required by the Authority in its
repair/retrofitting including the details mentioned in Schedule
5.5.2 The Concessionaire shall, no later than 7 (seven) days after the close
of each year, furnish to the Authority a yearly operation &management
report on progress ofthe operation &management of the Project
Facilities. The Concessionaire shall also promptly give such other
relevant information as may be required by the Authority in its
operation &management including the details mentioned in
5.6 Environmental and Safety Compliance
5.6.1 The Concessionaire shall conform to the laws pertaining to
environment, health and safety aspects including, policies and
guidelines related thereto, including rainwater harvesting, energy
conservation and other such ecological/ sustainable
solutions/mechanisms and conforming to GoodIndustry/
construction Practice for securing the safety of the users of the Project
5.7 Alterations, Modifications orExpansion
5.7.1 Incase of any such damages due to bad keeping of the premises of
ARHs, the Concessionaire shall bear all such costs related to such
damages. In case the Concessionaire does not rectify the damages
within the time specified by the Authority, the Authority may rectify
the said damages and deduct the cost incurred in rectifying the
damages from the PerformanceSecurity.
5.8 General Obligations
5.8.1 Subject to and on the terms and conditions of this Agreement, the
Concessionaire shall at its own cost and expense during the
Agreement Period:
(a) Protect the Project Site and the Project Facilities from any
encroachments or Encumbrances, or illegal activities.
(b) Ensure that the Project Site and the Project Facilities is not used
for any activities which are prohibited under the ApplicableLaws.
(c) Procure and maintain in full force and effect, as necessary,
appropriate proprietary rights, licenses, agreements and
Applicable Permits and keep in force in conformity with the
Applicable Laws.
(d) Pay all taxes including service tax, property tax, duties (including
stamp duties) and outgoings, utility charges relating to the
execution of the Agreement; repair/retrofitting of Project Facilities
and operation &managementthereof.
(e) Make efforts to maintain harmony and good industrial relations
among the personnel employed in connection with the
performance of its obligations under this Agreement and shall be
solely responsible for compliance with all labourlaws and all
possible claims and employment related liabilities of its staff
employed in relation with the Project Facilities. The Concessionaire
shall indemnify the Authority against any claims, damages,
expenses or losses in this regard and in no case the Authority shall
be treated asemployer;
(f) Pay all utility charges (including electricity consumption and
water supplycharges) relating to the Project Facilities.
5.9 SpecificObligations
5.9.1 The Concessionaire shall erect a signboard of a size not less than
ftX 4ft (0.61 m x 1.22 m) and mention that the Project Site belongs to
the Authority. The said signboard should be of fire retardant, low
smoke, zero halogen material and comply with all Indian and
international standards and the Concessionaire shall maintain the
same in good condition throughout the AgreementPeriod.
5.9.2 The Concessionaire shall also erect outdoor display system of a size
not less than 2 ft X 4ft adjacent to the main entrance to the Project
Site and handover the same to the Authority for promotion of ARHs
and the Concessionaire shall maintain the same in good condition
throughout the Agreement Period. The said signboard should be of fire
retardant, low smoke, zero halogen material and comply with all Indian
and internationalstandards.
5.9.3 The Concessionaire shall conduct proper due diligence and police
verification while recruiting staff for theProject.
5.9.4 The Concessionaire shall ensure security in the Project by deploying
sufficient security personnel as per good industrypractice.
5.9.5 In the event of any accident at the Project Site, the Concessionaire
shall immediatelyinform the concerned civil and police authorities and
also the Authority and take necessaryactions.
5.9.6 All gold, silver, oil, minerals, precious stones, treasures, fossils, coins,
articles of value or antiquity and structures and other relics or
remains or things of geological or archeological interest discovered on
the Project Site shall be the property of the Authority. The
Concessionaire shall take reasonable precautions to prevent any
person from removing or damaging any such article or thing. The
Concessionaire shall immediately upon the discovery of such article
or thing inform the Authority and follow the instructions for dealing
therewith that may be issued by the Authority.
5.10.1 During the Agreement Period
The Concessionaire shall at its cost and expense, purchase & maintain
by due re-instatement or otherwise, during the Repair/Retrofit of the
Project Facilities, such insurance as are necessary including but not
limited to the following:
(i) Concessionaire’s all riskinsurance;
(ii) Loss, damage or destruction of the Project Facilities at
replacementvalue;
(iii) Comprehensive third party liability insurance including injury or
death to personnel / representatives of Persons who may enter the
(iv) Workmen’s compensationinsurance;
(v) Any other insurance that may be necessary to protect the
Concessionaire, its employees and its assets against loss, damage,
destruction, business interruption or loss of profit including
insurance against all Force Majeure Events that areinsurable.
5.10.2 Validity ofInsurance
a. The Concessionaire shall from time to time promptly pay insurance
premium, keep the insurance policies in force and valid throughout
the Agreement Period and furnish copies thereof to the Authority.
b. If at any time the Concessionaire fails to obtain or maintain in full
force and effect any and all of the insurance required under this
Agreement, the Authority may at its option (but not being obliged to
do so) obtain and maintain such insurance and all sums incurred by
the Authority thereof shall be reimbursed by the Concessionaire to
the Authority together with interest thereon at 5% over SBI PLR from
the date the respective sums were incurred by the Authority , within
7 (seven) daysfrom the receipt of claim in respect thereof made by the
5.10.3 Application of Insurance Proceeds
a. Subject to the provisions of the Financing Documents and unless
otherwise provided herein, the proceeds of all insurance policies received
shall be promptly applied by the Concessionaire towards repair,
repair/retrofitting restoration or re-instatement of the Project Facilities or
any part thereof which may have been damaged or destroyed. The
Concessionaire may designate the Lenders as the loss payees under the
insurance policies or assign the insurance policies in their favouras
security for the financial assistance provided by them to the Project. The
Concessionaire shall carry out such repair, repair/retrofitting,
restoration or re-instatement to the extent possible in such manner that
the Project after such repair, repair/retrofitting, restoration or re-
instatement be as far as possible in the same conditionas it was prior to
such damage or destruction, normal wear and tear excepted.
5.11 No Breach of Obligations
5.11.1 The Concessionaire shall not be considered to be in breach of its
obligations under this Agreement nor shall it incur or suffer any
liability if and to the extent performance of any of its obligations
under this Agreement is affected by or on account of any of the
i. Force Majeure Event, subject to Article 8.3and
ii. The Authority Event ofDefault.
5.12 Consortium
5.12.1 Participating Agencies eligible for participating in the bidding process
shall be any one of the following two categories, otherwise bids will be
considered as non-responsive:
i. Category 1: Single Business Entity (Private/ Public Agency)
ii. Category 2: A consortium of Business Entities (hereinafter
referred to as “Consortium”)
The term Participating Agency would herein after apply to both the
above-mentioned categories.
5.12.2 For the purpose of this RFP, the participating agency shall mean a
business Entity incorporated under the Indian Companies Act
1956/2013 or incorporated under equivalent such laws.
Participating Agency should submit Registration/ Incorporation
Certificates & GST Registration under the governing legislations. The
Agency shall be required to submit a true copy of its Registration/
Incorporation Certificate along with the Proposal.
5.12.3 A Consortium of a maximum of three (3) members of above such
entities comprising one Lead Member with two other members such
as project finance, project implementation and management etc. shall
be allowed and shall hereinafter be referred as "Consortium".
5.12.4 The ParticipatingAgency should submit a Power of Attorney
authorizing the signatory of the Bids in case of Consortium.
5.12.5 Bids submitted by a Consortium should comply with the following
additional requirements:
1. The number of members in the Consortium would be limited to
three (3) only;
2. The application should contain the information required from
3. The application should include a description of the roles and
responsibilities of all members;
4. Members of the Consortium shall nominate one member as the
5. A Participating Agency who has participated in this Bid in its
individual capacity or as part of a Consortium cannot participate
as a separate agency of any other Consortium participating in
6. The members of the Consortium shall execute a Power of
Attorney for Lead Member of Consortium.
7. The members of the Consortium shall enter into a Memorandum
of Understanding (MoU), for the purpose of submission of the
bids. The MoU should, inter alia,
i. Clearly outline the proposed roles and responsibilities of each
member of the Consortium; and
ii. Include a statement to the effect that all members of the
Consortium shall be liable jointly and severally for the
assignments arising out of the States, Union Territories (UTs)
and million plus cities, as the case may be and in accordance
with the terms of the contract agreement therefore;
iii. A copy of the MoU signed by all members should be submitted
along with the Technical Bids. MoU entered between the
members of the Consortium should contain the above
requirements, failing which the Application shall be considered
non-responsive and MoU will not be changed later on.
5.12.6 A Participating Agency or Consortium which has earlier been barred
by Project Authority or blacklisted by any State /UT Government or
Central Government/department/agency in India from participating
in Bidding Process, shall not be eligible to submit bids, either
individually or as member of a Consortium, if such bar subsists as
on the submission due date. The Participating Agency or Consortium
shall be required to furnish an affidavit that there is no such bar
imposed and existing as on date.
5.12.7 A Participating Agencies declared ineligible by multilateral agencies
or Government of India or State/UT Governments and debarred from
such type activities in India shall be ineligible to submit bids. In case
the Participating agency or any member of Consortium is declared
ineligible by multilateral agencies or Government of India
or State/UT Governments during the evaluation period, then such
bids shall be excluded from the evaluation process.
5.12.8 A Participating agency or member of Consortium should have, during
the last three years, neither failed to perform on any
agreement/contract, as evidenced by imposition of a penalty or a
judicial pronouncement or arbitration award against the
Participating Agency or member of Consortium, nor been expelled
from any project or agreement nor have had any agreement
terminated for breach by such Participating Agencies or member of
Consortium. In case the Participating Agencies or member of
Consortium during period of Empanelment/contract, fails to perform
on any agreement, as evidenced by imposition of a penalty or a
judicial pronouncement or arbitration award against the
Participating Agency or member of Consortium, or been expelled from
any project or agreement or have had any agreement terminated for
breach by such Participating Agency or member of Consortium, such
Participating Agency shall cease to be selected with Project Authority.
5.12.9 Each participating Agency/Consortium shall submit only one
proposal for the project. Any participating Agency/Consortium, who
submits or participates in more than one proposals for the same
project will be disqualified.
5.12.10 The bid and all related correspondence and documents should be
furnished by the participating agency with the bid may be in any
other language provided that these are accompanied by appropriate
translations of the pertinent passages in the English language by
approved/authorized/licensed translator. Supporting material,
which are not translated into English, may not be considered. For the
purpose of interpretation and evaluation of the bid, English language
translation shall prevail.
5.12.11 Participating Agency/Consortium should be profit making
organization. Audited balance sheet for the last five years may be
attached with the technical bids, otherwise bids will be rejected.
5.12.12 Any change in the composition of a Consortium during the term of
evaluation process shall not be permitted after submission of bids
and during the contract period.
6. ARTICLE 6- AUTHORITY 'S OBLIGATIONS
6.1 In addition to and not in derogation or substitution of any of its other
obligations under this Agreement, the Authority shall have the following
6.2 Specific Obligations
6.2.1 The Authority shall grant in a timely manner all such approvals,
permissions and authorizations which the Concessionaire may require
under this Agreement, in connection with implementation of the
Project and the performance of its obligations. Provided where
authorization for availability of utilities such as power, water,
sewerage, telecommunications or any other incidental
services/utilities is required, the same shall be provided by the
Authority, within fifteen days (15) days from receipt of request from
the Concessionaire to make available suchauthorization.
6.2.2 The Authority shall subsequent to signing of joint inspection report by
both the Parties hand over to the Concessionaire, on as-is-where-is
basis, vacant and peaceful physical possession of the Project Site free
from Encumbrance and encroachment, for preparation of the Project
Implementation Plan and for repair/retrofitting operation and
management ofthe Project Facilities.
6.2.3 The Authority shall upon satisfactory completion of repair/retrofitof
Project Facilities on the Project Site issue a certificate of completion
(“Completion Certificate”) within 15 (fifteen) days from the date of
receipt of request from theConcessionaire.
6.3 GeneralObligations
6.3.1 The Authority shall where appropriate provide necessary assistance to
the Concessionaire in securing Applicable Permits.
6.3.2 Observe and comply with all its obligations set forth in thisAgreement.
7. ARTICLE 7 - FEEPAYMENT
7.1 Payment Schedule
a. The required investment for development, operation and
maintenance of ARHs will be made by Concessionaire which would
be recovered through rental income during the bid period i.e.
b. Concession Fees:
i. The positive premium offered by the Concessionairewill be shared
with the ……………(Name of ULB) as per the quoted rates. The
Concessionaire will pay the Concession Fee on a monthly basis to
ULB on or before 10th day of that particular month. The
Concessionaire will not be entitled to any revision of Concession
Fee during the entire contract period. The Concession Fee paid by
the Concessionaire to ULB shall be exclusive of Taxes and all
Taxes shall be paid over and above the Concession Fee. The
payment of Taxes in respect of the Concession Fee, the usage of
the Location, operations of the ARHs shall be the obligation of the
Concessionaire and shall be borne by the Concessionaire at its
own risk and costs.
ii. All payments towards Concession Fee, payable by the
Concessionaire to ULB, shall be by way of electronic fund transfer
system to provide for real times inter- bank payment in favour of
such account as may be prescribed by ULB from time to time. All
payments towards Concession Fee, payable by the Concessionaire
to Authority, shall be in INR.
iii. Under any circumstances, Concessionaire fails to provide
Concession Fee to ULBs for consecutive three months,
Concessionaire will vacate the premises without any further delay
and handover the project to ULB after clearing all dues. In this
case, PBG will be forfeited by ULB without any prior intimation.
iv. Independent Audit Authority appointed by ULB shall conduct an
independent audit of the accounts of the Concessionaire pertaining
to any one or more of the Location(s). The Concessionaire will co-
operate with the Audit Authority and its agents in the conduct of
the independent audit, and for such purpose to provide access to
the officials of Authority or its agents to all location(s)/ Service
Area(s), to allow Authority or its agents to inspect and have access,
at any time, to the books of accounts, audited/ unaudited statements,
the gross sales/itemized sales reports/statements, audit rolls
maintained by the Concessionaire, receipts generated at the
electronic point of sale terminals as maintained by the
Concessionaire and any other information as may be required by
Authority or its auditors for the purpose of such independent audit.
7.2Viability Gap Funding (VGF)
a. In case VGF is required, payment will be released to Concessionaire in
two installments as follows:
i. 1st instalment of 80% will be released development of ARHs with all
housing and infrastructure component, in all respect.
ii. 2nd and final instalment of 20% will be released after operational of
ARHs in all respect along with utilisation certificates of all earlier
releases with project completion report.
b. However, Concessionaire will share the Concession Fees with the ULB
as per the quoted rates.
8. ARTICLE 8 - FORCEMAJEURE
8.1 Force MajeureEvent
Any of the following events which arebeyond the control of the Party claiming to be
affected thereby (“Affected Party”) despite exercise of due care and diligence, and
prevents the Affected Party from performing or discharging its obligations under
this Agreement, shall constitute Force MajeureEvent:
(a) Act of god or
(b) Strikes, labourdisruptions, riots or any other industrial
disturbances not arising on account of the acts or omissions of the
Concessionaire, for which no offsetting compensation is payable to
theConcessionaire;
(c) Acts of expropriation, compulsory takeover of the Project Site and
Project Facilities by the Government or any part thereofor
(d) Any judgment or any order of a court of competent jurisdiction or
statutory authority in India made against the Concessionaire in any
proceedings which is non-collusive and duly prosecuted by
theConcessionaire.
8.2 Termination due to Force MajeureEvent
(a) Termination
i. In case of an event described under Clause 8.1(a), (b) and (d), continues
or is in the reasonable judgments of the Parties likely to continue beyond
a period of 120 (one hundred and twenty) days, the Parties may mutually
decide to terminate this Agreement or continue this Agreement on
mutually agreed revised terms. If the Parties are unable to reach an
agreement in this regard, the Affected Party shall after the expiry of the
said period of 120 (one hundred and twenty) days, be entitled to terminate
ii. In case of an event described in Clause 8.1 (c) and the Concessionaire
having exhausted the remedies available to him under the Applicable
Laws, has been unable to secure the remedy, the Concessionaire shall be
entitled to terminate thisAgreement. Provided further, the Authority may
at its sole discretion have the option to terminate this Agreement any
time after the occurrence of any event described under Clause 8.1(c)
(b) TerminationNotice
If either Party, having become entitled to do so, decides to terminate this
Agreement pursuant to the preceding Clause 8.2 (a) (i) or 8.2 (a) (ii), it shall issue
Termination Notice setting out;
(a) In detail the underlying Force MajeureEvent;
(b) The Termination Date which shall be a date occurring not earlier than
(sixty) days from the date of Termination Notice;
(c) The estimated Termination Payment including the details of computation
(d) Any other relevantinformation.
(c) Obligation ofParties
Upon issue of Termination Notice by either Party, the Parties shall promptly take
all such steps as may be necessary or required to ensure that;
(a) The Termination Payment, if any, payable by the Authority in accordance
with the following Clause 8.2 (d) is paid to the Concessionaire on the
Termination Date and,
(b) The Project Site along with the Project Facilities are handed back to the
Authority by the Concessionaire on the Termination Date free from
allEncumbrance.
(e) TerminationPayment
Upon Termination of this Agreement due to a Force Majeure Event, Termination
Payment shall be made to the Concessionaire by the Authority in accordance with
(a) If Termination is due to a Force Majeure Event, described under Clauses
8.1(a), 8.1 (b) and 8.1 (d), no Termination Payment shall be made by the
Authority to the Concessionaire but, the Concessionaire shall be entitled
to receive and appropriate the proceeds of any amounts under its own
insurance policies. The Performance Security shall be released to the
Concessionaire, ifsubsisting.
(b) If Termination is due to the occurrence of any event described under
Clause 8.1 (c), the Authority shall pay to the Concessionaire Termination
Payment equal to 100% of the Book Value. Provided the Authority shall
be entitled to deduct from the Termination Payment any amount due
and recoverable by the Authority from the Concessionaire as on the
Termination Date and release the Performance Security.
8.3 Liability for other losses, damagesetc.
Save and except as expressly provided in this Article, neither Party hereto shall be
liable in any manner whatsoever to the other Party in respect of any loss, damage,
cost, expense, claims, demands and proceedings relating to or arising out of
occurrence or existence of any Force MajeureEvent.
9. ARTICLE 9 - EVENTS OF DEFAULT ANDTERMINATION
9.1 Events ofDefault
Event of Default means either Concessionaire Event of Default or the Authority
Event of Default or both as the context may admit orrequire.
c) Concessionaire Event ofDefault
Any of the following events shall constitute an event of default by the
Concessionaire ("Concessionaire Event of Default") unless such event has
occurred as a result of a Force Majeure Event or the Authority Event of Default or
any governmental action for reasons other than any breach, default or lapse on
the part of the Concessionaire:
i) The Performance Security has been enchased and appropriated by the
Authority in accordance with this Agreement and the Concessionaire
fails to replenish or provide fresh Performance Security within
ii) The Concessionaire has failed to make any Payment on Due Date
thereof and more than 60 days have elapsed since suchdefault;
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