Project Management Consultants (PMC) / Architects for various civil works Valsad North Forest Division Valsad

Technical Bid: Online Verification of documents(Date and 17/08/2026-14:00

Time) Tentative

Online opening Commercial Bid (Date and Time) After technical

7 Estimated Value

Demand Draft of Tender fees from any nationalized bank will

8 be in favor“Deputy Conservator of Forests, Valsad North Rs.1500/-

Forest Division, Valsad” Payable at Valsad.

EMD in favorof “Deputy Conservator of

Forests, Valsad North Division,Valsad”

Pre-Bid Meeting 05/08/2026-

Will be informed to

11 Interview/Presentation Date Technically eligible

Office of Deputy Conservator of Forests

Valsad North Forest Division

GOVERNMENT OF GUJARAT

FOREST DEPARTMENT VALSAD

TENDER DOCUMENT

For Empanelment of Project Management Consultants (PMC) /Architects

1. INVITATION FOR EMPANELMENT

1.1 Introduction

Valsad North Forest DivisionValsadinvites proposals from experienced and qualified consultancy

firms for empanelment as Project Management Consultants (PMC) / Architectsfor various civil

worksrelated to forestry, Construction work of Office Building and Staff Quarter, Van Kutir,

Nursery,Soil and Moisture Conservation works, Roads, Architects related work, Barbed Wire

Fencing, Gate,Gazebo, Path-way and civil works etc.

1.2 Empanelment Duration

The selected consultants will be empaneled for 1 yearsfrom date of approval of the

Tender and will be issued work orders as per project requirements. The duration of empanelment

can be extended for another 1 Year with mutual consent.

1.3 Scope of Work

The scope includes site visits, preparation of Detailed Project Reports (DPR), block

estimate preparation, detailed estimate preparation, Obtaining technical approval from the

competent department officer, site supervision (joint & solo), quality testing, measurement

book (MB) documentation, and joint bill verification with the Range Forest Officer.

1.4 Selection Process

The selection process will be based on a scoring system (technical evaluation + interview),

and only those scoring 70% or above will be empaneled.

2. ELIGIBILITY CRITERIA

2.1 Minimum Requirements

Interested bidders must fulfill the following criteria:

1. Must be a registered architect/ engineering consultancy firm with at least 5 years of

experience in project management in forestry, environment, eco-tourism, civil engineering,

or related fields.

2. Bidder should have completed at least 1 project of value more than Rs 2 crores in any

government department of Gujarat.

3. Bidder is desirable to have a team with professionals in civil engineering, architecture and

structure engineering.

4. Biddder should have knowledge of government procedures, billing, and MB

5. Average Financial turnover of at least ₹ 20Lakhs in the last 3 financial years.

6. The Firm agency should be well aware of topography,geographical conditions, edaphic

Conditions etc.of Valsadand Navsari district hence Site Visit Certificate is Compulsory for

Technical Evaluation.

3. SCOPE OF WORK

3.1 Pre-Implementation Phase

3.1.1 Conducting site visits and preliminary assessments.

3.1.2 Preparing Detailed Project Reports (DPR) with feasibility analysis.

3.1.3 Preparing block estimates and detailed cost estimates as per norms.

3.1.4 Assisting in obtaining necessary approvals and clearances.

3.2 Implementation Phase

3.2.1 Supervising work execution, ensuring adherence to design, quality, and specifications.

3.2.2 Conducting joint and solo site supervision as per project requirements.

3.2.3 Performing quality tests for materials and workmanship.

3.2.4 Filling up the Measurement Book (MB) as per norms.

3.2.5 Assisting in joint bill preparation& verification with the Range Officer and verifying

3.2.6 Ensuring timely execution of projects and adherence to financial allocations.

3.3 Post-Implementation Phase

3.3.1 Conducting post-implementation evaluations and reporting on project outcomes.

3.3.2 Suggesting corrective measures and improvements.

4. RESPONSIBILITIES OF PROJECT MANAGEMENT CONSULTANT

(PMC) / Architects

The PMC shall be responsible for the helping the RFO/Forest Department officials in

activities related to construction planning and execution such as site selection, preparation of detailed

estimates, getting technical sanction, administrative approval, tendering, monitoring of work,

material testing, filling of MB Book, Bill verification and issue of completion certificate etc. PMC

shall assist in following the rules and regulation of Forest Department related to civil works:

4.1 Planning & Documentation

4.1.1 Assisting in drafting tender documents and preparing bid documents.

4.1.2 Conducting feasibility studies and project planning.

4.1.3 Ensuring DPRs, estimates, and financial proposals are as per government norms.

4.1.4 Uploading the tender on NProcure/GEM portal and ensuring compliance with portal

4.1.5 Coordinating with the concerned department for obtaining approvals for tender

4.2 Execution & Supervision

4.2.1 Conducting regular and surprise site visits for quality checks.

4.2.2 Ensuring timely execution of projects and adherence to financial allocations.

4.2.3 Coordinating with contractors and department officials for smooth implementation.

4.3 Financial & Administrative Responsibilities

4.3.1 Assisting in preparation of joint bills and verifying measurements.

4.3.2 Maintaining accurate and transparent financial records.

4.3.3 Ensuring compliance with all legal and regulatory requirements.

4.4 Quality Control & Reporting

4.4.1 Conducting material quality tests and ensuring adherence to project specifications.

4.4.2 Documenting progress reports and submitting updates to the department.

4.4.3 Identifying risks and suggesting corrective actions.

4.4.4 Conducting technical verification of bids received on the tendering portal and ensuring

compliance with eligibility criteria and technical requirements.

 Review Approved Estimates and contract documents

 Conduct Physical Verification of completed works against approved plan and

specifications.

 Conduct/Verify material testing (if required) to ensure compliance with IS codes, State

PWD standards and project specific specifications.

 Document observations with photographs, checklists and reports.

 Scrutinize contractor’s final bills and verify quantities with actual measurements at site.

 Inspect the site periodically and report any defects or deficiencies.

 Ensure that the contractor rectifies defects within the stipulated time.

 Maintain and submit records including site registers, inspection reports and testing

 Provide technical advice to the department on any issues arising post construction.

 Support the department in coordination with contractors, architects and statutory bodies

for approvals and compliance, if required.

 The PMC shall assist and support the Range Forest Officer (RFO) and other departmental

officials in preparation of estimates for works, verification of quantities and cost analysis

wherever required.

 Works above 5 Lakh Rs will be awarded to the agency and DCF reserves the right to

award the works below Rs. 5 Lakh al

5. SELECTION PROCESS & SCORING CRITERIA

5.1 Evaluation & Scoring

Empanelment will be based on a technical evaluation + interview, with a minimum 70%

score required for qualification. Only bidders who fulfill the Eligibility criteria mentioned in

condition 2.1 will be eligible for Technical Evaluation and Interview/Presentation Stage.

5.1.1 Technical Evaluation (60 Marks)

Criteria Maximum Evaluation Parameters Marks

1. More than Rs 5 crores project Value (30 marks),

2. Rs 4 crores – Rs 5 crores project (20 marks),

Similar Projects in

any department in

3. Rs 2 crores – Rs 4 crores project (10 marks),

last 3 years (form

4. Less than Rs 2 crores project Value (0 marks)

1. For M.E/M.Tech in any stream of (10 Marks)

civil Engineering or B.Arch

Qualification of Key

Personnel 2. For B.E/B.Tech in any stream of civil (5 Marks)

3. For Diploma in any Civil Engineering (3 Marks)

1. More than ₹20Lakhs (20 marks),

Financial Strength 2. more than ₹ 15 Lakhs –upto ₹ 20 (15 marks)

(Turnover) Lakhs

C.A certify./balance 3. more than ₹ 10 Lakhs -upto ₹ 15 (10 marks)

4. Less than ₹ 10 Lakhs (0 marks)

Minimum 42 Marks (70%) required to qualify for interview.

5.1.2 Interview Assessment (40 Marks)

Criteria Maximum Evaluation Parameters

1.Excellent grasp (20 marks)

Understanding of 2.Good (14 marks)

Scope of Work 3.Basic (10 marks)

4.Unclear (0 marks)

1. Strong execution strategy (20marks)

Problem-Solving & 2. Good (14 marks)

Execution Strategy 3. Basic (10 marks)

4. No strategy (0 marks)

Minimum 28 Marks (70%) required for empanelment.

5.1.3 Total of Technical Evaluation and Interview assessment should be more than 70%

5.1.4 The Financial Bids of the Technically Qualified Bidders will only be opened. To Qualify

Technically the bidder should obtain a minimum score of 70% in Technical Evaluation and

Interview. The agency quoting least % will be declared as L1 bidder and will be selected for

empanelment. If L2,L3, L4 Bidders are willing to work at the price quoted by L1 bidder

then they can also be empaneled. The rights of Valsad North Forest Division in this regard

will be unrestricted.

6. PAYMENT TERMS & STAGES

Payments will be made in three stages based on deliverables.

Stage Milestone/Deliverable

Stage Completion of DPR, block estimate, and approval of work plans and 40%

1 obtaining of necessary Technical Sanction and Administrative Approval

from competent authority.

Stage Completion of 100% Physical Work & Supervision (Joint & Solo) 20%

Stage Joint Bill Verification, MB Documentation & Final Completion Report 40%

7. FORMAT FOR FINANCIAL BID SUBMISSION

(To be submitted on the bidder’s letterhead)

Date: [DD/MM/YYYY]

Deputy conservator Of Forest

Valsad North Forest Division,Valsad

Subject: Submission of Financial Bid for Empanelment as Project Management Consultant

(PMC)/ Architects.

Dear Sir/Madam,

We hereby submit our Financial Bid for providing Project Management Consultancy (PMC) /

Architects services as per the terms and conditions of the tender document.

Financial Quote (Consultancy Fee as a Percentage of Work Order Value)

Quoted Consultancy Fee (% of Approved

Estimate Value)

Project Management Consultancy Services /

Architects for all works

1. The above fee is inclusive of all taxes and other statutory levies except GST. GST will be

paid separately.

2. The fee covers site visits, DPR preparation, block estimate preparation, detailed estimate

preparation, obtaining technical sanction, site supervision (joint & solo), quality testing,

measurement book (MB) documentation, and joint bill preparation as per the tender

3. The consultancy fee will be applicable uniformly across all categories of work and will

remain valid for the entire empanelment period.

4. Payments will be released as per milestones approved by the department.

We confirm that our quoted rates are firm and valid for the entire empanelment period. We agree

to abide by the terms and conditions mentioned in the tender. This financial bid remains valid for

[X] months from the date of submission.

[Authorized Signatory]

(Name & Designation)

8. Penalty provision and other conditions:

1. If the performance of the consultant is not found to be satisfactory and of good

quality, no consultancy charge shall be paid for that performance. The security deposit

amount paid by the agency will be forfeited.

2. The Deputy Conservator of Forests shall have the unfettered right to cancel the

contract of the Consultant at any stage if any defect or irregularity is found in the work

of the Consultant. Also, the work entrusted to the agency/contractor will be withdrawn

and the agency/contractor appointment will be cancelled.

3. The Civil Supervisor assigned to this work shall attend the site regularly while the

work is in progress and shall also supervise the work of the Agency/Consultant on

the site as a consultant. Which will be personal responsibility of the

agency/contractor.

4. For preparing the plan estimate for civil works, the plan/estimate should be prepared

and submitted to the agency within 7 days from the said date along with technical

5. The price to be paid shall be inclusive of all existing taxes and all taxes arising

during the contract excluding GST. No payment shall be made separately other than

the paid price. Deductions will be made from the bill as per instructions of the

Government from time to time.

6. After receiving the work order for this work, the agreement deed has to be signed on

stamp paper of Rs.300/- within 7 days.

7. All expenses for performance survey and technical approval of budgets and

equipment to be used will be at the expense of the agency.

8. Any record of work such as estimates, drawings, etc. arising, shall be owned by the

Office of the Deputy Conservator of Forests, all records of work shall be made

available in hard copy as well as in soft copy.

9. The work has to be done as per the time limit mentioned in the work order given to

the agency/contractor.

10. Financial bids of only Technically qualified agencies will be opened. The agency

quoting least % will be declared as L1 bidder and will be selected for empanelment.

If L2,L3, L4 Bidders are willing to work at the price quoted by L1 bidder then they

can also be empaneled. The rights of Valsad North Forest Division in this regard

will be unrestricted.

9. List of Technical Bid:

S.No Document Name Remarks

1 Signed copy of tender document all pages should be signed

2 Bidder information form Sample Format is Attached at

3 Signed copy of Pan Card Signed copy of Pan Card

4 Signed copy of GST registration Signed copy of GST registration

5 Form 3-A (Experience Certificate Self attested copies to be attached

of Government of Gujarat

6 Financial strength (CA certificate CA certificate for Turnover. Sample

for Turnover.) Format is Attached at Annexure II

7. Site Visit certificate from atleast 3 Sample Format is Attached at

Ranges Annexure III

8. Educational Qualification Self attested copies to be attached

(ME/M.Tech, B.Arch, BE,

Note : It shall be responsibility of the bidder to submit correct documents. The

bidder will be solely responsible for the authenticity of the documents submitted.

Bidder will be liable to action if authenticity of document is found incorrect at any

stage. Action may include Blacklisting, cancellation of work order, forfeiture of

security deposit.

10. Jurisdiction of Courts

ThecourtsofValsad limits shall have exclusive jurisdiction in all matters arising under

ANNEXURE I BIDDER INFORMATION FORM

1. NameofBidder

2. Nature of the Organization

(Proprietorship /Partnership /

Company/Individual)

Attach Latest copy of Partnership Deed or

Memorandum and Articles of

Association,asapplicableandshouldbe

attached as Annexure .

3. PermanentAddressofoffice

Address Proof document- Sales Deed /

RentAgreement/lastmonthElectricity Bill

/ Landline Telephone Bill should be

attached as Annexure .

4. Correspondenceaddress

5. PhoneNo.and Fax

6. EmailAddress

7. NameandContactDetailsoftheHeadof

Organization / Director / Authorized Person

(as the case may be)

8. GSTRegistrationNo.

AttachcopyofRegistrationCertificateas

9. PermanentAccountNo.(PAN)

AttachcopyofPANasAnnexure .

10. Details of payment EMD through Demand DDNo…………….dated………………….. Drawn

on…………..Bank…………….

Annexure II CERTIFICATEBYCHARTEREDACCOUNTANT

(OnCA’sLetterHead)

TOWHOM SOEVERITMAY CONCERN

CHARTEREDACCOUNTANTCERTIFICATE

On the basis of verification of books of accountants and other documents

produced before us and maintained by the Company, we certify that M/s .............. is

engaged in Architectural cum consultant services. This is to certify that they have

turnover in the last three years ending on 31st March, 2026. (i.e. for Financial

year, 2023-24, 2024-25 and 2025-26) as follows:

Sr. FinancialYear Turnover (in Rs. Lakh)

CAStamp andSeal

Annexure III Site Visit Certificate

Work Title:Tender For Empanelment of Project management Consultants (PMC) for Construction of

I Self Name Representing Agency Name

have complete the site visit of the Ranges mentioned below. I have understood the nature of terrain, geography

where the work has to be done and I shall quote the financial bid with full understanding of the remoteness of the

areas in which I will have to work.

Date of Visit Range name ACF /RFO

Agency Seal & Sign: