Supply, installation, testing and commissioning of pumping machinery for water supply and drainage at different head works in Limbdi Municipality area

ESTIMATED COST: RS.

Standard Bidding Document of

LIMBADI NAGARPALIKA

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

LIMBADI NAGARPALIKA – LIMBADI

DRAFT TENDER PAPER

Bid documents for “Supply, installation, testing and commissioning of pumping machinery for

water supply and drainage at different head works in Limbadi Nagarpalika area District :

Surendranagar ”

Milestone Dates

Downloading of tender End Date Date 15/10/2026, Till 18:00 Hrs.

Online Submission of Bid Up to date 15/10/2026, Till 18:00 Hrs.

Submission of EMD, Tender fee & Submission of all Tender Document along with

Document tender fee and EMD Scan Copy in Online

electronic format. Original Tender Fee, EMD and

Original Copy of affidavit for Authenticity of

documents must be sent in through R.P.A.D./

Speed Post so as to reach the office of Chief

officer, Limbadi Nagarpalika, Limbadi, End Date

Date of Technical Bid Opening Date 21/10/2026 & 11:00 Hrs.

Date of Price Bid Document Opening On Date 21/10/2026 & 11:30 Hrs.

LIMBADI NAGARPALIKA

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

STANDARD BIDDING DOCUMENT

COMPLETE BIDDING DOCUMENT

GOVERNMENT OF GUJARAT

LIMBADI NAGARPALIKA

This is a generic SBD to be used for Civil works. Each user/concern department

needs to examine and put up their particular bidding requirement like; qualification criteria,

contract Data etc., marked at [#] while finalizing their own bidding process.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Sr No Section Description

1 Invitation for Bid (IFB)

2 Section -1 Instructions to Bidders

3 Section -2 Qualification Information

4 Section -3 Conditions of Contract

5 Section -4 Contract Data

6 Section -5 Technical Specification

7 Section -6 Form of Bid

8 Section -7 Bill of Quantities

9 Section -8 Securities and Other Forms

10 Section -9 Drawings

11 Section -10 Documents to be furnished by Bidder

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

INVITATION FOR BID

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

NATIONAL COMPETITIVE BIDDING

1. The Limbadi Nagarpalika invites bids for the construction of works detailed in the table.

The bidders may submit bids for any or all of the following works.

Sr. No. Name Approximate Bid Cost of Period of #Class of

of work value of works security document completion Registration /

(Rs.) (Rs.) Category of

1 As Per NIT 68,72,189.02 68,800.00 Rs. 6 month D & Above

& Details 2400+432(18%

Given Below GST) = 2832/-

Name of Work: Bid documents for “Supply, installation, testing and commissioning of pumping

machinery for water supply and drainage at different head works in Limbadi Nagarpalika area

District : Surendranagar

Prospective / Interested bidder may download the Bid Documents from website

https://www.nprocure.com free of cost till the Time and Date as mentioned on online

NIT at website https://www.nprocure.com.

2. However, Bidder who is submitting the Bid Online will have to pay the Bid Document

Fee / Tender Fee through Demand Draft only of any Schedule Bank

payable at Limbadi and in favour of ‘Chief Officer, Limbadi Nagarpalika. Once the Bid

is received online, Bid Document / Tender Fee will not be refundable.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee

against Bid Security / EMD shall be submitted in electronic format through online (by

scanning) while uploading the bid, this submission shall mean that bid document /

tender fee and Bid Security / EMD has been received. Accordingly, the offer of only

those shall be opened whose Bid Document / Tender Fee and Bid Security / EMD

have been received electronically. However, for the purpose of realization of

Demand Draft, and FDR / Bank Guarantee bidder shall send the same in original

through R.P.A.D. so as to reach to #‘Chief Officer, Limbadi Nagarpalika within

mentioned in NIT (Days) from the last day of bid submission.

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in

original to Chief Officer / Tender Inviting Authority by bidder shall be initiated.

3. Bids received online, will be opened on the time, date and place as specified in the

online NIT at website https://www.nprocure.com in the presence of the bidders or

their authorized representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the

bids will be opened on the next working day at the same time and venue.

4. A pre bid meeting will be held on ………………………………at

………………………..hrs. at the office of to clarify the issues and to answer

questions on any matter that ........ may be raised at that stage as stated in

clause 9.2 of ‘instructions to Bidders’ of the bidding documents.

5. #Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and

should be rounded off to the next thousand rupees.

6. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of

the tender submission date and time. After the tender submission date and

time, the bidder cannot modify / edit / withdraw their submitted offer in any case.

No written or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date

of submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

discussion, conferences or site visits will not be reimbursed by the Employer or

Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with

tender are liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and

the bidder will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the

format given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked

strictly in electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result

in disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the

past, it shall not be deemed to be a ground / reason for not giving required

information for this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation

of this bid. The Government will not ask for any other information, unless it is

found absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

# For the works costing up to 7.5 crore (ROAD), 7.0 crore (BUILDING &

BRIDGE) kindly refer to SSR-10-2015-17-C dated 03-02-2017

For the works costing under 7.5 crore for Road Works and 7.0 crore for Building

and Bridge Works following documents shall be submitted in electronic format

through online by scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid

Security / EMD & Other should be sent in original to the Tender opening authority

through RPAD, so as to reach the Chief Officer.

(i) Bid Document Fee / Tender Fee

(ii) Bid Security / EMD or Valid EMD Exemption Certificate of Appropriate

Class of Registration of Approved Contractors

(iii) Registration Certificate of Appropriate Class

(iv) Registration Certificate of Special Category - Road / Bridge /

Building and Category I / II / III, if required

(vi) Work Experience, if necessary…

(vii) Other Documents, as required…

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

INSTRUCTIONS TO BIDDERS (ITB)

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Section 1: Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 9 19. Sealing & Marking of Bids

2. Source of Funds 9 20. Deadline for Submission of

3. Eligible Bidders 9 21. Late Bids

4. Qualification of the 9 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 16 E. Bid Opening and Evaluation

7. Site Visit 16 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding Documents 17 26. Examination of Bids and

Determination of

9. Clarification of Bidding 17 27. Correction of Errors

10. Amendment of Bidding 18 28. Deleted

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 18 F. Award of Contract

13. Bid Prices 18 31. Award Criteria

14. Currencies of Bid and 19 32. Employer’s Right to Accept

Payment any Bid and to Reject any or

15. Bid Validity 19 33. Notification of Award and

Signing of Agreement

16. Bid Security 19 34. Performance Security

17. Alternative Proposals By 20 35. Advance Payment and Security

18. Format and Signing of Bid 20 36. Dispute Review Expert

37. Correct or Fraudulent

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

1. Scope of Bid

1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of works (as

defined in these documents and referred to as ‘the works”) detailed in the table given in

IFB. The bidders may submit bids for any or all of the works detailed in the table given in

1.3 The successful bidder will be expected to complete the works by the intended completion

date specified in the Contract data.

1.4 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their derivatives

(bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are synonymous.

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat / Govt. of

India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

statement that the Bidder is neither associated, nor has been associated, directly or

indirectly, with the consultant or any other entity that has prepared the design,

specifications, and other documents for the Project or being proposed as Project

Manager for the Contract. A firm that has been engaged by the Employer to provide

consulting services for the preparation or supervision of the works, and any of its

affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including drawings

and charts, as necessary. The proposed methodology should include a program of

construction backed with equipment planning and deployment duly supported with broad

calculations and quality assurance procedures proposed to be adopted justifying their

capability of execution and completion of work as per technical specifications, within

stipulated period of completion.

4.2 In the event that Pre-qualification of potential bidders has been undertaken, onlybidsfrom

prequalified bidders will be considered for ward of Contract. These qualifiedbidders should

submit with their bids any information updating their original prequalificationapplications or,

alternatively, confirmin their bids that the originally submittedprequalification information

remainsessentially correct as of date of bid submission. Theupdate or confirmation shouldbe

provided in Section 2. A copy of the originalprequalification application and the letter of

prequalification should also be furnished. With the updated information, the bidder must

continue to be qualified in accordance with the criteria laid down in the prequalification

document. All bidders shall also furnish the following information in Section

(i) Evidence of access to or availability of credit facilities (minimum 10% of estimated

cost) certified by the bankers.

(ii) Undertaking that bidder would be able to invest a minimum of cost upto 25% of the

contract value of work, during implementation of contract.

(iii) Proposal, if any, for sub-contracting of elements of work, costing more than 10% of

the bid amount.

(iv) Power of attorney.

(v) Latest income tax clearance certificate from concerned department.

4.3 If the Employer has not undertaken prequalification of potential bidders, all bidders shall

include the following information and documents with their bids in Section 2:

(a) copies of original documents defining the constitution or legal status, place of registration,

and principal place of business; written power of attorney of the signatory of the Bid to

commit the Bidder;

(b) total monetary value of construction work performed for each of the last five years;

(c) experience in works of a similar nature and size for each of the last five years, and details

of works underway or contractually committed; and clients who may be contacted for further

information on those contracts;

(d) major items of construction equipment proposed to carry out the Contract;

(e) qualifications and experience of key site management and technical personnel proposed

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

(f) reports on the financial standing of the Bidder, such as profit and loss statements and

auditor's reports for the past five years;

(g) evidence of access to line(s) of credit and availability of other financial resources facilities

(10% of contract value), certified by the Bankers (Not more than 3 months old)

(h) undertaking that the bidder will be able to invest a minimum cash up to 25% of contract

value of work, during implementation of work.

(i) authority to seek references from the Bidder's bankers;

(j) information regarding any litigation, current or during the last five years, in which the

Bidder is involved, the parties concerned, and disputed amount;

(k) proposals for subcontracting components of the Works amounting to more than 10 per

cent of the Bid Price (for each, the qualifications and experience of the identified sub-

contractor in the relevant field should be annexed); and

(l) the proposed methodology and programme of construction, backed with equipment

planning and deployment, duly supported with broad calculations and quality control

procedures proposed to be adopted, justifying their capability of execution and completion of

the work as per technical specifications within the stipulated period of completion as per

milestones (for all contracts over Rs.5 Crore).

4.4 Bids from Joint ventures are not acceptable.

Bids from prequalified firms or prequalified joint-ventures only will be acceptable.

#4.5 QUALIFICATION CRITERIA:

(Applicable for the works which require Post Qualification)

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/ fail

criteria regarding the Applicant’s general and particular experience, personnel and

equipment capabilities and financial positions, as demonstrated by the applicant’s

responses in the forms attached to the letter of application ( specified requirement for

joint ventures are given under para 4.6 below ) Subcontractors experience and resources

shall not be taken in to account in determining the applicants compliance with the

qualifying criteria to qualify for more than one contract, the applicant must demonstrate

having experience and resources sufficient to meet the aggregate of the qualification

criteria for each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year (2025-2026)

Following enhancement factors will be used for the costs of works executed and the

financial figure to a common base value for works completed in India.

Effective cost of

executed work at

Year previous completed

financial year’s price

Base year of 2025-

inviting tender

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Applicant should indicate actual figures of costs and amount for the works executed by

them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign currency the

above enhanced multiplying factors will not be applied. Instead, the current market

exchange rate (State Bank of India BC Selling rate as on the last date of submission of

the bid) will be applied for the purpose of conversion of the amount in foreign currency

into India rupees.

4.5.3. General Experience.

To qualify, each bidder in the same name and style should have achieved the following

 List of Mandatory documents to be submitted

a. Registration

b. EMD/Bid Security /Tender Fee

c. Solvency Certificate

e. Bid Capacity

f. Document supporting similar nature of work & physical criteria

g. Declaration of Non-Blacklisted / Debarred /abandoned from Anywhere in Gujarat & also in India.

The Declaration will be on the Rs.300/- Non-judicial paper should be submitted (Mandatory)

If bidder fails to submit above documents or mandatory criteria are not fulfilled, bidder shall be

considered as not qualified and their financial bid shall not be open. To qualify, each bidder in the

same name and style should have achieved the following performances:

a. Registration: As per Section: II, Instruction to Bidder, Clause

b. EMD and Tender Fees

As per tender notice.

C. Solvency Certificate

Bank Solvency of minimum Rs. 17,18,100.00/-(25% of estimated cost)Solvency Value Certificate of

the organization should be of current calendar Year issued by Nationalized Bank or Bank listed as per

latest GR of. Finance Department GR. No: FD/MSM/efile/4/2023/0057/DMO, Date:21.04.2023. Such

certificate should be issued on Banker’s letter head.

4.5.3.1 TURNOVER:

Bidder must have achieved minimum annual financial turnover (at current price level) from contract

receipt of works (in all classes of civil/ mechanical engineering construction works only) of Rs.

34,36,095/- in Last three financial years i.e., from April 2022 to March

The details pertaining to turnover for the year April 2022 to March 2025 shall be certified by

Chartered Accountant on his own letter head and duly attested. Turnover of financial year 2024-

25 shall be considered subject to submission of provisional/audited certificate from chartered

accountant by the Bidder

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

4.5.3.2 SIMILAR NATURE OF WORK:

The bidder must have completed similar nature of work i.e., Pumping machinery work within

last five financial years i.e., from April 2020 to March 2025 and up to one month prior to last date

of submission of the bid of value not less than:

One similar completed work costing not less than the amount equal to Rs. 54,97,752.00 /-

Two similar completed works costing not less than the amount equal to Rs. 34,36,095.00 /-

Three similar completed works costing not less than the amount equal to Rs. 27,48,876.00 /-

4.5.3.3 AVAILABLE BID CAPACITY

The Bidder who fulfills the qualifying criteria mentioned above shall be qualified only if he fulfils the

requirement of bidder’s capacity. The bidding capacity of any tender/ Bidder is required to be more

than or equal to the estimated cost of the work i.e., Rs. 68,72,189.02 The bidder’s capacity shall be

computed as shown below.

Available Bid Capacity = [(A x N x 2.0) - B)]

Maximum value of construction works executed in any one year during the last Five years

updated at the financial year updated at 2025-26 Price level.

B = Value of the existing commitments as on date of bid submission for works (complete or

partial) to be completed in the next (0.5 year). The details shall be countersigned by the

Executive Engineer or the equivalent officer of the employer on whose behalf the firm is

carrying out the works.

Also, declaration of financial liabilities, work on hand/completed projects on Rs.300/- non-

Judicial stamp paper.

In the case of a Joint Venture (Not Applicable), parameters A and B shall be determined

based on details pertaining to such partners who propose to undertake physical execution of

work and in proportion to their participation/stake as specified in respective clause in the

tender documents.

N = Years prescribed for completion of the work for which bids are invited. - (0.50 year)

If the Tender has been invited as a Package/Slice Minimum aggregate required Bid Capacity shall be

considered and accordingly the Bidder may qualify for less number of Packages/Slices. In case of

individual Tenders (not invited in a single Basket) the Bidder may qualify for a particular work (based on

his Technical Bid), but at the time of evaluation of Price Bid, if a greater number of such individual Bids

are evaluated simultaneously, aggregate Bid Capacity shall be considered. In such a case, if the Bidder

does not have adequate capacity for all the Bids in which his Bid is the lowest responsive Bid, he may

be considered for a smaller number of Bids. Decision of the Employer based on the least cost

combination as may be the most advantageous to Competent authority shall be final and binding to all

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

(a) The statement showing the value and details of completed works, existing commitments and

ongoing works as well as the stipulated period of completion remaining for each of the work listed

should be countersigned by the officer not below the rank of an Engineer-In-Charge.

(b) The certificate for past performance should be as per prescribed Performa in Form11...

(c) The Bidders are required to upload latest client’s certificates in Form-11 (or in any format with

yearly breakup) obtained from the concerned authorities/ employers towards proof of their having

executed contracts satisfactorily along with their bids. The quantities involved should be certified by

the top executive of the firm in the prescribed Performa in Form 11 (or in any format with yearly

breakup) of Volume-I.

(d) Physical and Financial Performance of Any Work Not Supported By Client Certificate in Form-11 or

In Any Form Will Not Be Considered For Qualification.

(e) The applicant Bidder must provide by uploading evidence of having adequate experience. The bid

should include supporting certificate or report relating to physical, financial, technical and other

capability of Bidder in their original language along with certified translation of relevant portion of

the certificate/ report in English. The Bidder should furnish the information about financial capability

in Rupees only.

(f) Depending upon the actual bid capacity assessed and other qualifying requirements, the applicant

will be qualified for the work.

(g) The bidder is required to submit the declaration of his financial liabilities, work on hand/completed

projects on Rs.300/- non-Judicial stamp paper. In case of false statement/ declaration the bidder

shall be liable for penal action. Further, the details furnished in the relevant form as per tender

should be in line to the declaration by the bidder.

(h) The criteria mentioned above at shall be evaluated based on the details submitted with the

documents. Such bidder shall have to submit the details in the prescribed Performa which are

applicable to them. Bidders should read the note under each Form/Annexure carefully and submit

the details accordingly.

(i) Turnover of previous year and cost of completed / executed similar nature of work/ O&M shall be

given additional weightage of ten percent per year to bring them to 2025-2026 Price level to

account for price escalation as illustrated below:

Effective cost of executed

Turnover/ Cost of work at previous

Executed work/O&M completed financial year’s

(i) Financial year means period beginning from the 1st April to 31st March of the next year.

(ii) The details pertaining to Turnover for the year April 2020 to March 2025 and the details pertaining

to Net Cash Accrual, Net Worth and Net Working Capital for the year April 2020 to March

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

shall be certified by Chartered Accountant on his own letter head and duly attested. The cost of

material supplied by the Government/ Client shall not be taken into account for experience against

Turnover & Similar nature of work.

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major

equipment to attain the completion of works in accordance with the prescribed

construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with their

bid, a detailed construction planning and methodology supported with layout and

necessary drawings and calculations to allow the employer to review their proposals. The

numbers, types and capacities of each plant/equipment shall be shown in the proposals

along with the cycle time for each operation for the given production capacity to match

the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid

assets (aggregate of working capital, cash in hand and uncommitted bank guarantees)

and / or credit facilities up to 25 percent of the value of the contract / contracts applied.

4.5.7. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years If necessary,

the employer will make inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration resulting

from contracts completed or under execution by him over the last five years. A consistent

history of awards against the Applicant or any partner of a joint venture may result in

failure of the applicant.

4.5.9. Disqualification

Even though the applicants meet the above criteria, they are subject to be disqualified if

Made misleading or false representation in the forms, statements submitted, and / or

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non – performance of the contractor; consistent

history of litigation awarded against the applicant or financial failure due to bankruptcy.

The rescinding of contract of a joint venture on account of reasons other than non –

performance, such as Most Experienced partner of joint venture pulling out, court

directions leading to breaking up of a joint venture before the start of work, which are not

attributable to the poor performance of the contractor will, however, not affect the

qualification of the individual partners.

#4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)

(Applicable only for estimated project cost of 50 Crore and above) –

JV NOT APPLICABLE

4.6.1. Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para 4.5.3

& 4.5.6 above. The joint venture must collectively satisfy the criteria of para 4.5.3 &

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

4.5.6 above. The experience of the other joint venture partners shall be considered

if it is not less than 30 percent of the qualifying criteria in para 4.5.3 & 4.5.6 above.

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8 above.

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and shall be

submitted with a copy of the joint venture agreement providing the joint and several

liabilities with respect to the contract.

4.6.2. Qualification of a joint venture does not necessarily qualify any of its partners individually

or as a partner in any other joint venture. In case dissolution of a joint venture, each one

of the constituent firms may qualify if they meet all the qualification requirements, subject

to the written approval of the Employer.

4.7. Bid Capacity.

4.8 Even though the bidders meet the above qualifying criteria, they are subject to be

disqualified if they have:

- Made misleading or false representation in the forms, statements and

Attachments the submitted in proof the qualification requirements; and / or Record of

poor performance such as abandoning the works, not properly completing the

contract, inordinate delay in completion, litigation history, or financial failures etc.;

and/ or participated in the previous bidding for the same work and had quoted

unreasonably high bid prices and could not furnish rational justification to the

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of

alternatives that have been permitted or requested) will cause all the proposals with the

bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his Bid,

and the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine

the Site of work and its surrounding and obtain all information that may be necessary for

preparing the Bid and entering into a contract for construction of the Works.

The costs of visiting the site shall be at the Bidder’s own expense.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda

issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder IV

8.2. Volumes I, IIand III are available online and documents to be furnished by the bidder in

compliance to section 2 will be prepared by him and furnished as Volume- IV in two parts

(refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,

contract data, forms, terms, technical specifications, bill of quantities, forms, Annexes and

drawings in the Bid Document. Failure to comply with the requirements of Bid Documents

shall be at the bidder’s own risk. Pursuant to clause 26 hereof, bids which are not

substantially responsive to the requirements of the Bid Documents shall be rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may notify the

Employer in writing or through E-mail at the Employer’s address indicated in the

invitation to bid. The Employer will respond to any request for clarification which he

received earlier than 15 days prior to the deadline for submission of bids. Employer’s

response will be published on website including a description of the enquiry but without

identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting which will

take place at the address, venue, time and date as indicated in the appendix.

9.2.3. The purpose of the meeting will be to clarify issues and to answer questions on any

matter that may be raised at that stage.

9.2.4. The bidder shall be required to submit any questions in writing or e-mail to reach the

Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the source of

enquiry) and the responses given will be published without delay on the tender website

i.e. www.nprocure.com. Any modification of the bidding documents listed in sub-

Clause 8.1 which may become necessary as a result of the pre-bid meeting shall be

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

made by the Employer exclusively through the issue of an Addendum pursuant to

Clause 10 and not through the minutes of the pre-bid meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a bidder.

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer will

assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his discretion, extend as

necessary the deadline for submission of bids, in accordance with Sub-Clause

C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause 8.1)

shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e.

technical as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

- Invitation for Bids

1 Instructions to Bidders

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder IV

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on the

priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words) for all

items of the Works described in the Bill of Quantities along with total bid price (Both in

figures and words). Items for which no rate or price is entered by the bidder will not be

paid for by the Bill of Quantities.

13.3 All duties, taxes, GST and other levies are payable by the contractor under the contract,

or for any other cause shall be included in the rates, prices and total Bid Price submitted

by the Bidder. (GST will not be paid extra)

13.4 The rates and prices quoted by the bidder are subject to adjustment during the performance

of the Contract in accordance with the provisions of Clause 47 of the Conditions of Contract

(For contracts more than 12 Months period).

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The rates and the prices quoted by the bidder shall be entirely in Indian Rupees. All

payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date

forbid submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer may

request that the bidders may extend the period of validity for a specified period. A bidder

may refuse the request without forfeiting his bid security. A bidder agreeing to the request

will not be required or permitted to modify his bid, but will be required to extend the

validity of his security for a period of the extension, and in compliance with Clause 16 in

#16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 4 of the table of IFB for this particular work. This Bid security shall be in favor of

Employer as named in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in Volume

III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01 Crore

and above) and Bank Guarantee of Schedule and Private Banks shall be

considered as per GoG Finance Department’s Circular No. FD/MSM/e-

file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department or (2) Narmada Water Resources, Water Supply and Kalpsar

Department of Govt of Gujarat. Exemption Certificate is applicable only when

Registration Certificate of Appropriate Class and Category of Approved

Contractors is required as eligible criteria of bidder.(EMD Exemption not

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for the

bid shall be valid for 28 days beyond the validity of the bid i.e. total validity of 120+28 =

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated

in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end of

the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has signed

the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid validity.

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) #If found necessary, the bidder will be intimated for negotiation, He will be

intimated maximum three times within the validity period for negotiation, If

contractor does not respond in time, his Bid Security (EMD) will be forfeited and

his tender will be rejected. Punitive action will be taken on such contractors. (As

per GoG R&B Dept’s Gr. No. S/22/2017/6369/D, Dt.08/06/2018)

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or time

for completion), basic technical design as indicated in the drawing and specifications.

Conditional offers or alternative offers will not be considered further in the process of

tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of

these Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate parts to

D. SUBMISSION OF BIDS

19. Sealing and Marking of Bids

19.1. The Bidder shall submit the bid namely, Technical Proposal & Financial Proposal through

online by the help of Digital Signature Certificate.

-Technical Bid: To be opened on 00.00. 2026 at 14.00 Hrs. (date of Technical Bid

opening) in the presence of Evaluation Committee.

-Financial Bid: Not to be opened except with the approval of Evaluation Committee The

contents of Technical and Financial Bids will be as specified in clause

19.2. The inner, outer, and separate envelopes containing Technical and FinancialBids shall

(A) be addressed to the Employer at the address given in Appendix

(B) bear the identification as indicated in Appendix.

19.3. In addition to the identification required in Sub-Clauses 19.1 and 19.2, each of the

envelopes shall indicate the name and address of the bidder to enable the bid to be

returned unopened in case it is declared late, pursuant to Clause 21, or the Evaluation

Committee declares the bid as non responsive pursuant to Clause

19.4. If the outer envelope is not sealed and marked as above, the Employer with assume no

responsibility for the misplacement or premature opening of the bid.

20. Deadline for Submission of the Bids

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

20.1. Complete Bids must be received online by the Employer at the tender website specified

above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an amendment

in accordance with Clause 10, in which case all right and obligation of the Employer and

the bidders previously subject to the original deadline will then be subject to the new

21.1. Any Bid received by the Employer after the deadline prescribed in Clause 20 will be

returned unopened to the bidder.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 20 or pursuant to Clause

22.2 Withdrawal or modification of a bid between dead line for submission of bids and the

expiration of the original bid validity specified in Clause 15.1 above or as extended pursuant

to Clause 15.2 may result in the forfeiture of the Bid Security pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids and the

expiration of the original period of bid validity specified in Clause 15.1 above or as

extended pursuant to Clause 15.2 may result in the forfeiture of the Bid security

pursuant to Clause

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant to

Clause 22, in the presence of the Bidders or their representatives who choose to attend

at time, date and the place specified in Appendix in the manner specified in Clauses

and 23.3, In the event of the specified date of Bid opening being declared a holiday for

the Employer, the Bids will be opened at the appointed time and location on the next

23.2. Envelopes marked "WITHDRAWAL" shall be opened and read out first. Bids for which an

acceptable notice of withdrawal has been submitted pursuant to Clause 22shall not be

23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security

furnished with each bid will be announced. If the bid security furnished does not conform

to the amount and validity period as specified in the invitation for bid (ref. Column 4 and

paragraph 3), and has not been furnished in the form specified in Clause 16, the

technical bid will not be opened.

23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied

with valid bid security will be taken up for evaluation with respect to the

Qualification information and other information furnished in part I of the bid

pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification letter.

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the

Evaluation Committee will finalize the list of responsive bidders whose financial

bids are eligible for consideration.

23.5. If, as a consequence of the modifications carried out by the bidder in responseto sub-

clause 23.4, the bidders desire to modify their financial bid, they will submit the

modification in separate sealed envelope so as to reach the Employer's address (refer

sub-clause 19.2) before the opening of the financial bid as intimated in the clarification

letter (refer sub-clause 23.4). The envelope shall have clear marking "MODIFICATION

TO FINANCIAL BID-Not to be opened except with the approval ofthe Evaluation

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only these

bidders will be opened. The responsive Bidders’ names, the Bid prices, the total amount

bidders will be opened. The responsive Bidders’ names, the Bid prices, the total amount

of each bid, any discount and such other details as the Employer may consider

appropriate, will be announced by the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive in

accordance with Clause 23.4(iv) will be announced. The bids of only these bidders will

be opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid,

be opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid,

any discount, and such other details as the Employer may consider appropriate, will be

announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall be in order of Estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and comparison of Bids

and recommendations for the award of a contract shall not be disclosed to Bidders or any

other persons not officially concerned with such process until the award to the successful

Bidder has been announced. Any effort by Bidder to influence the Employer’s processing

of Bids or award decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may, at

his discretion, ask any Bidder for clarification of his Bid, including breakdowns of unit

rates. The request for clarification and the response shall be in writing or by e- mail, but

no change in the price or substances of the Bid shall be sought, offered, or permitted

except as required to confirm the correction of arithmetic errors discovered by the

Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating to

his Bid opening to the contract is awarded. If the Bidder wishes to bring additional

information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid

comparison or contract award decision may result in the rejection of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether each

Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly

signed; (c) is accompanied by the required securities and; (d) is substantially responsive

to the requirements of the Bidding document. During the detailed evaluation of the

“Financial Bid”, the responsiveness of the bids will be further determined with respect to

the remaining bid conditions, i.e., priced bill of quantities, technical specifications, and

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms, conditions

and specifications of bidding documents, without material deviation or reservation. A

material deviation or reservation is one (a) which affects in any substantial way the

scope, quality, or performance of the Works; (b) which limits in any substantial way,

inconsistent with the Bidding documents, the Employer’s rights or the Bidder’s obligations

under the Contract; or (c) whose rectification would affect unfairly the competitive position

of other Bidders presenting substantially responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer, and

may not subsequently be made responsive by correction or withdrawal of the non-

conforming deviation or reservation.

27. Correction of Errors

27.2 "Financial Bids" determined to be substantially responsive will be checked by the

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Employer for any arithmetic errors. Errors will be corrected by the Employer as follows:

(a) where there is a discrepancy between the rates in figures and in words, the rate in

words will govern; and

(b)where there is a discrepancy between the unit rate and the line item total

resulting from multiplying the unit rate by the quantity, the unit rate as quoted will

27.2 The amount stated in the "Financial Bid" will be corrected by the Employer in accordance

with the above procedure and the bid amount adjusted with the concurrence of the Bidder

in the following manner:

a) If the Bid price increases as a result of these corrections, the amount as stated in

the bid will be the 'bid price' and the increase will be treated as rebate;

b) If the bid price decreases as a result of the corrections, the decreased amount will

be treated as the 'bid price'

Such adjusted bid price shall be considered as binding upon the Bidder. If the Bidder does not

accept the corrected amount the Bid will be rejected, and the Bid security may be forfeited in

accordance with Sub-Clause 16.6 (b).

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be substantially

responsive in accordance with Sub-Clause 26.2.

29.2. In evaluating the Bids, the employer will determine for each Bid the evaluated Bid Price by

adjusting the Bid Price as follows.

a) Making any correction for errors pursuantto Clause 27; or

b) making an appropriate adjustments for any other acceptable variations, deviations; and

c) making appropriate adjustments to reflect discounts or other price modifications offered

in accordance with Sub-Clause

29.3. The Employer reserves the right to accept or reject any variation or deviation. Variation

and deviations and other factors, which are in excess of the requirements of the Bidding

documents or otherwise result in unsolicited benefits for the Employer, shall not be taken

in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the Conditions

of Contact, during the period of implementation of the Contract, will not be taken in to

account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the Engineer’s

estimate of the cost of work to be performed under the contract the Employer may require

the Bidder to produce detailed consistency of those prices with the construction methods

and schedule proposed. After evaluation of the price analyses, the Employer may require

that the amount of the performance security set forth in Clause 34 be increased at the

expense of the successful /bidder to a level sufficient to protect the Employer against

financial loss in the event of default of the successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically priced

low and which cannot be substantiated satisfactorily by the bidder may be rejected as

non-responsive.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid has

been determined.

(i) to be substantially responsive to the Bidding documents and who has offered the

lowest evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price which is

the lowest evaluation in any of the packages opened earlier than the one

In no case, the contract shall be awarded to any bidder whose available bid

capacity is less than the evaluated bid price, even if the said bid is the lowest evaluated

bid. The contract will in such cases be awarded to the next lowest bidder at his

evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any Bid,

and to cancel the Bidding process and reject all Bids, at any time prior to the award of

contract, without thereby incurring any liability to the affected bidder or Bidder or any

obligation to inform the affected Bidder or Bidders of the grounds for the Employer’s

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer

prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by

registered letter. This letter (hereinafter and in the condition of contract called the “Letter

of Acceptance”) will state the sum that the Employer will pay the Contractor in

consideration of the execution, completion, and maintenance of the Works by the

Contractor as prescribed by the Contract (hereinafter and in the Contract called the

“Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to the

furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the successful

Bidder. It will be signed by the Employer and to the successful Bidder, within 28 days

following the notification of award along with the Letter of Acceptance. Within 21 days of

receipt, the successful Bidder will sign the Agreement and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer

will promptly notify the other Bidders that their Bids have been unsuccessful.

34. Performance Security

34.1. Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder shall furnish

to the Employer an irrevocable and unconditional guarantee from a Bank in the form set

forth in Section 8 (the “Performance Security”) for an amount equal to 5% (five percent) of

its Contract Price. In case of bids mentioned below, the successful Bidder, along with

the Performance Security, shall also furnish to the Authority an irrevocable and

unconditional guarantee from a Bank in the same form given at Section 8 towards an

Additional Performance Security (The “Additional Performance Security”) for an amount

calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but upto 20% of

the Estimated Project Cost, then the Additional Performance Security shall be

calculated @ 20% of the difference in the (i) Estimated Project Cost (as mentioned in

Bid Document) - Minus 10% of the Estimated Project Cost and (ii) Contract Price

offered by the selected Bidder.

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of the

Estimated Project Cost, then the Additional Performance Security shall be calculated

@ 30% of the difference in the (i) Estimated Project Cost (as mentioned in Bid

Document) - Minus 10% of the Estimated Project Cost and (ii) Contract Price offered

by the selected Bidder.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

(c) This Additional Performance Security shall be treated as part of the Performance

(D) The Performance Security shall be valid beyond 60(sixty) days of the Defects Liability

Period and the Additional Performance Security shall be valid beyond 28 (twenty-

eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank

Guarantee, it shall be issued either (a) at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and

acceptable to the Employer. As per GoG Finance Department’s Circular No.

FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause

shall constitute sufficient grounds for cancellation of the award and forfeiture of the Bid

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated in

the Conditions of Contract, subject to maximum amount, as stated in the Contract

36. Dispute Review Expert

36.1 The Employer proposes that [name of proposed Dispute Review Expert as indicated in

Appendix] be appointed as Dispute Review Expert under the Contract, at a daily fee as

indicated in Appendix plus reimbursable expenses. If the Bidder disagrees with this

proposal, the Bidder should so state in the Bid. If in the Letter of Acceptance, the

Employer has not agreed on the appointment of the Dispute Review Expert, the

Dispute Review Expert shall be appointed by the Council of Indian Roads Congress at

the request of either party.

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in completing for the contract in

question and will declare the firm ineligible, either indefinitely or for a stated period of

time, to be awarded a contract with National Highways Authority of India/ State PWD

and any other agencies, if it at any time determines that the firm has engaged in corrupt

or fraudulent practices in completing for the contractor, or in execution.

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the

Conditions of Contract.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

APPENDIX TO ITB

Clause Reference with respect to Section –I

1. The Name of the Employer is [ Cl.1.1]

Chief Officer Limbadi Nagarpalika

2. The last five years.

3. This Annual Financial Turnover Amount is Rs. [Cl.4.5.3 (a)]

4. Value of Work is Rs.

6. The cost of electric work is Rs

7. The cost of water supply / sanitary works is

8. Liquid assets and / or availability of credit facilities is Rs. ………… [Cl.4.5.6 ]

9. Price level of the financial year …………… [Cl. 4.5.2]

10. The pre-bid meeting will take place at …………. [Cl. 9.2.1]

11. The technical Bid will be opened at the office of the ……………………on

12. Address of the Employer: …………..

13. Identification :

( name of Contract)

- Bid reference No 0 of 2026-27 of Limbadi Nagarpalika- ( insert number)

- Do not open before 00.00. 2026 at 14.00 Hrs - ( time and date )

14. The bid should be submitted latest by As stated on online NIT [Cl. 20.1 & 20.2]

15. The bid will be opened at …………………………… As stated on online [Cl. 23.1 ]

16. The Bank Draft in favor of ………………………..

17. Escalation factors (for the cost of works [Cl.4.5.2]

executed and financial figure to a common base value) for works completed

Year Financial Year Multiplying factor

Base year of inviting tender 2025-2026

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

#LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they

propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

List of Key Personnel to be deployed on Contract Work (Reference Cl. 4.5.4)

# Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this work

1. Two graduate Mechanical Engineers and three diploma Mechanical Engineers when cost

of the work to be executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed is

more than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum one Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs but

more than Rs.5 lakhs.

4. Minimum two Diploma Civil Engineers for the work when the cost of work to be executed is

less than Rs. 5 lakhs. The Engineer so employed for the Government work must have

sufficient experience to handle the work independently. Such an Engineer shall have to

stay at the site of work and he shall not be entrusted with other duty except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of a separate Engineer will not be necessary provided that the Engineer

partner himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Chief

Officer-in-charge of the work the Name, Qualifications, copy of marksheet, Colour

Photograph and the appointment order issued such engineers engaged for this contract

work. If 15 days after issue of work order such designated Site Engineers do not resume or

do not remain present on site of work, the recovery at the rate of Rs.15,000-00 per month

per Engineer will be made from the bills/deposit/dues of the contractor. Such recovery shall

be non-refundable.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

QUALIFICATION INFORMATION

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for the

purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders. This

information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of

Bidder (Attach Copy)

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions

Work performed in the last five years

Work performed as prime contractor, work performed in the past as a nominated sub-

contractor will also be considered the sub-contract involved execution of all main items of

work described in the bid documents, provided further that all other qualification criteria

are satisfied (in the same name) on works of a similar nature over the last five years**

and in current year before the submission of the bid.

Project Name of Description Contract Value of Date Stipulated Actual date of Remark

Name the of work No. contract of period of completion* explaining

Employer (Rs. issue completion reasons for

Crore) of delay &

order Completed

*Attach certificate(s) from the Engineer(s)in-charge

** Immediately preceding the financial year in which bids are received.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a

nominated sub-contractor, will also be considered provided the sub-contract involved

execution of all main items of work described in the bid document, provided, further that

all other qualification criteria are called (in the same name and style) in the last seven

years** and in current year before the submission of the bid.

Year Nam Name of Quantity of work Remarks*

e of the performed (KW) (indicate

the Employer contract

work Pumping Ref)

1.4 Information on Bid Capacity (works for which bids have been submitted and works which

are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Place Contract Name & Value Stipulated Value of Anticipated

of works & No. Address Contract Period of Works* of

State of (Rs. Cr) Completion remaining completion

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref. Clause

4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leased to be Capacity Conditions whom to be

procured purchased

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

1.6 Qualifications and experience of key personnel required for administration and execution

of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of the Conditions

Position Name Qualification Year of Year of experience

Experience in the proposed

(General) position

Project Manager & Site

1.7 Proposed sub-contract and firms involved

Sections of the works Value of Sub- Sub-Contractor (Name Experience in

Contractor & similar work

Attach copies of certificates on possession of valid license for executing water supply/

sanitary work/ building electrification works.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

1.8 Financial reports for the last five years: balance sheets, profit and loss statements,

auditors’ reports (in case of companies/corporations), etc. List them below and attach

1.9 Evidence of access to financial resources to meet the qualification requirements: cash in

hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may

provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party (ies) Employer Cause of Amount Remarks

Dispute Involved showing

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction to

Bidders. (Name of Consultant engaged for project preparations is * ............................... )

1.13 Proposed work method and schedule. The Bidder should attach descriptions, drawings

and charts as necessary to comply with the requirements of the Bidding documents.

(Refer ITB Clause 4.1)

1.15 Quality Assurance Plan

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the requirements

of Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

(iii) Update of original prequalification application. (*)

(iv) Copy of original prequalification application (**)

(v) Copy of prequalification letter (***)

* Delete, if prequalification has been carried out.

** Fill the Name of Consultant.

*** Delete, if prequalification has not been carried out.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of Rs. To

meet their working capital requirements for executing the above during the contract

Senior Bank Manager

Address of the Bank

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

have not abandoned/Blacklisted/

Debarred from any work of Government of Gujarat/Government of India/any Board or

Corporation under Government of Gujarat/Government of India nor any contract

awarded to us for such works have been rescinded, during last five years prior to the

date of this bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or

corporation to furnish pertinent information deemed necessary and requested by the

Department to verify this statement or regarding any (our) competence and general

4. The Undersigned understands and agrees that further qualifying information may be

requested, and agrees to furnish any such information at the request of the

Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

I, the undersigned do hereby undertake ......... that our firm M/s

up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

CONDITIONS OF CONTRACT

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Conditions of Contract

Table of Contents

A General D. Cost Control

1 Definitions 37 Bill of Quantities

2 Interpretation 38 Changes in the Quantities

3 Language and Law 39 Variations

4 Engineer’s Decisions 40 Payments for Variations

5 Delegations 41 Cash Flow Forecasts

6 Communications 42 Payment Certificates

7 Sub-Contractors 43 Payments

8 Other Contractors 44 Compensations Events

9 Personnel 45 Tax

10 Employer’s & Contractor Risk 46 Currencies

11 Employers Risks 47 Price Adjustment

12 Contractor’s Risk 48 Retention

13 Insurance 49 Liquidated damages

14 Site Investigations Reports 50 Bonus

15 Queries about the Contract 51 Advance Payment

16 Contractors to Construct the works 52 Securities

17 The Works to be Completed By 53 Deleted

the Intended Completion Date

18 Approval by the Engineer 54 Cost of Repair

20 Discoveries E. Finishing the Contract

21 Possession of the Site 55 Completion

22 Access to the Site 56 Taking Over

23 Instructions 57 Final Account

24 Disputes 58 Operating and Maintenance

25 Procedure for Disputes

26 Replacement of Dispute Review 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted F. Special Conditions of

30 Delays Ordered by The 63 Labour

Engineer 64 Compliance with labour regulations

31 Management Meetings 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions of

Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming

part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by the

Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to execute,

complete and maintain the Works till the completion of Defects Liability Period. It

consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which

comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the Work

has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and

thereafter as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the

The Engineer is the person named in the Contract Data (or any other

competent person appointed and notified to the contractor to act in replacement of the

Engineer) who is responsible for supervising the Contractor, administering the Contract,

certifying payments due to the Contractor, issuing and valuing Variations to the

Contract, awarding extensions of time, and valuing the Compensations Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to the

site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s Letter of

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in the

Contract Data. The Intended Completion Date may be revised only by the Engineer by

issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface

conditions at the site.

Specifications means the Specifications of the works included in the Contract

and any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the Contractor

shall commence execution of the works. It does not necessarily coincide with any of the

Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on the Site.

Temporary Works are works designed, constructed, installed, and removed by

the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works. The

Works are what the Contract requires the Contractor to construct, install,

and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male also

means female or neuter and the other way around. Heading have no significance.

Words have their normal meaning under the language of the Contract unless

specifically defined. The Engineer will provide instructions clarifying queries about

Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to the

Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following order of

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in the

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual

matters between the Employer and the Contractor in the role representing the

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

5.1 The Engineer may delegate any of his duties and responsibilities to other people

after notifying the Contractor and may cancel any delegation after notifying the

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is delivered

(in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in

contract data, with the approval of the engineer but may not assign the Contract

without the approval of the Employer in writing. Subcontracting shall not alter the

Contractor’s obligations. Sub-contracting of supply or specific items of work

is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for the

part of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors, public

authorities, utilities and the Employer between the dates given in the Schedule of

other Contractor. The Contractors shall as refer to in the Contract Data, also

provide facilities and services for them as described in the Schedule. The

employer may modify the schedule of other contractors and shall notify the

contractor of any such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated in

the Schedule or other personnel approved by the Engineer. The Engineer will

approve any proposed replacement of key personnel only if their qualifications,

abilities, and relevant experience are substantially equal to or better than those of

the personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of the

Contractor Staff or his work force stating the reasons the Contractor shall ensure

that the person leaves the Site within seven days and has no further connection

with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s risks,

and the Contractor carries the risks which these Contracts states are Contractors

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as they

directly affect the execution of the Works, the risks of war, hostilities, invasion, act

of foreign enemies, rebellion, revolution, insurrection or military or usurped power,

civil war, riot commotion or disorder (unless restricted to the Contractor’s

employees), and contamination from any nuclear fuel or nuclear waste or

radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and

death which arise during and in consequence of the performance of the Contract

other than the excepted risks are the responsibility of the Contractor.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects Liability

Period, in the amounts and deductibles stated in the Contract data for the

following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to the

Engineer for the Engineer’s approval before the Start Date. All such insurance

shall provide for compensation to be payable in the types and proportions of

currencies required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificates required,

the Employer may affect the insurance which the Contractor should have provided

and recover the premiums the Employer has paid from payments otherwise due to

the Contractor or, if no payment is due, the payment of the premiums shall be a

13.4 Alterations to the terms of an insurance shall not be made without the approval of

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports

referred to in the Contract Data, supplemented by any information available to the

15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and

shall carry out the Works in accordance with the programme submitted by the

Contractor, as updated with the approval of the Engineer, and complete them by

the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the proposed

Temporary works to the Engineer, who is to approve them if they comply with the

Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for design of

the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the

Temporary works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary or

permanent work are subject to prior approval by the Engineer before their use.

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to notify

the engineer of such discoveries and carry out the Engineer’s instructions for

dealing with them.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the

Employer is deemed to have delayed the start of the relevant activities and this

will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is not

handed over to the Contractor, then contractor/ Employer may fore-close the

contract. Contractor/Employer has to foreclose the work within 30 days after

lapse of 25%-time limit and after 30 days foreclosure option will be closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the

Engineer access to the Site, to any place where work in connection with the

Contract is being carried out or is intended to be carried out and to any place

where materials or plants are being manufactured/ fabricated/ assembled for the

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to works

which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s accounts

and records relating to the performance of the Contractor and to have them

audited by auditors appointed by the Employer, if so required by the Employer.

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to #Chief Officer(Higher

Authority)within 14 days of the notification of the Engineer's decision. If the issue

is not resolved, any party can refer the matter for conciliation within 15 days from

the decision given by the #Chief Officer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #Chief Officer, both the parties have to refer to the Regional

Commissioner Nagarpalika concern for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the #Chief Officer, both the parties have to refer to the

#ACEO GUDM, Gandhinagar for the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer the

dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If the

Contractor fails to refer a claim / dispute to the Higher Authority within 14 days of

the notification of the Engineer's decision, the Contractor shall not be entitled to

any additional payment/claim if he doesn’t follow the above sequence in stipulated

time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

26. Replacement of Dispute Review Expert

26.1 Should the Dispute Review Expert resign or die, or should the Employer and the

Contractor agree that the Dispute Review Expert is not fulfilling his functions in

accordance with the provisions of the Contract, a new Dispute Review Expert will

be jointly appointed by the Employer and the Contractor. In case of disagreement

between the Employer and the Contractor, within 30 days, the Dispute Review

Expert, shall be designated by the Appointing Authority designated in the Contract

Data at the request of either party, within 14 days of receipt of such request.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to the

Engineer for approval a Programme showing the general methods, arrangements

orders, and timing for all the activities in the works along with monthly cash flow

27.2 An update of the Programme shall be a programme showing the actual progress

achieved on each activity and the effect of the progress achieved on the timing of

the remaining work including any changes to the sequence of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated programme

at intervals no longer than the period stated in the Contract data. If the Contractor

does not submit an updated programme within this period, the Engineer may

withhold the amount stated in the Contract data from the next payment after the

date on which the overdue programme has been submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to the

Engineer again at any time. A revised programme is to show the effect of

Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation Event

occurs or a Variation is issued which makes it impossible for completion to be

achieved by the Intended Completion Date without the Contractor taking steps to

accelerate the remaining work and which would cause the Contractor to incur

additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking the Engineer for a

decision upon the effect of a compensation event or Variation and submitting full

supporting information. If the Contractor has failed to give early warning of a delay

or has failed to cooperate in dealing with a delay, the delay by this failure shall not

be considered in assessing the new Intended Completion Date.

28.3 The Engineer shall within 14 days of receiving full justification from the contractor

for extension of Intended Completion Date refer to the Employer his decision. The

employer shall in not more than 21 days communicate to the engineer the

acceptance or otherwise of the Engineer’s decision. If the employer fails to give

his acceptance, the Engineer shall not grant the extension and the contractor may

refer the matter under Clause

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any

activity within the works.

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a

management meeting. The business of a management meeting shall be to review

the plans for remaining work and to deal with matters raised in accordance with

the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to

provide copies of his record to those attending the meeting and to the Employer.

The responsibility of the parties for actions to be taken is to be decided by the

Engineer either at the management meeting or after the management meeting

and stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific likely

future events or circumstances that may adversely affect the quality of the work,

increase the Contract price or delay the execution of works. The Engineer may

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

require the contractor to provide an estimate of the expected effect of the future

event or circumstance on the contract price and completion date. The estimate is

to be provided by the Contractor as soon as reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering

proposals for how the effect of such an event or circumstance can be avoided or

reduced by anyone involved in the work and in carrying out any resulting

instruction of the Engineer.

C. QUALITY CONTROL

# 33. Identifying Defects/ Defect liability period

33.1 : Defect liability period : The contractor shall be responsible to make good and

remedy at his own expense any defect which may develop or may be noticed

before the period mentioned hereunder from the certified date of completion. The

Engineer in charge shall give the contractor a notice in writing about the defects

and the contractor shall make good the same within 15 days of receipt of the

notice. In the case of failure on the part of the contractor, the Engineer- in-charge

may rectify or remove or re-execute the work at the risk & cost of the contractor.

The Engineer-in-charge shall be entitled to appropriate the whole or any part of

the amount of security deposit towards the expenses, if any, Incurred by him in

rectification, removal or re-execution. The Defects Liability period shall be as

(a) For all works costing up to Rs. 50,000 (amount put to tender), the period shall be

3 Months from the certified date of completion.

(b) For all works costing more than Rs. 50,000 and up to Rs. 1 crore (amount

put tender), the period shall be 36 (Thirty Six) months from the certified date

of completion or one monsoon, whichever is later.

(c) For major projects costing more than Rs. 1 crore, the period shall be

Months from the certified date of completion which should include three

(d) For original building works the defect liability period will be 4 years or elapse of

monsoon period following date of possession of building taken over by user

agency following the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be

treated as the last date.

Modified vide R & B D Circular No. PAC-11-102008-2076-N dated 31/8/2009,

PRCH/102013(2976) 2759-N, Dated 27/05/2013 and Circular

No.TNC/10/2016/Clause 17A (Correction/(1)C Dated 12/05/2016]

33.2 Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year

from the date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the

contractor shall have to give four years free maintenance guarantee from the

certified date of completion. During this period the contractor shall visit the site

every six months along with the concerned Section Officer / Deputy Chief

Officer and will examine the work already carried out in this contract like road

work, jungle cutting, side shoulders, side gutter, road furniture, patta etc. and

will prepare Km. wise inspection report duly signed by all concerned and any

defect observed shall be done within 15 days by the contractor at his risk and

cost as per the direction of Engineer in charge. The contractor needs to do

videography of these visits and require to submit at the time of release of

FMG. If B.T. the surface during the maintenance period of 4 years is worn out

then agency shall have to provide renewal coating as per tender item as

directed by the Engineer-in- charge. The amount equivalent to 5% of each

running bill shall be withheld and will be released after the free maintenance

guarantee period (i.e. 4 years) is over.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

However, this amount shall be released against fixed deposit or bank

guarantee pledged in the name of Chief Officer after completion certificate of

work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates under

no circumstances shall exceed the allowable limit set forth in the relevant

clause for the material in question.

(2) 2% of the amount eligible for the payment of bituminous items shall be

withheld till the miscellaneous items like earthwork in embankment / cutting for

side shoulders, side gutters, kilometer / indicator / guard stones, sign boards

etc. are completed in all respect by the contractor. After completion of the

miscellaneous items, the above said 2% withheld amount shall be released.

(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).

(3) Videography for the surface under Maintenance Guarantee is to be done as

per Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work costing

more than Rs. 5.00 Crore.

(4) Setting up of adequate laboratory & deployment of quality engineers.

The contractor shall have to set up the laboratory with adequate equipment.

Till the setting up of adequate laboratory is completed & reported of this to the

engineer (subject to due verification by engineer’s representative) by

contractor in writing, Rs.2,00,000/- shall be withheld. The qualified quality

Engineer shall be deployed exclusively for this contract by the contractors. If

quality Engineer is not deployed by contractor within one month after the date

of work order, the amount equivalent to Rs.20,000 per month shall be

recovered till the actual deployment of quality engineer. The amount so

recovered towards the deployment of quality engineers shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.:

RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own risk

and cost, the existing lane(s) of the road so that the traffic worthiness and

safety thereof are at no time materially inferior as compared to their condition

10 (ten) days prior to the date of the Agreement, and shall undertake the

necessary repair and maintenance works for this purpose; provided that the

Contractor may, at his cost, interrupt and divert the flow of traffic if such

interruption and diversion is necessary for the efficient progress of works

and conforms to Good Industry Practice; provided further that such

interruption and diversion shall be undertaken by the Contractor only with the

prior written approval of the Chief Officer which approval shall not be

unreasonably withheld. For the avoidance of doubt, it is agreed that the

Contractor shall at all times be responsible for ensuring safe operation of the

33.3 The Engineer shall check the Contractor’s work and notify the Contractor of any

defects that are found. Such checking shall not affect the Contractor’s

responsibilities the Engineer may instruct the Contractor to search for a Defect

and to uncover and test any work that the Engineer considers may have a Defect.

34.1 If the engineer instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that it

does, the Contractor shall pay for the test and any samples. If there is no defect

the test shall be a Compensation Event.

34.2 #1% of the amount of work done should be deducted from R.A. Bill of the

contractor for testing the quality of material workmanship, irrespective of actual

34.3 Agency has to establish testing laboratory on site for the various test to be carried

out in the work for this purpose agency shall construct a pukka laboratory building

with all facility on site at location specified by the engineer in charge.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end of

the defects Liability Period, which begins at Completion and is defined in the

contract data. The Defects Liability Period shall be extended for as long as

Defects remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified

defect within the length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the

Engineer’s notice, the Engineer will assess the cost of having the Defect

corrected, and the Contractor will pay this amount.

D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is

paid for the quantity of the work done at the rate in the Bill of Quantities for each

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the

original specifications , drawings, designs and instructions that may appear to him

to be necessary or advisable during the progress of the work and the contractor

shall be bound to carry out the work in accordance with any instruction in this

connection which may be given to him in writing signed by the Engineer and such

alteration shall not invalidate the contract and any additional work which the

contractor may be directed to do in the manner above specified as part of the

work shall be carried out by the contractor on the same conditions in all respects

on which he agreed to do the main work and at the same rate as are specified in

the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the tender by

more than 10%, the contractor will be paid for the quantity in excess of 10%, at

the rate entered in the SOR of the year during which the excess in quantity is first

39.1 All Variations shall be included in updated programmes produced by the

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate is

specified in this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to the

one involving additional or altered class of work; where there are more than one

comparable items, the item of the contract which is nearest in comparison with

regard to class or classes of the work involved shall be selected and the decision

of the Chief Officer as to the nearest comparable item shall be final and binding

on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works shall

be carried out at the rate entered in the Schedule of Rates of the division for the

year in which the tender was received, increased or decreased by the percentage

by which the tender amount is more or less as compared to the amount arrived at

the rates in the “Schedule of Rates” of the Division in the year in which the tender

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

was received. If the Schedule of rates of the Division does not contain all the

items, the percentage increase or decrease of the tender shall be calculated

considering such items which were included in the “Scheduled Rates” of the

division for the year and for materials consumed on such item the rate to be

charged would be the basic rate taken into account for fixing the rate in S.O.R.

referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of work

shall be carried out at the rate decided by the competent authorities on the basis

of detailed rate analysis after hearing the contractor before a Committee of two

Chief Officers stationed at the same place or the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule of

Rates” of the Division is ordered to be carried out before the rate is agreed upon,

then the contractor shall within seven days of the date of receipt by him of the

order to carry out the work, inform the Engineer-in-charge of the rate, which it is

his intention to charge for such class of work and if the Engineer in charge does

not agree to this rates, he shall by notice in writing be at liberty to cancel his order

to carry out such class of work and arrange to carry it out in such manner as he

may consider it advisable, provided always that if the contractor shall commence

work or incur any expenditure in regard thereof before the rates shall have been

determined as lastly herein before mentioned, then in such cases he shall only be

entitled to be paid in respect of the work carried out or expenditure incurred by

him prior to the date of the determination of the rate as aforesaid according to

such rate or rates as shall be fixed by the Engineer-in-charge. In the event of the

dispute, the decision of the Chief Officer of the Circle shall be final.

Where, however, the work is to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by the

competent authority, the alternation above referred to shall be within the scope of

such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the

proportion that the increase in the cost occasioned by alterations bears to the cost

of the original work and the certificate of the Engineer-in-charge as to such

proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer with an

updated cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated

value of the work completed less the cumulative amount certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days and

certify the amount to be paid to the Contractor after taking in to account any credit

or debit for the month in question in respect of materials for the works in the

relevant amounts and under conditions set forth in sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the items

in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or reduce

the proportion of any item previously certified in any certificate in the light of later

43.1 Payments shall be adjusted for deductions for advance payments, retention, other

recoveries in terms of the contract and taxes at source, as applicable under the

law. The Employer shall pay the Contractor the amounts certified by the Engineer

within 28 days of the date of each certificate.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

43.2 No Payment of GST (prevailing rates) on the amount payable under the contract

to the Contractor will be made by the Employer. it is the responsibility of the

contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be paid

by the Employer and shall be deemed covered by other rates and prices in the

44. Compensation events

44.1 The following are compensation Events unless they are caused by the Contractor:

(a) The Employer does not give access to a part of the Site by the site

Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being completed

beyond the Intended Completion Date then Authority will approve EOT with

eligible contractual price escalation.

45.1 The rates quoted by the Contractor must be inclusive of all taxes including GST

prevailing on due date of bid submission except GST. However, any subsequent

changes in the tax structure by Government after due date of bid submission will

be compensated (+/-) on availability or submission of actual documentation.

Contractor will have to intimate Engineer regarding changes occurred in the tax

structure after bid submission. If the contractor fails to provide such information

and if any financial obligation may arise due to change in tax structure, same will

be recovered from the contractor.

45.2 The rate are inclusive of GST, so GST will not be paid separately on the bills. it is

the responsibility of the contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of

labour, materials, fuels and lubricants in accordance with the following principles

and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date given in

the contract data up to end of the initial intended completion date or

extensions granted by the Engineer and shall not apply to the work carried out

beyond the stipulated time for reasons attributable to the contractor.

(b) The price adjustment shall be determined during each month from the formula

given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the amount of

secured advance granted, if any, during the month less the amount of secured

advance recovered, if any during the month. It will exclude value for works

executed under variations for which price adjustment will be worked

separately based on the terms mutually agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the contractor is

not covered by the provisions of this or other clause in the contract, the unit rates

and prices included in the contract shall be deemed to include amounts to cover

the contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the proportion

stated in the Contract Data until Completion of the whole of the Works.

48.2 On Completion of the whole of the Works half the total amount retained is repaid

48.2 On Completion of the whole of the Works half the total amount retained is repaid

to the Contractor and half when the Defects Liability Period has passed and the

Engineer has certified that all Defects notified by the Engineer to the Contractor

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention money

with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted

by the Employer under the provision of this clause, Employer shall consider the

said request of the Contractor provided that the refund hereunder shall be made

in tranches of not less than 1% (One Percent) of the Contract Price and

Contractor furnishes an irrevocable and unconditional Bank guarantee for an

equal amount substantially in the format of Bank Guarantee for Performance

Guarantee enclosed with SBD and valid up to 60 day beyond the scheduled /

extended Defects Liability Period. On completion of the whole works, the

contractor has however an option to submit a fresh irrevocable and unconditional

Bank Guarantee for an amount equal to 5% of the total value of work executed

substantially in the format of Bank Guarantee for Performance Guarantee

enclosed with SBD and valid up to 60 days beyond the Defect Liability Period and

yet refund the Retention Money Bank Guarantee submitted for refund of Retention

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per day

stated in the Contract Data for each day that the Completion Date is later than the

Intended Completion Date (for the whole works or the milestone as stated in the

contract data). The total amount of liquidated damages shall not exceed the

contract data). The total amount of liquidated damages shall not exceed the

amount defined in the Contract Data. The Employer may deduct liquidated

damages from payment due to the Contractor. Payment of liquidated damages

does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have been

paid, the Engineer shall correct any overpayment of liquidated damages by the

Contractor by adjusting the next payment certificate. The Contractor shall not be

entitled for any interest on the over payment calculated from the date of payment

to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in the

tender, then the contractor shall pay to the employer the relevant sum stated in

the Contract Data as Liquidated damages for such default and not as penalty for

everyday or part of day which shall elapse between relevant time for completion

and the date stated in the taking over certificate of the whole of the works on the

relevant section, subject to the limit stated in the contract data.

The employer may, without prejudice to any other method of recovery

deduct the amount of such damages from any monies due or to become due to

the contractor. The payment or deduction of such damages shall not relieve the

contractor from his obligation to complete the works on from any other of his

obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable any

Section, a Taking Over Certificate has been issued for any part of the Works or of

a Section, the liquidated damages for delay in completion of the remainder of the

Works or of that Section shall, for any period of delay after the date stated in such

Taking-Over-Certificate, and in the absence of alternative provisions in the

Contract, be reduced in the proportion which the value of the part so certified

bears to the value of the whole of the Works or Section, as applicable. The

provisions of this Sub-clause shall only apply to the rate of liquidated damages

and shall not affect the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior to the

intended Completion Date prescribed in Contract Data the Employer shall pay to

the contractor a sum stated in Contract Data as bonus for every completed month

but subjected to maximum amount as stated in Contract Data; which shall

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

elapse between the date of completion of all items of works as stipulated in the

contract, including variations ordered by the Engineer and the time prescribed in

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time limit

of the works is equal or more than 6 months. The bonus would be paid as under

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be Recorded

in writing) to the Contractor of the amounts stated in the Contract Date by the date

stated in the Contract Date, against provision by the Contactor of an

Unconditional Bank Guarantee in a form and by a bank acceptable to the

Employer in amounts and currencies equal to be at least 110% of the advance

payment. The guarantee shall remain effective until the advance payment has

been repaid, but the amount of the guarantee shall be progressively reduced by

the amounts repaid by the Contractor. The Mobilization advance would be

deemed as interest bearing advance at an interest rate of 10 % to be

compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment, plant

and Mobilization expenses required specifically for execution of the Works. The

Contractor shall demonstrate that advance payment has been used in this way by

supplying copies of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount from

payments otherwise due to the Contractor, following the schedule of completed

percentages of the Works on a payment basis. No account shall be taken of the

advance payment or its repayment in assessing valuations of work done,

variations, price adjustments, Compensation Events, or Liquidated damages.

51.4 Secured Advance

The Engineer shall make advance payment in respect of materials intended for but

not yet incorporated in the works in accordance with conditions stipulated in the

52.1 The performance Security (including additional security for unbalanced bids) shall

be provided to the Employer no later than the date specified in the Letter of

Acceptance and shall be issued in an amount and form and by a bank or surety

acceptable to the Employer, and denominated in Indian Rupees. The performance

Security shall be valid until a date 60 days from the date of expiry of Defects

Liability Period and the additional security for unbalanced bids shall be valid until

a date 28 days from the date of issue of the certificate of completion.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be

remedied by the Contractor at the Contractor’s cost if the loss or damages arises

from the Contractor’s acts or omissions.

E. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion of

the works and the Engineer will do so upon deciding that the work is completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the

Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the total

amount that the Contractor considers payable as full and final settlement of all

claims under the Contract for items before the end of the Defects Liability Period.

The Engineer shall issue a Defect Liability Certificate and certify any final payment

that is due to the Contractor within 56 days of receiving the Contractor's account if

it is correct and complete. If it is not, the Engineer shall issue within 56 days a

schedule that states the scope of the corrections or additions that are necessary.

If the Final Account is still unsatisfactory after it has been resubmitted, the

Engineer shall decide on the amount payable to the Contractor and issue a

payment certificate, within 56 days of receiving the Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses

and savings in final account is observed, the Engineer/Employer shall be at liberty

to restrict the final payment of BOQ items to the lowest amount evaluated of the

bids considering the final quantities and the rates quoted including the rebates if

any. Payment of variation items shall however be made at the rates approved by

the Employer, within 90 days from the physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are required, the

Contractor shall supply them by the dates stated in the Contract data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates

stated in the Contract data, or they do not receive the Engineer’s approval, the

Engineer shall withhold the amount stated in the Contract Data from payments

due to the Contractor.

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party

causes a fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the

1. The contractor stops work for 28 days when no stoppage of work is shown on

the current programme and the stoppage has not been authorized by the

2. The Engineer instructs the Contractor to delay the progress of the Works and

the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it within a

reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of days

for which the maximum amount of liquidated damages can be paid as defined

in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering,

giving, receiving or soliciting of anything of value to influence the action of a public

official in the procurement process or in contract execution. “Fraudulent practice”

means a misrepresentation of facts in order to influence a procurement process or

the execution of a contract to the detriment of the borrower, and includes collusive

practice among Bidders (prior to or after bid submission) designed to establish bid

prices at artificial non-competitive levels and to deprive the Borrower of the

benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to the

Engineer for a cause other than those listed under Sub Clause 59.2 above, the

Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by the

Contractor, the Engineer shall issue a Certificate for the value of the work done

less advance payments received up to the date of the issue of the

certificate, less other recoveries due in terms of the contract, less taxes due to

deducted at source as per applicable law and less the percentage to apply to the

work not completed as indicated in the Contract data. Additional Liquidated

Damages shall not apply. If the total amount due to the Employer exceeds any

Damages shall not apply. If the total amount due to the Employer exceeds any

payment due to the Contractor the difference shall be a debt payable to the

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a

certificate for the value of the work done, the cost of balance material brought by

the contractor and available at site, the reasonable cost of removal of equipment,

repatriation of the Contractor’s personnel employed solely on the works, and the

Contractor’s cost of protecting and securing the Works and less advance

payment received up to the date of the certificate, less other recoveries due in

terms of the contract and less taxes due to deducted at source as per applicable

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because of a

Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event entirely

outside the control of either the Employer or the Contractor the Engineer shall

certify that the Contract has been frustrated. The Contractor shall make the Site

safe and stop work as quickly as possible after receiving this certificate and shall

be paid for all work carried out before receiving it and for any work carried out

afterwards to which commitment was made.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make his

own arrangements for the engagement of all staff and labour, local or other, and

for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer a

return in detail, in such form and at such intervals as the Engineer may prescribe,

showing the staff and the numbers of the several classes of labour from time to

time employed by the Contractor on the site and such other information as the

Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub- contractor

shall abide at all times by all existing labour enactments and rules made

thereunder, regulations, notification and bye laws of the State or central

Government or local authority and any other labour law (including rules),

regulations, bye laws that may be passed or notifications that may be issued

under any labour law in future either by the State or the Central Government or

the local authority. Salient features of some of the major labour laws that are

applicable to the construction industry are given below. The Contractor shall keep

the Employer indemnified in case any action is taken against the Employer by the

competent authority on account of contravention of any of the provisions of any

Act or rules made thereunder, regulations or notifications including amendments.

If the Employer is caused to pay or reimburse, such amounts as may be

necessary to cause or observe, or for observance of the provisions stipulated in

the notifications/bye laws/Acts/Rules/regulations including amendments, if any, on

the part of the Contractor, the Engineer/employer shall have the right to deduct

any money due to the Contractor including his amount of performance security.

The Employer/Engineer shall also have the right to recover from the Contractor

any sum required or estimated to be required for making good the loss or damage

suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be

treated as the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE

TO ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS

A) Workmen Compensation Act 1923 :- The Act provides for compensation in case of

injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the Act

on satisfaction of certain conditions on separation if an employee has completed

years service or more on death, the rate of 15 days wages for every completed year

of service. The Act is applicable to all establishments employing 10 or more

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for

monthly contributions by the employer plus workers @ 10% or 8.33% The benefits

payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other benefits to

women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for certain

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

welfare measures to be provided by the Contractor to contract labour and in case the

Contractor fails to provide, the same are required to be provided, by the Principal

Employer by Law. The principal Employer is required to take Certificate of

Registration and the Contractor is required to take license from the designated

Officer. The Act is applicable to the establishments or Contractor of Principal

Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if the

employment is a scheduled employment. Construction of Building, Roads, Runways

are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to be

paid, when it will be paid and what deductions can be made from the wages of the

H) Equal remunerations Act 1979 :- The Act provides for payment of equal wages for

work of equal nature to Male and Female workers and for not making discrimination

against female employees in the matter of transfer, training and promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual bonus

subject to a minimum of 8.33% of wages and maximum of 20 % of wages to

employees drawing Rs. 3500/- per month or less. The bonus to be paid to

employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be

worked out by taking wages as Rs. 2500/- per month only. The Act does not

apply to certain establishments. The newly set-up establishments are exempted for

five years in certain circumstances. Some of the State Governments have reduced

the employment size from 20 to 10 for the purpose of applicability of this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and procedure for

resolutions of Industrial disputes, in what situations a strike or lock-out becomes

illegal and what are the requirements for laying off or retrenching the employees or

closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by some

of the State and Central Government to 50). The Act provides for laying down rules

governing the conditions of employment by the Employer on matters provided in the

Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade unions

of workmen and employers. The Trade Unions registered under the Act have given

certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits

employment of children below 14 years of age in certain occupations and process

and provides for regulation of employment of children in all other occupations and

processes. Employment of Child labour is prohibited in Building and Construction

N) Inter – State Migrant workmen’s (Regulation of Employment & Conditions of

service) Act 1979:- The Act is applicable to an establishment which employs 5 or

more inter-state migrant workmen through an intermediary (who has recruited

workmen in one state for employment in the establishment situated in another

state).The inter-state migrant workmen, is an establishment to which this Act

becomes applicable, are required to be provided certain facilities such as housing,

medical aid, traveling expenses from home upto the establishment and back, etc.

O) The Building and Other Construction workers (Regulation of employment and

Conditions of Service) Act 1996 and the Cess Act of 1996:- All the

establishments who carry on any building or other constructions work and employ

or more workers are covered under this Act.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

All such establishments are required to pay cess at the rate not exceeding 2% of the

cost of construction as may be modified by the government. The Employer of the

establishment is required to provide safety measures at the Building or construction

work and other welfare measures, such as canteens, First Aid facilities, Ambulance,

Housing accommodations for workers near the workplace etc. The Employer to

whom the Act applies has to obtain a registration certificate from the Registering

Officers appointed by the Government.

P) Factories Act 1948 :- The Act lays down the procedure for approval of plans before

setting up a factory, health and safety provisions, welfare provisions, working hours,

annual earned leave and rendering information regarding accidents or dangerous

occurrences to designated authorities. It is applicable to premises employing

persons or more with aid of power or 20 or more persons without the aid of power

engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent authority as

per rule. The royalty charges paid shall be borne by the contractor and shall not be

reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof from time to

time shall be applicable.

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental management plan for

best energy use, waste management, the reduction of pollution as in EMS

(Environmental Management system)ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision was

wrongly taken, the decision shall be referred to #Chief Officer (Higher Authority)

within 14 days of the notification of the Engineer's decision. If the issue is not

resolved, any party can refer the matter for conciliation within 15 days from the

decision given by the #Chief Officer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the #Chief Officer, both the parties have to refer to the # Regional

Commissioner Nagarpalika concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with

the decision of the Chief Officer, both parties have to refer to the #ACEO

GUDM, Gandhinagar for the conciliation process.

If the dispute is not resolved through the conciliation process, contractor

may refer the dispute to Gujarat Public Works Contract Dispute Arbitration

Tribunal. If the Contractor fails to refer a claim / dispute to the Higher Authority

within 14 days of the notification of the Engineer's decision, the Contractor

shall not be entitled to any additional payment/claim if he doesn’t follow the

above sequence in stipulated time. However, during such period, he would not

stop the work in any case.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Item marked “N/A” do not apply to this Contract. Clause Reference With

1. The Employers is [CL.1.1]

Name : Chief Officer Limbadi Nagarpalika

Address: Nagar Seva Sadan – Limbadi

Name of authorized Representative (will be intimated later)

2. The Engineer is ………………………

Name of Authorized Representative: …………………………

3. The Defects Liability Period is 3 years from the date of [CL.1.1&33]

4. The Start Date shall be 1st days for the date of issue of the Notice to [CL.1.1]

proceed with the work.

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]

6 Months after start of work with the following milestones:

Milestone dates: [CL.2.2& 49.1]

Physical works to be completed Period from the start date

Percentage of work

Mile stone Time Time in days

6. The Site is located at Limbadi town [CL.1.1]

7. The name and identification number of the Contract is: [CL.1.1]

8. The works consist of Supply, installation, testing and commissioning of [CL.1.1]

pumping machinery for water supply and drainage at different head works

in Limbadi Nagarpalika area _____ Scheme for project, District : Limbadi

with items as per B.O.Q. The works shall, inter alia, include the following, as

Specified or as directed:

Any Other Items as required to fulfill all contractual obligations as per the Bid documents.

10. The following documents also form part of the Contract [CL.2.3(9)]

11. The law which applies to the Contract is the law of Union of India [ CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting [CL.3.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death is Rs. 5 [CL.13]

lakhs per occurrence with the number of occurrences limited to four. After each

occurrence, the contractor will pay an additional premium necessary to make

insurance valid for four occurrences always.

17. Site Investigation report [CL.14]

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

18. The Site Possession dates shall be…………………………. [CL.21]

19. The period for submission of programme for approval of the engineer shall be 21 [CL.27.1]

days from the issue of Letter of Acceptance.

20. The period between program updates will be 90 days. [CL27.30]

21. The amount to be withheld for late submission of an updated programme [CL.27.30]

shall be Rs One (1) lakhs.

22. The following events shall also be Compensation Events [CL.44]

Substantially adverse ground conditions encountered during the

course of execution of work not provided for in the bidding document.

(i) Removal of underground utilities detected subsequently.

(ii) Significant changes in classification of soil requiring additional

mobilization by the contractor, e.g. ordinary soil to rock excavation.

(iii) Removal of unsuitable material like marsh, debris dumps, etc. not caused

by the contractor.

(iv) Artesian condition

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii) Presence of historical, archeological or religious structures, monuments

interfering with the works.

23. The currency of the Contract is Indian Rupees [CL. 46]

24. The formula (e) for adjustment of prices are as under: [CL.47]

 If any of the commodities like Cement, Steel or Bitumen are not

found applicable in a work, the weight component of that

commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as

indicated in SBD for the purpose of Price Adjustment} shall be

clubbed with the weight component of ‘Other Material’ (Pm),

such that the gross % weight of the components shall remain as

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due

to labour shall be paid in accordance with the following

VL = Increase or decrease in the cost of work during the

month under consideration due to changes in rates for

L0 = The consumer price index for industrial workers for the

State on 28 days preceding the scheduled date of

opening of technical Bids as published by Labour

Bureau, Ministry of Labour, Government of India

Li = The consumer price index for industrial workers for the

State for the month under consideration as published

by the Labour Bureau, Ministry of Labour,

Government of India.

Pl = Percentage of labor component of the work.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost

of cement procured by the contractor

Vc = Increase or decrease in the cost of work during the

month under consideration due to changes in

rates for cement.

C0 = The all India wholesale price index for Ordinary

Portland Cement on 28 days preceding the

scheduled date of opening of technical bid as

published by the Office of the Economic

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Ci = The all India average wholesale price index for Ordinary

Portland Cement for the month under consideration as

published by Office of the Economic Adviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by

the contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under

consideration due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products

Rebars) on 28 days preceding the date of opening of Bids as published by the

Office of the Economic Adviser, Department for Promotion of Industry

and Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long

Products Rebars) for the month under consideration as published by

Office of the Economic Adviser, Department for Promotion of Industry

and Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long

products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid

in accordance with the following formula

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the

nearest centre on the day 28 days prior to the scheduled date of

opening of technical bid.

Bi = The official retail price of bitumen of IOC depot at the nearest

centre for the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and

lubricant) shall be paid in accordance with the following formula

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the

existing consumer pumps of IOC at the nearest centre on the day

prior to the date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps

of IOC at the nearest centre for the 15th day of the month of the

under consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil

has been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and

Machinery spare procured by the Contractor shall be paid in

accordance with the following formula

Vp= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer

of machinery for mining, quarrying and Construction for the

month under consideration as published Office of the Economic

Adviser, Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and

parts has been chosen to represent the Plant and Machinery Spares

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials

other than cement, steel, bitumen and POL procured by the

contractor shall be paid in accordance with the following formula

Vm = Increase or decrease in the cost of work during the month

under consideration due to change in rates for local materials other

than cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on

days preceding the scheduled date of opening of technical Bids, as

published by the Office of the Economic Adviser, Department for

Promotion of Industry and Internal Trade, Ministry of

Commerce & Industry.

Mi= The All India wholesale price index (all commodities) for the

month under consideration as published by the Office of the

Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than cement,

steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment for the

entire contract:

6. Plant & Machinery Spares Pp………………………….2%

7. Other Materials – Pm…………………………………….55%

25. The proportion of payments retained (retention money) shall be 6% {CL.

48} from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49}

delay in completion of works (1/2000)th of the Initial contract

price, rounded off to the nearest

Thousand, per day. For sectional

Completion (wherever specified In

item 6 of Contract data) (1/2000)th of

initial contract price for #5 km

Section, rounded off to the nearest

thousand per day.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}

For delay in completion work Contract Price rounded off to

the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early

completion of work shall be given

as per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL.

50} Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.) Conditions

to Be fulfilled

i Mobilization 10% of the contract On submission of

unconditional Price Bank Guarantee. (to be drawn

before the end of 20% of the

contract period). The contractor

may furnish four bank

guarantees of 2.5 % of each

valid for the full period.

ii Equipment 90% for new and 50% of After equipment is brought to site

depreciated value for old (provided the Engineer is satisfied

equipment. Total amount will That the equipment is required for

equipment. Total amount will That the equipment is required for

be subject to a maximum of performance of the contract) and on

5% of the Contract Price submission of unconditional Bank

amount of advance

iii Secured Deleted

Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after

fulfillment of the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim

payments certified by the Engineer under the Contract. Deduction shall

commence in the next Interim Payment Certificate following that in which

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

total of all such payments to the Contractor has reached not less than

percent of the Contract Price or 6 (six) months from the date of payment of

first installment of advance, whichever period concludes earlier, and shall be

made at the rate of 20 percent (collectively for both Mobilization Advance

and Equipment Advance) of the amounts of all Interim Payment Certificate

until such time as the loan has been repaid, always provided that the loan

shall be completely repaid prior to the expiry of the original time for completion

pursuant to Clause 17 and

33. The securities shall be for the following minimum amounts equivalent {CL.

52} As a percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs. …………….. (to

be decided after evaluation of the bid) as additional security in terms of ITB

The standard form of Performance security acceptable to the Employer shall

be an unconditional Bank Guarantee of the type as presented in Section 8 of

the Bidding Documents.

34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}

35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL.

58} are required within 28 days of the issue of certificate of completion of the

whole or section of the work, as the case may be.

36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by

the Date required is Rs Two (2) Lacs.

37. The following events shall also be fundamentals breach of contract:

{CL.59.2} “The Contractor has contravened Sub- clause 7.1 and Clause 9 of

38. The percentage to apply the value of the work not completed representing {Cl

60} the Employer’s additional cost for completing the Works shall be 20 per

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

TECHNICAL SPECIFICATION

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Description of the Works:

1. We offer to execute the Works described above and remedy any defects therein

in conformity with the conditions of Contract, specification, drawings, Bill of

Quantities and Addenda for the sum (s) of

2. We undertake, if our Bid is accepted, to commence the Works as soon as is

reasonably possible after the receipt of the Engineer’s notice to commence, and

to complete the whole of the Works in the Contact within the time stated in the

3. We agree to abide by this Bid for the period of 120 Days from the date fixed for

receiving the same, and it shall remain binding upon it and may be accepted at

any time before the expiration of that period.

4. Unless and until a formal Agreement is prepared and executed this Bid, together

with your written acceptance thereof, shall constitute a binding contract between

5. We understand that you are not bound to accept the lowest or any tender you

------- duly authorized to sign bids for and on behalf of -----------------------------------

(in block capitals or typed)

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

BILL OF QUANTITIES

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

BILL OF QUANTITIES

1. The bill of Quantities shall be read in conjunction with the Instructions to

Bidder, Conditions of Contract, Technical Specifications and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional, and

are given to provide a common basis for bidding. The basis of payment will be

the actual quantities of work ordered and carried out, as measured by the

Contractor and verified by the Engineer and valued at the rates and prices

tendered in the priced Bill of Quantities, where applicable, and otherwise at

such rates and prices as the Engineer may fix within the terms of the Contract.

3. The rates and prices tendered in the priced Bill of Quantities shall, except in so

far as it is otherwise provided under the Contract, include all constructional

plant, layout, supervision, materials, erection, maintenance, insurance, profit,

taxes and duties, together with all general risks, liabilities and obligations set

out or implied in the Contract.

4. The rates and prices shall be quoted entirely in Indian Currency.

5. A rate or prices shall be entered against each item in the Bill Quantities,

whether quantities are stated or not. The cost of Items against which

Contractor has failed to enter a rate or price shall be deemed to be covered by

other rates and prices entered in the Bill of Quantities (in case of Item rate

6. The whole cost of complying with the provisions of the Contract shall be

included in the items provided in the priced Bill of Quantities, and where no

Items are provided the cost shall be deemed to be distributed among the rates

and prices entered for the related items of Work.

7. General direction and descriptions of work and materials are not necessarily

repeated or summarized in the Bill of Quantities. References to the relevant

sections of the contract documentation shall be made before entering rates or

prices against each item in the Bill of Quantities.

8. The method of completed work of payment shall be in accordance with the

specification for Road and Bridge works. For building works specifications for

building are to be followed.

9. Errors will be corrected by the Employer for any arithmetic errors pursuant to

Instructions to Bidder.

10. Vendor shall be as per GWSSB approved list .

11. If for any item vendor list is not given than vendor can be finalized by engineer in

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Item Description Qty Unit Rate Amount

1 Supply, installation, testing & commissioning of

Sewage Submersible Non clog type Pump

suitable for working on 3 phase, , 50 Hz+or -

3%, 415V +or - 3%, AC Supply 1450 RPM

syncronize speed with With 3 core flat copper

cable from pump to starter cable and

terminations.all suport ,clamps, pipe fittings

along with mechanical seal, bearing bush,

strainer etc complete set and following 2.0 No. 3,95,886.00

MOC.(Including all required electrical

components & acessories) casing CI,Impeller

SS CF8M ,wearing ring and bearing bush

bronze, TC mechanical seal, CS/SS bearing,

SS shaft with sleev, SS strainer and MS motor

body including transportion , loading and

unloading charges. 1.1: Discharge

cum/hour , 18 m head 25 HP, 18KW

Discharge 12 cum/hour , 10 m head 3 HP,

2 Supply, installation, testing & commissioning of

submerged centrifugal pumpsets (water

immersed, dry air filled, class F;insulated

TEWC motor integrally mounted on volute

casing pumpsets for water duty, 3-phase,

50±3% Hz, 415±10% V along with suitable

foundation/installation device with cable length

from pumps to panels & of following Material of

Construction: Impeller: CF8M, Casing: C.I. FG

260, Wearing Ring: SS, TC mechanical seal,

CS/SS bearing, SS shaft with sleeve, SS

strainer & MS motor including transportion

, loading and unloading charges.Discharge

cum/hour , 32 m head 54HP , 40 KW 3 No

3 Installation, testing & commissioning for 54 HP

pump set with suitable foundation/installation 3.0 No. 34,913.00

device with cable length from pumps to panels

4 Supply, installation, testing & commissioning of

horizontal split casing centrifugal pump motor

set of specified duty parameters & guaranteed

efficiency of following MOC with specified

capacity, horizontal foot mounted TEFC

squirrel cage induction motor (with minimum IE-

3 efficiency class), working on three phase AC

supply with 50 Hz ± 3%, 415 V ± 10%, rated 150.0 KW 8,206.00

speed 1450 RPM along with fabricated MS

base frame, coupling, coupling guard,

foundation bolts etc. as per relevant IS.M.O.C.:

Impeller & Wearing Rings: CF8M, Casing: Cast

Steel WCB , Shaft: SS 410, Shaft Sleeve: SS

410, Mechanical Seal (Above 30 kW), Base

Frame: MS.including transportion , loading and

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Item Description Qty Unit Rate Amount

unloading charges.4.1 :Discharge

cum/hour , 35 m head 101 HP, 75 KW 2 No

Discharge 380 cum/hour , 35 m head 74 HP,

5 Control panel board :Supply, installation, testing

& commissioning of Auto transformer starter

suitable for local & remote pump control

application consisting of auto transformer

(vacuum impregnated, air cooled having three

(3) tappings at 50%, 65% and 80%), incomer

mccb / mpcb, overload relay and contactors as

per type ii coordination including digital mfm

with rs 485 communication port, analogue type

ammeter with selector switch, run hour meter,

required protective relays & control

accessories.including transportion , loading and

unloading charges.5.1:ATS from 51 to

5.2 ATS from 71 to 80 HP(for 74 HP) 2.0 No. 65,760.00

5.3 ATS from 101 to 110 HP(for 101 HP) 2.0 No. 92,906.00

6 Supply, installation, testing & commissioning of

horizontal mono submersible pump set (Drain

pump) as per IS: 14220 / 1994 & its latest

amendments of following duty parameters with

suitable submersible motor as per IS: 9283 /

1994 & its latest amendments working on

phase, 415 V ± 10%, 50 ± 3% Hz power supply,

rated speed 2900 RPM of following duty

capacity.Material of Constructions: Impeller:

High tensile brass / LTB II; Casing: CI FG 260;

Pump & Motor shaft: SS 304; Bearing Bush:

LTB III,including transportion , loading and

unloading charges.Discharge 50 Cum/hour

7 Supply, installation, testing & commissioning of

20 HP diesel pump for slurry water mud pump.

Supply of 20 HP diesel pump for slurry water

,mud self-priming mud pump all CI construction

high grade CI volute bearing. housing impeller&

wear plate alloy steel shaft ss 410 sleeve. flow 1.0 No. 2,30,000.00

capacity 158m/3 hr. @10mtr head including

require Accessories for mud pump couple drive

MS fabricated trolly base couple & couple

guard. including transportion , loading and

unloading charges etc complete.

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

Item Description Qty Unit Rate Amount

8 Supply, installation, testing & commissioning of

20 HP diesel pump for slurry water mud pump.

Supply of 20 HP diesel pump for slurry water

,mud self-priming mud pump all CI construction

high grade CI volute bearing. housing impeller&

wear plate alloy steel shaft ss 410 sleeve. flow 1.0 No. 2,30,000.00

capacity 33 m/3 hr. @28mtr head including

require Accessories for mud pump couple drive

MS fabricated trolly base couple & couple

guard. including transportion , loading and

unloading charges etc complete.

Total Net Amount

I/We am/are willing to carry out the work at………………….% above/below percent(Should

be written in figures and words) of the estimated rate mentioned above. Amount of my /our

tender works out as under

Estimated amount put to tender Estimated amount put to tender

Deduct………% below Add………% Above

In words In words

1 The Contractor shall exhibit a board with detailed specification and details of work

as directed by the Engineer-In-Charge for which no extra payment shall be made.

2 The labour cess will be deducted as per prevailing rules i.e. 1% of the work done.

3 GST and Income tax TDS will be deducted at a source while making payments of

4 GST Will not be Paid Extra.

SIGN OF CONTRACTOR SIGN OF OWNER

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

SECURITIES AND OTHER FORMS

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

BID SECURITY (BANK GUARANTEE)

WHEREAS, ---------------------------------------- (name of Bidder) (hereinafter called

the “The Bidder”) has submitted his bid Dated ------------------------ (Date) for the

construction of ------------- (Name of Contractor hereinafter called “the Bid”)

KNOW ALL PEOPLE by these presents that We -------------------------------------------------

(name of Bank) of ---------------------------------------------- (name of country) having our

registered office at -------------------------------------------------------( hereinafter called

“the bank”) are bound unto --------------------------------------------(name of Employer)

(hereinafter called “The Employer”) in the sum of ----------------------------------------- *

for which payment well and truly to be made to the said Employer the Bank itself, his

successors and assigns by these presents.

SEALED with the Common Seal of the said Bank this ---------------------- day of --

THE CONDITIONS of these obligations are:

(1) If after Bid opening the Bidder withdraws his bid during the period of Bid

validity specified in the Form of Bid;

(2) If the Bidder has been notified of the acceptance of his bid by the

Employer during the period of Bid Validity:

A Fails or refuses to execute the Form of Agreement in accordance with

the Instructions to Bidders, if required; or

B. Fails or refuse to furnish the Performance Security, in accordance with the

Instructions to Bidders; or

C. does not accept the correction of the Bid Price pursuant to Clause

27 (Correction of Errors)

We undertake to pay to the Employer up to the above amount upon

receipt of his first written demand, without the employer having to

substantiate his demand, provided that in his demand the Employer will note

that the amount claimed by him is due to him owing to the occurrence of one

or any of the three conditions, specifying the occurred conditions or

Limbadi Nagarpalika

Standard Bidding Document for works Limbadi

This Guarantee will remain in force up to and including the date----------------- **

days after the deadline for submission of Bids as such the deadline is stated in

the Instructions to Bidders or as it may be extended by the Employer, notice of

which extension (s) to the Bank is hereby waived. Any demand in respect of

this guarantee should reach the Bank not later than the above date

(Signature, name and address)

* The Bidder should insert the amount of the guarantee in words and figures

denominated in Indian Rupees. This figure should be the same as shown

in Clause 16.1(Bid Security) of the Instructions to Bidders.

**45 days after the end of the validity period of the Bid. Date should be

inserted by the Employer before the Bidding documents are issued.

Limbadi Nagarpalika