Tender for Provision of Attendants in lieu of Telephone Attendant-Cum-Dak Khalasi/ Bungalow Lascar through Manpower outsourcing agency for a period of 36 months

The tenderers will be qualified only if they have minimum financial capabilities as below:- i)T1- Turnover: The bidder should have an aggregate financial turnover not less than 1.5 times the advertised Bid value during the last three previous financial years and in the current financial year up to the date of opening of the tender. The audited balance sheet reflecting financial turnover certified by chartered accountant with her stamp, signature and membership number shall be considered. Annexure VIII and VIII-A, financial data format is enclosed.

ii)T2-Liquidity (Annexure -IX) : The bidder should have access to or has available liquid assets, lines of credit and other financial means to meet cash flow that is valued at 5 % of the estimated bid value net of applicant's commitments for other contracts. The audited balance sheet and /or banking reference certified by chartered accountant with her stamp, signature and membership number shall be submitted by the bidder along with bid. Banking reference should contain in clear terms the amount that bank will be in a position to lend for this work to the applicant/member of the Joint Venture/Consortium in case the Net Current Assets (as seen from the Balance sheets) are negative, only the Banking reference will be considered. Otherwise the aggregate of the Net Current Assets and submitted Banking references will be considered for working out the Liquidity. The banking reference should be from a Scheduled Bank in India and it should not be more than 3 months old as on date of submission of bids. In Case of JV firms overall liquidity of JV firm shall be assessed by arithmetic sum of liquidity of all members of JV.

Minimum Eligibility Criteria: The bidder should fulfill the following minimum technical specifications and attach/submit copy of documents as proof wherever necessary. The bidders will not be considered for evaluation if any of the documents pertaining to minimum eligibility criteria are not fulfilled. The bidder not fulfilling any criteria will be summarily rejected. a. The tenderers shall submit a copy of certificate stating that all their statements/documents submitted along with bid are true and factual. Standard format of certificate to be submitted by the bidder is enclosed as Annexure - I. Non submission of above certificate by the bidder shall result in summarily rejection of his/their bid. It shall be mandatorily incumbent upon the tenderer to identify, state and submit the supporting documents duly self attested/digitally signed by which they/he is qualifying the Qualifying Criteria mentioned in the Tender Document.

b. Power of attorney: The Signatory of the bidder should attach a power of attorney in a non-judicial stamp paper (worth Rs.100/-) as per Annexure- VI

c. Work Experience: The tenderer should have satisfactorily completed* in the last three previous financial years and the current financial year up to the date of opening of the tender, one similar single service contract** for a minimum of 35% of the advertised value of the tender. *Completed service contract includes on - going service contract subject to payment of bills amounting to at least 35% of the advertised value of the tender. **similar nature of work means: "Supply of manpower to various offices/establishments of central/state government organizations, Central/State public sector undertakings, autonomous bodies or similar government organizations for the work of attendant/peon or housekeeping or cooking or driving" Notes: •Work experience certificate from private individual shall not be accepted. Certificate from public listed company/private company/ trusts having annual turnover of Rs 500 Crore and above subject to the same being issued from their Head office by a person of the company duly enclosing his authorization by the management for issuing such credentials. •The tenderer shall upload details of work experience certificate issued by the organization prescribed format as per Annexure - VII for the works to be considered for qualification of work experience criteria. Documentary proof such as completion certificates from the client clearly indicating the nature/scope of work, actual completion cost and actual date of completion for such work should be uploaded. In case work is executed for private client documentary proof such as copy of work order, Bill of quantities, Bill wise details of payment received certified by CA, TDS certificates for all the payments received, copy of final/ last bill paid by the client should be uploaded. The offers submitted without this documentary proof shall not be evaluated. •Value of successfully completed portion of any ongoing work up to the last day of the previous month of tender submission will also be considered for qualification of work experience criteria. •Vide RB letter No 2002/CE-I/CT/37 dt 02.09.2008, as the bidding value is less, participating in this bid as a JV (Joint venture) is not permitted. •If the qualifying work(s) were done by them in JV/Consortium having different constituents, then the value of work as per their percentage participation in such JV/Consortium shall be considered.

d. ISO Certification: The bidder must have valid ISO 9001, ISO 14001 and ISO 45001 or the bidder must have valid IMS certification. This certificate(s) must be valid on the date of opening of tender. As proof of validity, the bidder must attach a copy of the certificate issued by the certifying agency and also the last surveillance audit report, if applicable. Surveillance Audit and Re-certification, if due during the currency of the contract, will have to be ensured by the contractor. Self-attested copy of the referred certificates latest surveillance audit report issued by certifying agency shall be submitted by the bidder along with the tender document.

e. The Bidder should submit copies of 1. Bank Account; 2. PAN card, 3. Income Tax; 4. GST; 5. PF & ESI Registration copies; 6. NEFT Mandate format (Annexure - III); 7. Undertaking for Financial stability (Annexure - X)

f. Evaluation of bid: The bidder shall submit Company Establishment certificate and Company's work order/Agreement/ Completion certificate for proof of operation for the Technical Bid eligibility.

g. Size of work force: The bidder shall submit the EPFO challan/ Bank account statement in support of available manpower in respect of the previous four quarters (12 months) preceding the date of opening of Bid- should be submitted in support of their qualification.

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

Place of execution of the tendered work is within Chennai Area in Tamil Nadu. The bidder shall have setup and maintain a local office at the place of execution of the contract and shall have a designated local dealer. The communication address and complete details of the local dealer, including contact number, must be submitted to this office prior to the execution of the contract. Railway administration shall inspect the local office anytime during the contract period.

Price quoting "below or at par" of the tender value violates the Minimum Wages/EFP/ESI statutory rules. Hence such bid shall be rejected. Successful bidder shall have to comply with the Minimum Wages/ESI/EPF etc as detailed in tender document.