Carryout FRL Marking Survey with Peg Fixing, Preparation of Canal Marking & GIS Base on DILR Map and also providing Barbed Wire Fencing along acquired boundary of Narmada Main Canal Reach Ch. 220.907km to 263.574 km and at SSNNL acquired open Plots.

8 Section -7 Bill of Quantities 118-121

9 Section -8 Securities and Other Forms 122-133

10 Section -9 Drawing 134-135

11 Section -10 Documents to be furnished by Bidder 136-138

INVITATION FOR BID

NATIONAL COMPETITIVE BIDDING

1. The Executive Engineer, Narmada Project Main Canal Dn.No.2, Gandhinagar invites

bids for the works detailed in the table.

The bidders may submit bids for any or all of the following works.

Sr. Name of work Approximate Bid Cost of Period of #Class of

No. value of works security document completion Registration /

(Rs.) (Rs.) (Rs.) Category of

1 Carryout FRL Marking Survey 4,04,55,425=61 4,05,000/- Rs.6000/- + 11 Months Class-A” and

with Peg Fixing, Preparation of Rs.1080/- above

Canal Marking & GIS Base on (18% GST)

DILR Map and also providing

Barbed Wire Fencing along

acquired boundary of Narmada

Main Canal Reach Ch. 220.907km

to 263.574 km and at SSNNL

acquired open Plots.

2. Prospective / Interested bidder may download the Bid Documents from website

https://tender.nprocure.com free of cost till the Time and Date as mentioned on

online NIT at website https://tender.nprocure.com

(A) The concerned Contractor/bidder shall submit the certificate of registration or

renewal receipt as approved contractor in "A & above" Class in SSNNL/NWRWS & K

Dept / R & B Dept of Gujarat State or equivalent class in CPWD/ Railway /other State

(B) The Contractor registered outside Gujarat shall apply for getting registered himself

in "A & above" class either with the Sardar Sarovar Narmada Nigam Limited or with

the state of Government of Gujarat before the date of submission of Tender. The

proof of the application for the registration shall have to be attached with the Tender

(C) The Contractor registered in CPWD / Railway and other State Govt. equivalent to

class of Gujarat mentioned above, will be eligible to quote for the Tender with the

condition that concerned Contractor shall get themselves registered in "A & above"

class in the Sardar Sarovar Narmada Nigam Limited or in the State of Gujarat on or

before the date of acceptance (approval) of his Tender.

Failure of such bidders to get themselves registered in “A & above" class either

with the Sardar Sarovar Narmada Nigam Limited or with the state of Government

of Gujarat before the date of submission of Tender, the bid of such concerned

contractor/bidder shall be rejected, and he shall be considered nonresponsive/

3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document

Fee / Tender Fee through Demand Draft only of any Schedule Bank payable at

Gandhinagar and in favour of ‘Executive Engineer, Narmada Project Main Canal

Division No.2, Gandhinagar’. Once the Bid is received online, Bid Document / Tender

Fee will not be refundable. As Per GoG R&B Department's Circular

No.Parach/102/000/1B/221/(59)C dated.24/01/2007.

The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against

Bid Security / EMD shall be submitted in electronic format through online (by

scanning) while uploading the bid, this submission shall mean that bid document /

tender fee and Bid Security / EMD has been received. Accordingly, the offer of only

those shall be opened whose Bid Document / Tender Fee and Bid Security / EMD

have been received electronically. However, for the purpose of realization of

Demand Draft, and FDR / Bank Guarantee bidder shall send the same in original

through R.P.A.D./Speed Post/Courier only so as to reach to Executive Engineer,

Narmada Project Main Canal Division No.2, Gandhinagar within 07 days from the

last day of bid submission.

Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in

original to Executive Engineer / Tender Inviting Authority by bidder shall be initiated

WRD GR No.PRC-102014-1-MICell-K.1 Dated 29/10/2014.

4. Bids received online, will be opened on the time, date and place as specified in the

online NIT at website https://tender.nprocure.com in the presence of the bidders or their

authorized representatives, who wish to remain present.

If the office happens to be closed on the day of opening of the bids as specified, the

bids will be opened on the next working day at the same time and venue.

5. A pre bid meeting will be held on 05-09-2026 at 1 3 : 0 0 hrs. at 3rd Floor,

Committee Room, Block No.12, SSNNL, New Sachivalaya, Gandhinagar to clarify the

issues and to answer questions on any matter that may be raised at that stage as

stated in clause 9.2 of ‘instructions to Bidders’ of the bidding documents.

6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should be

rounded off to the next thousand rupees.

7. Other Information is as under:

A. Agencies can prepare and edit their offers a number of times before the end of the

tender submission date and time. After the tender submission date and time, the

bidder cannot modify / edit / withdraw their submitted offer in any case. No written

or online request in this regard shall be granted.

B. Offers in physical form will not be accepted in any case.

C. Demand Draft purchased by the other then bidder and issued after the last date of

submission of Bids, will not be considered or accepted.

D. The cost incurred by the contractor for this offer for clarification or attending

discussion, conferences or site visits will not be reimbursed by the Employer or

Engineer-in-Charge.

E. Conditional tender shall not be accepted.

F. Any changes, addition, alternation made in the prescribed form attached with tender

are liable to be rejected.

G. Any change in format or conditional Bank Guarantee will not be accepted and the

bidder will be considered non-responsive.

H. All the bidders are instructed to fill in information strictly in accordance with the

format given in the checklist /qualification document / tender document.

I. It is mandatory for the bidders to supply each and every information as asked strictly

in electronic format at appropriate places only.

J. Blank / insufficient information shall be treated as nil information and shall result in

disqualification.

K. Even if the bidder has been qualified in a similar or larger size of project in the past,

it shall not be deemed to be a ground / reason for not giving required information for

this work / bid.

L. Information supplied for earlier projects shall not be considered while evaluation of

this bid. The Government will not ask for any other information, unless it is found

absolutely necessary by the competent authority.

M. If found necessary, the contractor will be intimated for negotiation,

For the works costing up to Rs. 7.5 crore (WRD Works), Rs. 7.0 crore

(ROAD/BRIDGE/ BUILDING WORKS), Rs. 0.5 Crore (Electrical Works) kindly refer to

GoG NWRWS & K Department's Circular No. Paracha/1097/1397(11)/

pa.fa./MICELL(k-1) dated 18/01/2018 and Dated 30/09/2022.

For the works costing under Rs. 7.5 crore for Construction work of Water Resources

Department, Rs. 7.0 crore for Roads, Bridges and Building and Rs. 050 crore for

Electrical work following documents shall be submitted in electronic format only

through online by scanning and the (i) Bid Document Fee / Tender Fee (ii) Bid

Security / EMD should be sent in original to the Tender opening authority through

RPAD, so as to reach the Executive Engineer, Narmada Project Main Canal Division

No.2, Gandhinagar within 7 days from last day of submission of Bid.

(i) Bid Document Fee / Tender Fee

(ii) Bid Security / EMD or Valid EMD Exemption Certificate of Appropriate Class

of Registration of Approved Contractors.

(iii) Registration Certificate of Appropriate Class.

(iv) Registration Certificate of special category - Road/Building and Category

I/II/III, if required.

(vi) Work Experience, if necessary.

(vii) Other Documents, as required

INSTRUCTIONS TO BIDDERS

Section 1: Instructions to Bidders

Table of Clauses

Page No. Page No.

A. General D. Submission of Bids

1. Scope of Bid 8 19. Sealing & Marking of Bids

2. Source of Funds 8 20. Deadline for Submission of

3. Eligible Bidders 8 21. Late Bids

4. Qualification of the 8 22. Modification and

Bidder Withdrawal of Bids

5. One Bid per Bidder

6. Cost of Bidding 12 E. Bid Opening and Evaluation

7. Site Visit 12 23. Bid Opening

B. Bidding Documents 25. Clarification of Financial

8. Content of Bidding 13 26. Examination of Bids and

Documents Determination of

9. Clarification of Bidding 13 27. Correction of Errors

10. Amendment of Bidding 14 28. Deleted

29. Evaluation and Comparison

of Financial Bids

C. Preparation of Bids 30. Deleted

11. Language of Bid

12. Documents Comprising 15 F. Award of Contract

13. Bid Prices 15 31. Award Criteria

14. Currencies of Bid and 16 32. Employer’s Right to Accept

Payment any Bid and to Reject any

15. Bid Validity 16 33. Notification of Award and

Signing of Agreement

16. Bid Security 16 34. Performance Security

17. Alternative Proposals By 17 35. Advance Payment and

Bidders Security

18. Format and Signing of Bid 17 36. Dispute Review Expert

37. Correct or Fraudulent

1. Scope of Bid

1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of

works (as defined in these documents and referred to as ‘the works”) detailed in

the table given in IFB. The bidders may submit bids for any or all of the works

detailed in the table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended

completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their

derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are

2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of

Gujarat / Govt. of India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information,

a statement that the Bidder is neither associated, nor has been associated, directly

or indirectly, with the consultant or any other entity that has prepared the

design, specifications, and other documents for the Project or being proposed as

Project Manager for the Contract. A firm that has been engaged by the Employer to

provide consulting services for the preparation or supervision of the works, and

any of its affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including

drawings and charts, as necessary. The proposed methodology should include a

program of construction backed with equipment planning and deployment duly

supported with broad calculations and quality assurance procedures proposed to

be adopted justifying their capability of execution and completion of work as per

technical specifications, within stipulated period of completion.

4.5 QUALIFICATION CRITERIA:

(Applicable for the works which require Pre Qualification) As Per GoG

NWRWS & Department's Circular No. Paracha/1097/1397(11)/pa.fa./

MICELL(k-1) Date18/01/2018.

4.5.1 Qualification will be based on Applicant's meeting all the following minimum

pass/fall criteria regarding the Applicant's general and particular experience,

personnel and equipment capabilities and financial positions, as demonstrated by

the applicant's responses in the forms attached to the letter of application

(specified experience and resources shall not be taken in to account in

determining the requirement for joint ventures are given under para 4.6 below)

Subcontractors applicants compliance with the qualifying criteria.

To qualify for more than one contract, the applicant must demonstrate having

experience and resources sufficient to meet the aggregate of the qualification

criteria for each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below.

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year.

Following enhancement factors will be used for the costs of works executed and

the financial figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting 20….-20….

Applicant should indicate actual figures of costs and amount for the works

executed by them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign currency

the above enhanced multiplying factors will not be applied. Instead, the current

market exchange rate (State Bank of India BC Selling rate as on the last date of

submission of the bid) will be applied for the purpose of conversion of the amount

in foreign currency into India rupees.

4.5.3 General Experience.

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover of Rs.----Crore for works in

progress and completed in all classes of civil engineering construction works

in any one year, over the last five financial years.

(b) Experience in successfully completing or substantially completing at least one

contract of similar work (………………….) of at least 40 percent of the value of

proposed contract within the last five financial years.

The works may have been executed by the applicant as prime contractor or as

a member of a joint venture or as a nominated sub-contractor. As

subcontractor, he should have acquired the experience of execution of all

major items of works under the proposed contract. In case a project has been

executed by a joint venture, weight towards experience of the project would

be given to each joint venture in proportion to their financial participation in

the joint venture if work executed jointly otherwise as per the scope of work

define in Joint Venture agreement.

Substantially completed works means those works which are at least 90%

completed as on the date of submission (i.e. gross value of work done up to

the last date of submission is 90% or more of the original contract price) and

continuing satisfactorily.

For these, a certificate from the employers shall be submitted along with the

application incorporating clearly the name of the work, contract value, billing

amount, date of commencement of works, satisfactory performance of the

contractor and any other relevant information.

(the experience certificate should be signed by the officer not below the rank

(c) Contractor should have completed 60% of quantity of principal items of work

like concrete, earthwork, pipeline, pumping station etc. within last five finical

years Certificate of competent authority of work done with detail shall be

4.5.4 Personnel Capabilities

Availability for his work of personnel with adequate experience as required; as

4.5.5 Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major

equipment to attain the completion of works in accordance with the prescribed

construction schedule are shown in the Appendix.

The bidders should, however, undertake their own studies and furnish with their

bid, a detailed construction planning and methodology supported with layout and

necessary drawings and calculations to allow the employer to review their

proposals. The numbers, types and capacities of each plant/equipment shall be

shown in the proposals along with the cycle time for each operation for the given

production capacity to match the requirements.

4.5.6 Financial Position

The Applicant should give undertaking that he has access to, or has available,

liquid assets (aggregate of working capital, cash in hand and uncommitted bank

guarantees) and / or credit facilities up to 25 percent of the value of the

contract/contracts applied.

4.5.7. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant's financial position, showing long

profitability including an estimated financial projection for the next two years If

necessary, the employer will make inquiries with the applicant's bankers.

4.5.8 Litigation History

The Applicant should provide accurate information on any litigation or arbitration

resulting from contracts completed or under execution by him over the last five

financial years. A consistent history of awards against the Applicant or any

partner of a joint venture may result in failure of the applicant.

4.5.9 Disqualification

Even though the applicants meet the above criteria, they are subject to be

disqualified if they have:

Made misleading or false representation in the forms, statements submitted, and /

or Record of poor performance such as abandoning the work, rescinding of

contract for which the reasons are attributable to the non consistent history of

litigation awarded against the applicant or financial failure due performance of

the contractor; to bankruptcy. The rescinding of contract of a joint venture on

account of reasons other than non performance, such as Most Experienced

partner of joint venture pulling out, court directions leading to breaking up of a

joint venture before the start of work, which are not attributable to the poor

performance of the contractor will, however, not affect the qualification of the

individual partners.

4.5.10 The bidder who have applied for corporate Debt Restructuring (CDR) / facing

recovery proceedings from financial institutions/facing winding up processing/

those under BIFR in the last 5 financial year shall be considered for bid

qualification. However if the bank/financial institution has accepted the proposal

of debt restructuring on or before the last date of online submission, the same

shall be considered for further evaluation. An affidavit by bidder along with

certificate from bank must be produced in such cases. In case of Joint Venture

agreement, this provision shall be applicable for both lead partner and JV partner

4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others) (Applicable only

for estimated project cost of 50 Crore and above)

4.6.1 Joint ventures must comply with the following requirement:

(a) Following are the minimum qualification requirements:

(i) The lead partner shall meet not less than 50 percent of all criteria given in para

4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria of para

4.5.3 & 4.5.6 above. The experience of the other joint venture partners shall be

considered if it is not less than 30 percent of the qualifying criteria in para 4.5.3 &

(ii) Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and

shall be submitted with a copy of the joint venture agreement providing the joint

and several liabilities with respect to the contract.

4.6.2 Qualification of a joint venture does not necessarily qualify any of its partners

individually or as a partner in any other joint venture. In case dissolution of a joint

venture, each one of the constituent firms may qualify if they meet all the qualification

requirements, subject to the written approval of the Employer.

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if

their available bid capacity at the expected time of bidding is more than the total

estimated cost of the works. The available bid capacity will be calculated as under:

Assessed Available Bid Capacity = ( A*N*2-B), where

A= Maximum value of works executed in any one year during the last five

years (updated to the price level of the year indicated in appendix) taking

into account the completed as well as works in Progress.

B= Value at current price level of the existing commitments and ongoing

works to be completed during the next 11 months ( period of completion

of work for which bids are invited ) ; and

N= Number of years prescribed for completion of the works for which the

bids are invited.

Note :- In Case of joint venture, the available bid capacity will be applied for each

partner to the extent of his proposed participation in the execution of the

4.8 Even though the bidders meet the above qualifying criteria, they are subject

to be disqualified if they have:

- Made misleading or false representation in the forms, statements

and Attachments the submitted in proof the qualification requirements; and

- Record of poor performance such as abandoning the works, not properly

completing the contract, inordinate delay in completion, litigation history, or

financial failures etc.; and/ or

- Participated in the previous bidding for the same work and had quoted

unreasonably high bid prices and could not furnish rational justification to

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of

alternatives that have been permitted or requested) will cause all the proposals with

the bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his

Bid, and the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and

examine the Site of work and its surrounding and obtain all information that may be

necessary for preparing the Bid and entering into a contract for construction of the

The costs of visiting the site shall be at the Bidder’s own expense.

B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda

issued in accordance with Clause 10:

Section Particulars Volume No.

- Invitation for Bids I

1 Instructions to Bidders

2 Qualification Information, and other forms

3 Conditions of Contract

4 Contract Data

5 Technical Specifications II

6 Form of Bid III

7 Bill of Quantities

8 Securities and other forms

10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the

bidder in compliance to section 2 will be prepared by him and furnished as Volume-

V in two parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,

contract data, forms, terms, technical specifications, bill of quantities, forms, Annexes

and drawings in the Bid Document. Failure to comply with the requirements of Bid

Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof, bids

which are not substantially responsive to the requirements of the Bid Documents

shall be rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may

notify the Employer in writing or through E-mail at the Employer’s address indicated

in the invitation to bid. The Employer will respond to any request for clarification

which he received earlier than 15 days prior to the deadline for submission of bids.

Employer’s response will be published on website including a description of the

enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting

which will take place at the address, venue, time and date as indicated in the

9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any

matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach

the Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the

source of enquiry) and the responses given will be published without delay on the

tender website i.e. www.tender.nprocure.com. Any modification of the

bidding documents listed in sub-Clause 8.1 which may become necessary as a result

of the pre-bid meeting shall be made by the Employer exclusively through the issue

of an Addendum pursuant to Clause 10 and not through the minutes of the pre-bid

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer

will assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his discretion, extend as

necessary the deadline for submission of bids, in accordance with Sub-Clause

C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause

8.1) shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section

(ii) Qualification Information and supporting documents as specified in Section

(iii) Certificates, undertakings, affidavits as specified in Section-2

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section

(ii) Priced Bill of Quantities for items specified in Section

12.2. The Bidder shall submit the details / information pertaining to each part i.e.

Technical bid as well as financial and must be submitted online only.

12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)

1 Instruction to Bidders

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on

the priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words)

for all items of the Works described in the Bill of Quantities along with total bid price

(Both in figures and words). Items for which no rate or price is entered by the bidder

will not be paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid

Price submitted by the Bidder. (GST will be paid extra)

13.5 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.

All payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date

forbid submission specified in Clause

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer

may request that the bidders may extend the period of validity for a specified period.

A bidder may refuse the request without forfeiting his bid security. A bidder agreeing

to the request will not be required or permitted to modify his bid, but will be

required to extend the validity of his security for a period of the extension, and in

compliance with Clause 16 in all respects.

16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 4 of the table of IFB for this particular work. This Bid security shall be in

favor of Executive Engineer, Narmada Project Main Canal Dn.No.2, Gandhinagar

in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in

Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of

Crore and above) and Bank Guarantee of Schedule and Private Banks shall be

considered as per GoG Finance Department’s Circular No.FD/MSM/e-

file/4/2025/2712/D.M.O. Date 01/04/2026 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank

approved by the Reserve Bank of India.

A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building

Department or (2) Narmada Water Resources, Water Supply and Kalpsar

Department of Govt of Gujarat. Exemption Certificate is applicable only when

Registration Certificate of Appropriate Class and Category of Approved

Contractors is required as eligible criteria of bidder.

16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for

the bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as

indicated in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as

non-responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end

of the bid validity period specified in Sub-Clause

16.5 The Bid Security of the successful bidder will be discharged when the bidder has

signed the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid

(b) If the Bidder does not accept the correction of the Bid Price, if any or

(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to

(i) Sign the Agreement; or

(ii) Furnish the requirement Performance Security.

(d) If found necessary, the bidder will be intimated for negotiation, He will be

intimated maximum three times within the validity period for negotiation, If

contractor does not respond in time, his Bid Security (EMD) will be forfeited and his

tender will be rejected. Punitive action will be taken on such contractors. (As per GoG

R&B Dept’s Gr. No. S/22/2017/639/D, Dt.08/06/2018)

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or

time for completion), basic technical design as indicated in the drawing and

specifications. Conditional offers or alternative offers will not be considered further

in the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of these

Instructions to bidder as the “Technical Stage “and “Financial Bid” in separate parts to be

D. SUBMISSION OF BIDS

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website

specified above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 10, in which case all right and obligation of

the Employer and the bidders previously subject to the original deadline will then be

subject to the new deadline.

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 20 or pursuant to Clause

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids

and the expiration of the original period of bid validity specified in Clause

above or as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid

security pursuant to Clause

E. BID OPENING AND EVALUATION

23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant

to Clause 22, in the presence of the Bidders or their representatives who choose to

attend at time, date and the place specified in Appendix in the manner specified in

Clauses 20 and 23.3, In the event of the specified date of Bid opening being declared

a holiday for the Employer, the Bids will be opened at the appointed time and

location on the next working day.

23.3 The “Technical Bid” shall be opened. The amount, form and validity of the bid security

furnished with each bid will be announced. If the bid security furnished does not

conform to the amount and validity period as specified in the invitation for bid (ref.

Column 4 and paragraph 3), and has not been furnished in the form specified in Clause

16, the financial bid will not be opened.

23.4 (i) Subject to confirmation of the bid security by the issuing Bank, the bids accompanied

with valid bid security will be taken up for evaluation with respect to the

Qualification information and other information furnished in part I of the bid

pursuant to Clause 12.1.

(ii) If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

(iii) The bidders will respond in not more than 7 days of issue of the clarification

(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the

Evaluation Committee will finalize the list of responsive bidders whose

financial bids are eligible for consideration.

23.6 At the time of opening of “Financial Bid”, the names of the bidders were found responsive

in accordance with Clause 23.3 will be announced. The bids of only these bidders will be

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

opened. The responsive Bidders’ names, the Bid prices, the total amount of each bid, any

discount and such other details as the Employer may consider appropriate, will be

announced by the Employer at the opening.

23.7 the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.3 will be announced. The bids of only these

bidders will be opened. The responsive Bidders’ names, the Bid prices, the total

amount of each bid, any discount, and such other details as the Employer may

consider appropriate, will be announced by the Employer at the opening.

23.8 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall be in order of Estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause 23.6.

24.1 Information relating to the examination, clarification, evaluation, and comparison of

Bids and recommendations for the award of a contract shall not be disclosed to

Bidders or any other persons not officially concerned with such process until the

award to the successful Bidder has been announced. Any effort by Bidder to

influence the Employer’s processing of Bids or award decisions may result in the

rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may,

at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of

unit rates. The request for clarification and the response shall be in writing or by e-

mail, but no change in the price or substances of the Bid shall be sought, offered, or

permitted except as required to confirm the correction of arithmetic errors

discovered by the Employer in the evaluation of the Bids.

25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter

relating to his Bid opening to the contract is awarded. If the Bidder wishes to bring

additional information to the notice of the Employer, it should do so in writing.

25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation,

bid comparison or contract award decision may result in the rejection of the Bidders’

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether each

Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been properly

signed; (c) is accompanied by the required securities and; (d) is substantially responsive to

the requirements of the Bidding document. During the detailed evaluation of the “Financial

Bid”, the responsiveness of the bids will be further determined with respect to the

remaining bid conditions, i.e., priced bill of quantities, technical specifications, and

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,

conditions and specifications of bidding documents, without material deviation or

reservation. A material deviation or reservation is one (a) which affects in any

substantial way the scope, quality, or performance of the Works; (b) which limits in

any substantial way, inconsistent with the Bidding documents, the Employer’s rights

or the Bidder’s obligations under the Contract; or (c) whose rectification would affect

unfairly the competitive position of other Bidders presenting substantially

responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the

Employer, and may not subsequently be made responsive by correction or

withdrawal of the non-conforming deviation or reservation.

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be

substantially responsive in accordance with Sub-Clause 26.2.

29.3. The Employer reserves the right to accept or reject any variation or deviation.

Variation and deviations and other factors, which are in excess of the requirements

of the Bidding documents or otherwise result in unsolicited benefits for the

Employer, shall not be taken in to account in Bid evaluation.

29.4. The estimated effect of the price adjustment conditions under Clause 47 of the

Conditions of Contact, during the period of implementation of the Contract, will not

be taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the

Engineer’s estimate of the cost of work to be performed under the contract the

Employer may require the Bidder to produce detailed consistency of those prices

with the construction methods and schedule proposed. After evaluation of the price

analyses, the Employer may require that the amount of the performance security set

forth in Clause 34 be increased at the expense of the successful /bidder to a level

sufficient to protect the Employer against financial loss in the event of default of the

successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically

priced low and which cannot be substantiated satisfactorily by the bidder may be

rejected as non-responsive.

F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid

has been determined.

(i) to be substantially responsive to the Bidding documents and who has offered

the lowest evaluated Bid Price; and

(ii) to be within the available bid capacity adjusted to account for his bid price

which is the lowest evaluation in any of the packages opened earlier than the

one consideration.

In no case, the contract shall be awarded to any bidder whose available bid

capacity is less than the evaluated bid price, even if the said bid is the lowest

evaluated bid. The contract will in such cases be awarded to the next lowest bidder

at his evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any

Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the

award of contract, without thereby incurring any liability to the affected bidder or

Bidder or any obligation to inform the affected Bidder or Bidders of the grounds for

the Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the

Employer prior to expiration of the Bid validity period by cable, telex or facsimile

confirmed by registered letter. This letter (hereinafter and in the condition of

contract called the “Letter of Acceptance”) will state the sum that the Employer will

pay the Contractor in consideration of the execution, completion, and maintenance of

the Works by the Contractor as prescribed by the Contract (hereinafter and in the

Contract called the “Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to

the furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the

successful Bidder. It will be signed by the Employer and to the successful Bidder,

within 28 days following the notification of award along with the Letter of

Acceptance. Within 21 days of receipt, the successful Bidder will sign the Agreement

and deliver it to the Employer.

33.4. Upon the furnishing by the successful Bidder of the Performance Security, the

Employer will promptly notify the other Bidders that their Bids have been

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder

shall furnish to the Employer an irrevocable and unconditional guarantee from a

Bank in the form set forth in Section 8 (the “Performance Security”) for an

amount equal to 5% (five percent) of its Contract Price. In case of bids

mentioned below, the successful Bidder, along with the Performance Security,

shall also furnish to the Authority an irrevocable and unconditional guarantee

from a Bank in the same form given at Section 8 towards an Additional

Performance Security (The “Additional Performance Security”) for an amount

calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but

upto 20% of the Estimated Project Cost, then the Additional Performance

Security shall be calculated @ 20% of the difference in the (i) Estimated

Project Cost (as mentioned in Bid Document) - Minus 10% of the

Estimated Project Cost and (ii) Contract Price offered by the selected

(b) If the Contract Price offered by the Selected Bidder is lower than 20% of

the Estimated Project Cost, then the Additional Performance Security

shall be calculated @ 30% of the difference in the (i) Estimated Project

Cost (as mentioned in Bid Document) - Minus 10% of the Estimated

Project Cost and (ii) Contract Price offered by the selected Bidder.

(c) This Additional Performance Security shall be treated as part of the

Performance Security.

(B) The Performance Security shall be valid beyond 60(sixty) days from the

stipulated date of completion of the project and the and the Additional

Performance Security shall be valid beyond 28 (twenty-eight) days of

Project Completion Date.

Performance Security shall become refundable/releasable within 15 days

after certified project completion date subject to Fulfillment of contractual

obligation and settlement of all dues and claims

34.2. If the performance security is provided by the successful Bidder in the form of a

Bank Guarantee, it shall be issued either (a) at the Bidder’s option, by a

Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and

acceptable to the Employer. As per GoG Finance Department’s Circular

No.FD/MSM/e- file/4/2025/2712/D.M.O. Date 01/04/2026 or as per their latest

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause

shall constitute sufficient grounds for cancellation of the award and forfeiture of

the Bid Security.

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated

in the Conditions of Contract, subject to maximum amount, as stated in the

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended

for award has engaged in corrupt or fraudulent practices in completing for the

contract in question and will declare the firm ineligible, either indefinitely or for a

stated period of time, to be awarded a contract with National Highways Authority of

India/ State PWD and any other agencies, if it at any time determines that the firm

has engaged in corrupt or fraudulent practices in completing for the contractor, or

37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of

the Conditions of Contract.

APPENDIX TO ITB

Clause Reference With

respect to Section –I

1. The Name of the Employer is Executive Engineer, Narmada [ Cl.1.1]

Project Main Canal Dn.No.2, Gandhinagar

2. The last five financial years.

3. This Annual Financial Turnover Amount is Rs. [Cl.4.5.3 (a)]

4. Value of Work is Rs.4,04,55,425=61

6. The cost of electric work is Rs……………….

7. The cost of water supply / sanitary works is Rs…….

8. Deleted [Cl.4.5.6 ]

9. Price level of the financial year 2026-2027 [Cl. 4.5.2]

10. The pre-bid meeting will take place : 3rd Floor, Committee Room, [Cl. 9.2.1]

Block No.12, SSNNL, New Sachivalaya, Gandhinagar

11. The Technical bid will be opened at the office of the Ex.Engr.,

N.P.M.C.Dn.No.2, G'nagar on dt.19-09-2026 at 11:00 AM.

12. Address of the Employer: Block No.12, 8th Floor, New

Sachivalaya, Gandhinagar

14. The bid should be submitted latest by [Cl. 20.1 & 20.2]

As stated on online NIT

15. The bid will be opened at Executive Engineer, N.P.Main Canal [Cl. 23.1 ]

Dn.No.2, Gandhinagar

The Bank on online

Draft NIT of Executive Engineer, N.P.Main Canal

Dn.No.2, Gandhinagar.

18. Escalation factors (for the cost of works [Cl.4.5.2]

executed and financial figure to a common base

value) for works completed

Year Financial Year Multiplying factor

Base year of inviting tender 2026-2027

LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK

[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they

propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value

List of Key Personnel to be deployed on Contract Work

(Reference Cl. 4.5.4)

Employment of a qualified site Engineer by the Contractor.

The Contractor shall employ full-time technically qualified staff during the execution of this

work as under: -

1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work

to be executed is more than Rs.50 lakhs.

2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed

is more than Rs.15 lakhs but less than Rs.50 lakhs.

3. Minimum Two Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs

but more than Rs.5 lakhs.

4. Minimum One Diploma Civil Engineers for the work when the cost of work to be

executed is less than Rs. 5 lakhs. The Engineer so employed for the Government work

must have sufficient experience to handle the work independently. Such an Engineer

shall have to stay at the site of work and he shall not be entrusted with other duty

except this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,

Employment of a separate Engineer will not be necessary provided that the Engineer

partner himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the

Deputy Executive Engineer-in-charge of the work the Name, Qualifications, copy of

marksheet, Color Photograph and the appointment order issued such engineers

engaged for this contract work. If 15 days after issue of work order such designated

Site Engineers do not resume or do not remain present on site of work, the recovery at

the rate of Rs.15,000-00 per month per Engineer will be made from the

bills/deposit/dues of the contractor. Such recovery shall be non-refundable.

QUALIFICATION INFORMATION

QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for

the purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders.

This information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

Place of registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions 2021-2022

Works performed in the last five years (in Rs.

1.3.1 Work performed as prime contractor, work performed in the past as a nominated

sub-contractor will also be considered the sub-contract involved execution of all

main items of work described in the bid documents, provided further that all other

qualification criteria are satisfied (in the same name) on works of a similar nature

over the last five years** and in current year before the submission of the bid.

Project Name of Description Contract Value of Date Stipulated Actual date Remark

Name the of work No. contract of period of of explaining

Employer (Rs. issue completion completion* reasons for

Crore) of delay &

order Completed

*Attach certificate(s) from the Engineer(s)in-charge

** Immediately preceding the financial year in which bids are received.

1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a

nominated sub-contractor, will also be considered provided the sub-contract

involved execution of all main items of work described in the bid document,

provided, further that all other qualification criteria are called (in the same name

and style) in the last five years** and in current year before the submission of the

Year Name of Name of the Quantity of work performed (Cum / MT) Remarks *

the work Employee (Indicate

Cement Masonary Earth work Bituminous

Concrete Item 3 work contract Ref.)

(including Item 2 Item

1.4 Information on Bid Capacity (works for which bids have been submitted and works

which are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Descriptio Place Contract Name & Address Value Contract Stipulated Value of Anticipated

n of works & State No. of (Rs. Cr) Period of Works* of

Employer Completio remaining completion

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.

Clause 4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from

Leased to be Capacity Conditions whom to

1.6 Qualifications and experience of key personnel required for administration and

execution of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of

the Conditions of Contract.

Position Name Qualification Experience

Project Manager

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Experience in

works Contractor similar work

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

1.8 Financial reports for the last five years: balance sheets, profit and loss statements,

auditors’ reports (in case of companies/corporations), etc. List them below and

1.9 Evidence of access to financial resources to meet the qualification requirements:

cash in hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who

may provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction

to Bidders. (Name of Consultant engaged for project preparations is * ........................... )

1.13 Proposed work method and schedule. The Bidder should attach descriptions,

drawings and charts as necessary to comply with the requirements of the Bidding

documents. (Refer ITB Clause 4.1)

3. Additional Requirements

3.1 Bidders should provide any additional information required to fulfill the

requirements of Clause 4 of the Instructions to the Bidders, if applicable.

* Fill the name of Consultant

SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR

AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of

Rs. to meet their working capital requirements for executing the above

during the contract period.

Senior Bank Manager

Address of the Bank

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.

have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under

Government of Gujarat/Government of India nor any contract awarded to us for

such works have been rescinded, during last five years prior to the date of this

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or

corporation to furnish pertinent information deemed necessary and requested by

the Department to verify this statement or regarding any (our) competence and

general reputation.

4. The Undersigned understands and agrees that further qualifying information

may be requested, and agrees to furnish any such information at the request of

the Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

I, the undersigned do hereby undertake ......... that our

invest a minimum cash up to 25% of the value of the work during implementation of the

(Signed by an Authorized officer of the firm)

Title of officer

CONDITIONS OF CONTRACT

Conditions of Contract

Table of Contents

A General Page D. Cost Control

1 Definitions 37 37 Bill of Quantities

2 Interpretation 38 38 Changes in the Quantities

3 Language and Law 39 39 Variations

4 Engineer’s Decisions 39 40 Payments for Variations

5 Delegations 39 41 Cash Flow Forecasts

6 Communications 39 42 Payment Certificates

7 Sub-Contractors 39 43 Payments

8 Other Contractors 39 44 Compensations Events

9 Personnel 40 45 Tax

10 Employer’s & Contractor Risk 40 46 Currencies

11 Employers Risks 40 47 Price Adjustment

12 Contractor’s Risk 40 48 Retention

13 Insurance 40 49 Liquidated damages

Site Investigations Reports 41 50 Bonus

15 Queries about the Contract 41 51 Advance Payment

16 Contractors to Construct the 41 52 Securities

17 The Works to be Completed By 41 53 Deleted

the Intended Completion Date

18 Approval by the Engineer 41 54 Cost of Repair

20 Discoveries 42 E. Finishing the Contract

21 Possession of the Site 42 55 Completion

22 Access to the Site 42 56 Taking Over

23 Instructions 42 57 Final Account

24 Disputes 42 58 Operating and Maintenance

25 Procedure for Disputes

26 Deleted 43 59 Terminations

60 Payment upon Terminations

B. Time Control 61 Property

27 Programme 44 62 Release from Performance

28 Extensions of the Intended

completion date

29 Deleted 44 F. Special Conditions of

30 Delays Ordered by The 44 63 Labour

Engineer 64 Compliance with labour

31 Management Meetings 45 65 Arbitration

32 Early Warning

C. Quality Control

33 Identifying Defects

35 Correction of Defects

36 Uncorrected Defects

CONDITIONS OF CONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions

of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities

forming part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by

the Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to

execute, complete and maintain the Works till the completion of Defects

Liability Period. It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which

comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the

Work has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and

thereafter as adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

The Employer is the party who will employ the Contractor to carry out the

The Engineer is the person named in the Contract Data (or any other

competent person appointed and notified to the contractor to act in replacement of

the Engineer) who is responsible for supervising the Contractor, administering the

Contract, certifying payments due to the Contractor, issuing and valuing Variations

to the Contract, awarding extensions of time, and valuing the Compensations

Equipment is Contractor’s machinery and vehicles brought temporarily to

the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s

Letter of Acceptance.

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in

the Contract Data. The Intended Completion Date may be revised only by the

Engineer by issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface

conditions at the site.

Specifications means the Specifications of the works included in the Contract

and any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the

Contractor shall commence execution of the works. It does not necessarily coincide

with any of the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on the

Temporary Works are works designed, constructed, installed, and removed

by the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works are what the Contract requires the Contractor to construct, install,

and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male

also means female or neuter and the other way around. Heading have no

significance. Words have their normal meaning under the language of the

Contract unless specifically defined. The Engineer will provide instructions

clarifying queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to

the Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following

order of priority

(2) Letter of Acceptance, notice to proceed with works

(3) Contractor’s Bid

(4) Contract Data

(5) Conditions of Contract including Conditions of Contract

(6) Specifications

(8) Bills of quantities and

(9) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in

the Contract Data.

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide

contractual matters between the Employer and the Contractor in the role

representing the Employer.

5.1 The Engineer may delegate any of his duties and responsibilities to other

people after notifying the Contractor and may cancel any delegation after

notifying the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is

delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in

contract data, with the approval of the engineer but may not assign the

Contract without the approval of the Employer in writing. Subcontracting

shall not alter the Contractor’s obligations. Sub-contracting of supply or

specific items of work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for

the part of work to be subcontracted.

8. Other Contractors

8.1 The Contractor shall cooperate and share the Site with other contractors,

public authorities, utilities and the Employer between the dates given in the

Schedule of other Contractor. The Contractors shall as refer to in the Contract

Data, also provide facilities and services for them as described in the

Schedule. The employer may modify the schedule of other contractors and

shall notify the contractor of any such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated

in the Schedule or other personnel approved by the Engineer. The Engineer

will approve any proposed replacement of key personnel only if their

qualifications, abilities, and relevant experience are substantially equal to or

better than those of the personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a member of

the Contractor Staff or his work force stating the reasons the Contractor shall

ensure that the person leaves the Site within seven days and has no further

connection with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s

risks, and the Contractor carries the risks which these Contracts states are

Contractors risk.

11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as

they directly affect the execution of the Works, the risks of war, hostilities,

invasion, act of foreign enemies, rebellion, revolution, insurrection or military

or usurped power, civil war, riot commotion or disorder (unless restricted to

the Contractor’s employees), and contamination from any nuclear fuel or

nuclear waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and

death which arise during and in consequence of the performance of the

Contract other than the excepted risks are the responsibility of the

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects

Liability Period, in the amounts and deductibles stated in the Contract data

for the following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and

Equipment) in connection with the Contract; and

(d) Personal injury or death.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to

the Engineer for the Engineer’s approval before the Start Date. All such

insurance shall provide for compensation to be payable in the types and

proportions of currencies required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policies and certificates

required, the Employer may affect the insurance which the Contractor should

have provided and recover the premiums the Employer has paid from

payments otherwise due to the Contractor or, if no payment is due, the

payment of the premiums shall be a debt due.

13.4 Alterations to the terms of an insurance shall not be made without the

approval of the Engineer.

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation

reports referred to in the Contract Data, supplemented by any information

available to the Bidder.

15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and

shall carry out the Works in accordance with the programme submitted by

the Contractor, as updated with the approval of the Engineer, and complete

them by the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the

proposed Temporary works to the Engineer, who is to approve them if they

comply with the Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for

design of the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the

Temporary works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary

or permanent work are subject to prior approval by the Engineer before their

19.1 The Contractor shall be responsible for the safety of all activities on the Site.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to

notify the engineer of such discoveries and carry out the Engineer’s

instructions for dealing with them.

21. Possession of the Site

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the

Employer is deemed to have delayed the start of the relevant activities and

this will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is

not handed over to the Contractor, then contractor/ Employer may fore-close

the contract. Contractor/Employer has to foreclose the work within 30 days

after lapse of 25%-time limit and after 30 days foreclosure option will be

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the

Engineer access to the Site, to any place where work in connection with the

Contract is being carried out or is intended to be carried out and to any place

where materials or plants are being manufactured/ fabricated/ assembled for

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to

works which comply with the applicable laws where the site is located.

23.2 The Contractor shall permit the Employer to inspect the Contractor’s

accounts and records relating to the performance of the Contractor and to

have them audited by auditors appointed by the Employer, if so required by

24.1 If the Contractor is of the view that a decision taken by the Engineer was

either outside the authority given to the Engineer by the Contract or that the

decision was wrongly taken, the decision shall be referred to

Superintending Engineer(O&M), SSNNL, Gandhinagar within 14 days of

the notification of the Engineer's decision. If the issue is not resolved, any

party can refer the matter for conciliation within 15 days from the

decision given by t h e Superintending Engineer(O&M), SSNNL,

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with

the decision of the Superintending Engineer(O&M), SSNNL,

Gandhinagar, both the parties have to refer to the Chief Engineer

concern for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied

with the decision of the Superintending Engineer(O&M), SSNNL,

Gandhinagar, both the parties have to refer to the

Director(CAD), SSNNL for the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer

the dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If

the Contractor fails to refer a claim / dispute to the Higher Authority within

14 days of the notification of the Engineer's decision, the Contractor shall not

be entitled to any additional payment/claim if he doesn’t follow the above

sequence in stipulated time and he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

B. TIME CONTROL

27.1 Within the time stated in the Contract Data the Contractor shall submit to the

Engineer for approval a Programme showing the general methods,

arrangements orders, and timing for all the activities in the works along with

monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual

progress achieved on each activity and the effect of the progress achieved on

the timing of the remaining work including any changes to the sequence of

the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated

programme at intervals no longer than the period stated in the Contract data.

If the Contractor does not submit an updated programme within this period,

the Engineer may withhold the amount stated in the Contract data from the

next payment after the date on which the overdue programme has been

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to the

Engineer again at any time. A revised programme is to show the effect of

Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation

Event occurs or a Variation is issued which makes it impossible for

completion to be achieved by the Intended Completion Date without the

Contractor taking steps to accelerate the remaining work and which would

cause the Contractor to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking the Engineer for a

decision upon the effect of a compensation event or Variation and submitting

full supporting information. If the Contractor has failed to give early warning

of a delay or has failed to cooperate in dealing with a delay, the delay by this

failure shall not be considered in assessing the new Intended Completion

28.3 The Engineer shall within 14 days of receiving full justification from the

contractor for extension of Intended Completion Date refer to the Employer

his decision. The employer shall in not more than 21 days communicate to the

engineer the acceptance or otherwise of the Engineer’s decision. If the

employer fails to give his acceptance, the Engineer shall not grant the

extension and the contractor may refer the matter under Clause

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any

activity within the works.

31. Management Meetings

31.1 Either the Engineer or the Contractor may require the other to attend a

management meeting. The business of a management meeting shall be to

review the plans for remaining work and to deal with matters raised in

accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to

provide copies of his record to those attending the meeting and to the

Employer. The responsibility of the parties for actions to be taken is to be

decided by the Engineer either at the management meeting or after the

management meeting and stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific

likely future events or circumstances that may adversely affect the quality of

the work, increase the Contract price or delay the execution of works. The

Engineer may require the contractor to provide an estimate of the expected

effect of the future event or circumstance on the contract price and

completion date. The estimate is to be provided by the Contractor as soon as

reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering

proposals for how the effect of such an event or circumstance can be avoided

or reduced by anyone involved in the work and in carrying out any resulting

instruction of the Engineer.

C. QUALITY CONTROL

33. Identifying Defects/ Defect liability period

33.1 : Defect liability period: The contractor shall be responsible to make good and

remedy at his own expense any defect which may develop or may be noticed

before the period mentioned hereunder from the certified date of completion.

The Engineer in charge shall give the contractor a notice in writing about the

defects and the contractor shall make good the same within 15 days of receipt

of the notice. In the case of failure on the part of the contractor, the Engineer-

in-charge may rectify or remove or re-execute the work at the risk & cost of

the contractor. The Engineer-in-charge shall be entitled to appropriate the

whole or any part of the amount of security deposit towards the expenses, if

any, Incurred by him in rectification, removal or re- execution. The Defects

Liability period shall be as under....

A. For works of SSNNL Except building

(a) (i) For all works costing up to Rs. 50,000 (amount put to tender), the period

shall be 3 Months from the certified date of completion.

(b) (1) For SSNNL works likes Check Dam/ Canal/ Drainage/Road Structure

tender amount from Rs.50,000 to 10,00,000, the defect liability period shall be

12 months from the certified date of completion.

(2) For SSNNL work except likes Check Dam/ Canal / Drainage / Road

Structure tender amount from Rs.50,000 to 10,00,000, the defect liability

period shall be 6 months from the certified date of completion.

(c)(1)For SSNNL works likes Check Dam/ Canal/ Drainage/Road Structure tender

amount more than Rs.10,00,000, the defect liability period shall be 3 Years

from the certified date of completion.

(2) For SSNNL work except likes Check Dam/ Canal / Drainage / Road

Structure tender amount from Rs.10,00,000 to 1 Crore, the defect liability

period shall be 12 months from the certified date of completion.

(d)(1)For all SSNNL works of tender amount more than Rs.1 Crore, the defect

liability period shall be 3 Years from the certified date of completion

B. For Building works of SSNNL:-

For Building works of SSNNL, Follow the R&B Circular

dated.03/12/2009

For original building works the defect liability period will be 4years or elapse

of 4 monsoon period following date of possession of building taken over by

user agency following the certified date of completion, whichever is later.

For the purpose of deciding the monsoon period, the 30th September shall be

treated as the last date.

WRD CircularNo. Matas/102013/MICELL(K-1) Dated 13/12/2013

33.2 For Road work :

Free maintenance guarantee period for works of Road/Bridge construction

(a) For resurfacing work of road free maintenance guarantee period one year

from the date of completion.

(b) In case of widening of the road/strengthening of the road/bridge, the

contractor shall have to give four years free maintenance guarantee from the

certified date of completion. During this period the contractor shall visit the

site every three months along with the concerned Section Officer / Deputy

Executive Engineer and will examine the work already carried out in this

contract like road work, jungle cutting, side shoulders, side gutter, road

furniture, patta etc. and will prepare Km. wise inspection report duly signed

by all concerned and any defect observed shall be done within 15 days by the

contractor at his risk and cost as per the direction of Engineer in charge. The

contractor needs to do videography of these visits and require to submit at the

time of release of FMG. If B.T. the surface during the maintenance period of

years is worn out then agency shall have to provide renewal coating as per

tender item as directed by the Engineer-in-charge. The amount equivalent to

5% of each running bill shall be withheld and will be released after the free

maintenance guarantee period (i.e. 4 years) is over.

However, this amount shall be released against fixed deposit or bank

guarantee pledged in the name of Executive Engineer after completion

certificate of work is issued.

(1) The flakiness and elongation index (combined) for coarse aggregates under no

circumstances shall exceed the allowable limit set forth in the relevant clause

for the material in question.

(2) 2% of the amount eligible for the payment of bituminous iterns shall be

withheld till the miscellaneous items like earthwork in embankment / cutting

for side shoulders, side gutters, kilometer / indicator/guard stones, sign

boards etc. are completed in all respect by the contractor. After completion of

the miscellaneous items, the above said 2% withheld amount shall be released.

(3) Videography for the surface under Maintenance Guarantee is to be done as per

Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work costing

more than Rs. 5.00 Crore.

(4) Setting up of adequate laboratory & deployment of quality engineers. The

contractor shall have to set up the laboratory with adequate equipment. Till the

setting up of adequate laboratory is completed & reported of this to the

engineer (subject to due verification by engineer's representative) by

contractor in writing, Rs.2,00,000/- shall be withheld. The qualified quality

Engineer shall be deployed exclusively for this contract by the contractors. If

quality Engineer is not deployed by contractor within one month after the date

of work order, the amount equivalent to Rs.20,000 per month shall be

recovered till the actual deployment of quality engineer. The amount so

recovered towards the deployment of quality engineers shall not be refunded.

(5) Asphalt work will have to be cross checked as per G.R. No.: RGN/60/

2006/35/C, dtd.31/05/07 before final bill is paid.

(6) Maintenance during Construction Period

During the Construction Period, the Contractor shall maintain, at his own risk

and cost, the existing lane(s) of the road so that the traffic worthiness and

safety thereof are at no time materially inferior as compared to their condition

10 (ten) days prior to the date of the Agreement, and shall undertake the

necessary repair and maintenance works for this purpose; provided that the

Contractor may, at his cost, interrupt and divert the flow of traffic if such

interruption and diversion is necessary for the efficient progress of works and

conforms to Good Industry Practice; provided further that such interruption

and diversion shall be undertaken by the Contractor only with the prior

written approval of the Executive Engineer which approval shall not be

unreasonably withheld. For the avoidance of doubt, it is agreed that the

Contractor shall at all times be responsible for ensuring safe operation of the

33.3 The Engineer shall check the Contractor’s work and notify the Contractor of

any defects that are found. Such checking shall not affect the Contractor’s

responsibilities the Engineer may instruct the Contractor to search for a

Defect and to uncover and test any work that the Engineer considers may

34.1 If the engineer instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that

it does, the Contractor shall pay for the test and any samples. If there is no

defect the test shall be a Compensation Event.

34.2 #1% of the amount of work done for works upto Rs. 10 crore of estimate cost

should be deducted from R.A. Bill of the contractor for testing the quality of

material workmanship. Whereas for estimated cost of works more than

crore, the charges for testing of quality of material workmanship shall be

deducted from R.A. bill of contractor as per actual charges. As Per GoG NWRWS

& K Department's Circular No. PARCH/132023/401/MICELL Dated

34.3 Agency has to establish testing laboratory on site for the various test to be

carried out in the work for this purpose agency shall construct a pukka

laboratory building with all facility on site at location specified by the

engineer in charge.

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end

of the defects Liability Period, which begins at Completion and is defined in

the contract data. The Defects Liability Period shall be extended for as long as

Defects remain to be corrected.

35.2 Every time notice of a Defect is given, the Contractor shall correct the notified

defect within the length of time specified by the Engineer’s notice.

36. Uncorrected Defects

36.1 If the Contractor has not corrected a defect within the time specified in the

Engineer’s notice, the Engineer will assess the cost of having the Defect

corrected, and the Contractor will pay this amount.

D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is

paid for the quantity of the work done at the rate in the Bill of Quantities for

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the

original specifications , drawings, designs and instructions that may appear to

him to be necessary or advisable during the progress of the work and the

contractor shall be bound to carry out the work in accordance with any

instruction in this connection which may be given to him in writing signed by

the Engineer and such alteration shall not invalidate the contract and any

additional work which the contractor may be directed to do in the manner

above specified as part of the work shall be carried out by the contractor on

the same conditions in all respects on which he agreed to do the main work

and at the same rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the

tender by more than 130%, the contractor will be paid for the quantity in

excess of 130%, at the rate entered in the SOR of the year during which the

excess in quantity is first executed.

39.1 All Variations shall be included in updated programmes produced by the

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate

is specified in this contract, then such class of work shall be carried out as

(i) At the rate derived from the item within the contract which is comparable to

the one involving additional or altered class of work; where there are more

than one comparable items, the item of the contract which is nearest in

comparison with regard to class or classes of the work involved shall be

selected and the decision of the Superintending Engineer as to the nearest

comparable item shall be final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works

shall be carried out at the rate entered in the Schedule of Rates of the division

for the year in which the tender was received, increased or decreased by the

percentage by which the tender amount is more or less as compared to the

amount arrived at the rates in the “Schedule of Rates” of the Division in the

year in which the tender was received. If the Schedule of rates of the Division

does not contain all the items, the percentage increase or decrease of the

tender shall be calculated considering such items which were included in the

“Scheduled Rates” of the division for the year and for materials consumed on

such item the rate to be charged would be the basic rate taken into account

for fixing the rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of

work shall be carried out at the rate decided by the competent authorities on

the basis of detailed rate analysis after hearing the contractor before a

Committee of two Superintending Engineers stationed at the same place or

the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule of

Rates” of the Division is ordered to be carried out before the rate is agreed

upon, then the contractor shall within seven days of the date of receipt by him

of the order to carry out the work, inform the Engineer-in-charge of the rate,

which it is his intention to charge for such class of work and if the Engineer in

charge does not agree to this rates, he shall by notice in writing be at liberty

to cancel his order to carry out such class of work and arrange to carry it out

in such manner as he may consider it advisable, provided always that if the

contractor shall commence work or incur any expenditure in regard thereof

before the rates shall have been determined as lastly herein before

mentioned, then in such cases he shall only be entitled to be paid in respect of

the work carried out or expenditure incurred by him prior to the date of the

determination of the rate as aforesaid according to such rate or rates as shall

be fixed by the Engineer-in-charge. In the event of the dispute, the decision of

the Superintending Engineer of the Circle shall be final.

Where, however, the work is to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by

the competent authority, the alternation above referred to shall be within the

scope of such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the

proportion that the increase in the cost occasioned by alterations bears to the

cost of the original work and the certificate of the Engineer-in-charge as to

such proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer

with an updated cash flow forecast.

42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the

estimated value of the work completed less the cumulative amount certified

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days

and certify the amount to be paid to the Contractor after taking in to account

any credit or debit for the month in question in respect of materials for the

works in the relevant amounts and under conditions set forth in sub-clause

32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the

items in the Bill of Quantities completed.

42.5 The value of work executed shall include the valuation of variations and

compensation events.

42.6 The Engineer may exclude any item certified in a previous certificate or

reduce the proportion of any item previously certified in any certificate in the

light of later information

43.1 Payments shall be adjusted for deductions for advance payments, retention,

other recoveries in terms of the contract and taxes at source, as applicable

under the law. The Employer shall pay the Contractor the amounts certified

by the Engineer within 28 days of the date of each certificate.

43.2 Payment of GST (prevailing rates) on the amount payable under the contract

to the Contractor will be made by the Employer. Hence, it is the responsibility

of the contractor to pay the GST to the concerned Authority.

43.3 Items of the works for which no rate or price has been entered in will not be

paid by the Employer and shall be deemed covered by other rates and prices

in the Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused by the

(a) The Employer does not give access to a part of the Site by the site

Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being

completed beyond the Intended Completion Date then Authority will approve

EOT with eligible contractual price escalation.

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on

due date of bid submission except GST. However, any subsequent changes in

the tax structure by Government after due date of bid submission will be

compensated (+/-) on availability or submission of actual documentation.

Contractor will have to intimate Engineer regarding changes occurred in the

tax structure after bid submission. If the contractor fails to provide such

information and if any financial obligation may arise due to change in tax

structure, same will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority.

46. Currencies.

46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of

labour, materials, fuels and lubricants in accordance with the following

principles and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date

given in the contract data up to end of the initial intended completion date

or extensions granted by the Engineer and shall not apply to the work

carried out beyond the stipulated time for reasons attributable to the

(b) The price adjustment shall be determined during each month from the

formula given in the contract data.

(c) Following expressions and meanings during to the work done during each

R = Total value of work done during the month. It would include the

amount of secured advance granted, if any, during the month less the

amount of secured advance recovered, if any during the month. It will

exclude value for works executed under variations for which price

adjustment will be worked separately based on the terms mutually

47.2 To the extent that full compensation for any rise or fall in costs to the

contractor is not covered by the provisions of this or other clause in the

contract, the unit rates and prices included in the contract shall be deemed to

include amounts to cover the contingency of such other rise or fall in costs.

48.1 The Employer shall retain from each payment due to Contractor the

proportion stated in the Contract Data until Completion of the whole of the

48.2 On Completion of the whole of the Works half the total amount retained is

48.2 On Completion of the whole of the Works half the total amount retained is

repaid to the Contractor and half when the Defects Liability Period has passed

and the Engineer has certified that all Defects notified by the Engineer to the

Contractor before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention

money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money

deducted by the Employer under the provision of this clause, Employer shall

consider the said request of the Contractor provided that the refund

hereunder shall be made in tranches of not less than 1% (One Percent) of the

Contract Price and Contractor furnishes an irrevocable and unconditional

Bank guarantee for an equal amount substantially in the format of Bank

Guarantee for Performance Guarantee enclosed with SBD and valid up to

day beyond the scheduled / extended Defects Liability Period. On completion

of the whole works, the contractor has however an option to submit a fresh

irrevocable and unconditional Bank Guarantee for an amount equal to 5% of

the total value of work executed substantially in the format of Bank Guarantee

for Performance Guarantee enclosed with SBD and valid up to 60 days beyond

the Defect Liability Period and yet refund the Retention Money Bank

Guarantee submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per

day stated in the Contract Data for each day that the Completion Date is later

than the Intended Completion Date (for the whole works or the milestone as

stated in the contract data). The total amount of liquidated damages shall not

stated in the contract data). The total amount of liquidated damages shall not

exceed the amount defined in the Contract Data. The Employer may deduct

liquidated damages from payment due to the Contractor. Payment of

liquidated damages does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have

been paid, the Engineer shall correct any overpayment of liquidated damages

by the Contractor by adjusting the next payment certificate. The Contractor

shall not be entitled for any interest on the over payment calculated from the

date of payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in

the tender, then the contractor shall pay to the employer the relevant sum

stated in the Contract Data as Liquidated damages for such default and not as

penalty for everyday or part of day which shall elapse between relevant time

for completion and the date stated in the taking over certificate of the whole

of the works on the relevant section, subject to the limit stated in the contract

The employer may, without prejudice to any other method of recovery

deduct the amount of such damages from any monies due or to become due to

the contractor. The payment or deduction of such damages shall not relieve

the contractor from his obligation to complete the works on from any other of

his obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable

any Section, a Taking Over Certificate has been issued for any part of the

Works or of a Section, the liquidated damages for delay in completion of the

remainder of the Works or of that Section shall, for any period of delay after

the date stated in such Taking-Over-Certificate, and in the absence of

alternative provisions in the Contract, be reduced in the proportion which the

value of the part so certified bears to the value of the whole of the Works or

Section, as applicable. The provisions of this Sub-clause shall only apply to the

rate of liquidated damages and shall not affect the limit thereof.

50.1 If the contractor achieves completion of the whole of the works prior to the

intended Completion Date prescribed in Contract Data the Employer shall

pay to the contractor a sum stated in Contract Data as bonus for every

completed month but subjected to maximum amount as stated in

Contract Data; which shall elapse between the date of completion of all

items of works as stipulated in the contract, including variations ordered by

the Engineer and the time prescribed in Clause

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time

limit of the works is equal or more than 6 months. The bonus would be paid

% of Time Saved % of Initial Contract Price

entitled for Bonus

Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two

installments except in special circumstances for which the reason to be

Recorded in writing) to the Contractor of the amounts stated in the Contract

Date by the date stated in the Contract Date, against provision by the

Contactor of an Unconditional Bank Guarantee in a form and by a bank

acceptable to the Employer in amounts and currencies equal to be at least

110% of the advance payment. The guarantee shall remain effective until the

advance payment has been repaid, but the amount of the guarantee shall be

progressively reduced by the amounts repaid by the Contractor. The

Mobilization advance would be deemed as interest bearing advance at an

interest rate of 10 % to be compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment,

plant and Mobilization expenses required specifically for execution of the

Works. The Contractor shall demonstrate that advance payment has been

used in this way by supplying copies of invoices or other documents to the

51.3 The advance payment shall be repaid by deduction proportionate amount

from payments otherwise due to the Contractor, following the schedule of

completed percentages of the Works on a payment basis. No account shall be

taken of the advance payment or its repayment in assessing valuations of

work done, variations, price adjustments, Compensation Events, or

Liquidated damages.

52.1 The performance Security (including additional security for unbalanced bids)

shall be provided to the Employer no later than the date specified in the Letter

of Acceptance and shall be issued in an amount and form and by a bank or

surety acceptable to the Employer, and denominated in Indian Rupees. The

performance Security shall be valid until a date 60 days from the certified date

of completion of the project and the additional security for unbalanced bids

shall be valid until a date 28 days from the date of issue of the certificate of

completion of the work.

Performance and Additional Performance Security shall become

refundable/releasable within 15 days after project certified completion date

subject to fulfillment of contractual obligation and settlement of all dues and

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be

remedied by the Contractor at the Contractor’s cost if the loss or damages

arises from the Contractor’s acts or omissions.

E. FINISHING THE CONTRACT

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion

of the works and the Engineer will do so upon deciding that the work is

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the

Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the

total amount that the Contractor considers payable as full and final settlement

total amount that the Contractor considers payable as full and final settlement

of all claims under the Contract for items before the end of the Defects

Liability Period. The Engineer shall issue a Defect Liability Certificate and

certify any final payment that is due to the Contractor within 56 days of

receiving the Contractor's account if it is correct and complete. If it is not, the

Engineer shall issue within 56 days a schedule that states the scope of the

corrections or additions that are necessary. If the Final Account is still

unsatisfactory after it has been resubmitted, the Engineer shall decide on the

amount payable to the Contractor and issue a payment certificate, within

days of receiving the Contractor’s revised account.

57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses

and savings in final account is observed, the Engineer/Employer shall be at

liberty to restrict the final payment of BOQ items to the lowest amount

evaluated of the bids considering the final quantities and the rates quoted

including the rebates if any. Payment of variation items shall however be

made at the rates approved by the Employer, within 90 days from the

physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are

required, the Contractor shall supply them by the dates stated in the Contract

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates

stated in the Contract data, or they do not receive the Engineer’s approval, the

Engineer shall withhold the amount stated in the Contract Data from

payments due to the Contractor.

59. Termination

59.1 The Employer or the Contractor may terminate the Contract if the other party

causes a fundamental breach of the Contract.

59.2 Fundamental breaches of Contract include, but shall not be limited to the

1. The contractor stops work for 28 days when no stoppage of work is

shown on the current programme and the stoppage has not been

authorized by the Engineer

2. The Engineer instructs the Contractor to delay the progress of the Works

and the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it

within a reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of

days for which the maximum amount of liquidated damages can be paid as

defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt

or fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the

offering, giving, receiving or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract execution.

“Fraudulent practice” means a misrepresentation of facts in order to influence

a procurement process or the execution of a contract to the detriment of the

borrower, and includes collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the Borrower of the benefits of free and open

59.3 When either party to the Contract gives notice of a breach of contract to the

Engineer for a cause other than those listed under Sub Clause 59.2 above, the

Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by

the Contractor, the Engineer shall issue a Certificate for the value of the work

done less advance payments received up to the date of the issue of the

certificate, less other recoveries due in terms of the contract, less taxes due to

deducted at source as per applicable law and less the percentage to apply to

the work not completed as indicated in the Contract data. Additional

Liquidated Damages shall not apply. If the total amount due to the Employer

Liquidated Damages shall not apply. If the total amount due to the Employer

exceeds any payment due to the Contractor the difference shall be a debt

payable to the Employer.

60.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a

certificate for the value of the work done, the cost of balance material brought

by the contractor and available at site, the reasonable cost of removal of

equipment, repatriation of the Contractor’s personnel employed solely on the

works, and the Contractor’s cost of protecting and securing the Works and

less advance payment received up to the date of the certificate, less other

recoveries due in terms of the contract and less taxes due to deducted at

source as per applicable law.

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because

of a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event

entirely outside the control of either the Employer or the Contractor the

Engineer shall certify that the Contract has been frustrated. The Contractor

shall make the Site safe and stop work as quickly as possible after receiving

this certificate and shall be paid for all work carried out before receiving it

and for any work carried out afterwards to which commitment was made.

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make

his own arrangements for the engagement of all staff and labour, local or

other, and for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the

Engineer a return in detail, in such form and at such intervals as the Engineer

may prescribe, showing the staff and the numbers of the several classes of

labour from time to time employed by the Contractor on the site and such

other information as the Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub-contractor shall

abide at all times by all existing labour enactments and rules made thereunder,

regulations, notification and bye laws of the State or central Government or

local authority and any other labour law (including rules), regulations, bye

laws that may be passed or notifications that may be issued under any labour

law in future either by the State or the Central Government or the local

authority. Salient features of some of the major labour laws that are

applicable to the construction industry are given below. The Contractor shall

keep the Employer indemnified in case any action is taken against the

Employer by the competent authority on account of contravention of any of

the provisions of any Act or rules made thereunder, regulations or

notifications including amendments. If the Employer is caused to pay or

reimburse, such amounts as may be necessary to cause or observe, or for

observance of the provisions stipulated in the notifications/bye

laws/Acts/Rules/regulations including amendments, if any, on the part of the

Contractor, the Engineer/employer shall have the right to deduct any money

due to the Contractor including his amount of performance security. The

Employer/Engineer shall also have the right to recover from the Contractor any

sum required or estimated to be required for making good the loss or damage

suffered by the Employer.

The employees of the Contractor and the Sub-Contractor in no case shall be

treated as the employees of the Employer at any point to time.

SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO

ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923 :- The Act provides for compensation in

case of injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the

Act on satisfaction of certain conditions on separation if an employee has

completed 5 years service or more on death, the rate of 15 days wages for every

completed year of service. The Act is applicable to all establishments employing

10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for

monthly contributions by the employer plus workers @ 10% or 8.33% The

benefits payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.

3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other

benefits to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for

certain welfare measures to be provided by the Contractor to contract labour and

in case the Contractor fails to provide, the same are required to be provided, by

the Principal Employer by Law. The principal Employer is required to take

Certificate of Registration and the Contractor is required to take license from the

designated Officer. The Act is applicable to the establishments or Contractor of

Principal Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the

Minimum Wages fixed by appropriate Government as per provisions of the Act, if

the employment is a scheduled employment. Construction of Building, Roads,

Runways are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to

be paid, when it will be paid and what deductions can be made from the wages

of the workers.

H) Equal remunerations Act 1979 :- The Act provides for payment of equal

wages for work of equal nature to Male and Female workers and for not making

discrimination against female employees in the matter of transfer, training and

promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual

bonus subject to a minimum of 8.33% of wages and maximum of 20 % of wages

to employees drawing Rs. 3500/- per month or less. The bonus to be paid to

employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be

worked out by taking wages as Rs. 2500/- per month only. The Act does not

apply to certain establishments. The newly set-up establishments are exempted

for five years in certain circumstances. Some of the State Governments have

reduced the employment size from 20 to 10 for the purpose of applicability of

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and

procedure for resolutions of Industrial disputes, in what situations a strike or

lock-out becomes illegal and what are the requirements for laying off or

retrenching the employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by

some of the State and Central Government to 50). The Act provides for laying

down rules governing the conditions of employment by the Employer on

matters provided in the Act and get the same certified by the designated

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade

unions of workmen and employers. The Trade Unions registered under the Act

have given certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits

employment of children below 14 years of age in certain occupations and

process and provides for regulation of employment of children in all other

occupations and processes. Employment of Child labour is prohibited in Building

and Construction Industry.

N) Inter – St at e M igra nt wo rkmen’s (Regul a t ion of Emp lo yment &

Conditions of service) Act 1979:- The Act is applicable to an establishment

5 or more inter-state migrant workmen through an intermediary (who has

recruited workmen in one state for employment in the establishment situated in

another state).The inter-state migrant workmen, is an establishment to which

this Act becomes applicable, are required to be provided certain facilities such as

housing, medical aid, traveling expenses from home upto the establishment and

O) The Building and Other Construction workers (Regulation of employment

and Conditions of Service) Act 1996 and the Cess Act of 1996:- All the

establishments who carry on any building or other constructions work and

employ 10 or more workers are covered under this Act.

All such establishments are required to pay cess at the rate not exceeding 2% of

the cost of construction as may be modified by the government. The Employer of

the establishment is required to provide safety measures at the Building or

construction work and other welfare measures, such as canteens, First Aid

facilities, Ambulance, Housing accommodations for workers near the workplace

etc. The Employer to whom the Act applies has to obtain a registration certificate

from the Registering Officers appointed by the Government.

P) Factories Act 1948 :- The Act lays down the procedure for approval of plans

before setting up a factory, health and safety provisions, welfare provisions,

working hours, annual earned leave and rendering information regarding

accidents or dangerous occurrences to designated authorities. It is applicable to

premises employing 10 persons or more with aid of power or 20 or more

persons without the aid of power engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the

contractor and shall not be reimbursed by the Employer.

R) Following Pollution control Acts and amendments made thereof

from time to time shall be applicable.

1. Water (Preservation and control of Pollution) Act,

2. Air (Prevention and Control of Pollution Act

3. Environmental (Protection) Act

The contractor must commit to adopting Environmental

management plan for best energy use, waste management, the reduction

of pollution as in EMS (Environmental Management system)ISO-14001-

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

65.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to Superintending Engineer

(O&M), SSNNL, Gandhinagar within 14 days of the notification of the

Engineer's decision. If the issue is not resolved, any party can refer the matter

for conciliation within 15 days from the decision given by the

Superintending Engineer.

(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the

decision of the Superintending Engineer (O&M), SSNNL, Gandhinagar,

both the parties have to refer to the Chief Engineer (Main Canal),

SSNNL, Gandhinagar concerned for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied

with the decision of the Superintending Engineer, both parties have to

refer to the Nigam for the conciliation process.

If the dispute is not resolved through the conciliation process,

contractor may refer the dispute to Gujarat Public Works Contract Dispute

Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the

Higher Authority within 14 days of the notification of the Engineer's

decision, the Contractor shall not be entitled to any additional

payment/claim if he doesn’t follow the above sequence in stipulated time.

However, during such period, he would not stop the work in any case.

Clause Reference With

respect To section

Item marked “N/A” do not apply to this Contract.

1. The Employers is [CL.1.1]

Name: Executive Engineer

Address: Block No.12, 8th Floor, New Sachivalaya, Gandhinagar

Name of authorized Representative (will be intimated later)

2. The Engineer is Executive Engineer, N.P.Main Canal Dn.No.2,

Name of Authorized Representative: Shri N.V.Bhavsar

3. The Defects Liability Period is 36 months from the date of [CL.1.1&33]

4. The Start Date shall be 1st days for the date of issue of the Notice [CL.1.1]

to proceed with the work.

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]

11 Months after start of work with the following milestones:

Milestone dates: [CL.2.2& 49.1]

Physical works to be completed Period from the start date

Milestone 1 i.e. 25 %83 days.

Milestone 2 i.e. 50 % 165 days.

Milestone 3 i.e. 75 % 248 days.

Milestone 4 i.e. 100 % 334 days..

6. The Site is located at Narmada Main Canal, Vill.Raipur to Karannagar [CL.1.1]

Ta. Gandhinagar, Kalol, Kadi, & Dist. Gandhinagar & Mehsana.

7. The name and identification number of the Contract is: As per tender [CL.1.1]

8. The works consist of Carryout FRL Marking Survey with Peg Fixing, [CL.1.1]

Preparation of Canal Marking & GIS Base on DILR Map and also

providing Barbed Wire Fencing along acquired boundary of

Narmada Main Canal Reach Ch. 220.907km to 263.574 km and at

SSNNL acquired open Plots.. with items as per B.O.Q. The works

shall, inter alia, include the following, as Specified or as directed:

(A) SSNNL Works :

Site clearance; setting - out and layout; Construction and Maintenance of all types of

dams and its component, earthen dam; spillway; installation of gate; excavation and

earth work, approach road, Inspection Bunglows, checkdams, bandhara, T.R., weir,

barrages, Flood Protection & Anti Sea Erosion work, canal lining and structures,, CD

Works, structure repairing, Jungale cutting, Desilting, etc. other SSNNL works.

(B) Road Works :

Site clearance; setting out and layout widening of existing carriageway and

strengthening including camber corrections; construction of new road/ Parallel

service road; bituminous pavements remodeling/construction of Junctions,

intersections, bus bays, lay-bays; supplying and placing of drainage Channels,

flumes, guard posts and guard other related items; construction/extension of cross

drainage works, bridge, approaches and other related stones; protective works for

roads/bridge; all aspects of quality assurance of various components of the

works; rectification of The defects in the completed works during the Defects

Liability Period; submission of “As- built’’ drawings and any other related

documents; and other item of work as may be required to be carried out for

completing the work in accordance with the drawings and the provisions of the

contract and to ensure safety.

(C) Bridge Works

provision of foundations, piers abutments and bearing; prestressed/reinforced

cement concrete superstructure; wearing coat, hand railings, expansion joints,

approach slabs, drainages spouts/ downtake pipes, arrangements for fixing light

posts, water mains, utilities etc; provision of suitably designed protective works;

providing wing/return walls; provision of road markings, road signs etc.; all aspects

of quality assurance; clearing the site and handing over the works on

completion; rectification of the defects during the Defects Liability Period and

submission of “As-built” drawings and other related documents; and other items

of work as may be required to be carried out for completing the works in accordance

with the drawings and the provisions of the contract and to Insure safety

(C) Other Items [CL.1.1]

Any Other Items as required to fulfill all contractual obligations as per the Bid

10. The following documents also form part of the Contract: [CL.2.3(9)]

As per clause 2-3

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death [CL13]

is Rs. 5 lakhs per occurrence with the number of occurrences limited

to four. After each occurrence, the contractor will pay an additional

premium necessary to make insurance valid for four occurrences

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be 2nd day from Letter of Acceptance [CL.21]

19. The period for submission of programme for approval of the engineer [CL. 27.1]

shall be 21 days from the issue of Letter of Acceptance.

20. The period between program updates will be 01 days. [CL.27.3]

21. The amount to be withheld for late submission of an updated [CL. 27.3]

programme shall be Rs 0.50 lakhs

22. The following events shall also be Compensation Events [CL. 44]

Substantially adverse ground conditions encountered during the

course of execution of work not provided for in the bidding document.

(i) Removal of underground utilities detected subsequently

(ii) Significant changes in classification of soil requiring

additional mobilization by the contractor, e.g. ordinary soil

to rock excavation,

(iii) Removal of unsuitable material like marsh, debris dumps,

etc. not caused by the contractor.

(iv) Artesian conditions

(v) Seepage, erosion landslide

(vi) River training requiring protection of permanent work

(vii) Presence of historical, archeological or religious structures, monuments

interfering with the works

(viii) Restriction of access to ground imposed by civil, judicial, or military authority

23. The currency of the Contract is Indian Rupees [CL. 46]

24. The formula (e) for adjustment of prices are as under: [CL.47]

 If any of the commodities like Cement, Steel or Bitumen are not

found applicable in a work, the weight component of that

commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as

indicated in SBD for the purpose of Price Adjustment} shall be

clubbed with the weight component of ‘Other Material’ (Pm), such

that the gross % weight of the components shall remain as 100% .

R = value of work as defined in Clause 47.1 of Conditions of Contract

Adjustment for labour component

(i) Price adjustment for increase or decrease in the cost due to

labour shall be paid in accordance with the following formula:

VL = Increase or decrease in the cost of work during the

month under consideration due to changes in rates for

L0 = The consumer price index for industrial workers for the

State on 28 days preceding the scheduled date of

opening of technical Bids as published by Labour

Bureau, Ministry of Labour, Government of India

Li = The consumer price index for industrial workers for the

State for the month under consideration as published by

the Labour Bureau, Ministry of Labour, Government of

Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of

cement procured by the contractor

Vc = Increase or decrease in the cost of work during the

month under consideration due to changes in rates

C0 = The all India wholesale price index for Ordinary

Portland Cement on 28 days preceding the

scheduled date of opening of technical bid as

published by the Office of the Economic Adviser,

Department for Promotion of Industry and Internal

Trade, Ministry of Commerce & Industry.

Ci = The all India average wholesale price index for

Ordinary Portland Cement for the month under

consideration as published by Office of the

Economic Adviser, Department for Promotion

of Industry and Internal Trade, Ministry of

Commerce & Industry.

Pc = Percentage of cement component of

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the

contractor shall be paid in accordance with the following formula

Vs= Increase or decrease in the cost of work during the month under

consideration due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products

Rebars) on 28 days preceding the date of opening of Bids as published by the

Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long

Products Rebars) for the month under consideration as published by

Office of the Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long

products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in

accordance with the following formula

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest

centre on the day 28 days prior to the scheduled date of opening of

Bi = The official price of bitumen of IOC depot at the nearest center:

- For the first 15 days of the month under consideration, the price

declared on the 1st day of that month.

- For the remaining days of the month under consideration, the

rate declared on the 16th day of that month

Pb = Percentage of bitumen component of the work

Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and

lubricant) shall be paid in accordance with the following formula

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing

consumer pumps of IOC at the nearest centre on the day 28 prior to

the date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of

IOC at the nearest centre for the 15th day of the month of the under

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has

been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and

Machinery spare procured by the Contractor shall be paid in

accordance with the following formula

Vp= Increase or decrease in the cost of work during the month under

consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month

under consideration as published Office of the Economic Adviser,

Department for Promotion of Industry and Internal Trade,

Ministry of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts

has been chosen to represent the Plant and Machinery Spares group

Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials

other than cement, steel, bitumen and POL procured by the contractor

shall be paid in accordance with the following formula

Vm = Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than

cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on

days preceding the scheduled date of opening of technical Bids, as

published by the Office of the Economic Adviser, Department for

Promotion of Industry and Internal Trade, Ministry of Commerce

Mi= The All India wholesale price index (all commodities) for the

month under consideration as published by the Office of the

Economic Adviser, Department for Promotion of Industry and

Internal Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than cement,

steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment for the

entire contract:

1. Labour - Pl . 20.59 %

2. Cement – Pc 5.69 %

3. Steel - Ps 66.67 %

4. Bitumen - Pb 0.00 %

6. Plant & Machinery Spares Pp. 6.20 %

7. Other Materials - Pm. 0.85 %

25. The proportion of payments retained (retention money) shall be 6% {CL. 48}

from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49}

delay in completion of works (1/2000)th of the Initial contract

price, rounded off to the nearest

Thousand, per day. For sectional

Completion (wherever specified In

item 6 of Contract data) (1/2000)th of

initial contract price for #5 km

Section, rounded off to the nearest

thousand per day.

27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}

For delay in completion work Contract Price rounded off to

the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early

completion of work shall be given

as per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}

Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.) Conditions to

i Mobilization 10% of the contract On submission of unconditional

Price Bank Guarantee. (to be drawn

before the end of 20% of the

contract period). The contractor

may furnish four bank guarantees of

2.5 % of each valid for the full

ii Equipment 90% for new and 50% of After equipment is brought to site

depreciated value for old (provided the Engineer is

equipment. Total amount satisfied That the equipment is

equipment. Total amount satisfied That the equipment is

will be subject to a required for performance of the

maximum of 5% of the contract) and on submission of

Contract Price unconditional Bank Guarantee for

amount of advance

iii Secured Deleted

Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after

fulfillment of the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim

payments certified by the Engineer under the Contract. Deduction shall

commence in the next Interim Payment Certificate following that in which the

total of all such payments to the Contractor has reached not less than 20 percent

of the Contract Price or 6 (six) months from the date of payment of first

installment of advance, whichever period concludes earlier, and shall be made at

the rate of 20 percent (collectively for both Mobilization Advance and

Equipment Advance) of the amounts of all Interim Payment Certificate until

such time as the loan has been repaid, always provided that the loan shall be

completely repaid prior to the expiry of the original time for completion pursuant

to Clause 17 and

33. The securities shall be for the following minimum amounts equivalent {CL. 52}

As a percentage of the Contract Price:

Performance Security for 5 percent of contract price plus Rs. …………….. (to be

decided after evaluation of the bid) as additional security in terms of ITB Clause

The standard form of Performance security acceptable to the Employer shall be

an unconditional Bank Guarantee of the type as presented in Section 8 of the

Bidding Documents.

34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}

35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58}

are required within 28 days of the issue of certificate of completion of the whole

or section of the work, as the case may be.

36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by

the Date of completion required is Rs 5.0 Lakhs.

37. The following events shall also be fundamentals breach of contract: {CL.59.2}

“The Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”

38. The percentage to apply the value of the work not completed representing {Cl 60}

the Employer’s additional cost for completing the Works shall be 20 percent.

TECHNICAL SPECIFICATION

TECHNICAL SPECIFICATIONS – SURVEY AND BOUNDARY MARKING OF

RIGHT OF WAY (RoW) OF NARMADA MAIN CANAL, FOR DEMARCATION,

IDENTIFICATION OF ENCROACHMENTS AND PROTECTION OF RoW

Item No. 1 FRL Marking Survey with Peg fixing excluding stone fixing

1.0 SCOPE OF WORK

1.1 Marking of the Narmada Main Canal (NMC) Right of Way (RoW) boundary on both banks over the

specified reach, based on the JM Sheet/DILR map collected by the Agency, read with the Land

Acquisition (LA) Award/possession plan of the concerned reach in accordance with Clause 2.4 below.

1.2 Fixing of temporary wooden pegs at 30 m interval along the identified RoW boundary line. Wherever

there is a change in boundary width, curvature, crossing, or any other location requiring additional

demarcation, additional pegs shall be fixed as directed by the Engineer-in-Charge (EIC).

1.3 Surveying and recording the coordinates of each fixed peg, including the relevant chainage/location

details, in both the projected and the geographic coordinate system, i.e. Easting and Northing in UTM

Zone 43N on WGS-84 datum, and Latitude and Longitude in decimal degrees to six decimal places.

1.4 Plotting of the surveyed RoW boundary and all fixed peg locations on the concerned village JM Sheet

and preparation of the same in computerised soft-copy format.

1.5 Submission of the coordinate schedule of all fixed pegs, in the format at Annexure-C, along with the

updated/marked JM Sheet in soft copy.

1.6 Identification and demonstration of the marked RoW boundary and the fixed pegs at site to the

concerned Departmental representative/agency executing the fencing work under Item No.

1.7 Stone fixing is expressly excluded from this item. The pegs fixed hereunder are temporary marks

intended to guide the works under Item Nos. 2, 3 and 5. Permanent identification of the RoW shall be

effected through the identification sign boards under Item No. 3 and the fencing posts under Item No.

5, and through such stone/pillar fixing as may be arranged separately by the Department.

2.0 APPLICABLE CODES, STANDARDS, STATUTORY REFERENCES & INSTRUCTIONS

2.1 The work shall be carried out in accordance with the relevant SSNNL/Narmada Department

instructions and the directions issued by the Engineer-in-Charge (EIC).

2.2 Gujarat Irrigation and Drainage Act, 2013 (Gujarat Act No. 6 of 2013), read with the Gujarat

Irrigation and Drainage Rules, 2014 and the Gujarat Irrigation and Drainage (Amendment) Act,

(Gujarat Act No. 15 of 2019) — in particular the provisions empowering the Canal Officer to direct

and to cause the removal of obstructions upon a canal (Sections 12 and 13) and the penal provisions

of Section 37 as substituted by the said Amendment Act — being the statutory basis for demarcation

and protection of canal land and for action against encroachment thereon.

2.3 Gujarat Land Revenue Code, 1879 and the Gujarat Land Revenue Rules, 1972 — for survey numbers,

cadastral records and Record of Rights (RoR) particulars.

2.4 Basis of the RoW boundary and order of precedence: The sanctioned RoW width of the NMC on both

banks shall be adopted chainage-wise as per the Land Acquisition (LA) Award/possession plan of the

concerned reach, which shall be supplied by the Executive Engineer/Sub-Divisional office. The JM

Sheet/DILR map collected by the Agency shall be used for cadastral correlation, identification of

survey numbers and plotting of the boundary. In the event of any variance between the LA

Award/possession plan and the JM Sheet/DILR map, the LA Award/possession plan shall prevail.

Every such variance shall be recorded chainage-wise in a Discrepancy Statement and submitted to the

EIC for decision before the boundary is finally pegged. Where the LA record shows a variable RoW

width, the variable width shall be applied chainage-wise and shall not be averaged.

2.5 Survey of India – General and Miscellaneous Technical Instructions; National Map Policy, 2005;

National Geospatial Policy,

2.6 IS 1200 (relevant parts) – Method of Measurement of Building and Civil Engineering Works.

2.7 Survey and boundary marking shall be carried out through a Government-approved/licensed Surveyor

holding a valid authorisation/licence for carrying out survey and demarcation work.

2.8 The JM Sheet/DILR map for the concerned village/reach shall be collected by the Agency in hard

copy. The cost of collection/procurement of the said maps, including all statutory fees payable to the

DILR/City Survey office, is deemed included in the rate of Item No. 2 and shall not be payable a

second time under this item.

3.0 MANPOWER, INSTRUMENTS & EQUIPMENT

3.1 The Agency shall deploy a Government-approved/licensed Surveyor and adequate survey personnel

and labour required for execution of the work.

3.2 Survey instruments: Differential GNSS (DGPS) receivers operated in RTK/static mode and/or an

Electronic Total Station of appropriate least count shall be used for fixing and recording the

coordinates of the boundary pegs. Valid calibration certificates of all instruments, not older than one

year, shall be submitted to the EIC before commencement of the work.

3.3 The Agency shall provide the necessary computer facilities and software for preparation of the

coordinate schedule and plotting of the surveyed boundary on the JM Sheet in soft-copy format.

3.4 The Agency shall arrange all necessary tools, materials, transportation and other resources required

for peg fixing and completion of the work.

3.5 Wooden pegs shall be of sound, seasoned timber, of section not less than 50 mm x 50 mm and length

not less than 450 mm, pointed at one end, driven to leave not less than 150 mm above ground, and the

exposed portion painted and serially numbered with indelible paint corresponding to the coordinate

4.0 DETAILED METHODOLOGY / PROCEDURE

4.1 Survey control: The survey shall be connected to the Survey of India GTS benchmark/CORS network

or to established project control. Not less than two permanent control points shall be established for

each village reach, and their coordinates recorded and submitted, so that the demarcation is capable of

being reproduced at any later date.

4.2 The RoW boundary of the NMC on both banks shall be marked on the basis of the DILR map/JM

Sheet collected by the Agency, read with the LA Award/possession plan as provided in Clause 2.4.

4.3 Temporary wooden pegs shall be fixed at 30 m interval along the RoW boundary line.

4.4 Wherever there is a change in boundary width, curvature, crossing or any other location requiring

additional demarcation, additional pegs shall be fixed as directed by the EIC.

4.5 The coordinates of each fixed peg shall be surveyed and recorded along with the corresponding

peg/point number and chainage/location, in the coordinate systems stated in Clause 1.3.

4.6 The location of all fixed pegs and the RoW boundary shall be plotted on the concerned village JM

Sheet collected by the Agency.

4.7 The completed plotting shall be prepared in computerised soft-copy format as directed by the EIC.

4.8 During execution of the wire fencing work along the marked RoW boundary, the location/alignment

of the RoW boundary and the fixed pegs shall be clearly identified and shown at site to the concerned

Departmental representative/agency executing the fencing work, as directed by the EIC.

4.9 Any discrepancy observed between the JM Sheet/DILR map, the LA Award/possession plan and the

actual site condition shall be brought to the notice of the EIC in the Discrepancy Statement, and the

marking shall be carried out as per the directions of the EIC.

4.10 The pegs shall be maintained intact by the Agency until the fencing and sign board work in that reach

is completed or until the records are accepted by the EIC, whichever is earlier. Any peg found

missing, disturbed or damaged in the meanwhile shall be re-fixed by the Agency at its own cost.

5.0 ACCURACY & QUALITY CONTROL

5.1 Positional accuracy: Coordinates shall be recorded to two decimal places of a metre. The horizontal

positional accuracy of each peg shall be within ± 10 cm with reference to the established survey

control. Where a Total Station traverse is employed, the linear closing error shall not exceed 1 in

5,000 and the angular closure shall not exceed 30 seconds x √N, N being the number of stations in the

5.2 All survey instruments shall be calibrated and the calibration certificates submitted as provided in

5.3 The alignment and location of the pegs shall be checked by the Government-approved/licensed

Surveyor before submission of the final records.

5.4 Independent check by the Department: The EIC or his representative may independently re-observe

any 10% of the fixed pegs. Where any peg is found to lie beyond the tolerance stated in Clause 5.1,

that peg and the entire block of pegs lying between the two adjoining checked pegs shall be re-

surveyed and re-fixed by the Agency at its own cost.

5.5 Any peg found to be incorrectly positioned or damaged during execution shall be re-fixed by the

Agency at its own cost.

6.0 DOCUMENTATION & DELIVERABLES

6.1 Peg Coordinate Schedule of all fixed pegs, in the format at Annexure-C, containing Peg/Point No.,

Chainage/Location, Bank (SR/IP), Easting and Northing (UTM Zone 43N, WGS-84), Latitude and

Longitude, date of fixing and photograph reference.

6.2 Marked/updated village JM Sheet showing the RoW boundary and all fixed peg locations.

6.3 Computerised soft copy of the plotted JM Sheet and coordinate schedule in the format directed by the

EIC, in editable (CAD/GIS) format and in PDF, and the coordinate schedule additionally in

Excel/CSV format.

6.4 Schedule of survey control points established under Clause 4.1, together with the instrument

calibration certificates.

6.5 Discrepancy Statement under Clause 2.4, chainage-wise.

6.6 All final survey records shall be submitted to the Department in soft copy, duly signed by the

Government-approved/licensed Surveyor.

7.0 MODE OF MEASUREMENT & PAYMENT

7.1 Measurement shall be made on a running kilometre (km) basis of the canal reach for which the RoW

boundary has actually been marked by peg fixing on both banks and accepted by the EIC. The quoted

rate is for demarcation of both banks over the said chainage, unless the Bill of Quantities expressly

provides for measurement of each bank separately.

7.2 The quoted rate shall be inclusive of all manpower, the Government-approved/licensed Surveyor,

survey instruments and their calibration, establishment of survey control, wooden pegs, labour,

transportation, coordinate recording, plotting on the JM Sheet, computerisation and submission of all

required records.

7.3 Additional pegs required at changes in boundary width, curvature, crossings or other locations as

directed by the EIC shall be deemed included in the quoted rate, and no separate payment shall be

made for such additional peg fixing.

7.4 No separate payment shall be made for preparation of the coordinate schedule, preparation of the

Discrepancy Statement, plotting of the RoW boundary on the JM Sheet, or submission of the

computerised soft copy.

7.5 The marked RoW boundary and peg locations shall be shown at site during wire fencing execution to

ensure that the fencing is constructed along the approved/demarcated RoW boundary. No separate

payment shall be made for such site demonstration.

7.6 The photographic and videographic records required under Clause 14.0 of the General Specifications

shall accompany every Running Account Bill and the Final Bill.

Item No. 2 Preparation of canal marking & GIS Base on DILR Map (DILR Map collection in

Consultancy scope) and submission the same including Transportation, Labour charges etc complete.

1.0 SCOPE OF WORK

1.1 The scope of work shall comprise preparation of a computerised GIS/CAD base of the Narmada Main

Canal (NMC) RoW boundary based on the JM Sheet/DILR map collected by the Agency in hard

1.2 The hard-copy JM Sheet/DILR map collected by the Agency shall be used as the basic reference

document for preparation of the digital map and marking of the NMC RoW boundary. The cost of

collection/procurement of the said maps, including all statutory fees, is included in this item.

1.3 The Agency shall scan/digitise and geo-reference the JM Sheet/DILR map and prepare the same in

computerised soft-copy format.

1.4 The RoW boundary and peg locations fixed under Item No. 1 shall be plotted on the digitised JM

Sheet/DILR map.

1.5 The location of each peg shall be shown with its corresponding Peg/Point Number,

Chainage/Location, Easting and Northing coordinates. Pegs shall generally be at 30 m interval,

including additional pegs at changes in boundary width, curvature, crossings and other locations as

directed by the EIC.

1.6 Based on the RoW boundary marked under Item No. 1 and on field survey, the Agency shall identify

and record every encroachment falling within or overlapping the SSNNL-acquired land width of the

1.7 Every encroachment so identified shall be classified and distinctly bifurcated into (i) Permanent

Encroachment and (ii) Non-Permanent Encroachment, in accordance with the definitions at Clause

1.8 The exact and actual area of each encroachment falling within the SSNNL-acquired land width shall

be determined by field survey and computed in the GIS/CAD environment, and shall be reported to

the nearest 0.01 sq.m. Approximation, scaling from the map, or assumption of area shall not be

1.9 The encroachments shall be marked separately on the GIS/KML file as well as on the physical (hard

copy) map, with clear bifurcation into permanent and non-permanent encroachments falling within

the SSNNL-acquired land width, by way of separate layers and distinct colour codes.

1.10 Complete details of all encroachments, duly bifurcated into permanent and non-permanent

encroachments, shall be submitted in hard copy as well as in Excel format, indicating at least the

following particulars — (i) Chainage of the Narmada Main Canal (NMC); (ii) Latitude and

Longitude; (iii) Area of encroachment; (iv) Nature/type of encroachment; and (v) all other relevant

details enumerated at Clause 4.7.

1.11 A survey-number-wise, village-wise and chainage-wise Encroachment Record/Schedule shall be

prepared in the format at Annexure-B, containing the details of each encroachment.

1.12 The extent of encroachment shall be plotted/shown on the digital JM Sheet in relation to the RoW

boundary so that the location and extent can be clearly identified for further departmental and legal

action under the Gujarat Irrigation and Drainage Act,

1.13 The prepared digital JM Sheet, peg coordinate schedule, GIS/KML file and Encroachment Record

shall be submitted, duly signed by the Government-approved/licensed Surveyor, to the concerned

authority after necessary verification/approval, wherever required.

1.14 Any corrections or modifications pointed out by the authority or the EIC shall be incorporated by the

Agency and the revised records resubmitted.

2.0 APPLICABLE CODES, STANDARDS & STATUTORY REFERENCES

2.1 Gujarat Irrigation and Drainage Act, 2013 (Gujarat Act No. 6 of 2013), read with the Gujarat

Irrigation and Drainage Rules, 2014 and the Gujarat Irrigation and Drainage (Amendment) Act,

(Gujarat Act No. 15 of 2019) — for identification of, and action against, obstruction/encroachment

upon canal land.

2.2 Gujarat Land Revenue Code, 1879 and the Gujarat Land Revenue Rules, 1972 — for survey numbers,

cadastral particulars and Record of Rights (RoR).

2.3 The LA Award/possession plan shall govern the acquired land width, in accordance with Clause

2.4 Survey of India – General and Miscellaneous Technical Instructions; National Map Policy, 2005;

National Geospatial Policy,

2.5 Open Geospatial Consortium (OGC) data standards; OGC KML 2.2 for the KML/KMZ deliverable.

2.6 FIG Cadastral Template / Cadastre 2014 principles.

2.7 All geospatial output shall be referenced to WGS-84 datum, projected to UTM Zone 43N, with an

Everest 1830 (India) conversion layer as required by Clause 4.0 of the General Specifications.

3.0 MANPOWER, SOFTWARE & EQUIPMENT

3.1 The Agency shall deploy a Government-approved/licensed Surveyor for field verification,

coordination and preparation of survey-related records.

3.2 The Agency shall deploy a competent GIS/CAD operator/draftsman having adequate experience in

preparation of cadastral/GIS-based maps.

3.3 Necessary computer systems, large-format scanner, plotter and suitable licensed GIS/CAD software

capable of geo-referencing, polygon area computation and export to KML/KMZ shall be provided by

3.4 DGPS/Total Station instruments as specified under Item No. 1 shall be used for the field survey of

encroachment boundaries.

3.5 The Agency shall arrange all necessary manpower, transportation, equipment and other resources

required for completion of the work.

4.0 DETAILED METHODOLOGY / PROCEDURE

4.1 Scanning and geo-referencing: The hard-copy JM Sheet/DILR map collected by the Agency shall be

scanned at a resolution not less than 400 dpi and geo-referenced by an appropriate transformation

using not less than four well-distributed ground control points per sheet, the RMS error of geo-

referencing not exceeding 0.50 m at map scale.

4.2 Classification of encroachments — for the purposes of this specification:

(a) Permanent Encroachment means an encroachment of a durable or immovable nature, including

RCC or masonry (pucca) structures, buildings, rooms, shops, godowns, compound and

boundary walls, plinths, paved or concreted surfaces, religious structures, permanent water

supply, drainage or utility lines, and foundations of towers/poles — that is to say, occupation

which cannot be removed without demolition of a permanent structure.

(b) Non-Permanent Encroachment means an encroachment of a temporary or removable nature,

including kutcha huts, tin/G.I./tarpaulin sheds, temporary cabins, cattle sheds, agricultural

cultivation and standing crops, plantation, temporary fencing, stacking of materials, parking

and dumping of debris — that is to say, occupation which is capable of being removed without

demolition of a permanent structure.

(c) Where a single holding or occupation comprises both permanent and non-permanent elements,

each element shall be surveyed, computed and reported separately under its own classification.

4.3 The relevant RoW boundary identified from the JM Sheet, read with the LA Award/possession plan,

shall be digitised and plotted in the computerised map.

4.4 The peg locations and coordinates obtained under Item No. 1 shall be incorporated into the digital JM

Sheet, each peg being identified by a unique Peg/Point Number corresponding to the coordinate

schedule at Annexure-C.

4.5 Field survey of encroachments: The Government-approved/licensed Surveyor shall physically verify

every encroachment on the ground. The boundary of each encroachment falling within the acquired

land width shall be surveyed by DGPS/Total Station by observing a point at every change of

direction, so as to form a closed polygon.

4.6 Exact area computation: The area of each such closed polygon lying within the acquired land width

shall be computed by the coordinate (cross-multiplication) method within the GIS/CAD environment

and reported to the nearest 0.01 sq.m. The total plot/structure area and the area falling within the

acquired land width shall be reported separately.

4.7 Particulars to be recorded for each encroachment:

(ii) Survey No./Block No., wherever identifiable;

(iii) Khatedar's name as per the Record of Rights, wherever identifiable;

(iv) Chainage of the NMC (from – to);

(v) Bank/side of canal (SR/IP);

(vi) Latitude and Longitude (WGS-84, decimal degrees to six decimal places) of the centroid

of the encroachment and of its corner point nearest to the canal;

(vii) Nature/type of encroachment;

(viii) Classification — Permanent or Non-Permanent, as defined at Clause 4.2;

(ix) Length and width, wherever applicable;

(x) Total plot/structure area (sq.m);

(xi) Exact area of encroachment falling within the SSNNL-acquired land width (sq.m, to

(xii) Reference Peg/Point No.;

(xiii) Geo-tagged photograph reference;

4.8 GIS/KML output: The encroachments shall be shown on the digital map and in the GIS/KML (or

KMZ) file as separate and independently switchable layers, namely ‘Permanent Encroachment’ and

‘Non-Permanent Encroachment’, each polygon carrying the complete attribute table of Clause 4.7 and

being distinctly colour-coded (for example, red for permanent and yellow for non-permanent, or as

directed by the EIC). The KML/KMZ file shall open directly in Google Earth and shall additionally

carry the RoW boundary and the peg locations as separate layers.

4.9 Physical map: The same bifurcation shall be reproduced on the physical (hard copy) map by the

identical colour code, together with a legend, the RoW boundary, the peg locations and the chainage.

4.10 The Encroachment Record/Schedule shall be prepared in a manner suitable for further departmental

verification and for proceedings under the Gujarat Irrigation and Drainage Act, 2013, based on the

field survey and the JM Sheet/DILR map.

4.11 The completed digital map, GIS/KML file and Encroachment Record shall be submitted to the

concerned authority after necessary verification/approval, duly signed by the Government-

approved/licensed Surveyor, wherever applicable.

4.12 Corrections required by the EIC or the concerned authority shall be incorporated and the final records

submitted after approval.

5.0 ACCURACY & QUALITY CONTROL

5.1 The peg coordinates incorporated in the digital JM Sheet shall correspond exactly with the

coordinates recorded under Item No.

5.2 The RMS error of geo-referencing shall not exceed the limit stated at Clause 4.1.

5.3 Independent check: The EIC may cause any 10% of the recorded encroachments to be re-surveyed

independently. Where the area of any encroachment so checked differs from the recorded area by

more than 2% or by more than 1.00 sq.m, whichever is greater, the entire encroachment record of that

village shall be re-surveyed and re-computed by the Agency at its own cost.

5.4 The Agency shall ensure complete consistency between the JM Sheet, the peg coordinate schedule,

the digital map, the GIS/KML file, the Excel schedule and the Encroachment Record. The areas

reported in the Excel schedule shall tally with the areas computed in the GIS environment.

5.5 Any discrepancy identified during checking by the EIC or the concerned Departmental authority shall

be rectified by the Agency without extra cost.

6.0 DOCUMENTATION & DELIVERABLES

6.1 Digitised/computerised JM Sheet/DILR map showing the NMC RoW boundary and all peg locations.

6.2 Peg Coordinate Schedule in the format at Annexure-C, containing Peg/Point No., Chainage/Location,

Bank (SR/IP), Easting, Northing, Latitude and Longitude.

6.3 Encroachment Record/Schedule in the format at Annexure-B — village-wise, survey-number-wise

and chainage-wise — containing the exact extent, nature and classification of each encroachment.

6.4 Encroachment Map/Plan (physical hard copy) showing the location and exact extent of each

encroachment with reference to the RoW boundary and peg locations, with permanent and non-

permanent encroachments distinctly colour-coded.

6.5 GIS/KML (or KMZ) file with separate switchable layers for the RoW boundary, peg locations,

permanent encroachments and non-permanent encroachments, with full attributes.

6.6 Complete encroachment details in Excel format as well as in hard copy, as required by Clause 1.10.

6.7 Editable soft copy in CAD/GIS format as directed by the EIC.

6.8 PDF soft copy and hard copy of the final JM Sheet and Encroachment Map.

6.9 Final approved digital JM Sheet incorporating the RoW boundary, peg locations and encroachment

6.10 Geo-tagged photographs of each encroachment, indexed to the Encroachment Record.

7.0 CHECKING & APPROVAL

7.1 The Agency shall ensure that the peg locations shown on the digital JM Sheet correspond with the

field coordinates recorded under Item No.

7.2 The Encroachment Record shall be checked with reference to the RoW boundary, the LA

Award/possession plan and the field survey.

7.3 The prepared digital JM Sheet, GIS/KML file and Encroachment Record shall be submitted to the

concerned authority after necessary verification/approval and duly signed by the Government-

approved/licensed Surveyor, wherever required.

7.4 All corrections suggested by the EIC shall be incorporated by the Agency without any additional

7.5 The final digital JM Sheet and Encroachment Record shall be submitted after completion of the

required verification/approval process.

8.0 MODE OF MEASUREMENT & PAYMENT

8.1 Measurement shall be made on a running kilometre (km) basis for the canal reach for which the

digital JM Sheet/GIS base, peg plotting, GIS/KML file and Encroachment Record have been prepared

and accepted by the EIC.

8.2 The quoted rate shall be inclusive of collection of the JM Sheet/DILR map and all statutory fees

therefor, scanning/digitisation and geo-referencing, GIS/CAD preparation, plotting of the RoW

boundary and peg locations, incorporation of peg coordinates, the Government-approved/licensed

Surveyor, the GIS/CAD operator, field survey, identification, classification and recording of

encroachments, exact computation of the area of encroachment, preparation of the Encroachment

Record, Encroachment Map and GIS/KML file, preparation of the Excel schedule, transportation,

labour, all necessary corrections, the approval process, and submission of the final soft copies and

hard copies, complete.

8.3 No separate payment shall be made for individual peg plotting, preparation of coordinate schedules,

preparation of the Encroachment Record, computation or plotting of the encroachment extent,

preparation of the GIS/KML file, corrections, resubmission, verification/approval or preparation of

final soft copies and hard copies.

8.4 The field fixing of pegs and the physical survey of the RoW boundary shall be governed by Item No.

1. Item No. 2 shall cover preparation of the digital JM Sheet/GIS base, incorporation of the Item No.

survey data, identification and classification of encroachments with exact area computation, and

submission of the final records for further departmental and legal use.

Item No. 3 Place identification sign :-Providing and fixing sing boards made out of 2mm aluminum

sheet; size 150 x 90cms. rectangle as as per the design of IRC-67-1977 pretreated with phosphating

process & acid etching; coated with one coat of epoxy primer and two coats of best quality epoxy

paint; reflectorized with retro reflective sheeting as per latest M.O.S.T. Specifications; Letters and

numerals should be as per IRC-30-1968, 3.1m long (2 nos) stand post and frame fabricated from

suitable size iron angle of 50x50x5mm 75x75x6mm as required; painted with best quality epoxy

coatings in black and white bends. the details of symbol or inscription / numerals for each board shall

be as per the instruction of engineer in charge. The fixing at site shall be in 1:2:4 CC block of size 45 x

45 x 60cms. for each leg. including excavation curing etc. complete under the supervision of engineer

in charge.(A) Engineer Grade(VR)...

1.0 SCOPE OF WORK

1.1 The scope of work shall comprise providing, fabricating, transporting and fixing complete in all

respects retro-reflective identification sign boards of overall size 150 cm x 90 cm, mounted on two

M.S. angle stand posts of 3.10 m length set in cement concrete 1:2:4 foundation blocks of 45 cm x

cm x 60 cm for each leg, along the demarcated RoW of the Narmada Main Canal and around the

SSNNL-acquired open plots, so as to visibly identify the acquired land width of the Nigam and to

caution against encroachment thereon.

1.2 Locations: Boards shall be erected at the locations directed by the Engineer-in-Charge, which shall

generally include major road crossings and canal crossings, canal structures, village approach points,

entry points of SSNNL-acquired open plots, reaches adjoining habitation and encroachment-prone

stretches, and otherwise at intervals not exceeding 1.00 km on each bank and at every significant

change in direction of the RoW boundary.

1.3 Legend: The details of the symbol, inscription, numerals and language (Gujarati and/or

English/Hindi) for each board shall be as per the instructions of the Engineer-in-Charge, and shall

generally comprise the name of the Nigam, the description of the land as the acquired Right of Way

of the Narmada Main Canal, the chainage, and a caution that encroachment thereon is an offence

liable to action under the Gujarat Irrigation and Drainage Act,

1.4 The scope includes setting out, excavation for the foundation pits in all types of soil, cement concrete

foundation blocks, erection and plumbing of the posts, curing, surface preparation, priming and

painting of the panel, frame and posts, application of retro-reflective sheeting and lettering, and all

incidental works, complete.

1.5 The work shall be executed strictly in accordance with the detailed drawing(s) attached in Section

(Drawings) of this Standard Bidding Document, read with these technical specifications and the

directions of the Engineer-in-Charge. Where the drawing and the item description differ in any

particular, the matter shall be referred to the Engineer-in-Charge, whose decision shall be final and

1.6 The Agency shall execute the work complete in all respects, including all incidental works necessary

for its satisfactory completion, and nothing extra shall be payable on the ground that a particular

operation is not expressly mentioned herein but is necessary for completion of the item.

2.0 APPLICABLE CODES, STANDARDS & STATUTORY REFERENCES

2.1 IRC:67 – Code of Practice for Road Signs. The item description refers to IRC-67-1977; that edition

stands superseded, and the latest revision in force (presently IRC:67-2022, Fourth Revision) shall

govern the design, retro-reflectivity, lettering, mounting and installation provisions, applied by

analogy to canal-RoW identification signage.

2.2 IRC:30-1968 – Standards for Letters and Numerals of Different Heights and their Spacing for Use on

2.3 MoRTH ‘Specifications for Road and Bridge Works’ (latest revision), Clause 801 – Traffic Signs

having Retro-Reflective Sheeting; the detailed photometric requirements are reproduced at Annexure-

2.4 ASTM D 4956 – Standard Specification for Retroreflective Sheeting for Traffic Control; ASTM E-

810 – determination of the coefficient of retro-reflection; AASHTO M 268 – accelerated outdoor

2.5 IS 737:2008 – Wrought Aluminium and Aluminium Alloy Sheet and Strip for General Engineering

Purposes, for the sign panel.

2.6 IS 2062:2011 – Hot Rolled Medium and High Tensile Structural Steel, for the post and frame angle

sections; IS 1852 – rolling and cutting tolerances for hot rolled steel products.

2.7 IS 3618:1966 – Phosphate Treatment of Iron and Steel for Protection against Corrosion, and IS

1340:1977 – Code of Practice for Chromate Conversion Coating, for surface pre-treatment.

2.8 IS 101 (all relevant parts) – Methods of Sampling and Test for Paints, Varnishes and Related

Products; IS 1477 (Parts 1 and 2) – Code of Practice for Painting of Ferrous Metals in Buildings (pre-

treatment and painting).

2.9 IS 102:1962 – Ready Mixed Paint, Red Lead, Priming; IS 2074:1992 – Ready Mixed Paint, Air

Drying, Red Oxide-Zinc Chrome, Priming; IS 75:1973 – Linseed Oil (thinner, where required).

2.10 Epoxy primer and epoxy finish paint shall be of the two-pack type of an approved make. No specific

Indian Standard is stipulated for the epoxy system; the make and product shall be got approved by the

Engineer-in-Charge before procurement and shall be supported by the manufacturer's test certificate,

the properties being verified by the test methods of IS

2.11 IS 269:2015 (cement), IS 383:2016 (aggregates), IS 456:2000 (plain and reinforced concrete), IS

516:1959 (tests for strength of concrete) and IS 1199:1959 (sampling and analysis of concrete) – for

the C.C. 1:2:4 post-foundation block.

2.12 R&B (P) Circle, Ahmedabad / R&B (P) Division, Nadiad – General Technical Specifications for

Road Works, 2012–13, Item Nos. 48/51 (Sign Boards) and 801 (Traffic Signs having Retro-

Reflective Sheeting), and Item No. 67 (Cement Concrete) for the post-foundation block.

3.0 MANPOWER, INSTRUMENTS & EQUIPMENT

3.1 An approved sign fabrication vendor having facilities for degreasing, acid etching and

phosphating/chromate conversion treatment, epoxy painting under dust-free conditions, screen

printing, and application of retro-reflective sheeting (including a heat-vacuum applicator where heat-

activated adhesive is used).

3.2 A structural fabrication workshop with cutting, drilling, grinding and electric arc welding facilities for

the frame and posts.

3.3 A fixing crew for setting out, excavation, concreting and erection at site, with concrete mixing

arrangement, plumb bob/spirit level, and a dry film thickness (DFT) gauge.