TRANSPORTATION OF CYLINDERS FROM BPCL JAIPUR TO AJMER LPG PLANT

BHARAT PETROLEUM CORPORATION LIMITED

JAIPUR LPG PLANT

TENDER FOR TRANSPORTATION OF 19 KG

EMPTY LPG CYLINDERS FROM BPCL

JAIPUR LPG PLANT TO BPCL AJMER

SUBJECT: TENDER FOR TRANSPORTATION OF 19 Kg Empty LPG CYLINDERS

FROM BPCL JAIPUR LPG PLANT TO BPCL AJMER LPG PLANT

1. ABOUT THE COMPANY:

Bharat Petroleum Corporation Ltd. (BPCL) is a Fortune 500 Maharatna

Oil Refining and Marketing company in India. The company produces a

diverse range of products, from petrochemicals and solvents to aircraft

fuel and specialty lubricants and markets them through its wide network

of Petrol Stations, Kerosene Dealers, LPG Distributors and Lube

The LPG SBU is engaged in Bottling and sales of Domestic and

commercial LPG and value-added services through its robust network of

LPG gas agencies spread across the country.

We have a bottling plant at SP-II, Road No.14, Vishwakarma Industrial

Area, Jaipur (Rajasthan) – 302013. The plant operates in double shifts,

and it has 1 carousel of 24 stations. Apart from carousel, we have linear

filling machine of 12 head, 5 kg filling m/c, 47.5 kg filling m/c and Hippo

2. SCOPE AND OBJECTIVE OF THE TENDER:

Tender For Transportation Of Cylinders From BPCL Jaipur LPG Plant to

BPCL Ajmer LPG Plant is required to meet the operational demand and

ensure adequate availability cylinders at Jaipur LPG Territory . The

transfer will help with optimal utilization of available resources, maintain

uninterrupted supply to customers and avoid additional procurement cost.

This measure will also ensure better stock balancing across locations and

support efficient logistics management within BPCL.

FROM: - BPCL Jaipur LPG Plant,

TO: - BPCL Ajmer LPG Plant

The objective of this tender is to invite techno-commercial offers for the

subject job. You are invited to submit your offer as E-bids in one-part bid

format (Price Bid) for the above work on the terms and conditions

contained in this tender document.

3. THIS DOCUMENT CONSISTS OF THE FOLLOWING ANNEXURES,

WHICH ARE ENCLOSED:

Annexure I General Conditions of Contract

Annexure II Special Terms & Condition

Annexure III Scope Of Work

Annexure IV Payment Terms

Annexure V Holiday Listing Declaration

Annexure VI Social Media Policy For Business Partners

Annexure VII Price Bid Format & Salient Features

4. EARNEST MONEY DEPOSIT (EMD) & SECURITY DEPOSIT (SD):

No EMD is required for participation in tender.

Tender document (technical bid) complete in all respects should be

uploaded online along with details of EMD/NSIC/MSME/UAM registration

Once the order is awarded, the successful bidder shall give Security

Deposit in form of DD or NEFT or Bank Guarantee. The validity of the BG

shall be up to 12 months after the end date of the contract.

The value of the Security Deposit shall be 5% of the order value. The

security deposit amount will be returned to the vendor at the end of the

Contract period, upon receipt of request from the vendor.

FOR TENDER RELATED QUERIES: In case of any clarification pertaining to

tender, the vendor may contact the following agencies/ personnel on working day

from 09:30 AM to 06:00 PM:

Contact Persons To be contacted for

Yogesh Kumar Soni 1. For clarification

Sr Manager HSSE . (LPG), regarding this tender.

BPCL Jaipur LPG Plant, 2. Site visit

Bharat Gas LPG Territory, SP-II ROAD NO. 3. Technical

14, V.K.I. AREA, JAIPUR-302013 clarification

Email ID: [email protected]

Contact Persons To be contacted for

Abhishek Ranjan

Plant Manager (LPG),

BPCL Jaipur LPG Plant,

Bharat Gas LPG Territory, SP-II ROAD NO.

14, V.K.I. AREA, JAIPUR-302013

Email ID: [email protected]

ANNEXURE-I: GENERAL CONDITIONS OF CONTRACT

FILLING AND SUBMITTING TENDERS:

1. The tenderer should study all the tender documents carefully and

understand the conditions, drawings, and specifications etc. before quoting. If

there are any doubt he should obtain clarification, but this shall not be

justification for late submission or extension of opening date/time of the tenders.

2. The tenderer should visit the site and acquaint himself with the conditions,

availability of water electricity, approach roads, construction materials as per

specifications shelter for the staff etc. since these are to be provided/arranged by

the tenderer (Unless otherwise specified) at his cost.

3. The tenderer should quote for all items in the tender schedule.

4. The rates should be quoted in the same units as mentioned in the tender

5. All entries in the Tender Documents should be ink/typed. Corrections, if any,

should beattested by full signature of the Tenderer.

6. Every page of the tender documents shall be signed by the tenderer or his

authorized representative.

7. The tenderer should indicate the time required to complete the entire work from

the date of receiving the order. The time indicated in the tenderer may have a

bearing on awarding the contract.

1. The rates quoted should be inclusive of all prevailing working conditions.

2. The rates quoted shall be valid for a period of 60 days. Once the

quotation is accepted the rates quoted shall be firm till the entire work

is completed in all respects during the tender period.

3. Incomplete/conditional tender quotation of those received late and/or

not confirming to the terms and conditions in the tender documents will be

rejected. The company reserves the right to reject any or every tender

without assigning any reason whatsoever and or to negotiate with the

tender(s) in the manner the Company considers suitable. The company

further reserves its right to the Public Enterprises Price Preference (facilities

as admissible under the existing policy as may be decided by the

SECURITY DEPOSIT:

1. The successful tenderer, The tenderer shall be required to submit

along with this quotation a Bank Draft in favour of Bharat Petroleum

Corporation Ltd. Payable at Jaipur, for a sum equivalent to 5% of the total

tendered value of works as SD (Security deposit).

2. The security deposit will be retained till the successful completion of

the work in the case of security deposit in the form of Bank Guarantee, the

same shall be kept valid by the tenderer at his cost till the completion of the

work under contract and shall be extended from time to time. No interest

will be payable on security deposit.

BANK GUARANTEE SHOULD BE DRAWN IN METRO CITIES ONLY EXECUTION

The successful tenderer shall, within 15 days of the Company’s communication

to him of the acceptance of his tender, execute a formal agreement with the

Company on the Company’s format.

EXECUTION OF WORKS:

1. The entire work will be carried out under the supervision of the

authorized representative of the successful tenderer but this will not

detract successful tenderer’s full responsibility for quality/period of

execution of work.

2. Detailed measurements of work carried out shall be taken

jointly by the successful tenderer and our Plant Engineer/authorized

representative at every stage of work, before proceeding to the next stage.

All work shall be measured as per the procedure laid down and payment

will be as per measured quantities and not as per Tender Schedule (RFQ)

3. If the performance of the successful tenderer is found to be

unsatisfactory, the Company reserves the right to cancel in part or the

whole of the contract with a prior notice of 15 days.

4. The contract can be closed by BPCL on prior notice of 15 days.

5. The Contract can be extended for one more time with same

terms and condition if services are found satisfactory at the sole discretion

of the BPCL and decision of the corporation shall be final in this regard.

6. The successful tenderer should ensure the safety of adjoining

property and shall make good to any loss of product / property resulting

from the negligence.

7. The successful tenderer and his man shall abide by all

security/safety rules/regulations in force at location and the laws, bye laws

and statutes of Government, semi-Government and other local Authorities

such as requirements/liability under enactments like the workmen’s

compensation Act Contract Labour Act etc. and the Company shall stand

indemnified against any claims on these scores. The successful tenderer

and his men shall strictly abide by “No Smoking” and other petroleum

regulation on the premises. The successful tenderer and his men shall

abide by the regulations of “Prohibited Place”.

8. The successful tenderer shall not sublet or assign any part of the work

to another party without the prior written consent of the Company. In any

event the successful tenderer will be solely responsible for the work so

sublet or assigned.

CONTRACT RIDER CLAUSES:

a) The work shall be inspected and supervised by BPCL through its

Official/s in charge of plant operation.

b) The contractor shall deploy sufficient manpower so as to complete all

the jobs as mentioned above as per the schedule and in time, Failure to

do so or in case the work carried out is not up to the mark, the same shall

be carried out employing other labour but at the cost of the contractor and

cost incurred would be deducted from the contractors bill from the same

c) The contractor shall be responsible for compliance of statutory

obligation as stipulated under the provisions of Contract Labour

(Regulation and Abolition Act), 1970 and get registered with Regional

Labour Commissioner, Jaipur. Any obligations and / or formalities which

are required to be fulfilled under the said Act or any amendment thereto

for the purpose of entering into and / or execution of agreement for this

work shall be carried out by the contractor at its own expenses etc. and the

compliance report for the same shall be submitted by the party to us. The

party shall be solely liable for any violation of the provisions of the said

Act or any other act as applicable.

d) The successful bidder shall deposit the amount towards PF/ ESIC etc

as per the labour act for the people employed by him for the job and shall

maintain records of the same and shall submit the proof of having

deposited the amount of contribution claimed by them on account of EPF

& ESI towards the people deployed in their respective names before

submitting the bill for subsequent month.

e) The contractor shall be required to maintain a permanent attendance

register / roll for all people deployed which shall be open for inspection

and checking by the concerned officer in charge.

f) The contractor at its own cost, if required, shall take necessary

insurance cover in respect of the aforesaid services rendered to BPCL

and shall comply with statutory provisions of Employees State Insurance

Act, Workman's compensation Act -1923, Payment of Wages Act -1936,

The Employees Provident Fund (and Misc. Provisions) Act -1952, The

payment of Bonus Act -1965, The Minimum Wages Act 1948, Employer's

Liability Act -1938, Employment of Children Act -1938 and / or any other

Rules / regulations and / or statutes that may be applicable and shall

further keep BPCL indemnified from all acts or omission, fault, breaches

and / or any claim, demand, loss, injury and expense arising out from the

non-compliance of the aforesaid statutory provisions. Contractor's failure

to fulfill any of the obligations hereunder and / or under the said Acts,

rules/regulations and/or any bye-laws or rules framed under/or any of

these, BPCL shall be entitled to recover any of such losses or expenses

which it may have to suffer or incur on account of such claims, demands,

loss or injury from the contractor'smonthly payments.

g) The people deployed by the contractor for the services mentioned

shall be the employees of the contractor for all intents and purposes and

that the persons so deployed shall remain under the control and

supervision of the contractor and in no case, shall a relationship of

employer and employee between the said persons and BPCL shall accrue

/ arise implicitly or explicitly.

h) The contractor shall ensure that the people deployed are punctual and

disciplined in the performance of their duty.

i) The successful bidder shall submit details such as names, parentage,

residential address, age etc. of people deployed for the job for the

purpose of proper identification of its employees deployed at various

points along with police verification reports / character certificate

issued by local police within one month from acceptance of LOI. The

assurance certificate to be submitted by contractor before

deployment of the job. (Copy attached as Annexure- 2).

j) The contractor shall issue proper uniform along with safety shoes,

safety helmet, hand gloves and identity badges etc. as approved by

BPCL to all its employees for proper identification. The schedule of the

same should be Safety shoes & Uniform (Paint & shirt with stitching

charges. No readymade allowed) in June & January month, Helmet

in January month, Sweater in November month, Identity Card in

commencement month etc otherwise bill of respective month not

processed or 115% amount shall be recovered from respective bill.

All the people deployed shall follow all control and access systems and

all safe practices inside the plant during execution of the job.

k) The contractor shall engage medically and physically fit people,

preferably below the age of 60 years.

l) The contractor shall make payment of wages etc. to the persons as

per The Minimum Wages Act 1948, and has to pay as per the principle

adopted by BPCL drawing reference from the concept of fair wages and

consents to pay the contract labour deployed by them for rendering the

services as per the by value over & above the applicable central monthly

minimum wages rates and contractor shall also comply with statutory

provisions of Employees State Insurance Act, Workman's compensation

Act -1923, Payment of Wages Act -1936, The Employees Provident Fund

(and Misc. Provisions) Act -1952, The payment of Bonus Act -1965, The

Minimum Wages Act 1948, Employer's Liability Act - 1938 and / or any

other Rules / regulations and / or statutes that may be applicable on both

The Minimum Wages and Fair Wages policy of BPCL and shall on

demand furnish copies of register/muster roll etc. for having paid all the

dues to the persons deployed by the contractor for the work as

mentioned above and shall further keep BPCL indemnified from all acts or

omission, fault, breaches and / or any claim, demand, loss, injury and

expense arising out from the noncompliance of the aforesaid statutory

provisions. Contractor's failure to fulfill any of the obligations hereunder

and / or under the said Acts, rules/regulations and/or any bye-laws or

rules framed under/or any of these, BPCL shall be entitled to recover any

of such losses or expenses which it may have to suffer or incur on account

of such claims, demands, loss or injury from the contractor's monthly

m) The contractor shall comply with the Labour Regulations from time to

time in regard to payment of wages, wage period, deductions from wages,

recovery of wages not paid and deductions unauthorizedly made,

maintenance of wages book, wage slip, inspection and submission of

periodical returns etc.

n) The contractor shall take all reasonable precautions to prevent any

unlawful riots or disorderly conduct or acts of his employees so deployed

and ensure preservation of peace and protection of persons and property

of BPCL at all times.

o) The contractor shall deploy persons in such a way that they get weekly

rest. The working hours / leave for which the work is taken from them, do

not violate relevant provisions of Factories Act. The contractors in all

dealings with the persons in his employment have due regard to all

recognized festivals, days or rest and religious or other customs.

p) The Contractor shall be responsible for compliance of various rules

pertaining to safety department of state government as well as various

statutory authorities.

q) Any damages caused to company's property shall be made good by

the contractor at his own cost.

r) TDS and/or any other levy as imposed by Government/statutory bodies

shall be deducted at source as applicable.

s) All clauses as mentioned in `General Conditions of Tender' are also

t) Company reserves the right to cancel in part or whole of any offer /

order issued against this tender at its sole discretion at any point of time

during the period of contract without giving any notice or reason for the

same to the contractor.

u) The contractor has to ensure minimum basic wages ESI, EPF, Bonus,

leave with wages and any other statutory payment as applicable to the

contract workmen. Contractor is supposed to assess the current scenario,

working conditions and environment before quoting the bid. Contractor is

supposed to visit the site before quoting for the job for acquaints with the

job schedule and available facilities at the location. It is presumed that

contactor has visited the site and understood all the items of the job

thoroughly before quoting of the rates in GeM Portal Tender.

v) Special conditions, if any, pertaining to the tender are shown in Tender

(a) Any dispute or difference of any nature whatsoever any claim, cross-

claim, counter claim or set off the Corporation against the Contractor

or regarding any right, liability, act of omission of account of any of the

parties hereto arising out or in relation to this agreement shall be

referred to the Sole Arbitration of the Director (Marketing) of the

Corporation or to an Officer of the Corporation who may be nominated

by the Director (Marketing). The Contractor will not be entitled to raise

any objection to any such arbitrator on the ground that the arbitrator is

an Officer of the Corporation or that he has dealt with the matters to

which the contract related or that in the course of his duties as an

officer of the Corporation he had expressed views on all or any other

matters in dispute or difference. In the event of the arbitrator to whom

the matter is originally referred being transferred or vacating the office

or being unable to act to any reason, the Director(Marketing) as

aforesaid at the time of such transfer, vacation of Officer or inability to

act may in the discretion of the Director(Marketing) designate another

person to act as arbitrator in accordance with the terms of the

agreement to the end and intent that original Arbitrator shall be

entitled to continue the arbitration

proceedings not withstanding his transfer or vacation of office as an

Officer of the Corporation if the Director (Marketing) does not

designate another person to act as arbitrator on such transfer,

vacation of office or inability of original arbitrator. Such people shall be

entitled to proceed with reference from the point at which it was left by

his pre-assessor. It is also the term of this contract that no person

other than the Director (Marketing) or a person nominated by such

Director (Marketing) of the Corporation as aforesaid shall act as

arbitrator hereunder. The award to the arbitrator so appointed shall be

final conclusive and binding of the parties to the agreement subject to

the provisions of the Arbitrations Act, 1940 or any statutory

modification or re-enactment thereof and the rules made the re-under

for the time being in force shall apply to the arbitration proceedings

under this clause.

(b) The award shall be made in writing and published by the Arbitrator

within two years after entering upon the reference or within such

extended time not exceeding further six months as the Sole Arbitrator

shall by in writing under his own hands appoint. The parties hereto

shall be deemed to have irrevocably given their consent to the

Arbitrator to make and publish the award within the period referred to

herein above and shall not be entitled to raise any objection or protest

thereto under any circumstances whatsoever.

(c) The arbitrator shall have power to order and direct either or the

parties to abide by observe and perform all such directions as the

arbitrator may think fit having regard to the matters in deference i.e.

dispute before him. The arbitrator shall have all summon powers and

may takes such evidence oral and /or documentary, and the arbitrator

in his absolute discretion thinks fit and shall be entitled to exercise all

power under the Indian Arbitration Act.1940 including admission of

any affidavit as evidence concerning the matter in deference, i.e.

dispute before him.

(d) The parties against whom the arbitration proceedings have been

initiated that is to say, the respondents in the proceedings, shall be

entitled to prefer a cross-claim, counterclaim or set off before the

Arbitrator in respect of any matter an issue arising out of or in relation

to the agreement without seeking a formal reference of arbitration to

the Director(Marketing) for such counter-claim, cross-claim or set off

and the Arbitrator shall be entitled to consider and deal with the same

as if the matters arising there from has been referred to him originally

and deemed to form part of the reference made by the

Director(Marketing).

(e) The arbitrator shall be at liberty to appoint, if necessary and

accountant or Engineering or other technical person to assist him, and

to act by the opinion taken.

(f) The Arbitrator shall have power to make one or more awards whether

interim or otherwise in respect of the dispute and difference and in

particular will be entitled to make separate awards in respect to claim

or cross claim of the parties.

(g) The arbitrator shall be entitled to direct any one of the parties to pay

the costs of the other party in such manner and to such extent as the

arbitrator may in his discretion

determine and shall also be entitled to require. One or both the parties to

deposit fundsin such proportion to the arbitrators expenses whenever

called upon to do so.

(h) The parties hereby agree that the courts in the city of Jaipur alone shall

have jurisdiction to entertain any application or other proceedings in

respect of anything arising under this agreement and any award or

awards made by the Sole Arbitrator hereunder shall be filled in the

concerned courts in the city of Jaipur only.

CONTRACTOR’S SIGNATURE FOR BHARAT PETROLEUM

OTHER TENDER CONDITIONS

1. Tender should be submitted in the prescribed form, supplied by the Corporation.

2. Tenders should be strictly in accordance with our drawing and specification.

3. All entries in the tender documents should be ink and there should be no

erasing or overwriting. All correction should be attested under the full

signature of the contractor.

4. The contractors should study carefully all the tender documents and

understand tender/contract conditions and quote their rates.

5. The rates quoted against the tender shall be valid up to 15 days from the

date of opening of the tender and once the quotation is accepted and the

work order placed on the successful tenderer, the rates shall be valid till

the entire work is 100% complete.

6. Parties should inspect the site of work, facilities available etc. before

quoting their rates, No extra claim on any account whatsoever would be

entertained at a later date.

7. Any damage caused to the existing facilities will be made good by the

party without any extra cost.

8. Tenderers submitting / uploading the on-line tender documents through

digitally signed certificates shall be construed as their complete

agreement with the terms & conditions and that they have fully

understood the tender documents.

9. Tenderers shall submit price bids only through Tendering Portal and no

physical documents with respect to price bids should be submitted. In case

tenderer submits such physical documents for price bids, the same shall

not be considered.

10. Corrigendum/amendment, if any, shall be notified on the site. In case any

corrigendum/amendment is issued after the submission of the bid, then

such tenderer’s, who have submitted their bids, shall be intimated about

the corrigendum/amendment by a system-generated email. It shall be

assumed that the information contained therein has been taken into

account by the tenderer. They have the choice of making changes in their

bid before the due date and time.

11. All rates quoted should be both in words and figures. In case of any

difference between the two, the rates quoted in words shall be considered

as final and authentic. Also the rates should be quoted in the same units

as mentioned in the tender schedule.

12. The tenderer should study all the operations/ local conditions. Tenderers

would be presumed to have acquainted themselves with the working

conditions existing at the location, before submission of the tender.

13. Tenders not meeting the tender terms & conditions or incomplete in any

respect or with any additions/ deletions or modifications are liable to be

summarily rejected without any further communication to the Tenderers

and decision of BPCL in this respect will be final and binding.

14. The estimated quantity to be delivered given in tender document is

indicative and is subject to change. BPCL reserves the right to increase/

decrease the qty, if required, during the tender period. Payment will be

made as per the actual job executed at site.

15. Tenderer should submit all the details and enclosures as has been asked

for in the tender form. In case any of the information is not applicable to

the tenderer, "Not applicable" may be written against such an item. Not

submitting any information/ enclosure sought for shall be a ground for

rejection of tender.

16. Tenderer/his authorized representative may witness the opening of

tender on the Scheduled date and time.

17. Arithmetic errors will be rectified on the following basis: If there is a

discrepancy between the unit price and the total price, which is obtained

by multiplying the unit price with quantity, the unit price shall prevail and

the total price shall be corrected unless it is a lower figure. If the supplier

does not accept the correction of errors, its bid will be rejected. If there is

a discrepancy between words and figures, the rates expressed in words

18. Ranking of the tenderer’s i.e. L-1, L-2 etc. will be done based on the rates

quoted. In Case, for a particular ranking, BPCL’s decision on allocation of

contract shall be final and bindingon all the Bidders.

19. BPCL reserves the right at its sole discretion to reject unworkable/

unviable rates quoted by tenderers. Such tenderer’s will be treated as

disqualified and will be rejected. The decision of BPCL in this regard will

be final and binding.

20. Tenderer with minimum financial outgo to BPCL will be ranked L-1.

Tenderer with the next lowest financial outgo will be ranked L-2 and so on.

The list will include all the technically qualified tenderers in the ranking

based on the rates quoted by the respective tenderer.

21. The tender shall study the entire tender document carefully and

understand the conditions fully before quoting.

22. Tender shall quote for all items of tender, failing which tender will be rejected.

23. Security deposit will be forfeited if the successful bidder fails to comply

any agreed terms and conditions of tender and contract agreement.

24. Job will be awarded to the vendor on the basis of final net cash outflow

i.e. after considering total loaded price incl. of all taxes, duties, service

25. The contractor shall engage medically and physically fit people,

preferably below the age of 60 years. Should ensure no consumption of

alcohol/drugs while entering to plant premises.

26. In case the successful tenderer fails to compete the job in all manner as

per tender scope of work, Special terms and conditions & General

conditions of Tender, Security deposit will be forfeited. Job delay will be

penalizes as liquidate damages as per General conditions of Tender. The

contractor has to start the job after issuing LOI for subject job on specified

27. Acceptance of the offer shall be valid only when advised by the

Corporation in writing to the successful Tenderer.

28. No unsolicited correspondence / queries will be entertained while award

of the contract is under review. Corporation regrets its inability to answer

individual queries.

29. Any deductions/dues to be recovered from the contractor(s) will be

directly deducted by the Corporation from the contractor’s running bills

and all the balance dues will be deducted from the Contractor’s final bill or

from any other payments due to the contractor.

30. Job will be awarded on the basis of net cash outflow after considering all

applicable taxes.

31. All the quantities mentioned in the scheduled of quantities are

approximate and payment will be made for actual work done.

32. Corporation does not give any guarantee of minimum quantity of job that can be

33. Rates should be inclusive of royalty, cess,, excise duty(if any), sales tax,

service tax, toll tax, RTO tax, state border tax, entry tax, unloading &

loading charge, work and contractor rates turnover tax or any other taxes

applicable in the state.

ANNEXURE-II: SPECIAL TERMS AND CONDITIONS

1. Selection of L-1 bidder will be done on Rates inclusive of GST only.

2. Bidders are requested to please read all annexure enclosed in tender very

carefully. In case of any doubt, they can contact to concern officer /plant

in charge any time before finally submitting the tender.

3. Work shall be started after taking necessary permission from the officer

4. The tenderer shall not sublet or assign any part of the work to another party,

without the prior written consent of the company in such cases the successful

tenderer will be solely responsible for the work so sublet or assigned to other

5. The quantities mentioned in the tender are approximate and indicative and

payment will be made for the actual work done. Corporation does not guarantee

any minimum quantity under any category. If the job done by the contractor is

not satisfactory (if the job is not done completely and satisfactorily) company

reserves the right to deduct the penalty (based on the pending work /

unsatisfactory work decided by the officer in charge).

6. No other payment allowance or benefit etc. will accrue to the successful

tenderer or any persons hired by him/her for doing the specified jobs.

7. The company reserves the right to reject any one of the offers without assigning

8. All Bidders shall participate in Tendering Portal and submit their online

bids on or before due date.

9. Vendor shall quote the rates on a per item basis. No other payment than

said shall be paid to the contractor in any form.

The present working hours will be between 0700 hours to 2000 hours.

Manpower should be positioned in two shifts.

Shift details Shift timing Labour reporting timing

1st shift 06:00 hours. To 14:00 hours. 05:45 hours

2nd Shift 14:00 hours To 22:00 hours 13:45 hours

10. The Tenderer should study all tender documents carefully and understand the

terms/ conditions, specifications etc. before submission of the quotation. If there

is any doubt he should obtain clarification from this office but this shall not be

construed as a reason for non-submission of documents or extension of closing

date/tender time. And no further excuses will be entertained after submission of

bid in the Tender.

11. Income Tax & Works Services and Contract Tax (WCT) deductions will be made

at source as applicable on bills. However, TDS Certificates will be issued to the

contractor separately after completion of Financial Year.

12. The Tenderer should quote for all the items in the tender schedule. The rates

should be expressed in figures and words. In case of discrepancy between the

two, the rates expressed in words shall prevail. Similarly, if there is any

discrepancy between the unit rate and amount the unit rate shall prevail.

13. Corrections if any shall be attested by full signature of the tenderer.

14. In case of incomplete/conditional tender and/or received late and or not

conforming to terms and conditions of the tender enquiry your quotations are

liable to be rejected.

15. Plant will be operated on all 6 days in a week generally and can be operated on

Holidays/Sundays also as per business requirement. Successful bidder should

ensure that their workforce is available on Holiday also when the plant is

Job execution: Job to be started as per schedule mentioned in LOI while

awarding of the job. The successful tenderer must ensure start of work as per

advised without any delay.

A) The vendor must visit the plant premises before quoting for the tender. If not

visited, it will be assumed that all the site conditions have been understood by

AWARD OF JOB CRITERIA:

A) The bidder must submit the following documents in addition to the documents

mentioned to be uploaded in the BQC Criterion to qualify in technical bid: -

Signed copy of special terms and conditions and scope of work of the tender,

Signed copy of the general terms and conditions of the tender

B) The price bid will be opened only after qualification in technical bid

C) The job will be awarded on lowest quote basis considering all line items on

grand total wise.

TERMS OF PAYMENT:

I. Bidders are requested to please read all annexure enclosed in tender very

carefully. In case of any doubt they can contact to concern officer /plant in

charge any time before finally submitting the tender. Tenderer can also

visit the plant to have an view on the plant facility, assess the current

scenario and working conditions. No excuses whatsoever will be

entertained after bidding.

II. Work shall be started after taking the necessary permission from the officer

III. The tenderer shall not sublet or assign any part of the work to another party,

without the prior written consent of the company in such cases the successful

tenderer will be solely responsible for the work so sublet or assigned to other

IV. The quantities mentioned in the tender are approximate and indicative and

payment will be made for the actual work done. Corporation does not guarantee

any minimum quantity under any category. If the job done by the contractor is

not satisfactory (if the job is not done completely and satisfactorily) company

reserves the right to deduct the penalty (based on the pending work /

unsatisfactory work decided by the officer in charge).

V. No other payment allowance or benefit etc. will accrue to the successful

tenderer or any persons hired by him/her for doing the specified jobs.

VI. The company reserves the right to reject any one of the offers without assigning

VII. You are requested to get clarified all your doubt by visiting the plant before

submission of RFQ and other relevant Document

I/We have carefully read the above terms and Conditions of Tender and agree to

abide by the same

Signature of the Contractor …………….

Name/Seal of the Contractor

ANNEXURE-III: SCOPE OF WORK

TENDER FOR TRANSPORTATION OF 19 KG LPG CYLINDERS FROM BPCL

JAIPUR PLANT TO BPCL AJMER LPG PLANT

➢ Work Description

The successful bidder shall be responsible for safe and secure transportation of

LPG Cylinders from BPCL Jaipur LPG Plant to BPCL Ajmer LPG Plant, ensuring

adherence to all statutory, safety, and operational requirements.

➢ Transportation Requirements

• Deployment of Trucks (up to 32 feet length and 16-18 Tonn capacity

each), suitable for carrying cylinders safely

• Vehicles must be roadworthy, registered with valid permits, insurance, PUC,

fitness certificates, and other statutory clearances.

• Drivers must hold valid licenses and comply with all RTO and Motor Vehicle Act

➢ Charges to be Included

Bidder shall be required to quote transportation charges per for 19 Kg

Cylinder on per cylinder cost basis and quoted rates shall be all-inclusive,

covering but not limited to the following:

• Truck hire charges including Driver & Helper’s wages & expenses

• Diesel, fuel , any other consumable costs

• Toll taxes, state taxes, RTO charges, and other statutory levies

• In transit insurance for consignment

• Loading, unloading, and handling charges at both locations

• Any other incidental expenses during transportation

➢ Safety & Compliance

• Safe loading, securing, and unloading of cylinders to prevent any damage

during transit.

• Compliance with BPCL safety guidelines, OISD norms, and statutory transport

• Contractor to ensure that no unauthorized handling or trans-shipment of

cylinders is carried out en route.

➢ Delivery Timeline

• The contractor shall ensure delivery of cylinders from BPC Jaipur LPG Plant to

BPCL Ajmer LPG Plant in a time-bound and efficient manner, as instructed

• Any delay must be immediately communicated to BPCL with valid reasons.

➢ Liability & Insurance

• The contractor shall be fully responsible for the safety and security of the

cylinders from the point of loading at BPCL Patna LPG Plant until safe delivery

at BPCL Jaipur LPG Plant.

• Any loss, damage, accident, or penalty arising during transportation shall be

borne by the contractor.

• Adequate transit insurance coverage must be ensured by the contractor.

• The drivers/ staff provided by the service provider shall not be deemed

employees of the buyer hence the compliance of the applicable labour laws and

acts, Transport Motor workers Act and other relevant laws will be the sole

responsibility of the service provider.

• Buyer shall not be liable for any damages whatsoever to public property and /or

any third person due to any accident arising out of and in the course of

deployment of service provider’s vehicle.

• The buyer will in no way be responsible for violation of traffic rules and /or

infringement of any other law for the time being in force, either by the driver of

the vehicle or by the service provider.

• During the transportation activity , if the vehicle is seized or detained or

requisitioned by Police/Motor Vehicle Authority or any other authorities for

whatsoever reasons that will be at the service provider’s risk.

• The Service Provider shall ensure that all maintenance works related to the

assigned vehicle will be carried out before deploying the vehicle for subject

work .It shall be ensured that all electrical connections including lights (both

brake and front), horn, turn indicators and other vehicle systems shall be

periodically checked and maintained by service provider to avoid any

inconvenience to the buyer .

• The service provider must ensure that all necessary measures are taken by the

driver to ensure road safety by avoiding negligent driving by their drivers such

as over speeding, rash driving, and driving vehicle without brakes/defective

• The vehicle should always have valid Insurance, including the crew. All other

papers such as Registration Papers, RTO Papers, Pollution Certificates etc.

should be available with vehicle, to avoid any inconvenience , if the same is

checked by Statutory Authorities

• The service provider shall be responsible for ensuring compliance with the

provisions related to Labour Law [Central/State] and specially Minimum Wages

Act, Payment of Wages Act, PF, ESI Act, Payment ofBonus Act, Contract

Labour [R&A] Act, Workmen Compensation Act, Motor Vehicle Act, Motor

Transport Workers Act, 1961 etc. and any other relevant acts as applicable at

present or in future during the tenure of the contract and as may be enforced

from time to time. Onus of compliance of all the applicable Laws/Acts/Rules

shall rest with the service provider only and the buyer will not be liable in any

• In case the vehicle has been financed by a finance company, the service

provider shall also conform to various Terms & Conditions of finance

agreement. Any unauthorized stoppage of the vehicles during movement of by

loan agency/finance recovery agents etc. due to whatsoever circumstances for

nonpayment of loan by tenderer or otherwise shall attract a penal deduction of

Rs. 10000/- per instance of stoppage

➢ Documentation & Coordination

• The contractor shall maintain proper trip sheets, challans, and statutory documents

for each consignment.

• Proper coordination with BPCL officials at both loading and unloading points is

ANNEXURE-IV: PAYMENT TERMS

• Payment will be done on successful upliftment, Transportation

unloading of cylinders at Jaipur LPG Plant on per trip basis

• After completion of job as per individual release order issued by

respective site/plant, the bidder will submit Bill (in duplicate) to the

Engineer in Charge (EIC) at respective site/Plant. The payment will be

released by the respective site after certification of the bills within

• BPCL has setup a Business Process Excellence Centre (BPEC) for

Vendor Invoice processing. BPEC will function as a payments factory to

receive, digitize and process vendor invoices in a timely and accurate

manner. In addition, the center will receive and account for Performance

Bank Guarantees (PBGs) and Bank Guarantees (BGs). ORIGINAL

COMMERCIAL INVOICES (IN TAX INVOICE FORMAT) will need to be

sent to BPEC including Supporting Documents for Payments e.g.

Freight Bills, IRN, Test Certificate, etc. as applicable.

PLEASE SEND THESE DOCUMENTS TO THE

FOLLOWING ADDRESS FOR PAYMENT PROCESSING:

BUSINESS PROCESS

EXCELLENCE CENTRE

(BPEC)4th FLOOR, BPCL

PLOT-6, SECTOR-2,

GARDENKHARGHAR,

NAVI MUMBAI-410210

MAHARASHTRA, INDIA

• The unit rates quoted should be kept firm and valid for the period of

contract and no escalation shall be permissible for any reasons

whatsoever after award of contract.

• The successful bidder will be required to submit Security Deposit for 5%

of the Basic Contract Value

ANNEXURE V : HOLIDAY LISTING DECLARATION

(To be printed on Company Letter Head)

(PERFORMA OF DECLARATION OF BLACK LISTING/ HOLIDAY

In case of Proprietary Concern.

I hereby declare that neither I in the name of Proprietary concern

…………………..which is submitting the accompanying bid/tender nor any other

concern in which I am involved as a managing partner are currently serving any

Holiday listing orders issued by BPCL or MOPNG debarring us from carrying on

business dealings with BPCL/MOPNG or serving a banning order by another Oil

PSE as on due date of bid submission.

(Give particulars of black listing or holiday listing and in the absence there of

In case of Partnership Firm.

We hereby declare that neither we M/s …………………..submitting the

accompanying bid/tender nor any partner involved in the management of the

said firm either in his/her individual capacity or as proprietor of any firm or concern

are currently serving any Holiday listing orders issued by BPCL or MOPNG

debarring us from carrying on business dealings with BPCL/MOPNG or serving a

banning order by another Oil PSE as on due date of bid submission

(Give particulars of black listing or holiday listing and in the absence there of

state ‘Nil’) In the case of company.

We hereby declare that we are not currently serving any Holiday listing orders

issued by BPCL or MOPNG debarring us from carrying on business dealings with

BPCL/MOPNG or serving a banning order by another Oil PSE as on due date of

(Give particulars of black listing or holiday listing and in the absence there of

It is understood that if this declaration is found to be false in any particular,

Bharat Petroleum Corporation Ltd or its administrative Ministry shall have the

right to reject my/our bid and if the bid has resulted in a contract, the contract is

liable to be terminated.

Place: Signature of

Date: Name of Signatory

TERMS AND CONDITIONS FOR ACCEPTABLE USE OF SOCIAL MEDIA BY

BUSINESS PARTNERS

1.OBJECTVIE: Social media has become part of everyday life and a means of

communication and sharing information with others. Every organization

recognises the benefits that social media tools can provide, and also reckons the

challenges it brings.

These terms and conditions (“Social Media T&Cs”) seek to provide clear guidance

on acceptable standards of conduct and practices to be followed by the Business

Partners (as defined below) of Bharat Petroleum Corporation Limited

(“Corporation”), in the usage of social media tools during and post their

association with the Corporation. These terms and conditions are intended to

protect and safeguard inter alia the interests and reputation of the Corporation, in

the access, use of or participation on Social Media (as defined below) platforms by

such constituents.

It is important to maintain the highest degree of professional standard that is

associated with the Corporation’s name, brand and reputation. Constituents must

constantly be aware of the risk of damaging the Corporation’s name or reputation

in public forums. These terms and conditions should be adhered to by each

constituent at all times and should be read harmoniously and in conjunction with

the terms of their engagement with the Corporation, as well as other applicable

policies and directions issued by Corporation, from time to time, including the

Relevant Documents (as defined below).

1.1. Social Media

Social Media includes any web or mobile based platform that enables an individual

or agency to communicate interactively and enables exchange of user generated

content. The term “Social Media” describes internet-based technologies and

practices that people use to share opinions, insights, experiences and

perspectives. It may be internal (housed within the Constituent’s technology

infrastructure and open for use only by the Constituents) or public (widely available

to the population of internet users).

These terms and conditions are applicable equally to a wide range of websites and

mobile phone / tablet applications, including the following:

(a) Social Networking sites, for example - Facebook, Twitter, and LinkedIn.

(b) Media Sharing sites, for example - Instagram, Snapchat, YouTube

(c) Discussion forums, for example - Reddit, Quora, Digg, Glassdoor

(d) Content Curation network, for example - Pinterest, Flipboard

(e) Blogging and Publishing sites, for example - WordPress, Tumblr, Medium

including blogs

(f) Interest-based network, for example - Goodreads, Houzz

(g) Information sharing sites, such as Wikipedia

(h) Opinion sites (e.g. Yahoo! Answers)

(i) Any other social media platform/s

1.2. Scope and Applicability

These Social Media T&Cs are applicable to all Business Partners (as defined

below), including any prospective partners of the Corporation (the “Constituents”).

The Social Media T&Cs provides a framework for the usage of Social Media by the

Constituents and non-conformance with these Social Media T&Cs or any other

applicable policy or directions issued by the Corporation as may be relevant to the

Constituents, may result in penalties ranging from financial to legal liabilities, as

set out under the respective contractual understanding between each Business

Partner and the Corporation.

1.3. Relevant Documents

These Social Media T&Cs have been formulated in line with the Framework &

Guidelines for Use of Social Media for Government Organizations, issued by the

Department of Electronics and Information Technology, Ministry of

Communications & Information Technology, Government of India.

In addition, these Social Media T&Cs must be read in conjunction with the

underlying contract documents including the following documents (collectively, the

“Relevant Documents”), as may be applicable to each Constituent:

(a) General Conditions of Contract for vendors (relevant clauses are placed at

(b) Transportation Contract Agreement Bulk LPG Transportation Contract By

Road (relevant clauses are placed at Annexure II);

(c) PCVO, Retail and Lubes Transport guidelines.

2. CONTENT GUIDELINES

This section seeks to set out the guidelines for content management as well as

administration rights of all official Business Partner Social Media accounts and

ensure accountability of the authorised representatives of such Business Partner.

The following guidelines on content sharing (“Content Guidelines”) must be

followed, in relation to all content created, posted or shared on Social Media:

(a) All post and other content shared via Social Media shall abide by applicable

laws, including the Information Technology Act, 2000 and rules made

thereunder, as amended.

(b) The content posted or shared though official Social Media accounts, shall

be relevant, engaging and in line with the Corporation’s brand and

communication strategy, whether in the form of text, images, gifs, videos,

(c) The Constituents shall be mindful of content and the tone associated with

it. A negative tonality, sarcasm, dry humour, pun, memes, etc. should be

avoided to steer clear from any controversy.

(d) The Constituents shall be careful and ensure that any content posted or

shared through the official Social Media accounts does not bring disrepute

to the Corporation. Opinion or comments on political observations, religious

beliefs, gender biases, etc. must be avoided while operating official Social

Media accounts. In the use of official Social Media accounts, the

Constituents shall refrain from forwarding or sharing any videos or images

or messages, which are considered inappropriate or any content that is

considered offensive, obscene or derogatory in nature.

(e) The Constituents shall be cognizant of concerns regarding confidentiality

and disclosure requirements, and must at all times, adhere to the Relevant

Documents as well as these terms and conditions, to understand what shall

be disclosed on a public platform. For instance any communication marked

as “privileged” or “restricted” or “confidential” or “not for circulation” should

not be shared on Social Media. The Constituents are absolutely prohibited

from disclosing commercially sensitive, anticompetitive, private or

confidential information. If unsure whether the information that is proposed

to be shared falls within one of these categories, authorised representatives

of the Constituent may discuss with the concerned official as designated by

the Corporation.

(f) The Constituents shall ensure that any references to the Corporation or its

employees, or other customers, partners and vendors do not contravene

any non-disclosure agreements. The Constituents shall avoid disclosure of

any information pertaining to any employee / vendor / customer or individual

associated with the Corporation, without their prior consent.

(g) The Constituents shall be vigilant about tagging, mentions and

conversations around the Corporation. If it notices any customer complaint,

dealer/ distributor/ vendor grievances, media story etc., the same may be

flagged to the official channels of the Corporation and will be responded to

by authorized personnel within the Corporation.

(h) In the operation of official Social Media accounts, the Constituents shall be

cognizant of maintaining professional etiquette for all interactions and shall

not initiate or engage in discussions which may be characterized as

showcasing a personal opinion such as political or religious beliefs. In

addition, official Social Media accounts should not share any content or

comment that may be viewed as colouring the relations between the

Corporation and the Government of India or any Ministry / Department of

the Central or State Governments.

(i) The Constituents, particularly in the use of official Social Media accounts,

shall only post original content, which is free of any copyright infringement

or plagiarism. To ensure the reputation and principles of the Corporation

are safeguarded, all Constituents must avoid posting content that violates

the law, infringes the intellectual property rights of the Corporation and its

group companies or of any individual or organization. Any inadvertent

posts, which violates these principles, must be removed / deleted

immediately upon becoming aware of the implications as set out in these

As responsible business partners of the Corporation, the following points

must be strictly observed and followed by the Constituents:

(i) Text, photos, images, musical work in any form, video clips, movie

clips, or any other content for which the Constituent does not own

copyright, must not be used in any form, and in particular for official

purposes to promote any activities related to the Corporation, without

obtaining consent from the copyright owner. If the copyright owner

for such work cannot be identified or if the consent for use of such

work is not provided by the copyright owner, the work must not be

used by the Constituent.

(ii) Capturing photographs and/or videos of the Corporation’s offices,

facilities, and other establishments (within or outside) or customer

sites is strictly prohibited. Any such illegal images and/or videos of

the Corporation’s establishments, offices, facilities and factories or

other sites and whether directly emailing or otherwise circulating

such content via Social Media posts on the Internet, shall attract legal

consequences. Official visual materials may be availed from the

Corporation and can be requested through email, to the relevant

State / Territory team.

(iii) Creation, sharing and/or distribution of videos which make use of

unlicensed music is strictly prohibited.

(iv) Unauthorized videos of any events hosted by the Corporation,

whether within or outside the Corporation’s premises that may be

captured by Constituents shall not be shared/distributed on Social

(v) All Constituents must take due care to protect the Corporation’s

copyright and intellectual property within and outside the

(j) The authorised personnel operating official Social Media accounts of

respective Business Partner shall not post unverified news, or news from

dubious ‘sources’, that may project the Corporation in a negative light.

(k) The admins operating official Social Media accounts shall clearly state the

source and give due disclaimers while quoting any third-party content

through such Social Media accounts.

(l) Additionally, content on official Business Partner Social Media Accounts

shall be limited to the coverage of activities related to the business only.

However, these accounts can re-share / retweet the posts of Corporation’s

official Social Media accounts, subject to the veracity of such accounts.

3. ACCEPTABLE USAGE OF SOCIAL MEDIA BY BUSINESS PARTNERS

The following guidelines are applicable to vendors, suppliers and other contractors

of the Corporation (“Business Partners”), and these are intended to supplement,

and do not to replace the terms and conditions or any other agreement or

guidelines (including the applicable provisions set out under Annexure I or II of

these Social Media T&Cs), which are currently in place to regulate the conduct of

such Business Partners:

(a) Business Partners have the discretion to decide whether their Social Media

accounts will be used for personal or professional purposes. However, in any

event, whether such Social Media accounts are used for official purposes or

personal purposes, to the extent that they declare their affiliation with the

Corporation in any way, it is deemed that they will abide by these terms and

conditions read with the applicable contractual provisions and the

Framework & Guidelines for Use of Social Media for Government

Organizations, issued by the Department of Electronics and Information

Technology, Ministry of Communications & Information Technology,

Government of India.

(b) Only official Business Partners accounts are eligible to declare their

association with the Corporation or using any content owned by or belonging

to the Corporation, including logo, product specifications, product pictures,

product catalogues, etc. Such accounts may only post content that are

official in nature and reasonably expected to promote the activities specific

to its business. Such official Business Partner Social Media account shall be

akin to a professional page to promote business interactions and shall not

post any content which may showcase the account as expressing opinion on

ancillary matters which are not in furtherance of the objective set out under

the Relevant Documents, such as posts related to entertainment industry, or

political views etc. However, such affiliation or use of Corporation’s content,

such as logo, product pictures etc. is only limited to use by official Social

Media accounts of such Business Partner, and will not, at any time, be used

by any authorised or other personnel of such Business Partner, in the

operation of a personal Social Media account.

(c) Every Business Partner’s official or personal (individual) Social Media

account is prohibited from posting / circulating any official communication /

document or disclosing any business-related or other confidential

information, pertaining to the Corporation, in accordance with the Relevant

(d) Each Business Partner Social Media account, particularly those accounts

which have been permitted to acknowledge their association with the

Corporation, has an obligation to exercise caution in the posting or sharing

of content on Social Media, and shall undertake adequate diligence prior to

posting any content. In particular, such accounts shall be fully cognizant of

posting or providing traction to any ‘fake news’ and shall refrain from posting

or sharing unlawful, controversial or unverified news, or news from dubious

‘sources’, particularly in relation to the Corporation and the Central / State

(e) The Business Partner Social Media account which are maintained for official

purposes, shall refrain from engaging in unlawful or inappropriate posts or

sharing any content that may be defamatory or may have the effect of

downplaying the Corporation’s business or competitors. In addition, such

account should also not post or share content using derogatory language or

is likely to demean sentiments of anyone with whom they engage in any

public communication using Social Media.

(f) Business Partners using Social Media for official purposes and especially

those accounts that have been approved by the Corporation, shall maintain

professional and proper etiquette in online interaction via Social Media and

shall not engage in inappropriate behaviour. Such inappropriate behaviour

includes but may not be limited to posting, sharing or endorsing in any form,

any content which may be considered as:

(i) Divisive, unethical or unlawful at the workplace;

(ii) False, or derogatory, or amounting to bullying, trolling, intimidating, or

harassing including using offensive, defamatory, threatening,

discriminating, obscene or insulting language;

(iii) A misrepresentation of the Corporation, such as creating any unofficial

groups or networks (whether intentional or unintentional) using the

Corporation’s name, logo, or email address;

(iv) Compromising the confidentiality (of the Constituents and/or the

Corporation’s information), or creating a conflict of interest;

(v) Disclosing commercially sensitive, anticompetitive, or information which

is marked as restricted for internal circulation within the Corporation;

(vi) Misleading and misrepresentative, such as creating or endorsing any

video channel / account representing the Corporation or any specific

Business Unit, or otherwise posting or sharing any content owned by the

Corporation, unless such content has been posted on verifiable official

Social Media accounts of the Corporation;

(vii) Amounting to pornographic material (that is, writing, pictures, films and

video clips of a sexually explicit nature) or content that could be

considered as offensive, obscene or criminal; or

(viii) Creating or likely to create any liability (whether criminal or civil, for the

Where evidence of misuse or inappropriate behavior is brought to the

notice of the Corporation, the Corporation may undertake a more

detailed investigation in accordance with its procedures, which may

involve the examination and disclosure of records by those nominated

to undertake the investigation and any witnesses involved in the

investigation. If necessary, action may be taken against such Business

Partner under the respective contractual agreement and in case

required, such information may be handed to authorities in connection

with the investigation.

(g) Any violation of these Social Media T&Cs shall be treated as violation of

General Conditions of Contract of the Corporation and may invite action by

the Corporation as deemed fit, based on the sole discretion of the

(h) The Corporation has a zero-tolerance policy for any complaints that may be

brought to its notice via Business Partner Social Media accounts. In the event

the Business Partner or its associates etc. are dissatisfied with the

Corporation, or have any unresolved query or grievance against the

Corporation or any individual who is in the employment or association of the

Corporation, the Business Partner or such person associated with it must

reach out to the designated official and follow the hierarchy established

within the Corporation. All such communication must follow the formal

processes that are available as per contractual agreement with the

Corporation. In the event the Business Partner, whether by itself or its

employee or associate publishes any such information on Social Media or

discloses details of any complaint or dispute with the Corporation on a public

forum through Social Media, it will be in breach of the terms of these T&Cs

and its agreement with the Corporation, and the Corporation will have the

right to pursue such legal remedies as may be appropriate and available

(i) Upon termination or expiry of the Relevant Document / underlying

contractual agreement between the Corporation and the Business Partner,

the Business Partner shall ensure that all references and posts which

disclose any affiliation with the Corporation has been scrubbed from the

Business Partner’s Social Media account and a formal written declaration to

this effect must be provided to the Corporation, within 7 days of such

termination or expiry.

4. ENFORCEABILITY AND COMPLIANCE

4.1. These Social Media T&Cs are construed to be a part of the Relevant Documents and form

an integral part of the contractual understanding between the Corporation and the Business

4.2. Any violation of the Social Media T&Cs shall be treated as violation of respective contractual

understanding between the Corporation and the Business Partner, and may invite

appropriate action by the Corporation as deemed fit.

4.3. The Business Partner agrees and understands that all activities of the Business Partner’s

official Social Media Account is subject to monitoring and periodic audits by the Corporation,

4.4. The Business Partner will provide its written acknowledgement to these Social Media T&Cs,

in the form set out in Annexure III, failing which the Corporation may take such action as may

be necessary to ensure compliance with these terms and conditions.

4.5. The concerned official of the Corporation shall be responsible for reviewing the compliance

of these Social Media T&Cs as may be required to ensure that it meets legal requirements

and reflects best practice.

FORMAT OF ACKNOWLEDGEMENT

[insert details to whom such acknowledgement may be addressed]

[in the case of an individual or sole proprietorship] I am

, an inhabitant of and carrying on business

We are [insert names of all partners of firm] carrying on business at

in partnership under

the firm name and style of M/s.

[insert name of Limited Company or a Co-operative Society / Trust Co-operative]

incorporated under the laws of India and having its Registered Office at

I / We have entered into a [insert name of agreement] dated [insert date] (“Agreement”) for

the [insert purpose], with Bharat Petroleum Corporation Limited (“BPCL”).

In furtherance thereof, we have been provided with a copy of the Terms and Conditions for

Acceptable Use of Social Media by Business Partners, issued by the Corporation.

I / We have read and understood BPCL’s Terms and Conditions for Acceptable Use of

Social Media by Business Partners and agree to abide by it.

I / We understand that any violation of the above conditions may result in disciplinary

action, or termination or revocation of the Agreement.

In acknowledgement thereof, please see below our acceptance of the Terms and Conditions

for Acceptable Use of Social Media by Business Partners, issued by the Corporation, duly

signed and acknowledged by [insert name], in the capacity of our authorized representative.

A copy of such authorization is also attached for your record.

(Signature & seal) Name:

Designation: Date:

Annexure VII - : Price Bid Format

Subject: TENDER FOR TRANSPORTATION OF 19 KG CYLINDERS FROM BPCL JAIPUR

TO AJMER LPG PLANT

Sr. No. JOB DESCRIPTION QTY UOM (Rs. /

Transportation of 19 Kg Empty

cylinders from BPCL Jaipur

LPG Plant to BPCL Ajmer

1 8500 Cylinders

LPG Plant (Cost including

loading, transportation and

unloading charges )

TOTAL AMOUNT (IN Rs)

1. The Price Bid must be filled as per the Format above, otherwise the vendor shall be disqualified

in Commercial Bid.