48 FIBRE ARMOURED OPTICAL FIBRE CABLE (OFC)

Special Eligibility Criteria

1. 1

   The Purchaser reserves the right to place order for either entire or bulk quantity {minimum 80% of the net procurable quantity} upon the RDSO approved vendors as available on U-VAM for Item ID-3100187 in terms of para 0805 of Western Railway Bid Document (Indigenous purchases) Version-14 of June 2024. The offers from developmental vendors may be considered for placement of developmental orders totalling up to 20% of the net procurement quantity. However, this is subject to condition that rates of developmental vendors are lower than the rates of vendors eligible for bulk orders. Approval status of a vendor shall be reckoned as on the date of closing of tender and not thereafter, unless it is a case of removal/suspension/banning. Note:-If the works address indicated in an offer is different from what is indicated in the approval certificate issued by the respective vendor approving agency, then such offer will be treated as if the same has been received from an unapproved source.

   Document optionalConfirmation required
2. 2

   Where there are not more than 03 (three) Indian Suppliers categorized as Approved Vendor for a particular item, vendors categorized as " developmental vendors " unconditionally by RDSO can be considered for placement of bulk order without any quantity restrictions, considering factors such as past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. in a transparent manner. Such Developmental Vendor(s) must have satisfactorily executed at least 01 single PO of any ZR/PU/CORE or any Rly PSU for the tendered item (or ) " 24 Fibre or 48 Fibre OFC as per any RDSO specification " for a minimum 20% of total tendered quantity during preceding 05 years counting from the date of closing of this tender. Requisite document(s) in support of the above past performance such as Receipt Notes/Proof of acceptance of material by the Consignee (or) Inspection Certificate with self declaration by the bidder that supply has been accepted by the consignee must be uploaded with the bid, the onus of submission of which rests with the bidders only. In case no self declaration is attached, it will be presumed that the supply against uploaded ICs has already been completed by the firm. Bidders must not upload such ICs against which supplies have not been completed. Furnishing of false information shall lead to termination of Contract besides further punitive action as per the law in vogue. In case a bidder does not upload " past performance " as above with their bid, it will be presumed that the bidder does not have any such past performance/capacity and the tender shall be decided on the basis of past supply performance record as available on Western Railway, if any, during preceding 05 years counting from the date of closing of this tender. No back reference shall be made in this regard. Vendors " conditionally " approved by RDSO as " developmental vendors " where field trials/prototype approval are pending as on the date of closing of tender, shall be considered for awarding a limited quantity " developmental order " only with restriction that "Inspection and supply can commence only after final approval of the prototype by RDSO".

   Document requiredConfirmation required
3. 3

   In keeping with the Public Procurement (Preference to Make in India) Order 2017, latest revision, it has been found that there exists sufficient local capacity and competition in supply of the tendered item of required quality and therefore public procurement of the item is restricted to " Class I local suppliers " only and the vendors who do not qualify to be Class I local suppliers should not quote in the tender as their offers shall not be considered for any ordering. In case any vendor who does not qualify to be a Class I local supplier for the tendered item participates in the tender it does so at its own risk and cost and Railways shall not be liable for any loss or damage caused to the vendor.

   Document optionalConfirmation required

Commercial-Compliance

1. 1

   Earnest Money Deposit shall be as per para 0500 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. EMD is compulsory and offers without EMD, except those exempted will be summarily rejected. Vendors (other than those appearing on vendor panels of approving agencies) seeking exemption from EMD, shall have to attach scanned copy of requisite document along with offer in support of their claim for exemption, failing which their offer will not be considered eligible for exemption from EMD. An authorized agent quoting on behalf of a manufacturer shall not be exempted from remitting EMD owing to any of the exemption claimed. Bidders claiming exemption shall also be required to sign the Bid Securing Declaration as follows:- " I/We certify that, my/our offer is eligible for exemption from submission of Bid Security/Earnest Money Deposit, in terms of tender conditions. In case my/our claim to exemption from submission of Bid Security/Earnest Money Deposit is not found valid as per terms of the tender, I/We understand and accept that Railways has unquestionable right to summarily reject my bid and my offer shall not be considered for ordering. Further, I/We hereby understand and accept that if I/We withdraw or modify my/our bids during the period of validity, or if I/We are awarded the contract and on being called upon to submit the performance security/Security Deposit, fails to submit the performance security /Security Deposit before the deadline defined in the request for Bid document/Notice inviting tender, I/We shall be debarred from exemption of submitting Bid Security/Earnest Money Deposit and performance Security/Security Deposit for a period of 06 (six) months , from the date I/We are declared suspended disqualified from exemption from submission of EMD/SD, for all tenders for procurement of goods issued by any unit of Indian Railways published during this period " .

   Document optionalConfirmation required
2. 2

   Security Deposit: SD will be applicable as per para 0600 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024 . Bank Guarantee: As per proforma given in Annexure-5 of Western Bid Document (Indigenous purchase), Version 14 of June 2024. Note:- Offers from firms not exempted and denying to pay Security Deposit will be summarily rejected.

   Document optionalConfirmation required
3. 3

   Goods and Services Tax (GST): As per clause 0906 of WESTERN RAILWAY Bid Document (Indigenous Purchases), Version -14 of June 2024 attached with the tender. All tenderers to quote HSN code and corresponding GST rates for the item/items quoted.

   Document optionalConfirmation required
4. 4

   In case the successful tenderer is not liable to be registered under CGST/IGST/UTGST/SGST Act, the Railway shall deduct the applicable GST from his/their bills under Reverse Charge mechanism (RCM) and deposit the same to the concerned tax authority.

   Document optionalConfirmation required
5. 5

   Bidders shall also give declaration as below:- " I/We agreed to pass on such additional input tax credit as may become available in future under GST scheme, in respect of all the inputs used in the manufacturing and/or supply of final goods/services on the date of supply by way of reduction in price and advise the purchaser accordingly ".

   Document optionalConfirmation required
6. 6

   In case of delay in supply, recovery of Liquidated Damages shall be levied @ 1/2 % (Half percent) of the value of the delayed stores per week or part of week during which delivery is accepted .The upper limit for recovery of LD in supply contracts shall be 10% of the value of stores delayed, irrespective of delays, unless otherwise specifically provided in the contract.
7. 7

   Make in India policy shall be applicable as per para 1800 of Western Railway Bid Document (Indigenous Purchases), Version-16 of November 2024. Bidders to submit details of location(s) where local value addition is made. In case no details are furnished, it will be presumed that the indicated works address(es) of manufacturing in India are the location(s) of local value addition.

   Document optionalConfirmation required
8. 8

   This case is of procurement for a value in excess of Rs.10Cr, as such the firms claiming to be " Class-I local supplier " on the basis of self certification of " local content " are required to provide a Certificate from the Statutory Auditor/ Cost Auditor of the Company (in the case of Companies) OR from a Practicing Cost Accountant or Practicing Chartered Accountant (in respect of suppliers other than Companies) certifying the percentage of the local content in the product offered as per Para 1809 Western Railway Bid Document (Indigenous Purchases), Version -16 of Nov 2024, failing which their offer will not be considered as an offer from a " Class I Local Supplier " and will be dealt accordingly. If not uploaded with bid, such certificate should be submitted at the earliest.

   Document requiredConfirmation required
9. 9

   MSE: The purchase preference to MSEs shall be considered as per para 1700 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Notes:- i) Criteria for classification of Enterprises based on investment and turnover vide Gazette Notification dated 26.06.2020, as amended time to time, issued by the Ministry of MSME is applicable in the tender. In case conditions contained in above notification contradict with any of the tender conditions, conditions contained in above notification, as amended, will prevail. ii) As per extant guidelines an enterprise registered as MSE firm with any other organization under the Ministry of Micro, Small and Medium Enterprises shall register itself under UDYAM Registration for getting MSE benefit under this clause. Classification of Enterprise as Micro, Small or Medium Enterprise shall only be considered on the basis of UDYAM Certificate. Vendors claiming to avail benefits and preferential treatment extended to Micro and Small Enterprises (MSEs) must necessarily upload relevant documents with their offer. i. e. complete UDYAM certificate indicating social status of the MSE. iii) MSE benefit will not be applicable for the traders/authorized dealers/agents. iv) Vendors claiming MSE benefits/preferential treatment, despite upward re- classification, must upload document confirming their MSE status within a span of 03 years preceding from the date of closing of the tender, else status of such vendors shall not be considered as MSE.

   Document optionalConfirmation required
10. 10

    Warranty/Guarantee: As per IRS Condition of contract (or) as per technical specification, whichever is longer, shall be applicable.
11. 11

    OEM:- Procurement from Authorized Agents/Dealers/Distributors etc. shall be as per para 0400 of Western Railway Bid Document (Indigenous Purchases), Version-14 of June 2024. a) OEMs should quote directly preferably or an OEM can authorize and give Tender Specific Authorization (TSA) to its Agent / Dealer to quote on their behalf similar to proforma attached as Annexure-2. b) The authorized Dealer/Agent should upload valid tender specific authorization, along with the offer, failing which their offer is liable to be passed over. c) Trader/Authorized Dealer should mention name of Manufacturer, Make and complete address in their bid for inspection of material at OEM works. d) In a tender, either the authorized agent/dealer on behalf of the Principal/OEM or the Principal/OEM itself can bid, but both cannot bid simultaneously for the same item in the same tender. Further, against a particular tender, one Principal/OEM should not issue Tender Specific Authorization to more than one agent/dealer. Such offers with different terms against a particular product, if treated as ambiguous offers, the bidder(s) or their Principal/OEM will have no right to lodge any claim. e) If an authorized agent/dealer submits bid on behalf of a Principal/OEM, the same agent/dealer shall not submit a bid on behalf of another Principal/OEM in the same tender for the same item/product and such bids will be summarily rejected.

    Document optionalConfirmation required
12. 12

    Land Border Conditions: A bidder from a country which shares a land border with India will be eligible to bid only if the bidder is registered with Competent Authority as specified in Para 1810 and Annexure-7 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Note:- In compliance of restriction under Rule 144(xi) of GFR-2017, bidders must submit the self declaration certificate as specified in Annexure-8 attached with Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024, reproduced below:- " I have read the clause regarding restrictions on procurement from a bidder of a country which shares a land border with India, I certify that; This bidder is not from such a country. OR If from such a country, has been registered with the Competent Authority. I hereby certify that the bidder fulfils all requirements in this regard and is eligible to be considered. " (Tick whichever is applicable, and also where applicable, evidence of valid registration by the Competent Authority shall be attached) .

    Document requiredConfirmation required
13. 13

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

General Instructions

1. 1

   The inter-se ranking of bids will be arrived on FOR Destination basis only.
2. 2

   Any unusual conditions quoted in the bid will not be acceptable.
3. 3

   Pre-decided Quantity Splitting Clause: Purchaser intends to split the procurable quantity on more than one of the eligible tenderers. The zone of consideration of such eligible tenderers will be the right of the purchaser. Such splitting of the NPQ will be done as per para 2200 (ii) of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024.
4. 4

   Packing & Marking: Firm to mark their name and month/year of manufacturing as per drawing wherever indicated. In case the drawing does not indicate the same, it should be provided at location where it should not affect the use of the item and it should not get obliterated while in use. Firm to note that single use plastic should not be used in packing of material to be supplied otherwise it will be rejected.
5. 5

   Collect back scheme for packing waste under SWM: Collection of non-biodegradable solid waste after successful delivery of the product / material from consignee place will be arranged by the supplier

1. 1

   Validity of offer should be strictly as stipulated in tender document as per para 2001 of Western Railway Bid Document (Indigenous Purchases), Version -14 of June 2024. Offers quoted with shorter validity shall be deemed as commercially unresponsive and shall be summarily rejected.

2. 2

   Bidders must quote on FIRM price basis only as price is not subject to any variation. Offers quoted with Price Variation Clause (PVC) will be considered unresponsive and will be summarily rejected.