Tender for Work of Fail TC replacement and New TC installation on ARC basis at Olpad Sub Division under jurisdiction of Olpad Rural Division and if required work to be carried out other sub division under Olpad Rural Division.

with Technical Bid the copy of challans of preceding two months paid to PF

treasury. (If applicable)

5.) The contractor should be holding GOG approved Electrical contractor License.

He shall submit online along with technical bid the authentic copy of this license,

zerox of staff register and Solvency Certificate.

6) Above all document attached online.

Name of Contractor __________________________

01 Should the tender be accepted I / We hereby agree to abide by and fulfill all the terms and conditions

of the tender as applicable and in default thereof to forfeit and pay to the DGVCL the sum of money

02 The full value of the Earnest money deposit paid herewith should absolutely be forfeited to the DGVCL

if I / WE not deposit the full amount of security deposit in time.

03 I / we understand and agree that canvassing in any form will disqualify me / us.

Date: Sign. & Seal of contractor

Executive Engineer (O&M),

DGVCL, Olpad Rural Division.

Tender for Work of Fail TC replacement and New TC installation on ARC basis at Olpad Sub Division

under jurisdiction of Olpad Rural Division and if required work to be carried out at other sub Division

under Olpad Rural Division.

The tender will be opened on the date and time specified as above in office of the Ex. Engineer (O&M),

D.G.V.C.L., Olpad Rural Division, Surat in presence of the authorized representatives of the Bidder,

who wish to remain present at the time of bid opening.

Bidder is responsible for ensuring that the bids are actually received well in time and at the place

mentioned above only. DGVCL shall be neither responsible for late

Tender neither receipt nor shall entertain Tenders received after due time and date.

(2) INFORMATION:

Tender Fee & Earnest Money Deposit Paid Online...

Tender Fee-All the Bidders will be required to pay Tender Fee plus applicable GST as mentioned in the

tender Document either in cash(up to Rs.10000/-Only) at the office Add., specified in the tender

document or by RTGS/NEFT/Online.

Olpad Rural Division, Plot no:-37, T.P-32, L.P.Savani Road, Behind Jalaram Temple,

Nr.Saurabh Police Chowki, Adajan Surat-395009.

(3) EARNEST MONEY DEPOSIT:

If the EMD amount is more than Rs. 3 Lakhs, it should be paid either by RTGS/NEFT/Online, Or Demand

Draft or Banker’s Cheques or Pay Order or Bank Guarantee. Otherwise, it should be paid either in Cash

(up to Rs. 10,000/- only) at the office address specified in the tender document or RTGS/NEFT/Online

The EMD shall be forfeited by the DGVCL upon failure of the Bidder to hold his offer open in

accordance with the terms of this invitation to tender.

The EMD will be released in accordance with the following conditions.

a) In the case of the successful Bidder, the EMD will be refunded after the Bidder has

furnished fully security deposit in accordance with clause 10 below.

b) In the case of unsuccessful Bidder, the EMD will be refunded after the execution of a

contract with the successful Bidder or “after the validity of his” tender expires, whichever is

If the successful Bidder withdraws his tender within the validity date or fails to give the required

security deposit within the time specified in General Terms and Conditions, he shall be liable for any

difference by which the cost of procuring the supplies/works exceeds the amount of his tender and

the EMD shall be adjusted towards off-setting such difference. Firms being SSI and registered with

NSIC are exempted from payment of EMD against submission of validity certificate.

(4) SECURITY DEPOSIT:

(1) Successful Bidder shall pay security deposit equivalent to 10% of the order value within a week

from the date of issue of letter of Intent. The Security Deposit shall be paid by crossed demand

draft drawn on any GOVT /PRIVATE/SCHEDULE BANK Surat in favour of “Dakshin Gujarat Vij

Co. Ltd”, this security deposit will be valid till work completed satisfactorily and final bill is

(2) This Security Deposit is for the due performance of contract and the same is liable to be

forfeited by the DGVCL in event of non-fulfillment of the terms & conditions of this contract

by the contractor.

(3) Refund of S.D. will only be made on return of the original money receipt given by the DGVCL

or in case of loss of the receipt the contractor shall furnish an indemnity Bond duly stamped

under the Bombay stamps act.

5.1 The Bidder shall quote firm prices/% based only. The prices quoted will not be subject

to any escalation till completion of work except of statutory variation taxes.

The tender shall remain open for acceptance for a period of One hundred Eighty (180)

days from the date of price bid opening. The DGVCL will intimate the date and time for

opening of price bids, after receipt and scrutiny of Technical bids.

Any further extension of validity, if and when requested, shall be given without changing prices,

terms and conditions. Also the validity of EMD shall be extended accordingly.

The Bidder shall have to furnish attested copy of Registration Certificate issued by GST Deptt.

Mentioning GST Tax Registration No. and the same is to be shown in each invoice.

6.1. INCOME TAX:

Deduction of Income Tax from the bill shall be made as per Income Tax Rules prevalent at

the time of payment.

(7) . PAYMENT TERMS:

7.1 No advance payment shall be made.

(8) PRINTED TERMS & CONDITIONS WILL NOT BE CONSIDERED:

Printed terms & conditions of the Bidder will not be considered as forming part of the tender.

(9) . DESIGNATION & AUTHORITY OF THE PERSONS SIGNING THE TENDER:

Bidder must indicate the official designation and the authority of the individual signing the

(10) CLARIFICATIONS REQUIRED BY BIDDER:

If any Bidder require any information and/or clarification on any point of technical or

commercial nature pertaining to this tender enquiry or on any of the conditions or

requirements indicated in the tender documents, the same should be given in writing in

duplicate to the under mentioned authority.

Executive Engineer (O&M), D.G.V.C.L., Olpad Rural Division, Adajan, Surat

(11) TERMINATION:

The DGVCL may terminate the contract at any time by giving a written notice of 30 days for

any case if your performance as a whole OR part, is found unsatisfactory. Whether terminated

for a cause of convenience, payment to the actual work done and the calculated pro-rata and

not to lump sum amount payable under the normal conditions for the successful completion

of the entire work. In addition in case of contract is terminated for convenience and though

no fault of you. You shall be paid also for commitments, which cannot be terminated and paid

at the time of termination. Upon receipt of written notice, you shall attempt to terminate all

commitments and otherwise minimize all costs.

To order that the work of the contractor be measured up and to take such part thereof, as

shall be unexecuted, out of his heads and to give it to another contractor to complete, in which

case, any expenses, which may be incurred in excess of the sum, which would have been paid

to the original contractor, if the whole work had been executed by him (as to the amount of

which excess expenses the certificate in writing of the Engineer-in-charge shall be final,

conclusive and shall be borne and shall be paid by the original contractors and shall be

deducted from any money due to him by the DGVCL under the contract or otherwise from his

security deposit of the proceeds sale thereof or a sufficient part thereof.

(12) AGREEMENT:

Necessary contract agreement shall have to be executed in prescribed format by successful

bidder on a stamp paper of appropriate value of Rs. 300/- at their own cost. The agreement

is to be executed for the complete work referring to this work order and shall be signed by an

authorized person of your company with seal of the bidder. For this purpose, their authorized

signatory shall have to visit this office on any working day, as some of the documents have to

be signed in presence of DGVCL’s officials.

(13) SPECIAL INSTRUCTION TO THE TENDERER

1 Tender fee is nonrefundable.

2 The Tenderers shall have to submit the Tender duly filled in without any additions /

alterations, by online only. The Tenderers are forbidden from furnishing their own

printed / typed commercial and other terms and conditions.

3 The tenderers shall specifically note that the Tenders are invited on percentage basis

4 The Tenderers shall specifically note that the quantities mentioned in the Tender are

likely to vary as per the actual requirement / work involved. As such, the successful

Tenderer shall have to execute the work at the same rates of the order for the changed

/ increased quantities, if any, without any extra compensation whatsoever.

5 The Tenderers will ensure submission of the Tenders duly filled in before the due date

and time, by online only. Offer by Hand Delivery or By Courier will not be accepted.

6 If tenderer have paid tender fee & EMD before opening of the tender. The copy of

money receipt should be upload in tender online.

7 Tendered is not allowed to transfer their offer to other firm who have not purchased

the tender document nor to the firms who have purchased the tender document.

NOTE: - if you are the lowest than , You had to pay SD, Execute the agreement,

Indemnity Bond, P.F., License Copy, Original solvency Certificate, PAN Card No., GST Registration

No , PF Registration ,Bank Account No, Bank Name & Address, Contact No of the Branch, IFSC No,

Work order may be issue after complete the above official tender formalities.]

(14) JURISDICTION:

All questions, disputes or differences arising under out of or in connection with the Tender /

Contract if concluded shall be subject to the exclusive jurisdiction of the Court under whose

jurisdiction the place from which the tender , is situated i.e. DGVCL, CORPORATE OFFICE; SURAT.

Tenderers are submitting their offers with the conditions of advance payment along with the

order; such conditions are not acceptable by the Company.

The Tenderer if being an agent, who submits its offer to Company, will have to give information

and declare the name of the principle from which he will procure the materials and supply to

Company along with company’s written confirmation about quality and backup performance

guarantee. Only on getting complete information from Agent, such offer if found suitable shall

be taken in consideration.

Company reserves the right to cancel any or all the offers / bids or to accept any offer without

assigning any reasons. Also in case Company finds that there is an attempt of cartel in the prices,

Company reserves the right to consider or reject any or all the parties offers without assigning

any reasons thereof.

All the costs of the stamp papers are to be borne by you as per the Govt. Of India’s latest

New Arbitration Clause (Temporary):-

All questions, disputes or differences whatsoever which may at any time arise between the

parties to this agreements touching the agreement or Subject matter thereof, arising out of or in

relation there to and weather as to construction or otherwise shall be referred to an arbitrator(s),

appointed under the provision of The Arbitration Act, 1996 as amended from time to time and

the rules made there under.

(15) LATE / DELYAED TENDER SHALL NOT BE CONSIDERED.

Incomplete bids and amendments and additions to bids after opening of the bids will be ignored

The price bid of those who are techno-commercially qualified shall be opened. After technical

bid is opened, for modification, if any, all shall be given equal chance.

The Tenderer must give in his offer, the full name and address with phone, Fax & mobile numbers

of the Representative who has been authorized by the Tenderer to do work with the Corporation

on their behalf.

The tenderers should invariably write the name and address of the Company, both on sealed

covers of EMD, Technical & Price Bids. Otherwise the tender covers without the name and

address will not be opened which may please be noted.

Prices quoted should be FIRM and Exclusive of all taxes.

(17) VALIDITY OF THE OFFER:

The offer will have to be kept valid for a period of 180 days from the date of opening of technical

bids. In case of finalization of the tender is likely to be delayed, the tenderer’s will be asked to

extend the same without change in the prices or any terms and conditions of the offer. If any

change is made, original or during the extended validity period, the offer will be liable for outright

rejection without entering into further correspondence in this regard and no reference will also

(18) PRICE EVALUATION:

No price preference shall be given on any account. All tenders will be evaluated on firm price

basis/% Rate Based. If Company feels that there is lack of serious competition or any other

reasons, Company may negotiates with the L-1 party. Company’s decision shall be final and

binding to all the parties.

Revision of prices or any commercial terms affecting the price after opening of technical bids

shall not be considered and will be ignored.

(19) SPECIAL TERMS AND CONDITIONS:

1. The work is to be executed in the area of DGVCL in all respect as per the instructions of

Engineer-in-charge by arranging all required materials tools, tackles equipment including labours,

transportation etc. DGVCL will not pay anything extra on this account.

2. The DGVCL reserves the rights of retrenching and dismissing any person employed for the work

if there is complaint against his misbehavior, misconduct or disloyalty towards job.

3. Terms and conditions regarding industrial laws and other related matters shall be complied

by the contractor in all respect.

4. No part of the contract nor any share of interest there in shall in any manner of degree be

transferred/assigned or subject by the contractor directly or indirectly to any person/firm or

Corporation whatsoever.

5. The contractor shall ensure that all persons are provided with the safety tools, shoes, etc. as

may be required from safety point of view and all his persons shall follow the instructions issued

by the DGVCL from time to time related with the safety and security to carry out the work.

6. DGVCL shall not be liable for any damages or compensation for any injury or for any accident

occurred to any person engaged by the contractor. The contractor shall keep the DGVCL

indemnified thereof.

7. The contractor shall be liable for making good all damages/losses arising out of workmanship,

breakages, pilferage, etc. to the DGVCL.

8. The work is to be executed in the area of Olpad sub division under Olpad Rural division DGVCL

in all respect as per the instructions of Engineer-in-charge by arranging all required materials

tools, tackles equipment including labours, transportation etc. DGVCL will not pay anything extra

on this account.

9. Contract period:

1) The contract period will be 12 Month from the date of issue of the Order. However if required,

the period of order may be extended further as per DOP of competent authority.

2) If during the contract period, execution of work is not found satisfactory in any respect, Job

will be got executed through other agency at the risk and cost of the contractor. DGVCL reserves

the right to terminate your order without assigning any reason.

10. The rates agreed herein shall remain firm till the expiry of contract. The contractor shall not

be entitled to any increase or revision (Statutory or otherwise) or any other right or claim. What

so over by way of representation, explanation statement or any undertaking or promise given or

alleged to have given by any employee of the company or due to contractor’s own ignorance on

account of any difficulties or hardships faced by him. The rates as such are all inclusive of all.

11. The rates should be quoted in percentage in enclosed schedule only, both in words and in

figures, as specified therein. In case of any discrepancy between the rates/amount quoted in

words & figure, the rates/amount most favorable to the DGVCL shall be considered.

12. Conditional tender will not be accepted and likely to be rejected.

13. The DGVCL do not bind themselves to accept lowest or any tender.

14. The DGVCL reserves all rights to accept or reject any or all tenders without assigning any

reason. The terms and conditions stated above are carefully read by me/us and are acceptable

15. The quantity given in Schedule ‘B’ is approximate. There will be increase or decrease in the

quantities. Please note that within the estimated cost quantities of item may very as per the

requirement of the Board. In such event, payment will be made on the basis of actual quantities

(20) Contract period:-

The period of the contract shall be for one years. The period further one year can be extendable

on mutual agreed terms as per same rates, terms & conditions subject to satisfactory work and

good condition of vehicle. However in case of poor services provided by the contractor, circle

head shall be empowered to terminate the contract. The DGVCL reserves the right to terminate

the contract at any time without assigning any reason by giving 30 days’ notice in writing. The

contractor(s) shall not be entitled to any compensation by reasons of such termination of

Signature of Contractor

(21) Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in

Clauses titled Insurance Bidder’s attention is specifically invited to these clauses. Bid price

shall include all the costs in fulfilling all the insurance liabilities under the Contract.

(1) The Contractor at his cost shall arrange, secure and maintain all insurance as may be

pertinent to the Works and obligatory in terms of law to protect his interest and

interests of the Owner against all perils detailed herein. The form and the limit of such

insurance as defined herein together with the under-writer in each case shall be

acceptable to the Owner. However, irrespective of such acceptance, the responsibility

to maintain adequate insurance coverage at all time during the period of Contract shall

be of Contractor alone. The Contractor’s failure in this regard shall not relieve him of

any of his contractual responsibilities and obligations. The insurance covers to be

taken by the Contractor shall be in the joint name of the Owner and the Contractor.

The Contractor shall, however, be authorized to deal directly with Insurance Company

or Companies and shall be responsible in regard to maintenance of all insurance

covers. Further the insurance should be in freely convertible currency.

(2) Any loss or damage to the equipment during handling, transportation, storage,

erection, putting into satisfactory operation and all activities to be performed till the

successful completion of commissioning of the equipment shall be to the account of

the Contractor. The Contractor shall be responsible for preference of all claims and

make good the damages or loss by way of repairs and/or replacement of the

equipment, damaged or lost. The transfer of title shall not in any way relieve the

Contractor of the above responsibilities during the period of Contract. The Contractor

shall provide the Owner with copy of all insurance policies and documents taken out

by him in pursuance of the Contract. Such copies of documents shall be submitted to

the Owner immediately after such insurance coverage. The Contractor shall also

inform the Owner in writing at least sixty (60) days in advance regarding the

expiry/cancellation and/or change in any of such documents and ensure revalidation,

renewal etc., as may be necessary well in time.

(3) The perils required to be covered under the insurance shall include, but not be

limited to fire and allied risks, miscellaneous accidents (erection risks) workman

compensation risks, loss or damage in transit, theft, pilferage, earth quake, riot and strikes

and malicious damages, civil commotion, weather conditions, accidents of all kinds, etc.

The scope of such insurance shall be adequate to cover the replacement/reinstatement

cost of the equipment for all risks up to and including delivery of goods and other costs

till the equipment is delivered at Site. The insurance policies to be taken should be on

replacement value basis and/or incorporating escalation clause. Notwithstanding the

extent of insurance cover and the amount of claim available from the underwriters, the

Contractor shall be liable to make good the full replacement/rectification value of all

equipment/materials and to ensure their availability as per project requirements.

(4) All costs on account of insurance liabilities covered under the Contract will be on

Contractor’s account and will be included in Contract Price, However, the Owner may

from time to time, during the pendency of the Contract, ask the Contractor in writing to

limit the insurance coverage, risks and in such a case, the parties to the Contract will agree

for a mutual settlement, for reduction in Contract price to the extent of reduced premia

amount. The Contractor, while arranging the insurance shall ensure to obtain all discounts

on premia which may be available for higher volume or for reason of financing

arrangement of the project.

(5) The clause entitled ‘Insurance’ covers the additional insurance requirements for the

portion of the works to be performed at the Site.

Storage-cum-Insurance:

a. The contractor shall take suitable storage-cum-erection insurance cover at his cost to the

extent of 100 % cost of materials, which are required to complete the work. Contractor

shall have to take comprehensive insurance policy against any loss, damage, theft,

pilferage, fire etc. for the complete period of storage, erection and commissioning up to

the time of taking over by DGVCL. The Contractor shall deal directly and pursue the claim

with the Insurance Company and shall be responsible in regard to maintenance of all

insurance coverage as well as for settlement of claim. The proof of insurance policy taken

by the successful Contractor shall be furnished to Engineer-In-Charge. In absence of the

above insurance policy, R.A. Bill payment will be withheld.

b. In the event of any damage, theft, loss, pilferage, fire, etc., Contractor will be responsible

to lodge, pursue and settle all the claims with the Insurance Company for all items,

materials and the DGVCL shall be kept informed about it. Contractor shall replace the lost

/ damaged materials / items promptly irrespective of the settlement of the claims by

underwriter and ensure that the work progress is as per agreed schedule. The loss, if any,

such replacement will have to be borne by the Contractor and DGVCL will not entertain

any claim / representation in this regard. However it will be contractor's responsibility to

insure the entire project is taken over by the DGVCL.

Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against

claims for injury, disability, disease or death of his or his Sub-Contractor’s employee, which for

any reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall

not be less than:

Workmen’s Compensation -As per statutory Provisions

Employee’s liability -As per statutory Provisions

Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities,

disease or death of members of public or damage to property of others, due to any act of

omission on the part of the Contractor, his agents, his employees, his representatives and Sub-

Contractors or from riots, strikes and civil commotion. The hazards to be covered will pertain to

all the works and areas where the Contractor, his Sub-Contractors, his agents and his employees

have to perform work pursuant to the Contract. The above are only illustrative list of insurance

covers normally required and it will be the responsibility of the Contractors to maintain all

necessary insurance coverage to the extent both in time and amount to take care of all his

liabilities either direct or indirect, in pursuance of the Contract.

(22) GANERAL TERMS AND CONDITION FOR VEHICLE

Tender are invited for Work of Fail TC replacement and New TC installation on ARC basis at Olpad

sub division under jurisdiction of Rander Division.

1. Contractor has to submit the copy of vehicle documents of RTO i.e. R.C book, Taxi-Maxi

passing permit, Insurance policy and any other relevant documents relating to hiring of

vehicle along with tender. The vehicle should be properly insured having comprehensive

insurance which shall include all kind of risk.

2. Contractor has to provide vehicle along with well experienced and well-dressed driver

having valid license and with necessary tools and tackles to meet the normal break down.

3. Contractor will have to bear all the expenses for consumption of petrol/diesel oil and

outside journey with night halls anywhere in Gujarat.

4. During work all the R.T.O. rules and regulations should be followed scrupulously and

contractor will be responsible for any repercussion arise due to non-observation of RTO

5. You will have to fulfill formalities as per labor laws.

6. It is the whole and sole responsibility of vehicle owner/Driver during contract period of

vehicle and no compensation will be given against it.

7. If the contractor fails the job at any time within the specified period, the work will be go

done at the risk and cost of the contractor and the difference between the rates paid and

actually payable to the contractor as per contract will be adjusted from the pending bills

of contractor of legal recovery will be effected.

8. The bills in duplicate should be forwarded to concern engineer in charge along with

certified copy will be maintained by the officer in charge of vehicle and same will be in

the custody of him.

9. The undersigned reserve the right to reject any or all tenders without assigning any

reasons thereof.

10. The rates once offered by the party and accepted by the DGVCL with or without

modification shall remain unchanged during the contract period and valid of tender shall

be up to 180 days from the date of opening of tenders. The successful tendered has to

enter into agreement with the DGVCL.

11. The DGVCL shall not be responsible for any loss or damage to the property of the

contractor or any injury or death to him or to any of his agents or servants during the

course of performance of contract.

12. All the dispute regarding proposed contract is subject to SURAT jurisdiction.

13. All the terms and condition of booklet for tender and contracts for works of the binding

of the contractor.

14. Income tax will be deducted as per rules and other related taxes if any will be deducted

at source from bill.

15. It is contractor’s responsibility to any compensation damages to the persons involved as

per law or act in case of any accident during the contractual period.

Executive Engineer (O&M)

DGVCL, Olpad Rural Division.

Signature of contractor with seal.