Tender For Empanelment Of Consultant(S) For Project Management Consultancy Services For Housing Projects and other Building or Infrastructure Project At Various Location In Rajkot City

8. Financial Bid: Schedule for Quoting the Rates ............................................................................

15. Compliance with laws, statutes, rules and regulations of Government / local

Rajkot Municipal Corporation

Rajkot Municipal Corporation

Words and expressions not elsewhere defined in this contract or its

Schedules/Sections shall bear the following meanings, the singular including the

plural and vice versa.

1 Consultant The firm Selected for the Project Management consultancy

(PMC) SERVICES including architectural services, structure

design,proof checking, monitoring and supervision services.

2 Sub‐consultant Any person or entity/ Experts with whom the Consultant

subcontracts any part of the Services.

3 Client/Employer Rajkot Municipal Corporation, Rajkot

4 Service Means the work to be performed by the firm selected for

Consultant, pursuant to the contract for the purpose of this

5 Services Means the work to be performed by the firm selected for

Consultant, pursuant to the contract for the purpose of this

6 Currency Means the Indian Rupees

7 RMC Rajkot Municipal Corporation

8 RFP Request for Proposal prepared by the Employer for the

selection of Consultants.

9 GDCR General Development Control Regulations.

10 Contractor To whom the Contract for Construction Works to be awarded.

11 BIS Building Indian Standards

12 NBC National Building Code.

13 Date sheet Such part of the Instructions to Consultants used to reflect

specific assignment conditions.

14 Day Means calendar day.

15 Personnel Professionals and support staff provided by the Consultant or

by any Sub‐Consultant and assigned to perform the Services or

any part thereof; “Foreign Personnel” means such professionals

and support staff who at the time of being so provided had their

domicile outside the Government’s country; “Local Personnel”

means such professionals and support staff who at the time of

being so provided had their domicile inside the Government’s

16 Terms of The document included in the RFP as Section 5 which explains

Reference (TOR) the objectives, of work, activities, tasks to be performed,

respective responsibilities of the Employer and the Consultant,

and expected results and deliverables of the assignment.

17 Proposal The Technical Proposal and the Financial Proposal.

Rajkot Municipal Corporation

1. Tender Notice

Rajkot Municipal Corporation

:: e‐Tender Notice ::

Empanelment of Project Management Consultant(s)

(PMC) for Housing and Other Projects at various locations in Rajkot City.

Rajkot Municipal Corporation has been undertaking Housing Projects under various scheme like

Affordable Housing Projects (AHP), Pradhan Mantri Awas Yojna (PMAY), Slum rehabilitation Projects etc.

and other Building or Infrastructure project in various department of Rajkot Municipal Corporation

Rajkot Municipal Corporation, Rajkot (hereinafter referred to as RMC) therefore invites tender

from reputed and experienced firm who confirm to the eligibility and qualification criteria for project

management consultancy (PMC) services.

Milestone Dates for e‐tendering is as under

1. Downloading of e‐Tender documents 14/08/2026To 17/09/2026 up to 16.00 Hrs.

2. Pre‐bid meeting in O/o City Engineer 25/08/2026 at 11.00 Hours

3. Online submission of e – Tender 17/09/2026 up to 18.00 Hours

4. Physical submission of EMD, Tender fee and 19/09/2026 up to 18.00 Hours

other documents.

5. Agency to remain present along with original Shall be intimated later through telephone

documents for verification.

6. Opening of online tender (Technical Bid) 21/09/2026 at 11.30 Hours onwards, if possible

7. Opening of Price Bid of technically qualified 25/09/2026 at 11.30 Hours onwards, if possible

8. Bid Validity 180 Days

1. All bidders must submit a bid security in form of Demand Draft in favour of "Rajkot Municipal

Corporation", Rajkot, from any Nationalized Bank in India. The physical submission of required

documents is to be done at the below mentioned address:

Rajkot Municipal Corporation,

Krishnanagar City Civic Center,

Guruprasad Chowk, Doshi Hospital Road,

The e‐tender fee will be accepted only in form of Demand Draft in favor of "Rajkot Municipal

Corporation" Rajkot, from any Nationalized Bank in India and must be delivered to above address.

2. Financial, Experience and other Criteria shown in Tender Document

3. The agency shall have to submit documentary evidence related to Financial as well as Experience

Criteria, and other required documents at the time of physical submission of documents on or

before the stipulated date, failing which, their offer will be treated non‐responsive and Price Bid

will not be opened.

4. Commissioner, Rajkot Municipal Corporation, Rajkot, reserves the right to accept / reject any or all

e‐tender(s) without assigning any reasons thereof.

5. Conditional Tenders will be out rightly rejected.

6. For other Details please read Tender document uploaded at n‐procure.com, carefully

City Engineer City Engineer City Engineer City Engineer

East Zone West Zone Central Zone Housing

Rajkot Municipal Corporation

2. Detail Tender Notice

RMC invites online tender from the reputed, experienced firms for the work mentioned

Sr. Name of work : Tender For Empanelment Of Consultant(S)

No. For Project Management Consultancy

Services For Housing Projects and other

Building or Infrastructure Project At Various

Location In Rajkot City

1. The Employer/ Client : Rajkot Municipal Corporation (RMC), Rajkot.

2. Representative/Contact : City Engineer

Person and Address of the Krishnanagar City Civic Center,

Employer/ Communication GuruprasadChowk,

Doshi Hospital Road,

3. Tender fee : Rs.15,000/‐(DD in Favour of “RAJKOT

MUNICIPAL CORPORATION ” payable at

4. Earnest Money Deposit : Rs.50,000/‐(D.D in Favour of “RAJKOT

MUNICIPAL CORPORATION ” payable at

5. Security Deposit Rs. 2,00,000/‐ at the time of agreement and

5.0% of the Project fee Cost (2.5% at the time

of the allotting project and remaining 2.5%

deduct from R.A Bill)

6. Consultancy period : 3 Years fromdate shown in LoA

7. Tender Validity : 180 Days

Rajkot Municipal Corporation

Place of Opening of Bids Krishnanagar City Civic Center,

8. : GuruprasadChowk,

(Technical & Financial)

Doshi Hospital Road,

3. Preface of Work

Rajkot Municipal Corporationhas been undertaking Housing Projects under

various scheme like, Affordable Housing Projects (AHP), Pradhan

MantriAwasYojana (PMAY), Slum rehabilitation Projects etc. and other Building

or Infrastructure project in various department of Rajkot Municipal Corporation.

Rajkot Municipal Corporation

In view of the above background, Rajkot Municipal Corporation intends to appoint the

consultant for project management services including Project Planning, Structure

designing, Complete Project Supervision, quality assurance for construction of the above

mentioned projects types,including all civil and infrastructure works like internal roads,

water supply, drainage and electrical works like street light, landscaping, gardening lifts,

electric sub‐stations, water pumps etc. and all other connected infrastructural

development works etc.

4. Instruction to Applicant Firms

4.1.1 Letter of submission and information for selection shall be submitted as

per formats attached. Here with on Page No. (32to45)

4.1.2 All information called for shall be furnished against the respective columns

in the enclosed form. If information is furnished in a separate document,

reference to the same should be given against the respective column(s). If

information is ‘NIL’ it should also be mentioned as ‘NIL’ or ‘No such case’. If

any particular query is not applicable to the applicant firm it should be

stated as ‘Not applicable’. However, the applicant firms are cautioned that

not giving complete information called for in the application in the form

required or not giving it in clear terms or making any change in the

prescribed forms may result in summary disqualification of the applicant

firm. Application made by telegram, fax, e‐mail or telex and those received

late may not be considered.

4.1.3 All information shall be furnished in English.

4.1.4 The BID shall be filled up legibly. The BIDDER firm’s name shall appear on

each page of the application with authorized signature.

4.1.5 Reference information and Certificates from the respective clients

certifying suitability, technical know‐how or capability of the BIDDER firm

shall be signed by the authorized signatory of client.

4.1.6 The eligible BIDDER firm is advised to furnish any additional information,

which they think is necessary in regard to its capabilities. No further

information will be entered after submission of documents unless it is

called for by the Client.

4.1.7 Bidder(s) shall bear all costs associated with the preparation and

submission of their Proposals. Costs might include site visit, collection of

information, and if selected, attendance at contract negotiations.

4.1.8 The Employer is not bound to accept any Proposal and reserves the right

to annul the selection process at any time prior to contract award, without

thereby incurring any liability to the bidder(s).

4.1.9 In preparing their Proposals, Bidder(s) is/are expected to examine in

Rajkot Municipal Corporation

detail the documents comprising the RFP. Material deficiencies in

providing the information requested may result in rejection of a Proposal.

4.1.10 The assignment mentioned herein is intended to be job and time oriented.

The consultant shall not be entitled to claim any compensation in the event

of the time estimated for the completion of the work being extended for

any reason what so ever.

4.1.11 The Employer requires that Consultants provide professional, objective

and impartial advice and at all times hold the Employer’s interest

paramount, without any consideration for future work, and strictly avoid

conflicts with other assignments or their own corporate interests.

4.1.12 A Consultant (including its Personnel and Sub‐Consultants) or any of its

affiliates shall not be hired for any assignment that, by its nature, may be in

conflict with another assignment of the Consultant to be executed for the

same or for another Employer.

4.1.13 The EMD is liable to be forfeited if successful Bidder fails to execute the

agreement within 10 Days from the date of Letter of Acceptance.

4.1.14 PMC cannot include current employees of Central & State Government as

their resource personnel/experts.

4.1.15 A Consultant (including its Personnel and Sub‐Consultants) that has a

business or family relationship with a member of the Employer’s staff who

is directly or indirectly involved in any part of (i) the preparation of the

Terms of Reference of the assignment, (ii) the selection process for such

assignment, or (iii) supervision of the Contract, may not be awarded a

Contract, unless the conflict stemming from this relationship has been

resolved in a manner acceptable to the Employer throughout the selection

process and the execution of the Contract.

The Data Sheet indicates how long Consultants’ Proposals must remain

valid after the submission date. During this period, Consultants shall

maintain the availability of Professional staff nominated in the Proposal.

The Employer will make its best effort to complete negotiations within this

period. Should the need arise, however, the Employer may request

Consultants to extend the validity period of their proposals. Consultants

who agree to such extension shall confirm that they maintain the

availability of the Professional staff nominated in the Proposal, or in their

confirmation of extension of validity of the Proposal, Consultants could

submit new staff in replacement, who would be considered in the final

evaluation for contract award. Consultants who do not agree have the right

to refuse to extend the validity of their Proposals, with valid reasons for

which employer’s decision shall be final & binding to the contractor.

Rajkot Municipal Corporation

4.2 Right Reserved:

Without assigning any reason, RMC reserves the right to reject the lowest or any

other or all tenders or part of its and to waive any informality or irregularity in

any tender, which in the opinion of the RMC does notappearto be in its best

interest and the tenderer shall have no cause of action or claim against RMC or its

officers, employee, successors or assignees for rejection of this tender .RMC

further reserves the right to withhold issuance of the notice to proceed, after

execution of the contract agreement by the successful Tenderer.RMC is not

obliged to give reasons for any such action.

During Tender validity period, if any Tenderer withdraws or makes any

modifications or additions in the terms and conditions on his own in this tender,

then RMC shall without prejudice to any right or remedy be at liberty to reject the

tender and forfeit the Earnest Money Deposit in full. Such Tenderer may be

disqualified from tendering for further works under the jurisdiction of Rajkot.

RMC reserves the right to increase or decrease the scope of work and split the

tender in two or more parts without assigning any reason even after the award of

5. Eligibility criteria of applicant/Bidder(s):

The applicant who fulfills the criteria listed below be considered qualifying for this

tender work. The applicant who is not capable of meeting requirement listed below

shall not be qualified for the works. Post qualification will be based on Applicants

meeting all the following minimum criteria regarding their particular experience,

personnel and equipment capabilities and other relevant information as

demonstrated by the Applicant's responses in the forms attached to the Letter of

Application. The applicant to note specifically that, all information given including

those in the form of various formats, must be supported by certificates from

respective authorities (not less than Executive Engineer or equivalent).

5.1 General Requirement:

(a) Firms are not allowed to form Joint venture or Consortium with other Firms for

executing work.

(b) Experience of headquarter personal working presently in consultancy

organizations shall only be considered.

(c)The firm should have an office in Rajkot City.

(d) Private works shall not be considered for the experience.

Rajkot Municipal Corporation

5.2 Specific Requirement:

5.2.1 Technical criteria:

a. Owner of the firm can only be either Architect or Engineer.

b. The bidder shall have experience of similar works during last 7 years years

c. As per scoring criteria the bidders to have experience as PMC/PA for G+5

and above govt. building projects.

*Similar Works means Bidder(s) shall have experience as PMC/PA for

Successfully completed G+5 government Housing and Other Buildings

d. For experience certificate, the agencies shall have to produce 3‐A

certificate from principal employer.

e. The agency shall have to establish the office within 30 days after issuance

of LOA Otherwise penalty shall be levied as decided by the Authority.

f. The details of the firm registration must be submitted like partnership

did/ Memorandum of private or any relevant.

g. Details of Firm Registration must be submitted like Partnership Deed /

Memorandum of Pvt. Ltd. or any relevant.

h. Registration with statutory authorities as provident fund.

i. Registration with G.S.T.

j. P.A.N. issued by Income Tax Department.

k. PF and ESIC Registration Certificate

5.2.2 Financial Criteria:

The Bidder(s)/Applicant(s) shall have a minimum average Annual

Turnover of Rs. 5,00,00,000 for last 3 (Three) financial years. (Consultancy

6. Terms of References

6.1 Scope of Work:‐

PMC will plan, coordinate and execute the activities leading to the construction of

buildings and campus developments on site. All the activities till the completion of

buildings & their handing over will be taken care of by PMC. All functions, including the

architectural and structure design services as per scope of work, required for developing

the total infrastructure till handing over of the completed buildings and with all the

infrastructure of the campus, will have to be performed by the PMC.

 PMC will review, study and analyse the briefs, designs, concepts, preliminary &

detailed designs, Structure Design, estimates, BOQ for tender documents etc.

Rajkot Municipal Corporation

submitted by the own Architect and Structural Engineer before recommending

them for approval of RMC.

 After awarding the work to the Applicant, PMC will coordinate with the Applicant

for timely execution/completion of the project based on functional requirement of

 In addition to this PMC shall also ensure that the contract clauses whether related

to quality or quantities of work are respected and the works are executed in

accordance with its provisions.

 The PMC will supervise the construction work to ensure adherence to the

drawings, prescribed high standards of quality and timely completion of the

project and verify and certify the Applicant's bills to RMC for payment.

 PMC will make all engineering decisions including necessary correspondence with

architects, Applicants etc. required for the successful and timely implementation

of the Project after consulting with RMC.

 PMC will ensure adherence to relevant, TENDER specifications, IS codes,

environment and other regulatory requirements and will also ensure observance

of all formalities/ documents/ day to day activities as defined in R & B Works

Manual for execution of 'Works Contract' and as directed by RMC form time to

 PMC shall be fully responsible for quality control and shall put in place such

measures as are essential for ensuring regular on site quality checks. The PMC

shall make provisions in the RFP documents for third party test of materials and

any equipment if required. The cost of such third party tests shall be paid by

 The Project Head and other officials assisting Project Head shall not be changed

during the implementation of the project except with concurrence of RMC.

 PMC shall execute the project in a time bound manner and hand over the

building/ other works complete in all respect certified by RMC within the time

 PMC shall ensure that no time and cost overrun occurs. PMC shall provide

Construction Management Services from the start of construction and handing

over of the project to the RMC for use. It shall also be the responsibility of the PMC

to liaise and coordinate with various agencies for smooth execution of the project.

 After the completion of project any query regarding damages must be handled by

PMC for two years after allotment the DU’s to the beneficiaries.

 Work order for PMC work would be issued once only and all the work should be

done accordingly. The payment of work would be given as approved.

 There would be empanelment of consultants and work would be divided as

decided by the city engineer. If one of the consultant fail to satisfy by their work,

Rajkot Municipal Corporation

project would be given to other consultant and payment for unsatisfactory work

may or may not be given, which would be decided by city engineer.

 The responsibility for getting environment NOC remain the PMC

consultant.however the required payment shall be done by the project executing

 Consultants must follow the rule of GoG and GOI like building safety, lab‐our laws

etc. consultants to monitor the other facilities (labour colony, anganwadi, visits of

mobile health facilities etc.) which will be given by developer.

 Staff once recruited at any site should not be changed without permission of RMC.

 If any mistake or increase found in estimates then penalty of 1% of part of

estimated cost will apply.

 Technical staff provided by PMC would be assessed by RMC.

 The consultants are liable to structural design of hole Project.the structural

designer suggested by RMC or Own Structural Engineer (RMC Licence Holder)

Have an Experience of 10 years of Low‐rise, Highrise Buildingand Water

Retaining Structure. the consultant would be liable to pay all the expenses.

 If consultant found unable to carry out the project then it would be given to other

consultant and the security deposit of the same would be ceased.

 Consultant must maintain daily progress report and submit to RMC whenever

 Consultant would be responsible for preparation of DPR and all the details

required for the same.

 Consultants have to do helping to Project Contractor/Executing Agency all the

work related RERA.

 If the site work continues more than 8 hours per day then consultant have to

arrange two shift of recruited staff.

 Consultant have to take every hidden measurement only with RMC officials.

 Consultant have to maintain photo & video evidence of each stage of construction

work & submitted to RMC whenever required.

 If Contractor file a case in any matter against RMC, PMC must present at all dates

& liable to pay all the expenses.

 Consultant is responsible for any accident happen on the site and if any

labour/person get harm or any delayed in work because of nuisance. And if any

police case need to file then it is consultant’s responsibility.

 After completion of work if any damage found in structure then its consultants

responsibility to solve that problem from contractor. And if contractor refuses to

do or not doing in time then consultant have to do it by themselves and amount to

be recovered from security deposit of agency.

 The agencies shall have to recruit or employ the staff as specified in tender before

starting the work.

 The agencies shall have establish the office at Rajkot as soon as the work is

Rajkot Municipal Corporation

6.1.1 Responsibilities of Project Management Consultant for construction stage

shall, inter‐alia, be as under:

 Prepare detailed architectural plans and structure design thereof. The

associated activities required for these like testing of soil bearing

capacity, study of relevant GDCR etc. shall have to be done by qualified

 Get the plans approved from competent authority

 Obtain environment clearance certificate required if any

 Complete the formalities to Register the project under RERA

 Prepare detailedcoordinated construction schedule

 To ensure that the construction drawings are finalized after

coordination with otherdisciples and all agencies to have clear

demarcated responsibility.

 Check and finalize Applicant’s detailed programme of activities

commensurate with the RFP provisions.

 Day‐to‐day supervision of work to ensure quality as per approved plan,

structural drawing and specification, workmanship and timely

completion of the work by employing adequate number & level of

engineers & supervisory staffs as per sound engineering.

 Checking fabrication drawings, bar‐bending schedules and all other

architectural/Structural details during construction.

 Conduct site meetings & coordination meetings with all agencies for

timely completion of the project.

 Carry out quality assurance checks & adhere to maintain quality

 Provide effective coordination between various agencies working at

the site and the Applicant to ensure timely availability of the inputs

required for un‐interrupted construction at site all in accordance with

agreed programme of the activities.

 Fully responsible for getting the project work executed as per drawings

& specifications and should also ensure completion of job, quality

expectations, within sanctioned cost outlay of the project. In case of any

deviation from the preliminary approved drawings during execution of

the works, the same shall be referred to RMC for approval.

 Rendering timely advice for implementing special measures for

effecting cost/quality/time benefit for the project.

 Provide detailed justification for necessity of changes in terms of

design, quantities, and specifications etc. & obtain approval thereof

from RMC. In case there is possibility of excess expenditure over the

approved preliminary estimates at any stage of work, PMC shall submit

Rajkot Municipal Corporation

revised detailed estimates along with justification for effected items of

work for approval from RMC. If any mistake or the rise noticed in

estimate, then penalty would apply which would be 1 to 10 % of the

difference in estimated cost and approved cost as decided by the city

 Provide quick clarifications of designs or details that have been

provided vide drawings or immediate solutions to the clarifications

sought by the Vendors/Applicants.

 Check and inspect testing of materials and work as required. If so

required, testing and checking of manufactured items have to be

carried out at the manufacturer’s factory as per provision in the

 Drawing up and putting in place a Quality Assurance Plan as well as a

Safety Assurance Plan along with an appropriate and efficient

mechanism to ensure their effective implementation at site.

 Checking and Certification of Applicants running and final bills of the

works executed for the purpose of payment to be released to the

construction agencies.

 Final inspection, snagging, supervision of testing and commissioning of

various systems and assisting the RMC in taking over of various parts of

works and of various systems.

 Generate and submit to the RMC time‐to‐time progress reports in the

agreed formats and at the agreed frequency.

 To get the Airport authority NOC / clearance. , however the required

payment shall be done by the project executing agencies.

6.1.2 Architectural & Other Details: ‐

The Project Management Consultant (PMC) will ensure that all design,

drawings, details, specifications including those of Architectural services

are sufficient for execution of the Project. In case any drawings, details etc.

are lacking in the opinion of the Consultant, the same shall be intimated to

the Employer in writing.

6.1.3 Provide a Structural Designs: ‐

 PMC has to Calculate and Design the Structural Design of buildings /

structures C from RMC license holder only. structural designer suggested

by RMC or Own Structural Engineer (RMC Licence Holder) Have an

Experience of 10 years of Low‐rise, Highrise Building and Water Retaining

Rajkot Municipal Corporation

Structure. the consultant would be liable to pay all the expenses. The

consultant will ensure compliance of the proof checking. The employer at

its discretion may deploy any additional agency for Request for proposal

(RFP) proof reading also. The consultant shall be bound to share its own

result of verification & co‐operate with third party for the same. The PMC

agency shall be responsible for the payment of proof checking.

6.1.4 The utilities & services shall include and not limited to:

 Electrical Works

 Plumbing, Water supply and Sewage

 Solar Energy Utilization

 Rain Water Harvesting

 Landscape Work

 Fire fighting

 Elevator systems

The proof checking of all services are also is included in the scope of consultant.

6.1.5 Pre‐Construction Stage:‐

I) Survey Extents:

1. Survey of the enterprise site, boundary as demarcated by clients.

2. Survey & alignment of entry roads to the site.

3. The followings shall be covered in the survey details:

ii) TOPOLOGICAL

i. Transport Networks

a. External and Internal roads, streets, lanes including village roads

and lanes and their levels.

ii. Utility and service lines

a. Drains and sumps

b. Transmission lines

c. Electric poles

d. Water storage features i.e. pond, wells etc.

iii. Built up areas

a. Plots and parcels preferably with survey numbers

Rajkot Municipal Corporation

a. Natural Features

b. Contours drawn at 0.5 meter interval.

c. Spot levels at suitable grid.

a. Any temples or other religious structures

b. Administrative / Municipal Boundary / wards

6.1.6 CONSTRUCTION STAGE:‐

6.1.6.1 Construction:‐

 Analysis for the various project related activities with reference to time

frame, resource allocation & scheduling using latest techniques and

software as approved by the RMC.

 Attend periodic meetings to review the progress of the project works in

terms of various buildings and services. Such meetings shall be held with

the Architects, Applicants, Employer’s Engineer‐in‐charge and Sub‐

 Review and monitor the Applicant’s quality control and quality assurance

procedure in co‐ordination with the Architects.

 Manage and inspect on site activities / day‐to‐day supervision of works

under execution to achieve high quality construction and installation in

accordance with drawings and specifications; construction and

installations are as per design intent and as per approved method

statement; right sequence of construction is followed.

 Construction is as per time lines, material delivery schedules are as per

project time lines; Record measurement of works under execution and

keep proper custody of the records produced for inspection,of

measurement records whenever needed.

 Provide the owner with necessary data required for expeditious decision

 Furnish Financial & Physical progress reports as required by RMC based

on predetermined formats & time schedules.

 Checking of bill of the quantities prepared & submitted by the Applicant

including cost estimates.

6.1.6.2 Cost Management:‐

 Prepare and maintain project master cash flow statements.

Rajkot Municipal Corporation

 Establish a design control system to identify changes, so that timely action

may be taken in order to remain within budget.

 Obtain authorization of owner for variations in design when agreed limit of

authority is exceeded.

 Scrutinize and check applicability of extra items, substituted items,

deductions, and reductions etc. which have cost implications and take

prior approval of the owner in authorizing such changes in works.

 Scrutinize construction bill, prepare regular valuations and payment

certificates of Applicants’ / Vendors bills for payment in accordance with

the contract, after ensuring deductions of statutory taxes.

 Submit to owner periodical statement of costs incurred at various stages of

works and provide to owner deviation statement of costs compared to

budgeted costs for various stages against cash flow.

6.1.6.3 Safety Programs:‐

 Have adequate safety supervision in place to ensure that safety

programmers set up by the Applicants/agencies are in compliance with

prevalent laws and regulations.

 Review safety programs developed by each of the trade Applicants,

prepare and submit a comprehensive safety program.

 Monitor day to day implementation of safety procedures.

6.1.6.4 Labour Regulations Compliance:‐

 Co‐ordinate Applicants ‘compliance with requirement of Labour Laws,

Welfare measures as per the law of land.

 Co‐ordinate with Applicants’ execution of works including off‐site

movement of materials to ensure that there is minimal disruption in the

6.1.6.5 List of Register to be maintained on site:‐

 Cube Testing Register

 Cement Fineness Register

 Slump Register

 Concrete Casting Register

 Curing Register

 Daily Activity Register

 Masonry Register

 Plaster Register

 Instruction Register

Rajkot Municipal Corporation

 Reinforcement, Cement (Bags & Loose) & AAC Block incoming at site (with

testing reports)

 Steel and Cement Consumption Register

 Any Other Register Suggested by PMC or RMC

6.1.6.6 List of Reports to be prepared:‐

 Cement Testing Report File

 Steel Testing Report File

 Sand Testing Report File

 Aggregate (10mm & 20mm) Testing Report File

 R.F.I. (Pour Card) File

 Month wise Cube Testing Report and submit it to RMC

 Daily Progress Report

 Monthly Progress Report

 Any Other Report Suggested by PMC or RMC

6.1.7Post Construction Stage:‐

During this phase, the activities are likely to be as under:

 Settlement of all accounts of the Applicants.

 Witness testing & commissioning of all utilities and certify the same.

 Provide project completion report which shall contain all technical,

functional and financial information of the project.

 Co‐ordinate with vendors/ Applicants and arrange for user operation &

maintenance manuals and training to client’s representatives. All

warranties and guarantees on equipment/fixtures etc. procured by the

Applicants shall be in the name of RMC and appropriate clauses will be

inserted in the RFP documents by PMC in this regard. For specialized

works like lifts, DG sets, power substations, fire fighting etc. a suitable

operation and maintenance provision may be included in the RFP

documents by PMC with the stipulation that after handing over of these

works RMC shall enter into a supplementary agreement for operation and

maintenance with the Applicants on same terms and conditions.

 Provide adequate engineering and supervisory staff for day to day

inspection / monitoring of works and during Defect Liability Period and

issue of timely notice to vendors/agencies for rectification of defects, if

 Provide all documents / reports / statements of facts / counter statement

of facts for settling and arbitration cases etc. including attending the

Rajkot Municipal Corporation

hearings as and when required by the RMC and providing necessary

support as may be required by the RMC from time to time.

 Any other activity that is deemed necessary for the project execution &

completion, but not included in the above‐mentioned list shall form the

part of scope of work of the PMC and the decision of RMC shall be final in

6.1.8 Other Responsibilities of PMC

 Settlement of all accounts of the Applicants including reconciliation of

materials supplied to the Applicants if any.

 Organizing/providing all operation and maintenance manuals through

Applicants and training to the RMC staff.

 Preparation of Final Report, which shall contain technical & financial

information of the project.

 Records related to the PROJECT & maintained by PMC during PROJECT

execution shall be handed over to the RMC on completion of the PROJECT.

 PMC will ensure all possible mandatory tests at site.

 Checking & finalization of final estimates, assisting in the technical

observation, etc. (if any)

 PMC shall handover the campus complete in all respect, free from all

encumbrances including the vacation of temporary workers’ hutments etc.

at site, if any to the RMC.

 At the end of every financial year and at the end of the project, PMC shall

submit an expenditure and utilization of funds statement in the format of

R&B DEPT. Manual as per the prescribed procedure laid down.

6.1.9 The table below provides an indication of the effort estimate required

Sr. Nature of review Timing Method of review Frequenc

1. Review of site Prior to start of  Inter departmental Once

preparation and Construction correspondences

clearance to  Official records

2. Review of Project After deployment of  As per official records Monthly

Management Project Management  Observations

3. Report on After handing over  Reports and Monthly

Physical progress the site to contractor documents

of project and regularly over the  Review of milestones

Rajkot Municipal Corporation

Sr. Nature of review Timing Method of review Frequenc

Construction period as per contract

4. Supervision work Regularly on  Reportsand Daily

Construction work documents of

physical progress

5. Report on quality  Request for inspection Monthly

assurance system (RFI)reports

 Contract agreement

 physical observation

6. Professional Over the construction  Contract and Quarterly

Performance period  Relevant documents.

7. Financial  Invoices,

Performance Measurement Book,

Bank statements

 BOQ as per contracts

8. Compliance to the Pre‐Construction,  As per the guidelines Monthly

Statutory during Construction  EMP documents for

requirements andPost‐Construction the project

 Comparisonwith

relevant legislation /

9. Safety and Health Construction and As per relevant standards Monthly

Post‐Construction / good practices /

stage Contracts

10. Commissioning Commissioning and As per Records and Once

and Testing Testing Stage discussion with

Concerned officials

11. Report on overall Post Construction Records and discussion Once

performance of Stage, about one year with officials beneficiary

the asset created after project community

(project) completion

6.2 Deliverables

Deliverables for Project Management Consultant:

1. Site visit reports should be submitted to the client regularly.

2. Whenever presentation of the project is required by client, at that time

consultant should make full detail presentation and submit to client and also

represent to the clients.

3. If any problems are occurred in the field visit report,all details of the site

should be submitted to the client whenever required.

Rajkot Municipal Corporation

4. Detailed completion report to be submitted by the consultant for each site

6.3 Schedule of Payment

6.3.1 TIME PERIOD AND FEES PAYABLE:

1. Basic time of the service will be till schedule completion date from the date of

commencement of services.

2. The fees payable shall remain unchanged for time period of project duration

3. The agencies shall be paid only for the services they have offered or the work

4. No payment shall be made upto 6 additional months over and above the

approved time limit. After these 6 moths, the appropriate compensation shall

be made through project executing agencies as decided by the city engineer.

FEES PAYABLE TO THE CONSULTANT:

1. The consultant will be paid fees as quoted and sanctioned by competent

6.3.2 STAGES OF PAYMENTS:

Stage of payment of the agreed fees for Project Management Consultancy shall be

as detailed below:

Stage Description % of fees

1. Upon submission of site verification by T.S., S.B.C. Report, 5% of fees

EC & Airport Application, Detailed Estimates, DPR &RCC quoted

and Steel Structure Design.

(Note: Fees to be paid on sanctioned estimated amount.)

2. Upon submission of Draft Tender Papers, Scrutiny & 5% of fees

evaluation of Contractor’s Tender, getting plan approval quoted

from local authority.

(Note: Fees to be paid on sanctioned estimated amount.)

3. With progress of work during the course of construction of 85% of fees

work at site. quoted

(Note: Fees to be paid as per actual cost paid to contractor.

However, the fees received in stage 1 & 2 will be deducted

first in this stage and the balance amount will be paid to the

4. After completion of the project, obtaining B.U. permission 5% of fees

Rajkot Municipal Corporation

Stage Description % of fees

from competent authority & defect liability period (i.e. 06 quoted

(Note: This payment shall be as per the final bill amount

paid to contractor)

1. Total Security Deposit at the rate of 5% of the amount of total project Fee

cost in form of Demand Draft of Fixed Deposit Receipt/ Bank Guaranteein

Favour of “RAJKOT MUNICIPAL CORPORATION” any of the Nationalized Bank

located/payable at Rajkot only shall be submitted by the Consultant with the

agreement. The duration of FDR shall be up to defect liability period.

The agency may pay 2.5% of the value of works as initial security deposit and

the balance 2.5% shall be recovered in installments through deductions from

each running account bill till the total security deposit amount is made up.

2. Final Bill: The final bill of PMC shall be presented only after completion of

following liabilities.

(a) Submission of completion certificate of all projects.

(b) Submission of final bill of all projects.

(c) Submission of detailed completion report , per site

(d) Submission of following documents for all projects.

 Testing reports of all materials (Cement, Steel, ACC blocks, Wood,

tiles, mix design of concrete, fine aggregate, coarse aggregate etc.).

 Files of testing reports of cubes & cube register.

 Testing reports of water.

 Testing reports of all items

 Site visit registers.

 Attendance Register.

 Steel income & consumption register

 Cement income & consumption register.

 As built drawings.

3. All T.D.S. Income tax on the amount paid against consultancy to the PMC by

RMC shall be deducted from the consultants R.A. Bill and deposited to Govt. as

per prevailing norms.The certificate of such deductions shall be issued byRMC

to the Project Management Consultant.

6.4 Scoring Criteria

The relevant experience of the firm shall be evaluated based on the marking system as

under. The consultant shall have to satisfy the following criteria and as per the

performance, marking shall be given and accordingly evaluation shall be made.

Rajkot Municipal Corporation

Group Parameter Maximum Criteria Individual

No. Score Marks

1. Experience in 10 A. Work completed

Consultancy services

as PA in any type of

building Projects of at

B. Ongoing Work

least Rs. 50 cr. worth

of project completed

2. Similar Work* 10 A. Work Completed

Experience as Project

Architect in last five B. Ongoing Work

years costing not less

than Rs. 80 Cr. (2019‐

20 to till date)

3. Experience in 10 A. Work completed

Consultancy services

as PMC in any type of B. Ongoing Work

building Projects of at

least Rs. 50 cr. worth

of project completed

4. Similar Work* 20 A. Work Completed

Experience as Project

Management B. Ongoing Work

Consultant in last five

years costing not less

than Rs. 80 Cr. (2019‐

20 to till date)

5. Proposed 06 A. Understanding TOR

methodology and B. Quality of

work plan methodology

C. Approach and

methodology for

executing the project

6. Experience of the key 40 Key Personal No. Min. Total

personal Marks Marks

A. Office in Rajkot

Project Architect 01 07

Jr. Architect 01 04

Structure 01 04

Team Leader 01 08

Electrical 01 04

Rajkot Municipal Corporation

Group Parameter Maximum Criteria Individual

No. Score Marks

B. Site Staff in Rajkot (One Site Only)

Project Manager 01 03

Site Engineer 02 03

Site Supervisor 02 02

7. Office Establishment 04 A. Within Rajkot

since last five years B. Out of Rajkot

To become eligible for short listing the bidder must secure at least 70 % (Seventy

percent) marks in aggregate.

PART‐I :‐ Head Quarter Staff

Project monitoring and Engineering review services cell with following key personals

to be established for overall monitoring and engineering services of the project

Sr. Position Nos. Minimum Mini. Experience field

No. qualification Experience

1 Project 1 B.E. / B.Tech 10 yrs. In design and

Manager (Team in civil Execution of housing

Leader) projects

2 Structure 1 M.E. in 10 yrs. In structural design of

Engineer structure low‐rise/high rise

Engineering Building projects

3 ProjectEngineer 1 B.E. in civil 5 yrs. In Execution of

Engineering housing projects

2 B.E. in civil 2 yrs. In Execution of

Engineering housing projects

4 Project 1 B. Arch. or 15 yrs. In structural design of

Architect equivalent housing projects

5 Jr. Architect 1 B. Arch. or 5 yrs. In structural design of

equivalent housing projects

6 Public Health 1 B.E. in civil 3 yrs. In construction of

Engineer Engineering housing projects

7 Electro 1 B.E. in 3 yrs. In construction of

mechanic Electrical/ housing projects

Engineer Mechanical

Rajkot Municipal Corporation

PART ‐ II FIELD LEVEL STAFF ( For Site Only)

Value of Work Up to 5 Cr. 5 to 15 Cr. 15 to 30 30 to 50 50 to

Resident construction 1 1 1 1

manger (B.E. in civil

Engineering) with 5 yrs.

Site Engineer (B.E. in 1 1 2 2

civil Engineering) with

yrs. Experience

Site Supervisor (Diploma 1 2 2 3

in Civil engineering)

with 3 yrs. Experience

Safety Engineer (as 1 1 1 1

Required, B.E. in Civil/

Mechanical Engineering)

with 3 yrs. Experience

MEP Engineer(as 1 1 1 1

Required, B.E. in Civil/

Mechanical/Electrical

Engineering) with 3 yrs.

Note:‐ in Case of the work Value beyond 75 Cr. As Per RMC Required Additional

Engineer Appointed at Site as a Construction Manager/Site Engineer/Site

Supervisor for Additional each 25 Cr. Value of work.

Team Composition – Key Personnelof Head Quarter staff proposed shall be regular full

time employees of the firm for not less than 12 months prior to date of submission of the

proposal. For Architectural and structural design services, the associate members shall

Public Opening and Evaluation of Financial Proposals; After the completion of

technical evaluation, The Client shall notify the successful firm that they have

secured the minimum qualifying marks, indicating the date and time set for

opening the Financial Proposals. The Financial Proposals shall be opened publicly

in the presence of the (firms) consultants’ representatives who choose to attend.

The name of the consultant, the quality scores, and the proposed prices shall be

read aloud and recorded when the Financial Proposals are opened. For financial

evaluation, the total lump sum fee in terms of % indicated in the Financial

Proposal shall be considered. RMC will determinewhether the Financial Proposals

are complete, qualified and unconditional. The cost indicated in the Financial

Proposal shall be deemed as final and reflecting the total cost of services.

Rajkot Municipal Corporation

Omissions, if any, in costing any item shall not entitle the Firm to be compensated

and the liability to fulfill its obligations as per the RFP within the total quoted price

shall be that of the Consultant’ Firm.

6.5 Criteria for financial evaluation:

6.5.1 The financial quote shall be provided in percentage of the total

construction cost of the project as per Financial Bid

6.5.2 The price bids of only technically qualified bidders would be opened for

further consideration. The consultant will be marked as L1 who has quoted

the lowest price.

6.5.3 The L1 rate shall be applicable to all the consultants technically qualified.

6.5.4 The selected bidder will have to give consent to work on the rates as per

quoted by L1 bidder.

6.5.5 All the technically qualified bidder with consent to work at the rates

quoted by L1 shall be empanelled for the assignment.

6.6 Award of Empanelment:

Valid Period of contract shall be 3 years from the date of signing the contract till

final approval of project specialist, Rajkot Municipal Corporation.

Information relating to evaluation of proposals and recommendations

concerning awards shall not be disclosed to the consultants who submitted the

proposals or to other persons not officially concerned with the process, until

the winning Firm has been notified that it has been awarded the contract.

7. List of Documents Required To Be Submitted

7.1 Volume ‐ I (Technical Bid)

1. Specifically for this work list of technical persons proposed to be deployed on

the work should be submitted with their name, experience & qualifications.

2. Any other relevant documents as desired by the RFP.

3. Quality Assurance plan.

4. Method statement‐indicating the methodology proposed to be used for the

5. Proposed program (BAR CHART) schedule for execution of work.

6. Audited balance sheet of last Seven financial years.

7. Financial information including annual turnover.

8. Certificate of similar type of work experience (duly authenticated by client)

9. Documents of eligibility criteria (including Form A‐G).

10. Certificate of registrations.

Rajkot Municipal Corporation

7.2 Volume II (Financial / Price Bid)

Note: This Price bid shall be submitted online only.

1. Bid documents of Vol. I & II shall be submitted separately.

2. All the Tender documents must be signed by the bidder (excluding DD) and the

scanned copies (including DD) of all the documents must be uploaded on website.

3. After opening of technical bid, if certain clarity required, it will be intimated to

the bidder and it should be clarified by the bidder within 48 hours, if not

department will take appropriate decision.

4. Financial Bid of only those bidders whose technical bids as in Volume I are

found acceptable by the department shall be opened online.

5. The time and date of opening of financial bid of bidder qualifying the technical

bid shall be communicated to them later on.

Rajkot Municipal Corporation

8. Financial Bid: Schedule for Quoting the Rates

Name of Work: ‐ Empanelment of Project Management Consultant(s) (PMC) for

Housing Project and other Building or Infrastructure project at various

locations in Rajkot City

Group Name of Work Quoted Rate (In Percentage)

Project Management Consultant for

Housing Projects under various scheme

like as Pradhan Mantri AwasYojna (PMAY)

Mukhya Mantri GRUH Yojana (MMGY),

Affordable Housing Projects (AHP), Rajiv

Awas Yojana (RAY), etc. and other

Building or Infrastructure project in

various department of Rajkot Municipal

A Project cost below 5.00 Cr. _____%

B Project cost from 5.01 Cr. to 15.00 Cr. _____%

C Project cost from 15.01 Cr. to 30.00 Cr. _____%

D Project cost from 30.01 Cr. to 50.00 Cr. _____%

E Project cost above 50.01 Cr. _____%

• Nothing extra shall be paid over and above the quoted rate.

• Statutory governmenttax (GST) as applicable shall be paid in addition to the quoted rate

Rajkot Municipal Corporation

9. Negotiation:‐

9.1 If required, Negotiations will be scheduled with the L1 bidder (lowest financial

bid). Negotiations will commence with a discussion on the proposal, proposed

methodology and any other suggestions on improving the ToR. Agreement must

then be reached on the final ToRs, which will indicate activities, staff, and activity

schedule. Then financial negotiations will be carried out.

9.2 After successful negotiations with the L1 bidder (lowest financial bid), Authority

shall issue Letter of Intent (LOI) to all the qualified and empanelled for carrying out

the assignment.

9.3 The qualified and shortlisted consultants shall only be empanelled once they have

submitted the letter of consent to work at rates quoted by L1 bidder (lowest

financial bid).

9.4 No information on the evaluation and ranking of consultants’ proposal will be

disclosed to any person other than those directly concerned with the selection

process.Any consultant who tries to influence the evaluation, ranking or contract,

will be liable to be rejected.

9.5 The RMC reserves the right to verify the contents /particulars furnished by the

bidder andApplicant dependently including out inspection of works completed by

9.6 The Commissioner, Rajkot Municipal Corporation reserves the right to reject any

application/ tender without assigning any reasons.

9.7 Applicant reserves the right to decide Number of package(s) to be allot/or not to

allot, to selected bidder.

9.8 Applicantalso reserves the right to decide Locations/Type of package(s) to be

allot/or not to allot, to selected bidder.

10. Miscellaneous:‐

Consultant will arrange the following at his own cost:

(1) Transportation of consultant's staff.

(2) Residential accommodation of the consultant's staff.

(3) Equipment for field tests.

(4) Transportations and any other related expenditure that may occur to

attend the meeting called by the client.

(5) The geo physical tests / investigations required for structural design

shall be carried by PMC agencies

Rajkot Municipal Corporation

11. Overall General Terms:‐

11.1 The PMC shall work and represent RMC and get necessary permission, interact all

concerned authorities on behalf of RMC.

11.2 PMC will declare the name of the team which will be on site with their address,

telephone no., qualification, experience, etc. The site in charge should be

conversant with English in writing and speaking.

11.3 PMC will prepare documentation in form of Video, Photographs, survey etc. before

execution/during the execution/ post execution and submit a copy to Secretary

from time to time.

11.4 PMC will be required to attend personally all meetings called either by Government

11.5 PMC shall, regularly, check theprogress of the work and shall submit the progress

report to Rajkot Municipal Corporation, mentioning there in the progress of the

work, quality of the work, etc. PMC may also point out in the report as to whether

the Contractor has carried outthe work, as per design and specification and

materials of approved quality and quantity or not.

11.6 PMC shall not assign, sub‐let or transfer their interest in this agreement.

11.7 EMD in FDR form will be accepted.

12. Removal and/or Replacement of Personnel:‐

12.1 No changes shall be made in the Key Personnel. If, for any reason beyond the

reasonable control of the Consultants, it becomes necessary to replace any of the

Personnel, the Consultants shall forthwith provide as a replacement a person of

equivalent or better qualifications and experience acceptable to the Employer. Such

replaced person shall be inducted only after approval by the Employer.

12.2 If the Employer (i) finds that any of the Personnel has committed serious

misconduct or has been charged with having committed a criminal action, or (ii)

has reasonable cause to be dissatisfied with the performance of any of the

Personnel, then the Consultants shall, at the Employer's written request specifying

the grounds therefore, forthwith provide as a replacement a person with

qualifications and experience acceptable to the Employer. Such person shall be

inducted only after approval by the Employer.

12.3 Any of the Personnel provided as a replacement under Clauses (a) and (b) above,

the rate of remuneration applicable to such person as well as any reimbursable

expenditures (including expenditures due to the number of eligible dependents)

the Consultants may wish to claim as a result of such replacement, shall be subject

to the prior written approval by the Employer. Except as the Employer may

otherwise agree, (i) the Consultants shall bear all additional travel and other costs

Rajkot Municipal Corporation

arising out of or incidental to any removal and/or replacement, and (ii) the

remuneration to be paid for any of the Personnel provided as a replacement shall

not exceed the remuneration which would have been payable to the Personnel

13. Termination of the Contract:‐

13.1 The Client reserves the right to cancel the contract at any time if it is not satisfied

with the services of the consultant or there is breach of any of the condition of this

contract by the consultant, provided a period of 15 days has lapsed from the date of

serving notice on the Consultant requiring it to remedy the breach and if the breach

has continued up to the date of the termination. In this event, the work done till

then by the consultant shall be taken over by the Client. Client reserves the right to

appoint a new consultant and hand over to him the all the documents to complete

the assignment. In such an event, the consultant shall not be entitled to receive any

payments upon termination of the contract. In such case, upon termination, the

client may also impose liquidated damages, up to maximum of 10% of the contract

value. The consultant will be required to pay any such liquidated damages to client

within 30 days of termination date.

13.2 The Client reserves the right to cancel the contract by giving 15 days’ notice,

subject to payment of the fees for the actual work done by the consultant for the

project up to the date of cancellation of the contract.

13.3 The Consultant reserves the right to terminate the Agreement immediately upon

situations arising due to non‐compliance of the stipulations of this Agreement by

the Client. The termination notice will be held valid only if it is preceded by a

corresponding non‐compliance notice issued at least 15 days prior to the date of

the termination notice and if the non‐compliance has continued up to the date of

the termination notice. The Client shall be liable to pay the Consultant fees for the

actual work done by the consultant for the project up to the date of cancellation of

13.4 The parties also reserve a right to terminate this Agreement in the event any

voluntary insolvency petition/ IP petition is filed by either party, or if any

proceedings are instituted against either party, property or assets under any

bankruptcy, insolvency, receivership, debtors relief, winding up rehabilitation, or

similar statue or any effective resolution is passed for the winding up of that party.

13.5 The payment of the fees will be determined based on the actual work carried out,

actual Person‐Months spent and Person‐Month Rate as specified and reasonable

amount of out of pocket expenses. In case of failure to decide compensation,

Rajkot Municipal Corporation

Arbitrator as per the terms of the contract shall be appointed to decide the

14. Performance obligations:‐

Consultant shall have to be responsible for the soundness of services rendered. In

the event of any deficiency in these services, consultants shall promptly re‐

do/remedy without any additional cost to the Client and to carry out such

modifications and /or rectification as may be required.

15. Compliance with laws, statutes, rules and regulations of

Government / local authority:‐

Consultants shall comply with all laws, statutes and rules & regulations of Central

and State Governments or Local authorities that may be applicable from time to

time in respect of any personnel deployed or engaged by consultants or their sub‐

contractor either directly or indirectly. With respect to their employees or

assignees, consultants shall be solely responsible for strictly following all laws,

industrial laws, factories act, minimum wages act and other such laws which are

applicable from time to time, including but not limited to the modification,

amendments or additions which are made to these laws during the period of

contract. Consultant will also be responsible for the various levies of State/Central

Governments and/or any Statutory Body. Consultants shall have to, at

Consultant’s expense, comply with labour laws and keep the client indemnified in

respect thereof. Consultants shall be fully responsible for all matters arising out of

the performance of the contract and shall comply, at their own expenses, with all

laws / acts / enactment / orders / regulations / statutory obligations, whatsoever

of the Government of India / State Government, Local Self Government or any

Statutory Authority.

Any notice or request required or permitted to be given or made under this

Agreement to either party shall be in writing. Such notice or request shall be

deemed to have been duly given or made when it shall be delivered by hand, mail

or fax to the party to which it is required or permitted to be given or made at such

party’s Head Office or Registered Office or Corporate Office or branch office

17. Arbitration:‐

In the event of any dispute or difference at any time arising between the parties

relating to the construction, meaning or effect of this agreement or any other

clause or any content of the rights and liabilities of the parties or other matters

Rajkot Municipal Corporation

specified herein or with reference to anything arising out of or incidental to this

agreement or otherwise in relation to the terms, whether during the continuance

of this agreement or thereafter, such disputes or differences shall be endeavored

to be solved by mutual negotiations. If, however, such negotiations are

anfractuous, they shall be decided by the Municipal Commissioner.

18. Force Majeure:‐

18.1 Force Majeure means such of the following factors which substantially affect the

performance of the contract, such as:

a) Natural phenomena, including but not limited to floods, draughts,

earthquakes and Epidemics;

b) Acts of any Government, domestic or foreign, including but not limited to

war, declared or undeclared, quarantines, embargoes;

c) Illegal strikes and legal lockouts in respect of client’s / consultant’s scope of

d) in Case of Global Epidemic Situation.

18.2 Either party shall within fifteen (15) days from the occurrence of such a cause

notify the other in writing of such causes.

The Consultants or the client shall not be liable for delays in performing their

obligations resulting from any Force Majeure cause as referred to and/or defined

18.3 However if such an event lasts for a period of 90 days or more then either party

shall have an option to terminate this Agreement forthwith without any liability

after intimating the other party of the same. The consultant shall however be

entitled to receive payments for all the services rendered by it under this

Agreement prior to termination of contract.

19. Custody of Drawings/ reports/data etc.:‐

Original drawings/Maps/Atlas/data/charts/ photocopies of classified documents

such as topo‐sheets, contour maps etc., and all other documents received from the

client, shall remain in the custody of the consultant during the period of

assignment only and shall be used exclusively for this job and shall not be made

use of for any other purpose. These shall be carefully preserved by the consultant

till the completion of the job and shall be handed over to the client on preparation of final

report or on termination of the contract.

20. Indemnity:‐

Consultant shall indemnify the client and every members, officers and employees

of the client, against all actions, proceedings, claims, demands, costs and expenses

Rajkot Municipal Corporation

RFP – Consultant Selection for formulation of statutory & institutional framework

for slum rehabilitation whatsoever arising out of or, in connection with various

matters and against all actions, proceedings, claims, demands, costs and expenses

whatsoever arising out of any negligent act or omission or failure by consultants

in the performance of Consultant’s obligation under this Agreement.

21. General clauses:‐

21.1 Entire Agreement & Amendments

This Agreement constitutes the entire agreement between the parties with

respect to the subject matter hereof and supersedes all prior written, oral or

implied understandings between them on that subject matter. This Agreement

may be amended, modified or supplemented only by the Authorized

representatives of the parties in writing executed on behalf of both parties hereto.

21.2 Non Exclusive Agreement

The Consultant shall be free to do similar business either for itself or for any other

party or offer similar services to any third parties but without in any way affecting

the services agreed to be offered by it under this Agreement and subject to clause.

21.3 Severability

In the event that any provision or any portion of any provision of this Agreement

shall be held invalid, illegal or unenforceable under applicable law, the remainder

of this Agreement shall remain valid and enforceable in accordance with its terms.

The clauses of this Agreement, which by their very nature ought to survive

termination of this Agreement, shall so survive or any remedy under any such

Rajkot Municipal Corporation

FORM ‐1 TECHNICAL PROPOSAL SUBMISSION FORM

FORM ‐2 DETAILS OF STRUCTURE & ORGANISATION

FORM ‐3 LITIGATION DETAILS

FORM ‐4 KEY PERSONNELS’ EMPLOYMENT DETAILS

FORM ‐5 FINANCIAL INFORMATION OF CONSULTANT’S FIRM

FORM ‐6 FIRM’S EXPERIENCE IN * SIMILAR WORK COMPLETED IN LAST FIVE

FORM ‐7 FIRM’S EXPERIENCE FOR G+5 AND ABOVE BUILDING PROJECTS

FORM ‐8 FIRM’S OVERALL EXPERINCE

FORM ‐9 CONSULTANT’S PROPOSED METHODOLOGY AND WORK PLAN

FORM ‐10 FORMAT OF CURRICULUM VITAE (CV) FOR PROPOSED PROFESSIONAL

Rajkot Municipal Corporation

TECHNICAL PROPOSAL SUBMISSION FORM

(Location, Date)

From :( Name of Firm) To: (Name & Address of Client)

Ladies/Gentlemen:

Subject: SELECTION OF CONSULTANT FOR PROJECT MANAGEMENT

CONSULTANCY (PMC) SERVICES FOR HOUSING PROJECTS and other

Building or Infrastructure project in various department of Rajkot

Municipal Corporation

We, the undersigned, offer to provide the Consultancy services for the above in

accordance with your Request for Proposal dated ‐‐‐‐‐‐, we are hereby submitting our

Proposal which includes this Technical Proposal, and Financial Proposal submitted

We understand you are not bound to accept any proposal you receive.

Yours sincerely,

Authorized Signature:

Name and Title of Signatory:

Rajkot Municipal Corporation

DETAILS OF STRUCTURE & ORGANISATION

General Information

1 Changed Firm Name[if any, supporting documents like

Registration of Companies (RoC),to be submitted along

with this format accompanying a covering letter on the

letterpad of Changed Company]

2 Whether Supporting Document(s) enclosed [Yes/

FIRM Information

3 Legal status of the applicant (attach attested

copies of original document defining the legal

(a) An individual.

(b) A proprietary firm

(c) A firm in partnership

(d) A limited company or corporation.

4 Particulars of Registration with various

Government bodies (attach attested photocopy).

(a) Registration number.

(b) Organization/Place of Registration

5 Country of Incorporation

6 Year of Commencement of Business

7 Number of Offices (India & Abroad)

8 Presence in Number of States in India

9 Presence in Number of Countries

10 Number of Key Professionals

11 Number of Support Staff

12 Corporate/Registered Office Address

Title [Dr./Mr./Mrs./Ms.]

Rajkot Municipal Corporation

13 Alternate Office Address

Title [Dr./Mr./Mrs./Ms.]

14 Email Address

15 Company / Firm Website

Authorized Signature:

Name and Title of Signatory:

Rajkot Municipal Corporation

LITIGATION DETAILS

Name of applicant / or parties:

Applicant should provide information on any History of litigation or arbitration resulting

from contracts executed in last five years or currently under execution:

Sr. Year Award for/against Name of cline, cause of litigation Disputed Amount

No. applicant &matter of dispute in INR

Authorized Signature:

Name and Title of Signatory:

Rajkot Municipal Corporation

KEY PERSONNELS’ EMPLOYMENT DETAILS

Sl. Proposed Name of Qualification No. of Number of years /

No. Position the Person years of of Service with Contract

The Applicant’s

experience firm Employee

Authorized Signature:

Name and Title of Signatory:

Rajkot Municipal Corporation

FINANCIAL INFORMATION OF CONSULTANT’S FIRM

Annual turnover

of the consultant

Note: Attach Copy of the audited Balance Sheet certified by Chartered Accountant

Authorized Signature:

Name and Title of Signatory:

Rajkot Municipal Corporation

FIRM’S EXPERIENCE IN *SIMILAR WORK COMPLETED IN LASTSEVEN YEARS

Date of Type of

Sr. Name of ProjectLocation

Client Project costing No. Actual date of completion Commencement Consultancy

No Project With address Rs. Cr. ofstoreys of the work As per Contract/ Services

1. Only the works in which the consultant had offered their services for the consultancy work for project management

services construction supervision and inspection services, are to be listed.

2. Client certificate shall be enclosed for each work, without client’s certificate, the performance shall not be considered for evaluation.

*similar works means Bidder(s) shall have experience as PMC/PA for Successfully completed G+5 governmentHousing and other

Authorized Signature:

Name and Title of Signatory:

Rajkot Municipal Corporation

FIRM’S EXPERIENCE FOR G+5 AND ABOVE BUILDING PROJECTS COMPLETED

Project Actual date Commenceme Type of

Sr. Name of Project Location Client Project cost No. of of nt Consultancy

No With in Rs. Cr. storey completion As per Services

address of the work Contract/

1. Only the works in which the consultant had offered their services for the consultancy work for project management

services construction supervision and inspection services, are to be listed.

2. Client certificate shall be enclosed for each work, without client’s certificate, the performance shall not be considered for evaluation.

Authorized Signature:

Name and Title of Signatory:

Rajkot Municipal Corporation

FIRM’S OVERALL EXPERINCE

Project Project Actual date Date of Type of

Sr. Location cost Commencement

Name of Project Client of Consultancy

With address in Rs. Cr. completion As Agreement

per Contract/ Services

1. Only the works in which the consultant had offered their services for the consultancy work for project management

services construction supervision and inspection services, are to be listed.

2. Client certificate shall be enclosed for each work, without client’s certificate, the performance shall not be considered for evaluation.

Authorized Signature:

Name and Title of Signatory:

Rajkot Municipal Corporation

CONSULTANT’S PROPOSED METHODOLOGY AND WORK PLAN

Consultant’s Technical approach, methodology and work plan for this assignment

are to be elaborated in this sections, broadly under following sections:

a) Understanding of the TOR

b) Technical Approach and Methodology,

c) Work Program

d) Organization and Staffing

• The write up should explain Consultant insight with respect to the objectives of

the assignment, approach to the services, methodology for carrying out the

activities and obtaining the expected output, and the degree of detail of such

output. The Consultant should also explain the methodologies propose to adopt

and highlight the compatibility of those methodologies for the project envisaged.

• Consultants should propose the main activities of the assignment, their content

and duration, phasing and interrelations, milestones (including interim

approvals by the Client), and deliverables. The proposed work plan should be

consistent with the technical approach and methodology, showing

understanding of the TOR and ability to translate them into a feasible working

plan. The work plan should be consistent with the suggested Work program of

• Consultants should also propose the structure and composition of the proposed

team, indicating main disciplines of the assignment, the key expert responsible,

and proposed technical and support staff.

Affordable Housing Mission

Format of Curriculum Vitae (CV) For Proposed Professional Staff

(i) Name of Person :

(ii) Proposed position for this assignment:

(iii) Designation:

(iv) Date of Birth:

(v) No of Years with present Employer:

(vi) Education:

Name of Degree College and Specialization Year of passing

(vii) Relevant Experience:

Please provide details of relevant assignments, with respect to task assigned for the

proposed study (as mentioned in (ii) above). Kindly provide following information for

each assignment:

Name Of Name of Time Period Description Role Time Spent

Assignment Client about

(viii) Employment Record:

(Starting with present position, list in reverse chronological order, for every

employment held.)

Name of Employer Position Held Duration Job responsibility

(ix) Total No. of Years’ Experience:

Total No. of years in Consultancy service

Total No. of years in services other than

Consultancy service

Total experience

Affordable Housing Mission

x) Certification

I, the undersigned, certify that to the best of my knowledge and behalf, this Bio data

correctly describes myself, my Qualifications and my experience.

Note: The CV must be signed by the person whose CV is given. Only those CVs would be

Considered, which are signed by the concerned persons (Sign of authorized signatory

Otherthan the person whose CV is submitted, would not be considered.)

Signature of Named Person :

Authorized Signature:

Name and Title of Signatory:

Affordable Housing Mission

Information /Derails to be submitted by the Bidders In the Performa

mentioned under Statement below. Documents submitted herewith as

supporting documents shall be duly attested and certified true copy.

(Fresh Declaration on Non‐Judicial Stamp Paper of 300/‐duly Notarized)

I / We hereby declared that I/We am/are not partner(s)

blacklisted/terminated/debarred/ delisted /suspended/discontinued by any government

authority from awarded work or connected with firm blacklisted/terminated/debarred/

delisted /suspended/discontinued by any government authority from awarded work in any

states, CPWD/MES/Railway or any Government or Semi‐Government. Also, that no police

complaint is lodged against the person /firm.

At present, I/we am/ are registered as approved contractor (s), firms in ‐‐‐‐‐‐‐‐‐‐‐

State/CPWD/MES/Railways.

We, the partners/owners of this firm, hereby give an undertaking that we are jointly and

severally responsible to meet all the liabilities ever and above the business of this firm and

make good the above financial loss sustained by the Rajkot Municipal Corporation as a result of

out abandoning the works entrusted to us.

Date:‐ Seal and Signature of the Bidder