Work No.03 .Comprehensive Annual Maintenance Contract of Schindler make lift installed at New Annexy Building in Central Zone area of SMC for the period of 03 (Three) Years. Work No.04. Comprehensive Annual Maintenance Contract of Schindler make lift installed at Central Zone New Admin Building in Central Zone area of SMC for the period of 03 (Three) Years. (8th Attempt)

NAME OF WORK : Comprehensive Annual Maintenance Contract of Schindler make lift

installed at New Annexy Building in Central Zone area of SMC for the

period of 03 (Three) Years.

START DATE OF DOWNLOAD OF TENDER : Dt.17/07/2026 to Dt.27/07/2026 up to

DOCUMENTS FROM website hrs.

smctender.nprocure.com

LAST DATE OF SUBMISSION OF ONLINE TENDER : Dt.27/07/2026 up to 18.00 hrs.

LAST DATE OF SUBMISSION OF TENDER FEES, : UP TO Dt.05/08/2026 up to 17.00 hrs. to The

EMD AND AFFIDAVIT Chief Accountant, SMC Main Office, Shree

Tapi Bhavan, SMC, Tapipura, Surat by

R.P.A.D./Speed Post.

OPENING OF TECHNICAL BID ETC. PROBABLE : Dt.06/08/2026 up to 16.00 hrs. on wards

DATE (Probable)

OPENING OF PRICE BID (ON LINE) PROBABLE : Dt.21/08/2026

DOCUMENT FEES :

CLASS : "O.E.M/O.E.M. Authorized-Service centre"

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

Publishing Authority : Additional City Engineer Shree, Central Zone

Inviting Authority : Executive Engineer, Central Zone

Concern Office : Central Zone Vahivati Bhavan, Gordhandas Chokhawala Marg,

Tapipura, Surat –

[email protected]

[email protected]

Type: E-tender (website: https://smctender.nprocure.com)

e-Price-bid Submission

E-Price Bid (online) : To be submitted on or before Dt.27/07/2026 @ 18:00 Hrs.

Technical-bid Submission

Tech-bid Submission Up to Dt.05/08/2026 up to 17:00 Hrs.

(In Hard copy) :

The Chief Accountant, Accounts Department, Main Office Building,

To be submitted to : Shree Tapi Bhavan, Surat Municipal Corporation, Tapipura, Surat -

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

DESCRIPTION PAGE NO.

1) DETAILED TENDER NOTICE

2) TENDER FEE, EMD, BID SUBMISSION DETAILS IN BRIEF

3) BRIEF DETAILS ABOUT THE CONTRACT/ WORK 06-07

4) DETAIL SCOPE OF WORK 08-09

5) TERMS & CONDITION 10-11

6) GENERAL INFORMATION(S) 12-21

7) QUALIFICATION CRITERIA 22-23

8) MODE OF DOCUMENTS FURNISHED ONLINE/ HARD COPY 24-26

9) AFFIDAVIT-I 27-28

10) CONTRACTOR’S/ BIDDER’S UNDERTAKING / CERTIFICATE

11) AFFIDAVIT-II

12) SPECIAL TERMS AND CONDITIONS

13) TECHNICAL / SERVICE PROFILE PERTAINING TO BIDDERS 32-33

14) ANNEXURE-I TO ANNEXURE: III 34-36

16) GENERAL TERMS & CONDITIONS OF THE CONTRACT 38-59

17) SAFETY REGULATION & TERMINATION FOR UNSATISFACTORY

18) PAYMENT & PENALTY TERMS & CONDITIONS 61-63

19) DETAILS SCOPE OF WORK 64-65

20) Approved List of Work

21) BILL OF QTY.

SEAL & SIGNATURE OF THE TENDERER

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

SURAT MUNICIPAL CORPORATION

Tender Notice (Online) No. ACE./CZ./04/2026-27

Tenders are Invited for Various Dept. Work online on

htt[ps://smctender.nprocure.com from Government Approved

Contractor with following schedule.

Light Housing Lokseva Land & Estate

No. of Tender 04 02 01

Total Estimate Cost

Tender document are available https://smctender.nprocure.com The detail tender

notice will be made available at above address and on website www.suratmunicipal.gov.in

 Submission of Tender fee, EMD in hard copy to above mentioned address by

R.P.A.D./Speed Post only. SMC shall not be responsible for any postal delay.

 Bidders have to Submit price bid in Electronic format only on

https://smctender.nprocure.com website till the last date & time for submission.

Price-Bid in physical form shall not be accepted in any case.

 The Surat Municipal Corporation (S.M.C.) reserves the right to accept or reject any

or all the tender to be received without assigning any reasons thereof.

In case bidder needs any clarification or if training required for participating in online

tender, they can contact the following office.

"(n)Code solutions-A division of GNFC Ltd"

403 GNFC Info tower Bodakdev, Ahmedabad-380054 Gujarat (India)

E-mail : [email protected] Web-site: www.nprocure.com

Add. City Engineer

No.P.R.O/ Central Zone

Date: / /2026 Surat Municipal Corporation

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

-:Tender Fee, EMD, Bid Submission Details In Brief:-

[1] Estimated Cost :

[3] Tender Fees :

[4] Starting date for Tender Downloading : Dt.17/07/2026

[5] Pre-bid Meeting : YES/ NO

[6] Pre-bid Meeting Date : ---

[7] Last date of Tender Downloading : Dt.27/07/2026 @ 05:00 PM

[8] Last date of online submission : Dt.27/07/2026 @ 06:00 PM

[9] Last date of Hard copy submission : Dt.05/08/2026 @ 05:00 PM

[10] Hard Copy of the technical-bid to be : The Chief Accountant,

submitted to Main Office Building, Shree Tapi Bhavan,

Surat Municipal Corporation, Tapipura, Surat-

[11] Exclusion of Submission of Tender : ---

Documents, Certificates etc.

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

Brief details about the contract/work

 RIGHT OF INTERPRETATION OF TENDER SPECIFICATIONS, TERMS & CONDITIONS :

The right of interpretation of each statement mentioned in this tender document, which also

includes all the terms, conditions; specifications etc. rest with the tender inviting authority

of Surat Municipal Corporation.

The Surat Municipal Corporation hereinafter referred to as the ''Corporation'' hereby invites

tenders for the work as mentioned elsewhere in this tender document, as per the

specifications in the tender documents. The Contract documents may be secured in

accordance with the notice Inviting Tender for the said work.

The site is located in Surat city, is very important commercial, textile and diamond city of

Gujarat State located in south Gujarat region. The city is well connected to rest of India by

both Rail and Road. The City locate on bank of river Tapti and enjoy moderate climate having

minimum average temperature as 25°C and extreme ranging from 45°C in summer and 10°C

in winter. The actual average rainfall is approximately 80 cm distributing over three months

from mid-June to mid of September.

The intending tenderer shall be deemed to have visited site and familiarized themselves

thoroughly with the site conditions before submitting the tender. Non-familiarity with the

site conditions will not be considered a reason either for extra claims or for not carrying out

the work in strict conformity with the specifications, terms & conditions.

For site visit, the intending tenderer may contact Concern Department/Authority, as

mentioned, of Surat Municipal Cooperation.

Service roads are laid up to the site of the work. These will be available to the contractor

subject to any limitations imposed by SMC. However the tenderer shall visit the site and

acquaint him of the approaches to the sites before tendering.

Non availability of access roads or railway siding or permits for entry of vehicles and

equipment at any specific area shall in no case be the cause to condone any delay in the

execution of the works or be the cause for any claims or extra compensations.

 SCOPE OF WORK :

The scope of the work includes Comprehensive Maintenance Contract of Schindler make lift

at various site in New Annexy Building for 03 (Three) years as detailed in specifications,

terms & conditions mentioned in this tender. The Contractor shall make his own

arrangements for all materials, labour etc., required for successful completion of the work.

Scope of work not mentioned specifically in tender document, but required for the

completion of the job shall be considered as part of the tender, its cost shall include in

respective items. No separate Payment shall be done for such items. Any site-specific work,

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

incidental or accidental, shall be considered & included in the scope of work. Any

charges/cost to be incurred towards such work(s) shall be considered and included in the

rates quoted. Successful contractor must submit the Electrical Contractor License.

The entire work covered by this tender document viz. said work. Tenderer shall quote for

this accordingly. The quoted price shall for Comprehensive Maintenance Work include all

taxes (Including GST), duties, levies, overheads, insurance, transportation, freight,

labour, loading & unloading etc. whatsoever is applicable and the price shall remain firm

till the completion of AMC period.

 BIDDERS TO CONSIDER :

1. The contractor shall produce latest solvency certificate (valid up to/after tender validity

period of 120 days) of minimum 20% amount of the estimated value. Solvency certificate

shall be considered valid for 1 year from date of issue by respective bank.

2. The permit holder persons must be employed for the electrical work job. The corporation

will not be responsible for any accident or injury to the workman/staff of the contractor. No

compensation of any kind shall be paid by the corporation. The contractor shall observe

latest Government rules regarding labours etc.

3. All-important certificate(s)/document(s) etc. as specified elsewhere in tender as per

specified should be duly attested/certified by Notary.

4. FOR ALL DOCUMENT(S), WHICH ARE REQUIRED ANY NON JUDICIAL STAMP PAPER(S)

MUST BE PURCHASED FROM SURAT CITY ONLY.

Executive Engineer

Surat Municipal Corporation

SEAL & SIGNATURE OF THE TENDERER

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

Detailed Scope of Work

1. The work includes comprehensive annual maintenance contract includes all spares,

consumable etc. Annual maintenance shall be carried out as per the Gujarat Lifts

and Escalators Act.2000 and Gujarat Lifts and Escalators rules. The Contractor shall

examine service and carry out general maintenance in a systematically manner.

Each lift should be serviced thoroughly minimum once in a month as per standard

practice. This routine service should be entered in a separate service register to be

kept at respective office of SMC.

2. The Inspection and Routine, Preventive and Breakdown Maintenance should be

carried out as per IS 14665, 15785:2007 and relevant applicable Act and rules.

3. The contractor is bound to attend any breakdown call within 02 (TWO) hour from

intimation through phone or other mode. As both the Health centres & Maternity

Homes are related with emergency and essential medical service, the contractor

shall be ready to attend breakdown call and repairing work 24 hr. x 07 days.

Information about attending and repairing the lift shall also be entered in a separate

breakdown call register.

4. Any statutory authority may inspect the lift anytime. The contractor shall have to

carry the work as per their Instructions/Remarks.

5. The Contractor shall carry special lift Safety Inspection twice in year and certify that

the lift is safe for use.

6. Maintain visit report and submit to SMC. The contractor should also maintain

register(s) for complaints. Each visit shall be counter signed by concerned site in

7. During contract period, the contractor shall maintain adequate amount of

frequently used parts and lubricants.

8. The contractor shall periodically examine safety devices and governor of the

equipment to ensure user safety.

9. The contractor shall periodically examine safety devices and governor of the

equipment to ensure user safety.

10. Scrap/replaced material shall not be submitted to SMC. It shall be credited to

11. All the major and minor spares, consumable, Battery etc. required will be in scope

of contractor. Nothing shall be supplied by S.M.C. During contract period, the

contractor shall maintain adequate stock of frequently used spares, parts, lubricants

etc. All required material/Spare must be a genuine spare of OEM only.

12. The Preventive Maintenance comprises as below :

 Functional checking and adjustment of the drive unit, means of suspension, gear

box, brakes, traction sheave and drum, ropes, deflector sheave, hoist way

doors, and guiderails of the elevator installation etc.

 Lubrication and Oil Level checking of equipments to the extent appropriate for

the use made of elevator Installations.

 Lubricating of guide rails and wire ropes will be carried out by the contractor.

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

 Checking and adjustment of the travel properties of the elevators installations,

especially of their stopping accuracy.

 Visual and functional check of the switching, control, monitoring and

other safety equipment and of the display, lighting, fan and equipments and

cleaning of dirt originating within installation.

 Periodical cleaning the Machine room, car roof, and dry hoist way pit of dirt

originating within installation shall be in scope of the contractor. Only Inside

cleaning of lift car shall be done by housekeeping staff of concerned Health

13. Contractor must repair or replace the VF Drive Unit, Automatic rescue device and

its battery, car and landing door shoe liners, contact switches, door operator motor,

drive belts, coupler unit, door safety sensors, cables, internal lights, fans and other

parts which have become unusable due to wear in order to ensure the safety in

accordance with rules regulation for Lifts.

14. The Contractor shall have to do renewal process of Lift License if it needs within

contact period. Necessary compliance for renewal of Lift License shall be done by

15. The Contractor will comply with all safety rules and regulations and all

interdisciplinary measures as followed by the corporation. The corporation will not

be responsible for any accident/injuries to the staff of the contractor. Further, the

corporation will not provide any insurance or medical facility to the staff of the

contractor. Contractor shall be responsible for any accident, damage of the SMC

property or any personals, animals, etc. which results in fatal/non-fatal due to

improper operation and maintenance of lift or due to lack of safety

measures/precautions required for the work. All the liabilities, court matter/fees if

any occur due to that shall be to contractor’s account.

16. All central and/or state government/semi government/local bodies’ rules and

regulations, pertaining to this type of contract shall be followed and observed by

the contractor.

17. The rates should be offered for lift on yearly basis. The maintenance contract shall

be for a period of 03 years or as per decision of competent authority of SMC.

18. To get & renew of lift Safe working License from chief Lift inspector of lifts and

escalators, Gujarat state for lift, shall be in scope of contractor. All the procedure

shall be followed by the contractor in time. Necessary statutory fees shall be paid

by SMC. All administrative support shall be covered & included in tender cost.

Executive Engineer

Surat Municipal Corporation

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

Terms & Conditions

indication of the price quoted shall lead to disqualify the bidder.

2. Price Bid shall not be submitted in hard copy to SMC. After awarding the work order,

successful contractor shall have to submit hard copy of this technical bid of the tender to

SMC with signed and stamped of authorized signatory on each page.

3. Site visit should be done and necessary technical specification/information should be

collected before quoting the rates. No dispute at later date shall be entertained.

4. All tools, tackles, labour and material including consumable etc. required will be in scope of

5. Service report shall be submitted to Light Department of Central Zone.

6. Contractor has to prepare history card as directed by engineers in charge.

7. Under no circumstances contractor shall be entitled to claim escalation in the quoted rate(s)

during contract period.

8. Competent authority of the corporation reserves the right to reduce the scope of work and

spilt the tender in two parts or more without assigning any reason, even after award of

contract, if necessary and thus variations in contract value shall be applicable. The quoted

rates shall remain firm for the above said variation. Right to accept any or to reject any or all

tenders without assigning any reason thereof is reserved by the competent authority of

9. TERMINATION FOR UNSATISFACTORY PERFORMANCE :- If the Corporation considers that the

performance of the contractor is unsatisfactory or not up to the expected standard, the

Corporation shall notify the contractor in writing and specify in detail the cause of

dissatisfaction. The Corporation shall have the option to terminate this contract if the

contractor fails to comply with the requisition contained in the said written notice issued by

the Corporation to the contractor within 15 (Fifteen) days of the receipt thereof. Competent

authority may decide, in case of unsatisfactory performance, to terminate this contract and

to black list & to disallow the contractor in future tendering in SMC forfeiting the security

10. TERMINATION AT THE SOLE DISCRETION OF THE CORPORATION :- Not withstanding anything

contained herein, the Corporation may at its sole discretion terminate this contract by giving

to the contractor 90 (Ninety) days written notice to that effect without assigning any reason

whatsoever. Also, if contractor wants to leave contract, he has to give minimum three

months’ notice to corporation. However, all financial liabilities remain to be settled before

termination. The decision of the Municipal Commissioner will be final & binding to the

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

11. CONSEQUENCES OF TERMINATION :-

a. In all cases of termination herein set forth the obligation of the Corporation to pay the

operating rate/or any other charges shall be limited to the period up to the date of

b. Not with standing the termination of this contract the parties shall reasonably

continue to be bound by the provisions of this contract that reasonably require some

action or forbearance after such termination. The contractor shall hand over to the

Engineer-in-charge in writing the final status with latest action taken by him for

fulfilment of scope of work.

c. Any dispute which isn’t mutually resolved by SMC & Contractor then it will be resolved

in the concerned court within Surat City limit only. Arbitration will not be allowed.

Executive Engineer

Surat Municipal Corporation

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

GENERAL INFORMATION(S)

[01] Hard copy to be submitted : The Chief Accountant, Account Department, Main Office

to Building, Shree Tapi Bhavan, Surat Municipal Corporation,

Tapipura, Surat - 395

[02] Bidder's Class : Original Equipment Manufacture of lift or his Authorized -

[03] Tender validity period : One hundred twenty (120) calendar days from the date of

opening of the technical-bid (hard copy).

Performance guarantee/

[04] : As per memorandum.

security deposit,

Compensation for delayed

work, Percentage to be

retained from running

Bill(s), Defect Liability

Scan copies. All scan copies must be colour and, look alike an original. In

any case, Black and White AND/OR non legible scan copy will

not be considered and, that may also lead to outright

rejection of the bid.

Mandatory section of the MUST BE SUBMITTED, DULY SEALED AND SIGNED IN HARD

bid. COPY. Failing which, may lead to outright rejection.

The sole right of the The sole right of interpretation of all the terms, conditions,

department. specifications etc. in the entire bid document will be rest

with the department only.

Also, among the repetitions, most appropriate will be

ABOUT THE TENDERING PROCESS :

[01] NO DEVIATION IN TECHNICAL SPECIFICATION, TERMS AND CONDITION ETC. SHALL BE

[02] BIDDERS TO READ AND NOTE CAREFULLY :

[A] At his own expenses and prior to submitting his tender, each bidders shall (a)

examine the Contract Documents (b) visit the sites and determine local

conditions which may affect the work including the prevailing wages and other

pertinent cost factors (c) familiarize himself with all central, State and local laws,

ordinance, rules, regulations and codes affecting the material supply including

the cost of permits and licenses required for the work and (d) correlate his

observations, investigations, and determinations with the requirement of the

tender documents.

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

[B] The documents/appendices/annexure/statements should be completed legibly

in ink, checked in responsible manner, signed, stamped and submit online/hard

copy together with the tender security Bond/EMD by the bidders.

[C] All the pages in which entries are required to be made by the bidders are

contained in the tender documents and the bidders shall not take out or add to

or amend the text of any of the documents or else the tender shall be rejected

forfeiting the EMD.

[03] EARNEST MONEY DEPOSIT :

Each tender must be accompanied by a receipt of deposit as tender guarantee (Earnest

money deposit) of the amount mentioned in memorandum, in the form of Demand

Draft/Pay Order of Nationalized/Scheduled Bank acceptable to Corporation drawn in

favour of the "Municipal Commissioner, Surat Municipal Corporation" payable at Surat.

The tender bond shall be valid for a period of not less than 180 days from the date of the

tenders are opened and shall comply with the requirements for Bond as stipulated in the

general conditions of contract. The Corporation as a guarantee will hold the EMD that

the bidders if awarded the contract, will enter in to the contract agreement in good faith

and furnish the required security deposit bonds. Any tender not accompanied by a

tender Guarantee will be disqualifying.

E.M.D and Tender Fees for the work of Comprehensive Annual Maintenance Contract for

Schindler make lift at New Annexy Building in central zone, area of Surat Municipal

Corporation for 03 years. along with other Documents in Hard Copy up to Dt. / /2026

up to 17:00 hrs. Also mention the name of tenderer, address, tender notice number etc.

Contractor/Tenderer/Bider Should have wirte party code behind EMD & Tender Fees DD.

 Note :- As per City Engineer Note No.61, Dt.05/02/2025

Currently, in the tenders invited through e-tender system in Surat Municipal

Corporation, generally, the necessary documents related to the tender (tender fee,

E.M.D., registration, turnover, solvency certificate, experience certificate and other

documents) are invited separately in hard copy on some specified days after the last

date of online price bid submission. Considering the complaints received in this regard,

in the e-tender system, the amount of the guarantee (EMD) and the demand draft of the

tender free will have to be scanned online and uploaded in electronic format. The details

submitted in this way will be considered as the amount of the guarantee and tender fee

received. And accordingly, the tender will be opened only for the amount of the bid and

the tender fee received in electronic format. For actual payment, the tenderer will have

to submit the original demand draft by registered post AD./Speed post to the Account

Department (Main Office) within 07 (seven) days from the last date of uploading. In the

first case of non-receipt of the original demand draft in the office of the Chief

Accountant of Surat Municipal Corporation within the stipulated time, penal action will

be taken to recover the penalty as per the table given below.

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

1. Up to Rs. 1.00 crore 10,000/-

2. Rs. 1.00 crore and more than Up to Rs. 10.00 crore 20,000/-

3. More than Rs. 10.00 crore and up to Rs. 50.00 crore 30,000/-

4. More than Rs. 50.00 crore and up to Rs. 100.00 crore 70,000/-

5. More than Rs. 100.00 crore 1,00,000/-

If the tenderer does not deposit the penalty amount with the Municipal Corporation

within 10 days and/or if the tenderer commits such a default/mistake for the second

time, then in case the demand draft is not actually received for the second time, punitive

action will be taken against the contractor (if the contractor does not pay the tender

free and guarantee amount within the stipulated time, the registration of the contractor

will be kept in abeyance for 06 (six) months and the e-tendering code will be cancelled

for 06 (six) months.) Any documents required for the support of tender bids shall be

scanned and sent online in electronic format and hard copies shall not be accepted

separately. (Reference :- Roads and Building Department Circular No. : Pachar-102008-

5-S, Secretariat Gandhinagar, Dt.18/01/2008 and Dt.27/11/2008)

[A] The earnest money deposit will be refunded to the unsuccessful bidders(s) after

the award of contract and successful bidder submit security deposit.

[B] The earnest money deposit (tender guarantee) will be forfeited in the event, the

successful bidders fails to accept the contract and fails to submit the

performance guarantee bond to the corporation as stipulated in the tender

documents within ten days after receipt of notice of award of contract. In such

case corporation, may disqualify the bidders from tendering for further works,

under the jurisdiction of the Surat Municipal Corporation.

[C] The earnest money deposit of the successful bidders shall be returned after the

performance guarantee bond (Security Deposit), as required, is deposited by the

[D] No interest shall be paid by the corporation on any EMD/performance guarantee

(Security Deposit).

[E] Bank guarantee or cheque or FDR shall not be accepted for EMD/tender

[04] GST REGISTRATION CERTIFICATES :

Latest GST registration certificates (along with all annexure) should accompany the

tender without which, the tender is liable to be disqualify. The GST registration number

must be clearly specified.

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

[05] DOWNLOADING OF TENDER DOCUMENT :

The tender document for this work is available only in Electronic format, which can be

downloaded by the bidder. Tender documents consist of two parts (i) Technical bid with

qualifying requirements (ii) Price bid.

[06] INFORMATION FOR ON LINE PARTICIPATION :

[A] Internet site address for e-tender activities will be https://

smctender.nprocure.com.

[B] Interested bidders can view detailed tender notice and download tender

document from the above-mentioned website.

[C] Bidders who wish to participate in online tender have to register with the

website through the ''New User Registration'' link provided on the home page.

Bidder will create login id & password on their own in registration process.

[D] Tenders by partnership firm must be signed by all partners. The full name and

addresses of all the partners shall be furnished. The tenders by

Corporation/Companies must be signed with the legal name of the

Corporation/Company by the president/or by the secretary or other person or

persons legally authorised to bind the Corporation/Company in the matter.

Authority letter shall be submitted with tender.

PRICE BID IS NOT TO BE SUBMITTED IN PHYSICAL FORM. PLEASE NOTE THAT NON-

SUBMISSION OF PRICE BID DOES NOT ABSOLVE THE BIDDERS FROM ANY LIABILITY

CREATED FROM THE BID CONDITIONS AND BIDDING PROCESS. ENTIRE TECHNICAL-BID

NEED NOT BE SUBMITTED; HOWEVER, UNDERTAKING AS PER CHECK LIST MUST BE

SUBMITTED DULY SEALED & SIGNED AS A TOKEN/ACKNLOWLEDGEMENT OF

STUDYING & UNDERSTANDING THE ENTIRE TECHNICAL BID CAREFULLY & INTENDED

PURPOSE OF THE WORK.

[07] PREPARATION OF TENDER DOCUMENTS :

Bidders(s) are requested to note the following while preparing the tender documents :

[A] Tender shall be submitted as specified in this tender document in English. All

tender items and statements shall be properly filled in. Numbers shall be stated

both in words and in figures were so indicated.

[B] Each tender shall be accompanied by the prescribed tender security bond and

other required documents, drawings, all witnesses and sureties shall be persons

of status and proximity and their full names, occupations and addresses shall be

stated below their signatures. All signatures in the tender documents shall be

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

[C] Delivery of tenders shall comply with notice inviting tenders as to place, date and

[08] SUBMISSION OF TENDER DOCUMENT :

Bidders wishing to participate in this e-tender shall be required to procure Digital

Certificate as per Information Technology Act- 2000. By using this certificate, the bidder

can digitally sign his electronic bid. Bidders can procure the Digital Certificate from any

of the CCA approved certifying agency or can contact M/ s (n) Code Solution at the

below mentioned address who will assist in procuring the same. Bidders who already

have a valid Digital Certificate need not procure it again. In case bidders need any

clarification regarding online participation they can contact :

M/ s (n) Code Solution,

301, GNFC Info Tower,

Near Grant Bhagwati Hotel,

URL : https:// smctender.nprocure.com

Bidders who are willing to participate in e-tender need to fill data in pre-defined forms

of Tender fee, EMD (Bid Security), Qualifying Criteria & Technical Bid and Price Bid only.

Bidders should upload scan copies of reference documents in support of their eligibility

of the bid. Technical-bid (except specific documents/pages) needs not be submitted in

hard-copy instead pdf file of the tech-bid/documents must be uploaded on respective

web-page in pdf format only. After filling the data in pre-defined forms, bidders need to

click on final submission link to submit their encrusted bid.

BIDS SHALL BE SUBMITTED AS BELOW :

[1] EMD & Tender Fee along with documents of Qualifying Criteria in pre-defined

forms, certificates (except specific pages, which must be furnished in hard-copy)

in electronic mode.

[2] Price Bid must be submitted online only.

[I] Price bid in physical form (in hard copy) will not be accepted.

[II] The direct or indirect mention regarding cost in technical-bid shall not be

THE DOCUMENTS SHALL BE SUBMITTED IN THE FOLLOWING:

Following Set of documents shall be put in a separate sealed cover. Name of the

Work, Tender Notice No. and full name and address of the bidder shall be

written clearly on the sealed cover.

(a) EMD in the prescribe form shall be put in a separate envelope subscribed as

''EMD'' on top of the cover. Tender fee amount (Demand Draft) shall be put in

the same cover.

(b) The documents along with the envelope containing EMD shall be put inside one

large envelope, sealed and clearly super scribed on top of the packet name of

the work & tender notice no. Name and full address of the bidder shall be

written on the bottom left corner of each envelope. Due date of Receiving the

tender shall also be mentioned on the envelope. This cover must be super

scribed as ''Technical Bid Cover''.

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

(c) The hard copy as above should be sent to the Chief Accountant, Surat Municipal

Corporation, Tapipura, Surat - 395 003 by RPAD & Speed Post only as per the

dates mentioned in the tender notice. SMC shall not be responsible for any

(d) Tender documents are not transferable.

(e) Corporation will not defray expenses incurred by bidders in tendering.

[09] TENDER VALIDITY PERIOD :

The validity period of the tender submitted for this work shall be as mentioned

elsewhere in this document and, that the bidders shall not be allowed to withdraw or

modify the tender offer on his own during the validity period. The bidders will not be

allowed to withdraw the tender or make any modifications or additions in the terms and

conditions of his tender. If this is done then the corporation shall, without prejudice to

any right or remedy, be at liberty to reject the tender and forfeit the earnest money

deposit in full.

[010] GENERAL PERFORMANCE DATA :

Bidders(s) shall submit all the information, which is sought for in the tender documents

in the form of various schedules. Tenders may not be considered if left blank or the

schedules are not properly filled in before submissions of the tender.

[011] SIGNING OF TENDER DOCUMENTS :

[A] Documents clarifying type of business (as applicable), e.g. Self-declaration in case

of proprietary firm, Partnership deed in case of Partnership firm, Power of

attorney and deed of “karta” in case of HUF, Certificate of incorporation issued

by registrar of companies in case of private/public limited companies etc.

[B] Undertaking on Rs. 300.00, Non-Judicial notarised stamp paper, by bidder,

confirming that bidder is not Black listed in any central government/state

government/ local self-government organisation or municipal Corporations etc.

[C] All witnesses and sureties shall be persons of status and proximity and their full

names, occupations and addresses shall be stated below their signatures.

[012] TAXES AND DUTIES :

 Prices quoted shall be inclusive of GST, all taxes, levies, work contract tax,

packing/forwarding, transportation, freight, watch & ward, insurance etc.

 The Municipal Corporation will not issue “C” or “D” form.

 GST (GOODS & SERVICE TAX) has come in to existence from 1st July

Contractor/Successful Bidder is bound to pay the amount of GST prescribed by

the Govt. Of India as per the Terms of Contract agreed upon during the course of

execution of this Contract.

 During the course of execution of Contract, if there is any change in rate of GST

(GOODS & SERVICE TAX) by the Government the same shall be

reimbursed/recovered separately by SMC, subject to the submission of original

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

Receipt/Proof for the amount actually remitted by the successful

bidder/Contractor to the competent Authority along with a certificate from

chartered Accountant of Contractor/Successful Bidder certifying that the amount

of GST paid to the Government and the same shall be intimated/submitted/

claimed within 30 (Thirty) Days from the sole responsibility of the Successful

bidder/Contractor, failing which, SMC may recover the amount due, from any

other payable dues with SMC. Further the non-payment of the GST to the

Government may lead to the termination of contract and forfeiture of Security

Deposit/ Performance Guarantee Amount.

 TDS of GST shall be deducted as per the act/rules from the bills of the contractor.

 The Contractor shall be liable to the payment of all the Central/State/Local

Body's Levies, taxes or duties etc. The SMC shall neither bear it nor reimburse at

any time but will ensure deduction of Central/State/Local levies and taxes at

Source at the rate provided under the relevant statutes from time to time in

force. Further the work contract tax or sale tax shall be borne by the Contractor

as per Rules and Regulations of Government.

 Any increase or decrease in taxes/duties or imposition of any new taxes/duties

shall be on account to the Corporation and such increase/decrease shall be

paid/recovered to/from the Contractor on producing documentary evidences

only. The contractor shall be the sole responsible for payment of such incident

also the concerned Government department which he has collected from the

Corporation. This provision is limited for Schedule-B of the tender.

[013] CONTRACT PERIOD :

The maintenance contract shall be for a period of 03 (Three years) from the date of

order. The rates offered/tendered shall remain firm till the expiry of contract. Any

deviation in time of contract period specified above shall not be accepted and tender of

such tenderer shall not be considered. If Surat Municipal Corporation wishes to extend

the contract, contractor shall have to carry out work at the quoted rate, further, it can

be extended for upto 6 months with prior 15 days’ notice on completion of the contract

period. No escalation in the rate shall be considered.

[014] WITHDRAWAL OF TENDERS :

If, during the tender validity period, the bidder withdraws his tender, the tender security

(earnest money) shall be forfeited and the bidders may be disqualified from tendering

for further works under the jurisdictions of the SURAT MUNICIPAL CORPORATION as

decided by the competent Authority.

[015] OPENING OF TENDER DOCUMENTS :

1. The Technical Bid will be opened in the office of the competent authority, Surat

Municipal Corporation, Surat, if possible, on next working day of last date of receipt

at 16:00 Hours. Bidders or their representative who wish to participate in tender

opening should remain present at Concern department/authority-Surat Municipal

Corporation. Only one representative of each firm will be allowed to remain present.

2. Technical bid cover containing Technical Bid papers/documents & EMD will be

opened first and relevant details will be read out. The price bid, which is quoted

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

online on web site https://www.nprocure.com or https://smctender.nprocure.com

will remain unopened

3. After opening of Technical Bid Cover Containing Technical Data Shall Be evaluated

with Tender requirement.

4. The bidders, who fulfil the requirements of the qualifying criteria & technical-bid,

price-bid of such bidders, will be opened.

[016] EVALUATION OF TENDER :

 Conditional tenders shall not be accepted, it shall be for disqualify tender.

 After opening of the technical bid, department will examine the technical bid

thoroughly. The bidder must fulfil all eligibility criteria.

 However, Price Bid of tender will be opened for the bidder who qualifies for all

terms/conditions. If bidder is disqualified on any ground, Price bid of tender for the

same will not be opened. For eligibility of opening of price-bid, all criteria should be

 The bidder is required to furnish all details, literature, certificates etc. as per

specifications, terms & conditions.

 The competent authority of Surat Municipal Corporation reserves the right to reduce

the scope of work without assigning any reason even after award of contract.

 Price variation clause of any form shall not be accepted. Price shall remain firm till

execution of work in all respects till the release of security deposit.

 The competent authority of SMC reserves the right to open/seal/accept/reject any

tender without assigning any reasons thereof.

[017] CORRUPT AND FRAUDULENT PRACTICES :

(a) The SMC requires that bidders/contractors under this contract observe the highest

standard of ethics during execution of this contract. In pursuance of this policy, the

Authority; Defines, for the purpose of these provisions, the terms set forth below as

[I] Corrupt practice : means the offering, giving, receiving or soliciting of

anything of value to influence the action of a public official in the

procurement process or in contract execution; and

[II] Fraudulent practice means a misrepresentation of facts in order to

influence a procurement process or the execution of a contract to the

detriment of the Employer and includes collusive practice among Bidders

(prior to or after bid submission) designed to establish bid prices at

artificial non-competitive levels and to deprive the Employer of the

benefits of free and open competition.

[III] Will reject a proposal for award of work if SMC determines that the

Bidder recommended for award has engaged in corrupt or fraudulent

practices in competing for the contract in question.

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

[IV] Will declare a Bidder ineligible, either indefinitely or for a stated period

of time, to be awarded a SMC contract/contracts if he at any time

determines that the Bidder has engaged in corrupt or fraudulent

practices in competing for, or in executing, the contract.

(b) The SMC will reject a proposal for award if he determines that the Bidder

recommended for award has engaged in corrupt or fraudulent practices in

competing for the contract in question. The SMC will declare the firm ineligible,

either indefinitely or for a stated period of time, to be awarded a contract by Surat

Municipal Corporation if it at any time determines that the firm has engaged in

corrupt or fraudulent practices in competing for the contract, or during execution.

(c) In case of any misunderstanding due to interpretation of any terms, conditions or

specifications the decision of Municipal Commissioner, Surat Municipal Corporation,

Surat shall be final and binding on the part of contractor. In unnecessary queries

raised verbally/ and/ or in writing shall be treated as “Fraudulent Practice(s)” and

action(s) deemed shall be taken against such bidder(s) will be taken after taking due

permission of Municipal Commissioner.

[018] OPENING OF PRICE-BID :

 The bidders whose technical-bid is found as per terms and conditions and achieving

the performance parameters as per tender terms & conditions may be allowed to

remain present during the opening of the price-bid. The successful bidders of

technical bid, who choose to remain present may attend price bid opening and price

break-up will be readout at that time. The competent authority of SMC reserves the

right to open/seal/accept/reject any tender without assigning any reasons thereof.

Price Bid(s) of Bidders, who do not meet the technical requirements of the tender,

will not be opened.

Acceptance of tender will rest with the competent authority of the corporation. It

does not bind SMC to accept the lowest bidders and reserves the right to reject

any or all tenders and no reasons will be given for acceptance or rejection thereof.

The bidders whose tender is accepted should enter into a regular contract

agreement and to abide by all rules and regulations embodied in the tender.

[019] AWARD OF CONTRACT/WORK :

 The Tender shall be evaluated Techno commercial and according to predefined

procedure of SMC, Shree Tapi Bhavan. The works as mentioned in tender shall be

allocated to as per decision of competent authority of the corporation and the

competency (financial & experience) of bidders.

 The TENDER GUARANTEE/ EMD paid against this tender shall be retained till

submission of performance guarantee security deposit by successful tenderer on

award of contract. The earnest money deposit will be forfeited in the event; the

successful contractor denies to accept the contract and fails to submit the

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

performance guarantee bond (Security Deposit) to the corporation as stipulated in

the tender documents within ten days after receipt of notice of award of contract.

[020] CONTRACT AGREEMENT, SECURITY DEPOST/PERFORMANCE GUARANEE :

 The successful contractor shall be required to deposit an amount equal to 2.0% of

the total order value as Security Deposit in Municipal Treasury in Cash/ by Demand

Draft (up to Order value of Rs. 2.00 Cr.) within 10 (Ten) days of order failing which

penalty @ 0.065% of the Security deposit Amount per day of delay shall be charged.

The successful Contractor shall also be required to enter into contract agreement

along with undertaking and Surety on Gujarat Stamp Paper purchased from Surat

worth worth Rs. 900.00 (i.e. 300.00 + 300.00+ 300.00 for each) (to be brought from

Surat by the contractor) on getting the order. However, the stamp duty at prevailing

rate shall be applicable if revised by Government.

Executive Engineer

Surat Municipal Corporation

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

QUALIFICATION CRITERIA

The qualification process will emphasis on the ability and competency of contractors to do

quality work within the given time schedule. The following criteria along with other

conditions/criteria shall be applicable to Bidder.

[01] The tenderer shall be Original Equipment Manufacturer or having OEM authorized

Service centre.

[02] Average annual financial turnover of Bidder during the last 3 years, ending 31st

March of the previous financial year should be at least 30% of Estimated cost

(i.e minimum Rs.1,62,125.00). Last 03 years to be considered for Average annual

financial turnover 2023-24, 2024-25, 2025-26. An attested copy of annual turnover

for last 3 years should be CA certified.

[03] Solvency certificate from bankers of nationalized bank for the 20% of Tender Amount.

Considered 01 Year validity from the date of issue.

[04] Experience of having successfully completed similar works during last 7 years either

of the following.

(1) Three similar completed works, each costing not less than amount equal to 40% of

the Estimated Cost. OR

(2) Two similar completed works, each costing not less the amount equal to 50% of

the Estimated Cost. OR

(3) One similar completed works, each costing not less the amount equal to 80% of

the Estimated Cost.

Similar works signify Comprehensive Annual Maintenance work for Lift(s),

(Appropriate document(s) such as work completion certificate(s)/Interim work

completion certificate(s) /Work in Progress Certificate (Min of Three Years) shall be

[03] Following enhancement factors will be applicable for the cost of works executed and

financial figures to common base for the evaluation of the works completed amount.

Financial Year Multiplying factor

Three (2024-23)

Seven (2020-19)

Bidder should indicate actual figures of costs and amount for the work executed in

Annexure-III without accounting for the above mentioned factors.

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

(b) List of the works already completed in last 7 years in prescribed Performa as per

Annexure-I and attested copies of certificates from head of the office (Min. Executive

Engineer or Equivalent Post) concerned for completion of the works.

(c) Declaration regarding the work on hand with the tenderer shall also be given in

prescribed Performa as per Annexure-II. Attested copies of interim certificates if any

shall also be attach as supporting documents.

(d) Attested copy of partnership deed, power of attorney as applicable etc.

Executive Engineer

Surat Municipal Corporation

SEAL & SIGNATURE OF THE TENDERER

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

MODE OF DOCUMENTS FURNISHED ONLINE/HARD COPY

(MOST IMPORTANT)

NOTE :- BIDDER HAS CAREFULLY TO GO THROUGH THE TABLE BELOW AND FURNISH THE

RELEVANT DOCUMENT(S) ACCORDINGLY. IF THIS INSTRUCTION IS NOT FULFILLED,

TENDER WILL BE LIABLE FOR DISQUALIFY.

Mode of Submission

Description Remarks (in Soft Copy/Original

(A) ORIGINAL HARD COPY SUBMISSION

(1) EMD & Tender Fee : --- Hard copy as well as

soft copy along with

(2) (A) Forwarding letter of : Original on bidder's letterhead Hard copy as well as

the Manufacturer or soft copy

Authorized dealer.

(B) Authorization cum

Technical Support letter

given by Manufacturer

in case of dealer.

(3) Bidder's Affidavit (on : --- NOTARISED ORIGINAL

Rs.300/- Non-Judicial IN HARD COPY AS

notarized stamp paper) WELL AS SOFT COPY

[As per Tender Page

(4) Undertaking of the : Furnish Sealed & Signed copy. Original Hard Copy as

Bidder well as soft copy

[As per Tender Page

(5) Bidder's Affidavit (on : Confirming that the bidder is NOTARISED ORIGINAL

Rs.300/- Non-Judicial not Black listed in any central IN HARD COPY AS

notarized stamp paper) government/state government/ WELL AS SOFT COPY

[As per Tender Page local self- government

No.30] organization or municipal

Corporations etc.

(7) Special Terms and : Furnish Sealed & Signed copy. Original Hard Copy as

Conditions. [As per well as soft copy

Tender Page No.31]

(8) Addenda : Submitted duly sealed & signed, ORIGINAL HARD COPY

corrigendum(s) If applicable. MUST BE SUBMITTED

(if any) WITH BID AS WELL AS

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

(9) Technical-bid (entire) : Furnish Sealed & Signed copy. Bidder is not required

technical-bid (entire

tender) in soft copy or

hard copy during the

tendering stage.

To be submitted by

the contractor within

10 days of issuance of

work order, as token

of acceptance of work

(B) SOFT (PDF/JPG FILES) COPY TO BE SUBMITTED

(1) PAN Card : --- Proper & readable

scanned copy submitted

as pdf/jpg file only.

(2) GST No. : --- Proper & readable

scanned copy submitted

as pdf/jpg file only.

(3) Solvency Certificate : As per tender terms & Proper & readable

conditions. scanned copy submitted

as pdf/jpg file only.

(4) Annual Turnover : Showing financial turnover of last Proper & readable

Certificate issued by C.A. three years scanned copy submitted

as pdf/jpg file only.

(5) Partnership agreement : If applicable Proper & readable

scanned copy submitted

as pdf/jpg file only.

(6) Technical/ service profile : Furnish Sealed & Signed copy. Proper & readable

pertaining to tenderer scanned copy submitted

as pdf/jpg file only.

(7) All annexure : Furnish Sealed & Signed copy. Proper & readable

scanned copy submitted

as pdf/jpg file only.

(8) List of all : Must be furnished along with Proper & readable

completed works. satisfactory work completion scanned copy submitted

certificates as pdf/jpg file only.

All bidders must note specifically & submit their offer accordingly :-

 All certificates/documents/submission(s) should be sealed and signed by relevant authority/

authorized person/authorized signatory only.

 Bidder must check all certificate(s)/document(s) to be furnished/uploaded in hard copy(ies)/

online copy(ies) before quoting their rate(s)/submit their tender/offer. If it is found (during

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

any stage) that any content of any certificate/document is being modified in comparison

with the original then it will be considered as fraudulent practice and the bidder who has

submit the offer/tender will be held responsible for such practice(s).

 Further, various certificate(s)/document(s), which are issued by the other authority/agency/

organization/govt. body shall be verified with the original certificate(s)/document(s) issued

to the bidder. All such document(s)/ certificate(s) must be furnished within one week from

the date of intimation otherwise offer of such bidder will be rejected and price-bid of such

bidder will not be opened. Moreover, in case it is found that the content of document(s)/

certificate(s) is/are modified then (i) offer of such bidder will be rejected, (ii) price-bid will

not be opened, (iii) EMD will be forfeited and (iv) action(s) including debarring the bidder for

min. 2 years for participation in any of SMC's tender/ w ork and/or other action(s) as

deemed fit as decided by the competent authority of Surat Municipal Corporation

shall be taken.

Executive Engineer

Surat Municipal Corporation

SEAL & SIGNATURE OF THE TENDERER

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

(To be furnished on Non-judicial stamp paper (Rs.300.00) duly signed by authorized notary)

Name of Work : (to be mentioned by the bidder as per detailed tender notice).

I / We, the undersigned, do hereby certify that all the statements made in the required attachments

are true and correct.

1. The undersigned hereby certifies that neither our firm …………………………………………............

partners have abandoned any work in India nor any contract awarded to us for such works has

been rescinded during last five years, prior to the date of this bid.

3. The undersigned hereby authorize(s) and request(s) any bank, person, authorities, government

or public limited institutions, firm or corporation to furnish pertinent information deemed

necessary and requested by the Surat Municipal Corporation to verify our statements or our

competence and general reputation.

4. The undersigned understands and agreed that further qualifying information may be requested

and agrees to furnish any such information at the request of the Surat Municipal Corporation.

5. The Surat Municipal Corporation and its authorized representative are hereby authorized to

conduct any inquiries or investigations to verify the statements, documents, and information

submitted in connection with this application and to seek clarification from our bankers and

clients regarding any financial and technical aspects. This Affidavit will also serve as

authorization to any individual or authorized representative of any institution referred to in the

supporting information, to provide such information deemed necessary and requested by you

to verify statements and information provided in the tender or with regard to the resources,

experience and competence of the Applicant.

6. My/our offer shall not be considered in case of fake/forged document(s) found during

verification at any stage or at any stage of contract. I/we are agreed to whatever action(s)

taken by competent authority of Surat Municipal Corporation in the aforesaid circumstances

such as forfeiture of security deposit or debarring from participation in future tenders for the

period/years as deemed fit by the Surat Municipal Corporation and informing the same to all

other state/central level Government/semi Government organizations or any legal action as

deemed fit as per law of state or central government.

Tender Notice (Online) No.ACE./CZ./04/2026-2027 (Work No.03) Page

a partnership/proprietary firm/limited company (strike out, which isn’t applicable) having

registered office (address), PAN number ...…………………………………, GST registration number It

is to clarify that legal name of the firm mentioned in GST registration certificate

is ………………................................... and trade name of the firm mentioned in GST

registration certificate is....................................…………………….. and name of the firm mentioned

(i) The legal name of the firm mentioned on GST registration certificate has been/has not been

(strike out, which isn't applicable) prefixed with (e.g. M/s. shri, jay etc).

(ii) The trade name of the firm mentioned on GST registration certificate has been/has not

been (strike out, which isn't applicable) prefixed with (e.g. M/s. shri, jay etc).

(iii) The legal name and trade name as mentioned in GST registration certificate is of the same

(iv) The PAN no. & GST registration no. as mentioned above is of the same entity.

I/We further clarify that any legal/financial/administrative issues/liabilities arising out of difference

in name, if any shall be my/our responsibility and Surat Municipal Corporation shall not be liable for

any financial/legal consequences arising thereof.

Signed by the authorised signatory of the firm

Title of the office

Name of the firm

Tender Notice (Online) No.ACE/CZ/04/2026-2027 (Work No.03) Page

Contractor’s/ Bidder’s Undertaking / Certificate

Name of Work :- (to be mentioned by the bidder as per detailed tender notice).

 I/we hereby declare that I/We have persuaded in detail and examined closely the

specifications/general terms & conditions/special terms & conditions/important

instructions/notes described in the tender documents & addenda corrigendum(s) [if

any]. I/We hereby agree to be bound by and comply with all such

specifications/terms, conditions etc.

 I/We also confirm that my/our offer is strictly in line with the tender specifications,

stipulations, terms and conditions etc. and understand that in the event of any

deviations, technical or commercial, my/our price bid will not be opened.

 I/We have understood the tender specifications/terms/conditions/all content of

tender and particularly intent behind the content and bind my/ourselves for same.

 If any items/conditions/specifications/scope of work is mentioned differently at

more than one place(s), most appropriate as decided by the department (Surat

municipal Corporation) will apply & binding to the bidders.

 Normally, all documents/details/certificates as asked/requested along with the bids

must be submitted in soft copy/hard copy as mentioned in the tender & submission

of such documents etc. after expiry of technical-bid submission date shall not be

accepted and offer of all such bidders shall be rejected out-rightly. However, in

specific circumstances; decision of Municipal Commissioner will be binding &

acceptable to all bidders. Dispute(s) created at later date wouldn’t be entertained &

treated as fraudulent practice(s) and action(s) deemed fit shall be initiated against

such bidder(s), which must be specifically noted and quote their offer accordingly.

Note :- Aforesaid “Undertaking” must be furnished/attached along with technical-bid in hard

copy only; failing which offer of such bidders will be rejected out-rightly.

SEAL & SIGNATURE OF THE TENDERER

Tender Notice (Online) No.ACE/CZ/04/2026-2027 (Work No.03) Page

(To be furnished on Non-judicial stamp paper (Rs.300.00) duly signed by authorized notary)

Name of Work :- (to be mentioned by the bidder as per detailed tender notice).

I/We, .......................................... of (firm name) , do hereby declare that, neither of this firm nor its

any subsidiary firm is declared/blacklisted by any central government/state government/local self-

government organisation/PSU or Municipal Corporations etc.

Signed by the authorised signatory of the firm

Title of the office

Name of the firm

Tender Notice (Online) No.ACE/CZ/04/2026-2027 (Work No.03) Page

SPECIAL TERMS AND CONDITIONS

 THE FOLLOWINGS MUST BE CONSIDERED :

1. Each tender must accompany with latest passport size photograph along with specimen

signature of the contractor(s).

2. In the event of the tender being submitted by a partnership firm, signature of all partners

must be done along with their latest photographs duly signed thereof. The partnership deed

must also be attached with the tender. Power of attorney of to sign the all other

documents/ certificates must be furnished failing which offer of such bidder shall not be

3. The contractor(s) shall have to attach GST registration certificates with address.

4. For contractor(s) paying royalties to the Government, the receipt of the same must be

5. The successful contractor(s) shall be required to submit photographs, address and specimen

signatures in duplicate at the time of executing the agreement. The agreement shall be

executed by partner/person who have signed the tender/quotation.

6. Affix passport size photograph in table below :-

Specimen signature of all partners in case of partnership agency/firm :-

2. registered agreement

3. is compulsory in case

of partnership agency.

Executive Engineer

Surat Municipal Corporation

SEAL & SIGNATURE OF THE TENDERER

NOTE :- PLEASE CLEARLY NOTE THAT “SPECIAL TERMS AND CONDITIONS” MUST BE RETURNED

DULY SEALED & SIGNED ALONG WITH THE TECHNICAL-BID.

Tender Notice (Online) No.ACE/CZ/04/2026-2027 (Work No.03) Page

TECHNICAL/SERVICE PROFILE PERTAINING TO TENDERER

Description To be filled by Contractor

1. Name of Tenderer/Contractor :-

2. The Applicant is :-

a) an individual

b) a proprietary firm

c) a firm in partnership

d) a Limited Company or Corporation

3. Attach the Organization Chart showing the :-

structure of the organization including the name

of the Directors & position of directors.

4. Name of contact person :-

E-mail address, if any. :-

Address of Head Office. :-

Address Main office in Gujarat. :-

Office in Surat or nearest to Surat. :-

5. Are you a Original Equipment :-

manufacturer/authorized dealer/sub dealer/any

other? (Please specify).

6. Give details about your service network :-

7. Minimum period for attending the :-

call/breakdown from the time of intimation.

8. Do you agree to all terms and conditions :- Yes

specified in the tender if no, please specify

where and how you differ (attach separate sheet

9. Give details of technical personnel, list of :-

tools/tackles instruments possessed by you.

10. Completion period from the date confirmed :-

Tender Notice (Online) No.ACE/CZ/04/2026-2027 (Work No.03) Page

Description Filled by bidder

11. Enumerate customer’s list to whom such :- 

equipments are supplied, installed and 

commissioned by you and are in service at 

present (Attach separate sheet if necessary).

12. How maintenance/services will be offered. :-

Specify clearly (i.e. from Surat office or any

13. If order is split, will it affect your any of :- No

terms/conditions, guarantee period, servicing,

maintenance? Mention clearly.

14. Testing will be carried out at manufacturer’s :- Not Applicable

works prior to dispatch of equipment as

specified earlier.

15. Rates are inclusive of all taxes Including GST, :- Yes

levies, overheads, insurance, transportation,

freight, construction cess etc. whatsoever is

16. Portion or percentage of the work the tenderer :-

proposes to sub-contract (if any) in case contract

17. For how many years has the organization been :-

in business under its present name & style?

In which field of electrical Engineering do you

claim specialization?

19. Details of your latest work completed. :-

(i) Attach separate sheet/sheets if where ever required.

(ii) The Corporation will not issue any sales tax declaration form

Signature of Authorized person :-

Tender Notice (Online) No.ACE/CZ/04/2026-2027 (Work No.03) Page

Experience, Registration & Solvency Certificate

1. No. of years of experience :

a) as a Prime Contractor (contractor

shouldering major responsibility)

i) in own country

ii) other countries (specify country)

2. For how many years has your organization been

in business of similar works under its present

name? What were your fields when your

organization was established? Whether any new

fields were added in your organization? And if

3. Have you ever left any work awarded to you

incomplete? (If so, give name of work and

reasons for not completing the work).

4. Give details of your similar type of experience in

implementing turnkey projects of electrical work

5. Give details of similar type of ongoing works

6. Name of Banker with full address

7. Amount of Solvency Certificates issued by

Bankers (Attach attested copy of latest Solvency

SEAL & SIGNATURE OF THE TENDERER

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Information Regarding Current Litigation, Debarring/Expelling of Bidder or Abandonment of Work

1. a) Has the Applicant or its constituent partners consistent history of Yes / No

litigation awarded against him.

b) If yes, give details

2. a) Has the Applicant or any of its constituent partners been Yes / No

debarred/expelled by any Agency in India, during the last 5 years

as on the date of application, except on account of reasons other

than non-performance, such as rescinding of joint venture due to

most experienced partner of joint venture pulling out, court

directions leading to breaking up of a joint venture before start of

b) If yes, give details

3. a) Has the Applicant or any of its constituent partners abandoned Yes / No

any contract work in India during the last 5 years?

b) If yes, give details

4. a) Has the Applicant or any of its constituent partners been declared Yes / No

bankrupt during the last 5 years.

b) If yes, give details, including present status

5. Has the Applicant or any of its constituent partners been Yes / No

debarred by any State R & B Dept. as on the date of application.

SEAL & SIGNATURE OF THE TENDERER

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STATEMENT SHOWING THE SIMILAR WORKS COMPLETED IN THE LAST THREE YEARS & THE

SIMILAR WORKS ON HAND

Actual Actual Percentage

of Estimated Date of Schedule for

Type of Tender Date amount & Amount

Sr. Depar cost of award Date of delay in

work & amount of of work of Penalty

No. tment work of completi complet

cap. (in Rs.) compl complet (in % and

/ (In Rs.) contract on ion of

etion ed (Rs.) Rs.)

 Bidder is requested to refer to qualification criteria attached.

 Bidder shall give completion certificate from client.

 In absent of such completion certificate, experience shall not be considered for evaluation. If

completion certificate covers “Similar work with other work” then bidders shall have to submit

copies of final bill indicating similar work or certificate of amount indicating “Similar work” from

relevant authority.

SEAL & SIGNATURE OF THE TENDERER

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Note :- The tenders (ONLY forwarding letter & other documents like Tender Fee, EMD,

Addenda/Corrigendum, Registration copy, Authorization, Company Profile, Experience

Certificates/List of clients along with Technical data of Technical Bid, Other Technical and

General Specifications in Hard Copy) will be received up to 17:00 Hrs on Dt.05/08/2026

and if possible then same will be opened on Dt.06/08/2026 at 16:00 Hrs. in the presence

of those renderers who choose to remain present on the occasion.

Sr. General Description of works : Comprehensive Maintenance Contract of

No. Schindler make (G + 6) 15 Passenger lift for New

Annexy Building in Central Zone of SMC for

1. Estimated Cost : Rs.5,40,417.00

2. Earnest Money Deposited : Rs.5,500.00

3. Tender fee : Rs.1,062.00 (Including GST)

4. Submission of Technical Bid, EMD : Up to Dt.05/08/2026, to Chief Accountant, Shree

and other documents etc. In hard Tapi Bhavan, Surat Municipal Corporation,

copy to Chief Accountant, Shree Tapipura, Surat by R.P.A.D. /Speed Post up to 17:00

Tapi Bhavan, Surat Municipal Hours.

Corporation, Tapipura, Surat.

5. Performance Guarantee (Security : The successful tenderer shall have to deposit an

Deposit) amount equal to 2% of order value in the form of

cash/DD/pay order within 10 days of order.

Security Deposit should be in the form of

cash/DD/pay order in case only.

6. Percentage to be retained from : 07 (05 Retention money + 02 Security Deposit) % of

running account Bill work done will be retaining from each Running Bill,

which shall be released in Final Bill.

7. Penalty for delayed work : As mentioned elsewhere in Tender Document.

8 Payment Condition : All payments shall be made as per prevailing rules/

regulations of SMC. Whereas prevailing payment

term is 100% payment in each RA bill shall be

released of completed work. No advance payment

of any kind shall be paid by the Corporation.

9. Time allowed for the completion :

of work for each part order to 15 (Fifteen) days from the Date of Part Order.

supply spare part.

Executive Engineer

Surat Municipal Corporation

I/We have gone through the bid document(s) and fact(s). I/We Have clear understanding

regarding the scope as described and, I am/We are consciously submitting my/our bid.

DATE:_____/_____/2026. SEAL & SIGNATURE OF THE TENDERER

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GENERAL TERMS & CONDITIONS OF THE CONTRACT

(1) The contract shall be constituted according to and, subject to law(s) in India and State of

Gujarat and under the jurisdiction of courts of Gujarat at Surat only.

(2) The correctness of each detail given in the tender documents is not guaranteed. The

contractor shall independently obtain all necessary information for quoting/offering the

tender. The contractor shall be deemed to have examined the contract documents, to

have generally obtained his own information in all matters that might affect the

tendered rates.

(3) Any Error in description does not relieve the contractor from executing the work

according to the specifications, terms & conditions. Tender documents must be viewed

in totality. If there is contradiction in any form in this bid document, appropriate as

decided by the department/municipal commissioner will be final & binding to

contractor/ bidder(s).

(4) No officer, Employee of Municipal Corporation is admitted to any share or part of this

contract to any benefit that may rise there from.

(5) STORES SUPPLIED BY SMC

If the specification or estimate of the work provides for the use of any special

description of materials to be supplied from the Municipal Store or if it is required that

the contractor shall use certain stores to be provided by the Engineer-in-charge (such

materials and stores and the prices to be charged thereof as hereinafter mentioned

being so far as practicable for the convenience of the contractor but not so as in any way

to control meaning or effect of the contract specified in the schedule or memorandum

hereto annexed) the contractor shall be supplied with such materials and stores as may

be required from time to time to be used by him for the purpose of the contract only

and the value of the full quantity of materials and stores so supplied shall be set off

deducted from any sums then due, or thereafter to become due to the contractor under

the contract, or otherwise or from the security deposit, or the proceeds of sale thereof

shall be deposit is held in Government securities the same or a sufficient portion thereof

shall in that case be sold for the purpose. All material supplied to the contractor shall

remain the absolute property of Municipal Corporation and shall on no account be

removed from the site of the work, and shall at all times be opened to inspection by the

Engineer-in-charge. Any such materials unused and in perfectly good condition at the

time of completion or determination of the contract shall be returned to the Municipal

Corporation store, if the Engineer-in-charge so requires by a notice in writing given

under his hand, but the contractor shall not be entitled to return any such materials

except with such consent and he shall have no claim for compensation on account of any

such materials supplied to him as aforesaid but remaining unused by him or for any

wastage in or damage thereto.

(6) ALTERATION IN SPECIFICATIONS

The Engineer-in-charge shall have right of alternation in power to take any alteration in,

or addition to specifications the original specifications, drawings, designs and design not

instruction that may appear to him to be necessary to invalidate or advisable during the

progress of the work, and contractors. the contractor shall be bound to carry out the

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work in accordance with any instructions in this connection which may be given to him

in writing signed by the Engineer- in-charge and such alteration shall not invalidate the

contract and any additional work which the contractor may be directed to do in the

manner above specified as part of the work shall be carried out by the contractor on the

same conditions in all respect on which he agreed to do the main work and at the same

rates as are specified in the tender for the main work. And if the additional and altered

work includes any class of work for which no rates are specified in this contract than

such class of work shall be carried out at the rates entered in the schedule of rates of

Municipal Corporation or at the rates mutually agreed upon between the Engineer-in-

charge and the contractor whichever are lower if the additional or altered work for

which no rate is entered in the schedule Rates for works of Rates of Municipal

Corporation is ordered to be not entered in carried out before the rates are agreed upon

then estimate or the contractor shall, within seven days of the schedule of date of

receipt by him of the order to carry out rates of the work, inform the Engineer-in-charge

of the Municipal rate which it is his intention to charge for such Corporation. class of

work and if the Engineer-in-charge does not agree to this rate he shall by notice in

writing be at liberty to cancel his order to carry out such class of work, and arrange to

carry it out in such manner as he may consider advisable provided always that if the

contractor shall commence the work or incur any expenditure in regards thereto before

the rates shall have been determined as lastly herein before mentioned, then in such

case he shall only be entitled to be paid in such case he shall only be entitled to be paid

in respect of the work carried out or expenditure incurred by him prior to the date of the

determination of the rate as aforesaid according to such rate or rates as shall be fixed by

the Engineer-in-charge. In the event of a dispute, the decision of the Commissioner will

Where, however, the work shall have to be executed according to the designs; drawings

and specifications recommended by the contractor and accepted by the competent

authority the alteration above referred to shall within the scope of such designs

drawings and specification appended to the tender.

The time limit for the completion of work shall be extended in the proportion that the

increase in its cost occasioned by alterations or addition consequence of the cost of the

original contract work, and the certificate of the Engineer-in-charge as to such

proportion shall be conclusive.

(7) NO COMPENSATION FOR ALTERATION OR RESTRICTION OF WORKS TO BE CARRIED

If at any time after the execution of the contract documents the Engineer-in-charge shall

for any reason whatsoever, require the whole or any part of the work as specified in the

tender to be stopped for any period or shall not require the whole or part of the work to

be carried out at all or to be carried out by the contractor, he shall give notice in writing

of the fact to the contractor who shall thereupon suspend or stop, the work totally or

partially, as the case may be. In any such case, except as provided hereunder, the

contractor shall have no claim to any payment or compensation whatsoever on account

of any profit or advantage which he might have derived from the execution of the work

in full but which he did not so derive in consequence of the full amount of the work nor

having been carried out, or on account of any loss that he may be put to on account of

materials purchased or agreed to be purchased, or for unemployment of labour

recruited by him. He shall not also have any claim for compensation by reason of any

alteration having been made in the original specifications, drawings, designs and

instructions may involve any curtailment of the work as originals contemplated. Where

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which however, materials have already been purchased or agreed to be purchased by

the contractor, before receipt by him of the said notice, the contractor shall be paid for

such materials at the rate determined by the Engineer-in-charge, provided they are not

in excess of requirements and are of approved quality and/or shall be compensated for

the loss, if any that he may be put to in respect of materials agreed to be purchased by

him, the amount of such compensation to be determined by the Engineer-in-charge,

whose decision shall be final. If the contractor suffers any loss on account of his having

to pay labour charges during the period during which to stoppage of work has been

ordered under this clause the contractor shall on application be entitled to such

compensation on account of labour charges as the Engineer-in-charge, whose decision

shall be final, may consider reasonable, provided that the contractor shall not be

entitled to any compensation on account of labour charges if, in the opinion of the

Engineer-in-charge, the labour could have been employed by the contractor elsewhere

for the whole or part of the period during which the stoppage of the work has been

ordered as aforesaid.

The Contractor is to cover up and protect the works from the weather, and is suspend all

`wet' operations during weather which, in the Executive Engineer opinion, will be

detrimental to the work.

(8) WORK TO BE OPEN TO INSPECTION

All works under in course of execution or executed in pursuance of the contract shall at

all-time be open to the inspection and supervision of the Engineer-in-charge and his

subordinates, and the contractor shall at all times during the usual working hours, and at

all other times at which reasonable notice of the intention of the Engineer-in-charge or

his subordinate to visit the work shall have been given to the contractor, either himself

be present to receive orders and instructions, or have a responsible Person duly

accredited in writing present for that purpose. Orders given to the contractor's duly

authorised person shall be considered to have the same force and effect as if they had

been given to the contractor himself.

(9) NOTICE TO BE GIVEN BEFORE WORK IS COVERED UP

The contractor shall give not less than five days’ notice in writing to the Engineer-in-

charge or his subordinate in charge of the work before covering up or otherwise placing

beyond the reach of measurement any work in order that the same may be measured;

and correct dimensions thereof taken before the same is so covered up or placed

beyond the reach of measurement any work without the consent in writing of the

Engineer- in- charge or his subordinate in charge of the work, and if any work shall be

covered up or placed beyond the reach of measurement without such notice having

been given or consent obtained, the same shall be uncovered at the contractor's

expense, and in default thereof no payment or allowance shall be made for such work or

for the materials with which the same was executed.

(10) CONTRACTOR LIABLE FOR DAMAGE DONE

If the contractor or his workmen; or servants shall break, deface injure or destroy any

part of a building in which they may be working, or any building, road, fence enclosure

or grass land or cultivated ground continuous to the premises on which the work of any

part thereof is being executed; or if any damage shall be done to the work for any cause

whatever while it is in progress or if any imperfection become apparent in it within the

Defect liability period mentioned above by Engineer- in- charge the contractor shall

make good the same at his own expense, or in default the Engineer in charge may cause

the same to be made good by other workmen and deduct the expenses (of which

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certificate of Engineer-in- charge shall be final) from any sum that may be due or

thereafter became due to the contractor or from his security deposit or the proceed of

sale thereof or of a sufficient portion thereof.

(11) MATERIAL/TOOL/EQUIPMENTS/DRINKING WATER ETC. REQUIRED FOR COMPLETION

The contractor shall supply at his own cost all materials (except such special materials, if

any, as may be supplied from the SMC Stores in accordance with the contract).plant

tools, appliances implements, ladders, cordage, scaffolding and any temporary works

which may be required for the proper execution of the work, in the original; altered or

substituted from, and whether included in these specification or, other documents

forming part of the contract or referred to in these conditions or not and which may be

necessary for the purpose of satisfying or complying with the requirements of the

Engineer-in-charge as to any matter on which under these conditions he is entitle to be

satisfied, or which he is entitled to require together with carriage thereof To and from

the work. The contractor shall also supply without charge the requisite number of

persons with the means and materials necessary for the purpose of setting out works

and counting, weighing and assisting in the measurement or examination at any time

and from time to time of the work or materials, Failing this the same may be provided by

the Engineer-in-charge at the expense of the contractor and the expense may be

deducted from any money due to the contractor under the contract, or from his security

deposit or the proceeds of sale thereof or of a sufficient portion thereof. The contractor

shall provide all necessary fencing and lights required to protect the public from

accident; and shall also be bound to bear the expenses of every suit. Action or other

legal proceedings, at law, that may be brought by any person for Injury sustained owing

to negligence of the above precautions, and to pay damages and costs which may be

awarded in any such suit action or proceedings, to any such person, or which may with

the consent of the contractor be paid in compromising any claim by any such person.

The contractor shall make his own arrangement for drinking water for the labour

employed by him.

(12) LIABILITY OF CONTRACTOR FOR ANY DAMAGE DONE IN OR OUTSIDE WORK AREA

Compensation for all damage done intentionally or unintentionally or by contractor's

labourers whether in or beyond the limits of municipal property shall be estimated by

the Engineer-in-charge or such other office as he may appoint & estimates of Engineer-

in-charge subject to the decision of the Commissioner on appeal be final & the

contractor shall be bound to pay the amount of the assessed compensation of demand

failing which the same will be recovered from the contractor as damage from the

security deposit or deducted by the Engineer-in-charge from any sum that may be due

or become due from Municipal Corporation to the contractor under this contract or

otherwise. The contractor shall bear the expenses of defending any action or other legal

proceedings that may be brought by any person from injury sustained by him owing to

negligence of precautions to prevent the spread of fire & he shall also pay any damages

and cost that may be awarded by the court in consequence.

All sums payable by a contractor by way of compensation under any of these conditions

shall be considered as a reasonable compensation to be applied to the use of Municipal

Corporation without reference to the actual loss or damage sustained and whether any

damage has or has not been sustained actual loss.

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(13) CHANGES IN THE CONSTITUTION OF FIRM TO BE NOTIFIED

In the case of a tender by partners any change in the constitution of a firm shall be

forthwith notified by the contractor to the Engineer-in-charge for his information.

(14) DECISION OF COMMISSIONER TO BE FINAL

Except where otherwise specified in the contract decision of the Commissioner shall be

final conclusive and binding on all parties to the contract upon all questions relating to

the meaning of the specification designs, drawings and instructions here in before

mentioned and as to the quality of workmanship, or materials used on the work, or as to

any other question, claim, right, matter, or thing whatsoever in any way arising or

relating to the contract, designs, drawings, specifications, estimates, instructions, orders

or these conditions, or otherwise concerning the works or the execution or failure to

execute the same, whether arising, during the progress of the work or after the

completion or abandonment thereof.

All quarry fees and royalties shall be paid by the contractor. All taxes shall also be paid

contractor according to the Municipal rules in force at the time and no refund shall be

given Certificate for refund of quarry fees and royalties in admissible under existing rules

shall be given by the Municipal to the contractor after successful completion of the

contract. For the levy of water charges for construction work, please see the attached

(15) COMPENSATION UNDER WORKMAN'S COMPENSATION ACT

The contractor shall be responsible for and shall pay any compensation to his workmen

payable under the workmen's Compensation Act 1923 (VIII of 1923) or any statutory

modification thereof for injuries caused to workmen.

(16) CLAIM FOR COMPENSATION FOR DELAY IN STARTING THE WORK

No compensation shall be allowed for any delay caused in the starting of the work on

account of any acquisition of land and in the case of clearance work, for any delay in

accordance to estimate.

(17) CLAIM FOR COMPENSATION FOR DELAY IN EXECUTION OF WORK

No compensation shall be allowed for any delay in execution of the work on account of

water standing in borrow-pits or compartments. The rates are inclusive for hard or

cracked soil, excavation in mud, soil water or water standing in borrow-pits, and no

claim for an extra rate shall be entertained, unless otherwise expressly specified.

(18) TERMINATION FOR UNSATISFACTORY PERFORMANCE

In any case, under any Clause/s of this tender, the contractor has rendered itself liable to

pay compensation if a breach of any of the terms, conditions, specifications, etc. The

SMC shall have power;

To terminate the contract of which a notice in writing to the Contractor by the SMC shall

be conclusive and binding in which case the security deposit of the contractor shall stand

forfeited, at the absolute disposal of the SMC.

To take such part of the work as shall be unexecuted and to give it to another/other

contractor to complete, in which case the expenses incurred, if any, in excess of the sum

which would have been paid to the original contractor, if the whole work had been

executed by him (the certificate of SMC for the excess amount shall be final and

conclusive) shall be borne and paid by the original contractor and may be deducted from

any money due to him by the SMC under the contract or otherwise or from the Security

deposit or the proceeds of sale thereof, or a sufficient part thereof.

In any case in which under any clause of or clauses of this contract, the contractor shall

have tendered himself liable to pay compensation amounting to the whole of this

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security deposit (Whether paid in one sum or deducted by instalments) or in the case of

abandonment of the work owing to serious illness or death of the contractor or any

other cause, the Commissioner on behalf of the Corporation shall have power to adopt

any of the following courses, as he may deem best suited to the interest of the

Municipal Corporation.

a. To rescind the contract (of which rescission notice in writing to the Contractor under

the hand of the Commissioner shall be conclusive evidence) and in that case that

security deposit of the Contractor shall stand forfeited and be absolutely at the

disposal of the Municipal Corporation.

b. To employ labour paid by the Department and to supply material to carry out the

works, or any part of the work debiting the Contractor with correctness of which

cost and price, the certificate of the Executive Engineer shall be final and conclusive

against the Contractor and crediting him with the value of the work done, in all

respects in the same manner and at the same rates as if it had been carried out by

the contractor under the terms of his contract, and in that case the certificate of

Executive Engineer as to the value of the work done shall be final and conclusive

against the Contractor.

c. To order that the work of the contractor be in measured up and to take such part

thereof as shall be executed out of his hands and to give it to another contractor to

complete, in which case any expenses which may be incurred in excess of the sum

which would have been paid to the original contractor, If the whole work had been

executed by him (as to the amount of which excess expenses the certificate in

writing of the Executive Engineer shall be final and conclusive) be borne and paid by

the original contractor and shall be deducted from any money due to him by the

Municipal Corporations under the Contract of otherwise from security deposit or the

proceeds of sale thereof, or a sufficient part thereof.

In the event of any of the above courses be adopted by the Commissioner the

Contractor shall have no claim to compensation for any loss sustained by him by reason

of his having purchases or procured any materials or entered into any engagements, or

made any advances on account of or with a view to the execution of the work or the

performance of the contract and in case the contract shall be rescinded under provision

aforesaid, the contractor shall not be entitled to recover, or be paid any sum for any

work thereto actually performed by him under this contract unless and until the

Executive Engineer certifies in writing the performance of such work and the amount

payable to him in respect thereof, and he shall only be entitled to be paid the amount so

In any case in which any of the powers conferred upon the Commissioner shall have

become exercisable and the same shall not have been exercised the non-exercise

thereof shall not constitute a waiver of any of the conditions hereof such powers shall

not withstanding be exercisable in any future case default by the Contractor for which

by any clauses hereof he is declared liable to pay compensation amounting to the whole

of his security deposit and the liability of the contractor for past and future

compensation shall remain unaffected.

In the event of the Commissioner taking, action under any of the clause mentioned as

above, he may, be he so desires to take possession of all or any tools; plant materials

and stores in or upon the works, or the site thereof or belonging to the Contractor, or

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procured by him and intended to be used for the execution of the work of any part

thereof, paying or allowing for the same in account at the contract rates, or in the case

of contract rates not being applicable at current market rates, to be certified by the

Executive Engineer whose certificate thereof shall be final. In the alternative the

Commissioner may, by notice in writing to the Contractor or his clerk of the works,

foremen or other authorized agent require him to remove such tools, plant, materials or

stores from the premises within a time to be specified in such notice and in the event of

the Contractor failing to comply with, any such requisition, the commissioner may

remove them at the Contractor's expense or sell them by auction or private sale at the

risk and account of the Contractor in all respects and certificate of the Executive

Engineer as to the expense of any such removal and the amount of the proceeds and

expense of any sale shall be final and conclusive against the contractor.

The Contract shall not be assigned or subject without the written approval of the

Engineer-in-Charge, and if the Contractor shall assign or subject his contract or attempt

to do so, or become insolvent or commence any proceedings to be adjudicated any

insolvent or make any composition with his creditors, or attempts or attempt to do the

Engineer-in-Charge may, by notice in writing rescind the contract. Also if any bribe,

gratuity gift, load, perquisite, reward or advantage, pecuniary or otherwise, shall either

directly or indirectly be given, promised, or offered by the contractor, or any of his

servants or agents to any public officer or person in the employ of the Municipal

Corporation in any way relating to his office or employment, or if any such officer or

person shall become in any way directly or indirectly interested in the contract the

Commissioner may by notice in writing rescind the contract. In the event of contract

being rescinded, the security deposit of the contractor shall thereupon stand forfeited

and be absolutely at the deposit of the Municipal Corporation and the same

consequences shall ensure as if the contract had been rescinded as per above clauses

here of and in addition the contractor shall not be entitled to recover or be paid or be

paid for any work thereto for, actually performed under the contact.

(19) LIABILITY FOR COMPENSATION EVEN IF CONTRACT IS NOT TERMINATED

In case any of the powers conferred upon the SMC by the above Clause become

exercisable and have not been exercised by the SMC, the non-exercise thereof shall not

constitute a waiver of any of the conditions hereof and such powers shall not

withstanding anything contained above, be exercisable in the event of any default by the

Contractor for any clause or clauses hereof and be liable to pay compensation as per the

terms of these presents. In the event of SMC putting in force either of the powers vested

in it under the mentioned above, it may, if it so desires, take possession of all or any of

the tools, plant, materials and stores, in or upon the works or the site thereof or

belonging to or procured by the Contractor for the execution of the work or any part

thereof, paying or allowing the same for the adjustment in account at the contract rates,

or in case of these not being applicable, at current market rates as the case may be and

certified by the SMC, whose certificate to that effect shall be final. Otherwise the SMC

may, by notice in writing, ask the contractor, to remove such tools, plant, materials, or

stores from the premises within a 10 days and in the event the contractor fails for such

compliance, the SMC may issue suitable instructions to remove or sell them by auction

or private sale on account of and at the cost and risk of the contractor and the certificate

of the SMC, as to that effect, shall be final and conclusive for the contractor.

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(20) TIME EXTENSION

Provided nevertheless if in the opinion of SMC the contractor is entitled to any extension

of time on account of the works being altered, varied or added or delay by the reason of

any inclement weather or due to the reasons not under the control of the Contractor,

the SMC is empowered to order in writing for the extension of the aforesaid period for

final completion, by such period(s) as it deems reasonable and the Contractor shall

complete the works within such extended period(s). However, the Contractor shall not

be entitled to any extension of the period unless requested in writing for such extension

for event, which the Contractor considers to entitle for requesting for any extension, to

Engineer-in-Charge, SMC. The SMC may in its absolute discretion, dispense with such

notice and allow an extension of time. Nevertheless, in case of any extension of time,

the aforesaid provisions for damages and compensation shall apply in case of non-

completion of the works within the extended time. Such time extension shall not

become any base for compensation for contractor under any circumstances what so

(21) MONTHLY ASSESSMENT OF WORKS

All work shall be measured net by standard measure and according to the rules and

custom of the Department of SURAT MUNICIPAL CORPORATION without reference to

any local custom. No proposals to adopt alternative methods for measurement of work

will be accepted.

The Commissioner’s decision as to what is the “Usual method in use in the Department

will be final”.

Under no circumstance shall any contractor be entitled to claim enhanced rates for any

items in this Contract.

A bill may be submitted by the Contractor once in each month on or before the date

fixed by the Engineer-in-Charge for all works executed in the previous months and the

Engineer-in-Charge shall take or cause to be taken the requisite measurement for the

purpose of having the same verified, and the claim, so far as it is admissible shall be

adjusted if possible within 30 (thirty) days from the presentation of the bill. If the

contractor does not submit the bill within the time fixed as aforesaid, the Engineer-in-

Charge may depute a subordinate to measure up the said work in the presence of the

Contractor or his duly authorized agent whose counter signature to the measurement

list shall be sufficient warrant, and the Engineer-in-Charge may prepare a bill from such

list which shall be binding on the Contractor in all respects. The payment shall be made

as per the decision of engineer in charge. No payment shall be made for any work,

estimated to cost less than Rupees one thousand.

The Contractor shall submit all bills on the printed forms to be hand on application at

the office of the Engineer-in-Charge. The Charges to be made in the bills shall always be

entered at the rates specified in the tender or in the case of any extra work ordered in

pursuance of these conditions, and not mentioned or provided for in the tender at the

rates hereinafter provided for in the tender at the rates hereinafter provided for such

The rates for several items of the work agreed to within shall be valid only when the

item concerned is accepted as having been completed fully in accordance with the

sanctioned specifications. In cases where the items of works are not accepted and not

completed, the Engineer-in-Charge may make payment on account of such items at such

reduced rates as he may consider reasonable in the preparation of final or on account

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Payment against bills for the work done, subject to the required deductions, shall be

made to the contractor based on detailed measurements and certifications of bills by

the Engineer-in-Charge and on the recommendations of SMC as per the terms of

payment mentioned elsewhere in tender document.

All such intermediate payments shall be regarded as payments by way or advance

against the final payments only and not as payments for work actually done and

completed and shall not preclude the Engineer-in-Charge from requiring bad, unsound

imperfect of unskilful work to be removed and taken away and reconstructed, or re-

erected, nor shall any such payments be considered as an admission of the due

performance of the contract or any part thereof in such respect of the accruing of and

claim nor shall it conclude, determine or affect in any the powers of the Engineer-in-

Charge as to the final settlement and adjustment of the accounts or otherwise, or in any

other way vary or affect the contract. The final bill shall be submitted by the contractor

within one month of the date fixed from the completion of the work, otherwise the

Engineer-in-Charge's certificate to the measurement and of the total amount payable for

Engineer-in-Charge's certificate to the measurement and of the total amount payable for

the work shall be final and binding to contractor.

The final bill for the work will be assessed on the modified Tender, wherever applicable,

to give effect to the omissions, additions or variations from the prescribed drawings,

specifications, and instruments and the detailed assessment of such omissions or

Provided always that no final or other certificate is to cover or relieve the Contractor

from its liability under the provisions of the following clause Whether or not the same

may be notified by SMC at the time or subsequent to the granting of the certificate.

All material supplied and work done by the Contractor shall remain the absolute

property of the Municipal Corporation, and shall on no account be removed from the

site of the work, and shall at all times be opened to inspection by the Engineer-in-

When the estimate on which a tender is made includes lump-sums in respect of parts of

the work the contractor shall be entitled to payment in respect of the items of work

involved or the part of the work in question at the same rates as are payable under

contact or such items or if the part of the work in question is not the opinion of the

Engineer-in-Charge capable of measurement the Engineer-in-Charge may at his

discretion pay the lump sum amount entered in the estimate, and the certificate in

writing of the Engineer-in-Charge shall be final and conclusive under the provisions of

Under any circumstance any interest on any account what so ever due to incident of the

contract shall not be payable to contractor.

All such intermediate payments shall be regarded as payments by way or advance

against the final payments only and not as payments for work actually done and

completed and shall not preclude the Engineer-in-charge from requiring bad, unsound

imperfect of unskilful work to be removed and taken away and reconstructed, or re-

erected, nor shall any such payments be considered as an admission of the due

performance of the contractor any part thereof in such respect of the accruing of and

claim; nor shall it conclude, determine or affect in any way the Powers of the Engineer-

in-charge as to the final settlement and adjustment of the accounts or otherwise, or in

any other way vary or affect the contract. The final bill shall be submitted by the

Contractor within one month of the date fixed for the completion of the work, otherwise

the Engineer-in-charge's certificate to the measurement and of the total amount

the Engineer-in-charge's certificate to the measurement and of the total amount

payable for the work shall be final and binding on all parties.

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If at any time before the security deposit is refunded to the Contractor, it shall appear to

the Engineer-in-charge of the work that any work has been executed with unsound

imperfect ,or unskilful workmanship or with materials of inferior quality; or that any

materials or articles provided by him for the execution of the work are unsound, or of a

quality inferior to that contracted for, or otherwise not in accordance with the contract,

it shall be lawful for the Engineer-in-charge to intimate this fact in writing to the

Contractor and then notwithstanding the fact that the work, materials or articles

complained of may have been in advertently passed, certified and paid for ,the

Contractor shall be bound forth with to rectify, or remove and reconstruct the works so

specified in whole or in part as the case may require, or if so required, shall remove the

materials or articles so specified and provide other proper and suitable materials or

articles at his own charge and cost; and in the event of his failing to do so within a period

to be specified by the Engineer-in-charge in the written intimation a foresaid, the

Contractor shall be liable to pay compensation at the rate of one percent on the amount

of the estimate for every day not exceeding ten days, during which the failure so

continues and in the event of any such failure as a foresaid the Engineer-in-charge may

rectify or remove and re-execute the work or remove and replace the materials or

articles complained or as the case maybe at the risk and expense in all respects of the

contractor, should the Engineer-in-charge consider that any such inferior work or

Materials as described above may be accepted or made use of it; shall be within his

discretion to accept the same at such reduced rates along with the appropriate penalty

as the Commissioner may deem fit. The period to be counted from that date of final

completion and handing over of the work to the Municipal Corporation during which the

Contractor is so liable for any defects in the work shall be the Defects Liability Period

shown in the attached Memorandum.

(22) COMPLETION CERTIFICATE

The Work shall be deemed to have been completed in all respects on the day SMC

certifies that the Works have been completed in accordance with the Contract and

issues a Certificate to that effect.

The stage of work completion shall mean, the work completed by contractor with all

respect and according to terms, conditions and specifications.

(23) WORK TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS, DRAWINGS AND

The Contractor shall execute the entire work in the most productive, professional and

prudent manner both as regards usage of materials and time in every respect in strict

accordance with the approved design, specifications, drawings, etc.

The Contractor shall comply with the provisions of the contract and with due care and

diligence execute and maintain the works and provide all labour and materials, tools and

plants including for assessment and supervision of all works, structural plans and other

things of temporary or permanent nature, required for such execution and maintenance

in so far as the necessity for such provision is specified or reasonably inferred from the

contract. The contractor shall take full responsibility for adequacy, suitability and safety

of all the works and methods of erection/installation.

All works under the contract shall be executed under the directions and subject to the

approval in all respects of the SMC which shall for time to time direct at what point(s)

and in what manner the works to commence, and carried on.

The contractor shall execute the whole and every part of the work in the most

substantial and workman like manner, and both as regards materials and in every other

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respect in strict accordance with the specifications. The contractor shall also conform

exactly, fully and faithfully to designs, drawings and instructions in writing relating to the

work signed by the Engineer-in-charge and lodged in his office and to which the

contractor shall be entitled to have access for the purpose of inspection at such office,

or on the site of the work during office hours, and the contractor shall, if he so requires,

be entitled at his own expense to make or cause to be made copies of the specifications

and of all such designs, drawings and instruction on aforesaid.

(24) ACTION IN CASE WORK NOT DONE AS PER SPECIFICATIONS

All works in the course of execution or executed in pursuance of the contract shall, at all

times, be open and accessible to the inspection and supervision of the SMC or its

authorized representative and the contractor shall, at all times, during the usual working

hours and at all other times at which reasonable notice of the visit of such

representatives has been given to the contractor, either himself be present to receive

orders and instructions or has a responsible agent duly accredited in writing, present for

that purpose. Orders given to such agent shall be considered to have the same force as if

they had been given to the Contractor himself.

If at any time, it appears to the SMC or its authorized representative that any work has

been executed with unsound, imperfect, or unskilful manner, or with inferior or grade of

materials or articles or otherwise not in accordance with the contract for the execution

of the work, the contractor shall, on demand in writing, which shall be made within the

Project Completion Period from the SMC specifying such work, materials or articles,

notwithstanding that the same may have been passed, certified and paid for forthwith

rectify, or remove and reconstruct the work so specified in whole or in part, as the case

maybe, and remove the materials or articles so specified and provide materials or

articles as per the terms and in accordance with the spirit of the contract, at its own

expense and cost. In the event of the Contractor failing to do so within a period specified

by the SMC in its demand as aforesaid, the Contractor shall be liable to pay

compensation at the same rate as for non-completion of the work in time for the default

In such case the SMC may at its sole discretion, accept the item of work at reduced rates

as applicable under the contract during the preparation of on account bills or final bill.

Further, if the item is so acceptable, without detriment to the safety and utility of the

item and the structure the SMC, Shree Tapi Bhavan may Reject the work outright

without any payment and/or get it other connected and incidental items rectified, or

removed and re-executed at the risk and cost of the contractor. The decision of SMC to

be conveyed in writing in respect of the same will be final and binding on the Contractor.

(25) INTERPRETATION OF CONTRACT DOCUMENTS / DISCREPANCIES BETWEEN

Should any discrepancy occur between the various instructions furnished to the

contractor his agents or staff, or any doubt arises as to the meaning of any such

instruction or, should there be an misunderstanding between the contractor's staff and

the Engineer-in-charge's staff ,the Contractor shall immediately report the matter in

writing to the Engineer-in-charge whose decision there on shall be final and conclusive

and no claim for losses alleged to have been caused by such discrepancies between

instructions, doubts or misunderstanding shall in any event be admissible.

(26) STATUTORY AND OTHER OBLIGATIONS REGARDING WORKMEN

The Contractor shall comply with all Central, State and Local Regulations, enactment and

laws pertaining to workmen labour compensation or otherwise and the Engineer-in-

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Charge shall have the right to inquire into and decide all complaints in such matters.

The contractor shall work only during the daylight hours as approved by the

SMC/Engineer-in-Charge unless he obtains the prior written approval to do otherwise.

Even if such approval is given, no liability in respect of any excess cost arising there from

shall be borne by the Contractor.

The Contractor shall be solely liable for all the pecuniary and other consequences arising

on account of violation or default on its parts of any of the provisions of the laws, Acts,

Rules and Regulations or any other statutory obligations which may be in force, from

time to time, regarding the conditions of employment of workmen. In addition, any such

failure or violation or default on part of the Contractor will constitute a breach of the

conditions of the contract and liable for suitable actions in terms of the relevant clauses

The contractor shall be liable to pay the wages directly to the workmen/workers

employed by him on the works without the intervention of any intermediaries and shall

ensure that no amount by way of commission or otherwise is deducted or recovered by

such intermediaries from the wages of workmen/ workers.

(27) FORCE CLOSURE OF CONTRACT OR ABANDONMENT DUE TO REDUCTION IN THE SCOPE

If, at any time after the commencement of work, the SMC, for any reason whatsoever,

does not require the whole work as specified in the tender to be carried out, the SMC or

its authorized representative shall give a notice in writing, to that effect to the

Contractor and the Contractor shall have no claim to any payment or compensation

what so ever on account of any profit or advantage which he might have derived from

the execution of the works in full but could not derive in consequence of such decision

of the SMC. He shall have no claim for the compensation by reason of any alteration

having been made in the original specifications, drawings and instructions which may

involve any curtailment, variation or increase of the work as originally contemplated.

(28) TEMPORARY SUSPENSION OF WORKS

If the work should be suspended by the reason of rain, strike, lock outs, or other causes,

the Contractor shall take all necessary precautions for the protection of the Works and

shall at his own cost and expense make good any damage arising from any of these

causes. No claim in this regard shall be entertained.

(29) AMBIGUITIES OR DISCREPANCIES IN DRAWINGS AND SPECIFICATIONS

The Contractor shall from time to time check all Drawings and Specifications and shall

promptly notify the Engineer-in-Charge of any omission or discrepancies therein. In case

of ambiguities or discrepancies in Drawings, Specifications or Schedule of Quantities and

Rates/Prices or any of them, the same shall be referred to the SMC in writing, and the

decision of SMC shall be final and binding on the Contractor.

(30) GUARANTEE OF WORKS AND LIABILITY FOR DAMAGES, DEFECTS ETC

The defect liability period in respect of the works shall be fulfilled and adhered to after

completion of the work. The Contractor shall guarantee that the Material/equipment or

parts thereof provided under the contract are new and free from defects in design,

material and workmanship. The contractor shall also give guarantee for the satisfactory

performance of the material/equipment or parts thereof provided under the contract

and for the workmanship of the works executed as per the contract. This guarantee shall

be valid for the duration of the defect liability period. Any defects, that may appear in

the work within the defect liability period, which in the opinion of SMC or the Engineer-

in-Charge is due to defective or improper material/equipment or bad workmanship or

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the work not being in accordance with the drawings, specifications or instructions under

the contract shall be made good and/or repairs by the Contractor at his own cost and

If it is found that the performance of the Material/equipment or parts thereof are not

satisfactory and that any defect in design, material and/or workmanship is found within

the defect liability period, the Engineer-in-Charge shall intimate to the Contractor to that

defect in writing. The Contractor shall immediately but not later than 7 days of the

receipt of such intimation investigate the causes of such defects. The Contractor shall

arrange to provide within a reasonable period all the necessary Engineering designs,

materials for the rectification/replacement of the defective Material/equipment or parts

thereof at site at his own cost and expense. If the Contractor fails to take proper

corrective action to repair the defects or otherwise to replace the Material/equipment

or parts thereof to the satisfaction of the Engineer-in-Charge within a reasonable period,

the SMC may at its option after giving 15 days’ notice in writing, take suitable action for

such rectification or replacement, as it deems necessary, at the risk and cost of the

In the event of an emergency in the opinion of the Engineer-in-Charge, where the delay

would cause serious loss or damage or in the cases of minor defects found in the

designs, materials and/or workmanship, within the defect liability period, the SMC shall

however, have a sole right to take up immediately, notwithstanding elsewhere

mentioned in Tender. Above, suitable corrective action for repair or rectification or

replacement as deemed necessary, through a third party chosen by the SMC without

any advance intimation to the Contractor. In such cases, the Contractor shall be

intimated and shall assist and cooperate in making the repairs/rectification.

In case the defects are of such nature that the Material/equipment or parts thereof

requires to be taken to the workshop of the Contractor for rectification, the same shall

be taken by the Contractor at his cost and expense. In case the Contractor so desires the

same shall be so dispatched at the risk and cost of the Contractor. However in both

cases, the Contractor shall furnish necessary Hypothecation Deed to the Engineer-in-

Charge in respect of such Material/equipment or part thereof, and shall provide

additional bank guarantee (Nationalized bank only) of amount equal to the cost of

Material/equipment, as required by the Engineer-in-Charge before the

Material/equipment, or parts thereof are removed from the site. After the necessary

rectification or replacement, the Contractor shall deliver and duly install the

Material/equipment or parts thereof at site at his own expense to the satisfaction of the

Engineer-in-Charge. All risks in transit to and from the site shall be borne by the

If the repairs, replacement or modifications as referred above are of such nature as may

affect the efficiency of the Material/equipment or parts thereof, the SMC shall have the

right to give to the Contractor a notice in writing within one month of such repair,

replacement, renewal to carry out the tests, as may be required, for the acceptance of

the equipment by the Engineer–in Charge.

When the defective Material/equipment or parts thereof are not repairable at site and

sent to the workshop of the Contractor for necessary repairs or replacement but are

essential for the operation of the facility, the Contractor shall take all the necessary

steps to the satisfaction of the Engineer-in-Charge to minimize interruptions in the

operation of the facility till such time the repaired equipment or parts thereof are

returned back satisfactorily.

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Material/Equipment or parts there of so repaired or replaced shall have further defect

liability period of 36 months from the date of acceptance, of such repair or replacement,

by the Engineer-in-Charge and the contractor shall immediately arrange to extend the

validity of the respective Bank Guarantee to adequately cover the extended period.

Failing to supply the repaired Material/equipment with the mutually agreed time period,

the bank guarantee shall be forfeited to SMC and the Material/equipment will be

replaced by SMC, Shree Tapi Bhavan at risk and cost of contractor.

(31) EQUIPMENT NEEDED FOR THE WORKS

The Contractor shall, at his own cost and expense, provide all the Material/equipment,

machineries, tools, etc. required for the works.All Material/equipment to be provided by

the Contractor shall be in conformity with the specifications laid down or referred to in

the Contract and the Contractor shall on the request of the Engineer-in-Charge, furnish

proof, to the satisfaction of the Engineer-in-Charge, that the Material/equipment so

comply.The Engineer-in-Charge shall be entitled to have tests carried out as specified or

referred to in the contract for any Material/equipment provided by the Contractor at

the cost and expense of the Contractor and the Contractor shall provide at its cost and

expense all facilities which the Engineer-in-Charge may require for such purpose. In case

of the tests not being specified in the Contract, but are considered necessary by the

Engineer-in-Charge, the Contractor shall provide all facilities and assistance required for

the purpose and the charges for such tests shall be borne by the Contractor.All

Material/equipment and parts thereof shall be of such design as properly and

satisfactorily function under all operating conditions. All the components or

Material/equipments shall have proper factor of safety, maximum efficiency minimum

wear and tear and ability to withstand in the respective environmental conditions

encountered at the specific location, whether specifically mentioned in the

specifications or not. Equipment shall be new, free from defects and of best quality. All

the equipment shall conform to the latest revised relevant Indian/International

Standards. Equipment which do not conform to either Indian Standards or the

International Standards accepted in India, shall require approval of the SMC or Engineer-

in-Charge by the Contractor furnishing a sample with the test certificate and

performance certificates from a duly recognized test house in India.

(32) REMOVAL OF SITE STAFF ON THE DIRECTION OF THE ENGINEER-IN-CHARGE

The Engineer-in-Charge may require the Contractor to dismiss or remove from the site

of the work any person or persons in the contractors' employment who may be found to

be incompetent or misconduct(s) and the Contractor shall forthwith comply with such

The Contractor shall provide and employ on the site only such efficient and competent

engineers, supervisors and skilled, semi-skilled and unskilled workers as are necessary

for the proper supervision and timely execution of the Works. Orders/instructions given

to the Contractor’s Engineers/Supervisors shall be considered to have the same force as

if it had been given to the Contractor himself. The contractor is bound to remove any of

its employees from the works/site if the said employee is not acceptable to the

Engineer-in-Charge.

(33) CHANGES IN FIRM'S CONSTITUTION

Where the Contractor is a partnership firm/private/public organization, a prior approval

in writing from the SMC shall be obtained for any change in the constitution of the firm.

Where the Contractor is an individual or a Hindu undivided family, such approval as

aforesaid, shall likewise be obtained before the contractor enters into any partnership

agreement where under the partnership firm would acquire the right to carry out the

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business of the Contractor. If such prior approval is not obtained, the contract shall be

deemed to have been assigned in contravention of clause mentioned elsewhere in the

tender, for the work hereof and the same action may be taken, and the same

consequences shall ensure as provided in the said Clause.

(34) DECISIONS BY THE SMC AND ENGINEER-IN-CHARGE

It shall be accepted, like as an inseparable part of the Contract, that in matters quality of

materials, workmanship, removal of improper work, interpretation of Contract, drawings

and specifications, mode or procedure of carrying out the work, the decision of the

Commissioner SMC shall be final and binding on the Contractor and for any technical

question which may arise touching the Contract Engineer-in-Charge decision shall be

final and conclusive.

(35) PATENTS, RIGHTS AND ROYALTIES

The Contractor shall fully indemnify the SMC and their all agents, servants and

employees of the SMC against any action, claim or proceedings relating to infringement

or use of any patent or design or any alleged patent or design rights and shall pay the

royalties or other charges which may be payable in respect of any article or part thereof

included in the Contract. In the event of any claim being made or action being brought

against the SMC or any agent, servant or employee in respect of any of the matters

aforesaid, the Contractor shall be notified thereof for taking necessary action at its cost

(36) RIGHT OF SURAT MUNICIPAL CORPORATION TO CAUSE AUDIT OF THE ACCOUNT OF

CONTRACTOR AND TECHNICAL EXAMINATION OF THE WORK

The SMC shall have the right to cause an audit and technical examination of the works

and the final bills of the contractor including all supporting vouchers, abstract, etc., to be

made after payment of the final bill and if as a result of such audit and technical

examination any sum is found to have been overpaid in respect of any work done by the

Contractor under the Contract or found not to have been executed, the Contractor shall

be liable to refund the amount of over-payment and it shall be lawful for the SMC to

recover the same from the Contractor in the manner prescribed or in any other manner

legally permissible; and if it is found that the Contractor was paid less than what was due

to it under the Contract in respect of any work duly executed by the Contractor, the

amount of such under payment shall be duly paid by the SMC to the Contractor, without

any interest thereon whatsoever.

(37) SUPERINTENDENCE OF WORK BY THE CONTRACTOR, SUPERVISION, TECHNICAL STAFF,

The Contractor shall provide all the necessary superintendence during the execution of

the work and subsequently as long as may be necessary for proper fulfilling of the

obligations of the Contractor under the contract.

The Contractor shall, immediately after receiving letter of acceptance of the tender and

before commencement of the work, intimate in writing to the SMC, the name,

qualification, experience, age, address and other particulars along with certificates, of

the principal technical representative/Project Engineer to be in charge of the work. Such

qualifications and experience shall be in the relevant field. The SMC shall, within 15 days

of the receipt of such communication, intimate in writing its approval or otherwise of

such representative of the Contractor. Any such approval may, at any time, be

withdrawn and in case of such withdrawal under this clause, the decision of the SMC

shall be final and binding on the Contractor. Such a principal technical

representative/Project Engineer shall be appointed by the Contractor soon after the

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receipt of the approval from the SMC and shall be available at site within fifteen days of

the start of the work.

In case where the Contractor is a sole proprietorship or partnership firm and the sole

proprietor or partner himself/herself has such qualification, it shall not be necessary for

the said Contractor to appoint such a principal technical representative but in such case

the Contractor shall designate and appoint a responsible agent to represent him/her

who will be present at the works whenever the Contractor is not in a position to be so

present. All the provisions applicable to the principal technical representative under the

Contract shall be applicable, in such a case, to the Contractor or its designated

representative, in charge of the work in writing or in person or otherwise, present

himself/herself to the Engineer-in-Charge and/or at the site of work, as required, to take

instructions. All instructions given to the principal technical representative or the

responsible agent shall be deemed to have the same force as if they have been given to

the Contractor. The principal technical representative and/or the Contractor or its

responsible authorized agent shall be actually available at site at least three working

days in every week, as determined by the Engineer-in-Charge in consultation with the

Contractor, by a written notice, and shall also note down instructions conveyed by the

Engineer-in-Charge in the site order book and shall affix its/his/her signatures in token of

noting down the instructions and acceptance of the same. There shall be no objection if

these details are disclosed to the Engineer-in-Charge and he shall be satisfied that the

provisions and the purpose of this clause are fulfilled satisfactorily.

If the Engineer-in-Charge, whose decision in this respect is final and binding on the

Contractor, is convinced that no such technical representative or agent is effectively

appointed or is effectively attending or fulfilling the provision of this clause, a recovery

shall be effected from the Contractor as per the relevant Clause(s) and the decision of

the Engineer-in-Charge, as recorded in the site order book and assessment recorded in

assessment Book, shall be final and binding on the Contractor. Further if the Contractor

fails to appoint a suitable technical representative or responsible agent and if such

appointed person is not effectively present or does not discharge his/her responsibilities

satisfactorily, the Engineer-in-Charge shall have full powers to suspend the execution of

the work until such date a suitable person is so appointed and the Contractor shall be

held solely responsible for the delay so caused in the matter.

The Contractor shall provide and employ skilled, semiskilled and unskilled labour as is

necessary for the proper and timely execution of the work.

The Engineer-in-Charge shall be at a liberty to object and require the Contractor to

remove from the works any person who in his opinion misconducts himself or is

incompetent or negligent in the performance of his/her duties or whose employment is

otherwise considered by the Engineer-in-Charge to be undesirable. Such person shall not

be employed again at works without the written permission of the Engineer-in-Charge

and the Contractor shall suitably replace the person so removed, as soon as possible.

All works under in cause of execution or executed in pursuance of the contract shall at

all-time be open to the inspection and supervision of the Engineer-in-Charge and his

subordinates, and the contractor shall at all times during the usual working hours, and at

all other times at which reasonable notice of the intention of the Engineer-in-Charge or

his subordinate to visit the work shall have been given to the contractor, either himself

be present to receive orders and instructions, or have a responsible agent duly

accredited in writing present for that purpose, orders given to the contractor's duly

authorized agent shall be considered to have the same force and effect as if they had

been given to the contractor himself.

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The contractor shall give not less than five days’ notice in writing to the Engineer-in-

Charge or his subordinate in charge of the work before covering up or otherwise placing

beyond the reach or measurement any work in order that the same may be measured;

and correct dimensions thereof taken before the same is so covered up or placed

beyond the reach of measurement any work without the consent in writing of the

Engineer-in-Charge or his subordinate in charge of the work, and if any work shall be

covered up or placed beyond the reach of measurement such notice having been given

or consent obtained, the same shall be uncovered at the contractor's expense, and in

default thereof no payment or allowance shall be made for such work or for the

materials with which the same was executed.

(38) TAXES, AND DUTIES TO BE PAID BY THE CONTRACTOR, OBTAINING OF PERMIT ETC.

RESPONSIBILITY OF THE CONTRACTOR

VAT or any other taxes, customs, works contract tax, Construction cess, stamp or any

other statutory duties or dues of Central or state government(s) or Authorities on the

equipments and/or components in respect of the contract, including applicable works

contract tax, income tax and construction cess shall be payable by the contractor and

shall be deemed to have been included in the amount quoted by the contractor for

executing the works under the contract. The SMC shall not entertain and shall not be

liable for any claim whatsoever in this respect and shall not issue any kind of certificate

to the Contractor for obtaining exemption/concession from the respective concerned

If pursuant to or under any law, notification or order, any fee, cess or the like becomes

payable by the Contractor to the Central or State Government(s) or any local authority in

respect of any material used by the contractor in the works, the SMC shall have a right

to recover the amount paid in the circumstances by SMC, towards the said levies, from

the dues of the Contractor.

(39) EXCEPTED RISKS (FORCE MAJEURE)

If, at any time, the execution of the Contract is affected by War, (declared or not),

hostilities, invasion, acts of foreign enemies, civil war, rebellion, revolution insurrection,

riots and civil commotion (other than solely restricted to the employees/workers of

Contractor), Acts of State, Acts of God such as earthquake, massive floods and other

notified epidemic/pandemic which an experienced Contractor could not have

reasonably foreseen or reasonably made provision for these or insured against, then the

Contractor shall, within seven days of such occurrence, apply to the SMC together with

the adequate evidence for obtaining such extension of time as may be warranted by the

circumstances. After a careful examination of the circumstances, the SMC may grant

such extension of time as deemed necessary, without insisting on changing liquidated

damages from the Contractor for such period.

Any extension of time granted by the SMC shall neither entitle the Contractor to claim

for any increase in prices nor shall it release him from any of the obligations under the

Contract. If the execution of the Contract as a whole is delayed by the reason of force

majeure conditions persisting for a continuous period exceeding six months, the SMC

and the Contractor shall discuss the matter and decide either to terminate the Contract

without obligations on each side or to continue its execution on such terms as may be

(40) APPRENTICES ACT PROVISIONS TO BE COMPLIED WITH

The Contractor shall remain liable for the payments of all wages or other money to its

employees or workers under the Minimum Wages Acts, Payment of Wages Act,

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Employees Liability Act, Workmen’s Compensation Act, ESI Act or any other laws,

enactments and rules in force or made applicable from time to time by the Central or

State Government(s). The Contractor shall also comply with the provisions of the

Apprentice Act, Contract Labour (Regulations and Abolition) Act and the Rules and

Orders issued there under from time to time. In case the SMC pays or becomes liable to

pay any wages or dues to the labour or to any Government Agency under any of the

provisions of the said acts or rules or other regulations, due to the omission or default

on the part of the Contractor, the SMC may, at its sole option, make such payments and

recover the same from the bills of the Contractor.

(41) INSPECTION OF SITE

The Contractor shall be deemed to have quoted after fully understand the nature of

work to be done under this contract and the Contractor shall also be deemed to have

inspected the Site of the Works and surroundings, the means of access thereto and to

have generally obtained its own information on all matters and things which can in any

way influence its tender. The Contractor shall also make itself familiar with the working

conditions, accessibility to site of works, availability of Labour and equipment and such

other relevant conditions which may affect the execution and completion of the work.

No claim for any extra work or otherwise will be allowed in consequence of any

misunderstanding, error or incorrect information on the above mentioned points or of

any other inaccuracies in the reference thereto which may appear on the drawings or in

the specifications or other records nor shall the contract be nullified in consequence of

any such misunderstandings, incorrect information or inaccuracies.

(42) CONTRACTOR’S SITE OFFICE & AMENITIES

The responsibility for providing any accommodation, feeding and sanitary necessities for

the workers employed by the Contractor shall be exclusively of the Contractor; SMC

shall not provide any site for that.

(43) IDENTIFICATION BADGES/PASSES

The Contractor shall provide to each of its employees, including labour, with the

identification badge at its cost and expense. The employees/labourers shall display the

badges on their person so that the badges are clearly visible for checking at all times by

the security as they enter and work in the premises of the SMC. The badges shall be

printed, serially numbered with an identification number and duly signed by the

The Contractor shall immediately notify the SMC, Shree Tapi Bhavan if any of the badges

is lost and a new one issued in its place, or when the badges are taken away by the

discharged labour. No employee/worker of the Contractor without such badge will be

permitted to enter and work in the premises of SMC, Shree Tapi Bhavan except in such

cases where special permission in writing, of the Engineer-in-Charge is obtained.

(44) WATCHING AND LIGHTING

The Contractor shall at its own cost and expense provide watchmen at all the places of

the work wherever deemed necessary or required by the Engineer-in-Charge. The

Contractor shall also keep all open trenches, excavations or other dangerous places

properly and sufficiently lighted between sunset and sunrise and shall provide and fix

proper fencing, hoardings or temporary bridges to protect and assist the normal traffic.

The Contractor shall also, at its own cost and expense, erect temporary fences on the

sites where required by the Engineer-in-Charge.

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(45) COMPLIANCE WITH LOCAL LAWS, ETC.

The Contractor shall comply with all Acts, Rules, Bye-laws, Regulations and all other

statutory requirements of local or other Authorities having jurisdiction over the Site and

shall be responsible for the payment of all fees and other charges and giving and

receiving of all necessary notices, and keep the Engineer-in-Charge informed of the said

compliance with such Acts, Rules, Bye-laws, Regulations, statutory requirements,

payments made, notices issued and received.

The Contractor shall be responsible for and shall pay any compensation to his workmen

payable under the workmen's compensation Act 1923 (VIII of 1923) of any statutory

modification thereof for injuries caused to workmen.

The contractor shall also arrange to obtain the license from the competent Authority

under the contractor labour (regulation and abolition) Act

No contractor shall employ any person who is under the age of 18 years. If any

contractor found employing person or persons under the age of 18 years, during

execution of work at any stage, legal actions shall be taken against him as stipulated in

child labour (Prohibition & Regulation) Act 1986 and also, a penalty of Rs. 20,000/-

(Rupees Twenty thousand) shall be imposed which shall be deposited with District

Collector in child labour Rehabilitation cum welfare fund.

The contractor shall pay fair and reasonable wages to the workmen employed by him in

the contract undertaken by him in the event of any dispute arising between the

contractor and his workmen on the ground that the wages paid are not fair reasonable,

the dispute shall be referred without delay to the Executive Engineer who shall decide

The decision of the Executive Engineer shall be conclusive and binding on the contractor

but such decisions shall not in any way affect the condition in the contract regarding the

payment to be made by the Municipal Corporation at the sanctioned tender rates.

(46) MATERIALS OBTAINED FROM EXCAVATION/DISMANTLING

All the useful materials, obtained from dismantling or demolition, and all fossils, coins,

articles of value, etc. which may be found, discovered during the execution of the works

shall be handed over to the SMC as directed at no extra cost to the SMC.

(47) INDEMNITY AND INSURANCE

The Contractor shall indemnify and keep indemnified both the SMC and against all losses

and claims for the injuries or damage to any person, or property whatsoever which may

incur out of or in consequence of the construction and maintenance of the Works and

against all claims, demands, proceedings, damages, costs, charges and expenses

whatsoever in respect of or in relation thereto.

The Contractor shall obtain, at its cost and expense, an Insurance Policy in the joint

names of the SMC and the Contractor, covering the following risks and lodge the Policy

Works including temporary/permanent structures, equipment, tools etc. at site against

the damage by fire, burglary, strikes, riots and civil commotion and natural calamities

like floods, earthquake, explosion, etc.

The workmen/workers employed by the Contractor against the Workmen Compensation

Act and other statutory Laws where the compensation is payable by the Contractor;

Damages to the property of third parties including the neighbouring buildings,

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Damages to third parties including the staff, visitors, neighbours and other passer-by of

the SMC against any claim that may arise due to accidents, on account of the incidental

risks, which may occur during the execution of Works.

All claims/amounts against the policy shall be payable to the SMC and not to the

Contractor. The Contractor shall keep the policy renewed from time to time until the

Certificate for Completion of works is issued by the SMC. If at any time the policy so

obtained and kept with the SMC expires, it shall be lawful for the SMC to stop further

payments until the duly renewed policy is lodged with the SMC.

In case of, damage to the property such as equipments, machineries, instruments,

buildings, and other assets etc., the claims once remitted to the SMC by any insurance

company, the same will be disbursed in favour of contractor after rectifying such

damage to the satisfaction of engineer in charge. In case of damage to labours, or any

other persons, contractor shall compensate to the concern labours or any other persons

till then SMC will retain the amount equal to compensation to be made, from the RA

bills. After producing the authentic proof of compensation and clearance from the

labour office where ever applicable, the retained amount of contractor shall

compensate to the concern labours or any other persons till then SMC will retain the

amount equal to compensation to be made from the RA bills. After producing the

authentic proof of compensation and clearance from the labour office where ever

applicable, the retained amount shall be released to the contractor.

The contractor shall take ''All contract risk insurance policy'' for the tender cost of work

viz. Rs. lacs of “Workman compensation policy” for all workers and labours of contractor

and clients working at site and “Third party insurance policy” to fully cover all third-party

type risk. The insurance policy so taken by the contractor for such purpose shall be in

the joint name of the contractor and the client and the policy shall be deposited

TRANSIT INSURANCE

The Contractor shall arrange at his cost for transit insurance for the dispatch of

Material/equipment or parts thereof.

(48) ACCESS TO THE SITE

During the progress of the Work, the Contractor shall keep the site reasonably free from

all unnecessary obstructions. The existing roads or water courses or pipes, electrical line

and conduits shall not be blocked, cut through, altered, diverted or obstructed in any

way by the Contractor, except with the permission of the Engineer-in-Charge in writing.

All operations necessary for the execution of work and for construction of any

temporary work shall, so far as compliance with the requirements of the Contract

permits, be carried on so as not to interfere unnecessarily or improperly with the

convenience of the public or access to the use and occupation of public or private road,

including approach roads from the main road and footpaths, and of properties whether

in the possession of the SMC or any other person/organization.

All compensation claimed for any unauthorized closure, cutting through, alteration,

diversion or obstruction to such roads or internal plant piping, etc. against the

contractor or his agent or his staff shall be recoverable from the Contractor by

deduction from any sums which may become due in terms of the Contract or otherwise

according to Law.

(49) SETTING-OUT OF WORKS

The Contractor shall be responsible for the perfect setting out of the Works and for

correctness of the positions, levels, dimensions and alignment of all parts of the works.

All measurements shall comply with the dimension noted on the drawings and or as

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directed. If at any time during the progress of work, any error appear or arise in the

positions, levels, dimensions or alignments of any part of the Work, the Contractor, on

being required to do so by the Engineer-in-Charge, shall at his own cost and expense

rectify such errors to the satisfaction of the Engineer-in-Charge notwithstanding that he

may have been assisted by the Engineer-in-Charge in setting out the same earlier.

(50) CARE OF WORKS

In the event of any accident or failure occurring or being likely to occur in or on the

works which, in the opinion of the Engineer-in-Charge, required immediate attention

either during the work period or the defect liability period, the Engineer-in-Charge may

direct the Contractor by written notice to take necessary remedial action and if the

Contractor fails to take action as directed by the Engineer-in-Charge within 7 days of

such notice, the SMC and/or the Engineer-in-Charge may, by its own workmen or

employing any other agency, make the necessary repairs or precautionary works and

recover the costs from the Contractor.

(51) DISPUTES AND JURISDICTION

Except where otherwise specified in the contact the decision of the commissioner shall

be final, conclusive and binding on all parties to the contact upon all questions relating

to the meaning of the terms, conditions, specifications, drawings, designs and

instructions hereinbefore mentioned and as to the quality of workmanship, or materials

used on the work, or as to any other question, claim, right, matter, or thing whatsoever

in any way arising aloof, or relating to the contract, designs, drawings, specifications,

estimates, instructions, orders or these conditions, or otherwise concerning the works or

the execution or failure to execute the same, whether arising, during the progress of the

work or after the completion or abandonment thereof.

Disputes if any shall be discussed and mutually settled and in case of disagreement the

same shall be referred to Commissioner/Standing Committee. After referring to

Commissioner/Standing Committee if the said dispute is not solved, the same is referred

to the court subject to Surat jurisdiction only.

(52) LEGAL COSTS

Legal Costs incurred by the SMC in the event of litigation or other legal proceedings

arising from this Contract agreement shall be borne by the Contractor.

This tender document contains technical bid and price bid, forwarding letter and other

documents like Tender Fees, EMD, Addenda/Corrigendum, Registration copy,

Authorization, Company Profile, Experience Certificates/List of clients along with

Technical data, catalogues, performance curves, Annexure & Data sheet of Technical Bid,

other Technical and General Specifications should be furnished duly filled in and signed.

No pages can be removed from the conditions of contract, specification of drawings,

otherwise it will be considered as an intentional fault and bidders will be liable for

rejection and the amount of earnest money deposit forfeited.

(53) RESPONSIBILITY OF CONTRACTOR UNDER CONSTRUCTION AND DEMOLITION WASTE

(C & D WASTE) RULES 2016 :

1. Contractor shall remove all construction and demolition waste (C & D Waste) and clean

the area every day, or depending upon (1) The type & schedule of work. (2) The quality

and type of waste generated, appropriate storage and collection facility shall be

developed at site. Reasonable timeframe shall be worked out in consultation with

engineer in charge of the project, for storage & usage of C & D Waste.

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2. If it’s found that contractor is irregular and showing negligence to management of C & D

Waste, then if deem fit, Engineer in charge would arrange to dispose the said C & D

Waste through an Authorized C & D Waste Contractor/agency of Surat Municipal

Corporation and All expenditure made towards disposal of this C & D Waste shall be

recovered from the contractor as per the prevailing charges.

3. Contractor shall have to bear the expenses towards management of C & D Waste as per

the prevailing norms; no extra payment shall be entertained for the same.

4. Contractor shall keep record of the generation and disposal of Construction and

Demolition waste(C & D Waste) and proof of its disposal as per the provision of C & D

Waste rules and he has to submit along with running bills.

5. If contractor fails to upkeep and maintain records of C & D Waste generation Disposal

records etc. than it shall be calculated as per the provision of the Standing Committee

Resolution no 1621/2016, Dt.01/10/2016 and charges shall be recovered from due of

contractor with Surat Municipal Corporation.

6. Contractor shall also ensure use of recycled product made from SMC authorized C & D

Waste agency as far as possible to promote the C & D Waste management project.

ALL CLAUSES ARE OF GENERAL IN NATURE; BIDDER/CONTRACTOR MUST FOLLOW;

WHICHEVER IS/ARE APPLICABLE FOR WORK UNDER CONSIDERATION.

Executive Engineer

Surat Municipal Corporation

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SAFETY REGULATION & TERMINATION FOR UNSATISFACTORY PERFORMANCE

SAFETY REGULATIONS

[I] During the execution of the work, unless otherwise specified, the contractor shall at its

own cost and expense provide all tools, tackles, Manpower and materials for work

necessary to carryout works and shall ensure that no damage, injury or loss is caused or is

likely to be caused to any person or property.

[II] The Contractor shall be responsible to take all precautions to ensure the safety of the

person or property whether on public or works site during the period of contract and

shall post such look out personnel as may in the opinion of the Engineer-in-Charge, be

[III] The Contractor shall assure the safety of the work and personnel and contractor shall be

entirely responsible for any damage or injuries/loss to any property or person resulting

from any accident due to any reasons.

[IV] The Contractor must take sufficient care while moving, handling and installing

material/equipment, so as not to cause any injury or damage to the persons or property

of the SMC or the public or other working in or around the works. In case of causing of

any injury or damage, to any person or property as aforesaid, the costs and expense of

such occurrences, including eventual loss of working hours as estimated by the SMC, shall

be borne by the Contractor. The Contractor shall also replace or repair all the damages

caused to buildings or Material/equipments left at the time of the completion of the

work to bring the building or Material/equipment back to the original condition.

[V] The Contractor shall, at its cost and expense, provide all the necessary facilities such as

ladders, tools & tackles, railing, platform, inspection lamps, safety ropes, etc., for

providing the safe working conditions to its or sub-contractor’s workmen/workers and

also for the inspection of the works by the authorized officials under the contract.

[VI] In any case of dismantling or demolition or otherwise the Contractor shall take necessary

care not to damage the existing structure, equipment or materials while executing the

works, and any damage, if caused on account of the same, shall be rectified or repaired

by the contractor at its own cost and expense in restoring the structure or materials to its

original condition.

(1) TERMINATION FOR UNSATISFACTORY PERFORMANCE

If the corporation considers that the performance of the contractor is unsatisfactory or

not up to the expected standard, the corporation shall notify the contractor in writing

and specify in detail the cause of dissatisfaction. The corporation shall have the option to

handover this work to other agency(ies) at risk &cost of the contractor and terminate this

contract if the contractor fails to comply with the requisition contained in the said written

notice issued by the corporation to the contractor within fifteen days of the receipt

thereof. Decision of the competent authority shall be final regarding deduction of

performance guarantee or release the performance guarantee.

Any other details, if required can be obtained from the office of the Concern

department/authority, on request and prior to submitting the tender. No dispute at a

later date shall be entertained.

Executive Engineer

Surat Municipal Corporation

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PAYMENT & PENALTY TERMS & CONDITIONS

(1) No payment shall be made in advance.

(2) All payments shall be made as per prevailing rules/regulations of SMC.

(3) Bills should be furnished in duplicate to the office of the Zonal Officer/Executive Engineer

along with appropriate annexure, all other documents/certificate(s) required as per

tender terms & conditions.

(4) For maintenance work Payment shall be released on Quarterly basis. i.e. within 15 days of

receipt of invoice with necessary documents.

(5) Payment of bills shall be subject to deduction as per Income tax Act and penalty (if any)

as per agreed terms and conditions of the contract.

(6) All payments shall be released in each RA bill shall be released after completion of work

by retaining 7% retention money of total amount of work done in each RA bill. Retention

by retaining 7% retention money of total amount of work done in each RA bill. Retention

Money shall be released in final bill.

(7) Payment shall be processed after accomplishment/fulfilling the requirement(s) of GST,

PF, Labour Laws, and Professional Tax or any such taxation/labour related local/State/

Central Acts/Rules/Regulations and its latest amendments/notifications. Necessary

evidence(s) like insurance policy premium paid (along with copy of policy), salary/wages

payment proof, bank statement(s), GST return filed, provident fund contribution etc. has

to be furnished whenever asked for payment or other purpose(s).

(8) During the course of execution of Contract, if there is any change in rate of GST (GOODS

& SERVICE TAX) by the Government the same shall be reimbursed/recovered separately

by SMC, subject to the submission of original Receipt/Proof for the amount actually

remitted by the successful bidder/Contractor to the competent Authority along with a

certificate from chartered Accountant of Contractor/Successful Bidder certifying that the

amount of GST paid to the Government and the same shall be intimated/submitted/

claimed within 30 (Thirty) Days from the sole responsibility of the Successful bidder/

Contractor, failing which, SMC may recover the amount due, from any other payable

dues with SMC. Further the non-payment of the GST to the Government may lead to the

termination of contract and forfeiture of Security Deposit/Performance Guarantee

(9) TDS shall be deducted as per the act/rules from the bills of the contractor.

(10) The work must be completed in all respect within stipulated time period as mentioned in

important instruction to bidder. Also, if contractor fails to execute the work than action

against contractor will be taken as per decision of competent authority of SMC and that

should bind to contractor.

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(11) The Contractor shall be liable to the payment of all the Central/State/Local Body's Levies,

taxes or duties etc. The SMC shall neither bear it nor reimburse at any time but will

ensure deduction of Central/State/Local levies and taxes at Source at the rate provided

under the relevant statutes from time to time in force. Further the work contract tax or

sale tax shall be borne by the Contractor as per Rules and Regulations of Government.

(12) Any increase or decrease in taxes/duties or imposition of any new taxes/duties shall be

on account to the Corporation and such increase/decrease shall be paid/recovered to/

from the Contractor on producing documentary evidences only. The contractor shall be

the sole responsible for payment of such incidentals to the concerned Government

department which he has collected from the Corporation. This provision is limited for

Schedule-B of the tender.

(13) Quantities shown in the tender are approximate and no claim shall be entertained for

quantities of work executed being either more or less than those mentioned in the

(14) Seven percent (7%) shall be retained from each running bill as retention money and

shall be released in Final Bill, after of satisfactorily completion of work.

(15) Security deposit shall be released after final takeover as well as satisfactory clearance

from Audit department.

(16) The contractor shall have to submit bill in duplicate along with documents as mentioned

elsewhere in this tender document for the activities completed. The payment should be

made as per the actual work done and actual measurement of each item done on site.

(17) PAYMENT AT REDUCED RATE

The rates for several items of the work agreed to within shall be valid only when the item

concerned is accepted as having been completed fully in accordance with the sanctioned

specifications. In cases where the items of works are not accepted by Engineer-in- charge,

the engineer In charge shall instruct to rectify work/replace items as per Tender &

specification or the Engineer in charge may make payment on account of such items at

such reduced rates as he may consider reasonable in the preparation of final or on

(18) FINAL PAYMENT

The final bill shall invariably be preceded by a thorough assessment of the entire work

performed by the Contractor. The Contractor shall submit the final bill for the works

within one (1) month of such final assessment. The bill shall be based only on the works

as assessed and at the accepted tender rates, including rates for any additional or extra

work which might have been sanctioned by the SMC. All the deductions due under the

Contract shall be adjusted accordingly in the final payment.

1. During Comprehensive Maintenance contract Period, if any fault occurs in the lift, the

contractor shall have to attend the lift within 24 hours from intimation and clear the fault at

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earliest. If lift stays out of operation without any appreciable reason due to any fault, penalty

of Rs. 300 per day shall be levied from contractor.

2. If any part/accessory shall be needed to replaced comprehensive maintenance contract

period, then the replaced part/accessory shall be as per the original replaced part/accessory

and new one only. No second hand material shall be used for the replacement. Otherwise a

penalty of Rs. 2000/- shall be charged per incidence. Moreover, such a part/material shall be

replaced by SMC and the charge of which shall be levied from the contractor's payment.

3. Replacement by part supplied from outside of Surat/Local area, shall be completed within

days of complain given. If lift stays out of operation after 02 days penalty of Rs.300 per day

shall be applicable from 3rd day of complain up to 5 day. After 5 day if still complain remains

than penalty of Rs.600 per day shall be applicable from 6 th day to 10th days which will be

increased Rs.1000 per day after 10 th days of complain.

After completion of contract whole system shall be handed over in healthy & working

condition otherwise the cost of making whole system healthy & working will be

recovered from pending bills & deposits of the contractor.

(20) NO ESCALATION PAYABLE FOR WAGES AND MATERIALS

No payments to the Contractor on account of escalation of rates of equipment, materials,

wages, fluctuation in foreign exchange rate, etc., are admissible. The Contractor is

supposed to foresee all statutory/other escalations which may be taken into account

while quoting the rates in the tender. However, the Contractor as notified by the

Government shall pay the minimum wages payable to the labour as per Minimum Wages

Act from time to time during the execution of the work. Any payment made over and

above the specified minimum wages shall be on Contractor‘s account and the SMC shall

not be liable to account for the same. In case of imported equipment any possible

increase in custom duties, CVD, etc., shall also be foreseen and absorbed by the

Income Tax on gross amount billed by the Contractor, as per prevailing statutory rules

will be deducted as per Section 194(c) of Income Tax Act.

Applicable GST TDS will be paid/deducted as per prevailing act(s)/rule(s)/notification(s).

Any other Taxes will be deducted as declared By Government.

Executive Engineer

Surat Municipal Corporation

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Detailed Scope of Work

1. The Contractor shall examine, lubricate and carry out general maintenance in a systematic

and controlled manner. However, the frequency of this examination is dependent of

requirement. Otherwise, every lift should be serviced thoroughly once in a month as per

standard practice. And this examination shall be entered in a separate service register with

2. The Inspection and Preventive Maintenance Covers must be carried out as per IS

14665,14671,15785:2007 and relevant applicable rules.

3. Apart from this, the contractor is bound to attend any breakdown call within an hour from

intimation through phone or other mode. As Lifts of various location is related with

emergency and essential medical service, the contractor shall be ready to attend breakdown

call and repairing work 24 hours in a day . Information about attending and repairing the lift

shall also be entered in a separate breakdown call register.

4. The Engineer-in- charge or higher authority may inspect the lift anytime. If anything is found

to be replaced, the contractor shall get agree to replace this part.

5. Maintain visit report and submit to SMC. The contractor should also maintain register(s) for

6. During contract period, the contractor shall maintain adequate amount of frequently used

parts and lubricants.

7. The contractor shall periodically examine safety devices and governor of the equipment to

ensure user safety.

8. Scrap/condom/replaced material shall not be submitted to Surat Municipal Corporation.

9. All the major and minor spares required will be in scope of contractor.

10. All required material/ Spare must be a branded/manufactured only. No local material should

11. The Preventive Maintenance comprises as below

 Functional checking and adjustment of the drive unit, means of suspension, gear box,

brakes, traction sheave and drum, ropes, deflector sheave, hoist way doors, and

guiderails of the elevator installation.

 Greasing the afore mentioned sub-assemblies to the extent appropriate for the use made

of elevator Installations.

 Checking and adjustment of the travel properties of the elevators installations, especially

of their stopping accuracy.

 Visual and functional check of the switching, control, monitoring and other safety

equipment and of the display and lighting equipments.

 Checking oil level of the drive unit

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 To the extent required to preserve their functioning, cleaning the aforementioned

subassemblies of the elevator installations of dirt originating within installation.

 Cleaning the Machine room, car roof, and dry hoist way pit of dirt originating within

installation. Lubricating of guide rails and wire ropes will be carried out by housekeeping

12. Contractor must repairs or replace the VF Drive Unit, Automatic rescue device, car and

landing door shoe liners, contact switches, door operator motor, drive belts, coupler unit,

door safety sensors following parts which have become unusable through wear in order to

ensure the safety in accordance with legal regulation for elevators.

13. This Comprehensive Maintenance contract covers replacement all parts including ARD, UPS,

UPS Battery except Cabin Interior, Lights and Lift License Renewal fee.

14. Contractor will comply with all safety rules and regulations and all interdisciplinary measures

as followed by the corporation. The corporation will not be responsible for any accident/

injuries to the staff of the contractor. Further, the corporation will not provide any insurance

or medical facility to the staff of the contractor. Contractor shall be responsible for any

accident, damage of the SMC property or any personals, animals, etc. which results in fatal/

non-fatal due to improper operation and maintenance of lift or due to lack of safety

measures/precautions required for the work. All the liabilities, court matter/fees if any occur

due to that shall be to contractor’s account.

15. All central and/or state government/semi government/local bodies’ rules and regulations,

pertaining to this contract shall be followed and observed by the contractor without any

extra cost to the corporation.

16. To get & renew Safe working Licence from chief inspector of lifts and escalators, Gujarat state

for lift, shall be in scope of contractor. All the procedure shall be followed by the contractor

in time. Necessary fees shall be paid by SMC. All administrative support shall be covered &

included in tender cost. Prospective contractors are requested to consider this in order to

avoid any conflicts on later date.

Executive Engineer

Surat Municipal Corporation

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APPROVED LIST OF BANKS

Finance Department, GR. No. : FD/MSM/e-file/4/2025/2712/D.M.O, Date : 01/04/2026

[ A ] Guarantees issued by the following banks will be accepted as SD/EMD on permanent

 All Nationalized Banks

[ B ] Guarantees issued by the following Banks will be accepted as SD/EMD. The validity cut-

off date in the GR is with respect to the date of issue of Bank Guarantee irrespective of

the date of termination of Bank Guarantee.

Sr. No. Name of Bank Sr. No. Name of Bank

1. Axis Bank 23. South Indian Bank

2. A U Small Finance Bank 24. Standard Chartered Bank

3. Bandhan Bank 25. Tamilnadu Mercantile Bank

4. City Union Bank 26. Ujjivan Small Finance Bank

5. CSB Bank 27. Yes Bank

6. DBS Bank India Limited 28. Ahmedabad Mercantile CO-op. Bank

7. DCB Bank 29. Nutan Nagrik Sahkari Bank Ltd.

8. Dhanlaxmi Bank 30. Rajkot Nagrik Sahakari Bank Ltd.

9. Equitas Small Finance Bank 31. Saraswat Co-Operative Bank Ltd.

10. FEDERAL Bank 32. SBPP Co.Operation Bank LTD

11. HDFC Bank 33. SVC Co-Operative Bank Ltd.

12. HSBC Bank 34. The Cosmos Co-op Bank Ltd.

13. ICICI Bank 35. The Gujarat State Co-operative Bank

14. IDBI Bank 36. The Surat District Co-op. Bank

15. IDFC first Bank 37. The Surat People's Co-op. Bank Ltd.

16. IndusInd Bank 38. The Baroda Central Co-operative Bank

17. Jammu and Kashmir Bank 39. The Panchmahal District Co.Op.Bank

18. Jana Small Finance Bank 40. The Kalupur Commercial Co-Operative Bank

19. Karnataka Bank 41. The Rajkot Commercial Co-Op. Bank

20. Karur Vysya Bank 42. The Banaskantha Mercanttile Co-Op. Bank Ltd.

21. Kotak Mahindra Bank 43. Gujarat Gramin Bank

All the eligible banks are instructed to collect the original documents/papers of guarantee from the

concerned tendering authority.

Executive Engineer

Surat Municipal Corporation

Tender Notice (Online) No.ACE/CZ/04/2026-2027 (Work No.03) Page

Bill of Quantity

Name of Work :- Comprehensive Annual Maintenance Contract of Schindler make lift

installed at New Annexy Building in Central Zone area of SMC for the

period of 03 (Three) Years.

Comprehensive Maintenance Contract of Schindler make lift installed at

New Annexy Building in Central Zone area of SMC.

Sr. No. Description Total Amount

Sr. No. Description Total Amount

1. For 1st Year

Rate Must be Quoted

2. For 2nd Year

3. For 3rd Year

1. Rates quoted are inclusive of all taxes, GST, levies duties, work contract tax,

packing/forwarding, transportation, freight, loading & unloading, watch & ward,

2. All works shall be carried out as per specification, terms, condition etc. as

mentioned in technical bid.

OFFERED IN ON-LINE FORM ONLY. RATE MENTIONED IN ANY HARD COPY (i.e

Physical hard copy as well in form of scan copy attachment) WILL NOT BE

CONSIDERED AND TENDER OF SUCH BIDDER SHALL BE OUT RIGHTLY REJECTED.

Executive Engineer

Surat Municipal Corporation

Tender Notice (Online) No.ACE/CZ/04/2026-2027 (Work No.03) Page