HQ_MED_GTE_LAPAROSCOPE SET (As per Technical Specifications attached to the tender document)

Special Eligibility Criteria

1. 1

   Procurement shall be made only from Original Equipment Manufacturers (or) Authorized importers of foreign OEMs holding a valid import licence issued by the competent authority (or) authorized dealers holding tender-specific authorization from their OEMs / Importers. The bidder shall submit documentary evidence in support of their claim, failing which the offer is liable to be rejected.

   Document requiredConfirmation required
2. 2

   The OEM / Importer (or their authorized dealer on behalf of OEM / Importer) shall have successfully supplied at least one (01) number of the same or similar item (i.e. Laparoscope Set of any specifications) during the last five (05) years, prior to and excluding the tender opening date, to S.C.Rlys / other Zonal Rlys /Railway Production Units or to various Hospitals of Central Govt/ State Govt./ Hospitals of PSUs and documentary evidence such as CRAC / Receipt Note /Proof of acceptance of material by consignee must be furnished along with their offer, failing which the offer is liable to be summarily rejected.

   Document requiredConfirmation required
3. 3

   In case, the tenderer participates as an authorized dealer, then the performance as required above shall be that of Principal (OEM/Importer) authorizing the agent or bidder for the same OEM/Importer. The authorized dealer shall submit Tender- specific authorization letter from the OEM / Importer, and a written undertaking from the OEM / Importer confirming that the contract shall be executed in accordance with the terms and conditions of the tender and that they shall be responsible for product support, warranty, and spares. Further, in case the bidder is an authorized dealer of an Importer, a valid import licence in the name of the Importer shall also be submitted. Non-submission of any of the above documents shall render the offer technically non-responsive and liable to be rejected.

   Document requiredConfirmation required
4. 4

   All equipments offered should be valid European CE and US FDA approved and of single parent company, as stipulated in the technical specifications of the tendered item. A self-attested copy of the valid certificate(s) shall be enclosed with the offer. Non-submission (or) submission of invalid/expired certificates shall result in rejection of the offer.

   Document requiredConfirmation required

Check List

1. 1

   Firms are advised to submit the check list as per Annexure, attached to the tender document.

Commercial-Compliance

1. 1

   The bidder confirms that rates and other financial terms quoted in relevant columns of financial bid will only be ruling terms for acceptance, and such terms quoted anywhere else shall be ignored. [Denial of this condition not recommended].

   Document optionalConfirmation required
2. 2

   [a] All the bidders/tenderers should ensure that they are GST compliant and their quoted tax structure/rates are as per the GST Law. Firms must indicate its GST registration number along with their offer. [b] In case the successful tenderer is not liable to be registered under CGST/IGST /UTGST/SGST Act, The Railway shall deduct the applicable GST from his/their bills under Reverse Charge Mechanism (RCM) and deposit the same to the concerned tax authority. [c] The firm should indicate the tariff code (HSN Code) for claiming GST for the tendered item. [d] The offer shall be evaluated based on the GST rate as quoted by each bidder and same will be used for determining the inter-se ranking. While submitting offer, it shall be the responsibility of the bidder to ensure that they quote correct GST rate and HSN number. [e] It shall be the responsibility of the bidders to quote correct HSN number and corresponding GST rate. The Purchaser shall not be responsible for any misclassification of HSN number or incorrect GST rate, if quoted by the bidder. [f] Wherever, the successful bidder invoices the goods at GST rate or HSN number which is different from that incorporated in the Purchase order, payment shall be made as per GST rate which is lower of the GST rate incorporated in the Purchase order or billed. [g] Vendor is informed that she/he would be required to adjust her/his basic price to the extent required by higher tax bill as per invoice to match the All inclusive Price as mentioned in the Purchase order. [h] Any amendment to GST rate or HSN number in the contract shall be as per the contractual conditions and statutory amendments in the quoted GST rate and HSN number, under SVC.

   Document optionalConfirmation required
3. 3

   Firm agrees to pass on such additional set off / input tax credit as may become available in future under the GST provisions in respect of all the inputs used in the manufacture of the tendered item on the date of supply, by way of reduction in price and advise the purchaser accordingly.

   Document optionalConfirmation required
4. 4

   1) Bidders are instructed not to indulge in any anti-competitive practices. As per the provisions of Competition Act,2002, Railways can make a reference to the Competition Commission of India for making an enquiry in case of suspected anti- competitive behaviour by the bidders. 2) Collusive bidding, Bid Rotation, Bid Suppression, Complementary bidding, Market Allocation and Sub-contracting arrangements fall under the purview of "Bid rigging" which would cause appreciable adverse effect on competition. 3) Competition Commission of India can impose heavy penalties such as: Penalty upto 10% of the average turnover for the last three preceding financial years upon each of such enterprises which are parties to bidrigging and can even order the parties to cease and desist

   Confirmation required
5. 5

   Tenderers to acknowledge having read and also accept the "IRS CONDITIONS OF CONTRACT", "GENERAL TENDER CONDITIONS", "INSTRUCTIONS TO TENDERERS FOR E-TENDERS", "Technical Specifications", M&P Procurement Special tender conditions" attached to this tender document.

   Confirmation required
6. 6

   EARNEST MONEY DEPOSIT (EMD) shall be deposited by all vendors for tenders with estimated value above Rs. 10 Lakhs as per this office OPO 13/2025 for EMD & SD( OPO Copy attached to the tender) subject to the applicable exemptions: (a) EMD shall normally not be called against Limited tenders with estimated value up to Rs. 25 lakhs (including single tenders, global limited tenders) and Open Tenders with estimated value upto Rs. 10 lakhs. If considered necessary, authority competent to issue tender may incorporate the condition to call for EMD even in such limited tenders, on a case to case basis. (b) MSEs irrespective of relevance of product category registered with the UDYAM (UDYAM Registration Certificate) will be exempted frompayment of earnest money in terms of Rly Bd Lr. No. 2022/RS(G)/363/1 dated 21.09.2022. (c)Other Railways and Government departments in terms of Rly Bd Lr. No. 2004/RS(G)/779/11 dated24.07.2007. (d) Indian Ordnance Factories in terms of Rly Bd. Lr. No. 92/RS(G)363/1 dated 08.04.1993. (e) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004. (f) Vendors registered with South Central Railway for the trade group of the item tendered upto their monetary limit of registration. (g) Vendors appearing on the approved vendors list of RDSO/PUs/ CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing. (h) Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of EMD for these items. (i) In the tenders issued against PAC, EMD shall be mentioned in tenders as the EMD exemption is applicable for OEMs in whose favor PAC is issued but not to the authorized agent. KVIC shall be exempted from EMD for items supplied by them. Note: (i) There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. (ii) If authorized agents participate on behalf of OEM/vendors appearing on the approved vendor list of RDSO/PUs/CORE, such authorized agents can not claim EMD exemption based on its own or its OEM/Approved vendors MSE certificate. (iii) OEMs are not exempted from payment of EMD wherethe OEM has participated in the tender and requests to place order on their authorized agent. (iv) Offers submitted without EMD will be summarily rejected. (Please refer this office OPO 13/2025 regarding EMD & SD attached to the tender)

   Document optionalConfirmation required
7. 7

   Security Deposit: The Security Deposit amount for this tender shall be 5% of the value of the contract subject to Max. Rs. 50 lakhs as per this office OPO 13/2025 (attached to the tender document). There shall be no exemption from submission of Security Deposit (SD) for any tender or by any tenderer except following: (a) The store contract cases of value upto Rs. 25 (Twenty five) lakhs. (b) Other railways and government departments in terms of Railway Board Lr. No. 2004/ RS(G)/779/11 dt.24.07.2007. (c) Indian Ordnance Factories in terms of Rly Bd. Lr. No.92/RS(G)363/1 dated 08.04.1993. (d) PSUs owned by the Ministry of Railways and PSUs for the group of items that are manufactured by them in terms of Rly Bd. Lr. No. 2003/RS(G)779/5 dated 10.09.2004. (e) Vendors registered with Railway Board/South Central Railway for the trade group of the item tendered shall be exempted from SD for orders valued up to their monetary limit of registration. (f) Vendors appearing on the approved vendors list of RDSO/PUs/CORE (As available on IREPS/UVAM), subject to approval status being valid on the date of tender closing. (g) Vendors registered with Railway Board/SCR for supply of medicine, medical equipment and consumables shall be exempted from submission of SD for these items. (h) In the tenders issued against PAC, OEM in whose favor PAC has been issued shall be exempted from submitting SD. KVIC shall be exempted from SD for items supplied by them. Note (1): There shall be no exemption to such bidders from submitting EMD and SD for all tenders published during the period of time they are disqualified as per declaration signed by them. Note (2): Wherever SD has been exempted, for any reason, and the supplier fails to supply goods as per conditions of contract, as amended from time to time, Purchaser shall have right to levy damages from the supplier for failing to comply with the contractual conditions, not by the way of penalty, an amount equal to SD amount, as would have been applicable if the contract was with a non-exempted vendor. These damages shall be treated as recoveries outstanding against the vendor and dealt with accordingly. (Please refer this office OPO 13/2025 regarding EMD & SD attached to the tender)

   Document optionalConfirmation required
8. 8

   Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

   Document optional
9. 9

   The Bidder confirms that other than financial terms, deviations (if any) to be quoted in the relevant columns of technical deviation and commercial deviation template provided on techno-commercial offer form . Deviations, if any, quoted at any other places, are liable to be ignored. Firm may note that conditions deviating from the tender conditions/ description/specifications may render the offer liable to be passed over.

   Document optionalConfirmation required
10. 10

    After sales service should be provided at the place of delivery. Details of after-sales service facilities like address, telephone no., fax no. email etc. should be provided, number of technicians, engineers with their qualifications, inventory for repair and number of equipments serviced by centre should be enclosed.

    Document requiredConfirmation required
11. 11

    Warranty: Comprehensive warranty for the Technical specification of MACHINE/PLANT should be for 36 (thirty six) months from the date of commissioning and proving out o f MACHINE/PLANT. For further details regarding warranty conditions, bidder to refer the technical specification and M&P procurement special conditions attached with tender.

    Confirmation required
12. 12

    CAMC: Bidder should quote separately for 5 years Comprehensive Annual Maintenance Contract for the MACHINE/PLANT, after the completion of warranty period. These charges shall include all costs of personnel and spares. Any exception to this inclusion like consumables shall be specifically mentioned in the offer, with their current cost. The CAMC shall necessarily include minimum of 4 preventive visits and any number of breakdown calls. The CAMC may be separately entered by the consignee after completion of warranty period.

    Confirmation required
13. 13

    OEMs shall provide an undertaking for the uninterrupted availability of spare parts and service of the equipment during the period of warranty and CAMC of the MACHINE/PLANT. Authorized dealers must submit undertaking from their OEM for the uninterrupted availability of spare parts and service of the equipment during the period of Warranty and CAMC of the MACHINE/PLANT.

    Document optionalConfirmation required
14. 14

    Original Technical Brochure should be enclosed with quotation which shall indicate compliance of the technical specifications are required by Railway.

    Document requiredConfirmation required
15. 15

    The Inter-se position of offers would be determined based on the sum of cost of the equipment, the cost towards CAMC for 5 years (duly taking discounting factor, as per tender document) after a free comprehensive warranty period of 3 years. The firm should quote the rates in respective columns for all the items failing which the offers will be summarily rejected.
16. 16

    In case of difference between M&P procurement special conditions with respect to General tender conditions and Instructions to tenderers for e-tenders, the terms of M&P procurement special conditions will prevail.
17. 17

    The purchaser will accept internationally accepted alternative specification which ensure equal or higher quality than the specification mentioned in the tender specifications. However, the decision of the Purchaser in this regard shall be final. In this connections, attention of tenderer is invited to the "Statement of Deviations" from tender specification which should invariably be filled and submitted along with the offer and further copies of the alternative specifications offered should be uploaded along with the offer.

    Document optionalConfirmation required
18. 18

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of the offer should be 150 days.