House Keeping /cleaning work for Pandesara, Pramukh Park, Udhana 01, Udhana 02 and 03 Ind Sub-divisions, Lab, Pandesara Store and Division office Campus under Pandesara Division, DGVCL at Surat For 2026-27

Sr.No. Description Page No.

1 Tender Notice

2 Qualifying Criteria

3 Special Condition Of Contract

4 Terms & Conditions

5 Annexure A & B & C 15 to18

TENDER NO NOTICE NO :-

Sub: “House Keeping /cleaning work for Pandesara, Pramukh Park, Udhana 01, Udhana 02 & Udhana

03 Ind Sub-divisions, Lab, Pandesara Store and Division office Campus under Pandesara division,

DGVCL at Surat.” For the year 2026-27.

Sealed Tenders are invited for providing housekeeping services for House Keeping /Cleaning work for

Pandesara, Pramukh Park, Udhana 01, Udhana 02 & 03 Ind Sub-divisions, Lab, Store and Division office

Campus under Pandesara division, DGVCL at Surat.” For 2026-27 having tender No 76 are invited from reputed

technically competent, quality conscious, experienced & financially sound established contractors having

experience in similar nature jobs(experienced in man power based services) meeting the minimum qualifying

parameters as stated in qualifying Criteria who has executed similar nature of work successfully as per qualified

criteria (Work completion must be attached without work completion disqualify at technical bids) in within the

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

year, 22-23, 23-24 24-25 Tender Papers & Specifications may be down loaded from web

sites https://nprocure.com (For view & Download the Document)

Sr. Estimated Time Tender

Name of Work E.M.D. Rs.

No. Cost Rs. Limit Fee Rs.

House Keeping /cleaning work for

Pandesara, Pramukh Park, Udhana

Udhana 02& Udhana03 Ind Sub-

1 Divisions, Lab, Pandesara Store and 20,04,880.00 1 YEAR 1180.00

Division office Campus under

Pandesara division, DGVCL at

Surat.” For 2026-27.

All the relevant documents as per requirement of the Tender must be submitted Online along with the

Tender Fee, EMD in sealed cover on OR before due date and time. All such documents should be strictly

submitted by RPAD / speed post only. Otherwise the offer will not be considered and no further

communication in the matter will be entertained.

Any deviation found in Data / Details / Documents between on line offer (e-tendering) and online

submitted documents (Tender document fee), the offer of the same bidder will not be consi

dered and no further communication in the matter will be entertained.

Further bidders are requested to submit price – bid (Part-II) on line only and not to submit the price bid in

physical from. This is mandatory. If price bid is submitted online in physical form, same will not be opened and

only on-line submitted price will be considered for evaluation. Further, if the quantity quoted differs in any of the

technical bid forms and in price bid forms, it is discretion of ED Committee – DGVCL to consider the quoted

It is mandatory for all the bidders to submit their tender documents by both forms viz.on-line (e-

tendering) and Online in schedule time. Tender documents submitted in only physical form will not be

accepted and considered.

Duly signed physical Technical Bid-1 must be submitted along with tender documents in technical bid

cover. The tender for the bidder without Technical Bid-1 will not be considered.

Any technical questions, information and clarifications that may be required pertaining to this enquiry should be

referred to the: The Executive Engineer (O&M), Pandesara division, Dakshin Gujarat Vij Company Ltd. Ind

Division, Opp-Batliboi, Udhna-Navsari road, Pandesara, Surat.

The Earnest Money Deposit and tender fee will be accepted only by Demand Draft on any Nationalized or

Scheduled Bank except cooperative banks, situated at “SURAT”, drawn in favor of “DGVCL”. Tender

without EMD and tender fee shall be rejected. Two separate demand drafts for tender fee and EMD should be

submitted with technical bid only. Please submit Technical Bid in separate sealed cover with following remarks

on top of envelope

“ House Keeping /cleaning work for Pandesara, Pramukh Park, Udhana 01, Udhana 02 & Udhana 03 Ind

Sub-divisions, Lab, Store and Division office Campus under Pandesara division, DGVCL at Surat.” For

DGVCL reserves the rights to reject any OR all tenders without assigning any reasons thereof.

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

Executive Engineer (O&M)

DGVCL,Pandesara Division

Qualifying Criteria

1. The bidder have to pay tender fee.

2. The bidder have to pay EMD.

3. Experience of having successfully completed similar works during last 7 years ending last day of month

previous to the one in bid applications are invited should be either of the following :

a. Three similar completed works costing not less than the amount equal to 40% of the estimated cost.

b. Two similar completed works costing not less than the amount equal to 50% of the estimated cost.

c. One similar completed works costing not less than the amount equal to 80% of the estimated cost.

d. Average Annual financial turnover during the last 3 years, ending 31st March of previous financial year,

should be at least 30% of the estimated cost.

4. The bidder having P.F. code no. and PAN No. The copy of the same to be submitted.

5. The bidder have to submit the copy of latest solvency certificate issued by any nationalized /schedule bank

amounting 20% of estimated cost. The solvency certificate should not be issued before 1 year from the

scheduled date of opening of technical bid.

6. The bidder have to submit the copy of GST registration certificate.

7. The bidder have to be submit the copy of last three years I.T returns (i.e.22-23, 23-24 & 24-25).

8. The bidder has to submit the labour license issued by Government.

9. The bidder has to submit Employee State Insurance Certificate.

10. The bidder has to submit Work execution Charge must be above 0% else such bidders shall be disqualified.

11.L-1 will be decided as per techno- financial evaluation as under.

Max Details Marks to be alloted

Experience of satisfactory service Up to 2 years

with reputed organizations* (only More than 2 years but upto 4 years

Work completion certificate to be 25 More than 4 years but upto 6 years

consider in mark) More than 6 years but upto 8 years

More than 8 years

*Reputed organization means Central PSU/State PSU/(Central/State/Local) Govt Offices/Judicial

If there are more than one L-1 bidders then the bidder whose total amount of orders completed satisfactorily is

If there are more than one L-1 bidders then the bidder whose total amount of orders completed satisfactorily is

more shall be considered as L-1.

The Bidders shall submit documentary evidences in support of all above Qualification criteria, failing which the

bid will be rejected.

The Bidders shall submit documentary evidences in support of all above Qualification criteria, failing which the

bid will be rejected.

Following documents only are to be submitted It is mandatory for all bidders to upload scanned copies

of original (Notarized/ Self Attested copies of original- as specified in tender document) documents and

Tender signed copy in online electronic forms (e-tendering) in scheduled time with bid and physical

documents not required. If any bidder has submitted physical bid, this bidder is declared as disqualified.

1) Tender Fee and EMD Cover:

Tender fee, EMD, List of similar types orders executed during last three years, PF No, GST No, IT returns, PAN

Card, Work completion details.

DGVCL reserves right to reject any OR all tenders without assigning any reasons thereof.

The price bid must be submitted strictly as per Schedule-B. The Price bid must be opened as per the specified

time and date of opening of the price bid.

Bidders shall submit Price Bid On-Line only and not in physical form.

Above covers must be enclosed in a main cover duly sealed and duly super scribed the tender for “House

Keeping /Cleaning work of Pandesara Division, DGVCL at Surat.” Any technical question, information and

clarification that may be required pertaining to this inquiry should be referred to Executive Engineer (O&M)

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

DGVCL, Pandesara division office,, Surat. DGVCL reserves the right to reject any or all tenders without assigning

any reasons thereof.

The bidder must also submit the list of ongoing works along with name of owner, name of work, order amount,

commencement date, time limit, due date of completion and expected date of completion.

The bidder has to submit the list of cleaning machinery owned by him.

The time limit of contract shall be 12 months from the date of work order and is extendable by the authority

incase required by the DGVCL for further 12 months without obtaining of any confirmation from contractor. The

DGVCL reserves the right to terminate the contract at any time without assigning any reasons by giving 30 days’

notice in written.

No tender shall be accepted/ opened in any case after the due date and time of receipt of tender, irrespective of

delay due to postal services or any other reasons and the company shall not assume any responsibility for late

receipt of tender.

The EMD and tender fee will be accepted only by DD of any nationalized/Schedule bank, situated at Surat,

drawn in favour of “DGVCL”. Tender without tender fee and EMD shall be rejected. Two separate DD for tender

fee and EMD should be submitted with Tender Fee – EMD “cover only. Please submit Tender fee and EMD in

separate sealed cover. (It is mandatory for all bidders to upload scanned copies of original (Notarized/

Self Attested copies of original- as specified in tender document) documents and Tender signed copy in

online electronic forms (e-tendering) in scheduled time with bid and physical documents not required. If

any bidder has submitted physical bid, this bidder is declared as disqualified.)

1. All taxes like welfare cess and any other taxes including works contract tax etc. in respect of this contract

and also any statutory variation in future towards above mentioned taxes & any other taxes if levied in future by

statutory authority applicable to the this contract shall be payable by the contractor and DGVCL will not

entertain any claim whatsoever in this respect.

The rates will be "Excluding the GST”.

2. Contractor shall have to arrange for following minimum House keeping staff and strength for cleaning work

daily for execution of works subject to the deployment.

Sr. No. Details. Nos. of Un Skilled persons.

1. Hose Keeping Staff at Division

2. Hose Keeping Staff at S/dn (Udhana-1,

Udhana- 2 & Udhana -3, Pandesara &

3. Hose Keeping Staff at ( Pandesara Division-

Lab , Pandesara Division- Store)

1. If work of the contractor found unsatisfactory, DAKSHIN GUJARAT VIJ COMPANY LTD. shall exercise its

discretionary power to cancel the order, and penalty will be levied as per company’s rules and regulation.

2. If contractor fails to execute the order successfully or fails to execute the work it will be got completed

through other agency and if required to pay higher rate, in that case, difference of rates will be recovered from

the contractor.

3. If contractor fails to provide material as per “annexure C” per items in unit on monthly bases, Payment of

that perticular item should be paid as per actual supplying of cleaning material as per approved rate.

4. Whenever contractor fails to arrange for above minimum persons strength, recoveries shall be affected from

the due bill/payment of the contractor additional to actual working day of Hose Keeping Staff at following rate for

Hose Keeping Staff strength arranged less then specified as above. This recovery shall be effective only on

working days except public holidays & weekly off.

Sr.No. Details. Recovery Rate.

1 Hose Keeping Staff Rs. 500.00 per day per person

Executive Engineer.(O&M),

DGVCL, Pandesara

Signature of Contractor

With seal DIVISION

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

DGVCL Pandesara Division Office.

SPECIAL CONDITION OF CONTRACT:-

Tender for the work of:- House Keeping /cleaning work for Pandesara, Pramukh Park, Udhana 01, Udhana

02 & Udhana 03 Ind Sub-divisions, Lab, Pandesara Store and Division office Campus under Pandesara

division, DGVCL at Surat.” For 2026-27.

Name of Contractor:-___________________________

1. Should this tender be accepted, I/We hereby agree to abide by and fulfill all the terms and conditions of the

Tender contract for works as applicable and in default thereof forfeit and pay to the DGVCL the sum of Money

2. The full value of the “Earnest Money deposit” paid herewith should be absolutely forfeited to the DGVCL

should I/we do not deposit the full amount of specified security deposit.

DGVCL Pandesara Division office.

NAME OF WORKS :- House Keeping /cleaning work for Pandesara, Pramukh Park, Udhana 01, Udhana -

02 & Udhana- 03 Ind Sub-divisions, Store Lab, and Division office Campus under Pandesara division,

DGVCL at Surat.” For the year 2026-27.

DGVCL shall pay the bill every month as per agreed rate plus Government taxes applicable from time to time.

Income tax and other taxes, if any in respect of Contractor income arising from this contract, shall be deducted at

source as applicable.

3. Terms of Payment

The contractor shall submit the bills with original within 5 days on completion of each month.

4. Price variation

No price variation is given on any rise or fall of material or Hose Keeping Staff prices. The rates quoted by the

contractor shall be based on the current price of material and Hose Keeping Staffr

5. Security Deposit

1. The bidder has to pay Security Deposit 5% of the order value and it is to be paid in DD or Bank Guaranty in

favour of DAKSHIN GUJARAT VIJ COMPANY LTD., Surat on acceptance of order.

2. In case of any liability arising to the DGVCL on account of the default on your part in carrying out various

functions, the same will be deducted while refunding security deposit.

3. No interest shall be paid by the DGVCL on Security Deposit.

4. The S.D. shall be refunded after satisfactory completion of the contract. The DGVCL reserves the right to

recover any dues outstanding against the Tenderer from the S.D. or towards any loss caused to the DGVCL

owing to negligence or default of the Tenderer, his servants or agents. The refund shall be done only on

production of No Objection Certificate from the concerned officers.

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

5.If the contractor fail to paid SD then EMD will be forfeited.

1. If work of the contractor found unsatisfactory, DAKSHIN GUJARAT VIJ COMPANY LTD. shall exercise its

discretionary power to cancel the order, and penalty will be levied as per company’s rules and regulation

2.If contractor fails to execute the order successfully or fails to execute the work it will be got completed through

other agency and if required to pay higher rate, in that case, difference of rates will be recovered from the

7. Legal aspects

1. Agreement: As per company rules, contractor will have to enter into an agreement on Stamp Paper of Rs.

300.00 with the company in prescribed format before execution of work. The cost of stamp fees shall be borne by

the Successful Tenderer.

2.The Tenderer will have to execute an Indemnity Bond on Stamp paper of Rs. 300/- at his cost before

commencement of order stating that for any accidents or damages to the contractor's staff / equipments or any

other persons/vehicle due to non observance of safety measures, DGVCL shall not be responsible.

3. In case of any dispute or any discrepancy, the decision of the E.E (O&M), DGVCL Pandesara Division will

be final and binding to the Tenderer.

4. The Tenderer must follow all the rules, regulations and enactment of the Hose Keeping Staff Laws relating to

engagement of persons by him.

5. The contractor shall obtain comprehensive insurance policies for all his workers in respect of all the insurable

liabilities under the workman Compensation Act Fatal Accident, Personal Injuries Act, Natural Hazardous,

Riots/arson etc.

6. The contractor shall obtain necessary license, registrations as legally required.

7. DGVCL shall entitle to recover full amount from contractor for expenses incurred on account of compliance of

any statutory provision or breach of contract.

8. The contractor shall not sublet the contract to any other party. If it is found, subletting the contract, then S.D.

will be forfeited and party will be black listed.

9. All disputes in connection with the Tender/Contract shall be subject to the jurisdiction of the court situated at

8. Staff Employment:-

The contractor shall employ adequate number of experienced staff at office for daily supervision and the

maintenance of various registers and records required under the law and contract. The maintenance for

supervision shall be admissible.

9. Contractor to Indemnity the DGVCL Company:-

The contractor shall indemnity the Company & every member officer & employees of the Company also.

Engineer in charge his staff against proceedings claims, demands, and costs & expenses what so ever arising

out of or in connection with the matters referred herein above elsewhere & against all actions. Proceedings

claims, demand costs & expenses which may be made against the DGVCL or Government for or in respect of or

formance of his obligation under the contract documents. The DGVCL shall not be liable for in respect of or in

consequences of any accident or injury to any workmen or other person in the employment of contractor or his

sub contractor & the contractor shall indemnity & keep indemnified The Company against all each damage &

compensation & against all claims, demands, proceedings costs, charges & expenses what so ever in respect

thereof in relation there to.

10. Work compensation & employer’s liability insurance:-

Insurance shall be affected for all the contractor’s employees engaged in the performance of his contract if any of

the work is subject the contractor shall require the sub contractor to provide workmen’s employees unless such

employees are covered under the contractor’s insurance.

11. Site visit: The bidder is advised to visit the site and examine the site conditions and the area. Where in the

work is proposed to be carried out and to get his acquainted himself on his own responsibility for all information

that may be necessary for quoting the tender bid and entering in to contract. All cash and liabilities arising out of

the site visit shall be at bidder account

12. The DGVCL reserves the right to terminate this date of contract at any time during its pendency without

giving notice of termination or any reasons thereof.

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

13. The DGVCL will be entitled to deduct directly from the bills, to be paid to the contractor any sum payable by

you & which sum / sums the DGVCL is required to pay a principal employer on account of your default in respect

of all liabilities referred to in above clauses.

14. Nothing in the contract document stated shall any wise constitute workmen/employee of the contractor /

subcontractor as or to be workman/ employee of the power, or place obligation or liability in respect of any such

workman/employee upon the DGVCL.

Note: The prevailing Act at the time of execution.

15. Cleaning Material

Contactors have to produce the original bills of purchase of cleaning materials along with the submission of

housekeeping bill monthly. The necessary consumption statement duly mentioning the monthly usage of cleaning

material purchased shall have to be maintained by the contactor in consultation with EIC.

1. The E.E (O&M), DGVCL Surat Ind Div reserves the right to reject any OR all the tenders without assigning

any reasons thereof.

2. PAN No. and GST may be shown separately (Xerox copy).

3. The Tenderer shall make his own arrangement for the Boarding and lodging of his

4. The contractor shall deploy only those personnel, who bear a good moral character,

Behavior, health and pleasing personality.

5. The Tenderer shall ensure that representative on his behalf deputed by him should be in touch with E.E

(O&M), DGVCL Surat Ind Div / DE (Civil) & JE (Civil) with regard to detailing of work etc.

6. The rates quoted by the Tender, the schedule of rates must include all charges of every type such as

Fuel, Levies, Maintenance, Repairs, or contractor’s servant / agent wages etc.

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS & OTHER RELATED MATTERS.

1. Wages to be paid & time of payment etc. by the contractor:-

The contractor shall pay minimum of as per latest minimum wages act or as may be specified hereafter or rates

fixed under the minimum wages act whichever is higher. The wages of every contract Hose Keeping Staff

employed by him under this contract shall be paid by him before the expiry of 7 th day of the last of the month in

respect of which the wages are payable (i.e. wages of month have to be paid him in the first week of the next

month.) The payment shall be discharge in the presence of Management representative during the working hours

in factory premises & the contractor shall get entries certificated in the register of wages by the representative of

the Board. Any default will result in cancellation of contract forthwith or else the contractor shall be punishable to

the extent of Rs. 100/- fine per each day.

2. LABOUR LAWS:-

Person below age of 18 years shall not be employed for the work.

No female worker shall be employed in the night shift between 7 p.m to 6 a.m

Contractor shall maintain a valid labour license under the contract labour (Regulation & abolition) act for

employing necessary manpower to be required by him. In the absence of such license the contact shall comply

1. Payment of contribution by way of employer’s contribution towards provident fund, family pension scheme,

Deposit linked insurance scheme, Administrative charges etc. at the rates applicable from time to time by

Government of Gujarat / Government of India or other statutory Authority.

2. Payment of deposit in respect of each contract labour at the rate of Rs.30/ with the office of frame there under

of labour as per control labour. (Regulation & abolition) Act.

3. License fee as prescribed under the control labour (Regulation & abolition) Act & rules frame there under

depend upon the number of workmen employed by the contractor.

4. Paid leave facility & wages as per the provision of the factories act at the rate of one day for every 20 days of

5. Identity cards as prescribed under the facilities act with photo affixed there to the same for identification.

6. Payment of retrenchment compensation notice pay & other liabilities as per industrial disputes Act. Any

payment to the contractor’s employees arising out of any claim or disputes under the industrial dispute act

or any other labour laws.

7. Payment of compensation in case of accident injury.

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

8. Provision of ereche if the female labour employed are more than 30 numbers.

9. Maternity leaves as per the provision of maternity Benefit Act.

3. Provident fund & Family pension scheme:-

The contractor shall submit along with his bill (month wise) a statement regarding deductions against employees

provident fund & family pension scheme in respect of each concerned against employee. Provident fund & family

pension scheme at the rate of 8.33% (or at the rate made applicable by the Government from time to time) of the

wages. The contractor’s contribution & his workers contribution towards provident fund, family pension scheme

shall be deposited by the contractor with Regional provident fund commissioner, Ahmedabad.

4. Deposit Link Insurance:-

The contractor shall have to deposit 0.5% of the wages in respect of employees who is a member of the

provident fund as the contribution to the Deposit link insurance scheme with Regional provident fund

commissioner, Ahmedabad.

5. Administrative charges:-

Administrative charges for monitoring provident fund A/C shall be deposited by the contractor with Regional

provident fund commissioner, Ahmedabad at the rates applicable.

6. Workmen’s compensation fund & employer’s liability Insurance:-

The contractor shall cover all his employees under workmen’s compensation fund & under the liability insurance.

The contractor shall employ adequate number of experience staff at site for daily supervision & for maintenance

of various register & records required under the law & contract. No payment for supervision shall be admissible.

7. Contractor to Indemnity the DGVCL Company:-

The contractor shall indemnity the Company & every member officer & employees of the Company also.

Engineer in charge his staff against proceedings claims, demands, and costs & expenses what so ever arising

out of or in connection with the matters referred herein above elsewhere & against all actions. Proceedings

claims, demand coats & expenses which may be made against the DGVCL or Government for or in respect of or

formance of his obligation under the contract documents. The DGVCL shall not be liable for in respect of or in

consequences of any accident or injury to any workmen or other person in the employment of contractor or his

sub contractor & the contractor shall indemnity & keep indemnified The Company against all each damage &

compensation & against all claims, demands proceedings costs, charges & expenses what so ever in respect

thereof in relation there to.

8. Work compensation & employer’s liability insurance:-

Insurance shall be affected for all the contractor’s employees engaged in the performance of his contract if any of

the work is subject the contractor shall require the sub contractor to provide workmen’s employees unless such

employees are covered under the contractor’s insurance.

The DGVCL reserves the right to terminate this date of contract at any time during its pendency without giving

notice of termination or any reasons thereof.

The DGVCL will be entitled to deduct directly from the bills, to be paid to the contractor any sum payable by you

& which sum / sums the DGVCL is required to pay a principal employer on account of your default in respect of

all liabilities referred to in above clauses.

Other Conditions

1. Contract booklet of DGVCL for general terms and condition of this work is available for reference in the

corporate office Surat and binding by the contractor. The contractor quoting for this tender is deemed to have

gone through this book of contract booklet and so will be treated as binding of him.

2. The successful contractor has to execute an agreement with the DGVCL on stamp paper in

prescribed Performa of the company. The costs of stamp paper are to be borne by the contractor.

3. The successful contractor has to give indemnity bond on stamp paper in prescribed Performa of

DGVCL. The cost of stamp papers is to be borne by the contractor.

4. The contractor employing more than 10 workmen on any day of preceding 6 months as contract labour shall

be required to obtain requisite license at his own cost from the appropriate licensing officer before undertaking

contract work. The contractor shall be solely liable and responsible for the compliance with the required under

the contractor labour (Abolition Regulation) Act 1970 and rules there under.

5. DGVCL shall be at liberty to deny the entry to the contractor’s person/personnel in dgvcl premises if there is

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

complaint against his staff regarding misbehavior or misconduct displayed and in that case such type of

person / personnel should be withdrawn immediately from the dgvcl’s assignment on written request from

dgvcl in charge /any authorized officer of the dgvcl.

Executive Engineer (O&M)

DGVCL, Pandesara Division

Signature of Contractor

NAME OF WORK: “ House Keeping /Cleaning work for Pandesara, Pramukh Park, Udhana 01, Udhana

& 03 Udhana Ind Sub-divisions, Lab, Store and Division office Campus under Pandesara division,

DGVCL at Surat.” For 2026-27

Note: Rate of item no 1 shall be derived after following calculations

Description Rate (Rs.)

Minimum Wages as on 01.10.2025 Un Skilled Hose Keeping Staff / 8 hour

Service), Vide GUVNL Letter No GUVNL/HR/CIVIL/SEC.GAURD/1552 DTD

2 P.F. @ 12% of Sr. 1 + 1 % Administration Charges

3 Bonus @ 8.33% of Sr.1

5 Leave @ 4.81% of Sr.1

6 Total (A) Sr. 1 to 5 above

7 Rs. (A) x 10 unskilled Hose Keeping Staff x 26 days

8 Cleaning Material (to be provided by contractor without charges) -

Uniform Charges for engaged Hose Keeping Staff (to be provided by contractor

without charges)

10 Total One Yearly charges Sum of Sr. 7 to 9

1. Applicable GST tax shall be payable extra.

2. Duty hours 8 Hours (8.00 a.m. to 5.00 p.m.)

3. Hose Keeping Staff must be in uniform and should behave in good manners.

4. Basic rate as per Gujarat Minimum Wages Act Rise in basic rate shall be applicable as per change made by

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

Sr No Description Work execution

Hand wash and wipe off utensils like

1 dishes/tea cups…etc

2 Scrub & wipe off sink

Wash with liquid & Wipe of kitchen plate

Clean stovetop with liquid wash and wipe

5 Cleanout refrigerator

6 Sweep/mop floor

2 Scrub bathroom/shower

3 Clean bathroom sink

4 Clean counters

5 Police chrome fixtures

6 Wipe down mirrors

Refill q-tips/cotton balls/soap

7 dispenser/toilet paper etc.

8 Shake through rugs

9 Sweep/mop floors

1 Dry and wet moping in all offices Twice a day

2 Dust removing from records Daily

3 Grass/vegetation/tree plant Weekly

Cutting/ Cleaning of Terrace /Cleaning of

Window Glass Panel, Partitions

4 cleaning of Man hole Chamber Bi-Weekly

5 Removal of dead Animal/bird As per requirement

6 Sweeping in parking and open space & Daily

Disposal of garbage at specified place

1 Water storage tank & sump Once in Month

2 Cooler Twice in Week

3 Rain Water Drain in RMT

As per requirement

6 Unskilled Labour

7 Stair Dado Once in a day

8 Maintenance of Garden Daily

9 Paver Road and Porch Once in a day

10 Staircase Area Once in a day

11 Water storage tank & pump Once in month

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

Minimum Required Mateial for Housekeeping/Cleaning per month

Sr.No. Material Quantity

1 Harpic Toilet Cleaner 700ml 11 Nos./Month

2 Lizol 1 Lit 22 Nos./Month

3 Hand Wash Godrej 1 lit 11 Nos./Month

4 Air Wick Room Freshner 11Nos./Month

5 Room Spray- Godrej 500ml 11 Nos./ 3th month

6 Naphthalene ball 500 ml 11 Nos./4th month

7 Gala Sweeper 11 Nos./ Every 2th Month

8 Gala Floor Mop 11 Nos./ Every 2th Month

9 Urinal Pad 22 Nos./ Every 2 Month

10 Bucket & Mug Joyo brand 11 Nos./ Every 6th Month

11 Big Dustbin Supreme Brand 11 Nos./ Every Year

12 Small Dustbin Supreme Brand 11 Nos./ Every 6th Month

13 Garbage Bag Big Bio-decomposable 11 Big Packet/Month

14 Gala Duster 11 Nos./ Every 6 Month

15 Toilet Brush- Gala Brand 22 Nos./ Every 6th Month

16 Domex Toilet floor Cleaner 500ml 11 Nos./Every 3 Month

17 Sponge 11 Nos./Every 2 Month

18 Colin Spray- 500 ml 11 Nos./ Every 3 Month

19 Gala Sweeper Big 6Ft 11 Nos./ Every Year

20 Gala Road sweeper 7 ft 11 Nos./ Every Year

21 Toilet paper 11 Nos./ Every Month

22 Web Gala Sweeper for ceiling 3 Nos./Month

23 Gloves Plastic-fibre 10 Nos./Month

24 Any Other Material Required As per instructions of EIC

Note: If Contractor fails to provide the above minimum required material as specified in Annexure-C then

amount shall be deducted from the monthly bill as per tender condition And the tender shall be

terminated and security deposit shall be forfeited. The sample for the material to be supplied shall be

approved by any Authorised officer. The material shall be in accordance with tha approved sample by

Executive Engineer (O&M)

DGVCL,Ind division

Allotment Schedule

Allotment of Hose Keeping Staff Nos

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

Pandesara Division

Pandesara Division- Lab.

Pandesara Industrial Sub. Division

Udhna-1 Industrial Sub. Division

Udhna-2 & Udhna-3 Industrial Sub. Division

Pramukh Park Ind S/dn

Pandesara Division- Store

Grand Total 4+1+1+1+1+1+1=10

Grand Total 4+1+1+1+1+1+1=10

However Division office committee has full rights to re-allot the allotment schedule as per the

Name of Work: “ House Keeping /cleaning work for Pandesara, Pramukh Park, Udhana 01, Udhana 02 &

Udhana 03 Ind Sub-divisions, Lab, Store and Division office Campus under Pandesara division, DGVCL

at Surat.” For 2026-27.

Item Description Qty Monthly Rate Amount

Providing housekeeping service for Pandesara

division(Ground Floor to terrace Floor), including

peripheral roads, drainage, gardening etc. mentioned

in Annexure A. Labour engaged should remain

present during working hours in premises for any

work in scope. The cleaning of all floors should be

1 done to the extent that they remain clean as per 12 167073.40

instruction of EIC. Electricity and water shall be months

provided free of Cost. (All necessary material such as

air freshener, naphtha balls, liquid soap, phenyl, acid,

washing detergent powder, pota cloth, mosquito

spray, toilet paper rolls etc. will be provided by

contactor as directed by EIC). Total 10 unskilled

House Keeping staff with uniform at your cost. (As

per Annexure A to derive rate of this item)

Rs Twenty Lakh Four Thousand Eight Total

Hundred Eighty Only.

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

I/We agree to carryout above said work@ _____% above work execution charges to the estimated cost.

Note- The bidder has to submit Work execution Charge must be above 0% of the estimated value else such

bidders shall be disqualified.

Executive Engineer (O&M)

DGVCL, Pandesara Division

Signature of Contractor

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI

Letter No: DGVCLSDPND/0210/02/2026 Approved Date: 23-03-2026

File No: DGVCLSDPND/OTH/e-file/4516/2026/0464/Billing

Approved By: Executive Engineer,Technical,DGVCLDSRTI