Bid Documents for Selection of Processing of Legacy work management solution by Bio-remediation and Bio-mining process at Dumping site under Swachh Bharat Mission Urban 2.0 Grant for Dholka Nagarpalika.

5.1. Opening of Technical Bid

5.2. Announcements of Bids

5.3. Opening of Price Bid

5.4. Completeness of Bids & Rectification of Errors

5.5. Clarification of Bids

5.6. Rejection of Bid

5.7. Document checks and Evaluation of Qualification criteria

5.8. Evaluation of Price Bid and determination of Preferred Bidder for

award of project

5.9. Bid Security

5.10. Discharge of Bid Security of unsuccessful Bidder(s)

5.11. Discharge of Bid Security of Preferred/successful Bidder

5.12. Performance Bank Guarantee (Performance Security)

5.13. Fresh Performance Security

5.14. Authorization of Bidder’s signatory

5.15. Validity Period

5.16. Extension of Period of Validity

5.17. Modification and Withdrawal of Bid

5.18. Letter of Acceptance & Agreement

5.19. Tax liability

5.20. Understanding of terms

5.21. Conflict of Interest

5.22. Authority’s right to accept any proposal and to reject any proposal

5.23. Notification of Award and Signing of Contract

5.24. Failure to agree with the terms and conditions

5.25. Corrupt or Fraudulent Practices

5.26. Site Familiarisation

6. Scope of Work

6.1. General scope of work

7. Duration of the Work

8. Contract Terms and Conditions

8.1. Obligation of Service Provider

8.2. Mode of payment by the Authority

8.3. Damages/Performance Penalties

8.4. Jurisdiction of Courts

8.5. Events of Default and Termination

8.5.1. Event of Default

8.5.2. Termination due to Event of Default and Termination Payment

8.5.3. Rights of Authority on Termination

8.5.4. Termination Payments

8.8. Force Majeure

8.9. No Assignment

8.10. Independent Service Provider

8.11. Severability and Waiver

8.12. Representations and Warranties of the Service Provider

8.13. Liquidated Damage

8.14. Awarding the work to second lowest bidder

9. Other Terms & conditions

9.1 Role of the Authority

9.2 Role of the Bidder

Annexure formats of the documents to be submitted

Annexure 1: Forwarding Letter

Annexure 2: Bidder Information

Annexure 3: Bidder’s Experience

Annexure 4: Bidder’s Turnover

Annexure 5: Undertaking

Annexure 6: Anti Black listing Certificate

Annexure 7: Format for Authorization of Bidder’s signatory

Annexure 8: Format for Performance Security in form of Bank Guarantee

Annexure 9: Format for Price Bid

Annexure 10: Layout / Basic Drawing

Annexure 11: Draft Contract Agreement Format

Annexure 12: Final Completion Certificate

Annexure 13: Format for Submitting Detailed Dumpsite Reclamation

Action Plan for < Dholka>

Annexure 13(A): Format for Providing Details of Machinery to be Deployed

for the Project

Annexure 13(B): Details of Key Personnel to be deployed for Project

Annexure 14: Environment Management and Monitoring Plan

Essential Pre-Qualification Documents

Evidence of Site visit (Site Visit certificate)

Dholka Nagarpalika invites Technical Bids and Price Bids from interested

Bidders for Selection of legacy work management solution for Dholka

Nagarpalika by Bio-remediation and Bio-mining process at Dumping site.

The Bids shall be prepared in English and all entries must be typed and written in

blue / black ink. Initials of the authorized representative of the bidder must attest

all alterations made if any while filling the Bids. Failure to comply with any of

these conditions may render the Bid invalid.

A copy of this tender document with all pages duly stamped and signed must

accompany the bid.

Authority shall not be responsible for any costs or expenses incurred by the

Bidders in connection with the preparation and delivery of bids, including costs

and expenses related to visits to the sites.

Authority reserves the rights to cancel, terminate, change or modify this tender

process and/or requirements of bidding stated in the Tender, without assigning

any reason or providing any notice and without accepting any liability for the

The bid evaluation shall be done on the basis of the technical evaluation process

specified in Instruction to Bidder section of this Tender. Only those

proprietor/firms/companies who qualify based on this evaluation process will be

qualified Bidders for the purpose of opening of price bids and its evaluation. The

date of opening of Price Bids will be communicated to qualified bidders at a later

A. “AUTHORITY” shall mean Dholka Nagarpalika.

B. “Bid” or “Detailed Bid” or “Tender” shall mean the detailed Bid submitted

by the Bidder in response to this tender including clarifications and/or

amendments, if any.

C. “Bid Security” shall mean the Security furnished by the Bidder, as part of

the Detailed Bid submission.

D. “Due Date” shall mean the last date for submission of Tender.

E. “Month” shall mean generally a period of 31 days.

F. “Firm” shall mean a single legal entity, which is a registered body,

Government agency or Statutory body.

G. “Letter of Intent (LoI)” or “Letter of Acceptance (LoA)” shall mean the

letter to be issued by authority to the successful bidder indicating the

acceptance of his offer in accordance with the conditions of this Tender

H. “Performance Security” or “Performance Bank Guarantee” shall mean the

Bank Guarantee furnished by a successful Bidder as per terms and

conditions of this tender.

I. “Service Provider” or “Bidder” or “Agency” shall mean the proprietor /

firms / companies which is the successful/Preferred bidder and has been

selected by the Authority for the work as per the terms and conditions of this

J. “Taxes and Duties” shall mean all taxes, duties, fees, cess etc. payable as per

applicable laws in Indian connection with the discharge of responsibilities as

per the scope of work envisaged.

K. "Engineer in charge" means the person nominated by the Authority for

overall supervision and coordination of the work, provide approval to work

plan and work schedules submitted by the contractor for commencement of

the work, approval of drawings and specification, certification of the work

executed by the contractor and invoice raised by the contractor. The Word

“Engineer” wherever used, other than mentioned or specified, means the

Engineer-in—charge

L. "Work" the expression "work" or "works" or “Project” where used in these

conditions shall unless there be something either in the subject or context

repugnant to such work, be construed and taken to mean the work by virtue

of contract, contracted to be executed, whether temporary or permanent and

whether original, altered, substituted or additional.

M. "Work Plan" means the implementation plan, including phasing of works,

physical completion milestones and other such details that the Authority

shall seek from time to time with respect to tracking progress of the works.

N. "Completion of work" means completion of the entire contracted work.

Exhaustion of quantity of any particular item mentioned in the bid document

shall not imply completion of work or any component thereof.

Invitation for Tenders

Dholka Nagarpalika invites tenders for Selection of legacy work management

solution for Dholka Nagarpalika by Bio-remediation and Bio- mining process at

Dumping site under Swachh Bharat mission Urban 2.0 Grant.

Tender document can be downloaded from the n’procure website from 07-08-2026 to

31-08-2026 onwards.

The Physical tender documents is to be submitted in closed covers and addressed

Chief officer, Dholka Nagarpalika,

Address: Tower Bazar,

Dist.: Ahmedabad, Gujarat.

on or before 15:00 hrs. On 05-09-2026 through only RPAD and

Speed Post through post.

Other details can be seen in the tender document.

Dholka Nagarpalika,

Key Information Detail

1 Name of Tender Selection of “Processing of Legacy work

management solution by Bio-remediation and

Bio-mining process at Dumping site under

Swachh Bharat Mission Urban 2.0 Grant

for Dholka Nagarpalika.”

2 Estimated cost Rs. 96,58,800/-

3 Tender fee Rs. 2,832/-

DD / FDR or Bank guarantee of any

Nationalize bank or approved bank by GoG in

favor of Chief officer, Dholka Nagarpalika

for the period of 210 days as per list

mentioned in GR of Finance Department,

GR. No.: EMD/10/2018/18/DMO, Date:

5 Publication of Tender 07-08-2026

6 Last Date of Online 31-08-2026

submission of tender

7 Last date of physical 05-09-2026

submission of tender

8 Bid validity period Bids shall remain valid for a period of

days (One hundred and eighty days) after the

due date of bids.

9 Site Visit Certificate Site Visit Certificate obtain from 07-08-2026

to 31-08-2026 at Dholka Nagarpalika from office

hours only (Without Site visit certificate tender

10 Physical Physical Submission of Tender fee, Emd &

Submission of documents by Speed post though post only at

Documents Chief Officer, Dholka Nagarpalika,Tower

Dist.: Ahmedabad,

Joint Venture/ Joint Venture as well as sub-contract shall not

Consortium be allowed.

12 Tenure of service The contract period will be 3 Month from

Contract the date of work order issued.

13 Tender submission Envelope

Format EMD and Tender fee

Tender documents along with all necessary

credential asked in tender, duly signed and

stamped by authorized Person of bidder.

Contains envelope 1 and

14 Payment Basis Payment shall be made to the bidder as per

payment terms mentioned in the tender

documents on submission of invoice and other

documents as per norms of AUTHORITY.

15 Deduction from 2.5% PMC charges deduct from bill

Contractor Bill 1% CGST + 1% SGST charges

1% Labour Cess and Security Deposit

16 Taxes Bidder should quote price including

GST & other applicable taxes.

17 Signing of agreement Agreement shall be signed between Authority

and the Bidder, incorporation terms of tender,

as directed by authority.

18 Performance Security 5% of the Final Bid Value expressed in terms

Deposit of the total fees payable in Three month for

the scope of work as described above in the

form of Bank Guarantee from nationalized/

scheduled bank / Banks as per GoG circular.

This shall be payable on or before signing of

Agreement. The said bank guarantee should be

cashable in Dholka. This BG should b e valid

up to contract period and additional 60 days

after contract completion.

The general format of the bank guarantee for

Performance Security is given in this tender.

The performance security should be valid up to

end of contract period and an additional period

The Tender is open to all Bidders in the e-procurement platform. The detailed

Tender can be downloaded from the e-procurement portal.

o Tender Document may be downloaded from the n-Procurement Website

from the date mentioned in the table above. Only interested bidders shall have

to pay Bid Processing fee. The e-tender document fee will be non-refundable.

o Consultant can access tender documents on the website, fill them and submit

the completed tender document into electronic tender on the website after

submitting the EMD and tender processing fee in the form of e-payment.

1. EMD amount is Rs. 31,100/-

2. Tender Processing Fee is INR 1770/-

3. EMD of the unsuccessful bidders will be refunded only after issue of work

order to successful bidder.

4. Tender fees and EMD shall be paid in name Chief Officer, Dholka

Nagarpalika. Tender fees must be in form of Demand Draft only and EMD

shall be paid in form of Bank Guarantee, FDR or Demand Draft.

5. For Above mentioned payment Only Nationalized or scheduled banks are

 Bidder should attach all the scanned copies of documents pertaining to their

eligibility criteria, qualification information documents, failing which the bid

will not be considered. No physical documents shall be considered. (also all

scanned copies should be visible and should have clarity)

 Any effort by the bidder to influence the client in the bid evaluation, bid

comparison or contract award decision results in rejection of the contract bid.

 A successful bidder will have to execute an agreement with AUTHORITY

within 7 days upon receipt of Letter of Appointment. The work shall be

commenced with all earnestness within 7 days from the date of signing of the

Contract, failing in such cases action will be taken to get the work executed

through alternate agency.

 AUTHORITY reserves the right to accept / reject any or all tenders without

assigning any reasons.

 Corrigendum/ modifications / corrections, if any, will be published on the

 If any date specified herein is a holiday, then the next working day will be

considered for the activity and the time will remain the same.

 The Schedule indicated above is tentative and AUTHORITY may change any

or the entire schedule under intimation to Suppliers.

Dholka Nagarpalika

The Swachh Bharat Mission Urban- 2.0 Grant is being implemented by Ministry

of Housing and Urban Affairs (MoHUA) with the following objectives:

To make all cities clean and garbage free, with 100% scientific processing

of Municipal Solid Waste.

To sustain Open Defecation Free status in all Statutory towns.

To ensure that no untreated fecal sludge or used water is discharged into

the environment, and all used water (including sewerage and septage, grey

water and black water) is safely contained, transported and treated, along

with maximum reuse of treated used water, in all cities with less than 1 lakh

To ensure awareness creation along with large scale citizen outreach to

intensify ‘Jan Andolan’ and institutionalize Swachh behavior and related

set of actions, towards achieving the vision of “Garbage Free” cities.

To create institutional capacity to effectively implement programmatic

interventions to achieve mission objectives.

A multi-pronged strategy is being used by the Ministry to implement SBM-Urban

which includes creation of an enabling environment for States and the cities to

roll out SBM at their levels by empowering and building their capacities, while

simultaneously encouraging citizens and other stakeholders to actively participate

In line with SBM (Urban) vision, Dholka Nagarpalika has launched the Swachh

Dholka Mission with a goal of achieving clean and healthy sanitation and solid

waste management practices towards Swachh Dholka.

Solid Waste Management is major challenge for all the urban local bodies in

India, with increasing urbanization, development and increasing economic

growth which has resulted in increased waste generation per capita.

Approximately 1,32,000 Metric Tons of MSW is generated from all urban areas

of the country, which translates to about 300-550 grams per person per day. The

waste generation is higher in larger cities and lower in smaller cities.

Environmental and health impacts of waste dumping

Waste dumps have adverse impacts on the environment and public health. Open

dumps release methane from decomposition of biodegradable waste under

anaerobic conditions. Methane causes fires and explosions and is a major

contributor to global warming.

There are also problems associated with odour and migration of leachates to

receiving waters. Odour is a serious problem, particularly during the summer

when average temperatures in India can exceed 45°C.

Discarded tyres at dumps collect water, allowing mosquitoes to breed, increasing

the risk of diseases such as malaria, dengue and West Nile fever. Uncontrolled

burning of waste at dump sites releases fine particles which are a major cause of

respiratory disease and cause smog.

As per the goals and objectives of the Swachh Bharat Mission, Dholka

Nagarpalika has prepared a Detailed Project Report accessing the requirement of

This tender intends to shortlist an agency which will be providing services for

legacy work management solution for Dholka nagarpalika by Bio-

remediation and Bio-mining process at Dumping site under Solid Waste

A. As per Census 2011, Dholka, A Class has population of 80945 Souls

& Current Population is around 98500 Souls.

The waste generation in Dholka city is approximately 35 Metric Tons per day.

B. Waste generation rate be 350 grams per capita per day in Dholka Nagarpalika

C. Total Legacy waste accumulated at Area of dumpsite at Around 24147 Metric

Tons till Aug 2026 years.

The detailed scope of work and other details is provided in the following section.

3 Documents Constituting Tender

The Tender documents comprise the following and are to be read together.

I. This tender document and

II. Other documents constituting the Tender and acceptance thereof and shall be

deemed to include any amendments, modifications to the Tender document or

its constituent document.

Tender Submission Format

The Bidders will submit the Bid in three envelopes, the details for which are

specified below:

I. Bid Security Deposit (EMD)

II. Tender fee in the form and of amount specified in Bid summary section.

The envelope shall be titled “Envelope 1 – Tender Fee and Bid Security

Deposit (EMD)”.

Following details shall be sealed separately in an envelope.

 Annexure 1- Forwarding Letter.

 Annexure 2 - Bidder Information

 Annexure 3 - Bidder’s Experience

 Annexure 4 - Bidder’s Turnover.

 Annexure 5 - Undertaking for true Information.

 Annexure 6 - Anti blacklisting certificate.

 Annexure 7 - Format for Authorization of Signatory of the bidder (not

applicable in case of Proprietorship firm).

 Annexure 8 - Format for Performance Security in the form of Bank

 Annexure 9 - Format for Price Bid

 Annexure 10 – Layout / basic drawings

 Annexure 11: Draft Contract Agreement Format

 Annexure 12: Final Completion Certificate

 Annexure 13: Format for Submitting Dumpsite Reclamation and

Gas/Leachate Management plan

 Annexure 13(A): Format for Providing Details of Machinery to be

Deployed for the Project

 Annexure 13(B): Details of Key Personnel to be deployed for the Project

 Annexure 14: Environment Management and Monitoring Plan

I. Entire Tender document should be signed on each page by the bidder/bidder’s

authorized representative.

II. All the information/Documents specified in above annexure should be

included in the Envelope. The envelope shall be titled “Envelope 2 – Eligibility

and Qualification Details”

All these three envelopes shall be placed in one single outer envelope titled

“Selection of legacy work management solution for Dholka Nagarpalika by Bio-

remediation and Bio-mining process at Dumping site and submit to the address

specified in tender of Bid Summary section on or before the Bid Submission

Date. The Bid Submission Date is specified in Bid Summary section. The bidder

is also required to place its name and contact details on the envelope.

4 Eligibility Criteria

Eligible Bidders:

Sole Bidder  Should be an Indian firm.

 Should be registered under the Companies Act

1956/2013 in India

The Bidder/consultant should be a legal entity under The Indian Companies Act

or Limited Liability Partnership Act. The Bidder should pass the Tender Fee and

Bid Security criteria specified in tender meeting the Eligibility criteria specified

in tender and meeting the qualification criteria and Instruction to Bidder Section

of this Tender, in order to qualify for Price Bid.

The company should have the following threshold qualifications to be eligible

Assessment based on Pass/Fail for Bid Security and Tender Fee, timely

submission, marking and sealing as specified in Bid Summary Section.

Evaluation of Eligibility criteria

The Bidder should meet of Eligibility criteria as specified in tender of Bid

Summary Section as described below of this Tender.

Turnover Criteria:

For demonstrating the financial capacity (“the Financial Capacity”), the bidder

has to comply with each of the following conditions:

(i) Minimum average annual turnover of tenderer for last 3 years. The

turnover of any year among the last three years should not be less than

100% of the value of the estimated Project Cost.

(ii) Shall have a net worth of minimum 100% of the estimated Project Cost

as on end of preceding financial year from the due date of bid

(iii) Shall have availability of credit facilities/ Solvency of no less than 20%

of the estimated Project Cost at the time of submission of this bid. The

bidder shall furnish Certificate for availability of Credit Facility/

Solvency Certificate issued from a Scheduled/ Nationalized bank for

meeting the fund requirement to this effect and the Solvency certificate

older than six months from Bid due date will not be accepted.

Work Execution Experience:

For demonstrating technical capacity (“the technical capacity”), the bidder must

comply with the following condition:

Should have successfully completed similar works as defined below, during

preceding Three (3) years prior to the due date of bid submission, at least:

a) One Project of Minimum 80% of the estimated Project Capacity

b) Two Projects each of Minimum 50% of the estimated Project Capacity

c) Three Projects each of Minimum 40% of the estimated Project Capacity

I. The treatment & disposal of Legacy MSW must be done by Bio-

remediation and Bio-mining process.

Capacity of the eligible processing plant

= Rated plant capacity x 320 (days) x No. of years of operation

Rated Plant capacity = 500 TPD

Number of working days in a one month = 30 days

Capacity of the eligible processing plant = 500 x 49 Days

Note: AUTHORITY reserves the right to request any further supporting

document from the selected Consultant prior to signing of the Contract.

Evaluation of Tender Fee and Bid Security criteria.

The eligible projects claiming “the Technical Capacity” should have been

executed for any Urban Local Body/ Government / Public Sector Undertakings in

India with direct contract with them. No sub-contract project experience shall be

considered for qualification to Technical Capacity.

5 Brief description of the Selection Process

Opening of Technical Bid

All Bids received by the Authority in response to this Tender shall be opened by

the Authority in the presence of Bidders’ representatives who choose to attend the

opening of Technical Bids at the date, time and address specified in Bid Summary

Section or informed later by mail.

The Bidders’ representatives who are present at such opening shall sign a register

evidencing their attendance as a witness to the Bids opening process. In the event

of the specified date of Bid opening being declared a holiday for the Authority,

the Bids shall be opened at the appointed time and location on the next working

Announcements of Bids

The Bidder’s names, bid modifications or withdrawals (as applicable) and the

presence or absence of requisite Bid Security and Tender Fee and such other

details as Authority in its sole discretion may consider appropriate, will be

announced at the opening of the Technical Bids.

Opening of Price Bid

After the evaluation of Tender Fee and Bid Security criteria, Eligibility and

Qualification criteria have been completed, the Authority shall open the Price

Bids of only those Bidders who have submitted Tender Fee and Bid Security in

the form and are of the amounts specified in Bid Summary section, have

submitted all documents specified and whose bids meet the eligibility and

qualification criteria specified in Bid Summary section.

Price Bids shall be opened, in the presence of Bidders’ representatives who

choose to attend the Financial Bid opening on such date and time which shall be

communicated to the Bidders who meet Evolution Criteria. The Bidder’s

representatives who are present at such opening of Financial Bids shall sign a

register evidencing their attendance as a witness to the Bid opening process. The

name of Bidder, Price Bid of each Bidder, etc. will be announced at such opening.

Completeness of Bids & Rectification of Errors

Authority will examine the Bids to determine whether these are complete,

whether these meet all the conditions of the Tender Document and whether the

documents have been properly signed and the Bids are generally in order. If there

is a discrepancy between words and figures, the amount in words shall prevail.

Clarification of Bids

During evaluation of Bids, Authority may, at its discretion, ask the Bidder for a

clarification/additional information of its Bid. The request for clarification and

the response shall be in writing. If the response to the clarification is not received

by the Authority before the expiration of the deadline prescribed in the written

request for clarification, Authority reserves the right to make its own reasonable

assumptions at the total risk and cost of the Bidder.

Any firm requiring any clarification may notify AUTHORITY in writing. Firms

should send in their written queries latest by the Last Date for Receiving Queries

as given in the Schedule of Events. AUTHORITY will respond to any request for

clarification as per the calendar of the event prior to the deadline for submission

of tender AUTHORITY’s response will be discussed in the pre-bid meeting.

To facilitate evaluation of tender, AUTHORITY may, at its sole discretion, seek

clarifications in writing from any Firm regarding its tender. Not with standing

anything contained in the tender Document, AUTHORITY reserves the right not

to take into consideration any such clarifications sought by it for evaluation of the

tender and also reserves the right not to respond to any correspondence received

from the Firm after the tender Due Date.

Rejection of Bid

a) A Bid is likely to be rejected by the Authority without any further

correspondence, as non-responsive, if. -

I. Bid is not submitted in the manner as prescribed in the Instructions to

Bidders Section of this Tender and is otherwise not in conformity with the

terms and provisions of this Tender Document; or

II. Bid is submitted by telex, fax or email; or

III. Bid Security and Tender Fee does not conform to the provisions set forth

in this Tender; or

IV. Each bidder shall submit only one bid. A bidder who submits or participates

in more than one bid under this Tender will be disqualified.

b) Failure of any one (or more) of the conditions set forth herein above shall result

in rejection of Bid.

c) Tender fee and/or bid security is not provided

d) Tender is submitted late (after the stipulated time limit)

e) In addition to the foregoing, in the event a Bidder makes an effort to influence

the Authority in its decisions on Bid evaluation, bid comparison or selection of

the Successful Bidder, it may result in rejection of such Bidder’s Bid.

f) Even though the Bidders may pass in the Eligibility and Qualification Criteria

set forth in section 4 of the Tender, they are subject to be disqualified for any

of the following reasons:

I. Misleading or false representation in the forms, statements and attachments

submitted under this Tender.

II. Record of poor performance such as abandoning the work, rescinding of

contract for which the reasons are attributable to the non-performance of the

Bidder, consistent history of litigation awarded against the applicant or

financial failure due to bankruptcy.

III. Bidder is blacklisted by any Government Agency in India.

Document checks and Evaluation of Qualification criteria

Bidder should also submit all documents specified. Bidders are required to submit

evidences in the form of supporting documents/client certificates along with the

Evaluation of Price Bid and determination of Preferred Bidder for award

I. The Bidder quoting the lowest prices for Services over the Contract Period shall

be considered for award subject to the condition that it shall not be seriously

unbalanced in relation to the market rate or Authority’s estimate. Such Bidder

shall be considered as preferred Bidder.

II. Authority may hold further negotiations with the Preferred Bidder before the

assignment of Letter of Acceptance

Bid submitted in response to the Tender Document shall be accompanied by a Bid

Security as mentioned in tender of Bid Summary of this tender document. The

bid security furnished by the successful bidder shall be refunded after the

acceptance of Performance Security. Bids not accompanied with Bid Security as

mentioned in Bid Summary shall be summarily rejected. Bid security is a non

interest bearing deposit.

The bid security shall be returned to the bidder without any interest –

I. Whose bid has not been accepted by the Authority

II. Bid security shall be forfeited in case of revision and/or modification of terms

of bid or withdrawal of bid during the validity period.

Bid security shall be forfeited in the following situations:

I. In case of unclear offer and/or conditional offer. Such tender shall not be

acceptable, and the bid security shall be forfeited.

II. If bidder withdraws the tender before award of tender and before the end

of validity period of tender.

III. For the successful bidder, if the performance security is not deposited

within stipulated time period, and/or cheque of performance security

cannot be cleared.

IV. If the Agreement is not executed within stipulated time period for reasons

attributable to the bidder, whether or not the performance security has been

V. In the event the bidder, after the issue of communication of acceptance of

his bid by the Authority, fails/refuses to execute the work as herein the

bidder shall be deemed to have abandoned the work/contract and such an

act shall amount to and be construed as the bidder calculated and willful

breach of contract, the cost and consequences of which shall be to the sole

account of the bidder and in such an event the Authority shall have full

right to claim damages thereof in addition to the forfeiture of the Bid

security deposited in terms of this bid documents.

VI. If the liquidated damage attains to a maximum of 10% of the contract

Discharge of Bid Security of unsuccessful Bidder(s)

The Bid Security of unsuccessful Bidders will be discharged / returned as

promptly as possible after the LOA given to the successful bidder without any

Discharge of Bid Security of Preferred/successful Bidder

The Preferred/Successful Bidder shall be required to furnish a Performance

Security within 30 days (Thirty days) from issue of Letter of Acceptance. The

Successful Bidder’s Bid Security shall not be adjusted against the Performance

Performance Bank Guarantee (Performance Security)

I. The Service Provider shall, for due and punctual performance of its obligations

during the Contract Period, deliver to the Authority, simultaneously with the

execution of this Contract an unconditional and irrevocable bank guarantee

from a nationalized/ scheduled bank / Banks as per GoG circular acceptable to

the Authority, (the "Performance Security”) for a sum mentioned in tender of

the Bid Summary Section.

II. The Performance Security shall be valid up to the end of Contract Period plus

III. The Performance security shall not bear any interest and the Service Provider

shall not have any claim for the interest on Performance security.

IV. Provided that if the Contract is terminated due to any Event of Default other

than the Service Provider’s Event of Default, the Performance Security, shall,

subject to the Authority’s right to receive amounts, if any, due from the Service

Provider under this contract, be duly discharged and released to the Service

Fresh Performance Security

In the event of the encashment of the Performance Security by the Authority

pursuant to Encashment Notice issued, the Service Provider shall within 10 (ten)

days of the Encashment Notice furnish Fresh Performance Security to the

Authority failing which, the Authority shall be entitled to terminate this Contract

in accordance with the provisions herein.

Performance Security shall be forfeited in following situations:

I. If the Service Provider found guilty of not following any of tender terms and

II. If the Service Provider fails to pay the penalty applied on him for breach of

performance obligations

III. If the contract is terminated in event of Service Provider event of default.

Authorization of Bidder’s signatory

Bidder shall appoint a signatory to sign, discuss, and represent in every way the

bidding firm for the purposes of this tender and shall provide legal and statutorily

valid documentation authorizing the representative to act on behalf of the bidder

firm. The authorization shall be in the format specified in tender of this tender

document. If and as required, this Power of Attorney has to be supplemented with

supporting documents like Board Resolution or Other documents.

Validity Period

Bids shall remain valid for a period of 180 days (One hundred and eighty days)

after the due date of bids. Authority reserves the right to reject a Bid as non-

responsive if such Bid is valid for a period which is less than specified and

Authority shall not be liable to send an intimation of any such rejection to such

Extension of Period of Validity

In exceptional circumstances, Authority may solicit the Bidder’s consent for an

extension of the period of Bid validity. Any such request by the Authority and the

response thereto shall be made in writing and such extension of Bid validity

period by the Bidder should be unconditional.

Modification and Withdrawal of Bid

No bid may be withdrawn in the interval between the deadline for submission of

bid and the expiration of the validity period.

Letter of Acceptance & Agreement

As the first step for the assignment, Authority will issue Bidder a Letter of

Acceptance. This letter will refer to the proposal and confirm its acceptance. The

parties agree to enter into a detailed Agreement in due course which shall consist

of these Project Terms and Conditions as mutually agreed between the parties.

The Agreement constitute a contract shall between the Authority and the Service

Provider under the Indian Contracts Act,

Bidder should quote only basic price excluding Taxes. Taxes will be paid extra if

Understanding of terms

By submitting a proposal, each Bidder shall be deemed to acknowledge that it has

carefully read all parts of this Tender, including all forms, schedules and annexes

hereto, and has fully informed itself as to all existing conditions and limitations.

Conflict of Interest

Bidder shall furnish an affirmative statement as to the existence of, or potential

for conflict of interest on the part of the Bidder or any prospective Service

Provider due to prior, current contracts, engagements, or affiliations with

Authority in case such a situation exists. Additionally, such disclosure shall

address any and all potential elements (time frame for service delivery, resource,

financial or other) that would adversely impact the ability of the Bidder to

complete the requirements as given in the Tender.

Authority’s right to accept any proposal and to reject any proposal

Authority reserves the right to accept or reject any proposal, and to annul the

bidding process and reject all proposals at any time prior to award of Contract,

without thereby incurring any liability to the affected Bidder or Bidders or any

obligation to inform the affected Bidder or Bidders of the grounds for Authority's

Notification of Award and Signing of Contract

Prior to the expiration of the validity period, Authority will notify the successful

Bidder in writing or by fax or email, to be confirmed in writing by letter, that its

proposal has been accepted. The Authority would enter into a formal Agreement

with the successful bidder at a date later than the date of Letter of Acceptance

upon the successful Bidder's furnishing of performance security. The successful

bidder would be bound to enter into such Agreement within sixty days of date of

Letter of Acceptance. The Authority may, at its sole discretion, extend this period

of sixty days. The Contract period shall commence from the date of handover of

the sites to the Service Provider for the purposes of discharge of its obligations.

The Agreement above shall incorporate all correspondence between Authority

and the successful Bidder.

Additionally, it may contain other provisions that the Authority may like to

include, and unless they can reasonably be said to be of a nature that would have

materially impacted the bid value, otherwise the successful bidder shall not refuse

to include them.

Failure to agree with the terms and conditions

Failure of the successful Bidder to agree/comply with the Terms & Conditions of

the Tender shall constitute sufficient grounds for the annulment of the award, in

which event Authority may award the Contract to the next best value Bidder or

call for new proposals.

Corrupt or Fraudulent Practices

Authority will reject a proposal for award if it determines that the Bidder

recommended for award has engaged in corrupt or fraudulent practices in

competing for the contract in question. Authority will declare the service provider

ineligible, either indefinitely or for a stated period of time, to be awarded a

contract by the Authority if it at any time determines that the firm has engaged in

corrupt or fraudulent practices in competing for the contract, or during execution.

I. "corrupt practice” means behavior on the part of officials in the public or

private sectors by which they improperly and unlawfully enrich themselves

and/or those close to them, or induce others to do so, by misusing the position

in which they are placed, and it includes the offering, giving, receiving, or

soliciting of anything of value to influence the action of any such official in

the procurement process or in contract execution; and.

II. “fraudulent practice” means a misrepresentation of facts in order to influence

a procurement process or the execution of a contract to the detriment of the

Borrower, and includes collusive practice among bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the Borrower of the benefits of free and open

5.26 SITE FAMILIARISATION

Before quoting, the Tenderer in his own interest shall carry out site visits to know

the site conditions and full implications of the assignment. This will also help him

in proper assessment of the work. Failure to do so will not absolve the Bidder of

his responsibility to carry out the work as specified in the Tender Documents. The

cost of visiting the site shall be borne by the Tenderer and shall be at his own

responsibility and risk.

6 Scope of Work

 As per sections 3, 6 and 25 of the Environment (Protection) Act, 1986 (29

of 1986) to comply with the Solid Waste Management Rules 2016. and

SWM CPHEEO Manual

 To improve the existing standards of public health and environmental

quality by establishing efficient Solid Waste management.

It is decided to carry out, BIO-REMEDIATION AND BIO-MINING WORK

FOR OLD DUMPED LEGACY WASTE, as per CPHEEO/CPCB guidelines

There is around 24147 metric tons of legacy waste are accumulated at dump

site. This legacy waste must be remediated using Bio-remediation and Bio-

mining process as per Central Pollution Control Board (CPCB) guidelines for

disposal of Legacy Waste (Old Municipal Solid Waste), published in

February, 2019 of Chapter 4.0 (Methodology)/National Green Tribunal (NGT)

Providing Segregation Screening Machine on Rental Bases.

 Dholka Nagarpalika requires segregation screening machine for bio-

remediation and bio-mining process on rental base. As per the tender

conditions qualified L1 bidder will be awarded with the work order to

start execution of work.

 Maximum time allotted for completion above mentioned bio-remediation

and bio-mining work will be as mentioned in SBMU 2.0 guidelines. So,

work should be completed in 6 months from date of signing contract.

Delay in completion will be resulted in penalty as mentioned in below

 The eligible bidders will be allowed to quote for machines as per the

required specifications.

 The bidder has to quote rate as per price bid and payments to the bidders

will be done as per payment terms.

 For the breakdown time the payment will be deducted on prorate basis.

hrs time per day will be given to the successful Bidder to do the daily

 Successful bidder shall not be responsible for power failure or non-working

of machine due to Dholka Nagarpalika staff or any other reason other

than machine breakdown. Bidder must be maintaining register of legacy

waste with truck number, empty weight & loading weight of truck with

time and billing as per weigh bridge slip as per actual legacy waste

remediation at site.

 Electrification charges for trommel Machinery paid by Bidder. Procedure

of electricity connection provided by authority at processing plant site. 

 The log book of the machine working and breakdown shall be maintained

by the Bidder staff and it shall be signed by the Chief officer, Dholka

Nagarpalika. Copy of the same should be attached with the bill.

Specification of Trommel: (Design of trommel as per work Completed in 6month)

 Capacity – Minimum 100/300/500/1000 TPD. (As per requirement)

 No. of trommel screens – 1/2/3 no.

 Length of trommel - Minimum 7.00 mts or set of two drum min 4.00 mts

 Diameter of trommel – Minimum1.80mts.

 Screen size: 100 - 40mm, 20 -40 mm and 5-20 mm.

 Feeding conveyor – 1/2/3 no.

 Oversize conveyor – 1/2/3 no.

 Reject conveyor – 1/2 no.

 Air blower – 1/2 no.

 Operating panel - 1 no.

 Operation Type–Automated vibratory rotary Screen.

1. (45-100) mm product which is majorly plastics, cloth, wood, etc.

2. (20-45) mm product which is majorly small sized plastics, cloth, etc.

3. (0-20) mm product which is majorly decayed Compost and mud

General scope of work

 All necessary equipment, instruments, vehicles required for above

mentioned scope of work will have to be kept by agency, in full working

condition, during the contract tenure.

 Bidder shall use standard and latest Machinery, equipment, instruments,

vehicles etc. as per latest guideline provided by CPHEEO during the

contract tenure.

 Bidder shall be responsible for salary, compliance with labour laws,

minimum wages act and all other issues of all his workers. He shall supply,

on regular basis, its evidence of its compliance for labour laws. Authority

will not be liable for the same.

 Each worker employed for service shall be above age of 18 (eighteen) years

or above and not more than 50 years.

 The Bidder shall perform the services and carry out its obligations

hereunder with all due diligence, efficiency and economy, in accordance

with generally accepted professional standards and practices.

 Bidder undertakes to perform the services as per the industrial standards of

professional and ethical competence and integrity and shall furnish its

independent professional expert opinion.

 Bidder shall exercise due diligence in preparation of bid papers including

items of work, specifications and etc. In the case of any class of work for

which there is no such specification as is mentioned in the Tender

Document, such work shall be carried out as per latest guideline provided

by CPHEEO in accordance with the instructions and requirement of the

Chief Officer, Dholka Nagarpalika and Engineer.

 Only Dholka Nagarpalika and Bidder shall have rights and obligations

under this agreement and no other party shall have any rights under this

 The works shall be carried out by the Bidder as per the specifications and

scope of works provided in this RFP and Annexure 14.

 The Bidder shall carryout Total Station Survey of complete project site

including area earmarked in which Bio-remediation and Bio-mining is to

be done. The Bidder shall also submit work plan with Total quantum of

legacy waste to be remediated. Total Station Survey and work plan shall be

certified by the Chief officer, Dholka Nagarpalika and Engineer. The

survey shall be done at the time of possession of the site as well as at the

completion of each milestone of physical progress of land reclamation at

the site. The survey report shall be submitted along with each running bill.

The area earmarked by Authority for Reclamation through Bio-

remediation and Bio-mining shall be considered as 100% area for the scope

 Bio-remediation and Bio-mining of 100% legacy waste at the site needs to

be done along with reclamation of at least 100% of the waste spread area.

It is clarified that Bio-remediation and Bio-mining of entire legacy waste

present at site should be certified by Chief officer, Dholka Nagarpalika

 The Bidder shall carry out baseline environmental survey of the site as per

Environment Management Plan (EMP) and specifications.

 The Bidder shall conduct its own due diligence for site investigation,

analyzing the characteristics, composition, and quantum of the waste at the

 The Bidder shall be responsible to obtain necessary clearances, permits,

approvals, authorizations, and no objection certificate required for

execution of the work

 The Water, Power arrangements and other arrangements/ resources

necessary for the execution of the work shall be the role and responsibilities

of the selected Bidder.

 Dumpsite reclamation will be done by dividing the site into suitable

sectors/loops in consultation of the Chief officer, Dholka Nagarpalika and

Engineer based on the priority of land reclamation.

 All method proposed by bidder shall be approved as per the latest CPHEEO

 Bidder shall utilize necessary biological material as per contamination

indicated in Fertilizer Control Order [FCO] 2009 and 2013 and Ministry of

Agriculture and farmers Welfare, (Department of Agriculture, Cooperation

and Farmers Welfare) Order dated: 1st July, 2021, New Delhi.

 Excavating the existing mixed compacted MSW in the land portion

allocated/earmarked by the Authority and sieving them by Mechanical

sieving machine or any other suitable technology proposed and accepted by

the Chief officer, Dholka Nagarpalika and Engineer.

 The Bidder shall deploy sufficient machinery, manpower and required

resources to execute the project scope within the project duration.

 Construction of temporary shed, platform and creation of facilities for

handling, separating, segregating, storing and quantifying of the excavated

MSW and processing material.

 Excavating the soil which lost its stability due to MSW dumping with

necessary dewatering works in the portion of the land earmarked at the cost

of the Bidder.

 MSW waste brought for segregation and processing from the earmarked

land portion shall be quantified (in Cubic meter, based on number of

vehicles trips and capacity) after excavation and record of the same shall

be maintained by the Bidder and Authority jointly.

 Segregate the excavated MSW in the land portion earmarked into as many

kinds and categories as possible of Useful Material such as soil conditioner,

recyclables, raw RDF, filler material (Soil, C&D) and Un-useful material

such as residual Solid Waste.

 Packing, storing, stacking, and recycling of all Useful Material within thirty

days of segregation at the cost of the Bidder, without accumulation in the

storage facility at the project site beyond thirty days.

 Baling, packing, stacking, storing of non-recyclable fraction of high

calorific as raw material to RDF producer/ user.

 Stacking, transporting, spreading and compacting the segregated C&D,

Soil and residual waste as filler material in low level and depression area

within the site and prepare well compacted and clear ground for proposed

development at site or disposing such material in the low-level area or

quarry area designated by the Authority with statutory approval within

km distance from the project site at the cost of the Bidder with proper

compliance to the statutory requirements.

 The Bidder shall be responsible for management and treatment of Leachate

present at site and generated during the project execution.

 The Contractor shall not sell or otherwise dispose of recyclable waste,

recovered from the Municipal Solid Waste.

 Bidder shall be carry out site visit as per this RFP clause 5.26 to know

approximate Material recovery depends on the composition of waste,

effectiveness of mining technology and efficiency of mining technology.

The material recovery ranges, while average soil fraction in recovered

municipal waste from landfill tends to be depending on moisture content

and decomposition rate as per SWM CPHEEO 2016 Manual Part II.

 Bidder shall conduct a lab testing of such materials from an NABL

(National Accreditation Board for testing and calibration Laboratories) lab

as per mentioned in CPHEEO Guideline for Disposal of Legacy waste (Old

Municipal Solid Waste), February 2019 clause no. 4.2.

 The Bidder shall hand over reclaimed land to the Authority in a good and

acceptable condition as per SWM Rules 2016. The good and acceptable

condition of reclaimed land means that ULB can use that land for waste

processing facilities plant, recreational areas / ecological parks otherwise

for alternate non-habitation uses.

 Carrying out the entire project work in accordance with the Detailed Plan

of Action and schedule proposed by Bidder and approved by the Authority

at the cost of the Bidder.

 Using only covered body vehicles for the transportation of materials at the

cost of the Bidder.

 Apply method, process, equipment and resources which would reduce the

impact of dumpsite reclamation activity in the adjacent areas.

 Create facilities and make arrangements for controlling/ mitigating the

emission, pollution and contamination (Environment impact) including air,

water and soil including mitigation for of dust, odor and noise pollution at

the cost of the Bidder.

 Construction of temporary site office, water, power, sanitation facilities and

accommodation facilities of workers for the Project as per statutory

standards at the cost of the Bidder.

 Providing security arrangement for the project site, machineries, equipment

etc. at its own cost Completing the work within the Contract Period.

 ULB/Authority and Bidder will ensure that no fresh waste is dumped in

Waste spread area from the start of work to end of contract.

 Bidder will submit detailed Implementation Plan along with the

specifications of the proposed resources to the Chief officer, Dholka

Nagarpalika and Engineer before commencing of work.

 If any heritage/Precious material is recovered or found from dumpsite area

the same shall be notify to the Engineer-in-charge. Any heritage/ Precious

material found shall be the property of the authority/state govt. as per

notifications issued by State government from time to time.

 If any case, the said work is to be deferred or failed, at that time considering

the service provided by the Bidder he will be paid. In case, if the Bidder

has not provided any services the AUTHORITY, no fee shall be paid.

 Subject to other terms of this agreement, ownership of proprietary rights of

all the data, reports etc. developed by the agency and all other rights

regarding the project shall rest with AUTHORITY.

7 Duration of the Work

The contract period will be 3 Month from the date of work order issued.

The completion of processing of legacy waste has to follow the SBM-U

MoHUA, GoI guideline as mentioned in “Annexure 2” City Solid Waste Action Plan.

8 Contract Terms and Conditions

Obligation of Service Provider

The Service Provider shall ensure punctual performance of its obligations set out

1) The Service Provider shall ensure punctual performance and fulfillment of its

Scope of Work. Noncompliance shall be subject to Damages and penalties

specified in the tender.

2) For general work there would be minimum working shifts 10:30 am to 6:30

pm which can be extended due to deadline of government submission or other

3) The Service provider has to deploy adequate number of skilled staff and

supervisors in order to fulfill the scope of work as per annexure 13(B).

4) The Service Provider shall provide complete details of his workers with

photograph on his letter head. Any changes in the workers shall be immediately

informed to the Authority in written form. The Service Provider undertakes to

obtain such permission / license as may be required under the Contract Labour

(Regulation and Abolition) Act, 1970. The Service Provider undertakes to

produce the license / permission etc. The Service Provider also undertakes to keep

and get renewed such license, permission etc. from time to time. The Service

Provider shall be responsible for any contravention of the local, municipal,

central, state, any other laws, rules, regulations, etc.

5) The Bidder shall maintain a personnel record in respect of all the staff that is

deployed in project site. The personnel file shall invariably consist of personnel

details such as name, DOB, sex, residential address (temporary, permanent),

aadhar card number, contact number and all grievances recorded by the staff,

ensure proper behavior of the staff deployed.

6) The Bidder will work in the AUTHORITY project area mentioned in the scope

7) The Bidder will provide the duty register to AUTHORITY as required. (A

condition that of theft prevention and timely reporting of any urgent

8) The personnel engaged by the agency for this job contract will not be employee

of AUTHORITY and there will be no employer-employee relationship between

AUTHORITY and the personnel so engaged by Agency. In addition, after award

of work contract, the agency shall submit an undertaking to AUTHORITY that

the staff deployed by him for the work shall have no claim for any kind of

employment in AUTHORITY and the agency shall be responsible for any dispute

of any wages or any other service condition. The agency shall be fully responsible

for any compensation or any claim of the labour deployed by him for the work.

9) The Agency shall be wholly responsible for making payment of monthly

salaries and other admissible allowances to the personnel under Minimum Wages

Act and AUTHORITY shall in no way be responsible for meeting any kind of

expenditure on salaries etc. to these personnel. As per the orders of Govt. of

Gujarat the agency is required to make the payment of salaries/wages to them

employees through Cheque / bank Agency has to draw attention to AUTHORITY

for modification of minimum wages. AUTHORITY would revise rates agreed in

the agreement by agency due to modification in Minimum Wages or any

admissible allowances to the personnel under any law.

10) Agency is fully responsible for any accident or unforeseen event by its

vehicles during course of provision of service. AUTHORITY is not liable for any

accident or unforeseen event or any liability.

11) The Dholka Nagarpalika shall notify the successful bidder that his bid has

been accepted. Within 30 days from the date of issue of letter of acceptance, the

successful bidder shall sign the form of Contract Agreement in duplicate on non-

judicial stamp paper of value as per regulation of Government and return it to the

Dholka Nagarpalika as per annexure

Mode of payment by the Authority

I. Payment terms of will be as under

The Authority will be releasing payment for the work based on the percentage

of proposed land to be reclaimed as per the achievement of the milestone

mentioned in the table below:

Milestone based %ge

Milestone Cumulative Physical Progress Time of

release of Phase

(Phase 1) (WP) Completion

First Milestone 40% Legacy waste cleared 35%

(land reclaimed) out of

total Waste Spread Area

Second 40 % Legacy waste cleared 35%

Milestone (land reclaimed) out of

total Waste Spread Area

Third Milestone 20 % Legacy waste cleared 30%

out of total Waste Spread

II. Upon receipt of the invoice, the Authority will verify the invoice against the

records and work done at the site.

III. Upon confirming satisfactory work, and after pre audit done by the auditor

Authority shall make payment within thirty (30) days of the receipt of invoice

from the Service Provider. Such payment shall be subject to the Authority’s

right to deduct appropriate amount as damages/performance penalties better

described in tender below.

IV. The Authority shall be entitled to deduct tax at source and other applicable

taxes if any. The TDS certificate shall be submitted as per the due date

specified in the statutes.

V. No Interest payment will be made for any delay in payment of bills by the

authority in any circumstances.

Damages/Performance Penalties:

I. The Authority retains the absolute right to supervise, monitor and oversee the

performance of the Service Provider through any of its agents or

representatives.

II. In general, the Authority shall retain the right to demand, by notice, payment

of the penalty/damages as specified below for non –compliance of scope of

Details Penalty

1 Not processing 100 TPD of legacy waste INR 1000 per day

within one week

2 Breakdown of plant for more than 2 days INR 10,000 per day

3 Delay in transporting processed waste INR 10,000 per day

to disposal site for more than 2 days

4 Non-Compliance to, SWM Rules 2016and Rs. 2000/- per Incidence per

other Environmental Standards notified by day till the complianceof the

regulatory authorities or asspecified in the failure in addition to the

Contract. Penalties/ Actions imposed by

5 Non provision of Rs. 1000/- per item per

1. Site Facilities as per specifications day

6 Non-compliance of Safety Standards, useof Rs.1000/- per Incidence per day

Personal Protective Equipment by the workers till the complianceof the failure

in addition to the Penalties/

Actions imposed by various

III. A record of above instances shall be maintained and the total payment due

to the Authority as damage/penalty shall be deducted from the next

payment/s due to the Service Provider.

IV. If as a result of post payment audit any overpayment is detected in respect

of any work done by the agency or alleged to have done by the agency

under the contract, it shall be recovered by AUTHORITY from the agency

from subsequent bills without consent of agency at AUTHORITY’s

Jurisdiction of Courts

The Court at Dholka shall have the exclusive jurisdiction to try all disputes

between the parties arising out of the Contract.

Events of Default and Termination

Event of Default

Event of Default means the Service Provider Event of Default as the context may

admit or require.

a) Service Provider Event of Default

Any of the following events shall constitute an event of default by the Service

Provider ("Service Provider Event of Default") unless such event has occurred as

a result of a Force Majeure Event;

1) Any representation made or warranties given by the Service Provider under

this Tender is found to be false or misleading.

2) The Service Provider repeatedly fails to perform its obligations without any

3) The Performance Security has been encased and appropriated in accordance

with clause and Service Provider fails to replenish or provide fresh

Performance Security within a period of 30 (thirty) days.

4) The Service Provider failed to make any payment such as damages/penalties

to Authority within the Period specified in this Tender.

5) The Service Provider submits to the Authority any statement in qualification

criteria which is false in material particulars and which has a material effect

on Authority’s right, obligations or interests.

6) The Service Provider suspends or abandons the operations of the Contract

without the prior consent of Authority, provided that the Service Provider shall

be deemed not to have suspended/ abandoned operation if such suspension/

abandonment was as a result of Force Majeure Event and is only for the period

such Force Majeure is continuing.

7) The Service Provider repudiates this Tender or otherwise evidences an

intention not to be bound by this Tender.

8) The Service Provider is otherwise in Material Breach of any conditions of the

contract entered into or commits a default in complying with any other

9) The Authority, without prejudice to any other remedy for breach of Contract

by written notice sent to the Service Provider, may terminate the Service

Provider’s Services in whole or in part if the Service Provider fails to perform

his obligation (s) under the contract.

10) In case of major accident / loss on account of negligence on part of the Service

Provider the contract shall be terminated and performance security shall stand

11) In case the Service Provider assigns or sub-assigns the contract without

written approval of the Authority.

12) In case of the repeated non-performance of the Service Provider even after

adequate notice where the performance is found to be unsatisfactory or

violated / contravened any of the terms and conditions contained herein.

Termination due to Event of Default and Termination Payment

a) Termination for Service Provider Event of Default

Without prejudice to any other right or remedy which Authority may have in

respect thereof under this Tender, upon the occurrence of a Service Provider

Event of Default, Authority shall, subject to the provisions of the Tender, be

entitled to terminate the Contract by issuing a Termination Notice of 30 days to

the Service Provider, provided that before issuing the

1) Termination Notice, Authority shall by a notice in writing informing the

Service Provider of its intention to issue the Termination Notice (the

"Preliminary Notice"). In case the underlying breach/default is not cured

within a period of 7 (seven) days from the date of the Preliminary Notice (Cure

Period) Authority shall be entitled, to terminate the Contract by issuing the

Termination Notice. Provided further, that:

a) if the default is not cured within 7 (seven) days of the Preliminary Notice,

Authority shall be entitled to encase the Performance Security with a notice to

the Service Provider (Encashment Notice),

b) if the default is not cured within 7 (seven) days of the Encashment Notice and

a fresh Performance Security is not furnished within the same period,

Authority shall be entitled to issue the Termination Notice.

c) Upon Termination the Authority shall be entitled for any legal remedies for

compensation as may be prescribed by law.

Rights of Authority on Termination

Upon Termination of the Contract for any reason whatsoever, Authority shall

have the power and authority to:

1) Appoint another party or Service Provider that may carry of the remaining

obligations of the Service Provider.

2) In the case of the Authority terminates the Contract in part the Service Provider

shall continue the performance of the Contract to the extent of which is not

Termination Payments

Upon termination of the Contract, the Service Provider shall not be entitled for

any Termination Payment from the Authority.

In no event shall Bidder or Authority be liable, one to the other, for special or,

indirect damages in connection with or arising out of the furnishing, performance

or use of the services or deliverables provided by Bidder under the terms of this

The Service Provider shall at all times, i.e. during the subsistence of the Contract

and at any time thereafter, defend, indemnify and hold Authority harmless from

and against all claims (including without limitation claims for breach of contract,

death or injury to person or injury to property, or other tort claims), all suits,

proceedings, actions, claims, demands, liabilities and damages which the

Authority or Authority indemnified persons may hereafter suffer, or pay by reason

of any demands, claims, suits or proceedings arising out of claims including third

party claims and expenses (including court costs) arising out of or relating to the

breach by Service Provider of any covenant representation or warranty or from

any act or omission of the Service Provider or his agents, employees or sub-

Service Providers.

Should either Party be prevented from performing any of its responsibilities (as

detailed in this proposal) by reason caused by an Act of God or any cause beyond

its reasonable control including but not limited to work stoppages, fires, riots,

terrorist strikes, accidents, explosions, floods, cyclones, storms wars, revolutions,

acts of public enemies, blockages, embargos, orders, proclamations, ordinances,

demands or requirements for any government or authority or representative of any

such government including restrictive trade practices or regulations, general

strikes and shutdowns, the time for performance shall be extended until the

operation or such cause has ceased, provided the party affected gives prompt

notice to the other of any such factors or inability to perform, resumes

performance as soon as such factors disappear or are circumvented.

Under this clause, if either party is excused performance of any obligation for a

continuous period of thirty (30) days, the two parties shall by mutual consultation

decide about the further implementation of the Contract, and in the event of the

non-agreement in this regard, the Authority reserves the right to determine the

Contract. However, the aforementioned reasons do not include lack of personnel

and non-performance of third parties hired. The Service Provider shall not be

entitled to any payment form the Authority in case of force majeure, including

termination of Contract due to force majeure.

Neither party shall assign or transfer all or any of its obligations under this

Arrangement including any Statement of Work to any person without the prior

written consent of the authority, which consent shall not be unreasonably withheld

Independent Service Provider

Bidder shall be deemed to be acting as an independent Service Provider of

Authority and shall not be deemed an agent, legal representative, joint venture or

partner of Authority. Neither party is authorized to bind the other to any

obligation, affirmation or commitment with respect to any other person or entity.

Severability and Waiver

If any provision of this tender, or any part thereof, shall be found by any court or

administrative body of competent jurisdiction to be illegal, invalid or

unenforceable the illegality, invalidity or unenforceability of such provision or

part provision shall not affect the other provisions of this tender or the remainder

of the provisions in question which shall remain in full force and effect.

The Authority and the Service Provider shall negotiate in good faith in order to

agree to substitute for any illegal, invalid or unenforceable provision a valid and

enforceable provision, which achieves to the greatest extent possible the

economic, legal and commercial objectives of the illegal, invalid or unenforceable

provision or part provision. No failure to exercise or enforce and no delay in

exercising or enforcing on the part of either Party to this of any right, remedy or

provision of this Tender shall operate as a waiver of such right, remedy or

provision in any future application nor shall any single or partial exercise or

enforcement of any right, remedy or provision preclude any other or further such

right, remedy or provision or the exercise or enforcement of any other right,

remedy or provision.

Representations and Warranties of the Service Provider

By bidding in this tender, the Service Provider represents and warrants to

Authority that:

1) It is duly organized, validly existing and in good standing under the laws of

2) It has to execute, deliver and perform its obligations under this Tender and to

carry out the transactions contemplated hereby;

3) It has taken all necessary corporate and other action under Applicable Laws

and its constitutional documents to authorize the execution, delivery and

performance under this tender

4) It has the financial standing and capacity to undertake the Project;

5) This tender constitutes its legal, valid and binding obligation enforceable

against it in accordance with the terms hereof;

6) It is subject to civil and commercial laws of India with respect to this tender

and it hereby expressly and irrevocably waives any immunity in any other

jurisdiction in respect thereof;

7) The execution, delivery and performance of its obligations under this tender

will not conflict with, result in the breach of, constitute a default under or

accelerate performance required by any of the terms of the Bidder’s

Memorandum and Articles of Association or terms of Partnership deed or any

member of the Consortium or any Applicable Laws or any covenant,

agreement, understanding, decree or order to which it is a party or by which it

or any of its properties or assets is bound or affected;

8) There are no actions, suits, proceedings, or investigations pending or, to the

bidder’s knowledge, threatened against it at law or in equity before any court

or before any other judicial, quasi-judicial or other authority, the outcome of

which may result in the breach of its obligations to be carried out under this

9) It has no knowledge of any violation or default with respect to any order, writ,

injunction or any decree of any court or any legally binding order of any

Government Agency which may result in any material adverse effect or

impairment of the its ability to perform its obligations and duties under this

10) No representation or warranty by the bidder contained herein or in any other

document furnished by it to Authority or to any Government Agency in

relation to Applicable Permits contains or will contain any untrue statement of

material fact or omits or will omit to state a material fact necessary to make

such representation or warranty not misleading; and

11) No sums, in cash or kind, have been paid or will be paid, by or on behalf of

the bidder, to any person by way of fees, commission or otherwise for securing

the tender or for influencing or attempting to influence any officer or employee

of Authority in connection therewith.

Liquidated Damage:

In case the work is not completed within the stipulated period of completion of

whole or part of work (achievement of milestones specified by authority) which

are granted to the Contractor for either Authority's default or Force Majeure, the

compensation shall be levied on the contractor at the rate of 0.05% of the contract

amount per day of delay limited to maximum of 10% of contract amount .

The Authority will deduct the liquidated damages from payments due to the

Awarding the work to second lowest bidder:

If due to any reason what so ever lowest bidder surrenders the work allotted to it

within 6 months of the award of work, AUTHORITY can allot the work to

second lowest bidder at the rate offered to first lowest bidder. Decision of the

AUTHORITY will be final in this context and will be bound to all the participantsin

9 Other Terms & conditions:

Role of the Authority

The Authority shall play the following role in this project

(i) The Authority shall handover the Project Site and on an as-is-where-is basis,

free from encumbrances, for the execution of the Project. The Authority will

not provide any equipment or vehicle for the project. All equipment and

machinery required for the successful execution of the project shall be

arranged by the Bidder at his own cost.

(ii) The Authority shall earmark the land (to be reclaimed and to be used for

segregation and processing of excavated mixed MSW) and give possession

to the Bidder within one week of the execution of the Contract Agreement.

(iii) The Authority shall provide access to the land earmarked to the Bidder for

implementing the project.

(iv) The Authority shall facilitate and provide documents/ endorsement letters, if

any necessary for clearances, permits, approvals, authorizations, and no

objection certificate, which are required by the Bidder to execute the project.

It is clarified that all necessary clearances, permits, approvals,

authorizations, and no objection certificate including Water and Power

arrangements inside the plant area (Dholka Nagarpalika will provide only

power arrangements up to plant boundary) shall be the role and

responsibilities of the selected Bidder.

(v) The Authority shall permit the Bidder to carry out the project till the

conclusion of the Contract Period as mentioned in the RFP.

Role of the Bidder

(i) The Bidder shall execute and complete the project in accordance with the

provisions set out in the tender document, the Conditions of contract and the

contract agreement

(ii) The Bidder shall have no right or title or leasehold right on the land

earmarked to them. The Land earmarked to the Bidder shall not be used for

any other purpose other than for the project purpose.

(iii) The Bidder shall be responsible to obtain necessary clearances, permits,

approvals, authorizations, and no objection certificate required for execution

(iv) The Water, Power arrangements and other arrangements/ resources

necessary for the execution of the work shall be the role and responsibilities

of the selected Bidder.

 Necessary arrangements will be providing as per mutual understanding

between AUTHORITY and agency.

 Settlement of Dispute: The dispute concerning question of fact arising under

the contract shall be primarily decided by the Chief officer, Dholka

Nagarpalika of AUTHORITY. If matter is not solved, it will be decided by the

Regional Commissioner of Municipalities, Ahmedabad zone level.

 Reports submitted by the Bidder shall be validated by Chief Officer, Dholka

Nagarpalika (AUTHORITY).

 Reports submitted by the Bidder shall be kept in two copy.

Annexure formats of the documents to be submitted

Annexure 1: Forwarding Letter

Dholka Nagarpalika,

Subject: Submission of Bid for Selection of Legacy work management

solution for Dholka Nagarpalika by Bio-remediation and

Bio- mining process at Dumping site of Dholka

We are pleased to make our submission for the captioned tender along with the

following documents towards the same.

(A) Envelope I: Tender Fee and Bid Security as follows:

Order/DD Dated Drawn Bank

(in Rupees) No./BG No

(B) Envelope II: Eligibility and Qualification Details

(C) Envelope III: Contain envelope 1 and

We are aware of the Authority’s right to accept or reject any/all tenders without

giving any reason and upon rejection of tender/tenders; I shall not be entitled to

any right with related to the Authority.

This offer is subject to all terms and conditions contained in the tender document.

We have not made any changes either directly or indirectly in terms and

conditions of the Tender. In additions to terms and conditions of this tender, I am

not given any written or oral promise from the Authority.

I have thoroughly read and understand all the terms and conditions of this tender

and I promise to observe all the terms and conditions of this tender. I have signed

and stamped each and every page of this tender document and submitted the same

(Signature and name of Authorized Representative)

For (Name and seal of Bidder Company)

Annexure 2: Bidder Information

(1) Bidders name and contact details.

 Name of the Bidder Organization:

 Nature of Entity (company /partnership/Proprietorship, etc.):

 Address of Registered Office:

 Mobile / Phone:

 GST Registration No.

 Main Line of Business with experience

 Copy of the Registration Certificates of the bidder:

 Contract Labour (R&A) Act

 Professional Tax

 Certificate of Incorporation / Partnership deed (Not applicable in case of

 ISO 9001:2008 or above certificates if any.

(Signature and name of Authorized Representative)

For (Name and seal of Bidder Company)

Annexure 3: Bidder’s Experience

Name of the Bidder:

Details of works completed / on hand in last three years including current

Sr. Name of works and Place of Value of Clients Name and Date of Date of

No main features of the Work Work (Rs.) Address of start of end of

work contact person the work work

(including official

website, email id

1) Copy of Contract/ Agreements/ work order evidencing the above.

2) Certificates / Letters that the work above has been satisfactory

(Signature and name of Authorized Representative)

For (Name and seal of Bidder Company)

Annexure 4: Bidder’s Turnover

Name of the Bidder:

Turnover Details –Total Turnover (Figures in INR - Crores)

Year Total Turnover in crores

Year Total Turnover in crores

2023 - 24 Crores

2024 - 25 Crores

2025 - 26 Crores

Average of Above Crores

- The financial year shall mean the period commencing from April 1 of any

given year to March 31 of the succeeding year.

- Copies of Last Two Years Audited Annual Reports

- Above Financial Certificate shall be certified by the Practicing Chartered

Accountant of the Bidder.

(Signature of the Authorized signatory)

Annexure 5: Undertaking

It is certified that the information furnished here in and as per the document

submitted is true and correct and nothing has been concealed or tampered with.

We have gone through all the conditions of tender and is liable to any punitive

action for furnishing false information / documents.

Dated this day of

In the capacity of duly authorized to sign bids for and on behalf of:

Annexure 6: Anti Black listing Certificate

Format for Affidavit certifying that the Entity/Promoter’s / Director’s of

Entity are not blacklisted (On a Stamp Paper of relevant value)

Anti-Blacklisting Affidavit

I M/s. ……………… (Name of the Bidder), (the names and addresses of the

registered office) hereby certify and confirm that we or any of our promoter’s /

director’s are not barred by Government of Gujarat (GoG) / any other entity of

GoG or blacklisted by any state government or central government /department /

Local Government/agency in India or from abroad from participating in Project/s,

either individually or as member of a Consortium as on the (Bid

submission Date).

We further confirm that we are aware that our Application for the captioned

Project would be liable for rejection in case any material misrepresentation is

made or discovered with regard to the requirements of this tender at any stage of

the Bidding Process or thereafter during the agreement period. Dated this

Name of the Bidder

Signature of the Authorized person

Name of the Authorized Person

Annexure 7: Format for Authorization of Bidder’s signatory

(Applicable in case of bid not being signed by the person directly authorized by the firm)

Dated: /08/2026

Dholka Nagarpalika,

Dist.: Ahmedabad

REF: Your Tender Ref.:

<Bidder’s name> hereby authorizes <Designated Representative’s name> to

act as a representative of <Bidder’s name> for the following activities vide

its Board Resolution/ Power of Attorney attached herewith.

To attend all meetings conducted by Dholka Nagarpalika or other entities

associated with solid waste management related Services (“Project”) for Dholka

Nagarpalika and to discuss, negotiate, finalize and sign any bid or agreement

and contract related to Tender for supply of legacy work management solution

for Dholka Nagarpalika by Bio-remediation and Bio-mining process at Survey

No: 477 Dumping site.

Yours faithfully,

<Signature of appropriate authority of the Bidder >

Name of appropriate authority of the Bidder:

<Signature and name of the Designated Representative of the Bidder for

acceptance of this Power of Attorney>

For <Name of Bidder >

Annexure 8: Format for Performance Security in the form of Bank

To: Chief Officer,

Dholka Nagarpalika,

Dist.: Ahmedabad

WHEREAS [name and address of

Service Provider]

(Hereinafter called “the Service Provider”) has undertaken, in pursuance of

Agreement No. dated to execute

[Name of Contract and brief description of

Works] (Hereinafter called “the Contract”);

AND WHEREAS it has been stipulated by you in the said Contract that the

Service Provider shall furnish you with a Bank Guarantee by a recognized bank

for the sum specified therein as security for compliance with his obligations in

accordance with the Agreement/Contract; AND WHEREAS we have agreed to

give Service Provider such a Bank Guarantee;

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible

to you, on behalf of the Service Provider, up to a total of

[amount of Guarantee]

[in words] such sum being payable in the types

and proportions of currencies in which the Contract Price is payable, and we

undertake in which the Contract Price is payable, and we undertake to pay you,

upon your first written demand and without cavil or argument, any sum or sums

within the limits of [amount of Guarantee] as

aforesaid without your needing to prove or to show grounds or reasons for your

demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from Service

Provider before presenting us with the demand.

We further agree that no change or addition to or other modification of the terms

of the Contract or of the Works to be performed there under or of any of the

Contract documents which may be made between you and the Service Provider

shall in any way release us from any liability under this guarantee, and we hereby

waive notice of any such change, addition or modification.

This guarantee shall be valid until the date

Signature and of the guarantor:

An amount is to be inserted by the Guarantor, representing the percentage of the

Contract Price specified in the Contract, and denominated either in the currency

of the Contract or in a freely convertible currency acceptable to the Authority.

The above bank guarantee should be cashable at any branch of Dholka.

Annexure 9: Format for Price Bid

Dholka Nagarpalika,

Tower Bazar, Dholka – 382225, Dist.: Ahmedabad

In response to your Advertisement dated 07/08/2026 the daily newspaper and the

tender made available in your website for "Selection of Legacy work management

solution for Dholka Nagarpalika by Bio-remediation and Bio-mining process of

managing legacy waste at Dumping site”.

We have carefully read and understood the Advertisement and the tender

containing the Instructions and Terms of Reference and other information and we

hereby undertake to abide by the same. We are submitting this Application in strict

compliance with the terms and conditions contained in the Document.

1. We quote below our Rate including GST & all other taxes:

Sr. Qty Rate Unit Amount

1 Processing of Legacy work management 24147 400.00 Per

solution by Bio-remediation and Ton

Bio-mining process at Dumping site by

(Providing500/1000 TPD Segregation

Screening machine on rental basis) at

dumping site for Dholka Nagarpalika.

I/We am/ are willing to carry out the work @ _____________ % Above /Below

_________Percentage (Should be written in Figures and Words) of the Estimated

rates mentioned above amount of my/ our Tender work out as under.

Estimated Amount Estimated Amount

Tender Rs. 96,58,800.00 Tender Rs.

Add % Rs. Deduct % Rs.

Total Rs. Total Rs.

(In Words (In Words

Stamp With Signature Municipal Engineer Chief Officer President

of Contractor Dholka Nagarpalika Dholka Nagarpalika Dholka Nagarpalika

Annexure 10: Layout / Basic Drawing

Annexure 11: Draft Contract Agreement Format

This agreement, made the…………. day of 2026……….. , between the Chief

Officer, Dholka Nagarpalika, Limbda Chowk, Dholka Hereinafter called as

and address of Bidder] (hereinafter called "the Bidder") of the second part.

Whereas the Authority is desirous that the Bidder execute

…………………………. [name and identification number of Contract]

(hereinafter called "the Works") and the Authority has accepted the Bid by the

Bidder for the execution and completion of such Works and the remedying of any

defects therein, at a contract price of INR …………...

NOW THIS AGREEMENT WITNESSETH as follows:

1. In this Agreement, words and expression shall have the same meanings as are

respectively assigned to them in the Conditions of Contract hereinafter referred

to, and they shall be deemed to form and be read and construed as part of this

2. In consideration of the payments to be made by the Authority to the Bidder as

hereinafter mentioned, the Bidder hereby covenants with the Authority to execute

and complete the Works and remedy any defects therein in conformity in all

aspects with the provisions of the Contract.

3. The Authority hereby covenants to pay the Bidder in consideration of the

execution and completion of the Works and the remedying the defects wherein

the Contract Price or such other sum as may become payable under the provisions

of the Contract at the times and in the manner prescribed by the Contract.

4. The following documents shall be deemed to form and be read and construed

as part of this Agreement, viz.:

i. Letter of Acceptance;

ii. Notice Inviting Bid;

iii. Bid Document issued by the Dholka Nagarpalika and its subsequent

amendmentsand corrigendum

iv. Bidder's Bid;

v. Conditions of contract (including all Conditions of Contract);

vi. Specifications;

vii. Drawings and Site Map;

viii. Any other document listed in the Condition of Contract forming part of the

In witness whereof the parties thereto have caused this Agreement to be executed

the day and year first before written.

The Common Seal of

was hereunto affixed in the presence of:

Signed, Sealed and Delivered by the said

In the presence of:

Binding Signature of Authority

Binding Signature of Bidder (To be signed by the Authorized Signatory of the

Annexure 12: Final Completion Certificate

Agreement No. ………………………. Date: ……………………

Name of Agency: ………………………………………………….

Certified that the above-mentioned work was.............. % physically completed on

……. (date) and taken over on ...................(date).

Agreement amount Rs. ……………………

Final amount paid to Bidder Rs. …………………..

Quantity of Waste Processed .......................................... Tonne

Incumbency of officers for the work

I have satisfied myself to best of my knowledge that the work has been done

Date of Issue: ………………. Chief Officer

Dholka Nagarpalika

Annexure 13: Format for Submitting Detailed Dumpsite Reclamation

Action Plan for Dholka Nagarpalika

Context: The Bidder will submit a Dumpsite Reclamation action plan for the

below listed topic:

Summary of the legacy waste action plan of Dholka Nagarpalika

Sr. Provided, If Yes, Pg. No. in

No. Yes/No. the RFP document

1 Dumpsite land reclamation

2 Excavation, Screening & Resource Recovery

3 Bio-remediation and Bio-mining of un-processed

municipal solid waste

4 Development of facility for Scientific disposal of

residual Solid Waste

5 Leachate collection, treatment system and surface

water drainage work

6 Disposal Strategy of Soil conditioner and RDF

7 Post Closure Operation and Maintenance Plan

8 Environment, Health and Safety Management Plan

Note: The content can be given in the Gujarati Language

Submit details of the below mentioned Topics:

1. Dumpsite land reclamation: Present the proposed Site layout development,

land reclamation sequence on layout drawing, general arrangement of

machineries, screening, sorting, storing, packing areas.

2. Excavation, Screening & Resource Recovery: Indicate number, type and

capacity of equipment’s/machinery to be deployed for the purpose of

excavation, segregating, sorting, retrieving recoverable materials, storing,

baling, packing, selling, provide the basis for deciding the number and justify

the time period estimated for the activity and operation and maintenance

3. Bio-remediation and Bio-mining of un-processed municipal solid waste:

Specify the proposed method in detail, quantity of resources required,

provide the basis for deciding the quantity of resources, number and justify

the time period estimated for the activity and operation and maintenance

4. Development of facility for Scientific disposal of residual Solid Waste:

Detail the proposed method and quality control protocol for laying various

landfill liner layers, quantities of materials, equipment/ machinery proposed

to be deployed and justification of the proposed to facility and scientific

rejects disposal/ backfill in facility operation and maintenance details.

5. Leachate collection, treatment system and surface water drainage work:

Present leachate collection system and surface water drainage system

including the alignment, treatment, disposal locations and invert levels

6. Disposal Strategy of Soil conditioner and RDF

7. Post Closure Operation and Maintenance Plan:

8. Providing Environment, Health and Safety Management Plan: Plan for

Mitigation of Pollution during Project Execution work. Measures to manage

hazardous waste if any during the project execution, Plan for Health and

safety in and around the workplace to be followed during project execution,

Emergency preparedness plan, Measures for Fire safety, Measures for Health

and safety of workers.

All of the above should be suitably supported with the engineering drawings,

manpower requirement, fuel/power requirement and explanation of estimated

Based on the above work requirement, the Bidder will provide details of

plant, machinery and equipment proposed to be deployed in the works in

the annexure 13(A)

The Bidder shall also provide a list of key personnel proposed to be

deployed for the work with their curriculum vitae in the Format Provided

in annexure 13(B)

Annexure 13 (A): Format for Providing Details of Machinery to be

deployed for the Project

Name of the Bidding Company Owning the Equipment/ Machinery

Ownership Status Remarks

Equipment Number and Owned/ Age and

Number & Condition/

Including Capacity Leased/ to Condition

Capacity Source/

Make be Procured

1. List only the key equipment for construction, standby power, material handling and

vehicles for site, etc., which the Company proposes to use for the proposed works at the

2. The applicant should clearly demonstrate that he has access to all key equipment

which will be required for the successful completion of the works.

Annexure 13 (B): Details of Key Personnel to be deployed for the Project

(Use separate Sheet for each key personnel)

Name of Bidder Company

2. Date of Birth

Proposed Position Key Personnel 3. Contact Number

Information 4. Professional Qualification

5. Current Designation

6. Years With Present Employer

Experience Summary Relevant to

From To Company/ Project/

Professional Experience (in Position/ Relevant

chronological order) Technical and Managerial

Annexure 14: Environment Management and Monitoring Plan

AS PER DETAILED PROJECT REPORT INDICATIVE PLAN AS BELOW

1. Pollution Mitigation Measures

Pollution Sources Pollutants Emitted Mitigation Measures

Air Pollution Mitigation Measures

- Dust suppression by water

1. Construction activities

- Bitumen covered internal

- Wheel Washing Bay at the

2. Vehicular Movement

- Vehicles carrying of excavated

materials, construction

3. materials and waste to be

unloading of Trucks

covered with tarpaulin or

- Green belt would be provided

along the internal roads and

- Covered landfill by

Particulates, Odour polyethylene sheets except the

etc. active waste laying area

- Proper ventilation and

Processing of Legacy

5. moisture in the windrow area

to be maintained and herbal

insecticides to be sprayed

around odour generation areas

at regular intervals.

Water Pollution Mitigation Measures

Suspended Solids, - Impermeable liner in the

BOD etc landfill pit.

6. Leachate from landfill

- Storm water drainage system

2. Environmental Monitoring

Monitoring for air quality parameters as per CPCB/SPCB ambient air quality standards

and surface water quality would be carried out on a regular basis or as and when required

or instructed by the Engineer-in-charge.

Environmental Monitoring Plan

Environmental Locations Frequency Parameters to be

Component Monitored

Nearby habitations, upwind, NOx, CH4, CO,

Ambient Air Quality Quarterly

downwind, crosswind Ammonia, H2S,

Within site (DG set, Sanitary Noise Levels

Noise Land filling area) Quarterly (Leq)

and nearest habitation

Water samples from piezometric IS 10500:2012

monitoring wells at 5-6 locations drinking water

Ground water / within 50 meters of periphery of parameters

surface waters landfill site, ground water from

the nearest tube well, stream

Leachate Windrow area (TCLP

Landfill gas Dumpsite area Quarterly Methane & CO2

Monthly Pb, Hg, Ni, Zn,

Soil Conditioner Final product

once C/N ratio,

3. Design Environmental Targets

The proposed project shall abide by the following design environmental norms and

prevailing environmental quality but not limited to

Ambient Air Quality

It shall be as per National Ambient Air Quality Standards, CPCB, GoI.

It shall be as per the noise pollution (regulation and control) rules, 2000 and its

subsequent amendments

The Leachate disposal shall be as per SWM rules

Essential Pre-Qualification Documents

Bidder to enclose all the following documents in support of his pre -qualification for

i. Incorporation certificate of the company/Proof of Company registration

document/MoA or Partnership Deed;

ii. Copy of work order it has ever received in the field of Municipal Solid Waste

iii. Performance / Completion Certificate (s) (completion or currently under construction,

as the case may be) from its concerned client(s) in support of “the technical capacity”

clearly stating the capacity of project (or, quantity processed till date in case of

currently running project) including performance of the firm for the work completed

during the contract period of the project in respect of the projects whose experience is

 “Completion Certificate” or “3A Certificate” should be issued from the concerned

client(s) In case a particular work/ contract has been executed by the Bidder, it

should further support its claim for the share in work done forth at particular

work/ contract by producing a certificate from its client.

 “Performance Certificate” or “3A Certificate” of satisfactory services will be

required for eligible projects claiming “the Technical Capacity” which are

ongoing. Such certificate shall not be more than thirty days old prior to the due

date of this Bid submission.

 “Completion Certificate” or “3A Certificate” or “Performance Certificate”

issued by the officer not below the rank of Chief Officer / Commissioner / Executive

iv. Audited balance sheet of preceding three financial years from the due date of

submission of this bid and Certificate(s) from its Statutory Auditors / Charted

accountant in support of “the Financial Capacity”

Certificate specifying the average Turnover of the Bidder of in preceding three

financial years from the due date of submission of this bid, and also specifying the

methodology adopted for calculating such Turnover conforming to the provisions

of this Clause.

Certificate(s) specifying the net worth of the Bidder, at the close of the preceding

financial year from the due date of submission of this bid, and also specifying that

the methodology adopted for calculating such net worth.

v. Copy of the latest IT Return filed and Copy of PAN Card and Bank Solvency 20% of

vi. GSTIN number,

vii. Tender fees/ EMD (Bid Security) (The Bidder Does Not Allow MSME/UDYAM

Registration in Exemption of Tender Fess and EMD Fess.)

viii. Project planning for NET Zero Waste Management for making Clean Land and

Proposal for Land rejuvenation at Dholka Dump Site.

ix. Approach, Methodology for planning and action point for removal of Plastic, Inert

etc. and Generation of RDF to reduced quantity of inert generated and also the same

should be removed consumed by bidder.

x. Key Staff Details

xi. Time line chart

xii. Key Machinery Details along with capacity analysis

xiii. MOU for removal of plastic Material

xiv. The bidder must have to collect Site Visit Certificate signed by chief officer

Dholka Nagarpalika before tender submission and Without site visit certificate

tender of bidder is disqualify in technical bid.

xv. Affidavit for safety precaution

xix. All forms and Formats as per Given in Tender Documents

 The experience as sub-contractor shall not be considered.

 Power of Attorney of each individual firm shall be submitted on Rs. 300 Non

Judicial Stamp paper and shall be notarized.

 Joint Venture/Consortium is not Allowed for This Bid.

 Black Listed/Termination Of Contractor In all over India not allowed.

Note: AUTHORITY reserves the right to request any further supporting document from

the selected Consultant prior to signing of the Contract. Evaluation of Tender Fee and

Bid Security criteria.

The eligible projects claiming “the Technical Capacity” should have been executed

for any Urban Local Body/ Government / Public Sector Undertakings in India with direct

contract with them. No sub-contract project experience shall be considered for

qualification to Technical Capacity.

Evidence towards Site Visit

Must be attach in Physical Submission

(Tender Without Site Visit Certificate (with Sign of Authority) is Dis qualify in

SITE VISIT CERTIFICATE

I/We, Shri ___________________________________________ Authorized representative

of M/S.__________________________________________ have visited the Site for Work

of “Processing of Legacy work management solution by Bio-remediation and Bio-mining

process at Dumping site under Swachh Bharat Mission Urban 2.0 Grant” for Dholka

Nagarpalika along with, representative of Dholka Nagarpalika.

We have taken the survey of existing legacy waste generated and dump at dumping site

of Dholka Nagarpalika. we quoted our offer after satisfying about site condition.

We will not claim any king of extra items.

We guarantee that we are ready to work now after checking the site, and we will

complete the work with in the stipulated time after receiving the work order.

(Note; The Agency will have to get the signature of the chief officer and submit the same

online/offline tender submission.)

City Manager - SWM Chief Officer

Dholka Nagarpalika Dholka Nagarpalika