SUPPLY, DELIVERY & COMPREHENSIVE OPERATION & MAINTENANCE CONTRACT FOR 5 (FIVE) YEARS OF 10 NOS. TRUCK MOUNTED MECHANICAL POWER ROAD VACUUM SWEEPER MACHINE UNDER SBM-U 2.0 AND 15TH FINANCE COMMISSION AS PER TECHNICAL SPECIFICATIONS & TERMS.

The Technical Bid should be downloaded on a white plain A4 size paper and it

should be submitted with all technical details with quoted models and leaflet, duly filled

and every page should be signed and sealed and should be submitted online along with

the qualification documents. EMD and tender fee as well as non blacklisting bond should

be submitted physically.

Tender will be submitted online through e-tendering up to as per milestone dates and e-

tendered Technical Bid will be opened as per milestone dates on web site

http://www.rmc.nprocure.com

Municipal Commissioner, Rajkot Municipal Corporation, Rajkot, reserves the right to

accept or reject any or all tender(s) without assigning any reason thereof.

Contractor’s Sign Environment Engineer

With seal Rajkot Municipal Corporation

E.M.D. SCHEDULE

*Earnest Money Deposit :- Rs.32,66,250/-

* An Earnest Money Deposit of Rs.32,66,250/- and Tender fee of

Rs.23,500/- (Non-refundable) in form of Demand Draft/Bank Guarantee

in favour of "Rajkot municipal Corporation", Rajkot, of any

Nationalized or Schedule Bank located at RAJKOT shall accompany along

with the qualification's documents on as per milestone dates during office

*Tender Fee :- Rs.23,500/- (Non-refundable)

:: DETAILS TO BE FILLED BY TENDERER ::

:: DETAILS OF E.M.D. ::

Sign of e-Tenderer.

The EMD shall be forfeited in the following cases:

(a) If the Supplier withdraws its Bid during the interval between the Bid Due Date

and expiration of the Bid Validity Period.

(b) If the successful supplier fails to provide the Performance Security within the

stipulated time or any extension thereof provided by RMC;

TENDER SCHEDULE

Qty. in Estimated cost

Nos. (Rs.in Lacs )

SUPPLY AND DELIVERY OF TRUCK MOUNTED

MECHANICAL POWER ROAD VACUUM SWEEPER MACHINE

UNDER SBM-U 2.0 AS PER TECHNICAL SPECIFICATIONS 10

COMPREHENSIVE OPERATION & MAINTENANCE

CONTRACT FOR 5 (FIVE) YEARS OF TRUCK MOUNTED

MECHANICAL POWER ROAD VACUUM SWEEPER MACHINE 10

UNDER SBM AS PER TECHNICAL SPECIFICATIONS &

Contractor’s Sign Environment Engineer

With seal Rajkot Municipal Corporation

:: General Terms And Conditions For Contract ::

1. Quoted price (CAB Chassis with PTO + Equipment) should be inclusive of all taxes

and duties like GST, To & Fro, Transportation charges, Transits Insurance, Third

party insurance, Third party inspection Fee (0.45% of Total supply Cost), Entry

Taxes, other applicable levies, RTO passing charges and F.O.R. at RAJKOT

MUNICIPAL CORPORATION, SWM Store, RAJKOT.

2. An Earnest Money Deposit of Rs.32,66,250/- in form of Demand Draft/Bank

Guarantee and Tender fee of Rs.23,500/- (Non-refundable) in form of Demand

Draft in favour of "Rajkot municipal Corporation", Rajkot, of any Nationalized

or Schedule Bank located at RAJKOT shall accompany along with the

qualification's documents on as per milestone dates during office hours. Without

E.M.D. and tender fee in form of Demand Draft/Bank Guarantee, e-tender will be

3. e-Tender shall be valid for a period of not less than 145 days after the date of

opening e-Tender Price Bid.

4. The award of contract will normally be made within 120 days after the date of

opening e-Tender Price Bid.

5. e-Tender will be submitted online through e-tendering as per milestone dates and

e-tendered Technical Bid will be opened on as per milestone dates on web site

http://www.rmc.nprocure.com

6. e-Tenderer should have to offer the firm prices in e-tender Price Bid for the

prescribed item as per given in Technical Specification. Offer for the other item

will not be considered and tender will be rejected.

7. QUALIFICATION/ELIGIBILITY CRITERIA

For Manufacturer/Supplier

A. TURN Over: The minimum annual Turnover of the Sweeping Machine

Manufacturer/OEM/Supplier should be 985 Lakh in any one year over last 7 years.

Separate Chartered Accountant’s certificate shall be attached along with the Bid by

Manufacturer or their Authorized Dealer.

B. Working Capital: The bidder should have to undertake that he has access to or has

available, liquid assets (aggregate of working capital, cash in hand and uncommitted bank

guarantees) and /or credit facility more than or equal to Rs. 246.25 Lakh.

C. The manufacturer of the Machine should certify that the machine offered shall meet all the

technical parameters as specified in the tender.

For Service Provider (Operation & Maintenance):

A. TURN Over: The minimum annual Turnover of the Sweeping Machine

Manufacturer/OEM/Supplier should be 456.25 Lakh in any one year over last 7 years.

Separate Chartered Accountant’s certificate shall be attached along with the Bid.

B. Working Capital: The bidder should have to undertake that he has access to or has

available, liquid assets (aggregate of working capital, cash in hand and uncommitted bank

guarantees) and /or credit facility more than or equal to Rs. 115 Lakh.

NOTE : If the bidder is Manufacturer/OEM/Supplier as well as service provider then above financial

criteria will be considered as total of the both.

Experience Criteria:

For Manufacturer/Supplier

A. Only duly registered firm/company

B. can submit bids. Provide certificate of GSTIN Registration.

C. Manufacturer &/or supplier of such type of Truck Mounted Vacuum Road Sweeping Machine

or its authorized dealer/distributor with similar type of vehicle/machine can take part in

the tender for which necessary documentary proof should be enclosed with tender. If the

tenderer is Authorized dealer/Distributor of the manufacturer, a latest Authority letter

should be submitted. However machine manufacturer/OEM must possesses requisite

quantity and other experience criteria for machine supply and performance as mentioned

in the experience clause. Necessary documentary proof shall be attached with the tender.

D. The tenderer shall furnish a satisfactory performance certificate from Government or semi-

government or ULB in India from the past purchase for at least 4 Nos. of Truck Mounted

Vacuum Road Sweeping Machine of minimum 6 Cu.M. capacity for machine supply & it’s

working together within any one contract in last seven financial years, with self-attested

copies of purchase orders received from those clients.

E. The tenderer shall furnish a satisfactory performance certificate from Government or semi-

government or ULB in India from the past purchase for any one contract work of Rs.

Lakh of Truck Mounted Vacuum Road Sweeping Machine of minimum 6 Cu.M. capacity for

machine supply & its working together in last seven financial years, with self-attested

copies of purchase orders received from those clients.

F. The Tenderer shall furnish the list of Municipal Corporations/ULBs/Institutions with address

& Tel. No. To whom equipments have been supplied during the preceding last seven years

and the numbers of equipments/vehicle such supplied.

For Service Provider (Operation & Maintenance):

A. The manufacturer/Service Provider should have operated and maintenance at least 4 Nos.

Truck mounted road sweeping machine of minimum 6 Cu.M capacity under single contract

for last 7 financial years in Government, Semi-Government or ULBs. Performance

certificates and work orders should be enclosed.

B. The manufacturer/Service Provider should have operated and maintenance in any one

contract work of Rs. 182.5 Lakh of Truck mounted road sweeping machine of minimum

Cu.M capacity under single contract in any one year for last 7 financial years in

Government, Semi-Government or ULBs. Performance certificates and work orders should

If participants are Joint Venture/Consortium then they should fulfill following

The Joint Venture/Consortium

If the supplier is a joint venture, consortium, or association, all of the parties shall be jointly

and severally liable to the Purchaser for the fulfillment of the provisions of the contract and

shall designate one party to act as a leader (Technical member either manufacturer &/or

supplier &/or service provider) with authority to bind the joint venture, consortium, or

association. The composition or the constitution of the joint venture, consortium, or

association shall not be altered without the prior consent of the Purchaser. Maximum three

parties are allowed for such joint venture, consortium, or association. Manufacture &/or

supplier of Mechanical Power sweeping equipments &/Or service provider (i.e. Municipal

Street Sweeping work contractors with MECHANICAL POWER ROAD VACUUM SWEEPER of any

capacity/type) shall only be allowed as main member. Partners of consortium may include

principal manufacture/supplier of Mechanical Power sweeping equipments &/or service

provider (i.e. Municipal Street Sweeping work contractors with MECHANICAL POWER ROAD

VACUUM SWEEPER of any capacity/type).

Consortium is permitted maximum up to 3 (Three) members; however lead member should

meet the technical experience (Either for Mechanical Power sweeping equipment

manufacturer/supplier or service provider (i.e. Municipal Street Sweeping work contractor

with MECHANICAL POWER ROAD VACUUM SWEEPER of any capacity/type &/r O & M work

contractor)). Tie up details of consortium member with manufacture/supplier of chassis for

Mechanical Power sweeping equipments shall be submitted with documentary evidence along

Either manufacture &/or supplier of Mechanical Power sweeping equipments or service

provider (i.e. Municipal Street Sweeping work contractor with MECHANICAL POWER ROAD

VACUUM SWEEPER of any capacity/type &/r O & M work contractor) shall only be allowed as

main member. Partner of consortium shall have tie up with manufacture/supplier of Chassis

for Mechanical Power sweeping equipments. Consortium shall comply with the following

minimum requirements:

A. The consortium shall be between a maximum of 3 members including the prime bidder or

the leader (Technical member) of the consortium.

B. The consortium as a part of the consortium agreement shall declare and nominate the

leader of consortium who will be deemed to be prime bidder.

C. The consortium agreement shall clearly and unambiguously specify the roles, duties and

responsibilities and stake of each of the consortium members including binding of parties

for execution of the project and till 5 years of period from the date of execution of work.

D. The consortium agreement shall be notarized and the original agreement shall be attached

with the qualification bid and shall not be modified and amended without prior approval of

the Rajkot Municipal Corporation during the entire period of contract performance.

(A) Disqualification

Even though the Applicants meet the above criteria, they are subject to be disqualified and

forfeiture of EMD (with approval of competent authority) and agency will be debarred from

RMC, if Applicant or any of its constituent partners/consortium members has:

Made misleading or false representation in the forms, statements, and attachments

Been debarred by Central govt. organization/ State govt. organization/RMC or any other

Agency of Government of India or any of the State Governments/ULBs.

In case of a proprietary firm, partnership firm the following are the disqualification criteria:

(i) If, any of the member/partner or the proprietor is debarred by Central govt. organization/

State govt. organization /RMC or any other Agency of Government of India or any of the

State Governments/ULBs.

(ii) If, any of the partners or the proprietor has a criminal history or has been convicted by

any court of law for any of the offenses under any Indian laws.

iii) If, any criminal proceeding is pending in any court of law in India against any of the

partner or a proprietor and if any such proceeding culminates into conviction in last seven

Note: The experience as sub contractor shall not be considered.

8. On award of contract, the successful bidder will have to produce an F.D.R. or

irrevocable Bank Guarantee of any Scheduled or Nationalized Bank of 5 % of the

supply cost of the work, towards the security deposit, in favour of Rajkot

Municipal Corporation, must be submitted in the S.W.M. Branch. In case of F.D.R.

submission, an agreement deed in favour of Rajkot Municipal Corporation on the

Stamp Paper of 4.90% of FDR amount must be submitted. In case of Bank

Guarantee submission, an agreement deed in favour of Rajkot Municipal

Corporation on the Stamp Paper of Rs.300/- must be submitted and if the

contractor fails to submit the agreement deed in the stipulated time limit, the

E.M.D. for this contract will be forfeited and the contractor will be black listed for

this work of RMC. This will be returned only after successful completion of

warranty period.

9. If the contract price offered by selected bidder is lower than 10% but up to 20%

of the estimated project cost then, the additional performance security deposit

shall be calculated @ 20% of the difference in the estimated project cost minus

10% of the estimated project cost and contract price offered by the selected

10. If the contract price offered by selected bidder is lower than 20% of the

estimated project cost then, the additional performance security deposit shall be

calculated @ 30% of the difference in the estimated project cost minus 10% of

the estimated project cost and contract price offered by the selected bidder.

11. The additional performance security shall be treated as part of the performance

12. e-Tenderer shall have to complete supply contract within 120 working days after

getting firm Work Order & receipt of the cab chassis with P.T.O. at the tenderer

works otherwise penalty will be charged as per norms of RAJKOT MUNICIPAL

13. (A) For Cab chassis with P.T.O. payment will be made as per the invoice of the

chassis manufacturer will be issued on the receipt of the chassis at the

fabricator's / supplier's factory premise.

(B) For Sweeping machine equipments (Rear Body)-100% Payment will be made

within 45 days after trial and testing of Sweeping machine equipments in Rajkot

with all relevant documents like; TPI reports, Registration Book, Third Party

Insurance, all taxes, RTO Formalities etc. at Office of the Environment Engineer,

Solid Waste Management Branch, Room No. 3, 3rd Floor,Dhebar Road, Rajkot

Municipal Corporation, Rajkot-360001.

14. Insurance shall be the responsibility of e-Tenderer. e-Tenderer shall provide

coverage for all items against transits risk, Accident to acquisition, Transport

delivery up to destination and accident in trial and testing.

15. Inspection will be carried out by R.M.C. officials along with Third Party Inspecting

Agency. Inspection fee will be borne by tenderer, it will be 0.45% of total

machine cost+ G.S.T.

The inspection parameters shall cover the following:

Purchaser may, at its discretion carry out stage inspection at the following critical

stages at supplier's works if requred -

a) On Purchase and delivery of CAB Chassis with PTO

b) On assembly of complete unit on chassis including Auxiliary engine

vacuum blower, hopper container etc.

c) Final inspection including all accessories including sweeping test, stability,

operation and dimensional check.

d) Apart from inspection, which may be carried out by purchaser's

representative or authorized inspecting agency, supplier shall furnish Test

Certificates for all bought out components and also details of their own in-

house inspection carried out.

e) All costs towards inspection shall be borne by tenderer, arrangements for

arranging the tests shall be provided by supplier, within scope of technical

parameters of e-tender.

f) It shall be the supplier's responsibility to raise inspection call in writing to

purchaser at least 10 days prior to each stage as above. Bidder shall be

provided an opportunity to rectify defects but without any extension in the

delivery period.

16. Any modification or any changes in work or technical specifications done by RMC's

Engineer-In-Charge or Third Party Inspecting Agency and e-tenderer have to

follow these changes without any dispute and argument. (No extra cost will be

given for the modifications or changes).

17. e-Tenderer have to furnish all Drawings and Certificates and Xerox copies of bills

of materials those are required and demanded by Engineer-in-charge of RAJKOT

MUNICIPAL CORPORATION or Third Party Inspecting Agency.

18. e-Tenderer can contact for more information and details regarding tender to the

Office of the Environment Engineer, Solid Waste Management Branch, Dhebar

Road, Rajkot Municipal Corporation, Rajkot-360001. Mobile :- 97149

19. e-Tenderer should have to fill up online price of 01(One) Truck Mounted Vacuum

Sweeping Machine with CAB Chassis with PTO including all taxes, R.T.O. charges,

tpi fees, etc. and Operation & Maintenance Cost Per Shift Per Machine without

GST Separately in e-Price Bid of e-tender.

Rates shall be inclusive of GST for supply work and exclusive for operation and

maintenance work (if applicable).

21. UNIT OF RATE:

The unit of rate shall be on number basis.

22. PRELIMINARY INSPECTION:

Preliminary inspection will be carried out by authorized representative of RAJKOT

MUNICIPAL CORPORATION and Third Party Inspecting Agency.

23. INSPECTION:

Inspection of materials at factory site shall be carried out by authorized

representative of RAJKOT MUNICIPAL CORPORATION and Third Party Inspecting

24. PRICE PREFEENCE:

No price preference will be given to SSI units or Khadi Gramudhyog Units.

25. JURISDICTION:

In the event of any dispute or difference arising out of this e-tender / contract,

the jurisdiction of the Court shall be RAJKOT (Gujarat) only. While executing the

agreement, the supplier shall be governed at all times by all laws, regulations

etc., in force in Gujarat State.

In the event of any problem, dispute or difference arising out of or under this

contract, the decision of the Municipal Commissioner, RAJKOT MUNICIPAL

CORPORATION, RAJKOT, will be final and binding to the parties to this contract.

27. STATUTORY VARIATIONS:

The price of the SWEEPING MACHINES quoted by the e-tenderer will be on the

basis of current taxes and levies. If there will be any increase / decrease in the

statutory tax / levies Govt. on the finished products that will be to the account of

consignee i.e. RAJKOT MUNICIPAL CORPORATION, and same will be paid by

RAJKOT MUNICIPAL CORPORATION on receipt of necessary documentary

evidence from the supplier.

28. NON-BLACK LISTING BOND:

The Tenderer ( both Supplier and Service Provider) has to furnish the undertaking

on the non-judicial stamp paper of Rs.300/- duly Notarized regarding his firm is

not black listed in anywhere in India at the time of e-tendering. This undertaking

should be submitted during the physical submission of Qualification documents.

29. Conditional offer will not be accepted and same will be treated as non-responsive.

30. LIQUIDATED DAMAGES:

If the supplier fails to deliver any or all of the equipments within the said period,

RMC shall deduct from the contract price as liquidated damages (Late delivery

penalty) will be calculated on the basis of delayed days for delayed quantum

(delayed work amount) of work and rate of calculation will be 2% per month of

delivery price will be recovered from the supplier without any reference to the

supplier. The amount of Liquidated damages will be however subject to the

maximum of 10% of the total contract sum.

31. The e-tenderer shall be required to enter into an agreement for due performance

of the contract. The stamp duty on all documents to be executed in connection

with this contract to be entered into shall be borne by supplier. The security

deposit (SD) in form of FDR/Bank Guarantee shall be deposited for required

value. The contract agreement will have to be executed on a stamp paper of

appropriate value as per value orders in force for the time being.

EMD of the first lowest firm/company will be forfeited if they fail to enter into

agreement within prescribed time limit for entering into agreement.

The supplier at the time of entering into contract shall give a guarantee against

technical and manufacturing defects in materials supplied and free replacement of

defective materials at his own cost up to a period of 12 months from the date of

receipt of material.

33. Extension for delay:-

If the supply is delayed by (1) Force Majeure, (2) Serious losser damage by fire,

(3) Strike, Bandh, Curfew, Rally, Heavy rains, Flood, Cyclone, Earthquake or

Natural Calamities occurs, (4) Electricity staggering, (5) Any other case, which is

beyond the control of contractor. Deputy Municipal Commissioner will decide

period of delay extension.

34. Municipal Commissioner, RAJKOT MUNICIPAL CORPORATION, RAJKOT, reserves

the right to accept or reject any or all the e-tender(s) without assigning any

reasons thereof.

35. e-Technical Bid will be opened online on as per milestone dates and after

evaluation of e-Technical Bid, e-Price Bid will be opened only of those e-tenderers

who will be qualified in e-Technical Bid evaluation. Date of opening of e-Price bid

will be as per milestone dates onwards, only of those e-tenderers who will be

qualified in e-technical bid evaluation.

36. HCV CAB CHASSIS WITH PTO will be purchased by successful tenderer on behalf

of RAJKOT MUNICIPAL CORPORATION.

Supplier shall provide a warranty of 12 (twelve) months from the date of supply.

38. Tender fees will not be refunded under any circumstances.

39. EMD in the form specified in Technical Bid only shall be accepted.

40. Tender offers without tender fees, Earnest Money Deposit (EMD) and which do

not fulfill all or any of the condition or submitted incomplete in any respect will be

41. Conditional tender shall not be accepted. Municipal Commissioner, RAJKOT

reserves the right to accept or reject such tenders without assigning any reason

42. Bidders shall submit necessary registration certificate like GST number

registration copy & any other if required for execution of such work as per

government rules along with tender document.

43. Municipal Commissioner, RAJKOT reserves the right to accept or reject any or all

tenders without assigning any reason thereof. This Tender notice shall form a part

of contract document. The tenderers are advised to read carefully the tender

44. Each Supplier shall submit only one (1) Bid for each of the item, in response to

this tender. Any Supplier who submits more than one Bid for the item will be

45. At any time prior 72 hours to the last date and time of submission of Bids RMC

may, for any reason, whether at its own initiative or in response to clarifications

requested by any Supplier, modify the tender by the issuance of Addenda. All

interested tenderer shall have to check the www.rmc.nprocure.com. The Bidder

shall not transfer the tender document to another interested party.

(1) As part of the evaluation, the Bids shall be checked for responsiveness

with the requirements of the tender and only those Bids, which are found

to be responsive, would be further evaluated in accordance with the

criteria, set out in this tender.

(2) It provides information in reasonable detail. (“Reasonable Detail” means

that, but for minor deviations, the information can be reviewed and

evaluated by RMC without communication with the Supplier). RMC

reserves the right to determine whether the information has been provided

in reasonable detail.

(3) There are no inconsistencies between the Bid and the supporting

documents. A Bid that is substantially responsive is one that confirms to

the preceding requirements without material deviation or reservation. A

material deviation or reservation is one

(i.) which affects in any substantial way, the scope, quality, or

performance of the project, or

(ii.) Which would affect unfairly the competitive position of other Suppliers

presenting substantially responsive Bids.

47. RMC reserves the right to reject any Bid, if:

(a) If the tender is incomplete; or

(b) At any time, a material misrepresentation is made or discovered; or

(c) The Supplier does not respond promptly and diligently to requests for

information required for the evaluation of the Bid.

48. In case the Bid is found to be responsive, the Bid would be evaluated in

accordance with the Qualification Criteria as set out in Tender Notice.

49. In case the Bid is found to be inadequate, RMC may request the Supplier for

modifications to the Bid submitted. As part of the evaluation of the Bid, RMC may

also request the Supplier to submit clarifications.

50. The Price Bid of only those Suppliers, who meet the Qualification Criteria, would

51. The Supplier offering the lowest quotation for the “Su p pl y ,D e li v er y a n d

Co mp r e h e n siv e Op e r at i o n a n d M ai nt e n a nc e Co nt r ac t fo r

(F i v e ) Y e a r s o f M ECH A N I CA L P OW E R R OA D VA CU UM SW E EP E R

(T R U CK M O UN T ED R OA D V A CC UM S W EEP ER ) M a c hi n e s - 10 No s.

fo r M u ni c i p al Sol i d W a s te M a n a g e m e n t u nd e r SBM-U 2.0 and 15th

Finance Commission" would be declared as the Preferred Supplier for the same.

However RMC is not bound to accept the lowest or any tender which may receive

against this tender.

52. RMC may either choose to accept the Price bid of the Preferred Supplier or invite

him for negotiations.

53. In case there are two or more Suppliers quoting the same price, RMC may in such

case call all such Suppliers for negotiations and select the Preferred Supplier on

the outcome of the negotiations. The selection in such cases shall be at the sole

discretion of RMC.

54. In the event of acceptance of the Preferred Supplier with or without negotiations,

RMC shall declare the Preferred Supplier as the Successful Supplier. RMC will

notify the Successful Supplier through a Letter of Award (Preliminary work order)

that its Bid has been accepted.

55. Notwithstanding anything contained in this tender, RMC reserves the right to

accept or reject any quotation, or to annul the bidding process or reject all

quotations, at any time without any liability or any obligation for such rejection or

annulment, without assigning any reasons thereof.

56. If any dispute arises about the contract or any terms of contract, Municipal

Commissioner shall be the sole arbitration and his decision would be final and

binding to all the parties.

57. Test and Inspection prior to dispatch/shipment and field test after

The following inspection and test shall be carried at manufacturer’s plant by third

party and purchaser’s representative.

• Inspection and checking of details of various components specified in the

specifications and agreed by the bidder, particularly the details of engine,

drive system, brakes, hydraulic system, electrical system, vacuum system,

brushing system etc. including their capacity, make, dimensions etc.

• Functional test of Mechanical power road vacuum Sweeper to check its

specified/guaranteed capacity by operating the machine continuously for

four to six hours,

• The following test shall be carried out after delivery of the equipment

d) Field trial for 2 days (6 to 8 hours in two shifts running per day) by operating

the machine at all major roads to assess functional performance of the

First unit/sample shall be inspected/verified by authorized representative/s

of RMC and third party with the specification of RMC & on approval of first

unit/sample; tenderer shall have to supply rest of units.

58. The price escalation or variation clause will not be accepted. Tenderer has to

quote the total price, net including of all taxes, GST & duties etc. and for

evaluation and finalization purpose, the total price will be taken in to

consideration. Transportation, Packing, Forwarding, Insurance charges, RTO

charges, third party inspection fee (0.45% of supply cost + G.S.T.) are included

in the indicated price.

59. PAYMENTS DUE FROM CONTRACTOR.

The Municipal Commissioner shall be entitled to recover costs, damages, or

expenses for which under the contract, the contractor is liable to the RAJKOT

Municipal Corporation from any money due or becoming due to the contractor

under the contract or Municipal Commissioner will have the liberty to recover the

amount from the contractor.

Only manufacturer of vehicles/equipment &/or its authorized

dealer/distributor/Contractor having experience in providing such type of

sweeping machine or O & M work Contractor &/or sweeping work contractor

having experience in Municipal street sweeping work with MECHANICAL POWER

ROAD VACUUM SWEEPER machines can take part in the tender for which

necessary documentary proof should be enclosed with tender.

60. Tenderer has to submit all the relevant information likes;

• Warranty conditions

• Detailed client list to which such type of vehicles have been supplied by

• Details of Technical experience of tenderer.

• Make & model of chassis with all technical details.

• ARAI/CMVR certificate for compliance of latest BS Norms for chassis and

auxiliary engine.

• O & M work experience details.

• Municipal street sweeping work experience with MECHANICAL POWER

ROAD VACUUM SWEEPER machines

• Work orders, Performance certificates etc.

61. Any company/subsidiary/associate/parent or any of their having same promoter

are not eligible to participate who has been blacklisted by any of Govt.

Department or any ULB’s (Urban Local Bodies in India). If it comes to the notice

of the RMC authority at any point of time, during the tendering or execution stage

of the work that the tenderer has been blacklisted by any Govt. organization (as

mentioned above), then all the payments due to him shall be forfeited and firm

will be blacklisted.

62. The bidder should provide accurate information on any litigation hi st or y

e xe c uti o n by hi m o v e r t he l a st t e n y e a r s. T h is s h ou ld a ls o

inc lu d e s uc h c a s es, w hic h a re in p ro c es s / p rog res s . A c o ns is t e nt

his t or y o f a w a rd s a g a ins t t he b id d e r of a n y p a rt n er of a j oi nt

v e nt ur e m a y res ult in fa ilu re o f t h e b id . I n c a s e th e b id d e r ha s not

pro v id ed s uc h in fo rm a t io n a nd ha s c om e t o th e not ic e o f t h e

Aut horit y , t h e t en d e r wil l b e r e j ec t e d a t w h at s oe v er s ta g e a n d

in s uc h c a s e a l l th e l o ss e s t h a t wi l l a ri se o ut of thi s i s su e wi l l

be re c o v e r ed f r o m th e t e n de r e r / c on tr a c t o r a nd h e wi l l not

63. The contractor shall not assign or sub-let his contract or any substantial part

thereof to any other agency without writing permission of Municipal

commissioner, RMC.

64. All articles supplied shall strictly conform to the specifications, trademark laid

down in the tender form.

65. Any change in the constitution of the firm/association etc. shall be notified forth

with by the contractor in writing to the Corporation and such change shall not

relieve any former member of the firm, etc., from any liability under the contract.

66. The approved supplier shall be deemed to have carefully examined the total

work; conditions, specifications, size, make and drawings, scope of work etc. of

the goods to be supplied and O & M work to be carried out.

67. If the Corporation does not purchase or issue work for any of the tender articles,

work or purchases less than the quantity indicated in the tender form, the

tenderer should not be entitled for any compensation. The indicated quantities

including with O & M work can be increase/ decrease depending upon the RMC

68. Insurance & License etc.

• The Supplier is responsible for transit and all other insurances till the

Machines and equipment are delivered at the delivery location.

• Tenderer must make their own arrangements to obtain import license if

69. The registration of vehicles shall be made in favor of municipal commissioner,

RMC, Rajkot. However the vehicle supplier and equipment manufacturer has to

submit all necessary valid documents as per the requirements of local RTO,

RAJKOT and have to cooperate at their level best to get the vehicle registered at

time. If RTO will not register vehicles due to design &/or other problem, same will

be rejected by RMC. The vehicle supplier and equipment manufacturer shall be

responsible regarding transit insurance, third party insurance, RTO passing

charge, Premises of RMC.

70. Warranty/Guarantee clause-

• The tenderer would give guarantee that the Machines/Equipments would

continue to confirm to the description and quality as specified for a period

indicated in the table given below from the date of delivery of the

Machines/Equipments to be purchased and that notwithstanding the fact

that the Corporation may have expected and/or approved the said

Machines /Equipments, if during the guarantee/warrantee period the said

Machines/equipment be discovered not to confirm to the description and

quality aforesaid or have determined (and the decision of the Municipal

commissioner, RMC in that behalf will be final and conclusive) the

corporation will be entitled to reject the Machines/Equipments or such

portion thereof as may be discovered not to confirm to the said description

and quality, on such rejection the Machines/Equipment will be at the

seller’s risk and all the provision relating to rejection of goods, etc. or such

portion thereof as is rejection by the Corporation, otherwise the tenderer

shall pay such damage as may arise by reason of the breach of the

condition herein contained. Nothing herein contained shall prejudice any

other right of the in that behalf under this contract or otherwise.

Sr. Name of Machine/Equipment Warranty/Guarantee

1 MECHANICAL POWER ROAD VACUUM One Year from the date

SWEEPER MACHINE TRUCK MOUNTED of commissioning.

The Environment Engineer &/or his duly authorized representative or Third Party

Inspection Agency shall at all reasonable time have access to the suppliers

premises and shall have the power at all reasonable time to inspect and examine

the materials and workmanship of the equipment/machineries during

manufacturing process or afterwards as may be decided.

• The tenderer shall furnish complete address of premises of his office, go

down and workshop where inspection can be made together with name

and address of the person who is to be contacted for the purpose.

• The firm is liable to execute any minor change/modification suggested at

the time of inspection for which no extra payment shall be paid.

71. Rejection —

Articles not approved during inspection or testing shall be rejected and will have

to be replaced by the tenderer at his own cost within the time.

72. Notwithstanding anything contained in this tender document, Corporation

reserves the right to accept or reject any tender, or to annul the bidding process

or reject all tenders, at any time without any liability or any obligation for such

rejection or annulment, without assigning any reasons thereof

73. If any dispute arises out of the contract with regard to the interpretation,

meaning and breach of the terms of the contract, the matter shall be referred to

by the parties to the Municipal Commissioner, RMC whose decision shall be final.

74. Training of RMC personnel: All personnel designated by the Corporation to be

responsible for the operation and maintenance/repair of the equipment shall be

provided with practical training in the use and routine maintenance of the goods

at Premises of RMC. The supplier shall provide a training program of the

purchaser’s personnel immediately after the delivery of the equipment. All costs

for the supplier’s personnel involved in the training and any incidental expenses

shall be included in the tenderer rate. All costs of the Purchaser’s personnel and

provision of training shall be borne by the Supplier. At least two personnel w.r.t.

each vehicle/equipment shall be trained for operating and same numbers for

maintenance/repairs. According to the requirement RMC may change these

numbers, which shall be binding to supplier.

75. The tenderer will provide separate lists and the cost of:

• Fast moving and maintenance spare parts with their corresponding prices

along with original technical brochures and parts catalogues and,

• All standard and specialized tools and equipment required for maintenance

and repairs of the supplied equipment shall be given free of cost with each

Sweeping machine,

The lists submitted by the supplier shall be comprehensive and shall include all

items, which may reasonably be required for repair and maintenance within a

one-year service period. Such lists shall include the serial number of the

recommended item, description, manufacture’s catalogue number, unit price of

each item, recommended quantity, and total price, the estimated cost and time of

delivery shall be provided separately in the tender schedule and this will not be

considered in bid evaluation.

76. Schedule of equipment and technical specifications:

• The bidders shall complete the schedule(s) and technical specifications for the

goods and equipment to be supplied in their entirety so as to demonstrate

their compliance with the requirements of the bidding documents.

• The materials, equipment and services to be supplied under the contract shall

be like that use of such materials equipment and services shall not infringe or

violate any industrial property or intellectual property rights or claims of any

77. Drawings: The bidder will submit drawings of the proposed equipments along with

the Technical bid. Successful bidder will be required to submit detailed drawings

of all the equipments

78. Specifications and standards: -

• The supplier shall ensure that the goods and related services comply with the

technical specifications and other provisions of the contract.

• The goods and related services supplied under this contact shall conform to

the standards of the technical specifications, when no applicable standard is

mentioned, the standards shall be equivalent or superior to the official

standard whose application is appropriate to the country of origin of the

goods and suitable to Indian (RAJKOT) weather conditions and usage.

• Wherever references are made in the contract to codes and standards in

accordance with which it shall be executed, the edition or the revised version

of such codes and standards shall be those specified in technical

Specifications. During contract execution, any changes in any such codes and

standards shall be applied only after approval by the Corporation and shall be

treated in accordance with the conditions of contract.

79. The supplier shall correct any defects covered by the warranty immediately on

being notified by the Purchaser of the occurrence of such defects.

80. A proto type certificate has to be produced by the manufacturer so that machine

can be registered with the local transport authority at the tenderer's cost.

81. It is not compulsory for R.M.C. to enter in to the comprehensive operation and

maintenance contract. Municipal Commissioner RAJKOT reserve all rights in this

regards & which will bound to all tenderer & whose decision will be final and

legally binding on all the tenderer.

82. An authenticated test certificate in confirmation to the specifications of the tender

for which testing at site is not possible has to be produced by the tenderer.

Right to accept or Reject Tender: The right to accept the tender will rest with the

RMC. The R.M.C, however, does not bind itself to accept the lowest tender, and

reserves to itself the authority to reject any or all the tenders received without

assigning any reason whatsoever. Tenders in which any of the particulars and

prescribed information are missing or are incomplete in any respect and/or the

prescribed condition is not fulfilled are liable to be rejected. In addition to the

above, the tender will also be liable to be rejected outright if -

i. The tenderer proposes any alterations in the works specified or in the

time allowed for carrying out the work or any condition or correction

made in any code or mode of schedule or specifications.

ii. Any of the page or pages of the tender is/are removed or replaced.

iii. All corrections, additions or pasted slips are not initialed by the

83. Procurement Requirement & Specifications of system

The MECHANICAL POWER ROAD VACUUM SWEEPER Machines to be procured is

10 Nos. However, actual number of procurement will be at the sole discretion of

Emission Norms for Chassis and Engine:

Tenderer must have to quote for equipment on chassis having latest R.T.O.

norms only, which are applicable to RAJKOT city, otherwise it will not be

84. Procurement period (i.e. Delivery Period)

The total procurement period is 120 working days for MECHANICAL POWER ROAD

VACUUM SWEEPER Delivery period will commence from the date of invoice of

chassis to the Sweeper unit manufacturer &/or supplier by chassis supplier.

However Sweeper unit manufacturer & or supplier must have to issue complete

procurement order (as per the requirement of chassis supplier) to the chassis

supplier immediately within 15 days from the date of receipt of RMC order. Other

wise late delivery will be considered for such delay period.

Delivery Schedule

As per requirement RMC will give delivery schedule (if delivery required in

staggered manner/delay) to the successful bidder. The price quoted as per Price

Bid, will be valid for the entire procurement period, which will be binding to the

Delivery location: RAJKOT, Gujarat at site specified by SWM, RMC

85. Payment Terms (For procurement part)

For Supply part:

(1) For Chassis: 100% of the Chassis payment as per the invoice of Chassis

manufacturer will be issued on receipt of chassis at fabricator's /supplier's Factory

(2) For supply of equipments (rear body unit); preferable after satisfactory Delivery

and commissioning of Sweeping machine at Premises of RMC within 45 days.

For Operation and Maintenance contract :

Every monthly against satisfactory work, as per certificates of various authorities

as mentioned in the tender.

The Security Deposit will be paid back only after the completion of warranty

period without any interest.

86. Transit Insurance

The Supplier is responsible for transit and all other insurances till the fully built

Sweeping units are delivered at the RMC location.

87. Taxes and duties

Shall be included in the indicated price. Tenderer has to quote the one unit price,

net including of all taxes, GST & duties etc. and Per Shift Per Machine Rate for

O & M without G.S.T Separately for evaluation and finalization purpose, the total

price will be taken in to consideration. Transportation, Packing, Forwarding,

Insurance charges, third party inspection fee (0.45 % of total supply cost+

G.S.T.) are included in the indicated price. However any change in the GST, govt.

statutory levies will be considered at actual for which contractor will have to

submit necessary documentary proofs as required by department.

88. Warranty Period

Supplier shall warrant that the supply against faulty materials and workmanship

for Entire sweeping system including chassis for a period of 12 months from the

date of delivery of MECHANICAL POWER ROAD VACUUM SWEEPER to RMC.

The bidder will have to make arrangement including lodging, boarding,

Transportation for inspection of the TRUCK MOUNTED MECHANICAL POWERED

ROAD VACUUM SWEEPER by Third Party along with RMC Official, before delivery,

at factory site as required. Inspection of the TRUCK MOUNTED MECHANICAL

POWER ROAD VACUUM SWEEPER system will also be carried out at RAJKOT at

delivery site specified by RMC. If any discrepancy is found in the material supplied

and technical specifications approved, the same lot shall be rejected and bidder

will collect rejected material within seven days. No claim for the rejected material

shall be entertained.

90. Tender Evaluation for Lowest Bidder:

The decision of lowest rate will be on the basis of sum of rates quoted for Supply

part A and O & M work Part B for all 10 (Ten) Machines.

Total Cost A =Net cost of each machine X 10 machines

• Cost of O & M work will be calculated on the basis of total 365 days working for

(Five) years contract period with following formula:

Per Shift (8 Hours Rate of tenderer)

Total Cost B = Per Shift Rate per machine of tenderer X 365 days X 5 (Five)

years x 10 machines

COMBINE COST OF A + B =…………..

The tenderer whose total cost/Combine cost (A+B) (based on above

formula) will be lowest will be considered as first lowest tenderer.

91. Forfeiture of Security money: -

Security amount in full or part may be forfeited in the following cases:-

• When any terms and conditions of the contract is breached

• When tenderer fails to make complete supply, installation, commissioning and

testing of the equipments/machineries satisfactorily.

The decision of the Municipal Commissioner, RMC in this regard shall be final.

92. Force Majeure

Notwithstanding the provisions of tender, the Supplier shall not be liable for

forfeiture of its performance security, liquidated damages or termination for

default, if and to the extent that, its delay in performance or other failure to

perform its obligations under the Contract is the result of an event of Force

For purposes of this Clause, "Force Majeure" means an event beyond the control of

the Supplier and not involving the Supplier's fault or negligence and not

foreseeable. Such events may include, but are not limited to, acts of the Purchaser

either in its sovereign or contractual capacity, wars or revolutions, fires, floods,

epidemics, quarantine restrictions and freight embargoes.

If a Force Majeure situation arises, the Supplier shall promptly notify the Purchaser

in writing of such conditions and the cause thereof. Unless otherwise directed by

the Purchaser in writing, the Supplier shall continue to perform its obligations under

the Contract as far as is reasonably practical, and shall seek all reasonable

alternative means for performance not prevented by the Force Majeure event.

Contractor’s Sign Environment Engineer

With seal Rajkot Municipal Corporation

SPECIAL CONDITIONS OF CONTRACT

1. It will be the responsibility of the tenderer to collect the chassis from the regional

sales office of the manufacturer or their authorized dealer and transport the same to

their workshop. Any charges applicable for the same shall be included in the quoted

price of tender.

2. It will be the responsibility of the tenderer to deliver the vehicle after the completion

of the fabrication of the equipment to RMC, RAJKOT.

3. Quoted price (CAB Chassis with PTO + Equipment) should be inclusive of all taxes

and duties like GST, To & Fro, Transportation charges, Transits Insurance, Third

party insurance, Third party inspection Fee (0.45% of supply cost+G.S.T.), Entry

Taxes, other applicable levies, RTO passing charges and F.O.R. at RAJKOT

MUNICIPAL CORPORATION, SWM Store, RAJKOT.

4. The successful tenderer will be fully responsible for the safety of the chassis when in

their workshop.

5. The complete equipment shall be mounted on a suitable CAB CHASSIS WITH PTO.

The CAB CHASSIS WITH PTO shall be supplied with front and rear shock absorbers

with five forward and one reverse constant mesh gearbox, complete original front

show with headlights, starter, Alternator with batteries and fuel tank, tyres, standard

accessories & tool kit etc.

6. After satisfactory inspection & testing of sweeping machines, done by RMC’s

Engineers and third party inspection agency at your works, successful tenderer

should be responsible for supply & delivery of machines from works to Rajkot

Municipal Corporation, Rajkot, Gujarat at his risk and expenses like e.g. temporary

R.T.O. passing, transportation, drivers, diesel, Road insurance for R.T.O. Registration

7. CAB CHASSIS WITH PTO required for Machines is also in the scope of tenderer. He

must opt from TATA/Ashok Leyland/Eicher or any other standard make chassis

confirming to latest R.T.O. norms specification. Registration of the truck chassis must

be done at Rajkot R.T.O. only. Registration of Chassis must be done in favour of

“Municipal Commissioner”, Rajkot Municipal Corporation. Payment of CAB CHASSIS

WITH PTO will be paid by tenderer on behalf of R.M.C. CAB CHASSIS WITH PTO shall

be in the name of “Municipal Commissioner”, Rajkot Municipal Corporation, Rajkot

8. R.T.O. registration of vehicle will be done by tenderer. Successful bidder must

provide bodybuilder certificate, Form No.-22, 22-A and all other necessary

documents required for R.T.O. registration at Rajkot. All the procedure for the

registration with the RTO, RAJKOT should be done by tenderer, whenever & wherever

sign & seal required of Municipal Corporation of Rajkot will be done by authorized

person of R.M.C.

9. R.T.O. Road tax will exempted for Rajkot Municipal Corporation Vehicle.

10. Bidder has to instruct the dealers to render after sale service for the supplies made,

and copy of the same to be enclosed with bid if service will be provided through

dealer network. Even in such circumstances all liabilities will rest on supplier only.

11. On failure of L1 for approval of sample/execution of order, the L2 shall be invited for

negotiation if required.

12. The tenderer shall be fully responsible for procurement of chassis from the

manufacturer and in no way any kind of relaxation will be given if there is any

problem with the chassis received. The tenderer should see that the design of

equipment should be such that it can be mounted on the standard chassis

manufactured by the chassis manufacturer.

13. The tenderer shall quote for complete job. The tender that does not include the

complete job as specified in schedule of tender (specification) will be rejected. The

successful bidder shall be responsible for taking timely delivery of chassis from

chassis suppliers. The successful bidder shall be responsible for any fault,

shortfall in the chassis proposed for rear body required in the tender etc or

any other requirement which is mandatory for the completion of successful

equipment manufacturing.

14. Tenderer must have to quote for equipment on chassis having EURO-VI/BS-VI norms

only, which is applicable to RAJKOT city otherwise it will not be accepted.

15. The technical specification for TRUCK MOUNTED MECHANICAL POWER ROAD VACUUM

SWEEPER system is given in Chapter-6, however bidder is advice to personally visit

at RMC workshop site for better under standing of requirement of RMC. Party has to

design according to the requirements, fabricate, mount and supply the fully built

TRUCK MOUNTED MECHANICAL POWER ROAD VACUUM SWEEPER to RMC. Necessary

design and final approval from RTO and other govt. agencies (as required) as per

latest norms and rules is tender's responsibility.

16. Rajkot Municipal Corporation Vehicle Tax will be exempted.

Contractor’s Sign Environment Engineer

With seal Rajkot Municipal Corporation

TECHNICAL SPECIFICATIONS

TECHNICAL SPECIFICATIONS OF TRUCK MOUNTED ROAD SWEEPING

DESCRIPTION SPECIFICATION

1.0 Application Cleaning of Roads, Highways and other Paved Areas

1.1 Type Truck Mounted Sweeping Machine

2.0 Auxiliary Diesel Engine

2.1 Make AL/Kirloskar/Cummins etc. should be provided

Minimum Auxiliary Engine

2.3 Engine Cooling Water Cooled

2.4 Fuel Tank Capacity 150 Ltrs.

2.5 Battery 24/12 V, 100 Ah.

3.0 Frame & Body

3.1 Material of construction Heavy Duty Steel Frame

4.0 Sweeping System The sweeping system comprises of central cross roller

brush and two side brushes. The material of the brush

shall be polypropylene. The suction hood has a continuous

width of 2100 mm and is a part of the sweeping unit.

4.1 Sweeping Width/Path 2100 mm with Continuous suction Nozzle

2600 mm With Suction Nozzle+ one side brush

3100 mm With Suction Nozzle + Two side brush

4.2 Dimension of Brushes Centre brush Dia.-400 mm min.

Centre brush length-2100 mm min.

Side brush dia.-800 mm min.

5.0 Driving System

5.1 Drive of Vacuum Exhauster Through pneumatic operated (from driver’s cabin)

Centrifugal clutch, by auxiliary diesel engine.

5.2 Drive of Hydraulic Pump. Through V-Belts from auxiliary diesel engine.

5.3 Tipping Operation Hydraulically actuated rear discharge door locking /

unlocking, door lifting & lowering and tipping.

6.0 Stainless Steel Hopper

6.1 Gross Volume 6500 Ltrs.

6.2 Dumping Height 1100 mm

7.0 Suction System

7.1 Fan Centrifugal High Performance Centrifugal Blower

Filtration system shall be as per standard design of

sweeping machine manufacture. However uninterrupted

working and compliance to PM-10 norms for exhaust from

7.2 Filter type storage hopper/container must required. Pleated Bag Filter

with filter cleaning by reverse compressed air jet purging.

It should have provision of filters by pass system to enable

the equipment working on wet roads.

Due to provision of the imported pleated bag filters the

blower exhaust is dust free and the machine is capable of

7.3 Dust Control System undertaking sweeping work in dry mode without

necessity to spray water.

8.0 Indicators in panel

8.1 Engine Oil pressure

Engine Cooling liquid

8.4 Operating hour meter

8.5 Parking brakes

9.0 Water System

9.1 Water Tank Capacity Stainless Steel Water Tank of min. 400 ltrs

9.2 Jetting Hose with Lance The High Pressure Hose (Length -10m, Size-1/2” Dia.) with

Hand Lance / Gun.

9.3 Water Spray High Pressure Water Spray on Side Brushes

10.0 Painting Automotive paint

11.0 Truck Chassis The Equipment shall be mounted on standard 2 Axle

Truck Chassis 16T GVW, wheelbase 4200 mm (min), Make

Ashok Leyland/TATA/Eicher or Equivalent with standard

Non-Sleeper Driver’s Cabin and Side PTO

12.0 Overall Dimension

12.1 Length X Width 7650 X 2450 mm (Approx)

12.2 Height 3800 mm (Approx)

13.0 Salient Features

1) Machine Shall be Capable of undertake dry sweeping

without necessity to spray water as pleated bag filters

to be provided with continuous cleaning arrangement

2) Machine shall be Powered with an auxiliary diesel

engine and incorporating latest international electro

hydraulic systems.

3) Machine shall be with straight through suction.

A: Suitable Chassis with Minimum BS-VI / (as may be applicable to Rajkot city) Engines or

RTO approved Engines with Driver-cum-attendant Cabin as per specifications.

B: Supply & fitment of sweeping machine equipment & body as per specification

The equipment shall be designed, fabricated, mounted and integrated to the chassis having Minimum

EURO VI (BS-VI) norms & matching all requirements of various govt. agencies / RTO rules/ norms &

the following technical specification as the minimum requirement.

Functional Requirements: HCV cab-chassis with PTO is required to build up the hydraulically

operated Truck Mounted Road Sweeping Machine as per RMC Tender Specifications &

Conditions as per the specifications and requirements mentioned in the tender documents.

I. The cabin shall be provided and fixed with

 Roof Light - 02 Nos.

 Heavy duty Wiper Machine - 02 Nos. (with Arm & Blade)

 Heavy-duty Bracket type convex mirror - 02 Nos.

 Hand operated Traffic Signal - 01 No.

 Extra wiring wherever necessary

II. Suitable size battery box shall be provided under the attendants' seat. The tenderer shall

provide the extra length of battery cable.

III. Stoplights, direction indicator lights and tail lamps shall be provided and fitted.

IV. All controlling switches for lights, driver cab light and wiper machines shall be provided on

dashboard panel or near driver’s seat to operate easily.

V. The cabin shall be painted externally and internally in Dulux paint of approved shade.

The under chassis parts and the portion shall be painted with anticorrosive black. Complete unit

including cross and super structure member shall be painted with superior quality anti-rust paint. All

the paint material shall confirm to ISI specifications and shall be of specified makes. The cabin shall be

painted with Asian/ Nerolac / Berger / ICI /Shalimar/Dulux paint externally and internally. The colour

scheme will be informed at the time of fabrication.

The compacting unit shall be painted with anti- corrosive primer before painting with two coats of

polyurethane paint of ISI approve make. All necessary indicative labels shall be pasted on for easy

The rear body shall be painted from outside with Asian/Nerolac/Berger/ICI/Shalimar/Dulux. The

colour scheme will be intimated later.

o All welding work must be MIG welding only. All necessary finishing shall be carried out

prior painting. Welding wire shall be of ESAB/ADOR/L&T only.

o All angle and channels and other raw materials are as per Indian standard.

o All MS material shall be of Tata/SAIL/Jindal/Vishakhapatnam steel/Essar/Ispat Hardox/as

suggested in the tender (for angle/ channel if not available of above brand then it shall be of

IS/ISO approved make) only. Contractor has to submit necessary test report and/or invoice

o Paint must be of standard brand only like Asian, Nerolac, Berger, ICI, Dulux and Shalimar

Contractor’s Sign Environment Engineer

With seal Rajkot Municipal Corporation

IT IS MANDATORY TO FILL ALL THE DATA SHEETS BY E-TENDERER

:: QUALIFICATION DATA SHEET ::

S. No D et a ils Ac t io n Re p ly

1 W h et he r t e nd er ing S ay Y es /N o

f irm /c om p a n y is du ly Na m e of t h e reg is t e ring

2 W h et he r t he t end e re r is t he M a n ufa c t u re r

M a n ufa c t u re r of t he • Au t h or iz ed

M ac h ines /Eq u ipm e nt de a ler.

p rop os ed t o b e s up pl ied or • D is t r ib ut or

is he t he Aut ho ris ed (At ta c h c e rt if ic a t es )

3 D eta ils of Ma c hi nes S ay Y es / N o.

/ Eq uip m en t (a s m ent i on ed

i n t he t e nd er ) s up p lie d in At t a c h s ep a r at e s he et

t he p r ec ed i ng f iv e y ea rs g iv ing d eta ils

c e rt if ic a t es f rom t he p as t At t a c h Cer t i fic at e

p urc ha s ers t og et he r w it h

a t t es t ed c op ies of

p urc ha s er ord er r ec e iv ed

f rom t hos e c li ents as

m e nt io ned in t he

q ua lif ic a t i on c r it er ia .

s upp lie d b y t he t e nd er er At t a c h Cer t i fic at e

ha v e b e e n d ul y c e rt if ied b y

a ut ho riz ed d ea le r ha v e Submit non-black listing

b e en b la c k lis t ed by a ny bond on Rs.100/- Non-

c i v ic a ut ho rit y /d ep a rtm e nt judicial stamp paper duly

7. W h et he r t he t end e re r is t he S ay Y es / N o.

M un ic ip a l St r e et S w ee p ing At t a c h s ep a r at e s he et

w o rk c o nt ra c t or? g iv ing d et a ils of w or k

c a rr ied o ut & /o r on

Sign of e-Tenderer.

:: 3. DETAILS OF SUPPLIER TENDERER DATA SHEET ::

1 a Name of Tenderer

Address of the office(s) and

Date of incorporation and/or

commencement of business

Brief description of the

2 Tenderer's main lines of

Details of individual(s) who

will serve as the point of

contact / communication for

RMC with the tenderer

c Company / firm

e Telephone number

f e-mail address

h Mobile number

Name, Designation, Address

and Phone Numbers of

authorized signatory of the

c Company / firm

e Telephone number

f e-mail address

h Mobile number

Sign of e-Tenderer.

:: 4. DETAILS OF TECHNICAL STAFF DATA SHEET ::

Sr No. of personnel with Technical

No designation Qualification

Sign of e-Tenderer.

:: 5. DETAILS OF PLANT & MACHINERY DATA SHEET ::

Present address of

Sr No. of Kind of Age &

Name of equipment Capacity manufacturing

No units make condition

Sign of e-Tenderer.

:: DETAILS FOR VENDOR REGISTRATION ::

RAJKOT MUNICIPAL CORPORATON

ACCOUNTS DEPARTMENT

Room No 4, 2nd Floor

Dr. Ambedkar Bhavan,

PARTY/VENDOR REGISTRATION FORM

VENDOR CODE : (TO BE FILLED BY R.M.C.)

Authorized Person :

Service Tax No. :

Central CST No. :

Bank Details (attach copy of cancelled cheque)

MICR Code : IFSC Code :

• Accounts branch will designate a person who will keep the

forms and also authorize new registrations or edit existing

registrations. Please attached cancelled cheque OR copy of it.

Signature and seal of Bidder

SCOPE OF WORK for O & M WORK

The scope of work is Procurement of MECHANICAL POWER ROAD VACUUM SWEEPER

machines for MSW activity related work including Operation & Maintenance of supplied

machines for the period of 5 (Five) years as per specification and conditions mentioned

in the tender document. The contractor shall have to commence the O & M work within

15 Days from the date of order .The O & M Contract will be for a period of 5 (Five) years

from the date of work order subject to annual renewal as mentioned in the document.

The same can be extended for a further period of 2 (Two Years) Years by the corporation

and on the terms and conditions mutually agreed upon in writing.

Successful bidder will be required to carry out following works/to render the services as

described below under comprehensive Operation and Maintenance contract:

Successful bidder will be required to start the services of road sweeping machines

supplied by them duly RTO registered and comprehensive insurance drawn. It is

expected that the machine operation shall start from 15 Days from the placement of firm

i) As the operation of the machine on everyday basis is required, it would be the

responsibility of the successful bidder to provide 1 skilled operator having valid

driving license and minimum one labor known to all operational activities of the

machine on each machine per shift (8) hours on all the 365 days of the calendar

year. Further each machine’s operation shall be stalled for 2 days in a month for

routine maintenance if required.

ii) Planning of rendering the services shall be based on 8 hours operational shift.

However based on department requirement contactor has to provide machine for

iii) During situations such as visits of VIPs successful bidder will be require to render

operational service even on National holidays. No extra payment would be

payable to the contractor form rendering operational services on these events

which is required to be noted by the successful bidder.

vi) Successful bidder will have to ensure that each and every machine must be

covered with their comprehensive insurance per year and that the next year’s

insurance shall be done before the expiry of the earlier year’s insurance. It may

be noted that the successful bidder will be paid as per the tendered offer only.

Necessary documents shall be submitted by contractor.

vii) To maintain the disciplined and efficient services, it would be necessary to

appoint supervisors in addition to operators and provide them uniforms, safety

gears & mobile facilities.

viii) As far as parking arrangement of the machines are concerned, the parking place

shall be made available by RMC.

ix) A successful bidder shall maintain log sheet to enter the information about the

day to day works allotted to them by the representative of their concerned

Environment Engineer.

x) For any default of service performance a penalty of amount equivalent or not

more than to the O&M cost of the specific machine and the length of the default

area (at the rate accepted by RMC) shall be deducted /charged from the running

bills. The details of the events of default and the exact rate of penalties shall be

as specified in tender terms.

xi) As a disciplinary measure, following penalties would be levy able so that the

defaults are not recurred.

(B) Comprehensive Maintenance:

The precise and regular timely maintenance plays the key role in keeping the

machines in the operative status at all the times and as such these activities are

to be shouldered by the successful bidder as described below;

1) As regards servicing routine and scheduled maintenance of the each machine, the

same shall be carried out by the successful bidder through their maintenance

staff preferably on Sundays in rotation/or as per SWM, RMC instruction.

2) They shall arrange for the laborers at their level and at their cost.

3) They shall arrange for all the consumables, diesel,oil and spare components at

their level and at their own cost. The tentative schedule of their preventive and

schedule maintenance which successful bidder will be required to carry out as per

as manufacturer’s recommendations and in consultation with SWM Department,

As regards break down and accidental maintenance of the each machine, the

same shall be carried out by the successful bidder through their field maintenance

staff as well as in house staff as and when required.

Responsibilities of the successful bidder will remain as below:

(a) They shall arrange for all drivers, cleaners, laborers at their level and at their own

(b) They shall utilize their workshop facilities at their own cost.

(c) They shall arrange for all the consumables, diesel, oil and spare components at

(d) In case of accident of the machine, major break downs would be inevitable. The

machine shall be repaired and put back into operation by the successful bidder

utilizing their manpower and workshop facilities at their own cost. They shall

arrange for all the consumables, oil and spare components at their level of whole

machine including cab chassis.

Performance Security Deposit:

47. On award of contract, the successful bidder (Service Provider) will have to

produce an F.D.R. or irrevocable Bank Guarantee of any Scheduled or

Nationalized Bank of 5 % of the supply cost of the work, towards the security

deposit, in favour of Rajkot Municipal Corporation, must be submitted in the

S.W.M. Branch. In case of F.D.R. submission, an agreement deed in favour of

Rajkot Municipal Corporation on the Stamp Paper of 4.90% of FDR amount must

be submitted. In case of Bank Guarantee submission, an agreement deed in

favour of Rajkot Municipal Corporation on the Stamp Paper of Rs.300/- must be

submitted and if the contractor fails to submit the agreement deed in the

stipulated time limit, the E.M.D. for this contract will be forfeited and the

contractor will be black listed for this work of RMC. This will be returned only after

successful completion of warranty period.

The separate operation and maintenance agreement will be signed after the

award of contract which shall remain valid for Five years only.

Contractor has to follow all rules and regulations applicable to rendering of such services

including Factory Act (if required), therefore, all statutory provisions, rules, regulations

shall be Observed including, provision of Environmental Quality Act, Government of

The repairs & maintenance shall be carried out, as per the practice prescribed by

manufacturer. The machinery provided shall be the proven one & all products shall be of

well-established manufacturer.

The Contactor shall ensure that his personnel report work every day at designated time

and continue working throughout the day as per requirement. The contractor shall make

provision for presence of requisite manpower during national holidays and festivals so

that the work is not affected at any site in the RAJKOT city. The corporation for working

on holidays, national holidays and festivals will make no separate payments. The

Contractor should ensure presence of his workforce at the specified time. The contractor

shall not be paid for any overtime charges for working at late hours so as to complete

the scope of work and maintain the cleanliness at various locations.

The corporation has the right to charge the contractor for any damage caused to

corporation assets and the same shall be recovered from the contractor with immediate

effect. Contractor has to keep enough spare/stand by units for preventive and

breakdown maintenance of all the equipments as per the unit/equipment manufacturer’s

guideline and this will be verified by the Engineers of Central Workshop, at any time for

smooth and uninterrupted working of Mechanical sweeper machines.

It is unlawful for the contractor to dump or dispose of solid waste garbage or recyclables

collected during power sweeping operation upon any street, alley or other publicly owned

property unless expressly authorized by the corporation for special collection programs.

Contractor has to submit daily/weekly/monthly report of their work to the SWM

Department, RMC.

The Contractor will ensure that the waste materials stored in the close containers

vehicles are not dumped/emptied at any place other than the one specified by the RMC.

Disposal of waste in any other area will be termed as Deficiency of Service and RMC

reserves the rights to charge penalty as well as terminate the Contract for Deficiency of

WASHING OF VEHICLE

The tenderer shall make arrangements for washing of all the vehicles and equipments at

least once a week.

TOOLS & TACKLES

The successful tenderer shall provide all the required tools and tackles for the operation

and maintenance of the equipments and vehicles to their staff. Solid Waste Management

department time and again during contract period will verify this.

Communication system/equipments including GPS system shall be provided by

contractor as per the requirements of RMC so as to have effective communication

between contractor and various controlling and monitoring authorities. A public address

system shall also be provided to enable the machine operator to guide the public as and

when required during working at the site in the event of any emergency, mishap etc

In order to maintain high standard of public image, the successful tenderer shall fix a

schedule for cleanliness and maintenance of the equipments.

Each machine shall be provided with fire extinguisher and first aid kit along with other

necessary tool-tackles and accessories.

The tenderer/contractor shall keep the vehicles in perfect working condition to the

satisfaction of SWM Department, RMC.

T he Cont ra c t o r has t o a r ra ng e fo r O & M of m ac h ines o ut s id e of RAJK O T

c it y a s a nd w h e n re qu ire d b y RM C.

Service station/Workshop Facility:

Contractor shall operate and maintain service station/workshop (Own/Rented) for

cleaning and washing of vehicles, along with its maintenance.

OPERATION AND MAINTENANCE INCLUDING VEHICLES AND

EQUIPMENT/MACHINARIES:

The contractor shall be responsible for smooth and satisfactory operation and

maintenance of the MECHANICAL POWER ROAD VACUUM SWEEPER for 365 days round

the year for a period of 5 (Five) years from the date of work start of TRUCK MOUNTED

MECHANICAL POWER ROAD VACUUM SWEEPER.

More specifically, the contractor shall be responsible for the following: -

1. The contractor shall prepare and implement an effective operation and

maintenance programme in consultation with Solid Waste Management

Department, RMC. RMC will not provide any skilled or unskilled work force,

machinery or equipment other than that specified in the TENDER. It is absolute

responsibility of contractor to look after all sorts of maintenance whether

preventive or breakdown.

2. The quality of all consumable and spare as per manufacture recommendation

shall be made available at site/workshop all the time and will be verified by SWM

3. The contractor shall be responsible for keeping up-to-date record of documents of

all the vehicles put in use as per format given by RMC. The contractor shall

maintain and update logbook, in which details of operational parameters are

recorded in every shift and at regular interval or as decided mutually.

4. The Contractor shall maintain separate checklist register for daily, weekly,

fortnightly, monthly, quarter yearly, half yearly and yearly activities. Also during

checking if any abnormalities found it must be brought to the notice of RMC

officer in charge and rectified by the contractor.

5. The contractor shall be responsible to carry out day-to-day as well as periodic

maintenance, necessary to ensure smooth and efficient performance/running of

all equipments, machinery as per manufacturer’s specification and maintaining

the record of the same. Maintenance of all vehicles will be supervised by SWM

department of RMC. Contractor has to carry out all the related work under

intimation and supervision of them.

6. The contractor shall have to issue identity cards with photographs, uniform to all

the staff employed for Operation and maintenance including transportation.

It will be the responsibility of the successful tenderer to have insurance coverage of all

vehicles along with their operating staff at their cost. They are requested to note that

there will not be any reimbursement in this regard by RMC. In case any mishap/accident

occurs on the road or at site, the successful tenderer will have to shoulder the complete

responsibility of the same, right from registration of Police complaint, lodging/follow up

of the insurance claim and facing the court trials etc. It shall be the responsibility of

successful tenderer to set right the machine without raising any extra bills /claim against

the same for reimbursing the same from RMC. However, they shall be liable to receive all

the payments received by RMC against the settlement of insurance claims from the

Insurance Institutions. RMC authorities shall give the full cooperation to the successful

tenderer by signing the requisite documents necessary for raising the insurance claim up

to settlement of the same.

PROVISION OF GPS MECHANISM

Contractor shall provide GPS (Vehicle tracking system) mechanism at his cost in each

vehicle as well as at control room location with required network (Hardware & Software)

facility and have to provide necessary data as per requirements of RMC during the

contract period.

IMPORTANT NOTE:

The Contractor shall not reassign the work under the contract to any other party without

prior written approval of the corporation

The contractor shall employ all required staff including operation manager, technical

experts, skilled and unskilled labors, drivers, labour etc. required for such services.

Contractor shall comply with all safety rules and regulations and all inter disciplinary

measures as followed by the RMC.

The RMC shall not be responsible for any accident/injury to the staff of the contractor. It

is contractor’s responsibility to take insurance of his employee, medical facility, work

compensation etc. as per workman compensation act and all other relevant laws. Further

the RMC will not provide any insurance, medical facility, workman compensation, etc. to

the staff of contractor.

Due to strike by the contractor's employees, the operation and maintenance of machines

must not be affected and the property of RMC should not be damaged. In such case any

dispute/discrepancy occurs the decision of Dy. Municipal Commissioner (Workshop/SWM)

will be final and will be binding to the contractor. Also if any expense is required to be

made on this account by RMC, it will be deducted from Contractor's bill/SD.

All Central/State Government/Semi-Government/Local Body's Rules and Regulations

pertaining to this contract shall be strictly followed and observed by the contractor

without any extra cost to the RMC.

The duration of the contract shall be for 5 (Five) years from the date of commissioning of

TRUCK MOUNTED MECHANICAL POWERED ROAD VACUUM SWEEPER machines.

However RMC reserves the right to terminate the contract at any time by giving

months (60 days) notice to the contractor.

All these works shall be done as per standard practices and by following SWM rules

2016, labour, factory, electrical, GPCB, and all other old and new law and order, Indian

standards etc. as applied by Local, State and Central Govt. of India.

At the end of O & M contract period, contractor shall hand over the MECHANICAL

POWER ROAD VACUUM SWEEPER machines in satisfactory working conditions acceptable

to Municipal Commissioner &/or Solid Waste Management Department/their authorized

representative. Otherwise penalty equivalent to the cost of repairs will be imposed by

RMC at the discretion of Municipal Commissioner & shall be binding to the contractor.

This work is also inclusive of painting of vehicles etc at the regular interval of two year in

normal case and as and when required in accidental/repairing situation. The SWM

department will verify this. However, if any unit/mechanism will found to have some

defect in paintwork at any time, the Contractor has to repaint the same under the

instruction of SWM Engineer.

The contractor shall not employ guilty person or indiscipline person.

The Contractor shall have to take valid labour license & any other relevant license from

statutory bodies as required for this type of contract. Necessary documents shall be

submitted by contractor.

Successful bidder will have to follow all the provisions of, Labor laws, P.F. Act, E.S.I.

Act, Minimum Wages Act etc. & have to incorporate changes made if any during contract

Contractor will have to strictly follow the provisions of Factory Act 1947 (if required),

wages Payment Act 1936, Bonus Act 1965, Employees Provident Fund & Miscellaneous

Provisions Act 1952 & other Industrial & Labour Laws with latest amendments related to

this Operation & Maintenance Work & will have to inform accordingly to the Department.

Contractor will not be given any relaxation regarding these provisions.

Upon failure of the Contractor to comply with any instructions given in accordance with

the provisions of this contract, the RMC has the alternative right, instead of assuming

charge of entire work, to place additional labour force, tools, equipments and materials

on such parts of the works, as the RMC may designate or also engage another

Contractor to carry out the work. In such cases, the RMC shall deduct from the amount

which otherwise becomes due to the Contractor, the cost of such work and materials

with 10% added to overall departmental charges and should the total amount thereof

with 10% added to overall departmental charges and should the total amount thereof

exceed the amount due to the Contractor, the Contractor shall pay the difference to the

RMC. It should be specifically noted that wherever bank guarantee is required to be

submitted, it should be from Nationalized Banks/scheduled bank only.

CONTRACT PERIOD

The successful tenderer on award of contract shall have to commence the O & M work

within 15 Days from the date of order.

The Contract will be for a period of 5 (Five) years from the date of execution of O & M

work subject to annual renewal as under. The same can be extended for a further period

of 2 (Two) Years by the corporation and on the terms and conditions mutually agreed

upon in writing.

For O & M Contract Price will be as per the bid in the Price Bid and will be inclusive of all

expenses necessary for the continuance of the supply and O & M services under the

contract. Such expenses shall include but not restricted to payments to RTA, Labour

Authorities, Local and Municipal Authorities, Semi Govt., or any charges, deposits, dues,

taxes, oil, diesel, lubricants, levies, toll taxes. GST (If Applicable) will be paid extra by

R.M.C., connected with the service. The all-inclusive rate should be filled up in the

respective column.

Rates quoted by tenderer shall be exclusive of GST (If Applicable) and other terminal or

central taxes/duties etc. as may be applicable.

On specific occasions, the corporation reserves the right to ask the contractor to provide

additional cleaning services. The Contractor is bound to provide the same at a short

notice of few hours. The rates for additional services requested by the commissioner will

be mutually agreed upon between the Contractor and the commissioner.

The contractor shall provide well-trained, disciplined, honest and sincere workforce,

throughout the contract period and supervise their work regularly.

They should not pose any problem, nuisance to the general public. The contractor shall

be solely responsible for the behaviors and honesty of its workforce.

The contractor shall appoint adequate supervisors to ensure that services are rendered

effectively. They must be available on site during the working hours.

The supervisors should be easily accessible at all times and should have a mobile phone

with them at all times. The Contractor shall ensure that the supervisor or any other

authorized representative shall invariably be available either in person or over the

telephone within the city every day for taking necessary instruction and for proper co-

The tenderer shall indicate the manpower including supervisor & their labors he proposes

to deploy and the methodology to be adopted. No decrease in the workforce shall be

done once notified without prior written approval of the commissioner. The commissioner

may deduct suitable payments to the contractor if it is noticed that the workforce is

reduced without prior approval.

Contractor shall provide suitable uniform to all their staff including shoes and photo

The contractor must verify antecedents of the employees to be provided by the

contractor before deployment. The contractor shall engage no person having criminal

record or who is not the citizen of India.

The contractor may, at his own cost and responsibility, consider increasing his workforce,

equipments, and materials in order to discharge contractual obligation.

The Municipal commissioner reserves the right to ask for the replacement of the

personnel not found fit or suitable for undertaking the task assigned. The contractor shall

do replacement without any extra cost to the corporation within one week of the order.

Contractor shall pay salaries/wages etc. to his workforce adhering to the laws in force &

all liabilities and responsibilities in respect of persons engaged by him shall lie with the

To avoid mishap or accident during the operation, the Contractor shall ensure that only

skilled staff/drivers with sufficient experience in their respective trade and physical

fitness are deployed on the job and are not put to over exertion as per prevailing labor

laws of the State and/or Central Governments.

The staff/drivers deputed by the contractor during the course of contract must behave

decently with the corporation’s officer and staff. The Contractor shall withdraw such

person who is found to be indiscipline, misbehaving, under or the influence of any

intoxicant or whose services are considered detrimental to the corporation’s Interest. On

giving intimation to do so by the Municipal Commissioner or his authorized

representative. The corporation will serve a Notice to the contractor if he fails to comply.

Failure to replace the personnel after issuance of notice by the corporation will be

considered to be is sufficient ground for termination of the contract. It will not be

binding to the corporation to justify the reasons to the Contractor for advising such

withdrawal of staff.

The Drivers of the contractor must be in possession of a valid professional driving

The contractor shall ensure that his personnel report to work everyday at designated

time and work sincerely throughout the period prescribed in the contract with RMC. The

staff so deployed shall be given the statutory weekly off. The contractor shall make

provision for substitute manpower during weekly off of the staff and statutory holidays

so that the work is not affected at any site in the City. The corporation will not pay any

extra payment for making substitute arrangements on weekly off and other holidays.

The contractor shall not be paid or reimbursed by the RMC for any overtime work done

by his staff to complete the task and for maintaining the cleanliness at various locations.

The Contractor, through his supervisor, shall submit a daily report to corporation about

number of workforce which have reported to work as against the agreed workforce

OPERATIONS AND USE OF VEHICLES & EQUIPMENTS

The Contractor shall be fully conversant with all the laws applicable to the work under

the contract including Motor Transport Work’s Act

It shall be the responsibility of Contractor to operate and maintain the MECHANICAL

POWER ROAD VACUUM SWEEPER machines in various shifts on a daily basis as may be

agreed between the contractor and the RMC and in case of any differences of opinion

between two, the work shall be carried out as may be directed by the RMC from time to

time. Working schedule will be finalized in consultation with the Environment Engineer.

The corporation shall have a right to charge the contractor for any damage caused to

corporation assets during the performance of contract by the contractor and the same

shall be recovered from the contractor in a month or from the amount payable to him.

Contractor shall keep enough spares for units/staff/Equipments for replacement during

breakdown or preventive maintenance.

Materials used for Fabrication of TRUCK MOUNTED MECHANICAL POWERED ROAD

VACUUM SWEEPER units should be of standard make & as per instruction/specifications

of SWM of RMC. The vehicles shall be properly painted at once in two year as per the

color specified by the corporation with anti corrosive paints to avoid any rusting and

Hydraulic units should be maintained as per the prevailing RTO and other govt./statutory

Rules. Contractor shall have to maintain the history sheet of vehicles and has to submit

to the Solid Waste Management department as required.

It shall not be permissible for the contractor to dump or dispose of solid waste, garbage,

or recyclables waste on any street, alley or other publicly owned property unless

expressly authorized by the corporation.

The contractor shall be liable to penalty as under if he fails to perform his contractual

obligations besides any other action; the Municipal Commissioner may decide to take as

per the terms of the contract.

Penalty shall be imposed on the contractor for delay in work or for non-maintenance of

- All minor repairing & preventive maintenance shall be carried out within 24 Hrs.

otherwise penalty will be imposed as per penalty shown in penalty table, which

will be deducted from the monthly bill of the contractor. Preventive maintenance

schedule shall be prepared in coordination with central workshop department.

- All major repairing shall be carried out within 7 days otherwise penalty will be

imposed as per penalty shown in penalty table, which will be deducted from the

monthly bill of the contractor.

- Minor work: Routine service, Hose replacement, electrical work, normal

fabrication/body work, external leakages (oil/water/diesel), mechanical/hydraulic

settings, transmission job, brake/ steering job, brush repairing/replacement, etc.,

fan belts replacement, motor servicing, filter cleaning/replacement, electrical fault

etc. for vehicle as well as for sweeping unit. Minor engine related work. These

shall be carried out at site or at RMC’s parking place RMC, as per requirement.

Major work: Structural damages, Main suction mechanism job, Control panel

repairing &/or replacement, Vacuum mechanism, Engine o/h related work, blower

related major work, center brush related work etc.

Other than above repair job (for minor/major), it will be decided by SWM

department based on the job and will be binding to contractor.

- The contractor shall be required to take full insurance for all the vehicles/

machines etc during the contract period. It will be the responsibility of the

successful tenderer to have insurance coverage of their operating staff also.

There will not be any reimbursement in this regard by RMC. If any

mishap/accident occurs on the road or at site, the successful tenderer will have to

shoulder the complete responsibility of the same, right from registration of Police

complaint, lodging/follow up of the insurance claim and facing the court trials etc.

It shall be the responsibility of successful tenderer to set right the

vehicles/machines without raising any extra bills/claim against the same for

reimbursing the same from RMC. However, they shall be liable to receive all the

payments received by RMC against the settlement of insurance claims from the

Insurance Institutions. RMC authorities shall give the full cooperation to the

successful tenderer by signing the requisite documents necessary for raising the

insurance claim up to settlement of the same.

Sr. Type of default Penalty to be impost

If sweeping is not done properly (i.e. machine Entire shift work will be deducted

does not work properly) on road. for such event.

In case the contractor fails to paint the RS.200/- per vehicle per day till

2 mechanical power road vacuum sweeper the same are painted.

vehicle at every 24 months

The mechanical power road vacuum sweeper Rs. 1000/- for first such incidence

3 vehicle shall be exclusively used for RMC only. and then after Rs. 5000/- for such

Any deviation from this shall attract penalty incidence.

Non use of mobile by any of Rs. 300/- for each of such event.

Supervisor/Manager &/Or Operator.

5 Not keeping valid driving license- Rs. 500/- for each such event.

If any of the contractor's staff at the Machine Rs. 100/- per person for that

6 is found to be working without the prescribed shift/event.

safety gear, uniform etc.

If contractor fails to provide the driver as per Rs. 500/- per person for that

the requirement of RMC shift/event.

If the supervisor is not found on the work Rs. 500/- per such incidence

during the prescribed working hours

Rs. 100/- per day till it starts

10 If GPS system is found not working

If the minor and major repairing work is not Rs. 1000/- per such vehicle per

carried out as per the schedule given in tender day.

The penalty will be deducted from the monthly bill of the contractor. Further in above

circumstances (Sr.No.7) RMC will be at liberty to use vehicles by an alternate

arrangement and during such circumstances if any damage occurs to the MECHANICAL

POWER ROAD VACUUM SWEEPER, same also must be set right by the contractor for

which no extra payment / claim will be reimbursed to the contractor by RMC. This shall

be binding on the contractor.

ACCIDENT / DAMAGES / CLAIMS / LIABILITIES

In the event of any accident/damage to third party by any of the vehicle of the

corporation operated by the contractor, the corporation shall be completely free from

any liability of any nature occurred on account of the accident. The Contractor will be

fully and exclusively responsible for the liabilities arise on account of accident and

damage to the vehicle, manpower or to the third party. The Contractor will be fully and

solely responsible for any death or bodily injury to his staff member or any other person

in the employment of the contractor or to any other person during the performance of

the contractual services to the RMC. This includes any third party claims.

The Contractor will be solely responsible for any consequences under various laws,

arising out of any accident caused by vehicles, equipments or his employees to the

property or personnel of the corporation.

The corporation shall not be responsible for any claim/compensation that may arise due

to death/injury/damage caused by municipal vehicle used by the contractor to any third

party or his own staff while providing services to RMC under the Contract.

INDEMNIFICATION

The Contractor shall bear responsibility for loss of or damage to the property, suffered

by RMC, death or injury to person (or any claim against RMC in respect thereof and all

expenses relating thereto) in connection with the services provided under the Contract

resulting from any negligent act or omission of the Contractor. The Contractor will hold

the RMC fully indemnified in respect thereof.

The indemnified party shall have the right, but not the obligation, to contest, defend,

and liquidate any claim, action, suit or proceeding by any third party alleged or asserted

against RMC in respect of, resulting from, related to or arising out of any matter for

which the RMC is entitled to be indemnified there under, and the reasonable costs and

expenses thereof shall be subject to the indemnification obligations of the Contractor

there under. The Contractor shall be liable for all payments, proceedings, and liabilities

including payment of counsel fees.

PAYMENTS FOR O & M AND TRANSPORTATION WORK

The contractor shall raise monthly bills to the Solid Waste Management department for O

& M contract work at the rate agreed and approved under the contract.

Contractor shall submit his monthly bill in the 1st week of every month to the Solid

Waste Management department From time to time along with duly certified log dairy and

certificates, GPS route as mentioned in the performance point table given by respective

department as mentioned there and work done certificate as per the format given by

For O & M contract payment will be made only for that shifts/working for which work has

been carried out by contractor on the basis of per shift/8hours, However extra hours will

be on Pro-rata Basis rate quoted in tender.

Contractor will be paid on a monthly basis subject to his producing satisfactory

performance certificate for work carried out from various departments as mentioned in

Income Tax as per statutory provision shall be borne by the Contractor. The corporation

shall deduct all statutory taxes like advance Income Tax, etc from monthly payments

being made to the Contractor.

Corporate Tax/any tax assessed on the income of the Contractor, GST (if any, if

applicable) shall be the responsibility and payable by the Contractor

The Contractor shall ensure timely payments to his workforce and meet all the

contractual commitments in terms of payments, insurance, safety of its workforce. All

statutory payments to the workforce shall be done immediately upon becoming due. The

proof of payments made and any statutory deductions from the wages of the workforce

shall be submitted within one week of making payments.

The commissioner reserves the right to carry out inspection, as and when required

without intimating the contractor, of the various locations where work is in progress. Any

shortcoming found during inspection will be intimated to the contractor or his supervisor

orally or in written which shall have to be attended immediately by the contractor or his

supervisor. The penalties imposed on the contractor from time to time, shall be

recovered from the Monthly Bill or adjusted against the 5% security deposit. The

corporation reserves the right to treat continuous shortcomings as “Deficiency Of

Service” and terminate the Contract after giving two months notice.

Force Majeure shall mean such an Event or Circumstance or combination of Events and

Circumstances which are beyond the reasonable control of the Affected Party and which

the affected party could not have prevented by Good Industry Practice or by the exercise

of reasonable skills and care for the purpose of discharging its obligations under the

Contract. The Force Majeure will tend to have material adverse effect on the

performance of such affected party.

Following shall be the events and circumstances of Force Majeure:

Act of War (whether declared or undeclared), invasion, armed conflict or act of foreign

enemy, blockade, revolution, riots, insurrection, civil commotion, act of terrorism, or

The expropriation or Compulsory acquisition or seizure of the assets of The Contractor by

any Governmental Instrumentality, provided that this clause shall not apply where such

Act constitutes a remedy or sanction lawfully exercised as a result of a breach by the

Contractor of any Indian law or Indian Directive but excluding any change in law.

Act of God epidemic, lightning, earthquake, cyclone, whirlwind, flood, tempest, storm,

drought, lack of water or other unusual or extreme adverse weather or environmental

conditions, action of the elements, meteorites, fire or explosion to the extent generated

from the source external to the Contractor or his assets due to reasons other than, those

caused by negligence of the Parties, chemical or radioactive contamination or ionizing

Procedure for Calling Force Majeure: The affected party shall notify to the other party in

writing of the occurrence of the Force Majeure as soon as reasonably practicable, and in

any event within 24 hours (Twenty Four hours) after the Affected Party knew, or ought

reasonably to have known, of its occurrence and that the Force Majeure would be likely

to have a material impact on the performance of its obligations under the Contract.

The notice shall include full particulars of the nature of Force Majeure event, the effect it

is likely to have on the Affected Party’s performance of its obligations and the measures,

which the Affected Party is taking, or proposes to take, to alleviate the impact of the

Force Majeure Event and restore the performance of its obligations. When the affected

Party is able to resume performance of its obligations under this Contract, it shall

promptly give the other party written notice to that effect provided that in no event shall

the suspension of performance be of greater scope and of longer duration than is

necessitated by Force Majeure.

The rights and obligations of the Affected Party shall be suspended to the extent they

are affected by the Force Majeure. RMC shall not be liable to make any payments to the

contractor for it being affected on account of Force Majeure except for the charges

specified in Price Bid which shall be payable only for a duration of not more than

(Fifteen) days from the date Force Majeure is declared.

RMC reserves the right to terminate the contract if the Force Majeure continues for more

than 15 (Fifteen) days at a stretch.

TERMINATION OF CONTRACT

The Contract shall stand terminated at the end of the Contract period unless extended by

the corporation in writing.

Either Party can terminate the Contract by giving prior written Notice of at least 60 days.

CANCELLATION OF CONTRACT IN FULL OR IN PART

• If the Contractor at any time makes default in proceeding with the work with

due diligence and continues to do so after notice in writing of fourteen days; or

• Commits default in complying with any of the terms and conditions of

contract and does not remedy it within fourteen days after a notice in writing is

given to him in that behalf by the Dy. Municipal commissioner (SWM); or

• Fails to complete the works or items with individual dates completion, on or

before the date(s) of completion and does not complete them within the period

specified in a notice given in writing in that behalf by the Dy. Municipal

commissioner (SWM); or

• Shall offer or give or agree to give to any person in MUNICIPAL CORPORATION

service or to any person on his behalf any gift or consideration of any kind as an

inducement or reward for doing or forbearing to do or for having done or

forborne to any other contract for the MUNICIPAL CORPORATION, or

• Shall obtain a contract with the MUNICIPAL CORPORATION as a result of ring

tendering or other non bona fide methods of competitive tendering; or

• Being an individual or a firm, any partner thereof, shall at any time be adjudged

insolvent or have a receiving order or order for administration of his estate made

against him or shall take any proceedings for liquidation or composition (other

than voluntary liquidation for the purpose of amalgamation or reconstruction)

under any Insolvency Act for the time being in force or make any conveyance

of assignment of his effects or composition or arrangement for the benefit of

his creditors or purport so to do, or if any application be made under any

insolvency Act for the tile being in force for the sequestration of his estate or if

a trust deed be executed by him for his creditors; or

• Being a company, shall pass a resolution or the court shall make an order for

the liquidation of his affairs, or a receiver or a manager on behalf of the

debenture holders shall be appointed or circumstances shall arise which entitle

the court of debenture holders to appoint a receiver or a Manager, or

• Shall suffer an execution being levied on his goods and allow it to be continued

for a period of 21 days, or

• Assigns, transfers, sublets (engagement of labour on a piece work basis or labour

with materials not to be incorporated in the work, shall not be deemed to be

subletting) or attempts to assign, transfer or sublet, the entire works or any

portion thereof without the prior written approval of the Commissioner; the

Commissioner may without prejudice to any other right or remedy which shall

have accrued or shall accrue thereafter to the MUNCIPAL CORPORATION by

written notice cancel the contract as a whole or only such items of work in

default from the contract.

The Commissioner shall on such cancellation have powers to;

(a) Take possession of site and any materials, constructional plant, implements,

stores, etc., thereon and/or

(b) Carry out the work by any means at the risk and cost of the contractor. On

cancellation of the contract in full or in part the RMC shall determine what

amount, if any, is recoverable from the contractor for completion of works or in

case the works or part of works is not completed, the loss or damage suffered

by the MUNICIPAL CORPORATION, in determining the amount, credit shall be

given to the contractor for the value of the work executed by him up to the time

of cancellation.

Any excess expenditure incurred or to be incurred by the MUNICIPAL

CORPORATION in completing the works or part of the works or excess loss or

damages suffered or may be suffered by the MUNICIPAL CORPORATION as

aforesaid after allowing such credit shall be recovered from any money due to

the Contractor on any account and if such moneys are not sufficient the

Contractor shall be called upon in writing to pay the same within thirty days. If

the Contractor shall fail to pay the required sum within the aforesaid period of

thirty days, the RMC shall have right to sell any or all of the Contractor’s unused

materials, constructional plant, implements, temporary buildings etc. And apply

the proceeds of sale thereof towards the satisfaction of any sums due from

the Contractor under the contract, and if thereafter there be any balance

outstanding from the Contractor it shall be recovered in accordance with

provision of the contract.

Any sums in excess of the amounts due to the MUNICIPAL CORPORATION

and unsold materials, constructional plant etc. shall be returned to the

Contractor, provided always that if cost or anticipated cost of completion by the

MUNICIPAL CORPORATION of the works or part of the works is less than the

amount of which the Contractor would have been paid had he completed the

works or part of the works, such benefit shall not accrue to the Contractor.

Without prejudice to the generality of the foregoing, the Contractor shall deposit

the amount, as security deposit shall be absolutely forfeited to the MUNICIPAL

CORPORATION for such failure, or breach or determination of contract.

FORECLOSURE OF CONTRACT IN FULL OR IN PART

If at any time after acceptance of the tender the Commissioner shall decide to abandon

or reduce the scope of the works for any reasons whatsoever and hence not require the

whole or any parts of the works to be carried out, he shall inform the Contractor in

writing to that effect and the Contractor shall have no claim to any payment or

compensation or otherwise whatsoever, on account of any profit or advantage which he

might have derived from the execution of the works in full but which he did not derive

in consequence of the foreclosure of the whole or part of the works.

The Contractor shall be paid at the contract rates full amount of works executed.

Provided always that nothing herein contained shall be deemed to render the Contractor

liable for or in respect of or to indemnify the Municipal Corporation against any

compensation or damage causes by the Excepted Risks.

GENERAL CONDITIONS OF CONTRACT FOR O&M

All financial arrangement for commissioning of this project shall be arranged by the

Contractor. RMC shall not be responsible for the financial constraints of the contractor.

Contractor shall provide labor, semi skilled and skilled staff for operating the project during

the period of contract. The salary of staff and all other expenses shall be borne by the

Contractor shall have to depute sufficient staff for monitoring / reporting of various activities

related to contract.

The Contractor shall be responsible for any damage occurring to the corporation’s property

and general public, incase the cause is attributed to the cleaners/supervisors. The contractor

shall have to get the same rectified at his own cost and risk, or otherwise, the corporation at

the risk and cost of the contractor shall attend the same to.

The Contractor shall ensure, at all times that his supervisors/cleaners do not misbehave with

the corporation's staff or general public while on duty. The personnel found misbehaving shall

be immediately removed from the work at the risk of the contractor.

The corporation shall not be responsible for any injury/death to the supervisors/cleaners

deployed by the contractor. It is the responsibility of the contractor to ensure that his

personnel follow the safety regulations strictly, which is in force from time to time.

The Contractor shall obtain all necessary approvals, permits and licenses to operate the said

service. The corporation shall in no way be responsible for the loss occurring to the contractor

Contractor shall take all necessary insurances for the said work and workforce. Insurance for

Third Party Liability arising out of Contractor's vehicle, equipment, cleaning agents or

workforce shall also be taken from the first day of operation. Corporation shall not be

responsible for any losses occurring to the Contractor or third party on this count.

The commissioner reserves the right to impose financial penalty not exceeding 10% of the

monthly bill over and above the penalty mentioned for various defaults in penalty clause in a

month in case the work is not found up to the mark during the routine inspection carried out

by the Municipal Commissioner or corporation’s staff. The decision on amount of penalty

within the above limit is sole discretion of the commissioner and shall be binding on the

The Contractor shall maintain a First Aid Kit and other necessary medicines including

bandages, antiseptic creams/liquid, anti burn cream/powder as required to attend to any

emergency situations.

The Contractor shall indemnify the corporation and its employees against any penalties as

PRINCIPAL EMPLOYEER, for any failure of the Contractor to honors various State

Laws/Enactments/Contract Labor (R&A) Act 1970 (C)/Minimum wages Act/Bonus Act/EPF &

The successful Contractor shall have to enter in to an Agreement with RAJKOT Municipal

This is subject to the jurisdiction of the competent court of RAJKOT only.

Contractor’s Sign Environment Engineer

With seal Rajkot Municipal Corporation

Details of Tenderer

Details of O & M contractor (submit details of all members of consortium/JV

1. (a) Name of firm:

(b) Address of the office(s)

(c) Date of incorporation and/or commencement of business

2. Brief description of the Supplier’s main lines of business.

3. Details of individual(s) who will serve as the point of contact / communication for

RMC with the Supplier/contractor:

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E-mail address:

(g) Fax number:

(h) Mobile number:

4. Name, Designation, Address and Phone Numbers of Authorized Signatory of the

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E-mail address:

(g) Fax number:

(h) Mobile number:

5. Details of Principal Manufacturer/supplier

(b) Designation:

(c) Company/Firm:

(e) Telephone number:

(f) E-mail address:

6.Details of the equipment supplied as per Clause 1.0,Appendix

• Specification

• Brief description

• Delivery Schedule

Rajkot Municipal Corporation

SCHEDULE OF PRICE (A)

MECHANICAL POWER ROAD VACUUM SWEEPER MACHINE UNDER SBM-U 2.0 AND 15TH

FINANCE COMMISSION AS PER TECHNICAL SPECIFICATIONS & TERMS.”

Sr. Quantity in

Description of Item (In Rupees)

SUPPLY, DELIVERY OF 10 NOS.

TRUCK MOUNTED MECHANICAL

POWER ROAD VACUUM SWEEPER

MACHINE UNDER SBM-U 2.0 AND

15TH FINANCE COMMISSION AS PER

TECHNICAL SPECIFICATIONS &

Quoted price (CAB Chassis with PTO +

Equipment) should be inclusive of all 10 Nos.

taxes and duties like GST, To & Fro, Quoted Online

Transportation charges, Transits

Insurance, entry taxes, other applicable

levies, third party insurance, TPI fee, RTO

passing charges and F.O.R. at SWM Store

RAJKOT MUNICIPAL CORPORATION,

Sign of e-Tenderer

SCHEDULE OF PRICE (B)

MOUNTED MECHANICAL P OW E R V ACU U M S W EEP E R M ACHI N ES- 10 N O S. as

per specification, scope of work and conditions mentioned in the tender.

Rate per shift of

Hrs. working per

Particulars Qty. machine per day Rs.

C OM P R E HEN SI V E OP ER A TI ON CON T R A CT

F OR 5 ( FI V E) Y E A R S O F M E CHA NI CA L

P O W ER SW E E P E R (T R U CK M OU N T E D 10 Price to be

1 R OAD V A C CUM S W EEP ER ) M a c hi ne s -10 Nos. Quoted Online

Please provide information on applicable fields.

Yours faithfully,

For and on behalf of (Name of Supplier)

Duly signed by the Authorized Signatory of the Supplier

(Name, Title and Address of the Authorized Signatory)

Sign of e-Tenderer