PANAM PROJECT

NAME OF WORK: THIRD PARTY INSPECTION AGENCY FOR THE SERVICES OF PROJECT

MANAGEMENT, CONSTRUCTION SUPERVISION AND INSPECTION OF MATERIALS FOR THE WORK

OF GRAVITY FLOW PIPELINE PROJECT FROM PANAM HIGH LEVEL CANAL TO PANAM MAIN CANAL.

FINANCIAL BID PROPOSAL i.e. PRICE BID

Last date of downloading the tender: -- 2026 up to 00.00 Hrs.

Last date of Submitting the tender: -- 2026 up to 00.00 Hrs.

Date of Opening the Tender: - - 2026 @ 00.00 Hrs.

Executive Engineer,

Panam Project Division,

Civil Lines Road

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

4.4 PHASING OF AND LOCATION FOR CONSULTANCY SERVICES..........................................................

4.6.3. INSPECTION AND TESTING OF MATERIALS, MACHINERIES AND EQUIPMENTS .........................

4.6.7. MEASUREMENT CERTIFICATION SETTLEMENT OF CLAIMS AND FINANCIAL CONTROL .............

4.6.10. DEFECT CORRECTION SUPERVISION (3 YEARS AFTER COMMISSIONING OF PIPELINE PROJECT)20

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

BIDDERS ARE REQUIRED TO FILL UP ALL BLANK SPACES IN THIS BID FORM

The Executive Engineer,

Panam Project Circle, Godhara.

SUB: THIRD PARTY INSPECTION AGENCY FOR THE SERVICES OF PROJECT MANAGEMENT,

CONSTRUCTION SUPERVISION AND INSPECTION OF MATERIALS FOR THE WORK OF GRAVITY FLOW

PIPELINE PROJECT FROM PANAM HIGH LEVEL CANAL TO PANAM MAIN CANAL.

1. Having visited the site and examined the Bid Documents, Conditions of Contract, Schedules, Preamble to

INSPECTION SERVICES OF THE ABOVE WORK, we the under signed offer our inspection services from the

date of commissioning including defects liability period as given in Conditions of Contract and in

Schedules, Annexure, Bidding Documents, ifor Lump Sum ixed price mention in the summary cost. Our

inancial proposal shall be ixed and irm binding upon us subject to the modi ications resulting from

contract negotiations up to expiration of the validity period of the proposal. The amount of consultancy

services is inclusive of all taxes, duties, service charges etc.

2. We undertake, if our Bid is accepted, to complete and deliver the Works In accordance with the Contract

within 15 months or till the Project Implementation period, inclusive of monsoons, from the date of receipt

of work order to us by you. We will observe the laws applicable to perform the services.

3. We agree to abide by this Bid for a period of 180 days from of opening of online Bid the date ixed for

receiving the same and it shall remain binding upon us and may be accepted at any time before the expiry

of that Period.

4. In the event of our Bid being accepted, we agree to enter into a formal Contract Agreement with you

incorporating the conditions of Contract there to annexed and conditions of form “C” but until such

agreement is prepared this Bid together with your written acceptance thereof shall constitute a binding

Contract between us.

5. We agree, if our Bid accepted, to furnish Performance Bond / Security in the forms and of value speci ied

in the Conditions of Contract of a sum equivalent to Rs. 24,710/- for due performance of the Contract.

6. We understand that you are not bound to accept the lowest or any Bid you may receive.

(Name of the person)

(In the capacity of)

Company Seal __________________________ Witness

(Name of irm) Signature

Duly authorized to sign Bid for and on behalf of Name

(Fill in block capitals) Address

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

The bid is lump sum bid for THIRD PARTY INSPECTION AGENCY FOR THE SERVICES OF PROJECT

MANAGEMENT, CONSTRUCTION SUPERVISION AND INSPECTION OF MATERIALS FOR THE WORK

OF GRAVITY FLOW PIPELINE PROJECT FROM PANAM HIGH LEVEL CANAL TO PANAM MAIN CANAL.

The bidder shall quote his irm and ixed lump sum price for the entire work under this Contract,

de ined in more details in various sections of this bid document & form “C” of Lump sum

1. The rates and prices shall be submitted in the formats given in then closed Price

Schedules. Rates and prices received in any other formats will be rejected and the Bids

will be disquali ied.

2. It will be entirely at the discretion of the NWRWS & KD to accept or reject the bidder’s

proposal, without giving any reasons whatsoever and the bidder shall not be permitted

to withdraw his bid on this account.

Schedule only will be considered for price evaluation & shall form a part of the Contract

4. Each item is to be individually priced, and the amounts shall be added up to arrive at the

except where the item description requires the item to be priced on "as applicable" basis.

The item shall not be priced if it is "not applicable" to the bidder's design, in which case

the bidder shall add the words "NOTAPPLICABLE". The wording in the item description

is for subject matter guidance only: clause references are indicative only and all other

relevant clauses shall also be referred to. The prices shall allow for all the works covered

under the bid and all liabilities and contractual obligations whether separately speci ied

or not. Items against which no prices are quoted shall not be separately paid for and the

bidder shall be deemed to have covered the cost for execution of such items (according

to the requirements of the bid document) in the prices quoted for the other items.

satisfactory working of the system as speci ied, will not be separately paid for by the

NWRWS & KD when executed and shall be deemed to be already covered by other items

and rates listed in the price sheets and Lump sum prices quoted in Schedule.

6. Interim payment will be made as per break up given in the Price document.

Schedules shall be the basis to work out a schedule of Interim payments during

construction with the successful bidder.

8. The Consultant shall be deemed to have allowed in his price for provision, maintenance

and inal removal of all temporary works of whatsoever nature required for the

inspection services for the proper execution of works. The rates shall be deemed to

include any works and setting out that may be required to be carried out for laying out

of all the works involved.

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

9. Prices shall be entered online and shall be entered in igures and in words. Where there

is a discrepancy between the unit rates and the amount entered, the latter shall govern.

Speci ications and the other sections of these bid documents and these documents are

to be taken as mutually explanatory of one another.

11. Prices quoted by the Consultant shall be irm for the entire consultancy work of Contract

without any escalation or extra payment than tendered cost.

12. The Consultant shall interpret the data furnished if any additional survey work or

investigation required shall be carried out by EPC Contractor.

13. The Consultant should acquaint himself with the site conditions including the access to

Work site. The successful bidder shall have to make suitable access to work sites at his

own cost. These accessed will be used by the other contractors working for NWRWS &

KD/ Government.

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

COST SUMMARY SCHEDULE

FORM OF FINANCIAL PROPOSAL

Summary of costs (Lump - sum ix price)

Description of Services Amount in Rs. lacs

In Figure In words

THIRD PARTY INSPECTION AGENCY FOR THE

SERVICES OF PROJECT MANAGEMENT,

CONSTRUCTION SUPERVISION AND

INSPECTION OF MATERIALS FOR THE WORK

OF GRAVITY FLOW PIPELINE PROJECT FROM

1 PANAM HIGH LEVEL CANAL TO PANAM MAIN

General Manager

Authorized person of Firm.

Executive Engineer

Panam Project Division,

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

SCHEDULE OF PAYMENT

Payment to the consultant shall be made by the department in different stages as prescribed in the forgoing

paras. The breakup prescribed below mentioned in the table is a ceiling limit:

Sr. % of L.S. quoted price Amount in

Name of activity

No in summary cost Rs.

1 Pre contract activity such as review report on E.P.C 2%

contract, Submission of methodology work plan pert

chart required format of progress report, deploying

required staff at site, review of working survey & setting

out the line out of work etc.

On completion of Design approval of structure, QAP,

2 hydraulic of pipeline, approval of G.A.D. of structure’s. 10 %

On completion of Inspection & procurement of pipeline

4 On Completion of Inspection of valves. 5%

On completion of lowering, laying pipeline with 30 %

excavation, re iling and ROU.

6 On completion of erection of Valves. 5%

On completion of all civil related work. i.e. Intake and 18%

7 outlet structures, Thrust Block, Encasing, Pushing ,Road

Resurface, Valve Chamber etc.

On completion of satisfactory hydraulic testing and 15%

8 commissioning of the project and NOC of ROU & on

satisfactory completion of work.

On completion of recti ication of defect observed & Post 5%

9 completion of project including defect liability period

1. The amount is to be paid on basis of work done. Payment is to be made as per progress of work

done. The hydro test payment is to be made after carrying out of test.

2. The Contractor shall submit the copy of attendance sheet for the period of Signed by competent

authority of department.

Note. The Contractor shall submit the copy of attendance sheet for the period of Signed by competent

authority of department.

Executive Engineer

Panam Project Division

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

3. Information to Consultants

3.1 INTRODUCTION

1. The consultant must familiarize themselves with local conditions and consider them in preparing their

proposals. To obtain irst-hand information on the Assignment and on the local conditions, Consultants

are encouraged to pay a visit to the Client before submitting a Proposal. The Consultant's

representative should contact the of icials to arrange for their visit or to obtain additional information.

2. Please note that (i) the costs of preparing the proposal and of negotiating the contract, including a visit

to the Client, are not reimbursable as a direct cost of the Assignment; and (ii) the department is not

bound to accept any of the Proposals submitted.

3. The Consultants shall provide professional, objective, and impartial advice and at all times hold the

department’s interest paramount without any consideration for future work and strictly avoid

con licts with other assignments or their own corporate interest. Consultant shall not be hired for any

assignment that would be in con lict with their prior or current obligations to their other clients or

that may place them in a position of not being able to carry out the assignment in the best interest of

4. The Consultant under contracts, observe the highest standard of ethics during the selection and

execution of contracts. In pursuance of this,

I. De ine, for the purposes of this provision, the terms set forth below as follows:

a) corrupt practice" means the offering, giving, receiving, or soliciting of anything of value to in luence

the action of a public of icial in the selection process or in contract execution and

b) "fraudulent practice" means a misrepresentation of facts in order to in luence a selection process or

the execution of a contract to the detriment of the Borrower, and includes collusive practices among

Consultant (prior to or after submission of Proposals) designed to establish prices at arti icial, non-

competitive levels and to deprive the Borrower of the bene its of free and open competition.

II. will reject a proposal for award if it determines that the irm recommended for award has engaged

in corrupt or fraudulent activities in competing for the contract in question;

III. will cancel the portion of the payment allocated to the irm's contract if it at any time determines

that corrupt or fraudulent practices were engaged in by representatives of the Consultant during the

selection process or the execution of that contract, without the Consultant having taken timely and

appropriate action satisfactory to the Client to remedy the situation;

IV. will declare a irm ineligible, either inde initely or for a stated period of time, to be awarded a

contract if it at any time determines that the irm has engaged in corrupt or fraudulent practices in

competing for, or in executing, a contract; and

V. will have the right to require that, in contract a provision be included requiring Consultants to permit

the Client to inspect their accounts and records relating to the performance of the contract and to

have them audited by auditors appointed by the Client.

5. Consultant shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued

by the Client in accordance with the above para.

6. The terms / conditions and detailed scope of work with agencies shall be part of the TOR.

3.2 DOCUMENTS COMPRISING THE BID

1. Consultant may request a clari ication of any of the BID documents up to the number of days indicated

in the Schedule of E-tendering before the Pre-bid conference date. Any request for clari ication must

be sent in writing by paper mail or electronic mail to the Client's address indicated in the Schedule of

E-tendering. The Client will respond by paper mail or electronic mail to such requests and will send

copies of the response to all invited Consultants who intend to submit proposals.

2. At any time before the submission of proposals, the Client may, for any reason, whether at its own

initiative or in response to a clari ication requested by an invited irm, modify the BID documents by

amendment. Any amendment shall be issued in writing through addenda. Addenda shall be done

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

online only and will be binding on them and it will become part of the tender document. The Client

may at its discretion extend the deadline for the submission of Proposals.

3.3 PREPARATION OF PROPOSALS

Consultants are requested to submit a Proposal written in English language.

In preparing the Technical Proposal, Consultants are expected to examine the documents comprising this

BID in detail. Material de iciencies in providing the information requested may result in rejection of a

3.3.1. PREPARATION OF PROPOSALS

1. While preparing the Eligibility and Technical Proposal, Consultants must give particular attention to

I. The experience of the Consultant shall be limited to the projects for which the Consultant has actually

rendered the services individually or corporate entity. In case of claiming an experience of consortium

as one of the major companies within an association a legal contract documents for the assignment

carried out in recent past shall have to be furnished. The fresh consortium or joint venture will not be

considered. The assignment carried out by individual staff member or any associates prior to joining

the firm of Consultant cannot be called as the experience of the firm but may be referred to in the

curriculum vitae of staff proposed for the services.

II. Proposed professional staff must have at least the experience indicated in the TEAM COMPRISING OF

PERSONALS, preferably under conditions similar to those prevailing in the country of the Assignment.

III. Alternative professional staff shall not be proposed, and only one curriculum vitae (CV) may be

submitted for each position.

IV. Reports to be issued by the Consultants as part of this assignment must be in the language(s) specified

in SC. It is desirable that the firm's personnel have a working knowledge of the client's national

2. The Eligibility and Technical proposal should provide the requisite information in detail with due

elaboration else the bid offer shall be treated non-responsive.

3. It is advised that the tenderer or his authorized representative remain present at the time of opening

the technical bid.

4. Bidder must note that inancial bid is to be submitted in conformity of requirement laid down in

TOR/BID only. No inancial implication arising out of modi ication proposed by bidder shall be loaded

in to price bid.

5. However, all intending bidders are requested to offer modi ication in TOR/BID during pre-bid meeting.

Any such modi ication suggested by one or more bidder and if found acceptable by department shall

be intimated to all bidders and put up on (n)-procure web site as addendum and/or corrigendum and

bidders shall bear these addenda/corrigendum in mind while submitting their price bid.

6. In preparing the Financial Proposal, Consultants are expected to take into account the requirements

and conditions of the BID documents. The Financial Proposal should include costs associated with the

Assignment, including (a) remuneration for staff (foreign and local, in the ield and at headquarters),

and (b) reimbursable such as subsistence (per diem, housing), transportation (international and local,

for mobilization and demobilization), services and equipment (vehicles, of ice equipment, furniture,

and supplies), of ice rent, insurance, printing of documents, surveys; and training, and all allied

activities, material consumption etc. and any other expenses required for the performance of the scope

of work narrated in ToR.

7. The Financial Proposal shall be exclusive of GST.

8. Any statutory variation in rates of GST arises during the contract period; necessary adjustments shall

be made by the department. Such adjustments shall be based on the prevailing rates of GST at the time

of bid submission.

9. Consultant shall express the price of their services in the currency of Indian Rupee only.

10. Commissions and gratuities, if any, paid or to be paid by Consultants and related to the Assignment

will be borne by the Consultant.

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

11. Costs shall be ixed for the consultancy work under EPC Contract. Amounts are to be quoted in igures

and in words. The rates in words shall be governing in the event of a discrepancy between igures and

12. All costs and rates quoted shall be ixed for the consultancy work under EPC Contract. Agreement,

except as otherwise provided for therein.

13. Any costs not entered shall not be payable, except as otherwise provided for in the contract agreement.

14. Submission of Various forms for Technical Proposal shall be prepared considering the following.

I. A work program, which shall distinguish clearly between the phases of

• Pre – Construction Work

• Scrutiny / review of design & approval

• Contract Management, inspection of materials and Supervision of construction

• Defects Correction Supervision & Post construction work.

For each phase, the program shall include an organization chart, an activity Bar Chart and a staffing

schedule, consistent with the construction contract information enclosed herein or otherwise made

available to Consultant. The staffing schedule shall clearly indicate the duration of the assignments of

proposed staff to be employed on the site of the works and elsewhere. Each part of the program shall

also clearly distinguish between activities in your head/ branch office and on the site.

Generally, it is considered that a competent Consultant is able to carry out the preconstruction work

with minimum time inputs. In taking account of this, Consultant may presume proper coordination by

the Client between the mobilization of the Consultant and the contractor.

Regarding contract management, scrutiny of design, inspection of materials and Supervision of

construction, Consultant shall consider the need for staff inputs such that standard Procedures of

NWRWS&K Dept, Gandhinagar are adhered to while any checking of contractor’s work and

subsequent approval of certi icates for payment by the Client can be carried out quickly and ef iciently.

The need for standard site procedures, documentation and communication will be clear from this.

Consultant are expected to provide fulltime qualitative and quantitative inspection of works’ execution

by staff experienced in structural design, pipeline and Reinforced concrete construction as well as on

a need basis- mechanical and electrical installation including instrumentation & automation.

In determining staff inputs, Consultant may give due attention to certain complicated parts of the

construction works, which will in particular cases be carried out under day work provisions like e.g.

rehabilitation of existing facilities, depending on the caliber of the proposed staff, consultant may

consider additional inputs for such parts of the works.

Under this, Consultant will be required to appoint a “Team Leader for project management services

including scrutiny of design, construction supervision, certifying measurements & inspection and

testing of materials” to act on your behalf in managing of ice works & site supervision in carrying out

all contractual and administrative activities based on the requirements of the Terms of Reference. The

“Team Leader” is key functionary and evaluation of the technical proposals will be in luenced

signi icantly by the calibre of the person proposed; apart from being management expert / technically

competent, they must be familiar with and capable to carry out all procedural activities required.

Provided proper contract management, scrutiny of design, inspection of materials, machineries and

equipment and Supervision of construction, it is expected that, for the purpose of this Contract

Agreement, supervision during the defects correction period will be limited to routine site visits, by

the “Team Leader” to ensure remaining work is got completed and to supervise the functioning of the

trained operators. Any other requirements will be on a Client-demanded basis. No extra Payment will

be made for defect correction period.

The Client requires that post-contract work will be carried out by the “Team Leader” and expects that,

with the exception of any disputes which may have arisen and not solved hitherto, the work will be

minimal and routine as speci ied in these instructions.

For all components of the service, Consultant shall provide adequate back supporting stopping from

your head / branch of ice. Whilst such backstopping will normally be considered part of the irm’s

overheads, Consultant may be depending on the caliber of the staff proposed- provide for this

separately at risk to Consultant / Bidder’s inancial competitiveness.

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

II. A named list of proposed staff including location and duration of assignments as well as proposed

positions. Consultant are free to determine the additional number and the quali ications of the staff

required, bearing in mind the need for supervision presence on the one side and to be inancially

competitive on the other side.

Full curriculum vitae of all staff proposed, in the format enclosed, shall be part of the technical

proposal. The curricula vitae shall comprise a description of academic or trade qualifications and of

previous exposure to work related to their proposed positions.

III. A list of facilities and provisions required to provide the service.

3.3.2. FINANCIAL PROPOSAL

1. The inancial proposal shall be quoted as a irmed and ixed for project management services including

Supervision of construction and scrutiny of designs inspection and testing of materials etc. in

accordance of the scope of work narrated in the ToR.

2. The costs shall be given lump sum ix price for entire scope of work as narrated in the Terms of

Reference. Major task to be performed is narrated below, however consultants are advised to refer

terms of reference before quoting the price.

I. Pre-Construction Work

The Period for the Pre-contract work is assumed at two weeks and shall be used to ensure that all

head / branch office and site staff to be involved fully understands

• The Contract Agreement

• The design and construction contract documentation

• The activities and tasks required under their proposal position

• The particular procedures and ways of interaction with the Employer and the contractor The period

shall also include for the consultant’s mobilization prior to the contractor entering the site .

II. Design review / approval

The design review / approvals is included in the period of construction period.

For detailed scope of work, refer ToR. The approval is to be accorded after getting compliance /

required modification if any. Necessary charges for scrutiny of design and site visit if required have to

be taken in the consideration.

III. Contract management, inspection of materials & Supervision of construction

The Project management, inspection of materials & Supervision of construction period is “Twenty-

Four Months”, which includes the contractor’s mobilization period. You shall base your pricing on this

duration but take into account the various items in the construction contract (e.g. work schedule and

bill of quantities), the material and equipment to be used in the project shall have to be inspected at

various vendor premises located anywhere in the country for which necessary travelling charges as

well as lodging & boarding charges shall have to be taken in to consideration, which may affect the

need for reduced/increased staff input during particular stages of works’ execution. With regard to

early or delayed completion, refer to Clause 8.3.1.6. For the purpose of pricing, you shall assume that

during the 24 (Twenty-Four Months) stipulated time limit 48 (Site visit) by the Team leader, each of

duration of Four Days including travel time, will be needed.

IV. Post construction work & Defects correction supervision

a. The “Defects Correction Supervision” will be of duration of 36 (Thirty-Six) Months from the date of

issue of the certi icate of substantial completion to the contractor. During this period, permanent

presence of your staff on site is not necessary. However, your Team Leader / ield staff during contract

management and Supervision of construction shall be on standby in your head (branch) of ice to be

available for a site visit at any time on 24 hours’ notice by the Client.

b. Post Construction Work will be of duration of two weeks and shall be used to ensure:

• The removal of all material, plant, equipment and staff from the site by the contractor, agree with the

Client and the contractor on all monies owed to or by the contractor, including the remaining retention

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

money, and release all guarantees and securities in accordance with the provisions of the construction

• After clearing and grading up of the site by the contractor is complete, carry out all work required to

inalize the construction contract administratively.

V. Verifications and Finalizations of Land acquisition proposal/ROU proposal for Notification under

varies section.

In due consideration of the pertaining descriptions of the Terms of Reference.

3. The financial proposal shall include all the cost to perform various activities specified in the Terms of

reference including maintaining the professional staff as mentioned below.

i. Professional staff at of ice at Godhra:

Professional staff for review & monitoring of project management, scrutiny of design, construction

supervision and inspection of materials, machineries &equipment shall be adequately engaged. It is

necessary to maintain suf icient staff at this of ice for easy co-ordination with consultant’s ield staff,

EPC Contractor and Department’s of ice for other day-to-day activities. The irm should setup such

of ice at their own cost. The irm and ixed price bid shall be all inclusive of salary, social charges,

overhead charges for travel of staff from home to site & ield allowances for boarding & lodging etc.

and of ice at Godhra shall be covered.

ii. Professional staff at work site and at various other places

Professional staff for construction supervision at site and inspection of materials, machineries

&equipment at various places in the country as well as project contract management shall be provided.

The irm and ixed price bid shall be all inclusive of salaries, social charges, overheads, charges for

travel of staff from home to site and ield allowances for boarding and lodging, etc. shall be covered.

iii. Transportation

The Consultant shall make adequate transportation facilities including running and maintenance,

driver’s wages, charges and allowances, consumables and any other accountable and variables. This

facility shall be available throughout the period of project implementation, defect liability and post

project conditions. Arrangement for necessary transportation shall have to be made during day as well

as night times. These facilities shall also be considered while quoting irm and ixed price under this

project management, INSPECTING services including cost for visit outside Gujarat for inspection,

testing of materials, machinery equipment etc. If any inspection requires to be repeated form want of

insuf icient stock/lot, defects in material, un successful inspection etc. all actual expense of travel and

lodging, boarding will be borne by bidding agency

iv. Site Of ice and Equipment

The firm and fixed price shall be all-inclusive for site office accommodation &equipment which shall

cover, operation, running and maintenance, costs for document reproduction, communication,

support staff like draughtsman, tracers, laborers, etc. and any other accountable and variables. Site

office shall be provided by the EPC Contractor.

v. Other Expanses ( if any )

a) Any expenses not covered anywhere in foregoing para but essential for effective, efficient project

contract management shall be covered in your fixed & firm price bid.

b) All costs and rates quoted shall be ixed for the whole consultancy work under EPC contract of the

contract agreement, except as otherwise provided for therein.

c) Any costs not entered shall not be payable, except as otherwise provided for in the contract agreement.

d) No any excess payment will be made for the extended time period for the work under the agreement

& for the excess and extra items of work under EPC contract whose consultancy services has to

Information relating to evaluation of proposals and recommendations concerning awards shall not be

disclosed to the consultants who submitted the proposals or to other persons not of icially concerned

with the process, until the winning irm has been noti ied that it has been awarded the contract.

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

4. Terms of Reference and Scope of Services

The consultant shall provide various services like Request for proposals THIRD PARTY INSPECTION

AGENCY FOR THE SERVICES OF PROJECT MANAGEMENT, CONSTRUCTION SUPERVISION AND INSPECTION

OF MATERIALS FOR THE WORK OF GRAVITY FLOW PIPELINE PROJECT FROM PANAM HIGH LEVEL CANAL

TO PANAM MAIN CANAL.

4.2 WORKS SUBJECT OF THE SERVICES

Works under this para are pertaining to the EPC contractor for following works THIRD PARTY

INSPECTION AGENCY FOR THE SERVICES OF PROJECT MANAGEMENT, CONSTRUCTION SUPERVISION AND

INSPECTION OF MATERIALS FOR THE WORK OF GRAVITY FLOW PIPELINE PROJECT FROM PANAM HIGH

LEVEL CANAL TO PANAM MAIN CANAL.

As per the terms set forth herein. The works will be undertaken by NWRWS & KD on behalf of the

Government of Gujarat and funds for the works will be obtained from the Government of Gujarat. Whatever

items covered in this para are to be executed by the EPC contractors and services specified in the forgoing

paras are to be provided by the consultant.

The entire scope of services is to be rendered for the time limit of EPC contract – Construction and

commissioning of various works (6 months or extended period) and the defect correction period shall be

3 years after commissioning of the project.

Consultants are advised to refer bid documents for the work to be executed by EPC contractors

understand the scope of services is to be rendered. For this purpose, they may approach the of ice of The

Executive Engineer, Panam Project Division, Civil Lines Road, Godhra. District Panchmahal Pin code-

389001. However, some of the key items under the scope of the EPC contractor is as under.

Twin line of 1366.8 mm dia MS pipeline of 7.5 km each to be laid from Panam High Level canal (PHLC)

from approx. chainage 16.800 km to Panam Main Canal (PMC) to carry water of 62.5 cusec from each

pipeline. Total 125 Cusec of water to be transfer from twin line from PHLC to PMC by Gravity. HR-CR

Crossing is proposed at Panam High Level Canal at taping point to regulate the low. Also End Structure is

considered at Panam Main Canal to receive the smooth low of water.

HR-CR structure consist of gate installed near tapping area to regulate the low with receiving chamber

and pipe connection by gravity. HR-CR structure has one existing gate after the taping point on canal. HR-

CR structure designed by EPC contractor in such a way to regulate the low in smooth operation with

sound engineering practice.

End structure is considered at panam main canal to receive the smooth low of water. End structure

should be designed and constructed in such a way to regulate the gravity pipe low with Panam Main

Canal low without creating vertex to the canal low. Any damage in both the canal at taping points should

be repaired as per original. Coffer dam should be executed on both the canal as per the instruction of

engineer in charge.

Pipeline will have internal epoxy coating of 406 Microns and external 3LPE coating of 3.7 mm

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4.3 ASSISTANCE FROM NWRWS & KD

The Consultants would be assisted by NWRWS & KD in obtaining relevant information from the

authorities as well extend co-operation on following areas:

a) Exchange of data and information related to the study.

b) Day-to-day interactions and monitoring of activities to enable active project management.

c) Issue letters of authority to Consultants to facilitate activities related to Assignments and

collection of data from State Government Departments and other agencies.

d) Shall provide certi ied copy of the contract made with the EPC contractor.

4.4 PHASING OF AND LOCATION FOR CONSULTANCY SERVICES

The service is to be rendered in following four phases together with the locations:

1 Contract Management Of ice / site, as appropriate

2 Pre-Contract work

3 Scrutiny of design

4 Construction Supervision At work Site

Material inspection, machineries inspection, At Vendor premises anywhere in

5 Equipment inspection and India.

6 Defects Correction Supervision Of ice / site as appropriate

7 Post-Contract work Of ice / site, as appropriate

Monthly Progress reports and other reports, as

8 suggested by the department Of ice

4.5 PROCUDURE AND AUTHORITY LEVEL

The Consultant shall carry out the Services as de ined these Terms of Reference or as otherwise required

for ef icient works' execution, while acting in the capacity of the "Representative of the Client" according

to the intentions of the "Conditions of Contract", which form part of the tender/contract documents for

works execution and are available for review at the Of ice of the Executive Engineer, Panam Project

Division, Civil Lines Road, Godhra. District Panchmahal Pin code- 389001. The "Conditions of Contract"

clari ies in detail, the duties and authorities of the Consultant and of his representative, to whom the

Consultant may delegate duties and authorities as required.

Principally, the Consultant have to carry out the day-to-day qualitative and supervision of works

execution and construction contract administration on behalf of the Client as per the following laid down

The powers vested in the Consultant there to under the terms and conditions of this Contract are subject

to limitations as stipulated in the above said "Conditions of Contract" in respect of taking major steps in

construction contract administration notably referring to.

Assisting the department for issuing a certi icate of substantial completion assisting the department for

issuing a defects correction certi icate for which the speci ic approval of the Client in writing will be

needed in advance.

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

Whilst therefore being fully accountable to the client in ensuring that the EPC works are executed within

the tender total or such other sum as may become payable to the contractor under the provisions of EPC

contract and within the scheduled time for completion. The Consultant also has duties towards the

contractor in administrating and interpreting the contract properly and fairly to maintain the work

schedule and to avoid disputes.

Thereto the Consultant shall ensure that the departments and the contractor rights under the EPC

contract are upheld by ensuring good verbal and written communication between himself, the

department and his representatives and the contractor and his representatives.

The Consultant shall follow the contractor's progress carefully and forecast well ahead the needs for

critical actions to be taken. He shall ensure, that items with a lead time or otherwise not readily available

e.g. pipes, pumps and electrical installation items etc. are ordered well in time by the contractor. He shall

also ensure that excessive quantities of materials are not ordered where the delivery of such quantities

could cause dif iculties on site or the materials could deteriorate.

In particular, the Consultant shall ensure that payments to the contractor can be made on time by giving

ample notice and opportunity to the Client's representative to carry out whatever quality checks and

measurements he may wish prior to payment to the Contractor.

The Consultant shall therefore agree with the department's representative on a regular basis and well in

advance on items on which the department's representative wishes to carry out checks and

measurements and on the extent of such checks and measurements. Provided that the department’s

representatives have been given adequate notice in writing to carry out his own checks and

measurements but fails to do so, works execution will continue without delay and payment of the

amounts certi ied by the Consultant will be deemed to be authorized.

In such events, the Consultant shall state in writing to the department that he was requested to carry out

his own checks and measurements but failed to do so. However, wherever inspection could not be carried

out due to short notice or unavailability of contractor representative or testing or materials etc. should

inform in writing immediately to client and request for fresh date of inspection. In any case no inspection

will be carried out without raising a request for inspection by contractor. Further, the department may

carry out spot checks and measurements at any time.

The Consultant, during the contract, shall provide the Client with monthly reports indicating physical

progress compared to the work schedule. The Consultant shall also include observations and comments

on testing results and quality of workmanship.

4.6 KEY FUNCTIONS OF THE CONSULTANT

The Consultant shall carry out duties and authorities which include, without being limited to them, the

following functions and tasks by phase of work.

Contract Management, Progress Monitoring, Inspection and testing of materials, machineries and

Equipment, Review and Approval of documents, Quality Surveillance, Supervision of Construction,

Measurement Certi ication & Settlement of claims and inancial control, Reporting and Co-

ordination, Defect Correction Supervision, Post Contract Work etc.

The Consultant shall be responsible to generate the data/reports required to be submitted to Govt. of

Gujarat on a periodic basis as required in the contract agreement

4.6.1. CONTRACT MANAGEMENT

I. Within the powers granted to the Consultant, administer the construction contract on behalf

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

II. Work closely with the client, to assist him to carry out his obligations under the construction

contract in order that the contractor is not hampered in any way in carrying out his duties.

III. Ensure that the contractor carries out the works in accordance with the construction contract

and assist the contractor therewith, all to enable the contractor to fully carry out his

obligations within the tender total or such other sum as may become payable to him under

the provisions of his contract and within the scheduled time for completion.

IV. Liaison between the Client and the contractor to ensure good communication between all

parties such that disputes do not arise and that any such disputes are settled reasonably and

amicably and assist in any adjudication.

V. Keep accurate records of all site activities and operations and those required elsewhere for

ef icient works execution from the contractor and others under the construction contract,

including but not restricted to correspondence between client, Consultant and contractor as

well as between them and other parties. All registers shall be maintained by TPI agency

including ROU. If required TPI should hire retired revenue person who has experience in land

acquisition and ROU.

VI. Minutes of scheduled meetings

VII. Weekly and monthly report from the Engineer's representative and the site inspectors

Instructions, variation orders, approval forms, etc.

VIII. Check of Survey work, Levels, survey books, including checks on setting out and completed

work. Work records, such as measurement, level, dimension, as built drawings and material

testing onsite/offsite, machineries and equipment delivery notes.

IX. Progress monitoring and prepare progress reports like test data and laboratory reports, plant

and laboratory returns, daily work records, financial records including interim statements

plus supporting particulars and certificates based on M.S. Word / EXCEL or M.S. Project

software as appropriate charts and drawings.

X. Scrutiny with alignment and with revenue records. Field veri ication and Finalizations of Land

acquisition proposal/ROU proposal submitted by contractor.

XI. The Consultant shall report to the Client at frequent intervals, and submit, daily progress

report and monthly progress report, such details as are mutually agreed between the Client

and Consultant. Apart from period reports, the Consultant shall intimate the Client in writing

of any deviations from approved alignment & designs, Technical Requirements and

Performance Standards.

XII. It is reiterated that the contract for the pipeline work is an EPC one; the Client binds the

contractor only on performance. The measurements and reviews do not constitute approval

rights as between the Client and the contractor, but in so far as the Consultant is concerned,

he shall ensure that a complete internal record of the work is available. The

Consultant shall ensure that his inspections do not impede the design, construction and

operation and maintenance of the Facility.

XIII. Monitor Work program, identify slacks and slippage, and suggest remedial measures

adequacy of manpower, machinery and other resources to meet the target.

XIV. Co-ordinate the review meetings.

XV. Review and verify variations and advise in value engineering.

4.6.2. PROGRESSING MONITORING

i. Ensure that the work carried out by the EPC contractor shall be as per the construction

program accepted by the Engineer in Charge. Noncompliance of the accepted program shall

also be brought to the Engineer in Charge.

ii. Monitor progress of the works and ensure that the contractor, as and when required,

produces revised programs.

iii. Ensure that the contractor allows for suf icient lead time for the provision of all materials,

plant, equipment and labour to avoid hold ups or bottlenecks.

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

iv. Timely devise, jointly with the contractor, a plan of action for detailed investigations and

testing of existing facilities, if any to be incorporated in the permanent works.

v. prevent any hold ups due to factors beyond the control of the contractor, including such

factors in the hands of the client like granting of access to all parts of the site, provision of

certain facilities and storage areas, obtaining of rights of way and way leaves and any such

other items which are the duty of or where assistance is to be given by the Client.

4.6.3. INSPECTION AND TESTING OF MATERIALS, MACHINERIES AND EQUIPMENTS

I. Inspection on-site and Manufacturer’s site and testing of Materials Machineries and

equipment’s at the place of manufacture within Gujarat and outside Gujarat in the country.

II. The inspection shall consist of preparation of methodology, sequences and system report

inclusive its commissioning for each category works ensuring quality assurance and control

so, as to achieve the desired objective and sustainability of the system for the anticipated

serve life to each category.

III. Any effective modi ication found necessary during their inspection process for achieving the

designated aim shall be brought to the notice of the client and obligatory on the agency.

IV. Typical inspection checklists shall be prepared for each category of works on each operation

and activities with reference to documents and standards. The acceptance/ rejection report

through the concerted inspection engineer ensuring all the points shall be mandatory.

V. The inspection system and procedure shall be prepared and maintained on day–to-day basis.

The inspection crews shall have guidelines, test plans, scope of inspection, procedures,

checklists and various formats to carry out inspection in a systematic method.

VI. The inspection reports shall have to be prepared on computer based software.

VII. The inspection report based on factory and / or onsite inspection shall be submitted to the

Engineer-In-Charge of the project, periodically as per requirement.

VIII. All stationary, drawing stationary, design facilities, photographic facilities etc. shall be

provided by the inspecting authority at his own cost.

IX. The consultant shall issue necessary certi ication on progressive completion of each category

of work after ensuring quality control and assurance so as to achieve the designed objectives

of the particular works. The certi ication shall be based on satisfactory adherence of the

system and procedures of the inspection.

X. The consultant shall have to provide soft & hard copies of photograph by HD camera to the

Department. (Site condition, machineries, equipment, testing, execution of work etc.)

XI. Witness 100% on-site and Manufacturers Site testing and inspection of materials of

4.6.4. REVIEW AND APPROVAL OF DOCUMENTS

I. Study of contract documents for Civil, Mechanical Electrical, and instrumentation work.

Inspection test plan prepared by the EPC contractor for Civil, Mechanical Electrical, and

instrumentation work.

II. Review of all Quality Assurance Plan (QAP), Welding procedure, testing procedure etc.

prepared by contractor/vendor

III. Review and approval of all type of RCC structural designs of various components, pipeline

design, water hammer control analysis, Mechanical, Electrical and Instrumentation

components in the project.

IV. Checking and inspecting factory / ield laboratories provided by Vendor / contractor to

conduct laboratory tests.

V. Test certi icates / reports of materials to be used for inished product for use in

construction and installation.

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

VI. Performance Test & Ef iciency Test for Pumping Station.

VII. Compliances of the inspection notes issued by various authorities shall be done on site and

compliance reports shall be submitted to engineer in charge within time limit.

4.6.5. QUALITY SURVEILLANCE

The consultant shall carry out quality surveillance for all the items/materials - as de ined in the

scope of EPC contract. Some of them are as under:

1. M.S. Plates, H.R. Coils, Mild Steel Pipes, Valves, Specials and ittings etc.

2. MS Pipe external coating, internal lining at coating yards and site etc.

3. Various type of valves, sluice gate, expansion bellows etc.

4. Surge Control devices such as Air Vessels, Air Cushion & Zero Velocity Valves.

5. Flow measuring devices

6. Welding electrodes

7. Ordinary port land cement

9. Drinking & Construction water

10. Building materials such as steel, cement, bricks, coarse aggregates, sand etc.

11. All other required machineries & equipment etc.

4.6.6. SUPERVISION OF CONSTRUCTION

Supervise the mobilization of the contractor, his staff, plant, equipment etc. and his provisions for

storage and other operating areas, paying particular attention to land made available for the

construction of the works, including rights-of-way and way leaves.

During the construction period at site, the Consultant shall be available on a continuous basis at

the project site in order to supervise, inspect, monitor and certify the works, and conformity with

Technical Requirements and the Performance Standards stipulated for various item and works in

1. Provide the contractor with points, lines and levels of reference, as made available by the Client

or otherwise established, and check the contractor’s setting out and shall include the accurate

locations and levels of all structures, the lines and levels of pipelines and the locations of

accesses, storage areas, working areas, way leaves etc.

2. Check all construction materials and equipment arriving on site to ensure that they are in

compliance with the lists of supplies submitted by the contractor and meet the requirements

of the speci ication and the applicable standards’ ensure that all materials handling and

storage is in accordance with the manufacturers’ recommendations. Advise to the EPC

contractor for safety measures & epidemics.

3. Monitor and inspect the contractor’s methods of construction for permanent and temporary

works, including false work, checking of centring & scaffolding, reinforcement and supervision

of concrete & other civil work, as well as materials and equipment installation, workmanship

and other site operations in regard of compliance with the requirements of the speci ication,

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

the applicable standards and the manufacturer’s recommendations, with all due attention

being given to adherence to safety codes, labour laws, either laws, bye-laws and regulations

and avoidance of public nuisance.

4. Prepared and Issue to the contractor from time to time, as and when necessary, such further

drawings, speci ication and instructions as required under the construction contract to enable

the contractor to complete his obligations under his contract in a timely manner.

5. Direct and 100% witness from time to time such tests regarding construction materials and

equipment and workmanship as required under the construction contract to be executed by

the contractor or elsewhere and instruct the contractor to undertake corrective action in case

of non-compliance with the speci ication or the applicable standards.

6. Supervise the contractor’s detailed investigations and testing of existing facilities, if any, in

regard of compliance with the plan of action and decide on the basis of the results of the testing

on whether the said facilities are suf iciently sound to be incorporated in the permanent works

and shall note adversely effecting later operation and functioning.

7. In the event of technical problems arising on site, assist the contractor in overcoming them in

the interest of the department. Within the tender total or such other sum as may become

payable to the contractor under the provisions of his contract and within the scheduled time

for completion.

8. The consultant shall advise the EPC contractor for stages of payment prescribed in the tender

document and its relationship with completion of various items of bill of quantities.

9. Issue instructions to carry out work on a day-work basis as and when necessary.

10. Upon having obtained approval of the client, issue variation orders or order extension of time

as required under the construction contract

11. Monitor received material & equipment at site from quality & quantity aspect and generate

reports on periodical basis

12. Supervision of construction including commissioning and testing of entire system.

13. Report with photographs / Album of work at regular interval and make presentation during

visit of QC or higher Authority.

14. Ensuring setting up of ield laboratories.

15. Contractors internal test on materials, concrete, mortar etc. Pipe line trenching, bedding

16. Lowering, laying and welding & jointing of Mild Steel pipe lines of various sizes.

17. Installation of all type of valves, specials ittings.

18. Inside and outside coatings as per tender specs.

19. Pipeline hydro testing and pre commissioning test.

20. Proper alignment of pipeline trenching.

21. Major / minor road crossings.

22. Nala / Railway / Culvert / Bridge / Canal crossing.

23. Orientation, location of structures depth of foundation etc. with respect to approved

drawings and approved test plan

24. Dimensions, reinforcement, concreting in foundation for major civil works. Shuttering, plumb,

dimensions, concreting etc. in sub structure including vertical wall, ring beams, tie beams,

columns, slab etc. as per approved inspection test plan.

25. The items listed in scope of works are major items covered under the construction contract.

26. The miscellaneous items and any other major items remained in the lists but required for the

successful implementation of the project shall also form the part of scope of work under this

27. All the inspection shall be carried out after receipt of R.F.I. (Request for Inspection) from the

Contractor representative.

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

4.6.7. MEASUREMENT CERTIFICATION SETTLEMENT OF CLAIMS AND FINANCIAL CONTROL

1. The consulting firm shall carry out 100 % physical verification of measurements at site and

certify the same. Star rate & price variation bills prepared by contractor shall be scrutinized

2. Monthly or otherwise periodically measure the permanent works and value them in

accordance with the methods of measurement and notes on pricing as well as the unit rates

of the bill of quantities as included in the construction contract.

3. Receive the contractor's monthly statement and upon veri ication against the measurement,

arithmetic checking as necessary, certify the statements or correct them as required under

the construction contract and forward them to the department for payment.

4. Keep accurate records to maintain an effective cost control system in order that the cost of

works execution remains within the approved amount of contract during the period of the

execution of the works, the estimate of the total costs shall be continuously updated and the

department kept informed of his inancial commitments and when he shall be required to

5. Keep accurate records of all variations made and all Claims forwarded by the contractor,

together with the reasons thereof, which may affect the sum becoming payable to the

contractor under the provisions of his contract; claims shall be veri ied skilfully, but fairly

interpreting the provisions of the construction contract and shall only be agreed upon when

truly justi ied.

6. Record, review and certify measurements in running bill given to the agency and other stages

of work such as handing over, taking over, construction completion, and maintenance

4.6.8. REPORTING AND CO-ORDINATION

The Consultant shall not exercise any direct control over the contractor, but shall report to the

department’s representative who shall be the sole point of contact with the Contractor. The

Consultant shall co-ordinate with all such persons for the ful ilment of obligations, but shall

report solely to the department’s representative.

4.6.9. OPERATION AND MAINTENANCE MANUALS

1. Ensure that "as-built" drawings meeting professional standards are provided by the

2. Prepare detailed project report "as-executed" and scrutinize operation and maintenance

manuals prepared by the EPC contractors for all components of the permanent works, as

4.6.10. DEFECT CORRECTION SUPERVISION (3 YEARS AFTER COMMISSIONING OF

PIPELINE PROJECT)

1. Make periodic site visits to ensure that any outstanding work agreed upon with the contractor

before the issue of the certi icate of substantial completion is properly carried out.

2. In the event of any defect and whenever required, visit the site, ensure that repairs are properly

3. On the occasion of site visits as above and / or request of the Client, supervise performance of

the operators and report to the Client in case of shortcomings, including recommending on

corrective actions.

4. At the end of the defects correction period and when all outstanding work is completed and all

repairs are carried out satisfactorily, issue the defects corrections certi icate in accordance

with the provisions of the construction contract.

UGPL FROM PANM HIGH LEVEL CANAL TO PANAM MAIN CANAL FINANCIAL BID FOR THIRD PARTY INSPECTION

5. During the defects correction period, the Consultant shall inspect the Project Site at intervals

of one month in order to monitor technical performance of the Project. He shall also be

available “On-Call” without extra cost.

4.6.11. POST CONTRACT WORK

The consultant shall assist the department to inalize the part of the EPC contract, till

commissioning of the pipeline project - in accordance with the provisions of EPC contract.

This includes issuance of various certi icates as prescribed in the EPC contract, release of

retention money, guarantees, securities, recoveries from the EPC contractors if any etc.