Annual Maintenance Contract for maintenance of Deutz & SUN Make Diesel Engines for two years at a cost of Rs 6,95,40,000- in which Rs. 3,28,00,000/- for the year 2026-27 and Rs.3,67,40,000/- for the year 2027-28, working over South Central Railway for Dy.CE/TM/L/BZA only.

In case the tenderer is authorized agent/ dealer/ distributor of the specified OEM i.e., M/s.Deutz , firm should upload the current authorization/ dealer ship certificate issued by OEM with validity of authorization to cover entire period of proposed AMC. In case, the validity of authorization does not cover the entire period of proposed AMC, the authorized dealer should submit an undertaking along with the offer to the effect that necessary extension of the validity of the authorization would be ensured before the expiry of the current validity.

I/we the tenderer (s) am/are signing this document after carefully reading the contents.

I/We the tenderer(s) also accept all the conditions of the tender and have signed all the pages in confirmation thereof.

I/we hereby declare that I/we have downloaded the tender documents from Indian Railway website www.ireps.gov.in . I/we have verified the content of the document from the website and there is no addition, no deletion or no alteration to the content of the tender document. In case of any discrepancy noticed at any stage i.e. evaluation of tenders, execution of work or final payment of the contract, the master copy available with the railway Administration shall be final and binding upon me/us.

I/we declare and certify that I/we have not made any misleading or false representation in the forms, statements and attachments in proof of the qualification requirements.

I/We also understand that my/our offer will be evaluated based on the documents/credentials submitted along with the offer and same shall be binding upon me/us.

I/We declare that the information and documents submitted along with the tender by me/us are correct and I/we are fully responsible for the correctness of the information and documents, submitted by us.

I/we certify that I/we the tenderer(s) is/are not blacklisted or debarred by Railways or any other Ministry / Department of Govt. of India from participation in tender on the date of submission of bids, either in individual capacity or as a HUF/ member of the partnership firm/LLP/JV/Society/Trust.

I/we understand that if the contents of the certificate submitted by us are found to be forged/false at any time during process for evaluation of tenders, it shall lead to forfeiture of the Bid Security and may also lead to any other action provided in the contract including banning of business for a period of upto two year. Further, I/we and all my/our constituents understand that my/our offer shall be summarily rejected.

I/we also understand that if the contents of the certificate submitted by us are found to be false/forged at any time after the award of the contract, it will lead to termination of the contract, along with forfeiture of Bid Security/Security Deposit and Performance guarantee and may also lead to any other action provided in the contract including banning of business for a period of upto two year.

I/We have read the clause regarding restriction on procurement from a bidder of a country which shares a land border with India and certify that I am/We are not from such a country or, if from such a country, have been registered with the competent Authority. I/We hereby certify that I/we fulfil all the requirements in this regard and am/are eligible to be considered (evidence of valid registration by the competent authority is enclosed)

Please submit your bank details i.e. Name of Bank along with Bank Branch Code, Accounts Number as appearing in the cheque book, IFSC Code and PAN Number, duly certified by the authorised official of the bank, to facilitate payment through ECS/NEFT/RTGS.In lieu of Bank Certificate,scanned copy of a cancelled cheque may be attached for verification of the above particulars. The prescribed format of Bank Mandate form is enclosed along with tender schedule.

EMD: The tenderer is exempted from depositing Earnest Money as per the provision contained in MSOP-2018, item no.31(G) of Part-A Works Matters. The bidder shall submit the bid security declaration as per the prescribed proforma of Bid Security Declaration attached to the tender schedule.

Performance Guarantee : Contractor shall have to submit a Performance Guarantee (PG) of 5% of the contract value within 30(Thirty) days from the date of issue of letter of Acceptance (LOA) .The PG has to be submitted in four separate parts of 1.25% each of the contract value. All the provisions along with Extension of time , Penalty etc as specified in clause 4.11 of GCC for Services 2018 are applicable.

Variation in Ordered Quantity: Applicable as per GCC for Service 2018 para No 5.3.2.

Price Variation Clause: The Price Variation Clause (PVC) of General Conditions of Contract (GCC) shall not be applicable to this Annual Maintenance Contract (AMC) as per Railway Board's Letter No. 2013/CE-I/CT/O/10/PVC/Pt.1, dated 27.01.2015

Payment: Railway shall make payment through NEFT on submission of bill by the contractor, duly certified by the authorized Railway officer in-charge of the work that the work has been completed to the satisfaction of the Railway. Spare parts and components are charged during the repairing work are as per the accepted rate list, terms &conditions of the agreement. Bill paying authority will be Sr.DFM/BZA. Payment would be normally made within 30 (Thirty) days from the date of submission of bills at Dy.CE/TM/L/BZA, if found to be in order. While submitting the bill the Contractor should attach the following documents along with the bill in Railway format in Electronic Form. 1.Fall clause certificate 2.Copy of Delivery C h a l l a n 3.Copy of the Supply Order. 4.Copy of Invoice. 5.Documents applicable for claim of statutory duties and taxes.

Statutory Variation Clause: Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof),within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the submission of bid. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of misclassification by the supplier/contractor.

Fall Clause: Fall Clause is applicable as per IRS Conditions of Contract as amended up to date. During every billing, the Contractor has to give certificate stating that no spares are supplied to other parties less than these rates.

New Impost: Any New Impost or revision in the duties, taxes, levies, etc. on finished product levied, as statutory duties during the currency of contract will be reimbursed by Railway subject to submission of documentary evidence in respect of payment made by the supplier.

TAXES & DUTIES: While quoting, the rates should clearly indicate the rate of applicable taxes. Tenderer should submit the rates duly specifying the taxes and same shall be charged at the rate applicable at the time of delivery of spares and date of servicing the machine for the Railway. The payment will be made only on production of documentary evidence. Tenderer should also furnish HSN code, GSTIN number representing the States in which they are registered for GST along with the address of registered office, place of Business in state etc.Firm should ensure that they are GST compliant and their quoted tax structure/rates are as per GST law.

The rates quoted by the contractor should not be above the rates quoted for any other Railway/Govt Agency

The contractor has to provide the Railway the services of their Engineer for the purpose of carrying out checking, repairing, maintenance and overhauling of all the Deutz make diesel engines at Dy.CE/TM/L/BZA working on track machines in Railway as and when called upon to do so by Railway. Charges for the same shall be paid as agreed in the contract.

This is a single tender for " Annual Maintenance Contract (AMC) for Overhauling and Maintenance (both TOH & COH) of Deutz & SUN Make Diesel Engines for a period of two years at a total value of Rs. 6,95,40,000/- (Rs. 3,28,00,000/- for 2026-27 and Rs. 3,67,40,000/- for 2027-28) working over South Central Railway, for Dy.CE/TM/L/BZA only, against the authorized dealer of OEM M/s. South Calcutta Diesels Pvt Ltd/Kolkata ". So only M/s.South Calcutta Diesels Pvt Ltd/Kolkata is requested to submit their offer. Offer submitted by any other firm will not be considered for evaluation and consideration.

Contract shall come into force from issue of letter of acceptance and shall be in force for a period of two financial years ( i.e. for 2026-27 valid up to 31.03.2027 and for 2027-28 valid up to 31.03.2028). However the validity can be extended if mutually agreed.The firm should ensure that the validity of their Authorization/Dealership certificate is current/valid during the AMC period.

Skilled and unskilled labor and small consumables like grease, oil etc. required for servicing the machines in Railway premises shall be arranged by Railways at site as per availability. However, Tools & Plants for the job shall be brought by Service Engineer himself at their cost.

During maintenance/servicing, the Service Engineer will replace spare part(s) if necessary. Such spares duly certified by the machines in-charge will be paid at the rates agreed. Supply of these spares alone also can be requested by Dy. CE/TM/L/BZA. Contractor has to supply the spares at the rates agreed. The contractor shall return the released materials to the Railway.

At the end of each deputation of their Engineer, the contractor will raise the bills directly on the Railway with a certificate from machine-in-charge that the Engineer had attended for the number of days and hours claimed and satisfactorily carried out the job

Spares are to be supplied in advance by the contractor on a formal requisition from Railways and immediately on its receipt; Railway will make them available at site for use when the maintenance/service of the machine is undertaken. The contractor shall ensure that the spares as requisitioned by Service Engineer are available in the AMC

Delivery of all spares/repaired sub-assemblies is FOR Kolkata/Pune or FOR Destination delivery, Freight only 3% on basic value, Packing=NIL, forwarding=NIL shall be charged extra. The same will be decided by Dy.CE/TM/L/BZA in consultation with the firm. All spares shall be delivered within 90 days from the date of receipt of order. If contractor fails to supply the spares within the above specified period, penalty will be levied @ ½ percent per week or part thereof on the value of materials to be supplied subject to a maximum of 10%.

FOR: Kolkata within 90 days or earlier from the date of receipt of order. For FOR destination delivery, Freight only 3% on basic value, Packing=NIL, forwarding=NIL shall be charged extra Materials shall be delivered against requirement on placement of piece meal order issued by Competent Authority. The unloading of the material shall be arranged by Railways in a reasonable time at the destination.

Only genuine spare parts are to be supplied and/or fitted. The contractor shall submit documentary proof in the form certificate for imported spares supplied from OEM.

All the defective/unserviceable electronic components, which are released, shall be returned to the railway by the firm and the same shall be accounted for by concerned SSE

On certification of completion of repairs by authorized representative, the firm can raise the bill for cost of spares used and labor charges involved for servicing various components duly enclosing certificate of supervisor in charge of the machine/ engine

All spare parts supplied against AMC are guaranteed as per IRS conditions of Contract.

a) AMC is treated as Rate Contract. The rates quoted are per unit rate. Under this contract, quantity will be drawn by the consignee on need basis in required quantity at the same rates, terms and conditions during the validity period of the contract and within the internal value of the AMC. b) Under AMC supplies, no higher rates will be charged than any other authorized dealer of Deutz make diesel engine (Germany).

During the subsistence of this contract, this agreement may be terminated by the Railways by giving fifteen days' notice

a) For repair/overhaul, the contractor will provide guarantee for 6 months from the date of commissioning or 1000 EWH (One Thousand Engine Working Hours) of working on machine whichever is later against faulty workmanship & defective manufacturing of parts. b) In case warranty replacement is not completed by the firm within 3 months period from the date of failure for a overhauled engine, the amount of expenditure/loss incurred by railways will be borne by the agency, and the amount will be deducted from the account bills or from the future bills or from the bills pending with other railways. Also the performance of the firm for such incidents may be recorded as poor performance of the firm.

In case top overhauling of engine at site is not completed within 2 weeks of informing, penalty of 1500/- per day of default (beyond 2 weeks) will be recovered from agency (provided the Railway delivers required spares at site on day of commencement).

In case major overhaul of engines is not done within 8 weeks of informing, penalty of Rs. 2500/- per day of default (beyond 8 weeks) will be recovered from agency (provided the Railway delivers required spare at site on day of commencement).

In case service engineer doesn't reach site within 7 days of informing (or 2 days in case of emergency), per day payment charges shall be reduced by 25% for the number of days delayed or days spent on deputation whichever is lower.

If the Railway calls the Engineer to travel by Air in case of urgency, the air fare for economy class from Kolkata to the Airport nearest to the works will be reimbursed to the contractor.

In case the engine requires major repairs, it will be shifted to Pune/Kolkata. To and Fro transportation charges to Pune and back will be borne by the Railway as per accepted rates/Km in AMC as per schedule.

On completion of overhauling, the testing shall be done at OEM premises on full load at dynamometer and to this effect the test certificate shall be provided. The contractor shall inform the tentative date of testing at Pune. However, testing shall not be withheld for want of Railway representative.

Repair of sub-assemblies like fuel pump, injectors, turbo chargers, compressors etc. will be done at Kolkata/Pune at an extra cost as per accepted rates. The same will be decided by Dy.CE/TM/L/BZA in consultation with the firm

M/s South Calcutta Diesels Pvt. Ltd/ Kolkata has to maintain uniform proforma for expenditure against this AMC

Arbitration : In the event of any dispute, differences etc, in interpreting the various clauses of the agreement or in actual working of the contract, the same will be referred to by either of the parties to the General Manager, South Central Railway or to any one specially nominated by him on his behalf for arbitration and his award is binding on both the contractor and the Railways. The Arbitration and Conciliation Act 1996 and rules there under and any statutory modification thereof shall apply to the Arbitration proceedings under this clause.

A request for supply of spares or deputation of service engineer shall be honored till last date of currency of the AMC. Execution of such request will be obviously after expiry of AMC and delivery date or deputation period will go beyond it depending upon the terms of delivery/deputation stipulated in the AMC. No additional extension of validity for such cases is required and bills for such work/supplies will be honored by Railways as per the delivery schedule for spares mentioned in the agreement

Contractor shall be wholly responsible for the statutory observations performing to his staff viz PF, ESI, WCA etc and he will be responsible for the maintenance of necessary records in this connection and also comply with all statutory requirements in force from time to time. The Contractor shall pay minimum wages to his staff as fixed from time to time under the laws in force.

The Contractor shall not be entitled to be provided with any facilities by way of accommodation, free passes or material or transport. The arrangements for stay and lodging of the staff of the contractor shall be the responsibility of the contractor

Firm has to submit the required documents as per clause no.17.2 of GCC services 2018

Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

The contract will be governed by Indian Railways Standard General Conditions of Services-2018 with up to date correction slips in accordance with GFR 2017, IRS Conditions of Contract and Terms and conditions of this contract & special conditions of contract to the extent applicable & accepted.