Tender Notice for Food Arrangements for Teacher Training Programs at Center of Training, IITE

Sr. Name of Work Bid Security (EMD)(Rs) Tender Fee (Rs)

1 Food Arrangements 60,000/- 1500/-

The Registrar, IITE invites bids for the food arrangement from the bidders

having Experience for similar type of works, the qualifying criteria specified.

1. The e-tender can be downloaded from the website

https://tender.nprocure.com

2. Bids must be accompanied by security of the amount specified for the work in

the table, payable at Gandhinagar and drawn in favor of The Registrar, IITE

bid security will have to be in any one of the forms as specified in the bidding

document and shall have to be valid for 90 days beyond the validity of the

3. E-tender must be submitted on line on or before 12/02/2026, 3:00pm

Hours, Submission of hard copy of Technical-bid, bid security, Tender fee,

tenders volume, and other necessary Documents in sealed cover through

Reg.post, speed post, curior or in person to office of IITE as mentioned in bid

information on or before 12/02/2026 4.00pm, Postal or transitory delay

shall not be considered, And Opening of technical bid will be on 12/02/2026

5:00 PM Hours Onwards & opening of financial bid will be intimated later on.

Each bidder has to submit contact details & email Address compulsorily.

The Centre of Training, IITE is seeking bids from Caterers/Restaurants to provide

food services for a series of training programs for Teachers’ Training for PM Shri

School Teachers-GOG and GOI. This document outlines the scope of work and

requirements for the bidding process. Duration of work is till August 15th,

Or as per the decision of authorities.

Catering Services Meals:

o There are almost 35-37 batches of almost 100-120 participants in every

o Breakfast, Lunch, High Tea, Water Jug, Mineral Water for almost 100-120

participants in every batch.

o The following is the Menu expected:

Morning Breakfast

1. Aloo Paratha/ Methi Thepla / Poha/ alike

4. Bread & Butter

5. Idli Sambhar/ Vada Sambhar/ Upma/ alike

6. Tea & Coffee

1. Any Paneer Sabji / Any Kofta Sabji

2. Mixed Vegetables / Jeera Potatoes / Any Vegetable sabji alike

6. Mango Delight / Jalebi-Rabdi / Mohanthal live / alike

7. Dhokla / Idada / Khaman / Cutlets / Spring Roll / alike

9. Green Salad, Papad, Buttermilk, Mukhwas, Drinking Water

Afternoon High Tea

1. Tea & Coffee

2. Biscuits & Cookies

3. Samosas / Methi Gota

Service & Seating Arrangements

1. Round Service Table – 6 No.

2. Service Table – As per the requirement

3. Chairs / Cover Set – 50 No.

o Emphasis on healthy, nutritious, and hygienically prepared food and

serving hygienically.

o The cleanliness of the space provided for catering and washing is the

responsibility of caterer.

o Safe disposal of the food waste is the responsibility of caterer. Washing of

the dishes and other kitchen equipment will be responsibilities of caterer,

if washing area is available at IITE, it will be given with contions of IITE.

o Use of single use plastic is prohibited.

Training Calendar-(PMShri-GOG)

PM SHRI GOG School Teachers’ Training

Tentative Dates of the Training

Month & Date Day Batch Name Remarks

5 Thursday GOG Batch – 1 Inaugural

2026 9 Monday GOG Batch – 2 -

11 Wednesday GOG Batch – 3 -

13 Friday GOG Batch – 4 -

2 Monday GOG Batch –

5 Thursday GOG Batch – 6 -

7 Saturday GOG Batch – 7 -

9 Monday GOG Batch – 8 -

12 Thursday GOG Batch – 9 -

16 Monday GOG Batch – 10 -

18 Wednesday GOG Batch – 11 -

23 Monday GOG Batch – 12 -

24 Tuesday GOG Batch – 13 -

25 Wednesday GOG Batch – 14 Valedictory

Training Calendar-(PMShri-GOI)

PM SHRI GOI School Teachers’ Training

Tentative Dates of the Training

Month & Date Day Batch Remarks

16 Monday GOI Batch – 1 Batch

17 Tuesday GOI Batch – 2 -

18 Wednesday GOI Batch – 3 -

19 Thursday GOI Batch – 4 -

20 Friday GOI Batch – 5 -

21 Saturday GOI Batch – 6 -

23 Monday GOI Batch – 7 -

24 Tuesday GOI Batch – 8 -

25 Wednesday GOI Batch – 9 -

26 Thursday 10 -

15 Wednesday GOI Batch – -

17 Friday GOI Batch – -

20 Monday GOI Batch – -

July 2026 21 Tuesday GOI Batch – -

22 Wednesday GOI Batch – -

23 Thursday GOI Batch – -

24 Friday GOI Batch – -

27 Monday GOI Batch – -

28 Tuesday GOI Batch – -

29 Wednesday GOI Batch – -

30 Thursday GOI Batch – -

31 Friday GOI Batch – Valedictory

The terms and conditions for the contract

1.0 “IITE” shall mean the Indian Institute of Teacher Education (An

established by A Govt. of Gujarat) Sector-15, Near Mahtma Mandir

1.1 “Vice Chancellor”, means the Vice Chancellor of Indian Institute of

Teacher Education or his authorized representative.

1.2 “Registrar” means the Registrar of Indian Institute of Teacher

Education or his authorized representative.

1.3 “Contract” means and includes the documents forming the tender and

acceptance thereof together with the documents referred to therein

including the conditions.

1.4 “Caterer” shall mean the service provider for catering services and

shall include the legal representative of such individual or the persons or

the permitted assignee of the same.

1.5 “Competent Authority” means Vice-Chancellor of IITE and his

1.6 “Officer In Charge“ shall mean the officer of IITE, designated by

“Competent Authority.” as the case may be, who shall supervise and be in-

charge of such works.

1.7 “Care Taking Section” shall mean the Administration Division of IITE.

2.0 INSTRUCTIONS TO TENDERER FOR PROVIDING

CATERING SERVICES

2.1 The caterer should have an experience of at least three years out

of the last five years of providing catering services for programmes

organized by Central Govt. Dept/State Government Dept. Institutions /

PSUs or any other organization of repute.

2.2 All prospective bidders may submit their Technical Bid, and also the

Tender fee & EMD in separate sealed envelopes in the performa attached

with the tender document but tagged together, addressed to The Centre of

Research, Indian Institute of Teacher Education, Ramkrushna Paramhans

Vidya Sankul, Near Mahatma Mandir, KH road, Sector-15,Gandhinagar-

2.3 The tenders shall be accompanied with a DD for Rs.

(Rupees sixty thousand only) drawn in the favour of “The Registrar

Indian Institute of Teacher Education.” payable at “Gandhinagar”

being the Earnest Money Deposit for the above mentioned job. EMD of all

tenderers shall be refunded without interest within fifteen days from the

date of the issue of the award letter for tender.

2.4 The caterer should have buffet related items, tables with table cloth,

tandoor, refrigerator, Oven, crockery and cutlery to serve not less than

persons at a time.

2.5 The caterer should have proper in-house arrangements to provide

meals as per the requirement.

2.6 Date of issue of DD for tender cost & EMD should not be before

the date of publishing of tender notice. Tenders received without

relevant documents for meeting eligibility requirements shall not be

2.7 The tenders will be valid for a period of 6 to 8 months from the date

2.8 Technical Bids with tender fee and EMD shall have to be submitted

with tender documents.

2.9 Conditional tenders shall be rejected out-rightly.

2.10 The caterer shall not sub-contract the services of personnel sponsored

2.11 IITE reserves the right to modify and / or amend any of the above

stipulated conditions / criteria depending upon its requirement. IITE also

reserves the right to cancel the tender without assigning any reason

2.12 The bidders should have the compliance of all the relevant Laws, Acts

and regulations as applicable from time to time.

2.13 After opening the technical bid, a committee of officers of IITE may

visit the establishment of caterers which qualify technically, to check the

facilities provided by each one.

2.14 On the basis of the report of the committee, agency list is final with

the approval of authority.

3.0 INSTRUCTIONS RELATING TO CATERING

3.1 The caterer shall have to make the arrangement of catering and shall

not be paid separately for the following items:-

i. High tea / Lunch / Breakfast shall be served in buffet system generally.

However in special cases may be required to be served inside the meeting

hall on table service without any additional cost.

ii. Tables with table cloth and other utensils for serving and crockery

shall be provided by the caterer without any additional charges.

iii. The caterer shall arrange tandoor and other heating arrangement

at the site of lunch.

iv. The caterer shall provide sufficient number of waiters in proper

uniform to serve to guests.

v. Drinking water (only mineral water) and tissue paper / napkins shall

be provided by the caterer without any additional cost.

3.2 The quality of the meal shall be of high class. It should not cause any

health problem to the guests.

3.3 Electricity supply and running tap water at the venue of the

programme shall be provided by IITE free of charge for running the

equipment’s to store the cooked items.

3.4 Food and other waste which is generated during the programme

agency shall have to dispose safely at his own cost outside of the campus.

3.5 No single use plastic should be used in the IITE premises.

4.1 TERMS OF PAYMENT:-

4.1 The bills raised by the caterer shall clearly mention the billing

components (standard menu plus additional items per person) plus taxes

etc. The bill should be accompanied with the signatures of the officer in-

charge of the programme and booking order duly issued by authorized

signatory from the concern Division. The Caterer shall submit the bills to

Centre of Training, IITE within 15 days of the completion of work.

4.2 The payment will be done within 1 month of services provided.

5.0 ELIGIBILITY CRITERIA FOR BIDDERS: -

In order to become eligible, the caterers should have the following

qualifications:-

a. Registration of ownership

b. Registration for GST

c. Registration Food License by Dept. of Food and Safety Govt.

d. Valid certificate of FSSI

e. Experience certificate of providing catering services for at least

three years, for cateringin programmes organized by a Central

Govt. Department/State Government, institution/ PSU or any

other organization of repute in India.

f. Out of this experience one experience is required for any

training or seminar more than 100 participants in the

education institute/University.

g. Annual financial turn over more than 10.00 lakh for the

catering business.

h. Attested copy of power of attorney, if any for signing the bid

i. Litigation / Arbitration history.

j. An undertaking for truth-fullness of information furnished.

6.0 Security Deposit:

The contractor has to deposit a Security Deposit of Rs.1,00,000/- (Rupees

one Lakhs Only) by drawing a demand draft from the Nationalized Bank in

favour of the Registrar, Indian Institute of Teacher Education, Gandhinagar,

before the commencement of the contract. If the contractor fails to carry out

the entrusted Contract Services and related miscellaneous works within the

stipulated time and as per the Scope of work and Job Specification. Indian

Institute of Science reserves the right to impose penalty as specified in the

Penalty Clause and has the right of get the work done through some one else.

The security deposit furnished by the contractor will not carry any interest

and will be refunded:

a) On completion of Job Contract Service entrusted to the contractor

satisfactorily. If the work is not satisfactory he is liable for forfeiture of

SD amount deposited or part of it as decided.

b) The Security Deposit made by the Contractor to be released only after

producing the proof of compliance and Provident Fund, Minimum Wage

etc. The books of accounts regarding, wages paid, PF Accounts etc., are

to be maintained properly and produced for inspection to the Institute,

whenever asked for and the Institute can take penal action for non-

compliance. The contractor shall provide the required number of efficient

and reliable workers, in the respective categories for all shifts on all the

days of week. The contractor shall be responsible for the discipline of his

7.0 PENALTY CLAUSE

1. Work not done satisfactorily would be recorded and rejected for payment.

Reasons for rejection would also be recorded.

2. Penalty shall be up to Rs.5000-00 per day, per fault/unsatisfactory work.

3. In case of food adulteration, any liabilities and expenses towards

hospitalizationor treatment shall be borne by contractor and shall have to

pay the penalty shall be fixed by the authority concerned.

8.0 ARBITRATION:-

6.1. If any disputes or differences relating to the interpretation, termination and

meaning of the words, terms, scope, and instructions, mentioned in tender

document/contract and as to the quality of work or performance of the

bidder/tenderer, any other question, claim, right, matter or thing whatsoever in

any way arising out of or relating to tender document/contract, scope,

instructions, orders or these conditions; or otherwise concerning the performance

of the contract or the validity or the breach thereof, shall be referred by either

party to the Registrar of the IITE who shall refer the matter for adjudication to

the Sole Arbitrator. There shall be no objection to the said appointment of the

Arbitrator. The award of the Sole Arbitrator shall be final and binding on the

6.2. In case, the Arbitrator so appointed dies, neglect or refuses to act as an

Arbitrator or is otherwise unable to act for any reason whatsoever, it shall be

lawful for the Registrar of IITE to appoint another Arbitrator in place of such

Arbitrator in the manner as aforesaid, who shall be entitled to proceed with the

reference from the stage where the earlier arbitrator left the proceeding.

6.3. The venue of the Arbitration shall be at Gandhinagar and shall be governed

by provisions of the Arbitration & Conciliation Act 1996 as amended by the

Arbitration & Conciliation (Amendment) Act 2015 (3 of 2016) and amended from

7.0 PENALTY CLAUSE

7.1 Work not done satisfactorily would be recorded and rejected for

payment. Reasons for rejection would also be recorded.

7.2 Penalty shall be up to Rs.5000 to Rs.25000 as per the

recommendation of committee, per fault/unsatisfactory work.

7.3 The cost of execution of the work at the risk and cost as well as the

penalty shall be recovered in the bill that falls due and if the

amount of recovery exceeds the bill amount, recoveries shall be

made from the Security Deposit, which has to be made good within

15 days of the short fall.

7.5 In case of food adulteration, any liabilities and expenses towards

hospitalization or treatment shall be borne by contractor and shall

have to pay the penalty shall be fixed by the authority concerned.

Note1: The trainings are subject to requirement of IITE. The trainings might stand

still if may get cancelled or postpone.

Note2: The given training calendar is tentative schedule. Dates, number of

participants and number of training/seminars may increase or decrease as per

the requirement of IITE.

Note3: The Caterer should provide the facilities at IITE premises.

Note4: IITE reserves right to cancel the work order at any time without any prior

notice, in case of services are not found satisfactory or any discrepancy is found

during or after completion of process for the said and agreed facilities.

Note5: Payment will be released after completion of work and it will take at least

a month to be released, also payment will be made on actual number of

participants in the batch concerned.

Note: Tenderer must enclose self-attested copies of the aforesaid

Terms & Conditions accepted

Signature Authorized Signatory with seal

SELF DECLARATION OF NOT-BLACKLISTED

(on 100/- rupees stamp paper)

INDIAN INSTITUTE OF TEACHER EDUCATION (IITE)

Ramkrushna Paramhans Vidya Sankul

Near KH-5, KH Road, Sector -

Gandhinagar - 382016 (Gujarat)

This is to declare that our company …………………………….. is not submited any false document into

the tender or anywhere or not blacklisted or by any Central/State Government Department/Public

Sector Undertaking.

Name of Bidder:

Signature of the Bidder with seal