ARC FOR REPAIRING AND REWINDING OF SEWAGE SUB. PUMP SET , SEWAGE D. WORKS.

Bid No: [VMC/SWGP/ARC /002 /2026-27]

OFFICE OFTHE EXECUTIVE ENGINEER (ELE./MECH.)

SEWAGE D. WORKS DEPARTMENT

VADODARA MUNICIPAL CORPORATION

SR. NO. DESCRIPTION PAGE NO.

1. TENDER NOTICE

2. FORM OF TENDER

3. TENDER DOCUMENT

4. DEFINATION OF TERMS (CHAPTER – I)

5. PREQUALIFICATION CRITERIA (CHAPTER - II)

6. GENERAL INFORMATION

TENDERER (CHAPTER - III)

7. DECLARATION FORM (CHAPTER - IV)

8. SCOPE OF WORK (CHAPTER - V)

9. GENERAL INSTRUCTION OF THE

TENDERER (CHAPTER - VI)

10. GENERAL CONDITION OF THE TENDER

(CHAPTER - VII)

11. SPECIAL CONDITION OF THE

TENDER (CHAPTER - VIII)

12. TCHANICAL SPECIFICATION (CHAPTER – IX)

VADODARA MUNICIPAL CORPORATION

Office : Khanderao Market Building , Rajmahal Road , Vadodara -

E-TENDER NOTICE

Vadodara Municipal corporation invites tender in two parts (Technical Bid & Price Bid) from

Pump Manufacturer or their authorized Dealers or channel partner or registered Contractors in

appropriate class either with VMC / Central / State / PWD /M.E.S. / Semi Government or other

such institutions for the work of ARC FOR REPAIRING AND REWINDING OF SEWAGE SUB.

PUMP SET , SEWAGE D. WORK through On line e-tendering system.

Estimated Comple E.M.D Tender Stamp Last due date of Issuing Last Date for

cost tion Rs. fee Duty of Tender Documents. Submission of

(in Rs.) Period Rs. Rs. Completed Tender

Date / Time Date / Time

12 As per 08.06.2026 up to

months rule 1૩:00 hrs

(1) The tender bid document will be available and downloaded from www. (n) procure.com

website. (2) Tender document should be accepted only by E-tendering method on www. (n)

procure.com website. (3)Conditional tender shall not be accepted. If any condition in the price bid

is found, the tender will liable to be rejected. (4) Hard copy of Pre-qualification bid along with

EMD & tender fee shall be submitted by Registered A.D. / Speed Post only & should be addressed

to Executive Engineer (Ele.Mech), Sewage D.Works, First Floor, Vadodara municipal corporation,

Khanderao Market Building, Rajmahal Road, Vadodara–390 209 till dt ;- 09.06.2026 up to 16:00

hrs. (5) The bid documents is also available on website of Vadodara municipal corporation (6)

VMC reserves the right to accept or reject any or all tenders without assigning any reason thereof.

(7) This Tender notice shall form a part of contract document.

PRO No. /2026-27 Add.City Engineer (VMC)

Visit us at :www.vmcegov.com,

The Municipal Commissioner,

Vadodara Municipal Corporation

Khanderao Market,

Reference is made to the tender invited for the work of following item/items.

Name of work:: ARC FOR REPAIRING AND REWINDING OF SEWAGE SUB. PUMP SET

SEWAGE D. WORKS.

I / We have examined the drawings, General conditions of contract, specifications, etc. as given

in Tender Document to the above work. I/We hereby offer to undertake above referred work.

In conformity with the specification, general and special conditions of contract etc. as given in

Tender Document at the respective rate mentioned in my/our Tender.

I/We undertake to complete the work indicated above within the specified time limit mentioned

in the tender document from the date of receipt of work order.

I/We have deposited as earnest money a sum of Rs. 40,000/-(Rs. Forty Thousand rupees

only) as indicated. The said amount is not to bear any interest and I /we do hereby agree that this

sum shall be forfeited in the event of failure to execute the contract agreement after acceptance of

the tender by the owner.

I/We understand that you are not bound to accept the lowest or any tender that you may receive.

Yours faithfully,

Name of Partners / Directors of the Firm

TENDER DOCUMENTS

This is a two bid tendering system and the tender documents consists of –

Part I : Technical Bid (page no.1 to45)

Part II: Price Bid. The set of tender documents as per list attached is issued to :-

Address of Tenderer

The fees of the Tender document is Rs. 2000/- (Two Thousand Only)

The Tenderer shall submit this tender in accordance with the various instructions included in the

tender documents.

PREQUALIFICATION / TECHNICAL BID ::-

The tenderer shall have to submit Prequalification Bid with related documents “On Line”

through nprocure website and “Hard Copy” through RPAD / Speed Post.

This cover shall contain following:

1. Demand Draft/Pay Order/Bank Guarantee (if the estimated tender amount is Rs.50 Lac or

above) in favour of Municipal Commissioner, Vadodara Municipal Corporation at

Vadodara only to be forwarded towards EMD.

2. Demand Draft/Pay Order in favour of Municipal Commissioner, Vadodara Municipal

Corporation at Vadodara only to be forwarded towards nonrefundable Tender Fee.

3. Forwarding letter along with conditions/clarifications, if any and necessary

a) Copies of original documents defining the constitution of legal & stable power of

attorney of the signatory of the tender to commit the Tender.

b) Provident Fund, Labour license of ongoing work, income tax PAN card.

c) The Tenderer must have registered in appropriate class in appropriate Category

either with Vadodara Municipal Corporation, Central/State/ PWD/ M.E.S./Semi

Govt. organizations. If contractor have not registered with the VMC, then before

Submitting bill he should get registered in VMC.

d) In case of Manufacturer or their authorized Dealers or channel partner, The

supplier after awarding contract shall have to get registered in VMC.

e) Tender must be accompanied by a Earnest money deposit of Rs. 40,000/-(Rs.

Forty Thousand rupees only)in the form of Demand draft of any Nationalized

Bank in favour of the “Municipal Commissioner’, Vadodara.

f) Valid Solvency Certificate of Rs. 5,00,000/- shall be attached along with tender

g) Average Annual financial turnover during the last 3 years, ending 31st March of the

previous financial year, should be at least 30% (Rs. 6,00,000/-) of the estimated

h) Tenderer should have carried out single similar nature job works during last 7 years

ending lst day of month previous to the one in which applications are invited should

be either of the following:-

 Three similar completed works costing not less than the amount equal to

40% i.eRs. 8,00,000/- per year.

 Two similar completed works costing not less than the amount equal to 50%

i.e Rs.10,00,000/-.per year.

 One similar completed works costing not less than the amount equal to 80%

i.e Rs. 16,00,000/- per year.

Similar works means: Repairing / rewinding/ manufacturing of sewage sub.

Pump set or O&M work of STP , SPS or maintenance work of sewage sub.

Pump set in government/Semi government/Reputed big private

Organization. ”Copy of work order and completion certificate to be enclosed

with the tender.”

5. The Tenderer should have :

1. Work shop to handle such type of job or assurance letter to carry out such type of job in

2. Essentials of machineries for this type of job .

3. List of machineries shall be submitted with P.Q. bid Or tenderer shall have to submit a letter

of submersible pump manufacturer to Carry out this work from his authorized service

6. Demand drafts of EMD & Tender fee as given in the Advertisement & tender document

Mention also here.

7. The Tenderer shall also have to attach following documents along with tender.

(a) Organization Set Up.

(b) Technical Staff detail.

(c) Attested Copy of Income Tax Clearance certificate / IT Return.

(d) Attested Copy of GST Registration certificate.

(e) List of recent jobs carried out.

(f) The bidder shall have to attach copy of valid electrical license contractor certificate.

(g) Assurance letter to carry out work using approved material by VMC.

(h) Advance letter for one year warranty against any repairing / rewinding work defect.

8. The Bidder should not have been blacklisted/ banned for carry out work in government /

semi government organization in Gujarat/India. An undertaking by an authorized

signatory of the company needs to be submitted in this regard.

8. Litigation History: The Bidder should provide accurate information on any litigation

history or arbitration resulting from contracts completed or under execution by him over

the last ten years. This should also include such cases, which are in process/ progress. A

consistent history of awards against the bidder has not provided such information and

has come to the notice of the authority, the tender will be rejected at whatsoever stage

and in such case all the losses that will arise out of this issue will be recovered from the

tenderer/contractor and he will not have any defence for the same.

9. Even though the bidder meet the above criteria, they are subjected to be rejected, if they

have Made misleading or false representation in the form, statements and attachments

submitted and / or record of poor performance such as abandoning the work, not

properly completing the contract, inordinate delays in completion, litigation history, or

financial failures etc..

10. If tenderer fails to submit hard copy of tender within defined time period, he will be

debarred to work in VMC for next six months.

Tenderer is not allowed to mention rates in Technical Bid. All the Tender pages must be

duly sealed & signed. Original tender documents must be submitted as it is.This cover must

be superscripted as “Prequalification/Tender Bid, Name of Work, Date of Opening & PRO

1) Price Bid cover (Hard Copy) shall not be accepted by Vadodara Municipal Corporation by

post or personally. The Price Bid shall be submitted through the website of n procure

only. The bidder who had completed the formalities of registration with the agency “n-

procure” are only eligible to quote the price bid of this tender through the web site

https://www.nprocure.com within the stipulated time limit mentioned in the

2) All bidder can submit the price bid only on web site. The prices for offer are to be quoted

by the bidders at specified spaces. No condition will be accepted along with the price bid.

IMPORTANT NOTE ::-

(1) Technical Bid along with EMD &Tender fee must be sealed &super scribed and shall be

submitted to the Executive Engineer (Ele.Mech), Sewage D.Works, First Floor, Vadodara

Municipal Corporation, Khanderao Market Building, Rajmahal Road, Vadodara-390

by Speed Post/Registered Post only on or before dt. 09.06.2026 up to 16.00 hours. In

absence of physical & On Line technical bid the tender is liable to be rejected.

(2) Tenders received after due date will be rejected. Tender received or due to be received

after the time limit is over will not be accepted and if inadvertently accepted will not be

opened and will be returned unopened. The tenders who may get opened before the due

date with no indication having been given on the outside of the envelope are liable to be

(3) On Line Technical Bid and Price Bid shall be submitted on or before 11:00 a.m. on the due

(4) If EMD & Tender Fee are not found enclosed in part-I, than the tender will be out right

(5) Price- Bid will be opened after scrutiny of pre-Qualification Bid. Price bid shall not be

opened if Tenderer is disqualified at pre-qualification stage.

(6) Evaluation of Technical Bid (P.Q. Bid) shall be done on the basis of submitted authentic

documents only.

(7) Once the pre-qualification bid is opened the Tenderer shall not submit any documents/

clarifications without request/approval of authority. Conditional Tenders shall not be

accepted & shall be rejected.

(8) Demand Draft of tender fee should separately attached with prequalification documents

only in case the Tenderer who download tenders from website.

(9) The Cost of Bid Document will not be refunded under any circumstance,

(10) Tender copy should be reached only by Registered post / Speed post at Record Branch.

Executive Engineer (Ele.Mech), Sewage D.Works, First Floor, Khanderao Market Building,

Vadodara Municipal Corporation, on or before date: 09.06.2026 up to 16=00 hours.

(11) The Tenderer are advised to read carefully & study all the pages of tender document

which forms part & parcel of the contract Document.

(12) The bidding capacity of the tenderer should be more than the estimated cost of the work

put to tender, failing which the tenderer will be disqualified.

(13) The tender will be liable to be rejected outright, if while submitting it.

 The tenderer propose any alterations in the work specified in the tender or in the

time limit allowed for carrying out the work or any other condition.

 Any of the pages of the tender are removed or replaced.

 Any errors are made by him in the tender.

 All correction and addition or pasted slips are not initiated by tenderer.

 The tenderer or in the case of a firm, each partners thereof does not sign or the

signature/signature is/are not attested by a witness on page of the tender in the

space provided for the purpose.

 The tender which do not fulfill any of the condition of those in the printed form and

those tender which are incomplete.

 In case of failing to submit documents as per prequalification criteria.

(14) Municipal Commissioner Reserve’s right to accept any or reject all tenders without

assigning any reason thereof.

(15) If tenderer fails to submit hard copy of tender within defined time period, he will be

debarred to work in VMC for next six months.

(16) In the Price Bid tenderer shall have to quote (%) Percentage above or below of the total

tender value. The VMC Unit Rates( Annexure ) are published as SOR. Item wise (%)

Percentage above or below shall not be considered.

Add.City Engineer,

Mahanagar Seva Sadan,

Signature of Tenderer :

Signature of the Officer :

Issuing the Tender document

Signature of the Officer :

Opening the Tender.

TENDER AND ACCEPTANCE OF TENDER

Municipal Commissioner,

Vadodara Municipal Corporation,

Khanderao Market,

I/We hereby submit the tender for ARC FOR REPAIRING AND REWINDING OF SEWAGE SUB.

PUMP SET , SEWAGE D. WORKS. as referred in form of Tender, General & special Conditions of

Contract, Drawing, Time Schedule of Completion of jobs, and other documents and papers,

detailed in the tender documents.

1) It has been explained to me/us that the time stipulated for the work in all respect as

mentioned in the “Time Schedule of Completion of Job”, is signed and accepted by me/us

is the essence of contract. I/We agree that in the case of failure on my/our part to strictly

observe the schedule of work. I/We shall pay compensation to the owner as per provision

and stipulations contained in clause of General conditions of contract and I/We agree

for recovery being made as specified therein. In exceptional circumstances, extension of

time limit shall be granted by the Engineer-in-charge at his entire discretion.

2) I/We agree to pay the earnest money and security deposit and accept the terms and

conditions as laid down in the memorandum below in this respect.

Signature of Tenderer(s) with the seal of the firm.

a) General description of work: ARC FOR REPAIRING AND REWINDING OF SEWAGE SUB.

PUMP SET , SEWAGE D. WORKS.

b) Tender Documents : The Tender Documents can be obtained from the websites

www.vmcegov.org, www.vmc.gov.in, www.nprocure.com

c) Tender fee amount :Rs 2,000/-

(Rupees Two Thousand Only.)

d) Earnest Money Deposit : Rs. 40,000/-(Rs. Forty Thousand rupees

The Earnest money is payable as per The Tender

Notice and clause (6.8) of General Instructions to

tenderer. The Earnest Money, if the Tender is

accepted will be retained against the Security Deposit.

It will be released after one year from the completion

e) Security Deposit : 3 % contract amount will be paid in the manner set

in clause of the General Instructions of Tender,

on acceptance of tender. Security deposit will be

returned after completion of this work.

f) Time allowed for

Completion of this work : 01 year

g) Should this tender be accepted, I/We hereby agree to abide by and fulfill all terms and

conditions referred to above and in default hereof to forfeit and pay to the owner or its

successors or its authorized nominees, such sum of money as is stipulated in the

conditions contained in General Tender Notice and other documents.

h) I/We hereby pay/submit the earnest money of Rs. 40,000/-(Rs. Forty Thousand

rupees only) in the form of Demand draft/Pay Order/ Bank Guarantee in favour of

Municipal Commissioner, Vadodara Municipal Corporation , Payable at Vadodara from

Nationalized Bank.

i) If I/We fail to commence the work specified in the Memorandum in para (3) above or if

I/We fail to deposit the amount of security deposit specified in the Memorandum in (3)

above, I/We agree that the said owner or its successors, without prejudice to any other

right or remedy, be at liberty to forfeit the said earnest money in full. Otherwise, the said

earnest money shall be retained by owner towards the security deposit specified in para

(3) above. The owner shall also be at liberty to cancel the tender, if I/We fail to pay

security deposit as aforesaid or to execute and agreement or to start work as stipulated

in the Tender documents.

I/We enclose herewith evidence of my/our experience to work of similar nature and magnitude

carried out by me/us.

Name (in Block letters) :

Signature of Tenderer(s) with the seal of the firm

DEFFINITION OF TERMS

In the contract documents as are in defined where the context so admits the following

words & expression will have the following meanings.

1. “The Owner”, means the Vadodara Municipal Corporation having its registered office at

Khanderao Market, Palace road, Vadodara, Gujarat state.

2. “The Tenderer”, means the manufacturer or its authorized dealer, firm or Company whose

tender has been accepted by the Owner and includes the Contractor’s legal representative,

his successor and permitted assigns.

3. The “City Engineer” shall means the City Engineer of Vadodara Municipal Corporation or

his successor in office as designated by the Owner.

4. The “Engineer-in-charge”, shall mean the person designated as such by the Owner and shall

include those who are expressly authorized by him to act. For and on his behalf for

operation of this contract. The engineer in charge for this contract shall be Executive

Engineer, (Elect.)

5. “The work”, shall mean the work of various item/s mentioned in accordance with the

contract or part thereof as the case may be and shall include all extra additional, altered

substituted works as required for purpose of the contract.

6. “Contract Documents”, means collectively the Tender documents Designs, Drawings,

Specifications agreed variation subsequent correspondence done, such other documents

constituting the Tender and acceptance thereof.

7. “The Contract”, shall means the agreement between the Owner and the contractor for the

execution of the work including therein all contact documents.

8. “The Specification”, shall means the various technical specifications attached and referred

to in the Tender documents/ It shall also include the latest edition of relevant Indian

Standard Specification published before entering into contract. Further in absence of any

specific reference in IS the Standards and specifications of any other country may be

9. The “Tender”, means the tender submitted by the tenderer for acceptance by the Owner.

10. The “Alteration Order”, means the order given in writing by the Engineer in charge to effect

additions to or deleting from the alterations in the works.

11. The “Period of Liability”, means the material supplied by the contractor and work shall

stand guarantee for the period of 12 months from date of erection and commissioning.

12. “Site Engineer “ means the engineer appointed by Executive Engineer , ELE&MECH for

related pumping stations.

13. “Inspector” means any person or persons nominated by the Owner to inspect Store or

Works under the agreement and shall include his duly authorized representative

appointed to act as the Inspector.

14. “Letter of Intent” means the Owner’s letter conveying the award of Contract.

15. “The Contractor / Supplier”, means the person or the persons firm or Company whose

tender has been accepted by the Owner and includes the Contractor’s legal representative

his successor and permitted assigns.

16. “Consulting Engineer”/ “Third Party Agency”, means the firm or the person as may be duly

appointed by the Owner to act as Consulting Engineer/ Third Party Agency for the purpose

of the work covered in the contract.

Signature of Tenderer(s) with the seal of the firm.

PRE-QUALIFICATION CRITERIA FOR THE TENDERER

The tenderer shall have to submit Prequalification Bid with related documents “On Line”

through nprocure website and “Hard Copy” through RPAD / Speed Post.

This cover shall contain following:

1. Demand Draft/Pay Order/Bank Guarantee (if the estimated tender amount is Rs.50 Lac

or above) in favour of Municipal Commissioner, Vadodara Municipal Corporation at

Vadodara only to be forwarded towards EMD.

2. Demand Draft/Pay Order in favour of Municipal Commissioner, Vadodara Municipal

Corporation at Vadodara only to be forwarded towards nonrefundable Tender Fee.

3. Forwarding letter along with conditions/clarifications, if any and necessary

a. Copies of original documents defining the constitution of legal & stable power

of attorney of the signatory of the tender to commit the Tender.

b. Provident Fund, Labour license of ongoing work, income tax PAN card.

c. The Tenderer must have registered in appropriate class in appropriate

Category either with Vadodara Municipal Corporation, Central/State/ PWD/

M.E.S./Semi Govt. organizations. If contractor have not registered with the

VMC, then before Submitting bill he should get registered in VMC.

d. In case of Manufacturer or their authorized Dealers or channel partner The

supplier after awarding contract shall have to get registered in VMC.

e. Tender must be accompanied by a Earnest money deposit of Rs. 40,000/-(Rs.

Forty Thousand rupees only) in the form of Demand draft of any Nationalized

Bank in favour of the “Municipal Commissioner’, Vadodara.

f. Valid Solvency Certificate of Rs.5,00,000/- shall be attached along with tender

g. Average Annual financial turnover during the last 3 years, ending 31st March of

the previous financial year, should be at least 30% (Rs. 6,00,000/-) of the

estimated cost.

h. Tenderer should have carried out single similar nature job works during last

years ending lst day of month previous to the one in which applications are

invited should be either of the following:-

 Three similar completed works costing not less than the amount equal to

40% i.e Rs. 8,00,000/- per year.

 Two similar completed works costing not less than the amount equal to 50%

i.e Rs 10,00,000/-.per year.

 One similar completed works costing not less than the amount equal to 80%

i.e Rs. 16,00,000/- per year.

Similar works means: Repairing / rewinding/ manufacturing of sewage sub.

Pump set or O&M work of STP , SPS or maintenance work of sewage sub.

Pump set in government/Semi government/Reputed big private

Organization. ”Copy of work order and completion certificate to be enclosed

with the tender.”

5. The Tenderer should have :

1. Work shop to handle such type of job or assurance letter to carry out such type of job in

2. Essentials of machineries for this type of job .

3. List of machineries shall be submitted with P.Q. bid Or tenderer shall have to submit a letter

of submersible pump manufacturer to Carry out this work from his authorized service

6. Demand drafts of EMD & Tender fee as given in the Advertisement & tender document

mention also here.

7. The Tenderer shall also have to attach following documents along with tender.

(a) Organization Set Up.

(b) Technical Staff detail.

(c) Attested Copy of Income Tax Clearance certificate / IT Return.

(d) Attested Copy of GST Registration certificate.

(e) List of recent jobs carried out.

(f) The bidder shall have to attach copy of valid electrical license contractor certificate.

(g) Assurance letter to carry out work using approved material by VMC.

(h) Advance letter for one year warranty against any repairing / rewinding work

8. The Bidder should not have been blacklisted/ banned for carry out work in government /

semi government organization in Gujarat/India. An undertaking by an authorized

signatory of the company needs to be submitted in this regard.

9. Litigation History: The Bidder should provide accurate information on any litigation

history or arbitration resulting from contracts completed or under execution by him over

the last ten years. This should also include such cases, which are in process/ progress. A

consistent history of awards against the bidder has not provided such information and

has come to the notice of the authority, the tender will be rejected at whatsoever stage

and in such case all the losses that will arise out of this issue will be recovered from the

tenderer/contractor and he will not have any defence for the same.

10. Even though the bidder meet the above criteria, they are subjected to be rejected, if they

have Made misleading or false representation in the form, statements and attachments

submitted and / or record of poor performance such as abandoning the work, not

properly completing the contract, inordinate delays in completion, litigation history, or

financial failures etc..

11. If tenderer fails to submit hard copy of tender within defined time period, he will be

debarred to work in VMC for next six months.

12. In the Price Bid tenderer shall have to quote (%) Percentage above or below of the total

tender value. The VMC Unit Rates ( Annexure ) are published as SOR. Item wise (%)

Percentage above or below shall not be considered.

NOTE: (1) VMC will not open price bid of disqualified tenderer.

(2) Price bid of qualified tenderer will be opened after approval of competent authority.

(3) Soft copy of PQ document & price bid should be sent/fill on n-procure website only.

Hard copy of PQ documents would be kept for the verification purpose only.

Tenderer is not allowed to mention rates in Technical Bid. If prices found written in

technical bid, the filled tender will be straight away rejected. All the Tender pages must be

duly sealed & signed. Original tender documents must be submitted as it is. This cover must

be superscripted as “Prequalification/Tender Bid, Name of Work, Date of Opening & PRO

Signature of Tenderer(s) with the seal of the firm.

GENERAL INFORMATION OF TENDERER

A. In case of individual

(i) Name of Business

(ii) Whether his business is registered

(iii) Data of Commencement of Business

(iv) Whether he pays Income Tax per year.

B. In case of Partnership

(i) Name of Partners

(ii) Whether the partnership is registered

(iii) Data of establishment of firm

(iv) If each of the partner of the firm pays Income tax over per year and if not which of

them pays the same.

C. In case of Limited liability company or company limited by Guarantees.

(i) Amount of paid up capital

(ii) Name of the Directors

(iii) Date of Registration of Company

(iv) Copies of the last two year’s balance sheets of the company.

DECLARATION REGARDING TENDERER’S WORK OF

COMPARABLE NATURE

I/We hereby declare that I/We have carried out successful works of this magnitude and

similar nature to the work set out in this Tender and have adequate organization, experienced

personnel and suitable equipment to handle this type and magnitude of work

Signature of Tenderer(s) with the seal of the firm.

TECHNICAL SPECIFICATION & CONDITIONS FOR REWINDING AND REPAIRING

OF SEWAGE SUB. PUMPS.

1) The Contractor should have fully equipped workshop or assurance letter to carry Out such

type of job in work shop.

2) The Contractor has to repair the pump using standard ISI Marked Parts Like lower / upper

3) The contractor should give guarantee of one year for repairing of the pump. During one year

if any fault found it shall be repaired by the contractor for that no extra charges will be given

4) As & When inform by the Department in writing , contractor shall have to Check & Open the

pump within three days and give quotation for the same. Or else penalty will be charged

Rs. 500/- per days .

5) Contractor shall have to complete the job within 7 days from receiving part work order. Other

wise penalty will be charged at the rate of 0.5 % of part work order value per week. Maximum

10 % of work order value will be levied for late completion .

6) Any scrape obtained after rewinding / repairing of sub. Pump shall not be returned back to

7) Separate challan should be submitted by the contractor for replacement of oil/ bearing / cable

/ mechanical seal etc.

8) Contractor should bring the pump require from the mention site and after rewinding and

repairing the pump should be bring back to the same site with date of rewinding and repairing

embossing on the pump .

9) If require by VMC / contractor shall have to extend the contract for further period of three

months at the same approved rate and conditions, after completion of original contract.

10) If require by VMC contractor shall have to execute additional work of 25.00 % of Total A.R.C.

amount at the same approved rate and conditions.

11) Contractor shall have to execute an agreement as per VMC rules.

12) The contractor shall have to bring all necessary safety equipment’s like helmets, safety

shoes, fire extinguisher etc. at site.

13) In case of emergency the contractor shall have to send their team as early as possible

following to the instruction of respective engineer of VMC.

Signature of Tenderer(s) with the seal of the firm.

GENERAL CONDITION OF TENDER-PART-1

 Tenderers shall require to submit Price bid of this tender through nprocure website only.

Tenderers are required to get register with nprocure to participate in the tender. Without

registration with nprocure tenderers will not be able to participate in this tender.

 Technical bid shall be submitted in the form of hard copy & online as mentioned elsewhere

in the tender document.

 Price bid is required to be submitted online by using nprocure website only, in the

prescribed format.

The tenders as submitted shall consist of the following documents.

 Complete set of Tender documents as sold / downloaded duly filled in and signed by

the Tenderer and as prescribed in various clauses of the tender documents.

 Demand draft of tender fee in case of Tender documents downloaded from website.

 Earnest Money Deposit amounting to Rs. 40,000/-(Rs. Forty Thousand rupees

only)and in the manner specified in clause (6.8) hereof.

 Power of Attorney or a True copy thereof duly attested by a Gazette Officer in case an

authorized representative has signed the tender, as required in 6-5 clause hereof.

 Audited Balance sheet for last three years, duly attested.

 The full name and address of the Tenderer shall be written on the bottom left hand

corner of the sealed cover.

 Other documents mentioned in P.Q.- chapter-II

6.2 ALL PAGES TO BE INITIALED

All signature in Tender documents shall be dated as well as all pages of all sections of

Tender documents shall be initialed at the lower right hand corner or signed wherever

required in the Tender papers by the Tenderer or by person holding power of attorney

authorizing him to sign on behalf of the Tenderer before submission of Tender.

6.3 RATES TO BE QUOTED

The Tenderer shall quote the rates on n-procure website only. Tenderers shall required to

submit Price bid of this tender through n-procure website only. Tenderers are required to

get register with n-procure to participate in the tender. Without n-procure registration,

tenderers will not be able to participate in this tender.

6.4 CORRECTIONS AND ERASURES

All Corrections and Alterations in the entire of Tender papers will be signed in fully by the

Tenderer with date. Over writings is not permissible.

6.5 SIGNATURE OF TENDERER

The Tender shall contain the name, residence and place of business of person or persons

making the Tender and shall be signed by the Tenderer with his usual signature.

Partnership firms shall furnish the full names of all the partners in the Tender. It should

be signed in the Partnership’s name by all partners or, by duly authorized representative

followed by the name and designation of the person signing Tender by a Corporation shall

be signed by an authorized representative and a Power of Attorney in that behalf shall

accompany, the Tender copy of the constitution of the firm with names of all partners shall

be furnished When a tenderer signs a tender in a language other than English, the total

amount tendered should in addition, be written in the same language, the signature should

be attested by the least one witness.

Witness and sureties shall be persons of status and property and their names, occupation

and address shall be stated below their signature.

6.7 TRANSFER OF TENDER DOCUMENTS

Transfer of Tender documents are not permissible.

6.8 EARNEST MONEY DEPOSIT

The Tenderer must pay earnest money as given in the notice inviting Tenders and attach

the official receipt, if paid in cash with the technical bid of Tender.

The earnest money can be paid Nationalized Bank’s Demand draft in favor of Municipal

Commissioner; Vadodara EMD shall be attached with Technical Bid.

It will be released after one year from the completion of Work.

Note: No interest shall be paid on the earnest money deposit. The earnest money of the

unsuccessful Tenderer will be refunded within reasonable period without any interest.

The earnest money deposited by successful Tederer will be retained towards the Security

Deposit for the fulfillment of the Contract, but shall be forfeited, if the Tenderer fails to

execute the agreement within 15 days after the letter of acceptance of Tender.

6.9 SECURITY DEPOSIT

The person/persons whose tender is accepted (herein after called the contractor) shall

pay 3% Security Deposit of the order value within 15 days from the date of receipt of the

order in the form of Cash/D.D. of any Nationalized Bank in favour of Municipal

commissioner, Vadodara Municipal Corporation. Alternatively 3% S.D. shall be deducted

from first two bills. It will be released after completion of the work / project.

Tenders submitted by Tenderers shall remain valid for acceptance for a period of

days from the date of opening of the tender. The tenderers shall not be entitled during

the said period of 120 days, without the consent of writing of the owner to revoke or

cancel his tender or to vary the tender given or any terms thereof. In case of tenderer

revoking or cancelling his tender or vary any term in regard to thereof without the

consent of owner in writing, the owner shall forfeit earnest money paid by him along

with the tender.

Addenda to the tender document may be issued prior to the date of opening of tenders

to clarify documents or to reflect modifications in the design or contract terms on n-

procure website.

Tenderer shall have to download each addendum uploaded by the VMC from n-

procure website.

Each recipient will regain one copy of each addendum for submission along with his

tender. All addendum issued by the VMC shall become part of tender documents.

6.12RIGHT OF OWNER TO ACCEPT OR REJECT TENDER

The acceptance of Tender will rest with the owner. The owner however, does not bind

itself to accept the lowest tender and reserves to itself the authority to reject any or all

the tenders received without assigning any reasons whatsoever. The whole work may

be split up between two or more contractors or accepted in part and not entirely, if

considered expedient.

Tender in which any of the particulars and prescribed information are missing or are

incomplete in any respect and / or the prescribed conditions are not fulfilled are liable

to be rejected.

Canvassing in connection with tender is strictly prohibited and tenders submitted by

the tenderers, who resort to canvassing, will be liable to rejection.

Tender containing uncalled remarks or any additional conditions are liable to be

6.13 TIME SCHEDULE

 Total- 01 years

The successful tenderer shall be required to execute an agreement within 15 days from

the date of acceptance of tender. In the event of failure on the part of the successful

tenderer to sign the agreement within above stipulated period, the earnest money or

his initial Security deposit will be forfeited and the acceptance of the tender shall be

considered as cancelled. The successful tender shall be considered as cancelled. The

successful tenderer will be required to sign the Contract Agreement on Rs. 300/-

Gujarat Government Stamp paper.

6.15 PAYMENT TERMS

Payment will be made as per VMC rules after completion of part work order.

Signature of Tenderer(s) with the seal of the firm.

GENERAL CONDITIONS OF TENDER PART-2

7.1 IN CASE OF ANY DISPUTES

Except where otherwise specified in the contract and subject to the powers

delegated to him by Corporation under the Bombay provincial Municipal

corporation Act, 1949 rules then in force, the decision of the City Engineer of the

Corporation for the time being shall be final, conclusive and binding on all parties

to the contract upon all questions relating to the meaning of the specifications,

designs, drawings and instructions herein before mentioned and as to the quality of

workmanship, or materials on the work, or as to many other questions, claim, right,

matter or thing whatsoever. If any way arising out of, or relating to the contract,

designs, drawings, specifications estimates, instructions order, or these conditions,

or otherwise concerning the works, of the execution or failure to execute the same,

whether arising during the progress of the work, or after completion or

abandonment thereof.

7.2 TIME SCHEDULE OF WORK

 Total- 01 year,

7.3 EXTENSION OF TIME

If the supplier shall desire an extension of the time from completion of the work on

the grounds of his having been unavoidably hindered in its execution or on any

other grounds. He shall apply in writing to the Engineer-in charge within three

working days of the date at the hindrance on account of which he desires such

extension as aforesaid, and the Engineer-in-charge shall, if in his opinion (which

shall not be final) reasonable grounds have been shown therefore recommended,

such extension of time as may, in his opinion be necessary or proper to the

competent authority.

7.4 TECHNICAL SPECIFICATION

Supplier shall have to submit all detailed technical specifications and drawings if

any to the corporation for the approval before the supply.

7.5 INTERPRETATION OF CONTRACT DOCUMENT

The provisions of the General conditions of contract shall prevail over those of any

other documents forming part of contract, Several document forming the contract

are to be taken as mutually explanatory, should there be any discrepancy,

inconsistency, error or omissions in the contract or any of them, the matter may be

referred to Engineer in charge. Vadodara Municipal Corporation who shall give his

decision and issue to the contractor instructions directing in what manner the work

supply of material is to be made. The decision of Engineer-in-charge shall be final

and conclusive and the contractor shall supply the material in accordance with his

7.6 SINGULAR AND PLURAL

In these contract documents unless otherwise stared specification, the singular

shall include the plural and vice versa wherever the context so requires.

7.7 COMPLIANCE OF LAWS ETC

The supplier shall respect and comply with all Nation, State and Local laws effecting

the works under this contract and shall bear the cost of nay claim or damage or loss

due to violation or all such laws, ordinances etc.

7.8 COMPENSATION FOR DELAY

The time allowed for a carrying out the supply as entered in the tender shall be

strictly observed by the supplier. In case of delay the supplier shall pay to the Owner

as compensation any amount equal to 0.5% of indent value or such smaller amount

per week subject to a maximum compensation of 10% of indent value.

7.9 RIGHT OF THE OWNER TO FORFEIT SECURITY DEPOSIT

Whenever any claim against the contractor for the payment of a sum of money

arises out of / under the contract, the owner shall be entitled to recover such sum

by appropriating in part or whole the security deposit of the supplier. In the event

of the security being insufficient or if security has been taken from the contractor

than the balance or the total sum recoverable, as the case may be shall be deducted

from any sum then due to which at any time thereafter may become due to the

supplier under this or any other contract with the owner and should this sum be

not sufficient to cover the recoverable amount the supplier shall pay to the Owner

on demand the balance remaining due.

7.10 ACTION WHERE NO SPECIFICATION ISSUED

In case of any class of work for which there is no such specification supplied by the

owner as mentioned in Tender document such work shall be carried out in

accordance with Indian Standard Specifications and if the Indian Standard

Specification do not cover the same the work should be carried as per standard

Engineering practice subject to the approval of the Ex. Engineer ( ELE & MECH , S.D.

7.11 ABNORMAL RATES

The supplier is expected to quote for each item after careful analysis of cost involved

from the performance of complete item considering all specifications and

conditions of contract. This will avoid loss or profit or gain in case of curtailment

or change of specification for any item owner reserve the right to reject tender if

abnormality in quoted rates will be found, analysis for such rate to be furnished the

Tenderer on demand.

7.12 PERIOD OF LIABILITY & GUARANTEE

The supplier shall be liable during one year guarantee period to rectify any defects

that may develop after supplied of Electrical Chain Hoist, Chain Pulley Block and

Electrical Starter Panel at the risk and cost of the supplier against manufacturer

7.13 SETTLEMENT OF DISPUTES BY ARBITRATION

Any dispute or differences that may arise between the Engineer-in-charge on one

hand and the contractor on the other hand regarding the contract, meaning of effect

of contract documents, design drawings, specification, estimates, rates of schedule

of item of otherwise, quality of materials, workmanship employed during the

execution, failure the execute the instructions of Engineer-in-charge relating to the

works, etc. shall be referred to the arbitration for decision. The venue of the

arbitration shall be the place where the contract agreement signed Arbitration

proceeding will be initiated on receipt of written notice from the contractor

addressed to any matter wherein he intends to go in for arbitration. The arbitration

proceeding will be conducted and settled in accordance with the rules of arbitration

of the Indian Council Arbitration and the award made in pursuance thereof shall be

binding on both parties.

7.14 FORCE MAJURE CLASUE

Should the failure or delay in execution contract arise from the flood, restrain,

imposed by the Government Act of Legislature or other authority, stoppage, delay

or hindrance in the supply of raw materials fuel explosion, accident, riot or any

other inevitable or unforeseen conditions beyond the control directly or indirectly

interfering with the work which may be reasonable ground for granting the

stoppage, the contractor shall be allowed such stoppage upon such application

being made by the contractor. The contractor shall not be allowed to claim for any

compensation for loss or damage that would be suffered to him directly or

indirectly on this account.

(SEAL & SIGNATURE OF THE TENDERER)

SPECIAL CONDITION OF TENDER

1. Providing & Erection of all materials will be carried out as per technical specifications. In

absence of specifications, work shall be carried out as per instruction of Engineer-in-

2. In case of any dispute in the specifications, terms and conditions, the decision of the

Executive engineer shall be final and binding to the contractor.

3. The tender shall remain valid for acceptance for a period of 120 days from the date of

opening of the tender. The tenderer shall not be entitled during the said period of 120 days

to revoke or cancel his tender or to vary the tender or to vary the given or any term thereof.

In case of tender revoking or canceling his tender or revoking the same or vary in term in

regard to thereof, the Owner shall forfeit the earnest money paid by him along with the

4. 2% EMD shall be paid as per Chapter-6 clause no.6.8.

3% S.D. shall be paid as per Chapter-6 clause no.6.9.

5. The rates quoted by the Tenderer shall be inclusive of GST.

6. The successful tenderer shall be required to execute an agreement within 15 days from the

date of issue of the work order. In the event of failure on the part of the successful tenderer

to sign the agreement within the above stipulated time period the earnest money or his

initial Security Deposit will be forfeited and the acceptance of the tender shall be

considered as cancelled.

7. Rewinding job/repairing work shall be as per given in part work order. Work should start

from date of part order given by VMC and Urgently in case of Emergency.

8. Contractor should give minimum one year guarantee for the pump after rewinding and

repairing work or any type of work done During guarantee period if any fault observed

shall be repaired/rectified at the cost of contractor and no extra charge for any work will

be given by VMC.

9. The price escalation or variation clause will not be accepted.

10. VMC reserves the right to issue work order in part or full to the successful bidder.

Successful bidder will have no right to claim loss of business in this regard Contractor will

not be allowed to start work before installing the caution board on both the end & all major

crossing of the road. Caution boards shall be installed before commencement of the work

and it shall be removed after commissioning of the work.

11. This tender is for annual rate contract for rewinding and repairing on percentage (%) rate

basis. Percentage above or below for a part or individual item shall not be considered.

12. If rates quoted by the bidder found to be unworkable than the VMC reserves the right to

reject the tender.

13. In case of Wrong/Misleading/Misappropriate information/Certificate and references

submitted by the Tenderer, then his tender is liable to be rejected, EMD shall be forfeited

and he will not be allowed to participate in future tenders.

14. The Bidder should not have been blacklisted/banned for carry out work in

government/semi government organization in Gujarat/India. An undertaking by an

authorized signatory of the company needs to be submitted in this regard

15. In case of Emergency contractor will be required to start the work soon.

We hereby accept all the above (Sr.No. 1 To 15) Special Conditions and the same will be

binding to us / successors.

(Seal & Signature of the Tenderer)