S&I KAVACH FOR EMU.MEMU

Special Eligibility Criteria

1. 1

   For Regular Order: : For Regular order:ICF reserves right to procure entire of bulk quantity (minimum 80% of Net procurable Quantity) from approved vendors in RDSO vendor directory for the RDSO sub item ID 3100234003, for supply of Version 4.0 of KAVACH system. or who have supplied, installed and commissioned Loco Kavach of minimum 10 (Ten) nos. as per Version 3.2 as certified by RDSO (ED/Tele- II/RDSO/SC), on the date of tender opening. Note - Where there are not more than three Indian Suppliers categorized as Approved Vendor for a particular item, developmental vendors can be considered for placement of bulk order without any quantity restrictions. However, while considering such vendors, factors including past performance, capacity, delivery requirements, quantity under procurement, nature of item, outstanding order load etc. shall be considered in a transparent manner, subject to rates being reasonable. Quantity allocation among eligible vendors shall be based on pre decided tender criteria. Such orders shall be treated as bulk orders.

   Document requiredConfirmation required
2. 2

   For Developmental Order: : :Developmental vendors in RDSO vendor directory for the RDSO sub Item Id: 3100234003, for KAVACH SYSTEM Version 4.0 with conditional approval and who have obtained Technical Clearance for Field trials from RDSO on the date of opening of tender shall be considered for limited supply orders. Total quantity for developmental order shall be limited to 20% of the Net Procurable Quantity (NPQ). Note :- There will be no provision for ordering on new firms who do not fulfill the criteria either for placement of regular order or for developmental order i.e., placement of order up to 5% inside/outside NPQ will not be considered in this case.

   Document requiredConfirmation required
3. 3

   As per Public procurement (Preference to Make in India) order 2017, as amended, tendered item is to be procured from Class-I local suppliers only and the vendors who do not qualify to be Class-I local suppliers should not quote in the tender as their offers shall not be considered for any ordering.

   Document optionalConfirmation required

Check List

1. 1

   In case of indigenous bidders, whether you are Large scale Industry or consortia of MSEs formed by NSIC, if yes, have you indicated quantum of sub contracts given to Micro and Small Enterprises (in percent of order value)?
2. 2

   Have you gone through the Eligibility Criteria and submitted all the documents mentioned therein?
3. 3

   Have you submitted the EMD or claimed exemption duly uploading documentary evidence in support of your claim along with Bid securing declaration as per clause 6.1 of section-I of Instructions to Tenderers of ICF Bid Document?
4. 4

   Have you confirmed for compliance of Public Procurement orders of Department of Expenditure regarding countries sharing land border with India?
5. 5

   Have you furnished the statement of Equipment & Quality Control?
6. 6

   Have you furnished tender specific letter of authority (if manufacturer has not quoted directly) to bid on behalf of manufacturer as per Annexure -lI of ICF bid document attached with tender.
7. 7

   Have you kept your offer valid for the validity period as mentioned in NIT header?
8. 8

   Have you submitted detail of location(s) at which local value addition is made/proposed?
9. 9

   Have you submitted self-declaration with respect to non- debarment under any provisions of DPIIT rules?
10. 10

    Have you submitted translated copy into English, for all documents in language other than English and all such documents should be signed by the authorised translator and notarized in India?
11. 11

    Have you submitted declaration for passing on the input tax credit as per para 2.8 and 2.9 of section-II of ICF Bid Document.
12. 12

    Have you submitted authenticated copy of the document authorizing the signatory to submit offer and commit on behalf of tenderers?

Commercial-Compliance

1. 1

   Public Procurement (Preference to Make in India) policy is applicable as per Clause 16 of Section-I of ICF Bid Document attached with tender. The procurement shall be done in accordance with the extant instruction of DPIIT (Department of Promotion of Industry and Internal Trade) for Make in India policy.

   Document requiredConfirmation required
2. 2

   The bidders shall be required to provide a self certificate for the local content at the time of tendering as per provisions in Public procurement (Preference to Make in India) order. However, at the time of execution of the contract, a certificate from the statutory auditor or cost auditor of the company (in the case of companies) or from a practising cost accountant or practising chartered accountant (in respect of suppliers other than companies) giving the percentage of local content . Please refer clause 16.1.3 and 16.1.4 of section-I of Bid document attached with tender for further details.

   Document requiredConfirmation required
3. 3

   The certificate for local content shall have valid UDIN and Purchaser reserves the right to verify the authenticity of CA certificate from the following links. a.For Chartered Accountants https://udin.icai.org/search-udin b.For Cost Accountants https://elcmal.in/udin/VerifyUDIN.aspx c.For Company Secretaries https://stimulate.icsi.edu/udin/Home/UDINVerification

   Document optionalConfirmation required
4. 4

   EARNEST MONEY DEPOSIT (EMD): - i) Regarding EMD, please refer to clause 6.1 of section I Instructions to tenderer of ICF Bid Document attached to the tender. . Tenderers seeking exemption from payment of EMD must upload the requisite documentary evidence in support of their claim for exemption from payment of EMD along with the offer. ii).Traders/Distributors/sole agent/works contract are not exempted from payment of EMD as they are excluded from the purview of the MSE policy. iii). In reference to condition No.6.1 (vi) of Section I of ICF Bid Document, the exemption of EMD is applicable only to the vendors having current and valid registration with Zonal Railways/Production Units for any of the Trade Group 5672 (Train Collision Avoidance System (TCAS), Parts and Accessories). Firm should submit valid registration certificate for proof. iv) Vendors approved by RDSO for RDSO sub item ID: 3100234003 are also exempted from payment of EMD

   Document optionalConfirmation required
5. 5

   (i) In case of MSE firm willing to claim the benefits under Public Procurement Policy (Preference to MSE) order 2012, the firm should upload with their offer, the proof of their being MSE registered with the agency mentioned in clause 13.1 of section-I of ICF Bid document, failing which such offers will not be liable for consideration of benefits detailed in para 13.3 of section-I of ICF Bid document. (ii) As per Gazette notification no. S.O.4926(E) dated 18.10.2022 amending notification no. S.O.2119(E) dated 26.06.2020 circulated vide Railway Board letter no. 2020/RS(G)/363/1 dated 03.11.2022 regarding re-classification of enterprises and Udyam registration, " In case of an upward change in terms of plant and machinery or equipment or turnover or both, and consequent reclassification, an enterprise shall continue to avail of all non-tax benefits of the category it was in before the re-classification, for a period of three years from the date of such upward change." In such cases, the tenderer claiming such benefits shall submit necessary documentary evidence along with offer. (iii) Tenderers shall upload Udyam Registration detail showing that the enterprise is owned by Scheduled Castes (SC)/ Scheduled Tribes (ST)/ women entrepreneurs to claim the benefit under this subclassification.

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6. 6

   The bidders should quote the applicable HSN codes and it is the responsibility of the tenderer t o quote the correct HSN code and upload the document.

   Document requiredConfirmation required
7. 7

   Goods & Services Tax (GST): Will be applicable as per Clause 2.0 and all sub clauses of Section-II of ICF Bid Document attached with tender.

   Confirmation required
8. 8

   Passing the benefits of ITC: I hereby confirm following: 'We hereby declare that in quoting the above price, we have taken into account the full effect of Input Tax Credit available under GST. We, further agree to pass on any financial gain/benefit as may become available in future in respect of all the input tax credit on the date of supply by way of reduction in price and advise the purchaser accordingly. We also undertake that we are aware of the provisions of section 171 of the CGST Act and consequences thereof if we fail to comply with the same."

   Confirmation required
9. 9

   It will be presumed that the firms who have submitted the e- bid have gone through and accepted all the terms and conditions of tender, until and unless firms specify the deviations from those conditions and so indicated specifically, under the headings - "Technical Deviation Statement" and "Commercial Deviation Statements". And if space available is not adequate, tenderers can upload a Statement of Deviations and a reference of uploaded deviation statement shall be given in "Technical or Commercial Deviation Statement". If there is any contradiction between any techno commercial terms and conditions quoted in e-offer and documents attach e d along with the e-offer, the terms & conditions quoted in e-offer will prevail over that of quoted in attached documents. Tenderers in their own interest are advised not to quote any techno commercial terms & conditions in attached documents.

   Confirmation required
10. 10

    Please submit the details of the location at which the local value addition is being made.

    Document requiredConfirmation required
11. 11

    It is certified that the item offered meets the local content requirement for Class-I local supplier.

    Document optionalConfirmation required
12. 12

    THIS TENDER IS FOR SUPPLY AND INSTALLATION. TENDERER TO QUOTE SUPPLY RATES & INSTALLATION RATES SEPARATELY in the Financial bid itself TENDERERS TO REFER CLAUSE 27.0 OF ICF BID DOCUMENT REGARDING Special conditions for all Supply and Installation contracts:

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13. 13

    The tenderers shall indicate the details of their jurisdictional Assessing Officers (Designation, address & email id) for GST

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14. 14

    JIT Delivery conditions: : i) Being "As and When/JIT" required item(s),tentative delivery completion time for tendered/PO quantity is given in Tender/PO. The firm has to supply material as per monthly/weekly allotment of quantity as per schedule, which will be advised minimum 30 Days in advance through meeting minutes/letter. It may be noted that 30 days will be counted from the date of modification advice. This allotted quantity shall be required to be supplied as per the schedule advised through letter/Modification advice. For the first allotment after placement of PO,minimum time of 45 days/as per P.O will be allowed since firms may require additional time for procurement of raw materials/bought out items.However,insubsequent allotments minimum time of 30 days only will be allowed. ii) Every allotment shall be considered a severable contract. Notwithstanding the facts that terminal delivery period for complete supplies is at a later date, Performance of the contract by the vendor will be dependent on the successful supplies against weekly/monthly requirements advised to the firm as severable contracts. If the firm fails to supply the allotted requirement as per schedule, ICF reserve the right to cancel the order of unsupplied allotted quantity by levying the damages including forfeiture of proportionate security deposit as applicable in the event of failure of the contract as per the terms and conditions. iii) In case of two continuous failures against allotments, ICF reserves the right to cancel the balance (unallotted) quantity of the contract also as per the terms and conditions applicable for cancellation duly noting poor performance irrespective of the final delivery date as per the original P.O. In case of continuous failures as above, the terminal delivery period shall not be the binding for cancellation of balance quantity of the contract iv) In case of failure of supply by firm in the allotted week/month as per Schedule and if ICF decides to accept the delayed supply, ICF reserve the right to levy LD on such delayed quantity, as applicable in the event of delayed supplies, as per the terms and conditions. v) Allotment will only be given "as and when" required by the ICF as per production requirement and ICF does not guarantee that quantity allotment will be given every week/month. vi) Material should be offered for third party inspection as mentioned in PO for the quantity allotted through M.A.and within the DP given for the allotted quantity in the modification advice of contract.Terminal delivery period shall not be taken as granted for inspection purpose.

    Document optionalConfirmation required
15. 15

    For the purpose of allotment being JIT Item, firm to inform their maximum monthly rate of supply while submitting offer,failing which firm has to supply quantity allotted by ICF.

    Document optionalConfirmation required
16. 16

    For the purpose of allotment being JIT Item, firm to inform lead time required by them for supplying monthly rate of quantity,failing which firm has to supply as per lead time decided by the ICF

    Document optionalConfirmation required
17. 17

    Statutory Variation Clause: Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account. Only such variation shall be admissible which takes place after the tender opening date. No claim on account of statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be admissible on account of miss classification by the supplier/ contractor.

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18. 18

    Firms are advised to submit the offer from their IREPS ID which is listed in the vendor directory of RDSO/ICF/RCF and other vendor approving agencies for the tendered item.

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19. 19

    1. Comprehensive AMC for 11 years beyond warranty period is to be quoted by the bidders. CAMC conditions are as per Annexure A, tender document. The tenderers should quote year-wise CAMC Charges. The CAMC charges will be considered for evaluation of the offers and for arriving at inter-se ranking irrespective of the conditions mentioned in the general CAMC conditions/tender documents. 2. Warranty Period is up to 60 months from the date of delivery or 04 years from the date of issue of completion certificate whichever is earlier. The CAMC charges payable in post warranty period would be discounted @10% per annum to arrive at NPV mentioned at ICF Bid Document, Annexure XII attached with tender.

    Confirmation required
20. 20

    Conditions for Long Term Annual Maintenance:- Three months before expiry of Warranty Period of the equipment, a contract will be entered by Zonal Railway where the EMU/MEMU installed with KAVACH is homed. Execution of contract for maintenance of the equipment will be monitored by concerned Zonal Railway Authority. Payment for long term comprehensive annual maintenance obligation will be as per clause 9 of Annexure a s attached document

    Confirmation required
21. 21

    Please enter the percentage of local content in the material being offered. Please enter 0 for fully imported items, and 100 for fully indigenous items. The definition and calculation of local content shall be in accordance with the Make in India policy as incorporated in the tender conditions.

    Document optional

1. 1

   Validity of Offer: No deviation from the offer validity period stipulated in the NIT header of this tender document is permitted. For additional conditions please refer Clause 12.0 of Section -I of ICF Bid Document.

2. 2

   Price variation clause is not applicable