SUPPLY, PROVIDING & COMMISSIONING OF MAINTENANCE FREE, ECO-FRIENDLY READY CAPSULE, PIPE-IN-CAGE(PIC) TYPE EARTHING FOR SRSD SUB DIVISION (SKY FEEDER) UNDER SURENDRANAGAR DIVISION

2 Estimated cost in Rs. 15,00,000/-

3 Tender Fee in Rs. ( non-refundable) with 18 % GST 1180/-

4 Payment of tender fees at through RTGS/NEFT Only

Earnest Money Deposit amount in Rs. 15,000/-

(1 % of Tender Amount) (Payment through RTGS/NEFT Only)

6 On line ( e-tendering ) Tender offer

submission last Date 11/02/2026 up to 18:00 hours only

(This is mandatory )

7 Date & Time for pre bid meeting ( If Required)

8 Last date of submission of tender fee and EMD payment

Date: 11/02/2026 up to 18:00 hours. By RPAD or SPEED POST only

9 Date of opening of On Tender Fee/ EMD cover of bid at

Date 12/02/2026 @ 11:00 hours (if possible)

10 Date of opening of On Line Technical Bid at

Date 12/02/2026 @ 11:00 hours (if possible)

11 Date of on line opening of On Line Price bid,

Date-12/02/2026 @ 15:00 hours (if possible)

12 Validity of Bid 180 Days

Executive Engineer, Division Surendranagar

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 2 |

Sr. No. Particulars Page No.

1 Tender Details Table No 1

2 SECTION I: INSTRUCTIONS TO THE BIDDER

3 SECTION II: Schedule A

General Instructions to the successful bidder

5 TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND

OTHER RELATED MATTERS

6 SECTION V: TAXES

7 SECTION VI: General Terms & Conditions

8 Annexures I to XI, BG Formats for EMD and, SD, Agreement and

Indemnity Bond Formats

9 SECTION VIII Schedule B

10 SECTION IX Technical Specifications

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 3 |

GENERAL INFORMATIOS FOR BIDDERS

COMMERCIAL TERMS AND CONDITIONS

The tender fee (Non-refundable) with GST @ 18 % specified in notice inviting tender only by RTGS/NEFT

• Payment of Tender fees can be accepted by RTGS/NEFT.

• The scanned copy of original documents shall have to be uploaded with the bid

The tender fees is non –refundable under normal circumstances. Howerver, if PGVCL authority decides to

scrap/cancel the tender, by one or another reason, in which bidders are not responsible for cancellation/scrap of

tender, in such case of tender, in such case tender fees without GST may be refunded to bidders, at sole discretion of

NSIC or any other certificate such Udhyam Registration, certificate of CSPO, certificate of DGS&D should not be

allowed for exemption of EMD payment in works/Service tender, Such benefit/exemption is to be allowed in

purchase/supply tender only.

• Payment of EMD can be accepted by RTGS/NEFT.

• The scanned copy of original documents shall have to be uploaded with the bid

The Detail Of bank Accont of SBI (Account holder- Paschim Gujarat Vij Company Ltd)

Bank Account :-

IFSC Code:- SBIN0060101

Online RTGS/NEFT Transaction ID acknowledgement must be uploaded on Line

3.SECURITY DEPOSIT(SD):-

The successful bidder will be required to pay an amount equivalent to 5% of the value of the Order as a

Security Deposit before placing the work order for satisfactory performance of the execution of Contract. If

the full Security Deposit amount is not paid within 07 (Seven) days after the receipt of the LOA, then the

LOA will be out rightly cancelled & work order will not be placed (at the discretion of PGVCL). EMD amount

of such bidder/s will be forfeited without entering into any correspondences and this will be binding on the

Bidder. PGVCL will also take action against such bidder/s like stop deal/black list/works at the risk & cost of

the bidder or actions as desired by the Company. Security Deposit will be payable either by/ D.D. / Bank

Guarantees. ‘Security Deposit’ & S. D. shall be paid before placing of work order in DD or BG at PGVCL,

Surendranagar. The bidder has to give bank guarantee with validity period of additional one month than

contractual validity period

a) In form of Demand Draft in favor of "Paschim Gujarat Vij Company Limited," payable at

Surendranagar of any Nationalized Bank/public sector bank OR private bank, Axis, IDBI, Bank

authorized by RBI to the Govt. business. Security Deposit if paid will be returned on successful

execution of contract.

The security deposit will be refunded only after the finalization of final bill and no any interest will be paid

against SD amount. The same shall be refunded on completion of work, successfully and on receipt of

“NOC” from concerned Dept. i.e. after completion of Twelve months of date of commencement of work

4.PENALTY FOR DELAY IN COMPLETION OF CONTRACT:

In case of delay, penalty shall be levied at 0.5(Zero Point Five) % of contract value per week with maximum

10(TEN) % selling of per bill value per week. This will be deducted from your bill payable either from this

contract or from any other contract with the Company or from EMD or Security deposit amount.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 4 |

5.CONTRACT AGREEMENT:

Successful bidder shall have to execute the contract agreement Bond on non judicial stamp paper of Rs.

300.00 the cost of the same will be borne by the bidder.

6.TAX: -The prices should be inclusive of all applicable taxes excluding prevailing GST.

In the wider interest of safety you contractor will have to provide all required safety gadgets as per PGVCL

norms to your all workmen while working. Use of same must be ensured by you and for any consequences

that arise out of non use of these safety gadgets, PGVCL will not be responsible. Certificate by contractor

must be given while submission of bill that necessary safety Gadgets is issued to and used by all workmen

working for contractor. For any deviation PGVCL will take action as per norms. It will be the responsibility of

bidder / contractor to cover sufficient amount of insurance of their personnel involved in the erection work of

tender item/s during execution of works. PGVCL shall in no way be responsible for any injury, damages,

accident etc. to their personnel execution / erection work, supervision etc. under the contract.

8.OTHER CONDITIONS OF SUPPLY:-

The PGVCL General Conditions of Contract will apply to all Supplies and Contracts and you will deemed to

be fully aware of the this General Conditions of Contract for the supply of Materials particularly in respect of

Security Deposit, Terms of Payment, Penalty for late delivery etc. and any ignorance of these Conditions

will not exempt you from liability to abide by the same.

9.FAILURE TO EXCEUTE THE CONTRACT:-

On failure to execute the order placed on successful bidder, under the terms & conditions set forth therein,

to the satisfaction of PGVCL, the contractor will be liable to make good the loss sustained by PGVCL.

Under such circumstances, PGVCL shall cancel the order and forfeit the SD. PGVCL may also go for fresh

order on other party at the risk & cost of successful tendered or may carry out

departmentally, debiting the cost to the successful bidder / contractor.

10. TERMINATION OF CONTRACT:-

The PGVCL, upon written notice of default to the contractor, shall terminate in the circumstances detailed

as under: If, in the opinion of the PGVCL, the contract or fails to complete the work specified in the scope of

works given in Schedule-A within the time specified for the same in the contract or within the period for

extension has been granted by PGVCL to the contractor. If, in the opinion of the PGVCL, the contractor

fails to comply with any of the other provision of the contract The PGVCL shall also be empowered to

cancel the contract, if any deficiency in erection work and or bad performance is noticed. The work

specified in the scope of works given in Schedule -A within the time specified for the same in the contract or

within the period for extension has been granted by PGVCL to the contractor.

11. CHANGE AND QUANTITIES:-

The PGVCL shall have the rights to make any changes /addition / deletions or modification in any terms /

conditions of the tender and / or specifications as may be deemed necessary by PGVCL at its sole

discretion at any time before the due date of opening of the tender. The quantities mentioned in the

accompanying Schedule are only approximate. Actual quantities may increase or decrease according to

the requirements. The Company reserves the right of revising or deleting any of the quantities to be

executed against the contract and final quantities actually executed by the contractor will be calculated and

paid at the rate given in contract schedule of rates.

12. The erection work shall be carried out strictly as mentioned in Schedule-A and as per standard

specification relevant ISI & approved by PGVCL authority & Concern authority i.e. PWD, NHAI, Western-

Railway, BSNL, Local Gram Nagar Panchayat Municipality, etc.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 5 |

13. PGVCL reserves the right to cancel any or all the offer / bids or to accept any offer without assigning

any reasons. PGVCL reserves the right to place the order by split ting the tender items / quantity by

awarding to more than one contractor. The technical scrutiny committee of PGVCL shall evaluate the

techno-commercial view of the tender. PGVCL reserves the right to open or not to open the price bid of the

bidders on the basis of their past performance of their work/supplied materials.

14. JURISDICTION:-

All questions, disputes or differences arising under out of or in connection with the Tender / Contract if

concluded shall be subject to the exclusive jurisdiction of the court under whose jurisdiction the place from

which the tender / Acceptance of tender is issued, is situated.

15. PGVCL as well as supplier / contractor will be bound by rules and regulation of Indian Contract act.

16. Income Tax (TDS), GST(TDS) & CESS whenever applicable will be deducted / recovered as per Govt.

rules and regulation

17. Contractors must have valid solvency as per Company’s rules. Contractor Licence, Bank Solvency,

Registration of line / cable laying work & Experience certificate to be attached as per requirement of tender.

18. Bidder has to upload scanned copies of original ( Notarized/Self attested copies of original as

specified in tender documents) documents with bid and no physical documents to be called from

bidder. Uploaded scanned documents remain legible and should not be password protected.

19. Bidder shall mention Registered E.P.F. & I.T. Dept Pan -Card, GST etc in his offer and submit the

photocopy of certificate of each, otherwise Tender shall not be considered in competition.

20. It is declared that we have no any stop deal / black list with GUVNL & its subsidiary company.

21. No tools, tackles nor their maintenance and labor for execution of order will be provided by PGVCL.

22.PERIOD OF CONTRACT:-

The contract will be remained in force for period of 12 Month. The contractor shall call / indent the required

material from S/dn / Dn Store in advance & on completion of the work, prepare and render the final detailed

material account of the received by him from the SDn./ Dns store within one month from the date of

completion of work.

23.INDEMITY BOND:-

The contractor will have to executed an indemnity bond on stamp paper of Rs.300/-at his cost before

commencement of work stating the matter conversing that for any accident to the contractor‟s

staff/equipment or any person, either fatal or non fatal, due to non observing of safety measures,

PGVCL, shall not be responsible.

24. CONTRACTOR LIABILITY:- For any accident either fatal or non-fatal to the workers due to non

observances of the safety measures as per rules or due to lack of proper care by the contractor‟s labor,

PGVCL shall not be responsible.

25. VALIDITY:- All offers should be kept valid for acceptance for a period 120 (One Hundred Twenty) days

from the date of opening of tender. Offers with short validity will be liable for rejection without any

correspondence.

26. Contractor shall submit the bill of work at regular period of stipulated time.

27. STATUTORY VARIATION:-

Any statutory increase or decrease in the taxes subsequent to contractor / bidder offer if it takes place

within the original contractual delivery date will be to PGVCL account subject to the claim being supported

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 6 |

by documentary evidence. However, if any decrease takes place after the contractual delivery date, the

advantage will have to be passed on to PGVCL.

28.PAYMENT TERMS:- Payment of works shall be made in 45 Days after scrutinizing of Bill submitted by

contractor if found in order.

29.The contractor has to store all the allotted materials in safe custody on their end. The allotted materials

by PGVCL should be insured at their cost towards theft, loss, damaged etc. The contractor is fully

responsible for storing of all the materials allotted by PGVCL for the works under contract.

30.PGVCL shall issue the required materials under the contract from any store of PGVCL and the

contractor has to carry out all the transportation at their cost up to the sites.

31.PGVCL reserves the right to cancel any or all the offer/bids or to accept any offer without assigning any

32. Agencies /Contractor has to submit notarized self declaration for " criminal case or is having pending

Civil Suite, against him/her firm by PGVCL or against PGVCL filed by him/her firm “ along with Technical

33. Vendor registration must be require for applying tender. Tender is not accepted without Vendor

34. No physical documents to be called from bidder.

35. jyir[ ki[ºT^ikTr Wiri krvimi> aiv[l nvi lien kimni> b)l m&kvimi> aiv[ Ryir[ sdr nv) lien tYi

T)s) kimn& frJyit Jai[ T[g)>g kr)n[[ Jai[ sv<[ r)pi[T< b)ln) siY[ ji[Dvini> rh[S[.

36.Contractors must obtain permission letters generated online/offline through the “Call

Before You Dig” (CBuD) mobile application for any work involving excavation activity.

Executive Engineer

PGVCL Division Office, Surendranaga

Contractor Sign

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 7 |

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Executive Engineer Surendranagar Division, PASCHIM GUJARAT VIJ COMPANY

LTD., having its corporate office at Nanamava Main Road, Laxminagar, Rajkot. With expression shall unless

repugnant to the context include its permitted assigns or successor / authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by the PGVCL

for award of the contract and shall include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-in-Charge to

supervise the work – for the purpose of the contract.

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa, schedules and

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his tender has been

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor and shall

include the commercial technical and general conditions, schedules, drawings and any other conditions

specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order placed by

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreement as per order placed by

the PGVCL and calculated from the quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and required to

complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the works under the

contract and/or duly authorized representative of the PGVCL “Letter of Award” shall mean the official notice

issued by the PGVCL notifying the contractor that his bid has been accepted.

1.12 “Date of Contract” Shall mean the date on which Letter of award has been issued.

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall mean

calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

1.16 Electricity Rules: - All the works shall be carried out in accordance with latest rules under Electricity Act-

1.17 Testing: - After completion of work execution required Tests are to be taken in presence of Engineer in

Charge whenever required.

1.18 Definition of “Similar work” for overhead network: Erection of overhead electric Network up to voltage

1.19 Definition of “Similar work” for underground network: Laying of HT/LT Underground Power cable network

for Distribution system.

2 PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.1.1 Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and having experience of erection &

maintenance of overhead HT/LT lines, Transformers, underground cable work, along with satisfactory work

completion certificate regarding execution of work, including work order outward number along with its

value, from order issuing authority, for last 3 (three Years) _ ending last day of month previous to the one in

which tenders are invited., of any DISCOM of GUVNL or any Govt. / Private DISCOM of any state of India. The

work executed through open / advertised tender shall only be considered for experience of work. The work

done through limited tender shall not be considered for experience.

These bidders will be considered as an experience bidder.

2.1.2 Bidders fulfilling eligibility criteria as mentioned in section 1 Clause No.2 and sub clause No. 2.2 and not

possessing any experience of erection & maintenance of overhead HT/LT lines, Transformers, underground

cable work can also participate in tender for erection & maintenance of overhead HT/LT lines, Transformers,

underground cable work. These bidders will be considered as an NEW bidder.

2.2 Following documents are mandatory for the Bidders.

1. Work Completion certificate (by Order Issuing Authority only) with copies of Work Orders for the similar works

2. Memorandum of Association or partnership deed.

3. Document showing P.F. Number obtained by the bidder.

4. Power of attorney if any for signing the bid documents.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 8 |

5. Latest solvency certificate issued by Nationalized or scheduled bank for a sum of Minimum 20% of Tender cost

6. Registration Number under Shop and Estt. Act (If as case may be applicable)

7. PF Code Number allotted by concerned PF Authority

8. Labour License (If as case may be applicable)

9. Registration under ESIC (If as case may be applicable)

10. Type test certificates for Cable Box, Straight through Joints (In Case of UG Work Involved).

11. E. P. F. Registration in the name of bidder.

12. GST Registration Certificate in the name of bidder

13. PAN card in the name of bidder

14. Valid Labour Insurance Policy in the name of bidder

15. Latest bank solvency certificate from any Nationalized/Scheduled bank

16. Adhar Card (Optional) (In case of Bidding is done on Individual name)

3.0 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS

3.1 Bidders willing to participate in tender will have to get themselves registered on website www.nprocure.com

3.2 Bidders willing to participate in tender should have valid digital certificate / Digital Signature as per

Information technology Act 2000 using which they can sign their electronic bids. Bidders can also procure the

same from (n) code solutions, a division of GNFC Ltd., who are licensed certifying authority by Govt. of India.

Download tender Documents from PGVCL web site up to date shown in the tender document.

3.3 For details regarding digital certificate and related training the below mentioned address may be contacted

(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev, Ahmedabad 380054.Tel: +91

9898589652, E-mail: [email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new digital certificate.

3.5 Bidders can prepare and edit their offers number of times before tender submission date and time as

mentioned in this tender details table no1. After tender submission date and time, bidder cannot edit their

offer submitted in any case. No written or online request in this regard shall be granted.

3.6 Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic format on website

www.nprocure.com before the validity period mentioned in tender details Table no1.

3.7 Offers submitted without digitally signed will not be accepted.

3.8 Offers only in physical form will not be accepted in any case.

4 UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS

4.1 All interested parties are requested to understand this Tender Document in detail in order to comply with

PGVCL’s requirements including but not limited to the Tender fees, EMD and deadlines, selection criteria,

selection methodology, scope of work, and minimum technical standards.

4.2 The Bidder is required to carefully examine the specifications and documents and fully inform himself as to all

the conditions and matters which may in any way affect the Work or the cost thereof. If any Bidder finds

discrepancies or omissions in the specifications and documents or is in doubt as to the true meaning of any

part, he shall at once request in writing in advance before filling in the tender, within the time limit as per

Table no 1, for an interpretation / clarification by the PGVCL Surendranagar Division office.

Then The PGVCL Surendranagar Division office will issue interpretation and clarifications as he may think fit

of such interpretations and clarifications, the Bidder may submit his bid but within the time and date as

specified in the Table no1. All such interpretations and clarifications shall form a part of the specifications

and documents, and accompany the bidder's proposal. In case of difference of opinion about interpretation of

specification etc. the decision of Executive Engineer, Surendranagar Division will be final and shall be binding

to the contractor.

4.3 Verbal clarifications and information given by the PGVCL or his employee(s) or his representative(s) shall not

in any way be binding on the PGVCL.

4.4 All interested parties requested to strictly abide by all terms prescribed in this RFP Document and provide

accurate information to the best of their knowledge without misleading PGVCL to be considered for

participation in this Project.

4.5 Bidders should be in touch with websites https://pgvcl.nprocure.com &www.pgvcl.com for

information regarding revision / corrigendum / Amendment in the Tender Document till due date of

online / off line submission and thereafter. No separate information shall be sent in this regards and

also not publish in newspaper.

5 TENDER FEES (Non Refundable & Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force during this

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 9 |

5.1 The Tender fees is payable, as per following Table, between the dates mentioned in Table no 1 , by cash &

DD or Banker’s Cheque Or RTGS/NEFT if total amount of Tender fees plus applicable GST is less than Rs

DD or Banker’s Cheque Or RTGS/NEFT if total amount of Tender fees plus applicable GST is less than Rs

10,000/- or only by Demand Draft (DD), if the said amount is more than Rs 10,000/, in favour of the Paschim

Gujarat Vij Company Limited payable at Surendranagar on any Nationalized /Scheduled banks

Tender Fees in Present rate of Total Tender

Sr. No. Tender Amount

Above Rs 5,00,000/- up

Above Rs 10,00,000/- up

Above Rs 25,00,000/- up

5.2 The tender fees once paid for tender document will not be refunded under any circumstances or not

transferred to other bidder.

5.3 The Tender Fees is Non-refundable under Normal Circumstances. However, if purchaser Company decides to

scrap/cancel the Tender, by one or another reason, in which Bidders are not responsible for

cancellation/scarp of Tender fee without GST amount may be refunded to bidder(s), at sole discretion of the

Purchaser Company

6 EARNEST MONEY DEPOSIT (EMD)

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total amount of EMD is less than Rs

6.1 The EMD payable, between the dates mentioned in Table no 1, by cash if total amount of EMD is less than Rs

10,000/- or by Demand Draft (DD) or Banker’s Cheque, if the said amount is more than Rs 10,000/-, in

favour of the Paschim Gujarat Vij Company Limited payable at Surendranagar on any Nationalized

/Scheduled banks or by Bank guarantee from any Nationalized/Scheduled nationalized bank decided by

Government of Gujarat time to time only. The EMD Amount is 1 % of the Tender Estimated Cost.

6.2 The money receipts of payment of Tender fees and EMD or DD or BG for tender fees & EMD should be

submitted in sealed cover & this cover shall be clearly marked “Tender fees & EMD Cover for Tender no.

______” along with the name and stamp of bidder.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the award of

6.4 EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder pays the

security deposit and signs the contract agreement.

6.5 If the successful bidder fails to submit a Security Deposit within 15 days from the date of LOA of the contract

or fails to sign the contract agreement then the EMD amount will be forfeited in favour of PGVCL without any

notice or and action for “Stop deal” will be initiated as decided by tender inviting authority

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 NSIC or any other certificate such Udhyam Registration, certificate of CSPO, certificate of DGS&D

should not be allowed for exemption of EMD payment in works/Service tender, Such benefit/exemption

is to be allowed in purchase/supply tender only.

6.8 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any exemption, will

be rejected without entering in to further correspondence in this regard and no reference will also be made.

7 In case of On line Tenders

7.1 Technical & Commercial Bid cover:

7.1.1 Following documents are mandatory and to be in submitted through sealed cover. This cover should be

clearly marked “Technical & Commercial Bid Cover for Tender no. __________” along with the name and

stamp of bidder

1 Attested Copy of successful work Completion certificate, as mentioned on page no 5 point no 2.11 of this

2 Attested copy of Memorandum of Association or partnership deed.

3 Attested copy of document showing P.F. Number obtained by the bidder.

4 Attested copy of power of attorney if any for signing the bid documents.

5 Attested copy of latest solvency certificate issued by Nationalized or scheduled bank.

6 Attested Copy of registration Number under Shop and Estt. Act (If as case may be applicable)

7 Copy of PF Code Number allotted by concerned PF Authority

8 Copy of Labour License (If as case may be applicable)

9 Copy of Registration under ESIC (If as case may be applicable)

10 All Annexures of this tender documents , duly signed by the bidder, in chronological order only

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 10 |

11 Certificate – A

12 Copy of Tender Document duly signed and stamped on each page.

13 Type test certificates for Cable Box, Straight through Joints (In Case of UG Work Involved).

14 The contractor shall have a separate provident fund code of RPFC and the Contractor who do not possess

separate P.F. Code shall not be considered for acceptance of tender.

15 Contractor has to submit such certificate showing separate P.F. Code along with tender.

16 List of available safety gadgets, as per annexure XI, with the bidder.

17 Copy of documents mentioned in Section 1, Clause No. no 2.2 of this tender.

7.2 Commercial / Price Bid:

7.2.1 The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above than, below

than or equal to, the tender rate in figure as well as in words. The bidder should specify whether the quoted

rates are with or without prevailing taxes, if applicable, in force at that time, The bidder must work out the

total price of their tender offered accordingly and the total amount should be clearly written in words &

total price of their tender offered accordingly and the total amount should be clearly written in words &

figure, in case of any discrepancy whatever written in words shall prevail. Company shall at liberty to decide

the matter as it deem fit.

7.2.2 In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be consider for the

7.2.3 Further bidders, for “On line tenders”, are requested to submit price – bid on-line only and not to

submit the price bid in physical form. This is mandatory. If price bid is submitted in physical form, same

will not be opened and only on-line submitted price bid will be considered for evaluation. In On Line price

Bid, GST is to be mentioned in separate raw/Column.

PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

8 In case of Off line Tenders

8.1 Technical Bid cover

8.1.1 All the documents as specified in Section I Sr. no. 7.1 are mandatory and to be in submitted through sealed

cover. This cover should be clearly marked “Technical Bid Cover for Tender no. __________” along with

the name and stamp of bidder

8.2 Commercial / Price Bid cover:

8.2.1 All the documents as per Section 1 Sr. No. 8.2.2 & 8.2.3 are mandatory and should be submitted in

sealed cover. This cover shall be clearly marked “Commercial Bid Cover for Tender no. ______” along

with the name and stamp of bidder

8.2.2 The bidder must clearly quote their rates in Schedule – B, attached with this tender, in percentage above

than, below than or equal to, the tender rate in figure as well as in words. The bidder should specify whether

the quoted rates are with or without prevailing taxes, if applicable, in force at that time, The bidder must

work out the total price of their tender offered accordingly and the total amount should be clearly written in

work out the total price of their tender offered accordingly and the total amount should be clearly written in

words & figure, in case of any discrepancy whatever written in words shall prevail. Company shall at liberty

to decide the matter as it deem fit.

8.2.3 In case of non SOR rate, Item wise rate should be mentioned and item wise rate will be consider for the

8.2.4 No deviation in terms & condition in Schedule-B and Technical Specification will be entertained. All the

documents related to this Tender shall be final and binding to all the bidders. Any ignorance for this shall not

relieve the contractor from their contractual liability arising as per Tender documents.

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not mean that the bidder has qualified for the bidding. Hence bidders

should ensure themselves of their credentials before submitting their offer.

11. Executive Engineer, PGVCL, Surendranagar Division reserves the right to spread the order if required.

12. Does not anticipate change in the PGVCL ownership during the proposed period of work.

13. AMENDMENT TENDER

13.1 At any time prior to the deadline for submission of bids, as mentioned in Table1, PGVCL may, for any

reason, whether at its own initiative or in response to a clarification requested by a respective bidder,

modify the bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website & n-procure website in case of on line tender,

PGVCL will bear no responsibility or liability arising out of noncompliance of the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be given due consideration by

the bidders while they submit their bids and invariably enclose such documents as a part of the bid.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 11 |

14. SUBMISSION OF TENDERS

14.1 Follow all the instructions narrated this tender document for submission and no any further communication

in the matter will be entertained.

The Bidders must ensure that all the Annexures are completely filled in their tenders and the information

called for is given in totality. A set of complete tender documents is required to be submitted duly signed

and stamped by authority competent to sign on behalf of bidder on each page as a token of unconditional

acceptance to the conditions of various clauses of tender documents. The bidder's bid and the documents

attached there to shall be considered for forming part of the contract documents.

14.2 For “On Line Tenders”

14.2.1 Tender Papers & Specifications may be down-loaded from Web site https://pgvcl.nprocure.com

(For view, download and on line submission) and PGVCL web site www.pgvcl.com (For view & down load only).

14.2.2 The bidder has to follow instruction given in this section point no 4 to 7. Both these covers, as mentioned in

this section point no 6.2, 7.11, should be submitted in one main cover, this cover shall be clearly marked

“EMD Cover, Technical _Commercial bid covers for Tender no. __________” along with the name of the

Bidder and his address.

• This main cover must be submitted physically, within time limit as mentioned in table no 1 Sr. No. 8, by

registered Post A.D. or Speed Post only , “NO COURIER SERVICE OR HAND DELIVERY” will be allowed, to

following address:

Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Surendranagar Division,

Address:- Nr. Shiv Hotel S T Stand Road Surendranagar.

• Price bids to be submitted ON LINE only before time limit specified in “Tender Details” Table no1 of this

14.3 For “Off Line Tenders”

14.3.1 Tender Papers & Specifications may be down-loaded from PGVCL web site www.pgvcl.com (For view & down

14.3.2 The bidder has to follow instruction given in this section point no 4 to 8. All these three covers, as mentioned

in this section point no 6.2, 7.11, 8.2 ,should be submitted in one main cover, this cover shall be clearly

marked “EMD Cover, Technical , Commercial bid covers for Tender no. __________” along with the name

of the Bidder and his address.

This main cover must be submitted physically, within time limit as mentioned in table no1, by registered Post

A.D. or Speed Post only, “NO COURIER SERVICE OR HAND DELIVERY” will be allowed, to following address:

Executive Engineer,

PASCHIM GUJARAT VIJ COMPANY LTD.,

Surendranagar Division,

Address:- Nr. Shiv Hotel S T Stand Road Surendranagar.

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and other details called for

in this specification and keep himself fully informed about all which may, in any way, affect the work, or

cost thereof. The bidder should sign on each page of tender documents , as mentioned in Section 1 point no.

2.15, failure to furnish the required information or submission of tender not as per the specification will be

at the Bidders risk may result in rejection.

15.2 The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

15.3 If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL, MGVCL,

GETCO, DGVCL, GSEC) under GUVNL are under criminal investigation for any kind of fraud for public and

theft of material or/and with handlings the material and any civil and/or criminal case pending at any stage

than offer of such bidder /firm will be out rightly rejected.

15.4 Bids submitted after the time and date fixed for the receipt of bids as set out in the Table no1, shall be

15.5 Any deviation found in Data/Details/Documents between online offer (e-tendering) and physically submitted

documents of bidder, offer of the same shall be liable for rejection at the discretion of PGVCL.

15.6 The Bidders shall specifically note that any over writing or corrections or manuscript in the bid shall be

ignored and will not be considered authentic unless same are signed with Bidder's Stamp/Seal as mentioned

in Section 1 point no.

15.7 Conditional bids shall not be accepted.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 12 |

15.8 DELAYED AND LATE TENDERS:

No tender shall be accepted/opened, as mentioned in the Table no 1, in any case which are

received after due date and time of the receipt of tender irrespective of delay due to postal

services of any other reasons and company shall not assume any responsibility for late receipt

of tender. Any correspondence in the matter will not be entertained.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be accompanied by its

translation in English. Failure to comply with this may disqualify a bid. In the event of any discrepancy in

meaning, the English language copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the name, residence, address and place of business of the person or persons making the

bid and must be signed and sealed by the bidder with his usual signature. The name of all persons signing

should also be typed or printed below the signature.

17.2 Bids by corporation/ company must be signed with the legal name of the corporation/ company by the

President, Managing Director or by the Secretary or other person or persons authorized to bid on behalf of

such corporation/ company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing Director' 'Secretary', 'or other

designation without disclosing his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall be furnished with the

17.5 The Bidder's name stated on the tender shall be exact legal name of the firm.

17.6 Erasures or other changes in the bid documents shall be over the initials of the person signing the bid.

17.7 The bidder should sign, as described above, on each page of tender documents & then they have to submit

this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids, Bid price shall mean the bid price quoted by each bidder in his bid for the

complete scope of works including all duties and Taxes, will be evaluated by the PGVCL to ascertain the best

and lowest evaluated bid in the interest of the PGVCL, for the complete works covered under these

specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail. If there is discrepancy

between the unit price and the total price which is obtained by multiplying the unit price and quantity, or

between sub-total and the total price, the unit or sub-total price shall prevail, and the total price shall be

corrected. In case of discrepancy between sub-total price obtained by adding various prices in the schedule

and the sub-total price indicated for that particular schedule, the sub-total obtained by addition of various

arithmetically corrected prices would be considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices arrived at from

various schedules, identified for that purposes, in the bid proposal sheets. If the bidder does not accept the

correction of the errors as above, his bid will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by the PGVCL.

22.2 The contract will be awarded to the best qualified and responsive bidder offering the lowest evaluated bid in

conformity with requirements of these specifications and documents and PGVCL shall be the sole judge in

this regard and subject to the provisions of these instructions to bidders and other terms and conditions

detailed out in these documents and specifications. A responsive bid is one which accepts all terms and

conditions of these specifications and documents without any modifications.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 13 |

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line with the terms and

conditions specified in the specification.

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL Surendranagar Division office may ask bidder to submit required

documents other than mentioned in section I Point no 2.2, if required.

24. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this Tender consist ________ Days.

The commencement date of Order shall be Date of issue of the Order.

25. VENDOR REGISTRAION

Vendor registration must be require for applying tender. Tender is not accepted without Vendor

26. The Warrantee Period

If during one year work completion any maintenance is felt necessary, for example straightning of pole

cross arms , conductor stringing , tightening of Guy etc then such work will have to done by the bidder free of cost.

If there is any new material required for maintenance during this warrantee period i.e one year time period

, such requirement will have to be approved by the Executive Engineer of concern division .

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 14 |

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Vendor registration Number

3 Postal Address

4 Telephone nos.

e-mail address & URL

6 Type of Company Proprietorship/ Partnership/ Private

Attach Proof of Company Registration Limited/ Public Limited

along with a copy of the

Partnership Deed/ Article of

Association and Memorandum of

7 Name and designation of the

representative of the Bidder to

whom all reference shall be made

to expedite technical co-

8 Office Address

9 Stores Address where materials issued 1)

by PGVCL will be stored 2)

10 Store Documents to be submitted

11 Office Telephone/Fax no.

12 Office e-mail address

13 Permanent Account Number(PAN),

16 Labour License No.

17 Insurance Policy No. and for nos. of Policy No._______________________

Labours in the name of bidder Nos. of Labours Insured in this

18 Solvency Certificate No.

19 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and belief. If any

information found to be concealed, suppressed or incorrect at later date, our tender shall be liable to rejected and

our company debarred from executing any business with PGVCL.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 15 |

1.0 For Underground Cable

1. Bidder has to maintain the records of allotted Cable Drum with actual Cable/Conductor length. Cable length

must be measured before laying. Cable joints are to be done as per requirement only and length of cable

must be utilized accordingly.

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling–in shall be so executed that all walls, roads, sewers, drains, pipes, cables,

structures, places and things shall be reasonably secured against risk of injury and shall be carried out to the

satisfaction of the authorities concerned. However, if any, damages to existing services made, Contractor

shall arrange and pay for any necessary repair, to make good the damages.

4. When the excavation of the trenches has been accurately executed, the contractor shall inform engineer in-

charge for approval. Lying of cables shall not be started until engineer in-charge approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC Pipes having _both sides smooth

surfaces, 25.4 mm thick, 152.4 mm inner diameter, 1000 mm long and well cured and good quality; Sand

from river bed, HDPE Pipes, GI Pipes and sundries material if any (As per Schedule B) are to be supplied by

Bidder at his own Cost. All such material must be approved from concerned Engineer-in-charge before

utilization and it must be ISI marked where ever applicable.

6. Cable laying work must be executed as per prescribed in Schedule B. sand filling in Trench must be done as

mentioned in Schedule B. Megger test of Cable must be taken in presence of Engineer-in-charge before laying

and Bidder has to maintain separate Records duly signed by Engineer-in-Charge for each results. After laying

the Cable in trench it is to be covered with half round pipe of RCC as prescribed in Schedule B and approved

sample. Each Half round Pipe must be marked with “PGVCL” with solid Red Colour on Top.

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay Cable in the stretch on small

pulleys kept in the Trench so that it can be prevented from any scratches on Cable. Drum must be fixed on

Drum Machine while stretching and to be kept on one end of Trench for smooth laying.

8. After completion of laying as above, remaining trench must be filled with sand. Leveling with Road is to be

done after complete sand filling. No any stones or any other debris are to be utilized in filling of Trench. The

contractor shall dispose of surplus material at his own cost.

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall also be laid. The warning tape

shall be printed in RED letter (IN ENGLISH AS WELL AS GUJARATI) as “CAUTION: 11000 VOLTS PGVCL

CABLE” and to be placed at about 300 mm To 450 mm depth from ground level along the route of cable.

10. Trench route is to be made as per instructions of concerned Engineer-in-Charge and then laying of cable in

this trench accordingly.

11. Cable Laying with Mechanical Boring across the Road without disturbing the asphalt is to be done instructions

of concerned Engineer-in-Charge with prior approval and work is to be executed as per Specifications in

Schedule B only.

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type test certificate not older than

Seven years and as per relevant IS 13573:2011 with latest amendment if any along with sample before

installation of cable kit at concern Division office. GTP is to be submitted with Technical Bid.

13. If any Hard Rock area is encountered during the digging of Trench, Bidder must have all the modernized

equipment i.e. Erath Cracker JCB etc. to execute the required Trench. Such area must be certified by a

formation of Committee at Division Level headed by Executive Engineer and to be executed in presence of

Engineer-in Charge.

IS 1255-1983 is to be followed for the depth of trench in such area.

14. Route Markers are to be installed at every 100 Meters length as per specifications in Schedule B The marker

should incorporate the following relevant information:

(1) The name of the Company – PGVCL.(2) Voltage – 11 KV Cable (3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and requirements) between two

markers. It shall also be put at bends, curves, road crossing, Cable Joints etc. of cable route as per

requirement over and above specified distance.

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost and Risk after successful

completion and Execution of work. Otherwise Recovery will be proposed as per Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing must be carried out with

help of Voltage Surge Testing Kit as per IE Act by applying 22 KV for continuous Five Minutes and Cable must

hold the satisfactory Results. Bidder must have such testing facility. Following Pre commissioned Tests are

also to be carried out.

a) Insulation Resistance of each cable drum length after laying and before jointing.

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 16 |

c) After laying each cable with end termination shall withstand a voltage of 10 KV DC for one minute between

each phase to phase & phase to cable earth.

d) Test for 5 min. with system voltage applied between the conductor and the screen.

e) Continuity & Phase confirmation

17. During the Execution if any deficit found in allotted material OR in case of any theft of PGVCL allotted

material, then PGVCL will recover the cost of such material from Bidder as per the prevailing Market Rates.

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the Bidder.

20. During Execution of work for Trench and Cable Laying authorized representative of Bidder who is in

knowledge of Engineer-in-Charge must remain present.

21. Bidder must have to submit the List of all related Equipment and Testing facility necessary for the Tendered

work while quoting the Bid.

22. PGVCL reserves the right to change/modify/alter/addition in condition in case of any dispute and holds the

power to decide the final verdict.

23. GST and cess as applicable as per prevailing rates are applicable to Bidder for this work.

24. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to take any

25. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

26. Necessary shutdown for connection/jumper of UG cable with existing network will be provided as per

availability or convenience of the PGVCL which shall be acceptable to the contractor & contractor shall try to

complete the work in minimum time.

27. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s cost.

28. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and PGVCL/Tech/UG

cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual Conductor length. Conductor

length must be measured before Stringing.

2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation of Fabrication must be done as

per standards and esthetically.

3. Earthing of Poles and Transformers must be as per Drawings and RE Standards. The Coal and Salt composition

must be followed as per rules. The Earth Pit must be kept at a distance mentioned in Standard form the Pole.

Earth Pit must be as per Drawing.

4. Concreting of Poles/Guys are to be carried out as per site situation and as per instructions of Engineer –In-

5. Construction of Transformer Structure must be as per standard with all required accessories like LA, Box and

6. Delta Type Three Earthing are compulsory for each Transformer Centre.

7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

8. Wherever required, Guarding as per standard must be done.

9. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision officers has to submit the

proposal to the division office with all justification before commencement of work. Committee of Executive

Engineer, DE Tech of Division office has to verify the submitted proposal and decide whether concreting is

required or not. After the approval of committee work of concreting should be process as per specification

attached herewith.

10. Bidder must have records of each work carried out with every material inventory and account thereof issued

11. Bidder must have the well-drawn sketch of each work and to be submitted with Inventory sheet within

Days of work completion.

12. All the fabricated material and Girder Poles must be painted with Coats of Silver Oxide and without this

work, work completion will not be accepted.

13. Pole Numbering must be completed within week time as per Engineer-in-Charge Instructions. Bidder must

have proper pole accounting for the work carried out by him. He must have the location details from where

the poles are lifted and where these poles are utilized for each work. A separate Register is to be maintained

by him and details are required to be submitted with Inventory and Sketch submission.

14. Necessary shutdown for connection/jumper of newly erected line with existing network will be provided as

per availability or convenience of the PGVCL which shall be acceptable to the contractor & contractor shall

try to complete the work in minimum time.

15. Successful Bidder must have ensured for that the safety Gadgets are issued to his Labour, by him, and

required regulations of Safety will be followed while carrying out the line erection work.

16. The Work for the erection of of Poles, Guys, Earthing, Transformer and Concreting, Stringing and Guarding

must be done as per attached Specifications and Drawings.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 17 |

17. The material which is dismantled from site during the execution of work must be credited to respective

Divisional stores immediately after completion of work with complete inventory and measurement details

and length to weigh conversion calculations.

18. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will be initiated against the

19. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to take any

General Instructions to the successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidders indicating the

quantity allocated to them and the security deposit amount to be deposited by them with PGVCL. Short

listed Bidders will be required to deposit the requisite security deposit within 15 days from issuance of LOI /

2. Security Deposit:

2.1 Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and, if the amount is more

than Rs. 10000.00 then will be payable by Demand Draft (DD) OR Banker’s Cheque OR Bank Guarantee (BG)

from Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 / 2014 / 570 / DMO dated 01.04.15 will

be acceptable. DD should be drawn on any Nationalized /Scheduled banks in favour of Paschim Gujarat Vij

Company Ltd. payable at Surendranagar or by Bank guarantee from any Nationalized/Scheduled nationalized

bank decided by Government of Gujarat time to time only. Cheque will not be acceptable

2.2 The successful Bidders will be required to deposit the requisite security deposit within 15 days from the date

of issuance of LOA of an amount equivalent to 5 % of the value of the work to be allotted to him and as

mentioned in LOA.

2.3 In case, if the Bank Guarantee is furnished / submitted, it should have a clear one time validity till the

completion of awarded work of this work order. Bank Guarantee for interim period will not be allowed.

Security Deposit shall be suitably extended time to time as per requirement.

2.4 If by any reasons the completion period of this work order is extended, then supplier should undertake to

renew the Bank Guarantee at least one month before the expiry of the validity failing which PGVCL will be at

liberty to encase the same. CORPORATE GUARANTEES NOT ALLOWED.

2.5 No interest will be paid on the Security Deposit.

2.6 In the event of awarding the order of additional quantity, the successful Bidders will be required to deposit

additional Security Deposit on prorate basis within two weeks of the issuance of LOA for the additional order

2.7 In the event of failure to carry out work offered by successful Bidders and as accepted by them while

receiving the order within given time period, will lead to forfeiture of the Security Deposit up to 100% and

will lead to disqualification of the bidder to transaction business with PGVCL for at least TWO years or the

time duration as may be decided by the Managing Director, PGVCL.

2.8 Security deposit will be returned on after completion of awarded work.

2.9 If the successful Bidders fails to pay security deposit within given time limit then the letter of intent will

stand cancelled. EMD amount will be forfeited in favour of PGVCL without any notice or and action for “Stop

deal” will be initiated as decided by tender inviting authority.

3. SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt of LOI/LOA, on Stamp

Paper of Rs 100/-as per Company’s rules in the prescribed form of the P.G.V.C.L. attached with this Tender.

The cost Rs.100.00 of the Stamp Paper will have to be borne by the successful Bidders.For the Tendered

work, other than turnkey work, entire material will be issued by PGVCL. Any other related material required

to carry out work mentioned in Schedule A is to be brought by Bidder. No any extra cost will be paid towards

4. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools and Tackles for

Safety are to be arranged by Bidder only.

5. Bidder is responsible to any type theft/damages of Company’s material and also responsible to any type

damages to any property and any kind fatal/non-fatal accidents to anybody during the execution of work.

Insurance of all workers is compulsory, who are involved in Execution of Tendered work. There will be no any

financial liabilities of PGVCL for damage charges paid such way. Copy of valid Labour Insurance Policy in the

name of bidder is to be submitted with Tender Documents.

6. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

7. Work must be completed in in specified Schedule narrated in the Tender. If concerned Engineer not satisfied

with quality of work, no any Time limit extension will be granted and Penalty with applicable GST with cess

as applicable and other taxes in force at that time will be levied on delayed portion of work.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 18 |

8. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA. Security Deposit (In

form of DD/BG) and Insurance Policy is also to be submitted with Agreement within this time limit i.e.

(Fifteen) Days.

9. Remaining material is to be credited at Respective Stores of PGVCL within a month after completion of work.

10. Agreement and Indemnity Bond is to be executed on Rs. 100/- Stamp Paper and cost of stamp paper is to be

borne by Bidder. Solvency Certificate is to be submitted as per PGVCL rules and Tender Condition.

11. Bidder is solely responsible for the material supplied by PGVCL.

12. Coal and Salt are to be brought by Bidder at his own expenses, for earthing work, and work to be done as per

PGVCL rules and RE specification for this work.

13. Work is to be carried out in presence of PGVCL authorized representative and to be duly certified also.

14. No idle Labour charges will be paid by the PGVCL in case such occasion of idle Labour arises, due to want of

any materials or any other situations.

15. PGVCL have full rights to accept or reject the offer received against the Tender.

16. Bidder has to submit the Performance Certificates under whom the similar kind of Tender work has

been executed. Such Certificates must not older than 3 Years from Date of submission of the Bid.

Such Certificate must be duly signed by Cadre Executive Engineers and above only.

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in India, including any

such laws passed or made or coming into force during the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1 The successful bidder shall pay minimum prevailing rates per day, as may be specified here after, or rates fixed

under the Minimum Wages Act, whichever is higher. The wages of every contract labour employed by him

under this contract shall be paid by him before the expiry of 7th day of the month irrespective of which the

wages are payable i.e. wages of a last month have to be paid by him in the first week of the next month). The

contractor shall have to make wages to his workers through bank only. The agency shall have to submit the

copy of a letter given to the Bank advising for crediting wages in individual account of the workmen along with

photocopy of the cheque showing total payment to be made to all such workmen whose accounts are operated

in that branch. (If there is more than one Branch, the agency will have to submit separately for each branch.)

2.2 The successful bidder shall give his telephone number and address to the company so that in case of labour

trouble etc. the contractor can be contacted. The contractor shall arrange to have his office outside the

factory premises and the contractor shall keep himself present through the work hours.

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the case may be

applicable) with Photo affixed thereto, for identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour (regulation and

abolition) Act for employing necessary manpower required by them. In absence of such license, the contract

shall be liable to be terminated without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep the PGVCL indemnified

in respect thereof. Some of the major liabilities under various labour and industrial laws which the

Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident fund, administrative charges

etc. at the rates made applicable from time to time by the Government of India / Government of Gujarat or

other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the office of the

commissioner of labour as per the Contract Labour (Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act rules framed there under

depending upon the number of workmen.

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every

days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per industrial Dispute Act. Any

payment to the Contractor's employee arising out of any claim of disputes under the Industrial Dispute Act

1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or any government

Contractor under any of the provisions of the Minimum wages act, Payments of wages Act, Employee's

compensation Act, Contract Labour regulation abolition Act, Employee provident fund or any other law due

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 19 |

to act of omission of the Contractor, the PGVCL may make such payment and shall recover the same from the

successful bidder's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as may be necessary to

cause of observe, or for non-observance of the provisions stipulated in the notifications/byelaws/Acts/Rules/

Regulations/including amendments. If any, on the part of the Contractor, the PGVCL shall have the right to

deduct any money due to the successful bidder under this contract or any other contract with the PGVCL

including his amount of security deposit for adjusting the payment. The PGVCL shall also have right to

recover from the Contractor any sum required or estimated to be required for making good the loss or

damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation fund and under the

liabilities insurance. The Contractor will arrange insurance policies for arranging payment to his staff injured

/ met with accident (Fatal / nonfatal) on duty of sufficient amount as per Labour laws. In case of any such

happening Contractor will be liable for any other payment to workers / staff engaged as per existing rules.

Contractor will not make any such payment to the Contractor's staff or any compensation etc. during the

pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are some of the major liabilities of the Contractor in addition to other liabilities prescribed under

the various labour laws, in force from time to time, from statutory authorities like GOI-GOG, which the

Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder should submit the details

of their labourer such as a full name, address and age with proof and subsequently changes of workers details

are submitted accordingly.

11. The successful bidder shall employ adequate number of an experienced staff at site for daily supervision

and for maintenance of various register and records required under the law and contract. No payment for

supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act, Workmen’s Compensation Act,

Insurance Rules etc. or any other act, rules or regulations that have to be observed by the contractor for

carrying out the work.

13. The contract will be governed by the company as per works terms & conditions of the company.

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be employed in

the night shift between 07.00 p.m. and 06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract Labour (Regulation and abolition) Act for

employing necessary manpower required by him. In the absence of such a license, the contract shall be liable

to be terminated without assigning any reason thereof. Contractor should also employ qualified and

experiences persons as per requirement of Electricity Act and rules for carrying out supply and erection work

under this contract.

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any Government agency under any of the

provisions of the Minimum Wages Act, Payment of Wages Act, Employee Compensation Act, Contract Labour

Regulation Abolition Act, Employee Provident Fund or any other law due to act of omission of the Contractor,

PGVCL may make such payment and shall recover the same from the Contractor’s bills.

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15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statement regarding deduction against

employees Provident Fund and Family Pension Scheme in respect of each concerned employee The

contractor's contribution and the workers’ contribution towards Provident Fund and Family Pension Scheme

shall be done at the rate made applicable by the Government from time to time and deposited by the

contractor with Regional Provident Fund Commissioner, Rajkot.

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees who are members of the

Provident Fund as the contribution to the Deposit Linked Insurance Scheme with Regional Provident Fund

Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor with

Regional Provident Fund Commissioner, Rajkot at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labour shall be

provided by the Contractor to his, workers. He shall maintain Leave Records, Leave Cards for individual

labourer which shall be duly verified, approved and certified by the Authorized Officer of PGVCL.

Remuneration for such leave period shall be fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the performance of this contract.

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed under the

Minimum Wages Act. The wages of every Contract Labour employed by him under this contract shall also be

paid by him before the expiry of 7th day from the last day of the month in respect of which the wages are

payable (i.e. wages of a month have to be paid by him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the Contractor shall be punishable to the

extent of Rs. 100/- for each day of default.

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so that, in case of labour

trouble etc. the Contractor can be contacted. The Contractor shall arrange to have his office within working

area and the contractor keep himself present throughout the working hours.

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor and if it is not taken,

offer of the firm will not be considered. The attested documentary evidence to be submitted along with the

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be ensured that all the contract

labourers are covered under the provident fund scheme and employees’ pension scheme and their

contributions are remitted regularly to the concerned RPFC. The photo copies of the Chelan in this regard

should be collected from the concerned contractor and kept in the file of the concern contractor.

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled Insurance

Bidder’s attention is specifically invited to these clauses. Bid price shall include all the costs in fulfilling all

the insurance liabilities under the Contract.

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the Works

and obligatory in terms of law to protect his interest and interests of the PGVCL against all perils detailed

herein. The form and the limit of such insurance as defined herein together with the under-writer in each

case shall be acceptable to the PGVCL. However, irrespective of such acceptance, the responsibility to

maintain adequate insurance coverage at all time during the period of Contract shall be of Contractor alone.

The Contractor’s failure in this regard shall not relieve him of any of his contractual responsibilities and

obligations. The insurance covers to be taken by the Contractor shall be in the name of the Contractor. The

Contractor shall, however, be authorized to deal directly with Insurance Company or Companies and shall be

responsible in regard to maintenance of all insurance covers. Further the insurance should be in freely

convertible currency.

23. Any loss or damage to the equipment during handling, transportation, storage, erection, putting in to

satisfactory operation and all activities to be performed till the successful completion of commissioning

of the equipment shall be to the account of the Contractor. The Contractor shall be responsible for

preference of all claims and make good the damages or loss by way of repairs and/or replacement of the

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 21 |

equipment, damaged or lost. The transfer of title shall not in any way relieve the Contractor of the

above responsibilities during the period of Contract. The Contractor shall provide the PGVCL with copy

of all insurance policies and documents taken out by him in pursuance of the Contract. Such copies of

documents shall be submitted to the PGVCL immediately after such insurance coverage. The Contractor

shall also inform the PGVCL in writing at least sixty (60) days in advance regarding the expiry/cancellation

and/or change in any of such documents and ensure revalidation, renewal etc., as may be necessary well in

24. The perils required to be covered under the insurance shall include, but not be limited to fire and allied

risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage in transit, theft,

pilferage, earth quake, riot and strikes and malicious damages, civil commotion, weather conditions,

accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods and

other costs till the equipment is delivered at Site. The insurance policies to be taken should be on

replacement value basis and/or incorporating escalation clause. Notwithstanding the extent of insurance

cover and the amount of claim available from the underwriters, the Contractor shall be liable to make good

the full replacement/rectification value of all equipment/materials and to ensure their availability as per

project requirements.

25. All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account and

will be included in Contract Price, However, the PGVCL may from time to time, during the pendency of the

Contract, ask the Contractor in writing to limit the insurance coverage, risks and in such a case, the parties

to the Contract will agree for a mutual settlement, for reduction in Contract price to the extent of reduced

premium amount. The Contractor, while arranging the insurance shall ensure to obtain all discounts on

premium which may be available for higher volume or for reason of financing arrangement of the project.

26. The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion of the works to

be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except in special case, if any.

28. The successful bidder has to engage required strength of skilled persons for execution of work and proper

supervisor to avoid complication and unnecessary delay to complete work timely. The successful bidder will

be solely responsible for labour claims arising out of the labour employed for this job.

29. The successful bidder should furnish details of past experience of such job of similar nature completed by him

satisfactorily within the time limit in PGVCL will be preferable.

30. The successful bidder will be abide by and fulfil all the terms and provisions of the “Tender and contract” for

works as applicable and in case of any default there to the PGVCL Company shall forfeit the S.D. or any other

action as may be decided by Executive Engineer Surendranagar Division.

31. The successful bidder will certify that he has complied with the provisions of Industrial & Labour Laws

including PF Act, ESI Act etc. as may be applicable. Copy of challans of PF related to be submitted along

32. The successful bidder will governed by the PGVCL general conditions of works contract. The Booklet will be

available in the concerned office in any working days. In the event of placing order, the successful bidder will

be bound to the terms & conditions of the booklet. All the usual terms and conditions of the Company though

the same might have not been mentioned in this specification or contractor booklet will applicable to this

contract, and the decision of the Executive Engineer, Surendranagar Division shall be binding on the

TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on a given taxable goods and/or

services. The amount and % of GST and Cess as applicable should clearly be indicated separately. (GST/Cess

means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act

and SGSCT Act, 2017 and all related ancillary legislations).

3. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not

mentioned clearly unless the bidder has opted for Composition Scheme under GST Act, which should be

clearly indicated in the price bid. COMPANY may at its discretion consider such offer with presumption of

highest applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

4. If the Contractor has opted for the Composition scheme of GST, the same must be clearly specified with valid

Declaration & Certificate from Department. In the event of withdrawal/cessation of the Supplier from

Composition scheme during the tenure of the contract, the rate mentioned in the price bid shall be final and

any additional GST will have to be borne by the tenderer. In no case additional amount towards tax or

otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be

applicable in case of Supplier / Contractor has opted for Composition Scheme under GST.

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5. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance of tender only and

any deviation in the same shall not be accepted. Further, any additional liability of GST (later on due to

wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and above as charged in the

invoice shall be borne by the Supplier/Contractor. However, any refund received by the supplier / contractor

on account of GST charged from the company; such refund shall have to be passed on to the company, along

with interest if any. Such refund along with interest needs to be passed on suo-moto by the contractor.

6. Further, the Company has a right to recover the amount of GST along with penal interest at the rate of 15%

per annum if GST charged is not paid/short paid to the government or fail to upload the details or uploads

inaccurate particulars on GSTIN portal by the Supplier / Contractor within the stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of

GUVNL’s statutory variation clause shall apply.

7. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other

additional item of their inputs / input services under the ambit of the Input Tax Credit provisions under the

GST Act, subsequent to the date of submission of the offer, the same should be passed on to COMPANY and

you should inform such changes to COMPANY from time to time. PGVCL’s GST Registration No.is

24AADCP1453C1ZZ

8. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against the PGVCL or

the Contractor in pursuance of the Contract. In addition the Contractor shall be responsible for payment of

all Indian duties, levies and taxes lawfully assessed against the Contractor for his personal income & property

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance with the provision of

Income-Tax Laws and to that effect a certificate will be issued to the contractor, however added as

contractor has to submit separate invoice for supply parts item as well as works part item separately,

otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the same to the

respective Govt. Department. Tax will be deducted as per applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS, welfare cess or any other

taxes applicable time to time etc. All other statutory liabilities towards this contract will be on your part.

11. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the contract period will

not be considered except GST. No statutory variation will be given for this work except GST. However, if

any decrease takes place within/after the contractual delivery date, the advantage will have to be passed on

12. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour Working under him

as per statutory regulations and depositing the same with the concerned authorities.

13. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses or claims

arising in connection with the death of or injury to any person employed of the Contractor or his

subcontractors for the purposes of the Works.

GENERAL TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deemed to have carefully examined all the papers, drawings, etc. attached & if

has any doubt as to the meaning of any portion of any condition / specification, etc. he shall before signing

the contract submit the particulars thereof to PGVCL in order that such doubts are removed.

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1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer, assign or sublet the work

under this contract or any substantial part thereof to any other party.

1.3 The execution of work should be commenced as per the instruction of the Engineer In Charge as per actual

requirement and should be completed within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the work altogether or

reduce or cut it down. If the work is stopped altogether, the Bidder shall only be paid for work done. If the

work is cut down the Bidder shall not be paid for the work as so cut down, but in neither case shall be paid

any compensation what so ever for the loss or profit which he might have made if he had been allowed to

complete all the work included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through registered post or telegram or telex

or any other way of communication to the successful bidder at his specified address shall be deemed to have

been delivered to the successful Bidder. The work shall be carried out by the successful bidder with prior

approval of PGVCL. Work carried out without PGVCL’s approval shall not be accepted and the PGVCL shall

have right to reject it and to recover the cost from the successful bidder. He will be liable against all losses,

expenses or claims arising in connection with the death of or injury to any person employed by the successful

bidder or his subcontractors for the purposes of the Works.

1.6 The successful bidder shall be responsible for any damage to the equipment during transit due to improper

or inadequate packing, handling, loading and unloading. The cases containing easily damageable material

shall be very carefully handled. Adequate protection must be provided for outdoor storage at site in tropical

humid climate, wherever necessary. The successful bidder without any extra cost shall supply any material

found short inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and expedition or refuses or neglect

to comply with any reasonable orders within two days’ notice given in writing to the successful bidder and if

he fails to comply with the notice, then in such a case PGVCL shall be at liberty to get the work or any part

of it, executed through any other agency/Bidder in the manner and on the terms it thinks proper. If the cost

of executing the work as aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to make

good the deficiency, PGVCL may recover it from the Bidder in any lawful manner.

1.8 PGVCL shall have at all reasonable time access to the works being carried out by the Bidder under this

contract and stores where material issued by PGVCL is stored. All the works shall be carried out by the

Bidder to the satisfaction of PGVCL.

1.9 The quantities mentioned in the accompanying schedule B are only approximate same may decrease or

increase. The PGVCL reserves the right for revising or omitting any of the quantities. The actual work

executed by the successful bidder will be calculated at the rate given in the contract schedule of the rates

binding to the successful bidder.

1.10 No higher rate or revised rate will be application for the work, if work is held-up/closed due to whatever so

1.11 Price shall not be changed subject to any upward/downward revision on any account whatsoever through the

period of contract.

1.12 All other general terms and conditions as prevailing in the PGVCL shall be applicable to this work contract.

1.13 The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge and for execution of

1.14 Either successful bidder or successful bidder’s authorized person should contact our Engineer In Charge as

well as Division Office, Surendranagar daily for the availability of materials required for this work, failing to

which this work order shall be terminated without giving any notice.

1.15 The successful bidder has to maintain site register covering all aspects of material

received/utilized/dismantled for day to day work and has to obtain signature of Engineer in Charge.

1.16 In case of any dispute doubt, the decision of Executive Engineer Surendranagar Division shall be

unchallengeable and final, which will be binding to the contractor.

1.17 Security Deposit (without any Interest) will be refunded after completion of guaranteed period if any.

1.18 All legal complication of disputes is subject to Surendranagar jurisdiction only.

1.19 A fresh and valid solvency certificate to the extent of 20% of the ordered value will have to be produced by

the contractor and party has to submit attested copy of solvency certificate to the company before

commencing of work.

1.20 The successful bidder will be solely responsible for any accident/damage either to equipment or any human

being during the time of execution of work.

1.21 Prior institution in writing for starting the job will be given by PGVCL for the work.

1.22 The successful bidder will have to make his own arrangement for required all kinds of tools, tackles, required

for the execution of work.

1.23 The cost of damages, if any will be recovered from the successful bidder’s bill. The assessment of which will

be done by Engineer In Charge in consultation with division office, and his sole discretion and his decision

shall be binding to the successful bidder and shall be considered as final and unchallengeable.

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1.24 The successful bidder will have to give indemnity bond to PGVCL against any possible claim of compensation

for damage to Contractor’s equipment or staff or any of third parties during the execution of work as per

attached format.

1.25 The successful bidder will have to complete entire work, as mentioned in Schedule-B of contract awarded to

him, as per directive and instruction of Engineer In Charge. If he fails to do so entire work will be carried out

at the risk and cost of Contractor.

1.26 The contractor must engage sufficient knowledgeable person round the clock, exclusively for execution of

1.27 Specification in any items mentioned in tender are subject to change without any prior notice and binding to

the contractor.

1.28 The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all relevant Govt.

Authorities from the bill.

1.29 If the work is required to be carried out during fix outage then the successful bidder has to deploy adequate

man power, material, tools etc. well in advance and has to complete the entire work during this specific

outage period only, failing to which Company shall be at liable to deduct the amount of revenue loss due to

prolong outage.

1.30 The tender include all minor accessories and items of work which may not have been specifically mentioned

in the specification / Schedule etc. but are essential for completion of work. The contractor will not be

eligible for any extra payment in respect of such minor accessories and item of work.

1.31 The successful bidder shall not refuse to execute the work order at any time and it will be his sole

responsibility to execute and complete this work as per the instruction of Engineer In Charge.

1.32 For shortage of any materials issued by the PGVCL for the work, recovery shall be made from you, on the

basis of prices of the materials (prevailing on the date of settlement of materials account) plus 15%

supervision charges.

1.33 The successful bidder has to carry out all the works in accordance with revised and latest provision under I.E.

Rule Act made there under and as per instruction of Engineer In Charge.

1.34 All the materials issued by PGVCL shall be transported to the work site on same day and to be preserved in

safe custody failing to which PGVCL shall initiate Police action. Similarly as per instruction of Engineer In

Charge, you have to credit the material at PGVCL store without any loss of time failing to which PGVCL shall

initiate Police action.

1.35 Any delay causing extension of outages shall be successful bidder’s responsibility and appropriate amount (in

term of Rupees) as decided by Executive Engineer, Surendranagar Division shall be recovered from successful

bidder’s bill as a penalty with applicable GST.

1.36 No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.37 The contractor has to follow all labour laws, safety rules and regulations. The PGVCL does not take any

responsibility in case of accident or injury to the workers. The safety, security of men, materials and

equipment shall be sole responsibility of the contractor.

1.38 The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of local body is a

must condition for the successful bidder.

1.39 The successful bidder shall specifically note that PGVCL will not pay any extra amount towards any type of

claim except for the description indicated in Schedule –A. The party has to carry out all other additional

required activities / work as directed by Engineer In Charge which is not mentioned in Schedule but required

to be completed as per the site condition and for this work no extra payment shall be made by PGVCL.

1.40 The contractor should employ as a Supervisor with sufficient qualification and experience who could

supervise the execution of work throughout. He should always be present on the site.

1.41 The contractor shall be responsible for breakages, losses and a theft of material during transit or erection

after the materials issued from the stores till the completion of work and is taken over by the PGVCL.

1.42 As regard damages to the materials, equipment, successful bidder himself will be responsible. If there is any

compensation to be paid in respect of “WORKMAN” Compensation Act or any other statutory provisions, the

same will be paid by contractor directly. If he thinks fit, he may take necessary insurance covering at his

1.43 The successful bidder shall co-operate with the PGVCL for taking measurement etc. as early as possible and

he shall fulfil the entire requirement which is necessary to finalize the accounts.

1.44 The competent authority can delete any item in schedule of the tender if he feels that the rate quoted by

the contractor for the item is abnormally high when compared to the estimated rates.

1.45 The successful bidder shall not refuse to execute this work order at any time and it will be his sole

responsibility to execute and complete this work as per the instruction of Engineer In Charge.

1.46 The erection work should be carried out according to the specification as per instructions and programmed

laid out by the Engineer in charge. Contractor has to ensure safe shifting and erection of all accessories /

equipment as per standard norms.

1.47 The Bidder shall not display the photograph of the work and shall not take advantage through publicity of

the work without written permission of PGVCL.

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1.48 The inspection as mentioned in above clause No. 6 of this section by PGVCL’s representative shall not relieve

the successful bidder from full responsibility of completing the work confirming to the requirement of this

1.49 Under the Contract, the Contractor shall be responsible for loss or damage to the line and Electrical

Equipment until the successful completion as defined elsewhere in the Bid document.

1.50 All demurrage, wharf age and other expenses incurred due to delayed clearance of the material or any other

reason shall be to the account of the Contractor.

1.51 The law applicable to the contract shall be the laws in force in India. The courts of Rajkot shall have

exclusive jurisdiction in all matters arising under the contract.

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm price basis (Inclusive

of all Taxes) and lowest evaluated bid in the interest of the PGVCL, for the complete works covered under

these specifications and documents.

If more than one party is to be considered for placement of order, they willhave to match their end cost with

end cost of L-1 technically acceptable bidder. PGVCL (tender Inviting Authority) may go to the L-2, L-3 and

so on depending upon the requirement. If PGVCL (tender Inviting Authority) feels that there is lack of serious

competition or any other reasons, PGVCL (tender Inviting Authority) may negotiate with the L-1 party.

PGVCL’s (tender Inviting Authority) decision shall be final and binding on all the parties.

3 QUANTITY DISTRIBUTION

3.1 For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular who have confirmed /fulfilled pre

eligibility criteria, as mentioned in Section 1 Sr. No. 2 , will only be considered for price evaluation. PGVCL

will not consider the, price bid of any contractor who does not confirm / fulfil the eligibility criteria as

mentioned in Section 1 Sr. No

3.1.1 While placing the order, the quantity distribution to each new contractors / new firms shall be restricted up

to 30 % of the tender amount/Qty. for all such new bidders provided the price of New contractor is lower

than the regular/experienced contractor. New contractor / new firm will be considered as a regular

contractor only after full filing experience criteria as mentioned in Bidders qualifying criteria as per point no.

2 in Section I.

3.1.2 The new contractor will be asked to match the L-1 prices of the new contractor only and the Regular

contractor has to match the L-1 price of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very high, the above condition

no. 2.11 shall be suitably relaxed by PGVCL. L-1 regular contractor however will get heavy weight age in

order placement.

3.2 For laying of Under Ground Cable work:

3.2.1 While placing the order, the quantity distribution to each new contractors / new firms, Section 1 Sr. No.

shall be restricted up to 10 % of the tender amount/Qty. for all such new bidders provided the price of new

contractor is lower than the regular/experienced contractor. New contractor / new firm will be considered

as a regular contractor only after full filing experience criteria as mentioned in Bidders qualifying criteria as

per point no. 2 in Section I.

3.2.2 The new contractor will be asked to match the L-1 prices of the new contractor only and the Regular

contractor has to match the L-1 price of the Regular/experienced contractor only. But if there are no Regular

contractor OR if the rate of Regular contractor is very high, the above condition no. 2.21 shall be suitably

relaxed by PGVCL. L-1 regular contractor however will get heavy weight age in order placement. The

Contractors who have confirmed /fulfilled pre eligibility criteria will only be considered for price evaluation.

PGVCL will not consider the price bid of any contractor who does not confirm / fulfil the eligibility criteria.

L-1 regular contractor however will get heavy weight age in order placement.

4 IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each concerned Divisions

under above locations. The planning for each location has to be prepared in consultation of the Deputy

Engineer of the concerned Sub Division under whose control the work is allocated. The work must be carried

out under Supervision of concerned S/dn Head or Authorized Staff appointed by SDO.

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be allotted from any store Centres of PGVCL

jurisdiction and successful bidder has to take delivery from these stores at his own only.

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6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued Fourth Sub Work

Order only after the submission of Inventory sheet with sketch and material account statement for any

of the three previously issued Sub Work Orders.

7. TAKING DELIVERY AND INSURANCE:

7.1 The contractor has to keep all materials in safe custody and transport to the respective sites and will

be fully responsible for any damage to or loss of all materials at any stage during transportation or

erection till taking over by PGVCL

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe custody of all the

stored materials at his own cost. Material which is to be allotted by PGVCL is to be carted, loaded and

unloaded at Bidder’s cost and risk from PGVCL’s respective Stores. PGVCL must have access to such

Store/s at any time of Day thought the contractual period and Contractor will cooperate for

verification of such store/s and Inventory accounting. Failing to which actions may be initiated after

issuance of required Notice to the Contractor. Store address/s is to be mentioned in the “General

information about the Bidder” under Section I of this Tender.

7.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi assembled

and/or erected by him at site in his custody. The Contractor shall make suitable security

arrangements at his own cost to ensure the protection of all materials, equipment and works from

theft, fire pilferage and any other damages and loss. It shall be the responsibility of the contractor to

arrange for security till the works are finally taken over by the PGVCL

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent of 100 %

cost of materials, which are required to complete the work. Contractor shall have to take comprehensive

insurance policy equivalent to the Order Value against any loss, damage, theft, pilferage, fire etc. for the

complete period of storage, erection and commissioning up to the time of taking over by PGVCL. The

Contractor shall deal directly and pursue the claim with the Insurance Company and shall be responsible in

regard to maintenance of all insurance coverage as well as for settlement of claim. The proof of insurance

policy taken by the successful Contractor shall be furnished to Engineer-In-Charge. In absence of the above

insurance policy, R.A. Bill payment will be withheld.

In the event of any damage, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge, pursue

and settle all the claims with the Insurance Company for all items, materials and the PGVCL shall be kept

informed about it. Contractor shall replace the lost / damaged materials / items promptly irrespective of

the settlement of the claims by underwriter and ensure that the work progress is as per agreed schedule.

The loss, if any, such replacement will have to be borne by the Contractor and PGVCL will not entertain any

claim / representation in this regard. However it will be contractor's responsibility to insure the entire

project is taken over by the PGVCL.

8. Account of material issued:

8.1 The successful bidder shall have to maintain accurate day to day item wise account of use of issued

materials which shall be got checked from time to time by the Engineer In Charge of the Company. The

contractor will be responsible for custody and preserving the issued materials till the work is hand over by

the contractor after completion.

8.2 The successful bidder has to maintain site register, covering all the daily details of material receipt and

utilization, progress of work etc. This register shall be checked and signed by Engineer In Charge/Deputy

/Executive Engineer,___________ Sdn/Division during the site visit as per requirement and exigency of work

8.3 After completion of the work against each Sub Work Order, all the surplus materials issued by the PGVCL

shall be returned by you to the respective divisional /Regional stores only at contractor’s cost. Such Material

Shall not be credited in S/Dn store.

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to complete the ordered work within

____ Days from the Date of issue of Work Order.

9.2 Time limit of each sub work order should not be maximum up to 60 Days.

8.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either due to heavy rains or other

reasonable causes, such facts should be immediately brought to notice of the Engineer In Charge. If the

reasons for stopping the work are genuine the Engineer In Charge may ask the successful bidder to start the

work again as per condition. The period of such stoppage will not be considered as a part of working days

moreover the successful bidder cannot claim compensation for such stoppage.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 27 |

9.4 PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to Engineer In Charge and Executive

Engineer Surendranagar. If found that the work is unsatisfactory or not progressing as per schedule then any

action would be taken by the PGVCL as may deemed fit to see that work is completed at the risk and cost of

contractor. The completion time allowed for each Sub work Order shall be strictly observed.

9. Time limit extension will be given, as per Clause No. 12 of this section, if material is not supplied in

time and in any case of objection not cleared in time. But if materials given in time and there is no any

objection, then no time limit extension will be granted and penalty with applicable GST with Cess will

be imposed as per rules.

11 CHANGE OF QUANTITY:

11.1 During the execution of the Contract, the PGVCL reserves the right to increase or decrease the quantities of

items under the Contract but without any change in unit price or other terms & conditions. Such variations

unless otherwise specified in the accompanying GCC and/or Technical Specifications, shall not be subjected

to any limitation for the individual items but the total variations in all such items under the Contract shall be

limited to the extent of 30% (Thirty Percent) of the contract price by way of suitable amendment to the

11.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the

change in quantities as above. The base unit rates, as identified in the Contract shall however remain

constant during the currency of the Contract, In case the unit rates are not available for the change in

quantity, the same shall be subjected to mutual agreement.

11.3 As this is an EPC contract, engineering work will be done by the Contractor. Responsibility of material will be

that of the contractor.

12. Penalty with GST:

12.1 Penalty with GST is levied on the time limit of Sub Work Orders. If the work is not completed within the

scheduled period as prescribed in Sub Work Order, penalty with GST and cess as applicable at the rate of

% per week or part thereof on delayed portion subject to maximum up to 10 % of the sub work order Value

with GST and cess as per applicable rate. This will be deducted from the bills payable either against this

contract or any bank guarantee or any other amount payable under any other contract with the PGVCL. For

Penalty calculations or Time limit Extension, following points are to be observed.

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on which the first material is

issued against the Sub Work Order.

12.3 If material is not available in respective stores then “NO STOCK” stamping by Store In-charge/Store Keeper

must be taken against the particular item by the contractor.

12.4 In Case of non-availability of Material, contractor must visit the respective store every fortnight and no

stock material details are to be submitted to respective Executive Engineer and concerned SDO.

12.5 TLE of Sub work order can be granted on the basis of above such documents produced by Contractor.

12.6 Time limit Extension must be given as per F & A Letter No. PGVCL/F&A/5083/14-06-2017 and

12.7 At the time of submission of Bill against SWO, all such Documents are to be submitted by contractor for

waiver of Penalty if applicable.

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

12.9 During the execution of Work, if Contractor/Labour are found violating OR Braking the Safety rules and

Regulations, then Engineer-in-Charge will serve the warning Notice on first Instance. On second Instance

the amount of Fine will be Rs. 500.00 or 0.1 % of amount of SWO (Whichever is high) with GST and cess.

Even If after above two instances, still Contractor found breaking of Safety Rules and Regulations then

Procedures for Stop dealing must be initiated against him as per rules and regulations.

13. Payment terms shall be as follows:

13.1 Payment will be made against Invoice value and shall be paid against actual execution. The bills should be

submitted in Duplicate to respective Executive Engineer, Division Office along with following documents:

• Measurement Report of each site by PGVCL authorized inspection Officer (not below the rank of Deputy

• Material Accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

• Copy of Insurance Policy against the Material equivalent to the Order Value as per Tender Condition No.

No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from the actual date of

completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

13.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works otherwise only final bill shall be

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 28 |

13.3 The time limit for the work may be reduced and contractor should make all his efforts to complete the work

within stipulated time limit as may be given by the Engineer In Charge depending upon emergency of work.

14 FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

14.1 War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies, mobilization,

requisition or embargo;

14.2 Rebellion, revolution, insurrection, military or usurped power and civil war;

14.3 Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear waste from the

combustion of nuclear fuel, radioactive toxic explosive, or other hazardous properties of any explosive

nuclear assembly or nuclear components thereof;

14.4 Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

14.5 Neither party shall be considered to be in default or in breach of his obligations under the Contract to the

extent is that performance of such obligations prevented by any circumstances of Force Majeure that arise

after the date of the Notification of Award.

14.6 If either party considers that any circumstances of Force Majeure have occurred which may affect

performance of his obligations he shall promptly notify the other party.

14.7 Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavour to continue to

perform his obligations under the Contract so far as reasonably practicable. The Contractor shall notify the

Engineer-in-Charge of the steps he proposes to take including any reasonable alternative means for

performance, which are not prevented by Force Majeure. The Contractor shall not take any such steps unless

directed so to do by the Engineer-in-Charge.

14.8 If circumstances of Force Majeure have occurred and shall continue for a period of 180 days,

notwithstanding, the Contractor may by reason thereof, having been granted an extension of Time for

Completion of the Works, either party shall be entitled to serve upon the other, 30 days’ notice to terminate

the Contract. If at the expiry of the period of 30 days Force Majeure shall continue, the Contract shall

15 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all works connected with line

having been completed correctly as per Indian Electricity Rules & procedure. Any extra cost involved due to

incompleteness of work or bad workmanship found out subsequently shall be set right with and by you at

16 HANDING OVER OF ASSET

16.1 After successful completion of the lines and Transformers or any other electrical equipment the entire newly

created network is to be handed over to the concern Deputy Engineer of PGVCL. The handing over note

covering the details of all the materials used and total work executed must be signed jointly by the bidder

and PGVCL Engineer. Copy of handing over note must be attached along with bill.

16.2 The contractor shall arrange to hand over the complete work immediately on completion of entire work.

If some material/Item is not installed/fixed for allotted work and as per SOR by contractor due to non-

availability of particular item/material for long period of time and TLE cannot be approved for that work

beyond certain time limit Or such item if not required to be installed at particular location, then Recovery is

to be made as mentioned below for not carrying out that work from SWO issued for that work.

➢ Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No any other Recovery should be made

other than above Work.

18 CONTRACT QUALITY ASSURANCE:

18.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality

management and procedures which he proposes to follow in the performance of the Works during various

phases as detailed in relevant clause of the General Technical Conditions.

18.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the execution of

the Contract. PGVCL reserve the right to inspect the work at any stage of contract i.e. during the execution

and after the execution of work.

18.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if any) are being

supplied. Such details shall be accompanied by their list of previous supplies made performance reports etc.

However, in case of orders are placed, specific approval shall be obtained from the PGVCL for the vendor

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 29 |

supplied materials. The quality assurance program shall be furnished for each material separately for

19 TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

19.1 In case of any type of misappropriations, cheating or intention of cheating, frauds, irregularities,

malpractice, etc. the Managing Director PGVCL reserves the right to cancel the order without giving reasons

thereof and forfeit the security deposit.

19.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to reasons other than

those mentioned under clause entitled ‘Contractor’s Default. The PGVCL shall in such an event give fifteen

(15) days’ notice in writing to the Contractor of his decision to do so.

19.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall discontinue the work on the

date and to the extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders

and Contracts to the extent they are related to the work terminated and terms satisfactory to the PGVCL,

stop all further sub-contracting or purchasing activity related to the work terminated, and assist PGVCL in

maintenance, protection, and disposition of the works acquired under the Contract by the PGVCL. In the

event of such a termination the Contractor shall be paid compensation, equitable and reasonable, dictated

by the circumstances prevalent at the time of termination.

19.4 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the

Contractor is a partnership concern and one of the partners dies then unless the PGVCL is satisfied that the

legal representatives of the individual Contractor or of the proprietor of the propriety concern and in the

case of partnership, the surviving partners, are capable of carrying out and completing the Contract the

PGVCL shall be entitled to cancel the Contract as to its in completed part without being in any way liable to

payment of any compensation to the estate of deceased Contractor and/or to the surviving partners of the

Contractor’s firm on account of the cancellation of the Contract. The decision of the PGVCL that the legal

representatives of the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out

and complete the

Contract shall be final and binding on the parties. In the event of such cancellation the PGVCL shall not hold

the estate of the deceased Contractor and/or the surviving partners of the estate of the deceased Contractor

and/or the surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

20 ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in connection with this

agreement except as to matters, the decision for which has been specifically provided, either party may

forthwith give to the other notice in writing of existence of such questions, dispute, difference and the same

shall be referred to the sole arbitration of a person nominated by Managing Director, PGVCL. This reference

shall be governed by Indian Arbitration Act prevailing at the time of dispute and the rules made there under.

The award in such arbitration shall be final and binding on all the parties. Work under the agreement shall

continue during the arbitration proceedings unless the PGVCL or the Arbitrator directs otherwise.

The technical information, drawings, specifications and other related documents forming part of the enquiry

or Contract are property of PGVCL and shall not be used for any other purpose, except for the execution of

the contract. All rights related to the technical specifications, drawings and records are reserved by PGVCL

only and no part or partial should be reproduced, copied or alter without prior permission to PGVCL in

writing. In the event of the breach of this provision, PGVCL can claim the damages caused by such events.

22 Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

22.1 Has submitted fake, false or forged documents/certificates

22.2 Has revised/withdrawn price bid after opening of Techno: commercial bid, until and unless it is sought for

22.3 Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is issued by the

Company within the validity period and as per agreed terms and conditions

22.4 Has committed breach of contract or has failed to perform a contract or has abandoned the contract

22.5 Has failed to provide suitable expertise for the work as per prescheduled program

22.6 Has failed to submit all the necessary Test reports/documents within time schedule / as per Company's time

limit, as mentioned in the LOA, if the Letter of Acceptance (LOA) is placed subject to submission of type

reports / documents to the firm.

22.7 Has indulged in construction and erection of defective works.

22.8 Has substituted materials In lieu of materials supplied by the Company or has not returned or has short

returned or has unauthorised disposed of materials/ documents/ drawings/ tools or plants or equipment

supplied by the Company

22.9 Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 30 |

22.10 Has unauthorised obtained official company information or copies of documents, in relation to the

Tender/Contract

22.11 Has failed to follow the stipulated mode of communication, if specified by the tendering authority/

22.12 Any other ground for which in the opinion of the Company makes it undesirable to deal with the Firm, and

22.13 In case the State Government directs the Company to place a firm in stop dealing/ banned for business

dealing/ blacklisting

22.14 The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any subsidiary

Companies of GUVNL shall be considered as a stop deal and/ or banned for business dealing and/ or

blacklisting for all Companies.

23. Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as below:

23.1 The proprietor/all the partners/directors of the stop deal/ banned for business dealing/ blacklisting

firm shall also be considered for stop deal/ banned for business dealing.

23.2 Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list of Stop

dealing / Banned for business dealing in any Company of GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted by the Firm shall be returned.

23.3 Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on Stop dealing/

Banned for business dealing by GUVNL or any of its subsidiary Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be treated as “Disqualified Bid” and

automatically stand as “Rejected Bid” at the time of scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price bid of the Firm should not be opened

and the bid submitted by the Firm will be treated as “Disqualified Bid” and automatically stand as “Rejected

Bid” at the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored and will not be further evaluated. The

Firm will not be considered for issue of order even if its price is the lowest. In this situation, the next lowest

bidder shall be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned after obtaining confirmation from GUVNL

and its other subsidiary Companies that there are no outstanding dues recoverable from the firm.

23.4 If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already executing work

and/ or Letter of Acceptance/ purchase order awarded to them by another Company, then the firm should

be allowed to complete such awarded work / supply.

23.5 The amount of EMD/SD/ any payment against supply withheld at the instance of GUVNL or any of its

subsidiary Companies shall be appropriated against the dues recoverable from the firm by GUVNL or any of

its subsidiary Companies. EMD/ SD/ PG in the form of bank Guarantee shall be encashed and appropriated.

23.6 The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is put on Stop dealing/

Banned for business dealing, all the manufacturing works of the Firm shall be on Stop dealing/ Banned for

business dealing for GUVNL and its Subsidiary Companies & for all Services of the Firm.

23.7 If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern, then all the

Concerns of the same Proprietor shall also be considered to be on Stop Dealing/ Banned for business dealing.

23.8 The Board of Directors of the concerned Company may however, if he considers it to be in the interest of the

Company, remove the ban in respect of any specific Service from any Contractor for that Company only.

24. Every bidder should, at the time of submission of bid, give a declaration as per Annexure VI attached with

this Tender, that bidder and/or proprietor/ partner/ director of the firm has not been placed on Stop dealing

/ Banned for business dealing / blacklisting by GUVNL and it’s any Subsidiary Companies.

25. JURISDICTION:

All questions, disputes, or differences arising under out of or in connection with Tender/Contract if

concluded shall subject to the exclusive jurisdiction of the Court under whose jurisdiction the

place from which Tender/Acceptance if Tender is issued, is situated i.e. respective Location’s

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 31 |

Annexures/BG/Agreement/Indemnity Bond

TIME SCHEDULE FOR COMPLETING THE WORK

(To be completely filled by the Bidder)

Name of the Bidder

Sr. No. Item Time required for work Mentioned in Tender

Sign & Stamp of the Bidder

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 32 |

Details of work experience in last three years

(To be completely filled by the Bidder)

Name of the Company

with full address, Ref. & date Details of order

Sr.No. Work Description Order

phone, fax and name of the order

of contact person

• Copies of MAJOR Work orders along with Work completion certificates should be attached with this information.

• If necessary, separate sheet may be used to submit the information

Sign & Stamp of the Bidder

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 33 |

Details of Pending Orders as on Bidding Date

(To be completely filled by the Bidder)

Name of the Company Reason for non-

with full address, Ref. & date completion with

Sr.NO. Work Description Order

phone, fax and name of the order Certification of Order

of contact person issuing Authority

• Copies of Resumes and appropriate certifications should be attached with this information.

• If necessary, separate sheet may be used to submit the information.

Sign & Stamp of the Bidder

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 34 |

(Strike off whichever is not applicable)

This is to declare that Mr. /Ms. __________________________________, employee of PGVCL at

(designation & name).

This is to declare that none of the Proprietors/ Partners/ Directors are having any relatives employed or working

with Paschim Gujarat VijCo.Ltd.at any of its offices or its parent Department i.e. Energy & Petrochemicals

Dept., Govt. of Gujarat.

Date: Sign. & Stamp of the Bidder

Sign & Stamp of the Bidder

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 35 |

DEVIATION SHEET

Any deviations offered from the terms and conditions of the Offer should be clearly specified below in this sheet. If

there are no deviations offered, it should be clearly mentioned on this page.

Deviation offered to

Chapter No, Clause No. of Deviation offered

the tender document

Sign & Stamp of the Bidder

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 36 |

List of Onsite Testing Facility (For the work of Laying of HT/LT Underground Cable)

(To be completely filled by the Bidder)

Sr.No. Name of equipment Date of purchase Date of calibration Utility

Sign & Stamp of the Bidder

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 37 |

Sub: -UNDERTAKING IN REGARD TO STOP DEAL/BLACK LIST THEREOF

All bidders will have to furnish the following undertaking duly filled in signed and stamped for each quoted

item of the tender along with the Technical Bid.

M/s_________________________________________________ is not stop deal/black listed by GUVNL and or

any subsidiary companies viz. PGVCL/UGVCL/DGVCL/PGVCL/GSECL/GETCO for the tendered item.

Sign & Stamp of the Bidder

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 38 |

LIST OF TYPE TESTS REPORTS SUBMITTED WITH THE TECHNICAL BID

(For the work of Laying of HT/LT Underground Cable)

(Not Older than 7 Years)

Type Test Tests Carried Rating & Type / Results

Sr. No Report No. & out at (Name of Designation of Item Of the

Date Laboratory) / Equipment Tests.

Sign & Stamp of the Bidder

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 39 |

List of Performance Certificate:

Name of the Authority by whom

Sr. No. Reference No. & Date Details of items

certificate is issued

Sign & Stamp of the Bidder

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 40 |

Details of Fatal/Non-Fatal Accidents Occurred To the Contractor Labours during Last Five Years

Type Of Accident Nos. of Affected Brief Reason for the

Sr.NO. Fatal/Nonfatal

(Electrical/Mechanical) Labour/s Accident

Sign & Stamp of the Bidder

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 41 |

(UNDERTAKING IN REGARD TO STOP DEAL/BANNED FOR BUSINESS DEALING /

BLACK LIST &THEREOF)

Sub:-Undertaking In regard to Stop Deal / Banned for Business dealing /Black List &

(All bidders/agencies will have to furnish the following undertaking duly filled in, signed

and stamped for each quoted item of the tender along with the Technical Bid.)

authorized signatory of M/s_____________________________________________

hereby certify that M/s__________________________________________and their

proprietor / any partner / any directors of the firm is not stop deal and/or banned for

business dealing and/or black listed by GUVNL and/or their any subsidiary company

viz. GSECL/GETCO/ DGVCL/ MGVCL/UGVCL/PGVCL.

Seal of the Firm

Signature of the Tenderer

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 42 |

(DECLARATION IN REGARDS TO NO CRIMINAL OFFENSE / NO PENDING CIVIL

Sub: -Declaration in regard of no criminal offense/no pending civil suite & there of

(All bidders/agencies will have to furnish the following declaration duly filled in, signed

and stamped and notarized on Rs.300.00 Non-Judicial Stamp Paper, with self-

declaration/authorized declaration submit for each quoted item of the tender along with

the Technical Bid.)

I/We solemnly declare that there is no criminal offense and or no pending civil suite

before the court filled by PGVCL or other subsidiary company of GUVNL against

M/s__________________________________________and their proprietor / any

partner / any directors of the firms/Agencies/company’s. (Strike out which is not

I/we take the oath and solemnly declare that, the above particulars furnished by me/us

(on behalf of the Firm/Agencies/ Partner / Proprietor /Director of companies, are correct

and that I/we have not concealed or misrepresented any facts.

Seal of the Firm

Signature of the Tenderer

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 43 |

List of Safety Gadgets Owned by Bidder

Sr.No. List of Safety Gadget Unit owned by

2 Earthing Rod No

4 Safety Belt No

5 Hand Gloves for LT Pair

6 Hand Gloves for HT Pair

7 Other safety items

Above safety gadgets are in per proposition to the labours engaged for

any additional labours required safety gadgets will be provide

Sign & Stamp of the Bidder

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 44 |

On Firm’s Letter Head

CERTIFICATE – “A”

I/We__________________________________________ authorized signatory of

M/s._________________________________________ is not related with other firms who

have submitted tenders for the same items under this inquiry / Tender.

• Seal of the Firm Signature of the Tenderer

• Place: With Designation

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 45 |

E.M.D. BANK GUARANTEE FORMAT

FOR TENDER NO.: ……………………………..…….

(Bank Guarantee on Non-Judicial Stamp Paper of Rs.100/-)

WHEREAS M/s. ____________________________________ (Name & Address of the Firm) having their

registered office at _____________________________________ (Address of the firms Registered office) (hereinafter

called the ‘Tenderer’) wish to participate in the tender No.

Erection Work) (Name of the material/equipment/Work) for _________________________ Paschim Gujarat Vij

Company Ltd. and WHEREAS a Bank Guarantee for (hereinafter called the “Beneficiary”) Rs._____________

(Amount of EMD) valid till _________ (Mention here date of validity of this Guarantee which will be 5 (FIVE) months

beyond initial validity of Tender’s offer) which is required to be submitted by the tenderer along with the tender.

We, __________________ (Name of the Bank and address of the Branch giving the Bank Guarantee) having our

registered office at ______________________ (Address of Bank’s registered office) hereby give this Bank Guarantee

No.________________ dated _________ and hereby agree unequivocally and Unconditionally to pay immediately on

demand in writing from the Paschim Gujarat Vij Company Ltd. or any officer authorized by it in this behalf any

amount not exceeding Rs. ______________ (Amount of E.M.D.), (Rupees _________________________________ (In

words) to the said Paschim Gujarat Vij Company Ltd. on behalf of the Tenderer.

We ___________________________ (Name of the Bank) also agree that withdrawal of the tender or part

thereof by the Tenderer within its validity or Non submission of Security Deposit by the Tenderer within one month

from the date tender or a part thereof has been accepted by the Paschim Gujarat Vij Company Ltd. would

constitute a default on the part of the Tenderer and that this Bank Guarantee is liable to be invoked and encashed

within its validity by the Beneficiary in case of any occurrence of a default on the part of the Tenderer and that

the encashed amount is liable to be forfeited by the Beneficiary.

This agreement shall be valid and binding on this Bank up to and inclusive of ____________________ (Mention here

the date of validity of Bank) and shall not be terminable by notice or by Guarantor change in the constitution of the

Bank or the firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not be impaired or

discharged by any extension of time or variations or alternations made, given, conceded with or without our

knowledge or consent by or between the Tenderer and the PGVCL.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank.

Any invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this guarantee is restricted to Rs.

__________ (Amt. of E.M.D.) (Rupees ____________________________________) (In words). Our Guarantee shall

remain in force till _________ (Date of validity of the Guarantee). Unless demands or claims under this Bank

Guarantee are made to us in writing on or before_______ (Date of Validity of the Guarantee), all rights of

Beneficiary under this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities

Please Mention here Complete Postal Address

Signature of the Bank’s Authorized Signatory with

of the Bank with Branch Code, Telephone and

Official Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis Bank (ii)

ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG)

from time to time.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 46 |

FORM OF BANKER’S UNDERTAKING (For SD)

(Bank Guarantee on Non-Judicial Stamp Paper of .100/-)

We, Bank of ___________________________________ hereby agree unequivocally and unconditionally to pay

immediately on demand in writing from the Paschim Gujarat Vij Company Ltd. or any Officer authorized by it in

this behalf any amount up to and not exceeding _______ (in words) Rupees ___________________ to the said

Paschim Gujarat Vij Company Ltd. on behalf of M/s. _________________________________________________who

have entered into a contract for the supply/works specified below

This agreement shall be valid and binding on this Bank up to and inclusive of ______________ and shall not be

terminable by notice or by change in the constitution of the Bank or the firm of Contractors / Suppliers or by any

other reasons whatsoever and our liability hereunder shall not be impaired or discharged by any extension of time

or variations or alterations made, given conceded or agreed, with or without our knowledge or consent, by or

between parties to the said within written contract.

“Notwithstanding anything contrary contained in any law for the time being in force or banking practice, this

Guarantee shall not be assignable, transferable by the beneficiary (i.e. GUVNL or Subsidiaries). Notice or

invocation by any person such as assignee, transferee or agent of beneficiary shall not be entertained by the Bank.

Any invocation of the Guarantee can be made only by the beneficiary directly.”

“NOTWITHSTANDING” anything contained herein before, our liability under this guarantee is restricted to

Rs.___________ (Rupees ___________________________ only). Our guarantee shall remain in force until

____________________ (Date of validity of the Guarantee). Unless demands or claims under this Bank Guarantee

are made to us in writing on or before_______ (Date of validity of the Guarantee), all rights of Beneficiary under

this Bank Guarantee shall be forfeited and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal Address Signature of the

of the Bank with Branch Code, Telephone and Bank’s Authorized Signatory with Official

Fax Nos. Round Seal.

NAME OF DESIGNATED BANKS:

• All Nationalized Banks including Public Sector Banks IDBI Bank Ltd.

• Private Sector Banks authorized by RBI to undertake the state Government business, which are (i) Axis Bank

(ii) ICICI Bank (iii) HDFC Bank

• Co-operative Banks and Commercial Banks and recognized/notified by Government of Gujarat (GoG)

Note: The Banks shall be the Banks recognized / notified by the Finance Department, Government of Gujarat (GoG)

from time to time.

This agreement is made at ___________the ___ day of ______month _______Year between the Paschim Gujarat Vij

Company Ltd. & __________________________ (hereinafter referred to as “the Contractor “which expression shall

unless excluded by or repugnant to the context included its successors or permit assigns) of the one part and the

Paschim Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at Laxminagar, Off Nanamava Road,

Rajkot, 360004 (hereinafter called “The Company” which expression shall unless excluded by or repugnant of the

context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

____________________, Dated ___________, hereinafter called “The works and more particularly desorbed

enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The Superintending

Engineer/Executive Engineer, , Circle/Division, PGVCL on behalf of the Company, a list where of is

made out in the schedule here under written and all of which said documents are deemed to form part of this

contract and include in the expression “The works “wherever herein used, upon the terms and subject to the

conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance & Erection of HT / LT

Line & T/C and Underground cable up on the terms and subject to the conditions herein mentioned. The

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 47 |

contractors shall do and perform all works and things in this contract mentioned and described or which are implied

therein of therefore respectively or are reasonable necessary for the completion of the works as mentioned and at

the time in the manner and subject to the terms conditions and stipulation contained in this contract and in

consideration of the due provision, executions, construction and completion of the works agreed to by the

contractors as aforesaid the company both hereby covenant with the contractor to pay all the claims of money as

and when they become due and payable to the contractor under the provisions of the contract such payment to be

made at such times in such manner as is provided by the contract.

1.) The conditions and covenant stipulation here in before in this contract are subject to and without prejudice

to the right of the company to enforce for delay and or any other rights whatever including the right to reject and

cancel on default or breach by the contract of the conditions and the covenant as stipulated in the general

conditions specifications form Or tender schedule drawing etc. attached with the Company LOA No.

2.) The Contractor will strictly follow the safety Rules and Regulations during the execution of aforesaid work.

The Contractor will also provide all required Safety Gadgets to his Supervisors and labours to execute the work

mentioned in Tender. On violating or breaking the Safety Rules and Regulations, and if Supervisors/Labours are

found without Safety Gadgets, “The Company” reserves the right to take actions as per the terms and conditions

mentioned in Tender without any prejudice.

3.) The Company reserves the right to terminate the Contract either in part or in full due to reasons other than

those mentioned under clause entitled ‘Contractor’s Default’. The PGVCL shall in such an event give fifteen (15)

days’ notice in writing to the Contractor of his decision to do so.

4.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent

specified in the notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the extent

they are related to the work terminated and terms satisfactory to the Company, stop all further sub-contracting or

purchasing activity related to the work terminated, and assist “The Company” in maintenance, protection, and

disposition of the works acquired under the Contract by the Company. In the event of such a termination the

Contractor shall be paid compensation, equitable and reasonable, dictated by the circumstances prevalent at the

time of termination.

5.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if

the Contractor is a partnership concern and one of the partners dies then unless “the Company” is satisfied that

the legal representatives of the individual Contractor or of the proprietor of the propriety concern and in the case

of partnership, the surviving partners, are capable of carrying out and completing the Contract “the Company”

shall be entitled to cancel the Contract as to its in completed part without being in any way liable to payment of

any compensation to the estate of deceased Contractor and/or to the surviving partners of the Contractor’s firm on

account of the cancellation of the Contract. The decision of the Company that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete the Contract

shall be final and binding on the parties. In the event of such cancellation the Company shall not hold the estate of

the deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the

surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be altered by

mutual agreement and if so altered shall not be deemed or constructed to mean and to effect or alter other terms

and conditions of the contract and the contract so altered or revised shall be and shall always be deemed to have

been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above written.

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf

Of The Paschim Gujarat Vij Company Ltd

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 48 |

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the COMPANY having given

contract for the work of _________________________________

__________________________, dated _______________ and all future contract that may be awarded to me in

the next one year and in terms of the condition in clause 33 of the COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay

compensation to my workmen payable under the workmen’s compensation ACT – 1923 (viii of 1923) hereinafter

called the said Act for death or injuries caused to the workmen engaged by this presents, if such compensation is

paid by the COMPANY as principal under such sub-section (1) of section 12 of the said Act on behalf of me, to pay

such amount of compensation on demand within 48 hours to the COMPANY that it might have to spend as legal and

other incidental charges in defending any suit or action arising out of the death of injuries in regard to

compensation paid to the workmen or heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death or injuries to

the workmen engaged by me. During the execution of work of said contract and all future contracts that may be

awarded to me in the next one year is filed by the worker against the COMPANY, I shall

imbrues to the COMPANY such sum that the COMPANY is required to spend as legal and other incidental charges in

defending such suit or action and also the amount that may be ordered to be paid to the worker / or his heirs as

compensation and that the above written bind shall remain in full force and virtue till the COMPANY is required to

defend such suit or action filed by the workers and or heirs against the COMPANY. Further it is applicable on death

of contractor himself also. No any compensation will be claimed by legal heirs of contractor.

Signature of the Executant

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 49 |

SCHEDULE B (For Tender)

Estimate for supply, installation, testing and commissioning Earthing System for Transformer Center with

maintenance free, ready capsule, Pipe-in-cage (PIC) type earthing and connections to the various parts of

transformer centre using GI strip and GI nut bolts.

RATE (EXECLUDING

Sr No. Particulars of item per Transformer Center Unit Qty.

1a. Part-A (Supply, Supply, Installation, testing and commissioning of

installation, testing, maintenance free, Ready capsule, Pipe-in-cage(PIC) type earth

commissioning of Earth pit with 2 Mtr Electrode as per the specification and drawing

Pit) attached with tender ()

1b. Part-A (Supply, Supply, Installation, testing and commissioning of

installation, testing, maintenance free, Ready capsule, Pipe-in-cage(PIC) type earth

commissioning of Earth pit with 3 Mtr Electrode as per the specification and drawing

Pit) attached with tender

Supply and installation of 25 X 3 mm GI Strip having hot dip-

galvanized-zinc coating of 80-100 microns without any joints

or welding. Both the end of the GI strip should be connected

2a. Part-B (Supply, with GI nut bolts and required fabrication work for giving

installation and separate earthing connections to

connection of various (1) Neutral of the transformer. Meter

parts of transformer (2)MS structures of the transformer centre.

with earthing system) (3) Lightening Arrestor.

(Approx.25 meter GI strip per transformer centre as per

requirement and instruction of Engineer-in-charge) (3 earth

pits required for three separate earthings)

3. Part-B (Supply, Supply and installation of uPVC standard make pipe of 1.25’’

installation and diameter for covering GI strip with UV protected cable ties of

connection of various 550 x 7.6 mm size to bind with pole face (Approx. 25 meter Meter

parts of transformer uPVC pipe for GI strip covering per transformer center as per

with earthing system) requirement and instruction of Engineer-in-charge.

Note: The Bidder has to quote the price in % up or % down.

Technical Specifications

ANNEXURE-2: TECHNICAL SPECIFICATIONS FOR MAINTENANCE FREE, ECO-FRIENDLY,

READY CAPSULE, PIPE-in-CAGE (PIC) TYPE EARTHING

TECHNICAL SPECIFICATIONS FOR MAINTENANCE FREE, ECO-FRIENDLY. READY CAPSULE, PIPE-in-CAGE

(PIC) TYPE EARTHING

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 50 |

This specification covers supply, installation and testing of maintenance free, Ready Capsule, Pipe-in-cage, special

type earthing system for distribution network. The technical specification is Designed keeping in view following

• In this type of Earthing Electrode, the electrode, the surrounding enhancing material bonding with electrode, and

the cage are in pre-fabricated, ready to use form so that on-field malpractice in form of less digging of earth pit, less

Earth enhancement filling, improper watering at site, can be overcome. This makes the quality check very

• Due to pre-fabricated, ready to use methodology, no on-field wastage of Earth enhancement material is done.

• Installation procedure is effective, convenient, less time consuming and cheaper.

• Transportation and storing of material, compare to separate component (i.e. electrode, Earth Enhancement

compound, etc.) on field is convenient, cheaper and too easy to do.

• Quality assurance of this type of earthing can be carried out very effectively with minimum effort.

2.0 APPLICABLE STANDARDS:

This earthing system shall be conformed to the relevant standard specification unless otherwise

Specified, in line with the requirement of any of the latest applicable standard. The applicable

Amendments as and when imposed shall be applicable.

1. Code of practice for Earthing

2. IEC62561-7 Requirement of Earthing Enhancement Compound

3. IEEE-80-2000 IEEE Guide for safety in AC Sub Station Grounding

Test Method for field measurement of soil resistivity, using the wenner,

Four –Electrode Method

5. For hot Dip galvanizing for iron and Steel

6. IS:1161/1979 Steel Tubes for Structural Purpose: Specification

7. IS:13229-1991 Zinc for Galvanizing

3.0 GENERAL REQUIREMENTS:

a) This maintenance free earthing system shall be based on ready capsule type, Pipe-in-Cage technology concept in

which, One Galvanized hollow pipe (Electrode) is kept inside the Galvanized Perforated cage as per drawing. The

space between the electrode and cage shall be filled with a specially developed earth enhancement material (EEM)

made up of Conductive Cement, Graphite carbon powder, Sodium montmorillonite/ Sodium Bentonite Powder,

Hydrous aluminium silicate etc. to reduce earth resistivity.

b) The system shall be almost maintenance free and require no periodic or scheduled maintenance for an expected

period of 15 years.

c) There shall be no requirement to add any other chemical or water at any time after initial installation because of

hygroscopic characteristic of Earth Enhancement Material (EEM).

d) The material offered shall conform to relevant standard with high quality and good workmanship capable to

perform continuous and satisfactory operations in the actual service conditions at site.

4.0 EARTH ELECTRODE:

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The earth electrode is the main component of the earthing system which is meant for collecting, releasing, and

discharging earth leakage and fault currents. The earth electrode should be ready

Capsule type made with Pipe-in-Cage (Pie) technology concept. It includes the hollow MS pipe,

As a primary electrode which should have IS marking as per IS: 1161-1979. For effective life of the

earthing system, the whole shall be provided a zinc coating up to 150 microns through hot dip

process. The zinc used for galvanizing should follow Zn 98.0 Grade as per IS: 13229-1991 and

Process and measurement of hot dip galvanizing should be as per IS

The outer cage of GI pipe shall be provided with maximum 3.5 mm dia holes and shall be hot dip

Galvanized with minimum 80 microns.

a) Dimensions: - Here, two different size electrodes are proposed, i.e. 2000 mm and 3000 mm length electrode.

Generally, electrode having 3000 mm length is preferable, but where digging of 3000 mm pit is not possible, two

parallel earthing of electrodes having 2000 mm length are to be used.

Primary Electrode: Dimensions of the electrode are as under, however, detail dimensions are shown in the attached

drawing No. GPRD-16 & GPRD-17. All the tolerances and other specifications to the same should be as per IS: 1161-

a. 1900 mm (pipe) +100 mm (terminal) =2000 mm (Min.)

b. 2900 mm {pipe) +100 mm (terminal) =3000 mm (Min.)

II. Outer Diameter (Φ): 48 mm (hollow) (Minimum)

III. Thickness (t): 3.2 mm (Min.)

IV. Weight of electrode: To be followed according to limit specified in IS

Perforated Cage:

a) 1890 mm X 150 mm for 2000 mm Electrode (Minimum)

b) 2890 mm X 150 mm for 3000 mm Electrode (Minimum)

c) Circular Hole Size for cage: 3.5 mm Dia. Or lesser

d) Thickness of Net: 1.5 mm (min.) with hot dip galvanized

b) Terminal: Each Earth pipe must be provided with a connection terminal facility as shown in drawing by pressing of

100 mm at the top side of the pipe to form a strip having dimensions as mentioned in drawing without joint or

welding. The pipe shall be pressed by hydraulic press only. No hammered pressed/ welding shall be acceptable.

Two numbers of hole of diameter as mentioned in the drawing shall be provided in the pressed portion of the top

c) Electrically Insulated Enamelled Paint Coating: As shown in the drawing No. GPRD-16 & GPRD-17, the electrically

insulated enamelled paint coating has to be applied on the 150 mm length of electrode immediate after the

compressed portion of the electrode (terminals). Also, optionally PVC cap of appropriate die-electric strength can

be provided to prevent the flow of current in the upper portion. The enamelled paint coating should have minimum

Dielectric strength-20 KV/mm and min. 4 coat should be applied to the surface of electrode. This is done in order to

prevent the danger to the living being from Step potential.

d) Zinc coating: The earth electrode consists of one mild steel pipe with provision of connections at top end as

shown in the attached drawings No. GPRD-16 & GPRD-17. The entire electrode shall be hot dip galvanized with at

least 150 microns over all surfaces without leaving any point of the electrode un-galvanized and cage shall be hot

dip galvanized with at least 80 microns in accordance with IS 4736: 1986 in accordance with IS 4736: 1986. The

process of hot-dip galvanizing shall be followed as per IS: 2629. For uniform distribution of fault currents, an earth

electrode must be cylindrical in shape.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 52 |

e) Short Time Current Rating: The earth electrode shall be capable to withstand minimum 20 KA (rms) short time

current for 1 sec.

5.0 EARTH CONDUCTIVITY ENHANCEMENT MATERIAL:

a) It shall be placed between primary earth electrode and perforated cage to improve the conductivity of earth

electrode & ground contact area. Earth enhancement material (Back fill compound) shall be according to IEC 62561-

7, and superior conductive material that improves earthing effectiveness especially in areas of poor conductivity

such as rocky ground, sandy soil & areas of moisture variation with different soil strata.

b) The expected composition of the compound is as under.

Conductive Cement:

Earth enhancement Back Filling Compound 15%

Composition with maximum permissible

Graphite carbon powder 45%

tolerance of ± 10 % in each content.

Sodium montmorillonite/

Sodium Bentonite Powder

Hydrous aluminium silicate 10%

• Maximum permissible limit of Salt content is below 2 %

• The Sulphur content in the back-fill compound shall not be more than 2 % in any case.

• All the component used in the mixture shall be having mesh size at least 200 mesh.

c) The Earth Enhancement Material/ Backfill compound shall be Highly Conductive Compound, maintenance free.

The watering shall be required at the time of its installation only. No re-charging with water, salts or any other

chemical shall be required, and it shall maintain almost constant earth resistance during its life cycle without manual

d) It must set firmly and should not dissolve or decompose or otherwise pollute the soil or the local water table.

e) It should have capacity to retain more than 10 %moisture at 150°C. Test Certificate for the same from NABL

approved Government/government supported laboratory shall be submitted.

f) Material shall be non-toxic, non-reactive, non-explosive & non-corrosive. It shall not cause burns, irritation to

eye, skin etc. It shall not pollute the soil or local water table & shall meet environmental friendly requirements for

g) It should have better hygroscopic properties to absorb moisture. It should absorb & release the moisture in the

dry weather condition and help in maintaining the moisture around the earth electrode. Material shall be thermally

stable between temperature ranges of -10 °C-60 °C (Material shall not decompose or leach out with time).

h) Material shall not decompose or leach out with time. The leach test shall be tested as per IEC 62561-7 Clause

at NABL accredited Government/ government supported laboratory.

i) Sulphur Determination test and Corrosion Test - As per IEC 62561-7 clause 5.3 & 5.5 respectively.

j) It is preferable that the resistivity of the backfill compound shall not be higher than 0.20 Ω-cm, when it is tested

with 4 electrode method using a soil box having cross section area of 4 cm x 3.2 cm=12.8 Cm2 and keeping the

electrodes at a distance of 12.8 Cm. in a soil box. The supplier shall produce the facility of soil box for testing.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 53 |

K) It should expand & swell considerably & remove entrapped air to create strong Connection and bond between

earth electrode & soil.

I) It should diffuse in to the soil pores & create conductive roots enlarging conductive zone of the earth pit.

m) It should be an alkaline in nature with pH value of > 7 &< 9. Test certificate from approved

Government/government supported laboratory to be provided for the compound so designed.

6. PROCEDURE OF INSTALLING EARTH ELECTRODE:

a) Two different size electrodes are proposed, i.e. 2000 mm and 3000 mm length electrode. Generally, electrode

having 3000 mm length is preferable. But wherever digging of 3000 mm pit is not possible, two parallel earthings of

electrodes having 2000 mm length are to be used. The earth pits should be dug with the help of an auger (not more

than 10" dia.) as per the length of electrode. The manual excavation of pit shall not be entertained. The ready to

use electrode is inserted in the pit vertically and then the pit is filled with local soil and water.

b) At the time of installation, tight filling of mother soil with sufficient watering is required to make contacts of soil

uniformly surrounding to the electrode to provide low resistive path to dissipate the fault current in all direction

from circular surface of the electrode. The loose earth filling surrounding the new installed earthing may not give low

resistance of earthing.

c) Resistance of the earth pit should be measured before connecting the earth electrode to the network and

record of the same shall be preserved. Due care should be taken, as not to measure the earth electrode in live

connected condition, the results derived so may be mis-leading.

d) The connection from Earthing Electrode to various network equipment, Transformer body, Transformer Neutral,

fabrication of pole and T/C structure, Lightening Arrestors by way of using Nut-bolts and rigid PVC pipe shall be given

as per the specification of DISCOMs.

e) To validate the quality of capsule, necessary tests/inspection (Proto inspection, lot inspection, Resistance/

Resistivity, Material validation testing, etc.) shall be carried out on the ready capsule, If required by Engineer In

f) Earthing Display board made up of FRP material having size of 200 mm x 150 mm x 3 mm with following details. It

should free standing with suitable mounting stand.

(1) Name of Manufacturer/ Trade Name/ Supplier

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 54 |

(3) Feeder Name

(4) Earth Pit No

(5) Drawing No _

(6) Length of Electrode in mm

(7) Date of Installation

(8) Resistance value in Ohm on Installation date

(9) Soil Resistivity in Ohm-Meter

a. The purchaser or his authorized inspector shall have all rights for free access to the manufacturer's works. The

manufacturer or his authorized representative shall remain present at all reasonable times and conduct all tests and

measurements as per the technical specifications in presence of the purchaser representative shall give facilities to

inspect the manufacturing process at any stage of manufacture. The purchaser shall have the right to reject whole or

part of any work or material that does not conform to the requirements of the specifications. All the

reasonable/complete facilities considered necessary for the inspection by the inspector/s inspecting shall be

provided by the manufacturer free of cost.

b. All the base material (before mixture) as stated in the Clause no.5 shall be inspected before preparing the sound

mixture & sample of the same may be collected by the inspection team while inspection for further assessment.

8. TESTS CERTIFICATES:

The bidder is required to submit the test certificates as mentioned below, with the bid. All these test certificates

shall be carried out at any NABL accredited Government/ Government supported laboratory. These tests should not

be older than 5(five) years as on scheduled date of opening of the Technical bid.

a) The GI pipe used for the electrode shall be confirming to the relevant standard.

b) Toxic Content test on Conductive materials & earth enhancement material as per standard – or

Leachability Test

c) Short Circuit Withstand Test on Earth electrodes: It should be capable of withstanding short time current of 20 KA

(rms) for 1 second.

d) All Physical dimensions check of the electrode.

e) PH Value Test.

f) Measurement of zinc Coating of the Earth Electrode.

g) Sulphur determination Test.

h) Granular Size of Material.

9. PROCEDURE OF MEASUREMENT

a. MEASUREMENT OF EARTH RESISTIVITY:

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b. MEASUREMENT OF EARTHING RESISTANCE:

The value of earthing resistance should be measure by following method of measurement.

The connecting wire length of the terminal connecting earth electrode with C1-P1 of megger should not be more

than 1 meter. All three electrodes should be in linear alignment to avoid unnecessary addition of extra earth

resistance during measurement process.

The product shall be guaranteed to sustain its initial value of system resistance without its Maintenance with

tolerance of ± 10% for a period of at least 5 years from date of Commissioning. The value to be taken as a base value

for maintenance free operation should be Measured after period of at least one month from the date of

commissioning. However, it is desired to have trouble free operation for a period of 15 years. Any defect discovered

during the Guarantee period have to be rectified free of charge.

GUARANTEED TECHNICAL PARTICULARS

Technical Particulars (Yes)

Confirming to IS: 1161-2014.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 56 |

(A) For 2000 mm Electrode

Length (L): 1900 mm(pipe)+100mm(terminal)=2000 (Min)

Outer Diameter (12)): 48 mm (hollow)

Thickness (t): 3.2 mm (Min)

Weight of electrode: 7.1 (Kg.) At least

Cross section Area : 4.53 cm2

(B) For 3000 mm Electrode

Length (L): 2900 mm(pipe)+100mm(termina1) = 3000 (Min)

Outer Diameter (ID): 48 mm (hollow)

Thickness (t): 3.2 mm (Min)

Weight of electrode: 10.6 (Kg.) At least

Cross section Area: 4.53 cm2

(all tolerance will be applicable as per IS:1161-2014)

Galvanized Perforated cage for Earthing: -

l. Dimensions: -

a) 1890 mm X 150 mm for 2000 mm Electrode

b) 2890 mm X 150 mm for 3000 mm Electrode

c) Circular Hole Size of Net: 3.5 mm Dia. Or lesser

d) Thickness of Net: 1.5 mm (min.) with hot dip galvanized.

2 II. Design Versatility:-

The cage should be designed with high durability such that in

worst transport condition also, the particles of Earth

Enhancement Material should not leach out.

lll. Handling: -

The cage with all content should be design kept in view handling

condition at site.

Electrically insulated Enamelled Paint Coating:

Uniform Paint coating on 150 mm long electrode after terminals.

The enamelled paint coating should have minimum Dielectric

3 strength-20 KV/mm and min. 4 coat should be applied to the

surface of electrode. Optionally, PVC cap of appropriate die-

electric strength can be provided to prevent the flow of current in

the upper portion.

Zinc coating on electrode:-

The entire primary electrode & cage shall be hot dip galvanized

with at least 150 microns over all surfaces without leaving any

point of the electrode un-galvanized and cage shall be hot dip

galvanized with at least 80 microns in accordance with JS 4736:

4 1986 in accordance with IS 4736: 1986. The process of hot-dip

Galvanizing shall be followed as per IS: 2629. For uniform

distribution of fault currents, an earth electrode must be

cylindrical in shape

Mixture proportion for earth enhancement Back Filling

Compound Confirming to IEC: 62561-7

Conductive Cement 15%

5 Graphite carbon powder 45%

Sodium montmorillonite/

Sodium Bentonite Powder

Hydrous aluminium silicate 10%

Sulphur content< 2 %

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Content tolerance of ± 10 %

Resistivity < 0.2 Ω-m

Salts contents < 2 %

All the component used in the mixture shall be having mesh size

Between 150-200 mesh.

6 Method of digging Earth Pit:- through Bore/auger machine

Diameter= 200 mm

Confirmation of Scope of work, Supply, Installation,

7 commissioning and testing procedure as mentioned in

➢ Conflict of Interest among Bidders/ Agents.-

A bidder shall not have conflict of interest with other bidders for particular quoted item. Such conflict or

interest can lead to anti-competitive practices to the detriment of Procuring Entity's interests. The bidder found to

have a conflict of interest shall be disqualified. A bidder may be considered to have a conflict of interest Wi.th one or

more. Parties in this bidding process for particular quoted Item, if:

A) They have proprietor/ partner(s)/ Director(s) in common; or

B) They receive or have received any direct or indirect subsidy/ financial 'stake from any of them or C) They live the

same legal representative/agent for purposes of this bid; or

D) They have relationship with each other, directly or through common third parties, that puts them in a position to

have access to information about or influence on the bid of another bidder: or

E) Bidder participates in more than one hid in this bidding process, Participation by a bidder in more than one Bid

Will result in the disqualification of all bids in which the parties are involved. However, this does not limit the

inclusion of the components/ sub-assembly/ assemblies from one bidding manufacturer in more than one bid.

F) In cases of agents quoting in offshore. Procurements, on behalf of their principal manufacturers, one agent cannot

represent two manufacturers or quote on their behalf in: a particular tender enquiry. One manufacturer can also

authorise only one agent/dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on his behalf; and

2. Indian/ foreign agent on behalf of only one principal.

G) A Bidder or any ·of its affiliates participated as a consultant in the preparation of the design or technical

specifications of the contract that is the subject of the Bid:

H) In case of a holding company having more than one independently manufacturing units, or more than one unit

having common business ownership/management, only one unit should quote. Similar restrictions would apply to

closely related sister companies. Bidders must proactively declare such sister/ common business/ management units

in same line of business.

I) Bidder shall not act in contravention/ violation to the provisions of competition act as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder shall not have conflict of

interest with other bidders for particular quoted Item, as above.

Sign & Stamp of The Bidder PGVCL SNR DO P a g e 58 |