Tender for Survey, Design, Supply, Installation, Testing, Commissioning and Comprehensive Maintenance for 5 years of Distributed Grid-connected Solar PV plants at various under Dhanera AM Divisions under Palanpur Circle. (PHASE - II)

Date of opening of Tender fee, EMD and technical bid on – line

Dt. As per N-code

3 opening at 16.01 Hours.(If Possible)

4 Tentative Date of on – line opening of Price bid Shall be intimated separately.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

1. Bidder has to upload scanned copies of original (Notarized / self-attested copies of original – as specified

in tender document) documents with bid and no physical documents to be submitted by bidder including

Tender fee, EMD. Signed and Scanned copies of all the annexures of the tender required to be upload

2. Bidders have to submit Technical bid as well as Price bid in electric format only on above

mentioned website till the date and time shown above. It is required that only online submission

of tender fees, EMD (NEFT/RTGS/ONLINE/Online transaction Slip) dully signed integrity pact to

be done. However, of anywhere in tender documents submission of other than this document

physical submission mentioned to be overlooked.

3. If the EMD amount is should be paid either by Payment of EMD by RTGS/NEFT/on line shall

be encouraged. Payment through RTGS/NEFT/online bidder has to mail following details to

[email protected], [email protected] & [email protected].

The transection slip of payment made by RTGS/NEFT/Online is to be uploaded in Nprocure with

tender documents.

Sr No Required Details

1 Name & Address of the bidder

2 Bidder GST No

3 Tender No with due date

4 Mode of Transfer

5 Ref. ID with Bank Details

7 Payment against (Tender Fee/ EMD)

Bidder has to provide all above details by email on the same date of payment so that

receipt can be generated.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

4. GETCO beneficiary Bank Details as under

1 Name of Account Holder Gujarat Energy Transmission Corporation Ltd.

2 Account No. ‘01740200000624

3 Name of Bank Bank of Baroda

4 Branch Code PALANP

Transmission Circle, 66kv S/S Campus,

5 Address of Bank Abu Highway,

6 IFSC Code BARB0PALANP (“ Fifth Digit is Zero”)

7 PAN No AABCG4029R

8 TAN No AHMG02636E

9 GST No 24AHMG02636E1DV

5. In case short submission of documents with bid and / or clarification if any required from the bidder, the

required details / documents may be asked from bidder in physical form.

6. It shall be sole responsibility of the bidder that the uploaded scanned documents (in PDF from) remain

legible and should not be password protected.

7. All the relevant scanned documents as per requirement of the tender are to be upload through online

only on n procure portal including Tender fee, EMD and attested Integrity Pact. Physical copies of Tender

fee, EMD and Integrity Pact to be submitted in sealed cover on OR before due date and time. (All tender

documents including Price bid are not to be submitted with the physical documents including Tender fee,

EMD and Integrity Pact).

8. Tender will be evaluated on Data / Details / Documents of the online offer only.

9. It is mandatory for all the bidders to upload their tender documents by on line (E-tendering) in scheduled

10. The bidders are required to fill up all the online annexure / forms. This is intended for transparency and

speedy evaluation of the bids. Instead of simply confirming / attached in bid, the Bidder shall fill in the

particulars against appropriate place in respect of each line appearing in each online annexure. Wherever

required, bidder shall invariably have to upload supporting authentic documents in the online bid.

(In the absence of required details in the online annexure, the owner has every right to evaluate the bids

accordingly and bidder cannot raise any objection against any point during evaluation.)

11. Bidders are requested to remain in touch with the web-site for any amendment / corrigendum or

extension of due date etc

12. No tender shall be accepted / opened in case of receipt after due date and time of tender, irrespective

of delay due to postal services or any other reasons and the Corporation shall not assume any responsibility

for late receipt of tender.

13. The Earnest Money Deposit and tender fee will be accepted by NEFT/RTGS/ONLINE/Online on any

Nationalized Bank only situated at “Palanpur” drawn in favor of “GUJARAT ENERGY TRANSMISSION

CORPORATION LTD.” EMD and Tender Fee NEFT/RTGS/ONLINE/Online with different purchaser or agency

shall not be accepted. Tender without EMD and tender fee shall be rejected.

14. The GETCO reserves the right to award the work to one or more bidders, considering their technical

and financial capacity OR to reject any or all tenders or accept any tender without assigning any reason

Any technical questions, information and clarifications that may be required pertaining to this enquiry

should be referred to:

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

The S u p e r i n t e n d i n g Eng i neer ( TR),

Gujarat E ne r g y T r ans m is s i on C o r p o r a t i o n

Limited, Circle Office, Aroma Circle,

Palanpur, - 385

GETCO reserves the right to reject any OR all tenders without assigning any reasons thereof.

Yours faithfully,

Superintending Engineer (AM),

GETCO, Palanpur

Sr.No. Document Code Part

1. Tender Notice - I

2. Instructions to Tenderers ITB I

3. General Conditions of Contract GCC I

4. Scope of Work I

5. General Information SCC I

6. Special Conditions of Contract with Declaration Form SCC I

Signature & Seal of Contractor

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Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

INSTRUCTIONS TO BIDDERS

A. INTRODUCTION

1.0 General Particulars

1.1 The Gujarat Energy Transmission Corporation Ltd., Baroda hereinafter called ‘’/ ‘OWNER’ intends

to receive bids for erection of structures and all equipment including earthing installation as

detailed in the accompanying specifications in accordance with Terms and Conditions herein. The

bids shall be prepared and furnished as per these Instructions.

2.0 Qualification Requirements of Bidders

1. Registration: The Bidder shall be strictly a registered with GEDA.

2. Experience: The Bidder should have designed, supplied, installed & commissioned Grid

connected Solar PV Power Projects having aggregate capacity not less than 200 kW in

residential Sector during last three years in any Government department

3. Solvency: Latest bank solvency certificate not older than 1 Year from any Nationalized/

Scheduled/Co-operative Bank of a sum of minimum 20 % of the estimated cost shown in

4. Provident Fund Code: Separate provident fund code number towards firm registered with

Regional P. F. Commissioner.

5. Financial Statement: The Bidder should submit certified photocopy of audited financial

statement i.e. Balance sheet with profit and loss account of last three Years. In case, audit

is not mandatory, bidder should submit photocopy of financial statements i.e. Balance

Sheet & Profit & Loss Account

6. Nature of Firm: Attested copy of Partnership Deed, Power of Attorney, if any, for signing

the bid documents in case of partnership firm & self-affidavit for proprietorship firm.

MOA/AOA shall be submitted in case it is corporate entity. All such documents shall

have to be NOTARISED.

7. I.T. PAN CARD: The bidder should submit the attested Photocopy of PAN Card of their

8. GST Registration: The bidders should submit the certified copy of GST registration of their

9. Electrical contractor’s license: The bidders should submit the attested copy of GOG

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Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

Electrical Contractor licenses of firm with latest validation.

The bidders must attach and submit all above documents scanned copy on n-procure and

certified/self-verified copy of all documents to be submitted with Technical bid online only.

CHECK LIST OF DOCUMENTS SUBMISSION

Mandatory to upload on-line only (pdf file)

No. Particulars

1 Scan of Demand Draft of Tender Fee Amount / Online payment receipt

2 Scan of Demand Draft of EMD Amount / Online payment receipt

3 ReAIStration document as Approved Contractor –of GEDA

Work completion certificate in Form No.3A (Experience Certificate as main

contractor) only as Per Qualification Requirement

5 Bank Solvency Certificate

6 GST ReAIStration Number Documents

Nature of Firm: Partnership deed/Latest Form-G/ POA/Authorized Signatory

Certificate for Partnership

Self-Affidavit/POA/Authorized Signatory Certificate for Proprietorship

8 Provident Fund Code Number Documents

9 PAN Number Document

Income Tax Return, Profit Loss Accounts and Balance sheet of Last Three

Financial Years

11 Electrical Contractor License

13 Filling Annexure 1 to

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Circle Office, Nr. Circuit House, Palanpur –

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Technical Specification

Tender for Survey, Design, Supply, Installation, Testing, Commissioning and Comprehensive

Maintenance for 5 years of Distributed Grid-connected Solar PV plants at various under

Dhanera AM Divisions under Palanpur Circle. (PHASE - II)

The assorted rating of the solar rooftop system for which the rates shall be discovered are

Sr No Proposed Sub/station Capacity

1 66 KV Kuvarla SS 10KW

2 66 KV Nagfana SS 10KW

3 66 KV Sherpura SS 10KW

4 66 KV Dhakha SS 10KW

5 66 KV Nenava SS 10KW

6 66 KV Voda SS 10KW

7 66 KV Ghodasar SS 10KW

8 66 KV Malotra SS 10KW

9 66 KV Samarwada SS 10KW

10 66 KV Chekra SS 10KW

11 66 KV Nanuda SS 10KW

12 66 KV Vaktapura SS 10KW

13 66 KV Duva SS 10KW

14 66 KV Morthal SS 10KW

15 66 KV Kuchawada SS 10KW

16 66 KV Kherola SS 10KW

17 66 KV Charda SS 10KW

18 66 KV Runi SS SS 10KW

Signature & Seal of Contractor

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Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

(Project capacity will be considered in AC. Payment to Bidder will be done on AC Capacity

Registered, DC Capacity Installed, and Invertor Installed, whichever will be less.)

The broad specifications of the system (Detailed Specifications are given in the Tender

elsewhere) shall be as follows:

1) Solar PV Modules: - Poly Crystalline make solar module not less than 300 Wp each

and having valid IEC certificate. (Certificate to be submitted on shortlisting of

successful Tenders). The PV Cell and the modules shall be of INDIAN MAKE.

Necessary documents in this regards must be provided to GEDA/GETCO.

The bidder shall be required to submit the Self declaration, regarding the Modules

and Solar cells used under this supply are “Made in India”, from the concerned

manufacturer of Solar Modules, before commissioning of the System. Such firm

and Shortlisted bidder, those violate the requirement of Indian Make Solar Cell and

Module shall be put under the black list, and or stop deal list as may be decided by

the GEDA/GETCO.

Violation of norms of Domestic Content Requirement (DCR) Under Solar PV

projects will lead to penalties and action as mentioned in office memorandum of

MNRE GOI vide letter no. 283/2018-GRID SOLAR dated 20th February,

The ALMM list is published by the MNRE vide Notification No. 283/54/2018-Grid

Solar-Part(1) Dated 30-12-2021 and the notification for the same is also published

by the MNRE vide Notification No. 283/54/2018-Grid Solar-Part(2) Dated 13-01-

2022. The Model and Manufactures of the Module and Cell shall be from the

ALMM only used in the SPV System in this project.

2) Invertor: - IEC certified invertor with in-built anti-islanding facility of Rated capacity

plus minus 10% of the aggregate capacity of the modules.

3) Mounting structure: - The mounting (Rectangle pipe/square pipe / circular pipe)

with requisite cross bars, nuts and bolts etc. shall be pre-galvanized or galvanized.

The Rectangular /square / circular hollows pipe section used for the structures

should have a minimum 2.5 mm. A certificate of a structural engineer certifying

the strength and stability of the mounting structure to withstand the weight and

wind speed of 150 km/hour throughout the life span of 25 years of the system,

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shall be submitted by the vendors. The ground clearance of the bottom most edge

of solar panel shall not be less than 1200 mm.

4) AC, DC cable shall be of ISI mark and reputed make.

5) Lightning arrestor shall be provided for each of the Solar Rooftop installations. It

shall be of ISI mark and reputed make.

6) The system cost shall be inclusive of supply of solar modules, invertors, mounting

structure, AC DC cables in RPVC conduit as per requirement on location (Rate

include supply of minimum AC Cable length Upto 30 Meter/Building), AC - DB, DC

– DB, earthing, LA, Bidirectional meter, Solar AC Meter and its installation. No any

differential/additional Charges for LT Bidirectional meter will be reimbursed.

The rate quoted per kW for each project should be inclusive of all taxes. No rate

revision under this tender will be allowed in any circumstances.

7) The scope of regular cleaning of the modules for five years shall also be in the scope

of Bidder. The arrangement of required water etc for regular cleaning of the modules

shall be in the scope of the Bidder.

8) The payment terms towards the supply, Installation, commissioning and 5 years CMC shall be as

a) 100% of the order value upon certification of GEDA/third party approved by GEDA and

commissioning of the system upon installation of the bidirectional and solar meter and complete

the installation process with uploading of all documents on GEDA online portal., or as may be

2. Installation certificate duly signed by beneficiary/GEDA official/third party showing its

commissioning date (date of bi-directional meter installation)

Note : Performance Guarantee for 5 years –CMC :

You have to Submit 20% of the order value against the equivalent amount of performance bank

guarantee/ Demand draft valid for a period of 5 years from the date of commissioning of the

system. (date of meter Installation).

Completion period:

The Project completion period shall be 03 months from the date of placement of order, completion

should mean, commissioning of the system, meaning commencement of injection of power to

grid. The delay if any in the specific completion period shall be dealt with on the basis of the

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Circle Office, Nr. Circuit House, Palanpur –

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certified documentary evidence of the single line diagram (SLD) drawing, submission and approval

to CEI, estimate generation and payment to DISCOM and application submission and approval of

CEI for charging of system.

For different site location you have to provide separate gang. Within 03 Months time limit you have to

complete work of all SS as per given lists.

TECHNICAL SPECIFICATIONS FOR GRID CONNECTED SPV SYSTEMS

The specifications of SPV systems, for which tender invited, is as under. The self-certified Test

Report(s) of each of the components/ systems mentioned shall be submitted before starting

System installation. To ensure optimum performance of the solar installation and its related

safety aspects, the provisions of the publication of GERMI on “Best Practices in Operation and

Maintenance of Roof Top Solar PV systems in India” published in May, 2018 be followed.

The proposed projects shall be commissioned as per the technical specifications given below. Any

short comings will lead to cancelation of Empanelment as may be decided by GETCO. The

specifications, in the GERC Regulation on Net Metering shall also be applicable. The technical

specifications mentioned herewith are minimum requirement, specifications of higher side will

A Grid Tied Solar Rooftop Photo Voltaic (SPV) power plant consists of SPV array, Module

Mounting Structure, Power Conditioning Unit (PCU) consisting of Maximum Power Point Tracker

(MPPT), Inverter, and Controls & Protections, interconnect cables, solar meter, bi-directional

energy meter and switches. PV Array is mounted on a suitable structure. Grid tied SPV system is

without battery and should be designed with necessary features to supplement the grid power

during daytime. Components and parts used in the SPV power plants including the PV modules,

metallic structures, cables, junction box, switches, PCUs etc., should confirm to the BIS, IEC, or

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Circle Office, Nr. Circuit House, Palanpur –

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international specifications, wherever such specifications are available and applicable.

Solar PV system shall consist of following equipment/components.

1. Solar Photo Voltaic (SPV) modules consisting of required number of Crystalline PV

2. Inverter and Remote Monitoring System.

3. Module mounting structures.

4. Energy Meter.

5. Array Junction Boxes.

6. DC Distribution Box.

7. AC Distribution Box.

8. Protections – Earthing, Lightning, Surge.

10. Drawing & Manuals.

11. Miscellaneous.

a. SOLAR PHOTOVOLTAIC MODULES:

1.1.1 The PV modules and Solar Cell used should be made in India. Necessary documents in this

regards must be provided to GETCO.

Violation of norms of Domestic Content Requirement (DCR) UNDER Solar PV projects will

lead to penalties and actions as mentioned in office memorandum of MNRE GOI vide

letter no. 283/2018-GRID SOLAR dated 20th February, 2018 as under:

a) Filing of criminal case under IPC 420 and related Sec.

b) Blacklisting f developers for period of 10 years

c) Forfeiting of relevant bank guarantee(s)

d) Disciplinary case against the Officers of concerned CPSU/ State Govt.

e) Any other action, in addition to those above

SPV Modules and Solar Cells must be used for this Scheme shall be domestically manufactured

as per MNRE’s requirement. The Empanelled Agencies shall require to submit the Self

declaration, regarding the Modules and Solar cells used under the Scheme are “Made in India”,

from the concerned manufacturer of Solar Modules, supplied for this scheme of GoG/GOI, before

commissioning of the System. Violation of this condition will be reported to the MNRE and GoG

for taking actions against the Manufacturer of the Solar Modules and Empanelled Agency. Such

firm and Empanelled Agency may be put under the black list or stop deal list as may be decided

by the GETCO Authority.

In absence of the ALMM, the Empanelled Agencies shall have to submit self-declaration regarding

domestically manufactured Cell and Modules used in the SPV System in this project. Whenever,

the ALMM list published by the MNRE, the Model and Manufactures of the Module and Cell shall

be from the ALMM only used in the SPV System in this project.

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Circle Office, Nr. Circuit House, Palanpur –

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The PV modules used must qualify to the latest edition of IEC standards or equivalent BIS

standards, i.e. IEC 61215/IS14286, IEC 61853-Part I/IS 16170-Part I, IEC 61730 Part-1 & Part 2. For

the PV modules to be used in a highly corrosive atmosphere throughout their lifetime, they must

qualify to IEC 61701/IS

a) The total solar PV array capacity should not be less than allocated capacity (kWp) and

should comprise of solar crystalline modules of minimum 300 Wp. Module capacity less

than 300 watts shall not be accepted

b) Protective devices against surges (SPD) at the PV module shall be provided. Low voltage

drop bypass diodes shall be provided. Surge Protective Device (SPD) of appropriate

capacity & type shall be provided either in the inverter or in DC Junction Box for protection

against surges. Low voltage drop bypass diodes shall be provided.

C) PV modules must be tested and approved by one of the NABL accredited and BIS Approved

d) The module frame shall be made of corrosion resistant materials, preferably having

anodized aluminium.

e) The bidder shall carefully design & accommodate requisite numbers of the modules to

achieve the rated power in his bid.

f) The PV Module efficiency should be higher than 16 %

Solar PV modules of minimum fill factor 75%, to be used.

g) Other general requirement for the PV modules and sub systems shall be the following:

I. The rated power of solar PV module shall have maximum tolerance up to +3%.

II. The peak-power point current of any supplied module string (series connected

modules) shall not vary by +1% from the respective arithmetic means for all

modules and/or for all module strings (connected to the same MPPT), as the

The peak-power point voltage of any supplied module string (series connected

modules) shall not vary by + 2% from the respective arithmetic means for all

modules and/or for all module strings (connected to the same MPPT), as the

III. All electrical parameters at STC shall have to be provided.

IV. Minimum certified PV module efficiency shall be +17 % for crystalline The

temperature co-efficient power of the PV module shall be equal to or better than

V. All PV modules should carry a performance warranty of >90% during the first

years, and >80% during the next 15 years. Further, module shall have performance

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warranty of >97% during the first year of installation. Degradation of module

should not be more than 1 % per annum.

1.1.2. The PV modules shall be equipped with IP 65 or better protection level junction box

with required numbers of bypass diodes of appropriate rating and appropriately sized

output power cable of symmetric length with MC4 or equivalent solar connectors. The

IP level for protection may be chosen based on following conditions:

i. An IP 65 rated enclosure is suitable for most outdoor enclosures that won’t encounter

extreme weather such as flooding.

ii. An IP 67 rated enclosure is suitable at locations which may encounter temporary

submersion at depths of up to one meter.

iii. An IP 68 enclosure is recommended if there may exist situations of submergence for

extended periods of time and at substantial depths.

1.1.3. Modules deployed must use a RF identification tag. The following information must be

mentioned in the RFID used on each module (This can be inside or outside the laminate,

but must be able to withstand harsh environmental conditions).

a) Name of the manufacturer of the PV module

b) Name of the manufacturer of Solar Cells.

c) Month & year of the manufacture (separate for solar cells and modules)

d) Country of origin (separately for solar cells and module)

e) I-V curve for the module Wattage, Im, Vm and FF for the module

f) Unique Serial No and Model No of the module

g) Date and year of obtaining IEC PV module qualification certificate.

h) Name of the test lab issuing IEC certificate.

i) Other relevant information on traceability of solar cells and module as per ISO

j) Nominal wattage +3%.

k) Brand Name, if applicable.

Other details as per IS/IEC 61730-1 clause 11 should be provided at appropriate place.

The actual Power Output Pmax shall be mentioned on the label pasted on the back side of PV Module. In

addition to the above, the following information should also be provided:

i. Polarity of terminals or leads (color coding is permissible) on junction Box housing

near cable entry or cable and connector.

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The Maximum system voltage for which the module is suitable to be provided on

the back sheet of the module.

1.1.4. Warranties:

a) Material Warranty:

i. Material Warranty is defined as: The manufacturer should warrant the Solar

Module(s) to be free from the defects and/or failures specified below for a period

not less than five (05) years from the date of commissioning.

ii. Defects and/or failures due to manufacturing

iii. Defects and/or failures due to quality of materials

iv. Non conformity to specifications due to faulty manufacturing and/or inspection

processes. If the solar Module(s) fails to conform to this warranty, the

manufacturer will repair or replace the solar module(s), at the Owners sole

b) Performance Warranty:

i. The predicted electrical degradation of power generated not exceeding 20%of the

minimum rated power over the 25-year period and not more than 10%after ten

years’ period of the full rated original output.

2. ARRAY STRUCTURE:

The mounting structure steel shall be as per latest IS 2062: 2011 and hot dip galvanization of the

mounting structure shall be in compliance of latest IS

3. Module Mounting Structure (MMS):

3.1. Supply, installation, erection and acceptance of module mounting structure (MMS)

Necessary accessories, auxiliaries and spare part shall be in the scope of the work.

3.2. Module mounting structures can be made from two types of materials. They are Hot

Dip Galvanized Iron or Hot Dip Galvanized Mild Steel (MS). However, MS will be preferred for

raised structure.

3.3. MMS Steel shall be as per latest IS 2062:2011 and galvanization of the mounting

structure shall be in compliance of latest IS

3.4. All bolts, nuts, fasteners shall be of stainless steel of grade SS 304 or hot dip

galvanized, panel mounting clamps shall be of aluminium and must sustain the

adverse climatic conditions. Structural material shall be corrosion resistant and

electrolytically compatible with the materials used in the module frame, its fasteners,

nuts and bolts.

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3.5. The module mounting structures should have angle of inclination as per the site

conditions to take maximum insolation and complete shadow-free operation during

generation hours. However, to accommodate more capacity the angle of inclination

may be reduced until the plant meets the specified performance ratio requirements.

3.6. The Mounting structure shall be so designed to withstand the speed for the wind zone

of the location where a PV system is proposed to be installed. The PV array structure

design shall be appropriate with a factor of safety of minimum 1.5.

3.7. The upper edge of the module must be covered with wind shield so as to avoid build

air ingress below the module. Slight clearance must be provided on both edges (upper

& lower) to allow air for cooling.

3.8. Suitable fastening arrangement such as grouting and calming should be provided to

secure the installation against the specific wind speed. The Empanelled Agency shall

be fully responsible for any damages to SPV System caused due to high wind velocity

within guarantee period as per technical specification.

3.9. The structures shall be designed to allow easy replacement, repairing and cleaning of

any module. The array structure shall be so designed that it will occupy minimum

space without sacrificing the output from the SPV panels. Necessary testing provision

for MMS to be made available at site.

3.10. Adequate spacing shall be provided between two panel frames and rows of panels to

facilitate personnel protection, ease of installation, replacement, cleaning of panels

and electrical maintenance.

3.11. The structure shall be designed to withstand operating environmental conditions for

a period of minimum 25 years.

3.12. The Rooftop Structures maybe classified in three broad categories as follows

(drawings at Annex-I):

i. Ballast structure

a. The mounting structure must be Non-invasive ballast type and any sort of

penetration of roof to be avoided.

b. The minimum clearance of the structure from the roof level should be in between

70-150 mm to allow ventilation for cooling, also ease of cleaning and maintenance

of panels as well as cleaning of terrace.

c. The structures should be suitably loaded with reinforced concrete blocks of

appropriate weight made out of M25 concrete mixture.

a. The structure design should be as per the slope of the tin shed.

b. The inclination angle of structure can be done in two ways-

b.1. Parallel to the tin shed (flat keeping zero-degree tiling angle), if the

slope of shed in Proper south direction

b.2. With same tilt angle based on the slope of tin shed to get the

maximum output.

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c. The minimum clearance of the lowest point from the tin shade should be

more then 100mm.

d. The base of structure should be connected on the Purlin of tin shed with the

proper riveting.

e. All structure member should be of minimum 2 mm thickness.

iii. RCC Elevated structure: It can be divided into further three categories:

A. Minimum Ground clearance (300MM – 1200 MM)

a. The structure shall be designed to allow easy replacement of any module

and shall be in line with site requirement. The gap between modules

should be minimum 30MM.

b. Base Plate – Base plate thickness of the Structure should be 5MM for

c. Column – Structure Column should be minimum 2MM in Lip section /

3MM in C-Channel section. The minimum section should be 70MM in

Web side and 40MM in flange side in Lip section.

d. Rafter - Structure rafter should be minimum 2MM in Lip section / 3MM

in C-Channel section. The minimum section should be 70MM in Web

side (y-axis) and 40MM in flange side (x-axis).

e. Purlin - Structure purlin should be minimum 2MM in Lip section. The

minimum section should be 60MM in Web side and 40MM in flange side

in Lip section.

f. Front/back bracing – The section for bracing part should be minimum

g. Connection – The structure connection should be bolted/welded

completely. Leg to rafter should be connected with minimum

diameter bolt. Rafter and purlin should be connected with minimum

diameter bolt. Module mounting fasteners should be SS-304 only and

remaining fasteners either SS-304 or HDG 8.8 Grade.

h. For single portrait structure the minimum ground clearance should be

3.13. Material standards:

i. Design of foundation for mounting the structure should be as per defined

standards which clearly states the Load Bearing Capacity & other relevant

parameters for foundation design (As per IS 6403 / 456 / 4091 / 875).

ii. Grade of raw material to be used for mounting the structures so that it

complies the defined wind loading conditions (As per IS 875 - III) should be

referred as follows (IS 2062 – for angles and channels, IS 1079 – for sheet,

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IS 1161 & 1239 for round pipes, IS 4923 for rectangular and square hollow

iii. Test reports for the raw material should be as per IS 1852 / 808 / 2062 /

iv. In process inspection report as per approved drawing & tolerance should be

v. For ascertaining proper welding of structure part following should be

a. D.P. Test (Pin Hole / Crack) (IS 822)

b. Weld wire grade should be of grade (ER 70 S - 6)

vi. For ascertaining hot dip galvanizing of fabricated structure following should

a. Min coating required should be as per IS 4759 & EN

b. Testing of galvanized material

 Pierce Test (IS 2633)

 Mass of Zinc (IS 6745)

 Adhesion Test (IS 2629)

 CuSO4 Test (IS 2633)

 Superior High Grade Zinc Ingot should be of 99.999% purity (IS 209)

(Preferably Hindustan Zinc Limited or Equivalent).

vii. Foundation Hardware – If using foundation bolt in foundation then it

should be as per IS

3.14. Design Validation- The Structure design and drawing should be duly verified by

a licensed Structural designer before installation for all types of structure

arrangements including the extension made, as per specification.

JUNCTION BOXES (JBs):

a) The junction boxes are to be provided in the PV array for termination of connecting

cables. The Junction Boxes (JBs) shall be made of GRP/FRP/Powder Coated

aluminium /cast aluminium alloy with full dust, water & vermin proof

arrangement. All wires/cables must be terminated through cable lugs. The JBs shall

be such that input & output termination can be made through suitable cable

glands. Suitable markings shall be provided on the busbars for easy identification

and cable ferrules will be fitted at the cable termination points for identification.

b) Copper bus bars/terminal blocks housed in the junction box with suitable

termination threads Conforming to IP65 standard and IEC 62208 Hinged door with

EPDM rubber gasket to prevent water entry. Single /double compression cable

glands should be provided.

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c) For array junction box/ PV combiner box, Empanelled Agency may also provide

polyamide glands and MC4 Connectors. The rating of the junction box shall be

suitable with adequate safety factor to interconnect the Solar PV array

d) Suitable markings shall be provided on the bus bar for easy identification and the

cable ferrules must be fitted at the cable termination points for identification.

e) Junction boxes shall be mounted on the MMS such that they are easily accessible

and are protected from direct sunlight and harsh weather.

DC DISTRIBUTION BOX (DCDB):

May not be required for small plants, if suitable arrangement is available in the inverter.

a) DC Distribution Box (DCDB) to receive the DC output from the PV array field.

b) DC DBs shall be dust & vermin proof conform having. IP 65 or better protection, as

per site conditions.

C The bus bars are made of EC grade copper of required size. Suitable capacity

MCBs/MCCB shall be provided for controlling the DC power output to the inverter a long

with necessary surge arrestors. MCB shall be used for currents up to 63 Amperes, and

MCCB shall be used for currents greater than 63 Amperes

5. AC DISTRIBUTION BOX (ACDB):

a) AC Distribution Panel Board (DPB) shall control the AC power from PCU/inverter,

and should have necessary surge arrestors. Interconnection from ACDB to mains

at LT Bus bar while in grid tied mode.

b) All switches and the circuit breakers, connectors should conform to

IEC60947:2019, part I, II and III/ IS60947 part I, II and III.

c) The changeover switches, cabling work should be undertaken by the bidder as part

of the project.

d) All the Panel’s shall be metal clad, totally enclosed, rigid, floor mounted, air -

insulated, cubical type suitable for operation on three phase / single phase,415 or

230 volts, 50 Hz

e) The panels shall be designed for minimum expected ambient temperature of

degrees Celsius, 80 percent humidity and dusty weather.

f) All indoor panels will have protection of IP54 or better. All outdoor panels will have

protection of IP65 or better as per site conditions.

g) Should conform to Indian Electricity Act and CEA safety regulations (till last

h) All the 415 AC or 230 volts devices / equipment like bus support insulators, circuit

breakers, SPDs, VTs etc., mounted inside the switchgear shall be suitable for

continuous operation and satisfactory performance under the following supply

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a. Variation in supply voltage: +/- 10 % as per CEA/State regulations.

b. Variation in supply frequency :+/- 3 Hz as per CEA/State regulations.

i) The inverter output shall have the necessary rated AC surge arrestors, if required

and MCB/ MCCB. RCCB shall be used for successful operation of the PV system, if

inverter does Not have required earth fault/residual current protection.

6. PCU/ARRAY SIZE RATIO:

The recommended the solar PV array capacity in KW shall be in a range of 100%-

110% of invertor capacity. i.e if the Invertor Capacity is 5 KW, then the Solar PV

array capacity should be from 5 KW to 5.5 KW.

7. Inverter and Remote Monitoring System :-

All the Inverters should contain the following clear and indelible Marking Label &

Warning Label as per IS16221 Part II, clause 5. The equipment shall, as a minimum, be

permanently marked with:

a) The name or trade mark of the manufacturer or supplier;

b) A model number, name or other means to identify the equipment,

A serial number, code or other marking allowing identification of manufacturing

location and the manufacturing batch or date within a twelve month time period.

c) Input voltage, type of voltage (a.c. or d.c.), frequency, and maximum continuous

current for each input.

d) Output voltage, type of voltage (a.c. or d.c.), frequency, maximum continuous

current, and for a.c. outputs, either the power or power factor for each output

e) The Ingress Protection (IP) rating

Marking shall be located adjacent to each fuse or fuse holder, or on the fuse holder, or

in another location provided that it is obvious to which fuse the marking applies, giving

the fuse current rating and voltage rating for fuses that may be changed at the installed

Particulars Details

Switching devices IGBT/MOSFET

Control Microprocessor /DSP

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Nominal AC output voltage For 3-phase/ 1phase :- 415V / 240 V

Output frequency 50 Hz

Grid Frequency Synchronization range + 3 Hz or more

Ambient temperature considered -20° C to + 50° C

Humidity 95 % Non-condensing

Protection of Enclosure

IP-65(Minimum).

Grid Frequency Tolerance range + 3 or more

No-load losses Less than 1% of rated power

Inverter Efficiency(minimum) (Above 10 kW)

Peak Efficiency At least 97%, measure as per IEC

Euro Efficiency At least 96%, measure as per IEC

Peak Efficiency At least 96%, measure as per IEC

Euro Efficiency At least 95%, measure as per IEC

Communication interface RS 485 with Modbus

Display type LCD for data display. LCD / LED for status display

Protections • Over voltage (both input and output)

• Over current (both input and output)

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• Over/Under grid frequency

• Over temperature

• Short circuit

• Surge voltage induced at output due to

external source

• Anti-islanding

Recommended Alert/Indications • Inverter ON

• Inverter Under / Over Voltage

• Inverter Overload

• Inverter Over Temperature

Recommended LCD Display on Inverter • Output power (W)

• Daily Energy (Wh)

• cumulative energy (Wh)

• DC voltage (V)

• DC current (A)

• AC voltage (V)

• AC frequency (Hz)

• AC current (A)

• Cumulative hours of operation (h).

a) The inverter shall have an RS-485 interface and support communication of its

operational parameters and logs over Modbus protocol. The reAISter

mapping/memory mapping of the inverter data shall be made available by the

Empanelled Agency from the inverter supplier to the GETCO/GUVNL.

b) Three phase PCU/ inverter shall be used with each power plant system above 6KW

and In case of 6 KW or less Capacity single phase/3pahse inverter shall be used as

per market availability. In case of capacity addition of existing Solar plant, if the

existing inverter is required to be replaced, the cost same is to be borne by

consumer up on mutual agreement with Agency and consumer.

c) The output of power factor of PCU/ inverter is suitable for all voltage ranges or sink

of reactive power, inverter should have internal protection arrangement against

any sustain fault in feeder line and against the lightning on feeder.

d) Built-in meter and data logger to monitor plant performance through external

computer shall be provided.

e) The power conditioning units / inverters should comply with applicable

IEC/equivalent BIS standard for efficiency measurements and environmental tests

as per standard codes IEC 61683/IS 61683 and IEC 60068-2(1,2,14,30) /Equivalent

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f) The charge controller (if any) / MPPT units environmental testing should qualify

IEC 60068-2(1, 2, 14, 30)/Equivalent BIS std. The junction boxes/enclosures should

be IP 65(for outdoor)/ IP 54 (indoor) and as per IEC 529 Specifications.

g) The PCU/ inverters should be tested from the MNRE approved test centers /NABL

/BIS /IEC accredited testing- calibration laboratories. In case of imported power

conditioning units, these should be approved by international test houses. Valid

type test report shall be submitted by the empanelled agency before

commissioning of the SPV System.

h) All inverters shall be IEC 61000 compliant for electromagnetic compatibility,

harmonics, Surge, etc.

i) Maximum Power Point Tracker (MPPT) shall be integrated in the PCU/inverter to

maximize energy drawn from the array.

j) The PCU/ Invertor shall have overloading capacity of minimum 10%

k) The allowable capacity of inverter shall be (+15/-10 %) of roistered AC Capacity.

8. INTEGRATION OF PV POWER WITH GRID:

• The output power from SPV would be fed to the inverters which converts DC

produced by SPV array to AC and feeds it into the main electricity grid after

synchronization.

• In the event of a power failure on the electric grid, it is required that any

independent power-producing inverters attached to the grid turn off in a short

period of time. This prevents the DC-to-AC inverters from continuing to feed power

into small sections of the grid, known as “islands.” Powered islands present a risk

to workers who may expect the area to be unpowered, and they may also damage

grid-tied equipment. The Rooftop PV system shall be equipped with islanding

protection. In addition to disconnection from the grid (due to islanding protection)

disconnection due to under and over voltage conditions shall also be provided.

• A manual disconnect 4 pole isolation switch beside automatic disconnection to grid

would have to be provided at utility end to isolate the grid connection by the utility

personnel to carry out any maintenance. This switch shall be locked by the utility

9. DATA ACQUISITION SYSTEM / PLANT MONITORING

i. Data Acquisition System shall be provided for each of the solar PV plant.

ii. Remote Monitoring and data acquisition through Remote Monitoring System

software at the GETCO location with latest software/hardware configuration and

service connectivity for online / real time data monitoring/control complete to be

supplied and operation and maintenance/control to be ensured by the Empanelled

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Agency. Provision for interfacing these data on GETCO server and portal in future

shall be kept as per requirement.

iii. Empanelled agency shall ensure that Inverter should have provision of remote

monitoring of inverter data through sim card or through Wi-Fi. Required

website/mobile app platform, where the user (Consumer) can access the data,

should be provided/explained to consumer while installation by Empanelled

Agency. The facility of in-built wifi module or communication through sim-card

should also be explained to the consumer.

Recurring cost of sim card/Data pack for communication shall be borne by

consumers. All the inverter data should be made available to GETCO for monitoring

by giving web access by sharing the user ID and password. SIM-card cost, Periodic

data charges towards data pack and Internet/Wifi connectivity for maintaining

Remote Monitoring System shall be the responsibility of Beneficiary.

a) The bi-directional electronic energy meter (0.5S class) shall be installed for the

measurement of Import/Export of energy in co-ordination with GETCO.

b) Reverse power relay shall be provided by bidder (if necessary), as per the

INCHARGE AUTHORITY requirement.

A Roof Top Solar (RTS) Photo Voltaic (PV) system shall consist of following energy

i. Net meter: To record import and export units

ii. Generation meter: To keep record for total generation of the plant.

3.15. The installation of Generation meters including CTs & PTs, wherever applicable,

shall be carried out by the Empanelled Vendor as per the terms, conditions and

procedures laid down by the concerned GERC/GETCO.

11. POWER CONSUMPTION:

a) Regarding the generated power consumption, priority need to give for internal

consumption first and thereafter any surplus power can be injected in to the grid.

12. PROTECTIONS

The system should be provided with all necessary protections like earthing, Lightning,

and grid islanding as follows:

12.1. LIGHTNING PROTECTION:

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i. The SPV power plants shall be provided with lightning & over voltage

protection, if required. The main aim in this protection shall be to reduce the

overvoltage to a tolerable value before it reaches the PV or other sub system

components. The source of over voltage can be lightning, atmosphere

disturbances etc.

ii. The entire space occupying the SPV array shall be suitably protected against

Lightning by deploying required number of Lightning Arrestors (LAs).

Lightning protection should be provided as per NFC17-102:2011/IEC

iii. The protection against induced high-voltages shall be provided by the use of

Metal Oxide Varistors (MOVs)/Franklin Rod type LA/Early streamer type LA.

iv. The current carrying cable from lightning arrestor to the earth pit should have

sufficient current carrying capacity according to IEC 62305. According to

standard, the minimum requirement for a lightning protection system

designed for class of LPS III is a 6 mm2 copper/ 16 mm2 aluminium or GI strip

bearing size 25*3 mm thick). Separate pipe for running earth wires of

Lightning Arrestor shall be used.

12.2. SURGE PROTECTION

i. Internal surge protection, wherever required, shall be provided.

ii. It will consist of three SPD type-II/MOV type surge arrestors connected from +ve

and –ve terminals to earth.

12.3. EARTHING PROTECTION

i The earthing shall be done in accordance with latest Standards.

ii. Each array structure of the PV yard, Low Tension (LT) power system, earthing grid for

switchyard, all electrical equipment, inverter, all junction boxes, etc. shall be grounded

properly as per IS 3043-2018.

iii. All metal casing/ shielding of the plant shall be thoroughly grounded in accordance

with CEA Safety Regulation 2010. In addition, the lightning arrester/masts should also be

earthed inside the array field.

iv. Earth resistance should be as low as possible and shall never be higher than 5 ohms.

v. separate three earth pits shall be provided for individual three earthing viz.: DC side

earthing, AC side earthing and lightning arrestor earthing.

12.4. GRID ISLANDING:

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i. In the event of a power failure on the electric grid, it is required that any

independent power-producing inverters attached to the grid turn off

immediately. This prevents the DC-to-AC inverters from continuing to feed power

into small sections of the grid, known as “islands.” Powered islands present a risk

to workers who may expect the area to be unpowered, and they may also

damage grid-tied equipment. The Rooftop PV system shall be equipped with Anti

islanding features. In addition to disconnection from the grid (due to islanding

protection) disconnection due to under and over voltage conditions shall also be

ii. A manual disconnect 4 / 2 pole isolation switch (RCCB may also be used) beside

automatic disconnection to grid would have to be provided at utility end to

isolate the grid connection by the utility personnel to carry out any maintenance.

Cables of required size to be used in the system shall have the following characteristics:

i. Shall meet IEC 60227/IS 694, IEC 60502/IS1554 standards

ii. Temp. Range: –10°C to +80°C.

iii. Voltage rating 660/1000V

iv. Excellent resistance to heat, cold, water, oil, abrasion, UV radiation

vi. Sizes of cables between array interconnections, array to junction boxes, junction

boxes to Inverter etc. shall be so selected to keep the voltage drop (power loss)

of the entire solar system to the minimum. The cables (as per IS) should be

insulated with a special grade PVC compound formulated for outdoor use.

vii. Cable Routing/ Marking: All cable/wires are to be routed in a RPVC pipe/ GI cable

tray and suitably tagged and marked with proper manner by good quality ferule

or by other means so that the cable easily identified.

viii. The Cable should be so selected that it should be compatible up to the life of the

solar PV panels i.e. 25 years.

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ix. The ratings given are approximate. All the cables required for the plant are to be

provided by the bidder. Any change in cabling sizes if desired by the

bidder/approved after citing appropriate reasons.

x. Multi Strand, annealed high conductivity copper conductor PVC type ‘A’ pressure

extruded insulation or XLPE insulation. Overall PVC/XLPE insulation for UV

protection Armoured cable for underground laying. All cable trays including covers

to be provided. All cables conform to latest edition of IEC/equivalent BIS Standards

as specified below: BoS item / component Standard Description Standard Number

Cables General Test and Measuring Methods, PVC/XLPE insulated cables for

working Voltage up to and including 1100 V,UV resistant for outdoor installation IS

/IEC 69947. Aluminium cable may be used on the AC-side of the PV system.

xi. The size of each type of DC cable selected shall be based on minimum voltage

drop however; the maximum drop shall be limited to 1%.

xii. The size of each type of AC cable selected shall be based on minimum voltage

drop however; the maximum drop shall be limited to 2 %.

14. CONNECTIVITY

The maximum capacity for interconnection with the grid at a specific voltage level shall

be as specified in the GERC regulation for Grid connectivity and norms of DISCOM and

amended from time to time.

15. DRAWINGS & MANUALS:

i. Operation & Maintenance manual/user manual, Engineering and

Electrical Drawings shall be supplied along with the each power plant. The manual shall

include complete system details such as array lay out, schematic of the system, inverter

details, working principle etc. Step by step maintenance and troubleshooting procedures

shall be given in the manuals and provided to the beneficiary.

ii. ISI marked (wherever applicable) and reputed makes equipment be used.

16. SOLAR PV SYSTEM ON THE ROOFTOP

The Solar PV system on the rooftop of the premises will be installed for PV

capacity permitted by GETCO as per regulation issued by GERC.

17. SAFETY MEASURES:

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The bidder shall take entire responsibility for electrical safety of the installation(s)

including connectivity with the grid and follow all the safety rules & regulations

applicable as per Electricity Act, 2003 and CEA Safety Regulation 2010 etc.

18. DOCUMENTATION:

Operation & Maintenance manual / user manual shall be supplied along with each power

plant. The manual shall include complete system details such as array lay out, schematic

of the system, inverter details, working principle etc. Step by step maintenance and

troubleshooting procedures shall be given in the manuals and provided to the beneficiary.

19. SHADOW ANALYSIS:

The shadow analysis report with the instrument such as Solar Pathfinder or

professional shadow analysis software of each site has to be submitted by Bidder

and shall be his responsibility to educate the user to install the system only in

shadow free space. Lower performance of the system due to shadow effect shall

be the responsibility of the bidder and shall be liable for penalty for lower

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Quality Certification, Standards and Testing for Grid-Connected Rooftop Solar PV

Systems/Power Plants

Solar PV Modules/Panels

IEC 61215 and Design Qualification and Type Approval for Crystalline Silicon Terrestrial

IS 14286 Photovoltaic (PV) Modules

IEC 61701:2011 Salt Mist Corrosion Testing of Photovoltaic (PV) Modules

IEC 61853- 1:2011 / Photovoltaic (PV) module performance testing and energy rating –:

IS 16170-1:2014 Irradiance and temperature performance measurements, and power

IEC 62716 Photovoltaic (PV) Modules – Ammonia (NH3) Corrosion Testing (as

per the site condition like dairies, toilets etc)

IEC 61730-1,2 Photovoltaic (PV) Module Safety Qualification – Part 1: Requirements

for Construction, Part 2: Requirements for Testing

IEC 62804 Photovoltaic (PV) modules – Test method for detection of potential-

induced degradation. IEC 62804-1: Part 1: Crystalline Silicon

Solar PV Inverters

IEC 62109 or Safety of power converters for use in photovoltaic power systems –

IS : 16221 Part 1: General requirements, and Safety of power converters for usein

photovoltaic power systems

Part 2: Particular requirements for inverters. Safety compliance

(Protection degree IP 65 or better for outdoor mounting, IP 54 or

better for indoor mounting)

IS/IEC 61683 latest Photovoltaic Systems – Power conditioners: Procedure for Measuring

(as applicable) Efficiency (10%, 25%, 50%, 75% & 90-100% Loading Conditions)

IEC 60068-2 /IEC Environmental Testing of PV System – Power Conditioners and

62093 Inverters

(as applicable)

IEC 62116:2014/ IS16169 Utility-interconnected photovoltaic inverters - Test procedure of

islanding prevention measures

IS/IEC 60947 (Part General safety requirements for connectors, switches, circuit breakers

1)Low-voltage Switchgear and Control-gear, Part 1: General rules

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2)Low-Voltage Switchgear and Control-gear, Part 2: Circuit Breakers

3)Low-voltage switchgear and Control-gear, Part 3: Switches,

disconnectors switch-disconnectors and fuse-combination units

4) EN 50521: Connectors for photovoltaic system-Safety requirements

Low-voltage fuses - Part 6: Supplementary requirements for fuse-links

IEC 60269-6:2010 for the protection of solar photovoltaic energy systems

Solar PV Roof Mounting Structure

IS 2062/IS 4759/AA6063 T6 Material for the structure mounting

Surge Arrestors

BFC 17-102:2011/ NFC Lightening Protection Standard

IEC 60364-5-53/ IS Electrical installations of buildings - Part 5-53: Selection and erection

15086-5 (SPD) of electrical equipment - Isolation, switching and control

IEC 61643- 11:2011 Low-voltage surge protective devices - Part 11: Surge protective

devices connected to low-voltage power systems - Requirements

and test methods

IEC 60227/IS 694, IEC General test and measuring method for PVC (Polyvinyl chloride)

60502/IS 1554 (Part 1 & insulated cables (for working voltages up to and including 1100 V, and

2)/ IEC69947 (as UV resistant for outdoor installation)

Electric cables for photovoltaic systems (BT(DE/NOT)258), mainly for

BS EN 50618 DC Cables

Earthing /Lightning

IEC 62561/IEC 60634 IEC 62561-1: Lightning protection system components (LPSC) - Part:

Series (Chemical Requirements for connection components

earthing) IEC 62561-2: Lightning protection system components (LPSC) – Part 2:

(as applicable) Requirements for conductors and earth electrodes

IEC 62561-7: Lightning protection system components (LPSC) - Part 7:

Requirements for earthing enhancing compounds

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Junction boxes and solar panel terminal boxes shall be of the thermo-

plastic type with IP 65 or better protection for outdoor use, and IP

IEC 60529 or better protection for indoor use

Guarantee and CMC: -

The Grid connected Solar Photovoltaic System for the project supplied, installed

and commissioned shall be guaranteed by the empanelled agency for a minimum

period of 5- years from the date of successfully commissioning of the last system,

in regard to quality of design, material, workmanship, quality of process/

manufacturing, performance, efficiency, installation, etc.

In the event any defect is found or developed in the system within guarantee

period, shall be rectified/replaced by the Empanelled Agency at his own expense

In case the defects are not rectified within 2 (Two) days of the receipt of the

complaint by the Empanelled Agency, GETCO shall have full liberty to rectify such

defect or undertake such repairs as may be necessary to restore the system in

working condition at the risk and cost of the Empanelled Agency.

The expenditure so incurred by GETCO shall be deducted from EOI applicant’s

pending claims, security, etc. and if necessary may be recovered in other mode

provided under the law. In the event of failure of the complete system, if necessary,

the whole system shall be replaced by the Empanelled Agency promptly.

(b) CMC: - Comprehensive Maintenance Contract for 5 years:- (Resolving

Complaints related to defects/ non-working / poor performance of the system)

This EOI Document cover Five-year Comprehensive Maintenance Contract under

the scope of EOI applicant.

The Five-year comprehensive Maintenance Contract shall include comprehensive

on-site guarantee and warranty for all materials and components of the system

under the project as mentioned above in para no 16(a) .

During this CMC period the Empanelled Agency has to repair/replace the defective

part/s or the material/s or any or all Components of the System to make it in

working condition without loss of performance or degradation in efficiency and

without compromising safety aspects free of cost within 48 (Fort eight) Hours of

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time limit as soon as the complaint is received from the GETCO. Also the

Empanelled Agency has to undertake regular/periodical preventive maintenance

of the system to avoid any future fault in the system and to improve the solar yield.

During the CMC period, the inverter monitoring, monitoring and controlling, shall

be done by TENDER applicant. Hence necessary reports shall be submitted by the

tender applicant in the soft/hard copies periodically to the concern authority of

the GETCO as and when asked.

a) Logging of complain:

The record of each and every complaint received and resolve with down time

and up time shall have to be maintained by the Empanelled Agency in register

as well as computer based software and shall have to be submitted to GETCO

office In each quarter.

b) While doing repairing or rectification work, the Empanelled Agency’s

technician or any person is not authorized to work on GETCO’s electric line

having potential danger of electricity.

In case the defects are not rectified within 2 (Two) days from the receipt of the

complaint by empanelled agencies than penalty of Rs 200 per day is applicable till

the complaint is resolved.

This penalty shall be payable to GETCO, in case of empanelled agency failed to

pay the same, it will be recovered from the PBG or may be recovered in other

mode provided under the law. In the event of failure of the complete system, if

necessary, the whole system shall be replaced by empanelled agencies within

days failing which 0.5% per day plus GST and cess on the particular project value

subject to maximum of 10% of the project value plus applicable GST and cess to

be recovered from the PBG.

(C) Generation Guarantee:

The Capacity utilization factor CUF of the solar power plant shall not be less than

17% on annual basis, during the five CMC period. The Capacity Utilization factor (CUF)

shall be maintained at 17% and necessary efforts shall be made to achieve it by the

bidder. In case the system fails to attain the required CUF annually, the system shall be

deemed to underperforming. The calculation of the CUF shall be on the generation

recorded by the inverter/Solar system AC meter. The shortfall of energy to achieve 17%

CUF on the yearly bias shall be compensated by the bidder to GEDA at the rate

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equivalent to the prevailing DISCOM tariff during the year. Failing which GEDA may

invoke the entire performance bank Guarantee. yearly

Periodical maintenance:

The record of down time and up time and periodical maintenance at least in every

quarter shall have to be maintained by the Empanelled Agency in register as well

as computer based software and shall have Mandatorily to be submitted to GETCO

Circle office at the end of every Quarter. Non submission of the report shall be

considered as “Breach of Contract” and shall attract punitive actions like

encashment of PBG will be applicable and the decision of GETCO shall be final in

Notices, Statements and other communications sent by GETCO through roistered post or

e-mail or fax to the tender applicant / Empanelled Agency at his specified address shall be

deemed to have been delivered to the TENDER applicant.

• Installation of remote Monitoring facility along with necessary dongle etc. for the period of

• The Scope of work covers cleaning and washing of the Photovoltaic modules regularly (Two

times in a month) to ensure annual capacity utilization factor of 17% during the five years

GUIDELINES FOR AGENCY:

1. It is mandatory for tender applicant to have valid test report of SPV Modules and

grid tie inverters with similar or larger capacity from MNRE approved laboratories.

2. The program implementation guidelines of the MNRE, as declared from time to

time, for SPV program shall be applicable and followed at all times.

3. The technical specification, scope of work for which tender Document is invited

are furnished in tender Document

4. The quantity mentioned in the tender Document is only indicative and not final.

Payment will be done only for the actual quantity executed.

5. Cost of Comprehensive Maintenance during Guarantee and warrantee period

and Insurance of system for 5 years is required to be included in the quoted

6. The Empanelled Agency shall be responsible for overall project management,

system integration and testing to complete all criteria for successful functioning

of the Grid connected Solar PV plant, but not limited to the functions laid down

in this documents.

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Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

SPECIAL CONDITIONS OF CONTRACT

1.0 GeneralParticulars

This part of the Bid Document relates to certain specific/special terms and conditions particular to

the Contract. The provisions herein are to be read and understood in conjunction with the relevant

provisions elsewhere in the Instructions to Bidders (ITB), the General Conditions of Contract (GCC)

and Erection Conditions of Contract (ECC). The intent of provisions herein are specific to this

contract and are, in general, supplementary to related provisions under ITB, GCC and ECC.

However, in certain provisions which are contrary to those in ITB, GCC and ECC, the provisions in

these Special Conditions of Contract will prevail.

2.2 The above cited requirements are only indicative. The owner reserves the right to requisition any

other relevant information and also reserves the right to reject the Bid proposal of any Bidder, if

in the Owner’s opinion the Qualification data is incomplete and Bidder is not qualified to perform

the Contract satisfactorily.

3.0 Bidding Costs

All costs/expenses in the preparation and submission of the Bid (including any post Bid

discussions/presentations) shall be fully borne by the Bidder. Owner will not be responsible/liable

for these costs irrespective of the course and conclusion of this Bidding.

B. BID DOCUMENTS

4.0 Details of Documents

4.1 The following Bid documents apart from Invitation to Bid detail the material and equipment

specifications/characteristics, the bidding procedures and the terms & conditions of contract:

a. Instructions to Bidders (ITB-Part I)

b. General Conditions of Contract (GCC-Part I)

c. Erection Conditions of Contract (ECC-Part I)

d. Special Conditions of Contract (SCC-Part I)

e. Technical Specifications (TSP-Part IIA)

f. Technical Data Sheets (TDS-Part IIB)

5.0 Knowing the Bid Documents

5.1 Every intending Bidder is to examine and understand all instructions, forms, terms, conditions and

specifications in the Bid Documents and fully know himself all the conditions and contents therein,

which may in any manner, affect the scope & content of work and the costs thereof. Submission

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Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

of a Bid not substantially responsive to the Bid Document in all respects and/or failure to furnish

all information required by the Bid Document may entail rejection of the Bid at the Bidder’s risk.

6.0 Clarifications on Bid Documents

6.1 In case an intending Bidder finds any discrepancy or omission in the documents and specifications

or is in doubt as to the true meaning of any part, he shall make a request, in writing not later than

the date of pre Bid discussion, to the owner in triplicate. The owner will issue explanations,

interpretations and clarifications as deemed fit in writing as a response to this request. On receipt

of such interpretations/clarifications, the Bidder may submit his Bid within the date and time

stipulated in the Bid invitation, All such explanations, interpretations and clarifications from the

Owner shall be deemed as part of Bid Documents and shall invariably accompany the Bidder’s

6.2 Any verbal/telephonic clarifications and information given by the Owner or his employee (s) or

his representative(s) will not in anyway be binding on the Owner.

7.0 Amendment of bidding document:

7.1 At any time prior to the deadline for submission of Bids the Owner may, for any reason, whether

at his own initiative or in response to a clarification requested by the intending Bidder, modify the

Bidding Document with amendment(s).

7.2 The amendment will be notified in writing or Fax /web site to all intending Bidders who have

received the Bidding Document at the address contained in the letter of request for issue of

bidding document from the Bidders. Owner will bear no responsibility or liability arising out of

non-receipt of the same in time or otherwise.

7.3 In order to afford prospective bidders reasonable time in which to take the amendment into

account in preparing their bids, the Owner may, at his discretion, extend the deadline for the

submission of bids.

7.4 Such amendments, clarifications etc. shall be binding on bidders and will be given due

consideration by the Bidders while they submit their bids and shall invariably enclose such

documents as a part of the bid.

C. PREPARATION OF BIDS

8.0 Language of Bid:

8.1 The Bid prepared by the Bidder and all correspondence and documents relating to the Bid,

exchanged by the Bidder and the Owner, shall be written in the English language, provided that

any printed literature furnished by the Bidder may be written in another language so long as

accompanied by an English translation of its pertinent passages. Failure to comply with this may

disqualify a bid. For purposes of interpretation of the bid, the English translation shall govern.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

Bidders have to make the Bid in the formats furnished with this Document. Verbatim without

adding any printed/typewritten text of their own.

9.0 Local Conditions:

9.1 It will be imperative on each Bidder to fully inform himself of all local conditions and factors, which

may have any effect on the execution of the Contract covered under these documents and

specifications. The Owner shall not entertain any request for clarifications from the bidders,

regarding such local conditions.

9.2 It must be understood and agreed that such factors have properly been investigated and

considered while submitting the proposals. No claim for financial adjustment to the Contract

awarded under these specifications and documents will be entertained by the owner. Neither any

change in the time schedule of the Contract nor any financial adjustments arising thereof shall be

permitted by the Owner, which are based on the lack of such clear information or its effect on the

cost of the works to the Bidder.

10.0 Documents comprising the Bid:

etc. furnished in the Bidding Documents, indicating, for the services to be rendered, a brief

description of services, quantity and price.

10.2 The Bidder shall also submit documentary evidence to establish that the Bidder meets the

Qualification Requirements as detailed in Clause 2.0 above and Special Conditions of Contract

(including Clause 11 of I TB).

10.3 All Tender Documents/ formats are to be returned completed and filled in all respects and signed

by the Company Authorized Signatory wherever specified.

10.3 The Bid Guarantee shall be furnished in a separate cover in accordance with clause specific ITB.

11.0 Scope of the proposal

11.1 The Scope of the proposal shall be on the basis of a single Bidder’s responsibility, completely

covering all the equipment erection and other installation services specified under the

accompanying Technical Specifications. It will include among others as specified therein the

a) Pre-assembly, if any, erection, testing and commissioning of all the equipments.

b) Reliability tests and performance and guarantee tests on completion of commissioning.

11.2 As specified in the Special Conditions of Contract, no deviation whatsoever to certain conditions

of the bidding documents permitted by the Owner and therefore, the Bidders are advised that

while making Bid Proposals and quoting prices these conditions may appropriately be taken into

consideration. Bidders are required to furnish a certificate in this regard as per the format

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

provided in Special Conditions of Contract in a separate sealed envelope containing Bid security,

which shall accompany the Technical Bid. Any Bid not accompanied by such certificate shall be

rejected by the Owner and shall not be opened.

11.3 Bids not covering the above cited entire scope of works may be treated as incomplete and hence

11.4 The Bidder shall complete all the schedules & annexure in the Bid Proposal Sheets, Technical Data

Sheets and specified elsewhere. The Qualifying Data should be filled in the required schedule of

Bid Proposal Sheets.

12.0 Bid Price:

12.1 The Bidder shall indicate percentage above/below of total bid price indicated in the appropriate

furnish under the contract. The % above/below indicated shall be inclusive of all taxes and duties

applicable exclusive GST applicable on required inputs and services.

12.2 The Bidder shall specifically note that the Tenders are invited on percentage rate

12.3 If the Supplier/Contractor has opted for the Composition scheme of GST, the same must be

clearly specified with valid Declaration & Certificate from Department. In the event of

withdrawal/cessation of the Supplier from Composition scheme during the tenure of the

contract, the rate (i.e. price) mentioned in the price bid shall be final and any additional GST will

have to be borne by the tenderer himself. In no case additional amount towards GST or

otherwise will be paid / reimbursed to supplier/contractor. Further Statutory Variation clause

will not be applicable in case of Supplier / Contractor has opted for Composition Scheme under

Also, please mention separate applicable HSN / SAC Code and rate of GST and Cess as applicable

for each item of Goods/Service. If not specifically mentioned, then COMPANY will have the

option to take the prices as exclusive of taxes and duties at maximum higher slab rates for the

evaluation of the tenders.

The offered prices to be indicated in online mode of tender in the format given (i.e. Schedule-

B). The price bid submitted in physical mode shall not be considered.

Every bidder shall inform their GSTIN No. of the registered place(s) wherefrom the bidder intends

to supply the goods / services, meaning thereby the bidder has to supply the goods / services

from the relevant declared / registered place of supply only.

3.0 Price Basis:

13.1 The Price shall be quoted on firm basis.

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Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

13.2 The Price quoted by the bidder shall remain fixed during the bidder's performance of the contract

and shall not be subject to variation on any account saving for change in quantity. A bid submitted

with an adjustable price quotation shall be treated as non-responsive and rejected.

14.0 Taxes and Duties:

14.1 As regards the income Tax, surcharge on income tax and any other corporate tax, including service

tax at prevailing rate the owner shall not bear any tax liability whatsoever. The bidder shall be

liable and responsible for payment of such taxes as attracted under the provisions of the law.

14.2 Notwithstanding the tax liabilities as per the sub-clause14.1 above the owner shall have the right

to make deduction at source from the amounts payable to the contractor in respect of Income

Tax (on the cost of items of supply included in the works contract) as may be mandatory in terms

of the law. The owner shall not bear any liability in this regard but shall issue necessary certificate

in respect of such deduction made.

14.3 In case any tax or duty is newly introduced by the Government applicable for this contract with

effect from the next day of the date submission of the bid and if the contractor is required to pay

additional tax or duty, then the owner shall reimburse the contractor the additional tax or duty so

paid by the contractor against submission by the contractor of documentary evidence to the

satisfaction of the owner. This provision will not be applicable to transaction between the contractor

and his sub-contractors. Besides the said statutory variation, no other statutory variation shall be

payable by the owner.

14.4 The owner’s liability for Goods & Service Tax(GST) under the contract shall be limited to those

indicated by the Bidder in the Bid Proposal Sheets, subject to the statutory variations and

variations as per Clause No. 14.3.

If the cost to the Contractor during the performance of the ‘Contract’ shall be increased or

reduced by reasons of the making, passing or promulgation of any law after the date of submission

of bid or by any order, regulation or bye-law having the force of law the amount of such increase

or reduction shall be added to or deducted from the “Contract Price” as the case may be for direct

transactions between contactor & owner, and not for bought out items. It is the Bidders

responsibility to furnish details of taxes, duties, levies etc. applicable as on the date of submission

14.5 No claim for any increase towards the statutory variation regarding enhancement of existing tax

or duty or introduction of a new tax or duty applicable shall be entertained by the Owner during

the extended period of contract, if any, provided the extension of the contract is required by

causes attributable to the contractor.

14.6 The provision of statutory variation regarding enhancement of existing tax or duty or introduction

of a new tax or duty will be applicable only to the direct transaction between the contractor and

14.7 in addition, the conditions detailed under Special Conditions of Contract shall apply.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

14.4 The validity of tender is 180 days from the date of opening of technical bid.

15.0 Time Schedule:

15.1 The basic consideration and the essence of the contract shall be strict adherence to the time

schedule for performing the specified works.

15.2 The Owner’s requirements of completion schedule for the Works are mentioned in the

accompanying Special Conditions of Contract.

15.3 The completion schedule as stated in the special conditions of contract shall be one of the major

factor in consideration of the bids.

16.0 Insurance:

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled

Insurance, in General Terms and Conditions of Contract and in Erection Conditions of this Part-I.

Bidder’s attention is specifically invited to these clauses. Bid price shall include all the costs in

fulfilling all the insurance liabilities under the Contract.

17.0 Erection Tools and Tackles:

The Bidder under a separate schedule, in his proposal shall include a list of all-special equipment

tools & tackles etc. which he proposes to bring to site for the purpose of erection, handling, testing

and commissioning including performance and guarantee tests of the equipment. If any such

equipment is listed anywhere else in the proposal and not specially mentioned in the above

schedule, it shall be deemed to have been included in the Bidder’s proposed scope of supply.

18.0 Bid Security/EMD:

18.1: a) All the Bidders will be required to pay Tender Fees with applicable GST and

EMD as mentioned in the Tender document either in Cash (up to Rs. 10,000/- only) at

the office address specified in the tender document or by RTGS/ NET/online

i.) (c) Payment by Cheque/Coop Bank Guarantee/ Company Guarantee is not

(d) Validity Period: - The offer should be valid for a minimum period of 180 days from

the date of opening of Technical bid.

18.2 The bid security is required to protect the owner against the risk of Bidder’s conduct, which would

warrant the guarantee forfeiture, pursuant to relevant paras elsewhere The bid guarantee shall

be made payable to the Owner without any condition whatsoever.

18.3 The Owner will reject any bid not secured in accordance with Para 20.1 above, as non-responsive.

No exemptions are made in the furnishing of the security.

18.4 Unsuccessful Bidder’s bid security/EMD will be returned/refunded on finalization of tender or

three months from the date of submission of tender whichever is later.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

18.5 The successful bidders, Bid Security will be discharged upon, furnishing the contract performance

18.6 The bid guarantee may be forfeited.

a) If a Bidder withdraws its bid during the period of bid validity specified by the bidder on

b) If a bidder refuses to accept the contract or fails to commence the works (including

supplies within thirty days of letter of award of contract)

21.0 1. All Nationalized Banks.

22.0 (B) Guarantees issued by following Banks will be accepted as SD /EMD for the period up to

March, 2026 Or the issuance of new Government Resolution on the same subject whichever is

earlier. The validity cut – off date in GR is with respect to date of issue of Bank Guarantee is

irrespective of date of termination of Bank Guarantee.

1. Axis Bank 2. AU Small Finance Bank

3. Bandhan Bank 4. BNP Paribas

5. City Union Bank 6. CSB Bank.

7. DBS Bank India Limited 8. DCB Bank

9. Equitas Small Finance Bank 10. Federal bank

11. HDFC Bank 12. HSBC Bank

13. ICICI Bank 14. IndusInd Bank

15. Karnataka Bank 16. Karur Vysya Bank

17. Kotak Mahindra Bank 18. South Indian Bank

19. Standard Chartered Bank 20. Tamilnadu Mercantile Bank

21. Utkarsh Small Finance Bank

22. The Kalupur Commercial Co-Operative Bank Ltd. 23. Ahmedabad Mercantile Co-Operative Bank Ltd.

24. Nutan Nagrik Sahakari Bank Ltd. 25. Rajkot Nagrik Sahakari Bank Ltd.

26. Saraswat Co-Operative Bank 27. SVC Co-Operative Bank Ltd.

28. The Gujarat State Co-Operative Bank 29. The Mehsana Urban Co-Operative Bank Ltd.

30. The Surat District Co-Operative Bank 31. The Surat Peoples Co-Operative Bank

32. Saurashtra Gramin Bank

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Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

19.0 Brand Names:

19.1 The specific reference in these specifications and documents to any material/equipment by brand

name makes or catalogue number shall be construed as establishing standards of quality and

performance and not as limiting competition. However, Bidders may offer other similar

material/equipment provided they meet the specified standard, design and performance

requirements. The Bidder shall furnish adequate technical information about such alternative

material equipment to enable the Owner to determine its acceptability. The Owner shall be the

sole judge on the acceptability or otherwise of such alternatively material/equipment.

19.2 The bidder shall note that standards for workmanship material and equipment, and reference to

brand name of catalogue numbers designed by the Owner in its Technical Specifications are

intended to be descriptive only and not restrictive. The Bidder may substitute alternative

standards, brand name and/or catalogue numbers in its bid, provided that it demonstrates to the

Owner’s satisfaction that the substitutions are substantially equivalent or superior to those

designed in the Technical Specification.

No Hard/Physical copy of technical Bid/Qualifying requirement documents and

Price/Commercial bid required in physical submission. Technical Bid and Price bid must be considering

from N-Code/Online only.

22.0 Signature of Bids:

22.1 The bid must contain the name, residence and place of business of the person or persons making

the bid and must be signed and sealed by the Bidder with his usual signature. The names of all

persons signing should also be typed or printed below the signature.

22.2 Bid by a partnership must be furnished with full names of all partners and be signed with the

partnership name; followed by the signature(s) and designation(s) or the authorized partner(s) or

other authorized representative(s).

22.3 Bids by Corporation/Company must be signed with the legal name of the Corporation/Company

by the President/Managing Director or by the Secretary or other person or persons authorized to

bid on behalf of such Corporation/Company in the matter.

22.4 A bid by a person who affixes to his signature the word ‘President’, ‘Managing Director’,

‘Secretary’, ‘Agent’ or other designation without disclosing his Principal will be rejected.

22.5 If it is found that two or more persons who are connected with one another either financially or

as a principal and agent have bid under different names without disclosing their connection then

such bids will be liable for rejection. Satisfactory evidence of authority of the person signing on

behalf of the Bidder shall be furnished with the bid.

22.6 The Bidder’s name stated on the proposal shall be the exact legal name of the firm.

22.7 Bids not conforming to the above requirements of signing may be disqualified and EMD forfeited.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

24.0 Deadline for submission of bids:

24.1 The Bidders have the option of sending the bid by roistered post or submitting the bid in person.

Bids submitted by telex/telegram will not be accepted. No request from any Bidder to the Owner

to collect the proposals from airlines, cargo agent etc. shall be entertained by the Owner.

24.2 Bids must be received by the Owner at the address specified under Para 23.3, not later than the

time & date mentioned in the Invitation to Bid.

24.3 The Owner may, at its discretion, extend this deadline for the submission of bids by amending the

Bidding Document in which case all rights and obligations on the Owner and Bidders previously

subject to the deadline will thereafter be subject to the deadline as extended.

25.1 Any bid received by the Owner after the time and date fixed or extended for submission of bids

prescribed by the Owner, will be rejected and not considered for evaluation.

26.0 Modification and withdrawal of bids:

26.1 The Bidder may modify or withdraw its bid after the bid’s submission provided that written notice

of the modification or withdrawal is received by the Owner prior to the deadline prescribed for

submission of bids.

26.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and dispatched

in accordance with the provisions of clause 23.0. The envelope should clearly indicate whether

the modification is for the Technical bid or the Price bid. No bid modifications notice by

Telex/Grams/Fax shall be entertained by the Owner.

26.3 No bid shall be modified in any manner, whatsoever subsequent to the deadline for submission

26.4 No bid may be withdrawn in the interval between the deadline for submission of bids and the

expiration of the period of bid validity specified by the Bidder on the Bid Form.

Withdrawal/modification of a bid during this interval may result in the Bidder’s forfeiture of its

27.0 Information required with the proposal:

27.1 The bids must clearly indicate the name of the manufacturer, the type and/or model of each

principal item of equipment proposed to be furnished and erected. The bid should also contain

drawings and descriptive materials indicating general dimensions, materials from which the parts are

manufactured, principles of operation, the extent of pre-assembly involved, major construction

equipment proposed to be deployed, method of erection and the proposed erection organizational

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Circle Office, Nr. Circuit House, Palanpur –

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27.2 The above information shall be provided by the Bidder in the form of separate sheets, drawings,

catalogues, etc.

27.3 Any bid not containing sufficient descriptive material to describe accurately the equipment proposed

may be treated as incomplete and hence rejected. Such descriptive materials and drawings submitted

by the Bidder will be retained by the Owner. Any major departure from these drawings and

descriptive material submitted will not be permitted during the execution of the Contract without

specific written permission of the Owner.

27.4 Oral statements made by the Bidder at any time regarding quality, quantity or arrangement of the

equipment or any other matter will not be considered.

27.5 Standard catalogue pages and other documents of the Bidder may be used in the bid to provide

additional information and data as deemed necessary by the Bidder.

27.6 The Bidder, along with his Proposal, shall submit a list of recommended erection equipment and

materials which will be required for the purpose of erection of equipment and materials supplied

under the Contract.

27.7 In case the ‘Proposal’ information contradicts specification requirements, the specification

requirements will govern, unless otherwise brought out clearly in the technical commercial

deviation schedule.

E. BID OPENING AND EVALUATION

Technical and Price bid will be open ‘online’ only through n-code Only.

28.0 Purpose of evaluation of bids:

29.1 The Bids received/accepted/opened will be evaluated by the Owner to ascertain the technical

responsiveness of the bid for the complete scope of the proposal, as covered under these specifications

and documents. All technically responsive bids shall then be examined to determine the LOWEST

EVALUATED COMMERCIALLY AND TECHNICALLY RESPONSIVE BIDS.

29.0. Policy for bids under consideration:

29.1 Bids shall be deemed to be under consideration immediately after opening of Technical Bid and until

such time official intimation of award/rejection is made by the Owner to the Bidders. While the Bids are

under consideration, Bidders and/or their representatives and other interested parties are advised to

refrain from contacting by any means, the owner and/or his employee’s representatives on the matters

related to Bids under consideration.

29.2 Clarification of bids:

To assist in the examination evaluation and comparison of Bids the owner may on his own ask the

Bidder for a clarification of its bid. The request for clarification and the response shall be in writing

and no change in the price or substance of the bid shall be sought, offered or permitted.

30.0 Preliminary Examination:

30.1 The Owner will examine the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished, whether

the documents have been properly signed, and whether the bids are generally in order.

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Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

31.2 Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between the unit price and the total price that is obtained by multiplying

the unit price and quantity, the unit price shall prevail and the total price shall be corrected. If

there is a discrepancy between the total bid amount and the sum of total costs, the latter shall

prevail and the total bid amount will be corrected accordingly. If there is a discrepancy between

words and figures, the amount advantageous to the Owner will prevail. If the Bidder does not

accept the correction of the errors as above, his Bid will be rejected and the amount of Bid Security

consistent with each other. In the case of any inconsistency in the prices furnished in the specified

prices schedules to be identified in Bid Form for this purpose, the Owner shall be entitled to

consider the highest price for the purpose of evaluation and for the purpose of award of Contract

use the lowest of the prices in these schedules.

31.3 Prior to the detailed evaluation, the Owner will determine the substantial responsiveness of each

bid to the Bidding Document. For purpose of these Clauses, a substantially responsive bid is one,

which conforms to all the terms and conditions of the Bidding Document without material

deviations. A material deviation is one which affects in any way the prices, quality, quantity or

delivery period of the equipment, completion of works or which limits in any way the

responsibilities or liabilities of the Bidder of any right of the Owner as required in these

specifications and documents. The Owner’s determination of a bid’s responsiveness shall be

based on the contents of the bid itself without recourse to extrinsic evidence.

31.4 A bid determined as not substantially responsive will be rejected by the Owner and may not

subsequently be made responsive by the Bidder by correction of non-conformity.

31.5 The Owner may waive any minor informality or non-conformity or irregularity in a bid which does

not constitute a material deviation, provided such waiver does not prejudice or affect the relative

ranking of any Bidder.

31.0 Evaluation of Price Bids:

32.1 Definitions and Meanings:

For the purpose of the evaluation and comparison of bids, the following meanings and definition

a) ‘Bid Price’ shall mean the price quoted by each Bidder in his proposal for the complete scope

d) ‘Evaluated Bid Price’ shall be summation of ‘Bid Price’, ‘Differential Price’ and ‘Cost

Compensation for Deviations.’

33.0 Calculation of differential Price & Cost Compensation for Deviations.

The Differential Price to be added to the Bid Price of each bid during evaluation and comparison

shall be derived as under:

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Email: [email protected]

Differential Price (DP)=n1F1+n2F2…..+nnFn, where F1, F2…..Fn are the various factors in Indian

Rupees per unit of parameter differential or deficiency in the equipment and services offered as

stipulated in these specifications: n1, n2…nn are the respective parameter differential or

deficiency in the corresponding units to be determined from the Bidder’s proposal. The above

factors and corresponding units of parameter differential are derived from the Technical

Specifications, Data sheets and/or Special Conditions of Contract.

Deviations from the Bidding Documents in so far as practicable will be converted to a Rupee value

(D) and from the Bidding Document while evaluating the bids. In determining the Rupee value of

the deviations the Owner will use parameters consistent with those specified in the specifications

and documents and or other information as necessary and available to the Owner.

33.1 Comparison of Bids

The bids shall be compared on the basis of lump sum prices (i.e., for erection services to be

rendered as quoted by the Bidder) for the entire scope of the proposal as defined in the Bidding

For comparison purposes all the evaluated bid prices shall be in Indian Rupees as under:

W = Total Comparison Price

Q = Bid Price quoted by the bidder in Indian Rupees (Value Of erection cost including other

components if any.)

DP = Different price in Indian Rupees calculated as above

D = Cost compensation for deviations calculated as above.

All evaluated bid prices of all the bidders shall be compared among themselves to determine the lowest

evaluated bid and, as a result of this comparison, the lowest bid will be selected for the award of the

F. AWARD OF CONTRACT

34.0 Award Criteria

34.1 The owner will award the contract to the successful Bidder, whose bid has been determined to

be substantially responsive and has been determined as the lowest evaluated bid, providing

further that the Bidder is determined to be qualified to perform the contract satisfactorily. The

Owner shall be the sole judge in this regard.

34.2 Further, the Owner reserves the right to award separate contracts to two or more parties in line

with the terms and conditions specified in the accompanying Technical Specifications.

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Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

35.0 Owner’s right to accept any bid and to reject any or all bids:

35.1 The Owner reserves the right to accept or reject any bid, and to annual the bidding process and

reject all bids at time prior to award of contract, any without thereby incurring any liability to the

affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the

grounds for the Owner’s action.

36.0 Notification of award:

36.1 Prior to the expiration of the period of bid validity and extended validity period, if any, the Owner

will notify the successful Bidder in writing by registered letter or cable or telex or FAX, to be

confirmed in writing by reAIStered letter, that its bid has been accepted.

36.2 The notification of award will constitute the formation of the Contract.

37.0 Signing of contract:

37.1 At the same time as the Owner notifies the successful Bidder that his bid has been accepted, the

Owner will send the Bidder the detailed of Award, incorporating all agreements between the

37.2 Within 15 days of receipt of the detailed of Award, the successful bidder shall sign the same with

date and return it to the Owner.

37.3 The Bidder will prepare the Contract Agreement as per the Performa prescribed and the same will

be signed within 15 (Fifteen) days of notification of Award.

38.0 Contract Security deposit:

38.1 As a contract Security deposit, the successful bidder, to whom the work is awarded, shall be

required to furnish a SD in form of Bank guarantee/DD from a Public Sector Indian

bank/Scheduled, Commercial Bank in the form to be furnished. The SD amount shall be equal to

5 percent (5%) of the Contract price and it shall guarantee the faithful performance of the

Contract in accordance with the terms and conditions specified in these documents and

specifications. the SD shall be valid up to 90 days after the end of Work Completion Period.

Note : Performance Guarantee for 5 years –CMC :

You have to Submit 20% of the order value against the equivalent amount of performance bank

guarantee/ Demand draft valid for a period of 5 years from the date of commissioning of the

system. (date of meter Installation).

38.2 The Performance Guarantee shall cover additionally the following guarantees to the

a) The successful Bidder guarantees the successful and satisfactory operation of the equipment

furnished and erected under the Contract, as per the specifications and documents.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

b) The successful Bidder further guarantees that the equipment provided by him/his sub-vendors

and installed by him shall be free from all defects in design, material and workmanship and

shall upon written notice from the Owner fully remedy free of expenses to the Owner such

defects as developed under the normal use of the said equipment within the period of

guarantee specified in the relevant clause of the General Terms and Conditions in the Part-

I/Special Conditions of Contract.

38.3 The Contract Performance Guarantee is intended to secure the performance of the entire

contract. However, it is not to be construed as limiting the damages under clause entitled

“Equipment Performance Guarantee” in Technical Specifications, Part-II and damages stipulated

in other clauses in the Bid documents.

38.4 The performance guarantee will be discharged without any interest at the end of guarantee

period, unless otherwise specified in Special Conditions of Contract.

GENERAL TERMS & CONDITIONS OF CONTRACT

A. INTRODUCTION

1.0 DEFINITION OF TERMS

1.1 The ‘Contract’ means the agreement entered into between the Owner and the Contractor as per

the Contract Agreement signed by the parties, including all attachments and appendices thereto

and all documents incorporated by reference therein.

1.2 ‘Owner’ shall mean the Superintending Engineer (TR.) Palanpur or any of its subsidiaries and shall

include its legal representatives, successors and assigns.

1.3 ‘Contractor’ shall mean the Bidder whose bid is accepted by the Owner for the award of the Works

and shall include such successful Bidder’s legal representatives, successors and permitted assigns.

1.4 ‘Engineer’ shall mean the officer appointed in writing by the Owner to act as Engineer from time

to time for the purpose of the Contract.

1.5 The terms ‘Equipment’, ‘Stores’ and ‘Materials’ shall mean and include equipment, stores and

materials to be provided by the Contractor under the Contract.

1.6 ‘Works’ shall mean and include the furnishing of equipment, labour and services, as per the

Specifications and complete erection, testing and putting into satisfactory operation including all

transportation, handling, unloading and storage at the Site as defined in the Contract.

1.7 ‘Specifications’ shall mean the Specifications and Bidding Document forming a part of the Contract

and such other schedules and drawings as may be mutually agreed upon.

1.8 Site’ shall mean and include the land and other places on, into or through which the works and

the related facilities are to be erected or installed and any adjacent land, paths, street or

reservoir which may be allocated or used by the Owner or Contractor in the performance of the

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

1.9 The term ‘Contract Price’ shall mean the lump-sum price quoted by the Contractor in his bid with

additions and/or deletions as may be agreed and incorporated in the Letter of Award and the

contract agreement for the entire scope of the works.

1.12 The term ‘Erection Portion’ of the Contract price shall mean the value of field activities of the

works including erection, testing and putting into satisfactory operation including successful

completion of performance and guarantee tests to be performed at Site by the Contractor

including cost of insurances.

1.13 Site Engineer ‘Inspector’ shall mean the owner’s Engineers or any person nominated by the time

to inspect the equipment; stores or Works under the Contract and/or the duly authorized

representative of the Owner.

1.14 ‘Notice of Award of Contract’/’Letter of Award’/’Telex of Award’ shall mean the official notice

issued by the Owner notifying the Contractor that his bid has been accepted.

1.16 ‘Order’ shall mean the official letter issued by the Owner informing the acceptance of the bid.

1.17 ‘Date of Contract’ shall mean the date on which letter of commencement of work issued by the

respective sub division deputy engineer.

1.18 ‘Month’ shall mean the calendar month. ‘Day’ or ‘Days’ unless herein otherwise expressly defined

shall mean calendar day or days of 24 hours each.

A ‘Week’ shall mean continuous period of seven (7) days.

1.19 Writing’ shall include any manuscript, type written or printed statement, under or over signature

and/or seal as the case may be.

1.20 When the words ‘Approved’, ‘Subject to Approval’, ‘Satisfactory’, ‘Equal to’, ‘Proper’, ‘Requested’,

‘As Directed’, ‘Where Directed’, ‘When Directed’, ‘Determined by’, ‘Accepted’, ‘Permitted’, or

words and phrases of like importance are used the approval, judgment, direction etc. is

understood to be a function of the Owner/Engineer.

1.21 Test on completion shall mean such tests as prescribed in the Contract to be performed by the

Contractor before the work is taken over by the Owner.

1.22 ‘Performance and Guarantee Tests’, shall mean all operational checks and tests required to

determine and demonstrate capacity, efficiency, and operating characteristics as specified in the

Contract Documents.

1.23 The term ‘Final Acceptance’/‘Taking Over’ shall mean the Owner’s written acceptance of the

Works performed under the Contract, after successful commissioning/completion of

Performance and Guarantee Tests, as specified in the accompanying Technical Specifications or

otherwise agreed in the Contract.

1.25 ‘Latent Defects’ shall mean such defects caused by faulty designs, material or work-man- ship

which cannot be detected during inspection, testing etc, based on the technology available for

carrying out such tests.

1.26 ‘Codes’ shall mean the following including the latest amendments and/or replacements, if any :

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

a) Indian Electricity Act, 1905 and Rules and Regulations made there under.

b) Electricity Act 2003 and Rules & Regulations made there under.

c) Indian Factory Act, 1948 and Rules and Regulations made there under.

d) Indian Explosives Act, 1884 and Rules and Regulations made there under.

e) Indian Petroleum Act, 1934 and Rules and Regulations made there under.

f) A.S.M.E. Test Codes.

g) A.I.E.E. Test Codes.

h) American Society of Materials Testing Codes.

i) Standards of the Indian Standards Institution.

j) Other Internationally approved standards and/or rules and regulations touching the subject

matter of the Contract.

1.28 Words imparting the singular only shall also include the plural and vice –versa where the context

1.29 Words imparting ‘Person’ shall include firms, companies, corporations and associations or bodies

of individuals, whether incorporated or not.

2.0 APPLICATION

These General Conditions shall apply to the extent that they are not super ceded by provisions in

other parts of the Contract.

5.0 CONTRACT DOCUMENTS

5.1 The term Contract Documents shall mean and include the following which shall be deemed to

form an integral part of the Contract:

a) Invitation to Bid including letter forwarding the Bidding Documents, Instructions to Bidders,

General Terms and Conditions of Contract, the Special Conditions of Contract. and all other

documents included under Part-I, Part-II and Part-III .

b) Specifications of the erection of the equipments and other technical services to be provided

under the Contract as brought out in the accompanying Technical Specifications.

c) Contractor’s Bid Proposal and the documents attached there to including the letters of

clarifications thereto between the Contractor and the Owner prior to the Award of Contract

except to the extent of repugnancy.

d) Letter of Award and any agreed variations of the conditions of the documents and special

terms and conditions of Contract, if any.

5.2 In the event of any conflict between the above mentioned documents the matter shall be referred

to the Engineer whose decision shall be considered as final and binding upon the parties.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

6.0 USE OF CONTRACT DOCUMENTS AND INFORMATION

6.1 The Contractor shall not, without the Owner’s prior written consent, disclose the Contract, or any

provision thereof, or any specification, plan, drawing, pattern, sample or information furnished

by or on behalf of the Owner in connection therewith, to any person other than a person

employed by the Contractor in the performance of the Contract. Disclosure to any such employed

person shall be made in confidence and shall extend only so far as may be necessary for the

purpose of such performance.

6.2 The Contractor shall not, without the Owner’s prior written consent, make use of any document

or information enumerated in various Contract documents except for the purpose of performing

6.3 The Contractor shall not communicate or us in advertising, publicity, sales releases or in any other

medium, photographs or other reproduction of the Works under this Contract, or descriptions of

the site, dimensions, quantity, quality or other information, concerning the works unless prior

written permission has been obtained from the Owner.

6.4 Any document, other than the Contract itself, enumerated in various Contract documents shall

remain the property of the Owner and shall be returned (in all copies) to the Owner on completion

of the Contractor’s performance under the Contract if so required by the Owner.

7.0 CONSTRUCTION OF THE CONTRACT

7.1 Notwithstanding anything stated elsewhere in the bid documents, the Contract to be entered into

will be treated as a single Contract. Award shall be placed on the successful Bidder as follows:

For providing services like inland transportation, insurance for delivery at site, unloading, storage,

handling at site, installation, testing and commissioning including performance testing in respect

of all the equipment material equipment/materials given by the owner after observing standard

store procedures for transport from owner’s stores, insurance, unloading storage handling at site

installation testing & commissioning.

7.2 In case erection Contract, or where the Owner hands over his equipment to the Contractor for

executing, then the Contractor shall at the time of taking delivery of the equipment/dispatch

documents be required to execute an Indemnity Bond in favor of the Owner in the form

acceptable to the SE (TR) Palanpur for keeping the equipment in safe custody and to utilize the

same exclusively for the purpose of the said Contract. Samples of Performa for the Indemnity

Bond will be furnished during award of Contract.

7.3 The Contract shall in all respects be construed and governed according to Indian Laws.

7.4 It is clearly understood that the total consideration for the Contract(s) has been broken up into

various components only for the convenience of payment under the Contract(s) and for the

measurement of deviations or modifications under the Contract(s).

8.0 JURISDICTION OF CONTRACT

8.1 The laws applicable to the Contract shall be the laws in force in India. The Courts of Palanpur shall

have exclusive jurisdiction in all matters arising under this Contract.

9.0 EXECUTION OF CONTRACT:

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

9.1 The Owner, after the issue of the Letter of Award to the Contractor, will send one copy of the final

agreement to the Contractor for his scrutiny and approval.

9.2 The Agreement, unless otherwise agreed to, shall be signed within 30 days of the acceptance of

the Letter of Award, at the office the Owner at Palanpur on a date and time to be mutually agreed.

The Contractor shall provide for signing of the Contract, Performance Guarantee, appropriate

power of attorney and other requisite materials. In case the Contract is to be signed beyond the

stipulated time, the Bid Guarantee submitted with the Proposal will have to be extended

9.3 The Agreement will be signed in copies to be specified and the Contractor shall be provided with

one signed original and the rest will be retained by the Owner.

9.4 Subsequent to signing of the Contract, the Contractor at his own cost shall provide the Owner

with copies of agreement within fifteen (15) days after the signing of the Contractor.

10.0 ENFORCEMENT OF TERMS

10.1 The failure of either party to enforce at any time any of the provisions of this Contract or any rights

in respect thereto or to exercise any option therein provided, shall in no way be construed to be a

waiver of such provisions, rights or options or in anyway to affect the validity of the Contract. The

exercise by either party of any of its rights herein shall not preclude or prejudice either party from

exercising the same or any other right it may have under the Contract.

11.0 COMPLETION OF CONTRACT

The time limit for completion of entire work is 03 Months from the date of issue of work order.

The time allowed for completion the work is as specified in the sub-order placed by concern

division of GETCO from the date of the commencement of the work, failing which the penalty ½%

per week as applicable or part thereof on delayed portion of work and / or supply value subject

to ceiling of 10% of the total contract value as applicable will be imposed.

14.0 PENALTY FOR DELAY

The time limit allowed for carrying out the work as entered in the tender shall strictly observed

by the contractor and shall be reckoned from the date on which the order to commerce the work

is given to the contractor .The work shall throughout the stipulated period of contract the

proceeds with due diligence (time being deemed to be essence of contract ) and for delay, the

contract shall pay compensation ,an amount equal to half percent per one week for the delayed

portion of work or such smaller amount as per the decision of the competent authority of the

GETCO as applicable.

However, the total amount of compensation to be paid by the contractor, under the provision of

However, the total amount of compensation to be paid by the contractor, under the provision of

the clauses shall not exceed 10 percent of the amount of contract value ad decided by the

competent authority of the GETCO. The penalty will be invariably deducted from the bills of the

contract and no refund will be given unless the competent authorities approves the reduction the

reason the delay attributable to GETCO as well as to party will be brought out clearly while putting

the proposal for waiver reduction in penalty

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

In event of failure of the Contractor to pay the amount of Penalty as demanded the Owner shall

be entitled to deduct the amount of Penalty for delay from the amounts payable to the

Contractors under any bills raised under this contract of any other amount payable under any

other contract with the GUVNL and its Subsidiary Companies i.e. GETCO, GUVNL, GSECL,

MGVCL, DGVCL, PGVCL, UGVCL. It is permissible for the Owner to adjust the amount of Penalty

of delay against any Bank Guarantee furnished by the Contractor under this contract or any other

contract with GUVNL and / or its subsidiary companies

16.0 TAXES, PERMITS & LICENCES

The Contractor shall be liable and pay all non-Indian taxes, duties, levies lawfully assessed against

the Owner or the Contractor in pursuance of the Contract. In addition, the Contractor shall be

responsible for payment of all Indian duties, levies and taxes lawfully assessed against the

Contractor for his personal income & property only.

18.0 DEFENCE OF SUITS

If any action in court is brought against the Owner or Engineer or an officer or agent of the Owner,

for the failure, omission or neglect on the part of the Contractor to perform any acts, matters,

covenants or things under the Contract, or for damage or injury caused by the alleged omission

or negligence on the part of the Contractor, his agents, representatives or his Sub-Contractors, or

in connection with any claim based on lawful demands of Sub-Contractors, workmen, suppliers

or employees, the Contractor shall in all such cases indemnify and keep the Owner, and the

Engineer and/or his representative, harmless from all losses, damages, expenses or decrees

arising of such action.

20.0 LIMITATION OF LIABILITIES

The final payment by the Owner in pursuance of the Contract shall mean the release of the

Contractor from all his liabilities under the Contract. Such final payment shall be made only at

the end of the Guarantee/Warranty period or after finalization of material account and final bill

and till such time as the Contractual liabilities and responsibilities of the Contractor, shall prevail.

All other payments made under the Contract shall be treated as on-account payments.

21.0 ENGINEER’S DECISION

21.1 In respect of all matters which are left to the decision of the Engineer including the granting or

with-holding of the certificates, the Engineer shall, if required to do so by the Contractor, give in

writing a decision thereon.

21.2 If, in the opinion of the Contractor, a decision made by the Engineer is not in accordance with the

meaning and intent of the Contract, the Contractor may file with the Engineer, within fifteen (15)

days after receipt of the decision, a written objection to the decision.

Failure to file an objection within the allotted time will be considered as an acceptance of the

Engineer’s decision and the decision shall become final and binding.

21.3 The Engineer’s decision and the filing of the written objection thereto shall be a condition

precedent to the right to request arbitration. It is the intent of the Agreement that there shall be

no delay in the execution of the works and the decision of the Engineer as rendered shall be

promptly observed.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

22.0 POWER TO VARY OR OMIT WORK

22.1 No alterations, amendments, omissions, suspensions or variations of the Works (hereinafter

referred to as ‘variation’) under the Contract as detailed in the Contract Documents, shall be made

by the Contractor except as directed in writing by the Engineer, but the Engineer shall have full

powers subject to the provisions hereinafter contained, from time to time during the execution

of the Contract, by notice in writing to instruct the Contractor to make such variation without

prejudice to the Contract. The Contractor shall carry out such variation and be bound by the same

conditions as far as applicable as though the said variations occurred in the Contract Documents.

If any suggested variations would, in the opinion of the Contractor, if carried out, prevent him

from fulfilling any of his obligations or guarantees under the Contract, he shall notify the Engineer

thereof in writing and the Engineer shall decide forthwith whether or not, the same shall be

carried out and if the Engineer confirms his instructions, the Contractor’s obligations and

guarantees shall be modified to such an extent as may be mutually agreed. Any agreed difference

in cost occasioned by any such variation shall be added to or deducted from the Contract Price as

the case may be.

22.2 In the event of Engineer requiring any variation, a reasonable and proper notice shall be given to

the Contractor to enable him to work his arrangement accordingly, and in cases where goods or

materials are already prepared or any design, drawings or pattern made or work done as per the

contract requires to be altered, a reasonable and agreed sum in respect thereof shall be paid to

the Contractor.

22.3 In any case in which the Contractor has received instructions from the Engineer as to the

requirement of carrying out the alterations or additional or substituted work which either then or

later on, will in the opinion of the Contractor, involve a claim for additional payment, the

Contractor shall immediately and in no case later than thirty (30) days, after receipt of the

instructions aforesaid and before carrying out the instructions, advise the Engineer to that effect.

But the Engineer shall not become liable for payment of any charges in respect of any such

variations, unless the instructions for the performance of the same shall be confirmed in writing

by the Engineer.

22.4 If any variation in the Works results in reduction of Contract Price, the parties shall agree, in

writing, so to the extent of any change in the price, before the Contractor proceeds with the

22.5 In all the above cases, in the event of a disagreement as to the reasonableness of the said sum,

the decision of the Engineer shall prevail.

22.6 Notwithstanding anything stated above in this clause, the Engineer shall have the full power to

instruct the Contractor, in writing, during the execution of the Contract to vary the quantities of

the items or groups of items in accordance with the provisions of clause entitled ‘Change of

Quantity’ in section GCC of this Volume-I. The Contractor shall carry out such variations and be

bound by the same conditions as though the said variations occurred in the Contract Documents.

However, the Contract Price shall be adjusted at the rates and the prices provided for the original

quantities in the Contract.

24.0 CHANGE OF QUANTITY

24.1 During the execution of the Contract, the Owner reserves the right to increase or decrease the

quantities of items under the Contract but without any change in unit price or other terms &

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

conditions. Such variations unless otherwise specified in the accompanying Special Conditions of

Contract and/or Technical Specifications, shall not be subjected to any limitation for the individual

items but the total variations in all such items under the Contract shall be limited to a percentage

of the Contract price as specified in the Special Conditions of Contract.

24.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract

for the change in quantities as above. The base unit rates, as identified in the Contract shall

however remain constant during the currency of the Contract, except as provided for in Clause

33.0 below. In case the unit rates are not available for the change in quantity, the same shall be

subjected to mutual agreement.

26.0 COOPERATION WITH OTHER CONTRACTORS AND CONSULTING ENGINEERS

The Contractor shall agree to cooperate with the Owner’s other Contractors and Consulting

Engineers and freely exchange with them such technical information as is necessary to obtain the

most efficient and economical design and to avoid unnecessary duplication of efforts. The

Engineer shall be provided with three copies of all correspondence addressed by the Contractor

to other Contractors and Consulting Engineers of the Owner in respect of such exchange of

technical information, wherever needed.

27.0 NO WAIVER OF RIGHTS

Neither the inspection by the Owner or the Engineer or any of their officials, employees, or agents

nor any order by the Owner or the Engineer for payment of money or any payment for or

acceptance of, the whole or any part of the Works by the Owner or the Engineer, nor any

extension of time, nor any possession taken by the Engineer shall operate as a waiver of any

provision of the Contract, or of any power herein reserved to the Owner or any right to damages

herein provided nor shall any waiver of any breach in the Contract be held to be a waiver of any

other or subsequent breach.

28.0 CERTIFICATE NOT TO AFFECT RIGHT OF OWNER AND LIABILITY OF THE CONTRACTOR.

No interim payment certificate of the Engineer, nor any sum paid on account by the Owner, nor

any extension of time for execution of the Works granted by the Engineer shall affect or prejudice

the rights of the Owner against the Contractor or relieve the Contractor of his obligation for the

due performance of the Contract, or be interpreted as approval of the Works done or of the

equipment furnished and no certificate shall create liability for the Owner to pay for alterations,

amendments, variations or additional works not ordered, in writing , by the Engineer or discharge

the liability of the Contractor for the payment of damages whether due, ascertained, or certified

or not or any sum against the payment of which he is bound to indemnify the Owner, nor shall

any such certificate nor the acceptance by him of any sum paid on account or otherwise affect or

prejudice the rights of the Owner against the Contractor.

29.0 PROGRESS REPORTS

During the various stages of the work in pursuance of the Contract, the Contractor shall at his own

cost submit periodic progress reports as may be reasonably required by the Engineer with such

materials as, charts, net-works, photographs, test certificates, etc. Such progress reports shall be

in the form and size as may be required by the Engineer.

30.0 TAKING OVER

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

Upon successful completion of all the tests to be performed at Site on equipment furnished and

erected by the Contractor, the Engineer shall issue to the Contractor a Taking Over Certificate as

a proof of the final acceptance of the equipment. Such certificate shall not unreasonably be

withheld nor will the Engineer delay the issuance thereof on account of minor omissions or

defects which do not affect the commercial operation and/or cause any serious risk to the

equipment. Such certificate shall not relieve the Contractor of any of his obligations which

otherwise survive, by the terms and conditions of the Contract after issue of such certificate.

32.1 The payment to the Contractor for the performance of the works under the Contract will be made

by the Owner as per the guidelines and conditions specified herein. All payments made during the

Contract shall be on account payments only. The final payment will be made on completion of all

Works and on fulfilment by the Contractor of all his liabilities under the Contract.

32.2 Currency of Payment

All payments under the Contract shall be in Indian Rupees only.

Payment terms will be as prescribed in the special conditions of contract and on fulfilment of

conditions specified thereof.

34.3 Mode of Payment

34.4 Payment made by GETCO through RTGS only directly to Owner’s Bank or directly to the Contractor

Bank account as per the payment schedule.

34.5 The payment of test charges, if any, payment, taxes and duties (whenever admissible) inland

transportation (including port handling), insurance and the erection portion of the Works shall be

made direct to the Contractor by the Owner.

34.6 All payments under the Contract shall be made as stipulated in the Special Conditions of Contract

after signing the Contract Agreement. The payments linked with the dispatch of materials shall

only be made after production of all dispatch documents as specified in the relevant Contract

conditions which will interalia include the Material Inspection Clearance Certificate issued by the

Progressive payments linked with erection shall only be made after the issue of certificates by the

Engineer, one for the quantum of work completed and the other for the successful completion of

quality check points involved in the quantum of work billed.

35.0 DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses that the Owner may have paid, for which under the Contract the

Contractor is liable, or any other retention award will be claimed by the Owner. The Owner to the

Contractor shall bill all such claims regularly as and when they fall due. Such bills shall be

supported by appropriate and certified vouchers or explanations, to enable the Contractor to

properly identify such claims. Such claims shall be paid by the Contractor within thirty (30) days

of the receipt of the corresponding bills and if not paid by the Contractor within the said period,

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

the Owner may then deduct the amount, from any monies due or becoming due by him to the

Contractor under the Contract or may be recovered by sections of Law or otherwise.

D. RISK DISTRIBUTION

37.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to

the Works and obligatory in terms of law to protect his interest and interests of the Owner against

all perils detailed herein. The form and the limit of such insurance as defined herein together

with the under-writer in each case shall be acceptable to the Owner. However, irrespective of

such acceptance, the responsibility to maintain adequate insurance coverage at all time during

the period of Contract shall be of Contractor alone. The Contractor’s failure in this regard shall

not relieve him of any of his contractual responsibilities and obligations. The insurance covers to

be taken by the Contractor shall be in the joint name of the Owner and the Contractor. The

Contractor shall, however, be authorized to deal directly with Insurance Company or Companies

and shall be responsible in regard to maintenance of all insurance covers. Further the insurance

should be in freely convertible currency.

37.2 Any loss or damage to the equipment during handling, transportation, storage, erection, putting

into satisfactory operation and all activities to be performed till the successful completion of

commissioning of the equipment shall be to the account of the Contractor. The Contractor shall

be responsible for preference of all claims and make good the damages or loss by way of repairs

and/or replacement of the equipment, damaged or lost. The transfer of title shall not in any way

relieve the Contractor of the above responsibilities during the period of Contract. The Contractor

shall provide the Owner with copy of all insurance policies and documents taken out by him in

pursuance of the Contract. Such copies of documents shall be submitted to the Owner

immediately after such insurance coverage. The Contractor shall also inform the Owner in writing

at least sixty (60) days in advance regarding the expiry/cancellation and/or change in any of such

documents and ensure revalidation, renewal etc., as may be necessary well in time.

37.3 The perils required to be covered under the insurance shall include, but not be limited to fire and

allied risks, miscellaneous accidents (erection risks) workman compensation risks, loss or damage

in transit, theft, pilferage, riot and strikes and malicious damages, civil commotion, weather

conditions, accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of

goods and other costs till the equipment is delivered at Site. The insurance policies to be taken

should be on replacement value basis and/or incorporating escalation clause. Notwithstanding

the extent of insurance cover and the amount of claim available from the underwriters, the

Contractor shall be liable to make good the full replacement/rectification value of all

equipment/materials and to ensure their availability as per project requirements.

37.4 All costs on account of insurance liabilities covered under the Contract will be on Contractor’s

account and will be included in Contract Price, However, the Owner may from time to time, during

the pendency of the Contract, ask the Contractor in writing to limit the insurance coverage, risks

and in such a case, the parties to the Contract will agree for a mutual settlement, for reduction in

Contract price to the extent of reduced premia amount. The Contractor, while arranging the

insurance shall ensure to obtain all discounts on premia, which may be available for higher volume

or for reason of financing arrangement of the project.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

37.5 The clause entitled ‘Insurance’ under the section ECC of this Volume-I, covers the additional

insurance requirements for the portion of the works to be performed at the Site.

37.6 Special Conditions of Contract details out the various insurance liabilities.

38.0 LIABILITY FOR ACCIDENTS AND DAMAGES

Under the Contract, the Contractor shall be responsible for loss or damage to the plant until the

successful completion of commissioning as defined else where in the Bid document.

39.0 DELAYS BY OWNER OR HIS AUTHORISED AGENTS

39.1 In case the Contractor’s performance is delayed due to any act of omission on the part of the

Owner or his authorized agents, then the Contractor shall be given due extension of time for the

completion of the Works, to the extent such omission on the part of the Owner has caused delay

in the Contractor’s performance of the Contract.

Regarding reasonableness or otherwise of the extension of time, the decision of the Engineer shall

39.2 In addition, the Contractor shall be entitled to claim demonstrable and reasonable compensation

if such delays have resulted in any increase in cost. The Owner shall examine the justification for

such a request for claim and if satisfied, the extent of compensation shall be mutually agreed

depending upon the circumstances at the time of such an occurrence.

41.0 FORCE MAJEURE

41.1 Force major is herein defined as any cause which is beyond the control of the Contractor or the

Owner as the case may be, which they could not foresee or with a reasonable amount of diligence

could not have foreseen and which substantially affects the performance of the Contract, such as:

a. Natural phenomena, including but not limited to floods, droughts, earthquakes and

b. Acts of any Government, domestic or foreign, including but not limited to war, declared or

undeclared, priorities, guarantees, and embargoes.

Provided either party shall within fifteen (15) days from the occurrence of such a cause notify the

other in writing of such causes.

41.2 The Contractor or the Owner shall not be liable for delays in performing his obligations resulting

from any force major cause as referred to and/or defined above

The date of completion will, subject to hereinafter provided, be extended by a reasonable time

even though such cause may occur after Contractor’s performance of obligation has been delayed

due to other causes.

42.0 SUSPENSION OF WORK

42.1 The Owner reserves the right to suspend and reinstate execution of the whole or any part of the

Works without invalidating the provisions of the Contract. Orders for suspension or

reinstatement of the Works will be issued by the Engineer to the Contractor in writing. The time

for completion of the works will be extended for a period equal to duration of the suspension.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

42.2 Any necessary and demonstrable cost incurred by the Contractor as a result of such suspension

of the works will be paid by the Owner, provided such costs are substantiated to the satisfaction

of the Engineer. The Owner shall not be responsible for any liabilities if suspension or delay is due

to some default on the part of the Contractor or his Sub-Contractor.

43.0 CONTRACTOR`S DE FAULT

43.1 If the Contractor shall neglect to execute the works with due diligence and expedition or shall

refuse or neglect to comply with any reasonable order given to him, in writing by the Engineer in

connection with the works or shall contravene the provisions of the Contract, the Owner may give

notice in writing to the Contractor to make good the failure, neglect or contravention complained

of. Should the Contractor fail to comply with the notice within thirty (30) days from the date of

serving the notice, then and in such case the Owner shall be at liberty to employ other workmen

and forthwith execute such part of the works as the Contractor may have neglected to do or if the

Owner shall think fit, without prejudice to any other right he may have under the Contract to take

the work wholly or in part out of the Contractor’s hands and re-contract with any other person or

persons to complete the works or any part thereof and in that event the Owner shall have free

use of all Contractor’s equipment that may have been at the time on the Site in connection with

the works without being responsible to the Contractor for fair wear and tear thereof and to the

exclusion of any right of the Contractor over the same, and the Owner shall be entitled to retain

and apply any balance which may otherwise be due on the Contract by him to the Contractor, or

such part thereof as may be necessary, to the payment of the cost of executing the said part of

the Works or of completing the Works as the case may be. If the cost of completing of works or

executing part thereof as aforesaid shall exceed the balance due to the Contractor shall pay such

excess. Such payment of excess amount shall be independent of the liquidated damages for delay

which the Contractor shall have to pay if the completion of works is delayed.

43.2 In addition, such action by the Owner as aforesaid shall not relieve the Contractor of his liability

to pay liquidated damages for delay in completion of Works as defined in Clause 14.0 of this

43.3 Such action by the Owner as aforesaid the termination of the Contract under this clause shall not

entitle the Contractor to reduce the value of the Contract Performance Guarantee nor the time

thereof. The Contract Performance Guarantee shall be valid for the full value and for the full

period of the Contract including guarantee period.

44.0 TERMINATION OF CONTRACT ON OWNER`S INITIATIVE

44.1 The Owner reserves the right to terminate the Contract either in part or in full due to reasons

other than those mentioned under clause entitled ‘Contractor’s Default’. The Owner shall in such

an event give fifteen (15) days notice in writing to the Contractor of his decision to do so.

44.2 The Contractor upon receipt of such notice shall discontinue the work on the date and to the

extent specified in the notice, make all reasonable efforts to obtain cancellation of all orders and

Contracts to the extent they are related to the work terminated and terms satisfactory to the

Owner, stop all further sub-contracting or purchasing activity related to the work terminated, and

assist Owner in maintenance, protection, and disposition of the works acquired under the

Contract by the Owner.

In the event of such a termination the Contractor shall be paid compensation, equitable and

reasonable, dictated by the circumstances prevalent at the time of termination.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

44.3 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies

and if the Contractor is a partnership concern and one of the partners dies then unless the Owner

is satisfied that the legal representatives of the individual Contractor or of the proprietor of the

propriety concern and in the case of partnership, the surviving partners, are capable of carrying

out and completing the Contract the Owner shall be entitled to cancel the Contract as to its

incomplete part without being in any way liable to payment of any compensation to the estate

of deceased Contractor and/or to the surviving partners of the Contractor’s firm on account of

the cancellation of the Contract. The decision of the Owner that the legal representatives of the

deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete

the Contract shall be final and binding on the parties. In the event of such cancellation the Owner

shall not hold the estate of the deceased Contractor and/or the surviving partners of the estate

of the deceased Contractor and/or the surviving partners of the Contractor’s firm liable to

damages for not completing the Contract.

45.0 FRUSTRATION OF CONTRACT

45.1 In the event of frustration of the Contract because of supervening impossibility in terms of Section

56 of the Indian Contract Act, parties shall be absolved of their responsibility to perform the

balance portion of the Contract, subject to provisions contained in sub-clause 45.3 below.

45.2 In the event of non-availability or suspension of funds for any reasons, whatsoever (except for

reason of willful or flagrant breach by the Owner) and/or Contractor then the works under the

Contract shall be suspended.

Furthermore, if the Owner is unable to make satisfactory alternative arrangements for financing

to the Contractor in accordance with the terms of the Contract within three months of the event,

the parties hereto shall be relieved from carrying out further obligations under the Contract

treating it as frustration of the Contract.

45.3 In the event referred to in sub-clauses 45.1 & 45.2 above the parties shall mutually discuss to

arrive at reasonable settlement on all issues including amounts due to either party for the work

already done on quantum merit_ basis, which shall be determined by mutual agreement between

46.0 GRAFTS AND COMMISSIONS ETC.

Any graft, commission, gift or advantage given, promised or offered by or on behalf of the

Contractor or his partner(s), agent(s), officer(s), director(s), employee(s) or servant(s) or any one

on his or their behalf in relation to the obtaining or to the execution of this or any other Contract

with the Owner, shall in addition to any criminal liability which it may incur, subject the Contractor

to the cancellation of this and all other Contracts and also to payment of any loss or damage to

the Owner resulting from any cancellation. The Owner shall then be entitled to deduct the

amount so payable from any monies otherwise due to Contractor under the Contract.

RESOLUTION OF DISPUTES

47.0 SETTLEMENT OF DISPUTES

47.1 Any dispute(s) or difference(s) arising out of or in connection with the Contract shall, to the extent

possible, be settled amicably between the parties.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

47.2 If any dispute or difference of any kind, whatsoever, shall arise between the Owner and the

Contractor, arising out of the Contract for the performance of the Works whether during the

progress of the Works or after its completion or whether before or after the termination,

abandonment or breach of the Contract, it shall, in the first place, be referred to and settled by

the Engineer, who, within a period of thirty (30) days after being requested by either party to do

so, shall give written notice of his decision to the Owner and the Contractor.

47.3 Save as hereinafter provided, such decision in respect of every matters so referred shall be final

and binding upon the parties until the completion of the Works and shall forthwith be given effect

to by the Contractor who shall proceed with the Works with all due diligence, whether he or the

Owner requires arbitration as hereinafter provided or not.

47.4 If after the Engineer has given written notice of his decision to the parties, no claim to arbitration

has been communicated to him by either party within thirty (30) days from the receipt of such

notice, the said decision shall become final and binding on the parties.

47.5 In the event of the Engineer failing to notify his decision as aforesaid within thirty (30) days after

being requested as aforesaid, or in the event of either the Owner or the Contractor being

dissatisfied with any such decision, or within thirty (30) days after the expiry of the first mentioned

period of thirty days, as the case may be, either party may require that the matters in dispute be

referred to arbitration as hereinafter provided.

48.0 ARBITRATION

48.1 All disputes or differences in respect of which the decision, if any, of the Engineer has not become

final or binding as aforesaid shall be settled by arbitration in the manner hereinafter provided.

48.1.1 The arbitration shall be conducted by three arbitrators, one each to be nominated by the

Contractor and the Owner and the third to be appointed as an umpire by both the arbitrators in

accordance with the Indian Arbitration Act. If either of the parties fails to appoint its arbitrator

within sixty (60) days after receipt of a notice from the other party invoking the Arbitration clause,

the arbitrator appointed by the party invoking the arbitration clause shall become the sole

arbitrator to conduct the arbitration.

48.1.2 The arbitration shall be conducted in accordance with the provisions of the Indian Arbitration Act,

1940 or any statutory modification thereof. The venue of arbitration shall be Palanpur.

48.2 The decision of the majority of the arbitrators shall be final and binding upon the parties.

The arbitrators may, from time to time with the consent of all the parties enlarge the time for

making the award. In the event of any of the aforesaid arbitrators dying, neglecting, resigning or

being unable to act for any reason, it will be lawful for the party concerned to nominate another

arbitrator in place of the outgoing arbitrator.

48.3 The arbitrator shall have full powers to review and/or revise any decision, opinion, direction,

certification or valuation of the Engineer in accordance with the Contract, and neither party shall

be limited in the proceedings before such arbitrators to the evidence or arguments put before the

Engineer for the purpose of obtaining the said decision.

48.4 No decision given by the Engineer in accordance with the foregoing provisions shall disqualify him

as being called as a witness or giving evidence before the arbitrators on any matter whatsoever

relevant to the dispute or difference referred to the arbitrators as aforesaid.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

48.5 During settlement of disputes and arbitration proceedings, both parties shall be obliged to carry

out their respective obligations under the Contract.

49.0 RECONCILIATION OF ACCOUNTS

The Contractor shall prepare and submit every one month, a statement covering payments

claimed and the payments received vis-à-vis the works executed, for reconciliation of accounts

with the Owner. The Contractor shall also prepare and submit a detailed account of Owner Issue

materials received and utilized by him for reconciliation purpose in a format to be discussed &

finalized with the Owner before the award of Contract.

• As per the Welfare Cess Act, the welfare cess @ 1% is applicable on supply and erection items for

supply, erection, testing & commissioning of substation, transmission lines, EPC/Turnkey projects

and civil works.

• Contractor shall get r registering under Welfare Cess Act before commencement of work. Office of

the Factory Inspector is authorized at present as a registering authority.

• GETCO shall pay the welfare cess by way of reimbursing to contractors on production of

documentary evidence of payment.

• The contracts for which supply or part supply of material are in the scope of GETCO, then

contractors shall deposit welfare cess on estimated cost of supplied items to GETCO on progressive

basis of utilization. As this part of welfare cess is on GETCO account, the same shall be reimbursed

to the contractor on receipt of request letter along with documentary evidence of payment. For

calculation of welfare cess on supply part, valuation as per MR shall be taken and informed to the

contractor for payment. This will be over and above the A/T value.

The modality of payment/ reimbursement of welfare cess will be as under.

• On receipt of A/T, the contractor / bidder will get them registered under Welfare Cess Act and

submit the documentary evidence to the concern office.

• Before release of payment of first R.A. Bill, the contractor has to submit the documentary

evidence of registration. Only thereafter, the bill will be processed for payment.

• Before release of payment of subsequent R.A. Bills, the contractor has to submit the documentary

evidence of payment of welfare cess of previous R.A. Bill.

• Before release of payment of final bill, the contractor has to submit documentary evidence of

payment of welfare cess of previous R.A. Bill as well as of this final bill.

• If the R.A. Bill happens to be first and final bill, then before release of payment, contractor has to

submit documentary evidence of registration under Welfare Cess Act and evidence of payment

of welfare cess.

• The welfare cess shall be reimbursed to the contractor on submission of copy of documentary

evidence of payment by observing due formalities.

Note: welfare tax shall be reimbursed on production of proof of such payments made by the contractor

to the appropriate department.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

1. SCOPE OF WORK: The work is to be carried out on 'Turn Key Basis' which includes survey, design,

supply of SPV systems with all accessories and equipment, metering, installation, testing, commissioning

and maintenance services for 5 years, of the GEDA's identified sites with free replacement warranty on

spare parts against manufacturing defects for five years. It also includes obtaining permission of concern

DISCOM and Chief Electrical Inspector (CEI) approvals. i.e.

a) Survey of identified sites/ prospective beneficiaries of GEDA

b) Preparation of Detailed Project Report (DPR) of the proposed Proposal of SPV Power Plant.

c) Registration of the Project on GEDA online portal with necessary fees, Obtaining No objection

certificate, net metering connectivity agreements from concerned DISCOM for grid connectivity and

CEI's approval and payment of CEI Inspection Chagres, Connectivity charges, Meter charges, Meter

testing and SMC box charges etc EXCEPT charges for Strengthening of the DISCOM Network, if required.

d) The work covers Design, supply, installation, commissioning and comprehensive maintenance for FIVE

years, including grid connectivity charges, meter charges etc.

e) Design, supply, civil work, erection, testing and commissioning of SPV grid connected Power Plant as

per schedule given in the work order.

f) Installation of solar meter and bi-directional meters along with second line of protection in the system

such as SPD etc.

g) Installation of Remote Monitoring facility along with necessary dongle etc. for the period of 5 years.

h) The scope of the work covers cleaning and washing of the Photovoltaic Modules regularly (two times

in a month) to ensure annual capacity utilization factor of 17 % during the five years CMC.

GENERAL INFORMATION

1.1 The following shall supplement the conditions already contained in other parts of these

specifications & document and shall govern the portion of the work of this Contract to be

performed at Site.

1.2 The Contractor upon signing of the Contract shall, nominate a responsible officer as his

representative at Site suitably designated for the purpose of overall responsibility and

coordination of the works to be performed at Site. Such person shall function from the Site office

of the Contractor during the pendency of Contract.

2.0 REGULATION OF LOCAL AUTHORITIES AND STATUTES

2.1 The Contractor shall comply with all the rules and regulations of local authorities during the

performance of his field activities. He shall also comply with the Minimum Wages Act, 1948 and

the Payment of Wages Act (both of the Government of India) and the rules made there under in

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

respect of any employee or workman employed or engaged by him or his Sub-Contractor. He shall

abide by labour laws and others as specified in the special conditions of contract.

2.2 All registration and statutory inspection fees, if any, in respect of his work pursuant to this

Contract shall be to the account of the Contractor. Should any such inspection or registration need

to be re-arranged due to the fault of the Contractor or his Sub Contractor, the additional fees to

such inspection and/or registration also shall be borne by the Contractor.

3.0 OWNER’S LIEN ON EQUIPMENT

The Owner shall have lien on all equipment brought to the Site for the purpose of erection, testing

and commissioning of the equipment to be supplied & erected under the Contract. The Owner

shall continue to hold the lien on all such equipment throughout the period of Contract. No

material brought to the Site shall be removed from the Site by the Contractor and/or his Sub-

Contractors without the prior written approval of the Engineer.

4.0 ACCESS TO SITE AND WORKS ON SITE

4.1 Suitable access to and possession of the Site shall be afforded to the Contractor by the Owner in

reasonable time.

4.2 The works so far as it is carried out on the Owner’s premises, shall be carried out at such time as

the Owner may approve and the Owner shall give the Contractor reasonable facilities for carrying

4.3 In the execution of the works, no person other than the Contractor or his duly appointed

representative, Sub- Contractor and workmen, shall be allowed to do work on the Site, except by

the special permission, in writing of the Engineer or his representative.

5.0 CONTRACTOR’S SITE ESTABLISHMENT

The Contractor shall at all times keep posted an authorized representative for the purpose of the

Contract. Any written order or instruction of the Engineer or his duly authorized representative,

shall be communicated to the said authorized resident representative of the Contractor and the

representative shall be available at a stated address for this purpose.

6.0 CO-OPERATION WITH OTHER CONTRACTORS

6.1 The Contractor shall co-operate with all other Contractors or tradesmen of the Owner, who may

be performing other works on behalf of the Owner and the workmen who may be employed by

the Owner and doing work in the vicinity of the Works under the Contract. The Contractor shall

also so arrange to perform his work as to minimize, to the maximum extent possible, interference

with the work of other Contractors and their workmen. Any injury or damage that may be

sustained by the employees of the other Contractors and the Owner, due to the Contractor’s work

shall promptly be made good at the Contractor’s own expense.

7.0 DISCIPLINE OF WORKMEN

The Contractor shall adhere to the disciplinary procedure set by the Engineer in respect of his

employees and workmen at Site. The Engineer shall be at liberty to object to the presence of any

representative or employee of the Contractor at the Site, if in the opinion of the Engineer such

employee has misconduct himself or is incompetent or negligent or otherwise undesirable and

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

then the Contractor shall remove such a person objected to and provide in his place a competent

8.0 CONTRACTOR’S FIELD OPERATION

8.1 The Contractor shall keep the Engineer informed in advance regarding his field activity plans and

schedules for carrying-out each part of the works. Any review of such plan or schedule or method

of work by the Engineer shall not relieve the Contractor of any of his responsibilities towards the

field activities. Such reviews shall also not be considered as an assumption of any risk or liability

by the Engineer or the Owner or any of his representatives and no claim of the Contractor will be

entertained because of the failure or inefficiency of any such plan or schedule or method of work

reviewed. The Contractor shall be solely responsible for the safety, adequacy and efficiency of

plant and equipment and his erection methods.

8.2 The Contractor shall have the complete responsibility for the conditions of the Work-site including

the safety of all persons employed by him or his Sub–Contractor and all the properties under his

custody during the performance of the work. This requirement shall apply continuously till the

completion of the Contract and shall not be limited to normal working hours.

9.0 PROGRESS REPORT

9.1 The Contractor shall furnish three (3) copies each to the Engineer of progress including if any,

photographs of the work done at Site.

9.2 The monthly progress report detailing-out the progress achieved on all erection activities shall

highlight comparison to the schedules. The report shall also indicate the reasons for the variance

between the scheduled and actual progress and the action proposed for corrective measures,

wherever necessary.

10.0 MAN-POWER REPORT

10.1 The Contractor shall submit to the Engineer, on the first day of every month, a man hours schedule

for the month, detailing the man hours scheduled for the month, skill-wise and area-wise.

11.0 PROTECTION OF WORK

The Contractor shall have total responsibility for protecting his works till it is finally taken over by

the Engineer. No claim will be entertained by the Owner or by the Engineer for any damage or

loss to the Contractor’s works and the Contractor shall be responsible for complete restoration of

the damaged works to original conditions to comply with the specification and drawings.

12.0 EMPLOYMENT OF LABOUR

12.1 The Contractor will be expected to employ on the work only his regular skilled employees with

experience of his particular work. No person below the age of eighteen years shall be employed.

12.2 All traveling expenses including provisions of necessary transport to and from Site, lodging,

allowances and other payments to the Contractor’s employees shall be the sole responsibility of

the Contractor.

12.3 In case the Owner becomes liable to pay any wages or dues to Labour or any Government agency

under any of the provisions of the Minimum Wages Act, Workmen Compensation Act, Contract

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

Labour Regulation Abolition Act or any other law due to act of omission of the Contractor, the

Owner may make such payment and shall recover the same from the Contractor’s bills.

13.0 FACILITIES TO BE PROVIDED BY THE CONTRACTOR

13.1 Tools, tackles and scaffoldings

The Contractor shall provide all the construction equipment’s; tools, tackles and scaffoldings

required for pre-assembly, erection, of the Breaker, Bus-bar Gantry etc, covered under the

Contract. He shall submit a list of all such materials to the Engineer before the commencement of

work at Site. These tools and tackles shall not be removed from the Site without the written

permission of the Engineer.

13.3 The Contractor shall provide necessary first-aid facilities for all his employees, representatives and

workmen working at the Site. Enough number of Contractor’s personals shall be trained in

administering first-aid.

13.4 Cleanliness

13.4.1 The Contractor shall be responsible for keeping the entire area allotted to him clean and free from

rubbish, debris etc. during the period of Contract. The Contractor shall employ enough number

of personnel to keep the work area clean. Materials and stores shall be so arranged to permit easy

cleaning of the area. In areas where equipment might drip oil and cause damage to the floor

surface, a suitable protective cover of a flame resistant, oil proof sheet shall be provided to

protect the floor from such damage.

14.0 LINES AND GRADES

All the works shall be performed to the lines, grades and elevations indicated on the drawings.

The Contractor shall be responsible to locate and lay-out the works. Basic horizontal and vertical

control points will be established and marked by the Engineer at site at suitable points. These

points shall be used as datum for the works under the Contract. The Contractor shall inform the

Engineer well in advance of the times and places at which he wishes to do work in the area allotted

to him so that suitable datum points may be established and checked by the Engineer to enable

the Contractor to proceed with his works. Any work done without being properly located may be

removed and/or dismantled by the Engineer at Contractor’s expense.

15.0 FIRE PROTECTION

15.1 The work procedures that are to be used during the erection shall be those, which minimize fire

hazards to the extent practicable. Combustible materials, combustible waste and rubbish shall be

collected and removed from the Site at least once each day. Fuels, oils and volatile or inflammable

materials shall be stored away from the construction and equipment and materials storage areas.

15.2 All the Contractor’s supervisory personnel and select number of workers shall be trained for fire

fighting. Enough of such trained personnel must be available at the Site during the entire period

of the Contract.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

The Contractor shall have total responsibility for all equipment and materials in his

custody/stores, loose, semi-assembled and/or erected by him at Site. The Contractor shall make

suitable security arrangements ensure the protection of all materials, equipment and works from

theft, fire, pilferage and any other damages and loss.

17.0 PRE-COMMISSIONING TRIALS AND INITIAL OPERATIONS

The pre-commissioning trials and initial operations of the equipment erected by the Contractor

shall be carried out in presence of contractor and is deemed considered as part of the work

completion. If it is anticipated that the above test may prolong for a long time, the Contractor’s

workmen required for the above test shall always be present at Site during such tests and trials.

18.0 MATERIALS HANDLING AND STORAGE

18.1 All the equipment furnished under the Contract and arriving at Site shall be promptly received,

unloaded, transported and stored in the storage spaces by the Contractor.

18.2 Contractor shall be responsible for examining all the shipment and notify the Engineer

immediately of any damages, storage, discrepancy etc, for the purpose of Engineer’s information

only. The Contractor shall submit to the Engineer every week a report detailing all the receipts

during the week. However, the Contractor shall be solely responsible for any shortages or

damages in transit, handling and / or in storage and erection of the equipment at Site. Any

demurrage, wharf age and other such charges claimed by the transporters, railways etc, shall be

to the account of the Contractor.

18.3 The Contractor shall maintain an accurate and exhaustive record detailing out the list of all

equipment materials received by him for the purpose of erection and keep such record open for

the inspection of the Engineer in-charge.

18.4 All equipment shall be handled very carefully to prevent any damage or loss. The equipment

stored shall be properly protected to prevent damage either to the equipment or to the floor

where they are stored. The equipment from the store shall be moved to the actual location at the

appropriate time so as to avoid damage of such equipment at Site.

18.5 All electrical panels, control gears, motors and such other devices shall be properly dried by

heating before they are installed and energized. Motor bearings, slip ring, commutators and other

exposed parts shall be protected against moisture ingress and corrosion during storage and

periodically inspected.

18.6 All the electrical equipment such as motors, generators, etc. shall be tested for insulation

resistance at least once in three months from the date of receipt till the date of commissioning

and a record of such measured insulation values maintained by the Contractor. Such records shall

be opened for inspection by the Engineer.

18.7 The consumable and other supplies likely to deteriorate due to storage must be thoroughly

protected and stored in a suitable manner to prevent damage or deterioration in quality by

18.8 All the materials stored in the open or dusty location must be covered with suitable weatherproof

and flame proof covering material wherever applicable.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

18.9 If the materials belonging to the Contractor are stored in areas other than those earmarked for

him, the Engineer will have the right to get it moved to the area earmarked for the Contractor at

the Contractor’s cost.

18.10 The Contractor shall be responsible for making suitable indoor storage facilities to store all

equipment, which require indoor storage. Normally, all the electrical equipment such as motors,

control gears, generators, exciters and consumables like electrodes, lubricants etc. shall be stored

in the closed storage space. The Engineer, in addition, may direct the Contractor to move certain

other materials, which in his opinion will require indoor storage, to indoor storage areas, which

the Contractor shall strictly comply with.

19.0 CONSTRUCTION MANAGEMENT

19.1 The field activities of the Contractors working at Site, will be coordinated by the Engineer and the

Engineer’s decision shall be final in resolving any disputes or conflicts between the Contractor and

other Contractors and the tradesmen of the Owner regarding scheduling and coordination of

work. Such decision by the Engineer shall not be a cause for extra compensation or extension of

time for the Contractor.

19.2 The Engineer shall hold weekly meetings of the Contractor at Site, at a time and place to be

designated by the Engineer. The Contractor shall attend such meetings and take notes of

discussions during the meeting and the decision of the Engineer and shall strictly adhere to those

decisions in performing his works. In addition to the above weekly meeting, the Engineer may

call for other meetings either with individual Contractors or with selected number of Contractors

and in such a case the Contractors if called, will also attend such meetings.

19.3 Time is the essence of the Contract and the Contractor shall be responsible for performance of

his works in accordance with the specified construction schedule. If at any time, the Contractor

is falling behind the schedule, he shall take necessary action to make good for such delays by

increasing his work force or by working overtime or otherwise accelerate the progress of the work

to comply with the schedule and shall communicate such actions in writing to the Engineer,

satisfying that his action will compensate for the delay. The Contractor shall not be allowed any

extra compensation for such action.

19.4 The Engineer shall, however, not be responsible for provision of additional labour and/or materials

or supply or any other services to the Contractor except for the coordination work between

various Contractors if any at site.

20.0 FIELD OFFICE RECORDS

The Contractor shall maintain up to date copies of all drawings, specifications and other Contract

Documents and any other supplementary data complete with all the latest revisions thereto. The

Contractor shall also maintain in addition the continuous record of all changes to the above

Contract Documents, drawings, specifications, and supplementary data, etc. effected at the field

and on completion of his total assignment under the Contract shall incorporate all such changes

on the drawings and other Engineering data to indicate as installed conditions of the equipment

furnished and erected under the Contract. Such drawings and Engineering data shall be submitted

to the Engineer in required number of copies.

21.0 CONTRACTOR’S MATERIALS BROUGHT TO SITE

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

21.1 The Contractor shall bring to Site all equipment, components, parts, materials, including

construction equipment, tools and tackles for the purpose of the works under intimation to the

Engineer. All such goods shall, from the time of their being brought vest in the Owner, but may

be used for the purpose of the works only and shall not on any account be removed or taken away

by the Contractor without the written permission of the Engineer. The Contractor shall

nevertheless be solely liable and responsible for any loss or destruction thereof and damage

21.2 The Owner shall have a lien on such goods for any sum or sums which may at any time be due or

owing to him by the Contractor, under, in respect of or by reasons of the Contract. After giving a

fifteen (15) days notice in writing of his intention to do so, the Owner shall be at liberty to sell and

dispose off any such goods, in such manner as he shall think fit and to apply the proceeds in or

towards the satisfaction of such sum or sums due as aforesaid.

21.3 After the completion of the Works, the Contractor shall remove from the Site under the direction

of the Engineer the materials such as construction equipment, erection tools and tackles,

scaffolding etc. with the written permission of the Engineer.

22.0 PROTECTION OF PROPERTY AND CONTRACTOR’S LIABILITY

22.1 The Contractor shall be responsible for any damage resulting from his operations. He shall also

be responsible for protection of all persons including members of public and employees of the

Owner and the employees of other Contractors and Sub-Contractors and all public and private

. 23.2 Workmen’s Compensation Insurance

This insurance shall protect the Contractor against all claims applicable under the Workmen’s

Compensation Act, 1948 (Government of India). This policy shall also cover the Contractor against

claims for injury, disability, disease or death of his or his Sub-Contractor’s employee, which for

any reason are not covered under the Workmen’s Compensation Act, 1948. The liabilities shall

not be less than:

Workmen’s : As per statutory

Compensation Provisions

Employee’s : As per statutory

Liability Provisions

23.3 Comprehensive General Liability Insurance

The insurance shall protect the Contractor against all claims arising from injuries, disabilities,

disease or death of members of public or damage to property of others, due to any act of omission

on the part of the Contractor, his agents, his employees, his representatives and Sub-Contractors

or from riots, strikes and civil commotion.

23.4 The hazards to be covered will pertain to all the works and areas where the Contractor, his Sub-

Contractors, his agents and his employees have to perform work pursuant to the Contract.

Signature & Seal of Contractor

Gujarat Energy Transmission Corporation Ltd

Circle Office, Nr. Circuit House, Palanpur –

Email: [email protected]

23.5 The above are only illustrative list of insurance covers normally required and it will be the

responsibility of the Contractors to maintain all necessary insurance coverage to the extent both

in time and amount to take care of all his liabilities either direct or indirect, in pursuance of the

24.0 UNFAVOURABLE WORKING CONDITIONS

The Contractor shall confine all his field operations to those works, which can be performed

without subjecting the equipment and materials to adverse effects during inclement weather

conditions, like monsoon, storms etc. and during other unfavourable construction conditions. No

field activities shall be performed by the Contractor under conditions, which might adversely

affect the quality and efficiency thereof, unless special precautions or measures are taken by the

Contractor in a proper and satisfactory manner in the performance of such Works and with the

concurrence of the Engineer. Such unfavourable construction conditions will in no way relieve the

Contractor of his responsibility to perform the Works as per the schedule.

25.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS

The Contractor shall ensure that any finds such as relic, antiquity, coins, fossils, etc. which he may

come across during the course of performance of his Works either during excavation or

elsewhere, are properly protected and handed over to the Engineer. Similarly, the Contractor

shall ensure that the bench marks, reference points, etc, which are marked either with the help

of Engineer or by the Engineer shall not be disturbed in any way during the performance of his

Works. If any work is to be performed which disturbs such reference the same shall be done only

after these are transferred to other suitable locations under the direction of the Engineer. The

Contractor shall provide all necessary materials and assistance for such relocation of reference

27.0 WORK & SAFETY REGULATIONS

27.1 The Contractor shall ensure proper safety of all the workmen, materials, plant and equipment

belonging to him or to others, working at the Site. The Contractor shall also be responsible for

provision of all safety notices and safety equipment required both by the relevant legislation’s

and the Engineer, as he may deem necessary.

27.4 All equipment used in construction and erection by Contractor shall meet Indian/International

Standards and where such standards do not exist, the Contractor shall ensure these to be

absolutely safe. All equipment shall be strictly operated and maintained by the Contractor in

accordance with manufacturer’s Operation Manual and safety instructions and as per

Guidelines/rules of in this regard.

27.5 Periodical examinations and all tests for all lifting/hoisting equipment & tackles shall be carried-

out in accordance with the relevant provisions of Factories Act 1948, Indian Electricity Act

and associated Laws/Rules in force from time to time. A register of such examinations and tests

shall be properly maintained by the Contractor and will be promptly produced as and when

desired by the Engineer or by the person authorized by him.

27.6 The Contractor shall provide suitable safety equipment of prescribed standard to all employees

and workmen according to the need.