Beautification of Circles by using Waste Material to Art Sculptures in Rajkot Municipal Corporation Area

(Technical Bid)

6. Verification of submitted documents

(EMD, Tender fee, Documents required for

Dt. 13-08-26 at 10.30 Hours onwards

pre- qualification and other necessary

7. Opening of online Commercial Bid (Price Dt. 17-08-26 at 10.30 Hrs. onwards

Bid) for technically qualified Bidders only. (If possible)

8.Bid Validity One twenty(120)calendar days

Environment Engineer

SOLID WASTE MANAGEMENT DEPARTMENT

RAJKOT MUNICIPAL CORPORATION

RAJKOT (GUJARAT)

RAJKOT MUNICIPAL CORPORATION

INVITATION FOR BIDS

e-Tender Notice

Rajkot Municipal Corporation, WOW Cell, Solid Waste Management, Dr. AMBEDKAR BHAVAN, CENTRAL

ZONE, 3rd FLOOR, ROOM No. 3 DHEBAR ROAD, RAJKOT., invites e-Tenders with two bid system from the

experienced contractors for bel ow mentioned work.

a) Estimated cost.

Sr. Name of work b) Amount of EMD

No. c) e-Tender fee

d) Time limit for completion of

1 Beautification of Circles by using Waste Material to Art a) Rs.1,70,00,000/-

Sculptures in Rajkot Municipal Corporation Area b) Rs.1,70,000/-

:: Milestone dates of e-Tendering::

1. Downloading of e- Tender documents Dt. 16 -07-26 to 06 -08 -26 upto18.00Hrs.

2. Pre-bid Queries to be submitted by e-mail at

mail ID [email protected] Pre-bid

Meeting in Office of the Environment Dt. 22 -07-26 at 11-30 am

Engineer Solid Waste Management, Dr.

Ambedkar Bhavan, Central Zone, 3rd Floor,

Room No. 3 Dhebar Road, Rajkot.

3.. Online submission of e-Tender Up to Dt.06-08-26 upto18.00Hrs.

4. Submission of EMD, Tender fee, Documents

required for pre-qualification by Regd. Post. Up to Dt. 11-08-26 upto18.00Hrs

A.D. / Speed Post.

5. Opening of online Primary Bid

Dt. 12 -08-26 at 10.30Hrs. onwards

(Technical Bid)

6. Verification of submitted documents

(EMD, Tender fee, Documents required for

pre- qualification and other necessary Dt. 13-08-26 at 10.30 Hours onwards

7. Opening of online Commercial Bid (Price Dt. 17-08-26 at 10.30 Hrs. onwards

Bid) for technically qualified Bidders only. (If possible)

8.Bid Validity One twenty(120)calendar days

All bidders must submit tender fee and bid security submit at the below mentioned address in form of Demand draft in

favour of "Rajkot-Municipal C orporation", Rajkot, from any N a t i o n a l i z e d B a n k o r Scheduled Bank (except Co-

operative Bank) in India. The required documents to be submitted for verification should be duly certified by Gazetted

Environment Engineer

WOW Cell, ROOM No-3

3rd FLOOR, Solid Waste Management,

CENTRAL ZONE, Dr. AMBEDKAR BHAVAN

RAJKOT-MUNICIPAL CORPORATION

DHEBAR ROAD, RAJKOT.

The pre-qualification requirement is as under:

i) Financial Criteria:

1. Avg. annual turnover of last seven financial years should not be less than Rs.1,70,00,000/- C.A.

certificate for the same to be provided along with tender documents.

2. Should have a solvency certificate of Rs.35 lacs. Solvency certificate should not be more than one

ii) Working Capital:

Agency/applicant should give undertaking that Agency has access to or has available. Liquid assets

(aggregate of working capital, cash in hand & uncommitted bank guarantees) and/or credit facility

minimum or equal to Rs.42,50,000/-.

iii) Experience Criteria for each work:

Any Civil work or Art Sculputre

for Government or Semi-government in Any one year over last Seven financial years of

1. Enhancement factor at 10% per year for last seven years will be applicable to arrive average

annual turnover and finalize the magnitude of work done in last seven years.

Financial Year Multiplying factor

2024-25(Base Year)

2. Available Bid Capacity (ABC) will be derived by the following method.

ABC is calculated as ABC=2*A*N-B

A= Maximum value of works executed in any one year during the last five years

(updated to present price level by applying enhancement factor) taking into account

the completed as well as works in progress.

N= Number of years prescribed for completion of the works for which tenders are

B= Value (present price level by applying enhancement factor) of existing commitments

and on-going works to be completed during that next N year (period of completion

of the works for which the tenders are invited.)

3. Joint Venture (JV)

Joint Venture will not be permitted for this tender. However, experience of JV shall be

considered for individual JV partner based on the proportionate share of each individual

partner in the JV for the purpose of qualification criteria and based on this qualification

individual JV partner can bid in the same name and style of individual company forming part

of JV. For this purpose, the bidder shall enclose the notarized copy of JV agreement along

with physical submission of technical bid.

• While furnishing Experience Data & Bank Documents, the agency submitting the tender shall have to

provide the Contact Address, Phone No., Fax No, e-mail address of the authorities issuing the

Experience Certificate for confirmation by this office. In case of failure of confirmation, the tender will

be liable to be rejected out rightly.

• EMD, Cost of tender Document (Tender fee) – Cover – 1 Bid document/ Tender fee (2) Bid

security/ EMD should be sent in original to the at the office of Deputy Executive Engineer,

wow cell, room no-3, 3rd floor, solid waste management, central zone, dr. Ambedkar bhavan

Rajkot Municipal Corporation Dhebar road, Rajkot-360001.

• Technical Proposal Signed Documents shall be submitted in electronic format only through

online by scanning. The E-tender with signed and stamp, Pre-proposal Minutes of the Meeting,

Addendums issued, Work Experience Certificate, Financial documents (turn over, working

capital, net worth), company profile, pan card, GST certificate, solvency and all necessary

documents etc., shall be submitted online only without any financials.

• After opening of online Technical Bid, the procedure for the pre-qualification shall be adopted and the e-

Price Bid of only successful qualified bidder shall be opened for final evaluation of the contract. The

decision of Municipal Commissioner regarding the pre- qualification shall be final and binding to all the

• The Tender of those bidder(s) those who fail to submit the required documents physically within the

stipulated date and time will be treated as none responsive and their Price Bid will not be opened.

• The bidder should not have been Black Listed or debarred by Government of India /

Government of Gujarat or any State Board / Corporations, since inception of the firm /

Company. A Declaration in this regard on Rs.300/- Stamp Paper duly Notarized

(original),shall have to be submitted as per format Annexure, along with the tender fee and

EMD fee physically submitted RMC office through Regd. AD / Speed post. failing in which

will be automatically rejected and disqualified.

 Professional Tax, EPF, ESIC, GST, EC,RC, Contract Labour Act. Statutory Registration must

be compulsory wherever applicable.

• The bidder should provide accurate information on any litigation history or arbitration resulting from

contracts completed or under execution by him over the last ten years. This should also include such

cases, which are in process / progress. A consistent history of awards against the bidder may result in

failure of the bid. In case the bidder has not provided such information and has come to the notice of the

authority, the tender will be rejected at what so ever stage and in such case all the losses that will arise

out of this issue will be recovered from the tenderer / bidder and he will not have any defense for the

• Conditional Tenders will be out rightly rejected.

• Commissioner, Rajkot Municipal Corporation, Rajkot, reserves the right to accept / reject any or all e-

Tender(s) without assigning any reasons thereof.

Tender shall be submitted online through e-tendering as per Milestone date on web site

https://tender.nprocure.com

Environment Engineer

Solid Waste Management

Rajkot Municipal Corporation

SrNo Section Description

1 InvitationforBid(IFB)

2 Section-1 InstructionstoBidders

3 Section-2 QualificationInformation

4 Section-3 ConditionsofContract

5 Section-4 ContractData

6 Section-5 FormofBid

7 Section-6 BillofQuantities

8 Section-7 SecuritiesandOtherForms

9 Section-8 DocumentstobefurnishedbyBidder

INSTRUCTIONS TO BIDDERS

1.1 The Solid Waste Management Dept., Rajkot Municipal Corporation (RMC), invites bids

for Beautification of Circles by using Waste Material to Art Sculptures in Rajkot Municipal

Corporation Area detailed in the table given in IFB. The bidders may submit bids for any

or all of the works detailed in the table given in IFB.

1.2 The successful bidder will be expected to complete the works by the intended

completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their

derivatives (bidder/ tenderer, bid / tender, bidding/tendering, etc.) are synonymous.

2. Eligible Bidders

2.1 This Invitation for Bids is open to all eligible bidders.

2.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

statement that the Bidder is neither associated, nor has been associated, directly or

indirectly, with the consultant or any other entity that has prepared the design,

specifications, and other documents for the Project or being proposed as Project

Manager for the Contract. A firm that has been engaged by the Employer to provide

consulting services for the preparation or supervision of the works, and any of its

affiliates, shall not be eligible to bid.

3. Qualification of the Bidder

3.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a

preliminary description of the proposed work method and schedule, including

drawings and charts, as necessary. The proposed methodology should include a

program of construction backed with equipment planning and deployment duly

supported with broad calculations and quality assurance procedures proposed to be

adopted justifying their capability of execution and completion of work as per

technical specifications, within stipulated period of completion.

4. QUALIFICATIONCRITERIA:

Tenderer shall be required to submit the listed documents in hardcopy along with

the Qualification Bid. If documents are insufficient orit does not match the required

criteria mentionedbelow, thenthe Price Bid of the tenderer shall not be opened.

Mainly tenderer shall fulfill following Technical & Financialpre-qualification criteria as a

main contractor. The tenderer shall fulfill all the following points.

The evaluation of bids shall be carried out on a total score of 100 marks, distributed

between Technical Presentation and Financial Bid, as detailed below:

4.1. Technical Evaluation (Presentation) – 30 Marks

• Bidders shall be required to make a detailed presentation before the Tender Evaluation

• The presentation shall cover, but not be limited to, understanding of the project,

methodology, work plan, technical capability, past experience, and team strength.

• Marks (maximum 30) shall be awarded by the Committee based on predefined

• Only bidders who participate in the presentation shall be considered for further

4.2. Financial Evaluation – 70 Marks

• Financial bids of technically qualified bidders shall be opened and evaluated.

• The bidder quoting the lowest evaluated price (L1) shall be awarded the full 70 marks.

• Other bidders shall be awarded marks proportionately using the following formula:

{Financial Score} = {L1 Bid Price}/{Bidder’s Price}x70

4.3. Final Evaluation and Ranking

• The final score shall be calculated as the sum of Technical Presentation Score and

Financial Score.

• The bidder securing the highest total marks out of 100 shall be ranked as H1 and

considered for award of the contract.

4.5 Maximum Marks

• Maximum marks achievable under this evaluation system shall be 100 Marks (30 marks

for Technical Presentation + 70 marks for Financial Evaluation).

Mainly tenderer shall fulfill following for pre-qualification,

A. Experience of having successfully completed "similar one work" during last 07years

ending 31/03/2025.

B. Available bidCapacity(ABC)–

• ABC mustbemore than the tender amount.

• ABC is calculated as ABC=2*A*N-B

A = Maximum value of works executed in any one year during the last seven years(updated to

present price level by applying enhancement factor) taking into account the completed as well

as works inprogress.

N=Number of years prescribed for completion of the works for which tenders are invited

B=Value of existing commitments and on-going works to be completed during that next

9 Months (period of completion of the works for the tenders are invited.)

Note: The statements/certificate showing the value of existing commitments and on going

works as well as the stipulated period of completion remaining for each of the works listed

should be signed by the respective Employer or his authorized representative, not below

the rank of an Environment Engineer/Executive Engineer/City Engineer or equivalent.

C. The cost of materials applied by the Government/Client shall not be taken into account for

experience purposes.

D. An attested copy of registration with R&B etc. Registration required: “B”Class & Above.

Bank Solvency of 2025-26 to tender of any Nationalized / Scheduled Bank except Co-operative

(Applicable for the works which require Post Qualification)

4.5.1 Qualification will be based on Applicant’s meeting all the minimum pass/ fail criteria

regarding the Applicant’s general and particular experience, personnel and

equipment capabilities and financial positions, as demonstrated by the applicant’s

responses in the forms attached to the letter of application Subcontractors

experience and resources shall not be taken in to account in determining the

applicants compliance with the qualifyingcriteria.

To qualify for more than one contract, the applicant must demonstrate having

experience and resources sufficient to meet the aggregate of the qualification criteria

for each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year

Following enhancement factors will be used for the costs of works executed and the

financial figure to a common base value for works completed in India.

Year FinancialYear Multiplyingfactor

Baseyearofinvitingtender 2024-2025

Applicant should indicate actual figures of costs and amount for the works

executed by them without accounting for the above-mentioned factors.

In case the financial figures and value of completed works are in foreign

currency the above enhanced multiplying factors will not be applied. Instead, the

current market exchange rate (State Bank of India BC Selling rate as on the last date

of submission of the bid) will be applied for the purpose of conversion of the amount

in foreign currency into India rupees.

4.5.3. Personnel Capabilities.

Availability for his work of personnel with adequate experience for completion of

project within time limit. Submit related documents.

4.5.4. Equipment Capabilities

The bidders shouldundertake their own studies and furnish with their bid, a

detailed construction planning and methodology supported with layout and

necessary drawings and calculations to allow the employer to review their proposals.

The numbers, types and capacities of each plant/equipment shall be shown in the

proposals along with the cycle time for each operation for the given production

capacity to match the requirements.

4.5.5. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid

assets (aggregate of working capital, cash in hand and uncommitted bank guarantees)

and / or credit facilities up to 25% of the value of the contract / contracts applied.

4.5.6. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years, if

necessary, the employer will make inquiries with the applicant’s bankers.

4.5.7. Litigation History

The Applicant should provide accurate information on any litigation or arbitration

resulting from contracts completed or under execution by him over the last five years. A

consistent history of awards against the Applicant or any partner of a joint venture may

result in failure of the applicant.

4.5.8. Disqualification

Even though the applicants meet the above criteria, they are subject tobe disqualified

Made misleading or false representation in theforms, statements submitted, and/ or

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non – performance of the contractor;

consistent history of litigation awarded against the applicant or financial failure due

The bidders should, however, undertake their own studies and furnish with

their bid, a detailed construction planning and methodology supported with layout

and necessary drawings and calculations to allow the employer to review their

proposals. The numbers, types and capacities of each plant/equipment shall be

shown in the proposals along with the cycle time for each operation for the given

production capacity to match the requirements.

4.5.9. The audited balance sheets for the last five years should be submitted, which must

demonstrate the soundness of the applicant’s financial position, showing long – term

profitability including an estimated financial projection for the next two years, if

necessary, the employer will make inquiries with the applicant’s bankers.

4.5.10. Litigation History

The Applicant should provide accurate information on any litigation or arbitration

resulting from contracts completed or under execution by him over the last five

years. A consistent history of awards against the Applicant or any partner of a joint

venture may result in failure of the applicant.

4.5.11. Disqualification

Even though the applicants meet the above criteria, they are subject tobe disqualified

Made misleading or false representation in theforms, statements submitted, and/ or

Record of poor performance such as abandoning the work, rescinding of contract for

which the reasons are attributable to the non – performance of the contractor;

consistent history of litigation awarded against the applicant or financial failure due

4.6. Available Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if their

available bid capacity at the expected time of bidding is more than thetotalestimated

cost of the works. The available bid capacity will be calculated asunder:

AssessedAvailableBidCapacity=(A*N*2-B),where

A = Maximum value of work executed in any one year during the last seven financial

years i.e. from 2018-19 to 2025-26 (updated to the price level of the year

indicated in appendix)taking into account the completed as well as works in

B = Value at current pricelevel of theexistingcommitmentsand ongoing works to be

completed during the next 9 Months (period of completion of work for

whichbids are invited);and

N = Number of years prescribed for completion of the works for which the bids are

5. One bidper bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or

participates in more than one bid (other than as a subcontractor or in cases of

alternatives that have been permitted or requested) will cause all the proposals with

the bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submissionof his Bid,

and the Employer will in no case be responsible and liable for those costs.

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and

examine the Site of work and its surrounding and obtain all information that may be

necessary for preparing the Bid and entering into a contract for construction of the

The costs of visiting the site shall be at the Bidder’s own expense.

8. Bidders Registration Class and BuildingCategory

8.1. Registration certificate of R&B Registeredin “B” Class and Above R&B Department/

Water Resources Department, The contractors, who are registered in appropriate

category of C.P.W.D., M.E.S., Railways and Indian State Governments, can also bid

provided the bidder produce such registration certificate at the time of bidding and

obtain and submit registration in required class & category from the

BUILDINGWORKR&B /Govt. /Semi Govt. /PSUs / Government Undertaking / Government Companies

DEPARTMENTbefore issue ofwork order in case they emerge as L-1 Bidder. Bidder

will solely be responsible for obtainingand submitting the certificate before issue of

a. BIDDINGDOCUMENTS

9. ContentofBiddingDocuments

9.1 The set of bidding documents comprises the documents listed below and

addenda issued in accordance with Clause10:

Section Particulars VolumeNo.

- InvitationforBids

1 InstructionstoBidders I

2 QualificationInformation,andotherforms

3 ConditionsofContract

5 TechnicalSpecifications II

6 Formof Bid III

7 BillofQuantities

8 Securitiesandother forms

10 Documentstobefurnishedbybidder V

9.2 Volumes I, II, III and IV are available online and documents to be furnished by the

bidder in compliance to section 2 will be prepared by him and furnished as

Volume- V in two parts (refer clause12).

9.3 The bidder is expected to examine carefully all instructions, conditions of contract,

contract data, forms, terms, and technical specifications, bill of quantities, forms,

Annexes and drawings in the Bid Document. Failure to comply with the requirements

of Bid Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof,

bids which are not substantially responsive to the requirements of the Bid

Documents shall be rejected.

10. Clarification Bidding Documents

10.1 A prospective bidder requiring any clarification of the bidding documents may

notify the Employer in writing or through E-mail at the Employer’s address

indicated in the invitation to bid. The Employer will respond to any request for

clarification which he received earlier than 15 days prior to the deadline for

submission of bids. Employer’s response will be published on website including a

description of the enquiry but without identifying its source.

10.2 Pre-bidmeeting

10.2.1. The bidder or his official representative is invited to attend a pre-bidmeeting which

will take place at the address, venue, time and date as indicated in the NIT.

10.2.2. The purpose of the meeting will be to clarify issues andto answer questions on any

matter that may be raised at that stage.

10.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach

the Employer not later than 03 days before the meeting.

10.2.4. Minutes of the meeting, including the question raised (Without identifying the

source of enquiry) and the responses given will be published without delay on the

tender website i.e. www.tender.nprocure.com. Any modification of the bidding

documents listed in sub-Clause 8.1 which may become necessary as a result of the

pre-bid meeting shall be made by the Employer exclusively through the issue of an

Addendum pursuant to Clause 10 and not through the minutes of the pre-bid

10.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a

11. Amendment to Bidding Documents

11.1 Before the deadline for submission of bids, the Employer may modify the bidding

documents by issuingaddenda.

11.2. Any addendum thus issued shall be part of the bidding documents. The Employer

will assume no responsibility for the same.

11.3. To give prospective bidders reasonable time in which to take an addendum into

account in preparing their bids, the Employer may, at his discretion, extend as

necessary the deadline for submission of bids, in accordance with Sub-Clause

b. PREPARATIONOFBIDS

12. LanguageoftheBid

12.1 All documents relating to the bid shall be in the English language.

13. Documents Comprising the Bid

13.1. The bid be submitted by the bidder asVolumeV of the biddocument(refer Clause 8.1)

shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section8

(ii) Qualification In formation and supporting documents as specified in Section2

(iii) Certificates, undertakings, affidavits as specified in Section2

(iv) Any other information pursuant to Clause4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section6

(ii) Priced Bill of Quantities for items specified in Section7

13.2. The Bidder shall submit the details/information pertaining to each part. e. technical

as well as financial and must be submitted online only.

13.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids(IFB)

1 Instruction to Bidders VolumeI

3 Conditions of Contract

4 Contract Data

5 Specifications Volume II

9 Drawings Volume IV

14.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on

the priced Bill of Quantities submitted by the Bidder.

14.2 The bidder shall fill in rates and prices and line item total (both infigures

andwords)forall items of the Works described in the Bill of Quantities along with

total bid price

(Both in figures and words). Items for which no rate or price is entered by the bidder

will not be paid for by the Bill of Quantities.

14.3 All duties, taxes, and other levies except GST payable by the contractor under the

contract, or for any other cause shall be included in the rates, prices and total Bid

Price submitted by the Bidder. (GST will be paid extra)

14.4 The rates and prices quoted by the bidder are subject to adjustment during the

performance of the Contract in accordance with the provisions of Clause 47 of the

Condition of Contract (Irrespective of the time limit and Bid Amount)

15. Currencies of Bid and Payment

15.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.

All payments shall be made in Indian Rupees.

16. Bid Validity

16.1 Bids shall remain valid for a period of not less than 120 Days from the dateof

technical bid opened.

16.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer

may request that the bidders may extend the period of validity for a specified period.

Abidder mayrefuse the request without forfeitinghis bidsecurity. A bidderagreeing to

the request will not be required or permitted to modify his bid, but willbe required to

extend the validity of his security for a period of the extension, and in compliance

with Clause 16 in all respects.

#16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in

column 4 of the table of IFB for this particular work. This Bid security shall be infavor

of Employer as named in Appendix and may be in one of the following forms;

a. Bank Guarantee from any scheduled Indian bank, in the format given in

Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of

Crore and above) and Bank Guarantee of Schedule and Private Banks shall be

considered as per GoG Finance Department’s Circular No. FD/MSM/e-

file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

APPROVEDLISTOF BANKS

With reference to Listof Banks declared by Government ofGujarat, Financedepartment GR No-

FD/MSM/e-file/4/2023/4020/D.M.O. Date: 11/03/2024Annexure I

bankguaranteeissuedbyfollowing bankshall beaccepted.

(A) GuaranteesissuedbyfollowingbankswillbeacceptedasSD/ EMDonpermanentbasis.

- AllNationalizedBanks

(B) Guarantees issued by following Banks will be accepted as SD / EMD for period up toMarch

2025. The validity cut-off date in GR is with respect to date of issue of

BankGuaranteedirrespectiveofdateoftermination of BankGuarantee.

Sr No Name of Banks Sr No Name of Banks

1 AXIS Bank 19 Kotak Mahindra Bank

2 AU Small Finance Bank 20 South Indian Bank

3 Bandhan Bank 21 Tamilnadu Mercantile Bank

4 City Union Bank 22 Utkarsh Small Finance Bank

5 CSB Bank 23 Ahmedabad Mercantile Co-op. Bank

6 DBS Bank India Limited 24 Nutan Nagarik Sahakari Bank Ltd.

7 DCB Bank 25 Rajkot Nagarik Sahakari Bank Ltd.

8 Equitas Small Finance Bank 26 Saraswat Co-Operative Bank Ltd

9 FEDERAL Bank 27 SVC Co-Operative Bank Ltd.

10 HDFC Bank 28 The Cosmos Co-Op Bank Ltd

11 HSBC Bank 29 The Gujarat State Co-Operative Bank

12 ICICI Bank 30 The Mehsana Urban Co-Op. Bank Ltd

13 IDBI Bank 31 The Surat District Co-Op Bank Ltd

14 IDFC First Bank 32 The Kalupur Commercial Co-Op. Bank

15 IndusInd Bank 33 The Kalyan Janata Sahakari Bank Ltd

16 Jana Small Finance Bank 34 Baroda Gujarat Gramin Bank

17 Karnataka Bank 35 Saurashtra Gramin Bank

18 Karur Vysya Bank

b. If Initial Security Deposit in form of Fixed Deposit Receipt then 4.9% stemp

duty paid by Agency.

16.2. Any bid not accompanied by an acceptable Bid Security and not secured as

indicated in Sub-Clauses 16.1 above shall be rejected by the Employer as non-

16.3. The Bid Security of unsuccessful bidders will be returned within 28 days of the end

of the bid validity period specified in Sub-Clause16.1

16.4 The Bid Security of the successful bidder will be discharged when thebidderhas

signed the Agreement and furnished the required Performance Security.

16.6. The bid Security may be for feited

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid

(b) IftheBidderdoesnotacceptthecorrectionoftheBidPrice,ifanyor

(c) InthecaseofasuccessfulBidders,iftheBidder failsthespecifiedtimelimitto

(i) SigntheAgreement;or

(ii) FurnishtherequirementPerformance Security.

(d) #If found necessary, the bidder will be intimated for negotiation, He will be

intimated maximum three times within the validity period for negotiation, If

contractor does not respond in time, his Bid Security (EMD) will be forfeited

and his tender will be rejected. Punitive action will be taken on such

contractors. (As per GoG R&B Dept’s Gr. No. S/22/2017/6369/D,

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding

documents, including the conditions of contract (including mobilization advance or

time for completion), basic technical design as indicated in the drawing and

specifications. Conditional offers or alternative offers will not be considered furtherin

the process of tender evaluation.

18. FormatandSigningofBid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of

these Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate

parts to be uploaded.

c. SUBMISSION OF BIDS

19. Deadline for Submission of the Bids

19.1 Complete Bids must be received online by the Employer at the tender website

specified above not later than the date indicated in appendix.

19.2 The Employer may extend the deadline for submission of bids by issuing an

amendment in accordance with Clause 10, inwhich case all right and obligation of the

Employer and the bidders previously subject to the original deadline will then be

subject to the new deadline.

20. Modification and Withdrawal of Bids

20.1 Bidders may modify or withdraw their bids online before the deadline prescribed in

Clause 19 or pursuant to Clause21.

20.2 No bid shall be modified or withdrawn after the deadline for submission of Bid.

20.3 Withdrawal or modification of a bid between the deadline for submissionof bids and

the expiration of the original period of bid validity specified inClause 15.1 above or as

extended pursuant to Clause 15.2 may result in the forfeiture of the Bid security

pursuant to Clause16.

d. BID OPENING AND EVALUATION

21. Bid Opening

21.1 The Employer will open all the Bids received including modifications made pursuant

to Clause 20, in the presence of the Bidders or their representatives who choose to

attend at time, date and the place specified in Appendix in the manner specified in

Clauses 18 and 21.2, Inthe event of the specified date of Bid opening being declareda

holiday for the Employer, the Bids will be opened at the appointed time andlocation

on the next working day.

21.2 The “Technical Bid” shall be opened. The amount, form and validity of the bid

security furnished with each bid will be announced. If the bid security furnished does

not conform to the amount and validity period as specified in the invitation for bid

(ref. Column 4 and paragraph 3), and has not been furnished in the form specified in

Clause 16, the technical bid will not be opened.

21.3 (i) Subject to confirmation of the bid security by the issuing Bank, the bids

accompanied with valid bid security will be taken up for evaluation with

respect to the Qualification information and other information furnished in

part I of the bid pursuant to Clause12.1.

• If required, the bidder will be asked in writing to clarify his Qualification

Documents with respect to any required clarification.

• The bidders will respond in not more than 7 days of issue of the clarification

• Immediately (usually within 3 or 4 days), on receipt of these clarification the

Evaluation Committee will finalize the list of responsive bidders whose

financial bids are eligible for consideration.

21.4 At the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices,the total

amount of each bid, any discount and such other details as the Employer may

consider appropriate, will be announced by the Employer at the opening.

21.5 the time of opening of “Financial Bid”, the names of the bidders were found

responsive in accordance with Clause 23.4(iv) will be announced. The bids of only

these bidders will be opened. The responsive Bidders’ names, the Bid prices,the total

amount of each bid, any discount, and such other details as the Employer may

consider appropriate, will be announced by the Employer at the opening.

21.6 In case bids are invited for more than one package, the order for opening of the

“Financial Bid” shall bein order of estimated amount of Bids from highest to lowest.

21.7 The Employer shall prepare minutes of the Bid opening, including the information

disclosed to those present in accordance with Sub-Clause23.6.

22.1 Information relating to the examination, clarification, evaluation, and comparison of

Bids and recommendations for the award of a contract shall not be disclosed to

Bidders or any other persons not officially concerned with such process until the

award to the successful Bidder has been announced. Any effort by Biddertoinfluence

the Employer’s processing of Bids or award decisions may result in the rejection of

23. Clarification of Financial Bids

23.1 To assist in the examination, evaluation, and comparison of Bids, the Employer may,

at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of

unit rates. The request for clarification and the response shall be in writing or by e-

mail, but no change in the price or substances of the Bid shall be sought, offered, or

permitted except as required to confirm the correction of arithmetic errors

discovered by the Employer in the evaluation of the Bids.

23.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating

to his Bid opening to the contract is awarded. If the Bidder wishes to bring additional

information to the notice of the Employer, it should do so inwriting.

23.3 Any effort by the Bidder to influence the Employer in the Employer's bid evaluation,

bid comparison or contract award decision may result in therejectionof the Bidders’

24. Examinations of Bids and Determination of Responsiveness

24.1 Duringthe detailevaluation of"Technical Bid", the Employerwill determine whether

each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been

properly signed; (c) is accompanied by the required securities and; (d) is

substantially responsive to the requirements of the Bidding document. During the

detailed evaluation of the “Financial Bid”, the responsiveness of the bids will be

further determined with respect to the remaining bid conditions, i.e., priced bill of

quantities, technical specifications, and drawings.

24.2 A substantially responsive “Financial Bid” is one which confirms all the terms,

conditions and specifications of bidding documents, without material deviation or

reservation. A material deviation or reservation is one (a) which affects in any

substantial way the scope, quality, or performance of the Works; (b) which limits in

any substantial way, inconsistent with the Bidding documents, the Employer’s rights

orthe Bidder’s obligations underthe Contract; or(c)whose rectification wouldaffect

unfairly the competitive position of other Bidders presenting substantiallyresponsive

24.3 If a “Financial Bid” is not substantially responsive, it will be rejectedbythe Employer,

and may not subsequently be made responsive by correction or withdrawal of the

non-conforming deviation or reservation.

25. Evaluation and Comparison of Financial Bids

25.1 The Employer will evaluate and compare only the Bids determined tobe substantially

responsive in accordance with Sub-Clause26.2.

25.3 The Employer reserves the right to accept or reject any variation or deviation.

Variation and deviations and other factors, which are in excess of the requirementsof

the Bidding documents or otherwise result in unsolicited benefits for the Employer,

shall not be taken in to account in Bid evaluation.

25.4 The estimated effect of the price adjustment conditions under Clause 47 of the

Conditions of Contact, during the period of implementation of the Contract, will not

be taken in to account in Bid evaluation.

25.5 If the Bid of the successful Bidder is seriously unbalanced in relation tothe Engineer’s

estimate of the cost of work to be performed under the contract the Employer may

require the Bidder to produce detailed consistency of those prices with the

construction methods and schedule proposed. After evaluation of the price analyses,

the Employer may require that the amount of the performance security set forth in

Clause 34 be increased at the expense of the successful /bidder to a level sufficient to

protect the Employer against financial loss in the event of default of the successful

Bidder under the Contract.

25.6 A bid which contains several items in the bill of Quantities which are unrealistically

priced low and which cannot be substantiated satisfactorily by the bidder may be

rejected as non-responsive. (Applicable for item rate tender only)

e. AWARD OF CONTRACT

26. Award Criteria

26.1 Subject to Clause 27, the Employer will award the contract to the Bidder whose Bid

has been determined.

• to be substantially responsive to the Bidding documents and who has offered

the lowest evaluated Bid Price; and

• to be within the available bid capacity adjusted to account for his bid price

which is the lowest evaluation in any of the packages opened earlier than

the one consideration.

In no case, the contract shall be awarded to any bidder whose available bid

capacity is less than the evaluated bid price, even if the said bid is the lowest

evaluated bid. The contract will in such cases be awarded to the next lowest bidderat

his evaluation bid price.

27. Employer’s Right to Accept any Bid and to Reject any or all Bids

27.1 Notwithstanding Clause 26, the Employer reserves the right to accept or reject any

Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the

award of contract, without thereby incurring any liability to the affected bidder or

Bidder or any obligation to inform the affected Bidder or Bidders of the grounds for

the Employer’s action.

28. Notification of Award and Signing of Agreement

28.1 The Bidder whose Bid has been accepted will be notified of the award by the

Employer prior to expiration of the Bid validity period by cable, telex or facsimile

confirmed by registered letter. This letter (hereinafter and in the condition of

contract called the “Letter of Acceptance”) will state the sum that the Employer will

pay the Contractor in consideration of the execution, completion, andmaintenance of

the Works by the Contractor as prescribed by the Contract (hereinafter and in the

Contract called the “Contract Price”).

28.2 The notification of award will constitute the formation of the contract, subject only to the

furnishing of a performance security in accordance with the provisions of Clause.

28.3 The Agreement will incorporate all agreements between the Employer and the

successful Bidder. It will be signed by the Employer and to the successful Bidder,

within 28 days following the notification of award along with the Letter of

Acceptance. Within 21 days of receipt, the successful Bidder will sign the Agreement

and deliver it to the Employer.

28.4 Upon the furnishing by the successful Bidder of the Performance Security, the

Employer will promptly notify the other Bidders that their Bids have been

29. Security Deposit

Total deposit at 5.00% of contract Value at the Time of Award of

Contract and 5% contract Value from each running bill (total 10 %)

B. Performance Guarantee

[email protected]%ofactualworkamountinformofF.D.R.of Nationalized or Scheduled

bank / N.S.C. / Narmada bond pledged in favour of Commissioner, Municipal Corporation,

Rajkot.(To be submitted on completion of work & before final payment) Performance guarantee

will be released after defect liability period is over.

30. Advance Payment and Security

30.1 Employer will provide an Advance payment on the Contract Price as stipulated in the

Conditions of Contract, subject to maximum amount, as stated in the Contract Data.

31. Corrupt of Fraudulent Practices

31.1 The Employer will reject a proposal if it determines that the Bidder recommended for

award has engaged in corrupt or fraudulent practices in completing for the contract

in question and will declare the firm ineligible, either indefinitely or for a stated

period of time, to be awarded a contract with National Highways Authority of India/

State PWD and any other agencies, if it at any time determines that the firm has

engaged in corrupt or fraudulent practices in completing for the contractor, or in

31.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of the

Conditions of Contract.

QUALIFICATION IN FORMATION

QUALIFICATION IN FORMATION

The information to be filled in by the Bidder in the following pages will be used for

the purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders.

This information will not be incorporated in the Contract.

1. ForIndividual Bidders

1.1 ConstitutionorlegalstatusofBidder

Placeof registration

Principal place of business

Power of attorney of signatory of Bid

1.2 Total value of Civil engineering constructions

Workperformedinthelastfive(inRs.Lakhs)

Year Workdonevalue Supportingdocuments

(in Rs. Lakhs) certified by CA

1.4 Information on Bid Capacity (works for which bids have been submitted and works

which are yet to be completed) as on the date of this bid.

(A) Existingcommitmentsandon-going works:

Name of Place Contract Name Value Stipulated Value of Anticipated Remarks

Building/ & No. &Address Contract Period of Works* of

Hospital State of (Rs. Cr) Completion remaining completion

works Employer to be

*Attachcertificate(s)fromtheEngineer(s)in-charge

**Immediatelyprecedingthefinancialyearinwhichbidsarereceived.

1.5 Qualifications and experience of key personnel required for administration and

execution of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of the

Conditions of Contract.

Bidder should propose the structure and composition of the team dedicated for carrying out the Assignment.

Bidder should list the maindisciplines of the assignment, the key personnel responsible, and proposed technical

andsupportstaff.Thepersonnelscheduleshallbeconsistentwiththeapproachandmethodology,detailedwork plan,

activity schedule.

Position MinQualification Deployment

1.6 Proposed sub-contract and firms involved

Sectionsofthe ValueofSub- Sub-Contractor Experiencein

works Contractor (Name& similar work

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

1.7 Financial reports for the last five years: balance sheets, profit and loss statements,

auditors’ reports (in case of companies/corporations), etc. List them below and

1.8 Evidence of access to financial resources to meet the qualification requirements:cash

in hand, lines of credit, etc. List them below and attach copied documents.

1.9 Name, address, and telephone, mobile number and Email ID of the Bidders bankers

who may provide references if contacted by the Employer.

1.10 InformationonLitigationhistoryinwhichtheBidderis involved.

OtherParty Employer Causeof Amount Remarks

(ies) Dispute Involved showing

1.11 Proposed work method and schedule. The Bidder should attach descriptions,

drawings and charts as necessary to comply with the requirements of the Bidding

documents. (Refer ITB Clause4.1)

2 Sectional Elevation

3 Campus Layout

4 Water Supply&Sewage Points

2. Additional Requirements

2.1 Bidders should provide any additional information requiredto fulfill the

requirements of Clause 4 of the Instructions to the Bidders, if applicable.

(ii) Undertaking

* Fill the name of consultant

(FormNo.3A)(Self attested)

Refer redtoin Rules No. 1.3.1

DETAILS OF SIMILAR WORK COMPLETED

1. Name of Contractor :

2. Name of Work:

3. Estimated cost of Work put to tender:

4. Revised Estimated Cost :

5. Tender Amount :

6. Date of Starting the Work :

7. Date of completion of the work(As per contract agreement):

8. Actual date of the Completion of work:

9. Amount of Actual completion of the total project:

A) Electrical Workcost:

10. State whether the details as above given by the contract or are correct if not state as to what is

the correct information :

11. State whether the contract or has executed the work in progress. Satisfactory as per specification

if not give the correct position of the work. :

12. Period rate & amount of compensation if levied. :

13. Period of extension granted if any :

14. Reason for delaying ranted if any :

15. Anyother remarks :

Particularsofworkcompleted:

-AuthorizedSignature-

1. I, the undersigned, do hereby certify that all the statements made in the required

attachments are true and correct.

2. TheundersignedalsoherebycertifiesthatneitherourfirmM/s.

_ have not abandoned any work of

Government of Gujarat/Government of India/any Board or Corporation under

Government of Gujarat/Government of India nor any contract awarded to us for

such works have been rescinded, during last five years prior to the date of thisbid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or

corporation to furnish pertinent information deemednecessaryand requestedby

the Department to verify this statement or regarding any (our) competence and

general reputation.

4. The Undersigned understands and agrees that furtherqualifyinginformation may

be requested, and agrees to furnish any such information at the request of the

Department/ Project implementing agency.

(SignedbyanAuthorizedOfficeroftheFirm)

I,theunder signed do here by undertake.......................................... that our firm

Upto 25% of the value of the work during implementation no the contract.

(Signed by an Authorized officer of the firm)

CONDITIONS OF CONTRACT

CONDITIONSOFCONTRACT

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions

of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill ofQuantities forming

part of the Bid

CompensationEventsarethosedefinedinClause44hereunder

The Completion Date is the date of completion of the Works as certified by

the Engineer in accordance with Sub Clause

The Contract is the contract between the Employer and Contractor to

execute, complete and maintain the Works till the completion ofDefects Liability

Period. It consists of the documents listed in Clause 2.3below.

The Contract data defines the documents and other information which

comprise the Contract.

The Contractor is a person or corporate body whose Bid to carry out the

Work has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and

thereafter as adjusted in accordance with the provisions of the Contract.

Daysarecalendardays:monthsarecalendarmonths.

The Defects Liability Period is the period named in the Contract Data and

calculated from the Completion Date.

TheEmployer-RMC

On behalf of the Rajkot Municipal Corporation, The Environment Engineer,

Solid Waste Management Department, Municipal Corporation, Rajkot is in charge of

the works and one of the persons for contract signing authority.

The Engineer is the person named in the Contract Data (or any other

competent person appointed and notified to the contractor to act in replacement of

the Engineer) who is responsible for supervising the Contractor, administering the

Contract, certifying payments due to the Contractor, issuing and valuing Variations

to the Contract, and valuing the Compensations Events under the control of

Environment Engineer.

Equipment is Contractor’s machinery and vehicles brought temporarily to

the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s

Letter of Acceptance.

The Intended Completion Date is the date on which it is intended that the

Contractor shall complete the Works. The Intended Completion Date is specified in

the Contract Data. The Intended Completion Date may be revised only by the

Engineer by issuing an extension of time.

Materials are all supplies, including consumables, used by the contractor for

incorporation in the works.

Plant is any integral part of the work which is to have mechanical, electrical,

electronic or chemical or biological functions.

The Site is the area defined as such in the Contract Data.

Site Investigation Reports are those which were included in the Bidding

documents and are factual interpretive reports about the surface and subsurface

conditions at the site.

Specifications means the Specifications of theworks included in the Contract

and any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data or Indicating in Work Order. It is

the date when the Contractor shall commence execution of the works. It does not

necessarily coincide with any of the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractorto carryout a part ofthe workin the Contract whichincludes workon the

Temporary Works are works designed, constructed, installed, and removed

by the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works are what the Contract requires the Contractor to construct, install,

And turnover to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male

also means female or neuter and the other way around. Heading have no

significance. Words have their normal meaning under the language of the

Contract unless specifically defined. The Engineer will provide instructions

clarifying queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended

Completion Date apply to any Section of the Works (other than references to

the Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following

order of priority

(2) LetterofAcceptance,noticetoproceedwith works

(3) Contractor’sBid

(4) ContractData

(5) ConditionsofContractincludingConditionsofContract

(6) Specifications

(8) Billsofquantities and

(9) Any other document listed in the Contract Data as forming part of the

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in

the Contract Data.

4. Engineers Decisions

4.1 Except where otherwise specifically stated, the Engineer will decide contractual

matters between the Employer and the Contractor in the role representingthe

5.1 The Engineer may delegate any of his duties and responsibilities to other people

after notifying the Contractor and may cancel any delegation after notifying

the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are

effective only when in writing. A notice shall be effective only when it is

delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The sub-contractor must be registered in appropriate class and category for

the part of work to be subcontracted.

8. OtherContractors

8.1 The Contractor shall cooperate and share theSitewithothercontractors, public

authorities, utilities and the Employer between the dates given in the

Schedule of other Contractor. The Contractors shall as refer to in the Contract

Data, also provide facilities and services for them as described intheSchedule.

The employer may modify the schedule of other contractors and shall notify

the contractor of any such modifications.

9.1 The Contractor shall employ the key personnel named in the Schedule of Key

Personnel as referred to in the Contract Data to carry out the functions stated

in the Schedule or other personnel approved by the Engineer. The Engineer

will approve any proposed replacement of key personnel only if their

qualifications, abilities, and relevant experience are substantially equal to or

better than those of the personnel listed in the Schedule.

9.2 If the engineer asks the Contractor to remove a person who is a memberofthe

Contractor Staff or his work force stating the reasons the Contractor shall

ensure that the person leaves the Site within seven days and has no further

connection with the work in the Contract.

10. Employer’sandContractorsRisks

10.1 The Employer carries the risk which these Contract statesareEmployer’srisks,

and the Contractor carries the risks which these Contracts states are

Contractors risk.

11. Employer’sRisks

11.1 The employer is responsible for the excepted risks which are (a) in so far asthey

directly affect the execution of the Works, the risks of war, hostilities,

invasion, act of foreign enemies, rebellion, revolution, insurrection or military

or usurped power, civil war, riot commotion or disorder (unless restricted to

the Contractor’s employees), and contamination from any nuclear fuel or

nuclear waste or radioactive toxic explosive.

12. Contractor’sRisks

12.1 All risks of loss of or damages to physical property and of personal injury and

death which arise during and in consequence of the performance of the

Contract other than the excepted risks are the responsibilityoftheContractor.

13.1 The Contractor shall provide, in the joint names of the Employer and the

Contractor, insurance cover from the Start date to the end of the Defects

Liability Period, in the amounts and deductibles stated in the Contract datafor

the following events which are due to the Contractor’s risks:

(a) Lossofordamagetotheworks,Plantandmaterials,

(b) Lossofordamageto Equipment

(c) Lossofordamagesofproperty(expecttheWorks, Plant,Materialsand

Equipment) in connection with the Contract; and

(d) Personalinjuryordeath.

13.2 Policies and certificates for insurance shall be delivered by the Contractor to

the Engineer for the Engineer’s approval before the Start Date. All such

insurance shall provide for compensation to be payable in the types and

proportions of currencies required to rectify the loss or damage incurred.

13.3 If the Contractor does not provide any of the policiesandcertificates required,

the Employer may affect the insurance which the Contractor should have

provided and recover the premiums the Employer has paid from payments

otherwise due to the Contractor or, if no payment is due, the payment of the

premiums shall be a debt due.

13.4 Alterations to the terms of an insurance shall not be made without the

approval of the Engineer.

13.5 Bothpartiesshallcomplywithanyconditionsoftheinsurancepolicies.

14. SiteInvestigationReport

14.1 TheContractorinpreparingtheBidshallrelyonanysiteInvestigation reports

referred to in the Contract Data, supplemented by any information available

15. QueriesabouttheContract data

15.1 TheengineerwillclarifyqueriesontheContractData

16. ContractortoConstructtheWorks

16.1 The Contractor shall construct and install the works in accordance with the

specification and Drawings.

17. TheWorkstobecompletedbytheIntendedCompletionDate

17.1 The Contractor may commence execution of the Works on the Start Date and

shall carry out the Works in accordance with the programme submitted bythe

Contractor, as updated with the approval of the Engineer, and complete them

by the Intended Completion date

18. Approvalbythe Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the

proposed Temporary works to the Engineer, who is to approve them if they

comply with the Specifications and drawings.

18.2 TheContractorshallberesponsiblefordesignoftemporaryworks.

18.3 The Engineer’s approval shall not alter the contractor responsibilityfordesign

of the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the

Temporary works where required.

18.5 All Drawings prepared by the Contractors for the execution of the temporary

or permanent work are subject to prior approval by the Engineer before their

19.1 TheContractorshallberesponsibleforthesafetyofallactivitiesontheSite.

20. Discoveries

20.1 Anything of historical or other interest or of significant value unexpectedly

discovered on the site is the property of the Employer. The contractor is to

notify the engineer of such discoveries and carry out the Engineer’s

instructions for dealing with them.

21. PossessionoftheSite

21.1 The Employer shall give possession of all parts of the site to the Contractor. If

possession of a part is not given by the date stated in the Contract Data the

Employer is deemed to have delayed the start of the relevant activities and

this will be a Compensation Event.

21.2 If within 25% of the time limit of the project, 80% of possession of the site is

not handed over to the Contractor, then contractor/ Employer may fore-close

the contract. Contractor/Employer has to foreclose the work withinas decided

by Employer. after lapse of 25%-time limit and after 30 days foreclosure

option will be closed.

22. AccesstotheSite

22.1 The Contractor shall allow the Engineer and any person authorized by the

Engineer access to the Site, to any place where work in connection with the

Contract is being carried out or is intended to be carried out and to any place

where materials or plants are being manufactured/ fabricated/ assembled for

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to

works which comply with the applicable laws where the site is located.

23.2 The Contractorshallpermit the Employerto inspect the Contractor’saccounts

and records relating to the performance of the Contractor and to have them

audited by auditors appointed by the Employer, if so requiredby the

24.1 If the Contractor is of the view that a decision taken by the Engineer waseither

outside the authority given to the Engineer by the Contract or that the

decision was wrongly taken, the decision shall be referred to #Commissioner,

RMC Higher Authority within 30 days of the notification of the Engineer's

decision. If the issue is not resolved, any party can refer the matter for

conciliation within 30 days from the decision given by the #Commissioner,

RMC Higher Authority

(a) For any of the parties is not satisfied with the decision of the

#Commissioner, RMC, both the parties have to refer to the OSD or DMC

or Municipal Commissioner, RMC for the conciliation process.

If the dispute is not resolved through the conciliation process, he may refer

the dispute to Competent Authority of RMC .

If the dispute is not resolved by the Employer, he may refer to Gujarat Public

Works Contract Dispute Arbitration Tribunal. If the Contractor fails to refer a

claim / dispute to the Higher Authority within 14days of the notification of the

Engineer's decision, the Contractor shall not be entitled to any additional

payment/claim if he doesn’t follow the above sequence in stipulated time and

he should not stop the work.

25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

26.1 Within the time stated in the Contract Data the Contractor shall submit to the

Engineer for approval a Programme showing the general methods,

arrangements orders, and timing for all the activities in the works along with

monthly cash flow forecast.

26.2 An update of the Programme shall be a programme showing the actual

progress achieved on each activity and the effect of the progress achieved on

thetimingofthe remainingworkincludinganychangesto thesequenceof the

26.3 The Contractor shall submit to the Engineer, for approval an updated

programme at intervals no longer than the period stated in the Contract data.

If the Contractor does not submit an updated programme within this period,

the Engineer may withhold the amount stated in the Contract data from the

next payment after the date on which the overdue programme has been

26.4 The Engineer’s approval of the programme shall not alter the Contractor’s

obligations. The Contractor may revise the programme and submit it to the

Engineer again at any time. A revised programme is to show the effect of

Variations and Compensation sevents.

27. Extension of the Intended Completion Date

27.1 The Engineer shall extend the Intended Completion Date if a compensation

Event occurs or a Variation is issued which makes it impossiblefor completion

to be achieved by the Intended Completion Date without the Contractor taking

steps to accelerate the remaining work and which would cause the Contractor

to incur additional cost.

27.2 The Engineer shall decide whether and by how much to extend the Intended

Completion Date within 35 days of the Contractor asking the Engineer for a

decision upon the effect of a compensation event or Variation and submitting

full supporting information. If the Contractor has failed to give early warning

of a delay or has failed to cooperate in dealing with a delay, the delay by this

failure shall not be considered in assessing the new IntendedCompletionDate.

27.3 The Engineer shall within 14 days of receiving full justification from the

contractor for extension of Intended Completion Date refer to the Employer

his decision. The employer shall in not more than 21 days communicate to the

engineer the acceptance or otherwise of the Engineer’s decision. If the

employer fails to give his acceptance, the Engineer shall not grant the

extension and the contractor may refer the matter under Clause24.1

28. Delays Ordered by the Engineer

28.1 The Engineer may instruct the Contractor to delay the start or progress of

anyactivity within the works.

29. Management Meetings

29.1 Either the Engineer or the Contractor may require the other to attend a

management meeting. The business of a management meeting shall be to

review the plans for remaining work and to deal with matters raised in

accordance with the early warning procedure.

29.2 The Engineer shall record the business of management meetings and is to

provide copies of his record to those attending the meeting and to the

Employer. The responsibility of the parties for actions to be taken is to be

decided by the Engineer either at the management meeting or after the

management meeting and stated in writing to all who attended the meeting.

30. Early Warning

30.1 The Contractor is to warn the Engineer at the earliest opportunity of specific

likely future events or circumstances that may adversely affect the quality of

the work, increase the Contract price or delay the execution of works. The

Engineer may require the contractor to provide an estimate of the expected

effect of the future event or circumstance on the contract priceand completion

date. The estimate is to be provided by the Contractor as soon as reasonably

30.2 The Contractor shall cooperate with the Engineer in making and considering

proposals for how the effect of such an event or circumstance can be avoided

or reduced by anyone involved in the work and in carrying out any resulting

instruction of the Engineer.

C. QUALITY CONTROL

31. Identifying Defects/Defect liability period

31.1 Defect liability period: The contractor shall be responsible to make good and

remedy at his own expense any defect which may develop or may be noticed

before the period mentioned hereunder from the certified date of completion.

The Engineer in charge shall give the contractor a notice in writing about the

defects and the contractor shall make good the same within 15 days of receipt

of the notice. In the case of failure on the part of the contractor, the Engineer-

in-charge may rectify or remove or re-execute the work at the risk & cost of the

contractor. The Engineer-in-charge shall be entitled to appropriate the whole

or any part of the amount of security deposit towards the expenses, if any,

Incurred by him in rectification, removal or re-execution. The Defects Liability

period shall be asunder….

(a) For major projects costing more than Rs. 1 crore, the period shall be

Months from the certified date of completion which should include three

(b) For the purpose of deciding the monsoon period, the 30th September shall be treated

as the last date.

32. The Engineer shall check the Contractor’s work and notify the Contractor of

any defects that are found. Such checking shall not affect the Contractor’s

responsibilities the Engineer may instruct the Contractor to search fora Defect

and to uncover and test any work that the Engineer considers mayhave a

33.1 If the engineer instructs the Contractor to carry out a test not specified in the

Specification to check whether any work has a Defect and the test shows that

it does, the Contractor shall pay for the test and any samples. If there is no

defect the test shall be a Compensation Event.

33.2 #1% of theamount of work done should bededucted from R.A. Billof the

contractor for testing the quality of material workmanship, irrespective of

actual charges. We may allow testing certificates of GERI or Government

approved Lab by R&B Department/ RMC

34. Correction of defects

34.1 The engineer shall give notice to the Contractor of any defects before the end

of the defects Liability Period, which begins at Completion and is defined in

the contract data. The Defects Liability Period shall be extended for as long as

Defects remain to be corrected.

34.2 Every time notice of a Defect is given, the Contractor shall correct the notified

defect within the length of time specified by the Engineer’s notice.

35. Uncorrected Defects

35.1 If the Contractor has not corrected a defect within the time specified in the

Engineer’s notice, the Engineer will assess the cost of having the Defect

corrected, and the Contractor will pay this amount.

36. Bill of Quantities

36.1 The bill of Quantities shall contain items for the constructions, installation,

testing and commissioning work to be done by the Contractor.

36.2 The bill of Quantities is used to calculate the Contract price. The Contractor is

paid for the quantity of the work done at the rate in the Bill of Quantities for

37. ChangeintheQuantities

37.1 The Engineer shall have power to make any alterations in or addition to the

original specifications , drawings, designs and instructions that may appear to

him to be necessary or advisable during the progress of the work and the

contractor shall be bound to carry out the work in accordance with any

instruction in this connection which may be given to him in writing signed by

the Engineer and such alteration shall not invalidate the contract and any

additional work which the contractor may be directed to do in the manner

above specified as part of the work shall be carried out by the contractor on

the same conditions in all respects on which he agreed to do the main work

and at the same rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the

tender by more than 130%, the contractor will be paid for the quantity in

excess of 130%, at the rate entered in the SOR of the year during which the

excess in quantity is first executed.

38.1 All Variations shall be included in updated programmes produced by the

39. Paymentsfor Variations

39.1 If the additional or altered work includes any class of work for which no rateis

specified in this contract, then such class of work shall be carried out as under.

(i) At the rate derived from the item within the contract which is comparable to

the one involving additional or altered class of work; where there are more

than one comparable items, the item of the contract which is nearest in

comparison with regard to class or classes of the work involved shall be

selected and the decision of the Environment Engineeras to the nearest

comparable item shall be final and binding on the contractor.

(ii) If the rate cannot be derived in accordance with (i) above, such class of works

shall be carried out at the rate entered in theSchedule of Rates of the division

for the year in which the tender was received, increased or decreased by the

percentage by which the tender amount is more or less as compared to the

amount arrived at the rates in the “Schedule of Rates” of the Division in the

year in which the tender was received. If the Schedule of rates of the Division

does not contain all the items, the percentage increase or decrease of the

tender shall be calculated considering such items which were included in the

“Scheduled Rates” of the division for the year and for materials consumed on

such item the rate to be charged would be the basic rate taken into accountfor

fixing the rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of

work shall be carried out at the rate decided by the competent authorities on

the basis of detailed rate analysis after hearing the contractor before a

Committee of two Environment Engineer stationed at the same place or the

39.2 If the additional or altered work, for which no rate is entered in the “Schedule

of Rates” of the Division is ordered to be carried out before the rate is agreed

upon, then the contractor shall within seven days of the date of receipt by him

of the order to carry out the work, inform the Engineer-in-charge of the rate,

which it is his intention to charge for such class of work and if the Engineer in

charge does not agree to this rates, he shallby notice in writing be atliberty to

cancel his order to carry out such class of work and arrange to carry it outin

such manner as he may consider it advisable, provided always that if the

contractor shall commence work or incur any expenditure in regard thereof

before the rates shall have been determined as lastly hereinbeforementioned,

then in such cases he shall only be entitled to be paid in respect of the work

carried out or expenditure incurred by him prior to the date of the

determination of the rate as aforesaid according to such rate or rates as shall

be fixed by the Engineer-in-charge. In the event of the dispute, the decision of

the Municipal Commissioner (RMC) shall be final.

Where, however, the work is to be executed according to the designs,

drawings and specifications recommended by the contractor and accepted by

the competent authority, the alternation above referred to shall be within the

scope of such designs, drawings and specifications appended to the tenders.

The time limit for the completion of the work shall be extended in the

proportion that the increase in the cost occasioned by alterations bears to the

cost of the original work and the certificate of the Engineer-in-charge as to

such proportion shall be final and conclusive.

40. Cash Flow Fore casts

40.1 When the programme is updated, the contractor is to provide the engineer

with an updated cash flow forecast.

41. Payment certificates.

41.1 The Contractor shall submit to the Engineer monthly statements of the

estimated value of the work completed less the cumulative amount certified

41.2 ThevalueofworkexecutedshallbedeterminedbytheEngineer.

41.3 The value of work executed shall comprise the value of the quantities of the

items in the Bill of Quantities completed.

41.4 The value of work executed shall include the valuation of variations and

compensation events.

41.5 The Engineer may exclude any item certified in a previous certificateor reduce

the proportion of any item previously certified in any certificate in the light of

later information

42.1 Payments shall be adjusted for deductions for advance payments, retention,

other recoveries in terms of the contract and taxes at source, as applicable

under the law.The Employer shall pay the Contractor the amounts certified by

the Engineer within 28 days of the date of each certificate.

42.2 Payment of GST (prevailing rates) on the amount payable under the

contractto the Contractor will be made by the Employer.

Hence, it is the responsibility of the contractor to pay the GST to theconcerned

Authority of Government.

43. Compensation events

43.1 The following are compensation Events unless they are caused by the

(a) The Employerdoes not give access to a part of the Site bythe site

Possession date stated in Contract data to the Contractor

43.2 In case of compensation event occurs and it prevents the work being

completed beyond the Intended Completion Date then Authority will approve

Extension of Time with eligible contractual price escalation.

44.1 The rates quotedby the Contractor must be inclusive of all taxes prevailing on

due date of bid submission except GST. However, any subsequent changes in

the tax structure by Government after due date of bid submission will be

compensated (+/-) on availability or submission of actual documentation.

Contractor will have to intimate Engineer regarding changes occurred in the

tax structure after bid submission. If the contractor fails to provide such

information and if any financial obligation may arise due to change in tax

structure, same will be recovered from the contractor.

44.2 GST will be paid separately on the bills. Hence, it is the responsibility of the

contractor to pay the GST to the concerned Authority. Ref.

45. Currencies.

45.1 AllpaymentshallbemadeinIndian Rupees.

46.1 The Employer shall retain from each payment due to Contractor the

proportion stated in the Contract Data until Completion of the whole of the

46.2 On Completion of the whole of the Works half the total amount retained is

46.2 On Completion of the whole of the Works half the total amount retained is

repaid to the Contractor and half when the Defects Liability Period has passed

and the Engineer has certified that all Defects notified by the Engineer to the

Contractor before the end of this period have been corrected.

46.3 On completion of the whole works, the contractor may substitute retention

money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money

deducted by the Employer under the provision of this clause, Employer shall

consider the said request of the Contractor provided that the refund

hereunder shall be made in tranches of not less than 1% (One Percent) of the

Contract Price and Contractor furnishes an irrevocable and unconditional

Bank guarantee for an equal amount substantially in the format of Bank

Guarantee for Performance Guarantee enclosed with SBD and valid up to

day beyond the scheduled / extended Defects Liability Period. On completion

of the whole works, the contractor has however an option to submit a fresh

irrevocable and unconditional Bank Guarantee for an amount equal to 5% of

the total value ofwork executedsubstantiallyin the format ofBankGuarantee

for Performance Guarantee enclosed with SBD andvalidup to 60 days beyond

the Defect Liability Period and yet refund the Retention Money Bank

Guarantee submitted for refund of Retention Money.

47. Liquidated Damages

47.1 The Contractor shall pay liquidated damages to the Employer at the rate per

day stated in the Contract Data for each day that the Completion Date is later

than the Intended Completion Date (for the whole works or the milestone as

stated in the contract data). The total amount of liquidated damages shall not

stated in the contract data). The total amount of liquidated damages shall not

exceed the amount defined in the Contract Data. The Employer may deduct

liquidated damages from payment due to the Contractor. Payment of

liquidated damages does not affect the Contractor’s liabilities.

47.2 If the Intended Completion Date is extended after liquidated damages have

been paid, the Engineer shall correct any overpayment of liquidated damages

by the Contractor by adjusting the next payment certificate. The Contractor

shall not be entitled for any interest on the over payment calculated from the

date of payment to the date of repayment.

47.3 If the contractor fails to comply with the time for completion as stipulated in

the tender, then the contractor shall pay to the employer the relevant sum

stated in the Contract Data as Liquidated damages for such default and not as

penalty for everyday or part of day which shall elapse between relevant time

for completion and the date stated in the taking over certificate of thewholeof

the works on the relevant section, subject to the limit stated in the contract

The employer may, without prejudice to any other method of recovery

deduct the amount ofsuchdamages fromany monies due orto become due to

the contractor. The payment or deduction of such damages shall not relieve

The contract or from his obligation to complete the works on from anyother

of his obligations and liabilities under the contract.

47.4 If, before the Time for Completion of the whole of the Works or, if applicable

any Section, a Taking Over Certificate has been issued for any part of the

Works or of a Section, the liquidated damages for delay in completion of the

remainder of the Works or of that Section shall, for any period of delay after

the date stated in such Taking-Over-Certificate, and in the absence of

alternative provisions in the Contract, be reduced in the proportion which the

value of the part so certified bears to the value of the whole of the Works or

Section, as applicable. The provisions of this Sub-clause shall only apply to the

rate of liquidated damages and shall not affect the limit thereof.

48.1 The performance Security (including additional security for unbalanced bids)

shall be provided to the Employer no later than the datespecified inthe Letter

of Acceptance and shall be issued in an amount and form and by a bank or

surety acceptable to the Employer, and denominated in Indian Rupees. The

performance Security shall be valid until a date 60 days from the date ofexpiry

of Defects Liability Period and the additional security for unbalanced bids

shall be valid until a date 28 days from the date of issue of the certificate of

49. Cost of Repairs.

49.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be

remedied by the Contractor at the Contractor’s cost if the loss or damages

arises from the Contractor’s acts or omissions.

E.FINISHINGTHECONTRACT

50.1 The Contractor shall request the Engineer to issue a Certificate of Completion

of the works and the Engineer will do so upon deciding that the work is

51. Taking Over

51.1 The Employer shall take over the Site and the Works within seven days of the

Engineer issuing a certificate of Completion.

52. Final Account

52.1 The Contractor shall supply to the Engineer a detailed final accountof the total

amount that the Contractor considers payable as full andfinal settlement of all

claims under the Contract for items before the end of theDefects Liability

Period. The Engineer shall issue a Defect Liability Certificate and certify any

final payment that is due to the Contractor within 56 days of receiving the

Contractor's account if it is correct and complete. If it is not, the Engineer shall

issue within 56 days a schedule that states the scope of the corrections or

additions that are necessary. If the Final Account is still unsatisfactory after it

has been resubmitted, the Engineer shall decide on the amount payable to the

Contractor and issue a payment certificate, within 56 days of receiving the

Contractor’s revised account.

52.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses

and savings in final account is observed, the Engineer/Employer shall be at

liberty to restrict the final payment of BOQ items to the lowest amount

evaluated of the bids considering the final quantities and the rates quoted

including the rebates if any. Payment of variationitems shall however be made

at the rates approved by the Employer, within 90 daysfromthe physical

completion of work.(Applicable for item rate tender only)

Operating and Maintenance Manuals

52.3 If “as built” drawings and/or operating and maintenance manuals are

required, the Contractor shall supply them by the dates stated in the Contract

52.4 If the Contractor does not supply the Drawings and/or manuals by the dates

statedin the Contract data, or they do not receive the Engineer’s approval, the

Engineer shall withhold the amount stated in the Contract Data from

payments due to the Contractor.

53. Termination

53.1 The Employer or the Contractor may terminate the Contract if the other party

causes a fundamental breach of the Contract.

53.2 Fundamental breaches of Contract include, but shall not be limited to the

(i) The contractor stops work for 28 days when no stoppage ofworkis shown on

the current programme and the stoppage has not been authorized by the

(ii) The Engineer instructs the Contractor to delay the progress of the Works and

the instructions is not withdrawn within 28days;

(iii) The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

(iv) A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

(v) The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correctit within a

reasonable period of time determined by the Engineer;

(vi) TheContractordoesnotmaintainasecuritywhichis required;

(vii) The Contractor has delayed the completion of worksby the number of days for

which the maximum amount of liquidateddamages can be paidas defined in

the Contract data; and

(viii) If the Contractor, in the judgment of the Employer has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the

offering, giving, receiving or soliciting of anything of value to influence the

action of a public official in the procurement process or in contract execution.

“Fraudulent practice”means a misrepresentation of facts in order to influence

a procurement process or the execution of a contract to the detriment of the

borrower, and includes collusive practice among Bidders (prior to or after bid

submission) designed to establish bid prices at artificial non-competitive

levels and to deprive the Borrower of the benefits of free and open

53.3 When either party to the Contract gives notice of a breach of contract to the

Engineer for a cause other than those listed under Sub Clause 59.2 above, the

Engineer shall decide whether the breach is fundamental or not.

53.4 Notwithstanding the above, the employer may terminate the Contract for

54. Payment upon Termination

54.1 If the Contract is terminated because of a fundamental breach of Contract by

the Contractor, the Engineer shall issue a Certificate for the value of the work

done less advance payments received upto the date of the issue of the

certificate, less other recoveries due in terms of the contract, less taxes due to

deducted at source as per applicable law and less the percentage to apply to

the work not completed as indicated in the Contract data. Additional

Liquidated Damages shall not apply. If the total amount due to the Employer

Liquidated Damages shall not apply. If the total amount due to the Employer

exceeds any payment due to the Contractor the difference shall be a debt

payable to the Employer.

54.2 If the Contract is terminated at the Employer’s convenience or because of a

fundamental breach of Contract by the Employer, the Engineer shall issue a

certificate for the value of the work done, the cost of balance materialbrought

by the contractor and available at site, the reasonable cost of removal of

equipment, repatriation of the Contractor’s personnel employed solely on the

works, and the Contractor’s cost of protecting and securing theWorks andless

advance payment received up to the date of the certificate, less other

recoveries due in terms of the contract and less taxes due to deducted at

source as per applicable law.

55.1 All materials on the Site, Plant Equipments, Temporary Works and Works are

deemed to be property of the Employer, if the Contract is terminated because

of a Contractor’s default.

56. Releasefrom Performance

56.1 If the Contract is frustrated by the outbreak of war of by any other event

entirely outside the control of either the Employer or the Contractor the

Engineer shall certify that the Contract has been frustrated. The Contractor

shall make the Site safe and stop work as quickly as possible after receiving

this certificate and shall be paid for all work carried out beforereceiving it and

for any work carried out afterwards to which commitment was made.

F. SPECIAL CONDITIONS OF CONTRACT

The Contractor shall, unless otherwise provided in the Contract, make

his own arrangements for the engagement of all staff and labour, local or

other, and for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the

Engineer a return in detail, in such form and at such intervals as the Engineer

may prescribe, showing the staff and the numbers of the several classes of

labour from time to time employed by the Contractor on the site and such

other information as the Engineer may require.

A) Following Pollution control Acts and amendmentsmadethereof from

time to time shall be applicable.

1. Water(PreservationandcontrolofPollution)Act,1974

2. Air(PreventionandControlofPollutionAct1981

3. Environmental(Protection)Act1986

The contractor must commit toadoptingEnvironmentalmanagement

plan for best energy use, waste management, the reductionof pollution as

in EMS (Environmental Management system)ISO-14001-2015

58. ARBITRATION (GCCClause24)

Theprocedureforarbitrationwillbeasfollows:-

58.1 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to # Environment

Engineer(Higher Authority) within 14 days of the notification of the Engineer's

decision. If the issue is not resolved, any party can refer the matter for

conciliation within 15 days from the decision given by the

#EnvironmentEngineer.

58.2 If the Contractor is of the view that a decision taken by the Engineer was either

outside the authority given to the Engineer by the Contract or that the decision

was wrongly taken, the decision shall be referred to#Environment

EngineerHigher Authority within 30 days of the notification of the Engineer's

decision. If the issue is not resolved, any party can refer the matter for

conciliation within 30 days from the decision given by the #Environment

EngineerHigher Authority

(a) For any of the parties is not satisfied with the decision of the

#Environment Engineer, both the parties have to refer to the DMC or

Municipal Commissioner for the conciliationprocess.

If the dispute is not resolved through the conciliation process,he may refer the

dispute to Competent Authority of RMC .

If the dispute is not resolved by the Employer, he may refer to Gujarat Public

Works Contract Dispute Arbitration Tribunal. If the Contractor fails to refer a

claim / dispute to the Higher Authority within 14 days of the notification ofthe

Engineer's decision, the Contractor shall not be entitled to any additional

payment/claim if he doesn’t follow the above sequence in stipulated time and

he should not stop the work.

DescriptionoftheWorks:

1. We offer to execute the Works described above and remedy any defects therein in

conformity withthe conditions ofContract, specification, drawings, Billof Quantities

and Addenda for the sum (s)of

2. We undertake, if our Bid is accepted, to commence the Works as soon as is

reasonably possible after the receipt of the Engineer’s notice to commence, and to

complete the whole of the Works in the Contact within the time stated in the

3. We agree to abide by this Bid for the period of 120 Days from the date fixed for

receiving the same, and it shall remain binding upon it and may be accepted at any

time before the expiration of that period.

4. Unless and until a formal Agreement is prepared and executed this Bid, togetherwith

your written acceptance thereof, shall constitute a binding contract betweenus.

5. We understand that you are not bound to accept the lowest or any tender you may

-------dulyauthorizedtosignbidsforandonbehalfof-----------------------------------

(inblockcapitalsortyped)

SECURITIES AND OTHER FORMS

BIDSECURITY(BANKGUARANTEE)

WHEREAS, ---------------------------------------- (name of Bidder) (hereinafter called the

“The Bidder”) has submitted his bid Dated ------------------------ (Date) for the

construction of ------------- (Name of Contractor hereinafter called “the Bid”)

KNOW ALL PEOPLE by these presents that We-------------------------------------------------

(nameofBank)of ------------------------------------------------ (nameofcountry)having our

registered officeat-------------------------------------------------------(hereinaftercalled

“thebank”)areboundunto(nameof Employer) (here in after called “The Employer”)in

for which payment well and truly to be made to the said Employer the Bankitself,his

successors and assigns by these presents.

SEALEDwiththeCommonSealofthesaidBankthis----------------------dayof---------------

THECONDITIONSoftheseobligations are:

(1) IfafterBidopeningthe Bidderwithdrawshis bid duringthe periodof Bidvalidity

specified in the Form of Bid;

(2) IftheBidderhasbeennotifiedoftheacceptanceof hisbidbytheEmployer during the

period of Bid Validity:

A FailsorrefusestoexecutetheFormofAgreementinaccordancewith the

Instructions to Bidders, if required; or

B. FailsorrefusetofurnishthePerformanceSecurity,inaccordancewiththe

Instructions to Bidders; or

C. doesnotacceptthecorrectionoftheBidPricepursuanttoClause27 (Correction of

We undertake to pay to the Employer up to the above amount upon

receipt of his first written demand, without the employer having to substantiate

his demand, provided that in his demand the Employer will notethatthe amount

claimed by him is due to him owing to the occurrence of one or any ofthe three

conditions, specifying the occurred conditions or conditions.

ThisGuaranteewillremaininforceuptoandincludingthedate -------------------------- **

daysafterthe deadline forsubmission ofBids as suchthe deadline is statedin the

Instructions to Bidders or as it may be extended by the Employer, notice of which

extension (s) to the Bank is hereby waived. Any demand in respect of this

guarantee should reach the Bank not later than the above date

(Signature, name and address)

* The Bidder should insert the amount of the guarantee in words and figures

denominated in Indian Rupees. This figure should be the same as shown in

Clause 16.1(Bid Security) of the Instructions to Bidders.

**45 days after the end of the validity period of the Bid. Date shouldbe inserted

by the Employer before the Bidding documents are issued.

PERFORMANCESECURITY

Commissioner, Rajkot Municipal Corporation (NameofEmployer)

contractor)(hereaftercalled“theContractor”)hasundertaken,inpursuanceofContracts

---------(nameofContractand briefdescriptionofWorks)(hereinaftercalled“The

AND WHEREAS it has been stipulated by you in the said Contract that the

Contractor shall furnish you with a Bank Guarantee by a recognized bank for the sum

specified therein as security for compliance with his obligation in accordance withthe

ANDWHEREASwehaveagreedtogivetheContractorssuchabankGuarantee:

NOWTHEREFOREweherebyaffirmthatwearetheGuarantorandresponsibleto you on

behalf of the Contractor, upto a total of------------------------------------------

(amountof guarantee)* ----------------------------- (inwords),suchsumbeingpayable in

types and proportions of currencies in which the Contract prices is payable, and we

undertaketopayyou,uponyourfirstwrittendemandandwithoutcavilor

argument,anysumorsumswithinthelimitsof----------------------------------------

(amountofguarantee)asaforesaidwithoutyourneedingtoproveortoshowgrounds or

reasons for your demand for the sum specified therein.

Weherebywaivethenecessityofyourdemandingthesaiddebtfrom thecontractor before

presenting is with the demand.

We further agree that no change or addition to or other modification of the terms of

the Contract to of the Works to be performed thereunder or of any of the Contract

documents which may be made between your and the Contractor shall in any way

release us from any liability under this guarantee, and we hereby waive notice of any

such charge, addition or modifications.

This guarantee shall be valid until 60 days from the date of expiring of the

Defect Liabilities period.

SignatureandSealoftheguarantor-----------------------------

*AnamountshallbeinsertedbytheGuarantor,representingthepercentagethe Contract

price specified in the Contract denominated in Indian Rupees.

ADDITIONALPERFORMANCESECURITY

[Clause34.1.(A)]

Commissioner, Rajkot Municipal Corporation(Name of Employer)

contractor)(hereaftercalled“TheContractor”)hasundertaken,inpursuanceof Contracts

--------- (Name of Contract and brief description of Works) (hereinafter called

AND WHEREAS it has been stipulated by you in the said Contract that the

Contractorshallfurnishyouwitha BankGuarantee bya recognizedbankforthe sum

specified therein as security for compliance with his obligation in accordance with

ANDWHEREASwehaveagreedtogivetheContractorssuchabankGuarantee:

NOWTHEREFOREweherebyaffirmthatwearetheGuarantorandresponsibleto you on

behalf of the Contractor,upto a total of------------------------------------------

(amount ofguarantee)------------------------------- (inwords), suchsumbeingpayablein

types and proportions of currencies in which the Contract prices is payable, and we

undertaketopayyou,uponyourfirstwrittendemandandwithoutcavilor

argument,anysumorsumswithinthelimitsof----------------------------------------

(amountofguarantee)asaforesaidwithoutyourneedingtoproveortoshowgrounds or

reasons for your demand for the sum specified therein.

Weherebywaivethenecessityofyour demandingthesaiddebtfrom thecontractor

before presenting is with the demand

We further agree that no change or addition to or other modification of the terms of

the Contract to of the Works to be performed thereunder or of any of the Contract

documents which may be made between your and the Contractor shall in any way

release us from any liability under this guarantee, and we hereby waive notice of any

such charge, addition or modifications.

Thisguaranteeshallbevaliduntil90daysfromtheprojectcompletiondate.

SignatureandSealoftheguarantor-----------------------------

BANKGUARANTEEFORADVANCEPAYMENT

Commissioner,Rajkot Municipal Corporation(Name of Employer)

InaccordancewiththeprovisionsoftheConditionsofContract,sub-clause

51.1(“AdvancePayment”)oftheabove-mentionedContract,-------------------------------

------------------- (name and address of Contractor)(hereinafter called“the Contractor”)

shall deposit with (name of Employer) a bank guarantee his proper and

faithfulperformance underthesaidClauseoftheContract in an amount of--(amount of

We,the---------------------------------- (bankoffinancialinstitution),asinstructed

by the Contractor, agree unconditionally and irrevocably to guarantee as primary

obligator and notasSuretymerely, the payment to----------------------------------------

(name of Employer) on his first demand without whatsoever right of obligation on

ourpartandwithouthisfirstclaimtotheContractor,intheamountnotexceeding---

We further agree that no change or addition to or other modifications of the terms of

the Contractor or Works to be performed thereunder or of any of the Contract

documents which may be made between --------------------------------- (name of

Employer) and the Contractor, shall in any way release us from any liability under

this guarantee, and we hereby waive notice of any such change, addition or

This guarantee shall remain valid and in full effect from the date of the

advance payment under the Contract until -------------------------------------- (name of

employer) receives full repayment of the same amount from the contractor.

Signature and Seal

Name of Bank/Financial Institution

*Anamountshallbe insertedbythatBankorFinancialInstitutionrepresentingthe

amount of the Advance Payment, and denominated in Indian Rupees.

Letter of Acceptance

(LetterheadpaperoftheEmployer)

(Nameandaddressofthe Contractor)

This is to notify you that your Bid dated for executionof

the (Name of the contract and identification number, as

Given in the Instructions to Bidders) for the Contract Price of Rupees

) (amount in words and figures) as correctedandmodifiedinaccordance

with the Instructions to Bidders* is hereby accepted by our agency.

You are requested to furnish performance security, in the form detailed in

para 34.1 of ITB for an amount equivalent to Rs. within 10 days of the receipt of this

letter of acceptance, having Validity up to beyond 90 days from the date of expiry of

defectsLiabilityperiodi.e. upto and the Additional Performance Security for an

amountequivalent to Rs. shall be valid beyond 90 (Ninety) days ofProject

Completion Date i.e. upto and sign the contract, failing which action as

stated in Para 34.3 of ITB will betaken.

YoursFaithfully

SignatureNameandtitleofSi

gnatoryName of Employer

* Delete “Corrected and” or and modified if only one of these actions applies. Delete as

corrected and modified in accordance with the Instructions to Bidders, if corrections or

modifications have not been affected.

Issue of Notice to proceed with the work

(LetterheadoftheEmployer)

(Nameandaddressofthe Contractor)

PursuanttoyourfurnishingtherequisitesecurityinITBClause34.1and

signingoftheContractfortheconstructionof

at abidPrice ofRs.

Youareherebyinstructedtoproceedwiththeexecutionofthesaidworksin accordance

with the contract documents.

Yoursfaithfully

(Signature,nameandtitleofsignatoryauthorizedTo

sign on behalf of Employer)

(ForInvestment)

I, the undersigned do hereby undertake that our firm M/s

to25%ofthevalueoftheworkduringimplementationofthecontract.

(Signed by an Authorized officer of the firm)

I,theundersigneddoherebyundertakethatourfirm M/s……………………………………

……………..………………………………..agreetoabidebythisbidforaperiod ........................................... days

fordatefixedforreceivingthesameanditshallbebindingonusandmaybeacceptedat any time

before the expiration of that period.

(Signed by an Authorized officer of the firm)

DOCUMENTS TO BE FURNISHED BY

Following documents shall be submitted in electronic form at only through

online by scanning and the

(i) Bid Document Fee/ Tender Fee (ii) Bid Security / EMD should be sent

in original to the Tender openingauthoritythrough RPAD,soas to reach

theEnvironmentEngineer withinstipulated dateinthetender.

1. BidDocumentFee/TenderFee(FromBidder’sA/C Only)

2. Bid Security/EMD

3. RegistrationCertificate:“B”Class&AbovewithState/CentralGovt./

Municipal Corporations/P.S.U.

4. GSTNumber&PANNumber

5. Solvency Certificate(forcurrentcalenderyear)

6. Work Experience, FORM 3(A),should be given by officer not having

position below then Environment Engineer.

7. EPFRegistrationNumber&ESICRegistrationNumber

8. OtherDocuments,asrequired…

Rajkot Municipal Corporation

Solid Waste Management Department

Sr. No. Details of Works Estimated Cost (INR)

Beautification of Circles by using Waste Material to Art

1. Sculptures in Rajkot Municipal Corporation Area

 Rates shall be Quote above/ below of the estimated cost as shown above

 If GST will be Applicable then paid extra.

Environment Engineer

Solid Waste Management

Rajkot Municipal