Social Forestry Division Navsari invites proposals from experienced and qualified consultancy firms for empanelment as Project Management Consultants (PMC) / Architects estimated Value (25000 th. to 3 cr.) for various forestry

Technical Bid: Online Verification of documents (Date and 22/04/2026-14:00

6. Online opening Commercial Bid (Date and Time) 24/04/2026-14:00

7 Estimated Value 25000 th. to 3.00 cr.

8 Demand Draft of Tender fees from any nationalized bank will

be in favor “Deputy Conservator of Forests, Social Forestry Rs.900/-

Division, Navsari” Payable at Navsari.

EMD in favor of “Deputy Conservator of

Forests, Social Forestry Division, Navsari”

10. Pre-Bid Meeting 10/04/2026-12.00

After the 4 days of

(SBI ફુવારા બ્ાાંચ,નવસારી સસવાયનો DD લાવવાનો રે હશે)

Deputy Conservator of Forests Conservator of Forests

Social Forestry Division Navsari Social Forestry Circle,Bharuch

GOVERNMENT OF GUJARAT

FOREST DEPARTMENT NAVSARI

Office of the Deputy Conservator of Forests

Social Forestry Department, Navsari

Near J.K.Tower,Building No-6

Grid Road-Navsari

Email : [email protected] Phone No :02637

TENDER DOCUMENT

For Empanelment of Project Management Consultants (PMC)

1. INVITATION FOR EMPANELMENT

1.1 Introduction

Social Forestry Division Navsari invites proposals from experienced and qualified

consultancy firms for empanelment as Project Management Consultants (PMC) estimated

Value (25000 th.to 3.00 cr.) for various civil works etc.

1.2 Empanelment Duration

The selected consultants will be empaneled for 1 years and will be issued work orders as

per project requirements and Can be extended for another 1 Year with mutual consent.

1.3 Scope of Work

The scope includes site visits, preparation of Detailed Project Reports (DPR), block

estimate preparation, detailed estimate preparation, Obtaining technical approval from the

competent department officer (except for the free technical approval prescribed by the

government), site supervision (joint & solo), quality testing, measurement book (MB)

documentation, and joint bill preparation with the Range Officer.

1.4 Selection Process

The selection process will be based on a scoring system (technical evaluation +

interview), and only those scoring 70% or above will be empaneled.

2. ELIGIBILITY CRITERIA

2.1 Minimum Requirements

Interested bidders must fulfill the following criteria:

1. Must be a registered consultancy firm with at least 1 years of experience in project

management in forestry, environment, eco-tourism, civil engineering, or related fields.

2. Should have completed at least 20 projects of similar nature in the last 1 years.

3. Must have a team with professionals in forestry, civil engineering, architecture,

environmental sciences and structure engineering.

4. Should have knowledge of government procedures, billing, and MB documentation.

5. Financial turnover of at least ₹10 Lakhs in the last 1 financial years.

6. The Firm agency should be well aware of topography,geographical conditions, edaphic

Conditions etc.of Navsari district hence site visit certificate is Compulsory for Technical

2.1 Restriction:

1. The Empaneled PMC Can not participet in any of Tender Process in Social Forestry

Division Navsari

3. SCOPE OF WORK

3.1 Pre-Implementation Phase

3.1.1 Conducting site visits and preliminary assessments.

3.1.2 Preparing Detailed Project Reports (DPR) with feasibility analysis.

3.1.3 Preparing block estimates and detailed cost estimates as per norms.

3.1.4 Assisting in obtaining necessary approvals and clearances.

3.2 Implementation Phase

3.2.1 Supervising work execution, ensuring adherence to design, quality, and

specifications.

3.2.2 Conducting joint and solo site supervision as per project requirements.

3.2.3 Performing quality tests for materials and workmanship.

3.2.4 Filling up the Measurement Book (MB) as per norms.

3.2.5 Assisting in joint bill preparation with the Range Officer and verifying payments.

3.2.6 Ensuring timely execution of projects and adherence to financial allocations.

3.3 Post-Implementation Phase

3.3.1 Conducting post-implementation evaluations and reporting on project outcomes.

3.3.2 Suggesting corrective measures and improvements.

3.3.3 Must Submit Before & After Photographs of the work executed along with

4. RESPONSIBILITIES OF PROJECT MANAGEMENT CONSULTANT

The PMC shall be responsible for the following:

4.1 Planning & Documentation

4.1.1 Assisting in drafting tender documents and preparing bid documents.

4.1.2 Conducting feasibility studies and project planning.

4.1.3 Ensuring DPRs, estimates, and financial proposals are as per government norms.

4.1.4 Uploading the tender on N Procure/GEM portal and ensuring compliance with

portal guidelines.

4.1.5 Coordinating with the concerned department for obtaining approvals for tender

4.2 Execution & Supervision

4.2.1 Conducting regular and surprise site visits for quality checks.

4.2.2 Ensuring timely execution of projects and adherence to financial allocations.

4.2.3 Coordinating with contractors and department officials for smooth implementation.

4.3 Financial & Administrative Responsibilities

4.3.1 Assisting in preparation of joint bills and verifying measurements.

4.3.2 Maintaining accurate and transparent financial records.

4.3.3 Ensuring compliance with all legal and regulatory requirements.

4.4 Quality Control & Reporting

4.4.1 Conducting material quality tests and ensuring adherence to project specifications.

4.4.2 Documenting progress reports and submitting updates to the department.

4.4.3 Identifying risks and suggesting corrective actions.

4.4.4 Conducting technical verification of bids received on the tendering portal and

ensuring compliance with eligibility criteria and technical requirements.

5. SELECTION PROCESS & SCORING CRITERIA

5.1 Evaluation & Scoring

Empanelment will be based on a technical evaluation + interview, with a minimum

70% score required for qualification.

5.1.1 Technical Evaluation (80 Marks)

Criteria Maximu Evaluation Parameters

1. More than 20 projects (20 marks),

Firm’s Experience in Similar

2. 10-15 projects (15 marks),

1 Projects forest department in

3. 5-10 projects (10 marks),

last 3 years (form 3A)

4. Less than 5 projects (0 marks)

1. More than10 Years experienced

Qualifications & Experience 2. 7-9 year expirience (15 marks)

of Key Personnel 3. 4-6 year expirience (10 marks)

4. Less than 4 year expirience (0

1. More than ₹10L (10 marks),

Financial Strength

2. ₹7L –9 L (7 marks)

3. ₹4L - ₹6L (5 marks)

C.A certi./balance sheet

4. Less than ₹4L (0 marks)

Attendence in Pre-Bid 1. Attendence (10 marks)

meeting 2. Not Attendence(0 marks)

Minimum 56 Marks (70%) required to qualify for interview.

5.1.2 Interview Assessment (20 Marks)

Criteria Maximum Evaluation Parameters

1.Excellent grasp (10 marks)

Understanding of 2.Good (7 marks)

Scope of Work 3.Basic (5 marks)

4.Unclear (0 marks)

1. Strong execution strategy (10marks)

Problem-Solving & 2. Good (7 marks)

Execution Strategy 3. Basic (5 marks)

4. No strategy (0 marks)

Minimum 14 Marks (70%) required for empanelment.

5.1.3 Total of Technical Evaluation and Interview assessment should be more than 70%

6. PAYMENT TERMS & STAGES

Payments will be made in three stages based on deliverables.

Stage Milestone/Deliverable

Stage Completion of DPR, block estimate, and approval of work 30%

Stage Completion of 100% Physical Work & Supervision (Joint & 50%

Stage Joint Bill Verification, MB Documentation & Final Completion 20%

7. FORMAT FOR FINANCIAL BID SUBMISSION

(To be submitted on the bidder’s letterhead)

Date: [DD/MM/YYYY]

Deputy conservator Of Forest

Social Forestry Division,Navsari

Subject: Submission of Financial Bid for Empanelment as Project Management

Consultant (PMC)Dear Sir/Madam,

We hereby submit our Financial Bid for providing Project Management Consultancy

(PMC) services as per the terms and conditions of the tender document.

Financial Quote (Consultancy Fee as a Percentage of Work Order Value)

Quoted Consultancy Fee (% of Work

Project Management Consultancy Services for

1. The above fee is Exclusive of applicable GST and other statutory levies.

2. The fee covers site visits, DPR preparation, block estimate preparation, detailed

estimate preparation, site supervision (joint & solo), quality testing, measurement

book (MB) documentation, and joint bill preparation as per the tender scope.

3. The consultancy fee will be applicable uniformly across all categories of work and will

remain valid for the entire empanelment period.

4. Payments will be released as per milestones approved by the department.

We confirm that our quoted rates are firm and valid for the entire empanelment period. We

agree to abide by the terms and conditions mentioned in the tender. This financial bid remains

valid for [X] months from the date of submission.

[Authorized Signatory]

(Name & Designation)

8.List of Technical Bid:

(1)Signed copy of tender

(2)Bidder information form

(3)Signed copy of Pan

(4) Signed copy of Gst registration

(5)Form 3-A (Expirience Certificate of Forest Department)

(6)Copy of Work orders

(7)Pre-Bid meeting Certificate

(8)Financial strenth (CA certificate/Balance sheet 2024-25)

(9) Site Visit Certificate