2 Tender for Labour Work for HT, LT Line,UG and Transformer work, Maintenance Line work for SI, SSVY line Maintenance work (e-Tender) KHORASA SDN 3000000

2 Estimated cost in Rs. as per online tender N.code

3 Tender Fee in Rs. ( non-refundable) as per online tender N.code

7 Date of opening of Tender Technical Bid online as per online tender N.code

8 Date of on line opening of Price bid, Date___________ @_______ hours (if possible) as per online tender N.code

9 Validity of Bid 120 day

Executive Engineer Division Mangrol

Sr. No. Particulars Page No.

1 Tender Details Table No 1

2 SECTION I: INSTRUCTIONS TO THE BIDDER

3 SECTION II: Schedule A

4 SECTION III: General Instructions to the successful bidder

5 SECTION IV :TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS

6 SECTION V : TAXES

7 SECTION VI : General Terms & Conditions

8 SECTION VII: Annexure I to XI, BG Formats for EMD and, SD, Agreement and Indemnity Bond Formats

9 SECTION VIII Schedule B

10 SECTION IX Technical Specifications

11 SECTION X Drawings

GENERAL INFORMATIOS FOR BIDDERS

1.1 The "PGVCL" shall mean the Executive Engineer Mangrol Division, PASCHIM GUJARAT VIJ COMPANY LTD., having its corporate office at

Nanamava Main Road, Laxm inagar, Rajkot. With expression shall unless repugnant to the context include its permitted assigns or

successor/authorized representatives.

1.2 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has been accepted by the PGVCL for award of the contract and shall

include his authorized representatives.

1.3 The "Engineer-in-Charge" shall mean the authorized officer of the PGVCL to act as Engineer-in-Charge to supervise the work – for the purpose of

1.4 The "Specification" shall mean the tender forming a part of the contract along with Performa, schedules and drawings.

1.5 The "Order" shall mean the official letter issued by the PGVCL, informing the bidder that his tender has been accepted.

1.6 The "Contract" shall mean the agreement to be entered into by the PGVCL with the contractor and shall include the commercial technical and

general conditions, schedules, drawings and any other conditions specifically agreed between the parties forming a part of the contract.

1.7 The "EMD" shall mean Earnest Money Deposit.

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreem ent as per order placed by the PGVCL and calculated from the

1.8 The "Contract Value" shall mean the total amount indicated in the contract agreem ent as per order placed by the PGVCL and calculated from the

quantities indicated in the tender.

1.9 The "Completion Period" shall mean the period starting from the date of issue of "Order" and required to complete the work in all respect.

1.10 The "Work" shall mean activities to carry out for the entire scope of this Tender.

1.11 “Inspector” shall mean the any person nominated by PGVCL from time to time to inspect the works under the contract and/or duly authorized

representative of the PGVCL “Letter of Award” shall mean the official notice issued by the PGVCL notifying the contractor that his bid has been

1.12 “Date of Contract” Shall mean the date on which Letter of award has been issued.

1.13 “Month” shall mean the calendar month day or days unless herein otherwise expressly defined shall mean calendar day or days of 24 hours each.

1.14 “A Week” shall men the continuous period of seven days.

1.15 HT means High Tension

Sign & Stamp of the Bidder

1.16 LT means Low Tension,

1.17 U/G means Under Ground

1.18 Electricity Rules: - All the works shall be carried out in accordance with latest rules under Electricity Act-

1.19 Testing: - After completion of work execution required Tests are to be taken in presence of Engineer in Charge whenever required.

1.20 Definition of “Similar work” for overhead network: Erection of overhead electric Network up to voltage level 22 KV

1.21 Definition of “Similar work” for underground network: Laying of HT/LT

Underground Power cable network for Distribution system.

2. PRE QUALIFICATION CRITERIA / ELIGIBLE CRITERIA FOR BIDDERS

2.11Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and having experience of erection & maintenance of overhead

HT/LT lines, Transformers, underground cable work, along with satisfactory work completion certificate regarding execution of work,

including work order outward number along with its value, from order issuing authority, for last 3 (three Years) _ ending last day of month

previous to the one in which tenders are invited., of any DISCOM of GUVNL or any Govt. / Private DISCOM of any state of India. The

work executed through open / advertised tender shall only be considered for experience of work. The work done through limited tender

shall not be considered for experience.

These bidders will be considered as an experience bidder.

2.12Bidders fulfilling eligibility criteria as mentioned in section 1 Sr. no. 2.2. and not possessing any experience of erection & maintenance of

overhead HT/LT lines, Transformers, underground cable work can also participate in tender for erection & maintenance of overhead

HT/LT lines, Transformers, underground cable work.

These bidders will be considered as an NEW bidder.

2.2 Following documents are mandatory for the Bidders.

 Work Completion certificate (by Order Issuing Authority only) with copies of Work Orders for the similar works executed.

 Memorandum of Association or partnership deed.

 Document showing P.F. Number obtained by the bidder.

 Power of attorney if any for signing the bid documents.

 Latest solvency certificate issued by Nationalized or scheduled bank for a sum of Minimum 20% of Tender cost

 Registration Number under Shop and Estt. Act (If as case may be applicable)

 PF Code Number allotted by concerned PF Authority

 Labour License (If as case may be applicable)

 Registration under ESIC (If as case may be applicable)

 Type test certificates for Cable Box, Straight through Joints(In Case of UG Work Involved).

 E. P. F. Registration in the nam e of bidder.

 GST Registration Certificate in the name of bidder

 PAN card in the name of bidder

 Valid Labour Insurance Policy in the name of bidder

 Latest bank solvency certificate from any Nationalized/Scheduled bank

 Adhar Card (Optional) (In case of Bidding is done on Individual name)

 Electrical contractor License

3.0 INSTRUCTIONS FOR e TENDERING (ON LINE TENDERING) TO BIDDERS.

3.1Bidders willing to participate in tender will have to get themselves registered on website www.nprocure.com

3.2Bidders willing to participate in tender should have valid digital certificate / Digital Signature as per Information technology Act 2000 using which

they can sign their electronic bids. Bidders can also procure the same from (n) code solutions, a division of GNFC Ltd., who are licensed

certifying authority by Govt. of India. Download tender Documents from PGVCL web site up to date shown in the tender document.

3.3For details regarding digital certificate and related training the below mentioned address may be contacted

(n) Code Solution A division of GNFC, 403, GNFC Info Tower, Bodakdev, Ahmedabad 380054. Tel: +91 26857316/17/18; Fax: +91

26857321; 40007533 Toll Free No: 1-800-233-1010 Mob.: 9327084190; 9898589652, E-mail: [email protected]

3.4 Bidders who already possess valid Digital certificate need not procure a new digital certificate.

3.5 Bidders can prepare and edit their offers number of times before tender submission date and time as mentioned in this tender details table no1.

After tender submission date and time, bidder cannot edit their offer submitted in any case. No written or online request in this regard shall

3.6Bidder shall submit their offer, i.e. Technical Bid as well as price bid in Electronic format on website www.nprocure.com before the validity period

mentioned in tender details Table no1.

1.7 Offers submitted without digitally signed will not be accepted.

1.8 Offers in physical form will not be accepted in any case

4. UNDERSTANDING AND CLEARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

4.1 All interested parties are requested to understand this Tender Document in detail in order to comply with PGVCL’s requirements

including but not limited to the Tender fees, EMD and deadlines, selection criteria, selection methodology, scope of work, and minimum

technical standards.

4.2 The Bidder is required to carefully exam ine the specifications and documents and fully inform himself as to all the conditions and matters

which may in any way affect the Work or the cost thereof. If any Bidder finds discrepancies or omissions in the specifications and

documents or is in doubt as to the true meaning of any part, he shall at once request in writing in advance before filling in the tender,

within the time limit as per Table no 1, for an interpretation/clarification by the PGVCL Mangrol Division office. Then The PGVCL

Mangrol Division office will issue interpretation and clarifications as he may think fit of such interpretations and clarifications, the Bidder

may submit his bid but within the time and date as specified in the Table no1. All such interpretations and clarifications shall form a part

of the specifications and documents, and accompany the bidder's proposal. In case of difference of opinion about interpretation of

specification etc. the decision of Executive Engineer, Mangrol Division will be final and shall be binding to the contractor.

4.2 Verbal clarifications and information given by the PGVCL or his employee(s) or his representative(s) shall not in any way be binding on

17. All interested parties requested to strictly abide by all terms prescribed in this RFP Document and provide accurate information to the best of

their knowledge without misleading PGVCL to be considered for participation in this Project.

18. Bidders should be in touch with websites https://pgvcl.nprocure.com &www.pgvcl.com for information regarding

revision/corrigendum/Amendment in the Tender Document till due date of online / off line submission and thereafter. No separate

information shall be sent in this regards and also not publish in newspaper.

5. TENDER FEES (Non Refundable &Non-transferable)

Existing rate of GST will be levied on following tender fees as per GST Rules in force during this Tender Period.

5.1 The Tender fees is payable, as per following Table,between the dates mentioned in Table no 1, RTGS/NEFT if total amount of Tender fees

5.1 The Tender fees is payable, as per following Table,between the dates mentioned in Table no 1, RTGS/NEFT if total amount of Tender fees

plus applicable GST is less than Rs 10,000/- or only by RTGS/NEFT only

Sr. No Tender Amount Tender Fees in Rs. Present rate of GST

Above Rs 5,00,000/- up to Rs

Above Rs10,00,000/- up to

Above Rs25,00,000/- up to

5.2 The tender fees once paid for tender document will not be refunded under any circumstances or not transferred to other bidder.

6. EARNEST MONEY DEPOSIT (EMD)

6.1The EMD payable, between the dates m entioned in Table no 1, by cash if total am ount of EMD is less than Rs 10,000/- or by RTGS/NEFT . The

EMD Amount is 1 % of the Tender Estimated Cost.

6.3 The EMD of all unsuccessful bidders except that of the successful bidder will be returned after the award of the contract.

6.4 EMD of the successful bidder to whom a contract is awarded will be returned after the said bidder pays the security deposit and signs the contract

6.5If the successful bidder fails to submit a Security Deposit within 15days from the date of LOA of the contract or fails to sign the contract agreement

then the EMD amount will be forfeited in favour of PGVCL without any notice or and action for “Stop deal” will be initiated as decided by tender

inviting authority.

6.6 No interest will be payable by the PGVCL on the above Deposit.

6.7 EMD can be exempted as per Industries & Mines Department, GoG New Purchase Policy Resolution No. SPO/1095/2636(97)/CH dated

23.09.1997 for Small and Micro Scale Industries.

6.8 In cases, where EMD need not to be paid, valid exemption Certificates duly notarized has to be produced/attached in place of EMD documents

as per the Tender Terms and Conditions.

6.9 The Micro and Small Scale Industrial (manufacturing) Units registered under Small Scale Industries of Gujarat State and holding subsequent

registration with NSIC/DGS&D, Registration Certificates for the item under Tender will be eligible for exemption from payment of EMD on

submission of attested copies of their SSI (SSI/ MSME Part-II) & NSIC/DGS&D Registration Certificate sand Udhyog Adhar

Certificate/Memorandum in EMD Cover. The Certificates should indicate the manufacture/service/works of items/work offered. This benefit of

exemption will not be admissible if they take part in the tender indirectly either through their dealers, agents, distributors or other intermediates.

6.10 Tenders submitted without Earnest Money Deposit by the firms, who are not eligible for any exemption, will be rejected without entering in t o

further correspondence in this regard and no reference will also be made.

7. In case of On line Tenders

7.1 Technical & Commercial Bid cover:

7.11Following documents are mandatory and to be in submitted through online only with the name and stamp of bidder

1. Attested Copy of successful work Completion certificate, as mentioned on page no5 point no 2.11 of this document.

2. Attested copy of Mem orandum of Association or partnership deed.

3. Attested copy of document showing P.F. Number obtained by the

4. Attested copy of power of attorney if any for signing the bid documents.

5. Attested copy of latest solvency certificate issued by Nationalized or scheduled bank.

6. Attested Copy of registration Number under Shop and Estt. Act (If as case may be applicable)

7. Copy of PF Code Number allotted by concerned PF Authority

8. Copy of Labour License (If as case may be applicable)

9. Copy of Registration under ESIC (If as case may be applicable)

10. All Annexuresof this tender documents , duly signed bythebidder,in chronological order only

11. Certificate – A

12. Copy of Tender Document duly signed and stamped on each page.

13. Type test certificates for Cable Box, Straight through Joints(In Case of UG Work Involved).

14. The contractor shall have a separate provident fund code of RPFC and the Contractor who do not possess separate P.F. Code shall not be

considered for acceptance of tender.

Sign & Stamp of the Bidder

15. Contractor has to submit such certificate showing separate P.F. Code along with tender.

16. List of available safety gadgets, as per annexure XI, with the bidder.

17. Copy of docum ents mentioned in sr. no 2.2 of this tender.

7.2 Commercial / Price Bid:

7.21The bidder must clearly quote their rates in Schedule – B of this tender, in percentage above than, below than or equal to, the tender rate in

figure as well as in words. The bidder should specify whether the quoted rates are with or without prevailing taxes, if applicable, in force at that

time, The bidder must work out the total price of their tender offered accordingly and the total am ount should be clearly written in words & figure,

in case of any discrepancy whatever written in words shall prevail. Company shall at liberty to decide the matter as it deem fit.

7.22 In case of non SOR rate, Item wise rate should be mentioned and item wise

rate will be consider for the lowest party.

7.23Further bidders, for “On line tenders”, are requested to submit price – bid on-line only and not to submit the price bid in physical

form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price bid will be considered

for evaluation. In On Line price Bid, GST is to be mentioned in separate raw/Column.

PGVCL reserves the right to reject any OR all tenders without assigning any reasons thereof.

8. In case of Off line Tenders.1

8.2 Commercial / Price Bid cover:

8.22The bidder must clearly quote their rates in Schedule – B, attached with this tender, in percentage above than, below than or equal to, the tender

rate in figure as well as in words. The bidder should specify whether the quoted rates are with or without prevailing taxes, if applicable, in force

at that time, The bidder must work out the total price of their tender offered accordingly and the total amount should be clearly written in words

at that time, The bidder must work out the total price of their tender offered accordingly and the total amount should be clearly written in words

& figure, in case of any discrepancy whatever written in words shall prevail. Company shall at liberty to decide the matter as it deem fit.

8.23In case of non SOR rate, Item wise rate should be mentioned and item wise

rate will be consider for the lowest party.

Sign & Stamp of the Bidder

8.24 No deviation in terms & condition in Schedule-B and Technical Specification will be entertained. All the documents related to this Tender shall

be final and binding to all the bidders. Any ignorance for this shall not relieve the contractor from their contractual liability arising as per Tender

9. The works referred herein shall cover the entire scope of the Tender.

10. The issuance of bid document would not m ean that the bidder has qualified for the bidding. Hence bidders should ensure themselves of their

credentials before submitting their offer.

11.Superintending/ Executive Engineer, PGVCL, Circle/Division reserves the right to spread the order if required.

12. Does not anticipate change in the PGVCL ownership during the proposed period of work.

13. AMENDMENT TENDER

13.1At any time prior to the deadline for submission of bids, as mentioned in Table1, PGVCL may, for any reason, whether at its own initiative or in

response to a clarification requested by a respective bidder, modify the bidding documents by amendments.

13.2 The amendment will be notified, only on PGVCL Website &nprocure website in case of on line tender,PGVCL will bear no responsibility

or liability arising out of noncompliance of the same in time or otherwise.

13.3 Such amendments, clarification etc. shall be binding on the bidders and will be given due consideration by the bidders while they

submit their bids and invariably enclose such documents as a part of the bid.

14. SUBMISSION OF TENDERS

14.1Follow all the instructions narrated this tender document for submission and no any further communication in the matter will be

The Bidders must ensure that all the Annexure are completely filled in their tenders and the information called for is given in totality. A set of

complete tender documents is required to be submitted duly signed and stamped by authority competent to sign on behalf of bidder on

each page as a token of unconditional acceptance to the conditions of various clauses of tender documents. The bidder's bid and the

documents attached there to shall be considered for forming part of the contract documents. this docum ent shall be submitted online

14.2 For “On Line Tenders”

14.21 Tender Papers & Specifications m ay be down-loaded from Web site https://pgvcl.nprocure.com (For view, download and on

line submission) and PGVCL web site www.pgvcl.com (For view & down load only).

14.22 The bidder has to follow instruction given in this section point no 4 to 7. 6.2, 7.11,

Sign & Stamp of the Bidder

 No cover submitted physically, /

 Price bids to be submitted ON LINE only before time limit specified in “Tender Details” Table no1 of this document.

14.3 For “Off Line Tenders”

14.31 Tender Papers & Specifications may be down-loaded from PGVCL web site www.pgvcl.com (For view & down load only).

14.32 The bidder has to follow instruction given in this section point no 4 to 8. All these three covers, as m entioned in this section

point no 6.2, 7.11, 8.2 ,should be submitted in online on nprocure

No cover be submitted physically,

15. REJECTION OF TENDER:

15.1 The Bidders is expected to examine all instructions, terms, conditions, schedules and other details called for in this specification and

keep himself fully informed about all which may, in any way, affect the work, or cost thereof. The bidder should sign on each page of

tender documents , as mentioned in Section 1 point no. 2.15, filure to furnish the required information or submission of tender not as per

the specification will be at the Bidders risk may result in rejection.

15.2The offer is liable summarily rejected if it contains.

a) Deviation/Addition/Alternations/Omissions in bidding schedules.

b) Deviation and contradictions to the terms and conditions specified in this tender.

Sign & Stamp of the Bidder

15.3If any bidders firm or/and partner or proprietary firm anywhere in companies (PGVCL, UGVCL, MGVCL, GETCO, DGVCL, GSEC) under

GUVNL are under criminal investigation for any kind of fraud for public and theft of material or/and with handlings the material and any

civil and/or criminal case pending at any stage than offer of such bidder /firm will be out rightly rejected.

15.5 Any deviation found in Data/Details/Documents between online offer (e-tendering) and no physically submitted documents of bidder,

15.6The Bidders shall specifically note that any over writing or corrections or manuscript in the bid shall be ignored and will not be considered

authentic unless sam e are signed with Bidder's Stamp/Seal as mentioned in Section 1 point no.

15.7 Conditional bids shall not be accepted.

16. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall be accompanied by its translation in English. Failure to comply

with this may disqualify a bid. In the event of any discrepancy in meaning, the English language copy of all documents shall govern.

17. SIGNATURE OF BIDDER

17.1 The bid must contain the nam e, residence, address and place of business of the person or persons making the bid and must be signed

and sealed by the bidder with his usual signature. The name of all persons signing should also be typed or printed below the signature.

17.2 Bids by corporation/ company must be signed with the legal nam e of the corporation/ company by the President, Managing Director or by the

Secretary or other person or persons authorized to bid on behalf of such corporation/ company in the matter.

17.3 A bid by a person who affixes to his signature the word 'President', 'Managing Director' 'Secretary', 'or other designation without

disclosing his principal will be rejected.

17.4 Satisfactory evidence of authority of the person signing on behalf of the

Bidder shall be furnished with the bid.

17.5The Bidder's name stated on the tender shall be exact legal name of the

17.6 Erasures or other changes in the bid documents shall be over the initials of the person signing the bid.

17.7 The biddershould sign, as described above, on each page of tender documents & then they have to submit online this tender documents.

18. PRICE BASIS CURRENCY AND PAYMENTS

Bidder shall indicate bid prices in Indian Rupees only.

19. EFFECT AND VALIDITY OF TENDER

The bid should be kept valid for a period of 120 DAYS from the date set for opening of the technical bid.

20. EVALUATION AND COMPARISION OF TENDERS

Generally the qualifying price bids,Bid price shall mean the bid price quoted by each bidder in his bid for the complete scope of works including

all duties and Taxes ,.will be evaluated by the PGVCL to ascertain the best and lowest evaluated bid in the interest of the PGVCL, for the

complete works covered under these specifications and documents.

21. ARITHMETICAL ERRORS

Arithmetical errors will be rectified on the following basis:

If there is a discrepancy between words and figures, the amount in words will prevail. If there is discrepancy between the unit price and the total

price which is obtained by multiplying the unit price and quantity, or between sub-total and the total price, the unit or sub-total price shall prevail,

and the total price shall be corrected. In case of discrepancy between sub-total price obtained by adding various prices in the schedule and the

sub-total price indicated for that particular schedule, the sub-total obtained by addition of various arithmetically corrected prices would be

considered for evaluation.

However, the PGVCL shall be entitled to award the contract at the lowest of the prices arrived at from various schedules, identified for that

purposes, in the bid proposal sheets.

If the bidder does not accept the correction of the errors as above, his bid will be rejected.

22. AWARD OF CONTRACT

22.1 Notification of award of contract will be made in writing to the successful bidder by the PGVCL.

22.2 The contract will be awarded to the best qualified and responsive bidder offering the lowest evaluated bid in conformity with

requirements of these specifications and documents and PGVCL shall be the sole judge in this regard and subject to the provisions of

these instructions to bidders and other terms and conditions detailed out in these documents and specifications. A responsive bid is one

which accepts all terms and conditions of these specifications and documents without any modifications.

22.3 PGVCL Reserves the right to award separate contract to two or more parties in line with the terms and conditions specified in the

23. ADDITIONAL DOCUMENTS:

At the time of evaluation of tender PGVCL _______ Circle / Division office m ay ask bidder to submit required documents other than mentioned

in section I Point no 2.2, if required.

4. COMPLETION PERIOD

The contractual period for execution of the work stated in Schedule – B of this Tender consist ________ Days. The commencement date of

Order shall be Date of issue of the Order.

Sign & Stamp of the Bidder

GENERAL INFORMATION ABOUT THE BIDDER

(To be completely filled by the bidder)

1. Name of the Bidder

2 Postal Address

4 e-mail address & URL

Type of Company

Attach Proof of Company Registration along with a copy of

5 Proprietorship/ Partnership/ Private Limited/ Public Limited

the Partnership Deed/ Article of Association and

Mem orandum of Understanding

Name and designation of the representative of the Bidder to

6 whom all reference shall be made to expedite technical co-

7 Office Address

Stores Address where materials issued by PGVCL will be

9 Store Documents to be submitted (Rental/PGVCL)

10 Office Telephone/Fax no.

11 Office e-mail address

12 Permanent Account Number(PAN),

15 Labour License No.

Insurance Policy No. and for nos of labours in the name of

16 Nos of Labours Insured in this policy_______

17 Solvency Certificate No.

18 Adhar Card No.(Optional)

It is certified that the information provided above is true to the best of my knowledge and belief. If any inform ation found to be concealed, suppressed or

incorrect at later date, our tender shall be liable to rejected and our company debarred from executing any business with PGVCL.

Sign & Stamp of the Bidder

SECTION II Schedule A:

1.0 For Underground Cable

1. Bidder has to m aintain the records of allotted Cable Drum with actual Cable/Conductor length. Cable length must be measured before laying. Cable

joints are to be done as per requirement only and length of cable must be utilized accordingly.

2. Cable is to be laid in Trench as per instructions of Engineer-in-Charge.

3. The trench excavation and filling–in shall be so executed that all walls, roads, sewers, drains, pipes, cables, structures, places and things shall be

reasonably secured against risk of injury and shall be carried out to the satisfaction of the authorities concerned. However, if any, damages to

existing services made, Contractor shall arrange and pay for any necessary repair, to make good the damages.

4. When the excavation of the trenches has been accurately executed, the contractor shall inform engineer in-charge for approval. Lying of cables

shall not be started until engineer in-charge approves the trench.

5. All the related material for laying the cable in trench i.e. Half round RCC Pipes having _both sides smooth surfaces, 25.4 mm thick , 152.4 mm inner

diameter, 1000 mm long and well cured and good quality;Sand from river bed, HDPE Pipes, GI Pipes and sundries material if any (As per Schedule

B) are to be supplied by Bidder at his own Cost. All such material must be approved from concerned Engineer-in-charge before utilization and it

must be ISI marked where ever applicable.

6. Cable laying work must be executed as per prescribed in Schedule B. sand filling in Trench must be done as mentioned in Schedule B. Megger test

of Cable must be taken in presence of Engineer-in-charge before laying and Bidder has to maintain separate Records duly signed by Engineer-in-

Charge for each results. After laying the Cable in trench it is to be covered with half round pipe of RCC as prescribed in Schedule B and approved

sample. Each Half round Pipe must be marked with “PGVCL” with solid Red Colour on Top.

7. Proper methodology of laying is to be adopted by the Bidder. Bidder has to lay Cable in the stretch on small pulleys kept in the Trench so that it can

be prevented from any scratches on Cable. Drum must be fixed on Drum Machine while stretching and to be kept on one end of Trench for smooth

8. After completion of laying as above, remaining trench must be filled with sand. Leveling with Road is to be done after complete sand filling. No any

stones or any other debris are to be utilized in filling of Trench. The contractor shall dispose of surplus material at his own cost.

9. A pre-warning PVC yellow tape 8-Inch wide and 300 microns thick (LDPE) shall also be laid. The warning tape shall be printed in RED letter (IN

ENGLISH AS WELL AS GUJARATI) as “CAUTION: 11000 VOLTS PGVCL CABLE” and to be placed at about 300 mm To 450 mm depth from

ground level along the route of cable.

Sign & Stamp of the Bidder

10. Trench route is to be made as per instructions of concerned Engineer-in-Charge and then laying of cable in this trench accordingly.

11. Cable Laying with Mechanical Boring across the Road without disturbing the asphalt is to be done instructions of concerned Engineer-in-Charge

with prior approval and work is to be executed as per Specifications in Schedule B only.

12. For Cable kit Make (Brand) Bidder has to submit any NABL accredited Lab Type test certificate not older than Seven years and as per relevant IS

13573:2011 with latest amendment if any along with sample before installation of cable kit at concern Division office. GTP is to be submitted with

13. If any Hard Rock area is encountered during the digging of Trench, Bidder must have all the m odernized equipment i.e. Erath Cracker JCB etc. to

execute the required Trench. Such area must be certified by a formation of Committee at Division Level headed by Executive Engineer and to be

executed in presence of Engineer-in Charge.

IS 1255-1983 is to be followed for the depth of trench in such area.

14. Route Markers are to be installed at every 100 Meters length as per specifications in Schedule B The marker should incorporate the following

relevant information:

1) The name of the Company – PGVCL.

2) Voltage – 11 KV Cable

3) Distance of cable from the marker

The interval should be maximum 50/100 meters (As per EIC instructions and requirements) between two markers. It shall also be put at bends,

curves, road crossing, Cable Joints etc. of cable route as per requirement over and above specified distance.

15. Empty Drums are to be credited at PGVCL respective stores at Bidders cost and Risk after successful completion and Execution of work. Otherwise

Recovery will be proposed as per Section V Clause No.

16. After Laying of Cable in Trench and filling of all type Cable Box and Joints, testing must be carried out with help of Voltage Surge Testing Kit as per

IE Act by applying 22 KV for continuous Five Minutes and Cable must hold the satisfactory Results. Bidder must have such testing facility. Following

Pre commissioned Tests are also to be carried out.

a) Insulation Resistance of each cable drum length after laying and before jointing.

b) Before laying of cable, tests for detection of damage to outer sheath, if any.

c) After laying each cable with end termination shall withstand a voltage of 10 KV DC for one minute between each phase to phase & phase to

d) Test for 5 min. with system voltage applied between the conductor and the screen.

e) Continuity & Phase confirmation

Sign & Stamp of the Bidder

17. During the Execution if any deficit found in allotted material OR in case of any theft of PGVCL allotted material, then PGVCL will recover the cost of

such material from Bidder as per the prevailing Market Rates.

18. No any Advance Payment will be made after issuing of Order.

19. PGVCL will be not responsible and liable for the material supplied by the Bidder.

20. During Execution of work for Trench and Cable Laying authorized representative of Bidder who is in knowledge of Engineer-in-Charge must remain

21. Bidder must have to submit the List of all related Equipment and Testing facility necessary for the Tendered work while quoting the Bid.

22. PGVCL reserves the right to change/modify/alter/addition in condition in case of any dispute and holds the power to decide the final verdict.

23. GST as per prevailing rates are applicable to Bidder for this work.

24. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to take any Decision.

25. Work may be required to be executed in any 66/132/220KV Sub-Stations also.

26. Necessary shutdown for connection/jumper of UG cable with existing network will be provided as per availability or convenience of the PGVCL

which shall be acceptable to the contractor & contractor shall try to complete the work in minimum time.

27. All the sundries material like Clamps, Screws, nuts, bolts, nails etc. is at Contractor’s cost.

28. Work is to be performed as per Drawing No. PGVCL/Tech/UG cable/01/14-15 and PGVCL/Tech/UG cable/02/14-15 are attached in Section XI.

2.0 For Overhead Line

1. Bidder has to maintain the records of allotted Conductor Drum with actual Conductor length. Conductor length must be measured before Stringing.

2. E/o Poles must be according to RE Standards. Pole Pit, stringing installation of Fabrication must be done as per standards and esthetically.

3. Earthing of Poles and Transformers must be as per Drawings and RE Standards. The Coal and Salt composition must be followed as per rules. The

Earth Pit must be kept at a distance mentioned in Standard form the Pole. Earth Pit must be as per Drawing.

4. Concreting of Poles/Guys are to be carried out as per site situation and as per instructions of Engineer –In-Charge.

5. Construction of Transform er Structure must be as per standard with all required accessories like LA, Box and Fuse etc.

6. Delta Type Three Earthings are compulsory for each Transformer Centre.

Sign & Stamp of the Bidder

7. All the jumpers at Shackle Points/DP Structures must be of “D” Type only.

8. Wherever required, Guarding as per standard must be done.

9. Pole Concreting: Whenever concreting of poles (PSC/RSJ) required, subdivision officers has to submit the proposal to the division office with all

justification before commencement of work. Committee of Executive Engineer, DE Tech of Division office has to verify the submitted proposal and

decide whether concreting is required or not. After the approval of committee work of concreting should be process as per specification attached

10. Bidder must have records of each work carried out with every material inventory and account thereof issued to him.

11. Bidder must have the well-drawn sketch of each work and to be submitted with Inventory sheet within 15 Days of work completion.

12. All the fabricated material and Girder Poles must be painted with Coats of

Silver Oxide and without this work, work completion will not be accepted.

13. Pole Numbering must be completed within week time as per Engineer-in-Charge Instructions.

14. Bidder must have proper pole accounting for the work carried out by him. He must have the location details from where the poles are lifted and

where these poles are utilized for each work. A separate Register is to be maintained by him and details are required to be submitted with Inventory

and Sketch submission.

15. Necessary shutdown for connection/jumper of newly erected line with existing network will be provided as per availability or convenience of the

PGVCL which shall be acceptable to the contractor & contractor shall try to complete the work in minimum time.

16. Successful Bidder must have ensured for that the safety Gadgets are issued to his Labour , by him, and required regulations of Safety will be

followed while carrying out the line erection work.

17. The Work for the erection ofof Poles, Guys, Earthing, Transformer and Concreting, Stringing and Guarding must be done as per attached

Specifications and Drawings.

18. The material which is dismantled from site during the execution of work must be credited to respective Divisional stores immediately after

completion of work with complete inventory and measurement details and length to weigh conversion calculations.

19. Any violation of Electricity Act 2003 Section No. 136 & 137, necessary action will be initiated against the Contractor

20. In case of any Disputes, Superintending Engineer of Concerned area is the final Authority to take any Decision. Date: Sign & Stamp of the

General Instructions tothe successful bidders

1. Letter of Intent (LOI) / Letter of Acceptance (LOA) shall be issued to the successful Bidder sindicating the quantity allocated to them and the security

deposit amount to be deposited by them with PGVCL. Short listed Bidders will be required to deposit the requisite security deposit within 15 days from

issuance of LOI/LOA. LOA may be send by mail witch provided by you

2. Security Deposit:

2.21 Security deposit will be accepted in Cash if the amount is less than Rs. 10000.00 and, if the amount is more than Rs. 10000.00 thenwill be payable

by Demand Draft (DD) or Bank Guarantee (BG)from Nationalized / Scheduled Banks as per Govt. GR No. EMD / 10 / 2014 / 570 / DMO dated

01.04.15 will be acceptable. DD should be drawn on any Nationalized /Scheduled banks in favour of Paschim Gujarat Vij Company Ltd. payable at

________ or by Bank guarantee from any Nationalized/Scheduled nationalized bank decided by Government of Gujarat time to time only.Cheque

will not be acceptable

2.22 The successful Bidders will be required to deposit the requisite security deposit within

15 days from the date of issuance of LOI / LOA of an amount equivalent to 5 % of the value of the work to be allotted to him and as mentioned

2.23 In case, if the Bank Guarantee is furnished / submitted, it should have a

clearone time validity till the completion of awarded work of this work order.

Bank Guarantee for interim period will not be allowed.Security Deposit shall be suitably extended time to time as per requirem ent.

2.24 If by any reasons the completion period of this work order is extended, then supplier should undertake to renew the Bank Guarantee at least

one month before the expiry of the validity failing which PGVCL will be at liberty to encase the same. CORPORATE GUARANTEES NOT

2.25 No interest will be paid on the Security Deposit.

2.26In the event of awarding the order of additional quantity, the successful Bidders will be required to deposit additional Security Deposit on

prorate basis within two weeks of the issuance of LOA /LOI for the additional order quantity.

2.27In the event of failure to carry out work offered by successful Bidders and as accepted by them while receiving the order within given time

period, will lead to forfeiture of the Security Deposit up to 100% and will lead to disqualification of the bidder to transaction business with

PGVCL for at least TWO years or the time duration as may be decided by the Managing Director, PGVCL.

Sign & Stamp of the Bidder

2.28Security deposit will be returned on after completion of awarded work.

2.29If the successful Bidders fails to pay security deposit within given time limit then the letter of intent will stand cancelled. EMD amount will be

forfeited in favour of PGVCL without any notice or and action for “Stop deal” will be initiated as decided by tender inviting authority.

3.0 SIGNING AGREEMENT

The successful Bidders will have to sign an agreement, within 15 days from the receipt of LOI/LOA,on Stamp Paper of Rs 300/-as per

Company’s rules in the prescribed form of the P.G.V.C.L. attached with this Tender. The cost Rs.300.00 of the Stamp Paper will have to be

borne by the successfulBidders.

4. For the Tendered work, other than turnkey work,entire material will be issued by PGVCL. Any other related material required to carry out work

mentioned in Schedule A is to be brought by Bidder. No any extra cost will be paid towards such material.

5. Successful Bidder has to follow all the rules and Regulations of Work Safety. Required tools and Tackles for Safety are to be arranged by Bidder

6. Bidder is responsible to any type theft/damages of Company’s material and also responsible to any type damages to any property and any kind

fatal/non-fatal accidents to anybody during the execution of work. Insurance of all workers is compulsory, who are involved in Execution of

Tendered work. There will be no any financial liabilities of PGVCL for damage charges paid such way.Copy of valid Labour Insurance Policy in the

name of bidder is to be submitted with Tender Documents.

7. Rules and Regulations of PGVCL Works and Contracts Book are abided to Bidder.

8. Work must be completed in in specified Schedule narrated in the Tender. If concerned Engineer not satisfied with quality of work, no any Time limit

extension will be granted and Penalty with applicable GST and other taxes in force at that time will be levied on delayed portion of work.

9. Agreement must be executed within 15 (Fifteen) Days from the date of issue of LOA. Security Deposit (In form of DD/BG) and Insurance Policy is

also to be submitted with Agreement within this time limit i.e. 15 (Fifteen) Days.

10. Remaining material is to be credited at Respective Stores of PGVCL within a month after completion of work.

11. Agreement and Indemnity Bond is to be executed on Rs. 100/- Stamp Paper and cost of stamp paper is to be borne by Bidder. Solvency Certificate

is to be submitted as per PGVCL rules and Tender Condition.

12. Bidder is solely responsible for the material supplied by PGVCL.

13. Coal and Salt are to be brought by Bidder at his own expenses, for earthig work, and work to be done as per PGVCL rules and RE specification for

14. Work is to be carried out in presence of PGVCL authorized representative and to be duly certified also.

15. No idle labour charges will be paid by the PGVCL in case such occasion of idle labour arises, due to want of any materials or any othersituations.

16. PGVCL have full rights to accept or reject the offer received against the Tender.

17. Bidder has to submit the Performance Certificatesunder whom the similar kind of Tender work has been executed. Such Certificates

must not older than 3 Years from Date of submission of the Bid. Such Certificate must be duly signed by Cadre Executive Engineers and

Sign & Stamp of the Bidder

TERMS & CONDITIONS REGARDING INDUSTRIAL LAWS AND OTHER RELATED MATTERS:

1. COMPLIANCES WITH LAW:

The Contract shall in all respects be interpreted in accordance with the laws in force in India, including any such laws passed or made or coming into

force during the period of the Contract.

2. Wages to be paid at the time of payment etc.by the contractor

2.1The successful bidder shall pay minimum prevailing rates per day, as may be specified here after, or rates fixed under the Minimum Wages Act,

whichever is higher. The wages of every contract labour employed by him under this contract shall be paid by him before the expiry of 7th day of

the month irrespective of which the wages are payable i.e. wages of a last m onth have to be paid by him in the first week of the next month). The

contractor shall have to make wages to his workers through bank only. The agency shall have to submit the copy of a letter given to the Bank

advising for crediting wages in individual account of the workmen along with photocopy of the cheque showing total payment to be made to all such

workmen whose accounts are operated in that branch. (If there is more than one Branch, the agency will have to submit separately for each

2.2 The successful bidder shall give his telephone number and address to the company so that in case of labour trouble etc. the contractor can be

contacted. The contractor shall arrange to have his office outside the factory premises and the contractor shall keep himself present through the

3. Persons below the age of 18 years shall not be deployed for the said work.

4. No female worker shall be employed in the night shift between 07.00 p.m. to 6.00 am.

5. Identity cards as prescribed under the factories Act/Shops and establishment Act (As the case may be applicable) with Photo affixed thereto, for

identification.

6. The successful bidder shall maintain a valid Labour license under the contract labour (regulation and abolition) Act for employing necessary

manpower required by them. In absence of such license, the contract shall be liable to be terminated without assigning any reason thereof.

7. The successful bidder shall at his own expenses comply with all labour laws and keep the PGVCL indemnified in respect thereof. Some of the

major liabilities under various labour and industrial laws which the Contractor shall comply with below conditions.

7.1 Payment of contribution by way of employer's contribution towards provident fund, administrative charges etc. at the rates made applicable from

time to time by the Government of India / Government of Gujarat or other statutory authority.

7.2 Payment of deposit in respect of each contract labour at the prevailing rate with the office of the commissioner of labour as per the Contract

Labour (Regulation and abolition) Act.

7.3 License fee as prescribed under the contract labour (Regulation and abolition) Act rules framed there under depending upon the number of

Sign & Stamp of the Bidder

7.4 Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every 20 days of working.

7.5 Payment of retrenchment compensation, Notice pay and other liabilities as per industrial Dispute Act. Any payment to the Contractor's

employee arising out of any claim of disputes under the Industrial Dispute Act 1947 or any other labour Laws.

7.6 Payment of compensation in case of accidental death or injury as per Employee's compensation Act.

7.7 Maternity leave as per the provisions of the Maternity Benefit Act.

7.8 In case, PGVCL becomes liable to pay any wages or dues to any manpower deployed or any government Contractor under any of the

provisions of the Minimum wages act, Payments of wages Act, Employee's compensation Act, Contract Labour regulation abolition Act,

Employee provident fund or any other law due to act of omission of the Contractor, the PGVCL may make such payment and shall recover the

same from the successful bidder's Bill.

7.9 If the PGVCL is caused to pay under any law as a principal employer such amount as may be necessary to cause of observe, or for non-

observance of the provisions stipulated in the notifications/byelaws/Acts/Rules/Regulations/ including amendments. If any, on the part of the

Contractor, the PGVCL shall have the right to deduct any money due to the successful bidder under this contract or any other contract with the

PGVCL including his amount of security deposit for adjusting the payment. The PGVCL shall also have right to recover from the Contractor any

sum required or estimated to be required for making good the loss or damage suffered by the PGVCL.

8. Employee's compensation fund and employer's liability insurance: -

The successful bidder shall cover all his employees under employee's compensation fund and under the liabilities insurance. The Contractor will

arrange insurance policies for arranging payment to his staff injured / met with accident (Fatal / nonfatal) on duty of sufficient amount as per Labour

laws. In case of any such happening Contractor will be liable for any other payment to workers / staff engaged as per existing rules. Contractor will

not make any such payment to the Contractor's staff or any compensation etc. during the pendency of the contract.

9. Following Salient features of some major laws are applicable to establishments engaged.

9.1 Employee PF and Misc. Provision Act

9.2 Payment of Gratuity Act

9.3 Maternity Benefit Act

9.4 Equal Remuneration Act

9.5 Payment of Bonus Act

9.6 Industrial Dispute Act

9.7 Industrial Employment (Standing orders) Act

9.8 Trade Union Act

9.9 Employees compensation Act

9.10 Contract Labour (Regulation and abolition) Act

9.11 Child Labour (Prohibition and regulation) Act

9.12 Inter-state migrant workmen's (Regulation of Employment and

conditions of service ) Act

9.13 Minimum wages Act

9.14 Payment of Wages Act

9.15 Factories Act

Sign & Stamp of the Bidder

9.16 Shops and Est. Act

9.17 The Employees’ State Insurance Act and the scheme ,

The above are som e of the major liabilities of the Contractor in addition to other liabilities prescribed under the various labour laws, in

force from time to time, from statutory authorities like GOI-GOG, which the Contractor shall have to comply with.

10. It should be ensured that before commencing the said work, the successful bidder should submit the details of their labourer such as a full name,

address and age with proof and subsequently changes of workers details are submitted accordingly.

11.The successful bidder shall employ adequate number of an experienced staff at site for daily supervision and for maintenance of various register and

records required under the law and contract. No payment for supervision shall be admissible.

12. PGVCL does not accept any responsibility as Factory Act, Minimum Wages Act, Workmen’s Compensation Act, Insurance Rules etc. or any other act,

rules or regulations that have to be observed by the contractor for carrying out the work.

13.The contract will be governed by the company as per works terms & conditions of the company.

14. EMPLOYMENT OF LABOUR:

14.1 Persons below the age of 18 years shall not be employed for the work. No female worker shall be employed in the night shift between

07.00 p.m. and 06.00 a.m. next day.

14.2 Contractor shall maintain a valid labour license under the Contract Labour (Regulation and abolition) Act for employing necessary

manpower required by him. In the absence of such a license, the contract shall be liable to be terminated without assigning any reason thereof.

Contractor should also employ qualified and experiences persons as per requirement of Electricity Act and rules for carrying out supply and

erection work under this contract.

14.3 In case PGVCL becomes liable to pay any wages or dues to labour or any Government agency under any of the provisions of the Minimum

Wages Act, Payment of Wages Act, Employee Compensation Act, Contract Labour Regulation Abolition Act, Employee Provident Fund or any

other law due to act of omission of the Contractor, PGVCL may make such payment and shall recover the same from the Contractor’s bills.

15. PROVIDENT FUND AND FAMILY PENSION SCHEME

The Contractor shall submit along with his bills (month wise) a Statem ent regarding deduction against employees Provident Fund and Family

Pension Scheme in respect of each concerned employee The contractor's contribution and the workers’ contribution towards Provident Fund

and Family Pension Scheme shall be done at the rate made applicable by the Government from time to time and deposited by the contractor

with Regional Provident Fund Commissioner, Rajkot.

Sign & Stamp of the Bidder

16. DEPOSIT LINKED INSURANCE SCHEME

The contractor shall have to deposit 1.2% of the wages in respect of employees who are members of the Provident Fund as the contribution to

the Deposit Linked Insurance Scheme with Regional Provident Fund Commissioner, Rajkot.

17. ADMINISTRATIVE CHARGES

Administrative charges for maintaining Provident Fund Account shall be deposited by the Contractor with Regional Provident Fund

Commissioner, Rajkot at the rates applicable.

18. PAID LEAVE FACILITY

Paid Leave Facility at the rate of one day for every twenty days worked by the Contract Labour shall be provided by the Contractor to his,

workers. He shall maintain Leave Records, Leave Cards for individual labourer which shall be duly verified, approved and certified by the

Authorized Officer of PGVCL. Remuneration for such leave period shall be fully borne by the Contractor.

19. Workmen’s Compensation and Employer’s Liability Insurance

Insurance shall be affected for all the Contractor's employees engaged in the performance of this contract.

20. Wages to be Paid & Time of Payment etc. by the Contractor

20.1 The Contractor shall pay minimum wages per day to his Labours/ Workers as per rates fixed under the Minimum Wages Act. The wages of

every Contract Labour employed by him under this contract shall also be paid by him before the expiry of 7th day from the last day of the month

in respect of which the wages are payable (i.e. wages of a month have to be paid by him in the first week of the next month).

20.2 Any default will result in cancellation of contact forthwith or else the Contractor shall be punishable to the extent of Rs. 100/- for each day of

20.3 The Contractor shall give his Addresses, Telephone Number and etc. to PGVCL, so that, in case of labour trouble etc. the Contractor can be

contacted. The Contractor shall arrange to have his office within working area and the contractor keep himself present throughout the working

20.4 The separate P.F. code issued from RPFC is required to be taken by the contractor and if it is not taken, offer of the firm will not be considered.

The attested documentary evidence to be submitted along with the offer.

20.5 The contractors who are having separate P.F. Code No. from RPFC, it should be ensured that all the contract labourers are covered under the

provident fund scheme and employees’ pension scheme and their contributions are remitted regularly to the concerned RPFC. The photo copies of

the Chelan in this regard should be collected from the concerned contractor and kept in the file of the concern contractor.

Sign & Stamp of the Bidder

21.CONTRACTOR TO INDEMNIFY THE COMPANY

The successful bidder shall indemnify the Company and every member officer and employees of the Company, also engineer in charge and his staff

against all actions, proceedings, claims of demands, coasts and expenses, which may be made against the Company or Government for or in

respective of or performance of his obligation under the contract documents the Company shall not liable for or in respective of or in consequence of

any accident or inquiry to any workman or other person in the employment of the contractor or his sub-contractor and the contractor shall Indemnify

and keep indemnified the Company against all such damage and compensation and against all claims, demands, proceedings costs, charges and

expenses whatsoever in respective thereof in relation thereto.

The Bidder’s insurance liabilities pertaining to the scope of Works are detailed out in Clauses titled Insurance Bidder’s attention is specifically

invited to these clauses. Bid price shall include all the costs in fulfilling all the insurance liabilities under the Contract.

28.1 The Contractor at his cost shall arrange, secure and maintain all insurance as may be pertinent to the Works and obligatory in terms

of law to protect his interest and interests of the PGVCL against all perils detailed herein. The form and the limit of such insurance as defined

herein together with the under-writer in each case shall be acceptable to the PGVCL. However, irrespective of such acceptance, the

responsibility to maintain adequate insurance coverage at all time during the period of Contract shall be of Contractor alone. The Contractor’s

failure in this regard shall not relieve him of any of his contractual responsibilities and obligations. The insurance covers to be taken by the

Contractor shall be in the name of the Contractor. The Contractor shall, however, be authorized to deal directly with Insurance Company or

Companies and shall be responsible in regard to maintenance of all insurance covers. Further the insurance should be in freely convertible

23. Any loss or damage to the equipment during handling, transportation, storage, erection, putting in to satisfactory operation and all

activities to be performed till the successful completion of commissioning of the equipment shall be to the account of the Contractor.

The Contractor shall be responsible for preference of all claims and make good the damages or loss by way of repairs and/or

replacement of the equipment, damaged or lost. The transfer of title shall not in any way relieve the Contractor of the above

responsibilities during the period of Contract. The Contractor shall provide the PGVCL with copy of all insurance policies and

documents taken out by him in pursuance of the Contract. Such copies of documents shall be submitted to the PGVCL immediately

after such insurance coverage. The Contractor shall also inform the PGVCL in writing at least sixty (60) days in advance regarding the

expiry/cancellation and/or change in any of such documents and ensure revalidation, renewal etc., as may be necessary well in time.

Sign & Stamp of the Bidder

24. The perils required to be covered under the insurance shall include, but not be limited to fire and allied risks, miscellaneous accidents (erection

risks) workman compensation risks, loss or damage in transit, theft, pilferage, earth quake, riot and strikes and malicious damages, civil

commotion, weather conditions, accidents of all kinds, etc. The scope of such insurance shall be adequate to cover the

replacement/reinstatement cost of the equipment for all risks up to and including delivery of goods and other costs till the equipment is delivered

at Site. The insurance policies to be taken should be on replacement value basis and/or incorporating escalation clause. Notwithstanding the

extent of insurance cover and the amount of claim available from the underwriters, the Contractor shall be liable to make good the full

replacement/rectification value of all equipment/materials and to ensure their availability as per project requirem ents.

25. All costs on account of insurance liabilities covered under the Contract will be on Contractor’s account and will be included in Contract Price,

However, the PGVCL may from time to time, during the pendency of the Contract, ask the Contractor in writing to limit the insurance coverage,

risks and in such a case, the parties to the Contract will agree for a mutual settlement, for reduction in Contract price to the extent of reduced

premium am ount. The Contractor, while arranging the insurance shall ensure to obtain all discounts on premium which may be available for

higher volume or for reason of financing arrangem ent of the project.

26. The clause entitled ‘Insurance’ covers the additional insurance requirements for the portion of the works to be performed at the Site.

27. The successful bidder will not be allowed to work after working hours except in special case, if any.

28. The successful bidder has to engage required strength of skilled persons for execution of work and proper supervisor to avoid complication and

unnecessary delay to complete work timely. The successful bidder will be solely responsible for labour claims arising out of the labour employed for

29. The successful bidder should furnish details of past experience of such job of similar nature completed by him satisfactorily within the time limit

in PGVCL will be preferable.

30. The successful bidder will be abide by and fulfil all the terms and provisions of the “Tender and contract” for works as applicable and in case of

any default there to the PGVCL Company shall forfeit the S.D. or any other action as may be decided by Superintending/Executive Engineer

_____________ Circle/Division.

31. The successful bidder will certify that he has complied with the provisions of Industrial & Labour Laws including PF Act, ESI Act etc.

as may be applicable. Copy of challans of PF related to be submitted along with bill.

32. The successful bidder will governed by the PGVCL general conditions of works contract. The Booklet will be available in the concerned office in

any working days. In the event of placing order, the successful bidder will be bound to the terms & conditions of the booklet. All the usual terms

and conditions of the Company though the sam e might have not been mentioned in this specification or contractor booklet will applicable to this

contract, and the decision of the Executive Engineer, _________ Division shall be binding on the Contractor.

Sign & Stamp of the Bidder

SECTION V TAXES and Duties: GST

1. The prices are excluding GST and Cess as applicable which will be paid extra on a given taxable goods and/or services. The amount and % of

GST and Cess as applicable should clearly be indicated separately. (GST/Cess means all applicable Tax/Cess under GST Laws.

2. GST Laws means IGST Act, GST (Compensation to the State for Loss of Revenue) Act, CGST Act, UTGST Act and SGSCT Act, 2017 and all related

ancillary legislations).

3. Contractor shall have to submit a C.A Certificate & duly authorized Signatory, certifying that you have not claimed Refund of any applicable GST and

Cess, charged to COMPANY or shall not claim any such Refund, on a future date, from the concerned Authorities and if, any Refund, in respect of

such GST and Cess, is claimed by you, it will be immediately passed on to the COMPANY, without COMPANY making any specific Claim, for the

same, either from the Department or from you.

4. The offers having price INCLUSIVE OF GST and Cess is likely to be rejected if the rate of GST and Cess is not mentioned clearly unless the bidder

has opted for Composition Schem e under GST Act, which should be clearly indicated in the price bid. COMPANY may at its discretion consider such

offer with presumption of highest applicable rate of VAT/GST/Cess prevailing when the price quoted is inclusive of GST and Cess.

5. If the Contractor has opted for the Composition scheme of GST, the same must be clearly specified with valid Declaration & Certificate from

Department. In the event of withdrawal/cessation of the Supplier from Composition scheme during the tenure of the contract, the rate mentioned in the

price bid shall be final and any additional GST will have to be borne by the tenderer. In no case additional amount towards tax or otherwise will be

paid / reimbursed to supplier/contractor. Further Statutory Variation clause will not be applicable in case of Supplier / Contractor has opted for

Composition Scheme under GST.

6. Contractor should charge GST in Invoice at the rate as agreed to/mentioned in acceptance of tender only and any deviation in the same shall not be

accepted. Further, any additional liability of GST (later on due to wrong mentioning of GST rate, mis-interpretation of HSN/SAC Code, etc.) over and

above as charged in the invoice shall be borne by the Supplier/Contractor. However, any refund received by the supplier / contractor on account of

GST charged from the company; such refund shall have to be passed on to the company, along with interest if any. Such refund along with interes

needs to be passed on suo-m oto by the contractor.

Sign & Stamp of the Bidder

7. Further, the Company has a right to recover the am ount of GST along with penal interest at the rate of 15% per annum if GST charged is not

paid/short paid to the government or fail to upload the details or uploads inaccurate particulars on GSTIN portal by the Supplier / Contractor within the

stipulated time limit.

In case, Govt. revises the rate of GST rate / Code during the tenure of the contract, the provision of GUVNL’s statutory variation clause shall apply.

8. INPUT TAX CREDIT BENEFIT

In the event of any statutory increase in the rate of Input Tax Credit and / or due to inclusion of any other additional item of their inputs / input services

under the ambit of the Input Tax Credit provisions under the GST Act, subsequent to the date of submission of the offer, the sam e should be passed

on to COMPANY and you should inform such changes to COMPANY from time to time.PGVCL’s GST Registration No.is 24AADCP1453C1ZZ

9. TAXES, PERMITS & LICENCES:

The Contractor shall be liable and pay all foreign taxes, duties, levies lawfully assessed against the PGVCL or the Contractor in pursuance of the

Contract. In addition the Contractor shall be responsible for payment of all Indian duties, levies and taxes lawfully assessed against the Contractor for

his personal income & property only.

10. Income Tax -TDS

“Income-tax at source at the prevailing rate will be deducted from bills in accordance with the provision of Income-Tax Laws and to that effect a

certificate will be issued to the contractor, however added as contractor has to submit separate invoice for supply parts item as well as works part item

separately, otherwise TDS will be deducted on entire invoice value.”

11. Applicable welfare cess will be deducted from contractors each bill by PGVCL to pay the same to the respective Govt. Department. Tax will be

deducted as per applicable statutory rules.

12. Statutory Deduction

Statutory deduction will be made as per applicable rules & rates for TDS, GST TDS, welfare cess or any other taxes applicable time to time etc.

All other statutory liabilities towards this contract will be on your part.

11. STATUTORY VARIATION

Any statutory increase in the taxes subsequent to your offer if it takes place within the contract period will not be considered except GST. No

statutory variation will be given for this work except GST.

12. The Contractor shall be fully responsible for deducting the P.F. of the employees/labour Working under him as per statutory regulations and

depositing the same with the concerned authorities.

13. The Contractor shall comply with the relevant laws of India.

The Contractor shall be liable for and shall indemnify the Employer against all losses, expenses or claims arising in connection with the death of

or injury to any person employed of the Contractor or his subcontractors for the purposes of the Works.

Sign & Stamp of the Bidder

SECTION VI: TERMS AND CONDITIONS for successful bidders

1.1 The successful bidder shall be deem ed to have carefully examined all the papers, drawings, etc. attached & if has any doubt as to the meaning of

any portion of any condition / specification, etc. he shall before signing the contract submit the particulars thereof to PGVCL in order that such doubts

1.2 The successful bidder shall not, without the consent in writing of PGVCL, transfer, assign or sublet the work under this contract or any substantial part

thereof to any other party.

1.3 . The execution of work should be commenced as per the instruction of the Engineer In Charge as per actual requirement and should be

completed within the time limit thereafter.

1.4 PGVCL may at any time by notice in writing to the successful bidder either stop the work altogether or reduce or cut it down. If the work is stopped

altogether, the Bidder shall only be paid for work done. If the work is cut down the Bidder shall not be paid for the work as so cut down, but in

neither case shall be paid any compensation what so ever for the loss or profit which he might have made if he had been allowed to complete

all the work included in the contract.

1.5 Notices, Statements and other communications sent by PGVCL through registered post or telegram or telex or any other way of communication

to the successful bidder at his specified address shall be deem ed to have been delivered to the successful Bidder.

11. The work shall be carried out by the successful bidder with prior approval of PGVCL. Work carried out without PGVCL’s approval shall

not be accepted and the PGVCL shall have right to reject it and to recover the cost from the successful bidder. He will be liable against all

losses, expenses or claims arising in connection with the death of or injury to any person employed by the successful bidder or his

subcontractors for the purposes of the Works.

1.6 The successful bidder shall be responsible for any damage to the equipment during transit due to improper or inadequate packing, handling,

loading and unloading. The cases containing easily damageable material shall be very carefully handled. Adequate protection must be provided

for outdoor storage at site in tropical humid climate, wherever necessary. The successful bidder without any extra cost shall supply any material

found short inside intact store area.

1.7 If the successful bidder neglects to execute the work with due diligence and expedition or refuses or neglect to comply with any reasonable orders

within two days’ notice given in writing to the successful bidder and if he fails to comply with the notice, then in such a case PGVCL shall be at

liberty to get the work or any part of it, executed through any other agency/Bidder in the manner and on the terms it thinks proper. If the cost of

executing the work as aforesaid shall exceed the balance due to the Bidder, and the Bidder fails to make good the deficiency, PGVCL may recover

it from the Bidder in any lawful manner.

Sign & Stamp of the Bidder

1.8 PGVCL shall have at all reasonable time access to the works being carried out by the Bidder under this contract and stores where material issued

by PGVCL is stored. All the works shall be carried out by the Bidder to the satisfaction of PGVCL.

1.9The quantities mentioned in the accompanying schedule B are only approximate same may decrease or increase. The PGVCL reserves the right

for revising or omitting any of the quantities. The actual work executed by the successful bidder will be calculated at the rate given in the contract

schedule of the rates binding to the successful bidder.

1.10No higher rate or revised rate will be application for the work, if work is held-up/closed due to whatever so reasons.

1.11Price shall not be changed subject to any upward/downward revision on any account whatsoever through the period of contract.

1.12All other general terms and conditions as prevailing in the PGVCL shall be applicable to this work contract.

1.13The successful bidder has to co-ordinate and co-operate fully with Engineer In Charge and for execution of the works.

1.14Either successful bidder or successful bidder’s authorized person should contact our Engineer In Charge as well as Division Office,

____________ daily for the availability of materials required for this work, failing to which this work order shall be terminated without giving any

1.15The successful bidder has to maintain site register covering all aspects of material received/utilized/dismantled for day to day work and has to obtain

signature of Engineer In Charge.

1.16In case of any dispute doubt, the decision of Superintending/Executive Engineer_____________ Circle/Division shall be unchallengeable

and final, which will be binding to the contractor.

1.17Security Deposit (without any Interest) will be refunded after completion of guaranteed period if any.

1.18All legal complication of disputes is subject to ________ jurisdiction only.

1.19A fresh and valid solvency certificate to the extent of 20% of the ordered value will have to be produced by the contractor and party has to

submit attested copy of solvency certificate to the company before commencing of work.

1.20The successful bidder will be solely responsible for any accident/damage either to equipment or any human being during the time of

execution of work.

1.21Prior institution in writing for starting the job will be given by PGVCL for the work.

1.22The successful bidder will have to make his own arrangement for required all kinds of tools, tackles, required for the execution of work.

1.23The cost of damages, if any will be recovered from the successful bidder’s bill. The assessm ent of which will be done by Engineer In Charge

in consultation with division office, and his sole discretion and his decision shall be binding to the successful bidder and shall be considered as

final and unchallengeable.

Sign & Stamp of the Bidder

1.24The successful bidder will have to give indemnity bond to PGVCL against any possible claim of compensation for damage to Contractor’s

equipment or staff or any of third parties during the execution of work as per attached format.

1.25The successful bidder will have to complete entire work, as mentioned in Schedule-B of contract awarded to him, as per directive and

instruction of Engineer In Charge. If he fails to do so entire work will be carried out at the risk and cost of Contractor.

1.26The contractor must engage sufficient knowledgeable person round the clock, exclusively for execution of work.

1.27Specification in any items mentioned in tender are subject to change without any prior notice and binding to the contractor.

1.28The PGVCL shall deduct the Income-Tax and other taxes as per prevailing rules of all relevant Govt. Authorities from the bill.

1.29If the work is required to be carried out during fix outage then the successful bidder has to deploy adequate man power, material, tools etc.

well in advance and has to complete the entire work during this specific outage period only, failing to which Company shall be at liable to deduct

the amount of revenue loss due to prolong outage.

1.30The tender include all minor accessories and items of work which may not have been specifically mentioned in the specification / Schedule

etc. but are essential for completion of work. The contractor will not be eligible for any extra payment in respect of such minor accessories

and item of work.

1.31The successful bidder shall not refuse to execute the work order at any time and it will be his sole responsibility to execute and complete

this work as per the instruction of Engineer In Charge.

1.32For shortage of any materials issued by the PGVCL for the work, recovery shall be made from you, on the basis of prices of the materials

(prevailing on the date of settlement of materials account) plus 15% supervision charges.

1.33The successful bidder has to carry out all the works in accordance with revised and latest provision under I.E. Rule Act made there under

and as per instruction of Engineer In Charge.

1.34All the materials issued by PGVCL shall be transported to the work site on same day and to be preserved in safe custody failing to which

PGVCL shall initiate Police action. Similarly as per instruction of Engineer In Charge, you have to credit the material at PGVCL store without any

loss of time failing to which PGVCL shall initiate Police action.

1.35Any delay causing extension of outages shall be successful bidder’s responsibility and appropriate am ount (in term of Rupees) as decided

by Superintending/Executive Engineer, ________ Circle/Division shall be recovered from successful bidder’s bill as a penalty with applicable

1.36No tools, tackles, manpower, crane facilities etc. will be provided by the PGVCL.

1.37The contractor has to follow all labour laws, safety rules and regulations. The PGVCL does not take any responsibility in case of accident or

injury to the workers. The safety, security of men, materials and equipment shall be sole responsibility of the contractor.

Sign & Stamp of the Bidder

1.38The compliances of all Central / State Govt. Rules, safety and insurance rules etc. and that of local body is a must condition for the

successful bidder.

1.39The successful bidder shall specifically note that PGVCL will not pay any extra am ount towards any type of claim except for the description

indicated in Schedule –A. The party has to carry out all other additional required activities / work as directed by Engineer In Charge which is not

mentioned in Schedule but required to be completed as per the site condition and for this work no extra payment shall be made by PGVCL.

1.40The contractor should employ as a Supervisor with sufficient qualification and experience who could supervise the execution of work

throughout. He should always be present on the site.

1.41The contractor shall be responsible for breakages, losses and a theft of material during transit or erection after the materials issued from

the stores till the completion of work and is taken over by the PGVCL.

1.42As regard dam ages to the materials, equipment,successful bidder himself will be responsible. If there is any compensation to be paid in

respect of “WORKMAN” Compensation Act or any other statutory provisions, the same will be paid by contractor directly. If he thinks fit, he may

take necessary insurance covering at his cost.

1.43The successful bidder shall co-operate with the PGVCL for taking measurement etc. as early as possible and he shall fulfil the entire

requirement which is necessary to finalize the accounts.

1.44The competent authority can delete any item in schedule of the tender if he feels that the rate quoted by the contractor for the item is

abnormally high when compared to the estimated rates.

1.45The successful bidder shall not refuse to execute this work order at any time and it will be his sole responsibility to execute and complete

this work as per the instruction of Engineer In Charge.

1.46The erection work should be carried out according to the specification as per instructions and programmed laid out by the Engineer in

charge. Contractor has to ensure safe shifting and erection of all accessories/equipment as per standard norms.

1.47The Bidder shall not display the photograph of the work and shall not take advantage through publicity of the work without written permission of

1.48The inspection as mentioned in above clause No. 6 of this section by PGVCL’s representative shall not relieve the successful bidder from full

responsibility of completing the work confirming to the requirement of this contract.

1.49Under the Contract, the Contractor shall be responsible for loss or damage to the line and Electrical Equipment until the successful completion as

defined elsewhere in the Bid document.

1.50All demurrage, wharf age and other expenses incurred due to delayed clearance of the material or any other reason shall be to the account

of the Contractor.

Sign & Stamp of the Bidder

1.51The law applicable to the contract shall be the laws in force in India. The courts of Rajkot shall have exclusive jurisdiction in all matters arising under

2 PRICE EVALUATION:

No price preference shall be given on any account. All tenders must be submitted firm price basis (Inclusive of all Taxes) and lowest evaluated

bid in the interest of the PGVCL, for the complete works covered under these specifications and documents.

If more than one party is to be considered for placem ent of order, they willhave to match their end cost with end cost of L-1 technically

acceptable bidder. PGVCL (tender Inviting Authority) may go to the L-2, L-3 and so on depending upon the requirement. If PGVCL (tender

Inviting Authority) feels that there is lack of serious competition or any other reasons, PGVCL (tender Inviting Authority) may negotiate with the

L-1 party. PGVCL’s (tender Inviting Authority) decision shall be final and binding on all the parties.

3. QUANTITY DISTRIBUTION

3.1 For Erection & Maintenance work of HT/LT/TC:

The Contractors whether non-experienced / New or experienced / Regular who have confirmed /fulfilled pre eligibility criteria , as mentioned in

Section 1 sr No 2 , will only be considered for price evaluation. PGVCL will not consider the price bid of any contractor who does not confirm /

fulfil the eligibility criteria as mentioned in Section 1 sr No

3.11 While placing the order, the quantity distribution to each new contractors / new firms shall be restricted up to 30 % of the tender

amount/Qty. for all such new bidders provided the price of New contractor is lower than the regular/experienced contractor. New

contractor / new firm will be considered as a regular contractor only after full filing experience criteria as mentioned in Bidders qualifying

criteria as per point no. 2 in Section I.

3.12 The new contractor will be asked to match the L-1 prices of the new contractor only and the Regular contractor has to m atch the L-1

price of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very high, the above condition no. 2.11 shall be suitably

relaxed by PGVCL. L-1 regular contractor however will get heavy weight age in order placement.

3.2 For lying of Under Ground Cable work:

3.21 While placing the order, the quantity distribution to each new contractors / new firms, Section 1 sr No 2, shall be restricted up to 10 % of

the tender amount/Qty. for all such new bidders provided the price of New contractor is lower than the regular/experienced contractor. New

contractor / new firm will be considered as a regular contractor only after full filing experience criteria as mentioned in Bidders qualifying

criteria as per point no. 2 in Section I.Date:

Sign & Stamp of the Bidder

3.22 The new contractor will be asked to match the L-1 prices of the new contractor only and the Regular contractor has to match the L-1 price

of the Regular/experienced contractor only.

But if there are no Regular contractor OR if the rate of Regular contractor is very high, the above condition no. 2.21 shall be suitably relaxed

by PGVCL. L-1 regular contractor however will get heavy weight age in order placement. The Contractors who have confirmed /fulfilled pre

eligibility criteria will only be considered for price evaluation. PGVCL will not consider the price bid of any contractor who does not confirm /

fulfil the eligibility criteria. L-1 regular contractor however will get heavy weight age in order placem ent.

4 IDENTIFICATION OF SITE:

Details of each location shall be made available through Executive Engineer of each concerned Divisions under above locations. The planning for each

location has to be prepared in consultation of the Deputy Engineer of the concerned Sub Division under whose control the work is allocated. The work must

be carried out under Supervision of concerned S/dn Head or Authorized Staff appointed by SDO.

5. ALLOTMENT OF MATERIAL AND ITS STORAGE

Required material for the work as per Schedule shall be alloted from any store Centres of PGVCL jurisdiction and successful bidder has to take

delivery from these stores at his own only.

6. Contractor will be issued only 3 (Three) Sub work orders at a time. He will be issued Fourth Sub Work Order only after the submission of

Inventory sheet with sketch and material account statement for any of the three previously issued Sub Work Orders.

7. . TAKING DELIVERY AND INSURANCE:

a. The contractor has to keep all materials in safe custody and transport to the respective sites and will be fully responsible for any damage to or

loss of all materials at any stage during transportation or erection till taking over by PGVCL

7.2 The Contractor has to open site store/s (Maximum Two Nos.) and ensure for safe custody of all the stored materials at his own cost. Material which is

to be allotted by PGVCL is to be carted, loaded and unloaded at Bidder’s cost and risk from PGVCL’s respective Stores. PGVCL must have access to such

Store/s at any time of Day thought the contractual period and Contractor will cooperate for verification of such store/s and Inventory accounting. Failing to

which actions may be initiated after issuance of required Notice to the Contractor. Store address/s is to be mentioned in the “General information about the

Bidder” under Section I of this Tender.

7.3 The Contractor shall have total responsibility for the entire materials stored, loose, semi assembled and/or erected by him at site in his custody. The

Contractor shall make suitable security arrangements at his own cost to ensure the protection of all materials, equipment and works from theft, fire

pilferage and any other dam ages and loss. It shall be the responsibility of the contractor to arrange for security till the works are finally taken over by the

Sign & Stamp of the Bidder

7.4 STORAGE-CUM-INSURANCE:-

The contractor shall take suitable storage-cum-erection insurance cover at his cost to the extent of 100 % cost of materials, which are required to complete

the work. Contractor shall have to take comprehensive insurance policy equivalent to the Order Value against any loss, damage, theft, pilferage, fire etc. for

the complete period of storage, erection and commissioning up to the time of taking over by PGVCL. The Contractor shall deal directly and pursue the claim

with the Insurance Company and shall be responsible in regard to maintenance of all insurance coverage as well as for settlement of claim. The proof of

insurance policy taken by the successful Contractor shall be furnished to Engineer-In-Charge. In absence of the above insurance policy, R.A. Bill payment

will be withheld.

In the event of any dam age, theft, loss, pilferage, fire etc., Contractor will be responsible to lodge, pursue and settle all the claims with the Insurance

Company for all items, materials and the PGVCL shall be kept informed about it. Contractor shall replace the lost / damaged materials / items promptly

irrespective of the settlement of the claims by underwriter and ensure that the work progress is as per agreed schedule. The loss, if any, such replacement

will have to be borne by the Contractor and PGVCL will not entertain any claim / representation in this regard. However it will be contractor's responsibility to

insure the entire project is taken over by the PGVCL.

8. Account of material issued

8.1The successful bidder shall have to maintain accurate day to day item wise account of use of issued materials which shall be got

checked from time to time by the Engineer In Charge of the Company. The contractor will be responsible for custody and preserving

the issued materials till the work is hand over by the contractor after completion.

8.2The successful bidder has to maintain site register, covering all the daily details of material receipt and utilization, progress of work etc. This

register shall be checked and signed by Engineer In Charge/Deputy /Executive Engineer,___________ Sdn/Division during the site

visit as per requirement and exigency of work if deem fit.

8.3After completion of the work against each Sub Work Order, all the surplus materials issued by the PGVCL shall be returned by you to the

respective divisional /Regional stores onlyat contractor’s cost. Do not credit this material in S/Dn store.

9. Work Completion Period:

9.1 In the event of placement of order, successful bidder shall have to complete the ordered work within ____ Days from the Date of issue

9.2Time limit of each sub work order should not be maximum up to 60 Days.

9.3 WORKING DAYS: -

In case, it is not possible for the successful bidder to continue the work either due to heavy rains or other reasonable causes, such facts should

be immediately brought to notice of the Engineer in Charge. If the reasons for stopping the work are genuine the Engineer in Charge may ask

the successful bidder to start the work again as per condition. The period of such stoppage will not be considered as a part of working days

moreover the successful bidder cannot claim compensation for such stoppage.

Sign & Stamp of the Bidder

9.4PROGRESS OF WORK

You will have to submit fortnightly progress report regularly in duplicate to Engineer In Charge and Executive Engineer____________. If

found that the work is unsatisfactory or not progressing as per schedule then any action would be taken by the PGVCL as may deemed fit to

see that work is completed at the risk and cost of contractor. The completion time allowed for each Sub work Order shall be strictly

10. Time limit extension will be given, as per Clause No. 12of this section,if material is not supplied in time and in any case of objection

not cleared in time. But if materials given in time and there is no any objection, then no time limit extension will be granted and

penalty with applicable GST will be imposed as per rules.

11. CHANGE OF QUANTITY

b. During the execution of the Contract, the PGVCL reserves the right to increase or decrease the quantities of items under the Contract

but without any change in unit price or other terms & conditions. Such variations unless otherwise specified in the accompanying GCC

and/or Technical Specifications, shall not be subjected to any limitation for the individual items but the total variations in all such items

under the Contract shall be limited to the extent of 30% (Thirty Percept) of the contract price by way of suitable am endment to the

11.2 The Contract price shall accordingly be adjusted based on the unit rates available in the Contract for the change in quantities as above. The

base unit rates, as identified in the Contract shall however remain constant during the currency of the Contract, In case the unit rates are not available for

the change in quantity, the same shall be subjected to mutual agreement.

11.3As this is an EPC contract, engineering work will be done by the Contractor. Responsibility of material will be that of the contractor.

12. Penalty with GST:

12.1 Penalty with GST is levied on thetime limit of Sub Work Orders. If the work is not completed within the scheduled period as

prescribed in Sub Work Order, penalty + GST at the rate of 0.5 % per week or part thereof on delayed portion subject to maximum up to

% of the sub work order Valuewith GST as per applicable rate. This will be deducted from the bills payable either against this contract or

any bank guarantee or any other amount payable under any other contract with the PGVCL. For Penalty calculations or Time limit Extension,

following points are to be observed.

12.2 Start Date of Sub Work Order for Penalty Calculation will be the Day/Date on which the first material is issued against the Sub

12.3 If material is not available in respective stores then “NO STOCK” stamping by Store In-charge/Store Keeper must be taken against the

particular item by the contractor.

12.4 In Case of non-availability of Material, contractor must visit the respective store every fortnight and no stock material details are to

be submitted to respective Executive Engineer and concerned SDO.

Sign & Stamp of the Bidder

12.5 TLE of Sub work order can be granted on the basis of above such documents produced by Contractor.

12.6 Time limit Extension must be given as per F &A Letter No. PGVCL/F&A/5083/14-06-2017 and PGVCL/F&A/745/11-06-2018.

12.7 At the time of submission of Bill against SWO, all such Documents are to be submitted by contractor for waiver of Penalty if

12.8 Time limit of Annual Work Order should be maximum up to 365 Days.

13. During the execution of Work, if Contractor/Labour are found violating OR Braking the Safety rules and Regulations, then Engineer-in-Charge

will serve the warning Notice on first Instance. On second Instance the amount of Fine will beRs. 500.00 or 0.1 % of amount of SWO

(Whichever is high). Even If after above two instances, still Contractor found breaking of Safety Rules and Regulations then Procedures for

Stop dealingmust be initiated against him as per rules and regulations.

14. Payment terms shall be as follows:

14.1 Payment will be made against Invoice value and shall be paid against actual execution. The bills should be submitted in Duplicate to respective

Superintending/Executive Engineer, Circle/Division Office along with following documents:

• Measurem ent Report of each site by PGVCL authorized inspection Officer (not below the rank of Deputy Engineer)

• Material Accounting for work duly certified by Engineer-in-charge

• Work Completion Certificate duly signed by Contractor for which the Bill is submitted.

• Copy of Insurance Policy against the Material equivalent to the Order Value as per Tender Condition No. No.7 under this Section.

• Contractor must submit the above documents within Fifteen (15) Days from the actual date of completion of work to respective S/dn Office.

• DOP is to be followed for Payments against the Work Orders.

14.2 R.A. Bill shall be paid by the PGVCL, if it satisfy with the output of works otherwise only final bill shall be paid.

14.3 The time limit for the work may be reduced and contractor should make all his efforts to complete the work within stipulated time limit as

may be given by the Engineer In Charge depending upon emergency of work.

15. FORCE MAJEURE:

Force Majeure means any circumstances beyond the control of the parties including:

15.1War and other hostilities, (whether war be declared or not), invasion, act of foreign enemies, mobilization, requisition or embargo;

15.2Rebellion, revolution, insurrection, military or usurped power and civil war;

Sign & Stamp of the Bidder

15.3Ionizing radiation or contamination by radioactivity from any nuclear fuel or from any nuclear waste from the combustion of nuclear fuel, radioactive toxic

explosive, or other hazardous properties of any explosive nuclear assembly or nuclear components thereof;

15.4Riot, commotion or disorder, except where solely restricted to employees of the Contractor.

15.5Neither party shall be considered to be in default or in breach of his obligations under the Contract to the extent is that

performance of such obligations prevented by any circumstances of Force Majeure that arise after the date of the Notification of Award.

15.6If either party considers that any circumstances of Force Majeure have occurred which may affect performance of his obligations

he shall promptly notify the other party.

15.7Upon the occurrence of any circumstances of Force Majeure, the Contractor shall endeavour to continue to perform his obligations

under the Contract so far as reasonably practicable. The Contractor shall notify the Engineer-in-Charge of the steps he proposes t o

take including any reasonable alternative means for performance, which are not prevented by Force Majeure. The Contractor shall not

take any such steps unless directed so to do by the Engineer-in-Charge.

15.8If circumstances of Force Majeure have occurred and shall continue for a period of 180 days, notwithstanding, the Contractor may

by reason thereof, having been granted an extension of Time for Completion of the Works, either party shall be entitled to serve upon

the other, 30 days’ notice to terminate the Contract. If at the expiry of the period of 30 days Force Majeure shall continue, the Contract

shall terminate.

16 TESTING & COMMISSIONING:

The successful bidder will ensure that completion of execution of work i.e. all works connected with line having been completed correctly as per

Indian Electricity Rules & procedure. Any extra cost involved due to incompleteness of work or bad workmanship found out subsequently shall

be set right with and by you at your own cost.

17 HANDING OVER OF ASSET

17.1After successful completion of the lines and Transformers or any other electrical equipment the entire newly created network is to be handed

over to the concern Deputy Engineer of PGVCL. The handing over note covering the details of all the materials used and total work executed must

be signed jointly by the bidder and PGVCL Engineer. Copy of handing over note must be attached along with bill.

17.2The contractor shall arrange to hand over the complete work immediately on completion of entire work.

If some material/Item is not installed/fixed for allotted work and as per SOR by contractor due to non-availability of particular item/material for

long period of time and TLE cannot be approved for that work beyond certain time limit Or such item if not required to be installed at

particular location, then Recovery is to be made as mentioned below for not carrying out that work from SWO issued for that work.

Sign & Stamp of the Bidder

 Empty Wooden Drum (Assorted Sizes) : Rs. 325.00 per Drum

All work other than above must be completed by contractor and No any other Recovery should be made other than above Work.

19. CONTRACT QUALITY ASSURANCE:

19.1 The Bidder shall include in his proposal the Quality Assurance Program containing the overall quality management and procedures which he

proposes to follow in the performance of the Works during various phases as detailed in relevant clause of the General Technical Conditions.

19.2 At the time of Award of Contract, the detailed Quality Assurance Program to be followed for the execution of the Contract. PGVCL reserve the

right to inspect the work at any stage of contract i.e. during the execution and after the execution of work.

19.3 The Bidder shall clearly specify the list of sub-vendors from whom the bought out items (if any) are being supplied. Such details shall be

accompanied by their list of previous supplies made performance reports etc. However, in case of orders are placed, specific approval shall be

obtained from the PGVCL for the vendor supplied materials. The quality assurance program shall be furnished for each material separately for

20. TERMINATION OF CONTRACT ON PGVCL’S INITIATIVE

20.1 In case of any type of misappropriations, cheating or intention of cheating, frauds, irregularities, malpractice, etc. the Managing Director PGVCL

reserves the right to cancel the order without giving reasons thereof and forfeit the security deposit.

20.2 The PGVCL reserves the right to terminate the Contract either in part or in full due to reasons other than those mentioned under clause entitled

‘Contractor’s Default’. The PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

20.3 The Contractor upon receipt of such notice, as per point no.19.2 above, shall discontinue the work on the date and to the extent specified in the

notice, make all reasonable efforts to obtain cancellation of all orders and Contracts to the extent they are related to the work terminated and

terms satisfactory to the PGVCL, stop all further sub-contracting or purchasing activity related to the work terminated, and assist PGVCL in

maintenance, protection, and disposition of the works acquired under the Contract by the PGVCL. In the event of such a termination the

Contractor shall be paid compensation, equitable and reasonable, dictated by the circumstances prevalent at the time of termination.

20.4 If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the Contractor is a partnership concern

and one of the partners dies then unless the PGVCL is satisfied that the legal representatives of the individual Contractor or of the proprietor of

the propriety concern and in the case of partnership, the surviving partners, are capable of carrying out and completing the Contract the PGVCL

shall be entitled to cancel the Contract as to its in completed part without being in any way liable to payment of any compensation to the estate

of deceased Contractor and/or to the surviving partners of the Contractor’s firm on

Sign & Stamp of the Bidder

account of the cancellation of the Contract. The decision of the PGVCL that the legal representatives of the deceased Contractor or surviving

partners of the Contractor’s firm cannot carry out and complete the Contract shall be final and binding on the parties. In the event of such

cancellation the PGVCL

shall not hold the estate of the deceased Contractor and/or the surviving partners of the estate of the deceased Contractor and/or the surviving

partners of the Contractor’s firm liable to damages for not completing the Contract.

21. ARBITRATION:

Any question, dispute or difference whatsoever arises between PGVCL and Bidder, in connection with this agreem ent except as to matters, the

decision for which has been specifically provided, either party may forthwith give to the other notice in writing of existence of such questions,

dispute, difference and the same shall be referred to the sole arbitration of a person nominated by Managing Director, PGVCL. This reference

shall be governed by Indian Arbitration Act prevailing at the time of dispute and the rules made there under. The award in such arbitration shall

be final and binding on all the parties. Work under the agreem ent shall continue during the arbitration proceedings unless the PGVCL or the

Arbitrator directs otherwise.

The technical information, drawings, specifications and other related documents forming part of the enquiry or Contract are property of PGVCL

and shall not be used for any other purpose, except for the execution of the contract. All rights related to the technical specifications, drawings

and records are reserved by PGVCL only and no part or partial should be reproduced, copied or alter without prior permission to PGVCL in

writing. In the event of the breach of this provision, PGVCL can claim the damages caused by such events.

23.Stop Dealing:

Bidder/Contractor shall be put under Stop Deal due to following reasons.

23.1Has submitted fake, false or forged documents/certificates

23.2Has revised/withdrawn price bid after opening of Techno: commercial bid, until and unless it is sought for

23.3Has refused to accept Letter of Acceptance/Purchase Order/Work Order after the same is issued by the Company within the validity

period and as per agreed terms and conditions

23.4Has committed breach of contract or has failed to perform a contract or has abandoned the contract

23.5Has failed to provide suitable expertise for the work as per prescheduled program

23.6Has failed to submit all the necessary Test reports/documents within time schedule / as per Company's time limit, as mentioned in the

LOA, if the Letter of Acceptance (LOA) is placed subject to submission of type reports / documents to the firm.

23.7Has indulged in construction and erection of defective works.

23.8Has substituted materials In lieu of materials supplied by the Company or has not returned or has short returned or has unauthorised

disposed of materials/ documents/ drawings/ tools or plants or equipment supplied by the Company

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23.9Has involved in malpractices such as bribery, corruption, fraud, canvassing and pilferage

23.10Has unauthorised obtained official company information or copies of documents, in relation to the Tender/Contract

23.11Has failed to follow the stipulated mode of communication, if specified by the tendering authority/ purchaser.

23.12Any other ground for which in the opinion of the Company makes it undesirable to deal with the Firm, and

23.13In case the State Government directs the Company to place a firm in stop dealing/ banned for business dealing/ blacklisting

23.14The firm, stop deal and/or banned for business dealing and/ or blacklist by GUVNL or any subsidiary Companies of GUVNL shall be

considered as a stop deal and/ or banned for business dealing and/ or blacklisting for all Companies.

24. Effect of putting a proprietor/firm for Stop dealing/Banned for business dealing are as below:

24.1The proprietor/all the partners/directors of the stop deal/ banned for business dealing/ blacklisting firm shall also be considered for stop

deal/ banned for business dealing.

24.2Once the name of the firm and/ or proprietor/ partner/ director of the firm appears in the list of Stop dealing / Banned for business

dealing in any Company of GUVNL and its Subsidiary Companies,

(i) No enquiry shall be issued to a firm.

(ii) No bids / tender shall be considered for evaluation and the bid submitted by the Firm shall be returned.

24.3Action to be taken, when a Firm and/or proprietor/ partner/ director of the firm is put on Stop dealing/ Banned for business dealing by

GUVNL or any of its subsidiary Companies, during tender process: -

(i) Before opening Technical bids, the bid submitted by the Firm will be treated as “Disqualified Bid” and automatically stand as “Rejected

Bid” at the time of scrutiny of Preliminary / Technical Bid.

(ii) After opening Technical bid but before opening the price bid, the price bid of the Firm should not be opened and the bid submitted by

the Firm will be treated as “Disqualified Bid” and automatically stand as “Rejected Bid” at the time of scrutiny of Technical Bid.

(iii) After opening of price bid, the offer of the Firm should be ignored and will not be further evaluated. The Firm will not be considered for

issue of order even if its price is the lowest. In this situation, the next lowest bidder shall be considered as L1.

(iv) The BG/EMD submitted by the Firm with tender should be returned after obtaining confirmation from GUVNL and its other subsidiary

Companies that there are no outstanding dues recoverable from the firm.

24.4If a Firm is put on Stop dealing / Banned for business dealing in one Company and is already executing work and/ or Letter of

Acceptance/ purchase order awarded to them by another Company, then the firm should be allowed to complete such awarded work /

Sign & Stamp of the Bidder

24.5The amount of EMD/SD/ any paym ent against supply withheld at the instance of GUVNL or any of its subsidiary Companies shall be

appropriated against the dues recoverable from the firm by GUVNL or any of its subsidiary Companies. EMD/ SD/ PG in the form of bank

Guarantee shall be encashed and appropriated.

24.6The Stop dealing/ Banned for business dealing shall be Firm- specific and when a Firm is put on Stop dealing/ Banned for business

dealing, all the manufacturing works of the Firm shall be on Stop dealing/ Banned for business dealing for GUVNL and its Subsidiary

Companies & for all Services of the Firm.

24.7If the Firm placed on Stop Dealing/ Banned for business dealing is a Proprietary Concern, then all the Concerns of the same Proprietor

shall also be considered to be on Stop Dealing/ Banned for business dealing.

24.8The Board of Directors of the concerned Company may however, if he considers it to be in the interest of the Company, remove the ban

in respect of any specific Service from any Contractor for that Company only.

25.Every bidder should, at the time of submission of bid, give a declaration as per Annexure VI attached with this Tender, that bidder and/or

proprietor/ partner/ director of the firm has not been placed on Stop dealing / Banned for business dealing / blacklisting by GUVNL and it’s any

Subsidiary Companies.

Sign & Stamp of the Bidder

This agreement is made at ___________the ___day of______month _______Year between the Paschim Gujarat Vij Company Ltd. &__________________________

(hereinafter referred to as “the Contractor “which expression shall unless excluded by or repugnant to the context included its successors or permit assigns) of the one

part and the Paschim Gujarat Vij Company Ltd. Having its Regd. and Corporate Office at Laxminagar, Off Nanamava Road, Rajkot, 360004 (hereinafter called “The

Company” which expression shall unless excluded by or repugnant of the context include its successors of assigns) of the other part.

Whereas the aforesaid Company has accepted the tender of the aforesaid contractor for the work of

works and more particularly desorbed enumerated or referred to in the specifications, terms and

other letters and schedule of price which for the purpose of identification have been signed by The Superintending Engineer/Executive Engineer,, Circle/Division,

PGVCL on behalf of the Company, a list where of is made out in the schedule here under written and all of which said documents are deemed to form part of this

contract and include in the expression “The works “wherever herein used, upon the terms and subject to the conditions hereinafter mentioned.

And whereas the Company has accepted the tender of the contractors for the Maintenance & Erection of HT / LT Line & T/C and Underground cable up on the terms

and subject to the conditions herein mentioned.

1.) The contractors shall do and perform all works and things in this contract mentioned and described or which are implied therein of therefore respectively or

are reasonable necessary for the completion of the works as mentioned and at the time in the manner and subject to the terms conditions and stipulation

contained in this contract and in consideration of the due provision, executions, construction and completion of the works agreed to by the contractors as

aforesaid the company both hereby covenant with the contractor to pay all the claims of money as and when they become due and payable to the

contractor under the provisions of the contract such payment to be made at such times in such manner as is provided by the contract.

2.) The conditions and covenant stipulation here in before in this contract are subject to and without prejudice to the right of the company to enforce for delay

and or any other rights whatever including the right to reject and cancel on default or breach by the contract of the conditions and the covenant as

stipulated in the general conditions specifications form Or tender schedule drawing etc. attached with the Company LOA No.

3.) The Contractor will strictly follow the safety Rules and Regulations during the execution of aforesaid work. The Contractor will also provide all required

Safety Gadgets to his Supervisors and labours to execute the work mentioned in Tender. On violating or breaking the Safety Rules and Regulations, and if

Supervisors/Labours are found without Safety Gadgets, “The Company” reserves the right to take actions as per the terms and conditions mentioned in

Tender without any prejudice.

4.) The Company reserves the right to terminate the Contract either in part or in full due to reasons other than those mentioned under clause entitled

‘Contractor’s Default’. The PGVCL shall in such an event give fifteen (15) days’ notice in writing to the Contractor of his decision to do so.

5.) The Contractor upon receipt of such notice shall discontinue the work on the date and to the extent specified in the notice, make all reasonable efforts to

obtain cancellation of all orders and Contracts to the extent they are related to the work terminated and terms satisfactory to the Company, stop all further

sub-contracting or purchasing activity related to the work terminated, and assist “The Company” in maintenance, protection, and disposition of the works

acquired under the Contract by the Company. In the event of such a termination the Contractor shall be paid compensation, equitable and reasonable,

dictated by the circumstances prevalent at the time of termination.

6.) If the Contractor is an individual or a proprietary concern and the individual or the proprietor dies and if the Contractor is a partnership concern and one of

the partners dies then unless “the Company” is satisfied that the legal representatives of the individual Contractor or of the proprietor of the propriety

concern and in the case of partnership, the surviving partners, are capable of carrying out and completing the Contract “the Company” shall be entitled to

cancel the Contract as to its in completed part without being in any way liable to payment of any compensation to the estate of deceased Contractor

and/or to the surviving partners of the Contractor’s firm on account of the cancellation of the Contract. The decision of the Company that the legal

representatives of the deceased Contractor or surviving partners of the Contractor’s firm cannot carry out and complete the Contract shall be final and

binding on the parties. In the event of such cancellation the Company shall not hold the estate of the deceased Contractor and/or the surviving partners of

the estate of the deceased Contractor and/or the surviving partners of the Contractor’s firm liable to damages for not completing the Contract.

The contract value extent of supply delivery dates, specifications as other relevant matters may be altered by mutual agreement and if so altered shall not be deemed

or constructed to mean and to effect or alter other terms and conditions of the contract and the contract so altered or revised shall be and shall always be deemed to

have been subject without prejudice to and stipulation.

In witness where of the parties here to have set their hands and seal this day and month year first above written.

1. Signed sealed and delivered by for and on

Behalf of the presence of name and address.

2. Signed sealed and delivered by for and on behalf Of The Paschim Gujarat Vij Company Ltd

In consideration of the PASCHIM GUJARAT VIJ COMPANY LTD., herein after known as the COMPANY having given contract for the work of

future contract that may be awarded to me in the next one year and in terms of the condition in clause 33 of the COMPANY’s tender and contract for work.

I residing at by this Bond bind myself responsible for and shall pay compensation to my workmen payable under the workmen’s compensation ACT – 1923 (viii of 1923)

hereinafter called the said Act for death or injuries caused to the workmen engaged by this presents, if such compensation is paid by the COMPANY as principal under

such sub-section (1) of section 12 of the said Act on behalf of me, to pay such amount of compensation on demand within 48 hours to the COMPANY that it might have

to spend as legal and other incidental charges in defending any suit or action arising out of the death of injuries in regard to compensation paid to the workmen or

heirs of the deceased workmen.

Now the condition of the above written Bond is such that any suit of action arising out of the death or injuries to the workmen engaged by me. During the execution of

work of said contract and all future contracts that may be awarded to me in the next one year is filed by the worker against the COMPANY, I shall imbrues to the

COMPANY such sum that the COMPANY is required to spend as legal and other incidental charges in defending such suit or action and also the amount that may be

ordered to be paid to the worker / or his heirs as compensation and that the above written bind shall remain in full force and virtue till the COMPANY is required to

defend such suit or action filed by the workers and or heirs against the COMPANY. Further it is applicable on death of contractor himself also. No any compensation will

be claimed by legal heirs of contractor.

Witnesses: Signature of the Executant

SECTION VIII: Technical Specifications

TECHNICAL SPECIFICATIONS FOR THE WORK TO BE CARRIED OUT for erection work 11 KV and L.T. Distribution lines and Transformer Centres

The work should be strictly as per specifications and approved designs of the PGVCL. The inferior and unsatisfactory work is liable for rejection and to be

rectified at the cost of contractor. The work will have to be carried out as per programmed laid down by department and under the entire instruction of engineer-in-

Charge and contractor should employ supervisor who could supervise the works throughout and he should remain present on site. No tools & Tackles will be supplied

by the department.

(A)Erection of HT and LT Lines:

Site clearing and tree branches trimming which come in the way of line will be done by the contractor at his cost. The Company will assist the contractor in getting

necessary permission for tree cutting etc. Any claim for compensation in above respect will have to be borne by contractor.

(B)Fixing: Pole Position:

The Points of pole structures, guys and earthing will be fixed by the department and will be shown to the contractor. He should adhere to these locations in all

circumstances unless directed by the department to make any change. The Poles from One site to other site or at proposed locations must be carted by loading on

Tractor or Hand-Cart. The Poles shall not be carted by toeing/Dragging with Tractor or Cart or with any other means.

(C)Pole setting:

Where poles are set in good solid ground the depth of pit shall be 1/6th of the height of the pole and for grounds of any other nature. The pit must be size of 2 X

X 5 feet. The poles and guys must not be set at the edge of cuts/at shore/embankment where the soil is liable to be washed or eroded out of such setting should

be avoided. While back filling, earth must be packed tight and in no case earth be dumped to greater depth more than four inches without being rammed, hard

before the next layer is thrown in. Extra earth should be packed around the poles and rammed.

The cost of damage done to the pole during erection will be recoverable from the contractor. No pole, which is out of plumb or out of alignment shall be accepted.

The pole will be in his safe custody till erected and he is liable to compensate to the Company the full cost of pole along with supervision charges, if the pole is

broken during erection, or stolen from his custody. He should be able to render full account of the poles entrusted to him whenever the Supervising Officer

demands to scrutinizes the same.

(D)Erection of Complete single Pole Structure

Erection of single pole structure comprises of shifting of pole from the stacking place in the village, excavation of pit, erection in position (with base plate where

required), of 8/10 meter PSC poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps and cross arms and fabricated materials, fixing of caution

board, anti-climbing device etc. complete as per drawing and specification inclusive of painting, numbering. Generally vertical formation will be used on each pole.

However horizontal formation will have to be used in special circumstances as per instruction at Engineer in change.

(E)Double Pole (D. P.) Structure

Double poles structure such as for HT line tapping, Railway crossing, any other HT/LT or telephone line crossing, terminal structure for distribution transformer

centre comprises of Excavation suitable pits and refilling of earth, erection in position of two Nos. of 8/10 meter PSC

poles / 9 to 13 meter Steel Pole or any other suitable pole, fitting of clamps, cross arms, bracing cross arm bracing etc. as per drawing/ standards with mounting

D.O. fuses/A.B. switches/HT metering equipment’s etc., painting, Pole numbering, fixing of caution Board and anti-climbing devices.

The D.P. must be properly aligned and must be in plumb. Special structure if included will be erected as per drawing supplied. Each Shackle Points must have “D”

type Jumpers only.

(F)Stringing of conductors

This includes stringing of stranded and solid bare conductor with fitting of necessary HT/LT pin and strain insulators, binding on insulators, jumpers, the jointing in

HT line will be done by twisting sleeve joints as per standard practice. Care must be taken in handling the conductor to protect against cuts, scratches or kinks. The

conductor must not be drawn over rough or rocky ground, when it is liable to be damaged. AAA/ACSR conductors must be drawn on wooden or aluminium pulley

only. Wastage and cutting should be avoided as far as possible. Not more than 3 % sag will be accepted in the materials account. The sag and spans will be

maintained as per drawing/standard. The cross arms insulators must be so fixed that neither tilts nor bands from position. The sagging should be uniform for all

conductors and uneven sagging will not be allowed. The ground clearance to be maintained as per IE Rules 2010 Clause No. 58 as mentioned below.

For lines of voltage not exceeding 650 Volts 5.8 Meters

Across a street

For lines of voltage exceeding 650 Volts but not exceeding 33 kV 6.1 Meters

Along any street For lines of voltage not exceeding 650 Volts 5.5 Meters

For lines of voltage exceeding 650 Volts but not exceeding 33 kV 5.8 Meters

If bare - 4.6 Meter

For lines of voltage up to and including 11,000 Volts

Elsewhere than along If insulated- 4.0 Meter

or across any street

For lines of voltage exceeding 11,000 Volts but not exceeding 33 kV 5.2 Meter

 An overhead line shall not cross over an existing building as far as possible and no building shall be constructed under an existing overhead line.

Where an overhead line of voltage not exceeding 650 V passes above or adjacent to or terminates on any building, the following minimum clearances as

per IE Rules 2010 Clause No. 60 from any accessible point, on the basis of maximum sag, shall be observed, namely:-

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(i) for any flat roof, open balcony, varandah roof and lean-to-roof and Pitched Roof-

(a) when the line passes above the building a vertical clearance of highest part of building immediately under such line 2.5 meters from the highest point,

(b) When the line passes adjacent to the building a horizontal clearance of 1.2 meters from the nearest point

(ii) Where an overhead line of voltage exceeding 650 V passes above or adjacent to or terminates on any building, the following minimum clearances as per IE

Rules 2010 Clause No. 61 from any accessible point, on the basis of maximum sag, shall be observed, namely:-

(a) when the line passes having voltage 650 V and up to and including 33000 V above the building a vertical clearance of highest part of building immediately

under such line 3.7 meters from the highest point,

(b) When the line having voltage 650 V and up to and including 11000 V passes adjacent to the building a horizontal clearance between nearest Conductor and

any part of such building on the basis of maximum deflection of wind must be 1.2 meters

(iii) Minimum clearances in meters between lines crossing each other as per IE 2010 Clause No. 69 are as below.

Sr. No. Nominal System Voltage 11-66 kV 110-132 kV 220 kV 400 kV 800 KV

1 Low and Medium 2.44 3.05 4.58 5.49

In case of illegal construction / structure on the line under erection, the same is to be put in written notice to the Engineer-In-charge.

(G)Erection of Stay Set:

The erection of stay set comprises of anchor rod, turn buckle, eye bolt and excavation of suitable pit size of 2 X 2 X 5 foot, fixing of stay clamp on pole, binding of

GI stay wire. The stay insulators must be inserted in the stay wire on all stays as per drawing. The wrapping of the Guy wire strands at both ends the stay

insulator must be even and must presents neat appearance and good workmanship. No stay should be left loose but should be tight and straight to withstand in

say cyclone or sand storm, the item includes refilling of earth and painting of fabrication material. If stays are not required to be concreted, a pre casted cement

concrete block will be supplied by the department from his division store which the contractor will have to transport at his own cost to the site of work and will

have to use for fixing of anchor rod at site.

A pits of 2 X 2 X 5 foot is to be dig about 4 foot away from the pole on which earthing is required to be carried out. The earthing pipe/earthing plate/earthing coil

supplied by the company shall be used as per specification and drawing. GI wire no. 8 SWG for earthing should be bolted with earthing pipe/earthing

plate/earthing coil. G. I. Wire must be passed through PVC rigid Pipe which must be buried at least 0.5 Meter in ground and to be kept 2.0 Meters above ground

along the Pole. The earthing are to be done at place as indicted in the pole schedule or as selected by the field Engineer. The coke and salt will have to be

supplied by the contractor at his cost. Erection of earthing should be carried out under the supervision of the Engineer in charge or nominated Supervisors. At

least 20 KG of salt and 20 KG of coal per earth on alternate layers (as per drawing) will be used by contractor. No amount will be paid if the work is not done in

accordance with these specification.

Sign & Stamp of the Bidder

The guarding will have to provide at crossing of lines, telephone line crossing, road crossing and any accident prone places as indicated by the Engineer in

Charge. The work comprises of fixing of guard cross arms, eye bolts, guard cradle as per design, GI cross lacing wires complete. Any special type of guarding if

required will be designed by the department. Binding cross arms must be used where the HT line crosses the road. The ground clearance, line to line clearances

etc. to be maintained as per IE Rules 2010 69 and 70. The poles for road crossing may be concreted as instructions of the Engineer In-charge. The work has to be

carried out as instructions of the Engineer In-charge.

(J)Painting and Numbering:

Rail poles and girder poles shall be given one coat of approved red-lead paint and two coats of approved aluminium paint. All fabricated material will also be

painted with two coats of approved aluminium paint and there should be sufficient interval between every coat of painting in order to allow for drying. The bolts

and must shall be dipped in anticorrosive oil before insertion. The lower portion of steel poles up 3 foot above ground level shall be cleaned of all dust and rust.

This surface should be given a base coat of red lead and an additional coat of black bituminous paint before inserting in the ground. The good quality paint will

be supplied by the contractor and should be of I.S.I mark and will be got approved from Executive Engineer, prior to starting work.

Name of the feeder and pole number has to be written on all the poles in English/Gujarati as per instruction of Engineer In-charge. The colour of back ground

and name/number must be of contras colour. Prior to apply Colour for Numbering on P.S.C poles, it should be properly cleaned and all accumulations of earth,

dirt etc. should be removed.

Unless Specified concreting is to be done for Girder Poles/Guys only. No any PSC Pole/Guys to be concreted without any special reason. The Concreting of PSC

Poles must be approved by concerned Executive Engineer prior to executionas per Tender Condition mentioned under Section III Clause No. 2 and sub clause

No. 8. Certificates for special Reason and approvals must be submitted with detail Bill.

Cement concrete for any pole / stay should be carried out as per specification given by Engineer In-Charge as and where required. Concreting should be with one

part of cement, two part of specified quality sand and four parts of well burnt Brice bats (1:2:4). The mixture should be prepared on GI sheet and should be free

from the dust. Cement, river sand and metal should be used by contractor at his own cost. The finishing coat of cement plaster shall be applied on outer surface

Concreting and boxing for smoothness.

The normal size of concreting of pole shall be 2 X 2 X 2 Feet (0.226 cmt) & that for stay 2 x 2x 1 Feet (0.113 cmt). In case of Boxing for pole, it shall be 18” dia. x

feet (h) (2’ above and 1' below ground) (0.15 cmt).

Date: Sign & Stamp of the Bidder

(L)Distribution Transformer Centre:

The distribution transformer centre (10 KVA to 200 KVA) will be of outdoor type on two poles structures as per standard drawing and 5 KVA Transformers are to

be on Single Pole. This work include erection of special two pole structure as per Item No. 2 and fixing of all fabricated material for support of line, L.A., HG

Fuse/AB Switch, Transformer, LT Dist. Box, cable wiring, anti-climbing devices etc. The works includes of transportation and hoisting of transformer, numbering

and painting of all fabricated materials. For transformer having capacity of 100 KVA and above MS channel shall be utilize which will be supplied by the company.

Three Earthing are to be provided on each Transformers.

Earthing of LA on One side.

1) Earthing of all Metal Parts from Top angle and Transformer Body and Dist. Box on other side.

2) For neutral, two separate Earth wire on both side of Transformer and to be common at ground.

All three earthing are to be done as in Delta Formation as shown in the attached Drawing. All earthing wires are to be connected by proper size of lug and bolted

at each earthing points properly. The Earthing of Transformer Body must be done with lug only. Looping or winding with Earthing Bolt on Transformer Body is

not allowed. Earthing wire Lugs are to be brought by Contractors. No any extra cost will be paid for this material.

Extra payment for hard soil or rock is payable as per SOR as per committee report to be formed to decide hard soil or rock which shall consists of Concerned

SDO, Deputy Engineer (Tech) and Executive Engineer.

The cost of damage done to the transformer while erection/Transportation is recoverable from contractor.

Before starting the work(new, alteration or addition) and during the works the contractor must obtain lineclear wherever necessary for the concernedofficer of

this office of other Office. For any damagedone to the Men, Materials and/or property due to non-observance of rules, the contractor will be solely responsible.

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SECTIONIX:Drawings

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Arrangement of Transformer

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Earthing Arrangement for Transformer Centre

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Arrangements of Guy

Guy Clamp 2. Turn Buckle and Eye Bolt 3. Guy Insulator

4. Guy Wire 5. Guy Rod 6. Guy Pit (2 X 2 X 5 ft.)

θ 30 to 40 Deg.

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Sign & Stamp of the Bidder

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Double Pole (D.P.) Structure

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Guarding under 11 KV Line

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Guarding under LT Line

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LT Line Horizontal Formation and Clearances (415 V)

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LT Line Vertical Formation and Clearances (415 V)

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LT Line Horizontal Formation and Clearances (230 V)

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LT Line Vertical Formation and Clearances (230 V)

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