Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University

7 Annexure: III Proforma For Technical Bid

8 Annexure: IV Financial Offer

9 Annexure: V Declaration

10 Annexure: VI Format for Integrity Pact

11 Annexure: VII Annual Turnover Certificate Issued by the

Statutory Auditor

12 Annexure: VIII Letter of Transmittal

13 Annexure: IX Details of Existing Clients

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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NOTICE INVITING TENDER (NIT) AND OTHER INFORMATION

NOTICE INVITING TENDER (NIT)

Tender for Canteen/Mess Services for Students and Employees of the Gujarat

National Law University, Gandhinagar.

Registrar, Gujarat National Law University, Gandhinagar on invites e-bids for Providing

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National

Law University) at Gujarat National Law University (herein after to be referred at

“GNLU”) Campus from experienced, financially sound and reputed Agencies.

Tender document can be downloaded from https://tender.nprocure.com/by any

interested eligible vendor. Technical and Financial bids are invited from the eligible firms/

companies working in the field of Canteen Services. The details of the Tender & schedule

of important dates is as under:

DETAILS OF THE TENDER & KEY CALENDAR EVENTS

1 Tender Notice No. PC-07/2026

2 Tender Inviting Authority The Registrar, Gujarat National Law University

3 Name of the Tender Tender for Canteen/Mess Services for Students

and Employees of the Gujarat National Law

4 Duration of the Contract 1 (One year) and extendable by 2 (Two year).

5 Method of Selection Quality and Cost Based Selection (QCBS)

6 Date of Publishing 30/07/2026, 05:00 PM

7 Date & Time of Document’s 30/07/2026, 05:00 PM on

Downloading/ Start Date https://tender.nprocure.com/

8 Pre-bid meeting No pre bid meeting. Bidders have to send their

queries to [email protected]

9 Last Date of Receipt of pre-bid 07/08/2026, 05:00 PM

queries on email

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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9 Last Date and Time of 21/08/2026 up to 5:00 pm

Document to download

10 Last Date for online Submission 21/08/2026 up to 5:00 pm on

of Technical and Financial bid

https://tender.nprocure.com/

11 Last Date and Time for 27/08/2026 up to 5:00 pm

Submission of Tender fee, EMD

and Physical copy of Technical

12 Opening of Primary Stage at 31/08/2026 at 11:00 am

GNLU, Gandhinagar

13 Opening of Technical bid at 01/09/2026 at 2:00 pm

GNLU, Gandhinagar

14 Date and time for opening of To be intimated after evaluation of technical bids

financial bid to eligible bidders

15 Place for submission of the bid Gujarat National Law University, Attalika

proposal, the opening of Avenue, Knowledge Corridor, Koba –

technical & financial bid and Gandhinagar, Gujarat

Comprehensive Demo

16 Estimated value of the work Rs. 6,00,00,000/-

17 Cost of tender documents INR 2,500/- Including GST (Non Refundable)

Fee(non-refundable)

18 Earnest Money Deposit INR 6,00,000/-

Note: - Bidders should visit the university's website (https://gnlu.ac.in/GNLU/Tender)

Bidders have to participate online. Tenderer will have to procure / should have legally

valid Digital Certificate as per Information Technology Act-2000 using which they can

sign their electronic bids. Bidders can procure the same from any of the license certifying

Authority of India or can contact (n) code solution-a division of GNFC Ltd., who are

licensed Certifying Authority by Govt. of India.

In case bidders need any clarifications or if training required to participate in online

tenders, they can contact (n) Procure Support team:-

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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(n) Code Solutions - A Division of GNFC Ltd.,

GIFT City Office, Gandhinagar

GNFC Ltd. - IT Business

14th Floor, Tower One, Road 5C, Zone

Gujarat International Finance Tech City (GIFT City),

Gandhinagar - 382

Gujarat, India.

Sales : dscsales[at]ncode[dot]in

Support : dscsupport[at]ncode[dot]in, dscsupport1[at]ncode[dot]in

Tender documents can be downloaded from the websites: https://tender.nprocure.com

and https://www.gnlu.ac.in/GNLU/Tender . The Bidders are requested to submit the

Tender Fee and EMD amount in form of the Demand Draft / BG (Refer to Schedule

for List of Applicable Banks) along with the Bids. Bidders are required to submit their

Technical Bids in the hard copy on the communication address as mentioned above, and

Financial Bid to be uploaded on the website as mentioned. The Financial Bid shall not be

submitted with the physical copy of Technical Bids. If Financial Bid is submitted along

with Technical Bid, it will lead to disqualification of the Bidder.

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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1. INTRODUCTION:

1.1 Gujarat National Law University invites interested parties to participate in this

Request for Proposal (this “Tender”) for bidding and selection process for the

appointment of bidders/reputed agencies/proprietors/firms and/or their

authorized dealers for Canteen/Mess Services for Students and Employees of the

Gujarat National Law University”. Tender Documents can be downloaded from

website https://tender.nprocure.com/. For view, download and any other updates

regarding this Tender, kindly check https://gnlu.ac.in/GNLU/Tender. Tender Fee

& EMD shall be paid along with online submission of Tender Documents shall be

submitted before the due date along with the original documents. Bids shall be

submitted online only at website: https://tender.nprocure.com/ latest by

21/08/2026, 05:00 pm. The hard copy of Technical Bid, DD for Tender fee and

Earnest Money Deposit (EMD) shall be sent to the Registrar, Gujarat National Law

University, Attalika Avenue, Knowledge Corridor, Koba, Koba (Sub P. O.),

Gandhinagar - 382426 (Gujarat), INDIA through Registered Post/Speed

Post/Courier/Physical submission on or before latest by 27/08/2026, 05:00 pm.

1.2 The tender shall be addressed to The Registrar, Gujarat National Law University,

Attalika Avenue, Knowledge Corridor, Koba, Gandhinagar - 382426. The

prescribed non-refundable tender fee, as mentioned in the tender document, should

be sent by DD in favour of "Gujarat National Law University, Ahmedabad". Any

subsequent amendments in the tender document will be available on the above-

mentioned website.

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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2. INFORMATION TO BIDDERS:

2.1 Submission of Bids:

Bids should be submitted on or before the respective Bid Due Dates and should

be in the prescribed forms/formats as mentioned in this document. The bidder

shall submit the Pre- qualification/Technical Bid in a separate sealed cover along

duly super scribed and these two sealed covers are to be put in a bigger cover which

should also be sealed and duly super-scribed as “TECHNICAL BID for

Selection of Agency for Canteen/Mess Services for Students and Employees

of the Gujarat National Law University, Gandhinagar.” The Technical &

Financial BID are to be submitted (uploaded online) on the website, as well, as

mentioned as per the website’s process. The technical bid shall be submitted in a

bound format, with cover letter and index page. The bound Document along with

the Tender Fee and EMD should be put in a large envelope and sealed. Financial

Bid is to be submitted in the physical form along with this tender in sealed cover.

Sealed Bids can be submitted by courier/Hand delivery or sent by registered post

at the address as mentioned above.

The Bidders are advised to physically visit (before bid submission) and inspect at

their own cost, all the existing facilities, availability of equipment, tools, building

and premises as such, etc. that may be necessary for preparing the bid and for

entering into an agreement for providing Canteen Services (Food & Beverage

Services) at Gujarat National Law University Campus, Gandhinagar. No

complaints on the available facilities will be entertained at a later date.

2.2 Bids not in the prescribed forms/formats will be summarily rejected.

2.3 Overall bid Evaluation Process:

The evaluation of bids shall be based on technical quality as well as financial

considerations. A two-stage procedure, namely, a Technical Evaluation and a

Financial Evaluation will be adopted for evaluating the bids as per the Quality cum

Cost based Selection (QCBS) process as detailed in Section-3 of this document.

2.4 General Terms and Conditions:

2.4.1 Each bidder shall submit only one quotation.

2.4.2 The bidder should submit the tender fee amount (non-refundable) of Rs.

2,500/- (Rupees Twenty Five Hundred Only) & Bid Canteen Services

(Earnest Money Deposit) for an amount of Rs. 6,00,000/- (Rupees Six Lakh

Only) in the form of Demand Draft from a Nationalized /Scheduled Bank,

drawn in favour of Gujarat National Law University payable at Ahmedabad.

Tenders submitted without EMD/Tender Fees will be disqualified.

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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2.5 Manual/Offline bids shall not be accepted.

2.6 The eligibility criteria, Evaluation procedure and Special Instructions to the

tenderers of the tender are mentioned in Section A of the tender document.

2.7 The General terms and conditions for providing services are mentioned in Section

B of the tender document.

2.8 The Scope of Work, Operational Norms and Conditions of the contract are

mentioned in Section ‘C’ of the tender document.

2.9 Two Bid Systems will be followed in this tender. Bidders should take due care to

submit online tenders in accordance with requirements in sealed cover/packet

available in the online portal, The tender documents are to be submitted in two

parts as Technical Offer and Financial offer.

2.10 The Technical offer should include the following detailed information as per

2.10.1 Name (As per Registration Certificate), correspondence address, telephone number

and fax number/E-mail id of the bidder.

2.10.2 Complete details of the company indicating the name(s) of the owner(s) and staff

members. Has your company/firm ever changed its name any time? If so, when,

the earlier name and the reason thereof.

2.10.3 Legal status (Individual, Proprietary firm, Partnership firm, Limited Company or

Corporation) of the company along with statutory details (Registration No., PAN,

GST Registration No. & RPFC/ESIC No. & Other required valid licenses)

2.10.4 List of past clients indicating the value of the contract & duration of the contract.

Were you or your company ever required to suspend catering services for a period

of more than 03 months continuously after you commenced the catering services?

If so, give the name of the contract and reasons thereof. OR/And have you or your

constituent ever left the contract awarded to you incomplete? If so, give the name

of the contract and reasons for not completing the contract.

2.10.5 List of present clients’ along with the contract value & commencement date.

2.10.6 Photo copies of filed Income Tax Returns for the last three financial Years (i.e.

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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2.11 CRITICAL DATE SHEET

Publish Date and Time of the Tender 30/07/2026, 05:00 PM

Bid Document Download/Sale Start Date and Time 30/07/2026, 05:00 PM

Clarification Start Date and Time 30/07/2026, 05:00 PM

Clarification End Date and Time 07/08/2026, 05:00 PM

Bid Submission Download End Date & Time 21/08/2026, 05:00 PM

Physical Copy Submission End Date and Time 27/08/2026, 05:00 PM

Technical Bid Opening Date and Time 01/09/2026, 11:00 AM

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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ELIGIBILITY CRITERIA, EVALUATION PROCEDURE

1. ELIGIBILITY CRITERIA:

1.1 The applicant should be in catering business (excluding beverage and snacks

services) for a minimum period of five years as on 31.03.2026.

1.2 Experience of having successfully run the catering services during the last three

years in ending 31.03.2026 as per following:

i) One similar completed work having not less than 1000 persons on its dining

strength worth Rs. 270 Lakhs OR

ii) Two similar completed works each having not less than 500 persons on its dining

iii) Three similar completed works each having not less than 400 persons on its

dining strength. OR

1.3 Similar nature of work means the running of the Canteens/messes in educational

institutions / Universities/ Higher Educational Institutions such as IITs, AIIMS,

NIDs, NFSUs etc. (with minimum 800 plus student’s strength) during last 3 years

should be attached in the tender document. The bidder should submit at least

work orders of work completed or ongoing canteen/mess services issued by any

issued by any such reputed educational institutions as described above.

1.4 The bidder/firm should have minimum three years of experience in institutional

Mess in large reputed educational institutions (as described in clause 2.4.3 as

mentioned above), as on 31 Mar 2026. The bidder/firm should have Satisfactory

Performance Certificate or recommendation from at least three educational

institution(s) where they have been providing similar services in the past three years.

1.5 The bidder should have the experience of serving/providing at least 700 or more

plates per day of each breakfast, lunch, evening snack with tea or coffee, and dinner

at the Canteen/Mess at renowned educational institutions, as described in clause

2.4.3, during the last three years as of March 31, 2026. Certificate to that extent on

the institution’s letterhead with the issuing officer's contact details.

1.6 Average Financial Turn-Over (Gross): The bidder’s average annual financial

turnover (gross) in catering services during the 2023-24, 2024-25, 2025-26 duly

audited by Chartered Accountant should not be less than 270 Lakh as per their

audit books of accounts/Tax Returns with clear evidence that the turnover is

derived from provision of services which from the subject matter of the present

notice. The Bidding Agency shall also attach/provide the yearly financial certificate

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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directly issued by the previous or current educational institutions as described, as

the supporting documents.

1.7 The Bidder experience-related performance certifications from their clients, a

previous or current institute, or a university as described above clause 2.4.3 and

2.4.4 will be taken into account as proof of experience. No other piece of

documentation will be accepted as experience verification. For the previous three

years ending March 2026, the bidder must provide proof of successful completion

or execution of work.

1.8 Financial Solvency: The bidder should have a solvency of 50% of the cost of the

work. A certificate to this effect may be enclosed from the banker.

1.9 The Bidder should have valid food license issued by Food Safety and Standards

Authority of India (FSSAI) for their existing business of mess service as described

and copy of the same should be attached with technical bid.

1.10 The Bidder should have valid ISO 9001-2015 certification or any other nationally

or internationally acclaimed certification related to food safety and quality. The firm

should have preferably ISO-22000:2018 (Food safety management systems)

1.11 The Bidder should not have defaulted on any bank/financial institute loans in the

past. There should not be any statutory dues and undisputed liability.

1.12 The Bidder must have at least enough supervisory staff, in addition to the requisite

number of staff required for efficient management of canteen/mess at the

1.13 Performance Certification: The bidders’ performance for each work completed

in the last three years and work in hand should be certified by a responsible person

from the concerned organization. The certificate should also indicate the

compliance of statutory requirements.

1.14 Tenders received without proper documents, including demand draft, shall be

summarily rejected.

1.15 If required the University Authority will visit to the sites of the contractor to inspect

the site(s) at present contract(s) for on-the-spot first-hand information regarding

the quality of food and services provided etc.

2. BID PREPARATION AND SUBMISSION:

2.1 The proposals shall be submitted in English only.

2.2 The Proposal to be submitted shall have to be signed by the authorized signatories.

2.3 Bidders shall submit only one proposal and would stand disqualified if it takes part

in more than one proposal.

2.4 Bidders should familiarize themselves with local conditions and take into account

these conditions while preparing their Proposal.

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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2.5 Bidders shall bear all costs associated with the preparation and submission of their

proposal including cost of site visits, if necessary.

2.6 All bids must be submitted online on https://tender.nprocure.com/website.

2.7 The tender is a “Two Bid’ document. The technical bid should be submitted online

on https://tender.nprocure.com/ website. Also, the technical Bid should be

submitted in a separate sealed envelope clearly indicating that it is a “TECHNICAL

BID”. The technical bid should contain all the relevant information and desired

enclosures in the prescribed format along with Earnest Money Deposit (EMD) and

2.8 The cover of a Technical bid is to be placed in a sealed envelope and marked with

the bidder’s name. The tender document complete in all respects, as prescribed in

the tender document, should be sent through registered/speed post/in person to

the Gujarat National Law University, Attalika Avenue, Knowledge Corridor, Koba,

Gandhinagar-382007, Gujarat, India on or before 27/08/2026 up to 5:00 pm. No

tender shall be accepted after the last date and time fixed for the purpose.

2.9 The firm shall have to qualify the eligibility criteria on the basis of the documents

to be submitted in Technical Bid for further short listing.

2.10 The sealed envelope of the bidders containing "Technical Bid" shall be opened as

per the prescribed date and time. However, the bidding firms may be invited on the

day of opening the Technical Bid.

2.11 Each envelop so prepared should clearly indicate the name and address of the firm

to enable the ‘Bid’ to be returned unopened in case it is received “Late” or beyond

due date whatsoever the reason.

2.12 The copy of the Technical bid should be a complete document with Index,

appropriate page numbered and signed with the company seal on each page and

should be bound as a volume.

2.13 The bids received after the prescribed deadline shall not be accepted.

2.14 The financial bid is required to be submitted online on

https://tender.nprocure.com/ website only. In case, any bidder encloses the

financial bid within technical bid, the same shall be rejected summarily.

2.15 Clarification to Bid document/ Pre-bid query:

No pre bid meeting will be conducting. Clarifications to bid document/ Pre-bid

queries, if any, may be requested by email at [email protected] latest up to

07/08/2026. Pre-bid query can be sent in the following format.

S. No. Bid item Nature of Query Query detail

reference No. (Technical/ Financial/ General)

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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2.16 Amendment/Cancellation of Bid document: Gujarat National Law University

reserves the right to cancel bidding process at any time without assigning any reason

thereof and without any obligation to the Bidders. The University may, if required,

amend the bid document by issuing corrigendum/ addendum in writing and

uploading in GNLU Website at any time prior to expiry of the deadline for

submission of proposals. The corrigendum/ addendum so issued shall be binding

on all the Bidders. The Bidders are required to visit the website periodically for all

the updates. GNLU shall not be responsible for ignorance of the information by

2.17 Technical Proposal:

While preparing the Technical Proposal, Bidders are expected to examine the bid

document carefully. Providing inaccurate and incomplete information shall lead to

rejection of a proposal. The Technical Proposal shall include all the information

sought in prescribed formats along with the necessary supporting documents.

2.18 Financial Proposal:

While preparing the financial bid, Bidders should strictly follow instructions

provided for the same. Bidders must also take into account the requirements and

conditions outlined in this bid document. Financial bid should provide costs, any

other charges and applicable taxes in the prescribed format. The financial bid must

be submitted as per the given format only. The submission of financial details in

any other format other than the prescribed one will be disqualified. The rates

quoted for the consumable/general items will not be considered for the calculation

of the financial bid and the award of final contract. The rates are asked for reference

purpose only. The University reserves the right to purchase or not to purchase from

the selected bidder.

2.19 Validity of the Proposal:

The Proposal and price offered therein shall have to be valid for 60 days from the

last date for submission of the Proposal. Bids with shorter validity period would be

treated as non-responsive.

3. OPENING OF BIDS:

Upon expiry of the deadline for submission of proposals, the Technical Proposal shall be

opened as per schedule mentioned in bid document. From the time the bids are opened

to the time the contract is awarded, if any Bidder wishes to contact the University on any

matter related to its Proposal, it should only be done in writing. Any effort by a firm to

influence the University in the process of evaluation and/or comparison of its proposal or

contract award decisions would result in rejection of the concerned Bidder’s proposal.

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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3.1 Disqualification of Proposals: The Tendering Authority, at its sole discretion,

and at any time during the processing of the Proposal, may disqualify any Bidder

from the Bidding process if the Bidder has:

A. Made misleading or false representations.

B. Not submitted the required amount of EMD (Earnest Money Deposit) and

C. Submitted proposal document which is non-responsive or not accompanied

by required documentation as specified in this bid document.

D. Submitted more than one proposal.

E. Failed to submit a proposal in accordance with the terms and conditions of

this bid document.

F. Failed to submit a proposal where the validity of rate is not in compliance.

Or due to any other reason that the University deems and sufficient to reject

3.2 Codes of Ethics: The University, as well as the Bidder, shall observe the highest

standard of ethics including laws against fraud and corruption in force in India

namely “The Prevention of Corruption Act, 1988”, during the procurement or

execution of such contracts. If the bidder(s) are found in Bid pooling, or act against

law against fraud and corruption, then their firms may be black listed.

4. PAYMENT METHOD:

4.1 Payment shall be made on monthly basis by the University to the vendor as per

the actual consumption of the students only.

4.2 Alternatively, the University may ask the vendor to collect the Mess fees directly

from the students as monthly basis. In that case, it is the responsibility of the

vendor to create online payment link any appropriate method for the collection of

4.3 The decision of the University shall be final and binding on the vendor for all the

purposes (i.e. (4.1) and (4.2)). The method of payment shall be mentioned in the

work order. The University may also reserve the right to change the mode of

payment at any month with prior information to the vendor.

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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5. EVALUATION OF BIDS

5.1 Preliminary Screening:

First, the envelope containing Tender fee and Earnest Money Deposit will be

opened and if both are found in the prescribed manner, then second envelope

containing Technical bid documents shall be opened. At any stage during the

evaluation, if the EMD is found invalid, the respective Bidder’s bid will be

summarily rejected.

The Tendering Authority will then undertake a preliminary evaluation of the

technical bid to check compliance with the stipulated eligibility criteria as laid out

in this document. In doing so, it would examine the completeness of the bid and

verify, if it is duly signed or not and also whether or not the bid is generally in order.

5.2 Technical bid Evaluation:

The Bidder shall have to fulfill all the Prequalification Criteria. The submitted

documents will be scrutinized along with the Technical bid in this phase of

evaluation. Those bidders who do not fulfill the terms and conditions as specified

in this tender or whose Technical bid is nonresponsive will not be considered. A

bid may be rejected at this stage if it does not respond to important aspects of the

Terms of Reference.

6. QUALITY CUM COST BASED SELECTION (QCBS):

The evaluation of bids shall be based on technical quality as well as financial consideration

through a Quality cum Cost based selection process outlined below:

A two-stage procedure will be adopted for evaluating the responsive bids, namely, a

Technical Evaluation and a Financial Evaluation. The technical evaluation (including

presentation) will have a weightage of 70% and the financial evaluation will have a

weightage of 30%.

6.1 Technical Evaluation:

Each responsive proposal will be given a Technical Score (TS). The firms shall be

given marks out of 50 for different parameters.

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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Technical Proposals of the Bidders would be evaluated for the clause-by-clause

compliance of the technical specifications as mentioned in the Annexure-I:

Proforma for Technical Bid. The Bidder should be ready with a presentation about

their understanding of tendered work & showing the methodology of work plan.

The Bidder has to remain present for the presentation to provide the required

information to the Tender Committee, GNLU, Gandhinagar, on mentioned date,

at no cost to GNLU.

A Committee entrusted with the responsibility of technical evaluation would mark

the proposals accordingly. Along with the internal committee members, the

University may invite external domain experts as evaluation committee members

for the presentation. The Technical Committee would have the right not to

declare/explain the specific details of its evaluation scheme to the bidders, however

the structure of Technical evaluation shall be broadly as follows:

Sr. Particulars Maximu

1 Average Annual Turnover of Rs. 270 Lakh for Financial Years:

 Average Annual Turnover > Rs. 370 Lakh 15 marks

 Average Annual Turnover > Rs. 320 Lakh - 370 Lakh 10 marks

 Average Annual Turnover > Rs.270 Lakh – 320 Lakh 05 marks

2 Satisfactory performance certificates from Two different existing

 3 certificates 15 marks

 2 certificates 7.5 marks

 1 certificate 4 marks

 0 certificate 0 marks

3 Presentation: Understanding of tendered work & showing the

methodology of work plan

Note: Supporting documents in favour of all above points have to be provided by

the bidders as described in this tender document. Failing to do so, the technical bid

will be rejected for further evaluations.

GNLU reserves the right to modify the Evaluation Process at any time during the

Tender Process, without assigning any reason, whatsoever, and without any

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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requirement of intimating the Bidders of any such change. Any time during the process

of evaluation, GNLU may seek for clarifications from any or all Bidders.

The Technical Score (TS) is

TS = The sum of marks awarded to the bidder by the Technical Committee as above

6.2 Financial Evaluation:

The evaluation of the Financial Proposal will be of only those bidders who have

qualified in the technical Evaluation phase.

The bidder who has quoted the total lowest price will be assigned a score of 30 in

the financial bid. Other bidders will be assigned a score relative to the score of

bidders with the lowest quote as below:

Where: FS = The financial score of the Financial Proposal being evaluated

Fl = The price of lowest-priced Financial Proposal

F = The quoted price of the Financial Proposal under consideration

6.3 Consolidated QCBS Evaluation:

The Combined Score (CS) of the QCBS shall be calculated as below:

6.4 Award of Contract:

Based on the QCBS, the Combined Score (CS) shall be used to rank the bidders.

The Bidder with highest Combined Score shall be awarded the contract. In the

event that two or more Bidders get the same Combined Score (CS), the Bidder with

higher Technical Score (TS) shall be awarded the contract.

The work must commence within a week of the signing of the Contract. The

Decision of the University in matters relating to award of contract shall be final and

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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GENERAL TERMS AND CONDITIONS FOR SERVICES

1. DEFINITIONS:

Unless inconsistent with or otherwise indicated by the context, the following terms

stipulated in this CONTRACT shall have the meaning as defined hereunder.

Shall mean a written CONTRACT signed between GUJARAT NATIONAL LAW

UNIVERISITY, GANDHINAGAR (GNLU) and the CONTRACTOR (the

successful bidder) including subsequent amendments to the CONTRACT in

writing thereto.

1.2 GUJARAT NATIONAL LAW UNIVERISTY (GNLU):

Shall mean Gujarat National Law University, Gandhinagar, India and shall include

its legal representatives, successors and permitted assignees.

Shall mean the place in which the operations/services are to be carried out or places

approved by GNLU for the purposes of the CONTRACT together with any other

places designated in the CONTRACT as forming part of the site.

1.4 GNLU REPRESENTATIVE:

Shall mean the person or the persons appointed by GNLU from time to time to

act on its behalf at the site for overall coordination, supervision and project

management at site.

1.5 CONTRACTOR:

Shall mean any person/ persons/ firm/ company etc. to whom work has been

awarded and whose bid has been accepted by GNLU and shall include its

authorized representatives, successors and permitted assignees.

1.6 CONTRACTOR’S REPRESENTATIVE:

Shall mean such person/or persons duly appointed representative at the site and

base as the CONTRACTOR may designate in writing to the GNLU as having

authority to act for the CONTRACTOR in matters affecting the work and to

provide the requisite services.

1.7 CONTRACT PRICE:

Shall mean the sum accepted or the sum calculated in accordance with the rates

accepted by GNLU and amendments thereof, and shall include all fees, registration

and other charges paid to statutory authorities without any liability on GNLU for

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any of these charges. The prices will remain firm during currency of the

CONTRACT unless specifically agreed to in writing by GNLU.

Shall mean a calendar day of twenty-four (24) consecutive hours beginning at 00:00

hours with reference to local time at the site.

Shall mean and include cited services (catering) which CONTRACTOR is required

to provide to the GNLU for/under the CONTRACT and amendments thereto.

1.10 INSPECTORS:

Shall mean any person or outside Agency nominated by GNLU to inspect

documents in the CONTRACT stage-wise as well as final as per the terms of the

Shall mean all property of the GNLU owned or hired by GNLU.

1.12 MESS COMMITTEE:

The Mess Committee of the University, comprising nominated students, staff, and

faculty of GNLU, Gandhinagar, shall oversee the overall functioning of the dining

2. DURATION OF THE CONTRACT:

The contract will be initially for a period of one year which may be renewed on negotiated

terms & conditions annually for further period of two years (one year at a time) by Gujarat

National Law University, Gandhinagar depending on requirement of the Institute and

performance of the vendor/contractor/service provider.

3. DUTIES AND POWER /AUTHORITY:

The duties and authorities of GNLU’s representative are to act on behalf of the Institute

for: Overall supervision, coordination and Management.

3.1 Proper utilization of the services.

3.2 Commenting/ countersigning on reports made by the Contractor’s representative

at site in respect of services, receipts, etc. after satisfying himself/herself with the

facts of the respective cases.

3.3 The Institute representative shall have the authority, but not any obligation at all

times and any time to inspect/test/examine/ verify any service(s), tools, materials,

personnel, procedures and reports etc. directly or indirectly pertaining to the

execution of the work at any point of time. Hence, the overall responsibility of

quality of services shall rest solely with the CONTRACTOR.

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3.4 Each and every document emerging from service in support of any claim by the

contractor has to have the countersignature/ comments of GNLU’s representative

without which no claim will be entertained by GNLU.

4. PENALTY POINTS

Penalties for violation or rules, terms and conditions

As and when University Representative or Committee proposes a fine, they will inform

the representative of the Contractor, and the fine will be imposed by the University on

recommendation of the University Representative or Committee. The Contractor shall

be fined for not adhering to the agreed terms as per the following rules. GST as

applicable will be charged extra on the fine amount.

4.1 Non-availability of complaint register on the counter/discouraging students

from registering complaints would lead to a fine of Rs. 5,000/- on the

4.2 Three or more complaints of unclean utensils/hygiene failure within a two-week

period would lead to a fine of Rs. 10,000/- on the Contractor.

4.3 If food for any meal gets over within timings of mess and waiting time is more

than 20 minutes for lunch or dinner, and 15 minutes for breakfast or tea &

snacks, then a fine of Rs. 5,000/- would be imposed on the Contractor. The

timings for that meal will be extended equivalent to delay time.

4.4 The quality of milk served must satisfy the highest standards of purity.

Inappropriate quality and dilution of milk shall attract a penalty of Rs. 5,000/

4.5 Each instance of unprofessional behavior (lack of personal hygiene of staff,

consumption of prohibited substances, spitting of gutkha/pan masala etc,

misbehavior by workers/unclean utensils etc. as determined by the University

Mess Committee etc. will lead to fine of Rs. 5,000/- on Contractor.

4.6 Any instance of mixing of Veg and Non-Veg food, either during preparation or

serving or with respect to the utensils will attract a fine of Rs. 5,000/-.

4.7 Any violation of Green Office directives (related to acts of harming the eco-

friendly drive at the Institute) shall attract a penalty of Rs. 2,000/-. Similarly, any

improper disposal or dumping of waste, including dumping solid waste in drains

shall attract a penalty of Rs. 5,000/-.

4.8 Using of brands not mentioned in the contract without prior permission and/or

adulteration shall invoke a hefty fine beyond the limit of any fine mentioned

above and decided by the University Mess Committee.

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4.9 Any failure/delay in remitting the monthly Infrastructural/Convenience

Charges by the due date would attract a penalty as decided by the University

Representative or Committee

4.10 For any rules stated in the agreement,

a. First violation of the rule implies fine as per the rule. However, in

exceptional cases where the nature of violation is of serious nature, the

University Representative/ Committee may propose higher fines than

those indicated above.

b. Second and subsequent violations of the same rule within 30 days of

previous fine will be 50% added to the initial amount of fine on the

c. If any of the above rules are violated 10 times within one quarter (taken

as a total) the Contractor would be liable for automatic disqualification,

and the contract may be terminated. However, this is not the only criteria

for termination. The Institute reserves the right to terminate the contract

at any time, considering the frequency and seriousness of the violations.

5. CONTRACT DOCUMENT:

5.1 Governing Language:

The governing language for the CONTRACT shall be English. All

CONTRACT documents and all correspondence and communication to be

given and all other documentation to be prepared and supplied under the

CONTRACT shall be written in English and the CONTRACT shall be

construed and interpreted in accordance with English language.

5.2 Entire Agreement:

The CONTRACT constitutes the entire agreement between GNLU and the

CONTRACTOR with respect to the subject matter of the CONTRACT and

supersedes all communication, negotiations and agreement (whether written or

oral) of the parties with respect thereto made prior to the date of this

5.3 Modification in Contract:

All modifications leading to changes in the CONTRACT with respect to

technical and/or financial aspects, including terms of delivery, shall be

considered valid only when accepted in writing by GNLU by issuing an

amendment to the CONTRACT. GNLU shall not be bound by any printed

conditions, provisions in the CONTRACTOR's BID, forms of

acknowledgement of CONTRACT, invoice, packing list and other documents

which purport to impose any condition at variance with or supplement to

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5.4 Assignment:

The CONTRACTOR shall not, save with the previous consent in writing of

GNLU, sublet/SUB-CONTRACT, transfer or assign the CONTRACT or any

part thereof in any manner whatsoever. However, such consent shall not relieve

the CONTRACTOR from any obligation, duty or responsibility under the

CONTRACT and CONTRACTOR shall be fully responsible for the services

hereunder and for the execution and performance of the CONTRACT.

5.5 Waivers and Amendments:

a. Waivers: - It is fully understood and agreed that none of the terms and

conditions of this CONTRACT shall be deemed waived by either party

unless such waiver is executed in writing only by the duly authorized

agents or representative of both the parties. The failure of either party to

execute any right shall not act as a waiver of such right by such party.

b. Amendments: - It is agreed that CONTRACTOR shall carry out work

in accordance with the directives to be furnished by GNLU which may

be amended from time to time by reasonable modifications as GNLU

6. CLAIMS, TAXES & DUTIES, FEES AND ACCOUNTING:

CONTRACTOR agrees to pay all claims, taxes and fees for equipment, labour,

materials, services to be furnished by it hereunder and agrees to allow no lien or

charge resulting from such claims to be fixed upon any property of GNLU.

GNLU may, at its option, pay and discharge any liens or overdue charges for

CONTRACTOR’s services, labour, materials and services under this

CONTRACT and may thereupon deduct the amount or amounts so paid from

any sum due, or thereafter become due, to CONTRACTOR hereunder.

6.2 Notice of Claims:

CONTRACTOR or GNLU, as the case may be, shall promptly give the other

notice in writing of any claim made or proceeding commenced for which that

party is entitled to indemnification under the CONTRACT. Each party shall

confer with the other concerning the defense of any such claims or proceeding,

shall permit the other to be represented by counsel in defense thereof, and shall

not affect settlement of or compromise any such claim or proceeding without

the other’s written consent.

CONTRACTOR, unless specified otherwise in the CONTRACT, shall bear all

tax liabilities, duties, Govt. levies etc. including. Corporate and personal taxes

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levied or imposed on the CONTRACTOR on account of payments received

by it from GNLU for the work done under this CONTRACT. The

CONTRACTOR shall bear all personnel taxes levied or imposed on its

personnel, vendors, consultants etc. on account of payment received under this

It shall be the responsibility of the CONTRACTOR to submit to the concerned

Indian authorities, the returns and all other concerned documents required for

this purpose and to comply in all respects with the requirements of the laws in

this regard, in time.

The GST invoices should invariably contain the following particulars:

i. Name, Address and the Registration Number (under the relevant Tax

Rules) of the Service Provider (Contractor)

ii. Name and Address of the Service Receiver (Address of GNLU).

iii. Description, Classification and Value of taxable service and the amount

of applicable tax separately indicating Education Cess and Secondary &

Higher Education Cess, wherever applicable)

6.4 Corporate Taxes:

6.4.1 The CONTRACTOR shall bear all direct taxes, levied or imposed on

the CONTRACTOR under the laws of India, as in force from time to

time. The CONTRACTOR shall also be responsible for ensuring

compliance with all provisions of the direct tax laws of India including,

but not limited to, the filing of appropriate Returns and shall promptly

provide all information required by GNLU for discharging any of its

responsibilities under such laws in relation to or arising out of the

CONTRACT. Tax shall be deducted at source by GNLU from all sums

due to the Contractor in accordance with the provisions of the Income

Tax Act, 1961, as in force at the relevant point of time.

6.4.2 As per the provisions of Section 206AA of Indian Income Tax Act,

1961, effective from 01.04.2010, it is required to furnish his Permanent

Account Number (PAN) which is mandatory to the person responsible

for deducting tax at source.

6.4.3 For the lapses, if any, on the part of the CONTRACTOR and

consequential penal action taken by the Income Tax department, GNLU

shall not take any responsibility whether financial or otherwise.

For lapses, if any on the part of the CONTRACTOR and consequential penal action

taken by the Tax department, GNLU shall not take any responsibility whether financial

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7. PERFORMANCE:

The CONTRACTOR shall undertake to perform all services under this CONTRACT with

all- reasonable skill, diligence and care in accordance with sound industry practice to the

satisfaction of GNLU and accept full responsibility for the satisfactory quality of such

services as performed by them. Any defect, deficiencies noticed in the CONTRACTOR’s

service will be promptly remedied by the CONTRACTOR within 3 days upon the receipt

of written notice from GNLU to improve their performance failing which GNLU may

terminate the CONTRACT by giving the CONTRACTOR 30 (thirty) day’s written notice.

8. PERFORMANCE BOND:

The CONTRACTOR shall furnish to GNLU within 14 days from the date of Award of

contract, Performance Security in the form of Demand Draft or online transfer for the

period specified in the bid document/ Notification of Award towards performance under

In the event CONTRACTOR fails to honour any of the commitments entered into under

this agreement or in the event of termination of the contract under provisions of this

contract and /or in respect of any amount due from the CONTRACTOR to GNLU,

GNLU shall have unconditional option under the guarantee to invoke the above bank

guarantee and claim the amount from the bank.

The bank shall be obliged to pay the amount to GNLU on demand.

CONTRACTOR shall carry out operations hereunder with due diligence and in a safe and

workmanlike manner according to good practice. CONTRACTOR shall maintain strict

discipline and good CONTRACT among its employees and shall abide by and conform to

all rules and regulations promulgated by GNLU governing the operations. Should GNLU

feel that the conduct of any of CONTRACTOR or contractor’s employees is detrimental

to GNLU’s interest, GNLU shall have the unqualified right to request for the removal of

such employee either for incompetence, unreliability, misbehavior, security reasons etc.

while on or off the job. The CONTRACTOR shall comply with any such request to

remove such personnel at CONTRACTOR’s expense unconditionally. The

CONTRACTOR will be allowed a maximum of 2 working days to replace the person by

a competent qualified person at CONTRACTOR’s cost.

10. VERIFICATION OF CHARACTER AND ANTECEDENTS OF

CONTRACTUAL MANPOWER:

All contracts involving deployment of Contractor’s manpower within GNLU’s premises

the Contractor shall submit the following documents to GNLU prior to the start of work:

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(i) Undertaking from the Contractor that the character and antecedents of the

personnel) proposed to be deployed by their firm at GNLU is/are impeccable.

(ii) Undertaking from the Contractor that their firm has scrutinized the previous

working of the person(s) proposed to be deployed by them at GNLU and there is

nothing adverse as regards to their character and antecedent.

CONTRACTOR shall during the tenure of the CONTRACT and at any time thereafter

maintain in the strictest confidence all information relating to the work and shall not, unless

so authorised in writing by GNLU, divulge or grant access to any information about the

work. CONTRACTOR shall not also destroy any report, note or any other document to

the operation/ work required by GNLU. The obligation is continuing one and shall survive

after the completion/ termination of this agreement.

12. STATUTORY REQUIREMENTS:

During the tenure of this CONTRACT nothing shall be done by the CONTRACTOR in

contravention of any law, act and/or rules/regulations.

(i) CONTRACTOR shall, at his own expense, arrange appropriate insurance to cover

all risks assumed by the CONTRACTOR under this CONTRACT in respect of its

personnel deputed under this CONTRACT as well as CONTRACTOR’s tools and

any other belongings of the CONTRACTOR or their personnel during the entire

period of their engagement in connection with this CONTRACT. GNLU will have

no liability on this account.

(ii) Certificate of Insurance: Before commencing performance of the CONTRACT,

CONTRACTOR shall upon request furnish GNLU with of insurance indicating

(1) kinds and amounts of insurance as required herein (2) effective and expiry dates

of policies (3) that GNLU shall be given thirty (30) days written advance notice of

any material change in the policy (4) waiver of subrogation endorsement has been

attached to all policies and (5) the territorial limits of all policies. Should there be

lapse in any insurance required to be carried out by CONTRACTOR hereunder for

any reason, losses resulting therefrom shall be to the sole account of the

CONTRACTOR. Such insurance shall be affected within Insurance Company

incorporated and registered in India.

(iii) Deductible: - That portion of any loss not covered by insurance provided for in

this article solely by reason of deductible provision in such insurance policies shall

be to the account of the CONTRACTOR.

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(iv) CONTRACTOR shall require to provide such of the foregoing insurance cover as

the CONTRACTOR is obligated to provide under this CONTRACT.

14. INDEMNITY AGREEMENT:

14.1 Indemnity by Contractor:

Unless otherwise specified elsewhere in this CONTRACT, CONTRACTOR

shall indemnify and keep indemnified GNLU, (other than the

CONTRACTOR) and its/their employees from all actions, proceedings, suits,

claims, demands, liabilities, damages, losses, costs, charges, expenses(including

without limitation, wreck or debris, removal costs, where wreck or debris

removal is ordered by a competent authority) judgments’ and fines/penalty

arising out of or in the course of or caused by the execution of work under the

CONTRACT or other obligations hereunder directly or indirectly associated

herewith and or arising from :

a) Personal injury, illness or death of:

(i) Any of CONTRACTOR or CONTRACTOR’s personnel (even if

caused by or contributed to by the negligence or fault of GNLU); and

(ii) Subject to clause 14.1 (a) (i) any other person to the extent the injury,

illness or death is caused by the negligence or fault of the

CONTRACTOR or CONTRACTOR’s personnel and iii) loss or

damage to: any property owned, hired or supplied by CONTRACTOR

or CONTRACTOR’s personnel or subject to clause any other property

to the extent the loss or damage is caused by the negligence or fault of

the CONTRACTOR or CONTRACTOR’s personnel.

15. DELAY IN MOBILIZATION AND LIQUIDATED DAMAGES (LD):

(i) CONTRACTOR shall mobilize and deploy the required services as per the

Contract so as to commence the services at the specified site (s) within a maximum

of 15 days from the date of RC/WO.

(ii) If the CONTRACTOR fails to mobilize and deploy the required services and / or

fails to commence the operations within the period specified in sub clause (a)

above, GNLU shall have, without prejudice to any other provisions in the contract

including sub clause (c) below, the right to terminate the contract.

(iii) If the contractor is unable to commence the operations within the period specified

in sub clause (a) above, it may request GNLU for extension of the time with

unconditionally agreeing for payment of LD. Upon receipt of such a request,

GNLU may at its discretion, extend the period of mobilization and shall recover

from the contractor, as an ascertained and agreed Liquidated Damages, a sum

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equivalent to Rs. 10,000/-, for each week of delay or part thereof, subject to a

maximum of Rs. 50,000/- per month. The parties agree that the sum specified

above is not a penalty but a genuine pre-estimate of the loss/damage which will be

suffered by GNLU on account of delay/breach on the part of the

CONTRACTOR and the said amount will be payable without proof of actual loss

or damage caused by such delay/breach.

16. SEVERABILITY:

Should any provision of this agreement be found to be invalid, illegal or otherwise not

enforceable by any court of law, such finding shall not affect the remaining provisions

hereto and they shall remain binding on the parties hereto.

17. CHANGE IN LAW:

17.1 In the event of introduction of any new legislation or any change or amendment

or enforcement of any Act or Law, rules or regulations of Government of India

or State Government(s) or Public Body which becomes effective after the date

of submission of Price Bid or revised price bid, if any, for this CONTRACT

and which results in increased cost of the works under the CONTRACT

through increased liability of taxes, (other than personal and Corporate taxes),

duties, the CONTRACTOR shall be indemnified for any such increased cost

by GNLU subject to the production of documentary proof to the satisfaction

of GNLU to the extent which directly is attributable to such introduction of

new legislation or change or amendment as mentioned above and adjudication

by the competent authority & the courts wherever levy of such taxes / duties

are disputed by GNLU.

17.2 The Contract Price and other prices given in the Schedule of Prices are based

on the applicable tariff as indicated by the CONTRACTOR in the Schedule of

Prices. In case this information subsequently proves to be wrong, incorrect or

misleading, GNLU will have no liability to reimburse/pay to the

CONTRACTOR the excess duties, taxes, fees, if any finally levied / imposed

by the concerned authorities. However, in such an event, GNLU will have the

right to recover the difference in case the rate of duty/tax finally assessed is on

the lower side. Notwithstanding the provision contained in clause 17.1 above,

GNLU shall not bear any type of tax.

18. SAFETY MEASURES:

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All safety measures must be taken care of and all care and caution exercised in order to

avoid any accident, fire and other safety hazards. Any type of loss to/of assets and articles

due to any such incident shall be to the account of the Contractor. University shall in no

way be liable for any such incident occurring in course of performance under this

licence/contract.

19. PROHIBITED ACTIVITIES:

Further to the stipulation herein contained, nothing as stated in the next sub-para shall be

undertaken or indulged in or be allowed under any circumstances. The Contractor shall

not at any stage undertake or indulge in or allow undertaking by/ indulgence of his

employees or anyone else,

a) in any uncalled for activity, whether inside or outside the premises of university,

which may bring disrepute to University;

b) in any activity in University’s premises, whether or not commercial in nature, falling

outside the scope of stipulations herein set out;

c) in particular, storing/supplying/selling/distributing drugs, alcoholic drinks,

cigarettes or any other items of intoxication in the University premises including

hostel/mess/canteen ; and

d) in smoking and consumption of alcohol/drugs or any prohibited substances in the

The contractor shall pay the rent as agreed in the tender and revised from time to time

during the contract period. The rent shall be charged every month.

21. DAMAGE TO UNIVERSITY PROPERTY:

21.1 The Contractor shall make good any damage of any kind whatsoever caused to the

said premises or any part thereof or to any other part of the University Campus

including road and infrastructure of said building on account of any act or omission

either of the Contractor or any of his employees or any of the Contractor's visitors

irrespective of whether the damage caused is willful or accidental.

21.2 In the event of loss/theft/damage of/to the Assets and Articles of the University

caused due to anything done by the Contractor or any of its employees, whether

wilful or not, the Contractor shall remain liable for it and shall be made good or, as

the case may be, replaced by the Contractor at its own expenses failing which twice

the full cost thereof or the cost of making good/repair, as incurred by the

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University, whichever is higher shall be paid by the Contractor. Further the

contractor shall undertake to keep the premises harm-free and indemnified against

any damage arising on account of fire, theft or negligence on the part of the

Contractor or his/her staff, to any property, to any resident or staff.

22. INSPECTION:

Further to the stipulations herein contained, the University reserves the right to

periodically inspect any or all aspects of the Canteen Services facilities. In that regard, all

co-operation must be extended by all concerned to the Designated Officer/Officials of at

all times. Any omissions and commissions pointed out by such officers/officials during

their inspection or recorded in the Inspection Book shall be properly attended to by the

23. STATUTORY LIABILITIES & COMPLIANCE THEREOF:

23.1 Compliance with the provisions of all laws of the State and Central Governments,

Municipal laws, laws relating to cleanliness, sanitary, hygienic and health conditions,

food and safety etc. with regard to the environment around cooking place, dining

area, Canteen Services and surroundings, etc, other laws in force at present and laws

that may come into force after commencement of the Licence/contract including

the rules or regulations framed there under and the notifications,

instructions/clarifications issued under any such law/rules/regulations which are

applicable to the works, acts, activities under this licence including all things

incidental or consequential thereto and any other thing that the Contractor or his

employees may choose to do on his/their own in course of performance under this

licence/contract shall be the responsibility of the Contractor who shall comply all

of them to the satisfaction of the Statutory Authorities concerned. In particular the

contractor shall keep the premises neat and clean always conforming to the

standards of hygiene prescribed guideline.

23.2 Compliance with the Contract labour Act, Minimum Wages Act, Workman’s

Compensation Act / Fatal Accident Act, Personal Injuries, Employees State

Insurance Act, Provident Fund Act, etc. in force from time to time and due

discharge of obligation and liabilities under any such Act in respect of all workers

or employees engaged by the Contractor in carrying on the works, acts, activities

under the licence and any benefit payable or to be provided to all such workers or

employees including all matter incidental or consequential thereto shall in particular

be the responsibility of the Contractor and to his account.

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23.3 The Contractor shall also obtain all licences, certificates, permits, etc from the

Authorities concerned and file all returns, statements, etc with such Authorities, as

may be required by or under any such law, as aforesaid.

23.4 All taxes, levies, cess, etc. payable in respect of the works, acts and activities carried

on by the Contractor or matters incidental thereto shall be to his account. The

Contractor shall deposit all such taxes, levies, cess, etc to the account of the

concerned Authorities in time and comply with all notices, orders and

23.5 Instructions/directions of any such authority in time and without fail.

23.6 Any liability, monetary or otherwise, on account of non-compliance or violation of

any such Law, Rule, Regulation, Notification, etc, as aforesaid, and all expenses

arising out of Statutory Proceedings, suits or other legal proceedings for such

noncompliance or violation shall be the burden of the Contractor and to his

23.7 The Statutory/Regulatory Authorities may visit the Canteen premises for

inspection, as may be required. The Contractor or his representatives shall extend

all co-operation to them at all times and produce all records, registers, etc, required

under law to be maintained by him for their inspection.

23.8 Furthermore, the Contractor shall at all times indemnify and keep indemnified the

University or its Officers and members of the Canteen Committee against all kinds

of third party claims for any reason whatsoever including property loss and damage,

personal accident, injury or death of any person.

23.9 In the event, due to act (s) of the Contractor or his employees, if — University is

put to any liability, loss, obligations, etc. resulting from any action, claim, damages,

proceedings or suit initiated against the University by any individual, agency or

Statutory/Government Authority under any law, and/or University is required to

pay any claims or damages to any individual, agency or Statutory/Government

Authority, and incurs any expenditure in connection with such actions, proceedings

or suits the Contractor shall be liable to make good/compensate such claims or

damages including all expenses incurred by the University, failing which University

shall be entitled to deduct appropriate amount from the performance security

Deposit/Performance Guarantee furnished by the Contractor to University.

24. RESOLUTION OF DISPUTES AND JURISDICTION OF COURTS:

24.1 The Contractor and the University shall make every effort to resolve any dispute or

disagreement amicably by direct informal discussions/negotiations. In case of any

unresolved issues / disagreements / disputes, the matter shall be referred to an

Arbitrator, to be appointed under mutual consent, whose award shall be binding

on both parties.

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24.2 Even after the efforts as in 24.1 above, any dispute arising out of or in relation to

this Licence/contract either during subsistence thereof or thereafter remain

unresolved, the same shall be referred, by either side, for sole arbitration of the

Director, GNLU. Decision of the Director on the reference shall be final,

conclusive and binding on all concerned.

24.3 In case, even after arbitration, the Contractor has compelling reasons to go to the

court, the matter shall be subject to the jurisdiction of the District Court,

Gandhinagar, Gujarat or the High Court of Gujarat. The resultant rights and

obligations under this licence/contract will be adjudged in accordance with the

25. TERMINATION OF LICENCE/CONTRACT:

This License/contract can be terminated under any one of the following circumstances

and in the manner as specified herein below.

25.1 The Registrar may terminate this Licence/contract by giving one month’s notice to

the Contractor, if he is of the opinion that—

a) continuation of the licence/contract would be detrimental to the interests

of the University, or

b) the Contractor has undertaken or has indulged and allow indulgence in acts

or activities particularly prohibited herein, or

c) Performance of the Contractor does not meet the stipulated standard or is

d) the Contractor has assigned/ sublet/ transferred his rights and

responsibilities set out herein to a third party either in whole or part, or

e) there is such breach(es) or violation(s) of the term and condition, herein set

out, that continuance of the Contractor is not desirable; and

f) the security deposit of the Contractor has been forfeited in full;

25.2 Contractor may choose to terminate the license/contract by giving six months’

notice, in exceptional circumstances, and with the approval of the University with

clearing all the dues to University.

25.3 During the period of notice, as above, the Contractor shall keep discharging his

duties as required hereunder till the expiry of notice period. Immediately on expiry

of the notice period, the Contractor shall peacefully handover the all assets and

articles with the fittings, fixtures, furniture, equipment, appliances, etc given to him,

in such condition as stipulated herein.

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25.4 In the event of termination of the licence/contract granted to the Contractor, the

Registrar shall be at liberty to offer the licence/contract for the remaining duration

of an academic session, at the cost of the contractor, to any other Tenderer who

participated in the same Tender as the Contractor. In the event any such Tenderer

declines to accept the offer, the Registrar may also award the licence to any other

Party at the cost of the Contractor.

26. HANDING OVER/ RETURN OF ASSETS & ARTICLES OF UNIVERSITY

AND REMOVAL OF ARTICLES OF CONTRACTOR:

26.1 Within two (2) days of termination or expiry of the licence/contract, the Contractor

shall handover peaceful vacant occupation of the licensed premises and returns all

the articles of University in as good condition/working condition, as it were at the

time when the contractor had received the custody thereof, except for normal wear

26.2 For failure to so hand over the licensed premises, the contractor shall be deemed

to be in unauthorized occupation of the same. Without prejudice to the rights of

the University to have recourse to remedies available to it, the contractor shall pay

Rs 5,000.00 per day of delay of unauthorized occupation.

26.3 Any articles not returned, twice the full cost of replacement thereof shall be paid

by the Contractor.

26.4 The contractor shall remove his/her articles from the University canteen premises

after obtaining no due Certificate from the University. Failure to obtain a no due

certificate prior to removal of articles may lead to the forfeiture of the security

27. DETERMINATION OF RESPONSIBILITY & LIABILITY:

Except, as otherwise stated herein, in the matter of determination of responsibility or

liability of the contractor falling under any of the terms herein, the decision of the Registrar

of the University shall be final and binding on the contractor.

28. AMENDMENT FOR BETTER FUNCTIONING/ REMOVAL OF

The Director of the University reserves the right to amend these terms and conditions,

contained herein, as may considered necessary and appropriate for better functioning or

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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for removal of difficulties in the operation of the Canteen or removal of doubts as to the

terms and conditions set out herein.

29. ACCEPTANCE OF THE TENDERER:

The proposed terms and conditions enumerated in the tender have been read and

understood by me/us and are acceptable to me/us.

Signature of the Contractor with Stamp/Seal and Complete Address and Telephone no(s).

26.5 Contract Period: The successful bidder will be required to provide the services

for the period of one year and can be extended up to maximum three years subject

to satisfactory performance and approval of the University. The quoted rates of

food items shall remain fixed for one year and can be revised after completion of

one year only with the approval of the University.

26.6 Tender Fee: An amount of Rs. 2,500.00 (Rupees Twenty Five Hundread Only)

as tender fee (non-refundable) is to be paid. The payment shall be made by

Demand Draft from any Nationalized Bank and paid in favour of “Gujarat

National Law University”, payable at Ahmedabad. Bids without Tender Fee

shall not be accepted. This should be enclosed separately in an envelope

and stapled with the Technical Bid document super scribing Tender fee.

26.7 Earnest Money Deposit (EMD): An amount of Rs. 6,00,000 (Rupees Six Lakh

only) in the form of Demand Draft drawn in favour of “Gujarat National Law

University”, payable at Ahmedabad as E.M.D. should be enclosed separately in

an envelope and stapled with the Technical Bid document superscribing

EMD. Any bid without EMD will be summarily rejected. No interest is

payable on EMD. EMD will be refunded to the unsuccessful bidders after 15 days

from the completion of the tender process.

26.8 Security Deposit & Performance Guarantee: An amount of Rs.

(Rupees Thirty Lakh only) as Security Deposit shall be paid by the successful bidder

towards Performance Guarantee till operational period. The security deposit

amount shall be paid in the form of FDR drawn in favour of “Gujarat National Law

University”, payable at Ahmedabad. The Security Deposit shall be forfeited if the

selected agency after award of contract, fails to execute the same or provide the

services up to the satisfactory level. No interest is payable on Security Deposit.

26.8.1 The Successful Bidder shall have to execute an agreement on Non-Judicial

Stamp Paper of appropriate value and shall be required to furnish performance

guarantee in the form of unconditional Bank Guarantee as per GR no.

EMD/10/2020/38780/DMD dated 20th April 2020 within 45 days from the

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date of issue of Work Order/Award of Contract from any Nationalized Bank

in favour of Gujarat National Law University, Payable at Ahmedabad. Such

performance guarantee should be valid for a period of 01 year and 90 days.

Performance guarantee shall be furnished in favour of “Gujarat National Law

26.8.2 In case of failure to deposit the above amount of performance guarantee within

stipulated time, the EMD deposited shall be forfeited by GNLU.

26.8.3 After successful completion of the work, the performance security may be

returned to the concerned bidder, upon written request.

26.8.4 No interest will be paid by the University on the performance security.

26.8.5 Performance guarantee may be forfeited in full or part in the following cases:

− If the terms and conditions of contract are breached.

− If the Bidder fails to provide service satisfactorily.

− If contract is being terminated due to non-performance of the Bidder.

− Notice of a reasonable time will be given in case of forfeiture of security

deposit. The decision of the University shall be final in this regard.

26.8.6 Failure of the successful Bidder to comply with the requirement of furnishing

the requisite Performance guarantee in time shall constitute sufficient grounds

for the annulment of the award, in which case, the University reserves the

right to award the work to the next best ranked Bidder or may call for fresh

26.8.7 Price: The price shall be quoted in Indian Rupees only, on free delivery at

site basis. This shall be including of all taxes.

26.8.8 Bid: Technical Bid should be submitted in separate sealed envelope quoting

reference number on the top of the envelope. Tender Fee and EMD should

be enclosed with the Technical Bid documents, in separate sealed envelopes,

stapled with the packet containing Technical Bid documents. The franchise

owner may either bid directly or authorize their agencies, to quote with valid

authorization certificate, capability to sale and service of the products.

26.8.9 Acceptance of Tender: The Authority of Gujarat National Law University,

Gandhinagar does not bind itself to accept the lowest priced bid and reserves

the right to reject any or the entire tender bids received without assigning any

reason thereof. The authority may also decide to empanel more than one

service provider or their certified authorized agency and fix a price band for

the product specifications offered by different companies/brands, compliant

to minimum specifications asked in the tender. This is in view of the spectrum

of products available in the market, requirements of the University.

26.8.10 Extra Features: If the bidder provides any other extra features on the

supplied items which are not mentioned in the tender product specifications,

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then that shall be highlighted in clear terms with documentary

evidence/literature.

26.8.11 Compliance List: The proposal be properly indexed and a compliance list

against the technical specifications should be provided.

26.8.12 Conditional Offer shall not be accepted.

26.8.13 The benefit of any downward price revision (revision on account of

budget/financial policy, tax revision, EPZ etc.) is to be given to Gujarat

National Law University, Gandhinagar by the selected OEM/agency.

26.8.14 Past Performance of the agency will be judged at the time of

Technical Evaluation.

26.8.15 The University does not bind itself to offer any explanation to those

bidders whose technical bids have not been found acceptable by the

Technical Evaluation Committee.

26.8.16 Bidders should enclose the following documents;

i. Certificate of Registration/Trade License

ii. Attested copy of PAN card, GST registration papers

iii. Audited statement of Accounts and IT returns for the last three

iv. Authorized Distributors/agencies must submit appropriate

authorization certificate and letter from their Owners, for

participation in the said tender.

v. Name and address of past satisfactory supplies or minimum three

clients to whom such items/stores have been supplied should be

mentioned in the technical bid.

vi. Copy of product literature, for which the prices have been quoted.

vii. A write up on service and maintenance capability.

viii. Signed copy of the tender document, with company seal, agreeing to

the terms & conditions and declaration

26.8.17 The bids (technical and price bids) once submitted shall be the property

of the University and shall not be returned to the agency in future.

26.8.18 The person/officer signing the tender/bid documents should be

authorized by the Chief Executive Office/Managing Director /

Proprietor / Partner of the firm to sign such documents.

26.8.19 Opening of Price Bids: The Price Bid(s) of only those agency(s) who are

found technically qualified will be opened and the same will be opened

before the technically qualified agency(s).

26.8.20 Tenderer or his/her authorized representative (with proper authorization

letter for attending opening of technical bids and also for opening of price

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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bids) may choose to be present at the time of opening of Technical

Bids/Price Bids.

30.1 University may accept or reject any or all the bids in part or in full without assigning

any reason and does not bind to accept the lowest bid. The University at its

discretion may change the quantity/upgrade the criteria/drop any item or part

thereof at any time before placing the Work Order.

30.1.1 A bid submitted with false information will not only be rejected but also the

franchise owner/agency will be debarred from participation in future

tendering process.

30.1.2 The franchise owner/Agency need to submit a certificate during opening

of technical bids that they are not currently debarred or blacklisted in any

state level/national organization or educational institute/university.

30.1.3 In case of any dispute, the decision of the Director of this University shall

be final and binding on the bidders.

30.1.4 For any query pertaining to this bid document, correspondence be

addressed to: The Registrar, GNLU.

30.1.5 In case the due date for opening tender happens to be a holiday, the same

will be opened on the next working day. The timings will however remain

unchanged. Please Note that the University remains closed on Second &

Fourth Saturday, every Sunday & Public Holidays.

31 Validity, Extension and Termination of Agreement:

31.1 The period of contract will initially be for a period of one year from the date of award

of contract subject to review of performance every 6 months and will be extended

up to maximum three years at the discretion of the Gujarat National Law University

after expiry of the contract.

31.2 The successful Bidder has to convey acceptance of Letter of Intent (LOI) within

working days of receipt of Letter of Intent (LOI).

31.3 GNLU, Gandhinagar may at any time terminate the services agreement with

immediate effect by giving written notice to the successful Bidder, if the successful

Bidder becomes bankrupt or otherwise insolvent and for any breach of the

agreement, provided that such termination will not prejudice or affect any right of

action or remedy which has accrued or will accrue thereafter to GNLU, Gandhinagar.

31.4 The successful Bidder can terminate the agreement by giving with three months’ prior

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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notice to the GNLU, Gandhinagar. The GNLU, Gandhinagar also reserves the right

to claim from the successful Bidder for any loss sustained for their misuse of space

/ not abiding by the Law of the Land /causing damages to the main structure in or

outside of the office Space allotted to them.

31.5 Sub-letting/sub-contracting is not permitted. That on the expiry of the agreement

as mentioned above the agency will withdraw all its personnel and clear its

personnel’s accounts by paying their legal dues. In case of any dispute on account

of the termination of employment or non-employment by the personnel of the

agency it shall be the entire responsibility of the agency to pay and settle the same.

32. RECOVERY OF SUM DUE:

As per the service contract entered between GNLU, Gandhinagar and the Successful

Bidder(s), if any sum of money is recoverable from the successful Bidder, GNLU,

Gandhinagar shall be entitled to recover such sum by appropriating in part or full from

the Security deposit already deposited by the Successful Bidder(s).

33. INTERPRETATION:

In the event of any difference in the interpretation of any of the clauses of the service

contract and / or the Tender documents, the clarification given by the Registrar of Gujarat

National Law University, Gandhinagar shall be final and binding on the Parties.

34. SETTLEMENT OF DISPUTES:

In case of any dispute or difference whatsoever arising between the parties out of or

relating to the interpretation, application, meaning scope of operation or effect of the

service contract or the validity of the breach thereof, both the parties shall make every

effort to resolve the same amicably by mutual consultations. If the Parties fail to resolve

within 21 days of its occurrence, then the matter shall be referred for settlement to The

Director, Gujarat National Law University, Gandhinagar and the award made in pursuance

thereof shall be binding on the Bidder. In case, if the Bidder is not satisfied with the

decision of the Director, GNLU, any dispute whatsoever shall be subject to the jurisdiction

of Gandhinagar Courts only.

35. FORCE MAJEURE:

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35.1 In the event of any unforeseen circumstances directly interfering with the supply of

goods/work/service arising during the subsistence of the contract, such as war,

hostilities, acts of the public enemy, civil commotion, sabotage, fires, floods,

explosions, epidemics, quarantine restrictions, strikes, lockouts, or acts of God, the

bidder shall, within a week from the commencement thereof, notify the same in

writing to GNLU with reasonable evidence thereof. Either party shall have the

option to terminate the contract on expiry of 90 days of commencement of such

force majeure by giving 14 days’ notice to the other party in writing. In case of such

termination, no damages shall be claimed by either party against the other, except

those which had occurred under any other clause of this contract prior to such

35.2 If the University is closed due to the lockdown notification issued by the

Central/State Government due to increase in Covid-19 cases or any other pandemic

circumstances or any other reasons, the contractor should close the premises and

University shall waive rent until it opens for students.

36. LIMITATION OF LIABILITY:

Notwithstanding any other provisions, except only in cases of willful misconduct and /or

(i) Neither the Contractor nor the University (GNLU) shall be liable to the other,

whether in Contract, tort, or otherwise, for any consequential loss or damage, or

loss of profits or interest costs, provided however that this exclusion shall not

apply to any obligation of the Contractor to pay Liquidated Damages to the

(ii) Contractor shall indemnify and keep indemnified GNLU harmless from and

against any and all claims, costs, losses and liabilities in excess of the aggregate

liability amount in terms of clause (i) above.

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SCOPE OF THE WORK & SERVICES AS PER THE TENDER

1. SCOPE OF THE WORK & SERVICES:

The scope of the licence for work & services to be executed there under by the Contractor

1.1 The Contractor shall not make any addition, variation or alteration in the GNLU

premises or any part thereof.

1.2 The specified premises for operation of mess services shall be used only for the

purpose of operation of catering services, namely breakfast, lunch, snacks and

dinner for the students, employees, guests of the Institute and for no other

purpose/business. The contract shall not reside and shall not permit anybody else

in the Canteen premises.

1.3 The University shall provide to the Contractor kitchen equipment, furniture,

fittings, and other necessary apparatus in serviceable condition, for which the

Contractor shall execute a proper receipt in favour of the University. The

Contractor shall be responsible for maintaining these items in good serviceable

condition and shall return the same to the University upon expiry or termination of

the contract. Any loss or damage to such items during the contract period shall be

borne by the Contractor.

1.4 The kitchen equipment and other items provided by the University shall be carefully

maintained by the Contractor at its own cost. Any damage caused due to improper

handling, misuse, or negligence use shall reimbursed by the Contractor to the

1.5 The Mess Committee of the University, comprising nominated students, staff, and

faculty of GNLU, Gandhinagar, shall oversee the overall functioning of the dining

halls. The decisions taken by the Committee in matters relating to the mess shall be

final and binding on the Contractor.

1.6 The list of existing kitchen equipment and utensils available at each dining hall is

maintained by the Mess Committee of GNLU, Gandhinagar. Any requirement for

additional utensils or kitchen equipment by the Contractor may be considered upon

the recommendation of the Mess Committee, subject to the sole discretion and

approval of the Competent Authority of the University.

1.7 The Contractor shall, at the end of every six months, submit an account (equipment

condition report) of all kitchen equipment, furniture, fittings, and other items

provided by the University. The Mess Committee and/or any officer duly

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authorized by the University shall have the right to inspect and verify such

equipment, utensils, furniture, and fittings at any time.

1.8 The Contractor shall not have the right to remove/carry any item/equipment

supplied by the University outside the University premises either for the purpose

of repairs or otherwise without the express permission in writing from the Mess

1.9 The University shall not be responsible for any materials, goods, or belongings of

the Contractor kept on the premises. The Contractor shall be solely responsible for

the safety and security of such items, and the University shall not be liable in any

manner for any loss, theft, or damage thereto.

1.10 Cost of PNG and/ or other cooking gas and Electricity charges shall be borne by

the Contractor. University will supply water for mess operations free of cost.

However, the usage of water will be closely monitored for excess use/misuse and

can be regulated if the University deems necessary to do so.

1.11 The Contractor shall not part with possession of the said premises, or any part

thereof, nor permit any other person to use the same for any business or purpose

whatsoever. The Contractor shall also not make or permit any addition, alteration,

or variation to the said premises or any part thereof without prior approval of the

1.12 The Contractor shall be responsible for complying with all applicable statutes, laws,

by-laws, norms, rules, and regulations prescribed by the local, State, and Central

Governments, as well as by the Institute from time to time, in relation to the storage

and handling of food products and cooking materials, including hazardous,

inflammable, or combustible goods, substances, or articles. The Contractor shall

remain fully informed of any amendments or changes in such laws, norms, rules,

or statutes, and the University shall bear no responsibility in this regard.

1.13 The Contractor shall observe all Municipal and Government Regulations in force

from time to time in relation to the use of the said business and be responsible for

any violation of any such rules.

1.14 The Contractor shall not become a cause of nuisance or annoyance in any way

either to the University or to other occupants of the building in the campus and it

is agreed that the decision of the University whether the Contractor has caused

nuisance or annoyance shall be final and conclusive and the Contractor shall not

question or challenge the said decision of the University.

1.15 The Contractor shall not make use of the premises for any illegal, immoral or

unlawful purposes.

1.16 The Contractor shall use weighing balance, weights and / or measures which have

been verified by comparison with the standard weights or measures and stamped

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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in accordance with the provisions of the Weights and Measures Act, 1932 as

amended from time to time.

1.17 The Contractor must have the appropriate licenses such as Food Safety license,

Registration/Gumastadhara, Commercial Tax License and any other such

Government license/permits mandated/required by the government and local

authorities for operating such a venture. The contractor shall make these details

available to Gujarat National Law University. The contractor shall abide by all the

terms of the license permits issued to the Contractor.

1.18 The Contractor will take appropriate safety measures including against outbreak of

fire and will be held responsible in case of such an incident occurring.

1.19 The Contractor will not sell any alcoholic beverages/cigarettes/or any other

prohibited substance nor permit any person to bring it from outside for the purpose

of drinking/ smoking / unauthorized items / products/ prohibited substance (s)

along with other food articles, which may be sold. The Contractor shall also ensure

that his/her employees do not consume any prohibited substance and gutkha/pan

masala and similar items at the Institute premises.

1.20 In case of Death/Insanity/Insolvency or any kind of condition wherein the

Contractor puts himself where he is not able to run the business, his legal heirs or

authorized person may operate/provide the contracted services till the expiry of

the original contracted period at the sole discretion of Gujarat National Law

1.21 The permission granted to the Contractor shall not create any tenancy or

proprietary rights or any other interest in the Gujarat National Law University

premises, which shall continue to be in the exclusive ownership, control and

possession of Gujarat National Law University; but gives a mere license to use the

said premises subject to what is stated herein above.

1.22 It is agreed that the Contractor shall not assign or part with and / or transfer their

interest under the Agreement signed.

1.23 The contractor shall not throw any refuse or garbage or any dirt at any location

inside or outside the Institute campus. All kinds of waste generated by the

Contractor are to be segregated and disposed of as per directives/ practices

provided by the University from time to time. Further, as the GNLU is a green

campus the Contractor shall ensure that there is no use of disposables. However,

in exceptional circumstances, if it becomes necessary, only environmentally friendly

disposables are to be used, but with prior permission of Mess Committee.

1.24 The Contractor shall maintain the mess premises, furniture, utensils, crockery and

cutlery in clean and hygienic condition to the satisfaction of the Mess Committee.

The decision of the Mess Committee in this respect shall be final. Housekeeping/

Sanitary equipment and consumables will be the responsibility of the Contractor.

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1.25 The Contractor shall allow the University, its employees, students or authorised

agents at all times to enter upon and to view the said premises and the condition

thereof. The plan for housekeeping of the mess premises should be approved by

the Mess Committee. It is expected that there should be at least two appropriately

trained employees dedicated for housekeeping work present at all times to take care

of cleanliness and hygiene at dining halls and kitchen area and these will not include

staff engaged in any other activity including washing of utensils.

1.26 All possible measures must be taken up to ensure hygiene in the kitchen and dining

halls. These include the provision of ample Liquid soap for hand wash at basins,

hand gloves and caps for mess workers and other measures as advised by the Mess

1.27 The Contractor shall keep the said premises in a proper manner and the Institute

shall from time to time carry out the necessary repairs and minor maintenance work

of civil and electrical nature in consultation with the University authority.

1.28 The Contractor shall, at his own cost, maintain adequate stocks (one week running

stock of non-perishable items minimum) of food-grain, grocery and other eatables

for the satisfactory and efficient running of the mess. The quality of the foodstuffs

and eatables shall be as per the standards specified by the University and as

mentioned at point no. 11 and the same will be subject to inspection by the Mess

1.29 Vegetarian and Non-Vegetarian food must be cooked and served separately. Jain

Food should be served as per the requirement at a separate counter.

1.30 Prepare food in clean, hygienic and safe conditions as per approved menu at

canteen and proper serving of the same. Students and visitors from various parts

of the country as well as abroad needs to be served food items according to their

taste and requirement.

1.31 The Contractor may also be consigned to provide other catering services inside the

University campus at various meetings, occasions and/ or functions by authorized

persons. Such services must be provided with utmost standards of hygiene and

quality, and at mutually agreed rates. The rates for such catering services shall be

reasonable and must be comparable to the charges applicable for walk-in guests

with a small premium for service. The same shall be mutually discussed and agreed

upon by the Contractor and the designated University officials.

1.32 The Institute expects professionalism in all aspects of mess operations from the

Contractor. This includes quality of raw materials and food, professionalism in

service and conduct of staff in dealing with students, staff & faculty. Punctuality of

mess timings and hygiene should be of the topmost quality. The above will be

maintained by the Contractor and will be monitored by the Mess Committee. Fines

for violations will be levied according to Point 5 of Section B. Further, considering

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the frequency and severity of violations, the University (in consultation with the

Mess Committee) may choose to terminate the agreement.

1.33 The Contractor shall be responsible for the discipline of his/her employees and the

University’s Standing Orders shall be binding on the Contractor and all his/her

1.34 The Contractor will provide uniforms to his/her employees employed in the dining

hall at his own cost and will not be borne by the University. The uniforms should

be clean and in presentable condition at all times. Washing/ Laundry charges will

be borne by the Contractor. Design of these uniforms will be approved by the

authorized officer of the University. No employee will be allowed to enter any part

of the dining hall premises if not in uniform.

1.35 All items/ingredients required by the Contractor for preparation of food and other

approved items are to be purchased by the Contractor. All items/raw materials

purchased will have to conform to the quality standards, prescribed under the

prevention of Food Adulteration Act, and/or any other Act applicable and as far

as possible shall have the standards/branded bearing the mark "AGMARK” or

“ISI”, or “FSSAI” as applicable. All materials required by the Contractor for

preparation of food, raw materials purchased will have to conform to the known

standards/brands and specifications as laid down by the Gujarat National Law

University and suggested by the Mess Committee from time to time.

1.36 The University shall have no liability in any case to compensate the Contractor due

to natural calamities or for reasons beyond the control of the Gujarat National Law

1.37 The University shall handover the existing kitchen equipment, infrastructural set-

up and utensils to the Contractor in a serviceable condition at the commencement

of the agreement. Further, the expenditure on maintenance and repair/replacement

of any unserviceable kitchen equipment within the agreement period shall be borne

by the Contractor.

1.38 Any request from the Contractor to increase the agreed price as per the current

contract will be subject to the sole discretion of the Institute based on

recommendations of the Mess Committee.

1.39 The Contractor shall provide the customers facility for digital payment via BHIM

App digital wallets, credit/debit card etc.

1.40 Gujarat National Law University reserves the right to extend the Canteen Services

at other places as per the requirement.

1.41 Occupation of the canteen and surround premises and custody of the Assets and

Articles provided by the University.

1.42 Procurement of all materials of approved brand/quality for preparing the fresh

food items as per approved menu.

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1.43 Prepare food in clean, hygienic and safe conditions as per approved menu at

canteen and proper serving of the same. Students and visitors from various parts

of the country as well as abroad needs to be served food items according to their

taste and requirement.

1.44 Providing all utensils, tools and equipment, appliances including grinders, fridges,

freezers, Owen, microwave, gas supply, accessories, stainless steel vessels, utensils,

serving plates, spoons, glasses, etc. for storing & serving all items including hot-

water bins or any other thing/arrangement for storing food hot at the dining in

1.45 Providing hand wash soap/solution at the wash basins;

1.46 Timely cleaning of all the plates, cups, bowls, water glass, spoons, forks, knives, all

the vessels used for cooking etc., with non-corrosive soap/detergent powder or

solution and hot water and dried and kept ready for serve.

1.47 Washing the kitchen, dining area, and furniture with water and noncorrosive

soap/detergent powder or solution and mopping the furniture and floor every

1.48 Disinfecting the occupied premises used by the contractor at least once in a month.

1.49 Collecting the garbage, waste and discarded materials from the premises and

disposing off properly on regular basis.

1.50 Maintaining all registers and records as may be required for running the Canteen;

1.51 Doing all other works, providing all required materials and all other services

incidental to the above;

1.52 Deployment of all labour and supervision, lead, lift and conveyance, etc. for doing

all works and providing all services, as above;

1.53 Maintaining the assets and articles provided by the University in top conditions;

1.54 Such other things to be provided or done, as stipulated herein, or though

specifically not stated, yet are essential for providing canteen facilities to the

satisfaction of the University.

1.55 Gujarat National Law University reserves the right to extend the Canteen Services

at other places as per the requirement.

2. SUBLETTING & TRANSFER

The Bidder shall not transfer, assign, pledge or sub-contract or sub-let its rights and

responsibilities under this licence, either in part or in whole, to any other agency or party

without prior written consent of the University.

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3. ASSETS & ARTICLES TO BE PROVIDED BY THE UNIVERSITY

The University will provide the following facilities to the Contractor for the purposes of

providing canteen facilities as envisaged herein.

Existing Facilities:

3.1 Approximately 1800 sq. ft. area (Ground + 2 floor) with standard fitting, fixtures

and basic requirement i.e. water, drainage and electricity, gas supply connection,

kitchen, 3 dining lounge, 2 service area, 4 stores and 1 cold storage with carrying

capacity of 950 persons (including terrace14) will be provided for operating canteen

services and the contractor will have to manage other requirements i.e. equipment

(except provided by the University), additional gas supply if required etc.

3.2 However if found necessary on account of shortage of water supply, water tankers

shall be arranged by the Contractor at own expenses

a) The Contractor shall bring in furniture, other articles, appliances,

equipment, things, etc. as may be required from time to time for providing

the canteen facilities satisfactorily.

b) All the articles, appliances, equipment, etc. brought by the contractor into

the canteen premises must be registered with the University.

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3.3 List of Equipment to Be Provided By the University:

GNLU Mess Assets Data

No Equipment Qty.

Masala Trolley with 18 bowl (6 of 2 kg, 6 of 1 kg and 6 of 500 gm)

2. Idli - Khaman Cooker

3. 1 Burner Bulk Cooking Range (30"x30"x18")

4. Chapati Plate Puffer (84"x24"x34")

5. Chapati Plate Puffer (60"x24"x34")

6. Bain Marie (60"x18"+12"x34")

7. M.S. Tava Round (24")

8. Tandoor (36"x36"x39")

9. Blower 2 H.P.

10. 1 Burner Bulk Cooking Range (30"x30"x18")

11. 3 Burner Pantry Cooking Range (84"x24"x34")

12. Chapati Rolling Table (60"x30"x34")

13. Chapati Recvie Table (30"x30"x34")

14. Pulvirizer (3 H. P.)

15. Sandwich Toping Table without Fridge (72"x27"x34"+6")

16. Dosa Plate (72"x24"x31")

17. Working Table (36"x24'x34")

18. Soiled Dish Landing Table (60"x24"x34"+19")

19. Dustbin Trolley (24"x60"x39")

20. 2 Burner Bulk Cooking Range (60"x30"x24")

21. 3 Sink Unit (72"x24"x34"+6")

22. 4 Shelve Rack (36"X18"X72")

23. Bain Marie (72"x25"+12"x34")

24. Dish Counter with 3 square bowl inside (25"x72"x34")

25. Working Table (72"x24'x34")

26. Rack – 5 self (18"x36"x72")

27. Cutting Counter (24"x48"x34")

28. Cutting Counter (24"x72"x34")

29. Square Bucket for storing 25 kg grocery with stand

30. Rack – 4 self (18"x36"x72")

31. Square Bucket for storing 50 kg grocery with stand

32. Dining Table – Round (48"roundx30" height)

33. Dining Table – Rectangle (60"x30"x30")

34. VIP chair for round dining table with Dunlop seat

35. Sitting bench (57"x12"x18" height)

36. Fridge – 3 door (top open)

37. Fridge – 2 door SS (deep fridge)

38. Aloo Onion storage

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39. Fridge – 2 door SS – Scrape

40. Fridge – 2 door – Scrape

42. Sandwidch maker (double side with the two plates)

43. Toster machine

44. Toster machine – scrap

45. Atta Maker – Big size

46. Atta Maker – Big size – scrap

47. Single burner stove

48. Two burner stove

50. JBL Speaker

51. Big LCD TV – about 75-85 inch

52. Cooler big size SS

53. Fruit wash rack with sink

4. USE AND UPKEEP OF ASSETS & ARTICLES OF UNIVERSITY.

4.1 All the Assets and Articles of the University shall be the property and the contractor

shall be merely the custodian of such Assets and Articles.

4.2 The premises provided by the University are allotted to the contractor for the

purposes of running Canteen Services for the University employees and students.

The premises shall not be used for any other purpose except without the written

permission of the Registrar of the University. Further, the Contractor shall not carry

out any addition/alteration in the portion allowed to him for the above purpose,

except with prior written permission of the Registrar.

4.3 Security of all the said assets and articles and upkeep thereof in good condition are

the responsibilities of the contractor. It must be ensured by him, while carrying out

the work that no properties provided by the University are damaged, theft or are

not put to careless and negligent use by his personnel.

4.4 Major civil, electrical and sanitary and water supply works will be attended by the

University. Minor maintenance jobs such as replacement of light bulbs, tube lights,

repair of taps, etc. are the responsibility of the contractor.

4.5 If any equipment, appliances, etc. provided by the University is covered by

warrantee or annual maintenance contract. It shall be the responsibility of the

contractor to inform the service provider of the maintenance requirements.

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Additional expenses on repairs and maintenance of all equipment, appliances, etc.,

if any, shall be borne by the contractor.

5. COMMENCEMENT OF CANTEEN SERVICES:

The Canteen Services shall be operated from a scheduled date which will be intimated to

the successful Bidder. Failing which the EMD/Security Deposit will be forfeited and the

next eligible Tenderer as may be decided by the University will be offered the licence.

6. ENGAGEMENT OF PERSONNEL & MATTERS INCIDENTAL

6.1 The Contractor shall engage and provide adequate number of well-trained cooks

and service personnel on all days including Saturdays, Sundays and holidays. The

canteen shall remain open 24 hours on all working days and such other days as may

be communicated by the University. Employment of child labour is prohibited. So,

none below 18 years of age will be employed by the Contractor. No person with

any offensive police record shall be employed or be allowed to work.

6.2 The Contractor shall register all his employees, with the University, who will be

deployed by him for operating the canteen. For that purpose, prior to the

commencement of the operation, the Contractor shall furnish particulars of each

employee - Name, the work assigned, age or date of birth, permanent address,

health status, an undertaking from each individual that he/she was never involved

in any criminal activity or arrested duly countersigned by the Contractor along with

a photograph of the employee.

6.3 The employees of the Contractor should possess good health and be medically fit.

They must be free from communicable and frequently recurring diseases which are

considered unacceptable for handling food. In such case, the Contractor will make

alternative arrangement at his cost. Whatever may be circumstance, it must be

ensured that the running of canteen is not hampered.

6.4 Personal hygiene of the employees affects the quality of food supplied and hence it

is of utmost importance that personal hygiene of the workers employed in canteen

6.5 The Contractor shall provide clean uniforms and name badge with photographs to

his employees and ensure that all his employees are always dressed in clean and tidy

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uniforms while on duty. It is essential that employees deployed by the Contractor

adhere to the uniform code.

6.6 The Contractor shall ensure proper discipline among his employees. He shall ensure

that they abide by the rules, orders and instructions of University officials, the safety

and security measures, do not act in any manner detrimental to the interests of

University and indulge in any unlawful activity.

6.7 The Contractor shall be personally responsible for the conduct and behaviour of

his employees. If it is found that the conduct or efficiency of any employee is

unsatisfactory or there is security risk or conflict of interest, he shall have to engage

a new person in place of such an employee within 48 hours of intimation by the

6.8 The Contractor shall be responsible for timely payment of wages to his employees

not less than that as per Minimum Wages Act and fulfil all other statutory

obligations, such as, leave, Provident Fund, ESI, etc. under law in force from time

6.9 It shall be the responsibility of the Contractor to meet transportation, food, medical

and any other requirements in respect of the employees engaged by it. In that

regard, University shall have no liability, whatsoever.

6.10 The Contractor shall ensure that the employees engaged by him are under necessary

insurance coverage. He shall be solely responsible for any injury, damage, accident

to the employees or for any loss or damage to the equipment/property in the areas

of work as a result of any act of the employees.

6.11 The Contractor shall be solely responsible for the redressal of grievances of his

workers or resolution of disputes between himself and the employees. The

University shall in no way be responsible for settlement of such issues whatsoever.

6.12 For all intents and purposes, the Contractor shall be the “Employer” within the

meaning of different Labour Legislations in respect of personnel so employed by

him. Such personnel shall not have claims of any Master and Servant relationship

nor have any principal and agent relationship with or against the University.

6.13 The workers engaged by the Contractor are not employees of the University and

shall not have any claim whatsoever on the University.

6.14 In case of termination of the contract on its expiry or otherwise as provided herein,

the personnel engaged by the Contractor shall not be entitled to and shall have

neither have any claim for any absorption, either on regular or on contract basis,

nor of any relaxation for such absorption.

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6.15 In essence, University shall have no responsibility/ liability whatsoever towards the

employees engaged by the Contractor who shall explain these terms to his

7. CLEANLINESS & HYGIENE

High quality of hygiene, sanitation and safety shall be maintained in providing the canteen

7.1 Safe and hygienic food shall be provided at all times. The food shall be prepared,

as per approved menu, in clean, hygienic and safe conditions. Without prejudice to

any other punitive action in accordance with the terms and conditions hereof, any

preparation not found to be wholesome or hygienic is liable to be rejected without

any compensation.

7.2 High quality of hygiene, sanitation and safety shall be maintained at kitchen, dining

area, wash area, etc. i.e. the entire canteen and surrounding premises. In particular,

a) The kitchen, dining & hand wash area, dish wash area etc. shall be washed

with water and cleaning material and mopped every evening at the close of

canteen hours, and be disinfected once in a month or as and when required.

b) All the plates, cups, bowls, water glass, spoons, forks, knives etc., are to be

cleaned with cleaning material and hot water and dried compulsorily at the

close of canteen hours.

c) The furniture shall be washed with water and cleaning material and mopped,

every evening at the close of canteen hours.

d) All floors and counter tops are to be scrubbed regularly with cleaning

e) All vertical surfaces are to be dusted regularly. The period of cleaning should

be such that there is no visible dirt or marks at any time.

f) Appliances, equipment, etc. should be cleaned and maintained properly.

g) Electronic fly – kill / insect repellent equipment, as may be required, be

h) No trash is to be thrown inside or outside the premises except in properly

covered bins. The garbage collected from the kitchen, dining area, dish wash

area; etc. will be disposed off every morning at proper place.

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i) Cleanliness and hygiene are two most important criteria; therefore, the

contractor shall use only authorised chemicals, vessels and keep the area

most clean and aesthetically beautiful as per the requirement of the

University. Non-compliance towards maintaining of cleanliness/hygiene

shall be subject to imposition of fine/penalty of NOT LESS THAN Rs.

50,000 on incident noticed by the University authority.

7.3 The Contractor shall ensure inspection and quality test of all items served in the

recognized Food Laboratory once a month at least at his own cost, under the

guidance of the University.

7.4 Designated Officer/Official of University will have 24-hour access to inspect the

kitchen, storage, dining and other occupied premises at any time for ensuring the

cleanliness and hygienic conditions therein. Such officer shall also be entitled to

take away samples of food and other items prepared by the Contractor, free of cost,

for the purpose of inspection, testing, trial or analysis with a view to ensure that the

food items served by the contractor are wholesome edible food and conform to the

general guidelines/standards such food items for human consumption.

8. MENU & RATE(S)

The menu to be supplied and served shall be as follows.

8.1 Rate of all items shall be displayed on the Notice board available at the Canteen/

at proper place.

8.2 On special occasions, the menu will be identified by the University and the rate(s)

for the same shall be as mutually agreed by the University and the Contractor.

8.3 The payment for the special meal will be made as per the approved rates after

deducting the rates of the corresponding regular meal.

8.4 The rates of any other items (apart from the regular menu) that are/is to be

served/sold on chargeable basis shall be served/sold after seeking prior approval

from the University.

9. QUALITY OF RAW MATERIAL

All raw materials to be procured should be branded items only. Wherever, no branded

items are available, high quality materials from reputed shops/vendors as approved by the

University are to be procured for preparation of items.

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9.1 University will monitor the quality of materials used or held in stock for use.

Designated Officer/Official may also inspect such materials.

9.2 Without prejudice to any other punitive action in accordance with the terms and

conditions hereof, any material procured for use is not found to be confirming to

stipulated standard of quality, such materials shall be rejected without any

10. STOCK & STORES

The contractor shall, at his cost, maintain adequate stocks of food grain, grocery,

vegetables, gas, etc at all times so that timely preparation and supply of items are not

11. PERMISSIBLE BRANDS OF SPECIFIC CONSUMABLES:

Refer to Annexure- I

12. PREPARATION OF FOOD ITEMS:

12.1 Burning of fuels except cooking gas is forbidden. Use of electricity for cooking

purposes is discouraged.

12.2 All items to be cooked/ prepared shall be prepared in the kitchen. No

cooked/prepared item, except some snacks, packaged items, sweets, as may be

identified and approved by the University will be brought from outside.

12.3 No food cooked/prepared in the canteen may be taken out of the premises without

prior permission.

12.4 Ordinarily, the food for the consumption of the workers need be cooked separately.

13. TENTATIVE MESS AND CANTEEN TIMINGS

13.1 The Canteen timings are as follows:

Breakfast : 08:00 AM to 9:30 AM (Sat/Sun - 9:00 AM to 10:30 AM)

Lunch : 01:00 PM to 2:30 PM

Evening Snacks: 05:00 PM to 6:00 PM

Dinner : 08:00 PM to 9:30 PM

13.2 The monthly menu and any other requirements/ provisions will be decided in

consultation and agreement with the Mess Committee. The Institute at its sole

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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discretion reserves the right to regulate, limit or eliminate the sale of extra food

items (if any) provided by the Contractor.

13.3 The Contractor is not allowed to shut down the canteen or to change their timings

without taking a prior permission [in writing] from the authority.

14. SERVICE OF FOOD AT THE DINING & HOSTEL ROOMS

14.1 The following arrangements, but not limited to them, must be ensured.

a) As many serving trays, glasses, spoons, etc., as equals 5% more than the

dining strength shall be kept ready at the counters. These articles once used

during a service hour shall not be washed for re-use during that service hour.

b) One supervisor will always be present during working hours. It is desirable

that the same supervisor continues at least for one year. In case of any

change, the University should be informed.

c) Supervisor(s) engaged must remain alert and ensure that catering goes on

well and without any occasion for grievances.

d) If Student health is not good and concern Students is not able to come to

Canteen, in such case, the Contractor should serve the food/meal at Hostel

14.2 The contractor shall serve only specified foods.

14.3 Only purified water (purified by Aqua guard/Modiguard/Portable water purifier)

as installed at the dining has to be served for drinking.

15. MANAGEMENT & SUPERVISION OF THE CANTEEN

Effective and efficient management of the canteen shall be the sole responsibility of the

Contractor. In furtherance of that objective, the following arrangement will be in place.

15.1 Subject to the stipulations herein contained, the University shall formulate the rules

relating to routine functioning, and wherever necessary upon discussion with the

Contractor. The rules will come into effect upon approval thereof by the University.

15.2 The Contractor has to display the menu prominently in the canteen.

15.3 The Contractor shall also display the list of extra items that are to be supplied in

15.4 The canteen shall not be closed without prior permission of the University.

15.5 The relevant Rules and Regulations of University and all instructions given by the

designated official of the University in the matter shall be strictly adhered to.

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15.6 The Contractor shall depute a co-coordinator/supervisor who shall be responsible

for immediate interaction with the designated officer of University so that optimal

facilities are availed without any disruption.

15.7 For the purpose of smooth running the Contractor or his designated co-ordinator/

supervisor shall attend monthly meetings or as may be required. In such meeting(s),

all disputes, differences and issues may be discussed for amicable resolution. For

failure to attend such meeting, the Contractor may be visited with penalty.

16. MAINTENANCE OF BOOKS & RECORDS

Maintenance of books, ledgers, other records and documents related to running the

canteen, the Complaint Book, the Inspection Book, etc. shall be the responsibility of the

Contractor. The Complaint Book should be kept in the canteen at all the time and it should

be accessible to all. All such records must be open for inspection by the University at all

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PERMISSIBLE BRANDS OF SPECIFIC CONSUMABLES

The Contractor shall procure and use only the brands listed below for the respective food

items. All items must be unexpired, FSSAI-licensed/AGMARK-certified, procured with

valid tax invoices, and stored as per the manufacturer's guidelines. The (+F) notation

indicates mandatory use of FSSAI-approved fortified products.

Items Permissible / Representative Brands

Salt (Iodised & Fortified, +F Only) Tata Salt Plus, Ankur, Amma Salt, Captain Cook, or

equivalent FSSAI-approved brand

Wheat Atta (+F Only) Aashirvaad Chakki Atta, Annapurna, Pillsbury, or

Maida (Refined Flour) Uttam, Kitchen King, MTR, Ashirvad, Rajdhani

Besan (Gram Flour) Gaay Besan, MTR, Ramdev, Rajdhani

Suji / Semolina / Rava MTR, Rajdhani, Aashirvaad

Poha (Flattened Rice) MTR, Double Horse, Rajdhani

Basmati Rice (+F Only) Daawat Rozana, Asbah, India Gate, Kohinoor, Fortune or

Dal / Pulses Sources proposed by Vendor, approved by the Mess

Committee. Must be unadulterated, fresh, sourced from

reputed wholesale suppliers

Cooking Oil – Refined Sunflower Fortune Sunlite, Saffola Active, Sundrop, Dhara, or

(+F Only) equivalent FSSAI-approved fortified brand

Cooking Oil – Refined Soybean / Fortune, Dhara, Gemini, Ruchi Gold

Mustard Oil Fortune, Dhara, Engine

Olive Oil Figaro, Borges, Oleev Active, Del Monte, Bertolli

Ghee Amul, Govardhan, Mother Dairy, Aashirvaad

Butter Amul, Britannia, Govardhan, Mother Dairy

Vanaspati / Hydrogenated Fat Dalda, Rath – use only where vegetable oil cannot

Milk (+F Only) Amul, Mother Dairy, Nandini, Saras, Purabi, Nestle,

Kwality or equivalent FSSAI-approved fortified brand

Paneer Amul, Mother Dairy, Madhur, Jain Dairy, Govardhan

Curd / Yoghurt Amul, Mother Dairy, Nestle, Danone, Britannia

Buttermilk / Chaas Amul, Mother Dairy, Saras, or freshly prepared on-

Cheese (Processed / Mozzarella) Amul, Britannia, Govardhan, La Ferme

Cream Amul, Nestle, Mother Dairy

Ice-Cream Amul, Mother Dairy, Havmor, Vadilal

Shrikhand Amul, Vipul Dudhiya, Saras or equivalent local brand

Lassi / Flavoured Milk (packaged) Amul, Mother Dairy, Nestle Milo, Saras

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Items Permissible / Representative Brands

Ground Spices (Chilli, Turmeric, MDH, Everest, Ramdev, Tata Sampann, Catch – all sealed,

Coriander, Cumin, Pepper, branded, within expiry

Other Masala Blends (Garam MDH, Everest, Tata Sampann, Badshah, Catch, Shan

Masala, Pav-Bhaji, Sambhar,

Dabeli, Chaat, Biryani,

Meat/Chicken Masala)

Whole Spices (Bay Leaf, Clove, Any FSSAI/AGMARK-approved brand; must be fresh,

Cardamom, Cinnamon, Star Anise, intact, and pest-free

Fenugreek, Fennel, Mustard,

Sesame, Kasoori Methi, etc.)

Dried Kashmiri Chilli / Byadgi Any FSSAI-certified supplier approved by Mess

Chilli Committee

Ketchup / Tomato Sauce Kissan, Maggi, Heinz, Del Monte

Chilli Sauce / Hot Sauce Chings, Funfoods, Tabasco, Weikfield

Soya Sauce Chings, Funfoods, Lee Kum Kee, Weikfield

Vinegar Chings, Funfoods, Weikfield, Borges

Mayonnaise Dr. Oetker FunFoods, Heinz, Hellmann's, Veeba

Pickle Mother's Recipe, Priya, MTR, Kissan, Pachranga

Jam / Marmalade / Spread Kissan, Maggi, Druk, Mala's

Chutney (Packaged) Priya, MTR, Mother's Recipe

Bread (White / Brown / Multi- Britannia, Modern, Harvest Gold, Amul

Pav / Bun Freshly prepared on-premises, or from FSSAI-licensed

local bakery approved by Mess Committee

Baking Powder Weikfield, Funfoods, Cadbury, Dr. Oetker

Baking Soda Weikfield, Crown

Yeast Weikfield, Gloripan, Dr. Oetker

Corn Starch / Corn Flour Weikfield, Brown & Polson, MTR

Tea (Leaf / Bags) Brooke Bond (Red Label / Taj Mahal), Wagh Bakri,

Lipton, Tata Tea

Coffee (Instant / Filter) Nescafe, Bru, Sunrise

Chocolate Health Drink Powder Bournvita, Horlicks, Boost, Complan, Milo

Choco / Cocoa Powder Amul, Cadbury, Hersheys, Funfoods

Fruit Crush / Syrup / Pulp Mapro, Mala's, Guruji, Dabur, Real

Fruit Juice (Fresh) Sources proposed by Vendor, approved by the Mess

Cold Drink / Carbonated Only pre-packaged sealed bottles/cans; MRP-based sale

Beverage only; no bulk/loose supply

Coconut Water (Fresh) Sources proposed by Vendor, approved by the Mess

Corn Flakes / Breakfast Cereal Kellogg's, Nestle Muesli/Cornflakes, Kwality Corn Flakes

Oats (Rolled / Instant) Quaker, Saffola, Kellogg's

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Items Permissible / Representative Brands

Muesli / Granola Kellogg's, Bagrry's, True Elements, Yoga Bar

Namkeen / Farsan Haldiram's, Balaji, Bikaner, Jabsons

Papad Lijjat, Haldiram's, Bikaner, Swad

Instant Noodles / Pasta Maggi, Chings

Pasta & Macaroni (regular) Chings, Barilla, Borges, Weikfield, Del Monte, Bambino

Noodles (Hakka / Rice) Chings, Barilla, Del Monte, Borges, Weikfield

Sugar (Refined / Powdered) Any FSSAI-certified supplier; to be purchased from

reputed wholesaler with invoice

Jaggery / Gud FSSAI-certified, unadulterated; source approved by Mess

Honey Dabur, Himalaya, Apis Himalaya

Artificial Sweetener (for sugar-free Equal, Stevia, Sugar Free Gold – only for sugar-free

option) beverage station

Khoya / Mawa Amul, or freshly procured from FSSAI-licensed dairy with

Corn Flakes (for coating / Kellogg's, Kwality

a) In exceptional cases arising from genuine wholesale/retail market supply

disruptions beyond the Contractor’s reasonable control, the Contractor may

request oral emergency approval from the mess committee for use of an alternate

brand for a maximum of 1–2 meals.

b) Fresh produce (vegetables, fruits, salad ingredients, herbs) shall be sourced fresh

daily from FSSAI-compliant sources. The Contractor shall maintain procurement

registers/logs for all perishables.

c) All packaged and processed food items shall be stored within their stipulated

temperature range and shall not be used beyond the ‘Best Before’ or ‘Use By’ date

under any circumstances.

d) The Mess Committee reserves the right to inspect invoices, brand labels, and

storage areas at any time without prior notice.

e) Repeated use of non-approved brands, even with prior Mess Committee approval,

shall constitute a breach of contract and attract financial penalties as stipulated in

the main tender conditions.

f) The Contractor may use any other brand only after obtaining prior written approval

from the University

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SAMPLE WEEKLY MESS MENU (REPRESENTATIVE)

The following table sets out a representative sample menu across all meal periods. The

actual menu shall be determined through a mutually agreed monthly/fortnightly planning

process between the Contractor and the GNLU Mess Committee. The committee reserves

the right to require modifications to the menu for nutritional balance, variety, quality, and

student preferences.

Menu Item / Category Representative Items / Examples

BREAKFAST (Daily, 7:30 AM – 9:30 AM) | All items Unlimited unless noted

One Hot Indian Breakfast Monday: Aloo Paratha with Curd & Pickle; Tuesday: Masala Dosa

Dish (Rotating Daily) with Sambar & Chutney; Wednesday: Poha with Sev, Coriander &

Lemon; Thursday: Uttapam (Plain / Onion / Tomato) with

Chutney; Friday: Medu Vada / Idli with Sambar & Coconut

Chutney; Saturday: Puri-Bhaji / Mix Veg Paratha; Sunday: Special

item – Chole Bhature / Paneer Paratha

Sides for Hot Dish Curd / Raita, Green Chutney, Tamarind Chutney, Sambar,

Tomato-Onion-Lemon pieces, Sev, Pickle

Fresh Fruit Minimum 2 seasonal fruits – whole or sliced, served fresh: Banana,

(MANDATORY – Apple, Papaya, Pineapple, Guava, Watermelon, Mango (seasonal),

DAILY) Orange, Pomegranate, Kiwi, Pear, Grapes, Chikoo or equivalent

fresh seasonal fruit. Adequate variety to be maintained; repetition

of the same fruit on consecutive days to be avoided where

Fresh Fruit Juice One freshly extracted or blended juice prepared on-premises twice

(MANDATORY – a week from fresh fruits: Orange Juice, Watermelon Juice, Mixed

TWICE A WEEK) Fruit Juice, Mosambi (Sweet Lime) Juice, Pineapple Juice, Guava

Juice, Papaya Smoothie, Mango Lassi (seasonal), Pomegranate

Juice. Packaged 100% fruit juice (Real / Tropicana / B Natural)

permissible as a supplement but NOT as a substitute for freshly

extracted juice.

Bread with White Bread / Brown Bread / Multi-grain Bread / Whole Wheat

Accompaniments Bun; served with Butter + one of: Mixed Fruit Jam, Orange

Marmalade, Peanut Butter, Honey

Eggs Boiled Egg / Omelette (Plain / Masala / Cheese) / Scrambled Egg

/ Egg Bhurji / Egg Sandwich – 2 eggs per serving

Fresh Sprouts Moong Sprouts, Mixed Green Sprouts, Matki Sprouts, Chana

Sprouts – served with a dash of lemon, salt, and cumin

Breakfast Cereal Cornflakes with cold milk; Oats (cooked / plain with milk); Muesli

with milk – at least one option daily

Porridge / Daliya Broken Wheat Porridge (Daliya) – sweet (with milk and jaggery /

sugar) or savoury (with vegetables); served warm; at least 3 days

per week as a nutritious and easily digestible breakfast option

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Hot Beverage Station Freshly brewed Tea (with and without sugar); Filter Coffee /

Instant Coffee; Hot Milk (plain, with Bournvita / Horlicks /

TEA & SNACKS (Evening, 4:30 PM – 6:00 PM) | All items Unlimited unless noted

One Hot Snack Item Samosa (Aloo / Onion / Mix Veg); Kachori (Dal / Mawa / Mix);

(Rotating) Veg Sandwich (Plain / Grilled / Club); Vada Pav with Chutneys;

Bhel Puri; Sev Puri; Pani Puri; Pav Bhaji; Mix Pakoda (Onion /

Palak / Paneer / Mix Veg); Cheese Balls / Corn Balls; Dhokla;

Dabeli; Spring Rolls; Pasta; Veg Burger; Corn Chaat; Aloo Tikki

Chinese / Continental Veg Hakka Noodles; Veg Fried Rice; Veg Manchurian; Chilli

Corner (3 days/week) Paneer (Dry); Veg Chowmein; Pasta in Red / White Sauce;

Sides / Chutneys Ketchup, Green Chutney, Tamarind Chutney, Pudina Chutney,

Sriracha Sauce; Kala Chana Chat; Onion + Sev; Lemon Wedges

Hot Beverages Tea (Plain / Masala / Ginger / Lemon / Green), Coffee (Filter /

Instant / Cold), Hot Milk, Cold Milk

Cold Beverage / Cooler Cold Coffee, Lemon Water / Shikanji, Aam Panna, Jaljeera,

(Seasonal) Buttermilk / Chaas, Lassi (Sweet / Salt), Fresh Nimbu Soda, Rose

Milk, Coconut Water. During summer months (approximately

March to June), the following shall be mandatorily served as daily

coolers on rotation: Fresh Chhas / Buttermilk (spiced or plain),

Fresh Nimbu Pani (Lemon Juice – sweetened or salted),

Watermelon Juice (freshly extracted), Bel Sherbet, Kokum

Sharbat, Thandai – at least one summer cooler to be available at

every Tea & Snacks session during the summer season

Biscuits / Light Snack Britannia / Parle / McVitie's Digestive / Marie biscuits; served

(fixed days) alongside beverages on fixed days

LUNCH (12:30 PM – 2:30 PM) | All items Unlimited unless noted

Salad (Fresh, Daily) 3-Bean Salad; Cucumber-Tomato Salad; Onion-Tomato with

Lemon; Chickpeas Salad; Black-Eyed Bean Salad; Sprout Salad;

Beet-Carrot Salad; Kachumber; Corn-Capsicum Salad; Greek

Salad (Paneer-based); Fruit Salad (weekly)

Soup (at least 2 days/week) Tomato Soup, Sweet Corn Soup, Dal Soup, Spinach Soup, Mixed

Vegetable Soup, Rasam (South Indian days), Minestrone

(continental day)

Roti / Bread Freshly prepared Roti / Chapati (unlimited); Phulka; Puri

(twice/week); Paratha (stuffed / plain, once/week); Bhatura (with

Chole, once/week); Thepla (once/week)

Rice Plain Steamed Rice; Jeera Rice; Pulao (Veg / Peas / Mixed);

Biryani (Veg, once/week); Khichdi (once/week); South Indian

days: Lemon Rice / Curd Rice / Tamarind Rice as substitute

Dal (Rotating Daily) Dal Fry, Dal Makhani, Dal Tadka (Yellow / Spinach), Dal Dhaba,

Rajma Masala, Dal Miloni, Sambar (South Indian days), Kadhi

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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Pakoda, Gatta Kadhi, Moong Dal, Methi Dal, Arhar Dal, Chana

Dal, Panchmel Dal, Lauki Chana Dal

Indian Vegetable Dish 1 Aloo Jeera, Aloo Gobi, Bhindi Masala, Bhindi Jaipuri, Aloo Beans,

(Dry) Aloo Baingan, Aloo Shimla Mirch, Lauki Sabzi, Tinda, Turai /

Gilki, Parwal Masala, Baingan Bharta, Methi Aloo, Palak Corn,

Pumpkin Sabzi, Sem Aloo, Mix Veg Dry, Suva Aloo (Dill), Batata

Nu Shaak (Gujarati style)

Indian Vegetable Dish 2 Kofta Curry, Paneer Butter Masala, Palak Paneer, Matar Paneer,

(Gravy) Shahi Paneer (once/week), Pindi Chole, Dal Makhani (as gravy),

Sev Tamatar, Kadhi, Rajma (alternate to Dal), Malai Kofta, Veg

Kolhapuri, Mix Veg Gravy, Navratan Korma, Dum Aloo, Tawa

Sabzi, Methi Malai Paneer

Curd Preparation Plain Curd; Boondi Raita; Vegetable Raita; Pineapple Raita; Mint

Raita; Lauki Raita; Mishti Dahi (twice/week); Chaas / Buttermilk

(daily alongside curd); Lassi (Sweet / Salt)

Summer Cold Beverages / During summer months, at least one chilled cooler to be served

Coolers (Seasonal – March daily at Lunch alongside the regular beverage: Chhas / Buttermilk

to June) (spiced or plain), Nimbu Pani (Lemon Juice – sweet or salted),

Watermelon Juice (freshly extracted), Aam Panna, Bel Sherbet,

Kokum Sharbat, Jaljeera – served chilled, freshly prepared on-

premises; rotating daily to avoid repetition

Crunchies / Sides Fryums / Papad (Plain, Roasted or Fried); Masala Papad; Mixed

Pickle & Condiments Mixed Vegetable Pickle, Mango Pickle, Lemon Pickle, Amla

Pickle, Green Chilli Pickle, Fried Green Chilli, Lemon Slices,

Sliced Onion with Vinegar

Non-Veg Dish – Lunch (3 Chicken Curry, Mutton Curry, Fish Curry, Egg Curry, Butter

days/week) Chicken, Chicken Do Pyaza, Keema Matar, Non-Veg Biryani.

DINNER (7:30 PM – 9:30 PM) | All items Unlimited unless noted

Salad (Fresh, Daily) Same rotation as Lunch but with at least one different variety than

served at lunch that day

Soup (at least 2 days/week) As per Lunch soup rotation; different variety from lunch on same

Roti / Bread Freshly prepared Roti / Chapati (unlimited); Puri (once/week);

Stuffed Paratha (once/week); Missi Roti / Thepla (occasionally)

Rice Same rotation as Lunch – must differ from Lunch offering on the

same day where possible

Dal (Rotating Daily) Full rotation as per Lunch; Arhar Dal, Chana Dal, Methi Dal,

Sambar, and others as per weekly plan, distinct from Lunch serving

Indian Vegetable Dish (1 Rotation from the same Lunch-category pool, but the item served

Dry OR 1 Gravy) at Dinner must differ from both Lunch dishes served the same

day. Paneer preparation must appear in Dinner rotation at least

twice per week.

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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Egg Curry / Paneer Egg Curry (for non-veg opted students), OR one Paneer dish

Preparation (Daily Choice) (Paneer Bhurji, Palak Paneer, Paneer Masala, Kadai Paneer, Paneer

Do Pyaza) as Dinner’s featured preparation

Curd Preparation Same rotation as Lunch; Chaas / Buttermilk served daily

Summer Cold Beverages / Same rotation as Lunch summer coolers; at least one chilled

Coolers (Seasonal – March summer beverage to be served at Dinner during the summer

to June) months (March to June) – Chhas / Buttermilk, Nimbu Pani,

Watermelon Juice, Aam Panna, Kokum Sharbat or equivalent;

distinct from the cooler served at Lunch on the same day

Pickle & Condiments Same as Lunch condiments rotation

Dessert (at least 2 Gulab Jamun, Moong Dal Halwa, Gajar Halwa (seasonal), Kheer

days/week) / Payasam, Custard with Fruit, Seviyan Kheer, Rasmalai /

Rasgulla, Mohanthal, Shrikhand, Jalebi with Rabdi (once/week),

Basundi, Ice Cream, Malpua, Boondi Ladoo

Non-Veg Dish – Dinner (3 Chicken Tikka Masala, Butter Chicken, Kadai Chicken, Mutton

days/week) Rogan Josh, Fish Masala, Non-Veg Biryani (Chicken / Mutton),

Chicken Do Pyaza.

SPECIAL / FESTIVAL / THEMED MENUS (as directed by Mess Committee)

Festival Special Meals Navratri (Saatvik menu – no onion/garlic), Diwali Special Sweets

Spread, Holi Thandai & Gujiya, Eid Special Biryani & Sheer

Korma, Christmas Plum Cake & themed meal, Pongal / Makar

Sankranti – Til Poli & Undhiyu, Onam Sadya (once a year)

South Indian Themed Day Dosa (Masala / Onion / Rava), Uttapam, Idli, Vada, Sambar,

(once/week) Chutneys, Rasam, Curd Rice, Lemon Rice, Kesari Bath (dessert)

North Indian Themed Day Chole Bhature, Dal Makhani, Shahi Paneer, Pulao, Naan / Kulcha,

(once/week) Raita, Kheer

Gujarati Themed Meal Undhiyu, Puri, Shrikhand, Kadhi, Khichdi, Rotli, Gor-Keri Pickle,

(once/fortnight) Methi Thepla, Papad, Chutney

Continental Day Pasta (Red / White / Pesto), Garlic Bread, Veg Pizza Slice, Soup,

(once/fortnight) Salad, Fresh Juice, Fruit Dessert

Semester Gala Dinner Once per semester, the Contractor shall host a Gala Dinner for all

(once per semester) resident students, featuring an elaborate spread. The menu shall

include (representative): 2 Mocktails (e.g., Virgin Mojito, Blue

Lagoon, Watermelon Cooler); 2 Vegetarian Starters (e.g., Paneer

Tikka, Veg Seekh Kebab, Crispy Corn); 2 Non-Vegetarian Starters

(e.g., Chicken Tikka, Fish Fingers, Mutton Seekh); 2 Live Counters

for premium interactive dishes (e.g., Live Pav Bhaji, Live Dhokla,

Live Pizza, Live Pasta, Live Dosa); 2 Vegetarian Gravies / Sabzi

(e.g., Shahi Paneer, Methi Malai Matar); 2 Non-Vegetarian Dishes

(e.g., Butter Chicken, Mutton Rogan Josh, Fish Curry); Rice; Dal

(e.g., Dal Makhani); Dessert spread including Ice Cream with

Brownie, Gulab Jamun, Kheer, and at least one seasonal mithai.

The exact Gala Dinner menu shall be finalised in consultation with

the Mess Committee at least 15 days prior to the event. The Gala

Dinner is included within the contracted mess services and shall

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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not attract any additional charge to students beyond the standard

Fortnightly Live Counter Once every 15 (fifteen) days, the Contractor shall set up a

(once every 15 days) dedicated Live Counter during Dinner (or Lunch, as directed by

the Mess Committee) at which a special dish shall be prepared and

served fresh in the presence of students. Representative dishes for

the Live Counter include: Live Pav Bhaji, Live Dhokla, Live Dosa

/ Uttapam, Live Pizza, Live Hakka Noodles / Chowmein, Live

Chaat Counter, Live Pasta, Live Tawa Paratha, and other popular

street-food or snack items. The schedule of Live Counter dishes

shall be decided fortnightly in consultation with the Mess

Committee. The Live Counter is included within the standard

contracted mess services and shall not attract any additional charge

to students. All live cooking stations shall maintain appropriate

hygiene and food safety standards as per Annexure C.

Note: (i) All items listed under each category are representative examples only. The

Contractor shall prepare a detailed fortnightly/monthly menu in consultation with the

Mess Committee (ii) The menu may be varied on festival days, cultural events or on special

request by the Mess Committee.

Mess Services During Semester Break / Vacation Period

1. The Contractor shall be required to provide mess and dining services to students

who remain in the university hostels during semester break / vacation periods

(inter-semester breaks, winter and summer vacations, and other non-teaching

periods as declared by the university from time to time).

2. Mess services during semester break shall operate on a pay-per-use basis and shall

NOT be included in the standard mess fees charged to students. Students availing

meals during the vacation period shall pay the Contractor directly, through a

Coupon System or any other mechanism as mutually agreed between the

Contractor and the GNLU Mess Committee prior to the commencement of the

3. Where a Coupon System is adopted, the Contractor shall issue pre-printed meal

coupons of defined denominations (e.g., Breakfast, Lunch, Dinner, Full Day) which

students may purchase in advance from a designated point on campus. The

Contractor shall honour coupons at face value and shall not charge any additional

premium. Coupon rates shall be approved by the Mess Committee prior to each

vacation period and shall be displayed prominently at the mess counter.

4. The Contractor shall inform GNLU of the expected number of students availing

vacation mess services at least 5 (five) working days before the commencement of

the break period, to enable adequate planning and provisioning. The menu during

semester break may be simplified compared to the regular semester menu, but must

maintain the standards of hygiene, nutritional quality, and variety as stipulated in

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

Signature and Seal of the company

this contract. All food safety and sanitation standards under Annexure C shall

remain fully applicable during semester break services.

5. GNLU shall bear no financial liability for meals availed during the vacation period.

All commercial arrangements during semester break are strictly between the

Contractor and the individual student. GNLU’s role during this period is limited to

providing the necessary infrastructure (mess premises, utilities) as per the main

contract terms.

Nutritional Standards and Dietary Inclusivity

6. The Contractor shall ensure that the weekly menu, taken as a whole, meets the

nutritional requirements recommended for young adults (18–25 years) by ICMR

(Indian Council of Medical Research) dietary guidelines in force from time to time.

7. The Contractor shall, in consultation with the GNLU Mess Committee and a

registered dietitian, review the nutritional profile of the menu at minimum once

every four (4) months.

8. The following dietary options shall be available every day without exception: (a)

Jain dietary options (no onion, no garlic, no root vegetables) at minimum for

Breakfast, Lunch, Snacks and Dinner.

9. Adequate high-protein options (paneer, curd, dal, sprouts, eggs, legumes) shall be

present at every meal.

10. Junk food, deep-fried items, and items with excessive sugar or sodium shall not

constitute more than 20% of the weekly menu items.

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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PROFORMA FOR TECHNICAL BID

The Technical proposals to be submitted by the bidder shall contain the requisite

information in the sequential manner with list of all supporting documents in support of

their claim as prescribed below:

S. Description Details

1 Name of the Firm

2 Contact details along with Email IDs, Phone Numbers

3 PAN /GOI registration any other document (specify)

4 GST Registration No. (Please attach copy)

5 Latest GST Return (Please attach copy)

6 Name of the Proprietor/Partner/Director

7 Shops & Establishment Registration Certificate as valid

Canteen Services (Y/N)

8 Authorized Distributors/agencies must submit appropriate

authorization certificate and letter from their Owners, for

participation in the said tender. (Y/N)

9 Whether the bidder has average Annual Turnover of Rs.

270 Lakh for Financial Years: 2023-24, 2024-25, 2025-26

as per Bid Document? (Y/N)

10 The Establishment is registered with the

Government(Y/N)

Please give details of the registration number, licence

Number along with document/ evidence

11 The agency is complying with the labour legislations, such

as ESI, EPF, Gratuity Act etc. (Y/N) (Please specify as

(Please Attach Copies)

13 Experience of similar work in Departments/Autonomous

Institutions/Universities/PSUs of the Govt. of India or any

other State Government or Public Sector Banks or Local

Bodies/Municipalities (Y/N)

14 Whether the bidder has minimum 3 ongoing live sites of

Operating of Canteen-Mess in in

Departments/Autonomous

Institutions/Universities/PSUs of the Govt. of India or any

other State Government or Public Sector Banks or Local

Bodies/Municipalities? (Y/N)

15 Proposal validity of 60 days accepted (Y/N)

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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16 Power of Attorney/Authorization for signing the bid

documents. (Y/N) (Please attach copy)

17 Whether the bidder has agreed to all terms and conditions

as mentioned in the bid document? (Y/N).

Undertaking shall be submitted on the company letter head

by its authorized signatory along with technical bid

18 Self-declaration that the bidder has not been blacklisted by

any state/central government in India.(Y/N)

19 Satisfactory performance certificates from Three different

existing clients (Y/N)

20 Food safety and standard Act 2006 and also compliance

under FSS Act. (Y/N) (Please attach copy)

21 Details of DD towards Tender fees

c) Date of issue:

d) Name of issuing bank

22 Details of DD towards EMD

c) Date of issue:

d) Name of issuing bank

Note: Please attach necessary support documents

MONTHLY RENT OFFER :

Minimum rent of Rs. 2,50,000/- (Rupees Two lakhs fifty thousand Only) per month plus

actual electricity bill shall be paid by the contractor. Additionally, GST charges as per actual

shall also be paid by the Contractor. Proportionate amount of revised rate of food item

will be used for revision in the rent every year.

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

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FINANCIAL OFFER

Rates to be provided by the contractor

Description Students & Employees should be provided with the

following food (unlimited)

Rate quoted per Add: Total Amount per

Rate quoted per Add: Total Amount per

student/employee GST on Student/ Employee

per day (₹) (A) (A) per day (₹)

Evening Tea & Snacks

Total Amount (Including

Total Amount (Including

all 4 meals, namely

Breakfast, Lunch,

Evening Tea & Snacks

and Dinner) as per the

menu mentioned in

* This table of Financial Offer is stated for reference purposes only, and please do not disclose any price

here at the time of submission of this document.

* Rates/ Financial quote shall be quoted at BOQ only

1) The above rates are fixed for one year and can be revised after completion of one

year only with the approval of the University. Proportionate amount of revised rate

of food item will be used for revision in the rent every year. The decision of the

University shall final for all the purposes. The University may also refuse to revise

2) Wafer, Biscuits, Chocolate, Ice-cream, Mineral Water, Cold drink etc. should be

provided at the market rate.

3) The contractor will have to ensure that veg and non-veg items are to be cooked in

different vessels, shall be kept separately and served in appropriate manner keeping

the interest of the vegetarian student or staff in the mind.

4) Menu will be decided by the mess committee and quality of the items also tested by

the mess committee or by external agency.

5) There are approximately 1000 students and 125 employees and other service

providers i.e. security, housekeeping staff etc. in the University.

6) University observes vacation in the month of May-June and November-December,

however, few students or employees may use the canteen services, depending upon

requirement on payment basis.

7) In case of employees, price will be fixed item-wise and will be paid by employee

concerned on actual consumption basis.

Date: ________ Sign of bidder:-____________________

Name of the bidder:-________________

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

Signature and Seal of the company

------------------------- Proprietor/Partner/CEO/MD/Director/ Authorized

sign this declaration and execute this tender document.

2) I have carefully read and understood all the terms and conditions of the tender and

hereby convey my acceptance of the same.

3) The information/ documents furnished along with the above application are true

and authentic to the best of my knowledge and belief.

4) I/ we/ am are well aware of the fact that furnishing of any false information/

fabricated document would lead to rejection of my tender at any stage besides

liabilities towards prosecution under appropriate law.

5) Each page of the tender document and papers submitted by my Company is

authenticated, sealed and signed, and I take full responsibility for the entire

documents submitted.

Date: ________ Sign of bidder:-____________________

Name of the bidder:-________________

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

Signature and Seal of the company

FORMAT FOR INTEGRITY PACT

Gujarat National Law University,

Attalika Avenue

Knowledge Corridor,

Gandhinagar, Gujarat

Sub: “Canteen/Mess Services for Students and Employees of the Gujarat National

Law University”

I/We acknowledge that GNLU is committed to follow the principles thereof as

enumerated in the Integrity Agreement enclosed with the tender/bid document.

I/We agree that the Notice Inviting Tender (NIT) is an invitation to offer made on the

condition that I/We will sign the enclosed integrity Agreement, which is an integral part

of tender documents, failing which I/We will stand disqualified from the tendering

process. I/We acknowledge that THE MAKING OF THE BID SHALL BE

REGARDED AS AN UNCONDITIONAL AND ABSOLUTE ACCEPTANCE of this

condition of the NIT.

I/We confirm acceptance and compliance with the Integrity Agreement in letter and spirit

and further agree that execution of the said Integrity Agreement shall be separate and

distinct from the main contract, which will come into existence when tender/bid is finally

accepted by GNLU. I/We acknowledge and accept the duration of the Integrity

Agreement, which shall be in the line with Article 1 of the enclosed Integrity Agreement.

I/We acknowledge that in the event of my/our failure to sign and accept the Integrity

Agreement, while submitting the tender/bid, GNLU shall have unqualified, absolute and

unfettered right to disqualify the tenderer/bidder and reject the tender/bid is accordance

with terms and conditions of the tender/bid.

Yours faithfully,

Date: (Signature, name and designation

of the Authorized signatory)

Place: Name and seal of Bidder

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

Signature and Seal of the company

To be signed by the bidder and same signatory competent / authorized to sign

the relevant contract on behalf of GNLU

FORMAT FOR INTEGRITY PACT

This Integrity Agreement is made at ............... on this........... day of ........... 20......

Gujarat National Law University (GNLU), Gandhinagar (Hereinafter referred as the

‘Principal/Owner’, which expression shall unless repugnant to the meaning or context

hereof include its successors and permitted assigns)

(Name and Address of the Individual/firm/Company)

(Details of duly authorized signatory)

“Bidder/Contractor” and which expression shall unless repugnant to the meaning or

context hereof include its successors and permitted assigns)

WHEREAS the Principal / Owner has floated the Tender (NIT No. ................................)

(Hereinafter referred to as “Tender/Bid”) and intends to award, under laid down

organizational procedure, contract

referred to as the “Contract”.

AND WHEREAS the Principal/Owner values full compliance with all relevant laws of

the land, rules, regulations, economic use of resources and of fairness/transparency in its

relation with its Bidder(s) and Contractor(s).

AND WHEREAS to meet the purpose aforesaid both the parties have agreed to enter into

this Integrity Agreement (hereinafter referred to as “Integrity Pact” or “Pact”), the terms

and conditions of which shall also be read as integral part and parcel of the Tender/Bid

documents and Contract between the parties.

NOW, THEREFORE, in consideration of mutual covenants contained in this Pact, the

parties hereby agree as follows and this Pact witnesses as under:

Article 1: Commitment of the Principal/Owner

(1) The Principal/Owner commits itself to take all measures necessary to prevent

corruption and to observe the following principles:

(a) No employee of the Principal/Owner, personally or through any of his/her family

members, will in connection with the Tender, or the execution of the Contract, demand,

take a promise for or accept, for self or third person, any material or immaterial benefit

which the person is not legally entitled to.

(b) The Principal/Owner will, during the Tender process, treat all Bidder(s) with equity

and reason. The Principal/Owner will, in particular, before and during the Tender

process, provide to all Bidder(s) the same information and will not provide to any

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

Signature and Seal of the company

Bidder(s) confidential / additional information through which the Bidder(s) could

obtain an advantage in relation to the Tender process or the Contract execution.

(c) The Principal/Owner shall endeavour to exclude from the Tender process any

person, whose conduct in the past has been of biased nature.

(2) If the Principal/Owner obtains information on the conduct of any of its employees

which is a criminal offence under the Indian Penal code (IPC)/Prevention of Corruption

Act, 1988 (PC Act) or is in violation of the principles herein mentioned or if there be a

substantive suspicion in this regard, the Principal/Owner will inform the Chief Vigilance

Officer and in addition can also initiate disciplinary actions as per its internal laid down

policies and procedures.

Article 2: Commitment of the Bidder(s)/Contractor(s)

(1) It is required that each Bidder/Contractor (including their respective officers,

employees and agents) adhere to the highest ethical standards, and report to the GNLU all

suspected acts of fraud or corruption or Coercion or Collusion of which it has knowledge

or becomes aware, during the tendering process and throughout the negotiation or award

(2) The Bidder(s)/Contractor(s) commits himself to take all measures necessary to prevent

corruption. He commits himself to observe the following principles during his

participation in the Tender process and during the Contract execution:

(a) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm,

offer, promise or give to any of the Principal/Owner’s employees involved in the

Tender process or execution of the Contract or to any third person any material or other

benefit which he/she is not legally entitled to, in order to obtain in exchange any

advantage of any kind whatsoever during the Tender process or during the execution

of the Contract.

(b) The Bidder(s)/Contractor(s) will not enter with other Bidder(s) into any undisclosed

agreement or understanding, whether formal or informal. This applies in particular to

prices, specifications, certifications, subsidiary contracts, submission or non-submission

of bids or any other actions to restrict competitiveness or to cartelize in the bidding

(c) The Bidder(s)/Contractor(s) will not commit any offence under the relevant

IPC/PC Act. Further the Bidder(s)/ Contract(s) will not use improperly, (for the

purpose of competition or personal gain), or pass on to others, any information or

documents provided by the Principal/Owner as part of the business relationship,

regarding plans, technical proposals and business details, including information

contained or transmitted electronically.

(d) The Bidder(s)/Contractor(s) of foreign origin shall disclose the names and addresses

of agents/ representatives in India, if any. Similarly, Bidder(s)/Contractor(s) of Indian

Nationality shall disclose names and addresses of foreign agents/representatives, if any.

Either the Indian agent on behalf of the foreign principal or the foreign principal directly

could bid in a tender but not both. Further, in cases where an agent participates in a

tender on behalf of one manufacturer, he shall not be allowed to quote on behalf of

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

Signature and Seal of the company

another manufacturer along with the first manufacturer in a subsequent/parallel tender

for the same item.

(e) The Bidder(s)/Contractor(s) will, when presenting his bid, disclose any and all

payments he has made, is committed to or intends to make to agents, brokers or any

other intermediaries in connection with the award of the Contract.

(3) The Bidder(s)/Contractor(s) will not instigate third persons to commit offences

outlined above or be an accessory to such offences.

(4) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm

indulge in fraudulent practice means a willful misrepresentation or omission of facts or

submission of fake/forged documents in order to induce public official to act in reliance

thereof, with the purpose of obtaining unjust advantage by or causing damage to justified

interest of others and/or to influence the procurement process to the detriment of the

GNLU interests.

(5) The Bidder(s)/Contractor(s) will not, directly or through any other person or firm use

Coercive Practices (means the act of obtaining something, compelling an action or

influencing a decision through intimidation, threat or the use of force directly or indirectly,

where potential or actual injury may befall upon a person, his/her reputation or property

to influence their participation in the tendering process).

Article 3: Consequences of Breach

Without prejudice to any rights that may be available to the Principal/Owner under law or

the Contract or its established policies and laid down procedures, the Principal/Owner

shall have the following rights in case of breach of this Integrity Pact by the

Bidder(s)/Contractor(s) and the Bidder/ Contractor accepts and undertakes to respect and

uphold the Principal/Owner’s absolute right:

(1) If the Bidder(s)/Contractor(s), either before award or during execution of Contract has

committed a transgression through a violation of Article 2 above or in any other form,

such as to put his reliability or credibility in question, the Principal/Owner after giving

days’ notice to the contractor shall have powers to disqualify the Bidder(s)/Contractor(s)

from the Tender process or terminate/determine the Contract, if already executed or

exclude the Bidder/Contractor from future contract award processes. The imposition and

duration of the exclusion will be determined by the severity of transgression and

determined by the Principal/Owner. Such exclusion may be forever or for a limited period

as decided by the Principal/Owner.

(2) Forfeiture of EMD/Performance Guarantee/Security Deposit: If the Principal/Owner

has disqualified the Bidder(s) from the Tender process prior to the award of the Contract

or terminated/determined the Contract or has accrued the right to terminate/determine

the Contract according to Article 3(1), the Principal/Owner apart from exercising any legal

rights that may have accrued to the Principal/Owner, may in its considered opinion forfeit

the entire amount of Earnest Money Deposit, Performance Guarantee and Security

Deposit of the Bidder/Contractor.

(3) Criminal Liability: If the Principal/Owner obtains knowledge of conduct of a Bidder

or Contractor, or of an employee or a representative or an associate of a Bidder or

Contractor which constitutes corruption within the meaning of IPC Act, or if the

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

Signature and Seal of the company

Principal/Owner has substantive suspicion in this regard, the Principal/Owner will inform

the same to law enforcing agencies for further investigation.

Article 4: Previous Transgression

(1) The Bidder declares that no previous transgressions occurred in the last 5 years with

any other Company in any country confirming to the anticorruption approach or with

Central Government or State Government or any other Central/State Public Sector

Enterprises in India that could justify his exclusion from the Tender process.

(2) If the Bidder makes incorrect statement on this subject, he can be disqualified from the

Tender process or action can be taken for banning of business dealings/ holiday listing of

the Bidder/Contractor as deemed fit by the Principal/ Owner.

(3) If the Bidder/Contractor can prove that he has resorted / recouped the damage caused

by him and has installed a suitable corruption prevention system, the Principal/Owner

may, at its own discretion, revoke the exclusion prematurely.

Article 5: Equal Treatment of all Bidders/Contractors/Subcontractors

(1) The Bidder(s)/Contractor(s) undertake(s) to demand from all subcontractors a

commitment in conformity with this Integrity Pact. The Bidder/Contractor shall be

responsible for any violation(s) of the principles laid down in this agreement/Pact by any

of its Subcontractors/sub-vendors.

(2) The Principal/Owner will enter into Pacts on identical terms as this one with all Bidders

and Contractors.

(3) The Principal/Owner will disqualify Bidders, who do not submit, the duly signed Pact

between the Principal/Owner and the bidder, along with the Tender or violate its

provisions at any stage of the Tender process, from the Tender process.

Article 6- Duration of the Pact

This Pact begins when both the parties have legally signed it. It expires for the

Contractor/Vendor 12 months after the completion of work under the contract or till the

continuation of defect liability period, whichever is more and for all other bidders, till the

Contract has been awarded.

If any claim is made/lodged during the time, the same shall be binding and continue to be

valid despite the lapse of this Pacts as specified above, unless it is discharged/determined

by the Competent Authority, GNLU

Article 7- Other Provisions

(1) This Pact is subject to Indian Law, place of performance and jurisdiction is the

Headquarters of the Principal/Owner, who has floated the Tender.

(2) Changes and supplements need to be made in writing. Side agreements have not been

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

Signature and Seal of the company

(3) If the Contractor is a partnership or a consortium, this Pact must be signed by all the

partners or by one or more partner holding power of attorney signed by all partners and

consortium members. In case of a Company, the Pact must be signed by a representative

duly authorized by board resolution.

(4) Should one or several provisions of this Pact turn out to be invalid; the remainder of

this Pact remains valid. In this case, the parties will strive to come to an agreement to their

original intensions.

(5) It is agreed term and condition that any dispute or difference arising between the parties

with regard to the terms of this Integrity Agreement / Pact, any action taken by the

Owner/Principal in accordance with this Integrity Agreement/ Pact or interpretation

thereof shall not be subject to arbitration.

Article 8- LEGAL AND PRIOR RIGHTS

All rights and remedies of the parties hereto shall be in addition to all the other legal rights

and remedies belonging to such parties under the Contract and/or law and the same shall

be deemed to be cumulative and not alternative to such legal rights and remedies aforesaid.

For the sake of brevity, both the Parties agree that this Integrity Pact will have precedence

over the Tender/Contact documents with regard any of the provisions covered under this

Integrity Pact.

IN WITNESS WHEREOF the parties have signed and executed this Integrity Pact at the

place and date first above mentioned in the presence of following witnesses:

(For and on behalf of Principal/Owner)

(For and on behalf of Bidder/Contractor)

(Signature, name and address)

(Signature, name and address)

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

Signature and Seal of the company

ANNUAL TURNOVER CERTIFICATE ISSUED BY THE STATUTORY

From (Name & Address of the Statutory Auditor)

Gujarat National Law University

Attalika Avenue, Knowledge Corridor,

Koba, Koba (Sub P. O.),

Gandhinagar - 382426 (Gujarat).

We hereby certify that the average Annual Turnover for Financial Years 2023-24, 2024-25,

2025-26 year of M/s.………………………………… (Name of the bidder) is not less

than Rs. 270 Lakh.

Note: Please attach necessary support documents

Yours Sincerely,

(Signature of Authorized Signatory)

Name of the Authorized Signatory:

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

Signature and Seal of the company

LETTER OF TRANSMITTAL

Gujarat National Law University,

Knowledge Corridor, Koba,

Gandhinagar, Gujarat

We, the undersigned, offer to Operating of Canteen/Mess Services for Students and

Employees of the Gujarat National Law University in accordance with your Tender No.

PC-07/2026 dated 30/07/2026. We are hereby submitting our proposal, which includes a

Technical Bid Sealed duly signed, stamped in a sealed envelope.

We hereby declare that all the information and statements made in this Proposal are true

and accept that any misinterpretation contained in it may lead to our disqualification.

The prices quoted by us in the Financial Proposal are valid till 60 days from the date of

submission of the quotation. We confirm that this proposal will remain binding upon us

and may be accepted by you at any time before the expiry date. Prices have been arrived

independently without consultation, communication, agreement of understanding (for the

purpose of restricting competition) with any competitor.

I / We abide by the provisions of Minimum Wages Act, Contract Labour Act and other

statutory provisions like Employee Provident Fund Act, ESI, Bonus, Gratuity, Leave,

Relieving Charges, Uniform and Allowance thereof and any other charges applicable from

time to time. I/We will pay the wages to the personnel deployed as per Minimum Wages

Act and all prevailing regulations of the state as amended by the Government from time

to time and shall be fully responsible for any violation.

I/We confirm that we have not been levied financial penalty or any major penalty in the

past by any of our client/principal employer and also declare that our

firm/agency/company doesn’t have any existing litigation, never blacklisted by any client

We hereby agree and abide to all the terms and condition.

We agree to bear all costs incurred by us in connection with the preparation and

submission of the proposal and to bear any further pre-contract costs.

We understand that Gujarat National Law University is not bound to accept the lowest or

any proposal or to give any reason for award, of for the rejection of any proposal.

Yours faithfully,

(Signature / Name of Authority)

(Seal of Firm with Registration number signatory / Stamp of firm)

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

Signature and Seal of the company

DETAILS OF EXISTING CLIENTS

(Provide details of clients)

S. Name & Organization Providing Value of Detail of

No address of the (Departments/Autonomous Service work contact

. Institution Institutions/Universities/PS since (INR)

Us of the Govt. of India or (Year)

any other State Government

or Public Sector Banks or

Local Bodies/Municipalities)

Note: Please attach necessary support documents

Tender for Canteen/Mess Services for Students and Employees of the Gujarat National Law University.

Signature and Seal of the company