Making Of furniture for new Reading Room at T.P Scheme.No.19(Parvat-Magob), F.P. no. 104 in South East Zone (Limbayat), Surat municipal Corporation, Surat.

NAME OF WORK:- Making Of furniture for new Reading Room at T.P

Scheme.No.19(Parvat-Magob), F.P. no. 104 in South

East Zone (Limbayat), Surat municipal Corporation,

TENDER (ON LINE) NOTICE NO. DY. COMMISSIONER /SEZ /03/2026-27

TENDER TO BE SUBMITTED TO:

THE CHIEF ACCOUNTANT,

SURAT MUNICIPAL CORPORATION, TAPI PURA (MUGLISARA)

SURAT MUNICIPAL CORPORATION

SOUTH EAST ZONE (LIMBAYAT)

NAME OF WORK: Making Of furniture for new Reading Room at T.P

Scheme.No.19(Parvat-Magob), F.P. no. 104 in South East

Zone (Limbayat), Surat municipal Corporation, Surat.

TENDER (ON LINE) NOTICE NO. DY. COMMISSIONER /SEZ /03/2026-27

VOLUME-I : TECHNICAL BID

Downloding of Tender Documents : From Dt. 07/08/2026 to Dt. 29/08/2026 upto

including Addenda Corrigendum if any hrs.

Last Date of Online Query submisson : Bidders shall have to post their queries on E-Mail

addresss [email protected] on or before

Last date of online submission of Tender : On or Before Dt. 29/08/2026 upto 18.00 hrs

documents (Technical Bid with duly filled

& duly signed forms and Price Bid)

Submisson of PQ Supporting documents : In sealed envelope, up to Dt .08/09/2026 upto 18:00

mentioned in Technical bid i.e. Tender fee, Hrs. to “The Chief Accountant, Surat Municipal

EMD & Addenda-Corrigendum, Affidavit Corporation, Tapi Pura (Muglisara), Surat –

if any in Hard copy. (Physical Submisson 395003”, by R.P.A.D./Government Speed Post Only

Opening of Tender Documents : On Dt. 31/08/2026, 16.00 hrs. (Probable)

Estimated Amount : Rs.

Document Fees : Rs.1770.00

Class : “E-1 class” or above

TENDER TO BE SUBMITTED TO:

THE CHIEF ACCOUNTANT,

SURAT MUNICIPAL CORPORATION,

TAPI PURA (MUGLISARA), SURAT – 395

SURAT MUNICIPAL CORPORATION

SOUTH EAST ZONE (LIMBAYAT)

E-Tender (On line) Invitation Notice

Tender Notice No. DY. COMMISSIONER /SEZ /03/2026-27, WORK NO.

Organization Name SURAT MUNICIPAL CORPORATION

Department Name SOUTH EAST ZONE (LIMBAYAT)

Name of Work Making Of furniture for new Reading Room at T.P Scheme.No.19(Parvat-

Magob), F.P. no. 104 in South East Zone (Limbayat), Surat municipal

Corporation, Surat.

Tender Type Online Open – Parcentage Rate Basis

Bidder Nationality Indian

Product Making Of furniture for new Reading Room at T.P Scheme.No.19(Parvat-

Magob), F.P. no. 104 in South East Zone (Limbayat), Surat municipal

Corporation, Surat

Type of Contract Single Work

Bidding Currency Indian Rupee

Joint Venture/ Not Allowed

Schedule of E-Tender Document downloading From 07/08/2026 to Dt. 29/08/2026 upto 18.00 hrs.

start date & time

Last date & time of On or Before Dt. 29/08/2026 upto 18.00 hrs

online Bid Submisson

Physical submission of In sealed envelope, up to Dt . 08/09/2026 upto

EMD, tender fee and 18:00 Hrs. to “The Chief Accountant, Surat

volume-1 of tender with Municipal Corporation, Muglisara, Surat –

PQ supporting 003”, by R.P.A.D./Government Speed Post Only

Opening of Tender On Dt. 31/08/2026, 16.00 hrs. (Probable)

Bid validity period 120 days from date of opening of price bid

Project Duration 06 (Six) Months

Payment Details Document Fee Rs.1770.00/- (Rs. One Thousand Seven Hundred

Seventy only) by Demand Draft in favour of

“Commissioner, Surat Municipal Corporation, Surat” or

through online by NEFT/RTGS/IMPS As per City

Engineer Note No.61, dtd. 6/05/2021

EMD Rs.25500/-(Rs. Twenty Five Thousand Five Hundred

Only) 100% EMD amount shall be in form of crossed

Demand Draft or payorder of Nationalised Bank

payable at Surat or through online by

NEFT/RTGS/IMPS As per City Engineer Note No.61,

Demand Draft/pay Order should be in favour of

“Commissioner, Surat Municipal Corporation, Surat”

Estimated Value Rs. 2549286.00 /-

Bidders who wish to participate in this E-Tender will have to procure valid digital

General Terms &

certificate as per information Technology Act.2000. Bidders can procure this

certificate from any of the Government approved certifying agency i.e. (n) Code

Solution. Bidders shall upload the tender documents after submitting the DD

details for tender fees and EMD details online. The Demand Draft toward Tender

Document fees can be submitted along with Earnest Money Deposit before the due

date as specified above. This should be as per details given online and it should be

drawn before last date of the uploading of the tender. The intending bidders shall

have to submit the following documents along with the EMD (BID SECURITY).

The Bidder should submit all the forms electronically only.

a) The CD containing technical & financial details required for evaluation

dully digitally signed.

b) Power of attorney.

c) Company’s profile and certificate of registration of company under the

1. DOWNLOAD OF TENDER DOCUMENT :

The tender document for these works is available only in Electronic format which

can be download free of cost by the bidder.

2. SUBMISSION OF TENDER :

Bidder shall submit their offer in electronic format on above mentioned website on

or before the scheduled date and time as mentioned, after Digitally Signing the

same. No price bid in physical form will be accepted and any such offer if received

by SURAT MUNICIPAL CORPORATION will be out rightly rejected. Bidder

shall have to submit separate account payee DD for Tender Fee & EMD drawn in

favor of "Commissioner, Surat Municipal Corporation, Surat"

3. OPENING OF TENDER:

The Technical Bid will be opened on the specified date online on website

https://smc.nprocure.com Bidders or their representative who wish to

participate in online tender opening can log on to https://smc.nprocure.com on the

due date and time, mark their presence and participate in online tender opening.

Bidders who wish to remain present at Surat Municipal Corporation, SOUTH

EAST ZONE (LIMBAYAT) at the time of tender opening can do so. Only one

representative of each firm will be allowed to remain present.

1. Internet site address for e-Tendering activities will be

https://smc.nprocure.com,

participation for

https://www.suratmunicipal.gov.in/Information/News

2. Interested bidders can view detailed tender notice and download tender

document from the above-mentioned website.

3. Bidders who wish to participate in online tender have to register with the

website through the ‘’New User Registration’’ link provided on the home page.

Bidder will create login id & password on the own in registration process.

4. Bidders who wish to participate in this tender need to procure Digital

Certificate as per Information Technology Act-2000 using that they can

digitally sign their electronic bids. Bidders can procure the samefrom any of the

CCA approved certifying agencies, or they may contact(n) code Solution at

below mentioned address and they will assist them in procuring the same.

Bidders who already have a valid Digital Certificate need not to procure the

same. In case bidders need any clarification regarding online participation, they

M/s (n)code solution

301, G.N.F.C. Info

Tower, Near Grant

Bhagwati Hotel,

DCL: https://smc.nprocure.com,

https://www.suratmunicipal.gov.in/Information/News

5. Bidders who wish to participate in e-Tender need to fill data in predefined

forms of tender fee, EMD, Volume-1 of tender i.e. PQ (Technical) or

experience details in support of their eligibility of the bid.

6. Bidder should upload scan copies of reference documents in support of

their eligibility of the bid.

7. After filling data in predefined forms bidders need to click on final submission

link to submit their encrypted bid. Bidder can also submit Document Fees,

EMD, technical Bid of tender document & Reference Documents in hard copy.

The price bid shall be strictly submitted online only.

8. For the purpose of realization of tender fee and EMD

a) The bidder should submit affidavit, demand draft for EMD & tender fee in

electronic format (by scanning) through online while uploading the bid.

b) However, for the purpose of realization of Demand draft, the bidder should

submit the demand draft in original through RPAD/ Speed post so as to reach to

the account department (SMC Main office) within 7 days from the last date of

price bid. Punitive action for not submitting demand draft in Original to

Account department (Main office) by bidder shall be initiated and action shall

be taken for abeyance of registration and cancellation e-tendering code for year.

Any document in supporting of bid shall be in electronic format only through

online (by scanning) and hardcopy will not be accepted separately

EXECUTIVE ENGINEER

SOUTH EAST ZONE (LIMBAYAT)

SURAT MUNICIPAL CORPORATION

SURAT MUNICIPAL CORPORATION

TENDER DOCUMENT

1. NOTICE INVITING TENDER

2. CONTRACTOR TO PLEASE READ THIS CAREFULLY

3. DECLARATION FORM

4. INSTRUCTION TO TENDERER

GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE FOR

6. GENERAL CONDITIONS OF CONTRACT

7. RESPONSIBILITY OF CONTRACTOR UNDER CONSTRUCTION AND

DEMOLITION WASTE (C & D WASTE)

8. SCHEDULE-A -

10. CONDITION FOR THE WATER SUPPLY AND ELECTRIC SUPPLY

11. IMPORTANT INSTRUCTION-A TO THE CONTRACTOR

12. IMPORTANT INSTRUCTION-B TO THE CONTRACTOR

13. SPECIAL NOTE

14. SPECIAL CONDITION OF CONTRACT

15. ANNEXURE - I to VIII

16. FORMAT FOR BANK GAURANTEE

17. COVERING LETTER

18. ADVANCE STAMP RECEIPT

19. FORM OF PRICE BID

20. SPECIFICATIONS OF MATERIALS

21. QUALITY ASSURANCE PLAN

22. GENERAL TECHNICAL SPECIFICATION FOR THE BUILDING WORKS

23. ITEMWISE DETAIL TECHNICAL SPECIFICATIONS

24. APPROVED VENDOR LIST

SURAT MUNICIPAL CORPORATION

SOUTH EAST ZONE (LIMBAYAT)

1.0 NOTICE INVITING TENDER

(A) RECEIPT AND OPENING OF TENDER :

Online Tenders will be received from the established and reliable contractors on or before

hours from Dt 07/08/2026 to Dt. 29/08/2026 upto 18.00 hrs. on website smctender.nprocure.com.

The tender received after due time and date specified will not be accepted.

(B) NAME OF WORK: Making Of furniture for new Reading Room at T.P

Scheme.No.19(Parvat-Magob), F.P. no. 104 in South East Zone (Limbayat), Surat municipal

Corporation, Surat.

1. Estimated Cost : Rs.2549286.00

2. Earnest Money Deposit : Rs.

3. Time Limit : 06 (Six) months

4. Document Fee : Rs.

5. Registration required : ‘E-1’ class or above

(C) OPENING OF TENDERS :

The tenders will be opened online in presence of bidders and opening authority subject to receipt of

Tender Fees & EMD in hard copy in account department (Main Office). But tenderer

has to upload relevant documents as required/mentioned in the technical bid in Soft Copy (By

Scanning). The tenders will be opened in two stages i.e Qualification Bid/Technical Bid and

(D) PURCHASE OF TENDER DOCUMENTS :

Tender Documents can be downloaded from smc.nprocure.com from Dt 07/08/2026 to Dt.

Tender documents fees of Rs. 1770.00/- per set which is required for submission of tender towards

the cost of tender documents in pay order or by demand draft of any nationalized bank, in favour of

"Commissioner, Surat Municipal Corporation, Surat" payable at Surat and shall be submitted

alongwith EMD and other documents. The cost of the Tender Documents will not be refunded in

any circumstances. Surat Municipal Corporation shall not be liable for any postal delay in any

1.1. Demand Draft for E.M.D. & Tender (Bid) fee shall be submitted in electronic format

through online mode (by scanning) while uploading the bid. This submission shall mean

that E.M.D. & tender fee are received for purpose of opening of the bid. Accordingly offer

of those shall be opened whose E.M.D. & tender (bid) fee is received electronically.

However, for the purpose of realization of D.D. bidder shall send the D.D. in original

through RPAD / Speed post so as to reach to Chief Accountant, SMC within 7 days from the

last date of online submission of the bid as per tender notice.

Penaltative action will be taken for not submitting original Demand Draft in the account

department of Surat Municipal Corporation within 7 days from the last date of online

submission of the bid for the first time as mentioned below.

Sr. Tender Amount Penalty Amount

1. Up to Rs. 1 Crore Rs. 10,000/-

2. More than Rs. 1 Crore and Upto Rs. 10 Rs. 20,000/-

3. More than Rs. 10 Crore and Upto Rs. 50 Rs. 30,000/-

4. More than Rs. 50 Crore and Upto Rs. 100 Rs. 70,000/-

5. More than Rs. 100 Crore Rs. 1,00,000/-

If bidder will not submit the penalty amount within 10 days to Surat Municipal

Corporation and/or bidder will not submit the demand draft in original for the second

time and after, Penaltative action shall be taken for abeyance of registration and

cancellation of E-tendering code for 6 (six) months.

Any documents in supporting of bid shall be in electronic format only through online (by

scanning) & hard copy will not be accepted separately.

All documents must be colour scanned to be seen as original. scanning in black and white

or grey shall not be acceptable.

All the documents must be notarised with clearly displaying stamp, number and name of

 Price Bid shall have to be quoted strictly online only. No hard copy of price bid shall be

 Addenda/corrigenda to these Bid documents , if issue must be signed and submitted online and

also in hard copy.

(E) CONTRACT PERIOD:

The total contract period is hereby fixed as 06 (Six) months from the 10th Day of issuance of work

(F) Tenderer must comply with and agree to all instructions & requirements in the Notice and in the

Instructions to Tenderers, including requirements in the Contract Documents.

(a) All tenders must be submitted in the prescribed Tender form.

(b) Each Tender must be accompanied by the completion Schedule.

(c) Each tender must be accompanied by the Tender Security (Earnest Money Deposit)

(d) The successful tenderer shall execute the Contract Agreement within fifteen days after the

date of Notice of award.

(e) The successful Tenderer will be required to furnish a performance bond (Security Deposit)

of and amount equal to (2%) Two percent of the tendered amount. As per clause no. IT-27

(f) The successful Tenderer shall furnish insurance in accordance with the contract documents.

(g) Surat Municipal Corporation may withhold issuance of the Notice of proceed for a period

not exceeding fifteen days after the date of execution of the contract agreement.

(h) The tender and tender guarantee bond (Earnest Money Deposit) shall be submitted by the

Agency in whose name tender has been issued. Transfer of tender documents to any other

party is prohibited.

(i) All intending tenderers will have to purchase digital signatures in order to participate in the

online bidding process.

(j) All the applicant contractors are required to have their own employers code number

under EPF Act, 1952 and are required to comply the applicable provisions of said

statute regularly and totally.

(k) Further the contractors for services are required to produce the certified copies of

paid challans in respect of employees/workers employed by said contractor in respect

of work allotted by Surat Municipal Corporation, along with copies of Pay Roll and

Muster Roll. If the same are not produced, the bills will not be released.

(l) GST clearance required each month & also match on line required as per requirement of

(G) RECEIPT OF TENDER DOCUMENTS:

The following details are to be submitted online on smc.nprocure.com :

a. Document fees and EMD Details

b. Commercial Bid

c. Annexure I to VIII along with all necessary supporting documents

d. Bank solvency

f. GST Registration

g. Power of attorney

h. Partnership deed in case of Partnership firm.

The following details shall be submitted in hard copy at prescribed address :

a. Tender fees in prescribed format

b. Earnest Money Deposit in prescribed format

c. Affidavit of Annexure-VII on Non Judicial Stamp Paper as per prevailing norms of

Govt. of Gujarat

d Anti-Blacklist Certificate on Non Judicial Stamp Paper as per prevailing norms of

Govt. of Gujarat (Annexure-VIII)

e. Addenda-Corrigendum (if any) duly signed by Contractor And Other necessary

documents mentioned in Technical Bid (if any)

Please note that Price Bid shall not be submitted in hard copy under any circumstances. This

will hold the tender liable for rejection.

(H) Tender Validity Period :

The validity period of the tender submitted for this work shall be of one hundred twenty (120)

calendar days from date of opening of the price bid for this work and the Tenderer shall not be

allowed to withdraw or modify the tender offer on his own during the validity period.

(I) Rights Reserved :

Without assigning any reason, Surat Municipal Corporation reserves the right to reject the lowest or

any other or all tenders or part of its. To waive any informality or irregularity in any tender, which in

the opinion of Surat Municipal Corporation does not appear to be in its best interest and the tenderer

shall have no cause of action or claim against Surat Municipal Corporation or its officers, employee,

successors or assignees for rejection of this tender.

Surat Municipal Corporation further reserves the right to withhold issuance of the notice to proceed,

after execution of the contract agreement by the successful Tenderer. Surat Municipal Corporation is

not obliged to give reasons for any such action.

During Tender validity period, if any Tenderer withdraws or makes any modifications or additions

in the terms and conditions on his own in this tender, then Surat Municipal Corporation shall

without prejudice to any right or remedy be at liberty to reject the tender and forfeit the Earnest

Money Deposit in full. Such Tenderer may be disqualified from tendering for further works under

the jurisdiction of Surat Municipal Corporation

Surat Municipal Corporation reserves the right to increase or decrease the scope of work and split

the tender in two or more parts without assigning any reason even after the award of contract.

SIGNATURE OF THE CONTRACTOR WITH EXECUTIVE ENGINEER

ADDRESS: SOUTH EAST ZONE (LIMBAYAT)

DATE: SURAT MUNICIPAL CORPORATION

SURAT MUNICIPAL CORPORATION

CONTRACTOR TO PLEASE READ THIS CAREFULLY

(1) If the tender is taken in favour of the company, a company of attorney in favour of the person who

may have signed the tender for the conpany, must accompany the tender.

(2) Recent/Fresh Solvency certificate from Bank or a Revenue Officer of an amount up to 20% of the

Estimated cost plus works on the hand still to be executed will have to be produced by the

(3) Voucher for earnest money must accompany the tender. Tenderer may pay earnest money in form of

a crossed demand draft of Nationalised Bank drawn in favour of the Municipal Commissioner.

Earnest Money by cheque shall not be accepted. The tender fee and EMD can also be paid as

mentioned in City Engineer Note No.61, dtd. 16/05/2021.

(4) In view of the latest circular of IT Department IT clearance certificate is not required. However the

contractor shall give zerox copy of the PAN card and a copy of last three years income tax return.

Also provide GST Number and necessary documents as per Govt resolution.

(5) Copies of certificate as regards previous experience of Govt. or Semi Govt. Dept., if any must

accompany the tender. An attested copy of registration with MES, Various department of

State Govt., Surat Municipal Corporation, CPWD etc.

(6) Declaration showing all works on hand with the contractor and the value of works that remains to

be executed in each case must accompany the tender.

(7) All pages of Schedule: ‘A & B’ & specification should be intialed by the contractor.

(8) All corrections, errasures & over writing should be initialed by the contractor.

(9) Descripancies and adjustment of errors:- Any error in quantity or amount in Schedule-B showing

item of works to be carried out shall be adjusted in accordance with the following rules:-

(a) In the event of a discrepancy between description in works and figures quoted by a tenderer

in the ‘rates’ column, the descriptions in words shall prevail.

(b) In the event of and error occuring in the amount column of the Schedule-B showing items of

works as a result of wrong multiplication of the unit rate and quantity, the units rate shall be

regarded as firm and multiplication shall be amended on the basis of the rate.

(c) All the errors in totalling in amount column and in carrying forwarded total shall be

(d) Any rounding of amounts against item or in totals shall be ignored.

The tendered sum so altered shall, for the purpose of the tenders, be substitued for the sum originally

tendered and considered for accetpance.

(i) It may please be noted that the tender shall be considered as invalid specially, if the

requirements as per insiruction No.1 to 9 above are not completed with before submitting

the tender. Also please read carefully the face sheet and "General Rules and Direction for

the suidance of contractor" of his form.

(ii) Right is reserved to reject any or all tender(s) without assigning any person (s) thereof.

(11) In addition to the above the tender will also be liable to rejected outright if :-

(i) The tenderer proposes any alteration in the works specified or in the time allowed for

carrying out the work or any conditions or correction made in any code or made of

Schedule-`B' or specifications.

(ii) Any of the page or pages of the tender is removed or replaced.

(iii) All corrections, additions or pasted slips are not initaled by the tenderer.

(iv) Any erasures is made by him in the tender

(v) The tenderer or in the case of a firm, each partner or person holding the power of attorney

thereof does not signed or signature/s is/are not attested by awitness on relevant page of the

tender in the space for the purpose.

(12) In respect of the tenders from the co-operative society, a latest solvency certificate of an amount

equal to 20% of the amount of the work put to tender will have to be produced along with the tender

or a certificate regarding the borrowing capacity if the society issued by the legal Assistant,

Directorate of Cottage Industries will have to be produced along with the tender.

(13) (1) The serveral documents formining the contract are the essential part of the contract and

requirement occuring in one is as binding as through occuring in all, they are intended to be

mutually explantory and complementary and to described and provide for a complete work.

(2) In the event of any descrpeaney, the serveral documents forming the contract or in

any the document, the following order or precedence should apply:-

(a) Dimension & quantities :-

(ii) Schedule-B of the tender form.

(iii) Specification.

On drawings, figures, dimensions, unless obviously incorrect will followed in preference to sealed

(b) Description :

(i) Schedule-B of the tender form.

(iii) Specifications.

In case of defective description or ambiguity, the Engineer-in-charge should issue further

instructions direction in what manner the work is to be carried out it being understood that the best

modern practice is to followed. The contractor should forthwith comply with such instructions.

(3) The contractor should taken no advantage of any apparent error or ommission in drawings

or specification and the Engineer-in-charge shall make such corrections and interpretation as

necessary to fulfil the intent of the Plans and specifications.

(4) No with standing that all proper precautions may have been taken by contractor at all the

times during the progress of the work, the contract shall be held responsible for all damages

whether to the work under execution or to any other property or to lives of persons during

the progress of the work and the period of maintance.

(5) Plans are for rough guidance only when detailed plans are received from the Architect of

corporation during the course of execution the same will supersede previous plans

(14) The contractor should appoint a qualified engineer and he must remain present on site during

(15) The Quantity mentioned in the scheduled "B" is Tentative (indicative) for each item. Tenderer shall

have to execute the concerned work/item as per the site condition and payment shall be made

accordingly as per the actual measurement of the particular item.

SIGNATURE OF THE CONTRACTOR WITH EXECUTIVE ENGINEER

ADDRESS: SOUTH EAST ZONE (LIMBAYAT)

DATE: SURAT MUNICIPAL CORPORATION

DECLARATION FORM

(1) I/We hereby declare that I/We have visited the site and fully acquainted myself/ourselves with the

local situation regarding Materials, labour and other factors pertaining to the work before submitting

(2) I/We hereby declare that I/We have carefully studied the conditions of contract, specifications and

other tender documents of this work and agree to execute the same accordingly.

SIGNATURE OF THE CONTRACTOR WITH EXECUTIVE ENGINEER

ADDRESS: SOUTH EAST ZONE (LIMBAYAT)

DATE: SURAT MUNICIPAL CORPORATION

INSTRUCTION TO TENDERERS

IT-01 GENERAL :

The Contract documents may be secured in accordance with the notice Inviting Tender for the work

called. The work shall include supply of materials necessary for construction of the work.

IT-02 INVITATION TO TENDER:

The Surat Municipal Corporation hereinafter referred to as the Corporation will receive tenders for

the “Making Of furniture for new Reading Room at T.P Scheme.No.19(Parvat-Magob), F.P.

no. 104 in South East Zone (Limbayat), Surat municipal Corporation, Surat.” as per the

specifications in the tender documents. The tenders shall be opened in presence of opening authority

in the presence of tenderers or their representatives who are present. the Corporation reserves the

right to reject the lowest or any other or all tenders or part of it which in the opinion of the

Corporation does not appear to be in its best interest, and the tenderer shall have no cause of action

or claim against the Corporation or its officers, employees, successors or assignees for rejection of

IT-03 LANGUAGE OF TENDER :

Tenders shall be submitted in English, and all information in the tender shall also be in English,

Information in any other language shall be accompanies by its translation in English. Failure to

comply with this may make the tender liable to reject.

IT-04 QUALIFICATIONS OF TENDERERS:-

(A) Tenderer shall be required to submit the enlisted documents along with Technical Bid,

E.M.D. and tender fees. If documents are insufficient or it does not match the required

criteria mentioned below, then the Price Bid of the tenderer shall not be opened.

Mainly tenderer shall fulfill following the pre-qualification.

(a) QUALIFYING CRITERIA OF BIDDER

Documents required for

Sr. No. Criteria

complete submission

1.1 Average Annual financial turnover during the last 3 years, Copy of certificate from Chartered

ending 31/03/2026, should be at least 30% of the estimated Accountant along with copy of

cost (i.e. 30% of Rs. 25,49,286.00 =Rs. 07,64,785.80 ps) Balance sheets.

1.2 Solvency Certificate from bankers of schedule bank /

Recent/Fresh Solvency certificate from bankers of schedule nationalized bank

bank / nationalized bank. Minimum value of solvency shall

be 20% of estimated cost of the Tender(i.e. 20% of

2.0 Registration

2.1 Minimum “E-1" class” Registration Class with any Registration Certificate

government, semi government organization

2.2 power of attorney, partnership deed or registration deed. Attested copy should be submitted

3.0 Relevant Experience

3.1 Similar works during last 7 years. attested copies of certificates from

3.1.1 Three similar completed works, each costing not less than head of the office concerned for

amount equal to 40% of the estimated cost put to the tender completion of the works

3.1.2 Two similar completed works, each costing not less the

amount equal to 50% of the estimated cost put to the tender

3.1.3 One similar completed works, each costing not less the

amount equal to 80% of the estimated cost put to the tender

4.0 Other details

The Bidders shall note that in case the Bidder is blacklisted

/ stated as defaulter / barred participating in tenders by any

of government agencies / semi government agencies or any

other equivalent agencies during last 5 years then in that

case, the Bidders will be disqualified and will not be

allowed to participate in the bidding process, though bidder

satisfies all the qualification conditions mentioned above.

In this regard, the decision of the Surat Municipal

Corporation will be final and binding to Bidder.

4.2 Works on hand & Litigation

The Bidder including any Member shall provide details of

all their on-going projects along with stage of litigation, if ANNEXURE-I & II

so, against the Employer / Governments.

Similar works means Furniture & Interior work of Building ( In Form 3A Formate )

(b) Turnover during last 3 years, ending 31st March of previous financial year should be atleast

30% of Estimated Cost. An attested copy of annual turnover (CA certified) for last 3 years

should be enclosed.

(c) Recent/Fresh Solvency certificate from bankers of schedule bank/Nationalized bank for the

20% of tender amount. Tenderer has to submit higher amount of bank solvency if so desired

by The Commissioner.

(d) An attested copy of registration with MES, Various department of State Govt., Surat

Municipal Corporation, CPWD etc.

(e) The works carried out for Government or Semi-Government or ULB shall only be

considered for qualification. The necessary work completion certificate from not below the

rank of Executive Engineer shall only be considered.

(f) List of the works already complete in last 7 years in prescribed proforma as per

Annexure-I and attested copies of certificates from head of the office concerned for

completion of the works.

(g) To meet all financial criteria as indicated in notice inviting Bid (NIT), the bidder may

consider following enhancement factors for the cost of works executed and financial

figures to arrive at common base for the value of the works completed in India. Cut of

month shall be considered from month of Bid submission.

Financial Year Multiplying factor

Immediate last year of assessment year *(2025-26)

*Here assessment year shall be reckon froms year and month in which Bid is submitted.

(h) Bidder sould indicate actual figures of cost and the amount for the work executed in

Annexure-I without accounting for the above mentioned factors.

(i) Declaration regarding the work on hand with the tender should also be given in prescribed

performa as per Annexture-II. Attested copies of work orders, interim certificates if any

shall also be attach as supporting documents.

(j) Attested copy of partnership deed, power of attorney etc.

(k) Application Received from joint venture / consortium shall not be considered.

 attested copy of partnership deed, power of attoney etc.

 passport size photographs of partner / all partners on relevant page of technical bid.

 Tenderer shall submit only one tender for the work put to this tender.

 Tenderer shall submit the certificate of Employers code number under EPF Act.

(l) Even though the Bidder meets the above criteria, they are subject to be disqualified if

i) Made misleading or false presentations in the forms, statements and attachments

submitted in proof of the qualification requirements; and / or

ii) During verification if it is found from client that of poor performance such as

abandoning the works, litigation history, or financial failure and abnormal delay in work

iii) Being debarred by R & B / PWD Dept. or any State / Central Government department

as on the date of application - Even if the joint venture is debarred by R & B / PWD

Dept. or any State / Central Government department as on the date of application each

partner of joint venture is considered as debarred.

iv) Regarding Litigation in case where Bidder or JV partner or MOU Partner is involved in

illegal practice like any activities of corruption, coercive practice or debarred/blacklisted in

last 7 years by Any Govt / Organization in respect of performance of Bidder / MOU partner

/JV partner, it is to state that Surat Municipal Corporation authority requires that bidders

under this contracts, observe the highest standard of ethics during the procurement and

execution of such contracts. In pursuance of this, Surat Municipal Corporation authority (1)

Will reject a proposal for award if it determines that the bidder has engaged in any corrupt

or fraudant practices in competing for this contract or in past history and (2) Will reject a

proposal if it found debarred/black listed by any State Govt. /Govt. of India.

(m) The Bidder shall note that in case the Bidder/MOU partner is blacklisted/stated as defaulter

/barred participating in Bids by any of government agencies/semi government agencies in

India during last 07 years then in that case, the Bidder will be disqualified though the bidder

satisfies all the pre-qualification conditions mentioned above.

IT-05 TENDER DOCUMENTS :

Printed and online documents and set of drawings shall comprehensively be referred to as Tender

documents. The several sections forming the documents are the essential parts of the contract and a

requirement occurring in one shall be binding as though occurring in all. They are to be taken as

mutually explanatory and describe and provide for complete works.

IT-06 EXAMINATION BY TENDERERS :

A. At his own expenses and prior to submitting his tender, each tenderer shall (a) examine the

contract Documents, (b) visit the site and determine local conditions which may effect the

work including the prevailing wages and other pertinent cost factors, (c) familiarize himself

with all CENTRAL, State and local laws, ordinance, rules, regulations and codes affecting

the material supply including the cost of permits and licenses required for the work and (d)

correlate his observations, investigations, and determinations with the requirements of the

Tender Documents.

B. The tender quantity is approximate and may increase or decrease. Any increase or decrease

in quantity will not entitle tenderer to claim any extra over the quoted rate.

C. Tender Documents be completed by legible ink, checked in a responsible manner, signed,

stamped and returned together with the Tender Security Bond by the stipulated date, which

shall form the Tender.

The Tenderer is required to complete :

(i) The form of tender, including the Appendices thereto Tender Security Bond and the Tender

summary duly signed and stamped.

All the pages in which entries are required to be made by the tenderer are contained in the tender

documents and the tenderer shall not take out or add to or amend the text of any of the documents

except in so far as may be necessary to comply with any addenda issued pursuant to Clause IT-17

IT-07 EARNEST MONEY DEPOSIT:

A. The Tender shall be accompanied by of Earnest Money Deposit Rs. 25,500.00 The tenderer

shall pay 100% EMD amount in form of crossed Demand Draft or Payorder of

Nationalised Bank payable at Surat issued in favour of "Commissioner, Surat Municipal

Corporation, Surat" through Nationalised/Schedule Bank only or as per City Engineer

Note No.61, dtd. 16/05/2021 the tenderer can pay Tender Fees & EMD seperately through

online by NEFT/RTGS/IMPS as mentioned in Clause 1 (D) on page Number 8 of Technical

bid Vol. I (Part-I). The Earnest Money Deposit in the form of FDR or cheque shall not

be accepted. The tenderer shall have to mention details of Earnest Money Deposit on the

seal cover of Earnest Money Deposit. The tender received without Earnest Money Deposit

shall be out rightly rejected

The instruments for Earnest Money Deposity shall be issued by or payable/encashable at Surat

Branch of the said nationalized bank.

(1) AXIS Bank (22) South indian bank

(2) AU small finance bank (23) Standard chartered bank

(3) Bandhan bank (24) Tamilnad merchantile bank

(4) Barclays bank (25) Utkarsh small finance bank

(5) City union bank (26) YES bank

(6) CSB Bank (27) The Ahmedabad Mercantile Co-Operative Bank Ltd.

(7) DBS bank india limited (28) Nutan Nagarik Sahakari Bank Ltd.

(8) DCB Bank (29) Rajkot Nagarik Sahakari Bank Ltd.

(9) Equitas small finance bank (30) Saraswat Co-operative bank Ltd.

(10) ESAF small finance bank (31) SBPP Co-operative bank Ltd.

(11) FEDERAL bank (32) SVC Co-operative bank Ltd.

(12) HDFC Bank (33) The Cosmos Co-operative bank Ltd.

(13) HSBC bank (34) The Gujarat state Co-operative bank

(14) ICICI bank (35) The Mehsana Urban Co-Operative Bank Ltd.

(15) IDBI bank (36) The Surat District Co-Operative Bank Ltd

(16) IDFC First bank (37) The Surat people's Co-Operative Bank Ltd.

(17) Jammu and kashmir bank (38) The Kalupur Commercial Co-Operative Bank Ltd.

(18) Jana small finance bank (39)The Panchmahal District Co-Operative Bank

(19) Karnataka bank (40) The Baroda District Co-Operative Bank

(20) Karur vyasya bank (41) Baroda Gujarat Gramin Bank

(21) Kotak Mahindra Bank (42) Saurashtra Gramin Bank

B. The Earnest Money Deposit (Tender guarantee) will be forfeited in the event, the successful

tenderer fails to accept the contract and fails to submit the Performance Guarantee Bond to

the owner as stipulated in this tender documents within ten days after receipt of notice of

award of contract. In such case owner may disqualify the tenderer from tendering for further

works, under the jurisdictions of the Corporation (S.M.C.)

C. The Earnest Money Deposit of the successful tender shall be returned after the performance

guarantee bond, as required, if furnished by the contractor.

D. No interest shall be paid by the owner on any tender guarantee.

IT-08 INCOME TAX CLEARANCE CERTIFICATE :

In view of the latest circular of IT Department IT clearance certificate is not required. However

the contractor shall give attested photo copy of the PAN card and a copy of last three years income

tax return. Also provide GST Number and necessary documents as per Govt resolution

IT-09 PREPARATION OF TENDER DOCUMENTS :

Tenderers are requested to note the following while preparing the Tender Documents:

A. Technical bid, EMD and Tender fees shall be submitted on the Tender Form bound herein in

English. All tender items and statements shall be properly filled in. Numbers shall be stated

both in words and in figures where so indicated, and signatures of all persons signing shall

be in longhand.

B. Technical Bid shall be accompanied by the prescribed tender security bond and other

required documents and drawings. All witnesses and sureties shall be persons of status and

probity and their full names, occupations and address shall be stated below their signatures.

All signatures in the Tender Documents shall be dated.

C. Variations to the Contract Documents requested by the tenderer may be affixed to the

Tender Document in the space available and duly signed and stamped. Such variations may

be approved or refused by the Engineer at the time of adjudications of Tenders, and in either

case the Engineer is not obliged to give reasons for his decisions.

D. Delivery of Tenders shall comply with Notice inviting tenders as to place, date and time.

E. Price Bid shall be submitted online. Tenderers are requested to quote for all parts of the

IT 10 SUBBMISSION OF TENDERER DOCUMENT :-

Technical bid and price bid are not to be submitted in physical form. Please note that non submission of

Technical Bid as well as price bid does not absolve the bidders from any liability created from the bid

condition and bidding process. Technical-Bid and Price Bid in hard copy shall be submitted by

Successful bidder upon intimation from Surat Municipal Corporation.

Demand draft for E.M.D & Tender Fee shall be submitted in electronic format only through online(by

scanning) while uploading the bid. this submission shall mean that E.M.D and tender fee are received

for purpose of opening the bid .Accordingly offer of those shall be opened whose E.M.D and tender fee

is received electronically. However for the purpose of realization of D.D bidder shall send the D.D in

original through RPAD/Speed post so as to reach to Account Department (Main office) within stipulated

date as mentioned in tender notice for the submission of tender FEE & E.M.D .

penalatative action for not submitting D.D in original to Account Department (Main Office)by bidder

shall be initiated and action shall be taken for abeyance of registration and cancellation of E –

tendering code for one year.

Any documents in supporting of bid shall be in electronic format only through online (by Scanning) &

hard copy will not be accepted separately.

All document must be colour scanned to be seen as original. scanning in black and white or grey shall

not be acceptable.

All the documents must be notarised with clearly displaying stamp, number and name of the notary.

All necessary documents mentioned in Technical bid (if any). shall be submitted online.

"Following Documents shall only be submitted in HARD COPY to Surat Municipal

Corporation by all bidders."

 Earnest Money Deposit as mentioned in the tender.(i.e.D.D)

 Tender Fees as mentioned in the tender.

 Annexure-A (Affidavit)

All necessary documents mentioned in Technical bid (if any). shall be submitted online.

2. Tenderer shall be required to submit the enlisted documents as mentioned below in Cover-1. If

necessary document founds insufficient then the Price Bid of the tenderer shall not be opened.

(a) The tender shall be accompanied by Earnest Money Deposit of Rs. 25,500.00/- The

tenderer will pay Earnest Money Deposit by Pay Order/Demand Draft or Bank

Guarrantee issued in favour of "Commissioner, Surat Municipal Corporation, Surat" by

Nationalized Bank or as per City Engineer Note No.61, dtd. 16/05/2020 the tenderer can

pay EMD through online by NEFT/RTGS/IMPS as mentioned in Clause 1 (D) on page

Number 8 of Technical bid Vol. I (Part-I).

(b) A covering letter detailing various considerations considered in tender shall invariably be

(c) Passport size photographs of all the partners (incase of partnership firm) to be fixed on

relevant Page of the tender documents.

3. (a) List of tools, plants and equipments with tenderer in detail.

(b) Technical establishment/staff of the tenderer in required Performa with their names,

qualifications and experience.

(c) Tenderer shall furnish along with the tender, information regarding Income tax circle of

the district in which he is assessed for income tax with PAN No.

4. Submission of a tender by a tenderer shall mean that he has read this notice and contract documents

and has made himself aware of the scope and specifications of the work to be done and of conditions

and nature of required quantities of Materials stores, tools and plants etc. that may be required by

him in carrying out the work and of local conditions and laws and bylaws of the Government, The

Surat Municipal Corporation and other factors bearing influence on the execution and cost of the

5. E.M.D., Tender Fee and other necessary document in hard copy shall be received by Registered Post

A.D. or by Speed Post through Postal Authority only by the Chief Accountant, Surat Municipal

Corporation, Tapi Pura, Muglisara, Surat - 395 003 upto Dt. 08/09/2026 up to 18:00 hrs.

The Technical Bid will be opened probably on Dt. 31/08/2026 , 16:00 hrs (Technical Bid- Soft

Copy) (Probable) & Dt. 09/09/2026, 18:00 hrs. (Technical Bid-Hard copy) onwards (Probable)

in the presence of the tenderers, who shall remain present in the office of "Tender opening officer,

Surat Municipal Corporation, Surat. Late tenders (i.e. tenders received after the specified time of

opening), delayed tender (i.e. tenders received before the time of opening but after due date and the

time of receipt of tender) shall not be considered at all. Tenders received by Registered Post A.D./

Speed Post after the time and the date specified in the tender notice shall not be received by the

client from the postman. Such tenders if received will not be opened and will stand rejected.

6. Tender shall stand rejected if:

1. Any eraser is made in the tender unauthenticated or any page or pages is/are removed or

2. The tenderer shall submit the tender which satisfied each and every conditions laid down in

the notice tender documents, failing which the tender will be liable for rejection.

3. Tenderer's tender/quotation containing conditions shall be liable for rejection out rightly

without assigning any reason for the same.

4. Stipulates the validity period less than what is stated in the form or tender.

5. Stipulates his own conditions.

6. Does not quote his rates inclusive of Octroi duty and other terminal or sales tax or

CENTRAL taxes in his rates.

7. Does not disclose the full names and address of all his partners in the case of partnership

8. Does not pay the Earnest Money Deposit by Demand Draft/Pay order or Bank Guarantee

and Tender Fees with Technical Bid (Cover-1).

9. Does not submit the tender before the stipulated time and specified date in the Account

Office as directed.

10. Does not attached the document mentioned.

11. The tenderer proposes any alteration in the work specified in the tender or in the time limit

allowed for carrying out the work or any other condition.

7. All corrections, additions or posted slips to be initialed by the tenderer.

8. All page of tender documents including specifications should be initialed by the contractor.

9. The tenderer shall submit the tender which satisfies each and every conditions laid down in this

notice and tender documents failing which the tender is liable for rejection.

10. Notice of inviting tenders shall be a part of the contract documents.

11. Acceptance of tenderer/quotation will rest with the competent authority of Surat Municipal

Corporation who does not bind himself to accept the lowest and reserves the right to accept or to

reject any or all quotations/tenders and no reasons will be given for acceptance or rejection thereof.

12. The contractor shall also attach list of machineries, tools, plants, equipments which he propose to

deploy for this work.

13. All octroi duty and other taxes chargeable by the Surat Municipal Corporation shall be payable by

the Contractor.

14. Tender once accepted shall be binding on the contractor even if the formal agreement is not signed.

15. Tender once offered can not be withdrawn except with the permission of head of the concerned

department, Surat Municipal Corporation, Surat.

16. Item may vary with regards their quantities of necessities arise.

17. Every partner of the firm shall have to sign the tender documents otherwise the same will not be

18. If found necessary, the contractor may carry out the work in addition to the specified hour, with the

written permission of Executive Engineer, but in that case, overtime to be paid to the staff engaged

on site shall be borne by the Contractor.

19. The successful tenderer shall be required to enter in to agreement with Surat Municipal Corporation

after placing the work order for the said work from Surat Municipal Corporation.

20. The successful tenderer may be required to furnish surety in accordance with IT-28 on stamp paper.

21. The tenderers are requested to give complete specification of work quoted.

22. Unless specifically mentioned by the tenderer for the extra payment of taxes on price quoted by

them it will be presumed the prices quoted are inclusive of the all taxes and no claim will be

entertained for payment of extra taxes on the bills submitted by them.

23. The Price-bid will be opened only after technical clarifications are clarified.

24. Surat Municipal Corporation reserves the right to open or not to open any or all Price-bid without

assigning any reason thereof.

IT-11 TENDER VALIDITY PERIOD :

The validity period of the tender submitted for this work shall be of one hundred twenty (120)

Calendar day from the date of opening of price bid and that the tenderer shall not be allowed to

withdraw or modify the tender offer on his own during the validity period. The tenderer will not be

allowed to withdraw the tender or make any modifications or additions in the terms and conditions

of his own in his tender. If this is done then the owner shall, without prejudice to any right or

remedy, be at liberty to reject the tender and forfeit the Earnest Money Deposit in full.

IT-12 SIGNING OF TENDER DOCUMENTS :

If the Tender is made by an individual it shall be signed with his full name above his current

address. If he tender is made by a Proprietary firm it shall be signed by the proprietor above his

name and the name of his firm with his current address.

If the tender is made by a firm in partnership it shall be signed by all the partners of the firm above

their full names and current addresses, or by a partner holding the power of attorney for the firm

signing the Tender in which case a certified copy of the power of attorney shall accompany the

Tender. A certified copy of the partnership deed, current addresses of all the partners of the firm

shall also accompany the tender.

If the tender is made by a limited company or a limited Corporation, it shall be by a duly authorised

person holding the power of attorney for signing the Tender in which case a certified copy of the

power of attorney shall accompany the Tender. Such limited company or Corporation may be

required to furnished satisfactory evidence of its existence before the contract is award.

All witnesses and sureties shall be persons of status and probity and their full names, occupations

and addresses shall be stated below their signatures. All signatures in the Tender document shall be

IT-13 WITHDRAWAL OF TENDERS :

If, during the Tender validity period, the Tenderer withdraws his Tender, the Tender Security

(Earnest Money) shall be forfeited and the Tenderer may be disqualified from tendering for further

works under the jurisdiction of SURAT MUNICIPAL CORPORATION.

IT-14 INTERPRETATIONS OF TENDER DOCUMENT :

Tenderers shall carefully examine the tender documents and fully inform themselves as to all the

conditions and matters which may in any way effect the work or the cost thereof. Should a tenderer

find discrepancies or omission from the specifications or other documents, or should be in doubt as

to their meaning, he should at once address querry to the Divisional Head provided for concerned

authority as referred in the Tender Document in Clause GC-01 (Definitions and interpretations) of

the (General Condition of Contract). Any resulting interpretation of the Tender documents will be

issued to all Tenderers as an addenda corrigendum. Verbal clarification and / or information given

by SMC/Consulting Engineer shall not be binding on the Municipal Corporation.

IT-15 ERRORS AND DISCREPANCIES IN TENDERS :

In case of conflict between the figures and words in the rates, the rates expressed in words shall

prevail and apply in such cases.

IT-16 MODIFICATION OF DOCUMENTS :

Modification of specifications and extension of the closing date of the tender, if required, will be

made by an addendum. Copies of each addendum will be sent to all tenderers. These shall be Signed

and shall form a part of tender. The tenderer shall not add to or amend the text of any of the

documents except in so far as may be necessary to comply with any addenda.

IT-17 ADDENDA :

Addenda form part of the contract documents & full consideration shall be given to all addenda in

the preparation of tenders. Tenderers shall verify the number of addenda issued, if, any and

acknowledge the receipt of all Addenda in the Tender. Failure to acknowledge may cause the Tender

to be rejected.

A. The Engineer of the owner may issue Addenda to advise Tenderers of changed requirements.

Such addenda may modify previously issued Addenda.

B. No Addendum may be issued after the time stated in Notice Inviting Tenders.

IT-18 TAXES AND DUTIES ON MATERIAL:

The Contractor shall be liable to payment of all the Central/State/Local Bodie's Levies/GST/taxes or

duties etc. Surat Municipal Corporation shall neither bear it nor reimburse at any time but will

ensure deduction of Central/State/Local levies/GST and taxes at Source at the rate provided under t

he relevant statutes from time to time inforce.

1% Construction Cess will be deducted from respective R.A. Bill and Final bill in accordance with

the prevailing norms of Govt. of Gujarat.

GST CLAUSE FOR CONSTRUCTION / ERECTION / COMMISSIONING / INSTALLATION /

REPAIRS/ MAINTENANCE / RENOVATION / FABRICATION OF STRUCTURE INCLUDING

BUILDING (MEANS ALL WORKS CONTACT / TURN KEY PROJECTS / SUPPLY OF

MATERIAL / GOODS ).

GST (Goods & Service Tax) has come in existence from 1st July 2017. Contract / Successful Bidder

is bound to pay any amount of GST prescribed by the Govt. of India as per the Terms of Contract

agreed upon during the course of execution of this Contract.

During the course of execution of contract. if there is any change in Rate of GST (Goods & Service

Tax) by the Goverment the same shall be reimbursed / recovered separately by Surat Municipal

Corporation subject to the submisson of Original Recepit / proof for the amounts actually remitted

by the successful Tenderer / Contractor to the competent authority along with a certificate from

Chartered Accountant of Contractor / Succesful Biddder certifying that the amount of GST paid to

the Goverment and the same shall be intimated / submitted / claimed within 30 Days form the date

of payment Remittance of GST within sipulated period shall be the sole responsibility of the

Succesful Bidder / Contracter failier which Surat Municipal Corporation shall be final and binding

on the Contracter / Succesful Bidder in this regard Further the nonpayment of GST to the

Goverment may lead to the termination of contact and forfeiture of security Deposite / Performence

Gurantee Amount.

If imposition of any other new Taxes / Duties / Levies / Cess or any other incidentals etc. or any

increase in the existing Taxes / Duties / Levies / Cess or any other incidentals etc. (Excluding GST )

are imposed during the course of the contract the same shall be borne by the Contracter / Succesful

Bidder only in no case Surat Municipal Corporation shall be liable for the same.

Note :- The Rates mentioned in BOQ are excluding GST. GST will be reimbursed separately (if

applicable as per the opinion of Account department of SMC / GST Consultant of SMC) as

per the prevailing GST Rates decided by the Government. The contractor is invariably

bound to any changes in GST Rates made during the course of the work. The payment (if

applicable) for GST will be only released only after the applicable Amount reflects on

Government portal. Decision of Account Department of SMC regarding applicable GST

Rates will be final.

IT-19 EVALUATION OF TENDERS

As per IT (04), Experience of the Contractor shall be considered for Similar kind of works.

IT-20 EVALUATION OF TIME REQUIRED FOR COMPLETION

The time required for completion of work shall be considered as indicated by the tenderer in the

completion schedule attached with the tender. The completion period mentioned in this schedule is

to be reckoned from 10th day from the date of work order to proceed. Total completion period is

calendar months from 10th day from date of issue of work order and tenderers should adhere to this

IT-21 POLICY FOR TENDER UNDER CONSIDERATION :

Tenders shall be termed to be under consideration from the opening of the tender until such time an

official announcement of award is made. While tenders are under consideration, tenderers and their

representative or other interested parties are advised to refrain from connecting by any means Surat

Municipal Corporation or representatives on matters related to the tenders under study. The

Engineer's representative if necessary will obtain clarification on tenders by requesting information

from any or all the tenderers either in writing or through personal contact, as may be necessary.The

tenderers will not be permitted to change the substance of his tender after price submission. Non-

compliance with this provision shall make the tender liable for rejection.

IT-22 PRICES AND PAYMENTS :

The tenderer must understand clearly that the price quoted are for the total works or the part of the

total works quoted for and include all costs due to materials labour, equipment, supervisions, other

services, royalties and Octroi etc. and to include all extras to cover the cost. No claim for additional

payment beyond the prices quoted will be entertained and the tenderer will not be entitled

subsequently to make any claim on any ground excepting for the condition laid down in GC-35

(Price Adjustment).

IT-23 PAYMENT TERMS :

The terms of payment are defined in the General Conditions of Contract. Surat Municipal

Corporation shall not under any circumstances relax, their terms of payment and will not consider

any alternative payment terms. Tenderers should therefore in their own interest note this provision to

avoid rejection of their tenders.

Award of the Contract or the rejection of tenders will be made during the Tender validity period

stated in the Notice Inviting Tenders.

A. After all contract contingencies are satisfied and the Notice of Award is issued, the

successful Tenderer shall execute the Contract Agreement within the time stated in the

Notice Inviting Tenders and shall furnish the Bond as required herein. The Contract

Agreement shall be executed in the form stipulated by the owner. A copy of the required

form is included in the contract documents.

B. If the Tenderer receiving the Notice of Award fails or refuses to execute the Contract

Agreement within the stated time limit or fails or refuses to furnish the Bond as required

herein, Surat Municipal Corporation may annul his award and declare the tender security

C. A Corporation, Partnership firm or other consortium acting as the Tenderer and receiving

the Award shall furnish evidence of its existence and evidence that the officer signing the

Contract Agreement & Bonds for the Corporation, partnership firm or other consortium

acting as the Tenderer is duly authorised to do so.

IT-25 SIGNING OF CONTRACT :

The successful tender shall be required to pay the security deposit and to execute the contract within

10 days of receipt of intimation to execute the contract, failing which the Surat Municipal

Corporation will be entitled to annul the award and forfeit the Earnest Money Deposit. The person to

sign the contract document shall be person detailed in Article IT-12.

IT-26 DISQUALIFICATION :

A tender shall be disqualified and will not be taken for consideration if :-

(a) The outer envelope does not show on the outside the reference of bid and thus get opened

before the due date of opening (as per Article IT-10 i.e. Submission of Tender Document).

(b) The tender Security Deposit is not deposited in full and in the manner i.e. Earnest Money

(c) The tender is in a language other than English or does not contain its English Translation in

case of other language adopted for tender preparation.

(d) The tender documents are not signed by an authorised person.

(e) The general performance data for qualification not submitted fully.

(f) The tenderer does not agree to deposit security amount as specified (as per Article IT-25 i.e.

Signing of Contract).

(g) The tenderer does not agree to payment terms defined as per Article IT-23 i.e. Payment

(h) Conditional tender.

A. Tenderer may further be disqualified if :

(a) Price variation is proposed by the Tenderer on any principles other than provided in the

(b) Completion schedule offered is not consistent with the completion schedule defined and in

tender documents.

(c) The validity of tender is less than that mentioned in Article IT-11 i.e. Tender Validity

(d) Any of the page or pages of tender is/are removed or replaced.

(e) All corrections or pasted slips are not initialed by tenderer.

(f) Any erasure is made in the tender.

IT-27 PERFORMANCE GUARANTEE (SECURITY DEPOSIT) :

As a contract security the tenderer to whom the award is made shall furnish a performance guarantee

(Security Deposit) for amount equal to Two percent (2%) of the contract price to guarantee the

faithful performance completion and maintenance of the works of the contract in accordance with all

the conditions and terms specified herein and to the satisfaction of the Engineer and ensuring the

discharge of all obligations arising from the execution of contract, in one of the forms mentioned

(1) For the works up to Rs. 2.00 crores

(a) Initial Security Deposit of 2% , (Released after completion of both final bill as well as

defect liability period & on Completion of Audit Related Procedure )

(b) 2% Retention money deposit to be deducted from running bills (Released with final bills)

(c) 5% retention money deducted from running bills. (Released with final bills)

Note: 2% Initial Security deposit shall be deposited in the form of Cash/DD/Pay order only.

(2) For the works above Rs. 2.00 crores

If the initial security deposited (2%) in the form If the initial security deposit (2%) in cash / D.D /

of bank guarantee F.D.R / Pay order

(a) (2%) The initial security deposit shall be (a) (2%) The initial security deposit shall be

released with final bill. released after completion of both final bill as well

as defect liability period. & on Completion of

Audit Related Procedure.

(b) The security deposit (2%) deducted from (b) The S.D. (2%) deducted from running bill

running bill shall be released after completion of shall be released with final bill.

both final bill as well as defect liability period &

on Completion of Audit Related Procedure.

(c) 5% Retention money deducted from running (c) 5% Retention money deducted from running

bills shall be released with final bill. bills shall be released with final bill.

Security deposit shall be paid in time and if it is paid after ten (10) days from the date of

preliminary work order then the penalty of 0.065 % per day of the amount of security deposit shall

be recovered from the contractor while receiving the security deposit. On due performance and

completion of the contract in all respects, the performance guarantee (security deposit) will be

returned to the contractor after the defect liability period and on completion of audit related

procedure. It is clarified that the amount of security deposit shall be collected on the basis of

Contract Price and not on the basis of estimated amount put to tender. As initial Security Deposit

Two percent (2%) of the tendered amount accepted by the competent authority shall have to be paid

towards security deposit at the time of execution of agreement. This will be known as initial security

deposit which will be released after the total completion of contract after payment of final bill.

The amount recovered from the running bills as security deposit shall not be allowed to the

transferred in the form of Bank Guarantee. However, the remaining 50% (2% of Security Deposit)

of the amount so, deducted from running bills will be allowed for conversion in the form of interest

bearing fixed deposit receipt, (FDR) issued in favour of "Commissioner, Surat Municipal

Corporation, Surat" by a Nationalized Bank located at Surat only.

It is clarified that the amount of security deposit shall be collected on the basis of contract price and

not on the basis of Estimated Amount put to tender. As initial Security Deposit as mentioned

above, accepted by the competent Authority shall have to be paid toward Security Deposit at the

time of execution of agreement.

Initial Security Deposit (i.e. 2% of Contract Value Amount) in form of Bank Guarantee may be

accepted as per relevant tender provision, However BG shall be valid till final date of completion of

work (Whether final bill is audited and paid or not). It shall be contractor's responsibility to extent

the BG On Or Before expiry of time limit of BG. (i.e. Final date of completion of work). In case of

late renewal of BG, penalty of security deposit shall be levied at the rate of 0.065% of per day of BG

If there is increase in amount of work more than 5% of the contract value, the additional S.D. should

be recovered from the running bill. When the total amount of work done by the Contractor upto

be recovered from the running bill. When the total amount of work done by the Contractor upto

running bills under consideration is more than 5% of the contract value. However, such S.D.

shall be recovered in the round figure of Rs. 1000/- i.e. the amount of work done when it exceeds

5% of the contract value it shall be rounded of the nearest multiple of Rs. 25000/- such additional

S.D. shall be recovered for the works amount to Rs. 5 Lacs or more at the rate of 4% of the

additional amount.

In many cases, the contractors are stopping the work half-way due to number of reasons and

when the department has to take actions in accordance the contract the remaining work has to be

carried out by advertising the tender for the remaining work and the whole administrative process

right from inviting tenders to finalizing the tender etc. shall be repeated. In such cases a fixed

amount of Rs.1000/- should be recovered from the original contractor towards the cost of

advertisement and other administrative charges incurred by the department in finalizing the contract

for the remaining work. In case a separate advertisement is issued for a single work actual cost of

advertisement shall be recovered such recovery shall be in addition to the recovery to be made under

such other relevant clauses

IT-28 STAMP DUTY:

If Security deposit (SD) is deposited in the form of D.D./cash/Pay order, draft the agreement shall be

executed on government stamp paper worth Rs. 300.00/- and if SD is deposited in the form of FDR,

NSC, or any kind of saving certificates, the agreement shall be executed on government stamp paper

worth Rs. 300.00/- or 4.95% / prevelling rate of SD amount whichever is higher subject to the

provision made in the tender for SD.

The Undertaking and Surety shall be executed on stamp paper worth Rs. 300.00/- + Rs.300.00/-.

IT-29 BRAND NAMES:

Specific references in the specifications to any materials by tender'sname, or catalogue number shall

be construed as establishing a standard or quality and performance and not as limiting competition

and the tenderer in such cases, may at their option freely use any other product, provided that it

ensures and equal or higher quality than the standard mentioned and meets Municipal Corporation

IT-30 NON-TRANSFERABLE:

Tender documents are not transferable.

IT-31 COST OF TENDERING:

The owner will not defray expenses incurred by Tenderers in tendering.

IT-32 DEFECT OF TENDER:

The Tender for the work shall remain open for a period of 120 calendar days from the date of receipt

of the tenders for this work and that the tenderer shall not be allowed to withdraw or modify the

offer on his own during the period. If any tenderer withdraws or makes any modifications or

additions in the terms and conditions on his own, then the Municipal Corporation, shall without

prejudice to any right or remedy, be at liberty to reject the tender and forfeit the earnest money in

IT-33 CHANGE IN A QUANTITY :

The Surat Municipal Corporation reserves the right to waive any informality in any tender and to

reject one or all tenders without assigning any reasons for such rejections and also to very to

quantities of items or group as specified in the Schedule of price as may be necessary. Claim what

so ever by the contractor on the basis of variation of quantities shall not be entertained.

IT-34 NEW EQUIPMENT AND MATERIAL :

All materials, equipment and spare parts thereof shall be new, unused and originally coming from

manufacturer's plant to the Work site. The rebuilt or overhauled equipment/materials will not be

allowed to be used on work.

IT-35 RIGHTS RESERVED :

The Surat Municipal Corporation reserves the right to reject any or all tenders, to waive any

informality or irregularity in any tender without assigning any reasons. The Surat Municipal

Corporation further reserves the right to withhold issuance of the notice to proceed, after execution

of the contract agreement, for the period of time stated in the notice inviting tenders and no

additional payment will be made to the successful tenderer on account of such withholding. The

Surat Municipal Corporation is not obliged to give reasons for any such action.

IT-36 Municipal Commissioner reserves the right to reduce the scope of work and split the tender in two or

more parts without assigning any reason even after the award of contract.

IT-37 No mobilisation advance or advance on machinery will be given.

IT-38 The scope of work is clearly mentioned in the tender documents. The contractor shall have to carry

out the work in accordance with the details specifications. No conditions will be accepted. The

conditional tender will be liable to be rejected.

IT-39 The surplus excavated earth, after backfilling the trenches shall have to be removed from the site as

directed. After compaction and consolidation, if any short fall of earth is found then contractor has to

bring the same to the required quantity in order to meet shortfall at his own cost. More over, if any

settlement of road after reinstatement is observed during the defect liability period of the work.

Contractor shall be fully responsible for the defective work and patches / depression / settlement

shall be repaired with quarry spoil or metal at contractor's own cost. If contractor fails to repair the

patches / depression / settlement in time, Surat Municipal Corporation will repair it at all risk and

cost of contractor. Surplus earth shall not be disposed off in a way that leads to nuisance to the

public or Surat Municipal Corporation.

GST CLAUSE FOR CONSTRUCTION / ERECTION / COMMISSIONING / INSTALLATION /

REPAIRS / MAINTENANCE / RENOVATION / FABRICATION OF STRUCTURE

INCLUDING BUILDING (MEANS ALL WORKS CONTRACT / TURN KEY PROJECTS /

SUPPLY OF MATERIAL / GOODS)

GST (Goods & Service Tax) has come in existence from 1st July, 2017. Contractor / Successful

Bidder is bound to pay any amount of GST prescribed by the Govt. of India as per the Terms of

Contract agreed upon during the course of execution of this Contract.

During the course of execution of Contract, if there is any change in Rate of GST (Goods & Service

Tax) by the Government, the same shall be reimbursed / recovered separately by SMC, subject to

the submission of Original Receipt / Proof for the amounts actually remitted by the Successful

Tenderer / Contractor to the Competent Authority along with a Certificate from Chartered

Accountant of Contractor / Successful Bidder certifying that the amount of GST paid to the

Government and the same shall be intimated / submitted / claimed within 30 (Thirty) Days from the

date of payment. Remittance of GST within stipulated Period shall be the sole responsibility of the

Successful Bidder / Contractor, failing which, SMC may recover the amount due, from any other

payable dues with SMC and decision of Municipal Commissioner shall be final and binding on the

Contractor / Successful Bidder in this regard. Further, the nonpayment of GST to the Government

may lead to the termination of contract and forfeiture of Security Deposit / Performance Guarantee

If imposition of any other new Taxes / Duties / Levies / Cess or any other incidentals etc. or any

increase in the existing Taxes / Duties / Levies / Cess or any other incidentals etc. (Excluding GST)

are imposed during the course of the contract, the same shall be borne by the Contractor / Successful

Bidder only, in no case SMC shall be liable for the same.

The Contractor will submit the invoice to the SMC having GSTIN of SMC mentioned therein and

the taxes shall be shown separately on the face of the Invoice so as to claim as ITC by SMC.

IT-41 No escalation charge/rates shall be paid by Surat Municipal Corporation in anycase.

IT-42 Contractor must be submitted The cement/steel (Zerox copy) billwise.

IT-43 Contractor must be submitted royalty pass(zerox).

IT-44 All the taxes should be bear by agency & it should be applicable as per government resolution (of

change periodically) & No compensation/Reimbersion should be given to theagency.

IT-45 TAX INVOICE FOR PAYMENT OF WORK (AS PER GST RULES)

The contractor shall submit all bills on the Prescribed format, include in Tender for purpose of

payment of the work to the office of the Engineer-in-charge.

IT-46 TESTING OF CEMENT AND STEEL – As per Schedule-A

SIGNATURE OF THE CONTRACTOR WITH EXECUTIVE ENGINEER

ADDRESS: SOUTH EAST ZONE (LIMBAYAT)

DATE: SURAT MUNICIPAL CORPORATION

SURAT MUNICIPAL CORPORATION

SOUTH EAST ZONE (LIMBAYAT)

PERCENTAGE RATE TENDER & CONTRACT FOR WORKS

GENERAL RULES AND DIRECTIONS FOR THE GUIDANCE OF CONTRACTORS :-

(1) All work proposed to be executed by contract shall be notified in a form of invitation to tender

Posted on a board hung up in the Municipal Office and signed by the authorized officer of SMC or

shall be notified in news paper.

This form will state the work to be carried out, as well as the date for submitting and opening

tenders, and the time allowed for carrying out the work; also the amount of earnest money to be

deposited with the tender, and the amount of the security deposit to be deposited by the successful

tenderer and the percentage, if any to be deducted from bills. It will also state whether a refund of

quarry fees, royalties, octroi dues ground rents & water-charges will be granted. Copies of the

specifications, designs drawings and estimated rates; schedule rates and any other documents

required in connection with the work which will be signed by the Engineer-in-charge for the purpose

of identification shall also be opened for inspection by contractors at the office of the Engineer-in-

charge during office hours.

Where the work are proposed to be executed according to the specifications recommended by a

contractor and approved by a competent authority on behalf of the Surat Municipal Corporation,

such specifications with designs and drawings shall form part of the accepted tender.

(2) In the event of the tender being submitted by a firm, it must be signed separately by each partner

thereof, or in the event of the absence of any partner, it shall be signed on his behalf by a person

holding a power of attorney authorising him to do so.

(3) Receipts for payments made on account of any work, when executed by a firm, shall also be signed

by all the partners, except where the contractor are described in their tender as a firm, in which case

the receipts shall be signed in the name of the firm by one of the partners or by some other persons

having authority to give effectual receipts for the firm.

(4) Any person who submits a tender shall fill up the usual printed form including the column total

according to estimated quantities, stating at what rate he is willing to undertake each item of the

work. Tenders which propose any alteration in the work specified in the said form of invitation to

tender, or in the time allowed for carrying out the work, or which contain any other conditions of

any sort, will be liable to rejection. No single tender shall include more than one work, but

contractors who wish to tender for two or more works shall submit a separate tender for each.

Tenders shall have the name and the number of the works to which they refer written outside the

(5) The Commissioner or his duly authorised assistant shall open tender in the presence of any intending

contractors who have submitted tender or their representatives who may be present at the time. In

the event of a tender being accepted, the contractor shall upon for the purpose of identification, sign

the copies of the specifications and other documents mentioned in this tender. In the event of the

tender being rejected, the divisional officer shall authorised the accountant to refund the amount of

earnest money deposited to the contractor making the tender on his giving a receipt for the returned

(6) The Municipal Corporation shall have the right of rejecting all or of the tenders without assigning

(7) No receipts for any payment alleged to have been made by a contractor in regard to any matter to

this tender shall be valid and binding on Municipal Corporation unless it is signed by the Engineer-

(8) The memorandum of work to be tendered for and the schedule of materials to be supplied by the

Municipal Corporation and their rates shall be filled in and completed by the office of the Engineer-

in-charge before the tender form is issued. If a form issued to an intending tenderer has not been so

filled in and completed, he shall request the said office to have this done before he completes and

delivers his tender.

(9) All work shall be measured net by standard measure and according to the rules and custom of the

Municipal Department of Surat Municipal Corporation without reference to any local custom.

(10) Under no circumstances shall any contractor be entitled to claim enhanced rates for any items in this

(11) Every contractor shall, if so desired by the Commissioner, produce alongwith his tender a banker's

certificate of his financial stability. If he fails to produce such a certificate his tender will not be

(12) All corrections and additions or pasted slips should be initiated.

(13) The measurement of work will be taken according to the usual method in use in the public works

department and no proposals to adopt alternative methods will be accepted. The Engineer-in-charge

decision as to what is "the usual method in use in the public works department" will be final.

(14) The Insurance Company's bond will not be accepted against the Security Deposit.

(15) The Contractor will have to construct a shed for storing control and valuable Materials issued to

him under Schedule-‘A’ of the agreement at work site having double locking arrangement. The

Materials will then be taken for use in the presence of the department person. No Materials will

be allowed to be removed from the site of work except with the written permission from Engineer-

(16) No foreign exchange will be released by the Corporation for the purpose of plant and machineries

required for the execution of the work contracted for.

(17) Controlled Materials (Essentiality certificate)

(i) As regard controlled Materials the Corporation will help to arrange for the permit as far as

possible and help the contractor in securing for the permit as far as possible and help the

contractor in securing the same. All incidental charges met with in procuring these Materials

shall be borne by the contractor himself. Though the Corporation will help to arrange for the

permit as far as possible and help the contractor in obtaining the Materials it shall not accept

any responsibility for any delay or loss on account of delay caused to the contractor while

obtaining the same.

(ii) The contractor shall submit to Engineer-in-charge on Close of every calender months, the

monthly returns in the prescribed forms as to the receipt and actual use of the controlled

Materials during the month.

(iii) The contractor shall permit the Engineer-in-charge or his representatives to inspect the stock of

the controlled Materials stored by him at any time, whenever the Engineer-in-charge or his

representatives so desired (s).

(18) The tender for work shall remain open for a period of 120 days from the date of opening of the price

bid for this works and that the tenderer shall not be allowed to withdraws or modify the offer on his

own during this period. If any tenderer withdraws or makes any modifications or addition/s in the

terms and conditions of his tender, not acceptable to the corporation then the corporation shall

without prejudice to any right or remedy be at liberty in full the said earnest money absolutely (in

figures as well as in words). This Blank Space should be filled in while preparing the draft tender

(19) The contractor shall employee only such labourer who shall produce a valid certificate of having

been vaccinated against small pox within a period of last 3 years.

(20) Tenderer should submit True Copy of the Certificate of Registration alongwith the tender without

which the tender will not be considered.

(21) Every partner of the firm shall have to sing the tender documents, otherwise the same will not be

(22) The contractor shall have to give in writing the date completion of the work within a fortnight from

the date of work completed by him. Otherwise the date noted on the record by the department shall

be reawakened as final and no excuse or representation in that behalf shall be entertained at later

(23) "What ever sales tax is levied by the Government on works contract and if paid by the contractor in

the first instance, shall be refunded to the concerned contractor by the Corporation.

SIGNATURE OF THE CONTRACTOR WITH EXECUTIVE ENGINEER

ADDRESS: SOUTH EAST ZONE (LIMBAYAT)

DATE: SURAT MUNICIPAL CORPORATION

GENERAL CONDITION OF CONTRACT

GC-01 DEFINITIONS AND INTERPRETATIONS

1.0 In the contract documents, as herein defined the following words and expression used shall, unless,

repugnant to the subject or context thereof, have the following meanings assigned to them.

1.1 The "Owner / Municipal Corporation, Surat represented by Municipal Commissioner / Deputy

Municipal Commissioner / City Engineer / Add. City Engineer, any officer authorised by the

Municipal Corporation.

1.2 The "Contractor" shall mean the person or the persons, firm or company whose tender has been

accepted by the owner and includes his legal representative successors and permitted assignees.

1.3 The "Engineer-in-charge" shall mean the person designated as such by the owner from time to time

and shall include those who are expressly authorized by the Municipal Corporation to act for and on

its behalf for the operation of this contract.

1.4 "Engineer-in-charge's Representative" shall mean any Engineer or Asstt. to the Engineer-in-charge

designated from time to time by the Engineer-in-charge to perform duties set forth in the Tender

documents whose authority shall be notified in writing to the Contractor by the Engineer-in-charge.

1.5 "Tender" The offer or proposal of the Tenderer submitted in the prescribed form setting forth the

prices for the work to be performed, and the details thereof.

1.6 "Contract Price shall mean total money payable to the Contractor under the contract documents.

1.7 "Addenda" shall mean the written or graphic notices before submission of the tender which modify

or interpret the contract documents.

1.8 "Contract Time" - The number of consecutive calendar months for the completion of work as stated

in the executed contract agreement.

1.9 "Contract" shall mean agreements between the parties for the execution of works including therein

all contract documents.

1.10 "Tender document" shall mean Designs, Drawings, specifications, agreed variations, if any, and

such other documents constituting the tender and acceptance thereof.

1.11 "The Sub Contractor" means any person, firm or company (other than the contractor) to whom any

part of the work has been entrusted by the Contractor with the written consent of the Engineer-in-

charge and the legal personnel representative, successors and permitted assignees of such person,

firm or company.

1.12 "The Specifications" shall mean all directions' the various technical specifications provisions and

requirements attached to the contract which pertain to the method and manner or performing the

work to the quality of the work and the Materials to be furnished under the contract for the work and

any order(s) or instruction(a) thereunder. It shall also mean the latest Indian Standards Institution

Specifications for or relative to the particular work or part thereof, so far as they are not contrary to

the Tender specifications or I.S.I. specifications, and in absence of any tender specifications, the

specifications of any other country applied in India as a matter of Standard Engineering practice and

approved in writing by the Engineer-in-charge with or without modifications.

1.13 The "Drawing" shall include maps, plans, tracings, or prints thereof with any modifications

approved in writing by the Engineer-in-charge and such other drawings, as may, from time to time,

be furnished or approved in writing by the Engineer-in-charge in connection with the work.

1.14 The "Work" shall mean the works to be executed in accordance with the context or the part thereof

as the case may be and shall include extra, additional altered or substituted works as required for the

purpose of the Contract. It shall mean the total of the work by expression or implication envisaged

in the contract and shall include all material, equipment, and labor required for or relative or

incidental to or in connection with the commencement, performance, and completion of any work

and/or for incorporation in the work.

1.15 The "Permanent work" means works which will be incorporation in and form part of the work to be

handed over to the owner by the contractor on completion of the contract.

1.16 The "Temporary Work" shall mean all temporary works of every kind required in or about the

execution, completion, and maintenance of the work.

1.17 "Site shall mean the land and other places on, under, on or through which the work is to be carried

out and any other lands or places provided by the Municipal Corporation for the purpose of the

Contract together with any other places designated in the Contract as forming part of the site.

1.18 "The Construction Equipment" means all appliances/equipments of whatever nature required in or

for execution, completion or maintenance of work or temporary works (as hereinafter defined) but

does not include Materials or other things intended to form or forming part of the permanent work.

1.19 "Notice in Writing or Written Notice" means a notice written, typed, or printed form delivered

personally or sent by Registered post to the latest know private of business address at Registered

Office of the Contractor.

1.20 The "Alteration/Variation order" means an order given in writing by the Engineer-in-charge to effect

additions to or deletion from and alterations in the work.

1.21 "Final Test Certificate" shall mean the final test Certificate issued by the owner within the

provisions of the Contract.

1.22 The "Completion Certificate" shall mean a certificate to be issued by the Engineer-in-charge when

the work has been completed to his satisfaction.

1.23 The "Final Certificate" shall mean the final certificate issued by the Engineer-in-charge after the

work is finally accepted by the owner.

1.24 "Defect Liability Period" shall mean the specified period between the issue of completion Certificate

and the final certificate as specified in the tender.

1.25 "Approved" shall mean approved in writing including subsequent modification in writing of

previous verbal approval and "Approval" means approved in writing including as aforesaid.

1.26 "Letter of Acceptance" shall mean an intimated by a letter to the tenderer that the tender has been

accepted in accordance with provisions contained therein.

1.27 "Order" and "Instruction" shall respectively mean any written order or instruction given by the

Engineer-in-charge within the scope of his powers in terms of the Contract.

1.28 "Running Account Bill" shall mean a Bill for the payment of "On Account" money to the contractor

during the progress of work on the basis of work done and the non-perishable Materials to be

incorporated in the work supplied by the Contractor.

1.29 "Security Deposit" shall mean the deposit to be held by the owner as security for the due

performance of contractual obligations.

1.30 "The appointing authority" for the purpose of Arbitration shall be the Municipal Commissioner,

Surat Municipal Corporation, Surat.

1.31 Retention Money shall mean the money retained from R.A. Bill for due completion of "NET

1.32 Unless otherwise specifically stated, the masculine gender shall include the feminine and natural

genders and vice versa and the singular shall include the plural and vice-versa.

GC-02 LOCATION OF SITE AND ACCESSIBILITY

The site of works is within the limits of Surat Municipal Corporation. It is served by all weather roads and

Western Railway Broad Guage line, Government Irrigation Canal Crossing.The intending Tenderer should

inspect the site and make himself familier with site conditions and available communication facilities. Non

availability of access/roads shall in no case be the cause to condon any delay in the execution of the work or

be the cause for any claims or extra compensation.

GC-03 SCOPE OF WORK

The scope of work is defined broadly in the special conditions of Contract and specifications. The

Contractor shall provide all necessary materials equipment and labour etc. for the execution and of the work

till completion. All materials that go with the work shall be approved by the Engineer-in-charge prior to

procurement and use.

Owner at his discretion may endeavour to provide water to the Contractor at the owner's source of supply at

one point at the rate charged for such works.

The contractor shall make his own arrangement for the distribution pipe net works from the source of

supply after getting prior permission for the same from the Engineer-in-charge. Supply of water shall not be

free and the necessary charges as fixed by the Local Body shall have to be paid by the contractor.

However, owner does not guarantee the supply of water and this does not relieve the contractor of his

responsibility in making his own arrangements and for the timely completion of the work as stipulated.

The Contractor shall have to make his own arrangement for power supply.

LAND FOR CONTRACTOR'S FIELD OFFICE, GODOWN & WORKSHOP

Owner will not be apposition to provide land required for Contractors shall have to make his own

arrangement for the same. No land will be provided by S.M.C. to the contractor for constructing his labour

and supervisory comp and other service facilities.

GC-04 RULLING LANGUAGE

The language according to which the contractor shall be constructed and interpreted shall be English. All

entries in the contract documents and all correspondence between the contractor and the Municipal

Corporation or the Engineer shall be in English. All dimensions for the materials shall be given in metric

GC-05 INTERPRETATION OF CONTRACT DOCUMENT

1. The provisions of the General Conditions of Contract and special conditions of contract shall prevail

over those of any other documents of the contract unless specifically provided otherwise. Should

there be any discrepancy, inconsistency error, or omission in the several documents forming the

contract, the matter may be referred to the Engineer-in-charge for his instructions and decision. The

Engineer-in-charge's decision in such a case shall the final and binding to the contractor.

2. Works shown upon the drawings but not described in the specifications of described in the specific

specifications without showing on the drawings shall be taken as described in the specifications and

shown on the drawings.

3. The heading and the marginal notes to the clauses of those general conditions of the contract or the

specifications or to any other part of tender documents are solely to give a concise indication and not

a summary of contents thereof or be used in the interpretation or construction thereof of the contract.

4. Unless otherwise stated specifically, in this contract documents the singular shall include the plural

and vice versa wherever the context so requires. Works implementing persons shall include relevant

corporated companies/registered associations/body of individual/firm of partnership.

5. Notwithstanding the sub-divisions of the documents into separate sections and volumes every part

of each shall be supplementary to and complementary of every other part and shall be read with and

into the context so far as it may be practicable to do so.

6. Where any portion of the General Conditions of a contract is repugnant to or ar variance with any

provisions of the special conditions of a contract, then, unless a different intension appears, the

provisions of the special conditions of contract shall be deemed to override the provisions of

General Conditions of Contract and shall to the extent of such repugnancy or variance prevail.

7. The Materials, Design and Workmanship shall satisfy the relevant I.S.S. and Codes referred to. If

Additional requirements are shown in the specifications, the same shall be satisfied over and above

I.S.S. and Codes.

8. If the specification mention that the contract shall perform certain work or provide certain facilities,

it will mean that the contractor shall do so at his own cost.

9. The correctness of the details given in the tender documents is not guaranteed. The contractor shall

independently obtain all necessary information for making the tender. The contractor shall be

deemed to have examined the Contract Documents, to have generally obtained his own information

in all matters that might affect the carrying out of the work or the Tenderer rates. Any error in the

description of quantity or commission therefrom shall not vitiate the contract or release the

contractor from executing the work comprised in the contract according to the Drawings and

specifications at the tendered rates. He is deemed to have known the scope, nature and magnitude of

the work and the requirements of Materials and labor involved and as to what all works he has to

complete in accordance with the contract whatsoever be the defects, omissions, or errors that may be

found in the contract documents. The contractor shall be deemed to have visited the site and the

surroundings, to have satisfied himself to the nature of all existing structures, if any, and also as to

the nature and the conditions of railways, roads, bridges and culverts, means of transport and

communications, whether by land, air or water and as to possible interceptions there to and the

access and agrees from the site, to have made inquires, examined and satisfied himself as to the sites

for obtaining sand, stones, bricks and other Materials, the sites for disposal of surplus materials, the

available accommodation as to whatever required, the depicts and such other buildings as may be

necessary for executing and completing the work, to have local independent inquiries as to the

subsoil, subsoil water and variation thereof, storms, prevailing winds, climatic conditions and all

other similar matters affecting the work. He is deemed to have acquitted himself as to his liability

for payment of Government taxes, customs duty and other charges.

Any neglect or failure on the part of the contractor in obtaining necessary and reliable information

upon the forgoing or any other matters affecting the contract shall not relieve him from any risks or

liabilities or the entire responsibility from the completion of the work at the tendered rates and time

in strict accordance with the contract documents.

No verbal agreement or inference from a conversation with any officer or employee of the more

worn either before or after the execution of the Contract Agreement shall in any way affect or

modify any of the terms or obligations herein contained.

GC-06 CONTRACTOR TO UNDERSTAND HIMSELF FULLY

The contractor by tendering shall be deemed to have satisfied himself, as to consideration and circumstances

affecting the tender price, as to the possibility of executing the works as shown and described in the contract

and to have fixed his prices according to his own view on these matters and to have understood that no

additional allowances except as otherwise expressly provided, will afterward be made beyond the contract

price. The contractor shall be responsible for any misunderstanding or incorrect information is given in

writing by the Engineer.

GC-07 ERROR IN SUBMISSION

The contractor shall be responsible for any errors or ommissions in the particulars supplied by him. Whether

such particulars have been approved by the Engineer or not, provided that such discrepancies, errors or

ommissions be not due to inaccurate information or particular furnished in writing to the Contractor by the

Municipal Corporation or the Engineer.

GC-08 SUFFICIENCY OF TENDER

The Contractor shall be deemed to have satisfied himself before tendering as to the correctness of the tender

rates which rates shall, except as or otherwise provided for, cover all the Contractor's liabilities and

obligation set further or implied in the contract for the proper execution of work for compliance with

requirements of Article GC-19 thereof.

GC-09 DISCREPANCIES

The drawings and specifications are to be considered as mutually explanatory of each other, detailed

drawings being followed in preference to small scale drawings and figures dimension in preference to scale

and special conditions in preference to general conditions. Special direction or dimensions given in the

specifications shall supersede all else. Should any discrepancies, however, appear or should any

misunderstanding arise as to the meaning and intent of the said specifications or drawings, or as to the

dimensions or the quality of the materials or the due and proper execution of the works, or as to the

measurement or quality and valuation of the works executed under this contract or as extra there upon the

same shall be explained by the Engineer-in-charge and his explanation shall subject to the final decision of

the Engineer-in-charge, in case of reference be made to him, be binding upon the contractor shall execute the

work according to such explanation (subject to aforesaid) and without addition to or deduction from the

contract and shall also do all such works and things necessary for the proper completion of the works as

implied by the Drawings and specifications, even though such works and things are not specially shown and

described in said specifications. In cases where no particular specifications are given for any article to be

used under the contract, relevant specifications of the Indian Standard Institution shall apply.

GC-10 PERFORMANCE GUARANTEE : (Security Deposit) as per IT-27

GC-11 INSPECTION OF WORK

1. The Engineer in charge will have full power and authority to inspect the work at any time wherever

in progress either on the site or at the contractor's any other manufacturers workshops or factories

wherever situated and the contractor shall afford for Engineer-in-charge every facility and assistance

to carry out such inspection. Contractor or his authorized representative shall, at all time during the

usual working hours and all other times when so notified, remain present to receive orders and

instructions, orders given to Contractor's representative shall considered to have the same force as if

they had been given to the contractor himself. Contractor shall give not less than 7 days notice in

writing to the Engineer-in- charge before covering up or otherwise placing beyond reach of

inspection and measuring any work in order that the same may be inspected and measured. In the

event of breach of the above, the same shall be recovered at Contractor's expenses for carrying out

such inspection or measurement.

2. No material shall be dispatched from contract store on site of work before obtaining approval in

writing of the Engineer-in-charge, Contractor shall provide at all time during the progress of work

and maintenance period proper means of access with ladders, gangways, etc. and the necessary

attendance to move and adopt as directed for inspection or measurement of work by Engineer-in-

GC-12 DEFECT LIABILITY

1. Contractor shall guarantee the work for a period of 12 months from the date of issue of completion

certificate. Any damage or defect that may arise or that may remain undiscovered at the time of

issue of completion certificate connected in any way with the equipment or materials supplied by

him or in the workmanship be rectified or replaced by contractor at his own expenses as desired by

Engineer-in-charge or in default may cause the same to be made good by other agency and deduct

expenses of which the certificate of Engineer-in-charge shall be final from any sums that may then

or any time thereafter become due to contractor of sale thereof or of a sufficient portion thereof.

2. From the commencencement to completion of work contractor shall take full responsibility for the

case of the work including all temporary works and in case any damage, loss or injury shall happen

to work or any part thereof or to any temporary works from any cause whatsoever and shall at his

own cost repair and make good the same so that at completion work shall be in good order and in

confirmity in every respect with the requirements of contract and as per the instructions of the

Engineer-in-charge.

3. If at any time before the work is taken over, the Engineer-in-charge shall -

(a) Decide that any work is done or materials used by the contractor are defective or not in

accordance with the contract or that work of any portion thereof is defective or do not fulfill

the requirements of the contract (all such Materials being hereinafter called defects in this

clause and (b) as soon as reasonably practicable given to contractor notice in writing of the

said defect specifying particulars of the defects alleged to exist or to have occurred, then the

contractor shall at his own expenses and with all speed make good the defects so specified.

(b) In case the contractor fails to do so, the owner may take at the cost of the contractor, such

steps as may in all circumstances, be reasonable to make good such defects. The expenditure

so incurred by S.M.C. will be recovered from the amount due to contractor. The decision of

Engineer-in-charge with regard to the amount to be recovered from the contractor will be

final and binding on the contractor.

GC-13 POWER OF ENGINEER TO GIVE FURTHER INSTRUCTIONS

The Engineer shall have the power and authority from time to time and at all times to give further

instructions and directions as may appear to him necessary or proper for the guidance of contractor and the

works and efficient execution of the works according to the terms of the specifications, and the contractor

shall receive, execute, obey and be bound by the same, according to the true intent and meaning thereof, as

fully and effectually as though the same had accompanied or had been mentioned or referred to in the

specifications. No work which readically changes the original nature of the contract shall be ordered by the

Engineer and in the event of any deviation being ordered, which in the opinion of the contractor changes the

originalnature of the contract, the shall nevertheless carry it out and any disagreement as to the nature of the

work & the rate to be paid thereof shall be resolved.The time of completion of works, in the event of any

deviations, resulting in additional cost over the contract sum being ordered, then be extended or reduced

reasonable by the Engineer. The Engineer's decision in the case shall be final and binding.

GC-14 PROGRAMME

The time allowed for the execution of works shall be the essence of the contract. The contract period shall

commence from the date of Notice of intimation to proceed. The tenderer at the time of submitting his tender

shall indicate the construction or pipeline schedule, the month-wise program required for the execution of

the works, and shall confirm the same within forteen (14) days of the acceptance of his Tender. The

contractor shall provide to the Engineer-in-charge a detailed program of the time schedule for execution of

the works in accordance with the specifications & the completion date. The entire program to be finalized by

the Contractor has to confirm to the execution period mentioned along with the Bill of Quantities in the

Tender Documents. The Engineer upon scrutiny of such a submitted program by contractor, shall examine

the suitability of it to the requirement of the contract and suggest modifications if found necessary.

GC-15 SUBLETTING OF WORKS

No part of the contract nor any share or interest thereon shall in any manner or degree be transferred,

assigned or sublet by the contractor directly or indirectly to any firm or Corporation whatsoever except as

provided for in the succeeding subclause without the consent in writing of the owner.

GC-16 SUB-CONTRACTORS FOR TEMPORARY WORKS ETC.

The owner may give written consent to sub-contractors for the execution of any part of the work at the site

being entered upon by the contractors provided each individuals contractor is submitted to the Engineer-in-

charge before being entered into and in approved by him. A list of Sub-Contractors is to be supplied.

Notwithstanding any subletting with such approval as aforesaid and notwithstanding the Engineer-in-charge

shall have received copies of any sub-contractors, the contractors shall be and shall remain solely

responsible for the quality and proper expeditions and execution of the works and the performance of all the

conditions of contract in all respects as if such submitting or sub-contracting had not taken place and as if

such work had done directly by the Contractor.

GC-17 TIME FOR COMPLETION

1. The work covered under this contract shall be commenced from the date of the contract is served

with a notice to proceed with the work and shall be completed before the date as mentioned in the

time schedule of work. The time is the essence of the contract and unless the same is extended as

mentioned in clause No. GC-18 (Extension of time) the contractor will be penalized for the delay.

2. The general time schedule for work is given in the tender document. The contractor shall prepare a

detailed weekly or monthly program of work in consultation with Engineer-in-charge soon after the

agreement and the work shall be strictly executed accordingly. The time for as construction of road

given includes the time required for testing, rectification if any, retesting and completion in all

respects to the entire satisfaction of the Engineer-in-charge.

GC-18 EXTENSION OF TIME

Time shall be considered as the essence of the contract. If however, the failure of the Contractor to complete

the work as per the stipulated dates referred to above arises from delays on the part of Municipal

Corporation in supplying the materials of equipment it has undertaken to supply under the contract or from

delays in handing over sites or from an increase in the quantity of work to be done under the contract, or

force Majeure an appropriate extension of time will be given. The Contractor shall request such extension

within one month of the cause of such delay and in any case before the expiry of the contract period.

GC-19 CONTRACT AGREEMENT

The successful tenderer shall when called upon to do so, enter into and execute the Contract Agreement

within (15) fifteen days of the Notice of Award, in the form shown in tender documents with such

modifications as may be necessary in the opinion of the Municipal Commissioner. It should be incumbent on

the contract to pay the stamp duty and the legal charges for the completion of the contract agreement.

A. PENALTY FOR DELAY

If the contractor fails to complete the work within the stipulated completion date for the work or he shall pay

liquidated damages at one-tenth of Two percent (0.2%) of contract value per day of delay in completion and

handing over the work or part thereof as the case may to the Municipal Commissioner. The amount of

liquidated damages shall, however, be subjected to a maximum of ten (10%) percent of the contract value.

Delays above one hundred days will be a cause for termination of the contract and forfeiture of all security

for performance.

The successful tenderer shall have to submit the progress bar-chart within fifteen days after the contract, and

the contractor should work as per the approved bar chart, failing the contractor shall have to pay the

compensation for the delay as per the decision of the Municipal Commissioner.

GC-21 FORFEITURE OF SECURITY DEPOSIT

Whenever any claim arises against the contractor for the payment of a sum of money out of or under the

contract, the owner shall be entitled to recover such sum by appropriating in part of the whole, the security

deposit of the contractor. In case the Security deposit is insufficient the balance recoverable shall be

deducted from any sum then due or which at any time thereafter may become due to the contractor shall pay

to the owner on demand may balance remaining due.

GC-22 ACTION OF FORFEITURE OF SECURITY DEPOSIT

In any case, in which under any clause or clauses of the contract, the contractor shall have forfeited the

whole of his Security deposit or have committed a breach of any of the terms contained in this contract, the

owner shall have the power to adopt any of the following courses as he may deem best suited to his interest–

(a) To rescind the contract (of which rescission notice in writing to the contractor under the hand of the

Owner shall be conclusive evidence) in which case, the security deposit of the contractor shall stand

forfeited and be absolutely at the disposal of the owner.

(b) To employ labour and to supply Materials to carry out the balance work debiting contractor with the

cost of labour employed and the cost of Materials supplied for which a certificate of the Engineer-in-

charge shall be final and conclusive against the contractor and 10% costs on above to cover all

departmental charges and crediting him with the value of work done at the same rates as if it has

been carried out by the contractor under the terms of his contract. The certificate of Engineer-in-

charge as to the value of the work done shall be final and conclusive against the contractor.

(c) To measure up the work of the contractor and to take such part thereof as shall be unexecuted out of

his hand to give it to another contractor to complete. In this case, the excess expenditure incurred

than what whole has been paid to the original contractor if the would work had been executed by

him, shall be earnest and paid by the original contractor and shall be deducted from any money due

to him by the owner under the contract or otherwise and for the excess expenditure, the certificate of

the Engineer-in-charge shall be final and conclusive.

In the event any of the above course being adopted by the owner, the contractor shall have no claim to

compensation for any less sustained by him because of his having purchased or procured any Materials or

entered into any agreement so or made by advance on account of or with a view to the execution of the work

of the performance of the contract. In such case the contractor shall not be entitled to recover or be paid by

sum for any actual work performed under this contract unless the Engineer-in-charge will certify in writing

the performance of such work and the value payable in respect thereof and the shall only be entitled to be

paid the value so certified. In the event of the owner putting in force the powers as stated in a, b, c, above

vested in him under the preceeding clause, he may, if he so desire, take possession of all or any tools and

plant, Materials and stores in or upon the work or the site thereof belonging to the contractor, or procured

by him and intended to be used for the execution of the work or any part thereof paying or allowing for the

same in account at the contract rates to be certified by the Engineer-in-charge whose certificate thereof shall

be final otherwise the Engineer-in-charge may give notice in writing to the contractor or his representative

requiring him to remove such tools plant Materials or stores from the premises within the time specified in

the notice and in if the contractor fails to comply with any such notice, the Engineer-in-charge may remove

them at the Contractor's expenses or sell them by auction or private sale on account of the contractor and his

risks in all respects without any furhter notice as to the date, time to place of the sale and the certificate of

Engineer-in-charge as to the expenses of any such removal and the amount of the proceeds and the expenses

of any such sale shall be final and conclusive against the contractor.

GC-23 NO COMPENSATION FOR ALTERATION IN OR RESTRICTION OF WORK

If at any time from the commencement of work, the owner shall for any reasons whatsoever not require the

whole or part thereof a specified in the tender to be carried out, the Engineer-in-charge shall give notice in

writing of the contractor, who shall have no claim to any payment or compensation whatsoever on account

of any profit or advantage which he might have derived from execution of work in full, but which he did not

derive in consequence of the full amount of the work not having been carried neither shall be have any claim

for compensation by reason if any alternations having been made in original specifications, drawings,

designs and instructions which shall involve any curtailment of the work as originally contemplated.

When the contractor is a partnership firm, the prior approval in writing of the S.M.C. shall be obatined

before any change is made in the constitution of the firm, where the contractor is an individual or a Hindu

Undivided Family business concern, such approval as aforesaid shall, likewise be obtained before

subcontractor enters into any agreement with other parties whereunder the reconstituted firm would have the

right to carry out the work hereby undertaken by the contractor. In either case if prior approval as aforesaid

is not obtained, the contract shall be deemed to have been allotted in contravention of subletting clause

hereof and the same action may be taken and the same consequence shall ensure as provided in the sub-

letting clause.

GC-24 IN EVENT OF DEATH OF CONTRACTOR :

Without prejudice to any of the right or remdies under the contract, if the contractor dies, the owner shall

have the option of terminating the contract without compensation to the contractor.

GC-25 MEMBER OF THE OWNER NOT INDIVIDUALLY LIABLE :

No official or employee of the owner shall in any way be personally bound or liable for the acts or

obligations of the owner under the contract or answerable for any default or omission in the observance or

performance of the acts, matters, or things which are herein contained.

GC-26 OWNER NOT BOUND BY PERSONAL REPRESENTATIONS :

The contractor shall not be entitled to any incresse on the Schedule of rates or any other rights or claims

whatsoever by reason of representation, explanation or statement or alleged representation, promise or

guarantees given or alleged to have been given to him by any person.

GC-27 CONTRACTOR'S OFFICE AT SITE :

The Contractor shall provide and maintain an office at the site for the accommodation of his agent and staff

and such office shall be opened at all reasonable hours to receive instructions, notice or other

communications.

GC-28 CONTRACTOR'S SUBORDINATE STAFF AND THEIR CONDUCT :

1. The contractor on the award of the work shall name and depute a qualified Engineer (Min

B.E./B.Tech Civil), having experience of carrying out work of similar nature, to whom equipment,

materials, if, any, shall be issued and instructions for work given. The contractor shall also provide

to the satisfaction of Engineer-in-charge sufficient and qualified staff to superintend the execution of

the work, competent sub-agents, foremen and leading hands including those specially qualified by

previous expeditions to a supervise the type of works comprised in the contract in such manner as

will ensure work of the best quality and expeditions working, it, in the opinion of the Engineer-in-

charge, additional properly qualified supervision staff is considered necessary, it shall be employed

by the contractor without additional charge on account thereof. The contractor shall ensure to the

satisfaction of the Engineer-in-charge that sub-contractors, it any shall provide competent and

efficient supervision over the work entrusted to them.

2. If and whenever any of the contractor 's or sub-contractor agents, sub-agents, assistance, foremen or

other employees shall, in the opinion of Engineer-in-charge, be guilty of any misconduct or be

incompetent or insufficiently qualified or intelligent in the performance of their duties or that in the

opinion of the owner or Engineer-in-charge, it is undesirable for administrative or any other reason

for person or persons to be employed in the works, the contractor, if so directed by the Engineer-in-

charge, shall at once remove person or persons from employment thereon. Any person or persons so

removed shall not again be re-employed in connection with the works without the written

permission of the Engineer-in-charge. Any person so removed from the works shall be immediately

replaced at the expense of the contractor by a qualified and competent substitute. Should the

contractor be required to repatriate any person removed from the works he shall do so and shall bear

all costs in connection therewith.

3. The contractor shall be responsible for the proper behavior of all the staff, foremen, workmen, and

others shall exercise proper control over them and in particular, and without prejudice to the same.

Generally, the contractor shall be bound to prohibit, and prevent any employee from trespassing or

acting in any way detrimental or prejudicial to the interest of the community or of the properties or

occupiers of land and properties in the neighborhood and in the event of such employees so

trespassing, the contractor shall be responsible therefore and relieve the owner of all consequent

claims, actions for damages or injury or any other grounds whatsoever. The decision of the

Engineer-in- charge upon any matter arising under this clause shall be final.

4. If and required by the owner, the contractor's personnel entering upon the owner's premises shall be

properly identified by badges of a type acceptable to the S.M.C which must be worn at all times on

the owner's premises.

GC-29 TERMINATION OF SUB-CONTRACTOR BY OWNER :

If any sub-contractor engaged upon the works at the site executes any work which in the opinion of

Engineer-in-charge is not in accordance with the contract documents, the S.M.C. maybe give written notice

to the contractor request his to terminate such sub-contract and the contractor upon the receipt of such notice

shall terminate such sub-contract and the letter shall forthwith leave the works failing which the owner shall

have the right to remove such sub-contractors from the site.

No action taken by the owner under the above clause shall relieve the contractor of his liabilities under the

contract or give rise to any right to compensation, an extension of time, or otherwise.

GC-30 POWER OF ENTRY

If the contractor shall not commence the work in the manner previously described in the contract documents

or if he shall, at any time, in the opinion of Engineer-in-charge.

(i) Fail to carry out works in conformity with the documents or

(ii) Fail to carry out the works in accordance with the time schedule.

(iii) Substantially suspend work or the works for a period of fourteen days without authority from

Engineer-in-charge or

(iv) Fail to carry out and execute the work to the satisfaction of the Engineer-in-charge or

(v) Fail to supply sufficient or suitable construction plant temporary works, labour Materials or things

(vi) Breach of any other provisions of the contract on his part to be performed or observed or persist in

any of the above mentioned breached of the contract for fourteen days after notice in writing shall

have been given to the contractor by the Engineer-in-charge requiring such breach to be remedied or

(vii) Abandon the work or

(viii) During the continuance of the contract becomes bankrupt, make any arrangement or compromise

with his creditors, or permit any execution to be levied or go into liquidation whether compulsory or

voluntary not being merly a voluntary liquidation for the purpose of amalgamation or reconstruction

then in any such case.

The owner shall have the power to enter upon the works and take possession thereof and of the Materials,

temporary works, constructional plant and stock therein, and to revoke the contractor's licence to use the

same and to complete the works by his agents, other contractor or workman or to relate the same upon any

terms and to such other person, firm or corporation as the owner in his absolute discretion may think proper

to employ, and for the purpose aforesaid to use or authorise the use of any Materials, temporary works,

constructional plant, and stock as aforesaid, without making payment or allowance to the Contractor for the

said Materials other than such as may be certified in written by the Engineer-in-charge to be reasonable and

without making any payment or allowance to the contractor for the use of said temporary works,

constructional plant and stock or being liable for any less or damage thereto. If the owner shall be reason

of his taking possession of the works or of the work being got completed by other contractor incur excess

certified by the Engineer-in-charge shall be deducted from any money which may be due for the work

done by the contractor under the contract and not paid for. Any deficiency shall fortwith be made good and

paid to the owner by the contractor and the owner shall have power to sell in such manner and for such price

as he may think fit all or any of the constructional plant, Materials etc. constructed by or belonging to and

recoup and retain the said deficiency or any part thereof out of the proceeds of the sale.

GC-31 CONTRACTOR'S RESPONSIBLITY WITH THE OTHER CONTRACTOR & AGENCIES

Without repugnance to any other condition, it shall be the responsibility of the contractor executing the

work of civil construction to work in close co-operation and co-ordinate the work with other contractors or

their authorised represaentative and the contractor will put a joint scheme with the concurrence of other

contractors showing the arrange-ments for carrying his portion of the work to the Engineer-in-charge and

get the approval. The Engineer-in-charge before approving the joint scheme will call the parties concerned

and modify the scheme if required. No claim will be entertained on account of the above. The contractor

shall conform in all respects with the provisions of any statutory regulations, ordinances or by laws of any

local or locally consitituted authorities or public bodies which may be applicable from time to time to works

or any temporary works. The contractor shall keep the owner indemnified against all penalties and liabilities

of every kind arising out of non-adherence to such statutes, ordinanace, laws, rules, regulations, etc.

GC-32 OTHER AGENCIES AT SITE

The Contractor shall have to execute the work in such place and condition where other agencies will also be

engaged for other works, such as site grading, filling and levelling, electrical and mechanical engineering

works, etc. No claim shall be entertained for works being executed in the above circumstances.

Any notice under this contract may be served on the contractor or his duly authorised representative at the

job site or may be served by registered post direct to the official address of the contractor proof of issue of

any such notice could be conclusive of the contractor having been duly informed of all contents therein.

GC-34 RIGHT OF VARIOUS INTERESTS

The owner reserves the right to distribute the work between more than one contractor. Contractor shall co-

operate and afford reasonable opportunity to other contractors for access to the works for the carriage and

storage of materials and execution of their works.

Wherever the work being done by any department of the owner or by other contractor employed by the

owner is contingent upon work covered by this contract, the respective rights of the various interests shall

be determined by Engineer-in-charge to secure the completion of various portions of the work in general

GC-35 PRICE ADJUSTMENT :

No adjustment in price shall be allowed as the time limit for completion of the project is less than One year.

GC-36 TERMS OF PAYMENT

The payment of Bills shall be made progressively according to the rules and practice followed by the

Municipal Corporation. The progressive payment unless otherwise provided in the Contract Agreement or

sub-sequently agreed to by the parties, shall be made generally monthly on submission of a bill by the

Contractor in prescribed form in an amount according to the value of the work performed less the aggregate

of previous progressive payments and as required by clause GC-37 (Retention money) herein. All such

progressive payment shall be regarded as payment by way of advance against final payment.

Payment for the work done by the contractor will be based on the measurement at various stages of the

work, in accordance with the conditions at Clause GC-77 (Measurement of Work in Progress)

GC-37 RETENTION MONEY: AS PER IT-27.

GC-38 PAYMENT DUE FROM THE CONTRACTOR

All costs, damages or expenses, for which under the Contract the Contractor is liable to the Municipal

Corporation deducted by the Municipal Corporation from any money due or becoming due to the Contractor

under the contract or from any other contract with the Municipal Corporation or may be recovered by action

at law or otherwise from the Contractor.

GC-39 CONTINGENT FEE

1. The Contractor warrants that he has not employed any person to solicit or secure the contract upon

any agreement for a commission, percentage, brokerage or contingent fee. Breach of this warranty

shall give Municipal Commissioner the right to cancel the contract or to take any other measure as

the Municipal Commissioner may deem fit. The warranty does not apply to commissions payable by

the contractor to establish commercial or selling agent for the purpose of securing business.

2. No officer, employer of the Municipal Commissioner be admitted to any share or part of this

contract or to any benefit that may rise therefrom.

GC-40 BREACH OF CONTRACT BY CONTRACTOR

If the contractor fails to perform the work under the contract with due diligence or shall refuse or neglect to

comply with instruction given to him in by the Engineer-in-charge accordance with the contract, or shall

contravence the provisions of the contract, the Municipal Corporation may give notice in writing to the

contractor to make good such failure, neglect or contravention. Should the Contractor fail to comply with

such written notice within twenty eight (28) days or receipt, if the Municipal Commissioner shall think fit, it

shall be lawful for the Municipal Corporation, without prejudice to any other rights, the contractor may have

under the contract, to terminate the contract for all or part of the works, and to make any other arrangements

it shall deem necessary to complete the work outstanding under the contract at the time of termination. In

this event Article GC-15 (Subletting of work)and GC-16 (Sub-Contracts for Temporary Works etc.) hereof

shall be invoked and the performance Bond shall immediately become due and payable to the Municipal

Commissioner the value of the work done on the date of termination and not paid for shall stand forfeited to

the Municipal Corporation and the Municipal Corporation shall have free use of any works which the

contractor may have at the site at the time of termination of the contract.

GC-41 DEFAULT OF CONTRACTOR

1. The Municipal Corporation may upon written notice of default to the contractor terminate the

contract in circumstance detailed hereunder :

(a) If in the judgement of the Municipal Corporation the contractor fails to make completion

works within the time specified in the completion schedule or within the period for which

extension has been granted by the Municipal Corporation /Engineer to the Contractor.

(b) If in the judgement of the Municipal Corporation the contractor fails to comply with any of

the provisions of this contract.

2. In the event the Municipal Commissioner terminates the contract inwhole or in part as provided in

Article GC-48 (Termination of Contract), the Municipal Corporation reserves the right to purchase

upon such terms and in such manner as it may deem appropriate, plant similar to that terminated and

the contractor will be liable to the Municipal Corporation for any additional costs for such similar

and / or for liquidated damaged for delay until such resonable time as may be required for the final

completion of works.

3. If this contract is terminated as provided in this paragraph GC - 30 (Power of entry) (1) the

Municipal Corporation in addition to any other rights provided in this clause, may require the

Contractor to transfer title and deliver to the Municipal Corporation under any of the following cases

in the manual and as directed by the Municipal Corporation.(a) Any partially completed information

and contract rights as the contractor has specifically produced or acquired for the performance of the

contract so terminated.

4. In the event the Municipal Corporation does not terminate the contract as provided in the paragraph

GC-48 (Termination of Contract) the Contractor shall continue performance of the contract, in

which case the shall be liable to the Municipal Corporation for liquidated damages for delay untill

the works are accepted.

GC-42 BANKRUPTCY

If the Contractor shall become bankrupt or insolvent or have a receiving order made against him, or

compound with the creditors, or being the Municipal Corporation commences to be wound up, not being a

member's Voluntary winding up for the purpose of amalgamation or reconstruction, or carry on its business

under a receiver for the benefit of his creditors or any of them, the owner shall be at liberty to either (a)

terminate the Contract forthwith by giving notice in writing to the contractor or to the receiver or liquidator

or to any person or organization in whom the contract may become vested and to act in the manner provided

in Article GC-41 (Default of Contractor) as though the last-mentioned notice had been the notice referred to

in such Article of (b) to give such receiver liquidator or another person in work the contract may become

vested the option of carrying out the contract subject to his providing a satisfaction guarantee for the due and

faithfully performance of the contract subject to his providing a satisfaction guarantee for the due and

faithful performance of the contract up to an amount to be agreed. In the event that the Municipal

Corporation terminates the Contract in accordance with this article, the performance Bond shall immediately

become due and payable on demand to Municipal Corporation.

GC-43 OWNERSHIP

Works supplied pursuant to the Contract shall become the property of the Municipal Corporation from

whichever is the earlier of the following times, namely,

(a) When the works are completed pursuant to the Contract.

(b) When the Contractor has been paid any sum to which he may become entitled in respect thereof

pursuant to clause GC-36 (Terms of Payment).

GC-44 DECLARATION AGAINST WAIVER

The condonation by the Municipal Corporation of any breach of brenches by the stipulations and conditions

contained in the contract shall in no way prejudice or effect to the constructed as a waiver of the Municipal

Corporation rights, powers and remidies under the contract in respect of any breach or breaches.

GC-45 LAWS GOVERNING THE CONTRACT

The contract shall be constitued according to and Subject to the laws of India and the State of Gujarat and

under the jurisdiction of the courts of Gujarat at Surat.

GC-46 OVERPAYMENT AND UNDERPAYMENT

Whenever any claim forths payment of a sum to the Municipal Corporation arises out of or under this

Contract against the contractor the same may be deducted by the Municipal Corporation from any sum then

due or which at any time thereafter may become due to the contractor under this contract and failing that

under any other contract with the Municipal Corporation or from any sum due to the contractor with the

Municipal Corporation (which may be available with Municipal Corporation), or from his retention money,

or he shall pay the claim on demand. The Municipal Corporation reserves the right to carry out post payment

audit and technical examination of the final bill including all supporting vouchers, abstracts, etc.

The Municipal Corporation further reserves the right to enforce recovery of any over payment when

detected no withstanding the fact that the amount of the final bill may be included by the Contractor.

It as a result of such audit and technical examination any over payment is discovered in respect of any

work done by the Contractor or alleged to have been done by him under the contract, it shall be recovered by

the Municipal Corporation from the contractor by way of all the means prescribed above or if any under

payment is discovered by the Municipal Corporation, any amount due to the contractor under this contract or

under payment may be adjusted against any amount then due or which may at any time thereafter become

due before payment is made to the contractor from him to the Municipal Corporation on any other contract

account whatsoever.

GC-47 SETTLEMENT OF DISPUTES

Except or otherwise specifically provided in the contract, all disputes concerning the question of fact arising

under the contract shall be decided by the Engineer-in-charge, subjected to a written appeal by the

Contractor to the Engineer and these decisions shall be final and binding on the parties hereto. Any disputes

or difference including those considered as such by only one of the parties arising out of or in connection

with this contract shall be to the extent possible settled amicably between the parties. If an amicable

settlement cannot be reached then all dispute issues shall be settled as provided in (a).

(a) DISPUTES OR DIFFERENCE TO BE REFERRED TO:

If at any time, any question, disputes or differences of any kind whatsoever shall arises between the

Engineer-in-charge and the Contractor upon or in relation to or in connection with this contract, either party

may forthwith give to the other, notice in writing of the existence of such question, dispute of difference as

to any decision, opinion, instruction, direction certificate or evaluation of the Engineer.

The question or difference shall be settled by the Municipal Commissioner who shall state his decision in

writing and give notice of same to the Engineer and to the Contractor such decision shall be final and

binding upon both parties to the contract and work on contract if not already breached or abandoned shall

proceed normally unless and until the same shall be revised (or upheld) due to any judicial proceeding.

Should the Municipal Commissioner fail to give a decision within three (3) calendar months after issuance

of the notice of a question, dispute or difference or if the Contractor is dissatisfied with any such decision of

the Municipal Commissioner then the matter may be referred to Standing Committee. Then also, if the said

question of difference or dispute remains unsolved/unsettled and if the contractor is dissatisfied with any

such decision of the Standing Committee, then the matter may be referred to the court of law subject to

SURAT JURISDICTION.

GC-48 TERMINATION OF THE CONTRACT

1. If the Contractor finds it impracticable to continue operation owing to Force Majeure reasons or for

any reason beyond his and/or the Municipal Commissioner find site impossible to continue

operation when prompt notification in writing shall be given by the party affected to the other.

2. If the delay or difficulties so caused can not be expected to cease or become unavoidable or if

operations can not be resumed within six (6) months the party shall have the right to terminate the

contract upon Ten (10) days written notice to the other. In the event of such termination of the

contract, payment to the Contractor will be made as follows :

a) The Contractor shall be paid for all works approved by the Engineer and for any other

legitimate expenses due to him.

b) If the Municipal Commissioner terminates the contract owing to Force Majeure or due to

any cause beyond its control, the contractor shall additionally be paid for any work done

during the said Six (6) months period including any financial commitment made for the

proper performance of the Contract and which are not reasonable defrayed by payment

under (a) above;

c) The Municipal Commissioner also release all bonds and guarantees at its disposal except is

cause where the total amount of payments made to the contractor exceeds the final amount

cause where the total amount of payments made to the contractor exceeds the final amount

due to him in which case the contractor shall refund the excess amount within Sixty (60)

days after termination and the Municipal Commissioner thereafter shall release all bonds

and guarantees, should the contractor fail to refund the amount received in excess within the

said period such amounts shall be deducted from the bonds or guarantees provided.

3. On the termination of the contract for any cause the contractor shall see the orderly suspension and

termination of operations, with due consideration to the interests of the Municipal Commissioner

with respect to completion, safeguarding or storing of Materials procured for the performance of the

contract and the salvage and resale thereof.

GC-49 CHANGES IN CONSTITUTION

Where the contractor is a partnership firm, the prior approval in writing of the Municipal Commissioner

shall be obtained any change is made in the constitution of the firm. Where the contractor is an individual or

an undivided family business concern such approval as aforesaid shall like wise be obtained before the

contractor enters into any partnership agreement whereunder the partnership firm would have the right to

carry out the works hereby undertaken by the contractor. If prior approval as aforesaid is not obtained the

contract shall be deemed to have been assigned in contravention of Article thereof.

GC-50 SUB-CONTRACTUAL RELATIONS

All work performed for the contract by sub-contractor shall be pursuant to an appropriate agreement

between the contractor and sub-contractor which shall contain provisions to :

a) Protect and preserve the rights of the Municipal Corporation and the Engineer with respect to the

work to be performed under the sub-contract so that the sub-contractor thereof will not prejudice

b) Require that such work be performed in accordance with requirements of the Contract documents.

c) Require under such contract of which the contractor is a party, the submission to the contractor of

application for payment and claims for additional costs, extension of time, damages for delay or

otherwise with respect to the sub-contracted portions of the work in sufficient time, that the

contractor may apply for payment and comply in accordance with the contract Documents for like

claim by the Contractor upon the Municipal Corporation.

d) Waive all rights the contracting parties may have against one another for damages caused by fire or

other perils covered by the property insurance except such rights as they may have to the proceeds

so such insurance held by the Municipal Corporation as trustee and,

e) Obligate each sub-contractor specifically to consent to the provisions of this Article.

If, at any time, there should be evidence of any lien or claim for which owner might have become liable and

which is chargeable to the contractor, the owner shall have the right to retain out of any payment then due or

thereafter to become due an amount sufficient to completely indemnify the owner against such lien or claim

or if such lien or claim be valid the owner may be or become due and payable to the contractor. If any lien or

claims remaining, unsettled after all payments are made, the contractor shall refund or pay to the owner all

money that the latter may be compelled to pay in discharging such lien or claim including all cost and

reasonable expenses.

GC-52 EXECUTION OF WORK

The whole work shall be carried out in strict conformity with the provisions of the Contract Documents,

detailed drawings, specifications and the instructions of the Engineer-in-charge from time to time. The

Contractor shall ensure that the whole work is executed in the most substantial, proper and best

workmanship using materials of best quality in strict accordance with the specifications to the entire

satisfaction of the Engineer-in- charge.

GC-53 WORK IN MONSOON

When the work continues in monsoon, the contractor shall maintain minimum labour force required, for the

work and plan and execute the construction and erection work according to the prescribed schedule. No

extra rate will be considered for such work in monsoon. During monsoon and entire constructing period

the contractor shall keep the site free from water at his own cost.

GC-54 WORK CLOSED ON SUNDAYS & HOLIDAYS & BETWEEN SUNSET AND SUNRISE

No work shall be carried out on Sundays and Corporation Holidays and no work shall be carried out

between sunset and sunrise. Except with the special permission of Engineer-in-charge in writing previously

obtained and with holding such permissions shall be no ground of complaint on the part of contractor or

cause for compensation to them. Working period shall be maximum eight (8) hours per days.

GC-55 EXTRA SUPERVISION CHARGES TO BE BORNE BY CONTRACTOR

Further to clause No. GC-54 when Engineer-in-charge feels necessary to give permission to contractor for

carrying out work for period of more than Eight hours working period in a day and/or to continue work on

sunday and on holidays. Extra Supervision charges arising due to overtime working of Municipal

Corporation's staff shall be borne by the contractor at prevailing rates from time to time. Such extra

supervision charges shall be deducted by The Municipal Corporation from the running bill/s of the

contractor at Municipal Corporation’s description.

GC-56 DRAWING TO BE SUPPLIED BY THE OWNER :

The drawings attached with the tender documents shall be for general guidance of the contractor to enable

him to visualize the type of work contemplated and scope of work involved. Detailed working drawings

according to which the work is to be done shall be furnished from time to time as the work progresses.

The contractor shall study the drawings thoroughly in connection with other connected details and

discrepancy if any bring to the notice of the Engineer-in-charge before actually carrying out the work.

GC-57 DRAWINGS TO BE SUPPLIED BY THE CONTRACTOR :

Where drawings, date are to be furnished by the contractor they shall be as enumerated in special condition

of contract and shall be furnished within the specified time. Where approval of drawings has been specified

it shall be the Contractor's responsibility to have these drawings got approved before any work is taken up

with regard to the same. Any changes becoming necessary in these drawings during the execution of the

work shall have to be carried out by the contractor at no extra cost. All final drawings shall bear the

certification stamp as indicated below duly signed by both the contractor and Engineer- in-charge.

"Certified true for ___________________________________project Agreement

Contractor Engineer-in-charge Drawings will be approved within three (3) weeks of the receipt of the same

by the Engineer-in-charge.

GC-58 SETTING OUT WORK :

The contractor shall set out the work on the site handed by the Engineer-in-charge and shall be responsible

for the correctness of the same. The work shall be carried out to the entire satisfaction of Engineer-in-charge.

The approval thereof or partaking by Engineer-in-charge in setting out work shall not relieve contractor of

any of his responsibilities.

The contractor shall provide at his own cost all necessary level posts, pegs, bamboos, flage, ranging,rods,

strings and other materials and labourers required for proper setting out of the work. The Contractor shall

provide,fix and be responsible for the maintenance of all stakes, temples level marks profiles and similar

other things and shall take and necessary precautions to prevent their removal or disturbance and shall be

responsible for the consequence for such removal or disturbance. The contractor shall also be responsible for

the maintenance of all existing Survey Marks, Boundary Marks, Distance Marks and Centre line marks

either existing or fixed by the Contractor. The Centre, longitudinal or face lines and cross lines shall be

marked by small masonary pillars. Each pillar shall have distance mark at the centre for setting up the

theodolite.The work shall not be started unless the setting out is checked by Engineer-in-charge in writing

but such approval shall not relive the contractor of his responsibilities. The contractor shall provide all

materials, labour and other facilities necessary for checking at his own cost.

Pillars bearing geodetic marks on site shall be protected by the Contractor. On completion of the work the

contractor shall submit the Geodetic documents according to which the work has been carried out.

GC-59 RESPONSIBILITIES OF CONTRACTOR FOR CORRECTTNESS OF WORK

The contractor shall be entirely and exclusively responsible for the correctness of every part of the work and

shall rectify completely and errors thereon at his own cost when so instructed by Engineer-in-charge.

1. Materials to be supplied by Contractor

Contractor shall procure and provide all the Materials required for the execution and maintenance of

work including M.S. rods, all tools, tackle, construction plant and equipment except the Materials to

be supplied by the owner detailed in the contract documents and for the transport thereof, owner,

shall made recommendations to the respective authorities if designed by the contractor but assumes

no responsibility or any nature. Owner shall insist for procurement of Materials with ISI Marks

supplied by reputed firms on the DGS & D List.

2. If however the Engineer-in-charge feels that work is likely to be delayed due to contractor's

inability to procure the Materials, the Engineer-in-charge shall have the right to procure Materials

from the market and the contractor will accept these Materials at the rates decided by Engineer-

GC-60 MATERIALS TO BE SUPPLIED BY THE OWNER

1. If the contract provides certain Materials or stores to be supplied by the Municipal Corporation.

such Materials and stores shall be transported by the contractor at his cost from Municipal

Corporation's stores or Railway Station. The sum due from contractor for the value of Materials

supplied by the owner will be recovered from the R.A. Bill on the basis of actual consumption of

Materials in the work covered and for which R.A. Bill has been prepared. After completion of the

work contract has to account for the full quantity of Materials supplied to him.

2. The value of store Materials supplied by the Municipal Corporation to the contract shall be charged

at rates shown in the contract document and in case any other material not listed in the schedule of

Materials is supplied by the Municipal Corporation, the same shall be charged at cost price

including carting and other expenses inclurred in procuring the smae. All Materials so supplied

shall remain the property of the owner and shall not be removed from the site on any account. Any

material remaining un-used at the time of completion of work or termination of contract shall be

returned to Municipal Corporation's store or any other place as directed by the Engineer-in-charge in

perfectly good condition at contractor's cost. When Materials are supplied free of cost for us in work

and surplus and unaccounted balances thereof are not returned to the Municipal Corporation,

recovery in respect of such balance will be effected at double the applicable issue rate of the

Materials or the market rate whichever is higher.

GC-61 CONDITIONS OF ISSUE OF MATERIALS BY THE S.M.C.

a) The Materials specified to be issued by the Municipal Corporation to the contractor shall be issued

by the Municipal Corporation's store or at Railway Station and all expenses for its shifting to site

shall be borne by the contractor. The Materials will be issued during working hours and as per rules

of Municipal Corporation from time to time.

b) Contractor shall bear all expenses for storage and safe custody at site of Materials issued to him

before use in work.

c) Material shall be issued by the Municipal Corporation in Standard/non-standard sizes as obatined

from manufacturer.

d) Contractor shall construct suitable godowns at site for storing the Materials to proect the same from

damage due to rain, dampness, fires, theft etc.

e) The contractor should take the delivery of the Materials issued by the Municipal Corporation after

satisfying himself that they are in good conditions. Once the Materials are issued, it will be the

responsibility of the Contractor to keep them in good condition and in safe custody. If the Materials

get damaged or if they are stolen, it shall be the responsibility of the contractor to replace them at his

according to the instructions of the Engineer-in-charge.

f) For delay in supply or for non supply of Materials to be supplied by the Municipal Corporation, on

account of calamities, act of enemies, other difficulties beyond the control of the Municipal

Corporation, the Municipal Corporation carries non-responsibilities. In no case the contractor shall

be entitled to claim any compensation for loss suffered by him on this account.

g) None of the Materials issued to the contractor, shall be used by the Contractor for manufacturing

items which can be obtained from manufacturer. The Materials issued by the owner shall be used

for the work only and no other purpose.

h) Contractor shall be required to execute indemnity bond in the prescribed form for the same custody

and account of Materials issued by the owner.

i) Contractor shall furnish sufficiently in advance a Statement of his requirements of quantities of

Materials to be supplied by the Municipal Corporation and the time when the same will be required

for the work, so as to enable Engineer-in-charge to make arrangements to procure and supply the

j) A daily account of Materials issued by the owner shall be maintained by the Contractor showing

receipt, consumption and balance in head in the form laid down by Engineer-in-charge with all

connected paper and shall be always available for inspection in the site office.

k) Contractor shall see that only the required quantities of Materials are got issued and no more. The

contractor shall be responsible to return the surplus Materials in good condition at Municipal

Corporation's store at his own cost.

GC-62 MATERIALS PROCURED WITH ASSISTANCE OF THE OWNER

Notwithstanding anything contained to the contrary in any of the clauses of this contract, where any

Materials for the execution of the contract are procured with the assistance of the Municipal Corporation

either by issue from Municipal Corporation stock or purchase made under orders or permits or licences

issued by the Government, the contractor shall hold the same Materials as trustees for owner and use such

Materials economically and solely for the purpose of contract and not dispose them off without the

permission of Municipal Corporation and return, if required by Engineer-in-charge, all surplus or

unserviceable Materials that may be left with him after the completion of the contract or at its termination

for any reason whatsoever on his being paid or credited such prices as Engineer-in-charge shall determine

having due regard to the conditions of the Materials. The price allowed to contractor shall not exceed the

amount charged to him excluding the storage charges if any. The decision of Engineer-in-charge shall be

final and conclusive in such matters. In the event of breach of the aforesaid condition, the contractor shall in

terms of licence of permits and/or for criminal breach of trust be liable to compensate Municipal

Corporation at double rate or any higher rates. In the event of these Materials at that time having higher rate

or not being available in the market then any other rate to be determined by the Engineer-in-charge and his

decision shall be final and conclusive.

GC-63 MATERIALS OBTAINED FROM DISMANTLING

If the contractor, in the course of execution of work is called upon to dismantle any part for reasons other

than on account of bad or imperfect work, the Materials obtained from dismantling will be the property of

the S.M.C and will be disposed of as per instruction of Engineer-in-charge in the best interest of the S.M.C.

GC-64 ARTICLE OF VALUE OR TREASURE FOUND DURING CONSTRUCTION

All gold, silver and other minerals of any description and all previous stones, coins, treasures, relics,

antiquities and other similar things which shall be found in under or upon site shall be the property of the

owner and the contractor shall property preserve the same to the satisfaction of Engineer-in-charge and shall

hand over the same to the owner.

GC-65 DISCREPANCIES BETWEEN INSTRUCTIONS

If there is any discrepancy between the various stipulations of the contract documents of instructions to the

contractor or his authorised representative or if any doubt arises as in the meaning of such stipulation or

instructions, the contractor shall immediately refer in writing to the Engineer-in-charge whose decision shall

be final and conclusive and no claim for losses caused by such discrepancy, shall in any event be admissible.

Incase there is any descripancy in measurements shownin drawinge and specifications, the same shown in

drawing shall be considered as final and will be binding upon the contractor.

GC-66 SCHEDULE OF QUANTITIES AND EXTRA ITEMS

A. Schedule of Quantities

Variations in the quantities of work in schedule of quantities shall not vitiate the contract. The rates quoted

for the individual items shall apply for the quantities of work increased or decreased by not more than

twenty percent for each of the items,should the quantities of work actually involved under any item very by

more than twenty (20%) percent, the rate for such item of work shall be revised in accordance with the

procedures indicated under clause "Extra Items". The payment for the items will, however, continue to be at

the original rate till the revised rate decided.

Extra Items of work shall not vitiate the contract. The contractor shall be bound to execute extra items of

work as directed by the Engineer-in-charge. The rates for extra items shall be derived from the S.O.R. (R&B

Division) Year 2015-2016 and quoted premium of tender. If the rate of extra item is not available in S.O.R.

it will be derived on prevailing market rate.

GC-67 ACTION WHEN NO SPECIFICATION IS ISSUED

In case of any class of work for which no specification is supplied by the S.M.C. in the tender documents,

such work shall be carried out in accordance with I.S.S. do not cover the same, the work should be carried

out as per standard Engineering practice subject to the approval of Engineer-in-charge.

GC-68 ABNORMAL RATES

Contractor is expected to quote rate for each item after careful analysis of cost involved for the performance

of the completed item considering all specifications and conditions of contract. This will avoid loss of profit

or gain in case of curtailment or change or specification for any item. In case it is notice that the rates quoted

by a tenderer for any item is usually high or unusually low, it will be sufficient cause for rejection of tender

unless the S.M.C is convinced about the reasonableness of the rates on scrutiny of the analysis for such rate

to the furnishing by the tenderer or demand.

GC-69 ASSISTANCE TO ENGINEER-IN-CHARGE

Contractor shall make available to Engineer-in-charge free of cost all necessary instruments and assistance

in checking of any work made by the contractor for taking measurement of work.

GC-70 TEST OF QUALITY OF WORK

1. All Workmanship shall be of the best kind described in the contract document and in accordance

with the instructions of Engineer-in-charge and shall be subjected from time to time to such test at

contractor's cost as the Engineer-in-charge may directed at the place of manufacture of fabrication or

on site or at any such place. Contractor shall provide assistance, instruments labour and Materials as

are normally required for examining measuring and testing any work Workmanship as may be

selected and required by Engineer-in-charge.

2. All tests will be necessary in connection with the execution of work as decided by Engineer-in-

charge be carried out at an approved laboratory at contractor's cost.

3. The contractor shall furnish to Engineer-in-charge for approval when requested or if required by the

specification adequate samples of all Materials and finished goods to be used in work and

sufficiently in advance to permit test and examination thereof. All Materials furnished and finished

goods applied in work shall be exactly as per the approved samples.

4. All the testing charges shall be borne by the Contractor.

GC-71 ACTION AND COMPENSATION IN CASE OF BAD WORKMANSHIP

If it shall appear to the Engineer-in-charge that any work has been executed with Materials of inferior

description, or quality or are unsound or with unsound imperfect or unskilled Workmanship or otherwise

not in accordance with the contractor shall, no demand in writing from Engineer-in-charge or his authorised

representative specifying the work, Materials or articles compained of, notwithstanding that the same may

have been inadvertantly passed, certified and paid for forthwith rectify or remove and reconstruct the work,

specified and in the event of failure to do so within a period to be specified by Engineer-in-charge in his

aforesaid demand, contractor shall be liable to pay compensation at the rate of one (1%) percent of the

tendered cost of work for every Ten (10) days limited to a maximum of Ten (10%) Percent of the value of

work while his failure to do so continue and in the case of any such failure the Engineer-in-charge may on

expiry of the notice period rectify and remove and re-execut the work or remove and replace with other at

the risk and cost of the Contractor. The decision of the Engineer-in- charge as to any question arising under

this clause shall be final and conclusive.

GC-72 SUSPENSION OF WORK

Contractor shall, if ordered in writing by Engineer-in-charge or his representative temporarily suspended the

work or any part thereof for such time (not exceeding two months) as ordered and shall not after receiving

such written order proceed with the work until he shall have received a written order to proceed therewith

the contractor shall not be entitled to claim compensation for any loss or damage sustained by him by reason

of temporary suspension of work as aforesaid. An extention of time for completion of work will be granted

to the contractor corresponding to the delay caused by such suspension of work if the applied for the same

provided the suspension was not consequent upon any default or failure on the part of the contractor.

GC-73 OWNER MAY DO PART OF THE WORK :

When the contractor fails to comply with any instructions given in accordance with the provisions of this

contract, the S.M.C. has the right to carry out such parts of work as the S.M.C. may designate whether by

purchasing materials and engaging labour or by the agency of another contractor. In such case the S.M.C.

shall deduct from the amount which otherwise might become due to contractor the cost of such work

and materials with Ten (10%) percent added to cover all departmental charges and should the total amount

and materials with Ten (10%) percent added to cover all departmental charges and should the total amount

thereof exceed the amount due to contractor, contractor shall pay the difference to S.M.C.

GC-74 POSSESSION PRIOR TO COMPLETION

The Engineer-in-charge shall have the right to take possession of or to use any completed or partly

completed work or part of work, such possession or use shall not be deemed to be an acceptance of any

work completed in accordance with the contractor. If such prior possession or use by Engineer-in-charge

delays the progress of work, equitable adjustment in the time of completion will be made and the contract

shall be deemed to be modified accordingly.

GC-75 COMPLETION CERTIFICATE

1. When the contractor fulfil his obligation as per terms of contract he shall be eligible to apply for

certificate. Contractor may apply for separate completion certificate in respecf of each such portion

of work by submitting the completion documents alongwith such application for completion

certificate. The Engineer-in-charge shall normally issue to contractor the completion certificate

within 2 (Two) Month after receiving an application thereof from contractor after verifying from the

complete documents and satisfying himself that work has been completed in accordance with and

as set out in the construction and erection drawings and the contract document. Contractor after

obatining the completion certificate is eligible to present the final bill for work executed by him

under the terms of contract.

2. Within 2 (Two) month of completion of work in all respect contractor shall be furnished with a

certificate by the Engineer-in-charge of such completion but no certificate shall be given nor shall

work be deemed to have been executed, until all (1) scaffolding, surplus Materials and rubbish is

clearing off site completely (2) until work shall have been measured by the Engineer-in-charge

whose measurement shall be binding and conclusive and (3) until all the temporary works, labour

and staff colonies etc. constructed are removed and the work site cleaned to the satisfaction of the

Engineer-in-charge. If contractors shall fail to comply with the requirements as aforesaid or before

date fixed for the completion of work, the Engineer-in-charge may at the expenses of contractor

remove such scaffolding, surplus Materials and rubbish and dispose of the same he thinks fit.

3. The following documents will form the completion documents :

(a) Technical documents according to which work was carried out.

(b) Construction drawings showing therein the modifications and corrections made during the

course of execution signed by Engineer-in-charge.

(c) Completion certificate for "Embedded" or "Covered" up work.

(d) Certificate of final levels as set out for various works.

(e) Material appropriation statement for the Materials issued by owner for work and list of

surplus Materials returned to S.M.C's store duly supported by necessary documents.

4. Upon expiry of the period of defects liability and subject to Engineer-in-charge being satisfied that

work has been duly maintained by contractor during the defects liability period as fixed originally,

or as external subsequently and the contractor has in all respects made up by subsidence and

performed all his obligations under contract, the Engineer-in-charge shall (without prejudice to the

rights of owner in any way) give final certificate to that effect. The Contractor shall not be

considered to have fulfilled the whole of his obligation until final certificate shall have been given

by the Engineer-in-charge notwithstanding previous entry upon and taking possession, working or

using of the same or any part thereof by owner.

5. Final Certificate only Evidence of Completion

Except the final certificate no other certificate or payments against a certificate or an general

account shall be taken to be an admission by owner of the due performance of contract or any part

thereof or of occupancy validity of any claim by the contractor.

GC-76 SCHEDULE OF RATES

1. The price/rates quoted by the contractor shall be remain firm till the issue of final certificate and

shall be subject to price ADJUSTMENT CLAUSE GC-35. Schedule of rates shall be deemed to

include and cover all costs expenses and liabilities of every description and all risks of every kind to

be taken in executing, completing and handling overwork to owner by contractor. Contractor shall

be deemed to have known the nature, scope, magnitude and the extent of work and Materials

required through contract documents may not fully and precisely furnish them. He shall make such

provision in the schedule of rates as he may consider necessary to cover the cost of such items of

work and Materials as may be reasonable and necessary to completion work. The opinion of

Engineer-in-charge as to the item of work shall be final and binding on Contractor although the

same may be not shown on or described specifically in contract documents.

2. The Schedule of rates shall be deemed to include and cover the cost of all constructional plant,

temporary work, pumps, Materials, labour and all other Materials in connection with each item in

schedule of rates and the execution of work or any portion thereof furnished complete in every

respect and maintained as shown or described in the contract document or as may be ordered in

writing during the continuance of the contract.

3. The Schedule of rates shall be deemed to include and cover the cost of all royalties and free for the

articles and processes, protected by letters patent or otherwise incorporated in or used in connection

with work, also all royalities, and other payments in connection with Materials of whatsoever kind

for work and shall include an indemnity to-owner which contractor hereby gives against all action,

proceeding, claims, damages, costs and expenses arising from the incorporation in use of work of

any such articles, processes or Materials. Octroi of other Municipal or Local Board charges if levied

on Materials equipment of machineries to be brought to site for use on work shall be borne by the

4. No exemption or reduction of custom duties excise duties, sales-tax or any other taxes or charges of

the Central or State Government any local body whatsoever will be granted to obtained. All of such

expenses shall be deemed to have been included in and covered by schedule of rates. Contractor will

also obtained and pay for all permits or other privileges necessary to complete work.

5. The schedule of rates shall be deemed to include and cover risk on account of delay or intereference

with contractor's conduct of work which may occure from any cause including orders of S.M.C in

the exercise of his power and no account of extension of time granted due to various reasons.

6. For work under unit rate basis no alteration will be allowed in the schedule of rates by reason of

work or any part of them being field, altered extended, diminished or ommitted.

GC-77 PROCEDURE FOR MEASUREMENT OF WORK IN PROGRESS

1. All measurements shall be in metric system. All the work in progress will be jointly measured by the

representative of Engineer-in-charge and contractor's authorised agent. Such measurements will be

got recorded in the measurement book by the Engineer or his authorised representative and signed

by contractor or his authorised agent in token of acceptance. If the contract or his authorised agent

fails to be present when even required by the Engineer-in-charge for taking measurements for any

reasons whatsoever, the measurement will be taken by the Engineer-in-charge or his authorised

representative not withstanding the absence of contract and these measurement will be deemed to be

correct and binding on contractor.

2. Contractor will submit a bill in approved proforma in duplicate to the Engineer-in-charge of the

work giving abstract and detailed measurements of various items executed during a month as

mutually agreed. The Engineer-in-charge shall verify the bill and the claim, far as admissible,

adjusted if possible, within 10 days of presentation of the bills.

3. In case of Tenders for completed items of work, contractor may be allowed 'Secured Advance' on

the Security of Materials brought to site for execution of the constructed items of work the extent of

75% of the value of Materials of unperishable nature and an agreement be drawn up with contractor

under which the owner secured a lien on these Materials and is safe guarded against losses due to

any reasons whatsoever. Recoveries of advance paid would not be post-poned till the whole work is

completed but shall be adjusted from his work done or the Materials used, the necessary deductions

being made when the items of work in which they are used and are billed for. When the mode of

measurement is not covered by contract for any item of work it shall be as per latest I.S.I.

GC-78 RUNNING ACCOUNT PAYMENT TO BE RECOVERDED AS ADVANCES

All running account payments shall be regarded as payments by way of advance against the final payment

only and not as payment for work actually done and completed and shall not preclude the requiring of bad,

unsound and imperfect or unskilled work to be removed and taken away and reconstructed or to be

considered as an admission of the due performance of contract or any part thereof.

GC-79 NOTICE FOR CLAIM FOR ADDITIONAL PAYMENT

If the contractor considers that he is entitled to extra payment or compensation or any claim whatsoever in

respect of work, he shall forthwith give notice in writing to the Engineer-in-charge about his extra payment

and/or compensation. Such notice shall be given to the Engineer-in-charge within Ten (10) days from the

happening of any event upon which contractor basis such claims and such notice shall contain full particular

of the nature of such claim with full details and amount claimed. Failure on the part of the contractor to put

forward any claim with the necessary particulars as above within the time above specifed shall be an

absolute waiver thereof. No commission by S.M.C. to reject any such claim and no delay in dealing

therewith shall be waiver by S.M.C. of any rights in respect thereof.

GC-80 PAYMENT OF CONTRACTOR'S BILL

1. The price to be paid by the S.M.C to contractor for the work to be done and for the performance of

all the obligations under taken by the contractor under contract shall be based on the contract price

and payment to be made accordingly for the work actually executed and approved by the Engineer-

2. No payment shall be made for work costing less than Rs. 5,000/- till the work is completed and a

certificate of completion given. But in case of work estimated to cost more than Rs. 5,000/-

contractor on submitting the bill thereof will be entitled to receive a monthly payment,

proportionate to the part thereof, approved and passed by Engineer-in-charge whose certificate of

such approval and passing of the sum so payable shall be final and conclusive against contractor.

This payment will be made after making necessary deductions as stipulated elsewhere in the contract

documents for Materials, security deposit, etc. The payment shall be released to the contractor

within Thirty (30) days of submission of the bill in case of running bill and with in two (02) months

in case of final bill, contractor shall present the bill duly pre-receipted on proper revenue stamp.

3. Payment due to Contractor shall be made by the by crossed Accounts payee cheque in Indian

currency forwarding the same to the registered office of the contractor. Owner shall not be

responsible if the cheque is mislaid or misappropriated by unauthorised person.

GC-81 FINAL BILL

The final bill shall be submitted by Contractor within two (02) month of the date of physical completion of

work, Otherwise the Engineer-in-charge certificate of the measurement and of total amount payable for work

work, Otherwise the Engineer-in-charge certificate of the measurement and of total amount payable for work

shall be finalised binding on all parties.

GC-82 RECEIPT FOR PAYMENT

Receipt for payment made on account of work when executed by a firm must be signed by a person holding

power of attorney in this respect on behalf of contractor except when described in the tender as a limited

company in which case the receipt must be signed in the name of the company by one of its principal

officers or by some other person having authority to give effectual receipt for the Company.

GC-83 TAXES, DUTIES, OCTROI, ETC.:

The Contractor shall be liable to payment of all the Central/ State/Local Bodie's Levies/ taxes or duties etc.

The S.M.C shall neither bear it nor reimburse at any time but will ensure deduction of Central/State/Local

levies/GST and taxes at Source at the rate provided under the relevant statutes from time to time inforce.

1% Construction Cess will be deducted from respective R.A. Bill and Final bill in accordance with the

prevailing norms of Govt. of Gujarat.

GC-84 INSURANCE

Contractor shall at his own expenses carry and maintain with reputable Insurance Companies to the

satisfaction of owner as follows :

1. Employees State Insurance Act

Contractor agrees to and does hereby accept full and exclusive liability for compliance with all

obligations imposed by the Employees' State Insurance Act 1948, and Contractor further agree to

defend, indemnify and hold owner harmless from any liability or penalty which may be imposed by

the Central or State Government of Local authority by reasons of any asserted violation by

contractor or Sub-Contractor of the Employees' State Insurance Act, 1948 and also from all claims,

suits or proceedings that may be brought against owner arising tender, growing out of or by reasons

of the work provided for by this contract whether brought by employees of Contractor, by third

parties or by Central or State Government authority or any administrative Sub-division thereof.

Contractor agrees to fill in with the Employees State Insurance Corporation, the declaration from

and all forms which may be required in respect Contractor's or Sub-contractor's employees these

aggregate remuneration is Rs. 400/- p.m.or less and who are employed in work provided for or those

covered by E.S.I from time to time under the agreement. The Contractor shall deduct and secure the

agreement of the Sub-contractor to deduct the employees' contribution as per the first Schedule of

the Employees' State Insurance Act from wages. Contractor shall remit and secure the agreement of

Sub-contractor to remit to the State Bank of India Employees' State Insurance Corporation

Accounts, the employees contribution as required by the Act Contractor agrees to maintain all cares

and record as required under the Act in respect of employees and payments and contractor shall

secure the agreements of the sub-contractors to maintain such records, any expenses incurred for the

contributions or maintaining records shall be to contractor's or sub- contractor' account. Owner shall

retain such sum as may be necessary from the contract value until contractor shall furnish

satisfactory proof that all contribution as required by the Employees' State Insurance Act 1948 have

2. Workman's Compensation And Employees Liability Insurance

Insurance shall be effected for all contractors employees engaged in the performance of this . If

any part of work is sublet, contractor shall require the sub-contractor to provide workmans'

compensation and employer's liability insurance which may be required by owner.

3. Other Insurance required under law or regulation by owner

Contractor shall also carry and maintain any and all other insurance which may be required under

any law or regulation from time to time. He shall also carry and maintain any other insurance

which may be required by owner.

GC-85 DAMAGE TO PROPERTY

1. Contractor shall be responsible for making good to the satisfaction of owner any loss of and any

damage to all structures and properties belonging to owner or being executed or Procured by owner

or of other Agencies within the premises of all work of owner, if such loss or damage is due to fault

and/or the negligence or will full act or ommission of contractor, his employees, agent

representatives or Sub- contractors.

2. Contractors shall indemnify and keep owner harmless of all claims for damage to properties other

than S.M.C's property arising under or by reasons of this agreement if such claims result from the

fault and/or negliance or wilful act of ommission of contractor, his employees, agents,

representatives or sub-contractors.

GC-86 LABOUR LAWS AND REGULATIONS

1. The contractor shall be reponsible for the strict compliance of and shall ensure strict compliance by

his sub contractor employees and agents of all labours and others laws, rules or regulations having

the force of law affecting the relationship of employer and employee between the contractor/sub-

contractor and their respective employees.

2. No labour below the age of eighteen (18) year be employed on work.

3. Contractor shall pay to the labours engaged on work according the law.

4. The Contractor and sub-contractors of the contractor shall obtain proper authority disignated in this

behalf under any application law, rules or regulations (including but not restricted to the factories

Act and Contract Labour Abolition and Regulation Act 1970,) in so far as applicable) any and all

such licences, consents, Registration and/or other authorisation as shall from time to time be or

become necessary for relatint to the execution of work or any part of portion thereof or the storage

or supply of any Materials or otherwise in connection with the performance of the contract and

shall at all times observance by the sub-contractors, employees and agents of all terms and

conditions of the said licences,consents, regulation and other authorisation and laws, rules and

regulations applicable thereto.

GC-87 CONTRACTOR TO INDEMNIFY OWNER

1. The Contractor shall indemnify and keep indemnified the owner and every member, officer and

employee of owner from and against all action, claims, demands and liabilities whatsoever and in

respect of the breach of any of the above clauses and/or against any claim, action or demand by any

workman/employee of the contractor or any sub-contractor and or from any liability and way to any

workman/employee of the contractor or any sub-contractor under any law, rule or regulations having

the force of law, including but not limited to claims against the owner under the workman

compensation Act 1923. The employees' Provident Funds Act 1952 and/or the Contract Labour

(Abolition and Regulations) Act,

2. Payment of claims and damages

If owner has to pay any money in respect of such claims or demands as aforesaid, the amount so

paid and the cost incurred by the owner shall be charged to and paid by contractor without any

dispute notwithstanding the same may have been paid without the consent or authority of the

3. In every case in which by virtue of any provision applicable in the workman's Compensation Act

1923 or any other Act, be obliged to pay compensation to workman employed by Contractor the

amount of compensation so paid, and without prejudice to the rights of Surat Municipal Corporation

under sec. (12) Sub-section (2) of the said Act, S.M.C shall be at liberty to recover such amount

from any surplus due to the contractor or the security deposit. S.M.C will not be bound to contest

any claim made under section (12) Sub-section (2) of the said Act except or written request of

Contractor and upon the contesting of such claim.

4. The Contractor shall protect adjourning sites against structural decorative and other damages that

could be caused to adjourning premises by the execution of these works and made good at his cost,

any such damage, so caused.

GC-88 IMPLEMENTATION OF APPRENTICE ACT

Contractor shall comply with the provisions of the Apprentice Act 1964 and the orders issued thereunder

from time to time. If the fails to do so, it will be a breach of contract. Contractor shall also be liable for any

particular liability arising on account of any violation of the provisions of the Act by him.

GC-89 HEALTH AND SANITARY ARRANGEMENTS FOR WORKERS

Contractor shall comply with all the rules and regulations of the local sanitary authorities or as framed by

owner from time to time for the protection of health and sanitary arrangements of all labour directly or

indirectly employed on the work of this contract.

GC-90 SAFETY CODE

Contractor shall adhere to safe construction practice and gurard against hazardous and unsafe working

conditions and shall comply with owner's safety rules and set fourth herein.

1. First Aid and Industrial Injuries

1.1 Contractor shall maintain first aid facilities for its employees and chose of his sub-contractor.

1.2 Contractor shall make outside arrangements for ambulance service and for the treatment of

industrial injuries. Name of those providing these services shall be furnished to Engineer-in-charge

prior to start of construction, and their telephone numbers shall be prominently posted in contractor's

1.3 All injuries shall be reported promptly to Engineer-in-charge, and a copy of Contractor's report

covering each personal injury requiring the attention of a physician shall be furnished to owner.

2. General Rules

2.1 Carrying, striking, matches, lighters inside the project area & smoking within the job site is strictly

probibited Violators of smoking rules shall be discharged immediately. Within the operation area,

not hot work shall be permitted without valid gas safety, fire permits. The Contractor shall also be

held liable and responsible for all lapses of his sub-contractors/ employees in this regards.

3.1 Suitable scaffolding shall be provided for workmen for all works that can not safely be done from

the ground or from solid construction except such short period work as can be done safely from

ladders. When a ladder is used, an extra mazdoor shall be engaged for holding the ladder and if the

latter is used for carrying Materials as well, suitable foothold sand handholds shall be provided on

the ladder and the same shall be given inclination not steeper than 1 to 4 (1 horizontal and

3.2 Scaffolding or stagging more than 3.6 M (12') above the ground or floor, swing or suspended from

an overhead support or erected with stationary support shall have a guard rail properly attached,

bolted, braced and otherwise fixed at least 1.0 M (3') high above the floor or platform of scaffolding

or staging and extending along the entire length of the outside ends thereof with only such openings

as may be necessary for the delivery of Materials. Such scaffolfing or staging shall be so fastened as

to prevent it from swaying from the building or structure.

4. Maintenance of Safety Devices

4.1 All scaffolds, ladders and other safety devices mentioned or described herein shall be maintained in

some conditions and no scaffold, ladder or equipment shall be altered or removed while it is in use.

Adequate washing facilities should be provided at or near place or work.

5. Display or Safety Instructions

5.1 These safety provisions should be brought to the notice of all concerned by display on a notice

board a prominent place at the work-spot. The person responsible for compliance of the safety code

shall be named therein by the Contractor.

6. Enforcement of Safety Regulations

6.1 To ensure effective enforcement of the rules and regula-tions relating safety precautions, the

arrangements made by the contractor shall be open to inspection by the welfare Officer, Engineer-

in-charge of safety Engineer of the owner or their representatives.

7. No Exemption

7.1 Notwithstanding the above clause 1.0 to 6.0 there is nothing to exempt the contractor from the

operations of any other Act or rules in force in the Republic of India.

7.2 In addition to the above, the Contractor shall abide by the safety code provision as per C.P.W.D.

Safety Code framed from time to time.

GC-91 ACCIDENTS

It shall be the contractor's responsibility to protect against accidents on the work. He shall indemnify the

S.M.C. against any claim for damage or for injury to persons or property resulting from, and in the course

of work and also under the provision of the Workman's Compensation Act. On the occurance of an accident

arising out of the works which results in death or which is so serious as to be likely to result in death, the

contractor shall within twenty four hours of such accident, report in writing to the Engineer-in-charge, the

facts stating clearly and is sufficient details the circumstances of such accident and the subsequent action.

All other accidents on the works involving injuries to persons or damage to property other than that of the

contractors shall be promptly reported to the Engineer-in-charge stating clarly and in sufficient details and

facts and circumstances of the accidents and the action taken. In all cases the contractor shall indemnify

the S.M.C. against all loss of damage resulting directly or indirectly from the Contractor's failure to report in

the manner aforesaid. This includes panalties or fine consequency of failure to give notice under the

workman's compensation Act or failure to confirm to the provisions of the said. Act in regard to such

In the event of an accident in respect of which compensation may become payable under the workmens

compensation Act VIII of 1923 including all modification thereof whether such compensation may become

payable by the contractor or by the S.M.C. as principal employer, the Engineer-in-charge may retain out of

money due and payable to the contractor such sum or sums of money as may, in the opinion of the Engineer-

in-charge be sufficient to meet such liability. On receipt of award from the labour commission in regard to

quantum of compensation, the difference in amount will be adjusted.

GC-92 PRICE VARIATION CLAUSE:

No Price Variation difference will be paid to the contractor for Labour, Materials, P.O.L. (Fuel) or any other

material for the work

GC-93 STAR RATE & DIFFERENCE FOR REINFORCEMENT STEEL & CEMENT: (Not

GC-94 GOODS AND SERVICE TAX (GST)

GST CLAUSE FOR CONSTRUCTION / ERECTION / COMMISSIONING / INSTALLATION /

REPAIRS / MAINTENANCE / RENOVATION / FABRICATION OF STRUCTURE INCLUDING

BUILDING (MEANS ALL WORKS CONTACT / TURN KEY PROJECTS / SUPLY OF MATERIAL /

GST (Goods & Service Tax) has come in existence from 1st July 2017. Contract / Successful Bidder is

boundto pay any amount of GST prescribed by the Govt. of India as per the Terms of Contract

agreed upon during the course of execution of this Contract.

During the course of execution of contract. if there is any change in Rate of GST (Goods & Service Tax) by

the Government the same shall be reimbursed / recovered separately by S.M.C. subject to the submission of

Original Receipt / proof for the amounts actually remitted by the successful Tenderer / Contractor to the

competent authority along with a certificate from Chartered Accountant of Contractor / Successful Bidder

certifying that the amount of GST paid to the Government and the same shall be intimated / submitted /

claimed within 30 Days form the date of payment Remittance of GST within stipulated period shall be the

sole responsibility of the Successful Bidder / Contractor, failing which S.M.C. and decision of the Municipal

Commissioner shall be final and binding on the Contractor / Successful Bidder in this regard Further the

non-payment of GST to the Government may lead to the termination of contact and forfeiture of security

Deposit / Performance Guarantee Amount.

If imposition of any other new Taxes / Duties / Levies / Cess or any other incidentals etc. or any increase in

the existing Taxes / Duties / Levies / Cess or any other incidentals etc. (Excluding GST ) are imposed during

the course of the contract the same shall be borne by the Contractor / Successful Bidder only in no case

Municipal Corporation shall be liable for the same.

The Contractor will submit the invoice to the Municipal Corporation having GSTIN of Municipal

Corporation mentioned therein and the taxes shall be shown separately on the face of the invoice so as to

claim as ITC by Municipal Corporation.

Note :- The Rates mentioned in BOQ are excluding GST. GST will be reimbursed separately (if applicable

as per the opinion of Account department of SMC / GST Consultant of SMC) as per the prevailing

GST Rates decided by the Government. The contractor is invariably bound to any changes in GST

Rates made during the course of the work. The payment (if applicable) for GST will be only

released only after the applicable Amount reflects on Government portal. Decision of Account

Department of SMC regarding applicable GST Rates will be final.

GC-95 SECURED ADVANCES:

No Secured advances shall be paid.

GC-96 SUBMISSION / COMPULSION BY CONTRACTOR

The contractor registered with Municipal Corporation or any other Govt. organisation is required to employ

minimal technical staff as detailed in the certificate issued to him. If contractor does not employ same

technical staff over works entrusted to him, should submit photoidentity and education qualification of

technical staff appointed at site.

"The contractor shall have to keep the record of the labourers employed for the concerned work. The

contractor should provide attendance card, identification card, pay slip etc to the labourers employed.

Further, the amount of E.S.I. & Provident Fund should be deducted from the salary of the labourers

employed and such amount should invariably be deposited to the concerned Government Departments. In

addition, the amount of social security under E.P.F. & M.P. act 1952 shall be recovered every month & such

amount should invariably be deposited directly to the concern Government Departments. In the same

context, the details regarding such amount deposited to the concern Govt. Dep. and labourers employed shall

be furnished to the office Municipal Corporation every month. In case of failure, such amount shall be

deducted/recovered from the running bill directly in accordance with the details given by contractor

regarding labourers employed and as per the prevailing rules of Government. In absence of detail, an adhoc

suitable amount of the total amount of work done shall be recovered directly from the running bills. On

suitable amount of the total amount of work done shall be recovered directly from the running bills. On

submission of evidence of recovery of such amount, the amount recovered/deducted shall be released in the

next bill after due sanction of Competent Authority of Municipal Corporation.”

GC-97 SPECIAL RISK

If during the contract, there shall be outbreak of war (whether war is declared or not), major epidemic,

earthquake, or similar occurrence in any part of the world beyond the control of either party to the contract

which whether financially or otherwise materially affects the execution of the contract, the contractor shall

unless and until, the contract is terminated under the provisions of this article, use his best endeavors to

complete the execution of the contract, provided always that the Municipal Corporation shall be entitled at

any time after the onset of such special risks, to terminate the contract by giving written notice to the

contractor and upon such notice being given this contract shall terminate but without prejudice to the rights

of either party in respect of any antecedent breach thereof. If any of the works, or materials to be deli

subjected to damage or distribution by reasons for the special risks, the contractor shall be entitled to

payment for such damage or destroyed materials and to any costs involved in making good damages or

destroyed materials as may be required by the Municipal Corporation.

The contractor shall not be liable for payment of compensation for delay or for failure to perform the

contract for reasons of Force Majeure such as acts of public enemy, acts of Government fires, floods,

cyclone, epidemics, quarantine restrictions, lockouts, strikes, freight embargoes and provided that the

contractor shall within Ten (10) days from the beginning of such delay notify the Engineer-in-charge in

writing the cause of delay. Municipal Commissioner shall verify the facts and grant such extension as the

The Engineer-in- charge shall have power to take any alteration in, or addition to the original specifications,

drawings, designs and instruction that may appear to him to be necessary or advisable during the progress of

the work, and the contractor shall be bound to carry out the work in accordance with any instructions in this

connection which may be given to him in writing signed by the Engineer- in-charge and such alteration shall

not invalidate the contract and any additional work which the contractor may be directed to do in the manner

above specified as part of the work shall be carried out by the contractor on the same conditions in all

respect on which he agreed to do the main work and at the same rates as are specified in the tender for the

main work. And if the additional and altered work includes any class of work for which on rates is specified

in this contract than such class of work shall be carried out at the rates entered in the schedule of rates of

Municipal Corporation or at the rates mutually agreed upon between the Engineer-in-charge and the

contractor whichever are lower if the additional or altered work for which no rate is entered in the schedule

of Rates of Municipal Corporation is ordered to be carried out before the rates are agreed upon then the

contractor shall, within seven days of the date of receipt by him of the order to carry out the work, inform

the Engineer-in-charge of the rate which it is his intention to charge for such class of work and if the

Engineer-in-charge does not agree to this rate he shall by notice in writing be at liberty to cancel his order to

carry out such class of work, and arrange to carry it out in such manner as he may consider advisable

provided always that if the contractor shall commence the work or incur any expenditure in regards thereto

before the rates shall have been determined as lastly herein before mentioned, then in such case he shall only

be entitled to be paid in such case he shall only be entitled to be paid in respect of the work carried out or

expenditure incurred by him prior to the date of the determination of the rate as aforesaid according to such

rate or rates as shall be fixed by the Engineer-in-charge. In the event of a dispute, the decision of the

Commissioner will be final.

Where, however, the work shall have to be executed according to the designs; drawings and specifications

recommended by the contractor and accepted by the competent authority the alteration above referred to

shall within the scope of such designs drawings and specification appended to the tender.

The contractor shall not be entitled to claim any compensation from Municipal Corporation for the loss

suffered by him on account of delay by Municipal Corporation in the supply of materials entered in

Schedule `A' where such delay is caused by:

(1) Difficulties relating to the supply of Railway wagons & availability of Government controlled

(2) Force Majeure.

(3) Act of God.

(4) Act of the Nation's enemies or any other reasonable cause beyond the control of Municipal

In the case of such delay in the supply of material the Municipal Corporation shall grant such extension of

time for the completion of the work as shall appear to the Commissioner to be reasonable in accordance with

the circumstances of the case.

The decision of the Commissioner as to the extension of time shall be accepted as final by the contractor.

GC-100 FORCE MAJEURE

1. Neither party shall be to liable to the other for any loss or damage occasioned by or arising out of

acts of god, and in particular, unprecedented Floods, volcanic eruption, earthquake or other

convulsion of nature, and other acts such as but not restricted to general strike, invasion, the act of

foreign countries, hostilities or war like operations before or after declaration of war, rebellion,

military or usurp power, strikes or boycotts (other than those involving the Contractor or their

respective employees/representatives or attributable to any act or omission of any of them), An act

of war (whether declared or undeclared), invasion, armed conflict or act of foreign enemy, blockade,

embargo, riot, insurrection, terrorist or military action, civil commotion, or politically motivated

sabotage, Expropriation or compulsory acquisition by any Government Agency of any Project

Assets or rights of the Contractor, which prevent performance of the contract and which could not

have been for seen or avoided by a contractor or Employer (the “Force Majeure”).

2. On occurrence of Force Majeure Event, Parties are excused from the Performance of their

3. In the Event of occurrence of Force Majeure Event both the party shall try to continue to perform

their obligation stipulated in this contract. If Force Majeure Event subsists for 120 days then either

party may by notice to other party terminate the Contract.

4. In the event that Parties are unable to agree in good faith about the occurrence of or existence of a

Force Majeure event, such dispute shall be finally settled in accordance with the Dispute Resolution

Procedure; provided that the burden of the proof as to the occurrence of Force Majeure Event shall

be upon the Party claiming relief and/or excuse on account of such Force Majeure Event.

5. Termination of the Contract (a) shall not relieve the Contractor or Employer of any obligations

hereunder which expressly or by implication survives Termination hereof, and (b) except as

otherwise provided in any provision of the Tender expressly limiting the liability of either Party,

shall not relieve either Party of any obligations or liabilities for loss or damage to the other Party

arising out of or caused by acts or omissions of such Party prior to the effectiveness of such

Termination or arising out of such Termination.

SIGNATURE OF THE CONTRACTOR WITH EXECUTIVE ENGINEER

ADDRESS: SOUTH EAST ZONE (LIMBAYAT)

DATE: SURAT MUNICIPAL CORPORATION

Responsibility of contractor under Construction And Demolition Waste (C & D Waste)

Contractor shall remove All Construction and Demolition Waste (C & D Waste) and clean the area every

day, or depending upon (1) The type & schedule of the work, (2) The quantity and type of waste generated,

appropriate storage and collection facility shall be developed at site. Reasonable time frame shall be worked

out in consultation with engineer in charge of the project, for storage & usage of C & D Waste.

If it's found that contractor is irregular and showing negligence to management of C & D Waste, than If

deem fit, Engineer in charge would arrange to dispose the said C & D Waste through an Authorized C & D

Waste Contractor/agency of Surat Municipal Corporation and All the expenditure made towards disposal of

this C & D Waste shall be recovered from the contractor as per the prevailing charges.

Contractor shall have to bear the expenses towards management of C & D Waste as per the prevailing

norms, no extra payment shall be entertained for the same.

Contractor shall keep record of the generation and disposal of Construction and Demolition waste (C & D

Waste) and proof of its disposal as per the provision of C & D Waste rules and he has to submit along with

running bills If contractor fails to upkeep and maintain records of C & D Waste generation- Disposal records

etc. than it shall be calculated as per the provision of the Standing Committee Resolution no. 1621/2016,

Dt:01/10/2016 and charges shall be recovered from due of contractor with Surat Municipal Corporation.

Contractor shall also ensure use of recycled products made from SMC authorized C & D Waste agency as

far as possible to promote the C & D Waste management project.

SIGNATURE OF THE CONTRACTOR WITH EXECUTIVE ENGINEER

ADDRESS: SOUTH EAST ZONE (LIMBAYAT)

DATE: SURAT MUNICIPAL CORPORATION

I/We ______________________________________ the undersigned do hereby Tender for carrying out the

work described in the schedule subject to the condition annexed in schedule attached herewith in Tender

1. General Description of work : Making Of furniture for new Reading Room

at T.P Scheme.No.19(Parvat-Magob), F.P. no.

104 in South East Zone (Limbayat), Surat

municipal Corporation, Surat.

2. Estimated Cost : Rs.

3. Earnest Money Deposit (100% D.D.) : Rs.

4. Document Fees : Rs.

5. Security Deposit :

6. Time allowed for the completion of work : 06 (Six) Months

from date fixed in written order to

7. Compensation for delayed work : Zero Point two percent (0.2%) of the contract

price per day maximum upto ten percent (10%)

of the contract price.

8. The progress of work should confirm to the -

following schedule

9. Percentage to be retained from Running : 7% (Seven Percent) of each Running Bill

Account Bills Amount

10. Defect Liability Period : 12 months from the date of issue of Completion

11. Water Charges : CONDITION FOR THE WATER SUPPLY &

ELECTRIC SUPPLY on next page.

12. Construction Cess will be deducted from : 1% of Work Done Amount in R.A.Bill

respective R.A. Bill and Final bill in

accordance with the prevailing norms of

Govt. of Gujarat.

13. Goods and Service Tax (GST) : As per GC

SIGNATURE OF THE CONTRACTOR WITH EXECUTIVE ENGINEER

ADDRESS: SOUTH EAST ZONE (LIMBAYAT)

DATE: SURAT MUNICIPAL CORPORATION

SURAT MUNICIPAL CORPORATION

SOUTH EAST ZONE (LIMBAYAT)

CONDITION FOR THE WATER SUPPLY & ELECTRIC SUPPLY

In case of Municipal Network or distribution center available or not at nearby area

Contractor has to make his own arrangement for construction work whether from private boring or tankers.

Contractor has to submit test report of water weather it is of good quality for construction work or not and

contractor has to inform about it within 30 days of starting the work.

If contractor wants to use Municipal Water he has to follow procedure within below:

1. Contractor has to apply for water connection by Municipal Licenced plumber in prescribed form.

2. Contractor has follow all procedure with his own expenses.

3. According to rule Municipal Corporation issue bill to contractor for consumption of water and

contractor has to paid it within stipulated time and contractor has submit one copy of bill and

payment receipt to concern department. If contractor fail to pay the bill the amount of bill/paid

receipt can be recover from contractor's bill.

4. If Municipal Corporation network is not available then Contractor can make arrangement of