Rate Contract for Repairing of failed / damaged/ Distribution Transformers having CRGO Core(STACK/WOUND/DRY/PAT/SDT)& Amorphous Core of various ratings on item wise rates including internal parts and external parts per unit rate basis repairing unit should be under MGVCL Jurisdiction or outside MGVCL.

(STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings on item wise rate

including internal parts and external parts per unit rate basis from existing agencies and new

entrepreneurs who fulfill tender conditions. Tender Papers & Specifications may be down

loaded from Web site https://tender.nprocure.com (For view, down load and on line

submission) and MGVCL web site www.MGVCL.com (For view & down load only).

The documents, as mentioned given here under, should be uploaded in online

electronic form. Bidder has to pay Tender fee & EMD (up to Rs. 3 Lac) and

Vendor Registration fee by RTGS/NEFT/Online. Tender fee & EMD online

transaction details and Vendor Registration (VR) Documents must be uploaded in

online electronic form only.

Tenders are invited in two bid system i.e. Techno-Commercial bid and price bid. Price bids to

be submitted ON LINE only (Dates given below is provisional, will be changed after getting

approval from competent Authority.)

1 Tender No.: MGVCL/EE-T-1/TRANS-REP/2026-28

Rate Contract for Repairing of failed /

damaged/ Distribution Transformers having

CRGO Core(STACK/WOUND/DRY/PAT/SDT)&

2 Description Amorphous Core of various ratings on item wise

rates including internal parts and external parts

per unit rate basis repairing unit should be

under MGVCL Jurisdiction or outside MGVCL.

Rs. 13.56 Cr. Per annum i.e. Rs. 27.12 Cr. for

3 Estimated Value of Tender

Tender Fee in Rs. ( non-

Estimated no of repairing of Repairing of approximate 12,296 nos. of

Transformer transformers per annum- i.e. @ 24,592 for 2 years

Earnest Money Deposit amount Rs.80,000/-Per Bidder for regular* 3 times for new

in Rs. bidder i.e. Rs.

Last date & Time of Online (e-

7 tender) submission of offer 18-04-2026 (up to 18.00 hrs)

(This is mandatory)

Date of opening of preliminary

8 stage in online mode.(If 20-04-2026 (at 11.00 hrs)

Date of opening of online EMD,

Tender fee & Vendor reg. Fee

and Online Technical stage. (If

Tentative Date of opening of

10 Price bid in online mode/e- 27-04-2026 (at 11.00 hrs.)

tender (if possible)

120 Days from the date of opening of Technical

11 Validity of Tender

Signature of the TendererPage1 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-2028

Date, time & venue for Pre bid

12 Time:- 12.00 hrs.

Venue:- MGVCL Corporate office, Vadodara

AS PER THE NOTICE OF THE INVITATION OF TENDER (NEWS PAPER

ADVERTISEMENT), THE TENDER IS INVITED ON E-TENDERING (ON – LINE)

SYSTEM, FOR WHICH FOLLOWING CONDITIONS ARE MANDATORYAND ANY

DEVIATION WILL BE FOUND IN THE OFFER, THE TENDER / OFFERE WILL BE

OUTRIGHTLY REJECTED AND NO ANY FURTHER COMMUNICATION IN THE

MATTER WILL BE ENTERTAINED.

[A]All the relevant documents as mentioned in tender (Part III, Clause-30) (given here

under) should be uploaded in online electronic form..

[B] Required documents as mentioned in Annexure-1 of online tender should be

uploaded in technical stage of online bid. In case of non-attachment of mandatory

document or attachment of wrong document, bid may be rejected at discretion of

MGVCL and no any further communication in the matter will be entertained.

[C]Bidders are requested to submit price – bid (Schedule–A) should be uploaded in

online electronic form, it is mandatory. If price bid is submitted in physical form, the

same will not be opened / considered and only on-line submitted price bid will be

considered for evaluation.

Any technical questions, information and clarifications that may be required pertaining

to this tender, enquiry should be referred to the CHIEF ENGINEER (O&M.) MADHYA

GUJARAT VIJ COMPANY LTD., “Sardar Patel Vidhyut Bhavan” 2nd floor, Corporate

Office, Race course, Vadodara –

MGVCL reserves the right to reject/scrap any OR all tenders without assigning any

reasons thereof.

Chief Engineer (T&O)

MADHYA GUJARAT VIJ COMPANY LTD.

Corporate Office:

“Sardar Patel Vidyut Bhavan”,

Race course, Vadodara-390007

e-mail :[email protected]

website:www.mgvcl.com

Tender Documents in (PDF Format) which consists of:

Part – I: Instruction to Bidder & Important conditions

Part –II: Qualifying Requirements of the Bidders

Part –III: General Conditions of Contract

Part –IV: Scope of work

Part –V: Schedule –A of Prices.

Annexure-1:Details required to be furnished by the Bidders

Annexure-A: Process card for repairing of Distribution Transformers

Annexure-B: List of Testing Instruments

Annexure-B1: List of Machinery

Signature of the TendererPage2 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-2028

Annexure-C: Repairing Work Detail

Annexure-D: Undertaking & Validity

Annexure-E: Undertaking for New Repairing Agency.

Note: - Bidders should be in touch with websites https://tender.nprocure.com &

www.MGVCL.comfor information regarding revision/corrigendum/amendment in tender

till due date of online submission and thereafter. No separate information shall be sent

in this regards and also not publish in newspaper.

In case bidder needs any clarification or if training required for participating in

online tender, they can contact the following office:

(n) Procure Cell

(n) code solutions-A division of GNFC Ltd.,

403, GNFC Info tower, S.G. Road, Bodakdev

Ahmedabad – 380054 (Gujarat)

Email: [email protected]

Other terms & conditions are as per tender documents

Chief Engineer (O&M)

MGVCL, VADODARA.

Signature of the TendererPage3 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-2028

INSTRUCTION TO BIDDERS

 Tender fee is Non-refundable.

 The Bidders are forbidden from furnishing their own printed / typed commercial

and other terms and conditions.

 The Bidders shall specifically note that the Tenders are invited on item wise rate for

CRGO Core (STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings on

item wise rate including internal parts and external parts. Estimated rates are

furnished and bidders have to quote their rates in % above or below the

estimated rates excluding GST.

 The Bidders shall specifically note that the quantities of repairing of failed

Transformers are likely to vary as per the actual failure rate and payment shall be

made on the basis of actual repairing work carried out.

 The Bidders shall have to submit e complete documents sets of their offer in On-

Line Electronic forms.

 The Bidders will ensure submission of all the Tenders documents should be

uploaded in online electronic form.

 Bidders are not allowed to transfer their offer to other firm who have not purchased

the tender document nor to the firms who have purchased the tender document.

 Seal and Signature with date at all pages of all documents / Annexure are must.

The bid which is not opened due to any reason/s in that case the same will not be

returned to the bidder in any case / circumstances and no any communication for

Bidder has to upload scanned copies of original (Notarized/ Self-Attested copies

of original- as specified in tender document) documents in online electronic

forms (e-tendering) in scheduled time with bid and physical documents not

Bidder has to upload scanned copies of original (Notarized/ Self-Attested copies

of original- as specified in tender document) documents in online electronic

forms (e-tendering) in scheduled time with bid and physical documents not

In absence of any of the above, techno-Commercial bid will not be opened /

the opening of tender of the party will be at the discretion of the MGVCL.

 DELAYED AND LATE TENDERS :

Signature of the TendererPage4 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-2028

The bidders are requested to submit their bids by on line through our service provider

M/s(n) Code Solutions before one day of the due date to avoid complication / dispute

at later stage.

No tender shall be accepted / opened in any case which are received after due

date and time of the receipt of tender irrespective of delayed due to postal service

or any other reasons and MGVCL shall not assume any responsibility for late

receipt of tender. Any correspondence in this matter will not be entertained.

 Tender evaluation: L1 bidders (irrespective of new or existing agency) offer

shall be considered as base offer and other agency to match with base rate/

offer for placement of order.

 The MGVCL may split up the work amongst more than one Tenderer. The lowest

bid will not be offered the whole contract.

 After opening of the tender and within the validity period no reduction or

enhancement in offer price by the tenderer will be entertained. On the other hand, it

will make the tender liable for rejection. However management reserves the right

for negotiation of rates & terms from among the eligible bidders.

 Conditional Offers shall not be accepted.

 The bidder should have valid PAN No, GST Registration and workman

compensation in addition to other statutory compliances. Copy of registration to be

 Recent test certificates copy of instruments by approved Govt. /NABL laboratory

must be submitted - NOT LESS THAN ONE YEAR OLD.

IMPORTANT CONDITIONS

(1) The documents, as mentioned given here under, should be uploaded in online

electronic form. Bidder should pay EMD/Tender Fee/Vendor reg. Fee by

RTGS/NEFT/online. The receipt of online mode payment transfer through RTGS/NEFT must

be uploaded in preliminary stage. Otherwise the offer will not be considered and no

further communication in the matter will be entertained.

(2) Bidders are requested to submit price – bid (Schedule–A) & Technical Bid should

be uploaded in online electronic form, it is mandatory

(3) It is mandatory for all the bidders to submit their tender documents (technical bid)

in online electronic form (e – tendering).

(4) The Techno-Commercial bid shall be opened on-line at date and time mentioned in

the tender notice, if possible. Technical and pre-qualification bid details specification

will be opened first and subject to evaluation based on the qualification criteria

contained in the individual bid document. Price bids of bidders who are assessed and

declared as substantially technically responsive on evaluation of the technical bid will

be opened for commercial evaluation.

Signature of the TendererPage5 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-2028

Tender fee (Non-refundable) plus GST as applicable as notified in the tender notice should

invariably be paid by below mentioned way otherwise offer will be ignored out rightly.

(This is Mandatory)

 Bidder will be required to pay Tender Fee by RTGS/NEFT/online mode only. The

receipt of online mode payment transfer through RTGS/NEFT must be uploaded in

preliminary stage.

(6) EARNEST MONEY DEPOSIT:-

EMD of Rs. 80,000.00 is payable by all existing bidders and for new bidders it is

3 times as compared to regular bidders i.e. Rs.2,39,500 it should be paid

through RTGS/NEFT/online. No Interest will be allowed / paid against payment of

 Bidder should pay EMD/Tender Fee/Vendor reg. Fee by

RTGS/NEFT/online. The receipt of online mode payment transfer through

RTGS/NEFT must be uploaded in preliminary stage. Details of RTGS/NEFT are

-: Performa of R.T.G.S. Details:-

Particulars Requisite Details

1 Name of Bank State Bank of India

Industrial Finance Branch,

2 Name of Branch Mid Town Building, Jetalpur Road, Baroda

5 IFSC Code SBIN0001946

6 Name of Account Madhya Gujarat Vij Company Ltd.

The Micro and Small Scale Industrial (manufacturing) Units registered under Small

Scale Industries of Gujarat State and holding subsequent registration with CSPO /

NSIC / DGS&D, Registration Certificates for the item under Tender will be eligible for

exemption from payment of EMD on upload of original copies of minimum one

certificate from group A & B (i.e. one certificate from group A & one certificate from

group B) for availing exemption in payment of E.M.D. (This is mandatory).

Group A Group B

1 CSPO Registration Certificates

1 UDYAM Registration Certificate 2 NSIC Registration Certificates

3 DGS & D Registration Certificates

Note: In view of Ministry of Micro, Small & Medium Enterprises, Govt. of India, New Delhi

notification S.O. 2119(E) dated 26th Jun, 2020 and subsequent amendments, Only

“UDYAM REGISTRATION CERTIFICATE” out of SSI/MSME part II/UdhyogAadhar

Memorandum/Udyam Registration certificate shall remain valid from 1st July-2022 OR

from the date as amended in future by the ministry of Micro, Small & Medium

Signature of the TendererPage6 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-2028

enterprises (MSME), Govt. of India.This benefit of exemption will not be admissible if

they take part in the tender indirectly either through their dealers, agents, distributors or

other intermediates)

The Certificates should indicate the item. In case of UDYAM REGISTRATION

CERTIFICATE / Udyog Aadhar Memorandum, it should indicate the manufacture of

related group of item.

Authenticated notary certified copy of the Certificates for the works / item under

tender subject is required otherwise rejected without entering in to further

correspondence in this regard and no reference will be made.

No relaxation shall be given to the bidders having valid UDYAM Registration

Certificate/NSIC certificate of Outside Gujarat State. No relaxation shall be

given to the bidders having only one registration number from Government

of Gujarat but must with subsequent registration with NSIC/CSPO/DGS&D

registration certificates for the item under tender.

NSIC/CSPO/DGS&D certificate more than 03 years old will not be considered

and the validity of the same should cover at least the validity period of the tender

and there after it has to be renewed and submitted immediately.

All the “UDYAM Registration Certificate” and “NSIC/CSPO/DGS&D” registration

certificates Documents furnished along with the tender submitted by the bidders

having Small, Cottage & Tiny industrial units registered under small scale

industries of Govt. of Gujarat should have clear validity as per the tender and

should invariably be renewed as per the norms of “UDYAM Registration

Certificate” and “NSIC/CSPO/DGS&D” registration certificates Otherwise they

shall have to pay E.M.D. and no exemption will be granted.

Tenders submitted without Earnest Money Deposit by the firms, who are not

eligible for any exemption, will be rejected without entering in to further

correspondence in this regard and no reference will be made.

The UDYAM Registration Certificate& NSIC/CSPO/DGS&D certificate should

indicate the works / services of works / services offered under this tender.

Provisional Registration Certificates are NOT allowed.

EMD will be released only on payment of security deposit in respect of successful

bidder whereas the same will be refunded to others on finalization of the tender /

placement of order to successful bidder.

Participants not covered under above categories mentioned, will have to pay

EMD compulsory, as prescribed, failing which the “Bid” will be treated as

“Disqualified Bid” and automatically, stand as “Rejected Bid” at the time of

scrutiny of Preliminary / Technical Bid, No Interest will be allowed against

payment of Earnest Money Deposit.

Bank Guarantees issued by following banks will be accepted as Performance Guarantee

(PG) for Contract Period& Performance Guarantee (PG) for Warrantee Period. (banks

notified latest G.R. by finance department of Govt. of Gujarat

Signature of the TendererPage7 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-2028

(A) Guarantees issued by the following banks will be accepted as SD/EMD on

permanent basis:

 All Nationalized banks.

(B) Guarantees issued by the following Banks will be accepted as SD/EMD for

period up to March 31, 2026. The validity cut-off date in the GR is with

respect to date of issue of Bank Guarantees irrespective of date of termination

2. AU Small Finance Bank

3. Bandhan Bank

4. Barclays Bank

5. City Union Bank

7. DBS Bank India Limited

9. Equitas Small Finance Bank

10. ESAF Small Finance Bank

11. FEDERAL Bank

16. IDFC First Bank

17. Jammu and Kashmir Bank

18. Jana Small Finance Bank

19. Karnataka Bank

20. Karur Vysya Bank

21. Kotak Mahindra Bank

22. South Indian Bank

23. Standard Chartered Bank

24. Tamilnad Mercantile Bank

25. Utkarsh Small Finance Bank

27. Ahmedabad Mercantile Co-Op. Bank

28. Nutan Nagrik Sahkari Bank Ltd.

29. Rajkot Nagarik Sahakari Bank Ltd.

30. Saraswat Co-Operative Bank Ltd

31. SBPP Co-operative Bank Ltd.

32. SVC Co-Operative Bank Ltd

33. The Cosmos Co-op Bank Ltd.

34. The Gujarat State Co-operative Bank

35. The Mehsana Urban Co-Op. Bank

36. The Surat District Co-op Bank

37. The Surat People's Co-Op. Bank Ltd

38. The Kalupur Commercial Co-op. Bank

39. The Panchmahal District Co-operative Bank

40. The Baroda District Co-operative Bank

41. Baroda Gujarat Gramin Bank

42. Saurashtra Gramin Bank

Signature of the TendererPage8 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-2028

If Bank Guarantee(s) is / are submitted of the bank other than above banks / banks notified

under latest G.R. by finance department of Govt. of Gujarat, it will not be accepted by

MGVCL and in such case it will be considered as Bank Guarantee (s) is / are not submitted

and action will be taken accordingly.

Note: 1. Bank Guarantee of Rs. 50,000/- and above must be signed by Two Bank

Official Jointly.

2. Designation of the officers must be mentioned clearly.

3. Place and Date of execution must be mentioned.

4. Official round seal of the bank is mandatory.

If Bank Guarantee is submitted of the Bank other than the above Banks, it will not

be accepted by MGVCL and in such case, it will be considered that BG is not submitted and

action will be taken accordingly.

“NO STAGEWISE BANK GUARANTEES WILLBEACCEPTABLE IN ANY CASE.”

Signature of the TendererPage9 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-2028

BANK GUARANTEE FORMAT

FOR TENDER NO.: MGVCL/EE-T-1/TRANS-REP/2026-2028/01

(BANK GUARANTEE ON NON-JUDICIAL STAMP PAPER OF Rs.300/-)

WHEREAS M/s. ____________________________________ (name & address of

the Firm) having their registered office at

_____________________________________ (address of the firms Registered Office)

(hereinafter called the ‘Tenderer’) wish to participate in the tender No.

_______________________________________ of (repairing of failed distribution

Transformers) (Name of the material / equipment / Work) for

_________________________ MADHYA Gujarat Vij company Ltd. and WHEREAS

a Bank Guarantee for (hereinafter called the “Beneficiary”) Rs._____________

(amount of EMD) valid till _________ (mention here date of validity of this Guarantee

which will be 4 (FOUR) months beyond initial validity of Tender’s Offer) which is

required to be submitted by the Tenderer along with the Tender.

We, ____________________________ (name of the Bank and address of the Branch

giving the Bank Guarantee) having our Registered Office at

___________________________________ (address of Bank’s Registered Office)

hereby give this Bank Guarantee No. ________________ dated _________ and

hereby agree unequivocally and unconditionally to pay immediately on demand in

writing from the MADHYA Gujarat Vij company Ltd. or any Officer authorized by it

in this behalf any amount not exceeding Rs. ______________ (amount of E.M.D.),

(Rupees ____________________ _________________ (in words) to the said

MADHYA Gujarat Vij company Ltd. on behalf of the Tenderer.

We ___________________________ (name of the Bank) also agree that withdrawal

of the Tender or part thereof by the Tenderer within its validity or Non-submission of

Security Deposit by the Tenderer within one month from the date tender or a part

thereof has been accepted by the MADHYA Gujarat Vij company Ltd/. Would

constitute a default on the part of the Tenderer and that this Bank Guarantee is liable

to be invoked and enchased within its validity by the Beneficiary in case of any

occurrence of a default on the part of the Tenderer and that the encased amount is

liable to be forfeited by the Beneficiary.

agreement shall be valid and binding on this Bank up to and inclusive of

____________________ (mention here the date of validity of Guarantee) and shall not

be terminable by notice or by Guarantor change in the constitution of the Bank or the

firm of Tenderer Or by any reason whatsoever and our liability hereunder shall not be

impaired or discharged by any extension of time or variations or alternations made,

given, conceded with or without our knowledge or consent by or between the Tenderer

“Notwithstanding anything contrary contained in any law for the time being in force or

banking practice, this Guarantee shall not be assignable, transferable by the

beneficiary (i.e. GUVNL or Subsidiaries). Notice or invocation by any person such as

assignee, transferee or agent of beneficiary shall not be entertained by the Bank. Any

invocation of the Guarantee can be made only by the beneficiary directly.”

NOTWITHSTANDING anything contained hereinbefore, our liability under this

guarantee is restricted to Rs. __________ (Amt. of E.M.D.) (Rupees

____________________________________) (in words). Our Guarantee shall remain

in force till _________ (Date of validity of the Guarantee). Unless demands or claims

Signature of the TendererPage10 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-2028

under this Bank Guarantee is made to us in writing on or before _______ (Date of

validity of the Guarantee), all rights of Beneficiary under this Bank Guarantee shall be

forfeited and we shall be released and discharged from all liabilities there under:

Please Mention here Complete Postal

Signature of the Bank’s Authorized

Address of the Bank with Branch Code,

Signatory with Official Round Seal

Telephone, e-Mail ID and Fax Nos.

and contact number.

NAME OF DESIGNATED BANKS: All Nationalized& Scheduled Banks.

Note: The Banks shall be the Banks recognized / notified by the Finance Department,

Government of Gujarat (GoG) from time to time.

Signature of the TendererPage11 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-2028

Qualifying requirements of the bidders

(A) Bidders who fulfill any of the following criteria are eligible for offering the

1. Gujarat State firms or outside Gujarat state firms, who have got adequate facility

for repairing and testing of distribution Transformer and have supplied at least

100 nos. of new Distribution Transformers CRGO core of 1-ph 5KVA 11 KV

/0.250V,3-ph 10KVA, 16KVA, 25KVA, 50KVA, 63KVA, 100KVA, 200KVA,

300KVA & 500KVA of 11 KV capacities and Amorphous core 5/10/16/25/ 63/

100/ 200/500 KVA of 11 KV against Purchase Orders issued by MGVCL/

DGVCL/PGVCL/ UGVCL/ SEBs/ Power Utilities during last three financial years &

have repairing set up in jurisdiction of MGVCL OR outside jurisdiction MGVCL

2. Gujarat state based existing Transformer repairing agencies who are engaged in

repairing of the CRGO &/ Amorphous core Transformers under the existing rate

contract awarded by the MGVCL/ DGVCL/PGVCL/ UGVCL Companies which are

having satisfactory performance for the repairing of OGP & WGP failed

Transformers and willing to repair the additional CRGO &/ Amorphous core

transformers within or outside jurisdiction of MGVCL of 1-ph 5KVA 11 KV

/0.250V, 3-ph 10KVA, 16KVA, 25KVA, 50KVA, 63KVA, 100KVA, 200KVA,

300KVA & 500KVA of 11 KV capacities & Amorphous core 5/10/16/25/63/

100/200/500 KVA of 11 KV ratings by developing necessary new facility required

for repairing of CRGO & / Amorphous core transformers. To ascertain their new

repairing ability for repairing of CRGO & / Amorphous core transformers, they will

be awarded the contract on “Trial basis” to ensure the satisfactory repairing of

the transformers having CRGO &/ Amorphous core at discretion of MGVCL.

3. Any new entrepreneur who is willing to set up repairing facility and capable of

repairing CRGO & / Amorphous transformers of various ratings have applied for

vendor registration by paying VR fees with applicable GST and confirming to set

up the unit within 120 days from the date of LOI/LOA at approved location. New

interested repairers/firms who have already paid vendor registration fee and

validity of vendor registration is in force, are eligible to participate in the tender.

The agencies which are debarred/ blacklisted/ stop deal by GUVNL Group

companies will not be eligible for offering the bid.

Eligible bidders, who are fulfilling above-mentioned criteria, in their own interest, are

advised to go through the all terms, conditions and instructions very carefully and

only then and then submit their offer.

The bidder must confirm that they own or have legal possession of repairing

Factory / workshop or are willing to establish the same within the jurisdiction of

MGVCL OR outside jurisdiction MGVCL.

Signature of the TendererPage12 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

(B) Registration:

 The supplier/s who is having the repairing unit for the repairing of CRGO &/

Amorphous core Transformers established for repairing of their Within Guarantee

failed transformers in the jurisdiction of MGVCL or outside jurisdiction MGVCL shall

have to apply for separate vendor registration by paying VR fees of Rs.15000/- (plus

applicable GST) for factory within the Gujarat State and Rs 50000/- (plus applicable

GST) for factory within country but out of Gujarat State(For Micro and Smal

Industries (non-refundable) and must pay Tender Fee & EMD by

RTGS/NEFT/Online.

2. Existing Repairing Agencies:

Separate vendor registration/ re-registration for Amorphous and CRGO (STACK

/DRY/PAT/SDT) Transformers as per prevailing rules of vendor registration on

chargeable basis for all agencies are required. Agency can register for CRGO

(STACK /DRY/PAT/SDT) & Amorphous/ CRGO Wound in a single registration wherein

CRGO (STACK /DRY/PAT/SDT)&/ Amorphous both shall be mentioned. The validity

of vendor registration shall be 5 years. The existing vendor should apply for re-

registration at least two months before the date of expiry of their existing

During vendor registration/ Re registration practice, agency shall have to satisfy the

tender clause No. 44 of part IV for minimum requirement for repairing agency &and

have 0.5 class accuracy or better for metering instruments.

All Annexure are compulsory to fill for all bidders.

3. New Repairing Agencies:

(Repairing unit should be within jurisdiction of MGVCL OR outside)

New interested repairers/firms who have already paid vendor registration fee are

eligible to participate in this tender and who have not paid vendor registration (VR)

fee also eligible to participate in tender by online paying VR fees at the time of

participating tender.

During registration, party has to submit the documents of proposed location of factory

& undertaking to establish the factory set-up along with all testing instruments &

machinery as per Annexure-B & Annexure-B-1 within 120 days’ time limit from date

of LOI/LOA at approved location. However, MGVCL reserves the right to extend this

time limit of 120 days in exceptional circumstances.

Feasibility of proposed site of factory location from approachability point of view shall

be verified by MGVCL for such new bidders before technically qualifying the bidder &

if found suitable, the bidder shall be technically qualified based on the documents

submitted. Price bid of such new bidders shall be opened only if the bidder fulfills the

requirement of vendor registration & technically accepted.

In case, the bid of such vendor found acceptable, LOI/LOA shall be issued to such

bidders, subject to establishing the factory within 120 days from the date of LOI/LOA.

Subsequently a trial order for a quantity of 10 (Ten) Nos. of different capacity

transformers shall be issued after complete establishment of factory and found

Signature of the TendererPage13 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

satisfactory during inspection. If the agency fails to establish factory set-up within

time frame or is not considered for vendor registration then the LOI/LOA so issued

shall be withdrawn. In such case, EMD shall stand forfeited.

If new agency establishes the factory within time frame & complete all formalities

related to Vendor registration like satisfactory completion of LOI etc, A/T (Acceptance

of tender) of bidder shall be released.

The bidder should have adequate & experienced resources to ensure proper design,

engineering, and quality control and safety practices. Bidder to submit the suitable

required details of such resources for job awarded against this tender.

Existing Repairer will have to submit latest solvency certificate from scheduled Bank

as per prevailing Government of Gujarat Norms (Not more than three months old) for

amount of Rs.1 Lac. New agency has to furnish solvency certificate for Rs.5 Lac

from any nationalized Bank.

MGVCL reserves the right to call for any additional requirement and also reserves

the right to reject the proposal of any bidder, if in the opinion of the MGVCL, the

qualification data is incomplete or the bidder is found not qualified to satisfactorily

perform the works.

For all the above, attested documentary evidence should be furnished.

(D) Conflict of Interest among Bidders/ Agents:

A Bidder shall not have conflict of interest with other bidders for particular quoted item.

Such conflict of interest can lead anti-competitive practices to detriment of procuring

Entity’s interests. The bidder found to have a conflict of interest shall be disqualified. A

bidder may be considered to have conflict of interest with one or more parties in this

bidding process for particular quoted item, if:

a) They have proprietor/ partner(s) / Director(s) in common; or

b) They receive or have received any direct or indirect subsidy / financial stake from

any of them; or

c) They have the same legal representative / agent for purposes of this bid; or

d) They have relationship with each other, directly or through common third parties,

that puts them in position to have access to information about or influence on the

bid of another bidder; or

e) Bidder participates in more than one bid in this bidding process. Participation by

abider in more than one bid will result in disqualification of all bids in which the

parties are involved. However, this does not limit the inclusion of the components /

sub-assembly / assemblies from one bidding manufacturer in more than one bid.

f) In cases of agents quoting in offshore procurements, on behalf of their principal

manufacturers, one agent cannot represent two manufacturers or quote on their

behalf in a particular tenderer enquiry. One manufacturer can also authorize only

one agent/ dealer. There can be only one bid from the following:

1. The principal manufacturer directly or through one Indian agent on

his behalf; and

2. Indian / foreign agent on behalf of only one principal.

Signature of the TendererPage14 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

g) A bidder or any of its affiliates participated as a consultant in the preparation of the

design or technical specifications of the contract that is the subject of the Bid;

h) In case of holding company having more than one independently manufacturing

units, or more than one unit should quote. Similar proactively declare such sister/

common business/ management unit in same/ similar line of business.

i) Bidder shall not act in contravention/ violation to the provisions of competition act,

as amended from time to time.

Every bidder should, at the time of submission of bid, give a declaration, that bidder

shall not have conflict of interest with other bidders, where bidders are asked to

quote rates for all tender items i.e. rates are called on % age basis, as above.

(E) Relationship with employee:-

Every bidder should, at the time of submission of bid, give a declaration as under,

“if in any Bidder company/firm, the interest(i.e. Shareholding in company and share in

partnership firm) of any employee of the tendering company or his/her relative as defined

in section 2(77) of the company’s Act 2013 is 10% or more, the tendering company will not

deal with such company/firm at all.

Tenderer therefore, must specifically disclose this fact in his technical Bid, on-disclosure of

such facts would immediately disqualify the tenderer for further dealing with the tendering

(F) Minimum Tender quantity to be Offered/Quoted:-

Minimum tender quantity per year to be offered by the bidder shall not be less than

nos of Transformers per annum. Company shall not consider the bid of any firm and

their bid will be rejected, who quotes for lesser quantity that the minimum quantity

mentioned in the tender documents.

Signature of the TendererPage15 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

General Condition of Contract

 The "MGVCL" shall mean the MADHYA GUJARAT VIJ COMPANY LTD., having its

corporate office at VADODARA. With expression shall unless repugnant to the

context include its permitted assigns or successor / authorized representatives.

 The "Contractor" / Successful Bidders shall mean the Bidders, whose tender has

been accepted by the MGVCL for award of the contract and shall include his

authorized representatives.

 The "Engineer-in-Charge" shall mean the authorized officer of the MGVCL to act

as Engineer-in-Charge to supervise the work – for the purpose of the contract.

 The "Specification" shall mean the tender forming a part of the contract along with

Performa, schedules, Annexure and drawings.

 The "Order" shall mean the official letter issued by the MGVCL, informing the

bidder that his tender has been accepted.

 The "Contract" shall mean the agreement to be entered into by the MGVCL with

the contractor and shall include the commercial technical and general conditions,

schedules, Annexure, drawings and any other conditions specifically agreed

between the parties forming a part of the contract.

 The "EMD" shall mean Earnest Money Deposit.

 The "Contract Value" shall mean the total amount indicated in the contract

 The "Contract Value" shall mean the total amount indicated in the contract

agreement as per order placed by the MGVCL and calculated from the quantities

indicated in the tender.

 The "Guarantee Period" shall mean the period during which the Contractor shall

remain liable for replacement / repair and maintenance of any defective parts /

work performed by the Contractor under the contract

 The "Completion Period" shall mean the period starting from the date of issue of

"Order" and required to complete the work in all respect as specified in the Scope

 The "Work" shall mean activities to carry out for repairing of the failed / damaged

Distribution Transformers.

 “Inspector” shall mean the any person nominated by MGVCL from time to time to

inspect the equipment’s, material stores or repairing works under the contract

and/or duly authorized representative of the MGVCL.

 “Notice of Award of Contract/Letter of Award” shall mean the official notice issued

by the MGVCL notifying the contractor that his bid has been accepted.

 “Date of Contract” Shall mean the date on which notice of award of contract /Letter

of award-A/T has been issued.

 “Month” shall mean the calendar month day or days unless herein otherwise

expressly defined shall mean calendar day or days of 24 hours each.

 “A Week” shall mean the continuous period of seven days.

 HV means High Voltage, HT means high Tension.

 LV means Low Voltage, LT means low Tension.

Signature of the TendererPage16 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

2. INVITATION OF TENDER:

The CHIEF ENGINEER (Tech), MGVCL for and on behalf of " MADHYA GUJARAT

VIJ COMPANY LTD.", having its Corporate Office at VADODARA, hereafter called

the "MGVCL" intends to INVITE Tender for Rate Contract for Repairing of failed /

damaged Distribution Transformers having CRGO Core

(STACK/WOUND/DRY/PAT/SDT)& Amorphous Core of various ratings on item wise rate

including internal parts and external parts per unit rate basis.

 Bids submitted after the time and date fixed for receipt of bids as set out in the

INVITATION to Bid shall be rejected.

 The works referred herein shall cover the entire scope of the Tender which

include Rate Contract for Repairing of Distribution Transformers having CRGO

Core (STACK/WOUND/DRY/PAT/SDT)& Amorphous Core of various ratings on item wise

rate including internal parts and external parts per unit rate basis.

 The issuance of bid document would not mean that the bidder has qualified for the

bidding. Hence bidders should ensure themselves of their credentials before

submitting their offer.

 Documents towards payment of tender fee and earnest money deposit (EMD) should

be kept in the EMD cover only. First the EMD cover will be opened and if the

documents towards payment of tender fee and EMD are found in order then only

technical bid will be opened. All those who are found technically competent to carry

out the job will be considered as qualified bidders and only their financial bid i.e.

price bid will be opened.

The bidder shall quote in the appropriate schedule-A of bid form on item wise rate for

scope of the works as specified separately in the schedule-A in % up or down or at

4. AMENDMENT TENDER

 At any time prior to the deadline for submission of bids, MGVCL may, for any reason,

whether at its own initiative or in response to a clarification requested by a respective

bidder, modify the bidding documents by amendments.

 The amendment will be notified on N-procure Website. MGVCL will bear no

responsibility or liability arising out of non-compliance of the same in time or

 In order to afford prospective bidder’s reasonable time in which to take the

amendment into account in preparing their bids, MGVCL may at its discretion, extend

the deadline for the submission of bids.

 Such amendments, clarification etc. shall be binding on the bidders and will be given

due consideration by the bidders while they submit their bids and invariably enclose

such amended documents as a part of the bid.

Signature of the TendererPage17 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

5. SUBMISSION OF TENDER :- (online electronic form only in E-Tender)

 The Bidders must ensure that all the schedules and Annexure are completely filled in

their tender and the information called for is given in totality. A set of complete tender

documents is required to be submitted duly signed and stamped by bidder or by

authorized person in way of power of attorney (Notarized Copy) to sign on behalf of

bidder on each page as a token of unconditional acceptance to the conditions of

various clauses of tender documents. The bidder's bid and the documents attached

there to shall be considered for forming part of the contract documents.

 Bidder must pay Tender Fee, EMD & Vendor Reg. Fee by RTGS/NEFT/Online and

receipt of payment transfer through RTGS/NEFT/Online must be uploaded in

preliminary stage.

 The bids will be opened at the time and date set for opening of bids.

 The MGVCL reserves the right to reject any bid, which is not deposited according to

the instructions and condition of bid stipulated above.

The Price Bid & Techno-commercial Bid is to be submitted ON LINE only in

online electronic form.

Note:- Bidders are requested to submit price – bid (Schedule – A) & Techno-

commercial Bid on-line only and not to submit the same in physical form.

This is mandatory.

REJECTION OF TENDER:

 The Bidders is expected to examine all instructions, terms, conditions, schedules and

other details called for in this specification and keep himself fully informed about all

which may, in any way, affect the work, or cost thereof. Failure to furnish the required

information or submission of tender not as per the specification will be at the Bidders

risk may result in rejection.

 The offer is liable to be out rightly rejected in case the bidding schedules are not filled

and if the prices and particulars are not given in format prescribed in the tender

 Further the offer is liable summarily rejected if it contains.

a) Deviation and contradictions to the terms and conditions specified in this tender.

b) Revision of prices or any commercial terms affecting the price after opening of

technical bids shall not be considered and will be ignored.

6. LANGUAGE OF THE TENDER

All information in the bid shall be in English. Information in any other language shall

be accompanied by its translation in English. Failure to comply with this may

disqualify a bid. In the event of any discrepancy in meaning, the English language

copy of all documents shall govern.

7. SIGNATURE OF BIDDER

 The bid must contain the name, residence address and place of business of the

person or persons making the bid and must be signed and sealed by the bidder with

his usual signature. The name of all persons signing should also be typed or printed

below the signature.

Signature of the TendererPage18 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

 Bid by a partnership must be furnished with full names of all partners and be signed

with the partnership name, followed by the signature (s) and designation (s) of the

authorized partner (s) or other authorized representative(s).

 Bids by corporation/ company must be signed with the legal name of the corporation/

company by the President, Managing Director or by the Secretary or other person or

persons authorized to bid on behalf of such corporation/ company in the matter.

 A bid by a person who affixes to his signature the word 'President', 'Managing

Director' 'Secretary', 'Agent' or other designation without disclosing his principal will

 Satisfactory evidence of authority of the person signing on behalf of the Bidder shall

be furnished with the bid.

 The Bidder's name stated on the tender shall be exact legal name of the firm.

 Erasures or other changes in the bid documents shall be over the initials of the

person signing the bid.

 Bids not conforming to the above requirements of signing shall be disqualified.

9. DOCUMENTS COMPRISING THE TENDER

 The bidder should submit the required information asked in tender document

 Oral statements made by the bidders at any time regarding quality, quantity or

arrangement of the materials or any other matter will not be considered.

 Standard catalogue pages and other documents of the Bidder may be used in the bid

to provide additional information and data as deemed necessary by the Bidder

 The bidder shall also submit documentary evidence to establish that the bidder

meets the qualification requirement

10. POLICY FOR BIDS UNDER CONSIDERATION

Bids shall be deemed to be under consideration immediately after they are opened

and until such time official intimation of award/rejection is made by the MGVCL to the

bidders. While the bids are under consideration, bidders and/ or their representatives

or other interested parties are advised to refrain from contacting by any means the

MGVCL and/ or his employees/ representatives on matters related to the bids under

consideration. The MGVCL, if necessary, will obtain clarifications on the bids by

requesting for such information from any or all the bidders, either in writing or through

personal contact, as may be necessary. Bidder will not be permitted to change the

substance of the bid after the bid has been opened.

11. EFFECT AND VALIDITY OF TENDER

 The submission of any bid connected with these documents and specifications shall

constitute an agreement that the bidder shall have no cause of action or claim,

against MGVCL for rejection of his bid. The MGVCL shall always be at liberty to

reject or accept any bid or bids at his sole discretion and any such action will not be

called into question and the bidder shall have no claim in that regard against the

 The bid should be kept valid for a period of 120 DAYS from the date set for opening

of Technical bids.

 MGVCL may ask for extension in validity period. The bidder will be at liberty to

accept it or not. In case bidder agrees to extend the validity period without changing

his original offer, he will be required to extend validity period of the Bank Guarantee

(Submitted against the EMD) suitably.

12. SCHEDULE PRICE BID

 BIDDER is requested to offer the price in schedule A. No partial work to be offered

and if offered same will not be considered.

Signature of the TendererPage19 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

 The prices quoted shall be Exclusive of GST and the GST component should be

clearly mentioned in the price breakup.

 The rate quoted shall be inclusive of freight, transportation, loading, unloading of the

material utilized for the repairing work in the repairing unit, insurance covering loss /

damage due to theft, accidents, etc.

 The quoted price of the tender shall be firmed price % up/down/at par.

The contractor at his cost shall arrange, secure and maintain all insurance as may be

pertinent to the work and obligatory in terms of law to protect his interest and

interests of MGVCL. Responsibility to maintain adequate insurance coverage at all

time during the period of contract shall be of contractor alone. The contractor’s failure

in this regard shall not relieve him from any contractual responsibilities and

obligations. Any loss, theft or damage to the equipment during handling,

transportation, storage, erection, putting into satisfactory operation and all activities

to be performed till the successful completion of commissioning of the equipment

shall be to the account of the contractor. The transfer of title shall not in any way

relieve the contractor from above responsibilities during the period of Contract. The

contractor shall provide with copy of all insurance policies and documents taken out

by him in pursuance of the Contract to MGVCL immediately after such insurance

coverage. The Contractor shall also inform the MGVCL in writing at least sixty (60)

days in advance regarding the expiry/cancellation and/or change in any of such

documents and ensure re-validation ,renewal etc, as may be necessary well in time.

The perils required to be covered under the insurance shall include, but not be

limited to fire and allied risks, miscellaneous accidents (repairing work risks)

workman compensation risks, loss of damage in transit, theft, pilferage, riot and

strikes and malicious damages, civil commotion, whether conditions, accidents of all

14. UNLAWFUL ACTIVITIES

The contractor shall have to ensure that none of its employees are engaged in any

unlawful activities (whether covered under the Scope of the present General

condition of the contract or Not).

15. CHANGE/VARIATION ORDER

During execution of the contract, MGVCL reserves the rights to increase or decrease

the scope of services envisaged under the contract. Such increase or decrease in

the scope of services shall be governed by the rates agreed under the contract.

Contractor and its employees or representatives thereof shall strictly maintain the

confidentiality of all data’s , documents, papers, correspondence and any other

information relating to the MGVCL, its business, operations, divulge or communicate

to any third party or use for its own purpose any above mentioned information, etc.

The Contractor shall neither disclose nor use the above for any purpose whatsoever

without prior written approval to MGVCL. In case of violation of this clause, the

Contractor is liable to pay compensation and damages as may be determined by the

competent authority of the MGVCL.

17. ASSIGNMENT OR SUBCONTRACTING

Contractor shall not assign in part or otherwise any portion of this contract. No work

shall be subcontracted without MGVCL Engineer-in-Charge prior written approval.

Signature of the TendererPage20 of

Date: Place: Company’s Round Seal Contd.(PTO)

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The contractor should also ensure that sub-contractor or any of the personnel

deployed is not an employee of MGVCL. Also if any Ex-Employee of MGVCL is

deployed, specific written permission of MGVCL shall be obtained by the Contractor.

18. SUSPENSION OF WORKS

In the event of any obstruction/ exigency at site, or change in the scheme, or due to

any other reason, if work is suspended on the instructions of the company, extension

of the time may be considered by the MGVCL on merit and on the written request of

the Contractor and entirely at the company’s sole discretion only. No claim for any

compensation on this account will ever be entertained.

19. REPLACEMENTS

MGVCL has right to instruct the Contractor to change the Sub-Contractor or skilled/

unskilled workers in case the conduct, the workmanship or speed of the work is not

20. CANCELLATIONS

Company reserves the right to cancel, at its sole discretion, all or any terms of this

General condition of the contract or any contract, order or terms agreed between the

parties in pursuance, without assigning any reasons and without any compensation

to the Contractors.

21. UNSATISFACTORY PERFORMANCE/ TERMINATION

In the event of Contractor not being in a position to execute the contract or any part

thereof, to the company’s satisfaction, or any other similar reason, the company will

be entitled to make alternative arrangements to complete the work at Contractor’s

costs, risks and responsibility and/or terminate the contract at its sole discretion, and

claim damages as deemed fit by the MGVCL.

22. COMPANY’S RIGHT TO USE WORKS

If taking over certificate is delayed for any reason, for which MGVCL’s decision shall

be final and binding upon the Contractor, the MGVCL shall be entitled to use the

works or portion thereof without affecting Contractor’s responsibility and liability to

complete the balance works as per Company’s directives from time to time, though

Contractor shall be afforded reasonable opportunity by the MGVCL to enable to

complete all balance works required for issuance of Taking Over Certificate by the

23. MGVCL'S RIGHT

 The MGVCL reserves the right to terminate this contract or part thereof at any time

during its tendency without giving notice of Termination or the reasons thereof.

 The MGVCL will be entitled to deduct directly from the bills to be paid to the

contractor, any sum or sums payable by him and which sum/sums the MGVCL is

required to pay as a principal employer on account of contractors default in respect

of all liabilities referred to.

 The Bidders shall specifically note that any overwriting or corrections or manuscript

in the bid shall be ignored and will not be considered authentic unless same are

signed with Bidder's Stamp/Seal.

Signature of the TendererPage21 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

 MGVCL reserves the right to split the contract into two or more bidders. In such

cases, the term for completion period will be negotiated and reduced proportionate to

the order quantity / value.

 In case of any doubt or interpretation of the terms and condition, the decision of the

CHIEF ENGINEER (Tech), MADHYA GUJARAT VIJ COMPANY LTD, VADODARA

will be final and binding upon the Bidders and no dispute in this regard will be

 MGVCL reserves the right to accept any bid or reject any or all Tenders or cancel

/withdraw INVITATION to bid without assigning any reason. Such decision of the

MGVCL shall not be subject to question by any Bidders and the MGVCL shall bear

no liability whatsoever for such decision.

 MGVCL reserves the right to change, increase or decrease the Nos. of transformers

depending upon the exigency of work.

24. UNDERSTANDING, CLARIFICATIONS ON DOCUMENTS AND SPECIFICATIONS.

 The Bidder is required to carefully examine the specifications and documents and

fully inform himself as to all the conditions and matters which may in any way affect

the Work or the cost thereof. If any Bidder finds discrepancies or omissions in the

specifications and documents or is in doubt as to the true meaning of any part, he

shall at once request in writing for an interpretation/clarification by the MGVCL in

triplicate. The MGVCL, then, will issue interpretation and clarifications as he may

think fit of such interpretations and clarifications, the Bidder may submit his bid but

within the time and date as specified in the INVITATION to Bid. All such

interpretations and clarifications shall form a part of the specifications and

documents, and accompany the bidder's proposal.

 Verbal clarifications and information given by the MGVCL or his employee(s) or his

representative(s) shall not in any way be binding on the MGVCL.

25. ARITHMETICAL ERRORS

The repairer will correct arithmetical errors during evaluation of price proposals on

the following basis:

(a) If there is a discrepancy between the unit price and the total price that is obtained by

multiplying the unit price and quantity, the unit price shall prevail and the total price

shall be corrected unless in the opinion of the Purchaser there is an obvious

misplacement of the decimal point in the unit price, in which case the total price as

quoted shall govern and the unit price shall be corrected:

(b) If there is an error in a total corresponding to the addition or subtraction of subtotals,

the subtotals shall prevail and the total shall be corrected; and

(c) If there is a discrepancy between words and figures, the amount in words shall

prevail. However, where the amount expressed in words is related to an arithmetic

error, the amount in figures shall prevail subject to (a) and (b) above.

(d) If there is a discrepancy between percentage and figures related to various taxes or

levies, the percentage shall prevail over figure mentioned.

However, where the amount expressed in percentage is related to an arithmetic

error, the amount in figures shall prevail subject to (a) and (b) above. It should also

be noted that at time of payment, the prevailing tax/levy rates will be used as on the

date of approval of payment.

Signature of the TendererPage22 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

(e) Except as provided in sub-clauses (a) to (d) herein above, the Purchaser shall reject

the price proposal if the same contains any other computational or arithmetic

discrepancy or error.

 If the Bidder that submitted the lowest evaluated Bid does not accept the correction

of errors, its Bid shall be disqualified and its Bid Security shall be forfeited.

assumed to be included by the bidder in the prices of other items.

26. AWARD OF CONTRACT

 Notification of award of contract will be made in writing to the successful bidder by

 The contract will be awarded to the best qualified and responsive bidder offering the

lowest evaluated bid in conformity with requirements of these specifications and

documents and MGVCL shall be the sole judge in this regard and subject to the

provisions of these instructions to bidders and other terms and conditions detailed

out in these documents and specifications. A responsive bid is one which accepts all

terms and conditions of these specifications and documents without any

 The MGVCL shall have right to obtain the agreement, order and other conditions

entered into by the contractor with any of the sub-contractor/s. The technical

particulars of the work to be executed by sub-contractor shall be subject to approval

 MGVCL Reserves the right to award separate contract to two or more parties in line

with the terms and conditions specified in the specification.

27. SIGNING OF CONTRACT

a. At the same time as MGVCL notifies the successful bidder that its bid has been

accepted, MGVCL will send the detailed letter of award to bidder.

b. Within 15 days of receipt of the detailed letter of award, the successful bidder shall

sign with date the same and return it to MGVCL.

28. MANNER OF EXECUTION OF CONTRACT

a. MGVCL after the issue of the letter of award to the contractor will send one copy of

the final agreement to the contractor for his scrutiny and approval.

b. The agreement unless otherwise agreed to shall be signed within 15 days of the

acceptance of the letter of award, at the office of The Superintending Engineer of

respective circle office on a date and time to be mutually agreed.

c. The contractor shall provide for signing of the contract, performance guarantee,

appropriate power of attorney and other requisite materials. In case the contract is to

be signed beyond the stipulated time, the bid guarantee submitted with the tender

will have to be extended accordingly. Agreement will be signed in two originals copy

and the contractor shall be provided with one signed original and the rest will be

retained by the MGVCL. The contractor shall provide free of cost to the MGVCL all

the engineering data, drawings and descriptive materials submitted with tender to

form a part of the contract immediately after issue of letter of award. Subsequent to

signing of the contract, the contractor at his own cost shall provide the MGVCL (At

Signature of the TendererPage23 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

the office of C.E.(O&M) with at least one true copies of agreement within 15 days

after the signing of the contract.

29. COMPLETION PERIOD:

The Bidders should agree with transformer repairing work in all respect as per terms

and conditions of the scope of work mentioned separately.

30. DOCUMENTS FOR APPROVAL

The contractor should upload the following documents online in electronic form.

(1) Udhyam Registration with NSIC/CSPO/DGS&D registration certificates

(Notarized Copy).

(2) I. S.O. 9001-2008 Co. (Preferably to submit)

(3) I.S.O. 14001-2004Co. (Preferably to submit) (Environment Management

(4) Testing Facility for repairing of transformers.

(5) Vender Registration with GUVNL Group companies will be eligible for offering the

bid/Approved with MGVCL for all material to be purchased for project.

(6) GST Registration No (Provisional Certificate not allowed) & PAN No.

(7) Details of qualified Engineer & total No of Staff available.

(8) Land ownership documents as per clause No 44, part IV. (Notarized Copy).

(9) Valid Factory License (Notarized Copy).

31. DEDUCTIONS FROM CONTRACT PRICE

All costs, damages or expenses with the MGVCL may have paid for which under the

Contract the Contractor is liable, will be recovered by the MGVCL. The MGVCL may

deduct the amount, from any monies due or becoming due by him to the Contractor

under the Contract or any other contract between the MGVCL and Contractor or may

be recovered by the actions of law or otherwise.

32. DEMURRAGE, WHARF AGE ETC.

All demurrage, Wharf age and other expenses incurred due to delayed clearance of

materials or any other reason shall be to the account of the Contractor.

33. CONTRACTORS DEFAULT

If the contractor shall neglect to execute the Works with due diligence and expedition

or shall refuse or neglect to comply with any reasonable orders given to him, in

writing, by the MGVCL in connection with the work or shall contravene the provisions

of the contracts, the MGVCL may give notice in writing to the contractor to make the

good the failure, neglect or contravention complained of. Should the contractor fail to

comply with the notice within 15 days from the date of service thereof, then and in

such case the MGVCL shall be in liberty to employ other workmen and forthwith

execute such part of the works as the Contractor may have neglected to do or if the

MGVCL shall think fit it shall be lawful for him, without prejudice to any other right he

may have under the contract, to make the works wholly or in part out of the

Contractor’s hands and re contract with any other person or persons, complete the

works or any part thereof and in that event the MGVCL shall have free use of all

Contractor’s equipment that may have been at the time on the site in connection with

the works without being responsible to the Contractor for fair wear and tear thereof

and to the exclusion of any right of the Contractor, over the same and MGVCL shall

be entitled to retain and apply any balance which may otherwise due on the Contract

by him to the Contractor, or such part thereof as may be necessary, to the payment of

Signature of the TendererPage24 of

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the cost executing the said part of the works or executing a part thereof is aforesaid

shall exceed the balance due to the Contractor, the Contractor shall pay such excess.

Such payment of excess amount shall be independent of the liquidated damages for

the delay which the Contractor shall have to pay if the completion of works is delayed.

The termination of the Contract under this clause shall not entitle the Contractor to

reduce the value of the Performance Guarantee nor the time thereof. The performance

Guarantee shall be valid for the full value of the full period as originally stipulated in the

34. PAYMENTS IF CONTRACT IS TERMINATED

If the contract shall be terminated as aforesaid, the Contractor shall be paid by the

MGVCL (Insofar as such amounts shall not have already been covered by payments

on account made to the Contractor) for all work executed and accepted by the MGVCL

prior to the date of termination at the rates and prices provided in the Contract and in

(a) The amount payable in respect of any preliminary items, so far as the work or service

comprised therein has been carried out or performed and an appropriate portion as

certified by the MGVCL of any such items of the work or service comprised which has

been partially carried out or performed

In the event of any dispute in regard to the price of the works and portion of the

payment to be made to the Contractor, the decision of the MGVCL shall be final.

The contractor will be further required to transfer the title and provide the MGVCL

with the following, in the manner and as directed by the MGVCL

(a) Any Completed Works

(b) Such partially completed works including Drawing, Information and Contract rifts as

the Contractor has specifically performed, produces or acquired for the performance

of the contract.

35. TERMINATION OF THE CONTRACT BY THE MGVCL

The MGVCL may terminate the Contract after giving seven (7) days’ notice if any of the

following occurs:

a) If the Contractor commits any “Acts of Insolvency” or shall be adjudged an insolvent, or

shall make as assignment or composition for the greater part in number of amounts of

his creditors , or shall enter into a deed of Assignment with his creditors , or being an

Incorporated Company shall have an order made against him or pass an effective

Resolution for winding up either compulsory or subject to the supervision of the Court or

Voluntary , or if the Official Assignee of the Contractor shall repudiate the Contract, or if

the Official Assigner or the Liquidator in any such winding up shall be unable, within the

seven days after notice to him, requiring him to do so, to show, to the reasonable

satisfaction of the MGVCL that he is able to carry out and fulfill the contract and if

required by the MGVCL to give security thereof if the Contractor (whether Individual firm

or Incorporated Company) shall suffer any payment under the contract to be attached to

by or on behalf of any of creditors of the Contractor or if the Contractor shall assign or

sublet the contract without obtaining through consent in writing of the MGVCL or if

Contractor shall charge or encumber this contract for any payment due or which may

become due to the contractor there-under.

b) Has abandoned the contract or

c) Has failed to commence the work or has without any lawful excuse under these

conditions , suspended the progress of the works for seven (7) days after receiving

from the MGVCL / Engineer written notice to proceed, or

d) Has failed to proceed with the works with such due diligence and failed to make sue

progress as would enable the works to be completed within the time agreed upon , or

e) Has failed to remove the materials from the site or to pull down and replace the works

within the seven (7) days after receiving from the MGVCL/ Engineer written notice that

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said materials or works were condemned and rejected by the Engineer under these

f) Has neglected or failed persistently to observe and perform all or any of the acts,

matters or things by this contract to be observed and performed by the Contractor for

seven (7) days after written notice shall have been given to the Contractor requiring the

Contractor to observe or perform the same, or

g) On termination of the contract for any cause the Contractor shall see the orderly

suspension and termination of operations, with due consideration to the interest of the

MGVCL with respect to the Completion, safeguarding or storing of equipment produced

for the performance of the Contract and the salvage and resale thereof or any other

lawful reason which deems fit to the MGVCL.

36. GRAFT & COMMISSION ETC.

Any graft, commission, gift or advantage given, provided or offered by or on behalf of

the Contractor or his partner, agent, officers, director, employee or servant or any one

on his or their behalf in relation to the obtaining or to the execution of this or any other

contract with the MGVCL, shall, in addition to any criminal liability which may incur,

subject to contractor to the cancellation of this and all other contracts and also to

payment of any loss or damage to the MGVCL resulting from any cancellation. The

MGVCL shall then be entitled to deduct the amounts so payable from any money

otherwise due to the Contractor under the Contract or any other Contract

37. LANGUAGES AND MEASURES

All documents pertaining to the Contract including specification, schedule, notices,

correspondence, operating and maintenance instructions, drawings or any other writing

shall be written in English language. The metric system of measurement shall be used

exclusively in the Contract

38. RELEASE OF INFORMATION

The Contractor shall not communicate or use in advertising, publicity, sales, releases

or in any other medium, photographs or other reproduction of the works under this

contract or description of the site, dimension, quantity, quality or other information,

concerning the works unless prior written permission has been obtained from the

39. JURISDICTION OF CONTRACT

The laws applicable to the contract shall be the laws in force in India. The courts of

VADODARA shall have exclusive jurisdiction in all matters arising under this

40. ENFORCEMENT OF TERMS:

The failure of the either party to enforce at any time any of the provisions of this

contract or any rights in respect thereto or to exercise any option therein provided, shall

in no way be construed to be a waiver of such provisions, rights or options or in any

way to affect the validity of the contract. The exercise by either party of any of its rights

herein shall not preclude or prejudice either party from exercising the same or any

other right it may have under the contract.

41. FORCE MAJUERE

"D.G.S. & D. FORCE MAJUERE CLAUSE"

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"If, at any time during the continuance of this contract, the performance in whole or any

part by either party of any obligation under this contract shall be prevented or delayed

by reason of any war, hostility, act of the public enemy, civil commotion, sabotage fires,

floods, explosion, epidemics. Quarantine restrictions, strikes, lock-outs or acts of god

(hereinafter referred to as event)" then provided notice of the happening of any such

event is given by either party to the other within twenty one days from the date of

occurrence there of neither party shall be reason of such event be entitled to terminate

this contract nor shall either party shall have any claim for damages against the other

in respect of such nonperformance or delay in performance, and deliveries under the

contract shall be resumed as soon as practicable after such event has come to end or

ceased of exist, and the decision of the Managing Director as to whether the deliveries

have been so resumed or not shall be final and conclusive.

Provide further that if the performance in whole or part of any obligation under this

contract is prevented or delayed by reasons of any such event for a period exceeding

60 days, either party may at its option terminate the contract provided also that if the

contract is terminated under this clause, the Principal agency shall be at liberty to take

over from the Contractor at a price to be fixed by the Managing Director, which shall be

final, all used undamaged and acceptable materials brought out components and

stores in course of manufacture in the possession of the contractor at the time of such

termination or such portion thereof as the Purchaser may deem fit excepting such

materials, brought out components and stores as the contractor may with concurrence

of the Purchaser elect to retain."

 Notwithstanding any provision mentioned above, the MGVCL shall not be in any way

be liable for non-performance either in whole or in part of any contract or for any delay

in performance thereof in consequence of strikes, shortages, combination of labour or

workman or lockout, breakdown or Accident to machinery or accidents of whatever

 The Contractor or the MGVCL shall not be liable for delays in performing their

respective obligations resulting from any force majeure causes as defined above. The

date of completion will be extended by a reasonable time by the competent authorities

of the MGVCL, by mutual agreement.

 In case of damage or destruction of any property or equipment belonging to the

Contractor due to force majeure causes, the MGVCL shall not be liable for the same.

42. ARBITRATION

All questions, disputes or differences whatsoever, which may, at any time, arise

between the parties i.e. the MGVCL and the contractor upon or in relation to or in

connection with the Contract shall be referred to sole Arbitrator appointed by the

Managing Director, MGVCL for that purpose, who shall be retired High Court Judge or

a retired District Judge and the decision of the said Arbitrator shall be final and binding

upon the parties.

Reference to the Arbitrator shall be final and binding upon the parties governed by the

provisions of The Arbitration & Conciliation Act, 1996 as amended from time to time

and the Rules made there under. The Arbitration proceedings shall be conducted at

VADODARA, Corporate Office of MGVCL or at any such place as the sole Arbitrator

may determine. The award of the sole Arbitrator shall be final and binding upon the

Performance under this contract shall, if reasonably possible, continue during the

Arbitration proceedings and no payments due or payable by the MGVCL shall be

withheld unless they are the subject matter of the Arbitration proceeding.

43. EMPLOYMENT OF LABOUR

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 Persons below the age of 18 years shall not be employed for the work. No female

worker shall be employed in the night shift between 07.00 p.m. and 06.00 a.m. next

 Contractor shall maintain a valid labour license under the Contract Labour (Regulation

and abolition) Act for employing necessary manpower required by him. In the absence

of such a license, the contract shall be liable to be terminated without assigning any

reason thereof. Contractor should also employ qualified and experienced persons as

per requirement of Electricity Act and rules for carrying out supply and erection work

under this contract.

 In case the MGVCL becomes liable to pay any wages or dues to labour or any

Government agency under any of the provisions of the Minimum Wages Act, Payment

of wages Act, employee Compensation Act, Contract Labour Regulation Abolition Act,

employee provident fund or any other law due to act of omission of the Contractor, the

MGVCL may make such payment and shall recover the same from the Contractor’s

44. COMPLIANCE WITH LABOUR REGULATION:

During continuance of the contract, the contractor and his sub-contractors shall abide

at all times by all applicable existing labour enactments and rules made there under,

regulations, notifications and bye laws of the state or central government or local

authority and any other labour law (including rules) regulations, bye laws that may be

passed or notification that may be issued under any labour law in future either by the

state or the central government or the local authority. The employees of the contractor

and the sub-contractor in no case shall be treated as the employees of the MGVCL at

any point of time.

45. CONTRACTORS TO INDEMNIFY THE MGVCL

The Contractor shall indemnify the MGVCL and every officer and employees of the

MGVCL including, Engineer-in-charge and his staff against all actions, proceedings,

claims, demands, cost and expenses whatever, arising out of or in connection with the

matters referred herein above and elsewhere and against all actions, proceedings,

claims, demands, costs and expenses which may be made against the MGVCL or

Government for or in respect of performance of its obligation under the contract

46. WORKMAN’S COMPENSATION AND EMPLOYERS LIABILITY INSURANCE

Insurance shall be affected for all the Contractor's employees engaged in the

Performance of this contract. If any of the work is sublet, the Contractor shall require the

Sub-Contractor to provide workmen's employer's liability insurance for the latter's

employees and ensure that such employees are covered under the Contractor's

47. WORK & SAFETY REGULATIONS

The contractor shall ensure proper safety of all the workmen, materials, plant and

equipment belonging to him or to the MGVCL or to others, working at the site. The

contractor shall also be responsible for provision of all safety notices and safety

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equipment required both by the relevant legislations and the engineer, as he may deem

• All equipment used in construction and erection by contractor shall meet

Indian/International standards and where such standards do not exist, the contractor

shall ensure these to be absolutely safe. All equipment shall be strictly operated and

maintained by the contractor in accordance with manufacturer's operation manual and

safety instructions and as per guidelines/rules of the MGVCL in this regard.

• The contractor shall provide suitable safety equipment of prescribed standard to all

employees and workmen according to the need, as may be directed by the engineer

who will also have right to examine these safety equipment to determine their

suitability, reliability, acceptability and adaptability.

• The contractor shall not interfere or disturb electric fuses, wiring and other electrical

equipment belonging to the MGVCL or other contractors under any circumstances,

whatsoever, unless expressly permitted in writing by the MGVCL to handle such fuses,

wiring or electrical equipment.

• No repair work shall be carried out on any live equipment. The equipment must be

declared safe by the engineer and a permit to work shall be issued by the engineer

before any repair work is carried out by the contractor. While working on electric

lines/equipment, whether live or dead, suitable type and sufficient quantity of tools will

have to he provided by the contractor to electricians/workmen/officers.

• In case any accident occurs during the construction/erection or other associated

activities undertaken by the contractor thereby causing any minor or major or fatal

injury to his employees due to any reason, whatsoever, it shall be the responsibility of

the contractor to promptly inform the same to the engineer in prescribed form and also

to all the authorities envisaged under the applicable laws.

• It is mandatory for the contractor to observe during the execution of the works,

requirements of safety rules.

• The contractor shall follow and comply with the employer's safety rules relevant

provisions of applicable laws pertaining to the safety of workmen, employees, plant and

equipment as may be prescribed from time to time without any demur, protest or

contest or reservations. In case of any discrepancy between statutory requirement and

employer's safety rules referred above, the latter shall be binding on the contractor

unless the statutory provisions are more stringent.

 If the contractor fails in providing safe working environment as per employer's

safety rules or continues the work even after being instructed to stop work by the

engineer, the contractor shall promptly pay to the MGVCL, on demand by the

employer, compensation at the rate of Rs.5000/- per day of part thereof till the

instructions are complied with and so certified by the engineer. If the contractor does

not take all safety precautions and/or fails to comply with the safety rules as prescribed

by the MGVCL or under the applicable law for the safety of the equipment and plant

and for the safety or personnel and the contractor does not prevent hazardous

conditions which cause injury to his own employees or employees of other contractors

or MGVCL's employees of any other person who are at site or adjacent thereto, the

contractor shall be responsible for payment of compensation to the MGVCL.

48. DEFENSE OF SUITS

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If any action in court is brought against the MGVCL or the Engineer or an officer or

agent of the MGVCL for the failure, omission or neglect on the part of the contractor

to perform any acts, matters, covenants or things under the Contract or for damage

or injury caused by the alleged omission or negligence on the part of the Contractor,

his agents, representatives or his SUB VENDOR/ SUB CONTRACTOR: or in

connection with any claim based on lawful demands of SUB VENDOR/ SUB

CONTRACTOR, workmen, suppliers or employees, the Contractor shall in all such

cases indemnify and keep the MGVCL or the Engineer and/or his representatives

harmless from all losses, damages, expenses or decrees arising out of such action.

The MGVCL shall have full power and right at his discretion to defend or compromise

any suit or pay claim or demand brought or made against him as aforesaid whether

pending or threatened, as he may consider necessary or desirable and shall be

entitled to recover from the Contractor all sums of money including the amount of

damages and compensation and all legal cost, charges and expenses in connection

with any compromise or awards which shall not be called into question by the

Contractor and shall be final and binding upon him.

The technical information, drawings, specifications and other related documents

forming part of the enquiry or Contract are property of MGVCL and shall not be used

for any other purpose, except for the execution of the contract. All rights related to

the technical specifications, drawings and records are reserved by MGVCL only and

no part or partial should be reproduced, copied or alter without prior permission to the

MGVCL in writing. In the event of the breach of this provision, MGVCL can claim the

damages caused by such events.

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1.0 PERIOD OF CONTRACT:

The contract for repairing of failed distribution transformer shall be for two years

from the date of execution of agreement and based upon the performance,

necessary extension shall be given on mutual discussion and as per agreement.

Performance, filed office comments and suggestions are to be taken into

The rates for various items shall be as per the Schedule-A attached. The price

bids as above / below /at par the rates.

3.0 TRANSFORMER RATING:

 11 KV / 250 V, 1-Phase Transformer - 5 KVA

 11 KV / 433 V, 3-Phase CRGO Transformer - 10 to 500 KVA

(Stack/Wound/Dry/SDT/PAT/ Any other)

 11 KV, 3-Phase Amorphous Transformer - 10 to 500 KVA

(Stack/Wound/Dry/SDT/PAT/ Any other)

 Special Design Transformers.

The Transformers will be either sealed or bolted type and either with copper or aluminum

winding. The transformers will be made available from any distribution Circle as decided by

MGVCL. However, actual quantity and rating of transformers which may be given for

repairs will vary depending on the performance of units repaired by you, quickness in

repairing, technology adopted for repairing and testing instruments and economical quality

repair of transformers.

4.0 ESTIMATE APPROVING AUTHORITY

A) CRGO (STACK/WOUND/DRY/PAT/SDT) & Amorphous Core Transformers: External

and internal inspection of failed transformers is to be done in presence of authorized

representative of MGVCL. Based on this, repairer will prepare an estimate for items

to be repaired as per approved item wise rate and submit report to concerned SE

(O&M) for approval. The repairer will give advance intimation for witnessing the

external and internal inspection. The failed transformers shall not be opened in

absence of authorized representative of MGVCL. Only after approval of estimate, the

repairing work has to be attended. Repairing cost 25% of NEW transformers are

given as under.

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Sr. Capacity in

11 KV (Amount in Rs.)

3 Star & other 4 Star Level-1 Level-2

The estimate for repairing cost up to 25 % i.e. 25 % cost of new Transformer can be

Approved by concern S.E. (O&M) with proper justification with a copy to the C.E.

MGVCL for information. The estimate for repairing cost more than 25% and up to 30 %

cost of the new transformers is to be sent to C.E. (O&M) MGVCL for approval. If the

estimate for repairing is exceeding 30% price of new transformer of 11 KV /

KV capacity from 5 KVA to 500 KVA and which are not repairable, the

transformer has to be made scrap and intimation to be sent to the C.E.(O&M)

MGVCL. The transformers of old and obsolete designs, heavily damaged

tank/radiator, copper winding and core are to be scrapped. (Tank, Conservator

Tank & radiator damage charges are not included in the cost of 25 % & 30 %)

In case of damage of core and tank, the transformers are to be declared scrap and

transformer with all the parts are to be deposited to Division store. The internal

inspection team is instructed to seal the transformer at site& Division JE TMS have

to lift the Transformers immediately and proceed for scrap proposal& auction

The Joint internal inspection of failed distribution transformers MUST be carried out

by the concerned EE (O&M) along with One EE/DE of Circle office and JE

(TMS).Videography for internal inspection of damaged transformers should

be mandatory. Opening of transformer activity shall be started only in presence of

MGVCL’s representative. If transformer will be found opened before the arrival of

MGVCL’S representative at the works of repairing agency, then the estimate shall

not be approved for repairs of failed transformers and further transformer shall not

be allotted to the repairing agency.

5.0 DETAILS OF FACTORY SET UP:

A} In case two or more nos. of repairing agencies are found using common

Equipment/instruments for repair/testing work, the MGVCL shall not permit such

arrangement. If this is observed further allotment of transformers shall be stopped

and contract shall be cancelled.

b} The repairing agency shall have separate entity i.e. separate shed (not in same

Premises), separate ownership, different partners / proprietor, Separate 20 KW

electricity connection, different qualified engineers, separate equipment

machineries/ instruments etc. In case any of the above things is found common for

any repairer, the contract shall be cancelled.

c} It is JE / DE Division office’s responsibility to report the name of agencies at corporate office

which are using common equipment/ instruments for repair/testing work.

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d}- Minimum 3000 Sq.ft (built up area with open land) shall be required for factory

premises for new bidder.

- If a premise is on lease then the remaining registered lease deed period is at least

5 years from the date of the Tender. There should be a separate entry from the road.

- If existing agencies who are having less area as compare to above and if they are

not supplying repaired transformer timely then their annual allotment for transformer

repairing shall be reduced proportionately considering total built up area with open

6.0 TECHNICAL KNOW HOW:

At least one full time qualified and having minimum one year experienced Engineer

shall supervise various activities pertaining to repairs of damaged Distribution

Transformers. Each & every test certificate should be signed by qualified engineer

of agency. The name of Engineer with his qualifications, passport size Photo and

experience to be considered indicated in your offer. During factory visit if qualified

engineer is not found, the contract shall be cancelled.

7.0 SHIFTING OF PREMISES/ SHED:

a} In the same circle -In case of shifting of factory premises of the Registered Vendor, such

Vendor has to pay Registration Charges of Rs. 1500/- towards Registration Fees, along

with the other relevant documents. Factory inspection by MGVCL's engineer not below the

rank of EE of Corporate Office and concerned Circle Office jointly shall be carryout and

necessary approval for shifting of premises shall be issued by concerned Circle Office. Only

after that transformers at the new premises shall be issued.

b} In the other Circle - In case of shifting of factory premises in the Circle other than circle

allotted, such Vendor has to pay Registration Charges of Rs. 1500/- towards Registration

Fees, along with the other relevant documents. Factory inspection by MGVCL's engineer

not below the rank of EE of Corporate Office and concerned Circle Office (New Circle)

jointly shall be carryout and necessary approval for shifting of premises shall be issued by

concerned Circle Office (New Circle). Only after that transformers at the new premises shall

be issued. Before shifting to new premises, repairer has to complete repairing of all the

OGP transformers issued to him by their original Circle. After shifting to new premises, in

case of GP failed Transformers of old Circle the transportation charges as decided by

MGVCL shall have to borne by the repairer and shall be deducted from their bill pertaining

to old Circle or new circle.

c) GST shall be applicable on all kind of registration charges.

8.0 CHANGE OF PARTNERS:

In case of selling of repairing agency to other party or addition/deletion of partners,

the repairer has to submit fresh partnership deed and power of attorney for

authorized signature on various documents to concerned Circle office for approval

with a copy to the Chief Engineer MGVCL. In case of change of name or ownership

or control of company/ firm of registered agency, process fee of Rs.5000/- shall be

9.0 In case any instrument at the factory work is replaced/changed/required to be sent

for repairs during the period of contract, the same shall have to be intimated to The

Chief Engineer, MGVCL, and to the Circle and Divisional Head immediately or else

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contract will be liable to be cancelled for full or part period. You shall have factory

shed with sufficient open land, electric connection with minimum 20 KW under

LTMD or NRGP category, having all required machinery / testing equipment and

permanent qualified experienced engineer. If the same is not observed during

contractual period, Company shall cancel the contract and the GP failed

transformers shall be repaired at your risk and cost from other repairing agency till

completion of guarantee period. Calibration with NABL approved Lab should be

insisted every year & on repairing of instrument.

10.0 TRANSPORTATION:

For repairing Agency situated in the jurisdiction of MGVCL area

MGVCL shall make necessary arrangement for transportation of failed transformer and

repaired transformer from field to your works and back to field respectively, Loading of

failed transformers and unloading of repaired transformers at field shall be arranged by

MGVCL. However, the unloading of failed transformer and loading of repaired transformer

at your work shall be arranged by repairer at your cost. If transformer fails within

guarantee period then Lump sum amount of Rs.275/- per transformer will be

recovered against to & fro transportation charges.

For repairing Agency situated outside jurisdiction of MGVCL area

Repairing agency shall make necessary arrangement for transportation of failed

transformer (OGP and WGP) and repair transformer from field to your works and back to

field respectively, loading of failed transformers and unloading of repaired transformer at

field shall be arranged by MGVCL. However the unloading of failed transformers and

loading of repaired transformer at your works shall be arranged by repairer at your cost.

Thus to and fro transportation charges will be borne by repairing agency situated

outside jurisdiction of MGVCL area .

Full payment shall be made by concerned Division Office, normally within one

month from the date of submission of the bills, which will have to be submitted on

completion of each work. While submitting the bills for repairs of transformers,

following procedure shall have to be adhered to:

I Each and every bill for repaired transformer shall be submitted along with test

certificate duly signed by representative of repairing agency and Company's

representatives. No payments will be done without test certificate.

II The repairer shall certify on the bills that materials, spares mentioned in the bill

have been actually fitted/ used on Transformers. No change is made in electrical

connections i.e. star/delta etc.

III The repairer will have to give a guarantee for performance of Transformers

which have been repaired by him as per Clause No.38 of the conditions.

12.0 INDEMNITY BOND

You will have to execute indemnity bond on stamped paper of Rs. 300/- at concern

circle Office before commencement of works as per Company's prescribed

Performa i.e. Circle office is instructed that no any Transformers is to allot before

execution of indemnity bond.

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“Any kind of tax if payable will be paid extra as per rules and it should be claimed as

a separate item in the bill. Any statutory increase or decrease in the taxes and

duties subsequent to your offer if it takes place within the original contractual

delivery date will be to MGVCL’s account subject to the claim being supported by

documentary evidence. However, if any decrease takes place after the contractual

delivery date, the advantage will have to be passed on MGVCL.”

14.0 PERFORMANCE GUARANTEE towards execution period/ PERFORMANCE

GUARANTEE towards guarantee/warrantee period

Performance guarantee towards execution period

Performance guarantee towards guarantee/warrantee period shall be paid by all the

bidders to the concerned Superintending Engineer, MGVCL, Circle Offices in the form of

Demand Draft issued by any Scheduled Commercial Bank in favour of MADHYA Gujarat

Vij Co. Ltd. payable at the Head Quarter of the Circle Office or in the form of Bank

Guarantee from Nationalized Bank as approved by Govt.of Gujarat’s Circular prevailing at

the time of placing the order (banks notified latest G.R. by finance department of

Govt. of Gujarat) prior to order placed.

Total amount of Performance guarantee towards execution period / Performance

Total amount of Performance guarantee towards execution period / Performance

guarantee towards guarantee/warrantee period shall be 10 % of total Tender value,

which is to be recovered from all successful Agencies (Bidders) after equally splitting

among existing bidders. Further as the tender will be for two years, it shall be half of 10%.

i.e. 5% of Tender value subject to Minimum Rs.1.5 Lac. (i.e Rs. 3,99,000 for MGVCL)

Validity of the Performance guarantee towards execution period / Performance guarantee

towards guarantee/warrantee periods for 43 Months (24 months work order plus 18 months

Guarantee period plus 01 month claim period) for CRGO/Amorphous/CRGO Wound Core

transformer and 31 Months for SDT/PAT (24 months work order plus 06 months Guarantee period

plus 01 month claim period).

The outage period i.e. period from the date of receipt of the transformer till unit is repaired

shall not be counted for arriving at the guarantee period i.e. guarantee period of the

particular transformers will be extended for such outage period. In such case, suppliers

have to extend performance guarantee towards guarantee/warranty period accordingly.

Security Deposit / Performance guarantee will be returned after one month from the expiry

of guarantee period of last repaired transformer.

The Performance guarantee towards execution period / Performance guarantee towards

guarantee/warrantee period submitted in the form of Demand Draft will be retained till

completion of the guarantee period. No interest will be paid on the Security Deposit.

If repairing agency fails to pay the security deposit within the stipulated time limit, then the

Company reserves the right to forfeit the bid security (EMD) and cancel the contract.

The repairing agency shall have to submit Insurance of Rupees 10 Lac per

repairer to concern Superintending Engineer within one month on receipt of the

order. This amount of Insurance will be enhanced in proportion to the total

number of transformers lying in custody of repairing agency at a time if

Signature of the TendererPage35 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

necessary. The agency shall have to insure at their cost, the Company's materials

against all risks like theft, misappropriation, riots, fire etc. and due intimation of

having done so shall be sent by him to concern CEO & SE, Circle, (Further details

of insurance please refer clause 13 part III).

16.0 EXTENSION OF CONTRACT PERIOD:

The contract for repairing of failed distribution transformer shall be for two years

from the date of execution of agreement and based upon the performance,

necessary extension shall be given on mutual discussion and as per agreement.

Performance, filed office comments and suggestions are to be taken into

consideration. Company reserves the right to cancel the contract in between also.

17.0 SETTLEMENT OF DISPUTE

In case of any dispute, the decision of the Superintending Engineer of concerned

circle will be final and binding to repairing agency. All questions, disputes or

differences arise under, out of or in connection with the tender / contract if

concluded shall be subject to the exclusive jurisdiction of the court under whose

jurisdiction the place from which the tender / Acceptance of tender is issued, is

situated i.e. VADODARA.

18.0 The contract or any part thereof shall not be sublet to any other agency/individual.

19.0 RADIATORS/TANK/CONSERVATOR TANK

In case of damage of Radiator, Tank, Conservator tank in CRGO Core

(STACK/WOUND/DRY/PAT/SDT) & Amorphous Core, charges for replacement shall be

paid as per Sr. No.18a,18b & 20 of Schedule-A The rate quoted should be net of

20.0 NAME PLATE

The following details shall have to be written on nameplate to be provided

additionally with welding on the tank of the repaired transformers, at the time of

1. Property of MGVCL

2. Name of Division.

3. Transformer unique ID No.

4. Estimate number.

5. Name of repairer

6. Date of dispatch

7. Date of expiry of guarantee after repair

8. SR No as per repairer's record

9. No of times job is repaired

No repairer will remove the original nameplate on receipt of transformer for repairs.

The original nameplate of the manufacturer shall also be retained. If the original

nameplate is missing, the following details have to be provided as per specimen

given in addition to above.

Signature of the TendererPage36 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

MGVCL/EE-T-1/DE-T-6/TRANS-REP/2020-21/03

Volt at HV Frequency

No Load LV Impedance

Amp. HV Oil quantity in Transformer

Phase. HV No. of time job Repaired No

LV Type of CORE

Type of Winding-AL/CU

Irrespective of availability or non-availability of nameplate of original manufacturer/

repairer, repairer has to provide the additional nameplate duly riveted on the other

side of tank over and above nameplate of original manufacturer. The nameplate

shall be as per MGVCL drawing containing all the above-specified details duly

printed and Sr. No. of repairer & date of dispatch & other details shall be provided.

The record of such details - Sr. No. of transformer, date of dispatch shall be

maintained. On the basis of this, guarantee period of transformer shall be reckoned.

In the joint inspection report, this shall be mentioned by the inspector. No

transformer without name plate shall be accepted.

Repairer shall provide Yellow, White, Red, Blue painted strips vertical in alternative

manner for first, second, third repair etc. i.e. for first repair yellow, second repair

white, red & blue etc so on, to know the nos. of repairs carried out.

21.0 TAPPING SWITCH:

If tapping switch needs replacement, the same will be discarded in case of old

63 & 100 KVA transformers and Transformer has to be made fixed ratio of normal

tap. The damaged tapping switch will be deposited to MGVCL's Divisional store by

the agency. However, the tapping switches for 200 KVA & 500 KVA transformers

are essential and hence shall not be discarded.

If bushing needs replacement, same will be replaced at the time of repairing. It

should be replaced by DISCOM approved make.

23.0 METAL PARTS:-

All the aluminum/ damaged metal parts shall be removed and brass metal parts are

to be used. Quoted rates are net of salvage value.

HV & LV terminal studs shall be used as per following size only:

HV (11KV & 22KV)-140mm X 12mm, LV (up to 100KVA)-205mm X 12mm, LV

(above 100KVA & up to 200KVA)-260mm X 20mm

Transformer top cover shall be provided with special bolt nut of sheared type bolt of

stainless steel to avoid oil theft. Transformer drain valve shall be removed/ sealed.

24.0 DAMAGED PARTS:-

The damaged HV and LV coils will be retained by repairer after cutting the same in

four pieces as not to be re-used in presence of MGVCL Company's representative

of which necessary details shall be given in joint inspection Report to be signed by

the repairer and MGVCL Company's representative. During Internal Inspection,

videography of cutting of damaged winding should be mandatory.

25.0 (a) WINDING: -

Signature of the TendererPage37 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

New coils to be replaced with damaged coils shall be wound with similar quality of

materials & insulation. Insulation of wire/ strip, inter layers between LV & HV

winding & windings to earth shall be of class-'A', and section as utilized by the

original manufacturer of transformers. In case it is found that proper size & type of

material are not used then the contract will be cancelled immediately and ongoing

payments will be withhold.

(b) IDENTIFICATION MARK FOR NEW COILS :

In the process of repairing of transformers, the repairers replace the coils with new

material. There is no visual facility to verify whether the coil is new or old. In order to

verify and confirm that the repairer has replaced the old coil by new one, the

repairer shall insert a non-tear able polyester strip containing their company's name

and month of manufacturing at least at 2 places in each HV/LV coil. This polyester

strip shall not be removable even on pulling out the same. This will enable the

company to check and verify the exact number of coils newly prepared and

26.0 CHANGE IN NUMBER OF COILS: -

The design of coil should be as per the original design & the repairer is not allowed

to change it without approval in writing of competent authority.

27.0 TRANSFORMER OIL: -

The failed transformer shall be supplied with full of transformer oil filled up to oil

level gauge mark or totally empty. Maximum 5% losses towards filtration/

impregnation and wastage shall be allowed for oil filled in failed transformers. No

filtration loss/ impregnation loss will be allowed for the transformers failed in

guarantee period or where fresh oil is given. The used carbonized oil taken out from

failed transformer will be filtered free of cost and shall be used by agencies. Filtered

oil shall be tested electrically and shall meet the BDV values required and filled

after repairs of transformers. Oil should be tanked after proper cleaning the

transformer tank and after removing sludge from the oil. However, though the

transformer will be supplied with full of oil or empty, it should invariably be recorded

in physical &internal inspection report.

In case of fresh oil is to be filled up in repaired transformer, it is mandatory

the presence of Junior Engineer / Deputy Engineer at the time of oil filling.

The quantity of fresh oil is to be clearly mentioned in the report and dully

signed by the concerned JE/DE & Authorized representative of repairing

Scrap Transformer oil (with sludge) shall be disposed of by repairer at own risk.

28. WORK ALLOTMENT:

(A) Repairing agency shall be allotted failed distribution transformers from any circles

under MGVCL to carry out repairing of failed transformer. However, initial quantity

of allotment will be decided by the CE , MGVCL depending on established repair

work capacity, upgraded technology / facility for repairing the transformer , past

performance of earlier repairing order and return of transformer failed within

guarantee period back to MGVCL in time. You shall carry out repairing of failed /

damaged Dist. Transformer of any Circle.

Subsequent allotment of transformer will be determined only after return of 90 %

quantity of repaired transformer allotted in previous lot back to Company and

performance and % failure of repaired unit of the concerned agency in service.

Signature of the TendererPage38 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

If the repairing agency does not return 90 % of the allotted transformers, then no

further allotment to that agency should be made. On receipt of the 90 % repaired

transformers from the allotted quantity, further allotment may be made to avoid

blocking of the inventory.

In case % failure of transformers is found more than 15 % (fifteen percent in case

of 11KV and 20% in case of 22 KV Transformer), further additional failed

Distribution transformer will be allotted to repairing agency at the discretion of the

MGVCL or allotment may be stopped.

J.E. / D.E. (TMS) Divisional office will review the performance of repairing

agency in every monthly TMS MIS reports and will report same to circle

office and circle office will review the performance of repairing agency by

compelling all division report and report same to corporate office duly

signed latest by 10th of every month.

Performance of repairing agency will be reviewed every month

with TMS MIS……….Kind Attention JE TMS.

(B) Separate allotment will be given for 11KV Transformers based on past performance

and % failure. Field will issue transformers strictly as per 11 KV Class wise

allotments only i.e. 11 KV is not available 22 KV rated transformer should not be

issued and vice versa.

(C) MGVCL reserves the right to allot any numbers of transformers of any capacity

against poor performance or to stop deal with poor performance agency and

agency doing breach of trust.

29.0 DRYING OF ACTIVE PARTS:-

The repairer shall have to dry the transformer in oven up to the desired/ specified

limits in order to remove the complete moisture from the active part. The repairer

shall keep proper records of drying of every active part mentioning estimate, weight

of transformer, date of placement in oven, date of removal from oven and megger

value. During checking, if oven records are not found from repairing agencies,

the contract shall be cancelled.

30.0 PAINTING: -

The tank must be internally painted with a coat of special paint anti corrosive hot oil

resistive paint, which will not affect the transformer oil. Externally one coat of zinc

chromate anti-corrosive paint and two further coats of Admiral Gray have to be

applied. Before applying Zinc Chromate, tank surface shall be properly cleaned.

Also, MGVCL symbol of size 4" to be painted on both side of transformer to identify

MGVCL transformer from distance (Red colour).

31.0 TESTING OF TRANSFORMERS AFTER REPAIRS: -

Each and every transformers shall be tested for Routine tests by repairing agency

as per IS 1180 and IS 2026:2014 before delivered to the Company. The testing

arrangement will have to be made by the repairer. The repairer shall give an

Signature of the TendererPage39 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

advance intimation of seven days in writing to Company's representative before the

repaired transformers are ready for inspection and testing, failing which the repairer

shall be responsible for delay in delivery and penalty as per clause No 37 will be

imposed. The testing shall be done in presence of Company's authorized

representatives and the test results shall be recorded in the register and also

repairer and representative of the Company shall sign test witness report jointly. All

the components parts used for replacing defective one shall confirm to relevant BIS

and shall be of standard / reputed makes and best quality. Necessary test

certificates and documentary evidence of purchase and use thereof in repairs of

Company's transformers shall be produced if asked for. The repairer shall have

facility for testing of transformer for all acceptance tests & all the instruments shall

have to be calibrated every year at the Govt. approved testing calibration

The Following Acceptance / Routine tests as per IS 1180 / IS 2026 shall be carried

out on each transformer by repairing agency after repairs.

a. Measurement of winding resistance.

b. Measurement of voltage ratio and check of voltage vector relationship.

c. Measurement of Impedance voltage / short circuit impedance

(Principal tapping, when applicable) , Measurement of No load losses and

d. Measurement of Insulation Resistance.

f. Induced over voltage withstand test (Double power & Double Frequency test)

g. Separate source voltage withstand test (HV test)-(HT-28KV for 11KV, 50KV for 22KV

Transformer, LT-3KV for one minute).

h. BDV Test for oil.

The reference guaranteed no load losses and load losses for and % impedance is

specified as under.

In earlier tender, repairing agency was provided reference guaranteed no load

losses and load losses and % impedance table/relevant IS in tender.

DISCOMs had also purchased transformers having evaluation based on Total

Owning Cost (TOC) formula which transformer may have lower losses compared to

losses mentioned in IS 1180:2014.

Therefore, reference guaranteed no load losses, load losses and % impedance of

failed transformer from Name plate of failed transformer and if Name plate or losses

on Name plate are not available then losses as per A/T of specific Supplier for

which transformer belongs be taken. The details of A/T, suppliers can also be

ascertained by TIN plate also.

And only for those classes, capacity and winding which are not covered above for

that case the reference guaranteed no load losses; load losses and % impedance for

CRGO and Amorphous transformers are to be maintained as per losses shown in

earlier finalized tender as under.

Signature of the TendererPage40 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

In the tender of the year 2023, the reference guaranteed no load losses and load

losses for and % impedance is specified as under- for CRGO

NO LOAD FULL LOAD LOSSES

Sr. VOLTAGE / KVA LOSSES IN IN WATTS (MAX)

No. RATIO RATING WATTS AT 75 DEG.

(MAX) CENTIGRADE

In the tender of the year 2023, the reference guaranteed no load losses and load

losses for and % impedance is specified as under- for Amorphous:

FULL LOAD LOSSES

WINDING NO LOAD %

SR. VOLTAGE KVA IN WATTS (MAX) AT

MATERIAL LOSSES IN IMPEDANC

NO. RATIO RATING 75 DEG.

(AL / CU) WATTS (MAX) E

(a) No load losses & Load losses for 5, 10, 16, 25, 63, 100, 200, 500,1000 KVA

of 11 KV Transformers are max. losses and hence, no Tolerance is

permissible as per IS-2026 for the first time repairing, however for second

time and onward time repairing further maximum 10% (+) losses will be

(b) In case of No load losses & Full load losses for 200 & 500 KVA of 11 KV

transformers as per IS 2026, following tolerance is given.

(i) +15% tolerance can be given on each no load & Full load losses

provided the tolerance for total losses not exceeded tolerance of +10%.

(ii) Tolerance on % impedance can be given as per IS

The each and every transformer repaired shall be tested for routine test as stated

above. Every repairing agency shall maintain a register for each transformer

tested and no load losses and load losses measured shall be invariably

Signature of the TendererPage41 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

mentioned in the register. The register kept giving details of testing of all the tests

carried out as specified in the clause shall be checked by the inspecting officer of

the MGVCL at any time and the same shall be produced for verification. In case,

the register is not found with appropriate details, the action taken by the MGVCL

shall be binding to the agency.

For old age DTR having age more than 20 years life, some deviation shall be

allowed for all capacity (as per IS 1180/IS 2026). Guaranteed no load losses & Full

load losses for the transformers with loss capitalization formula will be as declared

by manufacturer which will be available on name plate or from respective A/T.

32.0 SEALING OF TRANSFORMERS: -

After repairing & testing of transformer, two Seals shall be provided on the opposite

side of the transformer by Divisional JE TMS. In case of failure, these seals are to

be opened in presence of Company's representative at the time of internal

inspection. Again after repairing & testing of Transformer, fresh seals shall be

provided by MGVCL.

33.0 INSPECTION: -

A team from MGVCL shall visit the works of repairing agency at any time and verify

the estimate / assessment for transformer repairing, quality of components used,

testing instruments, machineries / equipment’s, test reports of earlier transformers

tested etc. They may also witness some or all tests on the transformers available in

the factory / workshop of the repairing agency. Repairing agency shall give co-

operation to this team during its visit and furnish all the details required by them. In

case any default is observed during this visit, necessary action shall be taken

against repairing agency & Company may cancel the contract / black list the

repairing agency.

34.0 INSPECTION CHARGES: -

Repairing agency shall not charge for inspection and assessment of damaged

35.0 INSPECTION CHARGES FOR UNECONOMICAL UNITS :-

Rs.500/- will be paid for inspection of uneconomical units. However, repairer will

have to reseal the unit by tack welding at six places in presence of Company’s

representative. The repairer has to assemble the unit again – i.e. core / HV, LV

winding etc. in the actual position before tack welding – instead of just dumping the

part in the transformer tank. For uneconomical units, no charges shall be payable .

36.0 TRANSPORTATION CHARGES FOR TRANSFORMER FAILED WITHIN

GUARANTEE PERIOD

For repairing Agency situated in the jurisdiction of MGVCL area

MGVCL shall make necessary arrangement for transportation of failed transformer and

repaired transformer from field to your works and back to field respectively, Loading of failed

transformers and unloading of repaired transformers at field shall be arranged by MGVCL.

However, the unloading of failed transformer and loading of repaired transformer at your

work shall be arranged by repairer at your cost. If transformer fails within guarantee

period then Lump sum amount of Rs.275/- per transformer will be recovered against

transportation charges. Both the way, transportation shall be done by DISCOM.

Signature of the TendererPage42 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

For repairing Agency situated outside jurisdiction of MGVCL area

Repairing agency shall make necessary arrangement for transportation of failed

transformer (OGP and WGP) and repair transformer from field to your works and back to

field respectively, loading of failed transformers and unloading of repaired transformer at

field shall be arranged by MGVCL. However the unloading of failed transformers and

loading of repaired transformer at your works shall be arranged by repairer at your cost.

Thus to and fro transportation charges will be borne by repairing agency situated

outside jurisdiction of MGVCL area .

37.0 DELIVERY , INTEREST & PENALTY.

It must be seen that joint inspection is positively to be carried out within 10 days

from the date of sending transformers. The repairer must send estimate within

days from the date of joint inspection. If the estimate of repairing agency not

received within two days from the date of internal inspection, notice to be issued for

same to the agency by Division Office. Concerned JE of Division

office(TMS/Store)must prepare release within 3 days after receipt of estimate from

agency. Division JE TMS has to follow up with circle/corporate for approval of

estimate after preparing the release.

The approval of the estimate/release is to be conveyed by Circle office within

days and by corporate office within 15 days from the receipt of estimate/release.

Concerned JE of Division Office shall arrange the required oil within short period

from date of approval of estimate.

(A) “The repairer will repair the transformer within 30 days from the date of approval of

estimate for OGP and within 30 days for GP failed transformer from the date of

receipt of the transformer. No Transformer shall be kept un-repaired beyond

days after the date of approval of the estimate for OGP and from the date of receipt

of the transformer for GP, failing which repairer may become liable to pay

interest charges on capital locked at 15% per annum for the Transformers

with no oil pending to issue to agency from the date of completion of granted

period on purchase price of Board/Company for each rating of transformers taken

from the nearest date of A/T for new Transformers.”

(B) The repairer will repair the transformers within 30 days from the date of approval of

estimate for OGP and from the date of receipt of the transformer for GP failed

transformer, failing which, notice for 15 Days shall be issued by the concerned

Division office then and even after that if transformers are not repaired within

days, penalty at the rate of ½ % per week plus applicable taxes, if any on

repairing cost of transformer under repair shall be recovered without issuing any

further notice for the Transformers with no oil pending to issue to agency. (For

GP on repairing cost of transformer may be last repaired cost).

The penalty at the rate of ½ % per week plus applicable taxes, if any on

repairing cost of transformer under repair shall be recovered after 45 days (30

days + 15 days of Notice period) from the date of approval of estimate for

OGP and from the date of receipt of the transformer for GP for the

Signature of the TendererPage43 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

Transformers with no oil pending to issue to agency. This means that

effective delivery period is 45 days only.

38.1 While attending repairs of the transformers, the repairer shall ensure that

guaranteed technical particulars and performance of the same are maintained for

repaired transformers except where voltage ratio is to be changed. Under no

circumstance, the value of percentage impedance, losses and efficiency shall be

altered from original value except when voltage is changed. Item used in repairing

of failed transformers should be standard specifications.

38.2 “The repairer shall have to give guarantee for the satisfactory performance of

repaired transformers as under from the date of dispatch for the whole unit

irrespective of parts repaired/replaced during repairing.

a. 11 KV Transformers-( 5 KVA to 500 KVA)- CRGO Core 18 Months

b. 11 KV Transformers- (5 to 500 KVA)- Amorphous Core 18 Months

c. 11 KV SDT/PAT of various Ampere Ratings 06 Months

Therefore, during the joint inspection, repairer shall thoroughly checkup each coil and

each parts of the unit in presence of MGVCL’s Engineers while submitting the

estimate for repairs to concerned Superintending Engineer. No extra charges will be

allowed to transformer failed within guarantee period even though damages are

found other than repaired/replaced parts. Transformers failed within guarantee period

shall be repaired within 30 days from the date of intimation by EE concerned;

otherwise further joint inspection of other deposited transformers will not be carried

out till the repair of guarantee period failed transformers is completed. Only external

physical inspection will be carried out for the transformers failed within guarantee

period and no internal inspection will be carried.

39.0 The transformers delivered before the expiry of present order and whose joint

Inspection are completed will have to be repaired at old rate.

40.0 FAILURE TO EXECUTE ORDER.

In case of failure on the part of the repairer to cope up with the work within the

specified period, the same will be got executed through some other agency even at

higher rates and the difference in amount if any, shall be recovered from the

41.0 In case of poor progress of repairs of transformers, Company reserves the right to

curtail the quantity. If performance is too poor, then cancellation of order will be

carried out. The Company reserves the rights for cancellation without giving any

42.0 Repairer shall have to maintain Process Card for repairing of Distribution

transformers as per Annexure-A enclosed in respect of each transformer repaired

by them. The process card shall be produced by agency for verification as and

when required up to 24 months from date of dispatch.

Signature of the TendererPage44 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

43.0 The repairer shall have to complete all formalities of agreement and payment of

security deposit, Performance Guarantee& indemnity bond etc at respective

Circle, prior to contract order placed(before A/T issue), otherwise contract order

shall be automatically treated as cancelled and no further correspondences in this

regards will be entertained.

44.0 MINIMUM REQUIREMENT FOR REPAIRING AGENCY

THE REPAIRING AGENCY SHALL HAVE THE FOLLOWING REQUIREMENT.

1. Independent constructed factory shed with Minimum 3000 Sq. ft (built up

area with open land) shall be required for factory premises for new bidder. If

a premise is on lease then the remaining registered lease deed period is at

least 5 years from the date of the Tender. There should be a separate entry

2. Sufficient open land for storing of failed/repaired transformer with movement

of man/material/vehicle.

3. Loading and unloading facility for failed/repaired transformer.

4. Permanent Electric connection with minimum 20 KW under NRGP or LTMD

category tariff.

5. All necessary machinery for repairing of dist. Transformers such as winding

machine, drill machine, welding machine (electric/arc welding/gas welding)

6. Oven for storing minimum 10 Nos. of job of 11 KV/22 KV.

7. Oil filter machine with sufficient capacity.

8. Chain pulley block of 2 ton capacity or electric hoist of similar capacity.

9. Testing equipment suitable to carry out all acceptance test as per IS:

and IS: 2026 along with calibrated meters.

10. Test bench for conducting acceptance test with high accuracy class of

11. List of machinery as per Annexure B-1.

12. List of testing instruments as per Annexure B.

13. Proof of owner ship deed as per Annexure-C.

14. List of partner/director.

15. Power analyzer.

16. Qualified Engineer.

45.0 DECLARATION OF TRANSFORMER FAILED WITHIN G.P. AS SCRAPPED DUE

TO DAMAGE OF CORE ETC.

If during guarantee period, transformer core is found damaged or due to any other

reason transformer is un-repairable and required to be scrapped, then in that case,

total amount of last repairing bill shall be recovered from the repairing agency and

total amount of last repairing bill shall be recovered from the repairing agency and

no other charges shall be paid to the repairing agency such as opening of

transformer, labour etc.

As no internal inspection is to be carried out in presence of representative of

MGVCL in case of transformer failed within guarantee period, and hence if during

the initial opening of transformer by repairing agency, any damage found in the

core, then repairing agency shall not disturb anything in the transformer such as

HV/LV coils, cores etc. and immediately call concerned EE of division office for

internal inspection.

“If, the GP repaired transformer is failed within 6 months, from the date of

installation in that case, the clause mentioned in the contract shall be applicable. In

Signature of the TendererPage45 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

case, if, transformer is failed after six months, no recovery shall be applicable and

the transformer shall be declared as scrap.”

If during inspection by MGVCL, the core, HV/LV coils etc. is found disturbed by the

repairing agency then in the case, 50% of cost of transformer purchased in last A/T

shall be recovered. Joint inspection report should be prepared in details.

However, all such cases with joint inspection report may be referred to CE, MGVCL

and his decision shall be binding to the repairing agency.

The Company has every right to carry out the internal inspection of the job and

stage inspection during repairing.

46.0 No transformer should be converted from copper winding to aluminum winding.

47.0 You shall have to provide 0.5 class accuracy or better power analyzer, duly

calibrated at third party Government/NABL approved laboratory within 03 months.

This shall be verified during inspection of the transformer testing. Failing to do so

Further allotment shall be stopped.

48.0 MGVCL reserves the right to repair SDT (Special Design Transformer)/PAT/PLMT

in line with CRGO rates conditions according to our own requirement of company.

48.1 Over and above, if any clause from above (tender specifications) is violated at any stage,

the firm registered as Vendor in GUVNL or in any subsidiary Company of the GUVNL will be

stop deal and/ or banned for business dealing and/ or blacklist. Further, The firm, stop

deal and/ or banned for business dealing and/ or blacklist by GUVNL or any subsidiary

Companies of GUVNL shall be considered as a stop deal and/ or banned for business

dealing and/ or blacklisting for all Companies,

Every bidder, at the time of submission of bid submission, has to give a declaration that

bidder and/or proprietor/ partner/ director of the firm has not been placed on Stop

dealing/Banned for business dealing / blacklisting by GUVNL or/and it’s any Subsidiary

Signature of the TendererPage46 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

The schedule-A of prices is attached as under.

SCHEDULE-A (MGVCL-2026)

ITEM-WISE RATE FOR REPAIRING OF DAMAGED 11/22 KV, 5 to 500 KVA CRGO

(STACK /Wound/DRY/PAT/SDT) / Amorphous Core DIST. TRANSFORMERS

Rates per unit-in Rs.

NATURE OF WORK TO BE CARRIED 10 & 50, above

OUT 5 KVA 16 63, 75

Labour charge only : Loading &

unloading of transformer, draining out oil,

opening bolt-nuts of top cover, untanking

of the active part, disconnecting of leads,

removal of top cover, removal of core

yoke and windings, and re-assembly of

1a the same, dismantling of bushings & Job 1386 1617 2078 2078 2078

metal parts & other fittings on cover or

tank and re-fitting of the same, tanking of

the active part, bolting of top cover. This

does not include any material or other

consumable charge except labour

charge. Rate per No.

Replacement of top cover gasket, oil

gauge gasket, air plug gasket, oil cap

1b gasket, breather cap, thermometer No. 29 41 47 47 47

pocket cap, explosion vent flat gaskets

Replacement of HV/LV rod gaskets, viz

Flat gasket, D bush, cone bush

Replacement of insulation : core-LV

wrap, LV-HV wrap, phase barriers, yoke-

channel barrier, wedges, inter coil

spacers, top-bottom blocks, main lead

insulation, interlayer insulation of LV-HV

Replacement of M.S. bolt-nuts: viz top lid

bolts, HV bushing studs, oil gauge studs,

conservator bolts, explosion vent bolts &

Drying of active part by ovening for 48 to

72 hours at 90-100°C temperature for

removal of moisture of the repaired

2 Outside painting of the tank : No.

a) Cleaning dirty tank outside surface &

preparing the outer surface for painting.

b) Spray painting by synthetic enamel

3 Inside painting of tank No. 116 138 157 157 157

4 Replacement of valve (Gun metal brass)

Signature of the TendererPage47 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

Replacement of glass of oil level gauge,

Replacement of breather dully charged,

Replacement of tap changing switch,

Replacement of HT bushing porcelain,

per piece, 11 KV

A. Replacement of HT Metal parts

complete per piece, brass metal parts

B. Providing HV connectors for cable

10 Replacement of LT bushing porcelain No. 60 60 60 60 60

A. Replacement of LT Metal parts

B. Providing LV connectors for cable

Original coils are not missing and damaged coils will not be

Cost of replacement of HT coils Rate per

returned to the DISCOM as quoted rates are net of the

a) Copper coil rate per kg Without S.E. Kg 360 360 360 360 360

a-1) Copper coil rate per kg With S.E. Kg 410 410 410 410 410

b) Aluminium coil rate per kg Without S.E Kg 165 165 165 165 165

b-1) Aluminium coil rate per kg With S.E. Kg 215 215 215 215 215

-do but original coils are missing

a) Copper coil rate per kg Without S.E. Kg 524 524 524 524 524

a-1) Copper coil rate per kg With S.E. Kg 574 574 574 574 574

b) Aluminium coil rate per kg Without

b-1) Aluminium coil rate per kg With S.E. Kg 272 272 272 272 272

12 Labour charge for HV coil Winding :

a) Copper coil rate per kg Kg 11 11 11 11 11

b) Aluminium coil rate per kg Kg 34 34 34 34 34

Original coils are not missing and damaged coils will not

Cost of replacement of LT coil rate per kg be returned to the DISCOM as quoted rates are net of the

13A a) Copper coil rate per kg Without S.E. Kg. 317 317 317 317 317

a-1) Copper coil rate per kg With S.E. Kg. 368 368 368 368 368

b) Aluminium coil rate per kg Without

b-1) Aluminium coil rate per kg With S.E. Kg. 201 201 201 201 201

-do but original coils are missing

a) Copper coil rate per kg Without S.E. Kg. 496 496 496 496 496

a-1) Copper coil rate per kg With S.E. Kg. 546 546 546 546 546

b) Aluminium coil rate per kg Without

b-1) Aluminium coil rate per kg With S.E. 257 257 257 257 257

13 Labor charge for LV coil Winding :

C a) Copper coil rate per kg Kg. 17 17 17 17 17

Signature of the TendererPage48 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

b) Aluminium coil rate per kg Kg. 52 52 52 52 52

Re-insulation of LV coils with existing

conductor (Where ever it is intact but

using new insulating material for all type

of LV coils rate per kg)

ii) Aluminium Kg. 116 116 116 116 116

15 Insulation Washer ring for coils No. 54 54 54 54 54

16 Rating Plate charge for WNP transformer No. 145 145 145 145 145

Extra payment for conversion of sealed

transformer into bolted type transformer

18a Tank replacement charge Kg. 54 54 54 54 54

18b Conservator tank replacement charge Kg. 54 54 54 54 54

19 Testing of Transformer No. 116 116 174 174 174

Replacement of radiator, Rate per KVA)

Overhauling of transformer including

outside cleaning and painting.

(Physical damages will be charged extra

as above rates).

• Rates quoted by Bidder have to be on percentage above/below/at par the estimated rates

• The rates quoted by bidder will be exclusive of GST. Any escalation in rate of GST during the

tenure of the contract will be paid by MGVCL as part of statutory variation on production of

•.Above rates quoted are net of the salvage value.

For CRGO / Amorphous Core Transformers

In Figures ……. % Above /below/at par the estimated rate of MGVCL

In Words ……………….. Above/below/at par the estimated rate of MGVCL

CHIEF ENGINEER (O&M)

Signature of the TendererPage49 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

Rate for Overhauling of the transformer

Sr. Rate for Overhauling of the transformer

No (11 KV ) RATE IN RS.

7 Each Transformer

Overhauling of complete transformer:

During overhauling, following works are required to be No 21 of

carried out:- Schedule-A

Overhauling charges shall be paid for below works

which includes the opening &closing/refitting of

transformer including minor repairing works and

loading &unloading of Transformers, repairing of Tanks

& radiators by welding to stop leakage of oil,

replacement of burnt /damaged external parts like

bushing/ nut-bolts /breather if any with Dismantling of

bushing replacement of all the old gaskets by new

opening welding of top cover plate if necessary un-

tanking of the winding, removal of the core plate

assembly and reassembly of the same including

replacement of all types of insulations whenever

necessary replacement of diaphragm of explosion vent,

testing of the same, Cleaning of transformer tank,

removal of sludge, filtration of transformer oil,

Strengthening / brazing of joints of winding,

Fitting/tightening of internal joints at the HV/LV

bushing, Internal painting of transformer, Drying of the

active parts of the transformer to ensure proper IR

value as mentioned herein , fixing of name plates and

as per conditions wherever mentioned in this tender.

• Rates quoted by Bidder have to be on percentage above/below/at par the estimated rates

• The rates quoted by bidder will be exclusive of GST. Any escalation in rate of GST during the

tenure of the contract will be paid by MGVCL as part of statutory variation on production of

•.Above rates quoted are net of the salvage value.

Signature of the TendererPage50 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

DETAILS REQUIRED TO BE FURNISHED BY THE BIDDERS

1 Whether the Bid submitted is on item wise rate for CRGO Core YES / NO

(STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings

on item wise rate including internal parts and external parts.

2 Whether the tender Price Bid is submitted ON LINE only. YES / NO

3 Whether all pages of Tender Specifications / offer are sealed and signed YES / NO

by the Bidders.

4-a Whether the Bidder is registered with MGVCL or its subsidiary company YES / NO

for repairing of Transformer.(Vendor)

4-b In case of yes in above, please furnish following details

4-b-i Registration Letter No. & Date. Enclosed the copy of the same

4-b-ii Validity of registration up to.

5-a Whether Tender fee paid YES / NO

5-b In case of Yes, please furnish details M.R. No. & Date

5-c Whether EMD paid YES / NO

5-d In case of Yes, please furnish details ( D.D./Cash)

6 Whether following documents of General terms and condition are YES / NO

6-a Human Resources details YES / NO

6-b Availability of machinery and instruments as per the Anx B ,B1 YES / NO

6-c Details of experience of firm & detail of qualified engineer. YES / NO

6-d Financial capability YES / NO

6-e Transformer repairing capability YES / NO

6-f Last three years audited annual account YES / NO

6-g Company’s Article Of Association / Partnership deeds YES / NO

6-h Details of Partners / Directors YES / NO

6-i Board Resolution / P.A. Authorizing Person to sign on behalf of firm YES / NO

7 Vendor Registration fee Paid YES / NO

8 Solvency Certificate enclosed YES / NO

9 Self-declaration as never been black listed and defaulted by any YES / NO

Organization, Bank and Police station.

Signature of the TendererPage51 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

ACKNOWLEDGEMENT

The Chief Engineer (O&M),

MADHYA Gujarat Vij Company Limited,

Corporate Office,

Sub: Rate Contract for Repairing of failed / damaged 11 KV Distribution Transformers having

CRGO Core (STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings (

KVA to 500 KVA) on item wise rate including internal parts and external parts.

Ref.: (1) Tender No. MGVCL/EE-T-1/TRANS-REP/-2026-28/01. Opened on

(2) Our rate consent letter dated ……..

We acknowledge with thanks receipt of your above referred order No :

………………………………………………… dtd ________, for repairing of failed

Distribution (cited as reference 3). Transformers of various rating of MADHYA Gujarat Vij

Company Limited. We agree with the terms and conditions mentioned by you in your order

No : ……………………………………………….. dtd ________, for undertaking the work of

repairing of failed Dist. Transformer of MADHYA Gujarat Vij Company Limited.

In case of not fulfillment of any of the terms and conditions of the above said order for

repairing of damaged distribution transformers, our order shall be cancelled and the

decision of the MGVCL shall be binding to us. We shall also not claim for the conditions

mentioned in any of our letters written to the Company against this tender.

Yours faithfully,

Seal of the Company:

Signature of the TendererPage52 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

PROCESS CARD FOR REPAIRING OF DISTRIBUTION TRANSFORMERS

CUSTOMER: DATE:

KVA/KV APP. NO.

SERIAL NO: BOLTED/SEALED.

SR. PROCESS STAGE PASSED DEFECT

NO INITIALS & DATE

4 FIRST RATIO TEST A.

(BEFORE CONNECTION) B.

5 FULL YOKE, CORE CLAMPING

7 SECOND RATIO TEST A.

(AFTER CONNECTION) B.

8 OVENING IN DATE

9 I.R VALUE (BEFORE TANKING)

10 FITTING ON TANK & COVER.

b) HV METAL PARTS

c) HV TOP METAL PARTS

e) LV METALPARTS.

f) LV TOP METAL PARTS.

g) OIL LEVEL GAUGE

h) CONSERVATOR CLEANING

i) EXPLOSION VENT

11 B.D.V. OF OIL IN KV.

12 TANKING DATE

13 I.R VALUE (AFTER TANKING)

14 PRE-SEALING TESTS

a) NO LOAD TEST

b) D.V.D.F. TEST.

c) FULL LOAD TEST.

15 SEALING & TEST.

16 FINAL TESTING

Signature of the TendererPage53 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

LIST OF TESTING INSTRUMENTS.

Sr. QTY MAKE SR. RANG Accurac DATE Lab.Rep

NO ITEM NO OF E y OF ort No &

METER Calibrati Date

1 RATIO METER 1 No

2 MEGGAR 1000 1 No

5 OIL TESTING SET 1 No

6 DOUBLE VOLTAGE 1 No

7 STOP WATCH 1 No

8 CLIP ON METER 1 No

9 PANEL METERS 1 No

10 POWER ANALYZER

(with panel) No.

11 Thermometer 1 No

NOTE – ALL THE TESTING INSTRUMENTS SHALL BE CALIBRATED ONCE IN A YEAR IN

GOVERNMENT/NABL APPROVED LABORATORY. CALIBRATION CERTIFICATE

SHOULD BE MADE AVAILABLE TO INSPECTOR WHENEVER ASKED FOR DURING

TESTING / INSPECTION.

All testing equipment's should be 0.5 class accuracy or better.

Power analyzer should be provided 0.5 class accuracy or better, duly calibrated at third

party Government/NABL approved laboratory within 12 months.

Signature of the TendererPage54 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

LIST OF MACHINERY

SR. DESCRIPTION QTY. MAKE SR. NO.

1 H.V. WINDING MACHINE 1 HP 1 NO.

2 L.V. WINDING MACHINE 2 HP 1 NO.

3 AIR COMPRESSOR WITH MOTOR & 1 NO.

OTHER ACCESSORIES

4 SPRAY GUN 1 NO.

5 DRILLING MACHINE 1 NO.

6 FLEXIBLE SHAFT GRINDER 1 NO.

7 JIB CRANE 1 TON CAPACITY 1 NO.

8 CHAIN PULLEY BLOCKS WITH 1 NO.

LOADING & UN LOADING

ARRANGEMENT 2 TON CAPACITY.

9 OVEN/DRIER WITH 1 HP MOTOR 8 1 NO.

KW CAPACITY 100 DEG. C TEMP

(Temp. controlled oven)

10 OIL FILTER MACHINE 120GPH 1 NO.

11 VARNIER CALIPERS AND GUAGE 1 NO.

12 WELDING MACHINE-300 AMP 1 NO.

13 GAS CUTTING CYLINDER AND 1 NO.

14 CIRCLE CUTTING MACHINE 1 NO.

15 WEIGHING MACHINE 1 NO.

16 SHEARING MACHINE 1 NO.

17 FLY PRESS AND DIE FOR CUTTING 1 NO.

DOVETAIL BLOCKS.

18 Coil Cutting M/C. 1 No.

Signature along with Seal of Co.

(Duly authorized to sign the Tender

On behalf of the Company)

Designation: ________________

(In block letters)

Signature of the TendererPage55 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

Repairing works detail

No. Particulars Description

1. Name of Repairing Agency/Firm

2. Address & Phone No:

3.A Udhyam registration No. & Date & valid up to

3.B NSIC/CSPO/DGS&D Registration No. & Date &

4. Details of Shed

B) Built up Area

5. Type of shed- own / rental

6. Proprietorship / Partnership / Company

A) Name of Proprietor/ partners / Directors

B) Residential Address

C) Office Address

7. A) Name of Engineer

C) Qualification

8 No. of workers

Signature of the TendererPage56 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

List of machinery / equipment’s, (List as per

appendix – A is to be uploaded)

Plant machinery lay out - to be submitted.

Electricity Supply

a)Name of consumer.

b) Consumer No.

c)Connected load (Copy of light bill is to be

Details of failure rate of last contract.(As on

date of issue of tender documents) as per

following format . Separate details for 11 KV

and 22 KV are to be submitted.

2. Name of Circle

3. Name of Divn.

4. No. of X’mers issued.

5. No. of X’mers repaired.

6. No. of X’mers failed (GP)

7. No. of X’mers failed (OGP).

8. % of failure.

9. % of failure (OGP)

Preferential Circle for allotment.

Note: - Above preference given for circle by bidders will not provide assurance for allotment

of prefer circle. The preferential circle allotment will be given on MGVCL requirements.

Signature of the TendererPage57 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

Annexure-D (Under taking & Validity)

Subject: - Rate Contract for Repairing of Distribution Transformers having CRGO Core

(STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings ( 5 KVA

to 500 KVA) on item wise rate including internal parts and external parts.

In connection with the above subject, I / We confirm the following:

1 I / We the undersigned have read and examined the Tender Document No.

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

for Rate Contract for Repairing of Distribution Transformers having CRGO Core

(STACK/WOUND/DRY/PAT/SDT) & Amorphous Core of various ratings ( 5 KVA to

KVA) on item wise rate including internal parts and external parts.

2 I / We declare that our offer is strictly in line with Tender scope of work. Further, I / We also

agree that additional conditions/ deviations, if any, found in bid, the offer shall be out rightly

rejected without assigning any reason thereof.

3 I / We hereby submit our bid and undertake to keep our bid valid for a period of 120 days

from the date of opening of technical bid. I / We hereby further undertake that during the said

period I / We shall not vary/ alter or revoke my/ our bid.

This undertaking is in consideration of MGVCL agreeing to open my bid and consider and

evaluate the same for the purposes of award of rate contract as per the bid documents.

Should this bid be accepted, I / We also agree to abide by and fulfill all the terms, conditions

and provisions of the above mentioned bid documents.

Signature along with Seal of Co.

(Duly authorized to sign the Tender

On behalf of the Company)

Designation: ________________

(In block letters)

Signature_____________

Date ______________ Date& Postal Address

Name & Address________________ Telegraphic Address:

E Mail Address:___________________ Telephone No ._____________

Signature of the TendererPage58 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

Annexure-E (Under taking for new agency)

The CHIEF ENGINEER (O&M)

MADHYA GUJARAT VIJ COMPANY LTD.

CORPORATE OFFICE

RACE COURCE, VADODARA-390007

Subject :- Establishment of factory set-up for Rate Contract for Repairing of Distribution

Transformers having CRGO & Amorphous core

We are hereby applying for vendor registration as new repairing agency for participating in the

tender for repairing of CRGO (STACK /WOUND/DRY/PAT/SDT) / Amorphous Transformers &

submitting VR fees of Rs.15000/-with applicable GST (non-refundable) or as applicable by DD

payable at VADODARA along with tender technical bid and proposed location of factory.

We are hereby giving undertaking to establish the factory set-up along with all testing instruments

& machinery as stated below within 120 days time limit from the date of LOI/LOA at proposed

location. If we will fail to establish factory set-up within time frame or will not be considered for

vendor registration then in such case, we agree that our EMD & SD shall stand forfeited.

We are also submitting solvency certificate from nationalized Bank for Rs.5 Lacs with Tender

Before issue of order, security deposit, insurance and performance guarantee will be submitted.

List of Testing Instruments and Machinery is as under.

LIST OF TESTING INSTRUMENTS.

Sr. QTY MAK SR. RANG Accur DATE OF Lab.Re

NO ITEM E NO OF E acy Calibratio port No

1 RATIO METER RANGE 1 No

2 MEGGAR 1000 1 No

5 OIL TESTING SET 1 No

6 DOUBLE VOLTAGE 1 No

7 STOP WATCH 1 No

8 CLIP ON METER 1 No

9 PANEL METERS 1 No

10 POWER ANALYZER

(with panel) No.

Signature of the TendererPage59 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

The Chief Engineer (O&M/GL)

MGVCL, Corporate office,

I / WE, confirm that following documents are uploaded in electronic form with the offer.

Details (Tick  any

1 ‘Annexure-1’ Details required to be furnished by bidders YES / NO

2 ‘Annexure-B’ List of Testing Instruments YES / NO

3 ‘Annexure-B-1’ List of Machinery YES / NO

4 ‘Annexure-C’ Repairing Works Detail YES / NO

5 ‘Annexure-D’ Undertaking and Validity YES / NO

6 ‘Annexure-E’ Undertaking for New Agency YES / NO

4 ‘Annexure-2’ Details of documents attached YES / NO

5 ‘Annexure-3’ Details of Firm YES / NO

6 ‘Annexure-4’ Details of repairing capacity YES / NO

7 ‘Annexure-5’ Details of experience YES / NO

8 ‘Annexure-6’ Details of Human resources YES / NO

9 ‘Annexure-7’ Agree on Tender Terms and conditions YES / NO

10 ‘Annexure-8’ Details of technical deviation YES / NO

11 ‘Annexure-9’ Undertaking regarding Stop deal/Black list YES / NO

‘Annexure-10’ Banker’s Detail YES / NO

13 ‘Annexure-11’

14 ‘Annexure-12’confirmation on Conflict of interest

Signature of the TendererPage60 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

DETAILS OF THE FIRM

Tenderer may MANDATORILY fill all the details in this form.

(These details are necessary to create the database of Repairer)

Within Gujarat / Outside Gujarat

Repairer Category Manufacturer/ Repairer

GST Registration No. and GST Date

MSEs / Udhyam registration Certificate /EM No.

NSIC/DGS&D/CSPO Certificate No. (Should be

revalidated since last 3 yrs.)

NSIC/DGS&D/CSPO Certificate Date.

Whether under NSIC/DGS&D/CSPO scheme. If

Yes then Monetary limit.

License Type (ISO9001/9002) ISO 9001 / ISO 9002 (Tick Applicable)

License Validity Period From Date___________ to Date___________

Address of Registered Office Factory Works

Contact person name

City & Pin code

Phone Nos.(Office)

Phone Nos.(Residence)

Web site address

Signature of the TendererPage61 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

Minimum Tender quantity to be offered by

Details of the Services Offered Firm’s Per Annum for offered Service (In

/WOUND/DRY/PAT/SDT) /

Amorphous Transformers

Signature of the TendererPage62 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

DETAILS OF THE EXPERIENCE FOR REPAIR OF SIMILAR TYPE OF ITEMS IN LAST FIVE YEARS FROM

THE DUE DATE OF TENDER:

ORDER STATUS, IF

Sr. FULLY ORDER

REPAIRED REFERENCEITEMS QUENTITY REMARKS

No EXECUTED. UNDER

YES/NO EXECUTION

A GEB (Now GUVNL)/PGVCL/UGVCL/MGVCL/MGVCL/PGVCL

B OTHER STATE ELECTRICITY Board’s:

C PRIVATE FIRMS:

Signature of the TendererPage63 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

Details of Human Resources available with Firm.

Sr. Educational

Name of employee Years of Experience

No. Designation

Signature of the TendererPage64 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

Repairer must fill up below details

1 GST : [In percentage]

(If opted for Composition under GST, please mention “C”

instead of percentage)

(In case different rate of GST applicable on different

, details shall be provided separate annexure) _____________%

Please quote your GST Registration No.& Date of the

location wherefrom Repairer / Contractor intends to

provide services)

PENALTY TERMS AGREED:

2 (Please Specify YES / NO.)

PERFORMANCE GUARANTEE TO COVER EXECUTION PERIOD

3 (SECURITY) TERMS AGREED:

(Please Specify YES / NO.)

PERFORMANCE GUARANTEE TO COVER WARRANTY PERIOD

4 TERMS AGREED:(Wherever applicable):

Please Specify YES / NO.)

DELIVERY, INTEREST & PAYMENT TERMS AGREED:

5 (Please Specify YES / NO.)

VALIDITY OF THE OFFER AGREED:

6 (Please Specify YES / NO.)

TELEPHONE NOS. & FAX NO:

Authorized person of the firm:

Name of the proprietor, partners, directors [as the case

9 may be], along with address, telephone, fax no. etc.

Financial Capability

10 The financial turn over for the last three years

Note: % age/amount of GST/Cess will be considered as offered in price bid.

Signature of the TendererPage65 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

TECHNICAL DEVIATIONS IF ANY TO BE FURNISHED IN THIS ANNEXURE ONLY AND TO BE UPLOADED WITH

Signature of the TendererPage66 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

(UNDERTAKING IN REGARD TO STOP DEAL/ BANNED FOR BUSINESS DEALING / BLACK LIST

Sub:-Undertaking In regard to Stop Deal / Banned for Business dealing / /Black List Thereof

Ref:- Tender No: ………………………………….

All bidders will have to furnish the following undertaking duly filled in, signed and stamped

for each quoted item of the tender along with the Technical Bid.

signatory of M/s_____________________________________________ hereby certify that

M/s__________________________________________and their proprietor / any partner / any

directors of the firm is not stop deal and/or banned for business dealing and/or black listed

by GUVNL and/or their any subsidiary company viz.

GSECL/GETCO/MGVCL/MGVCL/UGVCL/PGVCL.

Seal of the Firm Signature of the Tenderer

Signature of the TendererPage67 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

Repairer must upload the Banker’s/Bank details along with technical Bid.

(This is Mandatory)

Name of Banker/Bank:-

Full address of Banker/Bank with

Fax No. Of Banker/Bank:-

Phone No. of Banker/Bank:-

E-Mail Address of Banker/Bank:-

Signature of the TendererPage68 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

(on Non-judicial stamp paper of Rs.300/- duly Notarized)

THIS AGREEMENT made on this …………. day of ……………… Two thousand ……………………….

……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. and represented by ……………………………………………………. (Name and

designation of the Authorized Officer (herein after called “The Supplier/Repairer”, which

expression where the context so requires or admits shall include his legal heir, administrators,

executors, assignees and legal representatives) of the ONE PART.

……………..……………………………… (Name of the Company), having Registered Office at

……………………………………………. and represented by ……………………………………………………. (Name and

designation of the Authorized Officer (here in after called “The Purchaser / purchaser

Company”, which expression where the context so requires or admits shall include his

administrators, executors, authorized person, assignees and legal representatives) of the OTHER

WHEREAS, the Supplier/Repairer willingly submitted bids for the Tender

No……………………………….of the Purchaser company for supply/Service of ………………………………..

[items to be Repairer by the Repairer] as specified and as per delivery instructions provided

in the Acceptance of Tender (AT) / Letter of Acceptance (LOA) issued vide

No……………….dtd……………. by the Purchaser company at the accepted respective prices or rates

mentioned against the said items / materials.

AND WHEREAS THE PURCHASER Company has accepted the tender of the Supplier/Repairer for

there pair for the total sum of Rs. __________ (Rupees ___________________________ only)

*including / excluding taxes upon the terms and subject to the conditions herein mentioned in

AND WHEREAS, a list is made out in the “SCHEDULE” hereunder written and all of which said

documents of the Schedule are deemed to form part of this agreement and included in the

expression “the repair” wherever herein used, upon the terms and subject to the conditions

hereinafter mentioned.

NOW THIS AGREEMENT WITNESSES AS UNDER AND IT IS HEREBY AGREED AND DECLARED

(1) The Supplier/Repairer has accepted the Terms and Conditions set out in the Tender Notice

No. ……………… dtd. ………….. as well as in the form of Acceptance of Tender (AT) / Letter

of Acceptance (LOA) No. .……………………………… dtd. ……………. which will hold good & valid

during the period of this Agreement.

(2) The supplier/Repairer shall do and perform for all supplies and things in this agreement

mentioned and described or which are implied therein or therefrom respectively or are

reasonably necessary for the in-time and in manner supplies as mentioned and subject to

the general / commercial terms & conditions and stipulations contained in this agreement.

(3) In consideration of the due provision, executions, completion of the Supply/repair, as

agreed to by the Supplier/Repairer as aforesaid, the Purchaser company hereby agrees to

pay all the sums of money as and when they become due and payable to the

supplier/Repairer under the provisions of the agreement and such payment to be made at

such times and in such manner as provided in the agreement.

(4) In respect of the said Tender as per the terms & conditions of this Agreement, the

Supplier/Repairer has deposited amount in Cash or DD or has provided valid Bank

Guarantee of Rs. ………. (Rupees ………………………………………..only) with the Purchaser

Signature of the TendererPage69 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

Company towards performance guarantee of execution period i.e. for security deposit of

the supply material / items.

(5) Upon breach by the Supplier/Repairer of any of the conditions of this Agreement, the

Purchaser Company may give a notice in writing to rescind, determine and put to an end

to the A/T without prejudice to the right of the Purchaser company to claim damages for

antecedent breaches thereof on the part of the Supplier/Repairer and also to claim

reasonable compensation / risk & cost purchase for the loss occasioned by the Purchaser

Company due to failure of the Supplier/Repairer to fulfill the Order as certified in writing

by the Purchaser for which Certificate shall be conclusive evidence of the amount of such

compensation payable by the Supplier/Repairer to the Purchaser.

(6) The Purchaser Company shall not be bound to take the whole or any part of the ordered

quantity herein or therein mentioned in the LOA / AT and may cancel the contract at any

time after giving TWO MONTH’S NOTICE IN WRITING without compensating the

Supplier/Repairer.

(7) This Agreement shall remain in force till the expiry of satisfactory performance of the

Supply during Guarantee / Warranty period including for the quantity mentioned in the

repeat order, if any as per the terms & conditions of the LOA / AT.

(8) Any Notice in connection with the repair including the Notice for termination may be given

by the Purchaser or any Authorized Officer for the said purpose as per the Commercial

Terms & Conditions of the LOA / AT.

(9) If subject to the circumstances beyond control i.e. Force Majeure conditions, the

Supplier/repairer fails to deliver the materials/services, the same shall be governed as per

the Tender Documents.

(10) The agreed value, extent of supply/repair, delivery dates, specifications, and other

relevant matters may be altered by mutual agreement as per the policy of the purchaser

Company and if so altered shall not be deemed or construed to mean or apply to affect or

alter other general / commercial terms & conditions of the agreement and the agreement

so altered or revised shall be and shall always be deemed to have been adhered subject to

and without prejudice to said stipulation.

(11) The following is the Schedule forming part of this agreement as provided herein above:

List of documents:

In witness whereof the parties hereto have set their hands and seals this day, month and year

first above written.

1. Signed, Sealed and delivered by :

(Signature with Name, Designation & official seal / stamp)

For and on behalf of M/s. _____________________ (Supplier/Repairer)

(Complete Name, Address of the authorized person of the Supplier/Repairer with

Authority letter or Board’s Resolution in case of company)

In the presence of Name, full Address & Signatures:

Signature of the TendererPage70 of

Date: Place: Company’s Round Seal Contd.(PTO)

MGVCL/EE-T-1/TRANS-REP/-2026-28/01

2. Signed, Sealed and Delivered by :

(Signature with Name, Designation & official seal / Stamp)

For and on behalf of _________________ (Purchaser),

(Complete Name, Designation & Location / Address of the authorized officer as per DOP

of the Purchaser Company)

In the presence of Name, Full Address & Signature:

1. All successful Bidders will have to sign a Contract Agreement in above prescribed format, on

Non-judicial stamp paper of Rs.300/- duly Notarized - .

2. From the successful Bidder’s side the Agreement can be signed by the Authorized

Representative as under:

a) If the Authorized Representative is from a Partnership Firm, then a certified copy of the

Registered Partnership Deed must be attached along with the signatures of other